United States
          Environmental Protection
          Agency
Administration and
Resources Management
(3404)
EPA/220-B-94-002
NTISPB 94-104783
January 1994
v/EPA  Information Systems
          Inventory (ISI)

          PC Users Guide
                              Enforcement
                                       Recycled/Recyclable
                                       Printed with Soy/Canola Ink on paper that
                                       contains at least 50% recycled fiber

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  INFORMATION  SYSTEMS INVENTORY
                   (ISI)
              USER'S GUIDE
               PC VERSION
Information Management and Services Division
 Office of Information Resources  Management
    U.S. Environmental  Protection  Agency
             401 M Street, SW
           Washington, DC 20460
              February,  1993
                   U.S. Environment;:! P;election Agency
                   Region 5, Library (PL-12J)
                   77 West Jackson Boulevard, 12th Floor
                   Chicago, IL  60604-3590

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              UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
                         WASHINGTON, D.C. 20460
                            SEP 1 0 1993
                                                           OFFICE OF
                                                          ADMINISTRATION
                                                          AND RESOURCES
 Dedication                                               MANAGEMENT
      The U.S.  Environmental Protection Agency  (EPA)  developed the
 Information Systems Inventory (ISI) for use by  its personnel/  its
 governmental partners and clients, and the public.   The purpose
 of the ISI is to provide an index and pathfinder  to  EPA's
 computer-based information systems and applications.   The ISI
 describes approximately 500 EPA systems, databases,  models,
 modules,  and other computer applications, and gives  the name and
 phone number of someone to contact for further  information about
 each entry.

      A greater awareness of the variety and content  of EPA1 s
 information systems can encourage improved, more  cost-effective
 data gathering,  integration,  and sharing among Agency program
 managers.   This is important because we must use  our limited
 resources more efficiently.  In addition, public  access to
 information strengthens EPA's ability to fulfill  its  mission.
 Informed citizens can more fully participate in critical
 environmental  decisionmaking and provide the Agency  with the
 feedback necessary to better manage our programs.

      To  ensure that individuals and communities can more
 effectively locate information about EPA computer systems,  we
 have made the  Information Systems Inventory available through  the
 National  Technical Information Service and Federal Depository
 Libraries.   We have also made key parts of the Inventory
 available on-line via the Internet.

      The  ISI is  the definitive source of summary  information
 about EPA systems.   I am pleased to announce this new,  updated
 1993 edition.  We welcome your comments on its utility and value,
 and  invite  suggestions for its improvement.
             •per, Acting^Assistant Administrator
           Administration and Resources Management
U.S. Environmental Protection Agency
                                                      Recycled/Recyclable
                                                      Prtnxd with Soy Canofe Ink en paper that
                                                      contains X tout S0% rccycte: fiber

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                                      Preface
We welcome your comments on this User's Guide and on the ISI hi general.  Please send
any comments to:
                                    ISI Manager
                     Information Management  Branch (PM-211D)
                     Office of Information  Resources Management
                        U.S. Environmental  Protection  Agency
                                 401 M Street, S.W.
                              Washington, D.C.  20460
If you know  of an EPA-owned  or EPA-developed  system  that should be  listed  in the
inventory, but is not, please fill out the form in Appendix  E to the best of your ability and
send it to the address listed above.  Thank you!

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                              Table of Contents

1.     INTRODUCTION  	   1

2.     PURPOSE  OF THE ISI  	   2

3.     INSTALLING THE ISI	   3

4.     ENTERING THE ISI  	   4
      4.1    User Registration  	   4

5.     STRUCTURE OF THE DATA	   6
      5.1    System Record  Format  	   6
      5.2    ISI Menu System	   6
      5.3    Pick Boxes  	   7
      5.4    ISI HELP System  	   8

6.     THE ISI MAIN MENU 	   9

7.     THE ISI QUERY  MENU  	  10
      7.1    Search for a Specific SYSTEM NAME  	  11
      7.2    Search for a Specific SYSTEM ACRONYM   	  12
      7.3    Search for a Specific CONTACT PERSON  	  12
      7.4    Search for a Specific PURPOSE OF DATA  COLLECTION  	  13
      7.5    Search for a Specific KEYWORD  	  14
      7.6    Search for Specific Word(s) in the ABSTRACT  	  15
      7.7    User-Defined Search	  15
      7.8    View Holding  File and/or  Generate  Reports  	  19
      7.9    Recall Previous Holding File	  23
      7.10   Empty the  Holding File	  23

8.     NEWS ALERTS  	  24

9.     SYSTEM DOCUMENTATION  	  25
      9.1    On-Line Documentation  	  25
      9.2    Documentation  to Download  	  26
      9.3    Revise  User Information  	  27

10.    UPDATE THE ISI DATA BASE  	  27
      10.1   Adding a System  	  28
      10.2   Editing a System  	  30

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APPENDIX  A  -  THE  EPA  INFORMATION  SYSTEMS  INVENTORY
     RECORD	 A - 1

APPENDIX B - LIST OF CODED  FIELDS IN ISI AND CORRESPONDING
     CODES 	B - 1

APPENDIX C - ISI KEYWORDS  	C - 1

APPENDIX D - ISI FIELDS, ABBREVIATIONS,  TYPE, AND WIDTH 	D - 1

APPENDIX E - ISI UPDATE FORM 	E - 1

APPENDIX F - SAMPLE REPORTS  	F - 1

APPENDIX G - INSTALLING  THE ISI ON A NOVELL LAN	G - 1

APPENDIX H - SYSTEM ADMINISTRATOR  MODULE  	H - 1

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                                   List of Figures

Figure 1 - ISI User Sign-In Box  	  4
Figure 2 - New User Registration  	  5
Figure 3 - Pick Boxes	  7
Figure 4 - Pick Box Example: Searching for the keyword "SLUDGE"   	  8
Figure 5 - ISI Main Menu  	  9
Figure 6 - ISI Query Sub-menu	   10
Figure 7 - User-Defined  Search Screen	   16
Figure 8 - User-Defined  Search String Created  	   17
Figure 9 - View Holding File Sub-menu  	   19
Figure 10 - ISI  News Alerts Sub-menu  	   24
Figure 11 - ISI  System Documentation Sub-menu  	   25
Figure 12 - ISI  Update Sub-menu  	   27
Figure 13 - First Data Entry for Adding/Editing Systems  	   28

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1.     INTRODUCTION

The Agency's Information Systems Inventory  (ISI) contains information on roughly 650 of
EPA's current  information systems as well as some  models and  data bases, and  is the
definitive source of summary information  about EPA systems. The ISI, developed  in 1984,
enhances the Agency's ability  to track major  information  systems and share  information
across  media and program boundaries.   The ISI is a menu-driven,  microcomputer-based
application,  written in Clipper 5.0, that  is updated  and maintained  by  the  Information
Management  and Services Division of the Office  of Information Resources Management
(OIRM).

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2.     PURPOSE OF THE ISI

Maintaining an inventory of Agency systems is required by Federal  regulations and oversight
agencies.  In addition to meeting this requirement,  the purpose of the ISI is to:

       •      Increase users' awareness  of existing information  systems,

       •      Reduce duplicative  information  system development  and data collection
             efforts,

       •      Improve EPA's oversight of information  system development,  and

       •      Provide EPA with the ability to effectively respond to information  requests
             about  Agency information systems.

The ISI data base is updated  periodically.  OIRM coordinates  the update process with EPA
headquarters  and  regional staff.  OIRM  maintains the master data base, programs, and
documentation.   EPA staff may receive copies of the data  base  and  software by submitting
a written request to:

                                    ISI Manager
                     Information  Management  Branch (PM-211D)
                     Office  of Information Resources  Management
                        U.S. Environmental  Protection  Agency
                                  401 M Street, S.W.
                               Washington,  D.C.  20460

Contractors  and other parties interested  in purchasing a copy of the hardcopy, or automated
PC version of the ISI data base may contact the National Technical Information  Service
(NTIS).  To obtain  these  items,  contact  NTIS, 5285  Port  Royal Road,  Springfield, VA
22161, or call (800)  336-4700 or (703) 487-4650. The  publication  numbers and prices for
these  items  are  as follows:

             Hardcopy  of ISI (PB 91-172940) -- $[ ]
       •      Automated  Personal Computer  Version including  User's Guide  (PB  91-
             507558) -- $[ ]

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3.     INSTALLING THE ISI

The ISI requires approximately  2.3 megabytes of disk space  on an IBM compatible PC.  To
install  the ISI, turn on the PC. You should  be in the root  directory.

       •      Create the ISI directory.  Type:

                   MD C:\ISI

       •      Log  onto the directory that you have just created.  Type:

                   CD C:\ISI

       •      Copy the ISI diskette(s) from your floppy drive into this directory. Insert  the
             ISI diskette  into your floppy drive.  If your floppy  drive  is A:, type:

                   COPY A:\*.*

             If your floppy drive is B:, type:

                   COPY B:\*.*

       •      Install the ISI software.  Type:

                   INSTALL

Wait a few minutes while the installation routine  completes.  When  finished,  the screen
should read:
                           ISI  is  installed  !!!
The ISI is now installed and ready to run.

To install ISI on a local area network (LAN), see  Appendix G.

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4.     ENTERING THE ISI

To run the ISI program, you must be logged onto the ISI directory. At the C:\ISI prompt,
type:

                                         ISI

This command will start the ISI program.  The ISI Welcome Screen will appear.  Press any
key to continue.
4.1    User Registration

When you exit the Welcome Screen, the ISI will display a sign-in box (Figure  1), prompting
you to sign into  the system.


Enter your Last Name :
Enter your First Name :
Enter your Middle Initial :


Figure 1 - ISI User Sign-In Box

Enter your last name,  first name, and middle  initial in the spaces  provided.  You may use
the arrow keys or press < ENTER> to  move to the next field. ISI will then  ask  you if the
information  entered  is correct.  At this time, check  the  sign-in information  you  have
provided. If it contains errors, press  to select the default  setting of "NO";u>u
also may press to indicate that the information is not correct. ISI will return you i»»
the "LAST NAME" line.  You may scroll  through and correct the entered  information
When  the information   is correct,  use  the  arrow  keys to move the  cursor  to the "YES"
response,  and press  , or press .

At this time, ISI  will compare  your name to its data base of registered users.  If you have
registered previously you will be presented with the ISI Main Menu.  If your  name, as
entered,  is not found in the data base of registered  uses, the ISI will present  you with a User
Registration Screen  (Figure 2).

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        Last  Name:  PUBLIC
       First  Name:  JOHN                      Middle Initial:

           Office:            .'".•"-    I  '              !     '
         Division:                       ;  .              ;
           Branch:                       i                !

         Address:

            City:         I     ,      .   State:     Zip Code:
       Mail Stop:         \

                            How did you hear about ISI?

                                    to
Figure 2 - New User Registration

Your name, as entered  when you completed the sign-in fields, will appear on the first two
lines of the  registration screen.  The ISI will provide  spaces for you to enter your Office,
Division, Branch, address,  city, state, ZIP code, and mail stop.

In the  "State" field, enter the standard two-letter postal abbreviation.   If you are unsure  of
your abbreviation, press to call up a "pickbox."  The full names of U.S. States are
shown in this  pick box. Move the cursor to the desired  name  and press  < ENTER >.  ISI
will automatically  insert the  official two-letter abbreviation  in  the appropriate  space.

At the bottom of the registration  box, you will be presented with the question  "How did you
hear about ISI?" Though this is not a mandatory field, responses are used to track outreach
efforts, and are  encouraged.  Enter,  for example, the name of the  publication  in which you
read about ISI, or the  title and  office  of the colleague  who called your attention  to the
system.

After you have  finished entering  the registration,  ISI will ask you if you want to generate
the ISI Registration  Form  to be  returned to IMSD.  The default  answer it "YES".  If you
answer "YES",a printed copy of your registration information  will be generated.  Simply fold
is so that  the  IMSD mailing address is on  the  outside,  staple  it, and mail the form.  To
answer "YES",press , or press  . To answer "NO",use the  arrow keys  to
move the  cursor to the  "NO"response,  and  press  , or press  .

You can revise the user  registration information  and reprint  the Registration Form  by
choosing the  "Revise User  Information"  option on the System Documentation  menu
(discussed later in this manual.)

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5.     STRUCTURE OF THE DATA

5.1    System Record Format

Each  information system in the ISI data base is described or characterized  by a standard
record format.  Each data field in this record  is listed below.  A more detailed  description
of each data field is provided  in Appendix A.

               EPA INFORMATION SYSTEMS INVENTORY RECORD
                                   DAT A FIELDS

System Acronym                 RPIO Code               Application Type
System Level                    Allowance  Holder Code    Software/Platform/
System Name                    Purpose of Data Collection       Package/Language
System Status                    Source of Data.           Computer  Type
Manual/Automated  '            Data Update  Cycle        Related  Systems
Contact Person                  Records Disposition        Keywords
Contact's Organization            Information Sensitivity     Abstract
Contact Information             Access/Availability
Law Number & Law Title        Access for Output
National  Program Manager  Code Access for Input


There are restrictions for the type and amount of data that may be entered  into each field.
Appendix D lists the restrictions for all data fields.


5.2    ISI Menu System

ISI uses a "light-bar" menu system.  The term "light-bar" refers to a highlight bar that  the
user can move  by pressing  the arrow keys.  There are two methods  for making selections
in the ISI menu system.  The first method  is to move the highlight bar to the  appropriate
menu  option and press  < ENTER >. The second method of making menu selections is to
press  the key corresponding to the  appropriate  bolded  letter in that menu  option.  (One
letter  in each menu option appears  in bold type.)

These  methods of making  selections also are used throughout the ISI in question boxes.
When a question box is presented, highlight the appropriate response and press < ENTER >,
or press the appropriate  starting letter  in the desired response.

To return to the previous menu level, you can highlight the "Return" option (always the  last
option on the menu) and press , press ,or press . The 
key can be used to  return to previous menus  at any level of the system.

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5.3    Pick Boxes

Throughout the ISI you will be working with "pick boxes."  A "pick box" is a list of valid
responses or available choices.  Pick boxes are used extensively in the  user-defined search
and update  sections of the ISI.  Two examples of pick boxes are  shown in Figure 3.

o-Not Applicable . • '• ' . i 1
l-IBM ES/9000
2 -IBM PC Stand Alone
3 -IBM PC LAN Compatible
4 -PRIME
5 -VAX
6-SPERRY 1100/82
7 -Apple Macintosh
8-DG AViiON



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ACCOUNTING . ; I
ADP MANAGEMENT
AQUATIC BIOLOGY
BIOLOGICAL
BODY BURDEN
BUDGET
CHEMICAL
CHEMICAL USE
CLIMATE
POMPT . T A WF


Figure 3 - Pick Boxes

To make  a selection in a pick box, move the highlight bar to the appropriate  response  and
press < ENTER >.  The  arrow keys and PgUp/PgDn  can be used to move around in a pick
box. If you are positioned  at the bottom of the list, pressing < PgDn > will move you to the
top of the list.  Pressing  < PgUp > at the top of the list will move you to the bottom of the
list.

Pick boxes are searchable.   If you know the  beginning of the response you want to select,
you can type the first character  and  the highlight bar will move to the  first response  that
begins with that character.   If the  pick  box  responses  begin with numbers,  as in the
computer  type pick box  (see Figure 3), you must type numbers.  Searching a pick box can
be very useful in choosing keywords.  For example, suppose you are  looking for the keyword
"SLUDGE."  Typing the letter  while you are in the keywords pick box will move the
highlight bar to the first keyword that begins with "S"(see pick box A in Figure  4).  Typing
the letter  will then move  the highlight bar to "SLUDGE" (see pick box B in Figure
4).

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      =Keywords            =
      SBDIJ5ENT            .
      SITE
      SITE CHARACTERISTICS
      SLUDGE
      SOIL
      SPILLS
      STORAGE
      SURFACE WATER
      TEST/ANALYSIS METHOD
      TESTING DATA
                 [S        ] =
                Pick Box A
=Keywords            =
 SLUDGE     i
 SOIL
 SPILLS
 STORAGE
 SURFACE WATER
 TEST/ANALYSIS METHOD
 TESTING DATA
 TOXIC SPECIFIC
 TRANSFORMATION  RATES
 TRANSPORTATION
           [si       ]:
          Pick Box B
norei
Figure 4 - Pick Box Example: Searching for the keyword "SLUDGE"

To leave a pick box without making a selection, press  < ESC >.
5.4    ISI HELP System

ISI provides a "context-sensitive" HELP  system.  "Context-sensitive" means that when you
press  < Fl > to initiate  HELP, the  HELP screen that  is displayed will address the item
currently highlighted.   If you  need  help with a  particular menu option,  press  to
display a HELP  screen  explaining that particular menu option.  If you are in a pick box,
pressing  will display a HELP  screen that explains the choices available and how pick
boxes work.  If you are in a data field, pressing  will display a HELP  screen with
information  about that particular data field.

Press  to enter the HELP system.  You can use the arrow keys to move up and  down
through the  HELP  screen text. When you have  finished  reading the  HELP screen,  press
to return to the ISI.

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6.     THE ISI MAIN MENU

The Main Menu of the ISI appears as in Figure 5.
  Fl  =  HELP                                                     February 9,  1993
                         Environmental Protection Agency

                          INFORMATION SYSTEMS  INVENTORY
                                        MENU=
                          Query ISI Data Balse
                          News  Alerts'"
                          System Documentation
                          Update ISI Data Base
                          Exit
                             Query the ISI data base
Figure 5 - ISI Main Menu

At the bottom of your screen, ISI identifies the  option in which your cursor is placed.  A
brief overview of each option available from the Main Menu is provided below.  In this
User's Guide, more detailed  sections  are provided for each option.

