- LA
NRT-1A
Criteria for Review of
= Hazardous Materials =
Emergency Plans
May 1988
NATIONAL RESPONSE TEAM
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National Response Team
of the National Oil and Hazardous
Substances Contingency Plan
G-WER/12, 21OO 2nd Street SW, Washington, D.C. 2O593
May 1988
NRT
Environmental
Protection
Agency
United States
Coast Guard
Department of
Commerce
Department of
Interior
Department of
Agriculture
Department of
Defense
Department of
State
Department of
Justice
Department of
Transportation
Department of
Health and
Human Services
Federal
Emergency
Management
Agency
Department of
Energy
Department of
Labor
This document transmits the National Response Team's recommended
criteria for reviewing emergency plans submitted to Regional Response
Teams (RRTs) under the provisions of Section 303(g) of the Emergency
Planning and Community Right to Know Act of 1986 ( SARA Title III).
The criteria for Review of Hazardous Materials Emergency Plans are to
serve as a supplement to the National Response Team's Hazardous Materials
Emergency Planning Guide (NRT-1) published in March 1987. In addition
to their use by the RRTs, the criteria also can be useful to State
Emergency Response Commissions (SERCs) and local Emergency Planning
Committees (LEPCs) in the development and review of plans.
The National Response Team suggests the following for RRT reviews:
(1) Local plans should be submitted to the RRT throucpi the appropriate
State Emergency Response Commissions (SERC) after the SERCs have completed
their own review; (2) Regional Response Team plan review should focus
primarily on plans prepared for designated priority areas within each
State, i.e. those areas where there are concentrations of hazardous
substances manufacturing, storage, or transportation facilities that
pose substantial hazards to the public health and safety, and should
ensure consistency between those local plans and the relevant Federal
plans; and (3) Regional Response Teams should use the review and comment
process as a form of technical assistance to SERCs and LEPCs. The reviews
do not constitute formal approval or disapproval.
For further information concerning Regional Response Team reviews,
please contact:
Boston, MA (I)
617-860-^1300
New York, NY (II)
and Caribbean
201-548-8730
Chicago, IL (V)
312-353-2318
Dallas, TX (VI)
214-655-6444
Philadelphia, PA (III) Kansas City, KS (VII)
215-597-9800 913-236-3888
San Francisco, CA (IX)
and the Pacific Basin Region
415-974-7511
Seattle, WA (X)
206-442-1196
Anchorage, AK
907-271-5083
Atlanta, GA
404-347-3931
James L.
U.S. Envi
Chairman
National
Denver, CO (VIII)
303-293-1723
ital Protection Agency
se Team
tain Robert L/
UJS. Coast Guard
Vice Chairman
National Response Team
Report Oil anXChemical Spills Toll Free (8OO)424-88O2
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TABLE OF CONTENTS
INTRODUCTION 1
BACKGROUND 1
BASIS FOR THE CRITERIA 3
USE OF CRITERIA 4
RRT CONSIDERATION OF THE LEPC PLANNING PROCESS ....... 4
CRITERIA FOR PLANS 6
Incident Information Summary 6
Promulgation Document 6
Legal Authority and Responsibility for Response .... 7
Table of Contents 7
Abbreviations and Definitions 7
Planning Factors 8
Concept of Operations 10
Instructions for Plan Use . 12
Emergency Notification Procedures .... 12
Initial Notification of Response Agencies 14
Direction and Control 15
Communication Among Responders 16
Warning Systems and Emergency Public Notification ... 17
Public Information and Community Relations 18
Resource Management 19
Health and Medical 20
Response Personnel Safety ..... 21
Personal Protection of Citizens/Indoor Protection ... 22
Personal Protective Measures/Evacuation Procedures . . 23
Fire and Rescue . 25
Law Enforcement 26
On-Going Incident Assessment . 26
Human Services 27
Public Works 27
Techniques for Spill Containment and Cleanup 28
Documentation and Investigative Follow-up 29
Procudures for Testing and Updating the Plan 29
Training 30
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CRITERIA FOR REVEIW OF HAZARDOUS MATERIALS EMERGENCY PLANS
INTRODUCTION
This document contains a set of criteria which may be used by the
Regional Response Teams (RRTs) in the review of local plans under
the provisions of Section 303(g) of the Superfund Amendments and
Reauthorization Act of 1986 (SARA). These criteria also may be
used by local emergency planning committees (LEPCs) for preparing
plans as required under Section 303(a) and by state emergency
response commissions (SERCs) for reviewing plans as required
under Section 303(e) of the Act. This review guide is intended
as a companion document to the Hazardous Materials Emergency
Planning Guide (NRT-1), and can be viewed as a supplement to the
planning process as implemented by local emergency planning
committees.
BACKGROUND
Section 303(a) of the Superfund Amendments and Reauthorization
Act of 1986 requires each local emergency planning committee to
prepare comprehensive hazardous substances emergency response
plans by October, 1988. The local emergency planning committee
is required to review the plan once a year, or more frequently as
changed circumstances in the community or at any facility may
require.
Section 303(b) requires each local emergency planning committee
to evaluate the need for resources necessary to develop,
implement, and exercise the emergency plan, and to make
recommendations with respect to additional resources that may be
required and the means for providing these additional resources.
