xvEPA
United States
Environmental Protection
Agency
Office of Emergency and
Remedial Response
Washington DC 20460
*» EPA 540 P-90 003
May 1990
Superfund
Removal Cost
Management System:
Version 3.2
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EPA/540/P-90/003
OSWER Directive 9360.0-02C
Removal Cost Management System:
Version 3.2
Office of Solid Waste and Emergency Response
Office of Emergency and Remedial Response
U.S. Environmental Protection Agency
Washington, DC 20460
U.S. Environmental Pr
Rogion 5, Library (;.":_
230 N. Dearborn St-etc
CVio. ,*;:>, IL 60604
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Notice
This document has been reviewed in accordance with the U.S. Environmen-
tal Protection Agency's peer and administrative review policies and ap-
proved for publication. Mention of trade names or commercial products does
not constitute endorsement or recommendation for use.
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TABLE OF CONTENTS
INTRODUCTION iv
1.0 COST PROJECTION 1-1
1.1 INITIATING A COST PROJECTION 1-2
1.2 COST PROJECTION MAIN MENU 1-5
A. Cost Projection Information 1-6
B. Update Project Scope 1-6
C Update Contractor Name and Rate File 1-9
D. Update Contractor Personnel File 1-13
E. Update Contractor Equipment File 1-21
F. Update Contractor Expendable Materials File 1-26
G. Update Subcontractor File 1-33
H. Update Transportation and Disposal Files 1-35
I. Update EPA Cost File 1-40
J. Update TAT Cost Files 1-44
K. Update Federal and State Agency Cost File . 1-51
L. Update Additional Cost File 1-52
M. Update Project Contingency Factors 1-53
N. Calculate and Print the Cost Projection 1-54
2.0 COST TRACKING 2-1
2.1 INITIATING COST TRACKING 2-2
2.2 1900-55 FORM AND DAILY COST SUMMARY 2-9
A. Update General Site Information 2-10
B. Update Prime Contractor Information 2-10
C 1900-55 Form 2-10
D. Daily Cost Summary 2-10
E. Incident Obligation Log (IOL) 2-10
F. Contractor Daily Cost Log (IOL) 2-11
G. Archive and Backup date 2-11
H. RCMS Utilities 2-11
3.0 1900-55 OVERVIEW 3-1
3.1 PREPARING THE 1900-55 FORM 3-2
3.2 1900-55 MAIN MENU 3-3
A. Update Contractor Code and Rate Information 3-3
B. Update Contractor Personnel Files 3-6
C Update Contractor Equipment Files 3-13
D. Update Contractor Expendable Materials File 3-21
E. Update Subcontractor File 3-26
F. Update Comments and Adjustment to 1900-55 Totals 3-28
G. Calculate and Print 1900-55 Form 3-31
4.0 DAILY COST SUMMARY 4-1
4.1 PREPARING THE DAILY COST SUMMARY (DCS) 4-1
4.2 DAILY COST SUMMARY MAIN MENU OPTIONS 4-3
A. Update Project Ceilings 4-3
B. Update EPA Costs 4-4
C ' Update Other Federal Agency Costs 4-10
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D. Update TAT Costs
E. Update Other Costs
F. Update Daily Cost Summary Adjustments and Comments
O. Print Dairy Cost Summary
4.3 SAMPLE DAILY COST SUMMARY AND DAILY COST LISTING
5.0 INCIDENT OBLIGATION LOG OVERVIEW
5.1 PREPARING THE INCIDENT OBLIGATION LOG (IOL)
5.2 CONTRACTOR DAILY COST LOG
5.3 PREPARING THE CONTRACTOR DAILY COST LOG
6.0 ARCHIVE AND BACKUP DATA OVERVIEW
6.1 ARCHIVING PROCEDURE
7.0 RCMS UnLITIES OVERVIEW
A. Prepare Archive Disks and Backup Archive Disks
B. Print Supplemental 1900-55 Reports
C. Transfer Interface Data
D. Restore Last Day's Final Data from the Hard Disk
8.0 SITE SUMMARY REPORTS OVERVIEW
8.1 PREPARING THE SITE SUMMARY DATA FILES
8.2 PRODUCING SITE SUMMARY REPORTS
A. Facsimile of 1900-55 Form of Daily Cost Summary
B. Site Cost Reports: Site Summaries
C Site Cost Reports: Component Summaries
D. Change printer escape sequences for output
APPENDICES
A. Edit/View/Delete Option
B. User Support
C Electronic Report Transmission
D. Telenet Numbers
GLOSSARY
INDEX
4-11
4-19
4-21
4-22
4-23
5-1
5-1
5-2
5-2
6-1
6-2
7-1
7-1
7-2
7-3
7-4
8-1
8-2
8-4
8-4
8-5
8-8
8-13
A-l
B-l
C-l
D-l
G-l
1-1
IV
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INTRODUCTION
Welcome to the Removal Cost Management System (RCMS), Version 3.2. This User's Guide for RCMS
has been specifically designed to serve as a reference manual for the use of software to perform cost
projections and daily cost tracking, as well as to create the following documents:
Cost Projection Reports
1900-55 Form
Daily Cost Summary
Incident Obligation Log
Site Summary Reports
The User's Guide assumes familiarity with both the policies and procedures for cost management as found
in the Removal Cost Management Manual and with a computer keyboard and basic Disk Operating System
(DOS) functions. Extensive computer knowledge however, is not necessary for effective operation of RCMS.
A. Structure of RCMS
The Removal Cost Management System consists of three (3) separate computer modules:
1. Cost Projection module
2. Cost Tracking module (1900-55 Form and Daily Cost Summary)
3. Site Summary Report module
Within each of these three modules, a hierarchy of menus exists permitting the user to enter, edit
and erase information, as necessary. Certain functions remain constant throughout all three RCMS
modules. These include:
1. A standard menu for updating the data within a file (e.g., personnel names and positions,
materials, equipment rates).
2. A standard screen, and accompanying menu, for editing data within a file (for a basic
explanation of this screen, and the Edit Menu, see pages 1-18 of this User's Guide. For
an in-depth discussion of this function, see Appendix A).
3. A standard option to delete all information (collectively) from a file.
The chapters of this User's Guide that follow provide detailed step-by-step instructions for the use
of all three RCMS main modules. This includes instructions for the use of the standardized
functions listed above.
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B. Tips For Using RCMS
1. By entering the number "1", or any number greater than "1", you will be able to progress
further into any individual RCMS program or menu. Entering a zero (0), , or
in certain instances , will return you to a previous menu.
2. Selected information has been pre-entered into RCMS for your benefit. This pre-entered
information is known as "default data" and represents standardized figures and facts
necessary for use of RCMS. For example, whenever you request the "EPA Headquarters
Hours" percentage, it will automatically be displayed on your computer screen as 10%, as
this figure is required by the Comptroller's Office. In every instance where you encounter
default data in RCMS, you have the option of either accepting or changing that information.
This is most apparent when you encounter questions requiring a "yes" or "no" response.
RCMS is designed to protect you from mistakes (particularly when it comes to erasing data)
by requiring you to confirm the default response (either "yes" or "no" depending on the
particular question) or modifying it to obtain the desired result.
3. Personnel costs are calculated in RCMS by multiplying hourly rates by hours worked. Rates
should always be entered first, followed by hours charged.
4. When entering personnel names, it is recommended that you enter the individual's last name
first, followed by either their full first name or a first initial. Use of punctuation is not
required. Thus, any of these four entries would be correct:
a. Doe, John
b. Doe John
c Doe, J.
d. Doe J
Choose whatever format is most comfortable for you, but remember to remain consistent
with your format choice throughout all RCMS entries.
5. Throughout the Cost Projection and Cost Tracking modules of RCMS you will be required
to enter unique "codes" to identify the contractor, subcontractors, vendors, equipment,
personnel, etc., used for a specific cleanup action. In the case of listed contract equipment
types and standard personnel categories, you will discover that the identifying codes have
been pre-entered into RCMS. You need only find the equipment or job and its
accompanying code on a displayed list, and then enter that code into the system.
It will be necessary for you to create codes for any non-listed equipment or jobs, as well
as for all contractors, subcontractors, and vendors. These codes consist of a series of letters,
numbers, or a combination of both unique to the item or company you are entering into
RCMS. Explanations of each code can be found in this Guide as they are encountered
in your use of RCMS.
It is important to recognize that these codes should be more than just a randomly chosen
series of letters and/or numbers. Rather, by carefully creating codes for related objects, jobs
and companies (e.g., by giving them all the same first letter or number), you can organize
logical groupings of associated items within RCMS. This allows for easier access to this
information at a later time, particularly when printing reports. Thus, by carefully
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considering the codes you create, you could, for example, access all related costs for a
contractor, or trace equipment or materials to their point of purchase.
Each option within the 1900-55 Form module has the capability to print an entire draft
copy of the 1900-55 Form, or any portion of it (just the pages for ERCS personnel or
subcontractor Await Bills, for example).
VII
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Installing RCMS
To install RCMS onto the hard disk, you must make sure that at least 2 megabytes (2,000,000 bytes)
of free space exist on the disk. The next step is the creation of a directory, to be titled "RCMS".
This is accomplished by typing the following boldface commands and then pressing the < ENTER >
key.
CD\
MD \RCMS
to return to the root directory
to make a directory called RCMS
Once this directory is established you can proceed to the installation of the RCMS software.
RCMS, Version 3.2, is contained on three (3) double-density disks (360K), each containing one of
the three main RCMS modules (Cost Projection, Cost Tracking, and Site Summary Reports). Each
of these modules can be installed separately into the newly created RCMS directory on the
computer's hard disk. To install a module, type the following command:
CD \RCMS
A:INSTALL
this permits entry to the RCMS directory
installs the module onto your hard disk drive
The same installation procedure is used for all three modules.
D. Getting Started
To begin RCMS from the DOS prompt at the root directory level (C:\>), simply type RCMS. The
following title screen will appear after a few seconds.
REMOVAL
COST
MANAGEMENT
SYSTEM
VERSION 3.2
JUNE, 1989
Vlll
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~"7 j Note: There may be alternate methods of starting RCMS depending on the particular computer
~)> system you are using. Consult the individual responsible for this system if you are having
difficulty.
Press to display the RCMS Version 3.2 Main Menu. This menu is illustrated below:
Version 3.2 I Removal Cost Management System I System Menu
1. Cost Tracking (1900-55/DCS)
2. Site Sunmary
3. Cost Projection
4. Invoice Verification
0. Exit
Please enter your selection:'
This menu permits you to begin any one of the three RCMS main modules. The following chapters
in the User's Guide correspond to each of these modules and provide detailed instructions in their
use. Each chapter assumes you are proceeding from this Main Menu. Material and instructions
common to all three RCMS main modules is contained in the User's Guide's Glossary, Appendices,
and Index.
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CHAPTER 1
COST PROJECTION
1.0 COST PROJECTION OVERVIEW
The RCMS Cost Projection module is designed to help you accurately estimate the cost of
a removal action. Through a series of menus, data entries and editing screens, the program
will guide you through the cost estimation process. The module will prompt you for the
relevant information needed to estimate costs for cleanup contractor personnel, equipment,
and expendable materials. You will also be requested to enter related fees, such as
subcontractor costs and waste transportation and disposal costs. In addition, you will be
asked to enter the estimated costs for EPA, TAT, plus any other major costs associated
with the removal action.
Note: Contingency factors generally are 10 to 30 percent.
Once provided with this information, the computer will calculate the cost for each category
or item specified, and will provide the total estimated cost for the removal action. The
program will automatically apply the contingency factors to the proper subtotals and
calculate the total estimated cost of the removal action.
Note: The Cost Projection Summary Page format in this RCMS module has
been changed to be consistent with the format given in the Removal Cost
Management Procedures Manual.
Several new features have been added to the Cost Projection software. The system can
now accommodate multiple team contractor personnel and equipment rates (similar to the
1900-55 Form module). The software also has the capability to swap various contractor
rates in and out of the current equipment and personnel files, permitting a comparison of
contractors' costs.
In addition, RCMS can store and retrieve Cost Projections. This enables you to build a
reference library of Cost Projection scenarios. Thus, each time you perform a Cost
Projection you can call up a similar stored scenario, make the necessary modifications, and
print your new scenario.
Before you sit down at the computer to generate a Cost Projection, you must have a clear
idea of the activities that you will be undertaking in the removal response. The computer
will prompt you for the required information and will perform the necessary calculations;
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however, you must perform the preliminary planning.
Perfonning the following steps will prepare you with the information the computer will
require from you.
1. Develop the scope of work, based on the response objectives of
the removal action including the specific tasks needed to meet
the response objectives.
2. Develop a time frame for the project
3. Estimate the total number of ERCS personnel and equipment
categories required on the site, the amount of time each will be
needed as well as the total amount of expendable materials for
ERCS. The data entered into the computer should reflect the
total requirement for each personnel, equipment, and expendable
material category estimated as accurately as possible.
4. Estimate ERCS subcontractor costs.
5. Estimate the costs of waste transportation and disposal.
6. Estimate the ERCS contingency factor (10-30%) to reflect the
amount of uncertainty that exists in the scope of work for the
cleanup contractor.
7. Estimate direct EPA and TAT personnel costs along with all
other major costs associated with the removal action.
'
Note: Be aware that although this User's Guide explains the Cost Projection
module in a sequential order, according to the numbered options on the Cost
Projection Main Menu, you may not be using it in that way. This module is
designed so that you can access and use any option on the Main Menu in any
order. Thus, you can enter data as it is collected, in any category (Le.,
personnel, equipment, etc.). Unless specifically noted, no option from the
Main Menu is dependent on any other for your use.
1.1 INITIATING A COST PROJECTION
Select Option 3 (Cost Projection) from the RCMS Main Menu to initiate the Cost
Projection software. The first screen displayed is the Projection Scenario Data Options
Menu.
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COST PROJECTION
PROJECTION SCENARIO DATA OPTIONS
06/01/89
1. Use Current Scenario Data
2. Access Scenario Data Stored on Hard Disk
3. Access Scenario Data Stored on Floppy Disk
4. Store Current Scenario Data
5. Start a new Scenario (Erase Current Files)
6. Access Contractor Rate Files
0. Return to Previous Menu
Your Choice:
This menu screen lists six options for using or manipulating the Cost Projection data, each
explained below, plus an option to return to the previous menu. RCMS software will hold
only one "current" scenario at a time, others can be stored on the hard or floppy disks.
If you wish to start a new Cost Projection scenario begin with Option 5.
A. Option 1: Use Current Scenario Data
This Option enables you to use the current Cost Projection data found on the hard
disk. Select this Option if a scenario is currently loaded into the Cost Projection
module or if you wish to display the Cost Projection Main Menu and resume work
on the current scenario.
If you exit RCMS, you can return to your Cost Projection scenario with all the data
intact by choosing this Option (assuming no one has erased your data).
B. Option 2: Access Scenario Data Stored on Hard Disk
This displays a listing of all scenarios stored on the hard disk. After reviewing the
list, select and enter "L" (from the keyboard) if you wish to load a scenario into
the current files. You will then be prompted to enter the identifier of this
scenario. The identifier consists of four alphanumeric characters. You may erase
scenarios from your hard disk by entering "E", followed by the scenario identifier
when prompted by the computer.
C. Option 3: Access Scenario Data Stored on Floppy Disk
Floppy disk scenarios may be loaded or erased by following the same procedure
described above for the hard disk. After selecting this Option, you will be asked
to insert a Cost Projection Storage Disk in the floppy drive. A list of all scenarios
stored on that disk will be then displayed. You may load or erase scenarios by
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selecting either "L" or "E" from the keyboard and entering the scenario ID when
prompted.
D. Option 4: Store Current Scenario Data
Select this Option to store Cost Projection scenarios on either the hard drive or
floppy disks. If you wish to keep the current scenario for reference, be sure to
store it before you begin to work on any other Cost Projection scenarios. You may
want to adopt some sort of regional identification scheme for scenario ID numbers
to allow easier retrieval. -
E. Option 5: Start a New Scenario (Erase Current Files)
. Select this Option if this is your first time using RCMS, or if you are starting a
new Cost Projection scenario. This will prepare the necessary file on the hard disk
for initiating new scenarios and will erase any existing data from a previous
scenarios. After erasing data, the program will display the Cost Projection Main
Menu from which your Cost Projection activities are centered. See page 1-5 for
instructions in the use of this Menu.
F. Option 6: Access Contractor Rate Files
This Option enables you to access the reference personnel and equipment rates
for the Cleanup Contractor. The following menu will be displayed offering a choice
of four options:
COST PROJECTION
ACCESS CONTRACTOR RATE FILES
06/01/89
1. Load Contractor Rate Data from Floppy Disk
2. Erase Contractor Rate Files on Hard Disk
3. Update Contractor Rates in all Current Scenario Files
0. Return to Previous Menu
Your Choice:
1. Option 1: Load Contractor Rate Data from Floppy Disk
This enables you to load reference contractor personnel and equipment
rates from a floppy disk to the Cost Projection Rate Files. The same
contractor rate floppy disks that are used to load rates into the 1900-55
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Form module can be used to load these Cost Projection Files. This Cost
Projection software is capable of storing multiple team contractors rates,
similar to the 1900-55 Form module.
2. Option 2: Erase Contractor Rate Files on Hard Disk
This Option erases the contractor reference personnel and equipment rate
files from the hard disk.
3. Option 3: Update Contractor Rates in all Current Scenario Files
This Option enables you to load another set of contractor rates into all
current cleanup contractor files. Use this Option to update personnel,
equipment, expendable materials, subcontractors, waste transportation, and
waste disposal files.
4. Option 0: Return to Previous Menu
Use this Option to return to the Projection Scenario Data Options Menu.
1.2 COST PROJECTION MAIN MENU
Selecting either Option 1 (Use Current Scenario Data) or Option 5 (Starting A New
Scenario) from the Projection Scenario Data Options Menu (shown on page 1-3 and 1-4)
will display the Cost Projection Main Menu:
COST PROJECTION
MAIN MENU
06/01/89
1. Update General Cost Projection Information
2. Update Project Scope
3. Update Contractor Name and Rate File
4. Update Contractor Personnel File
5. Update Contractor Equipment Files
6. Update Contractor Expendable Materials File
7. Update Subcontractor File
8. Update Transportation .and Disposal Files
9. Update EPA Cost File
10. Update TAT Cost Files
11. Update Federal and State Agency Cost File
12. Update Additional Cost File
13. Update Project Contingency Factors
14. Calculate and Print the Cost Projection
0. Return to Previous Menu
Your Choice: I
The activities involved with producing a Cost Projection center on this Menu (which also
serves as an excellent outline for building a Cost Projection once your preliminary planning
is complete). This RCMS module always returns to this Menu upon completion of
subsequent options.
