EPA 730-F-00-011
                           STATES ENVIRONMENTAL PROTECTION AGENCY
I t>5*^7 1                       WASHINGTON, D.C. 20460
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\^ ^s^                        April 25,2000

                      Pesticide Registration (PR) Notice 2000-4

            Notice to Manufacturers, Producers, Formulators, Registrants,           OFF|CE OF
                  Distributors and Importers of Pesticide Products            PREVENTION, PESTICIDES AND
                                                                            TOXIC SUBSTANCES
  ATTENTION:  Persons Responsible for Federal Registration of Pesticides

  SUBJECT:     Instructions for Transmitting Information to the Office of Pesticide Programs

  The Environmental Protection Agency (EPA) has updated and is reissuing its guidance on the
  processing and routing of mail that is received in the Office of Pesticide Programs (OPP). This
  notice updates instructions for sending or delivering mail to OPP, and to caution against
  transmitting Confidential Business Information (CBI) on facsimile (FAX) machines.

  I. APPLICABILITY: This PR Notice applies to all persons who use U.S. Postal Service,
  commercial courier, or personal visits to deliver to OPP1 a variety of pesticide program
  transactions. These transactions are in connection with., but not limited to, the granting or
  maintaining of registrations, experimental use permits, tolerances, responding to data call-in
  notices and reregistration, or related approvals under certain provisions of the Federal Insecticide,
  and Rodenticide Act (FIFRA), and the Federal Food, Drag, aind  Cosmetic Act (FFDCA), as
  amended.  It also applies to those transmitting information over  FAX machines.

  II.  EFFECTIVE DATE: This notice supersedes PR Notice 91-5, dated September 6,1991 and is
  effective upon receipt.

  III.  ADDRESSING MAIL: The Environmental Protection Agency has recently changed  its
  official mailing address and the new address is reflected, in the instructions below. OPP uses
  mail codes and distribution codes in order to efficiently route and process the wide range of
  submissions received in OPP. Different procedures are in place for processing submissions by
  regulatory divisions and non-regulatory divisions.

    The regulatory divisions are: Registration Division (RD), Special Review & Reregistration
  Division (SRRD), Antimicrobial Division (AD), and Biopesticides & Pollution Prevention
  Division (BPPD).

    The Document Processing Desk (DPD) is the point of delivery for all submissions to the
  regulatory divisions.  The DPD and the regulatory divisions all share the same mail code  -
  7504C.  See Attachment 1.  All submissions to regulatory divisions should also include the
  appropriate distribution code. See Attachment 2.  Addressing your documents correctly using the
  appropriate Mail Code and Distribution Code will facilitate delivery and processing of your
                             Internet Address (URL)  http://www.epa.gov
            Recycled/Recyclable . Printed with Vegetable Oil Based Inks on Recycled Paper (Minimum 25% Postconsumer)

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 actions. If you are unable to determine which Distribution Code is appropriate for your material,
 you may omit the code.

   The non-regulatory divisions are: Immediate Office (IO), Information Resources & Services
 Division (IRSD), Biological & Economic Analysis Division (BEAD), Field & External Affairs
 Division (FEAD), Environmental Fate & Effects Division (EFED) and Health Effects Division
 (HED). Each division has its own mail code (see Attachment 1) which should be used in
 addressing submissions to these divisions.

 IV. ADDRESSES FOR OPP REGULATORY DIVISIONS:

 DIRECT ALL MAIL OR DIRECT COURIER DELIVERIES FOR THE REGULATORY
 DIVISIONS TO THE DOCUMENT PROCESSING DESK (7504C)

       Submissions via the U.S. Postal Service: Use the official mailing address below for all
 submissions directed to the OPP regulatory divisions by mail:

           Document Processing Desk (Distribution Code - Listed on Attachment 2)
           Office of Pesticide Programs (7504C)
           U. S. Environmental Protection Agency
           Ariel Rios Building
           1200 Pennsylvania Avenue, N.W.
           Washington, DC 20460

 PLEASE NOTE: Do not address mail to be sent through the U.S. Postal Service (USPS) to the
 Arlington, Virginia address. USPS will return it to you causing delay in processing your actions.
 There is no U.S. Postal Service delivery at the Virginia address.

