&EPA United States Environmental Protection Agency Solid Waste and Emergency Response (5305W) EPA530-K-95-010 December 1995 Planning for Disaster Debris Printed on paper that contains at least 20% recycled fiber ------- U.S. Environmental Protection Agency Office of Solid Waste ------- This guide highlights the need for communities to plan for the cleanup of debris after a major natural disaster. Based on lessons learned from communities that have experienced such disasters, this guide contains information to help communities prepare for and recover more quickly from the increased solid waste generated by a natural disaster. The following individuals shared their knowledge and experiences of recovery from natural disasters and provided input to this guide: Joan Edwards, Ellyn Hae, and Kelly Ingalls City of Los Angeles, California David Paulson Erie County, Ohio Chris Doyle and Larry Latham Federal Emergency Management Agency Dale Berton, William Himes, and Wayne Rifer Kauai County, Hawaii Steve Etcher and Charles Friedrichs Lincoln County, Missouri Gary Saul Mecklenburg County, North Carolina Deborah Higer Metro-Bade County, Florida Robert Grubbs U.S. Army Corps of Engineers ------- Hurricane debris 2 Earthquake debris 3 Tornado debris 3 Flood debris 4 Fire debris 4 Congress and the President 5 Federal Emergency Management Agency (FEMA) 5 U.S. Army Corps of Engineers (USAGE) 5 U.S. Environmental Protection Agency (EPA) 6 State governments 7 Other government assistance 7 Make a long-term debris management plan 8 Consider mutual aid arrangements 8 Implement recycling programs 8 Update the community's solid waste management plan 8 Develop a communication strategy 9 Prepare for increased outreach and enforcement staffing needs 9 Obtain equipment and supplies 9 Select collection and storage sites 9 ------- Determine management options and goals 10 Segregate hazardous waste 10 Prepare contracts 10 Plan for FEMA and state reimbursement 10 Los Angeles, California—The Northridge Earthquake 11 Lincoln County, Missouri—The Midwest Floods 14 Metro-Dade County, Florida—Hurricane Andrew 16 Mecklenburg County, North Carolina—Hurricane Hugo 18 Kauai, Hawaii—Hurricane Iniki 20 Federal Emergency Management Agency (FEMA) 22 EPA regional offices 22 Resource Conservation and Recovery Act (RCRA) Hotline 23 RCRA Information Center 23 Magazine articles 23 ------- very year natural disasters, such as fires, floods, earthquakes, hurricanes, and tornadoes, challenge American commu- nities. These natural disasters have generated large amounts of debris, causing considerable disposal challenges for local public officials. If you answer yes to any of the following ques- tions, your community could benefit from the advice and information presented in this guide. 28 Is your community at risk of significant damage from a natural disaster? St Does your emergency plan ignore disaster debris cleanup or rely on open burning or unengineered burial of the debris? 255 Has your community updated its solid waste management1 plans with recycling policies that are not included in your emer- gency response plan? SI Does your emergency plan need updating to reflect recent changes in the community's solid waste management practices and facil- ities (e.g., landfill closures, new recycling programs, or regionalization of services)? In the past, debris from disasters was simply buried or burned in the community. As demon- strated by recent disasters, burying or burning debris as a means of waste management may not be acceptable. Citizens do not want to inhale the smoke from open burning. Munici- palities do not want to risk contamination of drinking water and soil from uncontrolled burial of debris. Under normal circumstances, much municipal solid waste is recycled. The remainder is disposed of in sanitary landfills or in sophisticated combustors, both of which are equipped with devices to control pollutants. Often, however, these standard waste disposal options are not sufficient to handle the over- whelming amount of debris left after a disaster. Further adding to the disposal dilemma is the fact that many municipalities are reluctant to overburden or deplete their existing disposal capacity with disaster debris. Any community likely to be faced with significant debris from a natural disaster should develop a debris management plan. To facilitate coordination, this plan could be a specific task under the community's general emergency plan. This guide, based on experi- ences of other communities, suggests some helpful planning considerations. It describes steps a community can take to prepare for dealing with the waste created by natural dis- asters and to speed recovery after such disas- ters. It also describes ways communities can reduce the burden on their municipal solid waste management systems in the event of a natural disaster. This guide does not provide all the tools a planner will need to write a debris manage- ment plan, however. The development of a dis- aster debris management plan usually requires input from neighboring communities, state officials, local contractors, and a variety of local agencies. This guide is intended to help a planner begin the development process. 1 In this guide, the term "solid waste management" refers to all phases of nonhazardous solid waste removal and handling, including collection, transportation, sorting, processing, recycling, reduction, combustion, and land-filling. ------- Debris removal is a major component of every disaster recovery operation. Much of the debris generated from natural disasters is not hazardous. Soil, building material, and green waste, such as trees and shrubs, make up most of the volume of disaster debris. Most of this waste can be recycled into useful com- modities. Debris from hurricanes, earthquakes, tornadoes, floods, and fires falls into a few major categories, as shown in the table on the facing page. U atural disasters strike with varying degrees of severity and pose both H short- and long-term challenges to public service providers. The most severe natural disasters generate debris in quantities that can overwhelm existing solid waste man- agement facilities or force communities to use disposal options that otherwise would not be acceptable. The table below gives examples of how much debris was generated in a few recent natural disasters. Hurricanes generate high-velocity winds, cause oceans to surge well above high tide levels, and create waves in inland waters. Hurricanes leave behind debris made up of construction materials, damaged buildings, sediments, green waste, and personal property. Hurricane debris obstructs roads and disables electrical power and communication systems over wide areas. Most of the damage and resulting debris is in the area where the hurricane first hits land; Disaster Debris Volume Examples Metro-Dade County, FL Hurricane Andrew August 1992 Los Angeles, CA Northridge Earthquake January 1994 43 million cubic yards of disaster debris in Metro-Dade County alone 7 million cubic yards of disaster debris Kami, HI Hurricane Iniki September 1992 5 million cubic yards of disaster debris Mecklenburg County, NC Hurricane Hugo September 1989 2 million cubic yards of green waste2 2 In this guide, the term "green waste" refers to all types of organic yard and landscaping waste, including shrubs, leaves, grass, and tree materials. "Wood waste" refers to tree limbs that have been ground into mulch. ------- however, the destruction also can extend many miles inland. For example, in 1989, Hurricane Hugo made landfall at Charleston, South Carolina, and continued inland, causing great damage as it cut across the state and into North Carolina. The hurricane generated 400,000 tons of green waste in Mecklenburg County, North Carolina, 200 miles