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A. Option 1: Cost Projection Information
This Option displays the Update General Projection Data screen, allowing you to
enter and/or edit this information. The computer prompts you for the following:
Projection Scenario ID Number
Scenario Name
Date
Estimated Project Duration
Prime Contractor Code
Prime Contractor Name
The Projection Scenario ID Number, which you create, (see page v-vi of the
Introduction) is used to catalog the Cost Projection scenarios stored on the hard
drive or floppy disks.
The Prime Contractor Code and Name is selected from the list of contractors
previously loaded into RCMS from a Contractor Rate Disk (see pages 1-4) or
entered using Option 3 from the Cost Projection Main Menu. Please note, this
information must be entered before you can proceed with this Option. The prime
contractor's name appears on the Cost Projection summary page.
COST PROJECTION
UPDATE GENERAL PROJECTION DATA
06/01/89
Current Projection Information:
Projection Scenario ID No.: E901
Scenario Name:
Date:
Estimated Project Duration:
Prime Contractor Code:
Prime Contractor Name:
ABC DRUM
12/17/88
120 Days
0001
ACHE ENTERPRISES
Is the above information correct? (Y/N] |
After entering the requested information and verifying that it is correct, the
computer returns to the Cost Projection Main Menu.
B. Option 2: Update Project Scope
Select this Option to enter and/or update the Project Scope. Once chosen, the
computer will display the Project Scope Menu, offering you several options of
action.
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COST PROJECTION
PROJECT SCOPE MENU
06/01/89
1. Add/Edit/View Project Scope
2. Delete All Project Scope Entries
0. Return to Previous Menu
Your Choice:
1. Option 1: Add/Edit/Viw Project Scope
To add and/or modify entries for the Project Scope use this Option. The
computer will prompt you to list the individual steps, or milestones,
involved with your particular project and to estimate the number of days
required to accomplish each one.
COST PROJECTION
PROJECT SCOPE
06/01/89
Rec
Step/Milestone
Estimated
Duration (Days)
MOBILIZE SITE
INSTALL FENCE
DEFINE BURIED DRUM AREA
SAMPLE EXPOSED DRUMS
Enter new record
If there are currently no records within this file, the computer will inquire
whether you wish to add one at this time. If so, press "Y" and then
to display the Edit Menu at the bottom of the screen. By first
pressing the "Add a new record" Action Key and then the "Edit Key" (both
on the Edit Menu) the Step/Milestone field and Estimated Duration (days)
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field will be highlighted, allowing you to add new data. If, when you select
this Option records do exist within the file, the computer will shift
immediately to the Edit Menu.
COST
Rec
*
1
2
3
4
5
Action
PROJECTION PROJECT SCOPE
06/01/89
Estimated
Step/Milestone Duration (Days)
MOBLIZE SITE 1
INSTALL FENCE .3
DEFINE BURIED DRUM AREA 3
SAMPLE EXPOSED DRUMS 3
SAMPLE TANKERS 4
keys: [<*} Edit [I] Previous record [PgUp] Previous page
[D] Delete [1] Next record [PgDn] Next page
[U] Undelete [-] Add a new record [Esc] Quit
To edit existing data in the file, position the cursor next to the entry to
be modified and press the Edit Action Key (from the Edit Menu). This
will highlight the Step/Milestone and Estimated Duration (days) fields,
allowing you to type your new data over the displayed information. The
Editing Mode is identified by a display at the bottom of the screen.
The Edit Menu also offers the option of deleting an entry entirely. To do
so, position the cursor on the line of data you wish to eliminate and press
"D" (the Delete Action Key from the Edit Menu). The computer will
prompt you to validate this action with an entry of TT (or "N" should you
change your mind regarding the deletion). Three asterisks will replace the
entry's record number, indicating that this file entry is marked for deletion.
To complete this action, press the key to leave the Edit/View
section and completely delete the chosen data. Up until the point that you
leave the Edit/View section you can restore data by pressing "U" (the
"Undelete" Action Key from the Edit Menu).
REMEMBER! Once you leave the Edit/View/Delete section data cannot be
restored to the file without reentering it manually.
NOTE: The Edit Menu section that appears within this file is standard
throughout RCMS, and will appear in every option titled Edit/ViewlDelete.
The Edit Menu and its available choices are always the same. For an in-
depth explanation of the mechanics of the Edit/View/Delete Option, see
Appendix A in this User's Manual
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Option 2: Delete All Project Scope Entries
This Option allows you to delete all Project Scope entries at once, rather
than removing them one at a time in the Add/Edit/View mode. Once you
have entered a response, ("Y" or "N") you will be returned to the Project
Scope Menu.
COST PROJECTION
PROJECT SCOPE MENU
06/01/89
Are you sure you want to delete all Project Scope entries? [Y/M] N
C. Option 3: Update Contractor Name and Rate File
This Option permits you to edit information pertaining to the current list of
Cleanup Contractors in this file or to add new contractors to that list. The
Add/Edit Contractor Data screen will be displayed and you will be prompted to
enter a Contractor Code.
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COST PROJECTION
ADO/EDIT CONTRACTOR DATA
06/01/89
Enter the Contractor Nuifcer or hit
to list available Contractors:
(Enter a blank to exit)
F1
Option 1: Add/Edit Contractor Data
Press to view the current list of contractors. A small window
containing this list will appear in the upper right hand corner of this
screen. If this list is too large to display in its entirety, the program will
tell you that additional contractors exist. By pressing < ENTER > you can
display the rest of the contractor list Press at the end of the
list to exit this window.
Note: If you have previously loaded rates into the system from a Contractor
Rate Disk, (Option 6 from the Projection Scenario Data Options Menu, page
1-4) the contractors loaded into the system will appear on this screen.
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COST PROJECTION
ADD/EDIT
Enter the Contractor Mu
CURRENT CONTRACTOR LIST
Code Name
0001 ACHE
0002 WESS CORP.
Note the Contractor Code and
hit ENTER to continue.
to list available Contractors:
(Enter a blank to exit)
a. Adding Contractors
To add a new contractor enter a unique contractor code consisting
of any combination of characters or numerals (maximum 4
characters). Once this code is entered, a window appearing in the
upper right hand corner of the screen will indicate data for this
contractor code does not exist Enter a "V to begin the data entry
process. The program will prompt you for the following
information:
Contractor Name
G&A Percentage
Standby Rate (for equipment)
Decon Rate (for equipment)
Note: The G&A Percentage, Standby Rate, and Decon Rate are described in
the Glossary.
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COST PROJECTION
AD
Enter the Contra
to list avail
(Enter
EDIT THIS CONTRACTOR'S DATA
Code:
Name:
G4A Percentage:
Standby Rate:
Decon Rate:
ACME ENTERPRISES
HP
Is this correct? CY/N] f
Enter the requested information using "0" for any non-applicable
rate information. When completed, confirm that the information
is correct. Exit the Add/Edit Contractor Data screen, by simply
pressing in the empty field.
b. Editing Contractor Data
To edit Cleanup Contractor information, enter the specific
contractor code. (Remember, you can press to review a list
of all the contractor codes.) A window will appear in the upper
right hand corner of the screen, displaying current data pertinent
to the specific contractor selected. You may type over the
displayed data to enter new information. Once editing is complete,
confirm that the information is correct by entering a *Y". You may
then continue to add to and edit the contractor list. When
finished, press < ENTER > while in an empty field to return to the
Cost Projection Main Menu.
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D. Option 4: Update Contractor Personnel File
Select this Option to update the Cleanup Contractor personnel file. Once chosen,
the Cost Projection Personnel Menu will be displayed:
COST PROJECTION
PERSONNEL MENU
06/01/89
1. Add Listed Personnel to the Personnel File
2. Add Non-Listed Personnel to the Personnel File
3. Edit/View/Delete Entries in the Personnel File
A. Update Current Scenario Personnel Rates
5. Delete All Personnel Entries
0. Return to Previous Menu
Your Choice: I
You now have the option of adding, editing, reviewing, or deleting entries in this
Personnel File. You can add job categories to the Personnel File as either Listed
or Non-Listed Personnel.
1. Option 1: Add Listed Personnel
This Option will display a screen consisting of code numbers, together with
corresponding job categories.
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COST PROJECTION ADDING LISTED
Code Job Category
001-1 SUPERVISOR
001-2 SUPERVISOR
002-1 FOREMAN
003-1 CLEANUP TECH-HAZ
003-2 CLEANUP TECH-HAZ
004-1 LABORERS
005-1 EQUIP OPERATOR
005-2 EQUIP OPERATOR
006-1 TRUCK DRIVER
006-2 TRUCK DRIVER
007-1 WELDER
007-2 WELDER
008-1 ELECTRICIAN
008-2 ELECTRICIAN
Select personnel by code and
more entries, use the PgUp or
Code
009-1
009-2
010-1
010-2
013-1
013-2
013-3
OH-1
015-1
015-2
015-3
016-1
016-2
016-3
level (use
PgDn keys.
PERSONNEL 06/01/89
Job Category
MECHANIC
MECHANIC
CARPENTER
CARPENTER
FLD CLERK/TYPIST
FLD CLERK/TYPIST
FLD CLERK/TYPIST
ENGINEER CHEMICAL
CHEMIST ORGANIC
CHEMIST ORGANIC
CHEMIST ORGANIC
IND HYG/SAFE ENGR
IND HYG/SAFE ENGR
IND HYG/SAFE ENGR
4 digits). To see more
To exit, hit CEsc].
Search the list to find, the desired job category. This is accomplished by
using the and keys. If you find the job title you are
seeking, enter its four digit code and press the < ENTER > key. If the job
category you require is not listed, you will have to enter it, using Option
2: Adding Non-Listed Personnel, explained on page 1-16. Once you have
entered the job category, code, the computer will prompt you to enter a
contractor code. The computer will then display the contractor name that
corresponds to this code, and request that you verify the data.
1-14
-------
COST PROJECTION
ADDING LISTED PERSONNEL
06/01/89
Job Code and Category: 001-3 SUPERVISOR
Contractor Code: 0002
Contractor Name: WESS CORP.
Is the contractor information correct? CY/N] Y
Once verified, the computer will inquire whether you wish to enter or edit
data. Depending on your answer, RCMS will continue to prompt you for
the following rate information:
Regular rate
Overtime rate
COST PROJECTION
ADDING LISTED PERSONNEL
06/01/89
Job Code and Category: 002-1 FOREMAN
Contractor Code: 0001
Contractor Name:
Enter the applicable rates below:
Regular Rate : 0.00
Overtime Rate: 0.00
Your validation of these rates, continues the prompting process. You will
now be requested to enter information regarding G&A charges:
/
Are labor charges subject to G&A Charges?
Are other direct charges subject to G&A Charges?
1-15
-------
Once this information has been entered you will be prompted for the
following data:
Number of Employees
Number of Days on Site
Hours per Day
Per Diem, Lodging, Travel (per day, per employee)
COST PROJECTION
ADDING LISTED PERSONNEL
06/01/89
Job Code and Category: 001-1 SUPERVISOR
Contractor Code: 0001
Contractor Name: ACME ENTERPRISES
Enter the following information for this job category
Number of Employees: jjf\
Number of Days on site: |2(S_
Hours per Day: |B«$i
Per Diem, Lodging, Travel: W$$Q
(per day per employee)
Is the above information correct? [Y/N] |
2.
Verify that your entries are correct. If not, enter "N* and correct the
information. If entries are right, press "Y" returning the screen to the job
category listing. The computer will now prompt you for a new job code.
When you have finished entering listed personnel, press to exit
this screen and return to the Cost Projection Personnel Menu.
Option 2: Add Non-Listed Personnel
Select this Option to add job categories that do not appear on the pre-
loaded list displayed in Option 1. The following screen will be displayed:
\
1-16
-------
COST
PROJECTION
ADDING
NON-LISTED
PERSONNEL
06/01/89
Code Job Category Code Job Category
899-9 PLUMBER
900-0 SECURITY
901-1 CHEMIST,TYPE 3
This module allows you to add job categories that are NOT on the
ERCS Personnel List. Codes for these items are from 1 to 999.
Enter the code and level for the item you wish to add. If this code
has been previously entered, the rates that have been entered will
be displayed. To see more items, use the PgUp or PgDn keys.
To exit, hit [Esc].
To enter a non-listed job category, begin by creating a unique three digit
job code within the range of 1 - 999. Enter this number, along with the
level for this position. The computer will now prompt you to enter a
contractor code. If you are unsure of the particular code, you can review
the list of contractors by pressing (the list will appear in the upper
right hand corner of the screen). Once you have entered the appropriate
contractor code, the computer will respond by displaying the corresponding
contractor name, and requesting validation. In response to your entry, the
computer will prompt you (with a highlighted field) to enter the Job
Category that corresponds to your newly created Job Code.
COST PROJECTION
ADDING NON-LISTED PERSONNEL
06/01/89
Job Code and Category: 909-9
Contractor Code: 0001
Contractor Name: ACME
Enter or edit the job class above:
1-17
-------
You will now be prompted to complete the data entry required for this
individual. This procedure is identical to that described in Option 1:
Add Listed Personnel, page 1-13, beginning with the computer prompts for
Regular and Overtime Rates.
3. Option 3: Edit/View/Delete Personnel
Select this Option to modify, review or erase individual records within the
contractor personnel file. The program will list all the personnel records
you have entered, along with the appropriate projection information. The
Edit Menu, described briefly on page 1-8, and in greater detail in Appendix
A, will appear at the bottom of your screen. By choosing the appropriate
Action Keys from this Edit Menu, and by positioning the cursor on the
appropriate line of data, you can modify or delete the displayed
information.
COST PROJECTION
Rec
*
1
2
3
4
5
6
7
Job
Code
001-1
003-1
004-1
005-1
006-1
013-1
015-1
Action keys:
Ctr
Cod*
0001
0001
0001
0001
0001
0001
0001
t*J]
CD]
CU]
PERSONNEL
Job
Category
SUPERVISOR
CLEANUP TECH
-HAZ
LABORERS
EQUIP OPERATOR
TRUCK DRIVER
FLO CLERK/TYPIST
CHEMIST ORGANIC
Edit [T]
Delete in
Undelete IF2]
No.
Employees
1
5
2
2
2
1
1
Previous record
Next record
Extended edit
Days
06/01/89
Hours
on Site per
10
10
10
10
8
10
4
[PgUp]
[PgDn]
CEscl
10.
10.
10.
10.
8.
10.
10.
Day
0
0
0
0
0
0
0
PD, Lodge
Travel
45.00
45.00
45.00
0.00
0.00
45.00
45.00
Previous page
Next page
Quit
a.
Extended Edit
The Edit Menu displayed here, and in most subsequent
Edit/View/Delete Options within the Cost Projection module,
contains an Extended Edit function, accessed by pressing .
This function enables you to view and modify data not shown on
the main edit screen. Pressing will result in the Extended
Edit Options Menu being displayed in the upper right hand comer
of the screen. You now have a choice of editing options.
1. Option 1: Edit Contractor Code and Rates
Accessing this Option allows you to manually edit the
personnel rates.
1-18
-------
COST PROJECTION
Rec
*
Job
Code
Ctr
Cod«
Job
Category
1 001-1 0001 SUPERVISOR
2 009-1 0002 MECHANIC
3 899-9 0002 PLUMBER
4 900-0 0002 SECURITY
5 901-1 0002 CHEMIST,TYPE 3
i PERSONNEL RATE EDITING
Edit the following rate
information if you ui*h:
Contractor Code:
Regular Rate :
Overtime Rate:
G I A rate:
G I A on labor? [Y/N]
G t A on other costs? [Y/N]
ACME
43.00
64.00
10.00 X
Is this correct? [Y/N] Y
EXTENDED EDITING MODE
2. Option 2: Load Contractor Rates
This Option enables you to substitute rates from a different
contractor. A list of contractor codes and the associated
rates for the selected personnel category will be displayed.
Enter the contractor code that corresponds to the desired
rate set, or simply press < ENTER > to exit without making
changes.
Note: This Option will change the rates for the selected personnel category
onfy. Other entries in the current personnel list will not be affected.
1-19
-------
COST PROJECTION
Rec Job
* Code
CtP
Code
Job
Catego
1 001-1
2 009-1
3 899-9
4 900-0
5 901-1
0001 SUPERV1
0002 MEGHANI
0002 PLUMBER
0002 SECURIT
0002 CHEMIST
-CONTRACTOR RATE SELECT
Ctr
Code
ACME
DRUM
Regular
Rate
76.17
90.24
Overtim
Rate
76.17
90.24
Enter Contractor Code:
Enter a blank to exit
b. Delete a Personnel Entry
The delete function is explained on page 1-8. To review, position
the cursor on the line of the personnel category you wish to delete,
and press "D". You will be prompted to verify this choice. You
have the capability to restore an individual (or any data) to the file
by pressing "U" (the "Undelete" response) providing you have not
left the Edit/View/Delete section.
REMEMBER! Once you press the key to exit the Edit/ViewlDelete
section, data cannot be restored to the file using the Undelete Option. Data
must be re-entered manually.
'-*
I
4. Option 4: Update Current Scenario Personnel Rates
This Option allows you to load different sets of personnel rates into your
current personnel file and thus update all entries in the personnel list with
the selected contractor rates. The computer will prompt you for the code
that corresponds to the contractor whose rates you wish to load into the
current personnel list
1-20
-------
COST
PROJECTION
UPDATE
PERSONNEL
LIST
RATES
06/01/89
Contractor selected: 1001 UASTEBUSTERS
The rates for the contractor listed above will be loaded into the
current scenario personnel file
Do you wish to continue ? [Y/N] f
Note: This Option and the corresponding one for contractor equipment provide
a simple means for preparing multiple cost projections for one scenario using
different cleanup contractors.
5. Option 5: Delete All Personnel Entries
This Option allows you to delete all personnel category entries at once,
rather than having to delete each individually while in the Edit/View/Delete
Option. You will be prompted for the necessary information.
E. Option 5: Update Contractor Equipment File
Select this Option for updating the Cleanup Contractor Equipment Files. The
program will respond by displaying the Cost Projection Equipment Menu.
This Menu provides you with the option of adding, editing, viewing, or deleting
entries within the Equipment File. Equipment can be added as either Listed or
Non-Listed.
1-21
-------
COST PROJECTION
EQUIPMENT MENU
06/01/89
1. Add Listed Equipment
2. Add Non-Listed Equipment
3. Edit/View/Delete Equipment
4. Update Current Scenario Equipment Rates
5. Delete All Equipment Entries
0. Return to the Previous Menu
Your Choice:
I. Option 1: Add Listed Equipment
The computer will respond to this Option with a list of code numbers
accompanied by a corresponding equipment type.