       Submissions via Personal/Courier Delivery: Deliveries by you or a commercial courier
 for the regulatory divisions will be accepted at OPP's Document Processing Desk (7504C) in
 Crystal Mall 2, Room 266A. Couriers and delivery personnel must present, a valid picture
 identification card to gain access to the building. Hours of operation for the Document
 Processing Desk are 8:00 A.M. to 4:30 P.M., Monday through Friday, excluding Federal
 holidays. Deliveries should be directed to:

         Document Processing Desk (Distribution Code - Listed on Attachment 2)
         Office of Pesticide Programs (7504C)
         U. S. Environmental Protection Agency
         Room 266A, Crystal Mall 2
          1921 Jefferson Davis Highway
         Arlington, VA 22202-4501

V. ADDRESSES FOR OPP NON-REGULATORY DIVISIONS:
                           2

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 DO NOT ADDRESS MAIL OR DIRECT COURIER DELIVERIES FOR THE NON-
 REGULATORY DIVISIONS TO THE DOCUMENT PROCESSING DESK (7504C) BUT
 USE THE APPROPRIATE DIVISIONAL MAIL CODE SHOWN ON ATTACHMENT 1.

       Submissions via the U.S. Postal Service: Please use the official mailing address below for
 all submissions directed to the OPP non-regulatory divisions by mail:

          Office of Pesticide Programs (Division Mail Codfe - Listed on Attachment 1)
          U. S. Environmental Protection Agency
          Ariel Rios Building
          1200 Pennsylvania Ave.,N.W.
          Washington, D.C. 20460

       Submissions via Personal/Courier Delivery: Deliveries by you or a commercial courier
 should be addressed to the specific non-regulatory Division Mail Code,  floor and room number
 as shown below. Couriers and delivery personnel must present a valid picture identification card
 to gain access to the building. After exiting the elevator on the required floor, the courier can use
 the lobby phone to reach the addressee.

          Office of Pesticide Programs (Division Mail Code - Listed on Attachment 1)
          U. S.  Environmental Protection Agency
          Crystal Mall 2, XXXX Floor, Room XXXX
          1921 Jefferson Davis Highway
          Arlington, VA 22202-4501

VI.  TRANSMITTING CONFIDENTIAL BUSINESS INFORMATION (CBD OVER FAX
MACHINES : As adequate information security cannot be maintained over FAX machines. DO
NOT transmit CBI by FAX.

VII. POINT OF CONTACT: If you have questions concerning this PR Notice, please contact
Jim Hollins at (703) 305-5761 or Donna Parker at (703) 305-6474.
                                     Richard D. Schmitt, Associate Director
                                     Information Resources & Services Division

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                                                                      Attachment 1
                      MAIL CODES FOR OPP
Regulatory Divisions                                Mail Code

Document Processing Desk (DPD) 	7504C  *

Registration Division (RD) 	7504C

Special Review & Reregistration Division (SRRD)	7504C

Antimicrobial Division (AD)	7504C

Biopesticides & Pollution Prevention Division (BPPD)	7504C

* Please note the Document Processing Desk Mail Code is to be used for all incoming
submissions for the regulatory divisions.


Non-Regulatory Divisions                           Mail Code

Director's Immediate Office (IO)	7501C

Information Resources & Services Division (IRSD)	7502C

Biological & Economic Analysis Division (BEAD) 	7503C

Field & External Affairs Division (FEAD)	7506C

Environmental Fate & Effects Division (EFED)  	7507C

Health Effects Division (HED) 	7509C

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                                                              Attachment 2

           DISTRIBUTION CODES FOR OPP REGULATORY DIVISIONS

                   Section 3  - Product Registrations

Application for Product Registration 	 APPL
Amendment to Registration 	AMEND
Request to Withdraw a Pending Registration	WD
Certification of Product Registration	CERT
Response to Pesticide Regulatory Notice	PRN
Transfer of Companies, Products or Data		XFER

                         Other Regulatory Submissions

Unreasonable Adverse Effects Data R.eport	6(a)(2)
Emergency Exemption	EMEX
Experimental Use Permit 	EUP
Minor Use Petition	IR4
Notifications	:	NOTIF
Petition for Tolerance	PETN
Special Local Need Registration 		SLN
Supplemental (Distributor) Registration 	 DIST
Data Submitters List	DSL
Voluntary Cancellations	-:	VOLCAN
Voluntary Use Deletions	-,	USEDEL
Maintenance Fees	MFEE
Threshold of Regulation Determination	TOR
Reconstruction of Jacket	RECON
Pesticide Product Label  System	PPLS

                Company Name and Address

Request for a Company Number	NEWCO
Company Name, Address or Agent Change 	CO ADR

              Data Call-in Responses (Product Specific)

Response to a Data Call-in 	DCI-RD-PMxx
Response to a Reregistration Eligibility Document	 RED-RD-PMxx

(xx identifies the PM Team number)

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                                                         Attachment 2 (cont)
                   Data Call-In Responses (Generic)
Response to a Data Call-In	 DCI-SRRD-xxx
Response to a Reregistration Eligibility Document 	RED-SRRD~xxx

(xxx identifies the regulatory case number or chemical name as specified in individual
OPP instructions)

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