United States
Environmental Protection
Agency
Administration and
Resources Management
(3404)
EPA/220-B-94-002
NTISPB 94-104783
January 1994
v/EPA Information Systems
Inventory (ISI)
PC Users Guide
Enforcement
Recycled/Recyclable
Printed with Soy/Canola Ink on paper that
contains at least 50% recycled fiber
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INFORMATION SYSTEMS INVENTORY
(ISI)
USER'S GUIDE
PC VERSION
Information Management and Services Division
Office of Information Resources Management
U.S. Environmental Protection Agency
401 M Street, SW
Washington, DC 20460
February, 1993
U.S. Environment;:! P;election Agency
Region 5, Library (PL-12J)
77 West Jackson Boulevard, 12th Floor
Chicago, IL 60604-3590
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UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
SEP 1 0 1993
OFFICE OF
ADMINISTRATION
AND RESOURCES
Dedication MANAGEMENT
The U.S. Environmental Protection Agency (EPA) developed the
Information Systems Inventory (ISI) for use by its personnel/ its
governmental partners and clients, and the public. The purpose
of the ISI is to provide an index and pathfinder to EPA's
computer-based information systems and applications. The ISI
describes approximately 500 EPA systems, databases, models,
modules, and other computer applications, and gives the name and
phone number of someone to contact for further information about
each entry.
A greater awareness of the variety and content of EPA1 s
information systems can encourage improved, more cost-effective
data gathering, integration, and sharing among Agency program
managers. This is important because we must use our limited
resources more efficiently. In addition, public access to
information strengthens EPA's ability to fulfill its mission.
Informed citizens can more fully participate in critical
environmental decisionmaking and provide the Agency with the
feedback necessary to better manage our programs.
To ensure that individuals and communities can more
effectively locate information about EPA computer systems, we
have made the Information Systems Inventory available through the
National Technical Information Service and Federal Depository
Libraries. We have also made key parts of the Inventory
available on-line via the Internet.
The ISI is the definitive source of summary information
about EPA systems. I am pleased to announce this new, updated
1993 edition. We welcome your comments on its utility and value,
and invite suggestions for its improvement.
per, Acting^Assistant Administrator
Administration and Resources Management
U.S. Environmental Protection Agency
Recycled/Recyclable
Prtnxd with Soy Canofe Ink en paper that
contains X tout S0% rccycte: fiber
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Preface
We welcome your comments on this User's Guide and on the ISI hi general. Please send
any comments to:
ISI Manager
Information Management Branch (PM-211D)
Office of Information Resources Management
U.S. Environmental Protection Agency
401 M Street, S.W.
Washington, D.C. 20460
If you know of an EPA-owned or EPA-developed system that should be listed in the
inventory, but is not, please fill out the form in Appendix E to the best of your ability and
send it to the address listed above. Thank you!
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Table of Contents
1. INTRODUCTION 1
2. PURPOSE OF THE ISI 2
3. INSTALLING THE ISI 3
4. ENTERING THE ISI 4
4.1 User Registration 4
5. STRUCTURE OF THE DATA 6
5.1 System Record Format 6
5.2 ISI Menu System 6
5.3 Pick Boxes 7
5.4 ISI HELP System 8
6. THE ISI MAIN MENU 9
7. THE ISI QUERY MENU 10
7.1 Search for a Specific SYSTEM NAME 11
7.2 Search for a Specific SYSTEM ACRONYM 12
7.3 Search for a Specific CONTACT PERSON 12
7.4 Search for a Specific PURPOSE OF DATA COLLECTION 13
7.5 Search for a Specific KEYWORD 14
7.6 Search for Specific Word(s) in the ABSTRACT 15
7.7 User-Defined Search 15
7.8 View Holding File and/or Generate Reports 19
7.9 Recall Previous Holding File 23
7.10 Empty the Holding File 23
8. NEWS ALERTS 24
9. SYSTEM DOCUMENTATION 25
9.1 On-Line Documentation 25
9.2 Documentation to Download 26
9.3 Revise User Information 27
10. UPDATE THE ISI DATA BASE 27
10.1 Adding a System 28
10.2 Editing a System 30
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APPENDIX A - THE EPA INFORMATION SYSTEMS INVENTORY
RECORD A - 1
APPENDIX B - LIST OF CODED FIELDS IN ISI AND CORRESPONDING
CODES B - 1
APPENDIX C - ISI KEYWORDS C - 1
APPENDIX D - ISI FIELDS, ABBREVIATIONS, TYPE, AND WIDTH D - 1
APPENDIX E - ISI UPDATE FORM E - 1
APPENDIX F - SAMPLE REPORTS F - 1
APPENDIX G - INSTALLING THE ISI ON A NOVELL LAN G - 1
APPENDIX H - SYSTEM ADMINISTRATOR MODULE H - 1
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List of Figures
Figure 1 - ISI User Sign-In Box 4
Figure 2 - New User Registration 5
Figure 3 - Pick Boxes 7
Figure 4 - Pick Box Example: Searching for the keyword "SLUDGE" 8
Figure 5 - ISI Main Menu 9
Figure 6 - ISI Query Sub-menu 10
Figure 7 - User-Defined Search Screen 16
Figure 8 - User-Defined Search String Created 17
Figure 9 - View Holding File Sub-menu 19
Figure 10 - ISI News Alerts Sub-menu 24
Figure 11 - ISI System Documentation Sub-menu 25
Figure 12 - ISI Update Sub-menu 27
Figure 13 - First Data Entry for Adding/Editing Systems 28
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1. INTRODUCTION
The Agency's Information Systems Inventory (ISI) contains information on roughly 650 of
EPA's current information systems as well as some models and data bases, and is the
definitive source of summary information about EPA systems. The ISI, developed in 1984,
enhances the Agency's ability to track major information systems and share information
across media and program boundaries. The ISI is a menu-driven, microcomputer-based
application, written in Clipper 5.0, that is updated and maintained by the Information
Management and Services Division of the Office of Information Resources Management
(OIRM).
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2. PURPOSE OF THE ISI
Maintaining an inventory of Agency systems is required by Federal regulations and oversight
agencies. In addition to meeting this requirement, the purpose of the ISI is to:
Increase users' awareness of existing information systems,
Reduce duplicative information system development and data collection
efforts,
Improve EPA's oversight of information system development, and
Provide EPA with the ability to effectively respond to information requests
about Agency information systems.
The ISI data base is updated periodically. OIRM coordinates the update process with EPA
headquarters and regional staff. OIRM maintains the master data base, programs, and
documentation. EPA staff may receive copies of the data base and software by submitting
a written request to:
ISI Manager
Information Management Branch (PM-211D)
Office of Information Resources Management
U.S. Environmental Protection Agency
401 M Street, S.W.
Washington, D.C. 20460
Contractors and other parties interested in purchasing a copy of the hardcopy, or automated
PC version of the ISI data base may contact the National Technical Information Service
(NTIS). To obtain these items, contact NTIS, 5285 Port Royal Road, Springfield, VA
22161, or call (800) 336-4700 or (703) 487-4650. The publication numbers and prices for
these items are as follows:
Hardcopy of ISI (PB 91-172940) -- $[ ]
Automated Personal Computer Version including User's Guide (PB 91-
507558) -- $[ ]
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3. INSTALLING THE ISI
The ISI requires approximately 2.3 megabytes of disk space on an IBM compatible PC. To
install the ISI, turn on the PC. You should be in the root directory.
Create the ISI directory. Type:
MD C:\ISI
Log onto the directory that you have just created. Type:
CD C:\ISI
Copy the ISI diskette(s) from your floppy drive into this directory. Insert the
ISI diskette into your floppy drive. If your floppy drive is A:, type:
COPY A:\*.*
If your floppy drive is B:, type:
COPY B:\*.*
Install the ISI software. Type:
INSTALL
Wait a few minutes while the installation routine completes. When finished, the screen
should read:
ISI is installed !!!
The ISI is now installed and ready to run.
To install ISI on a local area network (LAN), see Appendix G.
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4. ENTERING THE ISI
To run the ISI program, you must be logged onto the ISI directory. At the C:\ISI prompt,
type:
ISI
This command will start the ISI program. The ISI Welcome Screen will appear. Press any
key to continue.
4.1 User Registration
When you exit the Welcome Screen, the ISI will display a sign-in box (Figure 1), prompting
you to sign into the system.
Enter your Last Name :
Enter your First Name :
Enter your Middle Initial :
Figure 1 - ISI User Sign-In Box
Enter your last name, first name, and middle initial in the spaces provided. You may use
the arrow keys or press < ENTER> to move to the next field. ISI will then ask you if the
information entered is correct. At this time, check the sign-in information you have
provided. If it contains errors, press to select the default setting of "NO";u>u
also may press to indicate that the information is not correct. ISI will return you i»»
the "LAST NAME" line. You may scroll through and correct the entered information
When the information is correct, use the arrow keys to move the cursor to the "YES"
response, and press , or press .
At this time, ISI will compare your name to its data base of registered users. If you have
registered previously you will be presented with the ISI Main Menu. If your name, as
entered, is not found in the data base of registered uses, the ISI will present you with a User
Registration Screen (Figure 2).
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Last Name: PUBLIC
First Name: JOHN Middle Initial:
Office: .'"."- I ' ! '
Division: ; . ;
Branch: i !
Address:
City: I , . State: Zip Code:
Mail Stop: \
How did you hear about ISI?
to
Figure 2 - New User Registration
Your name, as entered when you completed the sign-in fields, will appear on the first two
lines of the registration screen. The ISI will provide spaces for you to enter your Office,
Division, Branch, address, city, state, ZIP code, and mail stop.
In the "State" field, enter the standard two-letter postal abbreviation. If you are unsure of
your abbreviation, press to call up a "pickbox." The full names of U.S. States are
shown in this pick box. Move the cursor to the desired name and press < ENTER >. ISI
will automatically insert the official two-letter abbreviation in the appropriate space.
At the bottom of the registration box, you will be presented with the question "How did you
hear about ISI?" Though this is not a mandatory field, responses are used to track outreach
efforts, and are encouraged. Enter, for example, the name of the publication in which you
read about ISI, or the title and office of the colleague who called your attention to the
system.
After you have finished entering the registration, ISI will ask you if you want to generate
the ISI Registration Form to be returned to IMSD. The default answer it "YES". If you
answer "YES",a printed copy of your registration information will be generated. Simply fold
is so that the IMSD mailing address is on the outside, staple it, and mail the form. To
answer "YES",press , or press . To answer "NO",use the arrow keys to
move the cursor to the "NO"response, and press , or press .
You can revise the user registration information and reprint the Registration Form by
choosing the "Revise User Information" option on the System Documentation menu
(discussed later in this manual.)
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5. STRUCTURE OF THE DATA
5.1 System Record Format
Each information system in the ISI data base is described or characterized by a standard
record format. Each data field in this record is listed below. A more detailed description
of each data field is provided in Appendix A.
EPA INFORMATION SYSTEMS INVENTORY RECORD
DAT A FIELDS
System Acronym RPIO Code Application Type
System Level Allowance Holder Code Software/Platform/
System Name Purpose of Data Collection Package/Language
System Status Source of Data. Computer Type
Manual/Automated ' Data Update Cycle Related Systems
Contact Person Records Disposition Keywords
Contact's Organization Information Sensitivity Abstract
Contact Information Access/Availability
Law Number & Law Title Access for Output
National Program Manager Code Access for Input
There are restrictions for the type and amount of data that may be entered into each field.
Appendix D lists the restrictions for all data fields.
5.2 ISI Menu System
ISI uses a "light-bar" menu system. The term "light-bar" refers to a highlight bar that the
user can move by pressing the arrow keys. There are two methods for making selections
in the ISI menu system. The first method is to move the highlight bar to the appropriate
menu option and press < ENTER >. The second method of making menu selections is to
press the key corresponding to the appropriate bolded letter in that menu option. (One
letter in each menu option appears in bold type.)
These methods of making selections also are used throughout the ISI in question boxes.
When a question box is presented, highlight the appropriate response and press < ENTER >,
or press the appropriate starting letter in the desired response.
To return to the previous menu level, you can highlight the "Return" option (always the last
option on the menu) and press , press ,or press . The
key can be used to return to previous menus at any level of the system.
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5.3 Pick Boxes
Throughout the ISI you will be working with "pick boxes." A "pick box" is a list of valid
responses or available choices. Pick boxes are used extensively in the user-defined search
and update sections of the ISI. Two examples of pick boxes are shown in Figure 3.
o-Not Applicable . ' ' . i 1
l-IBM ES/9000
2 -IBM PC Stand Alone
3 -IBM PC LAN Compatible
4 -PRIME
5 -VAX
6-SPERRY 1100/82
7 -Apple Macintosh
8-DG AViiON
\
}
ACCOUNTING . ; I
ADP MANAGEMENT
AQUATIC BIOLOGY
BIOLOGICAL
BODY BURDEN
BUDGET
CHEMICAL
CHEMICAL USE
CLIMATE
POMPT . T A WF
Figure 3 - Pick Boxes
To make a selection in a pick box, move the highlight bar to the appropriate response and
press < ENTER >. The arrow keys and PgUp/PgDn can be used to move around in a pick
box. If you are positioned at the bottom of the list, pressing < PgDn > will move you to the
top of the list. Pressing < PgUp > at the top of the list will move you to the bottom of the
list.
Pick boxes are searchable. If you know the beginning of the response you want to select,
you can type the first character and the highlight bar will move to the first response that
begins with that character. If the pick box responses begin with numbers, as in the
computer type pick box (see Figure 3), you must type numbers. Searching a pick box can
be very useful in choosing keywords. For example, suppose you are looking for the keyword
"SLUDGE." Typing the letter while you are in the keywords pick box will move the
highlight bar to the first keyword that begins with "S"(see pick box A in Figure 4). Typing
the letter will then move the highlight bar to "SLUDGE" (see pick box B in Figure
4).
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=Keywords =
SBDIJ5ENT .
SITE
SITE CHARACTERISTICS
SLUDGE
SOIL
SPILLS
STORAGE
SURFACE WATER
TEST/ANALYSIS METHOD
TESTING DATA
[S ] =
Pick Box A
=Keywords =
SLUDGE i
SOIL
SPILLS
STORAGE
SURFACE WATER
TEST/ANALYSIS METHOD
TESTING DATA
TOXIC SPECIFIC
TRANSFORMATION RATES
TRANSPORTATION
[si ]:
Pick Box B
norei
Figure 4 - Pick Box Example: Searching for the keyword "SLUDGE"
To leave a pick box without making a selection, press < ESC >.
5.4 ISI HELP System
ISI provides a "context-sensitive" HELP system. "Context-sensitive" means that when you
press < Fl > to initiate HELP, the HELP screen that is displayed will address the item
currently highlighted. If you need help with a particular menu option, press to
display a HELP screen explaining that particular menu option. If you are in a pick box,
pressing will display a HELP screen that explains the choices available and how pick
boxes work. If you are in a data field, pressing will display a HELP screen with
information about that particular data field.
Press to enter the HELP system. You can use the arrow keys to move up and down
through the HELP screen text. When you have finished reading the HELP screen, press
to return to the ISI.
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6. THE ISI MAIN MENU
The Main Menu of the ISI appears as in Figure 5.
Fl = HELP February 9, 1993
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
MENU=
Query ISI Data Balse
News Alerts'"
System Documentation
Update ISI Data Base
Exit
Query the ISI data base
Figure 5 - ISI Main Menu
At the bottom of your screen, ISI identifies the option in which your cursor is placed. A
brief overview of each option available from the Main Menu is provided below. In this
User's Guide, more detailed sections are provided for each option.