A
t
V
COST PROJECTION ADDING
Code Item Name
040 TRUCK VAC 5000 GAL
041 TRUCK VAC 3500 GAL
042 TRUCK VAC 1800 GAL
043 TRUCK PICK UP
044 TRUCK 4 WHEEL DR
045 TRUCK STAKEBED 2 TON
046 TRUCK STAKEBED 1 TON
047 TRUCK TANK 5000 GAL
048 TRUCK WELDER
049 TRUCK BOX 2 TON
050 TRUCK LIFT 30 FT
051 TRUCK DUMP/VAC 3800G
052 TRUCK DUMP HWY 5-10Y
053 TRUCK DUMP HWY 10-20
Select equipment by code (use 3
items use the PgUp or PgDn keys
LISTED EQUIPMENT
Code Item Name
06/01/89
057 TRLR EMERGENCY RES
061 TRLR DECON 8X40
062 TRLR DECON 8X25
063 TRLR OFF 8X40 EQUIP
064 TRLR OFF 8X40
065 TRLR OFF/STOR 8X20
066 TRLR STORAGE
068 TRLR FLATBED 42 FT
069 TRLR WATER 500 GAL
070 TRLR TK GALV 5000G
071 TRLR TK 5000G GLASS
072 TRLR TK 5000G RUBBE
073 TRLR TK GLV 7500G
074 TRLR TK 7500G RUBBE
digits). To see more,
. To exit, hit [Esc].
m
Search this list to locate the equipment desired. If the list is too extensive
to display on a single screen, you can access it in its entirety by using the
and keys. Once you have located the correct
equipment type, enter its three digit code. The computer will respond by
requesting entry of a contractor code. Remember, you can access a list of
contractor codes by pressing . Once you have entered the contractor
S
1-22
-------
code the computer screen will display the corresponding contractor name
and require your validation of this data.
COST PROJECTION
ADDING LISTED EQUIPMENT
Equipment Code and Name Selected: 975 TOW TRUCK
Contractor Code: 0001
Contractor Name: ACME
la the contractor information correct? [Y/N] Y
06/01/89
You will now be prompted to enter the number of equipment items.
COST PROJECTION
ADDING LISTED EQUIPMENT
06/01/89
Enter the category name below:
Equipment Code: 975 Category Name: TOW TRUCK
Contractor Code: 0001
Enter number of Equipment Items 1
(Enter zero [0] if you do not wish to add this item.)
Next, you will be prompted for the following:
Hourly, Daily, Weekly, & Monthly Rate
Purchase Price
Mileage Charge
Mob/Demob Rate
Standby Rate
Decon Rate
The computer will display any default rates that exist for this item. If there
is no default value for a particular rate, a zero will be displayed.
1-23
-------
COST PROJECTION
199 DRILL RIG
ADDING LISTED EQUIPMENT
Ctr Code:
Please enter the appropriate
If a particular rate does not
Hourly Rate :
Weekly Rate:
Purchase Price:
Nob/Demob Rate:
Decon Rate:
43.00
1500.00
45000.00
3 X
10 X
Is the above information
06/01/89
0001 Ctr Name: SMITHON INC.
rates below for this item
apply - Leave as zero [0]
Daily Rate: 400.00
Monthly Rate: 5000.00
Mileage Charge: 0.78 per mile
Standby Rate:
correct? [Y/N] Y
10 X
2.
After the above information has been entered the computer will request
the number of regular and standby days you expect the item to be used.
Once all required information is entered and verified, the program will
return to the Adding Listed Equipment screen. When you have finished
adding items to the equipment file, press to exit.
If you are entering an equipment type that has previously been entered, its
rates will appear on the screen. You will then have the option of using
those rates by entering "U", or editing them by entering "E".
Note: Some rates or charges may not be applicable for a particular piece of
equipment. In that instance, the proper response is to enter the default value
of'O.'
Option 2: Adding Non-Listed Equipment
Select this Option to add equipment that is not already on the contractor
equipment list. The Adding Non-Listed Equipment screen will be displayed.
I
p
I
£
'£*?
Si
1-24
t
i
-------
COST
PROJECTION
ADDING
NON-LISTED
EQUIPMENT
06/01/89
Code Item Name Code Item Name
800 LH SMOKE SHIFTER
This module allows you to add equipment items that are not on the
ERCS equipment list. Codes for these items are from 1 to 999.
Enter the code for the item you wish to add. If this code has
been previously entered, the rates that have been entered will
be displayed. To see More items, use the PgUp or PgDn keys.
Otherwise, hit [Esc] to exit. "'"
To enter a non-listed piece of equipment, first create and enter a unique
three digit equipment category code within the range of 1 - 999. You
will then be prompted to enter a contractor code, as well as the name of
the particular equipment type. The remainder of the procedure is the
same as that described on page 1-22 for Option 1: Adding Listed
Equipment
The first time you add a non-listed item, its default rates will be zero.
The next time it is selected, the rates you have entered will be displayed
as the default rates.
3. Option 3: Edit/View/Delete Equipment
Elect this Option to modify, review, or erase individual records within the
Contractor Equipment File entries.
Note: The Edit Menu is described briefly on page 1-8. An in-depth
explanation of the mechanics of the Edit/ViewIDelete Option is found in
Appendix A.
1-25
-------
.$
w
COST PROJECTION
EQUIPMENT
Rec Item Ctr Reg
* Code Code Name Days
1 124 0002 ANYL OVA- FID 1
2 043 0002 TRUCK PICK UP 10
Action keys: I*1] Edit [T] Previous record
[D] Delete [1] Next record
[U] Undelete [F2] Extended edit
Stby M/Dmob
Days Hrs
06/01/89
Decon Total
Hrs Miles
0 0.0 2.0 45
2 0.0 10.0 220
[PgUp] Previous page
[PgDn] Next page
[Esc] Quit
I
Extended Edit
This function is explained and illustrated on page 1-18. To review the Ex-
tended Edit function, accessed by pressing , allows you to view and
modify data not shown on the main edit screen. Data will be displayed in
the upper right hand corner of the screen. The options are similar to
those described for editing personnel entries. Equipment rates can be
edited manually, or you can load in rates for a specific contractor by
entering the appropriate three-digit contractor code.
Option 4: Update Current Scenario Equipment Rates
This Option enables you to substitute a different set of contractor rates
into all the entries in your current equipment list. It operates in a manner
similar to the procedure described for loading rates into the personnel file.
The computer will prompt you for the necessary information.
Option 5: Delete All Equipment Entries
Select this Option to delete all equipment entries at once, instead of
deleting each one individually in the Edit/View/Delete section.
F. Option 6: Update Contractor Expendable Materials File
Option 6 allows you to update the Expendable Materials File. The computer will
respond to this Option by displaying the Update Expendable Materials Menu
which gives you the choice of updating either the Rate Materials File or the At
Cost Materials File.
1-26
-------
COST PROJECTION
UPDATE EXPENDABLE MATERIALS MENU
06/01/89
1. Update Unit Rate Materials File
2. Update At Cost Materials File
0. Return to Previous Menu
Your Choice:
The Unit Rate Materials File is recommended for items expended in units on a
periodic basis (e.g., Tyvek suits, filter cartridges, disposable gloves, etc). The At
Cost Materials File is appropriate for one time or infrequent purchases (e.g., cinder
blocks, lumber, coolers, etc.).
1. Option 1: Update Unit Rate Materials File
This Menu within Option 6 allows you to add, view, edit, or delete entries
within the Unit Rate Materials File.
COST PROJECTION
UNIT RATE MATERIALS MENU
06/01/89
1. Add Entries to Unit Rate Materials File
2. Edit/View/Delete Unit Rate Materials Entries
3. Update G ft A Rate for all Entries
4. Delete All Current Unit Rate Materials Entries
0. Return to Previous Menu
Your Choice:
1-27
-------
a. Option 1: Add Entries to Unit Rate Materials File
You will be prompted to provide the following information:
Name of Material
Contractor Code
Purpose
Unit Name (gal., Ibs., etc)
Number of Units
Unit Cost
G&A Charge
COST PROJECTION
ADDING UNIT RATE MATERIALS
06/01/89
Please Enter the Following Information
Name of Material:
Contractor:
Purpose:
Unit Name (gal,Ibs, etc.):
Number of Units:
Unit Cost:
G&A Charge:
Cost for this entry:
G A A Charge:
Total Cost:
VISQUEEN
0001 ACHE ENTERPRISES
DECON
ROLLS
50.0
$ 27.50
YES, AT 5.65X
$ 1375.00
$ 77.69
$ 1452.69
Is the above information correct? tY/N] Y
.!,-
. *,i
If
The RCMS program then will calculate the total cost and display
the result
The prompting will now begin again requesting 'Name of Material".
If you are through entering material, press to return
to the Unit Rates Material Menu.
b. Option 2: Edit/View/Delete Unit Rate Materials File
Select this Option to modify, review or delete individual records
within the Unit Rate Materials File. By using the appropriate
Action Keys from the Edit Menu, and by placing the cursor on the
appropriate line of information, you can modify or delete the
displayed information. The Edit Menu is explained briefly on page
1-8. The Extended Edit function is explained on page 1-18. Both
are discussed in greater detail in Appendix A.
1-28
-------
COST PROJECTION
UNIT
Rec
Expendable
Use
1 10 C NAILS
2 25 C NAILS
3 SOUND BOARD
4 VISQUEEN
BUILDING
BUILDING
SOUND PROOFI
DECON
CONTRACTOR/EDITING
Edit the following for this
item if you wish:
Contractor code: 0001
G & A rate: 5.65 X
EXTENDED EDITING MODE
2.
c. Option 3: Update G&A Rates For All Entries
This Option allows you to substitute another contractor's rates for
; the current entry within the Unit Rate Materials File. This
procedure will update all Unit Rate Materials in the current list
with the contractor G&A you specify. If you wish to modify
individual entries, use Option 2: Edit/View/Delete. The computer
will prompt you for the needed data.
d. Option 4: Delete All Current Unit Rate Material Entries
This Option allows you to delete all Unit Rate Material entries at
once, rather than using Option 2: Edit/View/Delete to delete each
entry individually. This Option does not have a separate screen.
Instead the computer prompt will appear beneath the Unit Rate
Materials Menu.
Option 2: At Cost Materials Menu
This Menu offers you the option of adding, editing, reviewing or deleting
entries within the At Cost Materials File. The structure of this section is
similar to that of the Unit Rate Materials section (see Option 1 above,
page 1-28). It differs only in the specific prompts requested by the
computer.
1-29
-------
COST PROJECTION
UPDATE AT COST MATERIALS MENU
06/01/89
1. Add Entries to At Cost Materials File
2. Edit/View/Delete At Cost Materials Entries
3. Update G A A Rate for all Entries
4. Delete All Current At Cost Materials Entries
0. Return to Previous Menu
Your Choice:
a. Option 1: Add Entries to At Cost Materials File
; The computer will prompt you for the following information when
you chose this Option:
Name of Material
Contractor Code
Purpose
Quantity/Amount
Purchase Cost
G&A Charge
As in the Unit Rates Materials File mode, the RCMS system will
compute total cost
t.
1-30
-------
COST PROJECTION
ADDING AT COST MATERIALS
06/01/89
Please Enter the Following Information:
(Enter a blank to exit)
Name of material: $*$&**£ 7:%
Contractor: $$f ACNE ENTERPRISES
Purpose:
Ouant i ty/Amount:
Purchase Cost:
G t A Charge: YES, AT 10.00X
Total Charge: $ 880.00
Is the above information correct? [Y/N] $
To return to the At Cost Materials File, simply press
when the prompts begin again.
b. Option 2: Edit/View/Delete At Cost Materials File
Select this Option to modify, review or delete individual records
within the At Cost Materials File. By using the appropriate Action
Keys from the Edit Menu, and by placing the cursor on the
appropriate line of information, you can modify or delete the
displayed information. The Edit Menu is explained briefly on
page 1-8. The Extended Edit function is explained on page 1-18.
Both are discussed in greater detail in Appendix A.
1-31
-------
COST PROJECTION
EDITING
Rec
f Item Name
Use
1 CINDER BLOCKS
2 COOLER
BUILDING
REFRIGERATION
CONTRACTOR/EDITING
Edit the following for this
item if you wish:
Contractor code: 0001
G & A rate: 5.65 X
*** EXTENDED EDITING MODE ***
-&
Option 3: Update G&A Rates For All Entries
This Option allows you to substitute another contractor's rates for
the current entry within the At Cost Material File. This procedure
will update all Unit Rate Materials in the current list with the
contractor G&A you specify. If you wish to modify individual
entries, use Option 2: Edit/View/Delete. The computer will prompt
you for the needed data.
Option 4: Delete All Current At Cost Material Entries
This Option allows you to delete all At Cost Material File entries
at once, rather than using Option 2: Edit/View/Delete to delete each
entry individually. This Option does not have a separate screen.
Instead the computer prompt will appear beneath the Unit Rate
Materials Menu.
1-32
-------
G. Option 7: Update Subcontractor File
When you select Option 7, the Update Subcontractor Menu will be displayed.
COST PROJECTION
UPDATE SUBCONTRACTORS MENU
06/01/89
1. Add Subcontractor Entries
2. Edit/View/Delete Subcontractor Entries
3. Update G I A Rate for all Entries
4. Delete All Subcontractor Entries
0. Return to Previous Menu
Your Choice:
Note: It is recommended that you enter transportation and disposal costs, even
when these rates are provided by a subcontractor in the Update Transportation
and Disposal File.
This menu provides you with the option of adding, editing, viewing or deleting
entries within the subcontractor file by choosing one of two menu options.
1. Option 1: Add Subcontractor Entries
The computer will prompt you for the following information:
Subcontractor Name
Contractor Code
Subcontractor Service
G&A Charge (requires a "Y" or "N" response)
Subcontractor Cost
1-33
-------
I
COST PROJECTION
ADDING SUBCONTRACTORS
06/01/89
Please Enter the Following Information
(Enter a Blank to Exit):
Subcontractor Name:
Contractor:
Subcontractor Service:
Subcontractor Cost:
RED ROOF INN
0001 ACNE ENTERPRISES
LODGING
4450.00
Is there a G & A charge on this subcontractor cost? [Y/N] Y
;.t
?l
jV
vi:"
Once this information is completed, the RCMS system will compute the
total charges.
After this information is entered and verified, the program will respond by
returning to the "Subcontractor Name" prompt screen. Once finished
adding entries to the file, press to exit this Option and return
to the Update Subcontractors Menu.
2. Option 2: Edit/View/Delete Subcontractor Entries
Select this Option to modify, review or erase individual records within the
subcontractor site. The program will list all subcontractor records previously
entered, along with the appropriate projection information.
Note: This Option is explained briefly on page 1-8, and in detail in Appendix
A. An explanation of the Extended Edit Option can be found on page 1-18.
'I-
4-
'
:&
$
Option 3: Update G&A Rate For All Entries
This Option allows you to substitute another contractor's rates for those
in the current subcontractor file. This procedure updates all subcontractors
in the current file with the contractor G&A specified by you. Entries can
be modified individually using Option 2, above. The computer will prompt
you for all necessary data.
Remember! If you are unsure of a contractor's code, press to display
the complete contractor list in the upper right hand comer of the screen.
1-34
-------
4. Option 4: Delete All Subcontractor Entries
This Option allows you to delete all subcontractor entries at one time,
rather than using Option 2, above, to delete each individually. The
computer will prompt you for the necessary data. This Option does not
have a separate screen, rather the prompt will appear beneath the Update
Subcontractors Menu.
H. Option 8: Update Transportation and Disposal Files
Select this Option to enter or update the Transportation and Disposal Files. The
Transportation and Disposal Menu is displayed when you choose this Option, and
offers you the choice of updating the Waste Transportation File or the Waste
Disposal File. Select the desired option and the appropriate menu will be
displayed.
COST PROJECTION
TRANSPORTATION AND DISPOSAL MENU
06/01/89
1. Update Waste Transportation File
2. Update Waste Disposal File
0. Return to Previous Menu
Your Choice:
1. Option 1: Update Waste Transportation Menu
This Menu gives you the option of adding, editing, viewing or deleting
waste transportation entries.
1-35
-------
COST PROJECTION
UPDATE WASTE TRANSPORTATION MENU
06/01/89
1. Add Transportation Entries
2. Edit/View/Delete Transportation Entries
3. Update G I A Rate for all Entries
4. Delete All Transportation Entries
0. Return to Previous Menu
Your Choice:
a. Option 1: Adding Transportation Subcontractors Entries
You will be prompted for the following information:
Waste "type (name of material)
Contractor Code
Waste Amount/Quantity
Cost per Loaded Mile
Transport Distance (miles)
Number of Loads
RCMS will calculate and display Transport Cost" from this
information. You will then be asked if G&A applies. The
computer will calculate the Total Charge* based upon your
response.
After you have finished adding transportation entries position the
cursor on a blank response, and press the < ENTER> key to
return to the Update Waste Transportation Menu.
1-36
-------
COST PROJECTION
ADDING TRANSPORTATION SUBCONTRACTORS 06/01/69
Please Enter the Following Information:
(Enter a blank to exit)
Uaste Type: SOULVENTS
Contractor: 0001 ACME ENTERPRISES
Uaste Amount/Quantity: 2498 GA
Cost per Loaded Mile: 0.52
Transport Distance (miles): 23
Nunber of Loads: 4
Transport Cost: $47.84
G & A Charge: 5.65X
Total Charge: $ 50.54
Is the above information correct? [Y/N] Y
b. Option 2: Edit/View/Delete Transportation Entries
Select this Option to modify, review or erase individual records
within the Waste Transportation File. The program will list all
file entries. The Edit Menu is explained on page 1-8. The
Extended Edit function is defined on page 1-18. Both are discussed
in detail in Appendix A.
c. Option 3: Update G&A Rates For All Entries
This Option allows you to substitute another contractor's rates for
the current entry within the Waste Transportation list. This
procedure will update all entries with the G&A Rate you specify.
If you wish to modify individual entries, use Option 2:
Edit/View/Delete Transportation Entries. The computer will
prompt you for the necessary information.
Remember! If you are unsure of a contractor code, by pressing the
computer will display the contractor list in the upper right hand comer.
d. Option 4: Delete All Transportation Entries
This Option allows you to eliminate all Waste Transportation
entries at once, rather than deleting each individually using the
Edit Option (Option 2, above). The computer will prompt you for
the necessary information. This Option does not have a separate
screen, rather the computer prompt will appear beneath the Update
Waste Transportation.
1-37
-------
Option 2: Waste Disposal Options Menu
This menu offers the option of adding, viewing, editing, or deleting waste
disposal entries.
i
COST PROJECTION
WASTE DISPOSAL OPTIONS MENU
06/01/89
1. Add Entries to Haste Disposal File
2. Edit/Viw/Delete Waste Disposal Entries
3. Update G t A Rate for all Entries
4. Delete all Current Waste Disposal Entries
0. Return to Previous Menu
Your Choice:
Option 1: Add Entries to Waste Disposal File
You will be prompted for the following information:
Waste Type (name of material)
Contractor Code
Disposal Method
Unit Name (gal, Ibs., drums, etc.)