from Charleston. This amount of green waste would have taken up two years of landfill capacity, while only two and a half years of capacity was available in the local landfill. The county con- sidered burning the green waste, but rejected the idea to protect the county's air quality. Instead, all the debris was ground up into mulch and given away to local citizens and businesses for use. Earthquakes generate shock waves and dis- place the ground along fault lines. These seis- mic forces can bring down buildings and bridges in a localized area and damage build- ings and other structures in a far wider area. Secondary damage from fires, explosions, and localized flooding from broken water pipes can increase the amount of debris. Earthquake debris includes building materials, personal property, and sediment from landslides. Los Angeles is still collecting and manag- ing debris from the Northridge earthquake that hit the city in January 1994. The amount of debris reached 3 million tons at the end of July 1995. Three months into the debris removal process, city officials decided to attempt to recycle as much of the debris as possible to conserve the remaining landfill capacity. Most of the waste was construction and demolition (C&D) debris, which could be processed by local recycling businesses. City officials worked with the Federal Emergency Management Agency (FEMA) and local busi- nesses to expand existing recycling capacity and approve permits, thereby enhancing the ability of these businesses to meet the city's waste management needs. The city developed contracts with existing businesses, provided them with clean source-separated materials, and piloted a project to recycle mixed debris. After one year, the city had created more than 10,000 tons of new, privately operated daily processing capacity for mixed and source- separated debris. Damage from tornadoes is caused by high- velocity rotating winds. The severity of the damage depends on the size of the tornado fun- nel and the length of time the funnel touches the ground. Damage is generally confined to a narrow path extending up to half a mile wide and from a hundred yards to several miles long. Tornado debris includes damaged and destroyed structures, green waste, and personal property. The city of Sandusky, Ohio, did not have a plan for managing disaster debris when a Major Categories of Disaster Debris Hurricanes Earthquakes Tornadoes Floods Fires ------- tornado hit in July 1992. Cleanup took about two and a half months and involved approxi- mately 600 tons of waste, most of which was green waste. City officials found that the two greatest obstacles to managing the debris were communicating instructions to residents and sorting the green waste to maximize chipping and mulching efficiency. Debris from floods is caused by structural inundation and high-velocity water flow. As soon as flood waters recede, people begin to dispose of flood-damaged household items. Mud, sediment, sandbags, and other reinforcing materials also add to the volume of debris needing management, as do materials from demolished and dismantled houses. After the Midwest flood in the summer of 1993, officials in Lincoln County, Missouri, handled the flood debris through dropoff cen- ters as well as county collection. The debris included appliances, wood, shingles, insula- tion, tires, materials containing asbestos, and household hazardous waste. To comply with state solid waste regulations and county recy- cling goals, county staff and contractors segre- gated the debris by waste type. Scrap dealers picked up the appliances, and individuals sal- vaged the wood. Tires were cut in half for dis- posal in approved landfills or ground for roadside use. After the flood, the state of Missouri temporarily set aside its recycling policy, which prohibited landfilling of com- postable materials, so that communities could landfill leaves and yard waste. A hazardous waste contractor collected and disposed of household hazardous waste. While fires leave less debris than other types of disasters, they still generate much waste. For example, demolished houses con- tribute noncombustible debris. Burned out cars and other metal objects, as well as ash and charred wood waste, also must be man- aged. In addition, large-scale loss of plants serv- ing as ground cover can lead to mud slides, adding debris to the waste stream. In Malibu, California, one of the com- munities hit hardest in 1993 by coastal fires, 268 houses were destroyed; most of them burned to their foundations. Malibu removed fallen trees as well as dead trees that might have fallen on roads or homes, and chipped the trees for mulch. The city left other dead trees standing to help prevent erosion. The city gave property owners six weeks to remove their own debris, then began removing remaining household debris. In clearing the fire debris from about 175 properties, the city collected the same amount of solid waste nor- mally collected in an entire year. The city recycled some concrete and asphalt and lifted daily landfill limits to accommodate the rest of the debris. ------- • f the President declares a community a H natural disaster area, considerable federal • assistance is available from FEMA. In addition to FEMA, the U.S. Army Corps of Engineers (USAGE) and the U.S. Environmen- tal Protection Agency (EPA) can provide federal assistance. Most natural disasters, however, do not qualify for full federal assistance. The Robert T. Stafford Disaster Relief and Emergency Assistance Act sets forth federal disaster relief responsibilities and procedures. Among many other activities, the Stafford Act authorizes debris removal in "the public inter- est ... from publicly and privately owned lands and water." The President makes the final decision to declare an area a natural disas- ter and therefore eligible for federal assistance. The Stafford Act authorizes FEMA to respond to disasters and emergencies in order to help save lives and protect public health, safety, and property. FEMA operates under specific reg- ulations, which are spelled out in Section 206.224 of Title 44 of the Code of Federal Regulations (CFR). The Stafford Act and the CFR use the term debris removal in a broad sense to encompass the entire process of remov- ing, handling, recycling, and disposing of debris. The CFR declares debris removal to be "in the public interest," not only to protect "life, public health, and safety" but also to "ensure econ- omic recovery of the affected community." Thus, the authorizing statements in the Stafford Act and CFR are broad and inclusive. For communities to qualify for FEMA assistance, the effort needed to recover from the disaster must be of such magnitude as to be beyond the capabilities of the state or local government. A local government must make a declaration of natural disaster to the state emergency management agency, and the state's governor must request through FEMA that the President declare the affected area a disaster. Once the President concurs, the local govern- ment becomes eligible for reimbursement of some portion of its debris management expens- es and other disaster recovery costs. FEMA also opens a Regional Operations Center and a Disaster Field Office in the affected area to co- ordinate efforts with local and state authorities. Once the declaration is made by the President, FEMA negotiates the disaster relief efforts with the state emergency management agency. The state agency represents the local communities during this discussion. FEMA staff advise local government officials regard- ing the activities eligible for reimbursement specific to that community; FEMA also sets reasonable cost standards for these activities. Under the Stafford Act, FEMA is authorized to pay for activities to handle