EPA 730-F-00-011
STATES ENVIRONMENTAL PROTECTION AGENCY
I t>5*^7 1 WASHINGTON, D.C. 20460
%^\l/^ §
\^ ^s^ April 25,2000
Pesticide Registration (PR) Notice 2000-4
Notice to Manufacturers, Producers, Formulators, Registrants, OFF|CE OF
Distributors and Importers of Pesticide Products PREVENTION, PESTICIDES AND
TOXIC SUBSTANCES
ATTENTION: Persons Responsible for Federal Registration of Pesticides
SUBJECT: Instructions for Transmitting Information to the Office of Pesticide Programs
The Environmental Protection Agency (EPA) has updated and is reissuing its guidance on the
processing and routing of mail that is received in the Office of Pesticide Programs (OPP). This
notice updates instructions for sending or delivering mail to OPP, and to caution against
transmitting Confidential Business Information (CBI) on facsimile (FAX) machines.
I. APPLICABILITY: This PR Notice applies to all persons who use U.S. Postal Service,
commercial courier, or personal visits to deliver to OPP1 a variety of pesticide program
transactions. These transactions are in connection with., but not limited to, the granting or
maintaining of registrations, experimental use permits, tolerances, responding to data call-in
notices and reregistration, or related approvals under certain provisions of the Federal Insecticide,
and Rodenticide Act (FIFRA), and the Federal Food, Drag, aind Cosmetic Act (FFDCA), as
amended. It also applies to those transmitting information over FAX machines.
II. EFFECTIVE DATE: This notice supersedes PR Notice 91-5, dated September 6,1991 and is
effective upon receipt.
III. ADDRESSING MAIL: The Environmental Protection Agency has recently changed its
official mailing address and the new address is reflected, in the instructions below. OPP uses
mail codes and distribution codes in order to efficiently route and process the wide range of
submissions received in OPP. Different procedures are in place for processing submissions by
regulatory divisions and non-regulatory divisions.
The regulatory divisions are: Registration Division (RD), Special Review & Reregistration
Division (SRRD), Antimicrobial Division (AD), and Biopesticides & Pollution Prevention
Division (BPPD).
The Document Processing Desk (DPD) is the point of delivery for all submissions to the
regulatory divisions. The DPD and the regulatory divisions all share the same mail code -
7504C. See Attachment 1. All submissions to regulatory divisions should also include the
appropriate distribution code. See Attachment 2. Addressing your documents correctly using the
appropriate Mail Code and Distribution Code will facilitate delivery and processing of your
Internet Address (URL) • http://www.epa.gov
Recycled/Recyclable . Printed with Vegetable Oil Based Inks on Recycled Paper (Minimum 25% Postconsumer)
-------
actions. If you are unable to determine which Distribution Code is appropriate for your material,
you may omit the code.
The non-regulatory divisions are: Immediate Office (IO), Information Resources & Services
Division (IRSD), Biological & Economic Analysis Division (BEAD), Field & External Affairs
Division (FEAD), Environmental Fate & Effects Division (EFED) and Health Effects Division
(HED). Each division has its own mail code (see Attachment 1) which should be used in
addressing submissions to these divisions.
IV. ADDRESSES FOR OPP REGULATORY DIVISIONS:
DIRECT ALL MAIL OR DIRECT COURIER DELIVERIES FOR THE REGULATORY
DIVISIONS TO THE DOCUMENT PROCESSING DESK (7504C)
Submissions via the U.S. Postal Service: Use the official mailing address below for all
submissions directed to the OPP regulatory divisions by mail:
Document Processing Desk (Distribution Code - Listed on Attachment 2)
Office of Pesticide Programs (7504C)
U. S. Environmental Protection Agency
Ariel Rios Building
1200 Pennsylvania Avenue, N.W.
Washington, DC 20460
PLEASE NOTE: Do not address mail to be sent through the U.S. Postal Service (USPS) to the
Arlington, Virginia address. USPS will return it to you causing delay in processing your actions.
There is no U.S. Postal Service delivery at the Virginia address.