Query- The Query option allows you to search the ISI using specified criteria.
You may search using predefined search criteria or by creating your own
search criteria. Reports accessed through the Query option may be viewed
on-screen and/or routed to a printer or ASCII text file. This option is the
default selection on the Main Menu because most users will want to query the
data base.
News Alerts - The News Alerts option allows you to view items of interest to
ISI users ("News Alerts") placed in the system by the ISI System
Administrator.
System Documentation - The System Documentation option allows you to
view sections of the User's Manual. You may download the complete User's
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Manual and ISI report form. You may also revise your user registration
information.
Update the ISI Data Base - The Update option allows you to add new
systems or edit systems currently listed in the ISI. All additions and changes
made through the Update option will be placed in a transient data area for
review, approval, and uploading to the main data base by the System
Administrator.
Pressing <£SOat any point in the system will allow you to abandon an operation.
To exit from the ISI, highlight the "Exit"option or press .
7. THE ISI QUERY MENU
The Query Menu looks like Figure 6:
Fl = HELP February 9, 1993
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
=Query ISI Data Base= =
Search for a specific SYSTEM NAME ... . '
Search 'for a specific SYSTEM ACRONYM
Search for a specific CONTACT PERSON
Search for a specific PURPOSE OF DATA COLLECTION
Search for a specific KEYWORD
Search for specific word or phrase in the ABSTRACT
User-Defined Search
View Holding File and/or Generate Reports
Recall previous Holding File
Empty the Holding File
Return to the Main Menu
Number of records
in holding file:
0
Search for systems with a specific Name
Figure 6 - ISI Query Sub-menu
The first seven options - the search options - initiate a search by selected criteria and place
records with the selected criteria in the holding file. You may search the main data base
or conduct a search among the records in the holding file. The "User Defined Search"
allows you to construct, with assistance from the ISI, a search criteria for scanning the main
data base or holding file. "Generate Reports" allows you to generate and view reports on
10
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the contents of the holding file, or view/print a specific record that you identify by system
ID, name, or acronym. It is more expeditious to use the view/print option to access a
single, desired system record than to conduct a more general search, provided you know the
acronym,name, or system ID.
Conducting repeated searches on the main data base adds to the holding file, whereas
conducting searches on the holding file creates subsets. If you have created a subset by
searching records in the holding file, the "Recall Previous Holding File" option returns you
to the previous holding file. "Empty the Holding File" will erase all searches completed so
far. "Return to the Main Menu" returns you to the ISI Main Menu.
NOTE: If you intend to print any of the reports you view in the Query option, please make
sure your printer is properly connected and turn it on before proceeding to conduct your
query. To do this, exit ISI, and re-enter when the printer is ready. You will not be able to
direct output to the printer while in the Query option unless your printer is ready.
7.1 Search for a Specific SYSTEM NAME
This option allows you to search for a system in the ISI by system name. You may also
enter part of the system name. For example, if you type "PERMIT" ISI will search for
records on any listed system with a name containing "PERMIT."
To search by system name, highlight the "Search for a specific SYSTEM NAME" selection
on the Query Menu and press , or press . A box will appear with the
following prompt: "Which file should be searched:". You are given the option of searching
all records in the main data base or searching from among those records in the current
holding file. The default selection is to search the mam data base. If you wish to search
the main data base, press < ENTER >, or to initiate the search. If you wish to search
from among records in the existing holding file, use your arrow keys to move the cursor lo
the "Holding file" selection and press or press .
ISI will prompt you to enter the name, or part of the name, for which you want to search
The field limit is 25 characters. The ISI will notify you with a flashing box that the search
is in progress. If you have chosen to search the entire data base, any records matching your
search criteria will be added to the existing holding file and you will be returned to the
Query Menu. If you have chosen to search the existing holding file, it will be replaced with
a subset holding file consisting of the records that meet your criteria. When the search is
complete, you will be returned to the Query Menu. (NOTE: You can undo the last subset
by selecting the "Recall Previous Holding File" option of the Query Menu.)
To view records selected in the search, see "View/Print Holding File."
11
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7.2 Search for a Specific SYSTEM ACRONYM
This option allows you to search for a system in the ISI by system acronym or part of the
system acronym. For example, if you type "PC"ISI will search for records on any listed
system with an acronym containing "PC."
To search by system acronym, highlight the "Search for a specific SYSTEM ACRONYM"
selection on the Query Menu and press < ENTER >, or press < S > . A box will appear with
the following prompt: "Which file should be searched:". You are given the option of
searching all records in the main data base or searching from among those records in the
current holding file. The default selection is to search the main data base. If you wish to
search the main data base, press < ENTER >, or to initiate the search. If you wish
to search from among records in the existing holding file, use your arrow keys to move the
cursor to the "Holding file" selection and press or press .
ISI will prompt you to enter the acronym, or part of the acronym, for which you want to
search. The field limit is 10 characters. The ISI will notify you with a flashing box that the
search is hi progress. If you have chosen to search the entire data base, any records
matching your search criteria will be added to the existing holding file and you will be
returned to the Query Menu. If you have chosen to search the existing holding file, it will
be replaced with a subset holding file consisting of the records that meet your criteria.
When the search is complete, you will be returned to the Query Menu. (NOTE: You can
undo the last subset by selecting the "Recall Previous Holding File" option of the Query
Menu.)
To view records selected in the search, see "View/Print Holding File."
7.3 Search for a Specific CONTACT PERSON
This option allows you to conduct a search for a system contact person's full name, last
name, first name, or part of the first or last name. For example, if you type "SMITH" in the
last name field and "JOHN" in the first name field, ISI will conduct a search for system
records with the contact person name John Smith. To find any system record for which the
listed contact person's last name is Jones, type "JONES" in the last name field and leave the
first name field blank.
To search for a specific contact person, use the arrow keys to highlight the selection "Search
for specific CONTACT PERSON" and press to select, or press . A box
will appear with the following prompt: "Which file should be searched:". You are given the
option of searching all records in the main data base or searching from among those records
in the current holding file. The default selection is to search the main data base. If you
wish to search the main data base, press , or to initiate the search. I you
12
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wish to search from among records in the existing holding file, use your arrow keys to move
the cursor to the "Holding file" selection and press or press .
ISI will prompt you to enter the last name and first name of the system contact for whom
you wish to search. The cursor will appear in the field for last name. Type in the last name
of the contact person for whose records you wish to search, and press < ENTER >. Your
cursor will be moved to the field for first name. If you choose to search both by last name
and first name of the contact person, type in the first name at this time and press
< ENTER >. If you choose to search by last name only, leave the first name field blank and
press < ENTER >. The ISI will notify you with a flashing box that the search is in progress.
If you have chosen to search the entire data base, any records matching your search criteria
will be added to the existing holding file and you will be returned to the Query Menu. If
you have chosen to search the existing holding file, it will be replaced with a subset holding
file consisting of the records that meet your criteria. When the search is complete, you will
be returned to the Query Menu. (NOTE: You can undo the last subset by selecting the
"Recall Previous Holding File" option of the Query Menu.)
To view records selected in the search, see "View/Print Holding File."
7.4 Search for a Specific PURPOSE OF DATA COLLECTION
This option allows you to search for all systems with the same "PURPOSE OF DATA
COLLECTION." The Systems Administrator has compiled a list of valid purposes of data
collection. This list is provided to all those submitting records for inclusion in the ISI.
Submitters have chosen up to three valid purposes of data collection from this list for each
system.
To search for system records with a specific purpose of data collection, use the arrow keys
to highlight "Search for a specific PURPOSE OF DATA COLLECTION" on the Query
Menu and press , or press . A box will appear with the following prompt:
"Which file should be searched:". You are given the option of searching all records in the
main data base or searching from among those records in the current holding file. The
default selection is to search the main data base. If you wish to search the main data base,
press , or to initiate the search. If you wish to search from among
records in the existing holding file, use your arrow keys to move the cursor to the "Holding
file" selection and press or press .
ISI will present you with a pick box listing valid purposes of data collection and their
corresponding codes. Using the arrow keys, highlight the purpose for which you would like
to search, and press < ENTER >. If you have chosen to search the entire data base, any
records matching your search criteria will be added to the existing holding file and you will
be returned to the Query Menu. If you have chosen to search the existing holding file, it
will be replaced with a subset holding file consisting of the records that meet your search
13
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criteria. When the search is complete, you will be returned to the Query Menu. (NOTE:
You can undo the last subset by selecting the "Recall Previous Holding File" option of the
Query Menu.)
To view records selected in this search, see "View/Print Holding File."
7.5 Search for a Specific KEYWORD
This option allows you to search for all systems with a specific keyword. A list of 78
suggested keywords is provided to all those who submit records to the ISI. Submitters may
choose from this list and/or provide their own keywords. Up to 18 keywords may be
provided for each system.
To search for a specific keyword, use the arrow keys to highlight the "Search for a specific
KEYWORD" selection on the Query Menu, and press , or press . A box
will appear with the following prompt: "Which file should be searched:". You are given the
option of searching all records in the main data base or searching from among those records
in the current holding file. The default selection is to search the main data base. If you
wish to search the main data base, press < ENTER >, or to initiate the search. If you
wish to search from among records in the existing holding file, use your arrow keys to move
the cursor to the "Holding file" selection and press or press .
ISI will prompt you to enter the keyword for which you wish to search. Only one keyword
may be searched at a time. At this time, you may 1) enter your own keyword; or 2) press
< F3 > . If you press < F3 > ,the list of 78 suggested keywords will appear in a pick box on
your screen. Use the arrow keys to highlight the keyword for which you would like to search
and press < ENTER >. Your selected keyword will appear in the field. If you would like
to change your keyword selection at this time, you have two options. The first option is to
press to return to the list of suggested keywords, and make a new selection. Your
old selection will be replaced with your new selection. The second option is to replace your
keyword selection by typing in a new keyword.
When the keyword for which you would like to search appears in the field, press
< ENTER > . The ISI will notify you with a flashing box that the search is in progress. If
you have chosen to search the entire data base, any records matching your search criteria
will be added to the existing holding file and you will be returned to the Query Menu. If
you have chosen to search the existing holding file, it will be replaced with a subset holding
file consisting of the records that meet your criteria. When the search is complete, you will
be returned to the Query Menu. (NOTE: You can undo the last subset by selecting the
"Recall Previous Holding File" option of the Query Menu.)
To view records selected in this search, see "View/Print Holding File."
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7.6 Search for Specific Word(s) in the ABSTRACT
This option allows you to search for a word, part of a word, or a phrase within the abstract
provided by the submitter of system information. An abstract is a brief paragraph of text
that describes the system. If you enter "CONTRACTING" the holding file will contain all
records that have the word "CONTRACTING" in the system abstract.
To search for records containing a specific word or phrase in the abstract, use the arrow
keys to highlight the selection "Search for specific word(s) in the ABSTRACT" and press
, or press . A box will appear with the following prompt: "Which file
should be searched:". You are given the option of searching all records in the main data
base or searching from among those records in the current holding file. The default
selection is to search the main data base. If you wish to search the main data base, press
< ENTER >, or to initiate the search. If you wish to search from among records in
the existing holding file, use your arrow keys to move the cursor to the "Holding file"
selection and press < ENTER > or press < H >.
ISI will prompt you for a word or phrase to search in the system abstract. You may enter
up to 60 characters in the field provided. Only one word or phrase may be searched at a
time. When you have entered the word or phrase for which you wish to search, press
< ENTER > . The ISI will notify you with a flashing box that the search is in progress. If
you have chosen to search the entire data base, any records matching your search criteria
will be added to the existing holding file and you will be returned to the Query Menu. If
you have chosen to search the existing holding file, it will be replaced with a subset holding
file consisting of the records that meet your criteria. When the search is complete, you will
be returned to the Query Menu. (NOTE: You can undo the last subset by selecting the
"Recall Previous Holding File" option of the Query Menu.)
To view records selected in this search, see "View/Print Holding File."
7.7 User-Defined Search
This option allows you to create your own search criteria.
To construct a user-defined search, use your arrow keys to highlight "User-Defined Search"
and press < ENTER >, or press < U >. The User-Defined Search screen will be displayed
(Figure 7) and a pick box will appear with the following prompt: "Choose a Field to Search
15
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User-Defined Search
Criterion Being Chosen -
Field Name:
Operator:
F=Choose a Field to Search. . .=
Abstract
Allowance Holder Code
Application Type
Archive Format
City
Computer Type
Contact's Address
Contact's Branch
Contact's Division
Figure 7 - User-Defined Search Screen
You will be presented with a pick box of searchable fields that includes all elements of the
ISI system record. Alphabetically, these fields are:
Abstract
Access -
Public Access (How)
Public Access (Who)
Allowance Holder Code
Application Type
Archive Format
City
Computer Type
Contact's Address
Contact's Branch
Contact's Division
Contact's First Name
Contact's Last Name
Contact's Office
Contact's Phone
Data Update Cycle
Enabling Legislation Code
How Long Archived
How Long Retained Online
Information Necessary for
Documentation
Information Sensitivity
Input Access
Keywords
Mail Code
Manager Code
Manual/Automated
Multiplatform
Output
Overall System Access
Purpose of Data Collection
Related Systems
RPIO Code
Software
Source of Data
State
System Acronym
System ID
System Level
System Name
System Status
ZIP Code
Scroll through this list of field names until you have identified a characteristic by which you
would like to search. Using your arrow keys to scroll through the list, highlight your
16
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selection and press < ENTER >. You will note that your selection now appears at the top,
center of your screen in the space for "Field Name:". Alternatively, you could begin to type
in the name of the field and ISI would move the highlight bar to the first selection matching
your entry. When the correct entry is highlighted, press < ENTER>. (Note: for more
information on using pick boxes, see discussion on page 6.)
ISI will present you with a pick box of "operators." This list of operators allows you to select
the mathematical relationship between the field you have chosen and the value for which
you would like to search. Your options are: = (Equals), $ (Contains); > (Greater Than);
< (Less Than); >= (Greater Than or Equal To); < =(Less Than or Equal To); < >(Not
Equal To). When used with character data, the > (Greater Than) operator will locate all
values after the chosen value alphabetically. The < (Less Than) operator locates any value
before the chosen value alphabetically. For example, if you would like to look at all systems
in the ISI whose archive format is paper, you would select "Archive Format" from the list
of fields, and then select the = (Equals) operator from the list of operators. Note that the
selected operator appears at the top right of the screen in the space for "Operator:".
At this time, if you have chosen to search on a coded field, ISI will present you with pick
box containing a list of values for that field. These values are the choices submitters of
system information were given for that field. Scroll to your selection and press < ENTER >.
If you have chosen to search on a non-coded field, you will be given a box in which to type
a value; do so and press < ENTER>. The ISI will print your search string on the left side
of the screen, as shown in Figure 8.
User-Defined Search
Criterion Being Chosen - Field Name: COMPUTER Operator:
Add Another Criterion ?
YES NO
Complete Search String:
COMPUTERl = '2' .OR. COMPUTER2 = '2' .OR. COMPUTERS =
Figure 8 - User-Defined Search String Created
17
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You will be prompted to tell ISI if you wish to "Add Another Criterion?" The default
setting is "NO." If you wish to initiate your search based on the criteria you have already
entered, press < ENTER > or press < N >. If you wish to add additional search criteria, use
your arrow keys to move your cursor to highlight the "YES"selection and press ,
or press < Y>. ISI will present you with a pick box asking you to "Choose a Connector" to
link your first criteria and the one you wish to add. Your choices are "AND" and "OR."
When you have selected the connector, press < ENTER >.
