United States
                       Environmental Protection
                       Agency
                               Air and Radiation
                               6609J
EPA-402-F-00-010I
March 2001
                       CASE  STUDY
                       OKALOOSA COUNTY SCHOOL DISTRICT
                      Fort Walton Beach, Florida
             Indoor Air Qualify
             Tools for Schools
"I first ordered
 the IAQ TfS
 Kit because it
 gave me a
 legal position
 to stand on.
 With the
 impending
 lawsuits from
 other schools
 in our county,
 I knew the TfS
 Kit would help
 provide me
 with options."
 -Dr. Bill Smith
  Program Director of
  Facilities, Okaloosa
  County School
  District
             In 1992, Okaloosa County School District officials began receiving complaints about
             dizziness, shortness of breath, and headaches from students and staff at a rural school in
             the northern part of the county.  Public concerns were raised when the media became
             involved in the situation. Over the next several years, stories were written and broadcast
             about the indoor air quality (IAQ) health hazards associated with this school, including a
             segment on 60 Minutes and negative press coverage from several Florida news stations.
             These events led School Board members to realize that the District needed a proactive,
             organized process for evaluating and managing IAQ in schools district-wide.

             Approach—Project  Description

             School District Description
Okaloosa County School District (OCSD), located in Fort Walton Beach on Florida's panhandle, has 39
schools with 31,000 students ranging from pre-kindergarten to vocational adult education.  More than
1,900 teachers serve these students.


IAQ Committee
Dr. Bill Smith, Program Director of Facilities, served as the District's IAQ Coordinator. The well-rounded
IAQ Team included two principals, a maintenance associate, a bus driver, a member of the District's safety
department, and representatives from the Occupational Safety and Health Administration (OSHA), the
Florida Health Department, and each gas and electric utility serving the District. Meeting quarterly, they
sought to:

• Oversee the district's IAQ program; and

• Develop a forum for school occupants to alert the Team of IAQ problems.

In addition, the district hired two private consultants—one mechanical engineer and one industrial
hygienist—to assist in identifying problem areas. Although not officially members of the IAQ committee,
the private consultants were employed by Okaloosa to work very closely with the committee through
annual contracts of up to three years. When issues and concerns arose through the IAQ committee, the
industrial hygienist and mechanical engineer were consulted before a solution was implemented.  The
committee developed an IAQ plan in 1995.

In 1996, the Okaloosa County School Board reviewed and adopted EPA's IAQ Tools for Schools (IAQ TfS)
Program district wide, based on the recommendation of the district's IAQ committee.  Although many of
the strategies outlined in the IAQ TfS Kit were already in place, its adoption provided additional education
and served as the missing piece the district needed to complete its IAQ program for their schools, bringing
credibility and structure to an efficient IAQ program.  The committee found and used valuable
information in the Kit's checklists, IAQ Coordinator Guide, and sample letters.

Problem Identification
The first signs of IAQ problems were the health issues and media crisis at one rural school. Concerned
that the occupants' symptoms (dizziness, shortness of breath and headaches) were caused by the
installation of a new roof coating on the school, district officials adjusted the spraying schedule so that the
roof coating was not applied during school operating hours.

The IAQ committee initiated a process to perform walkthrough evaluations of each school. Information
gathered from these walkthroughs became the basis for prioritizing schools for IAQ upgrades.
                                                                                                            (over)

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                        OKALOOSA COUNTY  SCHOOL DISTRICT
                        Fort Walton Beach, Florida
"The IAQ TfS

 Kit outlines an

 organized

 regimented
 program that

 also provides

 credibility."
 -Dr. Bill Smith
  Program Director
  of Facilities, Okaloosa
  County School
  District
A major problem that was found consistently in all of the schools in the district was humidity control.  Old
and poorly maintained equipment made controlling the already high Florida humidity much more
challenging.  Because of the treatment of outside air to combat humidity, schools in Florida find it more
difficult to adhere to national standards for fresh air intake than do schools in states with lower humidity.

Each year since the mid-1990s, OCSD had been replacing faulty or old equipment with new equipment in
an attempt to meet American Society for Heating, Refrigerating and Air-Conditioning Engineers
(ASHRAE) standards for fresh air, but was failing to meet these standards. Nationally recognized as the
minimum, ASHRAE standards for fresh air intake are the same for all schools nationwide.  From 1995 to
1997, the facilities office developed design criteria for HVAC systems to improve the indoor air of the
district's new schools and to provide guidelines as systems were replaced. Short-term solutions for OCSD
included the use of portable dehumidifiers.