Section 303(c) specifically states that "Each emergency
management plan shall include (but is not limited to) each of the
following:
(1) Identification of facilities subject to the
requirements of this subtitle that are within the
emergency planning district, identification of
routes likely to be used for the transportation of
substances on the list of extremely hazardous
substances referred to in Section 302(a), and
identification of additional facilities
contributing or subjected to additional risk due
to their proximity to facilities subject to the
requirements of this subtitle, such as hospitals
or natural gas facilities.
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(2) Methods and procedures to be followed by facility
owners and operators and local emergency and
medical personnel to respond to any release of
such substances.
(3) Designation of a community emergency coordinator
and facility emergency coordinators, who shall
make determinations necessary to implement the
plan.
(4) Procedures providing reliable, effective, and
timely notification by the facility emergency
coordinators and the community emergency
coordinator to persons designated in the
emergency plan, and to the public, that a release
has occurred (consistent with the emergency
notification requirements of Section 304).
(5) Methods for determining the occurrence of a
release, and the area or population likely to be
affected by such release.
(6) A description of emergency equipment and
facilities in the community and at each facility
in the community subject to the requirements of
this subtitle, and an identification of the
persons responsible for such equipment and
facilities.
(7) Evacuation plans, including provisions for a
precautionary evacuation and alternative traffic
routes.
(8) Training programs, including schedules for
training of local emergency response and medical
personnel.
(9) Methods and schedules for exercising the emergency
plan."
Under Section 303(e) of the Act, state emergency response
commissions are required to review and make recommendations on
each plan to ensure "coordination" with the plans of other local
emergency planning districts.
Under Section 303(g) of the Act, the Regional Response Teams "may
review and comment upon an emergency plan or other issues related
to preparation, implementation, or exercise of such a plan upon
request of a local emergency planning committee." This review is
viewed by the National Response Team to be a form of technical
assistance to the local emergency planning committees and the
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state emergency response commissions, and is not to be considered
as an approval of these plans.
Finally, under Section 303(f), the National Response Team is
required to issue guidance documents for the preparation and
implementation of emergency plans. In March, 1987 the National
Response Team published and distributed the first such guidance
document by issuing NRT-1, the Hazardous Materials Emergency
Planning Guide. NRT-1 contains extensive discussion of both the
planning process and the elements or contents required for an
effective hazardous materials emergency response plan. The
following plan review criteria are issued as supplemental
technical guidance to NRT-1.
BASIS FOR THE CRITERIA
The review criteria are based on the guidelines for plans as
contained in Section 303(c) of the Act, NRT-1, and CPG 1-8, Guide
for Development of State and Local Emergency Operations Plans,
published by the Federal Emergency Management Agency. Section
303(c) outlines the minimum requirements for local emergency
response plans. The criteria which address these minimum
requirements are introduced throughout the document by the
phrase "the plan shall." The criteria based upon NRT-1, which
expand upon the above minimum requirements, include all the
elements that the NRT considers essential for an effective
hazardous materials emergency response plan. While local
emergency planning committee plans are not required to contain
all these elements, the NRT believes that they should.
Accordingly, the criteria based on the planning elements in NRT-1
(and many of the elements in CPG 1-8) are introduced by the
phrase "the plan should." In those cases where a plan may be
improved by including other considerations, the criteria are
introduced by the phrase "the plan might." In these cases, the
criteria are not recommended either by Title III, NRT-1, or CPG
1-8.
There also are criteria included in this document that are
considered to be of such merit that they are placed under the
category "the plan should", but cannot be specifically cited from
Title III, NRT-1, or CPG 1-8. These criteria will be included in
subsequent revisions to NRT-1 ,and are highlighted in this
document with an asterisk (*).
CPG 1-8 (used as one of the sources for these criteria) is used
by local governments to develop emergency operations plans which
are required by the Comprehensive Cooperative Agreements between
the Federal Emergency Management Agency and the states. CPG 1-
8a, Guide for the Review of State and Local Emergency Operations
Plans, also was used as a resource for developing these review
criteria. The planning elements in CPG 1-8 have been
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incorporated into NRT-1, and most of the review criteria in CPG
l-8a are included in the attached RRT Plan Review Document. The
relevant sections of Title III, NRT-1, and CPG 1-8 are indexed in
the review document for informational purposes.
The plan criteria outlined below are structured to correspond to
the sequence of plan elements suggested by Chapters 4 through 6
of NRT-1 and Chapters 2 and 3 of CPG 1-8.
USE OF CRITERIA
The NRT expects that the primary use of these criteria will be in
plan review by Regional Response Teams. Through the use of these
criteria and the development of comments related thereto, the
RRTs can both conduct organized and systematic reviews of local
plans and ensure that plan elements of particular interest to
RRTs are covered. The RRTs should also use the criteria as a
basis for ensuring coordination between federal plans developed
under the National Contingency Plan (e.g., Regional Contingency
Plans and OSC Plans) and plans developed at the local level.
As mentioned above, the local emergency planning committees may
find the criteria useful in the development of plans required
under Section 303(c) of the Act. These criteria are concise
statements of the contents of plan elements covered in NRT-1 and
CPG 1-8, and all of the plan elements required in Section 303(c).