debris posing an immediate threat to the public, generally including debris removal, transportation, vol- ume reduction at staging areas, and ultimate disposal. FEMA requires careful recordkeeping regarding expenditures for communities to obtain reimbursement. FEMA may fund recy- cling of disaster debris if the local government has in place prior to the natural disaster a policy emphasizing recycling, or if the local government can demonstrate that recycling is a cost-effective debris management option. FEMA does not respond alone to natural disasters. Other federal agencies also have substantial roles. In particular, two agencies are involved in hazardous and nonhazardous waste management. The Department of Defense is responsible for emergency support related to public works and engineering, and has designated USAGE as its operating agent. USAGE provides technical advice and evaluations, engineering services, ------- construction management and inspection, emergency contracting, emergency repair of wastewater and solid waste facilities, and real- estate support. USAGE assistance is arranged through FEMA. In the Miami area after Hurricane Andrew in 1992, USAGE removed debris in the hardest hit areas by contracting with six large general contractors. EPA is the primary agency responsible for emergency support related to hazardous mate- rials. EPA responds to releases of hazardous materials and provides technical assistance for environmental monitoring needs. EPA regional offices also can provide technical assistance on municipal solid waste issues. tate and local governments are commu- "^•3= nities' first source of assistance in the wake of a natural disaster and in plan- ning for disaster debris management. Such assistance is available to communities impact- ed by disasters, regardless of whether they receive a federal disaster declaration. ------- The state emergency management agency and state waste management agency have spe- cific roles to play in cleaning up disaster debris. The state emergency management agency serves as the local government's liaison to FEMA and can provide information for emer- gency planning. This state agency also can help represent the local government's interests to FEMA during a disaster and cleanup. The state waste management agency's role can be to make special accommodations for the unusual waste management needs resulting from a natural dis- aster. For example, this agency could tempor- arily lift permit requirements for solid waste facilities. In addition, specialized assistance is often available from other state agencies. Both state and local governments may enter into mutual aid agreements with other state and local governments prior to any disas- ter. Such an agreement could provide for either binding commitments or nonbinding inten- tions of support by state and local govern- ments to assist one another in the event of a disaster. Through these agreements, communi- ties can loan equipment and personnel with specific expertise or experience. The Southern Regional Emergency Management Assistance Compact is an example of a mutual aid agreement originally signed by 17 states, Puerto Rico, and the Virgin Islands. The resolution supporting this pact now has been offered to all states and includes model legislation for state legislatures. The compact also contains broad language and a legal frame- work addressing authority, liability, licensing, reimbursement, injury or death benefits, and use of the National Guard. For more informa- tion on the Southern Regional Emergency Management Assistance Compact, contact: The Southern Governors' Association The Hall of the States 444 North Capitol Street, NW. Washington, DC 20001 202 624-5897 IJJ^Iareparing a disaster debris management H^Pplan in advance can pay off in the event • of a natural disaster. Planning can help a community identify its debris collection, recycling, and disposal options. Although the recovery process will take a long time, perhaps even years, careful planning will prevent costly mistakes, speed recovery, and avoid creation of more waste. A plan also can save money by identifying cost-effective debris management options and sources of help, increasing control over debris management in your community, and improving administrative efficiency. ------- following suggestions for disaster •j debris planning are based on insights • from community officials who recently have experienced a major natural disaster. Implementing a plan for recycling disaster debris is much easier if a community already has a recycling program in place. Permitting, enforcement, collection, processing, and mar- keting issues already will have been largely resolved. After a disaster, the community will be faced with expanding current recycling prac- tices rather than designing and implementing new practices. It is much easier to expand existing capacities and markets than to start these endeavors in the wake of a disaster. Every community consulted suggested increasing existing emergency planning to include long-term debris management. Because natural disasters can generate tremendous quan- tities of debris, communities should plan for the worst case. Any plan should include a detailed strategy for debris collection, temporary storage and staging areas, recycling, disposal, hazardous waste identification and handling, administra- tion, and dissemination of information to the public. Distribute the plan and work with per- sonnel from each agency to ensure that the plan can be implemented quickly and smoothly. Review the plan at least once a year, and revise it as needed. For example, outdated forms, such as time sheets and materials tracking forms, may need to be replaced. Mutual aid arrangements allow communi- ties to quickly access specialized personnel or equipment on a short-term basis. Usually the host community pays the expenses for the per- sonnel as well as any maintenance or repair costs for equipment. These agreements can be developed for a local geographic area or can extend to communities in other states. The agreements can be formal or informal. It is important that a community's solid waste management plan reflect current prac- tices and policies, especially those that apply in disaster situations. The plan is an official document that often is filed with the state, and when regional solid waste services or facilities are involved, a copy often is provided to neigh- boring communities as well. It also can be beneficial to share the plan with private con- tractors and other community agencies (e.g., fire and police) that in the event of a disaster would be involved with solid waste management services. Should a disaster occur, supporting ------- agencies would find the plan useful because it describes established practices and policies, as well as the types, locations, and capacities of existing solid waste recycling and disposal facil- ities. Reflecting current practices and policies, the plan also would serve as a resource docu- ment in negotiating technical and financial assistance with FEMA and other agencies. Prepare a communication strategy ahead of time. Government officials will need to tell the community when, where, and how trash collec- tion will resume, as well as provide special instructions for reporting and sorting disaster debris. Many communities have prepared radio announcements and flyers as part of the emer- gency plan. Depending on the type and severity of the natural disaster, however, a community might lose electricity, telephone service, radio broadcasting capability, or newspaper service. Therefore, communities should prepare for more than one method of communication. Discuss with local media companies the use of free advertising time and space to communicate instructions in the