Number of Units
Unit Cost
G&A Charge
1-38
-------
COST PROJECTION
ADDING DISPOSAL OPTIONS
06/01/89
Please Enter the Following Information
Waste Type:
Contractor: jiHfl ACHE ENTERPRISES
Disposal Method:
Unit Name (gal.lbs, druns, etc.): GftL .. ; "
Nuifcer of Units: 20QOO
Unit Cost: * 6.^5
G&A Charge: YES, AT 10.00X
Cost for this entry: $ 19000.00
G&A Charge: $ 1900.00
Total Cost: $ 20900.00
Is the above information correct? [Y/N] If
RCMS will then calculate and display:
Cost for this entry
G&A Charge
Total cost
After you have finished adding waste disposal entries, position the
computer on a blank field and press the < ENTER > key to return
to the Waste Disposal Options Menu.
b. Option 2: Edit/View/Delete Waste Disposal File
Select this Option to modify, review or delete individual entries
within the Waste Disposal Options File. This program will display
all current entries in the file. The Edit Menu is explained on
page 1-8. The Extended Edit function is defined on page 1-18.
Both are discussed in greater detail in Appendix A.
c. Option 3: Update G&A Rate For All Entries
This Option allows you to substitute another contractor's G&A
rate for the current rate in the Waste Disposal File. This
procedure will update all disposal entries in the current file with
the rate you specify. To modify entries individually, use Option 2,
Edit/View/Delete Waste Disposal File. The computer will prompt
you for all necessary information.
1-39
-------
r Remember! If you are unsure of a contractor's code, press to display
the complete contractor list in the screen's upper right hand comer.
d. Option 4: Delete All Current Waste Disposal Entries
This Option allows you to eliminate all current Waste Disposal
entries at one time, rather than using the edit function in Option
2, above, to delete each individually. The computer will prompt
you for the necessary information. This Option does not have its
own screen, rather the computer prompt will appear beneath the
Waste Disposal Options Menu.
I. Option 9: Update EPA Cost File
Select Option 9 to update projected EPA costs. The computer will respond to this
selection by displaying the EPA Personnel Menu.
Note: The program will continue to remind you to enter the EPA hourly labor
rates until you have done so by using Option 3: Update EPA Rates.
From this screen you have the option of adding, editing, viewing and deleting
information regarding EPA personnel rates. Rates must be entered first to provide
the program with the default information required for calculating EPA costs.
Sr'
~.i
.&
COST PROJECTION
EPA PERSONNEL MENU
06/01/89
1. Update Regional EPA Personnel
2. Update Non-Regional EPA Personnel
3. Update EPA Rates
0. Return to Previous Menu
Tour Choice:
1-40
-------
1. Option 3: Update EPA Rates
Choosing this Option will result in the computer prompting you for the
following information:
Regional Direct Hourly Rate
Regional Indirect Hourly Rate
Headquarters Hours Percentage
Headquarters Hourly Rate
COST PROJECTION
UPDATE EPA RATES
06/01/89
Current EPA Rates:
Regional Direct Hourly Rate:
Regional Indirect Hourly Rate:
Headquarters Hours Percent:
Headquarters Hourly Rate:
Do you wish to edit this information? tY/N] |
The Comptroller's Office has instructed the Superfund program to project
EPA Headquarters Direct Costs for any removal action as equal to 10%
of total Regional Direct Costs. This percentage should be verified with the
Regional Financial Management Office (FMO).
The Regional Direct and Indirect Rates are determined on a periodic basis.
The Regional Indirect Hourly Rate is used to account for Regional
administrative and overhead costs charged to the site. As these rates are
subject to change by the Comptroller's office, they should be periodically
verified with the FMO.
Option 1: Update Regional EPA Personnel
This Option allows you to update projected Regional EPA personnel
information within the EPA cost files. The computer will respond by
displaying the Regional EPA Personnel Menu.
1-41
-------
COST PROJECTION
REGIONAL EPA PERSONNEL MENU
06/01/89
1. Add Regional EPA Personnel
2. Edit/View/Delete Regional EPA Personnel
3. Delete All Regional EPA Personnel Entries
0. Return to Previous Menu
Your Choice:
a. Option 1: Add Regional EPA Personnel Menu
Select Option 1 from the Regional EPA Personnel Menu to add
projected Regional EPA personnel to the EPA cost files. You will
be prompted to enter the following information:
Job Title
Hourly Rate
Hours per Day
Number of days charged
Per diem, lodging, travel (per day)
Once all data has been entered, press to return to the
Regional EPA Personnel Menu.
1-42
-------
COST PROJECTION
ADDING REGIONAL EPA PERSONNEL
06/01/89
Please Enter the Following Information
OSC OSC
Hourly Rate: 45.00
Hours per day 10.0
No. Days charged to Project: 23
Per Diem, Lodging,Travel: 46.00
(per day)
Is the above information correct? [Y/N] Y
b. Option 2: Edit/View/Delete EPA Personnel
Select this Option to modify, review or erase individual records
within the Regional EPA Personnel file. The program will display
all current file entries. The Edit Menu is explained on page 1-8.
The Extended Edit function is defined on page 1-18. Both are
discussed in Appendix A.
c. Option 3: Delete All Regional EPA Personnel Entries
This function allows you to eliminate all entries within the Non-
Regional EPA Personnel file at once, rather than deleting each
individually using the Edit/View/Delete Option. The computer will
prompt you for all necessary information.
3. Option 2: Update Non-Regional EPA Personnel
Select this Option from the EPA Personnel Menu to update projected
Non-Regional EPA personnel in the EPA cost files. The Non-Regional
EPA Personnel Menu will be displayed.
1-43
-------
COST PROJECTION
NON-REGIONAL EPA PERSONNEL MENU
06/01/89
1. Add Non-Regional EPA Personnel
2. Edit/View/Delete Non-Regional EPA Personnel
3. Delete All Regional EPA Personnel Entries
0. Return to Previous Menu
Your Choice:
a. Option 1: Add Non-Regional EPA Personnel
Select this Option to add Non-Regional EPA Personnel (e.g.,
Environmental Response Team [ERTJ) to the EPA cost files. The
information requested is the same as for Option 1: Add Regional
EPA Personnel, page 1-42.
b. Option 2: Edit/View/Delete Non-Regional EPA Personnel
Select this Option to modify, review or delete individual records
within the Non-Regional EPA Personnel file. The program will
display all current file entries. The Edit Menu functions are
described on page 1-8. The Extended Edit function is defined on
page 1-18. Both are discussed in detail in Appendix A
c. Option 3: Delete All Non-Regional EPA Personnel Entries
This function allows you to eliminate all entries within the Non-
Regional EPA Personnel file at once, rather than deleting each
individually using the Edit/View/Delete Option. The computer will
prompt you for all necessary information.
J. Option 10: Update TAT Cost Files
Select this Option to update projected TAT (Technical Assistance Team) costs,
including those for personnel, special projects, and analytical services. This Option
will display the Cost Projection, TAT Main Menu.
*«
f
1-44
-------
Note: The program will continue to remind you to enter the TAT rates until you
have done so by using Option 4, Update TAT Rates, from the TAT Main Menu.
COST PROJECTION
UPDATE TAT RATES
06/01/89
Current TAT Information:
TAT Contractor:
Admin Multiplier:
Hourly Rates:
Tech 1:
Tech 2:
PL 1:
PL 2:
PL 3:
PL 4:
Adm. Staff:
Fully Loaded:
ICGtOfiY
mtm
Do you wish to edit these Rates? [Y/N] N
From this screen you may choose to update the TAT personnel, special projects,
and/or the analytical services files. An additional option allows you to update the
TAT rates. It is suggested that these rates be entered first to supply the program
default information required for calculating TAT costs.
1-45
-------
Option 4: Update TAT Rates
The computer will prompt you for the following information:
TAT Contractor Name
Administrative Multiplier
Tech Staff hourly rates
PL hourly rates
Administrative Staff hourly rates
Fully Loaded rates
Note: The administrative multiplier, PL rates, and /ulty loaded rates are
explained in detail in Chapter 4, Daify Cost Summary, the ROMS glossary
and the Removal Cost Management Manual
You only need to enter rates for the level of TAT personnel you expect
to use at the projected site. As per the Removal Cost Management
Manual, PL rates should be used over the fully loaded rates to give a more
accurate cost projection.
COST PROJECTION
UPDATE TAT RATES
06/01/89
Current TAT Information:
TAT Contractor:
Admin Multiplier: 1.0000
Hourly Rates:
Tech 1:
Tech 2:
PL 1:
PL 2:
PL 3:
PL 4:
Adm. Staff:
Fully Loaded:
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Do you with to edit these Rates? [Y/N] M
2. Option 1: Update TAT Personnel
Select this Option to update projected TAT personnel within the TAT
costs files. This Option will display the TAT Personnel Menu.
1-46
-------
COST PROJECTION
TAT PERSONNEL MENU
06/01/89
1. Add TAT Personnel
2. Edit TAT Personnel
3. Delete All TAT Personnel Entries
0. Return to Previous Menu
Your Choice:
8. Option 1: Add TAT Personnel
Option 1 permits you to add projected personnel to the TAT
personnel file. You will be prompted for the following
information:
TAT Level
Number of TATs
Number of days charged to project
Hours per day
PL rate (P) or Fully Loaded rate (F)
If you choose the PL rate the computer will prompt you to enter
projected values for:
Hourly Rate
Per Diem, Lodging, Travel
1-47
-------
COST PROJECTION
ADDING TAT PERSONNEL
06/01/89
Please Enter the Following Information
PL1
Member of TATs:
Number of Days charged to Project:
Hours per Day:
Hourly Rate:
Per Diem,Lodge,Travel:
14.00
46.00
Is the above information correct? [Y/NJ Y
1
20
10
3.
b. Option 2: Edit TAT Personnel
Select this Option to edit, review or erase individual entries within
the TAT Personnel File. This program will display all current file
entries. The Edit Menu functions are explained on page 1-8. The
Extended Edit functions defined on page 1-18. For a detailed
explanation of both, see Appendix A.
c. Option 3: Delete All TAT Personnel Entries
This function allows you to eliminate all the entries in the TAT
Personnel file at once, rather than deleting each individually using
the Edit Option, above. The computer will prompt you for all
necessary information.
Option 2: Update TAT Special Projects
The TAT Special Projects Menu will be displayed. This Option permits
you to add projected TAT special projects.
1-48
-------
COST PROJECTION
TAT SPECIAL PROJECTS MENU
06/01/89
1. Add TAT Special Projects
2. Edit TAT Special Projects
3. Delete All TAT Special Project Entries
0. Return to Previous Menu
Your Choice:
a. Option 1: Add TAT Special Projects
Select Option 1 to add TAT Special Projects. The computer will
prompt you for the following:
Special Project Description
Special Project Amount
Once all data is entered, press < ENTER > to return to the TAT
Special Projects Menu.
b. Option 2: Edit TAT Special Projects
Select this Option to edit, review or erase individual entries within
the TAT Special Projects File. This program will display all
current file entries. The Edit Menu functions are explained on
page 1-8. For a detailed explanation, see Appendix A
c. Option 3: Delete All TAT Special Project Entries
This function allows you to eliminate all the entries in the TAT
Special Projects file at once, rather than deleting each individually
using the Edit Option. The computer will prompt you for the
necessary information.
4. Option 3: Update TAT Analytical Services
Choosing this Option will display the TAT Analytical Services Menu.
1-49
-------
COST PROJECTION
TAT ANALYTICAL SERVICES MENU
06/01/89
1. Add TAT Analytical Services
2. Edit TAT Analytical Services
3. Delete all TAT Analytical Service Entries
0. Return to Previous Menu
Your Choice:
a. Option 1: Add TAT Analytical Services
This Option allows you to add projected TAT Analytical Services.
You will be prompted for the following information:
Analytical Services Description
Analytical Services Amount
Once all data is entered, press to return to the TAT
Analytical Services Menu.
b. Option 2: Edit TAT Analytical Services
Select this Option to edit, review or erase individual entries within
the TAT Analytical Services file. This program will display all
current file entries. The Edit Menu functions are briefly explained
on page 1-8. For a detailed explanation, see Appendix A.
c. Option 3: Delete All TAT Analytical Services
This function allows you to eliminate all entries within the TAT
Analytical Services file at once, rather than deleting each
individually using the Edit Option, above. The computer will
prompt you for all necessary information.
1-50
-------
K. Option 11: Update Federal and State Agency Cost File
Select this Option to update the Federal and State Agency Cost file. The
computer will display the Federal and State Agency Costs Menu.
COST PROJECTION
FEDERAL AND STATE AGENCY COSTS MENU
06/01/89
1. Add Federal and State Agency Costs
2. Edit Federal and State Agency Costs
3. Delete all Federal and State Agency Entries
0. Return to Previous Menu
Your Choice:
1. Option 1: Add Federal and State Agency Costs
This Option allows you to add projected additional Federal Agency Costs.
You will be prompted for the following information:
Agency Name
Service
Cost
1-51
-------
COST PROJECTION
ADDING FEDERAL AND STATE COSTS
06/01/89
Enter Agency Name: US COAST GUARD
Service: TRANSPORTATION
Cost: 4754.00
Is the above information correct? [Y/N3 Y
Once all data is entered, press to return to the Federal and
State Agency Costs Menu.
2. Option 2: Edit Federal and State Costs
Select this Option to modify, review or delete individual entries within the
Federal and State Costs File. The program will display all current file
entries. The Edit Menu that appears at the bottom of the screen is briefly
explained on page 1-8. For a more detailed explanation, see Appendix A
3. Option 3: Delete all Federal and State Agency Entries
This function allows you to eliminate all entries within the Additional Costs
file at once, rather than using the Edit Option to delete each individually.
The computer will prompt you for the necessary information.
L. Option 12: Update Additional Cost File
Select this Option to update the Additional Cost File. The Other Costs Menu will
be displayed.
1-52
-------
COST PROJECTION
OTHER COSTS MENU
06/01/89
1. Add Other Costs
2. Edit Other Costs
3. Delete All Other Costs Entries
0. Return to Previous Menu
Your Choice:
1. Option 1: Add Other Costs
Select this Option to add projected Other Costs. You will be prompted for
the following information:
Cost Description
Amount
2. Option 2: Edit Other Costs
Select this Option to modify, review or erase individual entries within the
Additional Costs file. The program will display all current file entries.
The Edit Menu that appears at the bottom of the screen is briefly
explained on page 1-8. For a more detailed explanation, see Appendix A
3. Option 3: Delete Other Costs
This function allows you to eliminate all entries within the Other Costs file
at once, rather than using the Edit Option to delete each individually.
The computer will prompt you for the necessary information.
Once you have entered all data, press the < ENTER > key to return to the
Other Costs Menu.
M. Option 13: Update Project Contingency Factors
Select this Option to update Project Contingency Factors. As previously mentioned
RCMS uses two contingency factors. The first is applied to the cleanup contractor
sub-total (e.g., ERCS, Regional ERCS, In teragency Agreements [lAGs], Cooperative
Agreements [CAs], and letter contracts.) The second contingency factor is applied
to all extramural costs (except EPA).
1-53
-------
A 10 to 30% contingency factor for the cleanup contractor is recommended.
To account for other unanticipated costs, an overall extramural contingency factor
of 15% should be used unless otherwise directed by the Comptroller's office.
Enter the new contingency factor in the highlighted space when prompted by the
computer.
N. Option 14: Calculate and Print the Cost Projection
Once you have entered data that accurately reflects the resources projected for a
particular site into all 13 Cost Projection files, (corresponding to the first 13
Options on the Cost Projection, Main Menu), a Cost Projection can be printed.
Select Option 14 to display the Printing menu.
COST PROJECTION
PRINTING
06/01/89
1. Print Cost Projection Scope and Surmary Pages
2. Print Entire Cost Projection
0. Return to Main Menu
Your Choice: |
1. Option 1: Print Cost Projection Scope and Summary Paces
Selecting this Option will produce a report that contains a summary page,
with subtotals for major cost categories, and the project scope.
2. Option 2: Print Entire Cost Projection
Selecting this Option will produce a report that contains the summary, the
project scope, and a detailed cost projection listing all projected cost
entries grouped according to major cost categories.
Exhibit I-A that follows shows an entire Cost Projection Report.
1-54
-------
Exhibit I-A
Cost Projection Scenario: ABC DRUM Page: 1
Projection ID No.: E901 Date: 01/01/88
Cleanup Contractor: ACME ENTERPRISES TAT Contractor: ROY F ECOLOGY
Cost Projection Summary
Contractor Personnel 276,242.00
Contractor Equipment 56,719.00
Unit Rate Materials 13,862.50
At Cost Materials 4,180.00
Subcontractors 116,820.00
Waste Transportation 13,805.00
Waste Disposal 33,990.00
1-55
Cleanup Contractor Subtotal 515,618.50
Federal and State Agencies 11,500.00
Extramural Subtotal 527,118.50
20 % Extramural Contingency 105,423.70
Extramural Subtotal 632,542.20
TAT Personnel 94,720.00
TAT Special Projects 3,000.00
TAT Analytical Services 4,000.00
Total TAT Costs 101,720.00
Other Cost Items 100.00
Extramural Subtotal 734,362.20
15 X Project Contingency 110,154.33
Total Extramural Cost 844,516.53
EPA Regional Personnel 38,700.00
EPA Non-Regional Personnel 9,900.00
EPA Headquarters Direct 2,880.00
(10 X of Regional Hours)
EPA Indirect 28,800.00
EPA Total 80^280.00
Project Total 924,796.53
-------
Exhibit I-A (continued)
Coat Projection Scenario: ABC DRUN
Page: 2
Projection ID No.: E901
Cleanup Contractor: ACNE ENTERPRISES
Date: 01/01/88
TAT Contractor: ROY F ECOLOGY
Project Scope
Nunfcer Step/Milestone
1 MOBILIZE SITE
2 INSTALL FENCE
3 DEFINE BURIED DRUN AREA
4 EXCAVATE AND STAGE DRUMS
5 - SAMPLE DRUM CONTENTS
6 CONDUCT SOIL SAMPLING
7 EXCAVATE CONTAMINATED SOIL
8 BULK SOLVENTS
9 BACKFILL EXCAVATED AREAS
10 INSTALL MONITORING WELLS
11 TRANSPORT AND DISPOSE WASTE
12 GRADE AND LANDSCAPE
13 DEMOBILIZE
E*tiMted
Duration (Days)
1
3
3
60
15
3
5
3
3
H
2
3
2
1-56
-------
Exhibit I-A (continued)
Cost Projection Scenario: ABC DRUM
Page:
Projection ID No.: E901
Cleanup Contractor: ACME ENTERPRISES
Date: 01/01/88
TAT Contractor: ROY F ECOLOGY
Contractor Personnel
SXSSSSSSSSS33SSSSSS
Job No. No. Hrs per
Category Emplyes Days day Labor
Travel
PO,Lodge
Charge
SUPERVISOR 1
FOREMAN 1
CLEANUP TECH-HAZ 4
LABORERS 2
EQUIP OPERATOR 2
TRUCK DRIVER - 1
FLO CLERK/TYPIST 1
CHEMIST ORGANIC 1
LAB TECHNICIAN 1
60
90
80
80
80
14
100
20
20
8.0
9.0
8.0
8.0
8.0
8.0
8.0
8.0
9.0
20640.00
22230.00
55040.00
27520.00
32000.00
2632.00
18400.00
4880.00
5510.00
5940.00
8910.00
28800.00
14400.00
14400.00
1260.00
9900.00
1800.00
1980.00
Total Personnel Cost:
26580.00
31140.00
83840.00
41920.00
46400.00
3892.00
28300.00
6680.00
7490.00
276242.00
Contractor Equipment
Equipment
Item
TRUCK PICK UP
TRUCK TANK 5000 GAL
TRUCK BOX 2 TON
Reg
Days
120
10
120
Stby
Days
0
0
0
Mob/Dmob
Hours
8
0
0
Dec on
Hours
0
0
0
Mi leage
N/A
N/A
N/A
Total
Charge
1646.00
860.00
0.00
1-57
-------
Exhibit I-A (continued)
ESSSSSSESSS
Cost Projection Scenario: ABC DRUM
Page: 4
Projection 10 No.: E901
Cleanup Contractor: ACNE ENTERPRISES
Date: 01/01/88
TAT Contractor: ROY F ECOLOGY
Contractor Equipment
Equipment
Item
TRLR DECON 8X40
TRLR OFF 8X40
BACKHOE CASE 580
GC GAS CHROMATOGRAPH
EMERGENCY LIGHTING
PUMP ACID
DRUM GRAPPLER 360
AIR COMPRESSOR
TRLR OFFICE/STORAGE
LN SMOKE SHIFTER
COMPUTER
Reg
Days
120
120
90
30
0
120
120
120
120
120
120
Stby
Days
0
0
30
0
120
10
10
0
0
0
0
Mob/Dmob
Hours
0
0
0
0
0
0
0
0
0
0
0
Decon
Hours
0
0
0
0
0
0
0
0
0
0
0 '
Mi leage
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Total
Charge
11504.00
3800.00
5764.00
700.00
1740.00
5996.20
6538.80
4800.00
8570.00
3600.00
1200.00
Total Equipment Cost:
56719.00
Unit Rate Material
Material
Name
AIR CARTRIDGES
OVERPACKS
SAMPLING JARS
SORBENT PADS
TYVEC SUITS
VISQUEEN
Use
BREATHING
OVERPACK DRUMS
HOLD SAMPLES
CLEANUP
WEAR
DECON
Unit
Cost
2.50
70.00
50.00
25.00
3.00
27.50
No.