If you have selected a connector, ISI will again present you with the list of fields from which
to select. Again, you will be asked to select a mathematical operator and value from the
list of valid entries. For example, if you wish to search for systems listed in the ISI that
have information archived in paper and are categorized at a System Level of 2 for "Widely
Accessed Information System" you would add to the initial criteria of "Archive Format =
paper" and select "YES"at the "Add Another Criterion?" prompt. You would then select
"AND" from the pick box; System Level from the List of Fields; " = "from the next list of
operators, and "2-Widely Accessed Information System" from the list of allowable values for
that field. Your search string can have a maximum length of 325 characters. You may
choose as many criteria as will fit within the maximum search string length.
When you have completed constructing your customized search string, it will appear on the
bottom of your screen. You can edit the search string by pressing < F2 >. This option
allows you to edit your search string manually by adding and/or deleting characters. When
you have completed your changes, press < ENTER >. Note that as you edit your search
string you do not receive pick box assistance. Make sure you understand the search string
structure before you begin editing. To abandon editing, press . This action will
return the search string to its original structure.
When your search string is complete and you wish to initiate the search, press . A
box will appear with the following prompt: "Which file should be searched:". You arc
given the option of searching all records in the main data base or searching from amonc
those records in the current holding file. The default selection is to search the main data
base. To search the main data base, press or to initiate the search, l!
you wish to search from among records in the existing holding file, use your arrow keys to
move the cursor to the "Holding file" selection and press or press .
The ISI will notify you with a flashing box that the search is in progress. If you have chosen
to search the entire data base, any records matching your search criteria will be added to
the existing holding file and you will be returned to the Query Menu. If you have chosen
to search the existing holding file, it will be replaced with a subset holding file consisting of
the records that meet your criteria. When the search is complete, you will be returned to
the Query Menu. (NOTE: You can undo the last subset by selecting the "Recall Previous
Holding File" option of the Query Menu.)
To view records selected in the search, see "View/Print Holding File."
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7.8 View Holding File and/or Generate Reports
This option allows you to view the records placed in the holding file through a search, or
allows you to view or print a single system record in the main data base. Viewing a single
record provides you with a short-cut by which to directly search for a record, bypassing the
search, if you know the system record that you would like to review.
To view the holding file or a single record, highlight that option and press < ENTER > or
press . ISI will display the following sub-menu (Figure 9):
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 22, 1993
=Query ISI Data Base=
Search for a specific SYSTEM NAME
Search for a specific SYSTEM ACRONYM
Search for a specific CONTACT PERSON
Search for a specific PURPOSE OF DATA COLLECTION
Search for a specific KEYWORD
Search for specific word or phrase in the ABSTRACT
User-Defined Search
View Holding File and/oi* Generate Reports
Reca
Empt
Retu
View/P:riiit Entire Holding File
View/Print a Single Record in Main Data Base
Return to the Query Menu
Number of records
in holding file:
View/Print Reports of the Contents of the Holding File
Figure 9 - View Holding File Sub-menu
"View/Print Entire Holding File" will allow you to view the records in the holding file,
placed there through the Query Process (discussed in an earlier section). To select this
option, press at the prompt or press . A pick box will appear asking you
to "Choose a Type of Report." You will be given the following selections: "List of Systems
in Holding File," "Short Report," "Medium Report," "LongReport," and "Quit." The report
generation selections allow you to tell ISI the amount of detail you would like to see on the
selected report(s). The "List of Systems in Holding File" report presents data in the
following fields:
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System ID
System Acronym
RPIO Code
Contact Person
Contact's Phone Number
The "Short Report" includes the following fields:
System Acronym
System Name
System ID
System Level
Contact Person
Phone
Keywords
The "Medium Report" includes the following fields:
System Acronym
System Name
System ID
System Level
Contact Person
Phone
Keywords
RPIO Code
Allowance Holder
Application Type
Software Platform
Computer Type
Multiplatform
Abstract
The "Long Report" includes all fields in the system record:
Abstract Contact's Phone Overall System Access
Access - Data Update Cycle Purpose of Data Collection
Public Access (How) Enabling Legislation Code Related Systems
Public Access (Who) How Long Archived RPIO Code
Allowance Holder Code How Long Retained Online Software
Application Type Information Necessary for Source of Data
Archive Format Documentation State
City Information Sensitivity System Acronym
Computer Type Input Access System ID
20
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Contact's Address Keywords System Level
Contact's Branch Mail Code System Name
Contact's Division Manager Code System Status
Contact's First Name Manual/Automated ZIP Code
Contact's Last Name Multiplatform
Contact's Office Output
When you choose to generate reports on the holding file and select the length of report you
would like to generate, ISI will produce outputs in the sequential order in which the records
were placed in the holding file.
To select a report type, move your cursor to highlight the length of report you would like
to generate and press < ENTER >, or press the first letter of the option to select, and then
press < ENTER >. ISI will display a pick box listing the possible output destinations for the
chosen report. You may direct the report output to any of the following destinations:
Screen
Screen and Printer
Screen and ASCII file
Screen, Printer, and ASCII file
Printer
Printer and ASCII file
ASCII file
If you are directing the report output to your screen, the first screen of the first ISI report
generated will appear on your screen. At the bottom of your screen you will see the
following options:
(L) Line, (S) Screen, (P) Pan, (W) Window, (C) Continuous, (R) Restart, (Q) Quit
You may select any of these option by pressing the corresponding letter that appears in
parentheses.
"L"allows you to scroll down through the report(s) one line at a time.
"S"allows you to scroll down through the report(s) one screen at a time.
"P"allows you to scroll right and left using your arrow keys.
If you select "W'you will be presented with three window options: (S) Split, (C) Clear, and
(P) Pan. "S"will split your current screen, replicating the information that appears on the
left side of the screen on the right. You will now view two screens, side by each, each half
the width of the full screen. Each will begin at the left margin of the report currently being
21
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viewed. You may use your left and right arrow keys to change the size of each window,
scroll left to increase the proportion of the screen occupied by the right window, and scroll
right to increase the proportion of the screen occupied by the left window. Select "C"to get
rid of the split screen and return to full-screen presentation; when you select "P"you will be
instructed to "Use cursor keys to scroll window. Esc when done." This function allows you
to pan left and right on your screen.
If you select "C"ISI will begin scrolling automatically through the report(s) selected. At any
time during the automatic, continuous scrolling you may press .
If you select "View/Print a Single Record," ISI will display a pick box listing methods of
identifying the system to be viewed. You may choose system acronym, system name, or
system ID. The system acronym is defined as "the acronym or mnemonic most commonly
used to refer to the system." The system name is the official English language name. The
system ID is an internally-generated 8-digit number that uniquely identifies a record in the
ISI. To select a identification method, move your cursor to highlight the method you would
like to generate and press < ENTER >, or press the first letter of the option to select, and
then press < ENTER >.
If you choose system acronym, the system will prompt you to enter the acronym. Type the
acronym in the field provided (10 characters maximum) and press < ENTER >. You may
press to view a pick box listing all acronyms present in the main data base. If you
choose system name, the system will prompt you to enter the name. Type the name of the
system (25 characters maximum) in the field provided and press < ENTER >. If the system
name is longer than 25 characters, enter the first 25 characters of the name. You may press
22
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to view a pick box listing the beginning of all system names present in the main data
base. If you choose system ID, ISI will prompt you to enter the 8-digit ID code of the
record. You may press to view a list of all system IDs present in the main data base.
After identifying the system to be viewed, you will be presented with the pick box allowing
you to select the short, medium, or long report, or quit. The process for selecting report
types and output destinations is the same as described above for the holding file.
7.9 Recall Previous Holding File
This option enables you to undo the latest subset of the holding file if you have searched
the holding file and replaced it with a subset. For example, if you have conducted a search
of records in the main data base, placing 55 records in the holding file, and you conduct a
subsequent search of records in the holding file using additional search criteria that
identifies 27 of those 55 records as meeting your new search criteria, then the 27 records
are a subset that replaces the original 55 records from your first search. You may select
"Recall previous holding file" to return the contents of the holding file to those preceding
55 records. When you select "Recall previous holding file" ISI will issue a prompt: "This
action will only ERASE a subset of the holding file. Continue?" The default selection is
"No." If you do not wish to revert to the previous holding file, press , or press
. If you do wish to revert to the previous holding file (i.e.,undo the subset), use your
arrow keys to select "Yes"and press . Note that ISI will return you only to the
holding file immediately preceding the current one; you may not revert to previous holding
files more than one generation back.
This function does not permit you to revert to the previous (smaller) holding file when you
have added additional records to the holding file by conducting an additional search of the
main data base.
7.10 Empty the Holding File
This option allows you to erase all records in the holding file.
To "Empty the Holding File" highlight the option and press , or press .
ISI will issue a prompt: "This action will ERASE all searches completed so far. Continue?"
The default selection is "No." If you do not wish to erase the current holding file, press
< ENTER> . If you wish to erase all records in the holding file, highlight the "Yes"selection
and press or press . You will be returned to the Query Menu.
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8. NEWS ALERTS
Choosing this option from the ISI Main Menu allows you to read any ISI "newsalerts." A
"news alert" is a message or item of interest to ISI users placed in the system by the ISI
System Administrator.
Select this menu option by highlighting it or pressing < N >. ISI will present the following
sub-menu (Figure 10):
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 9, 1993
=MAIN MENU=
Query ISI Data Base
JStestfS
Read News Alerts
Return to Main Menu
on
se
Read any News Alerts available
Figure 10 - ISI News Alerts Sub-menu
Pressing < ENTER > at this menu will display a pick box of the titles of all news alerts
currently available. Highlight the news alert that you would like to read and press
< ENTER >. The text of the news alert will be displayed on the screen. After you have
finished reading the news alert, press any key to return to the pick box. Continue choosing
news alerts until you have read as many news alerts as you want to read. Press < ESC > to
exit the pick box.
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9. SYSTEM DOCUMENTATION
Choosing "System Documentation" from the ISI main menu allows you to view sections of
the User's Manual on the screen, copy pieces of documentation to a disk or printer, of
revise user registration information. Select this option by highlighting it and pressing
< ENTER > or by pressing < S >. ISI will present the following sub-menu (Figure 11):
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 9, 1993
=MAIN MENU=
Query ISI Data Base
News Alerts
System OoctKRentation
BoctHnerttation
Documentation to Download
Revise User Information
Return to Main Menu
View sections of the User's Manual On-Line
Figure 11 - ISI System Documentation Sub-menu
9.1 On-Line Documentation
Through the On-Line Documentation module, you can view specific sections of the User'v
Manual as a supplement to the HELP system. Upon choosing this option from the System
Documentation sub-menu, ISI will display a pick box listing all of the available on-line
documentation. Highlight the section you would like to read and press < ENTER >. The
section will be displayed one screen at a time. Pressing any key will advance the text until
you have finished viewing the section. Pressing any key at this point will return you to the
pick box where you can choose to view another section or press < ESC > to return to the
sub-menu.
25
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9.2 Documentation to Download
Through the Documentation to Download module, you can copy a piece of ISI system
documentation to your PC's hard disk, to a floppy disk, or to a printer. System
documentation available for downloading includes:
ISI User's Manual
ISI Update Form
Code Dictionary
ISI Feedback Form
To download a piece of documentation, choose this option from the System Documentation
sub-menu by highlighting it and pressing or by pressing . ISI will display
a pick box listing all available documentation. Select a piece of documentation by
highlighting it and pressing < ENTER >.
A box will be displayed with the title of the documentation and the filename of the
document. You will be asked "Accept this filename and proceed with download?". If you
are satisfied with this filename and destination, highlight the word "YES" and press
or press . The document will be copied into the root directory of your
PC's hard disk (c:\).
To change the destination of the downloaded file, answer "No" to the question. You then
may change the drive designation (c:), directory name (\), or filename. REMEMBER: You
must adhere to the DOS naming conventions! Once you have made your changes, press
< ENTER > to accept them and proceed with the download.
When the download is complete, you will return to the pick box where you can choose to
download another piece of documentation. Press < ESC > to exit the pick box when you are
finished.
NOTES:
The download version of the "ISI User's Manual" is an ASCII text file. It can
be imported into any word processor that will accept a text file.
It is recommended that you download the "Code Dictionary" when you
download the "ISI Update Form" so that you will have the appropriate values
for the different coded fields to use on the update form.
26
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9.3 Revise User Information
In this module you can revise your user registration information and generate the ISI
Registration Form to be returned to IMSD. Choose this option from the System
Documentation sub-menu by highlighting it and pressing < ENTER > or by pressing .
The screen displayed is similar to the new user registration screen (Figure 2). You may
alter the contents of all fields on the screen.
After you have finished revising the information, you can print the ISI Registration Form.
10. UPDATE THE ISI DATABASE
Choosing the "Update the Data Base" option from the ISI main menu allows you to add new
systems or edit systems currently existing in the ISI. Any additions or changes made will be
stored in a transient area until the ISI System Administrator uploads them to the main
data base. As a result, these additions and changes will not be immediately available to
the user via the Query option. Select this option by highlighting it and pressing < ENTER >
or by pressing . ISI will display the following sub-menu (Figure 12):
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 11, 1993
MENU=
Query ISI Data Base
News Alerts
System Documentation
Update ISI Data Base
Add a New System
Edit an Existing System
Return to Main Menu
Add a new system to the ISI
Figure 12 - ISI Update Sub-menu
27
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10.1 Adding a System
To add a new system to the LSI, press < ENTER > when this option is highlighted on the
Update sub-menu. ISI will display the first data entry screen as shown in Figure 13.
ADD A NEW SYSTEM - Page 1
SYSTEM ID: 00010672 t-Previous Field PgUp-Previous Page
New System *-Next Field PgDn-Next Page
SYSTEM ACRONYM: ; SYSTEM LEVEL:
SYSTEM NAME: = ;
SYSTEM STATUS: MANUAL/AUTOMATED:
CONTACT PERSON: CONTACT INFORMATION:
LAST NAME: . PHONE NO.: ( 5
FIRST NAME: : STREET ADDRESS:
MIDDLE INITIAL: " ;
HONORIFIC (e.g., Jr., PhD): ;
CITY: STATE:
CONTACT'S ORGANIZATION: ZIP CODE: - MAIL CODE:
OFFICE: j :
DIVISION: " - !
BRANCH: ; \ '.
Fl = HELP=
Figure 13 - First Data Entry for Adding/Editing Systems
In the upper left corner of the screen is the system ID. Each system is assigned a unique
8-digit ID number. Take note of this number because it could be useful in the future.
There are seven data entry screens. For definitions of each field, see Appendix A. For
valid codes to place in coded fields, see Appendix B. For information on field lengths, see
Appendix D. To abort an addition, press at any time. For a pick box listing valid
codes for these coded fields, press . Highlight the appropriate value and press
< ENTER >. The appropriate value will be entered in the coded field.
Some fields are longer than can be displayed on the screen (such as system name, office,
division, and branch). As you enter values for these fields the text will scroll across the
screen.
For certain categories of information more than one value may be applicable. In these
instances, ISI provides more than one field in which to enter data. For example, you may
identify up to three codes for enabling legislation by placing one code in each of up to three
fields. If your system has only one piece of enabling legislation, enter its code in the LAW
28
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#1 field. Enter a "0"(for "Not Applicable") in the LAW #2 field. ISI will allow you to skip
the LAW #3 field and will automatically place a "0"in this field.
Continue to enter information regarding your system on each of the succeeding data entry
screens.
NOTE: There are no word-wrappingcapabilities in the abstract section, so be careful
as you type!