event of a disaster. In the aftermath of a natural disaster, waste management staff must handle an increased number of telephone calls and requests concerning waste removal. Communities need more staff to train and monitor debris collection contractors, enforce disposal restrictions, and help solve implemen- tation problems. Identify sources of temporary labor and, if your community is culturally diverse, consider the use of a multilingual telephone bank. Identify in advance the types of equipment and supplies that your crews will need to imple- ment the plan. Plan for quick procurement of these items through mutual aid agreements or standing contracts, or consider stockpiling this equipment. If stockpiling is too expensive for one community alone, perhaps the state could stockpile the equipment. Types of equipment that a community might need include chain saws, portable gener- ators, cellular phones, flashlights, batteries, vehicle repair equipment (flat tires occur more often because of glass and metal debris in roads), and extra work clothing. A local govern- ment that routinely stores drinking water e.g., for its solid waste collection crews) might want to make sure that water supplies are well- stocked during the hurricane or flood season. The most common suggestion from com- munities that have experienced natural disas- ters is to pre-select debris staging sites that will be used for temporary storage and processing of debris. Convenient local sites allow collection crews to reduce travel time when transferring debris to processing or disposal facilities and result in faster street clearing. Site operators can sort debris for recycling or disposal, as well as answer questions from the public. These sites can be used to store green waste before transferring it to another facility, or they can be used to chip and mulch green waste on site. Communities also can use these sites to dis- tribute free mulch or wood to the public. Select the sites based on planned activities, such as staging, collection, storage, sorting, recycling, landfilling, and burning of debris. Pre-selection of sites speeds the implementa- tion of the debris management plan. Also con- sider access to heavy equipment, lack of impact on environmentally sensitive areas, and conven- ience to collection routes. Investigate possible impacts on adjacent housing, since the sites could produce noise at levels deemed unaccept- able by residents or attract rodents that may carry disease. Evaluate and document the con- dition of these sites prior to use. The govern- ment agencies involved will be responsible for returning these sites to their original condition. Be sure to establish agreement on the schedule for return of the property to the owners and the degree of rehabilitation to the property. If residents will be asked to bring disaster debris to collection sites, your community should include these locations in its disaster communication strategy, so that information is ------- immediately available to the public in the event of a disaster. Schedules and staffing plans for these sites should take into account that the busiest times for residents dropping off home-related debris are likely to be evenings and weekends. Any disaster debris management plan should include a disposal strategy. Communities need to set priorities for recycling wastes and deter- mine the desired disposal options for the remain- ing waste. Determine what equipment and staff resources your community needs in the event of a disaster. Any assistance that will not be provided by state and other local governments must be obtained through contracts. If con- tracted work seems likely at the state or com- munity level, consider bidding an emergency contract, as is commonly done for snow removal. The request for proposals (RFP) may include service for debris collection, storage, sorting, processing, marketing, and disposal. Investigate FEMA reimbursement policies and ensure that the terms described in the RFP are likely to meet FEMA and state requirements in the event that your community qualifies for federal or state reimbursement. Be prepared to segregate hazardous from nonhazardous disaster debris; otherwise your community might be forced to dispose of the combined waste as hazardous waste. Monitor collected business waste to be certain it does not meet the definition of hazardous waste. Waste handlers must understand these require- ments as well as have a plan for controlling and diverting the hazardous waste from the debris stream. Consider staffing needs to meet the record- keeping requirements for FEMA reimburse- ment of disaster debris management costs. Some states reimburse some costs even if the disaster does not qualify for federal reimburse- ment funds. Discuss recordkeeping require- ments with your state emergency planning agency. Your community, particularly if it is small, might benefit from identifying in advance people who have experience in obtain- ing reimbursement. ------- f course, every community hopes it never has to use its disaster debris manage - • U merit plan, but when a disaster does hit, prepared communities can recover more quickly than other communities. Below are disaster debris case studies from an earthquake, a flood, and three hurricanes. These case studies include examples of situations in which planning paid off, as well as circumstances in which the lack of planning slowed recovery. The Northridge Earthquake city of Los Angeles relied heavily on •j recycling to manage debris from its • January 1994 earthquake. In response to the earthquake, city staff negotiated with FEMA to designate recycling as the preferred method of debris management. The city devel- oped contracts with existing businesses to recycle clean source-separated materials and worked with more than nine businesses to develop processing capacity for mixed debris. By midsummer, the city was able to recycle about 50 percent of the earthquake debris col- lected each week. By July 1995, the city was recycling over 86 percent of the debris collect- ed, totaling over \Vi million tons. The city of Los Angeles did not have a plan for debris management prior to the earthquake but quickly developed debris management pro- cedures after the disaster. The day after the earthquake struck, the city instituted a curb- side debris collection program, which did not include recycling. C&D debris under normal conditions makes up 10 to 15 percent of the Los Angeles waste stream. Prior to the 1994 earthquake, one local company processed 150 tons of C&D waste per day. After the earth- quake, the city picked up as much as 10,000 tons of C&D waste per day. City officials updated an existing list of licensed, insured debris removal contractors and asked them to attend an orientation and to sign hastily drafted contracts for debris removal. At first, contracts for debris removal were only two pages long and contracted for one week of work. These early contracts allowed the city to begin removing debris quickly, yet did not include recycling or other requirements such as subcontracting parameters. Contracts ultimately grew to 22 pages. The city assigned each contractor a grid of streets to clear. City inspectors (pulled from other assignments) monitored contractors and kept records to determine whether debris in each area was col- lected within seven days of being set out. When contractors expended their total contract amounts, city officials placed them at the bot- tom of the list of approved contractors and called them again when their turns came. After two months of negotiation, FEMA allowed the city to include recycling as a debris removal method. This decision was based primarily on the city's local policy sup- porting recycling and a recycling pilot that documented a