It is essential, however, that the criteria be used by local
emergency planning committees only in concert with the full range
of available guidance.
State emergency response commissions may find the plan criteria
useful in the coordination of local emergency planning committees
and in the review of each local plan. The criteria offer a useful
guide for all of the planning elements which may require
coordinated and consistent treatment among the local emergency
planning committees within a state. They also provide the basis
for a more general review of plans.
RRT CONSIDERATION OF THE LEPC PLANNING PROCESS
One of the major themes of NRT-1 is that the way in which a local
hazardous materials emergency plan is developed is as important
as the actual contents of such a plan. Thus, the Regional
Response Teams may find it useful to secure the following
information pertaining to the local emergency planning committee
under review:
1. A list of the names and affiliations of the members of the
LEPC;
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A description of the activities and accomplishments (with
completion dates) of the committee in compliance with
Section 301, including:
Appointment of a chairperson;
Establishment of rules for committee operations;
Development of methods for public notification of
committee activities;
Conduct of public meetings on the emergency plan;
Receiving and responding to public comments; and
Public notice of availability of emergency response
plan, Material Safety Data Sheets, and inventory forms
under Section 324;
Dealing with public requests for information under
Sections 311, 312 and 313; and
Securing information from facilities covered by the
plan.
A description of the major activities of the committee in
completing the tasks for the hazard analysis and capability
assessment.
A summary of the data produced by these tasks, if not
already described in the plan.
A summary of the resources expended in developing the plan,
including local funds, staff effort and technical expertise,
plus a summary of resources required for maintaining and
revising the plan.
A description of any findings on ways to fund hazardous
materials emergency planning within the district.
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CRITERIA FOR PLANS
1.0 INCTOENT INFORMATION SUMMARY
The Plan should1 contain:
1.1 Detailed description of the essen-
tial information that is to be de-
veloped and recorded by the local
response system in an actual inci-
dent, e.g., date, time, location,
type of release, and. material re-
leased;
IXCOMENTATICN
TITLE III NRT-1 CPG 1-8
A.1
2.0 PRCMUnSATICN DOCUMENT
The Plan should contain:
2.1 A document signed by the chairperson
of the LEPC, promulgating the plan
for the district;
2.2 Documents signed by the chief execu-
tives of all local jurisdictions
within the district2; and
A.2 2.3(a) (I)
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1 (a) All criteria with a Title III reference are required by section
303(c) of the Act and are introduced by the phrase "The Plan shall."
(b) All criteria with an NRT-1 reference are not required by Title
III, but are regarded as essential by the NRT for an effective hazardous
materials emergency response plan. They can be found in NRT-1, Chapter 5,
"Planning Elements", and are introduced by the phrase "The Plan should."
(c) All CPG 1-8 references include those criteria that address re-
quirements for emergency operations plans prepared under the provisions of
the Comprehensive Cooperative Agreements with the Federal Emergency Manage-
ment Agency.
2 These criteria are considered to be of such merit that they are
included under the heading "the plan should", but cannot specifically be
cited from Title III, NRT-1, or CPG 1-8. They are designated in the
documentation section by an asterisk (*). They will be included in
subsequent revisions to NRT-1.
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CRITERIA FOR PLANS DOCOMENEATTON
TTITE III NRT-1 CPG 1-8
2.3 Letters from affected facilities en-
dorsing the plan.
The Plan might contain:
2.4 letters of agreement between the
affected facilities and local juris-
dictions for emergency response and
notification responsibilities.
3.0 LEGAL AUTHORITY AND RESPONSIBILITY
FOR RESPONSE
The Plan should:
3.1 Describe, reference, or include A. 3 2.3(h)
legal authorities of the jurisdic-
tions whose emergency response roles
are described in the plan, including
authorities of the emergency plan-
ning district and the local juris-
dictions within the district; and
3.2 List all other authorities the LEPC
regards as essential for response
within the district, including state
and federal authorities.
4. TABLE OF CONTENTS
The Plan should:
4.1 List all elements of the plan, pro- A-4 2.3(a)(3)
vide tabs for each and provide a
cross-reference for all of the nine
required elements in Section 303 of
the Act. Plans that are prepared in
the context of requirements of CPG
1-8 should contain an index to the
location of both NRT-1 and Section
303 elements.
5. ABBREVIATIONS AND DEFINITIONS
The Plan should:
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CRITERIA FOR PLANS DOCUMENTATION
TTTIE III NRT-1 CFG 1-8
5.1 Explain all abbreviations and define A.5 2.3(i)
all essential terms included in the
plan text.
6.0 PLANNING FACTORS
Assumptions; Assumptions are the
advance judgments concerning what
might happen in the case of an ac-
cidental spill or release.
The Plan should:
6.1 List all of the assumptions about A.6 2.3(c)
conditions that might develop in the
district in the event of accidents
from any of the affected facilities
or along any of the transportation
routes.
Planning Factors
The planning factors consist of all
the local conditions that make an
emergency plan necessary.