Units
300.0 EACH
100.0 EACH
5.0 CASE
20.0 BALE
1000.0 SUIT
50.0 ROLLS
Total
Charge
825.00
7700.00
275.00
550.00
3000.00
1512.50
Total Unit Rate Material Cost:
13862.50
At Cost Material
1-58
-------
Exhibit I-A (continued)
Cost Projection Scenario: ABC DRUM
Page: 5
Projection ID No.: E901
Cleanup Contractor: ACNE ENTERPRISES
Date: 01/01/88
TAT Contractor: ROY F ECOLOGY
At Cost Material
Material
Name
LIME
Use
NEUTRALIZE
Total At Cost
Quantity/Amount
15 TONS
Material Cost:
Total
Charge
2200.00
4180.00
Subcontractors
Subcontractor
C&P TELEPHONE
PUBLIC SERVICE
SANITATION CO
SHIPMAN INC
STAR SECURITY
Service
TELEPHONE
ELECTRICTY
PORT-A-JOHNS
DRILL WELLS
SECURITY GUARDS
Total
Charge
770.00
1100.00
550.00
110000.00
4400.00
Total Subcontractor Cost:
116820.00
Waste Transportation
Waste
Type
CONT. SOIL
EMPTY DRUMS
SOLVENTS
BSSXS
Amount
100 CU YDS
240 DRUMS
20,000 GAL
No.
Loads
5
2
4
Cost per
Ld. Mile
6.50
6.50
4.50
No.
Miles
200
50
300
Total
Charge
7150.00
715.00
5940.00
Total Waste Transportation Cost:
13805.00
1-59
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Exhibit I-A (continued)
Cost Projection Scenario: ABC DRUM
Page: 6
Projection ID No.: E901
Cleanup Contractor: ACME ENTERPRISES
Date: 01/01/88
TAT Contractor: ROY F ECOLOGY
Waste Disposal
Waste Disposal No. Unit
Type Method Units Units Cost
CONT. SOIL LANDFILL CU YD 100 95.00
EMPTY DRUMS LANDFILL DRUM 240 10.00
SOLVENTS INCINERATION GAL 20000 0.95
Total Waste Disposal Cost:
Total
Charge
10450.00
2640.00
20900.00
33990.00
TAT Personnel
Level
PL1
PL2
PL3
No. No. Hrs per Hr PD, Lodge
TATMs Days day Rate Labor Travel
1 90 9.0 16.00 25920.00 16200.00
2 45 9.0 20.00 32400.00 16200.00
1 10 8.0 25.00 4000.00 0.00
Total
Charge
42120.00
48600.00
4000.00
Total TAT Personnel Cost:
94720.00
TAT Special Projects
Description
Total
Charge
GRAPHICS SUPPORT
MAGNOTOHETER SURVEY
Total TAT Special Project Cost:
2000.00
1000.00
3000.00
1-60
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Exhibit I-A (continued)
Cost Projection Scenario: ABC DRUM
Page: 7
Projection ID No.: E901 Date: 01/01/88
Cleanup Contractor: ACNE ENTERPRISES TAT Contractor: ROY F ECOLOGY
TAT Analytical Services
Description
Total
Charge
ANALYSE SAMPLES
Total TAT Analytical Services Cost:
4000.00
4000.00
Federal and State Agencies
Agency
FEMA
US COAST GUARD
Service
RELOCATION SUPPORT
COST MONITORING
Total
Charge
1500.00
10000.00
Total Other Federal Agency Cost:
11500.00
Additional Ite
Description
EXPRESS MAIL
Total Additional Cost:
Total
Charge
100.00
100.00
EPA REGIONAL PERSONNEL COSTS
Title
No. Hrs per Hr PD,Lodge Total
Days Day Rate Labor Travel Charge
ATTORNEY
20 4.0 30.00 2400.00
0.00
2400.00
1-61
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Exhibit I-A (continued)
Cost Projection Scenario: ABC DRUM
Page: 8
Projection ID No.: E901
Cleanup Contractor: ACME ENTERPRISES
Date: 01/01/88
TAT Contractor: ROY F ECOLOGY
EPA REGIONAL PERSONNEL COSTS
Title
CHEMIST
OSC
NO.
Days
10
100
t**m
Hrs per Hr PD, Lodge
Day Rate Labor Travel
8.0 30.00 2400.00 900.00
8.0 30.00 24000.00 9000.00
EPA Regional Personnel Cost:
EPA Headquarters Cost:
Total
Charge
3300.00
33000.00
38700.00
2880.00
(Based on 10 X of Regional hours)
EPA Indirect Cost:
(Based on 960 hours a $30 per hour)
28800.00
EPA NON-REGIONAL PERSONNEL COSTS
No.
Title Days
ERT ENGINEER 30
Hrs per Hr PD, Lodge
Day Rate Labor Travel
8.0 30.00 7200.00 2700.00
EPA Non-Regional Personnel Cost:
Total
Charge
9900.00
9900.00
Total EPA Cost:
80280.00
1-62
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CHAPTER 2
COST TRACKING
1900-55 Form and Daily Cost Summaiy
2.0 COST TRACKING OVERVIEW
This section of RCMS has been developed to serve as a tracking system for costs incurred at removal sites,
and to allow the user to produce EPA approved and required cost report forms (specifically the 1900-55
Form and the Daily Cost Summary). Once final versions of these reports have been produced, the program
will archive the cost report information on floppy disks for later retrieval. This archived information is used
for producing site summary reports, invoice .verification, and contract definitization.
Under the ERCS contracts, a prime contractor can enlist the services of other listed cleanup contractors.
The prime contractor is defined as the company that receives the delivery order. Listed cleanup contractors
are those companies listed within the ERCS zone contract. These cleanup contractors have their own
specific, negotiated personnel and equipment rates. The prime contractor, and any listed cleanup contractor,
can also have unique equipment standby, G&A percentage and decontamination rates.
RCMS allows multiple cleanup contractor cost information to be entered and printed on a single 1900-55
Form. This is accomplished by entering specific contractor codes into RCMS. The computer will prompt
you for this code for every cost entry in the 1900-55 section. This allows the program to separate costs by
contractor. The program manages all of the multiple contractor data by requesting rate information on
each contractor. Initially, RCMS asks for information on only the prime contractor. If you enter new
contractor codes, you will then have the opportunity to enter the rates specific to that cleanup contractor.
RCMS, Version 3.2, has the ability to track costs for multiple prime contractors working on the same
removal action. A 1900-55 Form is produced for each prime contractor (and any associated team
contractors). The Daily Cost Summary lists the daily cost for each prime contractor working on the site.
Prime contractors can be added to RCMS at any time during the course of the removal action. Each prime
contractor must be assigned a unique contractor code.
Note: Each prime contractor can have its own set of team contractors. The total cost for the
prime and any team subcontractors will appear on the 1900-55 Form and Daify Cost Summary
listed under the prime contractor.
2-1
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NotK An option exists for loading prime and listed cleanup contractor rates into RCMS from
a floppy disk. See the section under Loading Cleanup Contractor Data.
Yet another important feature of the RCMS Cost Tracking module is its ability to interface with the
cleanup contractor's computer system. When this Option is implemented, RCMS uses daily cost data
provided by the contractor system to produce the 1900-55 Form. If multiple prime contractors exist, the
interface portion can function independently with the computer systems of each prime contractor. The
interface option is explained more fully in Chapter 7, RCMS Utilities.
When entering data to create the 1900-55 Form, the computer will prompt you for vendor and use codes
within the Expendable Materials section; subcontractor and use codes within the Subcontractor section. You
have the option of adopting your own set of codes for a particular site, or coordinating codes throughout
the region. The latter option will aid in improving data analysis and in simplifying references to data. Wise
use of these codes when entering data for the 1900-55 Form will allow you to extract specific cost tjf
information when it comes time to produce summary reports. ;ifi;
The Cost Tracking section of RCMS is subtitled 1900-55 Form and Daily Cost Summary for a specific ^|
reason. The 1900-55 Form is the contractors' daily cost report to the EPA. In the past it was produced
-------
The first step is to access the Cost Tracking module by choosing Option 1: Cost Tracking (1900-55/DCS)
from the RCMS System Menu. This Option will display the 1900-55/and Daily Cost Summary Main Menu.
This menu allows you to list, use, load, and/or erase cost report information in RCMS. The various options
and their appropriate uses are explained in detail on the following page.
RCMS VERSION 3.2
1900-55 AND MILT COST SUMART
06/01/89
1. List Cost Report Status
2. UM Currant Cost Data on the Hard Disk
3. Load Last Final Data fro* Archive Disk
4. Start Men Site (Erase Current Files on Hard Disk)
5. Initiate an Additional Cleara? Contractor
0. Return to Previous Menu
Your Choice: I
1i Note: If you are starting a new site choose Option 4: Start New Site, first After following the
jj set-up procedures outlined in Option 4, select Option 2: Use Current Oat Data on the Hard
Disk to continue with RCMS Cost Tracking.
The daily cost tracking routine requires that a final 1900-55 Form and a final Daily Cost Summary be
produced each day. The program will only store one draft version of each report; after final versions are
prepared, they are stored on the archive disk.
A. Option 1: List Cost Report Status
This Option allows you to look at the status of the cost report for a current site. The screen will
display a list of the last dates for which final 1900-55 Forms and Daily Cost Summaries were
produced and archived. It will also list any draft reports stored, along with the date of current
1900-55 Form and Daily Cost Summary data.
B. Option 2: Use Current Cost Data on the Hard Disk
This Option allows you to use the current data on the hard disk to prepare the 1900-55 Forms and
DCS. Select this Option to enter your daily data. The previous day's data should still be loaded
in the current hard disk files.
In response to this Option, the computer will display the 1900-55/Daily Cost Summary Subsidiary
Menu. This menu is explained in detail in section 2.2, page 2-9.
C. Option 3: Load Last Final Data from the Archive Disk
This Option allows you to transfer the last day's 1900-55 Form and Daily Cost Summary information
2-3
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from the archive disk to the current hard disk files. This Option should be used only when the
hard disk files are erased or become unusable. The program will request the insertion of the
archive disk into Drive A. The information stored on this disk will be displayed on screen and the
computer will inquire if you wish to load the displayed information.
Note: To guard against the possible loss of valuable data the program will request two
confirmations of this selection.
D. Option 4: Start New Site (Erase Current Files on Hard Disk)
Choose this Option to enter new site data into the RCMS files. This will prepare any cost tracking
files on the hard disk needed to begin a new site and will erase any already existing current data.
Note: Because of the potential loss of valuable data, the program will request two confirmations
of this selection.
After the files are prepared, the program will inquire if you now wish to enter initial site
information. If you answer no ("N") you can return to the site information data entry screen
through an option on the following menu. If you choose yes ("₯") , the General Site Data screen
will be displayed.
1. Entering General Site Data
The general site data screen will prompt you for the following data:
Site Name
Site Identifier #
City and State
Appropriation #
* Object Class
Project Approval Date
It is important that you enter the correct ID number for the site as this number
is used to catalog the cost data during the archive procedure.
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COST TRACKING
GENERAL SITE DATA
06/01/99
Site
Site Identifier *
City and State
Appropriation ff
Object Class
Project Approval Date
swaw**
R^WK"*%'% f A
Is this correct? [Y/H
Once these entries have been validated, the Prime Contractor Data screen will be
displayed.
2. Entering Prime Contractor Data
The computer will prompt you to enter the following information for the site's
prime contractor:
Prime Contractor Name
Prime Contractor Code
. Delivery Order #
Contract #
Document Control #
COST TRACKING
PRIME CONTRACTOR DATA
06/01/89
Priae Contractor Haw: ACME ENTERPRISES
PriMe Contractor Code: 0001
Delivery Order f: 2334-56-703
Contract ff: 68-92-2334
Docuaent Control ff: 20X45234
You aust enter the Raae, Code, and Delivery Order ff.
Is this correct? [Y/N] Y
2-5
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Note: You must enter the prime contractor name, code, and delivery order number. You will
be unable to exit this screen if they are left blank.
Once you enter the requested information, the computer will inquire if you wish
to load contract rates from a disk.
1900-55 FORM |
CONTRACTOR DATA LOADING
06/01/89
This option Mill let you load general (i.e., decon and standby),
equipment, and personnel rates for a specific prims contractor and
its subcontractors, ly doing so, you will overwrite any existing
rate data. You Hill be asked to insert a pre-aade contractor-
specific rate disk.
Are you sure you want to continue? [Y/W Y
A response of yes ("Y") to this inquiry enables you to load contractor rates into
the system from a prepared disk. The data on the disk must match both the prime
contractor name and code previously entered in the general site data. If the rate
disk loaded into the system does not match the prime contractor name and code,
the following message will appear:
1900-55 FORM
CONTRACTOR RATE LOADING
06/01/89
The data on the disk does not Match the prime contractor
naae and/or code you entered in the general site data.
The following rate data is contained on the disk you inserted:
Pri«e Contractor Home: DRUM ENVIRONMENTAL
Prime Contractor Code: DRUM
Do you wish to:
1) Insert a new contractor rate disk
2) Load these contractor rates
0) Exit
Your Choice
RCMS will review the information contained on the rate disk and compare that
information with the data entered manually. If the data does not match, you have
2-6
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the choice of inserting a new contractor rate disk, loading the present contractor
rate disk or exiting the Contractor Rate Loading Option entirely.
The 'Contractor Rate Disk" will normally be supplied with RCMS and contains
rates pertaining to the applicable zone ERCS contract Because many zone ERCS
contracts use "team" cleanup contractors (i.e., ERCS subcontractors), additional
contractor rate disks can be customized for those particular zone ERCS contracts
or even for a particular site. These disks can contain an unlimited number of
equipment and personnel rates for both the prime contractor and the ERCS
subcontractors' team. Please consult with RCMS User Support, (phone 1-201-321-
6746) or the zone ERCS contractor for assistance in creating these disks.
A no ("N") response will prompt a request for the following prime contractor
information:
Prime G&A Percentage
On-Site Standby Percentage
Off-Site Standby Percentage
On-Site Decon Percentage
Off-Site Decon Percentage
COST TRACKING
PRIME CONTRACTOR DATA
06/01/89
Pri
Pri
Contractor MMK:
Contractor Code:
ACHE ENTERPRISES
0001
Delivery Order f: 2334-56-703
Contract f: 68-92-2334
DocuMnt Control f: 20X45234
Pri«e G I A Percentage:
On-Site Standby:
Off -Site Standby:
On-Site Decon:
Off-Site Decon:
10 JM
!HM>;X
40,0 X
»*«; «
Is this correct? [Y/N] \
E. Option 5: Initiate an Additional Cleanup Contractor
This Option enables you to enter cost data for another prime contractor into the system. You will
be shown the current list of prime contractors and asked if you wish to add to it.
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tots
VERSION
3
' 1
ADD
ANOTHER
PRIME
CONTRACTOR
06/01/89
This option allow you to track coat data for another prime contractor.
The following fa a liat of priae contractors currently being used:
1. ACME ENTERPRISES
Do you want to add another priae contractor? [Y/N] |
A response of yes ("Y") will allow you to add another prime contractor to the system. A series of
screens, similar to those that appear after the Start New Site Option, will guide you through the
process of entering the appropriate new prime contractor information (see Option 4: Start New
Site, p. 2-4).
The following is the first screen and the accompanying prompts you will encounter:
COST TRACKING
PRIME CONTRACTOR DATA
06/01/89
Priae Contractor
Priae Contractor Code: '-
Delivery Order f: ""'
Contract f: -'
Document Control f:
A blank contractor code will abort.
You then have the option of loading rates for this prime contractor (and associated team
contractors) from a prepared Contractor Rate Disk. If the loaded rate disk does not match the
previously entered prime contractor's name and code, RCMS will offer you the choice of inserting
a new rate disk, loading the present contractor rate disk, or exiting the Contractor Rate Loading
Option.
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If the prepared contractor rate disk is not available, a series of computer prompts, as shown on the
following screen, will assist you with the manual input of contractor rates.
