UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WS« 125
Date Signed: November 18,1998
SUBJECT: Policy for of the Public Supervision
- FY2000 and
J.
and Division (4608)
TO' Ground and Drinking Chiefs
1 - X
On August 11,1 cosigned a memorandum to ai! Water Division
outlining a new policy on cut-off for submitting to SDWiS/FED
That policy will the that EPA to the annual Public
Water System Supervision Program (PWSS) grant allotments. The of
this memorandum is to the to the entire PWSS
grant
The August 11 memorandum submissions are neither
timely nor consistent. It that we have a variety of "cut-off1 for
of the SDWIS/FED tn for
if they were having difficulty in submitting by the date. The
August memorandum a policy that EPA will use, "a single of as
the fag time which SDWIS/FED "official* for purposes, That
lag time is 90 days.."
The PWSS grant allotments will be on inventory that is
contained in SDWIS/FED on January 1 of Information in SDWiS/FED at
that will that 'In the field" as of October 1 (Le., 90
prior to the January 1 October 1 and 31 of year,
wilt the opportunity to review, edit, correct, resubmit, etc,
inventory data to ED. We will then produce a #32
on the that is in SDWtS/FED on January 1 of Our
will be limited to whose Activity Code is ACTIVE
and inventory Type is CURRENT as current and are the
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inventory are the ones that we will use to calculate the PWSS grant
for year's allocation (There is to the use of this
that is EPA to the in the
SDWIS/FED 1 are - e.g., prior Inventory
that SDWIS is or SDWfS/FED
are in the
As an example, approximately two months from now, we will a
of the inventory as it in SDWIS/FED on January 1, 1999, We will produce
a SDWIS/FED #32 on the January 1, only
that are Active and Current. These inventories are the we will to
the Tentative and Final PWSS for FY2000
the in your are of in cut-
off The information that is in SDWIS/FED on January 1 of will have a
direct and significant on the size of their PWSS grant allotment for the
following year. To that end I it is critical that and monitor
inventory and to SDWIS/FEO during the 1 to
31 timeframe. I that you and the SDWIS/FED #32
(using the of Current and Active throughout
November of to ensure inventories are
and think they should be. I ask should a inventory
significantly from the prior year, that the provide an explanation for the
My office will be conducting similar "informal1* #32 Report retrievals
throughout we will be looking at retrievals for any significant
or in inventory from the prior year's
1 in the that in addition to the of the
cut-off policy, that I to use this memorandum as an opportunity
the grant To end, I two short documents. The first is
an explanation of the PWSS Grant Allocation Formula that we use in calculating
the annual that is no in the If
is the we of the PY1994 allotments.)
The is a list of the with the calculations.
Together, they should give you a complete picture of how and when the allotments are
calculated.
If you any questions, give me a cat! on (202) 260-7077, or
your staff call Ray on ,
Attachments
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WSGN
Date Signed: November 18,1998
OF THE
THE IS
(November I, f
1. The PWSS Grant Allocation Formula is predicated on 5 for each
Number of Community Water Systems (CWS)
Number of Non Transient Noncommunity Water Systems (NTNCWS)
Number of Transient Noncommunity Water Systems (TNCWS)
Square Miles of Geographical Area
Population
The numbers of CWSs, NTNCWSs, and TNCWSs is obtained from inventories
reported to EPA by States, and contained in the Safe Drinking Water Information
System (SDWIS). In certain cases, where SDWIS information is inaccurate,
inventory numbers are obtained through reviews of State records. The
Geographical Areas are taken from the most current U.S. Statistical Abstract. The
are from the most current reports published by the U.S. Census
Bureau.
2. Each factor has a different weight (or value). For example, a CWS has a higher
weight than a TNCWS. The Weights to factor are:
• CWSs & NTNCWS 58% of total
« TNCWS . 14% of total
» Population 20% of total
• Geographical Area 10% of
3, The first in the process is to compute a "Factor Percentage" for each
The formula for State's Factor Percentage is:
[(# CWS + # NTNCWS in + ft CWS + # NTNCWS in Nafion)]x [. 56) +
P in * # in x [. 14] +
[Population in * Population in Nation]x [.20] +
in * Geographical in Nation] x [. 10]
4, The next is to the Total Funds Available to the This amount
is the Appropriation a) a 3% for implementation of the Indian Land
program and b), any Congressional or Agency imposed withholdings or reductions,
5. The Total Funds Available are then divided into two accounts - a) $33,450,000 and,
b) the the Total Funds and $33,450,000, The
$33,450,000 is the FY 1989 Appropriation and current EPA Grant Regulations
provide every will receive an allocation at to what the
would have on the FY 1939 Appropriation. Allocations on
each of the accounts are determined in phases.
Attachment 1
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1 -- The is to on the
FY
6. The first in this is to compute a "Factor Allocation" for each This is
done by multiplying $33,450,000 by the Factor Percentage in
(3)] for
7, The next Is to compute the "Minimum Allocation" for Each is
a minimum of 1% of the FY PWSS Appropriation (or $334,500).
[Four territories (the Virgin Islands, American Samoa, Guam, and the Northern
are a minimum of 1/3% or $111,500], Every is
assured of an allocation of at amounts,
8, Since the Minimum Allocation of some States will be than State's Factor
Allocation, additional will be to overcome this shortfall. This shortfall is
from the allocations of States with Factor Allocations greater than
Minimum Allocations. The amount of funds that a must contribute to
overcome the shortages is equal to;
[the $ short of the minimum® (sum of all + (the $ the
minimums of all States)] x [Factor Allocation for the - Minimum Allocation
tor the State}
9. Phase 1 of State's allocation is now complete.
• For whose Factor Allocation is than the Minimum Allocation ~ the
phase 1 allocation is the Minimum Allocation,
« For whose Factor Allocation is greater than the Minimum Allocation -
the 1 allocation is the Factor Allocation the adjustment explained
in paragraph (8) above.
2 - The Is to of the
the "Total and the FY
10. The only in this is to compute what EPA the "Free Float Allocation"
for State, This is done by multiplying the the (Total Funds
Available and $33,450,000) by the Factor 3 above) for
State, This is not subject to any minimums - it is solely on the
Factor Percentage. (Ail and Territories in this and
share in the "Free Float Allocation", although or Territories with small Factor
Percentages receive a Free Float Allocation.)
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WSGN
Date Signed: November 18,1998
1 & 2
11, The Phase 1 Phase 2 allotments of are combined and are
rounded to the $ 100,
95%
12. the are final they must one last condition.
Through a joint with EPA has a policy (this step is not
regulatory) that as long as the Congressional appropriation is to, or
than, the of the prior year, that no will be less
than 95% of its prior allotment. If any allotment, computed in (11),
not this "safety-net", that allotment is to equal 95% of its
prior year allotment. The funds necessary to accomplish this are obtained
by the on a similar to the method
in (8) above.
13. After the 95% "safety-net" is ail allotment calculations are complete.
Allocations am not - they are planning to be by
EPA Offices in Stele's granf.
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