The Plan shall:
6.2 Identify and describe the facilities 303(c)(l) A.6 2.3(c)
in the district that possess extrem-
ely hazardous substances and the
transportation routes along which
such substances may move within the
district;
6.3 Identify and describe other facili-
ties that may contribute to addi-
tional risk by virtue of their prox-
imity to the above mentioned facili-
ties;
6.4 Identify and describe additional
facilities included in the plan that
are subject to additional risks due
to their proximity to facilities
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CRITERIA FOR PLANS DOCUMENTATION
TITLE III NRT-1 CPG 1-8
with extremely hazardous substances;
and
6.5 Include methods for determining that 303(c) (5) A.6 2.3(c)
a release of extremely hazardous
substances has occurred, and the
area of population likely to be af-
fected by such release.
The Plan should:
6.6 Include the major findings from the A-6 2.3 (a) (4)
hazard analysis, (date of analysis
should be provided) which should
consist of:
ii ii
6.6.1 Major characteristics of af-
fected facilities/transporta-
tion routes impacting on the
types and levels of hazards
posed, including the types,
identities, characteristics,
and quantities of hazardous
materials related to facilities
and transportation routes;
n ii
6.6.2 Potential release situations
with possible consequences be-
yond the boundaries of facili-
ties, or adjacent to transpor-
tation routes. Use may be made
of historical data on spills
and any data on spills and any
data secured from facilities
under Section 303(d)(3) of the
Act;
ii 11
6.6.3 Maps showing locations of fac-
ilities, transportation rout-
es, and special features of
district, including vulnerable
areas;
n n
6.7 Geographical features of the dist-
rict, including sensitive environ-
mental areas, land use patterns,
water supplies, and public transp-
ortation;
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CRITERIA FOR PLANS DOCUMENTATION
TITLE III NRT-1 CPG 1-8
6.8 Major demographic features of the A.6 2.3 (a) (4)
district, including those features
that impact most on emergency re-
sponse, e.g., population density,
special populations, and particular-
ly sensitive institutions;
6.9 The district's climate and weather " "
as they affect airborne distribution
of chemicals; and
6.10 Critical time variables impacting on " "
emergencies, e.g., time of day and
month of year in which they would
be most likely occur.
7.0 CONCEPT OF OPERATIONS
The Plan shall:
7.1 Designate a community emergency co- 303 (c) (3)
ordinator and facility emergency
coordinators, who shall make deter-
minations necessary to implement the
plan.
The Plan should:
7.2 Identify, by title, the individual A.7b 2.3(d)
designated as the cxaranunity emergen-
cy coordinator and each of the faci-
lity emergency coordinators;
7.3 Explain the relationships between
these coordinators, their organiza-
tions, and the other local govern-
mental response authorities within
the district, e.g., the county emer-
gency management authority;
7.4 Describe the relationship between A.7c
this plan and other response plans
within the district which deal in
whole or in part with hazardous
materials emergency response, e.g.
the county Emergency Operations Plan
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CRITERIA FOR PLANS DOCUMENTATION
TITLE III NRT-1 CPG 1-8
and plans developed by fire depart-
ments under OSHA Regulation CFR 29
Part 1910-120;
7.5 List all the facility emergency A-7c
plans within the district that apply
to hazardous materials emergency re-
sponse, including all plans develop-
ed under OSHA Regulation on Hazard-
ous Waste Operations and Emergency
Response (CFR 29 CFR Part 1910.120) ;
7.6 Describe the way in which the above
plans are integrated with local res-
ponse plans;
7.7 Describe the functions and responsi- A-7b 2.3(e)
bilities of all the local response
organizations within the district,
including public and private sector
as well as volunteer and charitable
organizations;
7.8 List mutual aid agreements or other A-3
arrangements for sharing data and
response resources;
7.9 Describe conditions under which the A. 7b
local government will coordinate its
response with other districts and
the means or sequence of activities
to be followed by districts in in-
teracting with other districts;
7.10 Describe the relationship between A.7c
plans of the district and related
state plans;
7.11 Describe the relationship between A-7b
local and state emergency response
authorities; and
7.12 Describe the relationships between A'7b;
emergency response plans and activi- A.7c
ties in the district and response
plans and activities by federal
agencies, including all plans and
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CRITERIA FOR PLANS DOCUMENTATION
TITLE III NRT-1 CPG 1-8
responses outlined in the National
Contingency Plan.
[Emphasis should be given to the
allocation of responsibilities among
federal emergency response agencies,
including listing the names and the
responsibilities of federal response
agencies and entities such as the
KRT, describing the means for their
notification, the types of resources
to be sought from them, the means
for obtaining them, the conditions
under which assistance is to be pro-
vided, and the methods of coordina- .
tion during a response]
8. INSTRUCTIONS FOR PLAN USE
The Plan should:
8.1 Contain a discussion of the purpose A.8a 2.3 (a) (5) (b)
of the plan; and
8.2 Contain a list of organizations and A.8b 2.3(a)(5)(c)
persons receiving the plan or plan
amendments and the date that the
plan was transmitted as well as a
specific identification number for
each plan.
9.0 RECORD OF AMENDMENTS
The Plan should:
&M Contain a section that describes A.9 2.3(a)(6)
methods for maintaining and revising
the plan and recording all changes
in the plan, including a method for
controlling distribution.