COST TRACKING
PRIME CONTRACTOR DATA
06/01/89
Priae Contractor Mane:
Prime Contractor Code: 9003
Delivery Order ff: WOO-M-WO
Contract*: 60-06-0000
Document Control *: 90000000
ENTER IN THE APPROPRIATE RATE
Prime G I A Percentage:
On-Site Standby: 0.0 X
Off-Site Standby: 0.0 X
On-Site Decon: 0.0 X
Off-Site Decon: 0.0 X
INFORMATION
2.2 1900-55 FORM AND DAILY COST SUMMARY MENU
RCHS VERSION 3.2
1900-55 AND DAILY COST SUNMRT
06/01/89
1. Update General Site Information
2. Update Prime Contractor Information
3. 1900-55 Fora
4. Daily Coat Suaaary
5..Incident Obligation Log (IOL)
6. Contractor Daily Cost Log
7. Archive and Backup Data
8. RCNS Utilities
0. Return to Previous Menu
Tour Choice:
During the process of producing cost reports, your activities will center around the 1900-55 and Daily Cost
Summary Menu. This menu outlines all of the major options for data entry, cost report production, and
archiving of data. Unlike the Cost Projection module, the Cost Tracking program requires you to follow
a sequential order of data entry, preparing forms in the order listed on this Menu (i.e., a 1900-55 Form
before the Daily Cost Summary). In addition, you must prepare and finalize both a 1900-55 Form and DCS
before you can archive the data.
2-9
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The menu choices for the 1900-55 Form and Dally Cost Summary are summarized below. For a detailed
explanation of each section, refer to the appropriate chapters that follow this introduction.
A. Option 1: Update General Site Information
This Option returns to the General Site Data screen allowing you to update or edit of information.
See Entering General Site Data, page 2-4, for an explanation of this screen.
B. Option 2: Update Prime Contractor Information
This Option enables you to update information on the prime contractors loaded into the system.
If the system contains more than one prime contractor, you will be asked to select the one that you
wish to update from the list displayed on-screen. You have the option of updating the prime rates
for the prime contractor either manually, or via a contractor rate disk. See Entering Prime
Contractor Data, page 2-5, for an explanation of this function.
C. Option 3: 1900-55 Form
This Option allows you to enter the 1900-55 section of RCMS to add, view, and edit cleanup
contractor cost information. If the system contains more than one prime contractor you will be
asked to select the prime contractor for whom you wish to prepare the 1900-55 Form. You will
then be prompted for the date of the 1900-55 Form you wish to prepare or edit. See Chapter 3:
1900-55 Form, for detailed information on preparing the 1900-55 Form.
Note: If you are using a contractor interface to load the daify 1900-55 cost data, please refer
to Chapter 7: RCMS Utilities.
D. Option 4: Daily Cost Summary
This Option enables you to enter the Daily Cost Summary section of RCMS to update costs other
than those incurred by the cleanup contractor during a removal action (e.g., EPA, TAT). The Daily
Cost Summary provides a listing of all daily costs, and tracks these costs against the site ceiling.
The computer will begin by prompting you for the date of the Daily Cost Summary you wish to
prepare or edit See Chapter 4: Daily Cost Summary, for detailed information on preparing the
Daily Cost Summary.
Note: You will not be able to enter the DCS program until a final 1900-55 Form has been
prepared and printed for at least one prime contractor.
E. Option 5: Incident Obligation Log (IOL)
This Option allows you to print an IOL from the current data on the hard disk. See Chapter 5:
Incident Obligation Log for detailed information on preparing the IOL.
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F. Option 6: Contractor Daily Cost Log
This Option allows you to print the Contractor's Daily Expense Log from the current data on the
hard disk. See chapter 5 for detailed information on preparing this Log.
G. Option 7: Archive and Backup Data
This Option allows you to archive the data on previously prepared archive and backup archive disks.
Once you have completed the final cost reports for the day (1900-55 Form and Daily Cost
Summary). See Chapter 6 for detailed information.
Note: The system will prevent you from preparing a new 1900-55 Form or DCS until the
current day's data has been archived.
H. Option 8: RCMS Utilities
This Option enables you to do the following:
Prepare Archive and Backup Disks
Print Supplemental 1900-55 Forms
Transfer Cleanup Contractor Data via the Interface
Restore Last Day's Final Data From the Hard Disk
See Chapter 7: RCMS Utilities, for more information.
2-11
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-------
CHAPTER 3
1900-55 Form
3.0 1900-55 FORM OVERVIEW
The 1900-55 Form records the estimated time and material costs incurred by the cleanup
contractor each day. The 1900-55 module enables you to enter this daily cost information
and then print the required 1900-55 Form. This printed report contains separate sections
for personnel, equipment, expendable materials (both Unit Rate and At Cost Materials),
as well as subcontractors (i.e., vendors). In addition, there is a section for comments and
adjustments. The number of pages in a printed 1900-55 Form is dependent on the amount
and types of resources used during that particular day. For example, if no expendable
materials were purchased or expended on a particular day there would then be no
corresponding section within the printed 1900-55 Form. An example of a final 1900-55
Form is shown at the end of this chapter (Exhibit m-A).
Note: A separate 1900-55 Form is prepared for each prime contractor working
on a site. The 1900-55 Form will list the costs for the prime contractor as
well as any team contractors working for that prime contractor. If the system
contains more than one prime contractor, you will be asked to select the
contractor for whom the 1900-55 Form is to be prepared.
RCMS VERSION 3.2
SELECT PRIME CONTRACTOR
06/01/89
Multiple prime contractors are being used at this site.
In order to use the proper cost data, you must select
one of the prime contractors listed below:
1. ACME ENTERPRISES
2. BAGGERTS
Your choice: 1
This chapter explains how to begin preparing a 1900-55 Form, outlining all of the options
available within this RCMS module.
3-1
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Ej>
Note: Chapter 7: RCMS Utilities, provides instructions for using the contractor
interface option to load the daify 1900-55 Form data.
3.1 PREPARING THE 1900-55 FORM
To begin your 1900-55 Form, select Option 3: 1900-55 Form from the 1900-55 and Daily
Cost Summary Menu (accessed by choosing Option 2: Use Current Cost Data on the Hard
Disk from the 1900-55 And Daily Cost Summary Main Menu). The 1900-55 Form Date
Input screen will be displayed. If multiple prime contractors are being used at the site, the
computer will display a list of these contractors and require that you select one for your
1900-55 Form before you can proceed with this Option.
Once you have entered a prime contractor, the screen will display the dates of the last final
1900-55 Form printed, and the last final one archived. If a draft copy of a 1900-55 Form
exists within the hard disk files, the date of its entry will also be displayed. If you are
beginning your first 1900-55 Form, these dates will be blank. At the bottom of the screen
a prompt will appear requesting the date of the 1900-55 Form that you wish to prepare or
edit. You can enter a date for either a draft copy of a 1900-55 Form, or a date for a new
1900-55 Form. The 1900-55 Forms shown must be prepared in chronological order.
ACME ENTERPRISES
DATE INPUT
06/01/89
Last Final 1900-55 printed: / /
Last Final 1900-55 archived: / /
Current 1900-55 data stored: / /
Enter the date of the 1900-55 that
Enter a blank to exit i
wish to prepare
Once you enter the date of the 1900-55 Form you wish to prepare or edit, the 1900-55
Form Main Menu will be displayed.
3-2
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3.2 1900-55 MAIN MENU
ACME ENTERPRISES
MAIN MENU
06/01/89
Select an option below:
1. Update Contractor Code and Rate Information
1900-55
Data Inputs
2. Update Contractor Personnel File
3. Update Contractor Equipment Files
4. Update Contractor Expendable Materials File
5. Update Subcontractor File
6. Update Conments and Adjustments to the 1900-55 Totals
7. Calculate and Print 1900-55 Form
0. Return to Previous Menu
Your Choice: !|
The procedures for completing a 1900-55 Form include adding and editing entries within
the 1900-55 Files. The contents of each file can be updated by entering the appropriate
Option number from the 1900-55 Main Menu. You will notice that a number of these
listed Options are preceded by an asterisk, indicating that they represent the 1900-55 data
inputs for time and materials. These options allow you to enter and edit cost entries for
a chosen category.
Note: The prime contractor's name is in the left-hand comer of the Main
Menu screen.
The explanations that follow include general discussions of each option on the 1900-55
Main Menu, together with examples of the computer screens encountered when a particular
activity is chosen. Please note that the Expendable Materials Option is divided into Unit
Rate Materials and At Cost Materials.
A. Option 1: Update Contractor Code and Rate Information
Select this Option to update the Emergency Response Cleanup Services (ERCS)
contractor file. You can edit information pertaining to cleanup contractors already
in the current file or you can add new cleanup contractors to the file list. When
you choose this Option the Add/Edit Contractor Data screen will be displayed and
you will be prompted to enter a contractor code.
3-3
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ACME ENTERPRISES
ADD/EDIT CONTRACTOR DATA
06/01/89
Enter the Contractor Number or hit
to list available Contractors:
(Enter a blank to exit)
F1
If you are unsure of a contractor's code you may view the list of contractors in the
RCMS file by pressing . A small window displaying the current list of
contractors will appear on the right hand side of the screen. If there are more
cleanup contractors in the file than can be listed in a single window, the program
will inform you that additional contractors exist. By pressing < ENTER > you can
display the remaining contractors. Once the list is completed and you have noted
the code for the contractor you are using, press < ENTER > to exit this window and
return to the Add/Edit Contractor Data screen.
ACHE ENTERPRISES
ADO/EDIT
Enter the Contractor Nu
CURRENT CONTRACTOR LIST -
Code Name
0001 ACME
0002 UESS
Note the Contractor Code and
hit ENTER to continue.
to list available Contractors:
(Enter a blank to exit)
3-4
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1.
Option 1: Adding Contractors
To add a new contractor to RCMS, enter a unique contractor code
consisting of any combination of characters or numerals (4 maximum).
After entering this new contractor code, a window will appear in the upper
right of the screen noting a lack of data for this contractor and will inquire
if you wish to add this missing data. If so, enter yes ("Y"). The program
will now prompt you for the following information:
Contractor Name
G&A Percentage
On-Site Standby Percentage
Off-Site Standby Percentage
On-Site Decontamination Percentage
Off-Site Decontamination Percentage
Note: For definitions of the G&A percentage, standby percentage, and
decontamination percentage, see the Glossary.
ACME ENTERPRISES
AD
Enter the Contra
to list avail
(Enter a
EDIT THIS CONTRACTOR'S DATA
Code: 0009
Name: WESS
G&A Percentage: 20.00
Standby On Rate: 0.0
Standby Off Rate: 0.0
Decon On Rate: 0.0
Decon Off Rate: 0.0
Is this correct? [Y/NJ Y
0009
2.
Enter the requested information. Enter "0" for any rate information that
does not apply. When completed, confirm that the information is correct.
To exit the Add/Edit Contractor Data screen, enter a blank at the
contractor code prompt. A blank response is equivalent to simply pressing
in the empty field.
Option 2: Editing Listed Contractor Data
To edit listed cleanup contractor for a cleanup contractor listed in the
RCMS file, enter the desired contractor code. The "Edit This Contractor's
Data" window will appear in the upper right corner of the screen displaying
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the current contractor data. To enter new information simply type over
the displayed data, or simply press < ENTER > if the data is correct as
displayed. After you have finished editing, the computer will request
confirmation of your data. If it is correct, enter a "Y". You may now
continue to edit the contractor list from the Add/Edit Contractor Data
screen. When finished updating the contractor information file, press
to return to the 1900-55 Main Menu.
B. Option 2: Update Contractor Personnel File
Select this Option to update the 1900-55 Form's Contractor Personnel File. The
program will respond by displaying the Personnel Menu screen.
This Menu offers you the option of adding, editing, viewing or deleting entries
within the Cleanup Contractor Personnel File. It also enables you to print a draft
copy of the 1900-55 Form's personnel page.
There are two options for adding personnel. Option 1: Add Listed Personnel
allows you to add personnel with job categories already listed in the appropriate
ERCS contract. Choose Option 2: Add Non-Listed Personnel to add job categories
not listed in the ERCS contract.
ACME ENTERPRISES
PERSONNEL MENU
06/01/89
1. Add Listed Personnel to the Personnel File
2. Add Non-Listed Personnel to the Personnel File
3. Edit/View/Delete Entries in the Personnel File
4. Delete All Personnel Entries
5. Print Draft 1900-55 Personnel Page
0. Return to Previous Menu
Your Choice:
1. Option i: Add Listed Personnel
By choosing this Option you will display the Adding Listed Personnel
screen consisting of job categories and their corresponding code numbers.
Search this list to find the job category you desire. Remember, you can
scroll through this list by using the or keys. If you find
the correct job title, simply enter the corresponding four digit code. If the
desired job category is not on this list, you will have to enter it using
Option 2: Add Non-Listed Personnel, page 3-10.
3-6
-------
last digit of the job title code is used to represent the position level
of the job category (such as level T or level "2"). You may edit this number
by entering the EditlViewlDelete mode. (Option 3, page 3-11.)
ACME ENTERPRISES ADO
Code Job Category
001-1 SUPERVISOR
002-1 FOREMAN
003-1 CLEANUP TECN-HAZ
004- LABORERS
005- EQUIP OPERATOR
006- TRUCK DRIVER
007- WELDER
008- ELECTRICIAN
009- MECHANIC
010- CARPENTER
011- EXPLOSIVES SPEC
013- FLO CLERK/TYPIST
OU- ENGINEER CHEMICAL
015- CHEMIST ORGANIC
Select personnel by code and
more entries, use the PgUp or
ING LISTED
Code
016-1
017-1
018-1
020-1
021-1
022-
023-
024-
025-
026-
027-
028-
029-
030-
level (use
PgDn keys
PERSONNEL 06/01/89
Job Category
IND HYG/SAFE ENGR
HYDROGO/GEOLOGIST
LAB TECHNICIAN
FORMAN-OIL SPILL
CLEANUP TECH-OIL
ENGINEER CIVIL
PLUMBER
PIPESETTER
PIPEFITTER
IRON WORKER
CONCRETE LABORER
MASON( FINISHER)
ELECTRICIAN APPRE
DATA ENTRY CLERK
4 digits). To see
. To exit, hit [Esc]. |||;-|
After you have found and entered the desired job category code, the
program will respond with a screen that displays your selection and
prompts you for the following:
Contractor Code
ACME ENTERPRISES
ADDING LISTED PERSONNEL
06/01/89
Job Code and Category: 007-1 WELDER
Contractor Code:
Enter the above information or F1 for a list of contractors.
If necessary, you can review the current Cleanup Contractor List by
pressing . Once you have entered the correct contractor code for
3-7
-------
this employee the program will respond by displaying the contractor name
on the following line. If the employee you are entering is the first cost
entry for a new cleanup contractor, you may enter the new contractor code
here. The program will request the required rate information for this new
contractor and will add it to the contractor list, (see Option 2: Adding
Contractors, page 3-5.)
Note: It is important to enter the correct contractor code, as different
contractors have different rates for the same job category.
The program will now prompt you for the following:
Employee Name (The recommended form for entering an
employee name is last name first, followed by a first name or
initial).
Employee ID Number
ACME ENTERPRISES
ADDING LISTED PERSONNEL
06/01/89
Job Code and Category: 007-1 WELDER
.Contractor Code: ACME
Contractor Name: ACME ENTERPRISES
Efiployee Name: JIM BOEW
Enployee ID No.: 6752
Enter or edit the job class above:
'f£tr
The program will then allow you to edit the job category for this employee,
if necessary.
You will then be requested to verify this information. You can either re-
enter the information by entering a no response ("N"), or continue with the
program by entering yes ("Y").
Next, the computer will prompt you to enter the following rate information:
Regular Rate
Overtime Rate
Sunday/Holiday Rate
Breathing Air Surcharge Rate
Fixed or Provisional Rates
3-8
-------
ACME ENTERPRISES
ADDING LISTED PERSONNEL
06/01/89
Job Code and Category: 007-1 WELDER
Contractor Code: ACME
Contractor Name: ACME ENTERPRISES
Employee Name: JOHN BOEU
Employee ID No.: 423
Enter the applicable rates below:
Regular Rate : 40.94
Overtime Rate: 58.57
Sunday/Holiday Rate: 0.00 (Enter 0 if not applicable)
Breathing Air Surcharge Rate: 0.00 (Enter 0 if not applicable)
Fixed or Provisional Rates? IF/P] F
If a contractor rate file has been previously loaded, the program may display default
rates for listed employees. If the listed rates are correct simply press < ENTER >
at each prompt to accept them, otherwise type the correct rates over the incorrect
information.
After requesting and receiving verification of this rate information, the program will
respond with two prompts regarding G&A rates. Specifically, you will be asked
whether labor and other direct charges are subject to G&A charges.
G&A charges are calculated on the basis of a negotiated percent defined in the
ERCS contract. They are charged by the contractor on items that do not have a
negotiated rate determined in the contract. In general, personnel labor charges are
negotiated rates. For a more detailed explanation, see the Glossary.
ACME ENTERPRISES
ADDING LISTED PERSONNEL
06/01/89
Job Code and Category: 007-1 WELDER
Contractor Code: ACME
Contractor Name: ACME ENTERPRISES
Employee Name: JOHN BOEU
Employee ID No.: 423
Enter the applicable rates below:
Regular Rate : 40.94
Overtime Rate: 58.57
Sunday/Holiday Rate: NOT APPLICABLE
Breathing Air Surcharge Rate: NOT APPLICABLE
Fixed or Provisional Rates: FIXED RATES
Are labor charges subject to G and A charges? [Y/N] N
Are other direct charges subject to G and A charges? [Y/N]
Is the above G and A information correct? [Y/N] Y
3-9
-------
After verifying the accuracy of the G&A information, the program will prompt you
for the next page following daily charge information.
Regular Hours (hours worked that day)
Overtime Hours (overtime worked that day)
Per Diem
Lodging
Travel
ACME ENTERPRISES
ADDING LISTED PERSONNEL
06/01/89
Job Code and Category: 007-1 WELDER
Contractor Code: ACME
Contractor Name: ACME ENTERPRISES
Employee Name: JOHN BOEW
Employee ID No.: 423
Enter Hours, Per Diem and Travel Expenses for today:
Regular Hours: 10.00
Overtime Hours: 1.00
Per Diem: 25.00
Lodging: 46.00
Travel: 259.00
Is the above information correct? CY/N] Y
Verification of this information will return the program to the Job
Category List screen. You can either continue to add listed personnel in
this fashion or, if you have finished entering listed personnel, press
to exit this section and return to the 1900-55 Form Personnel Menu.
2. Option 2: Add Non-Listed Personnel
Select this Option to add employees whose job categories are not listed in
the negotiated ERCS contract. The program responds to the selection of
this Option by displaying the Adding Non-Listed Personnel screen. To
enter a non-listed job category, first enter a three digit job code, within the
range of 31 - 999 as well as a fourth number, representing the position
level of the job. The computer prompts, and corresponding screens that
follow the entry of this new job category code are identical to those in
Option 1: Add Listed Personnel, page 3-6.