       •      Query- The Query option allows you to search the ISI using specified criteria.
             You may search  using  predefined  search criteria  or  by creating your  own
             search  criteria.  Reports  accessed through the Query  option may be viewed
             on-screen and/or  routed to  a printer  or ASCII text file.  This option is the
             default selection on the Main Menu because most users will want to query the
             data base.

       •      News Alerts - The News Alerts option allows you to view items of interest  to
             ISI users  ("News  Alerts")  placed   in the  system   by the  ISI  System
             Administrator.

       •      System  Documentation  - The System Documentation  option allows you  to
             view sections of the User's Manual.  You may download  the complete User's

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             Manual  and ISI report form.  You may also revise  your user registration
             information.

       •      Update  the  ISI  Data Base - The Update  option  allows  you to add new
             systems  or edit systems currently listed in the ISI. All additions and changes
             made  through the Update  option will be placed  in a transient  data  area for
             review,  approval, and uploading  to the main  data  base  by the  System
             Administrator.

       Pressing <£SOat any point in the system will allow you to abandon an operation.

To exit from the ISI, highlight the  "Exit"option  or press .


7.     THE ISI QUERY MENU

The Query Menu looks like Figure  6:
  Fl =  HELP                                                    February  9,  1993
                        Environmental Protection Agency

                         INFORMATION SYSTEMS INVENTORY
                 =Query ISI Data Base=              =
   Search for a specific SYSTEM NAME  ...    	    .  •'•• •
   Search 'for a specific SYSTEM ACRONYM
   Search for a specific CONTACT PERSON
   Search for a specific PURPOSE OF DATA COLLECTION
   Search for a specific KEYWORD
   Search for specific  word or phrase in the ABSTRACT
   User-Defined Search
   View Holding File  and/or Generate Reports
   Recall previous Holding File
   Empty the Holding  File
   Return to the Main Menu
Number  of  records
in holding file:
          0
                    Search for systems  with a specific Name
Figure 6 - ISI Query Sub-menu

The first seven options - the search options - initiate a search by selected criteria and place
records with the selected criteria  in the holding file.  You may search the main data base
or conduct a search among the records in the holding file.  The "User Defined Search"
allows you to construct, with assistance from the ISI, a search criteria  for scanning the main
data base or holding file.  "Generate Reports"  allows you to generate and view reports on


                                         10

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 the contents of the holding file, or view/print  a specific record that you identify by system
 ID, name,  or acronym.   It is more expeditious  to  use  the  view/print option to access a
 single, desired system record than to conduct a more general  search, provided you know the
 acronym,name,  or system ID.

 Conducting repeated  searches on the  main data base  adds to the holding file, whereas
 conducting  searches  on  the holding file creates  subsets.   If you have created a subset  by
 searching records in the  holding file, the "Recall  Previous Holding  File" option returns you
 to the previous  holding file.  "Empty the Holding File" will erase all searches  completed  so
 far.   "Return to the  Main Menu" returns you to the ISI  Main Menu.

 NOTE:  If you intend to print any of the reports you view in the Query option, please make
 sure  your printer is properly connected and turn it on before proceeding to conduct your
 query.  To do this, exit ISI, and re-enter when  the printer is  ready. You will not be able to
 direct output to the printer while in the Query option unless your printer is ready.
7.1    Search for a Specific SYSTEM NAME

This option allows you to search  for a system in the ISI by system name.  You may also
enter part of the  system name.  For  example,  if you type "PERMIT" ISI will search for
records on any listed system with a name containing  "PERMIT."

To search by system name, highlight the "Search for a specific SYSTEM NAME" selection
on the Query Menu  and press  , or press . A box will appear  with the
following prompt:   "Which file should be searched:". You are given the option of searching
all records in the  main  data  base  or  searching  from among those records in the  current
holding file.  The  default selection is to search the mam data base.  If you wish to search
the main data base, press < ENTER >, or to initiate the search.  If you wish to search
from among records in the existing holding  file, use your arrow keys to move the cursor lo
the "Holding file"  selection and  press    or press  .

ISI will prompt you to enter  the name, or part of the name, for which you want to search
The field limit is 25 characters.  The ISI will notify you with a flashing  box that the search
is in progress. If you have chosen to search the entire  data base, any records matching  your
search  criteria will be added  to the existing holding  file and you will be returned  to the
Query  Menu.  If you have chosen to search the existing holding file, it will be replaced  with
a subset  holding file consisting of the records that meet  your criteria.  When the search is
complete, you will be returned to the Query Menu.  (NOTE: You can undo the last subset
by selecting the  "Recall Previous Holding File" option of the Query Menu.)

To view  records  selected in the  search, see  "View/Print  Holding File."
                                          11

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7.2    Search for a Specific SYSTEM ACRONYM

This option  allows you to search for a system in the ISI by system acronym  or part of the
system acronym.  For example, if you type  "PC"ISI will search for records on any  listed
system with an acronym containing "PC."

To search by system acronym, highlight  the  "Search for a specific SYSTEM  ACRONYM"
selection on the Query Menu  and press < ENTER >, or press < S > . A box will appear with
the  following  prompt:   "Which file  should  be searched:".   You  are  given  the option  of
searching  all records in the main data base  or searching from among  those  records in the
current  holding file.  The  default selection is to search the main data  base.  If you wish to
search the main data base, press < ENTER >, or  to initiate  the search.  If you wish
to search from among records in the existing holding file, use your arrow keys to move the
cursor to the "Holding file" selection and press   or press  .

ISI will prompt you to enter  the acronym, or part of the acronym, for which you want to
search.  The field limit is 10 characters.  The ISI will notify you with a  flashing box that the
search is  hi progress.   If you have chosen  to search the  entire  data  base, any  records
matching  your search criteria will be added to the existing holding  file  and  you will be
returned to the Query Menu.  If you have chosen  to search the existing holding file,  it will
be replaced with a subset holding file  consisting  of  the records  that meet your criteria.
When the search is complete,  you  will be returned  to  the Query Menu.  (NOTE:  You can
undo the  last  subset by selecting  the "Recall Previous Holding File"  option of the Query
Menu.)

To view records selected  in the search,  see  "View/Print Holding File."
7.3    Search for a Specific CONTACT PERSON

This option allows you to  conduct  a search for a system contact person's full name, last
name,  first name, or part of the first or last name.  For example, if you type "SMITH" in the
last name field and  "JOHN" in the  first name  field, ISI will conduct a search for  system
records with the contact person name John Smith.  To find any system record for which the
listed contact person's last name is Jones, type "JONES" in the last name field and leave the
first name field blank.

To search for a specific contact person, use the arrow keys to highlight the selection  "Search
for specific CONTACT  PERSON" and press  to select, or press . A box
will appear with the following prompt: "Which file should be searched:".  You are given the
option of searching all records in the main data base or searching from among those records
in the  current holding  file.  The default  selection is to search the main data  base.  If you
wish to search the main data base, press , or  to initiate  the search. I you
                                          12

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 wish to search from among records in the existing holding file, use your arrow keys to move
 the cursor to the "Holding file" selection  and press  or press  .

 ISI will prompt  you to enter the last name and first name  of the system contact for whom
 you wish to search.  The  cursor will appear in the field for last name.  Type in the last name
 of the contact person for whose records you wish to search, and  press < ENTER >. Your
 cursor will be moved to  the field for first name.  If you choose to search both by last name
 and first name  of  the  contact  person,  type in the first name  at  this time  and press
 < ENTER >. If you choose to search by last name only, leave the  first name field blank and
 press < ENTER >.  The  ISI will notify you with a flashing box that the search is in progress.
 If you have  chosen to search the entire data base, any records matching your search  criteria
 will be added to the existing holding file and you will be  returned to the  Query Menu.  If
 you have chosen to search the existing holding file, it will be replaced  with a subset holding
 file consisting of the records that meet your criteria.  When the search is complete,  you will
 be  returned  to the  Query Menu.  (NOTE:  You can undo the last subset by selecting the
 "Recall Previous Holding File" option of the Query Menu.)

 To view records selected in the search,  see  "View/Print Holding File."
7.4    Search for a Specific PURPOSE OF DATA COLLECTION

This option allows you to search for all  systems with the  same "PURPOSE OF DATA
COLLECTION."  The Systems Administrator  has compiled  a list of valid purposes of data
collection.   This list  is provided to  all those  submitting records for inclusion in the  ISI.
Submitters  have chosen up to  three valid purposes of data collection from this list for each
system.

To search for system  records with a specific purpose  of data collection, use the arrow keys
to highlight "Search for a specific PURPOSE  OF DATA  COLLECTION"  on the Query
Menu and press ,  or press 

. A box will appear with the following prompt: "Which file should be searched:". You are given the option of searching all records in the main data base or searching from among those records in the current holding file. The default selection is to search the main data base. If you wish to search the main data base, press , or to initiate the search. If you wish to search from among records in the existing holding file, use your arrow keys to move the cursor to the "Holding file" selection and press or press . ISI will present you with a pick box listing valid purposes of data collection and their corresponding codes. Using the arrow keys, highlight the purpose for which you would like to search, and press < ENTER >. If you have chosen to search the entire data base, any records matching your search criteria will be added to the existing holding file and you will be returned to the Query Menu. If you have chosen to search the existing holding file, it will be replaced with a subset holding file consisting of the records that meet your search 13


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criteria.  When the search  is complete, you will be  returned to the  Query Menu.  (NOTE:
You can undo the last subset by selecting the "Recall Previous Holding File" option of the
Query Menu.)

To  view records selected in this search, see "View/Print Holding File."

7.5    Search for a Specific  KEYWORD

This option allows you to search for all systems with a specific keyword.   A list of 78
suggested keywords is provided to all those who submit  records to the ISI.  Submitters  may
choose  from this list and/or provide  their own keywords.  Up to 18 keywords may be
provided for each system.

To  search for a specific keyword, use the arrow keys to highlight the "Search for a specific
KEYWORD" selection on  the Query Menu, and press , or press   . A box
will appear with the following prompt:  "Which file should be searched:". You are given the
option of searching all records in the main data base or searching from among those records
in the  current  holding file.  The default  selection is to  search the main data base.  If you
wish to search  the main data base,  press < ENTER >, or to initiate the search.  If you
wish to search  from among records in the existing holding file, use your arrow keys to move
the  cursor to the  "Holding file" selection and press   or press  .

ISI  will prompt you to enter  the keyword for which you wish to  search.  Only one keyword
may be searched  at a time. At this time, you may  1) enter your own keyword; or 2) press
< F3 > . If you press  < F3 > ,the list of 78 suggested keywords will appear  in a pick box on
your screen. Use  the  arrow keys to highlight the keyword for which you would like to  search
and press < ENTER >. Your selected keyword will appear  in the field.  If you would like
to change your keyword selection  at this time, you have two options.  The first option is to
press to return to the list of suggested keywords, and make  a new selection.  Your
old selection will be replaced with your new selection. The second option is to replace your
keyword selection by typing in a new keyword.

When  the  keyword  for which you would  like to  search  appears  in  the field, press
< ENTER > .  The ISI will notify you with a flashing box that the search is in progress.  If
you have chosen  to search the  entire data  base, any records  matching  your search criteria
will be added  to  the  existing holding file and  you will be returned to the  Query Menu.  If
you have chosen to search the existing holding file, it will be replaced with a subset holding
file consisting of the records that meet your criteria.  When the search is complete, you will
be  returned to the Query Menu.  (NOTE: You can undo the last subset by selecting the
"Recall Previous  Holding File" option of the Query Menu.)

To  view records  selected in this search,  see "View/Print Holding File."
                                          14

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 7.6    Search for Specific Word(s) in the ABSTRACT

 This option allows you to search for a word, part of a word, or a phrase within the abstract
 provided by the submitter  of system information.  An abstract is a brief paragraph  of text
 that  describes the system.  If you enter "CONTRACTING"  the holding file will contain all
 records that have the  word "CONTRACTING"  in the system abstract.

 To search  for records containing a specific word or phrase in the  abstract, use the arrow
 keys to highlight the selection  "Search for specific  word(s)  in the ABSTRACT" and press
 , or press . A box will appear with the following prompt:   "Which file
 should be  searched:".  You are  given the option of searching  all records  in the main  data
 base  or  searching  from among  those  records  in the current holding file.  The  default
 selection is to search the main data base.  If you wish to search the main  data base, press
 < ENTER >, or to initiate the search.  If you wish to search  from among records  in
 the existing holding file, use your arrow  keys  to move the  cursor  to the "Holding  file"
 selection and press  < ENTER >  or press < H >.

 ISI will prompt you for a word or phrase to search  in the system abstract.  You may enter
 up to 60 characters  in the field provided.  Only one word or  phrase may be searched at a
 time.  When you have entered   the word  or  phrase  for which you wish  to search, press
 < ENTER > .  The ISI will notify you with a flashing box that  the search is in progress.  If
 you have chosen  to  search the entire data  base, any records matching your search  criteria
 will be added  to  the existing holding  file and  you will be returned to the  Query Menu.  If
 you have chosen to search the existing holding file, it will be replaced  with  a subset holding
 file consisting of the records that meet your criteria.  When the search is complete, you will
 be returned to the Query Menu.  (NOTE:  You can undo the last  subset  by selecting the
 "Recall Previous  Holding File" option of the Query Menu.)

 To view records selected in this search,  see "View/Print  Holding File."

 7.7    User-Defined Search

This  option allows you to create  your own search criteria.

To construct a user-defined  search,  use your arrow keys to highlight "User-Defined Search"
and press  < ENTER >, or press  < U >. The User-Defined Search screen will be displayed
(Figure 7) and a pick box will appear with the  following prompt: "Choose a Field to Search
                                          15

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                                User-Defined Search
  Criterion Being Chosen -
         Field Name:
                                        Operator:
            F=Choose a  Field to Search. . .=
             Abstract
             Allowance Holder Code
             Application Type
             Archive Format
             City
             Computer  Type
             Contact's Address
             Contact's Branch
             Contact's Division
Figure 7 - User-Defined Search Screen

You will be presented with a pick box of searchable fields that includes all elements of the
ISI  system record.  Alphabetically,  these fields are:
Abstract
Access -
 Public Access (How)
 Public Access (Who)
Allowance Holder Code
Application  Type
Archive Format
City
Computer Type
Contact's Address
Contact's Branch
Contact's Division
Contact's First Name
Contact's Last Name
Contact's Office
Contact's Phone
Data Update  Cycle
Enabling Legislation Code
How Long Archived
How Long Retained  Online
Information  Necessary  for
    Documentation
Information  Sensitivity
Input  Access
Keywords
Mail Code
Manager Code
Manual/Automated
Multiplatform
Output
Overall  System Access
 Purpose of Data  Collection
 Related  Systems
 RPIO Code
 Software
 Source  of Data
 State
 System  Acronym
 System  ID
 System  Level
System  Name
 System  Status
 ZIP Code
Scroll through this list of field names until you have identified a characteristic  by which you
would  like to search.   Using your arrow keys to scroll through the list, highlight  your
                                         16

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 selection  and press  < ENTER >.  You will note that your selection now appears at the top,
 center of your screen in the space for "Field Name:". Alternatively, you could begin to type
 in the name of the field and ISI would move the highlight bar to the first selection matching
 your entry.  When the correct  entry is highlighted, press  < ENTER>. (Note:  for more
 information on using pick boxes,  see discussion on page 6.)

 ISI will present you with a pick box of "operators." This list of operators  allows you to select
 the mathematical  relationship  between  the field you have chosen and the  value for which
 you would like to search. Your options  are:  = (Equals), $ (Contains);  > (Greater  Than);
 < (Less Than); >= (Greater  Than or Equal  To);  < =(Less  Than or Equal To); < >(Not
 Equal To). When used with character  data, the > (Greater Than) operator will locate all
 values after the chosen  value alphabetically.  The < (Less Than)  operator locates any value
 before the chosen value alphabetically.  For example, if you would like to look at all systems
 in the ISI whose archive  format is paper,  you would select "Archive Format"  from the list
 of fields, and  then select the =  (Equals) operator  from the  list of operators. Note that the
 selected operator appears  at the top right of the screen in the space  for "Operator:".

 At  this time,  if you have  chosen to search on a coded  field, ISI  will present you with pick
 box containing  a list of values for that field.   These  values  are the  choices  submitters of
 system information  were given for that field. Scroll to your selection and press  < ENTER >.
 If you have chosen  to search on a non-coded  field, you will be given a box in which to type
 a value; do so and press < ENTER>. The ISI will print your search  string on the left side
 of the screen,  as shown in Figure 8.
                                 User-Defined Search
   Criterion  Being Chosen -       Field Name:  COMPUTER            Operator:
                               Add Another Criterion ?
                                       YES     NO
  Complete Search String:
      COMPUTERl  = '2'  .OR.  COMPUTER2 = '2'  .OR.  COMPUTERS =
Figure 8 - User-Defined  Search String Created
                                          17

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You will be prompted  to tell ISI  if you wish to "Add Another  Criterion?"  The  default
setting is "NO." If you wish to initiate  your search based  on the  criteria you have  already
entered,  press < ENTER > or press < N >. If you wish to add additional  search criteria, use
your arrow keys to move your cursor to highlight the "YES"selection and press ,
or press  < Y>. ISI will present  you with a pick box asking you to "Choose a Connector"  to
link your first criteria and the one you wish to add.   Your  choices are "AND" and "OR."
When you  have selected the connector, press  < ENTER >.