If you have entered data in any of the coded fields that is out of the acceptable range, a box
will be displayed noting that problem. All coded fields must have data in the acceptable
range for a system record to be considered "complete" by the System Administrator.
Certain fields (system acronym, system name, contact person, and all coded fields) must
have data for the system to be considered "complete" by the System Administrator. If any
of these fields is blank, a box will be displayed and the system record will be marked
"incomplete."
After you have completed entering information for your system, ISI will ask "View/Print a
Copy of the System Just Entered?". If you would like to view the information, highlight
"YES "and press < ENTER > or press . A copy of the "Long Report," that contains
all data fields, will be displayed. At the bottom of your screen you will see the following
options:
(L) Line, (S) Screen, (P) Pan, (W) Window, (C) Continuous, (R) Restart, (Q) Quit
You may select any of these option by pressing the corresponding letter that appears in
parentheses.
"L"allows you to scroll down through the report(s) one line at a time.
"S"allows you to scroll down through the report(s) one screen at a tune.
"P"allows you to scroll right and left using your arrow keys.
If you select "W'you will then be presented with three window options: (S) Split, (C) Clear,
and (P) Pan. "S"will split your current screen, replicating the information that appears on
the left side of the screen on the right. You will now view two screens, side by each, each
half the width of the full screen. Each will begin at the left margin of the report currently
being viewed. You may use your left and right arrow keys to change the size of each
window, scroll left to increase the proportion of the screen occupied by the right window,
and scroll right to increase the proportion of the screen occupied by the left window. Select
"C"to get rid of the split screen and return to full-screen presentation; when you select "P"
29
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you will be instructed to "Use cursor keys to scroll window. Esc when done." This function
allows you to pan left and right on your screen.
If you select "C"ISI will begin scrolling automatically through the report(s) selected. At any
time during the automatic, continuous scrolling you may press < ESC > to pause and view
the information currently positioned on the screen.
"R" returns you to the first screen of the first selected report.
"Q" exits you from the report viewing session.
Once you have finished viewing the data on the screen, ISI will ask if you want to print the
data. You can direct the output to a printer and/or an ASCII text file. If you choose to
direct the output to a printer, make sure you are connected to the printer and that it is
ready!
If you choose to direct the output to an ASCII text file, you will be prompted for a filename.
Be sure to include a drive designation and directory name with the filename (e.g.,
C:\ISI\NEWSYS.TXT). If this file already exists, ISI will ask if you want to overwrite the
file or append this information to the file.
After you have completed viewing/printing this system, ISI will ask you if you want to add
another system. Answer "Yes" to continue adding systems, of "No"to return to the Update
sub-menu.
10.2 Editing a System
To edit a system that currently exists in the ISI, highlight "Edit a System" on the Update sub-
menu and press < ENTER > or press < E >. ISI will display a pick box listing methods of
identifying the system to be edited. You may choose system acronym, system name, or
system ID. To select a identification method, move your cursor to highlight the method you
would like to generate and press < ENTER >, or press the first letter of the option to select,
and then press < ENTER >.
If you choose system acronym, the system will prompt you to enter the acronym. Type the
acronym in the field provided (10 characters maximum) and press < ENTER >. You may
press < F3 > to view a pick box listing all acronyms present in the main data base or
transient area.
If you choose system name, the system will prompt you to enter the name. Type the name
of the system (25 characters maximum) in the field provided and press < ENTER >. If the
system name is longer than 25 characters, enter the first 25 characters of the name. You
may press < F3 >to view a pick box listing the beginning of all system names present in the
main data base or transient area.
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If you choose system ID, ISI will prompt you to enter the 8-digit ID code of the record.
You may press < F3 > to view a list of all system IDs present in the main data base or
transient area.
The data entry screens that will be displayed for editing a system are the same as those for
adding a system (see Figure 12). You can use the arrow and PgUp/PgDn keys to move
among the fields. You can abandon editing at any time by pressing .
If you have entered data in any of the coded fields that is out of the acceptable range, a box
will be displayed noting that problem. All coded fields must have data in the acceptable
range for a system record to be considered "complete" by the System Administrator.
Certain fields (system acronym, system name, contact person, and all coded fields) must
have data for the system to be considered "complete" by the System Administrator. If any
of these fields is blank, a box will be displayed and the system record will be marked
"incomplete."
After you have finished editing all of the information for this system, ISI will ask
"View/Print a Copy of the System Just Entered?". If you would like to view the information,
highlight "YES"and press or press . A copy of the "Long Report", that
contains all data fields, will be displayed. At the bottom of your screen you will see the
following options:
(L) Line, (S) Screen, (P) Pan, (W) Window, (C) Continuous, (R) Restart, (Q) Quit
You may select any of these option by pressing the corresponding letter that appears in
parentheses.
"L"allows you to scroll down through the report(s) one line at a time.
"S"allows you to scroll down through the report(s) one screen at a time.
"P" allows you to scroll right and left using your arrow keys.
If you select "W"you will then be presented with three window options: (S) Split, (C) Clear,
and (P) Pan. "S"will split your current screen, replicating the information that appears on
the left side of the screen on the right. You will now view two screens, side by each, each
half the width of the full screen. Each will begin at the left margin of the report currently
being viewed. You may use your left and right arrow keys to change the size of each
window, scroll left to increase the proportion of the screen occupied by the right window,
and scroll right to increase the proportion of the screen occupied by the left window. Select
"C"to get rid of the split screen and return to full-screen presentation; when you select "P"
you will be instructed to "Use cursor keys to scroll window. Esc when done." This function
allows you to pan left and right on your screen.
31
-------
If you select "C"ISI will begin scrolling automatically through the report(s) selected. At any
time during the automatic, continuous scrolling you may press
-------
APPENDIX A - THE EPA INFORMATION SYSTEMS INVENTORY RECORD
FIELD NAME
SYSTEM ACRONYM:
SYSTEM LEVEL:
DESCRIPTION
Acronym or mnemonic most commonly used to refer to
the system.
Category based on system use and criticality to the
Agency. There are 4 categories:
Major Agency Information System: An information
system that requires special continuing management
attention because of its importance to an agency
mission; its high development, operating, or maintenance
costs; or its significant impact on administration of
agency programs, finances, property, or other resources.
In this context, a system which requires obligations of
more than $500,000 per year to maintain or whose
software component contains more than 500,000 lines of
code is considered a major information system. (This
definition is consistent with OMB Bulletin No. 86-12,
dated April 14, 1986.)
Widely Accessed Information System: An information
system that is not a Major Agency Information system,
but which significantly supports accepted program goals
and missions and is widely accessed by a combination of
EPA Headquarters, Regional Offices and/or State and
local users and other Federal agencies.
Localized Information System: An information system
that is not a Major Agency Information System or
Widely Accessed Information System, but which
significantly supports accepted program goals and
missions. It is accessed primarily by users in one major
area, e.g.,Headquarters, a single program, or a region.
User-Owned System: Unique, stand-alone system
developed to improve efficiency or effectiveness of
operations for a single user or a small group of users.
(Provide this information for those systems of value as
a model for other users.
A- 1
-------
SYSTEM NAME:
SYSTEM STATUS:
MANUAL/AUTOMATED:
CONTACT PERSON:
CONTACT'S
ORGANIZATION:
CONTACT INFORMATION:
LAW NUMBER &
LAW TITLE:
NATIONAL PROGRAM
MANAGER CODE:
RPIO CODE:
ALLOWANCE
HOLDER CODE:
PURPOSE OF DATA
COLLECTION:
SOURCE OF DATA:
DATA UPDATE CYCLE:
Complete official English language name.
The present status of the system.
Indicates system's degree of automation.
Name of the EPA person who serves as the
administrative contact for information concerning the
system.
The EPA Office, Division, and Branch hi which the
contact person works.
Telephone number, street address, city, state, zip code,
and mail code where contact person is located.
Statutory authority for the information collection.
Numeric Code that identifies the responsible Assistant
Administrator level organization including all its
Regional Office components.
Numeric code that identifies the Assistant Administrator
organization or the Regional Administrator level
organization.
Numeric code that identifies the Office level
organization within an Assistant Administrator/
Regional Administrator organization.
Designates the function supported.
The original sources from which the data within the
system are obtained.
Indicates how often the data are entered into the
system.
A-2
-------
RECORDS DISPOSITION:
INFORMATION
SENSITIVITY:
ACCESS/AVAILABILITY:
SYSTEM ACCESS
FOR OUTPUT/INPUT:
APPLICATION TYPE:
SOFTWARE PLATFORM/
PACKAGE/LANGUAGE:
COMPUTER TYPE:
RELATED SYSTEMS:
KEYWORDS:
ABSTRACT:
Indicates the relative necessity of information in the
system, the length of time records in the system are
maintained to meet Agency documentation needs, and
the medium in which they are retained.
Classifies the data in the system in terms of sensitivity
and/or confidentiality.
Identifies restrictions placed upon the
access/availability of data to the public.
Identifies how data query/entry is accomplished on a
routine basis.
Format in which data is displayed or manipulated.
Identifies the DBMS(s) and/or programming
language(s) in which the system has been implemented
(e.g.,Lotus 1-2-3, FORTRAN, DB/2, etc.)
The names, including the manufacturer's names of the
mainframes, minis, or micros on which the system
operates.
The EPA and non-EPA automated systems from
which data are obtained and to which data are
contributed.
Keywords that describe data contained in a system by
environmental, chemical, source, receptor, medium,
and other general terms.
A paragraph that describes and defines the system.
A-3
-------
-------
APPENDIX B - LIST OF CODED FIELDS IN ISI AND CORRESPONDING CODES
Codes for SYSTEM LEVEL
1 - Major Agency Information System
2 - Widely Accessed Information System
3 - Localized Information System
4 - User-Owned Information System
Codes for SYSTEM STATUS
1 - System Planned
2 - System Under Development
3 - System Operational
4 - System Undergoing Major Enhancements
5 - System Archived
6 - Other
Codes for MANUAL/AUTOMATED
1 - Manual
2 - Automated
3 - Manual & Automated
Codes for ENABLING LEGISLATION
0 - Not Applicable
1 - Administrative Procedure Act
2 - Administrative Service Act
3 - Alternative Motor Fuels Act of 1988
4 - Asbestos Hazard Emergency Response Act of 1986
5 - Asbestos Information Act of 1988
6 - Asbestos School Hazard Abatement Act of 1984
7 - Asbestos School Hazard Abatement Reauthorization
Act of 1980
8 - Asbestos School Hazard Detection and Control Act
of 1990
9 - Atomic Energy Act
10 - Brooks Act for ADP Management for Federal Agencies
11 - Chief Financial Officers Act of 1990
12 - Clean Ah- Act Amendments of 1990
13 - Clean Air Act Amendments of 1977
14 - Clean Air Act Amendments of 1970
15 - Clean Air Act Amendments of 1966
None
PL 97-452
PL 4
PL 100-494
PL 101-637
PL 100-577
PL 101-637
PL 101-637
PL 96-270
PL 85-14
PL 99-500
PL 101-576
PL 101-549
PL 97-375
PL 91-604
PL 89-675
B - 1
-------
16 - Clean Water Act of 1977
17 - Comprehensive Environmental Response, Compensation
and Liability Act - 1980
18 - Economy Acts
19 - Emergency Planning and Community Right-To-Know Act
of 1986
20 - Environmental Research, Development and Demonstration
Authorization Act
21 - Federal Compliance with Pollution Control Standards
22 - Federal Food, Drug, and Cosmetic Act
23 - Federal Guidance on Radiation
24 - Federal Insecticide, Fungicide, and Rodenticide Act
25 - Federal Insecticide, Fungicide, and Rodenticide Act
Amendments of 1988
26 - Federal Water Pollution Control Act
27 - Federal Water Pollution Control Act Amendments of 1972
28 - Federal Water Pollution Control Act Amendments of 1961
29 - Financial Manager's Integrity Act of 1982
30 - Freedom of Information Act
31 - Freedom of Information Reform Act of 1986
32 - Hazardous and Solid Waste Amendments of 1984
33 - Inspector General Act of 1978
34 - Inspector General Act Amendments of 1988
35 - Lead-Based Paint Poisoning Prevention Act
36 - Lead Contamination Control Act of 1988
37 - Low Level Radioactive Waste Policy Act
38 - Marine Plastic Pollution Research and Control Act of
1987
39 - Marine Protection, Research, and Sanctuaries Act of
1972
40 - National Energy Conservation Policy Act
41 - National Environmental Education Act