3-10
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\
ACME
ENTERPRISES
ADDING
NON-LISTED
PERSONNEL
06/01/89
Code Job Category
Code Job Category
101-2 ACCOUNTANT
This module allows you to add job categories that are NOT on the
ERCS Personnel List. Codes for these items are from 31 to 999.
Enter the code and level for the item you wish to add. If this code
has been previously entered, the rates that have been entered will
be displayed. To see more items, use the PgUp or PgDn keys.
To exit, hit [Esc].
The first time that you enter a non-listed job category, the default hourly
rates will be zero. Once you enter the applicable rates for this job category
they will be displayed as the default rates anytime this job category is called
up. You then have the option of using or editing these default rates.
3. Option 3: Edit/View/Delete Entries
Select this Option to modify, view, and delete entries within the current
contractor personnel file. The program will display the current Contractor
Personnel File in list form. By using the "Action Keys* displayed on the
Edit Menu at the bottom of your screen you can access edit, view, or
delete functions for individual entries.
ACME ENTERPRISES
PERSONNEL
06/01/89
Rec Job Cont Emp Job Reg. O.T. Sun/Hoi 8. Air
* Code Code I Of Category Name Hours Hours Hours Hours
1 101-1 ACME 423 ACCOUNTANT JOHN BOEW 10.00 1.00
n/a n/a
Action keys: O>] Edit [T] Previous record [PgUp] Previous page
[D] Delete [i] Next record [PgDn] Next page
[U] Undelete [F2] Extended edit [Esc] Quit
3-11
------- OCR error (C:\Conversion\JobRoot\0000038R\tiff\2000A5YC.tif): Saving image to "C:\Conversion\JobRoot\0000038R\tiff\2000A5YC.T$F.T$F" failed.
-------
Remember! Once you leave the EdulViewtDelete mode the onfy way to reestablish the
employee is by manual input. You can no longer restore an individual to the
file with the Undelete Option.
Note: If a person is leaving a site temporarily, it is more advantageous to
enter a "0" (zero) for their hours than to delete their record.
Note: Remember to use the Extended Edit Option to remove and/or add
transportation charges, as well as to remove and/or add per diem and lodging
charges when an employee leaves a site for a weekend, holiday, etc.
4. Option 4: Delete All Personnel Entries
Select this Option to delete all contractor personnel entries from the
Contractor Personnel File at one time, rather than using the
Edit/View/Delete Option to delete each entry individually. Choose this
Option only if your intent is to delete all entries. This Option deletes all
personnel, regardless of their contractor affiliation.
ACME ENTERPRISES
PERSONNEL MENU
06/01/89
Are you cure you want to delete all personnel entries? [Y/M] N
C. Option 3: Update Contractor Equipment File
Select this Option to update the Cleanup Contractor Equipment File. The
program will respond to this choice by displaying the Equipment Menu screen.
3-13
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\
ACME ENTERPRISES
EQUIPMENT MENU
06/01/89
1. Add Listed Equipment
2. Add Non-Listed Equipment
3. Edit/View/Oetete Equipment
4. Print Draft 1900-55 Equipment Page
0. Return to the Previous Menu
Your Choice:
This Menu gives you the option of adding, editing, viewing or deleting
entries in the Cleanup Contractor Equipment File. It also enables you to
print a draft copy of the 1900-55 Equipment Page.
There are two options available for adding equipment. Option 1: Add
Listed Equipment, allows you to enter equipment that is listed in the
ERCS contract. Option 2: Add Non-Listed Equipment permits you to add
equipment that is not in the ERCS contract.
Option 1: Add Listed Equipment
When you choose this Option the computer will respond by displaying the
Adding Listed Equipment screen. This screen consists of a list of equipment
items and corresponding code numbers. Search this list to find the desired
equipment item. You can scroll through the list by using the or
keys. Once you find the correct equipment, type in the
corresponding three digit code and press < ENTER >. If you can not find
the desired equipment, refer to Option 2: Add Non-Listed Equipment,
explained on page 3-19.
Note: A particular piece of equipment can have several names. If you cannot
find the particular piece of equipment you need on the list, you may wish to
consult someone familiar with the ERCS equipment list to find out if the
desired item is listed under a different name.
3-14
-------
ACME ENTERPRISES ADDING
Code Item Name
040 TRUCK VAC 5000 GAL
041 TRUCK VAC 3500 GAL
042 TRUCK VAC 1800 GAL
043 TRUCK PICK UP
044 TRUCK 4 WHEEL OR
045 TRUCK STAKEBED 2 TON
046 TRUCK STAKEBED 1 TON
047 TRUCK TANK 5000 GAL
048 TRUCK WELDER
049 TRUCK BOX 2 TON
050 TRUCK LIFT 30 FT
051 TRUCK DUMP/VAC 3800G
052 TRUCK DUMP HWY 5-10Y
053 TRUCK DUMP HWY 10-20
Select equipment by code (use 3
items use the PgUp or PgDn keys
LISTED EQUIPMENT 06/01/89
Code Item Name
057 TRLR EMERGENCY RES
061 TRLR DECON 8X40
062 TRLR DECON 8X25
063 TRLR OFF 8X40 EQUIP
064 TRLR OFF 8X40
065 TRLR OFF/STOR 8X20
066 TRLR STORAGE
068 TRLR FLATBED 42 FT
069 TRLR WATER 500 GAL
070 TRLR TK GALV 5000G
071 TRLR TK 5000G GLASS
072 TRLR TK 5000G RUBBE
073 TRLR TK GLV 7500G
074 TRLR TK 7500G RUBBE
digits). To see more
. To exit, hit [Esc]. Hi
After you have found and entered the desired equipment code, the program
will respond with a screen that displays your selection. You will then be
prompted the enter the following information:
Contractor Code
When prompted for the contractor code you can refer to the Current
Cleanup Contractor List by pressing . Once you enter the correct
contractor code, the program will display the contractor name on the
following line. If the piece of equipment being entered is the first cost
entry for a new cleanup contractor, you may enter the new contractor
code here. The program will request the required rate information
pertinent to this new contractor and will add it to the contractor list.
Note: It is important to enter the correct contractor code, as different
contractors have different rates for the same piece of equipment.
Next, the following prompt will appear on the screen:
Is this item rented
Note: It is important to answer the rented question correctly, as owned and
rented equipment are treated differently during the cost definitization process.
The program will now ask if the contractor information is correct You
can reenter the above information by entering a no ("N") response.
Otherwise, press to accept the yes ("Y") default and continue.
You will now be prompted for the following:
Enter number of Equipment Items
3-15
-------
v-
,-s.
The program has a default value of "1* for the number of Equipment Items.
At this point you may enter the actual number of items you will be using.
If you do not wish to enter a number for this equipment item, enter a "0"
and you will return to the Adding Listed Equipment screen.
The program now allows you to edit the equipment name, if so desired,
for clarification. You will then be prompted for the following:
Equipment ID Code
The equipment ID code is a set identifier assigned by you, or by the
contractor, to the piece of equipment you are currently entering. The
number could be a license plate number, a serial number, or an arbitrarily
assigned Dumber. The program uses this number to track the total-to-
date cost of this piece of equipment. If this equipment item is removed
from the site for a period of time and then returned, you should enter the
same ID code used when it was previously on-site. You will have to enter
any previous cost-to-date when prompted.
The program will prompt you for the following rate information:
Hourly Rate
Dairy Rate
Weekly Rate
Monthly Rate
Note: The program may display default rates for listed equipment items if a is
contractor rate file has been previously loaded. If the listed rates are correct J?
simply press at each prompt to accept them; otherwise, type over ?
the incorrect information with the correct rates. $
Once this data is verified, you will be required to enter the following:
Purchase Price /;,
The purchase price is the contractor's acquisition cost for that particular
item and is available from the ERCS response manager or field clerk. "-':
The system will continue to prompt you for the following data:
Mileage Charge
Mob/Demob Rate .;
Standby On Rate ^
Standby Off Rate f
Fixed or Provisional Rates 5
3-16
-------
ACME ENTERPRISES
ADDING LISTED EQUIPMENT
06/01/89
049 TRUCK BOX 2 TON
ID: 123456 Ctr Code: 0001
Please enter the appropriate rates below for this item
If a particular rate does not apply - Leave as zero [0]
Hourly Rate :
Weekly Rate:
Purchase Price:
Nob/Demob Rate:
Daily Rate:
Monthly Rate:
Mileage Charge:
Standby On Rate: S5 X Standby Off Rate:
Fixed or Provisional Rates? CF/P]: |
Is the above information correct? [Y/NJ
per idle
X
Some of the requested information may not be applicable for your
particular piece of equipment In that case, the proper response is to enter
the default value of "6" for that prompt. If you have selected an equipment
item that has previously been entered, all previously entered rates will be
displayed. You will then have the option of either using those rates (by
entering a "U") or editing them (by entering "E").
After verifying the above information, you will be prompted for:
Previous Cost to Date
ACME
ENTERPRISES
ADDING
LISTED
EQUIPMENT
06/01/89
045 TRUCK STAKEBED 2 TON ID: 3454
Ctr Code: ACME
Please enter the appropriate rates below for this item
If a particular rate does not apply - Leave as zero [0]
Hourly Rate :
Weekly Rate:
Purchase Price:
Mob/Demob Rate:
8.04
402.22
0.00
0 X
Daily Rate:
Monthly Rate:
80.44
1206.65
Mileage Charge: 0.00 per Mile
Standby On Rate: 20 X Standby Off Rate: 0 X
Fixed or Provisional Rates? [F/P]: F
Enter any previous total cost to date for this specific Item: 0.00
If item has not previously been on the job, leave as zero [0].
Enter this charge only if the particular piece of equipment has been previously
on-site under the current delivery order number. The "previous cost to date" is
3-17
-------
used to assure that the EPA does not pay more than the acquisition cost for
equipment on any particular delivery order.
The computer will next inquire if this particular equipment is subject to a G&A
surcharge. In general, equipment items that have a negotiated price under the
ERCS contract and are owned by the contractor, are not subject to G&A.
However, rented equipment items are subject to such charges.
After entering verification of your data entries, you will be prompted for the
following daily charge information for the particular 1900-55 Form you are
preparing:
If you enter stand-by hours, you will be requested to identify whether the stand-
by is on- or off-site.
If a mobilization/demobilization rate and/or mileage rate pertains to this piece of
equipment you will be prompted for one, or both, of the following items:
Number of Mobilization Hours
Mobilization Mileage
ACHE ENTERPRISES
ADDING LISTED
EQUIPMENT
06/01/89
077 BACKHOE CASE 580
ID: 954 Ctr Code: ACME
This Equipment Item is subject to a Mobilization Charge.
Please enter Mobilization Hours and Mileage (if applicable).
. Enter Number of Mobilization Hours: 4.0
Enter Mobilization Mileage for this item: 450.0
Is this information correct? Y
The program will then prompt you for the following:
Regular Hours
Standby Hours
3-18
-------
ACNE
ENTERPRISES
ADDING
LISTED
EQUIPMENT
06/01/89
077 BACKHOE CASE 580 ID: 954 Ctr Code: ACME
Enter Regular and Standby Hours incurred today for this Item:
Regular Hours 8.0 Standby Hours 0.0
If a mileage rate pertains to this piece of equipment you will be prompted
for:
Daily mileage
The program will now return to the Adding Listed Equipment screen. You
can continue to add listed equipment items in this fashion until all listed
contractor equipment resources have been added for that day, or you can
press the key to exit this section and return to the 1900-55
Equipment Menu.
2. Option 2: Add Non-Listed Equipment
This Option allows you to add equipment items that are not listed in the
negotiated ERCS contract The program will display the Adding Non-Listed
Equipment screen. To enter a non-listed piece of equipment, first enter
a three digit equipment code within the range of 343 - 999. You will then
be prompted for a contractor code, equipment identification, rate, and daily
charge information similar to Option 1: Adding Listed Equipment, above.
The next time this equipment is selected, the rates that you have entered
will be displayed as the default rates. These rates become associated with
the piece of equipment you choose to assign.
3. Option 3: Edit/View/Delete Equipment
Select this Option to save, view or delete entries within the current
Contractor Personnel File. The program will display the current Contractor
Equipment File in list form. Use one of the "Action Keys" from the Edit
Menu to edit, view, or delete individual entries in this file.
3-19
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Note: See pages 3-11 and 12 for instructions on using the Edit
Menu. An in-depth explanation of the mechanics of the
Edit/ViewlDelete Option is found in Appendix A.
a. Deleting Equipment Items
Deleting equipment items differs from the process of deleting
personnel and expendable material items. The ERCS contracts
prohibit EPA from paying more than the acquisition cost for an
equipment item. RCMS tracks the daily charges on each piece of
equipment and notifies you when these charges reach the
acquisition cost. If you delete an item from the equipment file and
then restore it in a subsequent 1900-55 Form, RCMS will treat
it as a new item and its rate tracking clock is set back to Day 1.
Thus, exercise caution when you are considering deleting an item.
You can restore deleted equipment items up until you print a final
1900-55 Form for a particular day. Once a final 1900-55 Form has
been printed, a deleted item cannot be restored.
Note: If you wish to delete an equipment item because of a data entry error,
be sure to zero all hourly charges including mobilization, demobilization, and
decontamination, otherwise the printed 1900-55 Form will list these charges
for the equipment item.
When you mark an equipment item for deletion, and confirm your
action, RCMS will prompt you to enter decontamination and
demobilization charges for the item, if applicable. In response to
this action, the computer will respond to the "Delete" function by
displaying three (3) asterisks in the place of the record number
free #"), however, the item will continue to appear in the
equipment list. If there are any charges for a deleted item, the
item will appear on the 1900-55 Form for that day, but will not
appear on following days. If there are no charges for an item that
has been marked for deletion, the item will not appear on the
current 1900-55 Form.
3-20
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ACME ENTERPRISES
Rec
*
1
2
3
4
5
6
Item Coot Item
Code Code ID *
043 0001 654321
049 0001 123456
062 0001 342355
064 0001 124755
075 0001 744323
084 0001 643443
Name
TRUCK PICK UP
TRUCK BOX 2 TO
TRLR OECON 8X2
TRLR OFF 8X40
TRUCK ROAD TRA
LDR FT CAT 955/
Demobilization charges are not
applicable to this item or
this item has not been deleted
from the equipment list.
Hit ENTER to continue.
IH 17 8.0 0.0 n/a
n/a
Are you sure you want to delete this entry? [Y/N] $
4. Option 4: Print Draft 1900-55 Equipment Page
By choosing this Option, you can print and review a draft of the
Equipment Page for your particular 1900-55 Form. You will be prompted
for all necessary information. Remember, a printer must be connected and
filled with paper before you can proceed.
D. Update Contractor Expendable Materials File
Select this Option to update the Expendable Materials File. The computer will
respond to this Option by displaying the Update Expendable Materials Menu.
This menu offers you the option of updating either the Unit Rate Materials file
or the At Cost Materials file.
Under the new ERCS contracts, all expendable materials are considered "at cost,"
meaning that the charge to the EPA is for the cost of materials plus G&A (as
opposed to earlier ERCS contracts that negotiated unit charges for "inventory"
items.) For convenience, RCMS allows you to enter expendable materials under
either the "Unit Rate" or "At Cost" category. However, the Unit Rate file is
recommended for items expended periodically in units (e.g., Tyvek suits, filter
cartridges, disposable gloves, etc.). The At Cost file is more appropriate for one
time or infrequent purchases (e.g., cinder blocks, lumber, coolers, etc.).
3-21 '
-------
ACHE ENTERPRISES
UPDATE EXPENDABLE MATERIALS MENU
01/01/89
1. Update Unit Rate Materials File
2. Update At Cost Materials File
0. Return to 1900-55 Menu
Your Choice:
1. Unit Rate Materials Menu
This Menu offers you the option of adding, editing, viewing or deleting
entries within the Unit Rate Materials file.
a. Option 1: Add Entries to Unit Rate Materials File
This Option will prompt you for the following information:
Name of Material
Contractor Code
Vendor Code
The Vendor Code is useful for organizing material costs according
to vendor. If you are using a new vendor, enter a unique (4)
character (numbers and/or letters), identification vendor code and
press . The program will ask for the vendor name and
then return you to the data entry screen. Remember to use this
code anytime there are purchases from this vendor.
The computer will now prompt you for further information
regarding the type of material you have entered into RCMS:
Purpose
Use or Type Code
The Use or Type Code is used to organize materials by their
purpose. If necessary, you can press to display the current
use or type code list. If you are entering a new use for a piece of
equipment, you will have to create a Use Code. Enter a unique
one (1) character (number or letter) code to distinguish this
3-22
-------
purpose, then press the < ENTER > key. RCMS will now ask for
a description of code. Once entered, RCMS will return to the
Data Entry screen.
The program will now continue by requiring the following:
Unit Name
Number of Units
Unit Cost
G&A Charge
RCMS will now calculate and display the following:
Cost for this entry
G&A Charge
Total Cost
ACME ENTERPRISES
ADDING UNIT RATE MATERIALS
06/01/89
Please Enter the Following Information:
Name of Material:
Contractor Code:
Vendor Code:
Purpose:
Use or Type Code:
Unit Name (gal,Its, etc.):
Number of Units:
Unit Cost:
G t A Charge:
Cost for this entry:
G t A Charge:
Total Cost:
SACME* ENTERPRISES
HAZ MAT CO.
$ 1098.75
$ 109.88
S 1208.63
Is the above information correct? [Y/N] |
b.
Once you have verified all information, the system will return you to the
"Name of Material* prompt You can now either continue to enter material
or return to the Unit Rate Materials Menu by pressing .
Materials entered on previous days will remain within the Unit Rates
Materials File, but the number of units used will automatically be re-set
to zero ("0") each day. It is for this reason that the Unit Rates Materials
File is ideal for tracking items used on a recurring basis (e.g., disposable
gloves, tyveks, etc).
Option 2: Edit/View/Delete Unit Rate Materials Entries
Select this Option to modify, review or erase individual records within the
Unit Rates Materials File. The Action Keys, displayed in the Edit Menu
3-23
-------
at the bottom of this screen, will assist you in making use of the available
functions.
Note: See pages 3-11 for an explanation of the Edit Menu and its Action
Keys. A more in-depth discussion of the EdufViewlDelete Section can be
found in Appendix A.
c. Option 3: Delete All Current Unit Rate Materials Entries
This Option enables you to delete all entries within the Unit Rates
Materials File at a single time, rather than deleting each entry individually
using the Delete function offered in Option 2: Edit/View/Delete Unit Rate
Materials Entries (see above).
You will be prompted for all necessary information. Please note, this
Option does not have a separate screen. Instead, the RCMS prompts will
appear below the Unit Rate Materials Menu listing.
d. Option 4: Print Draft 1900-55 Unit Rate Materials Page
This Option allows you to print and review a draft copy of the Unit Rate
Materials page of the 1900-55 Form you are preparing.
Note: A printer must be connected and loaded with paper before you can
proceed.