If you have selected a connector,  ISI will again  present you with the list of fields from which
to select.  Again, you will be asked to  select a mathematical  operator and value from the
list of valid entries.   For example, if you wish to search for systems  listed  in the ISI that
have information archived in paper and are categorized  at a System Level of 2 for  "Widely
Accessed Information System" you would  add  to the initial  criteria of "Archive Format  =
paper" and  select  "YES"at  the  "Add Another  Criterion?"  prompt.  You would then select
"AND" from the pick box; System  Level from the List of Fields; " = "from the next list of
operators, and "2-Widely Accessed Information System" from the list of allowable values for
that field.   Your search string can have a maximum length  of 325 characters.   You  may
choose as many criteria as will fit within the maximum  search string  length.

When you have  completed constructing your customized search string, it will appear on the
bottom  of  your screen.  You can  edit the search  string by pressing  < F2 >. This option
allows you  to edit  your  search string manually by adding and/or deleting characters.  When
you have completed  your changes, press < ENTER >.  Note that as  you edit your search
string you do not receive  pick box assistance.  Make  sure  you understand  the search string
structure before you begin  editing.   To abandon  editing,  press  . This action will
return  the  search  string to its original structure.

When your search string is  complete  and you wish to initiate the  search, press  . A
box will appear  with the following prompt:   "Which file  should  be searched:".  You arc
given the option of searching all records in the  main data base or searching from amonc
those records  in the current  holding  file.  The  default  selection  is to  search the main data
base.  To search the  main data  base, press  or to initiate the search,  l!
you wish to search from among records in the existing holding file, use  your arrow keys to
move the cursor to the "Holding file" selection and press   or press .

The ISI will notify you with a flashing box that  the search is in progress.  If you have chosen
to search the  entire data base, any records matching your search criteria  will be added  to
the existing holding file and you will be returned to  the Query Menu.  If you have chosen
to search the existing holding file, it will be replaced  with  a subset holding file consisting of
the records that meet your criteria.  When the search is complete, you will be returned  to
the Query  Menu.  (NOTE:  You can undo the last subset by selecting the "Recall Previous
Holding File" option of the Query Menu.)

To view records selected in the  search, see  "View/Print Holding File."

                                           18

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7.8    View Holding File and/or  Generate Reports

This option  allows you to view the records placed  in the holding file through a search, or
allows you to view or print a single system record in the main data base.  Viewing a single
record provides you with a short-cut by which to directly search for a record,  bypassing the
search, if you know the  system record that you would  like to review.

To view the holding  file or a single record, highlight that option and press < ENTER > or
press . ISI will display the following sub-menu (Figure 9):
  Fl  = HELP
                       Environmental  Protection Agency

                        INFORMATION SYSTEMS INVENTORY
                                                        February  22,  1993
                  =Query ISI Data  Base=
  Search for a specific SYSTEM NAME
  Search for a specific SYSTEM ACRONYM
  Search for a specific CONTACT  PERSON
  Search for a specific PURPOSE  OF DATA COLLECTION
  Search for a specific KEYWORD
  Search for specific word or phrase in the ABSTRACT
  User-Defined Search
  View Holding File and/oi* Generate Reports
  Reca
  Empt
  Retu
View/P:riiit Entire Holding File
View/Print a Single  Record in Main Data Base
Return  to the Query  Menu
                                                       Number of records
                                                       in holding  file:
           View/Print  Reports of  the Contents of  the Holding File
Figure 9 - View Holding File Sub-menu

"View/Print Entire  Holding File" will allow you to view the records  in the holding file,
placed there  through  the Query Process  (discussed  in an earlier section).  To select this
option, press   at the prompt or press  . A pick box will appear asking you
to "Choose a  Type of Report."  You  will be given the following selections:  "List of Systems
in Holding  File," "Short Report," "Medium Report," "LongReport," and "Quit." The report
generation  selections allow  you to tell ISI the amount of detail you would like to see on the
selected  report(s).  The "List of Systems in Holding  File"  report  presents  data  in  the
following fields:
                                         19

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                        System ID
                        System Acronym
                        RPIO Code
                        Contact Person
                        Contact's Phone Number

The "Short Report" includes  the following fields:

                        System Acronym
                        System Name
                        System ID
                        System Level
                        Contact Person
                        Phone
                        Keywords

The "Medium Report" includes the following fields:

                        System Acronym
                        System Name
                        System ID
                        System Level
                        Contact Person
                        Phone
                        Keywords
                        RPIO Code
                        Allowance Holder
                        Application Type
                        Software Platform
                        Computer Type
                        Multiplatform
                        Abstract

The "Long Report" includes  all fields in the system record:

Abstract                Contact's Phone               Overall System Access
Access -                 Data Update Cycle              Purpose of Data Collection
 Public Access (How)     Enabling Legislation Code       Related Systems
 Public Access (Who)     How Long Archived             RPIO Code
Allowance Holder Code   How Long Retained Online       Software
Application Type        Information Necessary for             Source of Data
Archive Format              Documentation              State
City                    Information Sensitivity          System Acronym
Computer Type          Input Access                   System ID

                                       20

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Contact's Address         Keywords                        System Level
Contact's Branch          Mail Code                      System Name
Contact's Division         Manager Code                   System Status
Contact's First Name      Manual/Automated               ZIP Code
Contact's Last Name      Multiplatform
Contact's Office           Output
When you choose to generate  reports on the holding file and select the length of report you
would like to generate, ISI will produce outputs in the sequential order in which the records
were placed in the holding file.

To select a  report type, move your cursor to highlight the length  of report you would like
to generate  and press  < ENTER >, or press the first letter of the option  to select, and then
press < ENTER >. ISI will display a pick box listing the possible output destinations  for the
chosen report.   You may direct the  report output to any of the following destinations:

                           Screen
                           Screen and Printer
                           Screen and ASCII file
                           Screen, Printer, and ASCII file
                           Printer
                           Printer and ASCII file
                           ASCII file

If you are directing the report  output to your screen, the first screen of the first ISI report
generated will appear on your screen.   At the bottom  of your screen you  will see the
following options:

(L) Line, (S) Screen, (P)  Pan,  (W) Window, (C) Continuous, (R) Restart, (Q) Quit

You may select any of these  option  by pressing the corresponding letter that appears in
parentheses.

"L"allows you to scroll down through the  report(s) one  line at  a time.

"S"allows you to scroll down through  the  report(s) one  screen at a time.

"P"allows you to scroll right and left using your arrow keys.

If you select "W'you will be presented  with three window options:  (S) Split, (C) Clear, and
(P) Pan.   "S"will split  your current  screen, replicating the information that appears  on the
left side of the screen on the right.  You will now view two screens,  side by each, each half
the width of the  full screen. Each will begin  at the left margin of the report currently being

                                          21

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viewed.  You may use your  left and  right arrow keys to change the size of each window,
scroll left to increase  the proportion of the screen occupied by the right window, and scroll
right to increase the proportion of the screen occupied by the left window.  Select "C"to get
rid of the split screen  and return to full-screen presentation; when you select "P"you will be
instructed to "Use cursor keys to scroll window. Esc when done." This function allows you
to pan left and right on your screen.

If you select "C"ISI will begin scrolling automatically through the report(s)  selected.  At any
time during the automatic, continuous scrolling you may press  .

If you select  "View/Print a Single  Record,"  ISI will display a pick box listing methods of
identifying the system to be viewed. You may choose  system acronym, system name, or
system ID.  The system acronym is defined as "the acronym or mnemonic  most commonly
used to refer to the system." The  system name  is the official English language name. The
system ID is an internally-generated  8-digit number  that uniquely identifies a record in the
ISI.  To select a identification method, move your cursor to highlight the method you would
like to generate and press < ENTER >, or press the first letter  of the option  to select, and
then press < ENTER >.

If you choose system  acronym, the  system will prompt you to enter the acronym.  Type the
acronym in the field provided  (10 characters  maximum)  and press < ENTER >. You may
press to view  a pick box listing  all acronyms present in the  main data base. If you
choose  system  name,  the  system will prompt  you to enter the name.  Type the name of the
system (25 characters  maximum)  in the  field provided  and press < ENTER >.  If the system
name is longer than 25 characters, enter the first 25 characters  of the  name. You may press


                                          22

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 to view a pick box listing the beginning of all system names present in the main data
base.  If you choose system  ID,  ISI will prompt  you to enter  the  8-digit ID code  of  the
record.  You may press to  view a list of all system IDs present in the main data base.

After identifying the system to be viewed, you will be presented with the pick box allowing
you to select  the  short, medium,  or long report,  or quit.  The process for selecting  report
types and output  destinations is the same as described  above for the  holding file.

7.9    Recall Previous Holding File

This option enables you to undo  the latest subset of the holding  file  if you have searched
the holding file and replaced  it  with a subset. For example, if you have conducted  a  search
of records in  the main data base, placing 55  records in the holding file, and you conduct a
subsequent  search  of records  in the holding  file using additional  search criteria that
identifies 27 of those 55 records  as meeting  your new search criteria, then  the 27 records
are a subset that  replaces  the original 55 records from  your first search.  You may select
"Recall previous holding file" to return the contents of the holding  file  to those preceding
55 records.  When you select "Recall previous holding  file" ISI will issue  a  prompt:   "This
action will only ERASE a subset  of the holding file. Continue?"  The default  selection is
"No." If you do not wish to revert to the previous holding file, press , or press
 . If you do wish to revert  to the previous holding file (i.e.,undo  the subset), use your
arrow  keys to select "Yes"and press . Note  that  ISI will return you only to the
holding file immediately preceding the current one; you  may not revert to previous holding
files more than one generation  back.

This function  does not permit you to revert to the  previous (smaller) holding file when you
have added  additional records to  the holding file by conducting  an additional search  of the
main data base.

7.10   Empty the Holding File

This option allows you to erase all  records in the  holding  file.

To  "Empty  the  Holding  File" highlight the option  and  press , or press  .
ISI will issue a prompt:  "This action will ERASE all searches  completed  so far.  Continue?"
The  default selection is "No."  If you do not wish to erase the current  holding file, press
< ENTER> .  If you wish to erase  all records in the holding  file, highlight  the  "Yes"selection
and press  or press  . You will be returned to the Query Menu.
                                          23

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8.    NEWS ALERTS

Choosing this option from the ISI Main Menu allows you to read  any ISI "newsalerts."  A
"news alert" is a message or  item of interest  to ISI users placed  in the system by the ISI
System Administrator.
Select this menu option by highlighting it or pressing < N >. ISI will present the following
sub-menu  (Figure  10):
  Fl =  HELP
                        Environmental Protection Agency

                         INFORMATION SYSTEMS  INVENTORY
                    February 9,  1993
                                 =MAIN MENU=
                         Query  ISI  Data Base
                         JStestfS
                    Read News Alerts
                    Return to Main Menu
on
se
                         Read any News Alerts  available
Figure 10 - ISI News Alerts Sub-menu

Pressing  < ENTER > at  this menu will display a pick box of the titles of all news alerts
currently  available.   Highlight  the  news  alert  that  you would like  to  read  and press
< ENTER >.  The text of the news alert will be displayed on the screen.  After you have
finished reading the  news alert, press any key to return to the pick box. Continue choosing
news alerts until you have read as  many news alerts  as you want to read. Press  < ESC > to
exit the pick box.
                                         24

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 9.     SYSTEM DOCUMENTATION

 Choosing "System Documentation"  from the ISI main menu allows you to view sections  of
 the User's Manual on the screen, copy pieces of documentation to a disk or printer,  of
 revise user  registration information.   Select this option by highlighting it  and pressing
 < ENTER > or by pressing < S >. ISI will present the following sub-menu  (Figure 11):
   Fl  = HELP
                        Environmental  Protection Agency

                         INFORMATION SYSTEMS INVENTORY
February  9,  1993
                                 =MAIN MENU=
                         Query ISI Data Base
                         News Alerts
                         System OoctKRentation
                            BoctHnerttation
                   Documentation to Download
                   Revise User Information
                   Return to Main Menu
                  View sections of the  User's Manual On-Line
Figure 11 - ISI System Documentation  Sub-menu

9.1    On-Line Documentation

Through  the On-Line  Documentation  module, you can view specific sections of the User'v
Manual as a supplement to the HELP system. Upon choosing this option from the System
Documentation  sub-menu,  ISI will display  a pick box listing all of the available  on-line
documentation.  Highlight the section you would like to read and press  < ENTER >. The
section will be displayed one screen  at a time. Pressing any key will advance the text until
you have finished  viewing the section. Pressing any key at this point will return  you to the
pick box where you can choose to view another  section or press  < ESC > to return to the
sub-menu.
                                        25

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9.2   Documentation to Download

Through  the  Documentation  to  Download  module, you can copy a piece of ISI  system
documentation  to your  PC's hard disk,  to  a floppy disk,  or to  a  printer.   System
documentation available  for downloading  includes:

             •     ISI User's Manual
                   ISI Update Form
             •     Code Dictionary
             •     ISI Feedback Form

To download  a piece of documentation,  choose this option from the System Documentation
sub-menu by highlighting it and pressing  or by pressing  . ISI will display
a pick box  listing all  available  documentation.    Select a piece of  documentation   by
highlighting it and pressing < ENTER >.

A  box will be displayed  with the title  of the  documentation   and  the  filename  of the
document.  You  will be asked  "Accept this filename and proceed with download?".  If you
are satisfied  with this filename  and  destination,   highlight the word  "YES" and  press
 or press . The document will be copied  into the root directory of your
PC's hard disk (c:\).

To change the destination of the  downloaded file, answer "No" to the question.  You then
may change the drive designation  (c:), directory name (\),  or filename. REMEMBER: You
must adhere  to the DOS naming conventions!  Once you have made your changes, press
< ENTER > to accept them and  proceed with the download.

When the download is complete,  you will return to the pick box where you can choose to
download another piece of documentation.   Press < ESC > to exit  the pick box when you are
finished.
NOTES:
             The download version of the "ISI User's Manual" is an ASCII text file. It can
             be imported into any word processor that will accept a text file.

             It  is recommended that you  download the  "Code Dictionary"  when you
             download the "ISI Update Form" so that you will have the appropriate values
             for the different coded fields to use on the update form.
                                         26

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9.3    Revise User Information

In this  module you  can revise your user registration information and  generate  the  ISI
Registration  Form to  be  returned  to IMSD.   Choose  this  option  from  the  System
Documentation  sub-menu by highlighting it and pressing  < ENTER > or by pressing .
The  screen displayed  is similar to  the new user registration screen (Figure  2).  You may
alter the contents of all fields on the screen.

After you have finished revising the information,  you can print the ISI Registration  Form.
10.    UPDATE THE ISI DATABASE

Choosing the "Update the Data Base" option from the ISI main menu allows you to add new
systems or edit systems currently existing in the ISI. Any additions or changes made will be
stored in a transient area until the ISI  System Administrator uploads them to the main
data base.  As a result, these additions  and changes will not be immediately available to
the user via the Query option. Select this option by highlighting it and pressing < ENTER >
or by pressing . ISI will display the following sub-menu (Figure 12):
  Fl  =  HELP
                       Environmental Protection Agency

                        INFORMATION SYSTEMS INVENTORY
February  11,  1993
                                     MENU=
                        Query ISI Data Base
                        News Alerts
                        System Documentation
                        Update ISI Data Base
                  Add a New System
                  Edit an Existing System
                  Return  to Main Menu
                         Add a new system to the ISI
Figure 12 - ISI Update Sub-menu
                                        27

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10.1   Adding a System

To add a new system to the LSI, press < ENTER > when this option is highlighted on the
Update sub-menu.  ISI  will display the first data entry screen as shown in Figure  13.
                          ADD A NEW SYSTEM -  Page 1
  SYSTEM ID: 00010672                  t-Previous Field  PgUp-Previous Page
  New  System                            *-Next Field       PgDn-Next Page
  SYSTEM ACRONYM:        ;                    SYSTEM LEVEL:

  SYSTEM NAME:           =                ;

  SYSTEM STATUS:                             MANUAL/AUTOMATED:
  CONTACT PERSON:                    CONTACT INFORMATION:

   LAST NAME:             .           PHONE  NO.:   (    5
  FIRST NAME:             :           STREET ADDRESS:
  MIDDLE INITIAL:         "               ;
  HONORIFIC  (e.g.,  Jr., PhD):                          ;
                                      CITY:                       STATE:
  CONTACT'S ORGANIZATION:           ZIP  CODE:        -     MAIL CODE:

    OFFICE:               j                              :
  DIVISION:               "       -        !
    BRANCH:               ;               \               '.
 —Fl  =  HELP=
Figure 13 - First Data  Entry for Adding/Editing  Systems

In the upper  left corner of the screen is the system ID.  Each system is assigned a unique
8-digit ID number.  Take note of this number because it could be useful in the future.

There are seven data  entry screens.  For definitions  of each  field, see Appendix A.  For
valid codes to place in coded fields, see Appendix B.  For information on field lengths, see
Appendix D.  To abort an addition, press  at any time. For a pick box listing valid
codes for these coded fields,  press .  Highlight  the  appropriate value  and  press
< ENTER >.  The appropriate  value will be entered in the coded field.

Some fields are longer than can be displayed  on the  screen (such as system name,  office,
division, and branch).  As you enter  values for these fields the text  will scroll  across the
screen.