42 - National Environmental Policy Act of 1969
43 - National Oil and Hazardous Substance Pollution
Propency Plan
44 - Noise Control Act of 1972
45 - Nuclear Waste Policy Act
46 - Occupational Safety and Health Act of 1970
47 - Ocean Dumping Ban Act of 1988
48 - Oil Pollution Act of 1990
49 - Oil Pollution Act, 1961
50 - Oil Pollution Act, 1924
51 - Oil Pollution Act Amendments of 1973
52 - Paperwork Reduction Act of 1980
PL 95-217
PL 101-584
Ch. 3
PL 99-499
PL 95-477
EO 12088
PL 101-647
EO 10831
PL 101-624
PL 100-532
PL 101-596
PL 92-500
PL 87-88
PL 97-225
PL 93-502
PL 99-570
PL 98-616
PL 95-452
PL 100-504
PL 100-628
PL 100-572
PL 96-573
PL 100-688
PL 101-605
PL 101-218
PL 101-619
PL 94-83
40 CFR Part 300
PL 92-574
PL 97-425
PL 101-508
PL 100-688
PL 101-646
PL 97-449
PL 89-753
PL 96-478
PL 101-73
B -2
-------
53 - Paperwork Reduction Reauthorization Act of 1986
54 - Pollution Prevention Act of 1990
55 - Pollution Prosecution Act of 1990
56 - Privacy Act
57 - Prompt Payment Act
58 - Public Works Employment Act of 1976
59 - Quiet Communities Act of 1978
60 - Radon Gas and Indoor Air Quality Research Act of 1986
61 - Resource Conservation and Recovery Act of 1976
62 - Rivers and Harbors Act
63 - Safe Drinking Water Act
64 - Safe Drinking Water Act Amendments of 1986
65 - Safe Drinking Water Act Amendments of 1977
66 - Solid Waste Disposal Act
67 - Solid Waste Disposal Act Amendments of 1980
68 - Superfund Amendments and Reauthorization Act of 1986
69 - Superfund Revenue Act of 1986
70 - Supplemental Appropriations and Rescission Act of 1980
71 - Toxic Substances Control Act
72 - Water Quality Act of 1987
73 - Water Quality Act of 1965
74 - Water Quality Improvement Act of 1970
75 - Water Resources Development Act of 1974
76 - Water Resources Development Act of 1976
77 - Other Legislation Not Listed Here
Codes for NATIONAL PROGRAM MANAGER CODE
10 - AA-Research and Development (ORD)
25 - AA-International Activities (OIA)
30 - AA-Air and Radiation (OAR)
40-AA-Water (OW)
50 - AA-Administration and Resources Management (OARM)
60 - Administrator/Staff (ADM/Staff)
65 - Inspector General (OIG)
70 - AA-Prevention, Pesticides and Toxic Substances (OPPTS)
75 - AA-Solid Waste and Emergency Response (OSWER)
80 - AA-Enforcement (OE)
85 - General Counsel (OGC)
90 - AA-Policy, Planning, and Evaluation (OPPE)
XX - Regional System
PL 99-591
PL 101-508
PL 101-593
PL 93-579
PL 100-496
PL 94-369
PL 95-609
PL 99-499
PL 94-580
PL 91-611
PL 100-572
PL 99-339
PL 95-190
PL 100-582
PL 96-482
PL 101-144
PL 100-647
PL 96-304
PL 101-637
PL 100-4
PL 89-234
PL 91-224
PL 101-640
PL 100-676
Not Specified
B-3
-------
Codes for RPIO CODE
1 - Region 1 Boston
2 - Region 2 New York
3 - Region 3 Philadelphia
4 - Region 4 Atlanta
5 - Region 5 Chicago
6 - Region 6 Dallas
7 - Region 7 Kansas City
8 - Region 8 Denver
9 - Region 9 San Francisco
10 - Region 10 Seattle
11-Administrator/Staff (ADM/Staff)
13 - AA-International Activities (OIA)
16 - AA-Administration and Resources Management (OARM)
20 - AA-Prevention, Pesticides and Toxic Substances (OPPTS)
26 - AA-Research and Development (ORD)
27 - AA-Air and Radiation (OAR)
30-AA-Water (OW)
35 - Inspector General (OIG)
39 - General Counsel (OGC)
41 - AA-Policy, Planning and Evaluation (OPPE)
75 - AA-Solid Waste and Emergency Response (OSWER)
77 - AA-Enforcement (OE)
Codes for ALLOW ANCEHOLDER CODE
1 - Region 1 Boston
2 - Region 2 New York
3 - Region 3 Philadelphia
4 - Region 4 Atlanta
5 - Region 5 Chicago
6 - Region 6 Dallas
7 - Region 7 Kansas City
8 - Region 8 Denver
9 - Region 9 San Francisco
10 - Region 10 Seattle
11 - Administrator/Staff (ADM/Staff)
13 - AA-International Activities (OIA)
16 - AA-Administration and Resources Management (OARM)
20 - AA-Prevention, Pesticides and Toxic Substances (OPPTS)
23 - Dir-Wastewater Enforcement and Compliance
26 - AA-Research and Development (ORD)
27 - AA-Air and Radiation (OAR)
B -4
-------
28 - Dir-Science and Technology
31 - Dir-Solid Waste
32 - Dir-Pesticide Programs
33 - Dir-Radiation Programs
35 - Inspector General (OIG)
36 - Dir-Federal Activities
39 - General Counsel (OGC)
40 - Dir-Ground Water and Drinking Water
41 - AA-Policy, Planning and Evaluation (OPPE)
42 - Comptroller
50 - Dir-National Enforcement Investigations Center
51 - Dir-Administration
52 - Dir-Administration-Cincinnati
53 - Dir-Air Quality Planning and Standards
54 - Dir-Administration-RTP
55 - Dir-Information Resources Management
56 - Dir-Mobile Sources
58 - Dir-Atmosphere and Indoor Air
60 - Dir-Modeling Monitoring Systems Management and Quality Assurance
61 - Dir-Health Research
62 - Dir-Environmental Engineering and Technology Demonstration
63 - Dir-Environmental Processes and Effects Research
64 - Dir-Health and Environmental Assessment
69 - Dir-Pollution Prevention and Toxics
72 - Dir-Emergency and Remedial Response
75 - AA-Solid Waste and Emergency Response (OSWER)
77 - AA-Enforcement (OE)
81 - Dir-Waste Programs Enforcement
83 - Dir-Compliance Monitoring
85 - Dir-Human Resources Management
87 - Dir-Wetlands, Oceans, and Watersheds
88 - Dir-Underground Storage Tanks
B -5
-------
Codes for PURPOSE OF DATA COLLECTION
0 - Not Applicable
1 - Administrative
2 - Development of Regulations or Standards
3 - Compliance or Enforcement
4 - Trend Assessment
5 - Technology Development
6 - Risk Assessment
7 - Anticipatory/Research
8 - Program Evaluation
9 - Special Study
10 - Analysis
11 - Oversight
12 - Other
Codes for SOURCE OF DATA
0 - Not Applicable
1 - Required Reporting Organizations
2 - Other Data Systems
3 - Literature
4-EPA
5 - Other Government Agencies (Federal, State, Local)
6 - Other Nongovernmental Organizations
7 - Other
Codes for DATA UPDATE CYCLE
1 - Daily
2 - Weekly
3 - Biweekly
4 - Monthly
5 - Bimonthly
6 - Quarterly
7 - Semiannually
8 - Annually
9 - Biannually
10 - Other
B -6
-------
Codes for ESSENTIAL DOCUMENTATION
1 -Yes
2-No
3 - Yes, but official record maintained elsewhere
4 - Don't know
Codes for ONLINE RETENTION
0 - Not Applicable
1 - Less than 1 year
2-5 years
3-10 years
4-20 years
5 - Permanently
Codes for ARCHIVE RETENTION
0 - Not Applicable
1 - Less than 1 year
2-5 years
3-10 years
4-20 years
5 - Permanently
6 - Not archived
Codes for ARCHIVE FORMAT
0 - Not Applicable
1 - Electronic
2 - Paper
3 - Microform
4 - Multiple formats
B -7
-------
Codes for INFORMATION SENSITIVITY
0 - Not Applicable
1 - Confidential Business Information-Contractual (e.g.,salaries, etc.)
2 - Confidential Business Information-Proprietary (e.g.,trade secrets)
3 - Privacy Act Sensitive
4 - Mission Critical
5 - Life Critical
6 - Enforcement Critical/Sensitive
7 - EPA Financial Sensitive (e.g.,payroll, budget, etc.)
8 - Of her Sensitive
9 - Not Known to be Sensitive
Codes for ACCESS CATEGORY
1 - EPA Only "
2 - Government Only (Federal, State, local)
3 - Publicly Available, All Portions Accessible
4 - Publicly Available, Some Portions Accessible
5 - Other
Codes for ACCESS PROVIDER
0 - Not Applicable
1 -EPA
2 - Government Distributor (e.g.,NTIS, GPO, etc.)
3 - Commercial Vendor (i.e., value added service)
4 - Other
Codes for ACCESS METHOD
0 - Not Applicable
1 - Online interactive (i.e.,system dial up)
2 - Distributed interactive (i.e.,system available for off-site
installation)
3 - Electronic output
4 - Hardcopy output
5 - Other
B -8
-------
Codes for ACCESS FOR OUTPUT
1 - Batch
2 - Interactive
3 - Batch & Interactive
4 - Other
Codes for ACCESS FOR INPUT
1 - Batch
2 - Interactive
3 - Batch & Interactive
4 - Other
Codes for APPLICATION TYPE
0 - Not Applicable
1 - Data Base
2 - Spreadsheet
3-CIS
4 - Bulletin Board
5 - Text/Image
6 - Statistical Package
7 - Expert System
8 - Model
9 - Graphics/Presentation
10 - Automated Training
11 -Other
Codes for COMPUTER TYPE
0 - Not Applicable
1 - IBM ES/9000
2 - IBM PC Stand Alone Only
3 - IBM PC LAN Compatible
4 - PRIME
5-VAX
6-SPERRY 1100/82
7 - Apple Macintosh
8 - DG AViiON
9 - SUN Spare
10 - Specialty Hardware (e.g.,data logger)
11 - Other
B -9
-------
-------
APPENDIX C - ISI KEYWORDS
Accounting
ADP Management
Aquatic Biology
Biological
Body Burden
Budget
Chemical
Chemical Use
Climate
Compliance
Construction Grants
Correspondence
Discharge Points
Disposal
Docket
Drinking Water
Economics
Effluents
Emergency Response
Emissions
Environmental Date
Environmental Effects
Environmental Releases
Evaluation
Exposure
Facilities, Industrial
Facilities, Waste Generation
Financial Management
Geographic Codes
Geographic Coordinates
Grants and Contracts
Ground Water
Health Effects
Industry Reporting
Inspection
Laboratory
Library and Bibliographic
Management Systems
Manufacturing
Mobile Source
Model(s)
Monitoring
Noise
Non-Point Source
Office Automation
Permits
Personnel and Payroll
Pesticides Specific
Physical
Physical-Chemical Properties
Point Source
Policy Analysis
Population, Human
Population, Nonhuman
Processing
Production Volume
Property Management
Quality Control
Recycling
Reporting/Assessment
Repository
Risk
Sediment
Site
Site Characteristics
Sludge
Soil
Spills
Storage
Surface Water
Test/Analysis Method
Testing Data
Toxic Specific
Transformation Rates
Transportation
Treatment Technologies
Treatment/Disposal
Waste Management
C - 1
-------
-------
APPENDIX D - ISI FIELDS, ABBREVIATIONS,TYPE, AND WIDTH
Field
Updated Date (Not Applicable)
System ID
System Acronym
System Name
System Level
National Program Manager Code
RPIO Code
Allowance Holder Code
Contact Person's Last Name
Contact Person's First Name
Contact Person's Middle Initial
Contact Person's Honorific
Contact Person's Office
Contact Person's Division
Contact Person's Branch
Contact Person's Address - line 1
Contact Person's Address - line 2
Contact Person's City
Contact Person's State
Contact Person's Zip Code
Contact Person's Mail Code
Contact Person's Phone Number
ICR Number
Enabling Legislation Code #1
Enabling Legislation Code #2
Enabling Legislation Code #3
Purpose of Data Collection 1
Purpose of Data Collection 2
Purpose of Data Collection 3
General Data Source 1
General Data Source 2
General Data Source 3
Data Update Cycle
System Status
Information Sensitivity 1
Information Sensitivity 2
Information Sensitivity 3
Access for Input
Abbreviation
UPDATED
SYSID
SYSACRO
SYSNAME
SYSLEVEL
MGRCODE
RPIO
ALLOWANCE
LASTNAME
FIRSTNAME
INITIAL
NAMEOTHER
OFFICE
DIVISION
BRANCH
ADDRESS 1
ADDRESS2
CITY
STATE
ZIP
MAILSTOP
PHONE
ICR
LAW1
LAW2
LAW3
PURPOSEl
PURPOSE2
PURPOSES
SOURCE1
SOURCE2
SOURCES
CYCLE
STATUS
SENSITIVEl
SENSITIVE2
SENSITIVES
ACCESSIN
Type
Date
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Wid
8
8
10
160
1
2
2
2
20
20
1
3
75
75
75
50
50
20
2
10
10
14
4
2
2
2
2
2
2
1
1
1
2
1
1
1
1
1
D - 1
-------
Access for Output
Manual/Automated
Computer Type 1
Computer Type 2
Computer Type 3
Application Type
Software
Multiplatform
Related Systems
Data Keywords 1
Data Keywords 2
Data Keywords 3
Abstract
Overall System Access/Availability
Public Systems - Access Provider
Public Systems - Method of Access
Information Necessary for Documentation
Length of Time Data Retained On-Line
Length of Time Data Retained Archived
Archive Method
Update Status (Not Applicable)
ACCESSOUT
AUTO
COMPUTERl
COMPUTER2
COMPUTER3
APPTYPE
SOFTWARE
MULTIPLAT
RELATED
KEYS1
KEYS2
KEYS3
AB1-AB12
AVAIL1
AVAIL2
AVAIL3
DISPOS1
DISPOS2A
DISPOS2B
DISPOS3
UPDATESTAT
Character
Character
Character
Character
Character
Character
Character
Logical
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
1
1
2
2
2
2
45
1
160
186
186
186
67
1
1
1
1
1
1
1
1
D -2
-------
APPENDIX E - ISI UPDATE FORM
SYSTEM
SYSTEM ACRONYM: Up to 10 characters.
SYSTEM LEVEL:
SYSTEM NAME: Up to 160 characters. Do not use abbreviated words unless part
of official title.
SYSTEM STATUS:
MANUAL/AUTOMATED:
CONTACT
CONTACT PERSON: Administrative CONTACT INFORMATION:
contact for information concerning
the system.
LAST NAME:
FIRST NAME:
MIDDLE INITIAL:
HONORIFIC (e.g., Jr., PhD):
CONTACT'S ORGANIZATION:
OFFICE (abbreviate):
DIVISION:
BRANCH:
PHONE NO.: ( )
STREET ADDRESS:
CITY:
ZIP CODE:
STATE:
MAIL CODE:
ENABLING LEGISLATION
ENABLING LEGISLATION:(Enter one or two-digit code for up to three laws.)
LAW #1:
LAW #2:
LAW #3:
ADMINISTRATIVE CODES
ADMINISTRATIVE CODES: (Enter the one or two-digit code for each code type.)
NATIONAL PROGRAM MANAGER CODE: RPIO CODE:
ALLOWANCE HOLDER CODE:
E- 1
-------
DATA
PURPOSE OF DATA COLLECTION: (Enter one or two-digit code for up to three
purposes.)
PURPOSE #1: PURPOSE #2: PURPOSE #3:
SOURCE OF DATA: (Enter one-digit code for up to three sources.)
SOURCE #1: SOURCE #2: SOURCE #3:
DATA UPDATE CYCLE: (Enter one or two-digit code.)
RECORDS DISPOSITION: (Enter number that corresponds to answer.)
Is the information in this system necessary for documenting the Agency's
organization, functions, policies, decisions, procedures or essential
transactions?
How long is the information retained to meet Agency needs?
Online: Archived:
In what format are the archived data stored?
INFORMATION SENSITIVITY: (Enter up to three one-digit codes.)
SENSITIVITY #1 SENSITIVITY #2 SENSITIVITY #3
ACCESS
ACCESS/AVAILABILITY: (Enter one-digit code to answer each question.)
Code that best describes access to the system in its entirety:
If the system is publicly available, who provides access to public? _
If the system is publicly available, how is access provided?
ACCESS FOR OUTPUT: (Enter one-digit code.)
ACCESS FOR INPUT: (Enter one-digit code.)
E-2
-------
IMPLEMENTATION
APPLICATION TYPE: (Enter the one or two-digit code.)
SOFTWARE PLATFORM/PACKAGE/LANGUAGE (e.g., Lotus 1-2-3, FORTRAN, DB/2 etc.)
(45 characters maximum)
COMPUTER TYPE: (Enter up to three one or two-digit codes.)
COMPUTER TYPE #1: COMPUTER TYPE #2: COMPUTER TYPE #3
Is this system multi-platform ? (Yes or No.)
DESCRIPTIVE INFORMATION
RELATED SYSTEMS: Provide the name(s) of related systems (160 char. max.
KEYWORDS: Choose up to 18 keywords (up to 30 characters)
1-
2-
3-
4-
5-
6-
7-
8-
9-
10-
11-
12-
13-
14-
15-
16-
17-
18-
E -3
-------
ABSTRACT: Provide a short paragraph (up to 800 characters) that defines
the system.
Please return completed form to: ISI Update Team
c/o OIRM/IMSD
U.S. EPA (PM-211D)
401 M St. , SW
Washington, DC 20460
Telephone: (202) 260-8974
FAX: (202) 260-3923
If you know of a new system that should be added to the ISI, please contact
the ISI Update Team (see above).