Submissions via Personal/Courier Delivery: Deliveries by you or a commercial courier
for the regulatory divisions will be accepted at OPP's Document Processing Desk (7504C) in
Crystal Mall 2, Room 266A. Couriers and delivery personnel must present, a valid picture
identification card to gain access to the building. Hours of operation for the Document
Processing Desk are 8:00 A.M. to 4:30 P.M., Monday through Friday, excluding Federal
holidays. Deliveries should be directed to:
Document Processing Desk (Distribution Code - Listed on Attachment 2)
Office of Pesticide Programs (7504C)
U. S. Environmental Protection Agency
Room 266A, Crystal Mall 2
1921 Jefferson Davis Highway
Arlington, VA 22202-4501
V. ADDRESSES FOR OPP NON-REGULATORY DIVISIONS:
2
-------
DO NOT ADDRESS MAIL OR DIRECT COURIER DELIVERIES FOR THE NON-
REGULATORY DIVISIONS TO THE DOCUMENT PROCESSING DESK (7504C) BUT
USE THE APPROPRIATE DIVISIONAL MAIL CODE SHOWN ON ATTACHMENT 1.
Submissions via the U.S. Postal Service: Please use the official mailing address below for
all submissions directed to the OPP non-regulatory divisions by mail:
Office of Pesticide Programs (Division Mail Codfe - Listed on Attachment 1)
U. S. Environmental Protection Agency
Ariel Rios Building
1200 Pennsylvania Ave.,N.W.
Washington, D.C. 20460
Submissions via Personal/Courier Delivery: Deliveries by you or a commercial courier
should be addressed to the specific non-regulatory Division Mail Code, floor and room number
as shown below. Couriers and delivery personnel must present a valid picture identification card
to gain access to the building. After exiting the elevator on the required floor, the courier can use
the lobby phone to reach the addressee.
Office of Pesticide Programs (Division Mail Code - Listed on Attachment 1)
U. S. Environmental Protection Agency
Crystal Mall 2, XXXX Floor, Room XXXX
1921 Jefferson Davis Highway
Arlington, VA 22202-4501
VI. TRANSMITTING CONFIDENTIAL BUSINESS INFORMATION (CBD OVER FAX
MACHINES : As adequate information security cannot be maintained over FAX machines. DO
NOT transmit CBI by FAX.
VII. POINT OF CONTACT: If you have questions concerning this PR Notice, please contact
Jim Hollins at (703) 305-5761 or Donna Parker at (703) 305-6474.
Richard D. Schmitt, Associate Director
Information Resources & Services Division
-------
Attachment 1
MAIL CODES FOR OPP
Regulatory Divisions Mail Code
Document Processing Desk (DPD) 7504C *
Registration Division (RD) 7504C
Special Review & Reregistration Division (SRRD) 7504C
Antimicrobial Division (AD) 7504C
Biopesticides & Pollution Prevention Division (BPPD) 7504C
* Please note the Document Processing Desk Mail Code is to be used for all incoming
submissions for the regulatory divisions.
Non-Regulatory Divisions Mail Code
Director's Immediate Office (IO) 7501C
Information Resources & Services Division (IRSD) 7502C
Biological & Economic Analysis Division (BEAD) 7503C
Field & External Affairs Division (FEAD) 7506C
Environmental Fate & Effects Division (EFED) 7507C
Health Effects Division (HED) 7509C
-------
Attachment 2
DISTRIBUTION CODES FOR OPP REGULATORY DIVISIONS
Section 3 - Product Registrations
Application for Product Registration — APPL
Amendment to Registration AMEND
Request to Withdraw a Pending Registration WD
Certification of Product Registration CERT
Response to Pesticide Regulatory Notice PRN
Transfer of Companies, Products or Data •— XFER
Other Regulatory Submissions
Unreasonable Adverse Effects Data R.eport 6(a)(2)
Emergency Exemption EMEX
Experimental Use Permit EUP
Minor Use Petition IR4
Notifications : NOTIF
Petition for Tolerance PETN
Special Local Need Registration • SLN
Supplemental (Distributor) Registration — — DIST
Data Submitters List DSL
Voluntary Cancellations -: VOLCAN
Voluntary Use Deletions -, USEDEL
Maintenance Fees MFEE
Threshold of Regulation Determination TOR
Reconstruction of Jacket RECON
Pesticide Product Label System PPLS
Company Name and Address
Request for a Company Number NEWCO
Company Name, Address or Agent Change CO ADR
Data Call-in Responses (Product Specific)
Response to a Data Call-in DCI-RD-PMxx
Response to a Reregistration Eligibility Document — RED-RD-PMxx
(xx identifies the PM Team number)
-------
Attachment 2 (cont)
Data Call-In Responses (Generic)
Response to a Data Call-In DCI-SRRD-xxx
Response to a Reregistration Eligibility Document RED-SRRD~xxx
(xxx identifies the regulatory case number or chemical name as specified in individual
OPP instructions)
------- |