For certain  categories  of information  more than one value  may be  applicable.   In these
instances, ISI provides more than  one  field in which to  enter data.  For example,  you may
identify up to three  codes  for enabling legislation by placing one code  in each  of up to three
fields. If your system has  only one piece of enabling legislation, enter its code in the LAW
                                          28

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#1  field.  Enter a "0"(for "Not Applicable") in the LAW #2 field.  ISI will allow you to skip
the LAW #3  field and will automatically  place a "0"in this field.

Continue  to enter information regarding your system on each of the  succeeding  data  entry
screens.

NOTE:       There are no word-wrappingcapabilities in the abstract section, so be careful
              as you type!

If you have  entered data in any of the coded fields that is out of the acceptable  range,  a box
will be displayed noting that  problem.  All coded fields must have data  in the acceptable
range for a system record to  be  considered  "complete" by the System Administrator.

Certain fields  (system  acronym, system name, contact  person, and all coded fields)  must
have data for the system  to be considered  "complete" by the System  Administrator.   If any
of these  fields  is blank,  a box  will be displayed and  the  system record will be marked
"incomplete."

After you have  completed entering  information  for your system, ISI will ask "View/Print a
Copy of the System  Just  Entered?".  If you would like to view the  information,  highlight
"YES "and press < ENTER > or press .  A copy of the "Long Report,"  that contains
all data fields, will be displayed.  At the bottom of your screen you  will see  the  following
options:

(L) Line,  (S) Screen, (P)  Pan, (W)  Window,  (C) Continuous, (R) Restart, (Q) Quit

You may select  any  of these option by pressing the  corresponding  letter that appears in
parentheses.

"L"allows you to scroll down through the report(s) one line at a time.

"S"allows you  to scroll down through the report(s) one screen at a tune.

"P"allows you to scroll right and left using your arrow  keys.

If you select "W'you will then be presented  with three window options:  (S) Split,  (C) Clear,
and (P) Pan.  "S"will split your current screen, replicating  the information that appears  on
the  left side of the screen on the right.  You  will now view two screens, side by each, each
half the width of the  full  screen.   Each will begin at the left  margin of the report  currently
being viewed.   You  may use  your left and  right arrow keys to change the size of each
window, scroll  left to increase the proportion  of the screen occupied by the right window,
and scroll right to increase the proportion of the screen occupied by the  left window. Select
"C"to get rid of the  split screen and return to full-screen presentation;  when you  select  "P"
                                          29

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you will be instructed to "Use cursor keys to scroll window. Esc when done."  This function
allows you to pan left and  right on your screen.

If you select "C"ISI will begin scrolling automatically through the report(s) selected. At any
time during the  automatic,  continuous scrolling you may press  < ESC > to pause and view
the information  currently positioned on the screen.

"R" returns you  to the first screen of the first selected  report.

"Q" exits you from the report viewing session.

Once  you have finished  viewing the data  on the screen, ISI will ask if you want to print the
data.  You can direct the output to a printer  and/or  an ASCII text file.  If you choose to
direct the output to a printer, make sure you are connected to the printer and that it is
ready!

If you choose to  direct the output to an ASCII text file, you will be prompted for a filename.
Be  sure  to include  a  drive  designation  and directory  name with the filename  (e.g.,
C:\ISI\NEWSYS.TXT).   If this file already  exists, ISI will ask if you want to  overwrite the
file or append this information to the file.

After  you have completed viewing/printing  this system, ISI will ask you if you want to add
another system.  Answer "Yes" to continue adding systems, of "No"to return to the Update
sub-menu.

10.2   Editing a System

To edit a system that currently exists in the ISI, highlight "Edit a System" on the Update sub-
menu  and press  < ENTER > or press < E >. ISI will display a pick box listing methods of
identifying the system to be edited.  You  may choose system acronym,  system name, or
system ID. To select a identification method, move your cursor to highlight the method you
would like to generate and press < ENTER >, or press the first letter  of the option to select,
and then press < ENTER >.

If you choose system acronym,  the system will prompt you to enter the acronym. Type the
acronym in the field provided (10 characters maximum)  and press < ENTER >. You may
press  < F3 > to  view a pick box listing all acronyms present in the main  data base or
transient area.

If you choose  system name, the system will prompt  you to enter the name. Type the name
of the system (25 characters maximum)  in the field  provided  and press < ENTER >. If the
system name is  longer than 25 characters,  enter  the first 25  characters of the name.  You
may press < F3 >to view a pick box listing the beginning  of all system names present in the
main  data base  or transient area.

                                          30

-------
If you choose  system ID, ISI will prompt you to enter the 8-digit ID  code of the  record.
You may press  < F3 > to view a  list of all system IDs present  in the main data base or
transient area.

The data entry screens that will be displayed for editing a system are the  same as those  for
adding  a system (see Figure  12).  You can use the arrow and  PgUp/PgDn keys to move
among  the fields. You can abandon editing at any time by pressing .

If you have entered  data in any of the coded fields that is out of the acceptable  range, a box
will be  displayed noting that  problem.   All coded fields must have  data  in the acceptable
range for a system record to  be  considered  "complete" by the System Administrator.

Certain fields  (system  acronym, system name, contact  person,  and  all coded  fields)  must
have data for the system to be considered "complete" by the System Administrator.   If any
of these fields  is blank,  a box will be displayed  and  the  system record  will be marked
"incomplete."

After you have finished editing  all  of the information  for this  system, ISI will ask
"View/Print a Copy of the System Just Entered?".  If you would like to view the  information,
highlight "YES"and  press  or press . A copy of the  "Long Report", that
contains all data fields, will be displayed.  At the bottom  of your screen you will see the
following options:

(L) Line, (S) Screen, (P) Pan, (W) Window, (C)  Continuous, (R) Restart,  (Q) Quit

You may select  any of these option by pressing  the  corresponding  letter  that appears in
parentheses.

"L"allows you to scroll down through the report(s)  one line at  a time.

"S"allows you  to scroll down through the report(s)  one screen at a  time.

"P" allows you to scroll right and  left using your arrow  keys.

If you select "W"you will then be presented  with three window options:  (S) Split, (C) Clear,
and (P) Pan.  "S"will split your current screen, replicating the information that appears  on
the left  side of the  screen on the right.  You will now view two  screens, side by each, each
half the width of the full screen.   Each will begin at the left margin  of the report currently
being viewed.   You  may  use  your left and  right arrow keys to change  the size of each
window, scroll  left to increase  the proportion  of the screen occupied by the right window,
and scroll right to increase the proportion of the screen  occupied by the  left window. Select
"C"to get rid of the  split  screen and  return to full-screen presentation;  when you select  "P"
you will be instructed to "Use cursor keys to scroll window. Esc  when done." This function
allows you to pan left and right on your screen.


                                           31

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If you select  "C"ISI will begin scrolling automatically through the report(s) selected. At any
time during the automatic,  continuous  scrolling you may press 
-------
    APPENDIX A - THE EPA INFORMATION SYSTEMS INVENTORY RECORD
FIELD NAME
SYSTEM  ACRONYM:
SYSTEM  LEVEL:
DESCRIPTION

Acronym or mnemonic most commonly used to refer to
the system.

Category based  on system  use and  criticality to  the
Agency.  There are 4  categories:

Major  Agency Information  System:  An  information
system that requires  special continuing management
attention   because   of its  importance  to  an agency
mission; its high development, operating, or maintenance
costs; or its significant  impact on  administration   of
agency programs, finances, property, or other resources.
In this context, a system which requires obligations  of
more  than   $500,000  per  year  to  maintain or whose
software component contains more than 500,000 lines of
code is considered  a major information  system.   (This
definition  is consistent with OMB  Bulletin No.  86-12,
dated April 14, 1986.)

Widely Accessed Information System:  An  information
system that is  not a Major Agency  Information system,
but which significantly supports  accepted program  goals
and missions and is widely accessed  by a combination  of
EPA Headquarters,  Regional  Offices  and/or State and
local users  and other Federal  agencies.

Localized Information System:  An  information system
that  is not a Major  Agency  Information  System  or
Widely  Accessed   Information  System,   but  which
significantly supports   accepted program  goals  and
missions. It is accessed primarily by users in one  major
area, e.g.,Headquarters,  a single program, or a region.

User-Owned   System:    Unique,   stand-alone   system
developed  to  improve  efficiency  or effectiveness   of
operations  for a single user  or  a small group  of users.
(Provide this information for those systems of value  as
a model for other users.
                                       A- 1

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SYSTEM NAME:
SYSTEM STATUS:
MANUAL/AUTOMATED:
CONTACT PERSON:
CONTACT'S
ORGANIZATION:
CONTACT INFORMATION:
LAW NUMBER  &
LAW TITLE:

NATIONAL PROGRAM
MANAGER CODE:
RPIO CODE:
ALLOWANCE
HOLDER  CODE:
PURPOSE  OF DATA
COLLECTION:
SOURCE  OF DATA:
DATA UPDATE  CYCLE:
Complete official English language  name.

The present status of the system.

Indicates  system's degree of automation.

Name  of  the   EPA   person   who  serves  as  the
administrative  contact  for information concerning the
system.
The  EPA  Office,  Division,  and  Branch hi which the
contact person  works.

Telephone  number, street  address, city, state, zip code,
and mail code where contact person  is located.
Statutory  authority for the information collection.
Numeric Code that identifies  the responsible Assistant
Administrator  level  organization   including  all  its
Regional Office components.

Numeric code that identifies the Assistant Administrator
organization   or  the  Regional  Administrator   level
organization.
Numeric   code  that   identifies   the  Office   level
organization   within  an  Assistant   Administrator/
Regional  Administrator  organization.
Designates the function supported.

The original  sources from which the data within the
system are obtained.

Indicates  how often the data are entered into the
system.
                                      A-2

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RECORDS DISPOSITION:
INFORMATION
SENSITIVITY:
ACCESS/AVAILABILITY:
SYSTEM ACCESS
FOR OUTPUT/INPUT:
APPLICATION TYPE:

SOFTWARE  PLATFORM/
PACKAGE/LANGUAGE:
COMPUTER  TYPE:
RELATED  SYSTEMS:
KEYWORDS:
ABSTRACT:
Indicates  the relative necessity of information in the
system, the length of time records in the system are
maintained  to meet Agency documentation  needs, and
the medium in which they are retained.
Classifies the data in the system in terms of sensitivity
and/or confidentiality.

Identifies restrictions placed  upon the
access/availability  of data to the public.
Identifies how data  query/entry  is accomplished on a
routine basis.

Format in which data is displayed  or manipulated.
Identifies the DBMS(s) and/or programming
language(s)  in which the system has been implemented
(e.g.,Lotus  1-2-3, FORTRAN,  DB/2,  etc.)

The names, including the manufacturer's  names of the
mainframes, minis, or micros on which the system
operates.

The EPA and non-EPA  automated systems from
which data are  obtained  and to which data are
contributed.

Keywords that describe data contained  in a system by
environmental,  chemical, source, receptor, medium,
and other general terms.

A paragraph  that describes  and defines the  system.
                                     A-3

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   APPENDIX B - LIST OF CODED FIELDS IN ISI AND CORRESPONDING CODES

Codes for SYSTEM LEVEL

      1 - Major Agency Information  System
      2 - Widely Accessed Information System
      3 - Localized Information System
      4 - User-Owned  Information System

Codes for SYSTEM STATUS

      1 - System Planned
      2 - System Under Development
      3 - System Operational
      4 - System Undergoing Major  Enhancements
      5 - System Archived
      6 - Other

Codes for MANUAL/AUTOMATED

      1 - Manual
      2 - Automated
      3 - Manual &  Automated
Codes for ENABLING LEGISLATION

       0 - Not Applicable
       1 - Administrative  Procedure Act
       2 - Administrative  Service Act
       3 - Alternative  Motor Fuels Act of 1988
       4 - Asbestos Hazard  Emergency Response  Act of 1986
       5 - Asbestos Information  Act of 1988
       6 - Asbestos School Hazard Abatement Act of 1984
       7 - Asbestos School Hazard Abatement Reauthorization
            Act of 1980
       8 - Asbestos School Hazard Detection  and Control Act
            of 1990
       9 - Atomic  Energy Act
      10 - Brooks  Act for ADP Management  for Federal Agencies
      11 - Chief Financial Officers Act of 1990
      12 - Clean Ah- Act Amendments  of 1990
      13 - Clean Air Act Amendments  of 1977
      14 - Clean Air Act Amendments  of 1970
      15 - Clean Air Act Amendments  of 1966
None
PL 97-452
PL 4
PL 100-494
PL 101-637
PL 100-577
PL 101-637
PL 101-637

PL 96-270

PL 85-14
PL 99-500
PL 101-576
PL 101-549
PL 97-375
PL 91-604
PL 89-675
                                      B - 1

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16 - Clean Water  Act of 1977
17 - Comprehensive  Environmental  Response,  Compensation
      and Liability  Act - 1980
18 - Economy Acts
19 - Emergency Planning  and Community Right-To-Know Act
      of 1986
20 - Environmental  Research, Development  and Demonstration
      Authorization  Act
21 - Federal  Compliance  with Pollution Control  Standards
22 - Federal  Food, Drug,  and Cosmetic Act
23 - Federal  Guidance  on Radiation
24 - Federal  Insecticide, Fungicide,  and Rodenticide Act
25 - Federal  Insecticide, Fungicide,  and Rodenticide Act
      Amendments  of 1988
26 - Federal  Water  Pollution Control Act
27 - Federal  Water  Pollution Control Act Amendments of 1972
28 - Federal  Water  Pollution Control Act Amendments of 1961
29 - Financial Manager's  Integrity Act of 1982
30 - Freedom of Information Act
31 - Freedom of Information Reform Act of 1986
32 - Hazardous  and  Solid Waste Amendments  of 1984
33 - Inspector General  Act  of 1978
34 - Inspector General  Act  Amendments of 1988
35 - Lead-Based Paint Poisoning Prevention Act
36 - Lead Contamination  Control Act  of 1988
37 - Low Level Radioactive  Waste Policy Act
38 - Marine  Plastic  Pollution Research and Control Act of
      1987
39 - Marine  Protection, Research, and Sanctuaries  Act of
      1972
40 - National Energy Conservation Policy Act
41 - National Environmental Education Act
42 - National Environmental Policy Act of 1969
43 - National Oil  and Hazardous  Substance  Pollution
      Propency Plan
44 - Noise Control Act of 1972
45 - Nuclear Waste  Policy Act
46 - Occupational  Safety  and Health Act of 1970
47 - Ocean Dumping Ban Act of 1988
48 - Oil Pollution  Act of  1990
49 - Oil Pollution  Act, 1961
50 - Oil Pollution  Act, 1924
51 - Oil Pollution  Act Amendments  of 1973
52 - Paperwork Reduction Act of 1980
PL 95-217
PL 101-584

Ch. 3
PL 99-499

PL 95-477

EO 12088
PL 101-647
EO 10831
PL 101-624
PL 100-532

PL 101-596
PL 92-500
PL 87-88
PL 97-225
PL 93-502
PL 99-570
PL 98-616
PL 95-452
PL 100-504
PL 100-628
PL 100-572
PL 96-573
PL 100-688

PL 101-605

PL 101-218
PL 101-619
PL 94-83
40 CFR Part 300

PL 92-574
PL 97-425
PL 101-508
PL 100-688
PL 101-646
PL 97-449
PL 89-753
PL 96-478
PL 101-73
                                  B -2

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      53 - Paperwork  Reduction Reauthorization  Act of 1986
      54 - Pollution Prevention Act of 1990
      55 - Pollution Prosecution Act of 1990
      56 - Privacy Act
      57 - Prompt Payment Act
      58 - Public Works Employment  Act of 1976
      59 - Quiet Communities Act of 1978
      60 - Radon Gas and Indoor Air Quality Research Act of 1986
      61 - Resource Conservation and  Recovery Act of 1976
      62 - Rivers and  Harbors Act
      63 - Safe Drinking Water Act
      64 - Safe Drinking Water Act Amendments of 1986
      65 - Safe Drinking Water Act Amendments of 1977
      66 - Solid Waste Disposal Act
      67 - Solid Waste Disposal Act Amendments  of 1980
      68 - Superfund Amendments and Reauthorization  Act of 1986
      69 - Superfund Revenue Act of 1986
      70 - Supplemental Appropriations and Rescission Act of 1980
      71 - Toxic Substances Control Act
      72 - Water Quality Act of 1987
      73 - Water Quality Act of 1965
      74 - Water Quality Improvement Act of 1970
      75 - Water Resources Development  Act of 1974
      76 - Water Resources Development  Act of 1976
      77 - Other Legislation Not Listed Here

Codes for  NATIONAL PROGRAM MANAGER CODE

      10 - AA-Research and Development  (ORD)
      25 - AA-International  Activities (OIA)
      30 - AA-Air and Radiation  (OAR)
      40-AA-Water  (OW)
      50 - AA-Administration  and Resources  Management  (OARM)
      60 - Administrator/Staff  (ADM/Staff)
      65 - Inspector General  (OIG)
      70 - AA-Prevention,  Pesticides and  Toxic Substances  (OPPTS)
      75 - AA-Solid Waste and Emergency Response  (OSWER)
      80 - AA-Enforcement  (OE)
      85 - General Counsel (OGC)
      90 - AA-Policy,  Planning, and Evaluation (OPPE)
      XX - Regional System
PL 99-591
PL 101-508
PL 101-593
PL 93-579
PL 100-496
PL 94-369
PL 95-609
PL 99-499
PL 94-580
PL 91-611
PL 100-572
PL 99-339
PL 95-190
PL 100-582
PL 96-482
PL 101-144
PL 100-647
PL 96-304
PL 101-637
PL 100-4
PL 89-234
PL 91-224
PL 101-640
PL 100-676
Not Specified
                                       B-3