10.0 EMERGENCY NOTIFICATION PROCEDURES
The Plan shall:
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CRITERIA FOR PIANS KOJSIENIATION
TITLE III NRT-1 CPG 1-8
10.1 Include procedures for providing 303(c)(4) C.4 3.3(c)
reliable, effective, and timely not-
ification by the facility emergency
coordinators and the community.emer-
gency coordinator to persons desig-
nated in the emergency plan, and to
the public, that a release has
occurred.
The Plan should:
10.2 Include procedures for immediately C.I
notifying the appropriate 24-hour
hotline first, and should locate
these procedures in a prominent
place in the plan;
10.3 List the 24-hour emergency hotline
number(s) for the local emergency
response organization(s) within the
district;
10.4 Contain an accurate and up to-date B
Emergency Assistance Telephone Ros-
ter that includes numbers for the:
10.4.1 Technical and response person- "
nel;
10.4.2 Community emergency coordina- *
tor, and all facility emergency
coordinators;
10.4.3 CHEMTREC; B
10.4.4 National Response Center;3
10.4.5 Other participating agencies;
10.4.6 Community emergency coordina- *
tors in neighboring emergency
planning districts;
3 Spills exceeding the CERCIA reportable quantities are required
to be reported to the National Response Center. , •
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CRITERIA FOR PLANS DC)OJMENTATION
TITLE III NRT-1 CPG 1-8
10.4.7 Public and private sector sup- B
port groups; and the
10.4.8 Points of contact for all major
carriers on transportation rou-
tes within the district;
10.5 List all local organizations to be
notified of a release, and the order
of their notification, and list
names and telephone numbers of prim-
ary and alternate points of contact;
10.6 List all local institutions to be
notified of the occurrence of a re-
lease and the order of their noti-
fication, and the names and tele-
phone numbers of contacts;
10.7 List all state organizations to be -*
notified, and list the names and
telephone numbers of contacts; and
10.8 List all federal response organiza- *
tions to be notified, and the names
and telephones numbers of the con-
tacts.
11.0 INITIAL NOTIFICATION OF RESPONSE
AGENCIES
The plan should:
11.1 Describe methods or means to be used c-l
by facility emergency coordinators
(FECs) within the district to notify
community emergency coordinators
(CECs) of any potentially affected
districts, and SERCs of any poten-
tially affected states, and any
other persons to whom the facility
is to give notification of any re-
lease, in compliance with Section
304 of Title III;
11.2 Describe methods by which the CECs
and local response organizations
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CRITERIA FOR PLANS IX)CUMENTATION
TITLE III NRT-1 CPG 1-8
will be notified of releases from
transportation accidents, following
notification through 911 systems or
specified alternative means;
11.3 Describe methods by which the CEC, C.I
or his designated agent, will ensure
that contents of notification match
the requirements of Section 304,
including the regulations contained
in 40 CFR Part 355 (Notification Re-
quirements, Final Rule);
11.4 List procedures by which the CEC "
will assure that both the immediate
and follow-on notifications from
facility operators are made, within
the time frames specified by Noti-
fication of Final Rule in 40 CFR
Part 355; and
11.5 Identify the person or office re- "
sponsible for receiving the noti-
fication for the community emergency
coordinator or his/her designated
agent and list the telephone number;
12.0 DIRECTION AND CONTROL
The Plan shall:
12.1 Include methods and procedures to be 303(c)(2)
followed by facility owners and op-
erators and local emergency and med-
ical personnel to respond to a re-
lease of extremely hazardous sub-
stances.
The Plan should:
12.2 Identify the organization within the c-2 3.3(a)
district responsible for providing
direction and control to the overall
emergency response system described
in the Concept of Operations;
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CRITERIA FOR PLANS DOOJMENIATION
TITLE III NKT-1 CPG 1-8
12.3 Identify persons or offices within C.2 3.3 (a)
each response organization who pro-
vide direction and control to each
of the organizations;
12.4 Identify persons or offices provid-
ing direction and control within
each of the emergency response func- -•
tion;
12.5 Describe persons or offices respon- "
sible for the performance of inci-
dent command functions and the way
in which the incident command system
is used in hazardous substances
incidents;
12.6 Describe the chain of command for "
the total response system, for each
of the major response functions and
for the organization controlled by
the incident commander; and
12.7 Identify persons responsible for "
the activation and operations of the
emergency operations center, the on-
scene command post, and the methods
by which they will coordinate their
activities;
12.8' Last three levels of incident sever-
ity and associated response levels;
12.9 Identify the conditions for each
level; and
12.10 Indicate the responsible organiz-
ations at each level.
13.0 CC8MJNICATION AMONG RESPONDERS
The Plan should:
13.1 Describe all the methods by which c-3 3.3(b)
identified responders will exchange
information and communicate with
each other during a response, in-
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CRITERIA FOR PLANS DCX3JMENTATTON
TITLE III NRT-1 CPG 1-8
eluding the ccmmunications networks
and common frequencies to be used;
[At a minimum, these methods should
be described for each function. Both
communications among local response
units and between these units and
facilities where incidents occur
should be described]
13.2 Describe the methods by which emer- C.3
gency responders can receive infor-
mation ort chemical and related
response measures; and
[May include a description of compu-
ter systems with on line data bases]
13.3 Describe primary and back-up systems * 3.3(b)
for all communication channels and
systems.