potential 82 percent recycling rate. Contractors began separate collections of wood, metal, dirt, concrete and asphalt, and red clay brick. The city required the contractors to send any debris that could not be separated to facilities that recycled at least 80 percent of the mixed debris. Most of the materials collected were recy- clable. Recyclers crushed concrete and asphalt (mixed with up to 15 percent dirt) and sold it for use as sub-base in roads. They reused dirt as landfill cover and soil amendment. They ground and screened wood, selling fine pieces ------- by the cubic yard for landscaping and coarse pieces for cogeneration fuel or compost. Recycling facilities either ground up brick for use on baseball infields or chipped it for use in landscaping. Scrap metal dealers recycled metal waste. By December 1995, four facilities were capable of recycling mixed debris. Two of them used an automated process that screened out fine debris and sent the remainder along a con- veyor belt where workers removed and sepa- rated wood, brick, metal, and trash by hand. A vibrating screen removed any dirt left in the remaining stream. At the end of the process, only clean concrete and asphalt were left. City officials also ensured that debris would be recycled by providing training and incentives to haulers. For example, city offi- cials required haulers to develop a recycling plan that included scouting for recyclables and dedicating trucks to a given type of waste, so that debris separated at the curb did not become mixed in the truck. The city also created a contract performance incentive that placed source-separated recycling higher than mixed recycling. With these efforts, the city expanded its C&D recycling capacity by a minimum of 10,300 tons per day. Immediately after the earthquake, all debris was disposed of in three landfills. Just over a year later, the city had added 18 recycling facilities and one landfill. This expansion helped to meet a long- term goal to increase recycling of routine C&D waste. By the end of the program, the city had recycled almost 56 percent of all materials col- lected since the day of the earthquake for less than the cost of disposal. The city demon- strated that when sufficient recycling facility capacity exists, a recycling rate of over 86 per- cent can be achieved. This total would have been much higher, in fact, had the city imple- mented recycling in the beginning of the recovery effort. To prepare for the possibility of future disasters, Los Angeles has issued an RFP for a contingency contract for various waste management activities, including the use of sites in the event of a natural disaster. ------- Soon after the earthquake, officials placed news stories and advertisements to inform the public that they could leave debris for pickup on the street in a pile as wide as a parked car. At first, the city allowed residents to leave mixed debris at the curb. Later, city officials asked residents to separate the following mate- rials: concrete and asphalt (these could be mixed), dirt, red clay brick, wood, and all other material. Residents had been accustomed to the relaxed requirements that allowed them to set out mixed debris, however, so crews of specially hired city workers distributed doorhangers requesting residents to separate their debris. Where residents still did not sepa- rate debris into its recyclable components, work crews preceded the debris haulers and separated the debris. When residents placed yard trimmings or other non-earthquake- related debris on the curb, workers left doorhangers explaining why these materials had not been picked up and giving directions on how to dispose of the materials. In the first eight months after the earthquake, debris haulers collected 122,000 truck loads of debris. The city relied on both residents and city staff to determine which locations needed debris pickups. A telephone bank, staffed by English-, Spanish-, and Korean-speaking opera- tors, fielded requests for pickups from residents. Staff entered the address of each caller into a geographic information system database and regularly produced maps showing areas needing pickups. At the same time, city inspectors supervising the debris management work reported streets where debris had accumulated. Los Angeles was largely self-sufficient in managing its earthquake debris. If the quantity of debris had been greater, the city would have asked for assistance from USAGE (through FEMA), the state of California, and other states. Other agencies provided some assis- tance. The California Office of Emergency Services provided a liaison to FEMA and issued emergency regulations expanding per- mit hours for solid waste facilities. FEMA funded the debris recycling pro- gram, including paying recycling facility tip- ping fees, as well as the costs associated with hiring data entry staff and contracting with a consultant to manage recycling efforts. For the period of May 14, 1995, through July 15, 1995, the average tipping fee to use the recycling facilities was $21.55 per ton versus $24.92 per ton for disposal facilities, resulting in an aver- age savings of $3.37 per ton. In addition, recycling saved the city transportation costs since recycling facilities were closer to the devastated areas and many had shorter lines. California's Integrated Waste Management Board helped Los Angeles obtain this funding by writing a letter to FEMA stating that recy- cling was state policy. Los Angeles, like every community in California, has been required to submit a plan for source reduction, recycling, and composting under the state's Integrated Waste Management and Litter Reduction Act. FEMA determined that since Los Angeles had a recycling policy prior to the earthquake, the city did not need to demonstrate that recy- cling would save money in order to obtain FEMA funding. ------- The Midwest Floods Midwest floods in the summer of •j 1993 inundated 75 towns and more than • 20 million acres of land in nine states. The flood damaged or destroyed an estimated 50,000 homes and ruined household belongings in thousands of other homes that were flooded. One rural county that borders the Mississippi River, Lincoln County, Missouri, developed a successful debris management program with a significant recycling component. Lincoln County initiated separate debris cleanup programs for three types of debris: Crews cleared mud and sand from roads and moved it into roadside drainage ditches. Later the ditches were cleared of the dirt and sand to restore drainage. Crews delivered the dirt to farmers, who used it for topsoil. were likely to encounter. Staff separated about 25 percent of the debris, including appliances, wood, shingles, insulation, tires, materials containing asbestos, and household hazardous waste. Scrap dealers picked up the appliances; individuals sal- vaged wood. Missouri's recycling policy prohibiting landfilling of compostable materials (leaves and yard waste) was temporarily lifted after the flood. Substantial household hazardous waste accumulated at the collection sites. If sorters were unsure whether particular materials were hazardous (e.g., shingles and insulation), they set them aside as spe- cial debris. The waste hauler then deter- mined whether these materials should be taken to a hazardous or nonhazardous waste landfill. The hauler placed leaking hazardous waste containers into sealed containers. No hazardous materials leaked onto the ground, so no soil remediation was needed at the collection sites. Soon after the flood waters began receding, county officials placed containers for household flood debris at one site in each of the county's four towns along the river. The county contracted with a private waste management firm to haul approxi- mately 700 containers