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Codes for RPIO CODE

       1 - Region  1 Boston
       2 - Region  2 New York
       3 - Region  3 Philadelphia
       4 - Region  4 Atlanta
       5 - Region  5 Chicago
       6 - Region  6 Dallas
       7 - Region  7 Kansas City
       8 - Region  8 Denver
       9 - Region  9 San Francisco
      10 - Region  10 Seattle
      11-Administrator/Staff  (ADM/Staff)
      13 - AA-International  Activities (OIA)
      16 - AA-Administration  and Resources Management  (OARM)
      20 - AA-Prevention, Pesticides and Toxic Substances  (OPPTS)
      26 - AA-Research  and Development (ORD)
      27 - AA-Air and Radiation (OAR)
      30-AA-Water (OW)
      35 - Inspector General  (OIG)
      39 - General Counsel  (OGC)
      41 - AA-Policy, Planning and Evaluation  (OPPE)
      75 - AA-Solid Waste and  Emergency  Response  (OSWER)
      77 - AA-Enforcement  (OE)

Codes for ALLOW ANCEHOLDER CODE

       1 - Region  1 Boston
       2 - Region  2 New York
       3 - Region  3 Philadelphia
       4 - Region  4 Atlanta
       5 - Region  5 Chicago
       6 - Region  6 Dallas
       7 - Region  7 Kansas City
       8 - Region  8 Denver
       9 - Region  9 San Francisco
      10 - Region  10 Seattle
      11 - Administrator/Staff  (ADM/Staff)
      13 - AA-International  Activities (OIA)
      16 - AA-Administration  and Resources Management  (OARM)
      20 - AA-Prevention, Pesticides and Toxic Substances  (OPPTS)
      23 - Dir-Wastewater  Enforcement and Compliance
      26 - AA-Research  and Development (ORD)
      27 - AA-Air and Radiation (OAR)
                                       B -4

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28 - Dir-Science and Technology
31 - Dir-Solid Waste
32 - Dir-Pesticide Programs
33 - Dir-Radiation  Programs
35 - Inspector General  (OIG)
36 - Dir-Federal Activities
39 - General  Counsel (OGC)
40 - Dir-Ground Water  and Drinking Water
41 - AA-Policy, Planning and  Evaluation (OPPE)
42 - Comptroller
50 - Dir-National  Enforcement Investigations  Center
51 - Dir-Administration
52 - Dir-Administration-Cincinnati
53 - Dir-Air Quality  Planning  and Standards
54 - Dir-Administration-RTP
55 - Dir-Information  Resources  Management
56 - Dir-Mobile Sources
58 - Dir-Atmosphere  and Indoor Air
60 - Dir-Modeling Monitoring Systems Management  and Quality Assurance
61 - Dir-Health Research
62 - Dir-Environmental   Engineering and Technology Demonstration
63 - Dir-Environmental   Processes  and Effects Research
64 - Dir-Health and Environmental Assessment
69 - Dir-Pollution Prevention  and  Toxics
72 - Dir-Emergency  and Remedial  Response
75 - AA-Solid Waste and Emergency  Response (OSWER)
77 - AA-Enforcement  (OE)
81 - Dir-Waste Programs Enforcement
83 - Dir-Compliance  Monitoring
85 - Dir-Human Resources Management
87 - Dir-Wetlands, Oceans, and  Watersheds
88 - Dir-Underground  Storage Tanks
                                  B -5

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Codes for PURPOSE OF DATA COLLECTION

       0 - Not Applicable
       1 - Administrative
       2 - Development of Regulations  or Standards
       3 - Compliance or Enforcement
       4 - Trend Assessment
       5 - Technology Development
       6 - Risk Assessment
       7 - Anticipatory/Research
       8 - Program Evaluation
       9 - Special Study
      10 - Analysis
      11 - Oversight
      12 - Other

Codes for SOURCE OF DATA

      0 - Not Applicable
      1 - Required Reporting  Organizations
      2 - Other Data Systems
      3 - Literature
      4-EPA
      5 - Other Government  Agencies (Federal, State, Local)
      6 - Other Nongovernmental Organizations
      7 - Other

Codes for DATA UPDATE CYCLE

       1 - Daily
       2 - Weekly
       3 - Biweekly
       4 - Monthly
       5 - Bimonthly
       6 - Quarterly
       7 - Semiannually
       8 - Annually
       9 - Biannually
       10 - Other
                                       B -6

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Codes for ESSENTIAL DOCUMENTATION

      1 -Yes
      2-No
      3 - Yes, but official record maintained elsewhere
      4 - Don't know

Codes for ONLINE RETENTION

      0 - Not Applicable
      1 - Less than 1 year
      2-5 years
      3-10 years
      4-20 years
      5 - Permanently

Codes for ARCHIVE RETENTION

      0 - Not Applicable
      1 - Less than 1 year
      2-5 years
      3-10 years
      4-20 years
      5 - Permanently
      6 - Not archived

Codes for ARCHIVE FORMAT

      0 - Not Applicable
      1 - Electronic
      2 - Paper
      3 - Microform
      4 - Multiple formats
                                     B -7

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Codes  for INFORMATION SENSITIVITY

       0 - Not Applicable
       1 - Confidential Business  Information-Contractual  (e.g.,salaries, etc.)
       2 - Confidential Business  Information-Proprietary  (e.g.,trade secrets)
       3 - Privacy Act Sensitive
       4 - Mission Critical
       5 - Life Critical
       6 - Enforcement  Critical/Sensitive
       7 - EPA Financial Sensitive (e.g.,payroll, budget,  etc.)
       8 - Of her Sensitive
       9 - Not Known to be Sensitive

Codes  for ACCESS CATEGORY

       1 - EPA Only "
       2 - Government Only (Federal,  State,  local)
       3 - Publicly Available, All Portions Accessible
       4 - Publicly Available, Some Portions  Accessible
       5 - Other

Codes  for ACCESS PROVIDER

       0 - Not Applicable
       1 -EPA
       2 - Government Distributor (e.g.,NTIS, GPO,  etc.)
       3 - Commercial Vendor  (i.e., value added  service)
       4 - Other

Codes  for ACCESS METHOD

       0 - Not Applicable
       1 - Online interactive  (i.e.,system dial up)
       2 - Distributed interactive (i.e.,system available for off-site
             installation)
       3 - Electronic  output
       4 - Hardcopy  output
       5 - Other
                                          B -8

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Codes for ACCESS FOR OUTPUT

      1 - Batch
      2 - Interactive
      3 - Batch & Interactive
      4 - Other

Codes for ACCESS FOR INPUT

      1 - Batch
      2 - Interactive
      3 - Batch & Interactive
      4 - Other

Codes for APPLICATION TYPE

       0 - Not Applicable
       1 - Data Base
       2 - Spreadsheet
       3-CIS
       4 - Bulletin Board
       5 - Text/Image
       6 - Statistical  Package
       7 - Expert System
       8 - Model
       9 - Graphics/Presentation
      10 - Automated Training
      11 -Other

Codes for COMPUTER TYPE

       0 - Not Applicable
       1  - IBM ES/9000
       2 - IBM PC Stand Alone Only
       3  - IBM PC LAN  Compatible
      4 - PRIME
      5-VAX
      6-SPERRY  1100/82
      7  - Apple Macintosh
      8  - DG AViiON
      9  - SUN Spare
      10 - Specialty Hardware  (e.g.,data logger)
      11 - Other
                                      B -9

-------

-------
                           APPENDIX C - ISI KEYWORDS
 Accounting
 ADP Management
 Aquatic  Biology
 Biological
 Body Burden
 Budget
 Chemical
 Chemical Use
 Climate
 Compliance
 Construction Grants
 Correspondence
 Discharge  Points
 Disposal
 Docket
 Drinking Water
 Economics
 Effluents
 Emergency  Response
 Emissions
 Environmental Date
 Environmental Effects
 Environmental Releases
 Evaluation
 Exposure
 Facilities, Industrial
 Facilities, Waste Generation
 Financial Management
 Geographic  Codes
 Geographic  Coordinates
 Grants and  Contracts
 Ground Water
 Health Effects
Industry Reporting
Inspection
Laboratory
Library and Bibliographic
Management Systems
Manufacturing
Mobile  Source
Model(s)
Monitoring
Noise
Non-Point  Source
Office Automation
Permits
Personnel and Payroll
Pesticides Specific
Physical
Physical-Chemical  Properties
Point Source
Policy Analysis
Population,  Human
Population,  Nonhuman
Processing
Production  Volume
Property Management
Quality  Control
Recycling
Reporting/Assessment
Repository
Risk
Sediment
Site
Site Characteristics
Sludge
Soil
Spills
Storage
Surface  Water
Test/Analysis Method
Testing  Data
Toxic Specific
Transformation  Rates
Transportation
Treatment  Technologies
Treatment/Disposal
Waste Management
                                        C - 1

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-------
        APPENDIX D - ISI FIELDS, ABBREVIATIONS,TYPE, AND WIDTH
Field

Updated Date (Not Applicable)
System ID
System Acronym
System Name
System Level
National Program Manager Code
RPIO Code
Allowance Holder  Code
Contact  Person's Last Name
Contact  Person's First Name
Contact  Person's Middle Initial
Contact  Person's Honorific
Contact  Person's Office
Contact  Person's Division
Contact  Person's Branch
Contact  Person's Address - line 1
Contact  Person's Address - line 2
Contact  Person's City
Contact  Person's State
Contact  Person's Zip Code
Contact  Person's Mail Code
Contact  Person's Phone  Number
ICR Number
Enabling Legislation Code #1
Enabling Legislation Code #2
Enabling Legislation Code #3
Purpose  of Data Collection 1
Purpose  of Data Collection 2
Purpose  of Data Collection 3
General  Data Source 1
General  Data Source 2
General  Data Source 3
Data Update Cycle
System Status
Information Sensitivity  1
Information Sensitivity 2
Information Sensitivity 3
Access for Input
Abbreviation

UPDATED
SYSID
SYSACRO
SYSNAME
SYSLEVEL
MGRCODE
RPIO
ALLOWANCE
LASTNAME
FIRSTNAME
INITIAL
NAMEOTHER
OFFICE
DIVISION
BRANCH
ADDRESS 1
ADDRESS2
CITY
STATE
ZIP
MAILSTOP
PHONE
ICR
LAW1
LAW2
LAW3
PURPOSEl
PURPOSE2
PURPOSES
SOURCE1
SOURCE2
SOURCES
CYCLE
STATUS
SENSITIVEl
SENSITIVE2
SENSITIVES
ACCESSIN
Type

Date
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Wid
8
8
10
160
1
2
2
2
20
20
1
3
75
75
75
50
50
20
2
10
10
14
4
2
2
2
2
2
2
1
1
1
2
1
1
1
1
1
                                     D - 1

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Access for Output
Manual/Automated
Computer  Type 1
Computer  Type 2
Computer  Type 3
Application Type
Software
Multiplatform
Related Systems
Data Keywords 1
Data Keywords 2
Data Keywords 3
Abstract
Overall System Access/Availability
Public Systems - Access Provider
Public Systems - Method of Access
Information Necessary for Documentation
Length of Time Data Retained  On-Line
Length of Time Data Retained  Archived
Archive Method
Update Status (Not Applicable)
ACCESSOUT
AUTO
COMPUTERl
COMPUTER2
COMPUTER3
APPTYPE
SOFTWARE
MULTIPLAT
RELATED
KEYS1
KEYS2
KEYS3
AB1-AB12
AVAIL1
AVAIL2
AVAIL3
DISPOS1
DISPOS2A
DISPOS2B
DISPOS3
UPDATESTAT
Character
Character
Character
Character
Character
Character
Character
Logical
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
1
1
2
2
2
2
45
1
160
186
186
186
67
1
1
1
1
1
1
1
1
                                     D -2

-------
                       APPENDIX E - ISI UPDATE FORM
                                 SYSTEM
 SYSTEM ACRONYM:  Up  to  10  characters.
                SYSTEM LEVEL:
 SYSTEM NAME:  Up  to  160  characters.  Do not use abbreviated words unless part
                  of official title.
 SYSTEM  STATUS:
                MANUAL/AUTOMATED:
                                CONTACT
 CONTACT  PERSON: Administrative       CONTACT INFORMATION:
 contact  for  information concerning
 the  system.
  LAST NAME:

 FIRST NAME:
MIDDLE  INITIAL:
HONORIFIC  (e.g., Jr., PhD):



CONTACT'S ORGANIZATION:

  OFFICE  (abbreviate): 	

DIVISION: 	

  BRANCH:
           PHONE NO.:  (      )
                                     STREET ADDRESS:
           CITY:
          ZIP CODE:
                                     STATE:
                                 MAIL CODE:
                   ENABLING   LEGISLATION
ENABLING LEGISLATION:(Enter one or two-digit code for up to three laws.)
LAW #1:
LAW #2:
LAW #3:
                   ADMINISTRATIVE   CODES
ADMINISTRATIVE CODES:  (Enter the one or two-digit code for each code type.)

NATIONAL PROGRAM MANAGER CODE: 	         RPIO CODE: 	

ALLOWANCE HOLDER CODE:
                                     E- 1

-------
                                   DATA


PURPOSE OF DATA COLLECTION:  (Enter one or two-digit code for up to three
                               purposes.)

PURPOSE #1: 	        PURPOSE #2:              PURPOSE #3:
SOURCE OF DATA:  (Enter one-digit code for up to three sources.)

SOURCE #1: 	         SOURCE #2: 	          SOURCE #3:
DATA UPDATE CYCLE:  (Enter one or two-digit code.)
RECORDS DISPOSITION:   (Enter number that corresponds to answer.)

Is the information in this system necessary for documenting the Agency's

organization, functions, policies, decisions, procedures or essential

transactions?  	

How long is the information retained to meet Agency needs?

     Online:  	            Archived:  	

In what format are the archived data stored?
INFORMATION SENSITIVITY:   (Enter up to three one-digit codes.)

SENSITIVITY #1            SENSITIVITY #2           SENSITIVITY #3
                                 ACCESS
ACCESS/AVAILABILITY:    (Enter one-digit code to answer each question.)

Code that best describes access to the system in its entirety:  	

If the system is publicly available, who provides access to public?  _

If the system is publicly available, how is access provided?  	
ACCESS FOR OUTPUT:   (Enter one-digit code.)


ACCESS FOR INPUT:   (Enter one-digit code.)
                                     E-2

-------
                          IMPLEMENTATION
APPLICATION TYPE:   (Enter  the one or two-digit code.)
SOFTWARE PLATFORM/PACKAGE/LANGUAGE  (e.g., Lotus 1-2-3,  FORTRAN, DB/2  etc.)
                          (45 characters maximum)
COMPUTER TYPE:   (Enter up to three one or two-digit codes.)