The Plan might:
13.4 Contain a diagram or matrix showing *
the flows of information within the
response system.
14.0 WARNING SYSTEMS AND EMERGENCY PUBLIC
NOTIFICATION
The Plan should:
14.1 Identify responsible officials with- c-4 3.3(c)
in the district and describe the
methods by which they will notify
the public of a release from any
facility or along any transportation
route, including sirens or other
signals, and use of the broadcast
media and the Emergency Broadcast
System. This should include a des-
cription of:
14.1.1 The sirens and other signals to
be employed, their meaning,
their methods of coordination,
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CRITERIA FOR PLANS DOCUMENTATION
TITLE III NRT-1 CPG 1-8
and their geographical cov-
erage;
14.1.2 Other methods, such as door-to- C.4 3.3(c)
door alerting, that may be
employed to reach segments of
the population that may not be
reached by sirens or other sig-
nals; and
14.1.3 Time frames within which not- "
ification to the public can be
accomplished;
14.2 Describe methods for the coordina-
tion of emergency public notifica-
tion during a response; and
. ii ii
14.3 Describe any responsibilities or
activities of facilities covered by
the Act for emergency public notifi-
cation during a response.
15. PUBLIC INFORMATION AND COMMUNITY
RELATIONS
The Plan should:
15.1 Describe the methods used by local c-5 3.3(d)
governments, prior to emergencies,
for educating the public about pos-
sible emergencies and planned pro-
tective measures;
15.2 Describe the role and organizational
position of the public information
officer during emergencies;
15.3 Designate a spokesperson and des-
cribe the methods for keeping the
public informed during an emergency
situation, including a list of all
radio, TV, and press contacts; and
15.4 Describe any related public infor- *
nation activities of affected faci-
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CRITERIA FOR PLANS DCXXIMENTATION
TITLE III NKT-1 CPG 1-8
lities, both prior to an emergency
and during an emergency.
16.0 RESOURCE MANAGEMENT
The Plan shall:
16.1 Include a description of emergency 303(c) (6)
equipment and facilities in the com-
munity and at each facility in the
community subject to the require-
ments of this subtitle and an ident-
ification of the persons responsible
for such equipment and facilities.
The Plan should:
16.2 List personnel resources available C.6 3.3(n)
for emergency response by major cat-
egories, including governmental,
volunteer, and the private sector;
16.3 Describe the types, quantities, cap- " "
abilities and locations of emergency
response equipment available to the
local emergency response units, in-
cluding fire, police and emergency
medical response units.
[Categories of equipment should in-
clude transportation, communica-
tions, monitoring and detection,
containment, decontamination, re-
moval, and cleanup]
16.4 List the emergency response equip- " "
ment available to each of the af-
fected facilities and describe them
in the same way as community equip-
ment is described;
16.5 Describe the emergency operating *
centers or other facilities avail-
able to the local community and the
facility emergency coordinators and
other response coordinators, such as
incident commanders;
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CRITERIA FOR PLANS DCIOJMENTATION
TITLE III NRT-1 CPG 1-8
16.6 Describe emergency response equip- C'6 3*3t '
ment and facilities available to
each affected facility and the con-
ditions under which they are to be
used in support of local responders;
n ii
16.7 Describe significant resource short-
falls and mutual support agreements
with other jurisdictions whereby the
district might increase its capabi-
lities in an emergency;
[This may be discussed under the
Concept of Operations]
n "
16.8 Describe procedures for securing
assistance from federal and state
agencies and their emergency support
contractors;
[This may be discussed under the
Concept of Operations]
16.9 Describe emergency response capa-
bilities and the expertise in the
private sector that might be avail-
able to assist local responders,
facility managers, and transporta-
tion companies during emergencies.
17.0 HEAIKH AND MEDICAL
The Plan shall:
17.1 Include methods and procedures to be 303(c) (2)
followed by facility owners and op-
erators and local emergency and med-
ical personnel to respond to a re-
lease of extremely hazardous sub-
stances.
The Plan should:
17.2 Describe the procedures for summon- c-7 3.3(h)
ing emergency medical and health
department personnel;
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CRITERIA FOR PLANS . DCX3MENIATION
TITLE III NRT-1 CPG 1-8
17.3 Describe the procedures for the C.7 3.3(h)
major types of emergency medical
services, including first aid, tri- ,
age, ambulance service, and emergen-
cy medical care, using both the ,
resources available within the dist-
rict and those that can be secured
in neighboring districts;
17.4 Describe the procedures to be fol- " "
lowed for decontamination of exposed
people;
17.5 Describe the procedures for provid- . • "
ing sanitation, food, water sup-
plies, and safe re-entry of persons
to the accident area;
17.6 Describe procedures for conducting *
health assessments upon which to
base protective action decisions;
17.7 Describe the level and types of C.7
emergency medical capabilities in
the district to deal with exposure
of people to extremely hazardous
substances;
17.8 Describe the provisions for emer- "
gency mental health care; and
17.9 Indicate mutual aid agreements with *
other communities to provide backup
emergency medical and health depart-
ment personnel, and equipment.