of debris, ranging in capacity from 40 to 90 tons, to a landfill. Initially, staff operated the collection sites 10 hours per day. Officials soon increased operating time to 24 hours per day because residents dropped off more debris at night than during the day. County residents brought household flood debris to the col- lection sites and left it on the ground. The county used a hi-lift, a tractor with a bucket on the front, to lift heavy items into large containers. Site staff were responsible for sorting materials for recycling, as well as separating out hazardous waste. The waste management contractor provided guidance on the types of hazardous waste sorters Approximately 300 houses in Lincoln County sustained damage amounting to more than 50 percent of the value of the house. Most of these homeowners chose to sell their properties to the county in a buy- out and demolition program. FEMA and the state Community Development Block Grant program, which is connected with a Department of Housing and Urban Development program, funded the program. Once the county purchased the houses slated for demolition, county crews worked to remove and separate salvageable or non- burnable items from the homes. Crews removed vinyl siding, windows, asphalt shingles, insulation, cabinets, appliances, furniture, electrical cables, piping, rafters, studs, and decks. The demolition contrac- tor then had the option to sell or give away as much of these materials as possible before disposing of what remained. The ------- contractor then could easily demolish the shell of each house, which consisted almost entirely of wood. An air curtain burner combusted the demo- lition debris and unsalvaged items from the houses. Other debris was landfilled. A mass mailing of over 1,000 letters was sent to residents in the Lincoln County flood- plain. Information also was distributed through a local newspaper. The county's communica- tion strategy differed for each of the three types of debris generated. Through phone calls and advertisements in local newspapers, the county found farmers interested in taking the soil debris piled by the roadside. County crews removing soil from ditches delivered some of the soil to their farms. The county publicized the household debris collection program through public meetings, newspapers, and radio, but ultimately word of mouth was the most effective communication mechanism. Signs on the road identified each collection site. The county informed residents 30 days prior to the closing of the collection sites. A series of public meetings was held throughout the county to inform residents of the home buyout program. County staff respon- sible for assessing flood damage to houses met daily for breakfast from 6 to 7 a.m. at a centrally located restaurant in the flood area and wel- comed homeowners to meet with them and learn about the buyout program. The county also notified residents of the program with posters at the same restaurant and at a resort community at the northern end of the flood area. As of July 1995, Lincoln County had com- pleted over 250 buyouts, had demolished and recycled over 200 homes, and was expecting to purchase and remove an additional 150 homes from the flood plain. The Boonslick Regional Planning Commission, a local government group, recruited staff for the collection sites and the pre-demolition salvage crews. U.S. Department of Labor funds paid for these services through the Jobs Training Partnership Act program. ------- Hurricane Andrew Hi m urricane Andrew, which struck the Florida coast on August 24, 1992, left • • an estimated 6 million tons of debris in Metro-Dade County (Greater Miami). This included downed trees and debris from 150,000 houses that were severely damaged or com- pletely destroyed. Because of the extent of the destruction, Miami received help in collecting hurricane debris from USAGE through FEMA. Since the hurricane, to streamline the administration of hauling contracts in the event of future disasters, Metro-Dade County has issued an RFP for a contingency contract for various waste management activities. The RFP calls for two types of bids: one bid for a disposal site plus waste hauling services and one bid for a disposal site without waste hauling services. Metro-Dade County instituted a hurricane plan prior to the disaster and followed the plan's emergency debris collection guidelines. In accordance with the plan, the county initially focused on both collection of garbage, because garbage can pose the greatest health risk, and clearing of the county's highways. In the three weeks after the hurricane, the amount of garbage set out by residents was double the pre-disaster amount as people in houses without electricity cleaned out spoiled food from refrigerators and freezers. County garbage collection crews worked seven days a week, 18 hours per day to collect garbage and clear debris from the streets. A small number of county solid waste man- agement employees initially could not report to work because they needed to make emergency repairs to their homes, obtain food for their fam- ilies, or provide care to children or elderly depen- dents. In these cases, other county employees offered assistance, thereby reducing the amount of time county employees were unable to per- form their waste management duties. Initially, the hurricane debris consisted mostly of downed trees. As citizens began their cleanup efforts, more household debris was col- lected (e.g., rain-damaged furniture). And as repairs began, the debris contained more C&D wastes (e.g., drywall and roofing tiles). The county asked residents to bring wood and yard waste, appliances, and metal to any of the county's 18 existing trash and recycling dropoff centers. Wood and yard waste was chipped for mulch. Scrap dealers took appli- ances and metal. County officials asked resi- dents to place other hurricane debris at the curb and to separate nonburnable waste from burnable waste. Soon the trash and recycling centers were overwhelmed with debris. The county then opened neighborhood staging areas in parks and similar locations where residents could bring their wood waste. Approximately 500,000 tons of wood waste from the hurricane were mulched and distributed to agricultural areas, parks, and residential sites. The county and USAGE hired debris haulers to move debris from the curbs to stag- ing areas. At each of the staging areas, person- nel separated and inspected incoming loads and removed any hazardous waste. In the northern part of the county, the county government established 16 zones and assigned county resources to four zones, contracting out the work in the remaining 12 zones to qualified local contractors. The county divided up the number of contracts equally to firms owned by Whites, African Americans, and Hispanics. USAGE contracted debris removal work in 13 zones to six out-of-state contractors. Metro- Dade County contracted with a private firm to haul debris from all of the staging areas to the private firm's landfills. The Florida Department of Environmental Regulation allowed debris to be burned under an emergency 30-day order. USAGE used air-curtain burners that met all federal and state require- ments. Some other local burn sites, however, did not use state-of-the-art technology. Burning at these sites led to many public complaints and ------- protests by environmental activists. As a result, county commissioners shut down all burning three weeks after it began. The major problem that arose during burning operations was com- mingled debris that did not burn efficiently. At USAGE burn sites, the resultant ash was tested to determine if it was hazardous and disposed of accordingly. After debris collection and staging areas were cleared of all debris, the county