COMPUTER TYPE #1:  	  COMPUTER TYPE #2:  	   COMPUTER TYPE #3
Is this system multi-platform ?  (Yes or No.)
                DESCRIPTIVE   INFORMATION
RELATED SYSTEMS:  Provide the name(s) of related systems  (160 char. max.
KEYWORDS:  Choose up to 18 keywords  (up to 30 characters)
1-
2-
3-
4-
5-
6-
7-
8-
9-
10-
11-
12-
13-
14-
15-
16-
17-
18-
                                     E -3

-------
ABSTRACT:  Provide a short paragraph (up to 800 characters) that defines
           the system.
Please return completed form to:   ISI Update Team
                                   c/o OIRM/IMSD
                                   U.S. EPA  (PM-211D)
                                   401 M St. , SW
                                   Washington, DC  20460

                                   Telephone: (202) 260-8974
                                         FAX: (202) 260-3923

If you know of a new system that should be added to the ISI, please contact
the ISI Update Team  (see above).
                                     E-4

-------
                    APPENDIX F - SAMPLE REPORTS







               SAMPLE LIST OF SYSTEMS IN HOLDING FILE



US EPA - INFORMATION SYSTEM INVENTORY - LIST OF SYSTEMS
SYSTEM
ID
00001711
00009013
00010035
00010070
00010098
00010210
00010248
00010306
00010399
00010408
00010419
00010457
00010501
00010555
00010573
00010644
00010667
00010684
00010729
00010805
00010811
SYSTEM
ACRONYM
VLIB
ERIS
ADPCETS
NAPAP
ISI
INVENT
TRIS
WIC
ADPIS
SITS
ATIS
WIS
FFIS
WIS
NMP
NONE
SIDOS
ACIS
ICL
RIVERS
INVENTORY
RPIO
CODE
26
75
26
26
16
16
20
26
16
7
26
16
75
75
30
30
6
26
30
6
6
CONTACT PERSON
MADSEN, MARK
LAMBER, KURT
MADSEN, MARK
WAGNER, JANICE
HUFFORD, STEVE
SYKES, JOHN
NEWBURG-RINN, STEVEN
MILLER, KAREN
LAM, ANN
HAGUE, MARK
PODESZWA, CHRISTINE
MARTIN, MARGARET
SHUSTER, KEN
BARTON, KATHY
NESTER, BRIAN
KEITH, KEN
REINES, DORIAN
WEBER, ERIC
CLICK, ED
CUMBIE, THOMAS
CUMBIE, THOMAS
TELEPHONE
NUMBER
(702)
(703)
(702)
(919)
(202)
(202)
(202)
(702)

(913)
(706)
(202)
(202)
(202)

(202)
(214)
(706)
(513)
(214)
(214)
798-2603
603-8986
798-2603
541-1818
260-9732
260-8644
260-3757
798-2615

551-7546
546-3122
260-4605
260-2214
260-6759

260-3714
655-6542
546-3198
569-7939
655-6575
655-6575
                                F- 1

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                              SAMPLE SHORT REPORT
US EPA - INFORMATION SYSTEM INVENTORY - SHORT REPORT
SYSTEM ACRONYM: ISI
     SYSTEM ID: 00010098
 UPDATE STATUS: Updated Complete 1992
   SYSTEM NAME: EPA INFORMATION SYSTEMS INVENTORY

  SYSTEM LEVEL: Widely Accessed Information System

CONTACT PERSON: STEVE HUFFORD
         PHONE: (202) 260-9732

      KEYWORDS: INFORMATION SYSTEMS
                INFORMATION SHARING
                ADP MANAGEMENT
                MANAGEMENT SYSTEMS
                                     F-2

-------
                          SAMPLE MEDIUM REPORT
US EPA  - INFORMATION SYSTEMS INVENTORY - MEDIUM REPORT
   SYSTEM ACRONYM:
        SYSTEM ID:
    UPDATE STATUS:
      SYSTEM NAME:
     SYSTEM LEVEL:

        RPIO CODE:
 ALLOWANCE HOLDER:

   CONTACT PERSON:
            PHONE:

         KEYWORDS:
ISI
00010098
Updated Complete 1992
EPA INFORMATION SYSTEMS INVENTORY
Widely Accessed Information System

AA-Administration and Resources Management (OARM)
AA-Administration and Resources Management (OARM)

STEVE HUFFORD
(202)  260-9732

INFORMATION SYSTEMS
INFORMATION SHARING
ADP MANAGEMENT
MANAGEMENT SYSTEMS
 APPLICATION TYPE: Data Base
SOFTWARE PLATFORM: CLIPPER
 COMPUTER TYPE #1:
 COMPUTER TYPE #2:
 COMPUTER TYPE #3:
IBM PC Stand Alone
IBM PC LAN Compatible
Not Applicable
    MULTIPLATFORM: YES

ABSTRACT: The EPA Information Systems Inventory is maintained on an IBM PC
          and currently holds roughly 650 records. The ISI was developed to
          enhance the Agency's ability to track major information systems,
          facilitate the sharing of information across media and program
          boundaries and improve the Agency's oversight of information
          systems development.  For each system in the Inventory,  the follow-
          ing information is included:  system identification, descriptors of
          database content, and administrative data about access,  and legal
          authorities.  The database is available in the EPA Headquarters,
          Regional Libraries, and NTIS.   The system is managed by the
          Information Management and Services Division,  OIRM.
                                     F-3

-------
                           SAMPLE LONG REPORT
US EPA - INFORMATION SYSTEM INVENTORY -  LONG REPORT
      ACRONYM: ISI
    SYSTEM ID: 00010098
UPDATE STATUS: Updated Complete 1992
SYSTEM


    SYSTEM LEVEL: Widely Accessed Information System
     SYSTEM NAME: EPA INFORMATION SYSTEMS INVENTORY

   SYSTEM STATUS: System Operational

MANUAL/AUTOMATED: Manual & Automated
CONTACT
  CONTACT PERSON: STEVE HUFFORD

          OFFICE: OIRM

        DIVISION: INFORMATION MANAGEMENT AND SERVICES  DIVISION

          BRANCH: INFORMATION MANAGEMENT BRANCH

         ADDRESS: U.S. EPA
                  401 M STREET, S.W.
                  WASHINGTON, DC  20460

       MAIL CODE: PM-211D
           PHONE: (202) 260-9732
ENABLING LEGISLATION
    LAW #: PL 101-73
LAW TITLE: Paperwork Reduction Act of 1980

    LAW #: None
LAW TITLE: Not Applicable

    LAW #: None
LAW TITLE: Not Applicable
                                     F-4

-------
 US  EPA -  INFORMATION SYSTEM INVENTORY -  LONG REPORT

       ACRONYM:  ISI
     SYSTEM  ID:  00010098
 UPDATE STATUS:  Updated Complete 1992
ADMINISTRATIVE  CODES
NATIONAL PROGRAM MANAGER: AA-Administration  and Resources
                          Management  (OARM)

                    RPIO: AA-Administration  and Resources
                          Management  (OARM)

        ALLOWANCE HOLDER: AA-Administration  and Resources
                          Management  {OARM)
DATA
     PURPOSE OF DATA #1: Oversight
     PURPOSE OF DATA #2: Development of Regulations or Standards
     PURPOSE OF DATA #3: Not Applicable

      SOURCE OF DATA #1: EPA
      SOURCE OF DATA #2: Not Applicable
      SOURCE OF DATA #3: Not Applicable

      DATA UPDATE CYCLE: Annually

ESSENTIAL DOCUMENTATION: Yes

       ONLINE RETENTION: Less than 1 year
      ARCHIVE RETENTION: Not archived

 ARCHIVE STORAGE FORMAT: Not Applicable

         SENSITIVITY #1: Not Known to be Sensitive
         SENSITIVITY #2: Not Applicable
         SENSITIVITY #3: Not Applicable

    ACCESS/AVAILABILITY: Publicly Available, All Portions Accessible

        ACCESS PROVIDER: Government Distributor (e.g., NTIS, GPO,  etc.)

          ACCESS METHOD: Distributed interactive (i.e.,  system
                         available for off-site installation)

      ACCESS FOR OUTPUT: Interactive

       ACCESS FOR INPUT: Interactive
                                     F-5

-------
US EPA - INFORMATION SYSTEM INVENTORY - LONG REPORT
      ACRONYM: ISI
    SYSTEM ID: 00010098
UPDATE STATUS: Updated Complete 1992
IMPLEMENTATION


 APPLICATION TYPE: Data Base

 SOFTWARE PLATFORM: CLIPPER

 COMPUTER TYPE #1: IBM PC Stand Alone
 COMPUTER TYPE #2: IBM PC LAN Compatible
 COMPUTER TYPE #3: Not Applicable

    MULTIPLATFORM: -YES
DESCRIPTIVE INFORMATION


RELATED SYSTEMS:

       KEYWORDS: INFORMATION SYSTEMS
                 INFORMATION SHARING
                 ADP MANAGEMENT
                 MANAGEMENT SYSTEMS

ABSTRACT: The EPA Information Systems Inventory is maintained on an IBM PC
          and currently holds roughly 650 records. The ISI was developed to
          enhance the Agency's ability to track major information systems,
          facilitate the sharing of information across media and program
          boundaries and improve the Agency's oversight of information
          systems development.  For each system in the Inventory, the follow-
          ing information is included:  system identification, descriptors of
          database content, and administrative data about access, and legal
          authorities.  The database is available in the EPA Headquarters,
          Regional Libraries, and NTIS.  The system is managed by the
          Information Management and Services Division, OIRM.
                                     F-6

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             APPENDIX G - INSTALLING THE ISI ON A NOVELL LAN

 The ISI requires approximately  2.3 megabytes  of disk space.  To install the ISI software on
 a Novell Local Area Network (LAN), follow these steps:

       •      Create the  directory from which ISI will be  run.

       •      Go to this directory.

                   CD MSI

       •      Copy the files from this disk into the directory.

                   COPY A:*.*

       •      Install the ISI software.  Type:

                   INSTALL

Wait a few minutes while the installation  routine completes.  When finished,  the  screen
should  read:
                           ISI is installed  !!!
       •      Flag the files shareable  read-write.

                   flag *.* srw


The ISI is now installed and ready to run.
                                      G - 1

-------

-------
               APPENDIX H - SYSTEM ADMINISTRATOR MODULE
1.0    MAIN MENU

Only individuals  who have been assigned  system administrator  authority have access to the
system administrator module.   This option  will appear on  the  Main Menu  for  those
individuals  who sign in using the name of an authorized system administrator.  To select
"Administrators Module" use your arrow keys to move the highlight bar to that selection and
< ENTER >, or press < A > .

When  you make this selection, the following menu will appear:
  Fl  =  HELP
                       Environmental  Protection Agency

                        INFORMATION SYSTEMS INVENTORY
February 9,  1993
                                =MAIN MENU=
                        Query  ISI Data Base
                        News Alerts
                        System Documentation
                        Update ISI Data Base
                          Da,ta Base
                   Generate Reports
                   News Alerts
                   User Registration
                   Mailing Labels
                   System Documentation
                   Return to Main Menu
  There are
      3
records in the
transient area.
          Upload/Edit/Delete records  in Main Data Base or Transient Area
Figure H-l - System Administrator's  menu

If there  are records in the transient  area, a box will appear on the right side of the screen
which shows how many records are  in the transient area.
                                      H - 1

-------
2.0 UPDATE DATABASE

This option allows you to view system records that have been  placed in the transient area,
edit and upload these records, delete a record from the transient area,  and make a backup
copy of the transient area.

To select the  "Update Data Base" option, make  sure that the highlight bar is placed on the
selection  (this  is the default  selection for the System Administrator Menu) and < ENTER >,
or press  . You will be presented  with the following menu:
  Fl =  HELP
                        Environmental  Protection Agency

                         INFORMATION SYSTEMS INVENTORY
                                        February 9,  1993
                                 =MAIN  MENU=
                         Query ISI Data Base
                         News Alerts
                         System Documentation
                         Update ISI Data Base
                              istrazor's Module
                   Update pata Base
                   Gene
                   News
                   User
                   Mail
                   Syst
                   Retu
                                          There are
                                              3
                                        records in the
                                        transient area.
View/Edit Systems in Transient:Area
Upload  a  System from Transient Area
Upload  All Systems from Transient Area
Delete  a  System
Make a  Backup Copy of  Transient Area
Return  to Administrator's Menu
               View  and/or Edit Systems in Transient Data Base
Figure H-2 - System Administrator's  Update Data  Base  menu

2.1    View/Edit Systems in the Transient Area

This option allows you to view and edit system records  in the transient area - making
changes and conducting data QA  in preparation  for the actual uploading of the records to
the ISI main data base.  As a  system administrator,  you have overwrite  authority  for all
fields in the records, both text and coded.

To select the  "View/Edit  Systems in the Transient  Area" option,  make  sure  that  the
highlight bar is placed  on this  selection (this is the default selection for the "Update Data
Base" menu)  and , or press  < V>. You will be presented with  a pick box listing
systems in transient area  in the  sequential  order in which they were  placed  there. This pick
box displays  the system acronym, the date  the system record was  updated  (placed in the
                                        H -2

-------
 transient  area), the contact person's  last name, and the  contract person's first name.  This
 information  appears  in columns; for each  system the information is listed on one text line
 (horizontally),  as shown below:

F:







L = HELP F
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY


RX7S I ,92/Q£/S3 MORRIS .. I TOKY
ISI 02/09/93 HUFFORD ' STEVE
BLIS 02/09/93 STEIGERWALD JOSEPH
-
llSyst Delete a System
Retu Make a Backup Copy of Transient Area
I1 Return to Administrator's Menu
View and/or Edit Systems in Transient Data Base

=brue







iry 9, 1993


3
s in the
ent area.



Figure H-3 - Pick Box of systems in Transient  Area

Use your arrow keys to scroll through the list of systems in the transient  data  base.

To select a system to view/edit,  use your arrow keys to scroll up/down until the highlight
bar is located on the line for the system you wish to view or edit, and  < ENTER >. The first
screen of the system record will appear.   Your cursor will be located  in the first field, for
system acronym.

To edit the information, review the information  in each field as you go. In both coded fields
and  text fields, press  < ENTER > if the  information  is correct, to  leave it  unchanged.
Within a screen, you may also use your  up and down arrow keys to move to the previous
and next fields, respectively.  To edit the information  in a text field, you may type over the
text that  appears in the field.  You may also use keys for < INSERT > and  < DELETE >
to edit text in the field.  To edit  a coded  field, you may enter  any  valid numerical code,
overwriting the information  in the field.  To call up a pick box of valid codes and values for
the field  in which  your cursor is located, press  < F3 >.

NOTE:  "PageUp" and "PageDown"keys will move you up and down one screen at a time,
respectively. While you may use the down arrow key to advance one field within a screen,
                                        H -3

-------
the down arrow key will not advance you to the next screen; when you are located in the last
field on the screen you must press  < ENTER > or < PgDn > to move to the next field.

In the "Keywords" section your highlight bar will appear on each keyword in sequence. You
may edit (type over) keywords as they appear.  You may replace a keyword by typing over
the existing keyword; you may press F3 for the list of suggested keywords, scroll to the word
you would like to appear  in its place, and  < ENTER >. If you wish to  accept the  keyword
as it is, press  < ENTER>. If the word does not  appear on the list of suggested keywords,
ISI will  ask: "This keyword is not in the general  list.  Are you sure you want this word?"
Select "Yes" to accept the word as is  and progress to the next keyword.  Select  "No" to
return to that keyword and continue editing.

When you have gone to the end of the record and are ready to accept the final (abstract)
field,  < ENTER >.

If the system record is missing  values in any "required"  field, the system record will be
labeled  "incomplete" (a notation that  will appear  in  the  upper left corner  under the ID
number)  and  ISI will issue a warning box before permitting you to exit the record.
  SYSTEM  ID:  00001378
  Updated Incomplete 1992
                              EDIT A SYSTEM  - Page  7
t-Previous Field
 -Next Field
PgUp-Previous Page
PgDn-Next  Page
  ABSTRACT:   Provide a short paragraph  (up to  800  characters) that  defines
              the system.
          This system:

            System ID:   00001378              System Acronym:  RX75

          has one or more  blank fields and will  be marked INCOMPLETE.

          System Acronym,  System Name, Contact Person's Name, and all
          coded fields must have values for  the  system record to be
          marked as complete.

                         ** Press any key to  continue **
 !=F1  =  HELP=
Figure H-4 - Incomplete  system warning box

You will be asked if you wish to "View/Print a copy of the system?"  To select  ,
move your highlight bar to the yes selection and , or press  < Y>. The complete
(long) report will appear  on screen. When you exit the report, you will be asked if you want
                                       H -4

-------
 to print the data just entered.  To print, make sure that your printer is connected  properly
 and turned on.

 2.2   Upload a System from Transient Area
                                                  »

 This option allows you to  transfer a system record from the transient area to the  ISI main
 data base. If the record  provides updated information for a system already in the main data
 base (i.e.,a system with the same  system ID), ISI will replace the old  record  with the new
 one.  If the record provides information on a new system, it will be added to the data base.

 To select this option,  use  your arrow  keys to move the  highlight bar to  "Upload  a System
 from the  Transient Area"  and , or press  .  You will be presented  with a
 pick box  in which are listed  the acronym, the date the system  record  was placed  in the
 transient  area, the  contact's last  name, and the contact's first name, for  all  system records
 in the  transient  area.  To select a system to upload from the transient area to the  ISI main
 data base, use your arrow keys to move the highlight bar to the system  you would like to
 select  and < ENTER >, or begin entering the  letters of the corresponding system  acronym
 until the highlight bar appears on your desired selection and < ENTER >.

 The ISI will ask you,  "Do you want to edit this system?"  The  default setting is "No." To
 upload the system record without making any edits at this time, , or press  .
 If you would like to edit this system record  before you upload it to the ISI main data  base,
 use your arrow keys to highlight the < Yes > option and < ENTER >, or press  < Y  >. If you
 select  "Yes" you will be presented  with the first entry  screen  of the system record.  See
 "View/Edit" systems in the transient area for information on how to edit  the system record.

 When  you have completed desired edits and  directed record output to  desired locations,
 (printer,  ASCII file, etc.) ISI will ask  you if you wish to "Upload this  System to the  Main
 Data Base?"  The default selection is no; to select "No"make  sure this option is highlighted
 and   or press . To select "Yes"use your arrow keys to move the  highlight
 bar to the  "Yes"selection and  , or press .When you have  completed this
 process you will be returned to the "Update" menu.

 2.3    Upload All Systems from the Transient Area

 This option allows you to move all system records from the  transient area to the main data
 base.   This selection does  not provide you with an opportunity to view and/or  edit the
 records before  moving them to the ISI  main data base, so you must make sure that all data
 in the  records are complete  and correct and that you wish to make no further changes  to
the  records before selecting this  option.

To  select  this option, use  your arrow keys to move the  highlight bar to  this selection and
 < ENTER >, or press < A >. ISI  will issue the following warning:  "CAUTION!! This action
is not  reversible  and  can't be  interrupted.   Continue?"  "No" is the default  response.   To


                                        H -5

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select "No"make sure that this option is highlighted and  , or press  . To
select  "Yes" use your arrow keys to move the  highlight  bar to the  "Yes" option  and
< ENTER >, or press  . If the system record is an update,  this new record will replace
the  record  in the main data  base with the same system ID.  New system records will be
added to the existing data base.  When this process is complete, you will be returned  to the
update menu.

2.4   Delete a  System

This option  allows you to delete  a system record from either the transient  area or the main
data base.