E-4
-------
APPENDIX F - SAMPLE REPORTS
SAMPLE LIST OF SYSTEMS IN HOLDING FILE
US EPA - INFORMATION SYSTEM INVENTORY - LIST OF SYSTEMS
SYSTEM
ID
00001711
00009013
00010035
00010070
00010098
00010210
00010248
00010306
00010399
00010408
00010419
00010457
00010501
00010555
00010573
00010644
00010667
00010684
00010729
00010805
00010811
SYSTEM
ACRONYM
VLIB
ERIS
ADPCETS
NAPAP
ISI
INVENT
TRIS
WIC
ADPIS
SITS
ATIS
WIS
FFIS
WIS
NMP
NONE
SIDOS
ACIS
ICL
RIVERS
INVENTORY
RPIO
CODE
26
75
26
26
16
16
20
26
16
7
26
16
75
75
30
30
6
26
30
6
6
CONTACT PERSON
MADSEN, MARK
LAMBER, KURT
MADSEN, MARK
WAGNER, JANICE
HUFFORD, STEVE
SYKES, JOHN
NEWBURG-RINN, STEVEN
MILLER, KAREN
LAM, ANN
HAGUE, MARK
PODESZWA, CHRISTINE
MARTIN, MARGARET
SHUSTER, KEN
BARTON, KATHY
NESTER, BRIAN
KEITH, KEN
REINES, DORIAN
WEBER, ERIC
CLICK, ED
CUMBIE, THOMAS
CUMBIE, THOMAS
TELEPHONE
NUMBER
(702)
(703)
(702)
(919)
(202)
(202)
(202)
(702)
(913)
(706)
(202)
(202)
(202)
(202)
(214)
(706)
(513)
(214)
(214)
798-2603
603-8986
798-2603
541-1818
260-9732
260-8644
260-3757
798-2615
551-7546
546-3122
260-4605
260-2214
260-6759
260-3714
655-6542
546-3198
569-7939
655-6575
655-6575
F- 1
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SAMPLE SHORT REPORT
US EPA - INFORMATION SYSTEM INVENTORY - SHORT REPORT
SYSTEM ACRONYM: ISI
SYSTEM ID: 00010098
UPDATE STATUS: Updated Complete 1992
SYSTEM NAME: EPA INFORMATION SYSTEMS INVENTORY
SYSTEM LEVEL: Widely Accessed Information System
CONTACT PERSON: STEVE HUFFORD
PHONE: (202) 260-9732
KEYWORDS: INFORMATION SYSTEMS
INFORMATION SHARING
ADP MANAGEMENT
MANAGEMENT SYSTEMS
F-2
-------
SAMPLE MEDIUM REPORT
US EPA - INFORMATION SYSTEMS INVENTORY - MEDIUM REPORT
SYSTEM ACRONYM:
SYSTEM ID:
UPDATE STATUS:
SYSTEM NAME:
SYSTEM LEVEL:
RPIO CODE:
ALLOWANCE HOLDER:
CONTACT PERSON:
PHONE:
KEYWORDS:
ISI
00010098
Updated Complete 1992
EPA INFORMATION SYSTEMS INVENTORY
Widely Accessed Information System
AA-Administration and Resources Management (OARM)
AA-Administration and Resources Management (OARM)
STEVE HUFFORD
(202) 260-9732
INFORMATION SYSTEMS
INFORMATION SHARING
ADP MANAGEMENT
MANAGEMENT SYSTEMS
APPLICATION TYPE: Data Base
SOFTWARE PLATFORM: CLIPPER
COMPUTER TYPE #1:
COMPUTER TYPE #2:
COMPUTER TYPE #3:
IBM PC Stand Alone
IBM PC LAN Compatible
Not Applicable
MULTIPLATFORM: YES
ABSTRACT: The EPA Information Systems Inventory is maintained on an IBM PC
and currently holds roughly 650 records. The ISI was developed to
enhance the Agency's ability to track major information systems,
facilitate the sharing of information across media and program
boundaries and improve the Agency's oversight of information
systems development. For each system in the Inventory, the follow-
ing information is included: system identification, descriptors of
database content, and administrative data about access, and legal
authorities. The database is available in the EPA Headquarters,
Regional Libraries, and NTIS. The system is managed by the
Information Management and Services Division, OIRM.
F-3
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SAMPLE LONG REPORT
US EPA - INFORMATION SYSTEM INVENTORY - LONG REPORT
ACRONYM: ISI
SYSTEM ID: 00010098
UPDATE STATUS: Updated Complete 1992
SYSTEM
SYSTEM LEVEL: Widely Accessed Information System
SYSTEM NAME: EPA INFORMATION SYSTEMS INVENTORY
SYSTEM STATUS: System Operational
MANUAL/AUTOMATED: Manual & Automated
CONTACT
CONTACT PERSON: STEVE HUFFORD
OFFICE: OIRM
DIVISION: INFORMATION MANAGEMENT AND SERVICES DIVISION
BRANCH: INFORMATION MANAGEMENT BRANCH
ADDRESS: U.S. EPA
401 M STREET, S.W.
WASHINGTON, DC 20460
MAIL CODE: PM-211D
PHONE: (202) 260-9732
ENABLING LEGISLATION
LAW #: PL 101-73
LAW TITLE: Paperwork Reduction Act of 1980
LAW #: None
LAW TITLE: Not Applicable
LAW #: None
LAW TITLE: Not Applicable
F-4
-------
US EPA - INFORMATION SYSTEM INVENTORY - LONG REPORT
ACRONYM: ISI
SYSTEM ID: 00010098
UPDATE STATUS: Updated Complete 1992
ADMINISTRATIVE CODES
NATIONAL PROGRAM MANAGER: AA-Administration and Resources
Management (OARM)
RPIO: AA-Administration and Resources
Management (OARM)
ALLOWANCE HOLDER: AA-Administration and Resources
Management {OARM)
DATA
PURPOSE OF DATA #1: Oversight
PURPOSE OF DATA #2: Development of Regulations or Standards
PURPOSE OF DATA #3: Not Applicable
SOURCE OF DATA #1: EPA
SOURCE OF DATA #2: Not Applicable
SOURCE OF DATA #3: Not Applicable
DATA UPDATE CYCLE: Annually
ESSENTIAL DOCUMENTATION: Yes
ONLINE RETENTION: Less than 1 year
ARCHIVE RETENTION: Not archived
ARCHIVE STORAGE FORMAT: Not Applicable
SENSITIVITY #1: Not Known to be Sensitive
SENSITIVITY #2: Not Applicable
SENSITIVITY #3: Not Applicable
ACCESS/AVAILABILITY: Publicly Available, All Portions Accessible
ACCESS PROVIDER: Government Distributor (e.g., NTIS, GPO, etc.)
ACCESS METHOD: Distributed interactive (i.e., system
available for off-site installation)
ACCESS FOR OUTPUT: Interactive
ACCESS FOR INPUT: Interactive
F-5
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US EPA - INFORMATION SYSTEM INVENTORY - LONG REPORT
ACRONYM: ISI
SYSTEM ID: 00010098
UPDATE STATUS: Updated Complete 1992
IMPLEMENTATION
APPLICATION TYPE: Data Base
SOFTWARE PLATFORM: CLIPPER
COMPUTER TYPE #1: IBM PC Stand Alone
COMPUTER TYPE #2: IBM PC LAN Compatible
COMPUTER TYPE #3: Not Applicable
MULTIPLATFORM: -YES
DESCRIPTIVE INFORMATION
RELATED SYSTEMS:
KEYWORDS: INFORMATION SYSTEMS
INFORMATION SHARING
ADP MANAGEMENT
MANAGEMENT SYSTEMS
ABSTRACT: The EPA Information Systems Inventory is maintained on an IBM PC
and currently holds roughly 650 records. The ISI was developed to
enhance the Agency's ability to track major information systems,
facilitate the sharing of information across media and program
boundaries and improve the Agency's oversight of information
systems development. For each system in the Inventory, the follow-
ing information is included: system identification, descriptors of
database content, and administrative data about access, and legal
authorities. The database is available in the EPA Headquarters,
Regional Libraries, and NTIS. The system is managed by the
Information Management and Services Division, OIRM.
F-6
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APPENDIX G - INSTALLING THE ISI ON A NOVELL LAN
The ISI requires approximately 2.3 megabytes of disk space. To install the ISI software on
a Novell Local Area Network (LAN), follow these steps:
Create the directory from which ISI will be run.
Go to this directory.
CD MSI
Copy the files from this disk into the directory.
COPY A:*.*
Install the ISI software. Type:
INSTALL
Wait a few minutes while the installation routine completes. When finished, the screen
should read:
ISI is installed !!!
Flag the files shareable read-write.
flag *.* srw
The ISI is now installed and ready to run.
G - 1
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APPENDIX H - SYSTEM ADMINISTRATOR MODULE
1.0 MAIN MENU
Only individuals who have been assigned system administrator authority have access to the
system administrator module. This option will appear on the Main Menu for those
individuals who sign in using the name of an authorized system administrator. To select
"Administrators Module" use your arrow keys to move the highlight bar to that selection and
< ENTER >, or press < A > .
When you make this selection, the following menu will appear:
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 9, 1993
=MAIN MENU=
Query ISI Data Base
News Alerts
System Documentation
Update ISI Data Base
Da,ta Base
Generate Reports
News Alerts
User Registration
Mailing Labels
System Documentation
Return to Main Menu
There are
3
records in the
transient area.
Upload/Edit/Delete records in Main Data Base or Transient Area
Figure H-l - System Administrator's menu
If there are records in the transient area, a box will appear on the right side of the screen
which shows how many records are in the transient area.
H - 1
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2.0 UPDATE DATABASE
This option allows you to view system records that have been placed in the transient area,
edit and upload these records, delete a record from the transient area, and make a backup
copy of the transient area.
To select the "Update Data Base" option, make sure that the highlight bar is placed on the
selection (this is the default selection for the System Administrator Menu) and < ENTER >,
or press . You will be presented with the following menu:
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 9, 1993
=MAIN MENU=
Query ISI Data Base
News Alerts
System Documentation
Update ISI Data Base
istrazor's Module
Update pata Base
Gene
News
User
Mail
Syst
Retu
There are
3
records in the
transient area.
View/Edit Systems in Transient:Area
Upload a System from Transient Area
Upload All Systems from Transient Area
Delete a System
Make a Backup Copy of Transient Area
Return to Administrator's Menu
View and/or Edit Systems in Transient Data Base
Figure H-2 - System Administrator's Update Data Base menu
2.1 View/Edit Systems in the Transient Area
This option allows you to view and edit system records in the transient area - making
changes and conducting data QA in preparation for the actual uploading of the records to
the ISI main data base. As a system administrator, you have overwrite authority for all
fields in the records, both text and coded.
To select the "View/Edit Systems in the Transient Area" option, make sure that the
highlight bar is placed on this selection (this is the default selection for the "Update Data
Base" menu) and , or press < V>. You will be presented with a pick box listing
systems in transient area in the sequential order in which they were placed there. This pick
box displays the system acronym, the date the system record was updated (placed in the
H -2
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transient area), the contact person's last name, and the contract person's first name. This
information appears in columns; for each system the information is listed on one text line
(horizontally), as shown below:
F:
L = HELP F
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
RX7S I ,92/Q£/S3 MORRIS .. I TOKY
ISI 02/09/93 HUFFORD ' STEVE
BLIS 02/09/93 STEIGERWALD JOSEPH
-
llSyst Delete a System
Retu Make a Backup Copy of Transient Area
I1 Return to Administrator's Menu
View and/or Edit Systems in Transient Data Base
=brue
iry 9, 1993
3
s in the
ent area.
Figure H-3 - Pick Box of systems in Transient Area
Use your arrow keys to scroll through the list of systems in the transient data base.
To select a system to view/edit, use your arrow keys to scroll up/down until the highlight
bar is located on the line for the system you wish to view or edit, and < ENTER >. The first
screen of the system record will appear. Your cursor will be located in the first field, for
system acronym.
To edit the information, review the information in each field as you go. In both coded fields
and text fields, press < ENTER > if the information is correct, to leave it unchanged.
Within a screen, you may also use your up and down arrow keys to move to the previous
and next fields, respectively. To edit the information in a text field, you may type over the
text that appears in the field. You may also use keys for < INSERT > and < DELETE >
to edit text in the field. To edit a coded field, you may enter any valid numerical code,
overwriting the information in the field. To call up a pick box of valid codes and values for
the field in which your cursor is located, press < F3 >.
NOTE: "PageUp" and "PageDown"keys will move you up and down one screen at a time,
respectively. While you may use the down arrow key to advance one field within a screen,
H -3
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the down arrow key will not advance you to the next screen; when you are located in the last
field on the screen you must press < ENTER > or < PgDn > to move to the next field.
In the "Keywords" section your highlight bar will appear on each keyword in sequence. You
may edit (type over) keywords as they appear. You may replace a keyword by typing over
the existing keyword; you may press F3 for the list of suggested keywords, scroll to the word
you would like to appear in its place, and < ENTER >. If you wish to accept the keyword
as it is, press < ENTER>. If the word does not appear on the list of suggested keywords,
ISI will ask: "This keyword is not in the general list. Are you sure you want this word?"
Select "Yes" to accept the word as is and progress to the next keyword. Select "No" to
return to that keyword and continue editing.
When you have gone to the end of the record and are ready to accept the final (abstract)
field, < ENTER >.
If the system record is missing values in any "required" field, the system record will be
labeled "incomplete" (a notation that will appear in the upper left corner under the ID
number) and ISI will issue a warning box before permitting you to exit the record.
SYSTEM ID: 00001378
Updated Incomplete 1992
EDIT A SYSTEM - Page 7
t-Previous Field
-Next Field
PgUp-Previous Page
PgDn-Next Page
ABSTRACT: Provide a short paragraph (up to 800 characters) that defines
the system.
This system:
System ID: 00001378 System Acronym: RX75
has one or more blank fields and will be marked INCOMPLETE.
System Acronym, System Name, Contact Person's Name, and all
coded fields must have values for the system record to be
marked as complete.
** Press any key to continue **
!=F1 = HELP=
Figure H-4 - Incomplete system warning box
You will be asked if you wish to "View/Print a copy of the system?" To select ,
move your highlight bar to the yes selection and , or press < Y>. The complete
(long) report will appear on screen. When you exit the report, you will be asked if you want
H -4
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to print the data just entered. To print, make sure that your printer is connected properly
and turned on.
2.2 Upload a System from Transient Area
»
This option allows you to transfer a system record from the transient area to the ISI main
data base. If the record provides updated information for a system already in the main data
base (i.e.,a system with the same system ID), ISI will replace the old record with the new
one. If the record provides information on a new system, it will be added to the data base.
To select this option, use your arrow keys to move the highlight bar to "Upload a System
from the Transient Area" and , or press . You will be presented with a
pick box in which are listed the acronym, the date the system record was placed in the
transient area, the contact's last name, and the contact's first name, for all system records
in the transient area. To select a system to upload from the transient area to the ISI main
data base, use your arrow keys to move the highlight bar to the system you would like to
select and < ENTER >, or begin entering the letters of the corresponding system acronym
until the highlight bar appears on your desired selection and < ENTER >.
The ISI will ask you, "Do you want to edit this system?" The default setting is "No." To
upload the system record without making any edits at this time, , or press .
If you would like to edit this system record before you upload it to the ISI main data base,
use your arrow keys to highlight the < Yes > option and < ENTER >, or press < Y >. If you
select "Yes" you will be presented with the first entry screen of the system record. See
"View/Edit" systems in the transient area for information on how to edit the system record.
When you have completed desired edits and directed record output to desired locations,
(printer, ASCII file, etc.) ISI will ask you if you wish to "Upload this System to the Main
Data Base?" The default selection is no; to select "No"make sure this option is highlighted
and or press . To select "Yes"use your arrow keys to move the highlight
bar to the "Yes"selection and , or press .When you have completed this
process you will be returned to the "Update" menu.
2.3 Upload All Systems from the Transient Area
This option allows you to move all system records from the transient area to the main data
base. This selection does not provide you with an opportunity to view and/or edit the
records before moving them to the ISI main data base, so you must make sure that all data
in the records are complete and correct and that you wish to make no further changes to
the records before selecting this option.