con- ducted soil and water testing for hazardous waste contamination. Metro-Dade County used different commu- nications strategies for each stage of the debris management effort. In the days following the hurricane, city officials gave about 10 televi- sion and radio interviews each day, in which they asked residents to carry their garbage to the nearest cleared street. Later, the county used television, radio, and direct mail adver- tisements. Newspaper advertisements were not an option since the hurricane had temporarily halted publication of Miami's daily newspaper. Because most access into the hurricane zone was by highway, the county also distributed flyers at highway toll plazas. Through all of these communication vehicles, the county told residents and building contractors how to set out debris, the status of debris collection in each zone, and the sanctions against illegal dumping. The county also added new tele- phone lines and work stations and hired and trained new staff to handle thousands of calls each month about debris. Every call complain- ing about debris piles or illegal dumping was recorded, routed to the appropriate agency for action, and mapped on a geographic informa- tion system to help identify problem areas. Metro-Dade County received extensive assistance from USAGE in managing its hurri- cane debris. Within three days, two general contractors had been awarded debris removal contracts for $3 million and had begun removal efforts. USAGE took responsibility for the harder hit southern half of the county, while the county crews concentrated on the northern half. USAGE debris removal work went on for over two years and totaled over $375 million. *s?,-J?»f! ------- Hurricane Hugo H n September 1989, Hurricane Hugo created • a solid waste crisis for Charlotte, North • Carolina. In Mecklenburg County, North Carolina, alone, the equivalent of 10 years' worth of green waste was generated in just over three hours. The Charlotte/Mecklenburg Emergency Management Office was well prepared to han- dle the variety of medical, housing, and com- munication needs presented by this disaster. Mecklenburg County did not, however, have a plan to deal with the enormous quantity of debris generated by the storm. When Hugo hit, the county was down to its last municipal solid waste landfill, which had only IVi years of capac- ity remaining. The county did not want to use up its remaining landfill capacity. Because of existing air pollution problems, burning was not a viable option either. County officials determined the best option would be to collect and shred the green waste—by far the largest category of waste—and distribute the resulting product for use as mulch and boiler fuel. The city of Charlotte and six other munici- palities in Mecklenburg County were responsi- ble for collecting the hurricane debris. Working together, these communities spread collection and storage locations throughout the county. Eleven public properties were designated as green-waste dropoff sites, including former, present, and future landfill sites and a parcel of land at the Charlotte airport. Private citizens also volunteered land for collection sites. More than 175,000 vehicle loads dumped a total of 400,000 tons of green waste at the col- lection sites over a 10-month period. Officials feared that such a large quantity of green waste would be accompanied by a high level of non- organic contaminants. The contaminant level was very low, however, due primarily to three factors: ^ During the three weeks immediately fol- lowing the storm, the county landfill accepted all storm-related, non-green-waste debris free of charge. This debris totaled 6,300 tons and consisted primarily of C&D waste. 28 All entrances to green-waste sites were staffed during operating hours, and staff strictly enforced the prohibition of other types of waste. 2K The city of Charlotte resumed weekly curbside trash collection two days after the storm, providing convenient disposal of other types of waste for all residents. While awaiting shredding, wood was piled 10 to 15 feet high over 100 acres of land. One problem with storing this much wood was the fire hazard. Green-waste mulch also was piled 10 feet high. When piled that high for more than a ------- month, this mulch tends to heat up and can spontaneously combust. One mulch fire at a storage site took a week to extinguish. The county initially hired a local contrac- tor to shred the green waste into mulch using high-speed shredding equipment. One month after the hurricane, with four shredding sys- tems working 12 hours per day, seven days a week, the county decided to contract for more grinders. Shredding was finally completed in February 1991 (16 months after the storm) at a cost of $7 million. As the green-waste mulch was created, the county had yet another challenge on its hands: what to do with 400,000 tons of shredded green waste. In October 1989, the county launched its "Take-a-Ton" mulch give-away program. The media was very supportive in getting the word out. The Charlotte newspaper published maps of the give-away locations, and radio and tele- vision stations ran announcements. Initially, the product was too coarse to be used as mulch. But once the county reduced the shredder's screen size and provided loaders on site, citizens took home the mulch as fast as it could be produced. County officials also granted permits to contractors to haul away as much mulch as they could to sell to their cus- tomers. One company hauled away thousands of cubic yards to sell as boiler fuel to local paper mills. State and federal sources, including FEMA, provided funding to Mecklenburg County. FEMA required the county to maintain data on all incoming debris and equipment operations. Five full-time staff kept detailed records of the county's recovery expenses. At the site, county personnel recorded information on each vehi- cle, including delivery date, time, truck type, and user. The county hired temporary staff to record similar information for contracted grind- ing operations. As a result of its diligent record- keeping efforts, the county was reimbursed fully (75 percent from FEMA, 25 percent from the state of North Carolina) for its debris man- agement costs, totaling over $7 million. The accounting also has proved helpful in planning for future natural disasters in the region. ------- Hurricane Iniki •! H urricane Iniki struck the Hawaiian island of Kauai in September 1992. • • The storm generated more than 5 mil- lion cubic yards of debris—seven years' worth of Kauai's normal refuse—for a landfill with less than four years of remaining capacity. Kauai needed the four years to plan and design a new landfill, and shipping the debris off the island for disposal was not economically feasible. Island officials therefore chose to develop an efficient collection and recycling plan that saved both money and the dwindling landfill space. Within days of the storm, island officials, with the cooperation of local landowners, established five temporary hurricane debris receiving sites. Officials trained temporary site operators to separate recoverable materials on site, but encountered many problems during the early stages of the cleanup effort. Hauling contracts had been written quickly and did not include incentives to keep materials free of contaminants. Consequently, some reusable materials became unusable. Haulers mixed clean loads of green waste with other trash and combined hazardous materials with recyclable debris. Stores and household refrigerators gen- erated tons of food waste, which was mixed with recyclable materials. In the absence of instruction to do otherwise, residents began creating spontaneous dumps and at some sites burned or buried debris. In addition, the initial collection