To select this option use  your arrow keys to move the highlight bar to "Delete a System" and
, or press  . You will be presented  with two options:  transient area or
main data base.  "Transient  area" is the default selection.  To choose  to delete a system
from the  transient  area,  make  sure  that  your  highlight  bar is on  this  selection  and
, or press  . To choose to delete a system from  the main  data base, use
your  arrow keys  to move the  highlight  bar to the  "Main Data  Base"  selection  and
< ENTER >, or press  < M >.

If you select "Transient area" a pick box will appear, in which the acronym, date that the
system record was placed in the transient area, contact's last name,  and contact's first name,
are  displayed for all records in the  transient  area.   Use your arrow keys  to move the
highlight bar to your desired selection and  < ENTER > , or enter letters of the corresponding
system acronym until the highlight bar  appears for that selection, and  < ENTER >. ISI will
ask you if you wish to "View/Print a Copy of the  System to be Deleted?"   "No"is the default
response.   To select  "No" make sure that  you  highlight  bar is on  that  selection  and
 , or press  . To select "Yes"use your arrow keys to move the  highlight bar
to the "Yes "selection and  < ENTER >, or press < Y >. If you select "Yes "the record will
appear on screen (long report) and you will be  permitted to print  the data  as in all other
report generation functions.  When this process  is complete, ISI will ask you "Are you sure
you want to delete this system?"  "No"is the default response.  To select "No"and leave the
record in the transient area,  make  sure  that your highlight  bar  is on this selection  and
, or press . To  delete the system record use your arrow keys to move the
highlight bar to the  "Yes"selection and , or press  .

To  delete  a system from the main data base, at the  "Delete a System from  ..." selection
prompt use your arrow keys to move the highlight bar to the "Main Data  Base"  selection and
, or press  . You will be presented  with a pick box allowing  you to select
a method of identifying the system to be deleted from the main data base. You may identify
the  system by system acronym, system name,  or system ID. use your arrow keys to highlight
your selection and  < ENTER >.  You will be presented with a field in which to type the
acronym, name  or ID  (whichever you selected)  and  < ENTER >,  or you may press  
for a list of all valid entries, use your arrow keys to move the highlight bar to your selection


                                        H -6

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and  < ENTER >.  Alternatively, you can enter corresponding letters of the acronym, name,
or digits  of the ID number,  until  your highlight bar  appears   on your selection,  and
 < ENTER >.  ISI will ask you if you wish to  "View/Print a Copy of the System  to be
Deleted?"  The remainder  of the process  is the same at that described in section 2.3 above.
2.5    Make a Backup Copy of the Transient Area

This option allows you to make a backup copy of the transient  file.

To select this option, use your arrow keys to move your highlight bar to the  "Make a Backup
Copy of the Transient Area"  selection and  , or press  .  You will  be
presented  with a field in which  to enter  the file name  for the backup.  As this creates a data
base file, the file name extension should be ".dbf'.In  the field presented  for your entry, you
must assign a name to your backup using the  DOS format and specify a path, if necessary.
If you are copying to a floppy disk, make sure that  your disk is in the drive, the drive  door
is closed, and that the disk is not  write-protected.   If you are sending a backup copy to a
directory  other than  the  default  directory, a  complete  directory  path must  also  be
designated.
                                        H -7

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3.0   GENERATE REPORTS

The "Generate Reports" option allows you to generate a variety of specialized  reports.  To
select this option,  use your arrow keys to move the highlight bar to the "Generate Reports"
listing, and , or press .

You  will be presented  with the following menu:
  Fl
HELP
                      Environmental Protection Agency

                       INFORMATION SYSTEMS INVENTORY
February  9,  1993
                       Query ISI Data Base
                       News  Alerts
                       System Documentation
                       Update ISI Data Base
                       Administrator's Module
                                                          There  are
                                                               3
                                                        records  in the
                                                        transient  area.
                  Update Data Base
                  Generate Reports
                  News Alerts
                  User Registration
                  Mailing Labels
                  System Documentation
                  Return to  Main Menu
                                 ISI Data Biss-e  tell
                                 Transient Area  (all records)
                                 Date Range  (all  records)
                                 Summary Report by Acronym
                                 Summary Report by System Name
                                 Summary Report by RPIO
                                 Statistics Report
                                 Return to Administrator's Menu
                  Print all  records in main  ISI  data base
Figure H-5 - System Administrator's Generate Reports menu

3.1    ISI Data Base (all records)

This function allows you to print all records in the ISI Data Base.  In considering this
option, keep in mind that this is a time-consuming process, as the ISI consists of over 600
records.

To select this option, make sure that your highlight bar is located on the  "ISI Data  Base (all
records" option  and , or press  .

ISI will present  a warning box asking "This is a time-consuming process.  Continue?"  The
default selection  is "No."  To return to  the  Generate  Reports  menu without printing all
records in the ISI data base, make sure that your highlight bar is on the  "no" selection and
, or press  . To initiate this process and  print all records in the ISI data
base,  use your arrow keys to move the cursor to the "yes"selection and < ENTER >, or press
                                       H -8

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 < Y>. A flashing box will notify you that report generation  is in progress.  NOTE: There
 is no way to abort the report generation process once it has been initiated.  This flashing
 box will be replaced  by a pick box which permits you to choose  a format for the reports you
 are generating.  The options are as shown below:

              =Choose a Type of  Report...     =
                        List of Systems
                        Short report
                        Medium report
                        Long report
                        Quit
Figure H-6 - Pick for Report  Type Selection

If you select the "List of Systems" option you will be provided  with the following 5 fields of
information for all records in the main data  base:

              System ID
              System Acronym
              RPIO Code
              Contact Person
              Telephone Number

These fields will be listed in horizontal columns across your screen, with one system per line,
as shown in Appendix F.

The "Short Report" option output  will be generated  in the same format as short reports
generated through  the  "generate reports" option of the Main  Menu.

The "Medium Report"  option output  will be  generated  in the  same format  as  medium
reports generated  through  the "generate reports" option of the Main Menu.

The "Long Report" option  format is  the  same as that for  reports  generated  under  the
"generate reports" option of the Main  Menu.

To  select the  type  of report you would  like  to generate,  use  the  arrow  keys to move  the
highlight bar to the desired selection and < ENTER >, or type in the letters of the desired
option until your highlight bar appears  on that option and  < ENTER >. ISI will present you
with a pick box  listing "Output Destination"  options.  In this box you must  choose  the
destination to which you want to send this report or file.  The  options  are as shown below:
                                        H -9

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              ^Output  Destination:^
                Screen
                Screen  and Printer
                Screen  and ASCII file
                Screen,  Printer,  and ASCII file
                Printer
                Printer and ASCII file
                ASCII file
                Quit
Figure H-7 - Pick Box for Report  Output Destination

If you select "Screen" your output  will be directed to the screen.

If you want to route  output to a printer, before you make your selection, make sure that you
are connected  properly to the printer and that your printer  is on. If you are not, ISI will
notify you: "Sorry . . ._ Printer is not ready  ** press  any key to continue  . . .**"

If you select ASCII file, ISI will present you with a box in which you are to "Enter Filename
for output  (include  path  if necessary)."  In this field, enter the  filename  for  output to the
ASCII file.  This name must conform  to DOS naming conventions.  The  character  limit of
the field is 50.  If you want  to  save the file to a different  directory other than the default
directory, you must  include  the path.

If you choose a combination of screen, printer and  ASCII file your report output will be
directed  to each chosen destination in order.

3.2    Transient Area (all records)

This  function allows you to print  all records in the transient  area.  The amount  of time
required  to complete  this process  in determined by the number of records in the transient
area.

To  select this option, use your arrow keys to  move the highlight bar to the "Transient Area
(all records) selection, and < ENTER >, or press < T >. A flashing box will appear to notify
you that report  generation  is  in progress.   You  will be  presented  with the pick box  of
formats for the  reports you are generating. The options are the same as those described  in
section 3.1 above; the reports that  you generate, however, will be on the transient  data base
as opposed  to the entire  ISI main  data base.  This includes the "List of Systems" option;  if
you select this type of report for the transient  area, the list of systems will be  generated  for
the transient  area only.  Once you have selected the type of report  to  generate,  ISI will
present you with the pick box listing "Output Destination"  options.  Instructions  for this
option are the same as described  in section  3.1 above.
                                         H - 10

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 3.3   Date Range

 This option  allows you to generate reports  for all records in the ISI main data base that
 were uploaded  between two dates, specified  by you.

 To select this option, use your arrow keys to move the highlight bar to the "Date Range  (all
 records)" selection and , or press   .  ISI will present a box prompting you
 to  "Specify a range of dates  for the report.   Either date may be left blank.  "  The format
 in which to enter  your  dates is MM/DD/YY.  You cursor will appear in the first (month)
 digit space for the field for "Beginning date."  Enter the beginning  date for the  date range
 you desire.   All reports entered  into  ISI from and  including this date until  the date you
 specify in the next (Ending)  date  range  will be generated.   This field should  be completed
 if you want to generate  reports for records entered AFTER  and including a certain  date.
 NOTE:  If you want to generate reports for all records entered BEFORE and including a
 certain date, leave this field blank.

 Once you have typed in the beginning date, press  < ENTER > . Your cursor will be moved
 to the field for "Ending date."  Enter the ending  date for the date  range  you  desire.   All
 reports entered  into ISI from the  "Beginning" date up  to and including the  date you specify
 in this field  will be generated.   NOTE:  If you  want to  generate  reports for all records
 entered  AFTER and including your beginning date, up until the present, leave this field
 blank.

 Once you have typed hi the ending date, press < ENTER >. A flashing box will inform you
 that report generation  is in progress.  ISI will generate  reports placed in the main data base
 between the two dates  you specified.

 You will be presented with a pick box allowing you to choose the type of report you wish
 to generate.   Continue with this  option in the same  manner as described in section  3.1
 above.  Once you have selected the type of report to  generate,  you will be presented  with
 the  pick box listing output destinations;  again, the instructions  for this option are the same
 as described  in section  3.1 above.

 3.4    Summary Report by Acronym

 This option will generate a listing of the following information  for all systems in the ISI
 main data base:

              System Acronym
              System ID
              System Name

The Summary Report  by Acronym lists all systems in the main data base in alphabetical
order by acronym; system acronyms that begin with numerals  will be listed first, followed

                                        H  -  11

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by all acronyms  beginning with A, then B, and  so on. Submitters were instructed to enter
"None" in the acronym field for systems that do not have an acronym; therefore,  systems that
do not have an acronym will appear under "N"for "None"; within this group systems will be
listed in numerical order by System ID number.

To select this option, use your arrow keys to move the highlight bar to the "Summary Report
by Acronym" selection and  < ENTER >, or press < A >. A flashing box will inform you that
report  generation  is in progress.   You will be presented  with the pick box of output
destinations as described in section 3.1.

Information will be listed  in columns,  horizontally,  one  line per system.
3.5    Summary Report by System Name

This option will generate a listing of the following information for all systems in the ISI
main data base:

             System Acronym
             System ID
             System Name

The Summary Report by System Name lists all systems in the main data  base in alphabetical
order  by system name; system names  that begin with numerals  will be  listed first, followed
by all system names  beginning  with A, then B, and so on.

To select this option, use your arrow keys to move the highlight bar to the "Summary Report
by System Name" selection and , or press  . A flashing box will inform you
that report generation  is in progress.  You will be presented  with the pick box of output
destinations  as described  in section 3.1.

Information will be listed in columns, horizontally, one  line per system.
3.6    Summary by RPIO

This option will generate  a list of the following information  for all systems in the ISI main
data base:

             RPIO Code
             Allowance Holder  Code
             System  Acronym
             System  Name
             Contact  Person Name

                                        H -12

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              Contact Person Phone Number

The format of this report  differs  from that described in sections 3.4 and 3.5 above.  Each
listing takes up two lines, with acronym, contact name, and contact phone number appearing
on  the first line and system name appearing on the  second.  System listings are grouped
under  RPIO  code (and corresponding  allowance holder code) with the RPIO code  and
allowance holder  code serving as a section "header"; systems under a given code are listed
alphabetically by acronym  within that section. The complete  listing is organized numerically
by RPIO code.

To  select this option, use your arrow keys to move the highlight bar to  the "Summary Report
by RPIO" selection  and , or press  

. A flashing box will inform you that report generation is in progress. You will be presented with the pick box of output destinations as described in section 3.1. 3.7 Statistics Report This option will generate a basic statistical breakdown of the main data base according to each of the coded fields. To select this option use your arrow keys to move the highlight bar to the "Statistics Report" selection and < ENTER >, or press < S >. A flashing box will inform you that report preparation is in progress. You will be presented with a pick box of output destinations from which to choose; instructions for these selections are the same as those listed under section 3.2. The date the report was generated will appear at the top of the statistics report. The next line of information will present the total number of system records. Information that follows will consist of a statistical breakdown for number of records corresponding to assigned codes for all coded fields, in the order in which they appear in the system record. For example, on the first screen of information you will be presented with "Breakdown According to System Level." This is the first coded field in the ISI record. H - 13


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                             ISI STATISTICS REPORT
                             Report Date:  02/22/93
 Total  Number of System Records: 648
 Breakdown According  to System Level
                            Major Agency Systems:    43
                         Widely Accessed Systems:   157
                               Localized Systems:   298
                              User-Owned Systems:   114
                        No Assigned System Level:    33
Figure H-8 - Beginning of ISI Statistics Report

The  numbers  which appear next to the  possible responses  (coded selections)  show the
number of records in which this response  was chosen.  In the  sample  shown above, 298 of
the 648 system records  in the  ISI main data  base  are classified as "localized systems" under
the coded field "System Level."

At the end of the report, ISI will show the breakdown  of reports by update status.   No
information  will be presented  on the report for uncoded (text) fields.
                                       H - 14

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4.0    NEWS ALERTS

This function allows the System Administrator to add, modify, or delete  news alerts.  To
select  "News Alerts" use your arrow keys to move the highlight bar to this selection, and
 , or press   . You will be presented with the following menu:
  Fl
HELP
                      Environmental Protection Agency

                       INFORMATION SYSTEMS INVENTORY
February  9,  1993
                               =MAIN MENU=
                       Query  ISI  Data Base
                       News Alerts
                       System Documentation
                       Update ISI Data Base
                  Update Data Base
                  Generate Reports
                       Alerts  ".
                  User
                  Mail
                  Syst
                  Retu
                                                         There  are
                                                              3
                                                       records  in the
                                                       transient  area.
                Add a &$*& Alert':
                Modify a News Alert
                Delete a News Alert
                Return to Administrator's  Menu
                    Add a New Alert  to the current list
Figure H-9 - System Administrator's  News Alert menu

4.1   Add a News Alert

This function allows you  to enter a news alert that  will be made  available  to ISI users
through the news alerts option of the ISI Main Menu.  To select "Add a News Alert" from
the News Alerts Menu, make sure that your highlight bar is located on this selection ("Add
a News Alert" is the default selection  on the news alerts menu) and < ENTER > or press
. You will be presented  with a screen that looks like this:
                                      H - 15

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 NEWS  ALERT #: 5                                               February 9, 1993
         TITLE:           i               ;
       =DEL = Delete   INS = Insert   ESC = Abort   F$  = Accept Changes^
Figure H-10 - Screen  for Adding a News Alert

The news alert number  appears  in the upper left corner  of your screen.  The  system will
assign this number automatically; the number assigned is  the next sequential number after
that assigned to the news alert most recently added to the  News Alerts option of the ISI
Main  Menu.

Your  cursor  will appear in the field for "title." Enter  the title for this news  alert  (40
characters maximum).  When you have entered the title, your cursor will appear in the text
box.  Enter  the text  for your news  alert.  You have 20 lines of space; each line is  75
characters long. Note that the text does not wrap; you must < ENTER > (hard return) to
go to the next line! When you have entered the text for your news alert, press < F8 >. Your
news alert will be added to the news alerts in the News Alerts option of the ISI Main Menu.
4.2 Modify a News Alert

This function allows the System Administrator  to modify an existing news alert.  To select
this option,  use your arrow keys to move the highlight bar to the  "Modify a News Alert"
option and  , or press  .

You will be presented with a list of titles of news alerts in the News Alerts directory.  Use
your arrow keys to move the highlight bar to the title of the news alert that you want to
modify  and  < ENTER >.  You will  be presented  with  the news  alert  screen  for your
selection.  When  you have completed  your modifications  press < F8 > . A box will appear
                                       H - 16

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 with the prompt:  "Were any changes made?"  "No" is the default response; if you did not
 modify the news alert or do not wish to save your changes,  , or press   . If
 you made changes to the news alert and  would like  to save those  changes, move your
 highlight  bar to the "Yes" selection and  , or press  . Note:  If you press
 < ENTER > while the cursor is on the default setting of "No"your changes will not be saved.

 If you save changes to the news alert, the news alert date (that appears in the upper right
 corner of the news alert screen)  will be changed to the date on which the news alert was last
 modified.

 4.3    Delete a News Alert

 The "Delete  a  News Alert" option  allows the System Administrator  to  delete a news alert.
 To select this option, use the arrow keys to  move the highlight bar to  the  "Delete a News
 Alert" selection and < ENTER >, or press < D >. You will be presented with a list of titles
 for news  alerts currently in the News Alerts directory.   Use your arrow keys  to move the
 highlight  bar to the title of the news alert you would like to delete  and < ENTER >. The
 news alert you have selected will come up on your screen.  If you would like to delete the
 news alert, press < F5 >. If you do not wish to delete  the news alert,  press any other key
 to return  to the News Alerts Menu.