To select this option, use your arrow keys to move the highlight bar to this selection and
< ENTER >, or press < A >. ISI will issue the following warning: "CAUTION!! This action
is not reversible and can't be interrupted. Continue?" "No" is the default response. To
H -5
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select "No"make sure that this option is highlighted and , or press . To
select "Yes" use your arrow keys to move the highlight bar to the "Yes" option and
< ENTER >, or press . If the system record is an update, this new record will replace
the record in the main data base with the same system ID. New system records will be
added to the existing data base. When this process is complete, you will be returned to the
update menu.
2.4 Delete a System
This option allows you to delete a system record from either the transient area or the main
data base.
To select this option use your arrow keys to move the highlight bar to "Delete a System" and
, or press . You will be presented with two options: transient area or
main data base. "Transient area" is the default selection. To choose to delete a system
from the transient area, make sure that your highlight bar is on this selection and
, or press . To choose to delete a system from the main data base, use
your arrow keys to move the highlight bar to the "Main Data Base" selection and
< ENTER >, or press < M >.
If you select "Transient area" a pick box will appear, in which the acronym, date that the
system record was placed in the transient area, contact's last name, and contact's first name,
are displayed for all records in the transient area. Use your arrow keys to move the
highlight bar to your desired selection and < ENTER > , or enter letters of the corresponding
system acronym until the highlight bar appears for that selection, and < ENTER >. ISI will
ask you if you wish to "View/Print a Copy of the System to be Deleted?" "No"is the default
response. To select "No" make sure that you highlight bar is on that selection and
, or press . To select "Yes"use your arrow keys to move the highlight bar
to the "Yes "selection and < ENTER >, or press < Y >. If you select "Yes "the record will
appear on screen (long report) and you will be permitted to print the data as in all other
report generation functions. When this process is complete, ISI will ask you "Are you sure
you want to delete this system?" "No"is the default response. To select "No"and leave the
record in the transient area, make sure that your highlight bar is on this selection and
, or press . To delete the system record use your arrow keys to move the
highlight bar to the "Yes"selection and , or press .
To delete a system from the main data base, at the "Delete a System from ..." selection
prompt use your arrow keys to move the highlight bar to the "Main Data Base" selection and
, or press . You will be presented with a pick box allowing you to select
a method of identifying the system to be deleted from the main data base. You may identify
the system by system acronym, system name, or system ID. use your arrow keys to highlight
your selection and < ENTER >. You will be presented with a field in which to type the
acronym, name or ID (whichever you selected) and < ENTER >, or you may press
for a list of all valid entries, use your arrow keys to move the highlight bar to your selection
H -6
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and < ENTER >. Alternatively, you can enter corresponding letters of the acronym, name,
or digits of the ID number, until your highlight bar appears on your selection, and
< ENTER >. ISI will ask you if you wish to "View/Print a Copy of the System to be
Deleted?" The remainder of the process is the same at that described in section 2.3 above.
2.5 Make a Backup Copy of the Transient Area
This option allows you to make a backup copy of the transient file.
To select this option, use your arrow keys to move your highlight bar to the "Make a Backup
Copy of the Transient Area" selection and , or press . You will be
presented with a field in which to enter the file name for the backup. As this creates a data
base file, the file name extension should be ".dbf'.In the field presented for your entry, you
must assign a name to your backup using the DOS format and specify a path, if necessary.
If you are copying to a floppy disk, make sure that your disk is in the drive, the drive door
is closed, and that the disk is not write-protected. If you are sending a backup copy to a
directory other than the default directory, a complete directory path must also be
designated.
H -7
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3.0 GENERATE REPORTS
The "Generate Reports" option allows you to generate a variety of specialized reports. To
select this option, use your arrow keys to move the highlight bar to the "Generate Reports"
listing, and , or press .
You will be presented with the following menu:
Fl
HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 9, 1993
Query ISI Data Base
News Alerts
System Documentation
Update ISI Data Base
Administrator's Module
There are
3
records in the
transient area.
Update Data Base
Generate Reports
News Alerts
User Registration
Mailing Labels
System Documentation
Return to Main Menu
ISI Data Biss-e tell
Transient Area (all records)
Date Range (all records)
Summary Report by Acronym
Summary Report by System Name
Summary Report by RPIO
Statistics Report
Return to Administrator's Menu
Print all records in main ISI data base
Figure H-5 - System Administrator's Generate Reports menu
3.1 ISI Data Base (all records)
This function allows you to print all records in the ISI Data Base. In considering this
option, keep in mind that this is a time-consuming process, as the ISI consists of over 600
records.
To select this option, make sure that your highlight bar is located on the "ISI Data Base (all
records" option and , or press .
ISI will present a warning box asking "This is a time-consuming process. Continue?" The
default selection is "No." To return to the Generate Reports menu without printing all
records in the ISI data base, make sure that your highlight bar is on the "no" selection and
, or press . To initiate this process and print all records in the ISI data
base, use your arrow keys to move the cursor to the "yes"selection and < ENTER >, or press
H -8
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< Y>. A flashing box will notify you that report generation is in progress. NOTE: There
is no way to abort the report generation process once it has been initiated. This flashing
box will be replaced by a pick box which permits you to choose a format for the reports you
are generating. The options are as shown below:
=Choose a Type of Report... =
List of Systems
Short report
Medium report
Long report
Quit
Figure H-6 - Pick for Report Type Selection
If you select the "List of Systems" option you will be provided with the following 5 fields of
information for all records in the main data base:
System ID
System Acronym
RPIO Code
Contact Person
Telephone Number
These fields will be listed in horizontal columns across your screen, with one system per line,
as shown in Appendix F.
The "Short Report" option output will be generated in the same format as short reports
generated through the "generate reports" option of the Main Menu.
The "Medium Report" option output will be generated in the same format as medium
reports generated through the "generate reports" option of the Main Menu.
The "Long Report" option format is the same as that for reports generated under the
"generate reports" option of the Main Menu.
To select the type of report you would like to generate, use the arrow keys to move the
highlight bar to the desired selection and < ENTER >, or type in the letters of the desired
option until your highlight bar appears on that option and < ENTER >. ISI will present you
with a pick box listing "Output Destination" options. In this box you must choose the
destination to which you want to send this report or file. The options are as shown below:
H -9
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^Output Destination:^
Screen
Screen and Printer
Screen and ASCII file
Screen, Printer, and ASCII file
Printer
Printer and ASCII file
ASCII file
Quit
Figure H-7 - Pick Box for Report Output Destination
If you select "Screen" your output will be directed to the screen.
If you want to route output to a printer, before you make your selection, make sure that you
are connected properly to the printer and that your printer is on. If you are not, ISI will
notify you: "Sorry . . ._ Printer is not ready ** press any key to continue . . .**"
If you select ASCII file, ISI will present you with a box in which you are to "Enter Filename
for output (include path if necessary)." In this field, enter the filename for output to the
ASCII file. This name must conform to DOS naming conventions. The character limit of
the field is 50. If you want to save the file to a different directory other than the default
directory, you must include the path.
If you choose a combination of screen, printer and ASCII file your report output will be
directed to each chosen destination in order.
3.2 Transient Area (all records)
This function allows you to print all records in the transient area. The amount of time
required to complete this process in determined by the number of records in the transient
area.
To select this option, use your arrow keys to move the highlight bar to the "Transient Area
(all records) selection, and < ENTER >, or press < T >. A flashing box will appear to notify
you that report generation is in progress. You will be presented with the pick box of
formats for the reports you are generating. The options are the same as those described in
section 3.1 above; the reports that you generate, however, will be on the transient data base
as opposed to the entire ISI main data base. This includes the "List of Systems" option; if
you select this type of report for the transient area, the list of systems will be generated for
the transient area only. Once you have selected the type of report to generate, ISI will
present you with the pick box listing "Output Destination" options. Instructions for this
option are the same as described in section 3.1 above.
H - 10
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3.3 Date Range
This option allows you to generate reports for all records in the ISI main data base that
were uploaded between two dates, specified by you.
To select this option, use your arrow keys to move the highlight bar to the "Date Range (all
records)" selection and , or press . ISI will present a box prompting you
to "Specify a range of dates for the report. Either date may be left blank. " The format
in which to enter your dates is MM/DD/YY. You cursor will appear in the first (month)
digit space for the field for "Beginning date." Enter the beginning date for the date range
you desire. All reports entered into ISI from and including this date until the date you
specify in the next (Ending) date range will be generated. This field should be completed
if you want to generate reports for records entered AFTER and including a certain date.
NOTE: If you want to generate reports for all records entered BEFORE and including a
certain date, leave this field blank.
Once you have typed in the beginning date, press < ENTER > . Your cursor will be moved
to the field for "Ending date." Enter the ending date for the date range you desire. All
reports entered into ISI from the "Beginning" date up to and including the date you specify
in this field will be generated. NOTE: If you want to generate reports for all records
entered AFTER and including your beginning date, up until the present, leave this field
blank.
Once you have typed hi the ending date, press < ENTER >. A flashing box will inform you
that report generation is in progress. ISI will generate reports placed in the main data base
between the two dates you specified.
You will be presented with a pick box allowing you to choose the type of report you wish
to generate. Continue with this option in the same manner as described in section 3.1
above. Once you have selected the type of report to generate, you will be presented with
the pick box listing output destinations; again, the instructions for this option are the same
as described in section 3.1 above.
3.4 Summary Report by Acronym
This option will generate a listing of the following information for all systems in the ISI
main data base:
System Acronym
System ID
System Name
The Summary Report by Acronym lists all systems in the main data base in alphabetical
order by acronym; system acronyms that begin with numerals will be listed first, followed
H - 11
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by all acronyms beginning with A, then B, and so on. Submitters were instructed to enter
"None" in the acronym field for systems that do not have an acronym; therefore, systems that
do not have an acronym will appear under "N"for "None"; within this group systems will be
listed in numerical order by System ID number.
To select this option, use your arrow keys to move the highlight bar to the "Summary Report
by Acronym" selection and < ENTER >, or press < A >. A flashing box will inform you that
report generation is in progress. You will be presented with the pick box of output
destinations as described in section 3.1.
Information will be listed in columns, horizontally, one line per system.
3.5 Summary Report by System Name
This option will generate a listing of the following information for all systems in the ISI
main data base:
System Acronym
System ID
System Name
The Summary Report by System Name lists all systems in the main data base in alphabetical
order by system name; system names that begin with numerals will be listed first, followed
by all system names beginning with A, then B, and so on.
To select this option, use your arrow keys to move the highlight bar to the "Summary Report
by System Name" selection and , or press . A flashing box will inform you
that report generation is in progress. You will be presented with the pick box of output
destinations as described in section 3.1.
Information will be listed in columns, horizontally, one line per system.
3.6 Summary by RPIO
This option will generate a list of the following information for all systems in the ISI main
data base:
RPIO Code
Allowance Holder Code
System Acronym
System Name
Contact Person Name
H -12
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Contact Person Phone Number
The format of this report differs from that described in sections 3.4 and 3.5 above. Each
listing takes up two lines, with acronym, contact name, and contact phone number appearing
on the first line and system name appearing on the second. System listings are grouped
under RPIO code (and corresponding allowance holder code) with the RPIO code and
allowance holder code serving as a section "header"; systems under a given code are listed
alphabetically by acronym within that section. The complete listing is organized numerically
by RPIO code.
To select this option, use your arrow keys to move the highlight bar to the "Summary Report
by RPIO" selection and , or press . A flashing box will inform you that
report generation is in progress. You will be presented with the pick box of output
destinations as described in section 3.1.
3.7 Statistics Report
This option will generate a basic statistical breakdown of the main data base according to
each of the coded fields.
To select this option use your arrow keys to move the highlight bar to the "Statistics Report"
selection and < ENTER >, or press < S >. A flashing box will inform you that report
preparation is in progress. You will be presented with a pick box of output destinations
from which to choose; instructions for these selections are the same as those listed under
section 3.2.
The date the report was generated will appear at the top of the statistics report. The next
line of information will present the total number of system records. Information that follows
will consist of a statistical breakdown for number of records corresponding to assigned codes
for all coded fields, in the order in which they appear in the system record. For example,
on the first screen of information you will be presented with "Breakdown According to
System Level." This is the first coded field in the ISI record.
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ISI STATISTICS REPORT
Report Date: 02/22/93
Total Number of System Records: 648
Breakdown According to System Level
Major Agency Systems: 43
Widely Accessed Systems: 157
Localized Systems: 298
User-Owned Systems: 114
No Assigned System Level: 33
Figure H-8 - Beginning of ISI Statistics Report
The numbers which appear next to the possible responses (coded selections) show the
number of records in which this response was chosen. In the sample shown above, 298 of
the 648 system records in the ISI main data base are classified as "localized systems" under
the coded field "System Level."
At the end of the report, ISI will show the breakdown of reports by update status. No
information will be presented on the report for uncoded (text) fields.
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4.0 NEWS ALERTS
This function allows the System Administrator to add, modify, or delete news alerts. To
select "News Alerts" use your arrow keys to move the highlight bar to this selection, and
, or press . You will be presented with the following menu:
Fl
HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 9, 1993
=MAIN MENU=
Query ISI Data Base
News Alerts
System Documentation
Update ISI Data Base
Update Data Base
Generate Reports
Alerts ".
User
Mail
Syst
Retu
There are
3
records in the
transient area.
Add a &$*& Alert':
Modify a News Alert
Delete a News Alert
Return to Administrator's Menu
Add a New Alert to the current list
Figure H-9 - System Administrator's News Alert menu
4.1 Add a News Alert
This function allows you to enter a news alert that will be made available to ISI users
through the news alerts option of the ISI Main Menu. To select "Add a News Alert" from
the News Alerts Menu, make sure that your highlight bar is located on this selection ("Add
a News Alert" is the default selection on the news alerts menu) and < ENTER > or press
. You will be presented with a screen that looks like this:
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NEWS ALERT #: 5 February 9, 1993
TITLE: i ;
=DEL = Delete INS = Insert ESC = Abort F$ = Accept Changes^
Figure H-10 - Screen for Adding a News Alert
The news alert number appears in the upper left corner of your screen. The system will
assign this number automatically; the number assigned is the next sequential number after
that assigned to the news alert most recently added to the News Alerts option of the ISI
Main Menu.
Your cursor will appear in the field for "title." Enter the title for this news alert (40
characters maximum). When you have entered the title, your cursor will appear in the text
box. Enter the text for your news alert. You have 20 lines of space; each line is 75
characters long. Note that the text does not wrap; you must < ENTER > (hard return) to
go to the next line! When you have entered the text for your news alert, press < F8 >. Your
news alert will be added to the news alerts in the News Alerts option of the ISI Main Menu.
4.2 Modify a News Alert
This function allows the System Administrator to modify an existing news alert. To select
this option, use your arrow keys to move the highlight bar to the "Modify a News Alert"
option and , or press .
You will be presented with a list of titles of news alerts in the News Alerts directory. Use
your arrow keys to move the highlight bar to the title of the news alert that you want to
modify and < ENTER >. You will be presented with the news alert screen for your
selection. When you have completed your modifications press < F8 > . A box will appear
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with the prompt: "Were any changes made?" "No" is the default response; if you did not
modify the news alert or do not wish to save your changes, , or press . If
you made changes to the news alert and would like to save those changes, move your
highlight bar to the "Yes" selection and , or press . Note: If you press
< ENTER > while the cursor is on the default setting of "No"your changes will not be saved.
If you save changes to the news alert, the news alert date (that appears in the upper right
corner of the news alert screen) will be changed to the date on which the news alert was last
modified.
4.3 Delete a News Alert
The "Delete a News Alert" option allows the System Administrator to delete a news alert.