Using the checklists found in the IAQ TfS Kit as guidelines, the IAQ committee developed a customized
IAQ form to  be completed by school occupants, which has proven very useful in alerting the Facilities and
Maintenance (F&M) department to IAQ problems. Teachers and staff members complete short forms and
submit them to the principal for signature, who then passes them on to the F&M department. After
discussing the problem with the individual who initially completed the form, Dr. Smith evaluates the
problem area and notes proposed actions on the request form. The district F&M department is responsible
for fixing the problem. In all cases where a complaint is raised through an IAQ form, the IAQ Team
follows up with an interview and a site visit after which proposed actions are developed.

Through the use of these IAQ forms, district-wide  occurrences of allergy irritation, unpleasant odors, and
mold and mildew growth have been uncovered. In one instance, a teacher filled out an IAQ form alerting
the district of odors and mildew in her classroom, and noted that the air was frequently off in the summer
and occasionally during the week when class was in session.  As it happened, a new chiller was scheduled
for this school to resolve airflow problems.  After an interview and site visit, the room was throughly
cleaned and, when the new chiller was installed, the problems were resolved.

Parents are also welcome to submit IAQ forms.  One parent submitted a request form regarding her
second-grade child who had been sick for quite some time. This child was taking five different
medications  for allergy and asthma problems. The parent specifically addressed the issue of mold in her
child's classroom. Within a few weeks,  interviews with the parent and the child's doctor were conducted,
as well as a site visit to the classroom. The classroom was throughly cleaned.

Lessons Learned

Short-Term  Solutions
Once the decision was made to pursue healthy IAQ by creating an IAQ committee and a proactive plan, all
39 schools were prompted to begin implementing the IAQ TfS Kit.  Dr. Smith ordered Kits for each
school's site administrator, usually the school principal. To follow up, Dr. Smith met personally with each
site administrator to discuss implementation of the Kit and specific IAQ issues that were discovered and
being addressed at that particular school.

District officials found that, for their  situation, having a district IAQ committee with support from each site
administrator proved to be the most  efficient method for IAQ implementation. IAQ forms are taken very
seriously, and all complaints are considered real. Having an official IAQ form and personal interview
with the individual who completed the form allows for efficient follow-up.

To help control IAQ, the district established design and renovation criteria to make sure IAQ measures
were implemented consistently in all schools. Following are examples of these criteria:

• Using 2x2 foot ceiling tiles instead  of 2x4. The larger ceiling tiles tend to sag, creating areas for mold and
  mildew penetration and accumulation.

• Using tiling in all hallways, high-traffic areas, and densely populated schools, rooms, or classrooms in
  place of carpet. Carpet is too hard to keep clean in these areas.

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                       OKALOOSA COUNTY SCHOOL DISTRICT
District officials
found that, for
their situation,
having a district
IAQ committee
with support
from each site
administrator
proved to be the
most efficient
method for IAQ
implementation.
                       Fort Walton Beach, Florida
• Using vinyl composition tile (VCT) instead of regular vinyl.  VCT provides a tighter seal and allows the
  replacement of individual tiles.

Smaller IAQ issues are handled on a case-by-case basis.

The number of complaints (related to both health and faulty equipment) in the district's schools has
dropped dramatically from 75 in 1994 to fewer than fifteen in 1999.


Long-Term Practices and Policies
To ensure good IAQ, district-wide evaluations are conducted annually by service engineers, plumbers, and
electricians who are assigned to assess each school. Their evaluations identify preventive measures, IAQ
problems, and solutions.  Their evaluations also serve as a means to specify the budgets for necessary
improvements in each school.

Over the last six years, OCSD has made significant strides to ensure a healthy learning and working
environment for students and staff.  A formal process is in place to identify, prevent, and resolve IAQ
problems district-wide, and investments have been made to fund major school renovations, including
replacement and repair of HVAC components such as boilers and chillers. The Okaloosa County School
Board and Superintendent agree that their IAQ program has proven beneficial and that the IAQ TfS Kit
continues to be an invaluable tool for educating and ensuring a healthy environment for students and staff.

OCSD was among the first school districts to receive the National Indoor Air Quality Tools for Schools
Excellence Award in 2000.
                       For more information, contact:
                       Dr. Bill Smith
                       Program Director of Facilities
                       120 Lowry Place, SE
                       Fort Walton Beach, FL 32548
                       Smithw@mail.okaloosa.k12.fl.us
                       Tel. 850-833-3143
                       Fax. 850-833-4205

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