 5.0    USER REGISTRATION

 The "User Registration" option allows the System Administrator to view and edit registered
 user information.   To select  this option, use your arrow keys to move  the highlight bar to
 the "User Registration" selection and , or press  .You will be presented
 with a  list (alphabetical  by  last name)  of registered users,  and a boxed  screen of user
 information  with the following information,  appearing in column format, listed horizontally
 across the screen:

 Last Name          User's Division            City          # Times ISI User
 First Name          User's Branch              State         How User Heard About ISI
 Initial               User's Address Line 1      ZIP  Code     System Authority -
 User's Office        User's Address Line 2      Mail Stop           T =  True
                                                                  F =  False
 Use your arrow keys to scroll across the screen.  Below the boxed screen of user information
 you will be presented  with a list of navigation keys that  provide instructions on how to edit
 the data,  etc.

All fields except the "# Times Used  ISI" and  "System Authority" are actual fields in the user
registration screen. These two additional fields provide information  for the benefit of the
 System  Administrator.  The "# Times Used ISI" is a statistic generated  by ISI  showing the
number of times this user has logged into ISI. However, the System Administrator  can alter
this statistic  by manually  overwriting the information.  The "System Authority"  Field  shows


                                        H  - 17

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whether  or not the user has been  assigned System Authority, and thus has access to the
System Administrator's module. You, as a System Administrator,  can change this authority.
If you enter  a  value of "F"  for  "False" the  user will  not have  access  to  the System
Administrator module.   If you enter  a value of "T'for "True" the user will be  permitted
access to the System  Administrator module.

To delete a user press < F5 > while your cursor is located at any  point on the text line that
lists that user's information.  The  "Status" column on the left of the screen will exhibit a
"DEL" notation on the line with that user's information.   This indicates that the user has
been  marked  for deletion.   Note:  You cannot  delete yourself.

When you have completed  all  desired edits press  < F8 >. If any users have been marked
"DEL" you will be presented  with a box asking you if you want them deleted.  The default
setting is "NO".  To  select "NO" press enter  while your highlight bar is on the default
selection of "NO." To select "YES"use your arrow keys to  move the highlight bar to the
"YES" selection and  , or press  . You  will be returned to the System
Administrator module.

If at any time while you are in the User Registration function you wish to abort - exit the
function  without saving any changes you have made since you entered  - press  < ESC > . You
will be returned to the System Administrator Module  Menu.
                                        H - 18

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 6.0   MAILING LABELS

 This option allows you to generate mailing labels for system contact persons listed in records
 in the main data base,  in the transient area, or a subset of the main data base.  To select
 the  "Mailing Labels" option,  use your arrow keys to move the highlight bar to the  "Mailing
 Labels" selection and , or press . You will be presented with a pick box
 offering you the  following options:
   Fl = HELP
                        Environmental Protection Agency

                         INFORMATION SYSTEMS  INVENTORY
                                                                  February 9, 1993
                     =Create Mailing  Labels foi
                     Main tteta Base      j
                   II Transient Data  Base
                     Subset of Main  Data Base
                     Quit
                            Generate mailing labels
Figure H-ll  - Choices for Generating  Mailing Labels

When you make your selection,  only one label will be generated for each contact person in
the selected  area.  So, if the same contact person has placed  several systems in the transient
data base, only one label will be generated  for that contact person rather than one for each
system.  This serves as a check  against  duplication.

To select an option from the "Create Mailing Labels" pick box, use your arrow keys to move
the highlight bar to the desired selection and  < ENTER >, or press  the first letter  of the
desired  selection  and < ENTER >.

6.1   Main  Data Base

If you select "Main Data Base" the system will generate  labels for all contact  persons listed
in the main data base.  To select "Main Data Base" move the highlight bar to this selection
and  , or press  and . A flashing box will notify you that  ISI
is indexing the  data  base.  You  will be  presented with a pick box that allows you to select
                                        H - 19

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the output destination  for the mailing labels you wish to  generate.   These  options  are
described  in section 3.1.

Labels will be generated alphabetically, in two columns per screen/page.

Note: Remember that your printer must be properly connected and turned on in order for
you to be able to direct output to the printer.  If it is not, ISI will issue a warning.

6.2    Transient Data Base

The  "Transient  Data Base" selection  allows you  to generate  mailing  labels  for contact
persons who are listed on records in the transient data base.  To select this option, use your
arrow  keys to  move  the  highlight bar  to  the  "Transient Data Base"  selection,  and
< ENTER>. The rest of the process is exactly the same  as described  in section 6.1 above.

6.3    Subset of Main Data Base

"Subset of Main  Data  Base" allows you to create  a user-defined search.  To select this option
use your  arrow  keys to move  the  highlight bar  to  "Subset  of Main  Data  Base" and
< ENTER >. The User-Defined  Search screen  will be  displayed (Figure  H-12) and a pick
box will appear  with the following prompt: "Choose a Field  to Search ..."
                                 User-Defined  Search
  Criterion Being  Chosen -
Field Name:
                                Operator:
            =Choose  a Field to  Search.
             Abstract
             Allowance Holder Code
             Application Type
             Archive Format
             City
             Computer Type
             Contact's Address
             Contact's Branch
             Contact's Division
                                                    norei
Figure H-12 - User-Defined Search Screen

You will be presented with a pick box of searchable fields that includes all elements of the
ISI system  record.  Alphabetically, these  fields are:
                                       H -20

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Abstract                   Contact's Phone                 Overall  System Access
Access  -                   Data Update  Cycle              Purpose of Data Collection
  Public Access (How)      Enabling Legislation Code        Related  Systems
  Public Access (Who)      How Long Archived             RPIO Code
Allowance Holder Code    How Long Retained  Online      Software
Application Type          Information Necessary  for        Source  of Data
Archive Format               Documentation               State
City                       Information Sensitivity           System  Acronym
Computer  Type            Input Access                     System  ID
Contact's  Address          Keywords                       System  Level
Contact's  Branch           Mail Code                       System Name
Contact's  Division          Manager Code                   System  Status
Contact's  First Name       Manual/Automated               ZIP Code
Contact's  Last Name       Multiplatform
Contact's  Office            Output
Scroll through this list of field names until you have identified  a characteristic by which you
would  like  to search.  Using  your arrow keys to scroll through  the  list, highlight  your
selection and press < ENTER >. You will note that your selection  now appears at the top,
center  of your screen in the space for "Field Name:". Alternatively,  you could begin to type
in the name of the field and ISI would move the highlight bar to the first selection matching
your entry.  When  the correct entry  is highlighted, press  < ENTER>. (Note:  for more
information on using pick boxes, see  discussion  on page 6 of the User's Guide.)

ISI will present you with a pick box of "operators."  This list of operators  allows you to select
the mathematical relationship  between the field you have  chosen and the value for which
you would  like to search.  Your options are:  = (Equals), $ (Contains);  > (Greater  Than);
< (Less Than);  > = (Greater  Than or Equal To);  < = (Less Than or Equal To); < >(Not
Equal  To).  For example, if you would like to generate  labels for all systems in the ISI
whose  archive format is paper, you would select "Archive Format"  from the list of fields, and
then select  the  = (Equals)  operator  from the  list of operators.   Note that  the selected
operator  appears at the top right of the screen in the space for "Operator:".

At  this time, if you have chosen to search  on a coded  field, ISI will present  you with pick
box containing  a list of values  for that field.  These values are  the choices submitters  of
system information were given for that  field. Scroll to your selection and press  .
If you have chosen to search on a non-coded field, you will be given a box in which to type
a value; do so and press < ENTER>.  The ISI will print your search string on the left side
of the  screen,  as shown in Figure H-13.
                                        H -21

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                                 User-Defined Search
  Criterion Being Chosen  -       Field Name:  COMPUTER           Operator:
                               Add Another  Criterion  ?
                                      YES      NO
  Complete Search String:
      COMPUTERl  =  ' 2'  .OR.  COMPUTER2 =  '2'  .OR.  COMPUTERS = '2'
Figure H-13 - User-Defined Search String Created

You will be prompted  to tell ISI if you  wish to "Add Another Criterion?"   The default
setting is  "NO."  If you wish to  generate  mailing  labels  based on the criteria you  have
already  entered, press   or press  . If you wish to add additional  search
criteria, use your arrow keys to move your cursor to highlight the "YES"selection and press
, or press  . ISI will present you with a pick box asking you to "Choose a
Connector" to link your first criteria and the one you wish to add. Your choices are "AND"
and "OR." When you have selected  the connector,  press  .

If you have selected a connector, ISI will again present you with the list of fields from which
to select.  Again, you will be asked to select  a mathematical  operator and value from the
list of valid entries.  For example, if you wish to search for systems listed in the ISI that
have information  archived in paper and are categorized  at a System Level of 2 for "Widcl>
Accessed Information  System" you would add to the initial  criteria  of "Archive Format =
paper" and select "YES" at the "Add Another Criterion?"  prompt.  You would then select
"AND" from the pick box; System Level from the  List of Fields; " = "from the next list of
operators,  and "2-Widely Accessed Information System" from the list of allowable values for
that field.  Your  search string can have a maximum length of 325 characters.  You may
choose as many criteria as will fit within the  maximum  search  string length.

When you have completed  constructing your customized search string, it will appear  on the
bottom  of  your screen.  You  can edit the search  string by pressing  < F2 >. This  option
allows you to edit your search  string manually by adding and/or deleting  characters.  When
you have completed your changes, press  < ENTER >.  Note that as you  edit your search
                                       H -22

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string you do not receive pick box assistance.   Make sure you understand the search string
structure  before  you begin editing.  To abandon  editing, press  . This action will
return the search string to its original structure.

When your search string is complete  and you wish to initiate the search,  press  . A
box will appear  with the following prompt:   "Which file should be searched:".   You are
given the option of searching all records in the data  base or searching from among those
records  in the current holding file. The  default selection is to search the main data base.
To search the main data base, press < ENTER > or  to initiate the search.  If you wish
to search from among records in the existing holding  file, use your arrow keys to move the
cursor to the  "Holding file" selection  and press  or press .

The ISI will notify you with a flashing box that the search is in progress.   When  the  ISI has
completed its search of records meeting  your selected criteria, it will generate  mailing labels
only for contact  persons listed for those systems meeting your criteria.   The  rest of the
process  is exactly the same as that described in section  6.1 above.
                                         H -23

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7.0    SYSTEM DOCUMENTATION

The  "System Documentation" option  allows the System Administrator to add a new piece
of system documentation, modify the description and file name of an existing piece of system
documentation,  or delete  a piece of system documentation.

To select system documentation  from the Administrator's Module Menu, use the arrow keys
to move the highlight bar  to that selection  and , or press . You will be
presented  with the following menu:
  Fl  = HELP
                      Environmental  Protection Agency

                       INFORMATION SYSTEMS INVENTORY
                                                               February 9, 1993
                               =MAIN MENU=
                       Query  ISI  Data Base
                       News Alerts
                       System Documentation
                       Update ISI Data Base
                       Mraiiiistra tor's Module
                  Update Data Base
                  Generate Reports
                  News Alerts
                  User Registration
                  Mail
                  Syst
                  Retu
                                          There are
                                               3
                                        records in the
                                        transient area.
Add! System.
Modify System  Documentation
Delete System  Documentation
Return to  Administrator's Menu
            Add a piece of System  Documentation to the current  list
Figure H-14 - System Administrator's  System Documentation menu

7.1    Add System Documentation

"Add System Documentation"  allows you to add a piece of system documentation  to the
system documentation option of the ISI Main Menu. The document  must have already been
prepared  in a text editor or word processing  program  and saved to  an ASCII text file; only
ASCII text files may be uploaded to ISI.

To  select  "Add System Documentation" place the highlight bar  on that  option  of the
documentation  menu and  < ENTER > or press  < A >. You will be prompted  to "Pick the
Type of Documentation."   Two choices are  presented:  On-line and Download.  The  "On-
Line" option instructs the ISI that the documentation  you are about to add is to be made
available  only to users on-line;  users will not be able to download this documentation  to a
                                      H -24

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 printer  or ASCII file.  The Download  option instructs the  ISI that the documentation  that
 you are about  to upload  should  be made  available  to users for downloading to a printer
 and/or  an ASCII file.  Documentation  available  for downloading  includes  items like the ISI
 User's  Manual and  Update  Form.   Place the  highlight bar on  your selection  and
 < ENTER >.  Once you have selected the documentation  type ISI will present you with a
 screen containing fields in which to enter the title of the  documentation to add and the file
 name of the documentation.   In the field for "Title for Documentation"  enter the title of the
 documentation  you are about to upload.  This is the title  as it will appear  to users in the
 System Documentation Menu.   The character  limit is  40.  When you have entered  the
 documentation  title press < ENTER>. Your cursor will be moved to the "File Name" field.
 Type in the name of the ASCII text file that contains the documentation and  < ENTER > .
 The file name  must adhere  to DOS naming conventions (no more than 8 characters,  with
 a 3-character extension).  The new document title and filename  will be added  to the list of
 available system documentation.

 7.2    Modify System Documentation

 This  option  allows you to  modify  the description  and file name  of a piece  of system
 documentation.  You cannot edit text in the  ISI itself through this function; to modify the
 text of the actual  documentation,  you must use a text editor or word processing package to
 edit the text.

 To select  "Modify System Documentation"  use the  arrow keys to move your highlight bar
 to this selection and   or press  . A pick box will appear asking you to "Pick
 the Type of Documentation."   Two choices are  presented:   On-Line and Download.   The
 On-line option will allow you to modify the description  and   file name  of the  system
 documentation  in the ISI that is  available to the users on-line (on-screen)  only. To select
 this option  place your highlight  bar on the "on-line" selection  and  < ENTER >, or press
 .   You  will be presented  with a  pick box  listing, in alphabetical  order,  all
 documentation  available on-line.

 Use your arrow keys  to move the highlight bar  to the name of the documentation  whose
 title and/or  file name  you want to modify  and  < ENTER >, or enter the beginning letters
 of the title until the highlight bar appears on your desired selection, and < ENTER >. You
 will be presented  with a box containing the title of the documentation  and the file name.
 Your cursor will appear in the field for  "Title  of Documentation."   Type in any desired
changes to the  title and . Your cursor will appear in the field for "File Name."
Type in any changes  to the file  name and  < ENTER >.  The documentation  name, as it
appears  hi the System Documentation  option, will be replaced with the revised version you
have just entered. Remember,  no changes can be made to the document text while you are
in ISI.

The  "Download" option will  allow you to modify the description and  file name of system
documentation  in  the ISI that is available  to the users to download.  T select this option,


                                       H -25

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place your highlight bar on the "Download" option and  , or press   . You
will be presented with a pick box hi which appears an alphabetical list of documentation
available to download.

Use  your arrow keys  to move the highlight bar to the name  of the documentation  whose
title  and/or  file name you want to modify and  < ENTER >, or enter the beginning letters
of the title until the highlight bar  appears on your desired selection, and < ENTER >. You
will be presented with a box containing the title of the documentation  and the file name.
Your cursor  will appear in the field  for "Title of Documentation."  Type in any desired
changes to the  title and  .  Your cursor  will appear  in the field for "File Name."
Type in any  changes  to the file name and  < ENTER >. The documentation  name, as  it
appears in the System Documentation  option, will be replaced  with the revised version you
have just entered.  Remember,  no changes can be made to the  document text while you are
in ISI.

7.3    Delete System  Documentation

This option allows the System Administrator  to delete a piece of system  documentation.  To
select  this option use  your arrow keys  to  move the  highlight bar  to "Delete System
Documentation" and  < ENTER>. A pick box will appear asking you to  "Pick the Type of
Documentation."  Two choices are presented:  On-Line and Download.  The On-line option
will allow you to delete  the  description  and file name of the  system documentation   in the
ISI that is available to the users on-line (on-screen) only. To  select this option place your
highlight bar on the  "on-line"  selection  and  , or press  .  You will be
presented  with a pick  box listing, in alphabetical order, all documentation  available on-line.
User your arrow keys to move  the highlight bar to the name  of the documentation  whose
title  and/or  file name  you want to delete and < ENTER >, or enter the  beginning  letters of
the title until the highlight bar  appears  on your desired  selection, and  < ENTER >.

The  "Download" option will allow you to delete the description  and  file name  of system
documentation  in the ISI that  is  available to the users to download.  To select this option,
place your highlight bar on the "Download" option and  , or press   . You
will be presented with a pick box in which appears an alphabetical list of documentation
available to download. User your arrow keys to move the highlight bar to the name  of the
documentation  whose title and/or file name you want to delete and  < ENTER >, or enter
the beginning letters of the  title until the  highlight bar appears on your desired  selection,
and  < ENTER >.

When you have selected the name of the document and file name you wish to delete, a box
will appear framing your selection.  A box will appear below  this asking you if you wish to
"Delete this documentation?"   The default  setting  is  "No." To abort the process  and leave
the documentation title and file name in the system  select  "No"and  , or press
< N >. To delete the  documentation  from the list of available system documentation,
highlight  "Yes" and , or press < Y >.


                                        H -26

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8.0    General Notes

If you are operating on a LAN,  make  sure all users are  out  of ISI  before  using the
Administrators  module.  A suggested method  for making sure no users are in the ISI would
be  to  set up routine  "down time" for the  system  in  which all  system maintenance   is
performed.  Users could be notified of this "down time" via a News Alert.

Periodically  check  for  the  presence of filenames beginning with "$$". These  files are
temporary files that were not  deleted by the system when  a user  leaves ISI abnormally.
They should be deleted.
                                        H -27

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