18.0 RESPONSE PERSONNEL SAFETY
The Plan should:
18.1 Describe initial and follow-up pro- C.8
cedures for entering and leaving
incident sites, including personnel
accountability personnel safety pre-
cautions, and medical monitoring;
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CRITERIA FOR PLANS IXX3JMENTATICW
TITLE III NRT-1 CPG 1-8
18.2 Describe personnel and equipment C.8
decontamination procedures; and
18.3 List sampling, monitoring and per-
sonnel protective equipment appro-
priate to various degrees of hazards
based on EPA levels of protection
(A, B, C, & D) .
[Just prior to publication of NRT-1,
the Occupational Safety and Health
Administration (OSHA) published pro-
posed rules (29 CFR Part 1910.120)
to provide more definitive require-
ments to plan for emergency response
personnel safety. If the LEPC plans
include a section on this function,
the plan elements listed in the OSHA
regulation should be used]
19.0 PERSONAL PROTECTION OF CITIZENS/IN-
DOOR PROTECTION
The Plan shall:
19.1 Describe methods in place in the 303 (c) (5)
community and in each of the affect-
ed facilities for determining the
areas likely to be affected by a
release.
The Plan should:
19.2 Include methods to predict the spe- c'9a
ed, direction, and concentration of
plumes resulting from airborne re-
leases, and methods for modeling
vapor cloud dispersion as well as
methods to monitor the release and
concentrations in real time;
[19.1 and 19.2 may be considered in
the hazard analysis, included in
Section 6, Planning Factors]
M
19.3 Identify the decision making pro-
22
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CRITERIA FOR PLANS DOCUMENTATION
TITLE III NRT-1 CPG 1-8
cess, including the decision making
authority for indoor protection;
19.4 Describe the roles and activities of *
affected facilities in the decision
making for indoor protection deci-
sions, including the determination
that indoor sheltering is no longer
required;
19.5 Indicate the conditions under which C.9a 3.3(g)
indoor protection would be recom-
mended, including the decision mak-
ing criteria;
19.6 Describe the methods for indoor pro- *
tection that would be recommended
for citizens, including provisions
for shutting off ventilation sys-
tems; and
19.7 Describe the methods for educating C.9a
the public on indoor protective mea-
sures;
[May be discussed in the section on
public information]
20.0 PERSONAL PROTECTIVE MEASURES / EVAC-
UATION PROCEDURES
The Plan shall:
20.1 Describe evacuation plans, including 303(c)(7) C.9b 3.3(e)
those for precautionary evacuations
and alternative traffic routes;
The Plan should:
20.2 Describe the authority for ordering
or recommending evacuation, includ-
ing the personnel authorized to
recommend evacuation;
20.3 Describe the authority and respon-
sibility of various governmental
agencies and supporting private sec-
23
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CRITERIA FOR MANS DOCUMENTATION
TUTE III NRT-1 CPG 1-8
tor organizations, such as the Red
Cross, and the chain of command
among them;
20.4 Describe the role of the affected *
facilities in the evacuation deci-
sion-making;
20.5 Describe methods to be vised in evac- C.9b
uation, including methods for as-
sisting the movement of mobility
impaired persons and in the evacua-
tion of schools, hospitals, prisons
and other facilities;
20.6 Describe the relationship of evac- *
uation procedures to other protec-
tive measures.
20.7 Describe potential conditions re- C.9b
quiring evacuation, i.e., the types
of accidental releases and spills
that may require evacuation;
20.8 Describe evacuation routes, includ- " 3.3(e)
ing primary and alternative routes;
[These may be either established
routes for the community or special
routes appropriate to the location
of facilities]
20.9 Describe evacuation zones and dist- "
ances and the basis for their deter-
mination;
[These should be related to the loc-
ation of facilities and transporta-
tion routes and the potential path-
ways of exposure]
20.10 Describe procedures for precaution- "
ary evacuations of special popula-
tions;
20.11 List the mass care facilities for " 3.3(f)
providing food, shelter and medical
care to relocated populations;
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CKTIERIA FOR FLANS DCKIMENEAITON
TTTIE III NRT-1 CPG 1-8
[This may be discussed under the
human services section]
20.12 Describe procedures for providing C.ll 3.3(i)
security for the evacuation, for
evacuees and of the evacuated areas;
[May be covered under the law en-
forcement discussions]
20.13 Describe methods for managing the C.9b 3.3(e)
flow of traffic along evacuation
routes and for keeping the general
public from entering threatened are-
as, including maps with traffic and
other control points; and
[May be covered in the law enforce-
ment section]
20.14 Describe the procedures for manag-
ing an orderly return of people to the
evacuated area;
21.0 FIRE AND RESCUE
The Plan should:
21.1 List the major tasks to be per- C.10 3.3(k)
formed by firefighters in coping
with releases of extremely hazard-
ous substances;
21.2 Identify the public and private sec- "
tor fire protection organizations
with a response capability and re-
sponsibility for hazardous materials
incidents;
11 it
21.3 Describe the command structure of .
multi-agency, multi-jurisdictional
incident management systems in • .
place, and identify applicable mut-
ual aid agreements and Good Samari-
tan provisions in place;
25
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CRITERIA FOR PLANS DOCUMENTATION
TITLE III NRT-1 CPG 1-8
21.4 List available support systems, e.g. C.10 3.3(k)
protective equipment and emergency
response guides, DOT Emergency Res-
ponse Guidebook, mutual aid agre-
ements, and good Samaritan provi-
sions; and
[May be covered under resource man-
agement]
21.5 List and describe any HAZMAT teams *
in the district.