contractors were construction crews with little or no experience in handling and recovering solid waste. Because Kauai is an island, officials could not easily spread the burden by transporting hurricane debris to unaffected communities. Without an adequate management plan, the collection sites were overwhelmed until December, when officials implemented a debris management plan and contracted with professional solid waste personnel to manage the sites and the collection process. The island's solid waste management plan focused on recycling. From the beginning, local and state officials made a firm commitment to divert the massive amounts of debris from Kauai's landfill. A response team that included local, state, and federal government staff, con- tractors, and the county's solid waste consul- tants developed the plan. Team members agreed that materials recovery was the most environmentally sound and economical method of managing the hurricane debris. The plan aimed to divert debris in a cost- effective manner by separating materials at the point of generation. It also proposed methods to maintain separation through the collection, transportation, storage, and processing stages. The plan required residents to separate materi- als into five piles at the curb: green waste; metals and appliances; wood debris; aggregate materials, including toilets, tile roofing, and concrete; and mixed debris. The plan also banned the burning of debris and instituted curbside collection across the island to accom- modate those unable to haul the debris them- selves. The plan ensured that processed debris was usable and met market specifications. Officials decided to hold off grinding any mate- rials until a processing and end-use plan was developed. While this delay increased stock- piles of materials, it was essential to cost- effective diversion. All of the metals, appliances, tires, and aggregate materials were reused. The aggregate was used to make revetment walls to shore up county shore-front property. A local company processed more than half of the 100,000 tons of green waste created by the storm into com- post, thereby saving the county millions of dol- lars and precious landfill space. As a result of delays, the recycling plans for the remainder of the green waste and mixed debris fell through, and the waste was buried or landfilled. Although the plan took three months to prepare, it resulted in much higher debris diversion rates, minimized environmental impacts, reduced waste management costs, ------- minimized threats to health and safety, and significantly shortened the duration of the cleanup effort. In addition, the plan instituted specific controls at collection sites across the island to monitor incoming debris, contain odors, and minimize water runoff. One of the first orders of business after the storm was to inform residents about what to do with hurricane debris scattered across their property. With all communication systems down for several weeks, however, it was nearly impossible to reach all island residents to instruct them on how to separate materials. Kauai had only a fledgling recycling program, and source separation was not a household practice. As the communication systems recovered, island officials posted signs, ran arti- cles in the newspaper, and broadcast radio announcements to inform citizens of upcom- ing collection efforts. After several weeks of intense outreach, the public caught on and began separating materials before pickup or dropoff. Discrete piles of green waste, metals, wood, and mixed debris soon lined the streets of Kauai. During this process, island officials realized that mobilization for recovery would have occurred more rapidly and effectively if they had planned ahead. By developing a clearly defined organizational structure and public information materials in advance, officials could have saved time and money and stream- lined cleanup efforts in the chaotic aftermath of the storm. Most of the funding for the cleanup efforts came from a FEMA grant. Shortly after the storm, more than 2,000 military and National Guard personnel arrived to help in the cleanup effort, and the aid of 27 private contractors was secured. Together with county and state road crews, military units and contractors systemat- ically swept the entire island to collect source- separated debris placed curbside by residents. With FEMA's assistance, officials are preparing for future disasters by establishing a perma- nent collection and storage site with proper environmental controls. ------- a he following references and contacts can help your community plan for dis- aster debris cleanup. For more information about FEMA require- ments, contact: Infrastructure Support Division, Room 714 Response and Recovery Directorate Federal Emergency Management Agency 500 C Street, SW. Washington, DC 20472 Phone: 202 646-4240 EPA's local offices can help provide infor- mation on solid waste management and regula- tions. Contact the EPA office in your region: i>*:>*^ ••-'.%' ^"--"llt:?': **' -: :::::::i.> -'^~"-m^~ * -': '?-?'ff-f''"'""'S#£-\-air-. . '• -i^^'C^?:-^'^H net U.S. EPA Mail Code: HER-CAN6 90 Canal Street Boston, MA 02203 Phone: 617 573-9670 Fax: 617 573-9662 U.S. EPA Mail Code: 4WD-OSW 345 Courtland Street, NE. Atlanta, GA 30365 Phone: 404 347-2091 ext. 6425 Fax: 404 347-0076 U.S. EPA Mail Code: 2AWM 290 Broadway New York, NY 10007-1866 Phone: 212 637-4099 Fax: 212 637-4437 U.S. EPA Mail Code: HRP-8J 77 West Jackson Boulevard Chicago, IL 60604-3590 Phone:312886-0976 Fax:312353-4788 U.S. EPA Mail Code: 3HW53 841 Chestnut Building Philadelphia, PA 19107 Phone: 215 597-9636 Fax: 215 580-2013 U.S. EPA Mail Code: 6H-H 1445 Ross Avenue Dallas, TX 75202-2733 Phone: 214 665-6656 Fax: 214 665-6762 ------- 7 U.S" EPA Mail Code: STPG 726 Minnesota Avenue Kansas City, KS 66101 Phone: 913 551-7666 Fax: 913 551-7947 U.S. EPA Mail Code: 8HWM-WM 999 18th Street, Suite 500 Denver, CO 80202-2466 Phone:303293-1667 Fax:303293-1488 U.S. EPA Mail Code: H-W-3 75 Hawthorne Street San Francisco, CA 94105 Phone: 415 744-2106 Fax: 415 744-1044 U.S. EPA Mail Code: HW107 1200 Sixth Avenue Seattle, WA 98101 Phone: 206 553-2857 Fax: 206 553-8509 To order EPA publications on solid waste management and regulations, write to: RCRA Information Center (5305W) U.S. EPA 401 M Street, SW. Washington, DC 20460 Publications disaster debris planners might find useful include: Criteria for Solid Waste Disposal Facilities: A Guide for Owners/Operators (530/SW-91-089) Environmental Fact Sheet: Yard Waste Composting (530/SW-91-009) Household Hazardous Waste Management: A Manual for One-Day Community Collection Programs (530-R-92-026) Joining Forces on Solid Waste Management: Regionalization Is Working in Rural and Small Communities (530-K- 93-001) Recycling Works/ State and Local Success Stories (530/SW-89-014) Safer Disposal for Solid Waste: The Federal Regulation for Landfills (530/SW-91-092) Summary of Markets for Compost (530/SW-90-0736) For general information on solid waste management and regulations, contact the RCRA Hotline Monday through Friday, 9 a.m. to 6 p.m. EST, at: —TDD (for hearing impaired). the Washington, DC, metropolitan area. TDD (for hearing impaired in the Washington, DC, metropolitan area). Below are a few articles that served as resources in writing this guide and might be of use to disaster debris planners: Brickner, R. 1994. How To Manage Disaster Debris. C&D Debris Recycling. April, p. 8. Friesen, G., J. Harder, and W. Rifer. 1994. Closing the Loop After the Storm. Resource Recycling. October, p. 37. Sheehan, K., and C. Thoresen. 1993. Des Moines, Iowa: A River Ran Through It, and Over It. Waste Age. November, p. 39. Steuteville, R. 1992. Recycling After the Storm. BioCycle. October, p. 30. ------- |