To select this option, use the arrow keys to move the highlight bar to the "Delete a News
Alert" selection and < ENTER >, or press < D >. You will be presented with a list of titles
for news alerts currently in the News Alerts directory. Use your arrow keys to move the
highlight bar to the title of the news alert you would like to delete and < ENTER >. The
news alert you have selected will come up on your screen. If you would like to delete the
news alert, press < F5 >. If you do not wish to delete the news alert, press any other key
to return to the News Alerts Menu.
5.0 USER REGISTRATION
The "User Registration" option allows the System Administrator to view and edit registered
user information. To select this option, use your arrow keys to move the highlight bar to
the "User Registration" selection and , or press .You will be presented
with a list (alphabetical by last name) of registered users, and a boxed screen of user
information with the following information, appearing in column format, listed horizontally
across the screen:
Last Name User's Division City # Times ISI User
First Name User's Branch State How User Heard About ISI
Initial User's Address Line 1 ZIP Code System Authority -
User's Office User's Address Line 2 Mail Stop T = True
F = False
Use your arrow keys to scroll across the screen. Below the boxed screen of user information
you will be presented with a list of navigation keys that provide instructions on how to edit
the data, etc.
All fields except the "# Times Used ISI" and "System Authority" are actual fields in the user
registration screen. These two additional fields provide information for the benefit of the
System Administrator. The "# Times Used ISI" is a statistic generated by ISI showing the
number of times this user has logged into ISI. However, the System Administrator can alter
this statistic by manually overwriting the information. The "System Authority" Field shows
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whether or not the user has been assigned System Authority, and thus has access to the
System Administrator's module. You, as a System Administrator, can change this authority.
If you enter a value of "F" for "False" the user will not have access to the System
Administrator module. If you enter a value of "T'for "True" the user will be permitted
access to the System Administrator module.
To delete a user press < F5 > while your cursor is located at any point on the text line that
lists that user's information. The "Status" column on the left of the screen will exhibit a
"DEL" notation on the line with that user's information. This indicates that the user has
been marked for deletion. Note: You cannot delete yourself.
When you have completed all desired edits press < F8 >. If any users have been marked
"DEL" you will be presented with a box asking you if you want them deleted. The default
setting is "NO". To select "NO" press enter while your highlight bar is on the default
selection of "NO." To select "YES"use your arrow keys to move the highlight bar to the
"YES" selection and , or press . You will be returned to the System
Administrator module.
If at any time while you are in the User Registration function you wish to abort - exit the
function without saving any changes you have made since you entered - press < ESC > . You
will be returned to the System Administrator Module Menu.
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6.0 MAILING LABELS
This option allows you to generate mailing labels for system contact persons listed in records
in the main data base, in the transient area, or a subset of the main data base. To select
the "Mailing Labels" option, use your arrow keys to move the highlight bar to the "Mailing
Labels" selection and , or press . You will be presented with a pick box
offering you the following options:
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 9, 1993
=Create Mailing Labels foi
Main tteta Base j
II Transient Data Base
Subset of Main Data Base
Quit
Generate mailing labels
Figure H-ll - Choices for Generating Mailing Labels
When you make your selection, only one label will be generated for each contact person in
the selected area. So, if the same contact person has placed several systems in the transient
data base, only one label will be generated for that contact person rather than one for each
system. This serves as a check against duplication.
To select an option from the "Create Mailing Labels" pick box, use your arrow keys to move
the highlight bar to the desired selection and < ENTER >, or press the first letter of the
desired selection and < ENTER >.
6.1 Main Data Base
If you select "Main Data Base" the system will generate labels for all contact persons listed
in the main data base. To select "Main Data Base" move the highlight bar to this selection
and , or press and . A flashing box will notify you that ISI
is indexing the data base. You will be presented with a pick box that allows you to select
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the output destination for the mailing labels you wish to generate. These options are
described in section 3.1.
Labels will be generated alphabetically, in two columns per screen/page.
Note: Remember that your printer must be properly connected and turned on in order for
you to be able to direct output to the printer. If it is not, ISI will issue a warning.
6.2 Transient Data Base
The "Transient Data Base" selection allows you to generate mailing labels for contact
persons who are listed on records in the transient data base. To select this option, use your
arrow keys to move the highlight bar to the "Transient Data Base" selection, and
< ENTER>. The rest of the process is exactly the same as described in section 6.1 above.
6.3 Subset of Main Data Base
"Subset of Main Data Base" allows you to create a user-defined search. To select this option
use your arrow keys to move the highlight bar to "Subset of Main Data Base" and
< ENTER >. The User-Defined Search screen will be displayed (Figure H-12) and a pick
box will appear with the following prompt: "Choose a Field to Search ..."
User-Defined Search
Criterion Being Chosen -
Field Name:
Operator:
=Choose a Field to Search.
Abstract
Allowance Holder Code
Application Type
Archive Format
City
Computer Type
Contact's Address
Contact's Branch
Contact's Division
norei
Figure H-12 - User-Defined Search Screen
You will be presented with a pick box of searchable fields that includes all elements of the
ISI system record. Alphabetically, these fields are:
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Abstract Contact's Phone Overall System Access
Access - Data Update Cycle Purpose of Data Collection
Public Access (How) Enabling Legislation Code Related Systems
Public Access (Who) How Long Archived RPIO Code
Allowance Holder Code How Long Retained Online Software
Application Type Information Necessary for Source of Data
Archive Format Documentation State
City Information Sensitivity System Acronym
Computer Type Input Access System ID
Contact's Address Keywords System Level
Contact's Branch Mail Code System Name
Contact's Division Manager Code System Status
Contact's First Name Manual/Automated ZIP Code
Contact's Last Name Multiplatform
Contact's Office Output
Scroll through this list of field names until you have identified a characteristic by which you
would like to search. Using your arrow keys to scroll through the list, highlight your
selection and press < ENTER >. You will note that your selection now appears at the top,
center of your screen in the space for "Field Name:". Alternatively, you could begin to type
in the name of the field and ISI would move the highlight bar to the first selection matching
your entry. When the correct entry is highlighted, press < ENTER>. (Note: for more
information on using pick boxes, see discussion on page 6 of the User's Guide.)
ISI will present you with a pick box of "operators." This list of operators allows you to select
the mathematical relationship between the field you have chosen and the value for which
you would like to search. Your options are: = (Equals), $ (Contains); > (Greater Than);
< (Less Than); > = (Greater Than or Equal To); < = (Less Than or Equal To); < >(Not
Equal To). For example, if you would like to generate labels for all systems in the ISI
whose archive format is paper, you would select "Archive Format" from the list of fields, and
then select the = (Equals) operator from the list of operators. Note that the selected
operator appears at the top right of the screen in the space for "Operator:".
At this time, if you have chosen to search on a coded field, ISI will present you with pick
box containing a list of values for that field. These values are the choices submitters of
system information were given for that field. Scroll to your selection and press .
If you have chosen to search on a non-coded field, you will be given a box in which to type
a value; do so and press < ENTER>. The ISI will print your search string on the left side
of the screen, as shown in Figure H-13.
H -21
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User-Defined Search
Criterion Being Chosen - Field Name: COMPUTER Operator:
Add Another Criterion ?
YES NO
Complete Search String:
COMPUTERl = ' 2' .OR. COMPUTER2 = '2' .OR. COMPUTERS = '2'
Figure H-13 - User-Defined Search String Created
You will be prompted to tell ISI if you wish to "Add Another Criterion?" The default
setting is "NO." If you wish to generate mailing labels based on the criteria you have
already entered, press or press . If you wish to add additional search
criteria, use your arrow keys to move your cursor to highlight the "YES"selection and press
, or press . ISI will present you with a pick box asking you to "Choose a
Connector" to link your first criteria and the one you wish to add. Your choices are "AND"
and "OR." When you have selected the connector, press .
If you have selected a connector, ISI will again present you with the list of fields from which
to select. Again, you will be asked to select a mathematical operator and value from the
list of valid entries. For example, if you wish to search for systems listed in the ISI that
have information archived in paper and are categorized at a System Level of 2 for "Widcl>
Accessed Information System" you would add to the initial criteria of "Archive Format =
paper" and select "YES" at the "Add Another Criterion?" prompt. You would then select
"AND" from the pick box; System Level from the List of Fields; " = "from the next list of
operators, and "2-Widely Accessed Information System" from the list of allowable values for
that field. Your search string can have a maximum length of 325 characters. You may
choose as many criteria as will fit within the maximum search string length.
When you have completed constructing your customized search string, it will appear on the
bottom of your screen. You can edit the search string by pressing < F2 >. This option
allows you to edit your search string manually by adding and/or deleting characters. When
you have completed your changes, press < ENTER >. Note that as you edit your search
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string you do not receive pick box assistance. Make sure you understand the search string
structure before you begin editing. To abandon editing, press . This action will
return the search string to its original structure.
When your search string is complete and you wish to initiate the search, press . A
box will appear with the following prompt: "Which file should be searched:". You are
given the option of searching all records in the data base or searching from among those
records in the current holding file. The default selection is to search the main data base.
To search the main data base, press < ENTER > or to initiate the search. If you wish
to search from among records in the existing holding file, use your arrow keys to move the
cursor to the "Holding file" selection and press or press .
The ISI will notify you with a flashing box that the search is in progress. When the ISI has
completed its search of records meeting your selected criteria, it will generate mailing labels
only for contact persons listed for those systems meeting your criteria. The rest of the
process is exactly the same as that described in section 6.1 above.
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7.0 SYSTEM DOCUMENTATION
The "System Documentation" option allows the System Administrator to add a new piece
of system documentation, modify the description and file name of an existing piece of system
documentation, or delete a piece of system documentation.
To select system documentation from the Administrator's Module Menu, use the arrow keys
to move the highlight bar to that selection and , or press . You will be
presented with the following menu:
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
February 9, 1993
=MAIN MENU=
Query ISI Data Base
News Alerts
System Documentation
Update ISI Data Base
Mraiiiistra tor's Module
Update Data Base
Generate Reports
News Alerts
User Registration
Mail
Syst
Retu
There are
3
records in the
transient area.
Add! System.
Modify System Documentation
Delete System Documentation
Return to Administrator's Menu
Add a piece of System Documentation to the current list
Figure H-14 - System Administrator's System Documentation menu
7.1 Add System Documentation
"Add System Documentation" allows you to add a piece of system documentation to the
system documentation option of the ISI Main Menu. The document must have already been
prepared in a text editor or word processing program and saved to an ASCII text file; only
ASCII text files may be uploaded to ISI.
To select "Add System Documentation" place the highlight bar on that option of the
documentation menu and < ENTER > or press < A >. You will be prompted to "Pick the
Type of Documentation." Two choices are presented: On-line and Download. The "On-
Line" option instructs the ISI that the documentation you are about to add is to be made
available only to users on-line; users will not be able to download this documentation to a
H -24
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printer or ASCII file. The Download option instructs the ISI that the documentation that
you are about to upload should be made available to users for downloading to a printer
and/or an ASCII file. Documentation available for downloading includes items like the ISI
User's Manual and Update Form. Place the highlight bar on your selection and
< ENTER >. Once you have selected the documentation type ISI will present you with a
screen containing fields in which to enter the title of the documentation to add and the file
name of the documentation. In the field for "Title for Documentation" enter the title of the
documentation you are about to upload. This is the title as it will appear to users in the
System Documentation Menu. The character limit is 40. When you have entered the
documentation title press < ENTER>. Your cursor will be moved to the "File Name" field.
Type in the name of the ASCII text file that contains the documentation and < ENTER > .
The file name must adhere to DOS naming conventions (no more than 8 characters, with
a 3-character extension). The new document title and filename will be added to the list of
available system documentation.
7.2 Modify System Documentation
This option allows you to modify the description and file name of a piece of system
documentation. You cannot edit text in the ISI itself through this function; to modify the
text of the actual documentation, you must use a text editor or word processing package to
edit the text.
To select "Modify System Documentation" use the arrow keys to move your highlight bar
to this selection and or press . A pick box will appear asking you to "Pick
the Type of Documentation." Two choices are presented: On-Line and Download. The
On-line option will allow you to modify the description and file name of the system
documentation in the ISI that is available to the users on-line (on-screen) only. To select
this option place your highlight bar on the "on-line" selection and < ENTER >, or press
. You will be presented with a pick box listing, in alphabetical order, all
documentation available on-line.
Use your arrow keys to move the highlight bar to the name of the documentation whose
title and/or file name you want to modify and < ENTER >, or enter the beginning letters
of the title until the highlight bar appears on your desired selection, and < ENTER >. You
will be presented with a box containing the title of the documentation and the file name.
Your cursor will appear in the field for "Title of Documentation." Type in any desired
changes to the title and . Your cursor will appear in the field for "File Name."
Type in any changes to the file name and < ENTER >. The documentation name, as it
appears hi the System Documentation option, will be replaced with the revised version you
have just entered. Remember, no changes can be made to the document text while you are
in ISI.
The "Download" option will allow you to modify the description and file name of system
documentation in the ISI that is available to the users to download. T select this option,
H -25
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place your highlight bar on the "Download" option and , or press . You
will be presented with a pick box hi which appears an alphabetical list of documentation
available to download.
Use your arrow keys to move the highlight bar to the name of the documentation whose
title and/or file name you want to modify and < ENTER >, or enter the beginning letters
of the title until the highlight bar appears on your desired selection, and < ENTER >. You
will be presented with a box containing the title of the documentation and the file name.
Your cursor will appear in the field for "Title of Documentation." Type in any desired
changes to the title and . Your cursor will appear in the field for "File Name."
Type in any changes to the file name and < ENTER >. The documentation name, as it
appears in the System Documentation option, will be replaced with the revised version you
have just entered. Remember, no changes can be made to the document text while you are
in ISI.
7.3 Delete System Documentation
This option allows the System Administrator to delete a piece of system documentation. To
select this option use your arrow keys to move the highlight bar to "Delete System
Documentation" and < ENTER>. A pick box will appear asking you to "Pick the Type of
Documentation." Two choices are presented: On-Line and Download. The On-line option
will allow you to delete the description and file name of the system documentation in the
ISI that is available to the users on-line (on-screen) only. To select this option place your
highlight bar on the "on-line" selection and , or press . You will be
presented with a pick box listing, in alphabetical order, all documentation available on-line.
User your arrow keys to move the highlight bar to the name of the documentation whose
title and/or file name you want to delete and < ENTER >, or enter the beginning letters of
the title until the highlight bar appears on your desired selection, and < ENTER >.
The "Download" option will allow you to delete the description and file name of system
documentation in the ISI that is available to the users to download. To select this option,
place your highlight bar on the "Download" option and , or press . You
will be presented with a pick box in which appears an alphabetical list of documentation
available to download. User your arrow keys to move the highlight bar to the name of the
documentation whose title and/or file name you want to delete and < ENTER >, or enter
the beginning letters of the title until the highlight bar appears on your desired selection,
and < ENTER >.
When you have selected the name of the document and file name you wish to delete, a box
will appear framing your selection. A box will appear below this asking you if you wish to
"Delete this documentation?" The default setting is "No." To abort the process and leave
the documentation title and file name in the system select "No"and , or press
< N >. To delete the documentation from the list of available system documentation,
highlight "Yes" and , or press < Y >.
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8.0 General Notes
If you are operating on a LAN, make sure all users are out of ISI before using the
Administrators module. A suggested method for making sure no users are in the ISI would
be to set up routine "down time" for the system in which all system maintenance is
performed. Users could be notified of this "down time" via a News Alert.
Periodically check for the presence of filenames beginning with "$$". These files are
temporary files that were not deleted by the system when a user leaves ISI abnormally.
They should be deleted.
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