[May be covered in Section 21.2
above]
22.0 LAW ENFORCEMENT
The Plan should:
22.1 Describe the command structure of . C.ll 3.3(i)
multi-agency, multi-jurisdictional
incident management systems in
place, and identify applicable mut-
ual aid agreements and Good Samari-
tan provisions in place;
22.2 List the major law enforcement
tasks related to responding to re-
leases of extremely hazardous mater-
ials, including those related to se-
curity for the accident site and for
evacuation activities; and
22.3 List the locations of control points *
for the performance of tasks, with
appropriate maps.
23.0 ON-GOING INCIDENT ASSESSMENT
The Plan should:
23.1 Describe methods in place in the c°12 3.3(p)
community and/or each of the affect-
ed facilities for determining the
26
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CRITERIA FOR PLANS IXX3MENTATIC*!
TITLE III NRT-1 CPG 1-8
areas likely to be affected by an
ongoing release.
23.2 Describe methods for determining the C.12 3.3(p)
private and public property that may
be in the affected areas and the
nature of the impact of the release
on this property?
23.3 Describe methods and capabilities of "
both local response organizations
and facilities for monitoring the
size, concentration, and migration
of leaks, spills, and releases, in-
cluding sampling around the site;
and
23.4 Describe provisions for environmen- "
tal assessments, biological monitor-
ing, and contamination surveys;
24.0 HUMAN SERVICES
The Plan should:
24.1 List the agencies responsible for C.13 3.3(m)
providing emergency human services,
e.g., food, shelter, clothing, con-
tinuity of medical care, and crisis
counseling; and
24.2 Describe the major human services " "
activities and the means for their
accomplishment.
25. PUBLIC WORKS
The Plan should:
25.1 Describe the chain of command for C.-14 3.3(j)
the performance of public works ac-
tions in an emergency; and
25.2 list all major tasks to be per- " "
formed by the public works depart-
27
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CRITERIA FOR PLANS DOCUMENTATION
TITLE III NKT-1 CPG 1-8
ment in a hazardous materials inci-
dent.
26.0 TECHNIQUES FOR SPILL CONTAINMENT AND
CLEANUP
The Plan should: • , .
26.1 Explain the allocation of responsi- ,"' . . D4
bilities among local authorities and
affected facilities and responsible
parties for these activities;
26.2 Describe the major containment and
mitigation activities for all major
types of HAZMAT incidents;
26.3 Describe cleanup and disposal ser-
vices to be provided by the respon-
sible parties and/or the local com- - - ,
inanity;
26.4 Describe major methods for cleanup; ;
26.5 Describe methods to restore the sur- .
rounding environment, including nat- ,
ural resource areas, to pre-
emergency conditions;
26.6 Describe the provisions for long D-2
term site control; ,
26.7 List the location of approved dis-
posal sites;
26.8 List cleanup material and equipment
available within the district;
[May be covered in the resource
management section]
26.9 Describe the capabilities of cleanup
personnel; and
26.10 List the applicable regulations
governing disposal of hazardous
materials in the district.
28
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CRITERIA FOR PLANS DOCUMEOTATION
TITLE III NRT-1 CPG 1-8
27. DOCUMENTATION AND INVESTIGATIVE
FOLLOW-UP
The Plan should:
27.1 List all reports required in the E
district and all offices and agen-
cies that are responsible for pre-
paring them following a release;
27.2 Describe the methods of evaluating
responses and identify persons res-
ponsible for evaluations; and
27.3 Describe provisions for cost recov-
ery.
28.0 PROCEDURES FOR TESTING AND UPDATING
THE PLAN
The Plan shall:
28.1 Include methods and schedules for 303 (c) (9) F.I
exercising the emergency plan. ,
The Plan should:
28.2 Describe the nature of the exercises
for testing the adequacy of the
plan;
28.3 List the frequency of such exer-
cises, by type;
28.4 Include an exercise schedule for the
current year and for future years;
28.5 Describe the role of affected faci-
lities or transportation companies
in these exercises; and
28.6 Describe the procedures by which F-6
performance will be evaluated in the
exercise, revisions will be made to
29
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CRITERIA FOR PLANS ' DOCUMENTATION
TITLE III NRT-1 CPG 1-8
plans, and deficiencies in response
capabilities will be corrected.
29. TRAINING
The Plan shall:
29.1 Include the training programs, in- 303(c) (8) 6.4.3
eluding schedules, for training of
local emergency response and medical
personnel.
The Plan should: ,
29.2 Describe training requirements for *
IEPC members and all emergency
planners within the district;
29.3 Describe training requirements for *
all major categories of hazardous
materials emergency response per-
sonnel, incliJding the types of
courses and the number of hours;
29.4 list and describe the training pro- . • *
grams to support these requirements,
including all training to be
provided by the community, state and
federal agencies, and the private
sector; and
29.5 Contain a schedule of training ac- *
tivities for the current year and
for the following three years.
30
•&U.S. GOVERNMENT PRINTING OFFICE: 1992 - 626-435/60700
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