2. Option 2: At Cost Materials Menu
This menu offers you the option of adding, editing, viewing or deleting entries
within the At Cost Materials file. The structure of this section is similar to Unit
Rate Materials except for the different prompts encountered when adding entries.
a. Option 1: Add Entries to At Cost Materials File
You will be prompted for the following information in a format similar
to that encountered in Option 1: Add Entries to the Unit Rates Materials
File, page 3-22:
Name of Material purchased
Contractor Code
Vendor Code (see page 3-22)
Purpose
Use or Type Code (see page 3-22)
Quantity/Amount
Purchase Cost
G&A Charge
RCMS will calculate and display the Total Charge" for this material.
3-24
-------
ACME ENTERPRISES
ADDING AT COST MATERIALS
06/01/89
Please Enter the Following Information:
(Enter a blank to exit)
Name of material purchased:
Contractor code:
Vendor Code:
Purpose:
Use or Type Code:
Quantity/Amount:
Purchase Cost:
G & A Charge:
Total Charge:
|%
*
YES. AT
* 19.78
ACME ENTERPRISES
BEST CO.
SAMPLfNG/SHPNC
Is the above information correct? [Y/N] |
b.
You will now be prompted to verify the displayed information. Once you
have done so, you will be returned to the "Name of material purchased*
prompt. You can now either continue to enter new material, or, you can
press < ENTER> to return to the Update At Cost Materials Menu.
Option 2: Edit/View/Delete At Cost Materials Entries
Select this Option to modify, review or eliminate individual records within
the At Cost Materials File. The Action Keys, displayed in the Edit Menu
at the bottom of the screen, will assist you in making use of this Options
available functions.
Note: See pages 3-11 and 12 far an explanation of the Edit Menu and its
Action Keys. A more in-depth discussion of the EditfViewlDelete Section can
be found in Appendix A.
Option 3: Delete All Current At Cost Materials Entries
This Option enables you to delete all entries within the At Cost Materials
File at a single time, rather than deleting each entry individually using the
Delete function offered in Option 2: Edit/View/Delete At Cost Materials
Entries (see above).
You will be prompted for all necessary information. Please note, this
Option does not have a separate screen. Instead, the RCMS prompts will
appear below the At Cost Materials Menu.
3-25
-------
d. Option 4: Print Draft 1900-55 At Cost Materials Page
This Option allows you to print and review a draft copy of the At Cost
Materials page of the 1900-55 Form you are preparing.
Note: A printer must be connected and filled with paper before you can
proceed.
E. Option 5: Update Subcontractor File
Select this Option to update the subcontractor file and display the Update
Subcontractors Menu.
Generally, subcontractors constitute the majority of the total cleanup cost at a
removal site. Thus, careful tracking of these subcontractors is vital to accurate cost
management. Frequently, when a subcontractor service is provided, the exact cost
of the service will not be known. In that instance, the estimated amount is entered
as an "Await Bill" entry, (meaning the cost is only an estimate). All Await Bills
remain in the Subcontractor File until finalized. When a Final Bill is obtained,
the actual cost can be entered by editing the Await Bill entry and marking the
entry as "Final." This Final Bill entry will be listed on the 1900-55 Form for the
day it was deemed final, and then deleted from the subcontractor file.
Often, final costs for entries are unknown and Await Bills are carried for a long
time. As a result, the number of Await Bills in the system can increase to an
unwieldy amount. RCMS helps mitigate this situation in two ways: 1) only Await
Bills entered or edited on a particular day ("new" Await Bills) will appear on that
day's 1900-55 Form; and 2) when editing subcontractor entries, you can limit the
entries that appear on the edit screen to a particular date range and/or
subcontractor. RCMS also allows you to print a list of all outstanding Await Bills.
The total outstanding Await Bills estimate will appear on both the 1900-55 Form
and the Daily Cost Summary.
The Update Subcontractors Menu gives you the option of adding, editing, viewing
or deleting entries within the subcontractors file. It also enables you to print a
draft copy of the 1900-55 subcontractor page.
1. Option 1: Add Subcontractor Entries
Select this Option to add subcontractor entries. You will be prompted for the
following information:
3-26
-------
Listed Contractor Code
Enter the contractor code that corresponds to the contractor who is enlisting the
subcontractor's services. Do not confuse this code with the subcontractor code
which follows. Now the computer will request the following:
Subcontractor Code
Enter a unique four (4) character (numbers and/or letters) code to designate this
particular subcontractor.
Note: This code is not to be confused with the code for ERCS contractors or
the vendor code used in the Expendable Materials section.
The program will now prompt you for the name of the new subcontractor. Once
entered, you will be returned to the data entry screen. The program will now
display the subcontractor name, and continue by prompting you for the following:
Invoice Number
Subcontractor Service
Date of Service
Subcontractor Service Type
The Subcontractor Service Type is a code used to organize subcontractor entries
by the type of service performed. To enter this data, either press to display
a list of all subcontractor Service Type codes currently in RCMS, and choose a
code from this list, or establish a new code to designate the type of service. The
program will then continue by prompting you for the following:
Subcontractor Cost
Final [F] or Awaiting Bill [A]
G&A Charge
ACME ENTERPRISES
ADDING SUBCONTRACTORS
06/01/89
Please Enter the Following Information (Enter a Blank to Exit):
Listed Contractor Code: 0001:
Contractor Name: ACME ENTERPRISES
Subcontractor Code:
-------
The computer will calculate and display the "Total Charges' from the data you have
entered. Once you verify the entered data, you will be returned to the 'Listed
Contractor Code' prompt You can now either continue to make entries, or return
to the "Update Subcontractors Menu" by pressing < ENTER >.
2. Option 2: Edit/View Subcontractor Entries
Select this Option to modify and review individual entries within the current
Subcontractors File. Unlike other Edit/View/Delete sections within RCMS, the
system responds to this particular Option with a pair of prompts. You will be
asked if you wish to limit the list of subcontractors to be edited by either: 1: a date
range, or 2: a particular subcontractor. Once you enter a response to these
prompts, this Option returns to the standard RCMS Edit/View/ functions.
Note: Subcontractors can not be deleted from the system.
Note: See pages 3-11 and 12 for an explanation of the displayed Edit Menu
and its available functions. A more in-depth discussion of the
EditlViewlDelete Option can be found in Appendix. A.
This Option also allows you to enter the type of operation performed by the
subcontraaor. You also have the capability to change the status of bills from
Await to Final if necessary.
3. Option 3: Print Draft 1900-55 Subcontractor Page
This Option allows you to print and review a draft copy of the Subcontractors
page of the 1900-55 Form you are preparing.
Note: A printer must be connected and filled with paper before you can
proceed.
4. Option 4: Print All Outstanding Subcontractor Await Bills
Select this Option to obtain a printout of the complete Await Bill list. The
program will prompt you to ready the printer before printing.
F. Option 6: Update Comments and Adjustments To 1900-55
Totals
Select this Option to update the Adjustments/Comments File. The program will
respond to this Option by displaying the Update Adjustments and Comments
Menu.
3-28
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ACME ENTERPRISES
UPDATE ADJUSTMENTS AND COMMENTS MENU 06/01/89
1. Add Entries to Adjustments/Comments
2. Edit/View/Delete Adjustments/Comments Entries
3. Delete All Current Adjustments/Comments Entries
4. Print Draft 1900-55 Adjustments Page
0. Return to 1900-55 Nain Menu
Your Choice:
You can enter adjustments to any section of the 1900-55 Form to account for
errors or omissions made in the previous day. You can also use this section to
clarify a cost entry.
The menu gives you the option of adding, editing, viewing or deleting entries in
the Adjustments/Comments file. You will also be able to print a draft copy of the
1900-55 Adjustments and Comments page.
1. Option 1: Add Entries to Adjustments/Comments
Select this Option to add entries to the Adjustments/Comments file. The program
will prompt you for information about the Adjustment and/or Comment you wish
to make with long highlighted fields. RCMS allows up to five lines for a
Comment. If you choose to enter a Comment of less than five lines, simply press
the < ENTER > key when you complete your entry, making sure the cursor is at
the beginning of the next blank line.
Once you have entered your Comment, you will be prompted to enter the
corresponding contractor code. You can review the complete contractor list by
pressing the key. Next, the computer will prompt you for the Adjustment
amount. Enter a zero ("0") or press < ENTER > at a blank line if your Comment
does not have a corresponding Adjustment.
If you do wish to enter an Adjustment, RCMS will now prompt you for the
Adjustment Category. The computer will display a list of categories from which
to choose your entry. After entering the appropriate response you will be returned
to a blank comment line. You can continue to enter Comments in this fashion,
or you can press when the cursor is at the start of a blank line to
return to the Update Adjustments and Comments Menu.
3-29
-------
ACME ENTERPRISES
ADDING ADJUSTMENTS/COMMENTS
06/01/89
Please Enter the Following Information
Adjustment/Comnent: OSC 9J$fuTE« iAfitY ARRIVAL G? CAT '954
Listed Contractor Code: 9001
Contractor Name: ACME ENTERPRISES
Adjustment Amount: Comment
Adjustment Category: |
Adjustment Categories: (P) Personnel (A) At Cost Materials
(E) Equipment (S) Subcontractors
-------
G. Option 7: Calculate and Print 1900-55 Form
Select this Option to print a copy of the complete 1900-55 Form. The program
will inquire if you would like to print a draft (*D") or final ("F") version of the
1900-55 Form.
ALWAYS PRINT A DRAFT 1900-55 FORM FIRST TO VERIFY ITS
ACCURACY AND TO CHECK YOUR WORK
YOU CANNOT RETURN TO THE 1900-55 DATA AFTER PRINTING A
FINAL FOR THAT DAY.
After printing a Final 1900-55 Form, RCMS will inquire if a valid copy was
printed. If you do not have a valid copy the program will return to the 1900-55
Form Main Menu, from which you can try again. If a valid copy has been printed,
the program will return to the 1900-55 and Daily Cost Summary menu.
Exhibit m-A shows a final 1900-55 Form.
3-31
-------
Exhibit m-A
HAZARDOUS SUBSTANCE RESPONSE FUND CONTRACTOR COST REPORT PAGE 1
US ENVIRONMENTAL PROTECTION AGENCY [CONTRACTOR: CONTRACT #
SITE NAME: ABC DRUM ACME ENTERPRISES 43-92-2334
CONTRACTOR PERSONNEL REPORT (DELIVERY ORDER * DATE
EPA STANDARD FORM 1900-55 2334-56-703 01/01/89
1
1.
EMPLOYEES
ice f eycn
nO9i URCw
2.
WORK
i
3.
HOURLY
LABOR RATES
REG
ERCS CONTRACTOR 0001: ACME ENTERPRISES
WAGNER, JIM | 001: SUPERVISOR
G and A Charge
HEART, G. j 003: CLEANUP TECH-HAZ
G and A Charge
ROE, DONNA j 003: CLEANUP TECH-HAZ
G and A Charge
CHAPMAN, MARK J004: LABORERS
G and A Charge
MORRIS, JIM J005:EQUIP OPERATOR
G and A Charge
LARES, LYNN J006: TRUCK DRIVER
G and A Char
K1NGLE, DON
G and A Char
e
014:ENGINEER CHEMICAL
e
43.00
21.50
21.50
21.50
25.00
23.50
43.00
1
OT
64.50
32.00
32.00
32.00
37.50
35.50
63.00
I
4.
TOTAL
HOURS
REG
8.00
8.00
8.00
8.00
8.00
8.00
8.00
1
OT
0.00
0.00
0.00
0.00
0.00
4.00
0.00
1
5.
TRAVEL,
LODGE,
»DCD
rcR
DIEM
232.00
232.00
232.00
232.00
232.00
83.00
232.00
1
6.
TOTAL
PERSONNL
576.00
23.20
404.00
23.20
404.00
23.20
404.00
23.20
432.00
23.20
413.00
8.30
576.00
23.20
3356.50
7. \ 8.
TOTAL PERSONNEL COST TO DATE: TOTAL PERSONNEL COST FOR TODAY:
* 6713.00 S 3356.50
3-32
-------
Exhibit m-A (continued)
HAZARDOUS SUBSTANCE RESPONSE FUND CONTRACTOR COST REPORT PAGE 2
US ENVIRONMENTAL PROTECTION AGENCY {CONTRACTOR: CONTRACT *
SITE NAME: ABC DRUM ACME ENTERPRISES 43-92-2334
CONTRACTOR EQUIPMENT REPORT {DELIVERY ORDER * DATE
EPA STANDARD FORM 1900-55 2334-56-703 01/01/89
9.
EQUIPMENT
ITEM
10.
EQ
ID
11.
TOT
DAY
12.
HOURS
ERCS CONTRACTOR 0001: ACME ENTERPRISES
043 .-TRUCK PICK UP
049: TRUCK BOX 2 TON
Mob Mileage Charge
Mileage Charge
062:TRLR DECON 8X25
064:TRLR OFF 8X40
075: TRUCK ROAD TRACTOR
084:LDR FT CAT 955/IH 17
ERCS CONTRACTOR 0001: AD.
(1) OSC DISPUTES EARLY t
654321
123456
2 8.0
1 8.0
4.0
410.0 Miles a J
13.
WORK
STATUS
REG
MOB
REG
14.
RATE
DL
DL
HR
0.33/Mite
12.0 Miles a $ 0.33/HUe
342355
124755
744323
643443
USTMEN
ARRIVAL
i
2
1
2
2
s/co
OF D
i
8.0
8.0
8.0
8.0
8.0
MENTS
T 955
i
REG
MOB
REG
REG
REG
i
DL
DL
DL
DL
DL
15.
COSTS
TODAY'S
COST
32.00
36.75
56.00
135.30
3.96
55.50
25.73
47.77
200.00
468.00
1061.01
i
TOTAL TO
DATE
64.00
92.75
111.00
73.50
400.00
936.00
16. ' 17.
TOTAL EQUIPMENT COST TO DATE: TOTAL EQUIPMENT COST FOR TODAY:
% 1816.51 % 1061.01
'
3-33
-------
Exhibit in-A (continued)
1
HAZARDOUS SUBSTANCE RESPONSE FUND CONTRACTOR COST REPORT PAGE 3
US ENVIRONMENTAL PROTECTION AGENCY '.CONTRACTOR: CONTRACT *
SITE NAME: ABC DRUM JACME ENTERPRISES 43-92-2334
CONTRACTOR UNIT RATE MATERIALS .'DELIVERY ORDER * DATE
EPA STANDARD FORM 1900-55 J2334-56-703 01/01/89
i i
18.
MATERIAL
19.
PURPOSE
20.
UNITS
ERCS CONTRACTOR 0001: ACME ENTERPRISES
OVERPACKS
G and A Charge
OVERPAYING
EA
21. -
QUANTITY
75.0
22.
UNIT
COST
14.650
23.
COST
1098.75
109.88
1208.63
-
24. ' 25.
TOTAL U.R. MATERIAL COST TO DATE: TOTAL U.R. MATERIAL COST FOR TODAY:
$ 1208.63 * 1208.63
3-34
-------
Exhibit m-A (continued)
1
HAZARDOUS SUBSTANCE RESPONSE FUND CONTRACTOR COST REPORT PAGE 4
US ENVIRONMENTAL PROTECTION AGENCY j CONTRACTOR:
SITE NAME: ABC DRUM ACME ENTERPRISES
CONTRACTOR AT COST MATERIALS (DELIVERY ORDER «
EPA STANDARD FORM 1900-55 J2334-56-703
26.
MATERIAL
PURCHASED
ERCS CONTRACTOR OCX
COOLER
G and A Charge
27.
PURPOSE
28.
AMOUNT/
QUANTITY
1: ACME ENTERPRISES
SAMPLE SHIPMEN
1
29.
VENDOR
BEST CO.
CONTRACT #
43-92-2334
DATE
01/01/89
30.
VEN
CODE
BEST
31.
COST
17.98
1.80
==s=s=3=
19.78
32. 33.
TOTAL A.C. MATERIAL COST TO DATE: TOTAL A.C. MATERIAL COST FOR TODAY:
$ 19.78 $ 19.78
3-35
-------
Exhibit m-A (continued)
- - 1
HAZARDOUS SUBSTANCE RESPONSE FUND CONTRACTOR COST REPORT PAGE 5
US ENVIRONMENTAL PROTECTION AGENCY {CONTRACTOR: CONTRACT *
SITE NAME: ABC DRUM ACME ENTERPRISES 43-92-2334
SUBCONTRACTOR NEW AWAITING BILL REPORT {DELIVERY ORDER * DATE
EPA STANDARD FORM 1900-55 J2334-56-703 01/01/89
43.
SUBCONTRACTOR
44.
INVOICE
45.
SUB
CODE
SUBCONTRACTOR BILLS EDITED TODAY:
ERCS CONTRACTOR 0001: ACME ENTERPR
QUALITY LABS
G and A Charge
ERCS CONTRACTOR 0001
JERSEY CENTRAL P&L
G and A Charge
SUBCONTRACTOR SERVICE
S - SAMPLING AND A»
U - UTILITIES
34324312
ACME EN
12345678
CODES:
IALYSIS
I
0004
47. j-
SERVICE
SES
CYANIDE ANALYSIS
ERPR I SES
JCPL
ELECTRIC HOOKUP
51.
NEW SUBCONTRACTOR CHARGES AWAITING FINAL BILLING ADDE
(NOT INCLUDED IN 1900-55 TOTALS) $ 1
18
T
Y
P
E
S
U
_l
D
02
! 49.
SERVICE
DATE
12/31/88
01/01/89
I
I
I
50.
COST
400.00
40.00
440.00
935.00
93.50
1028.50
TODAY:
8.50
52.
TOTAL SUBCONTRACTOR CHARGES AWAITING FINAL BILLING AS OF THIS DATE:
(TOTAL NOT INCLUDED IN 1900-55 TOTALS) $ 1468.50
_ ., ,. .. ... _. . .1
3-36
-------
Exhibit IH-A (continued)
HAZARDOUS SUBSTANCE RESPONSE FUND CONTRACTOR COST REPORT PAGE 6
US ENVIRONMENTAL PROTECTION AGENCY [CONTRACTOR: CONTRACT *
SITE NAME: ABC DRUM ACNE ENTERPRISES 43-92-2334
COMMENTS AND ADJUSTMENTS {DELIVERY ORDER * DATE
EPA STANDARD FORM 1900-55 j 2334 -56 -703 01/01/89
i >
53.
ADJUSTMENT/COMMENT
ERCS CONTRACTOR 0001: ACME ENTERPRISES
(1) OSC DISPUTES EARLY ARRIVAL OF CAT 955
54.
ADJ
TYPE
EQIP
55.
PLUS
OR
MINUS
56.
AMOUNT
57. 58.
TOTAL NET ADJUSTMENTS TO DATE: TOTAL NET ADJUSTMENTS FOR TODAY:
* 0.00 * 0.00
TOTAL ERCS COSTS TO DATE: TOTAL DAILY ERCS COSTS:
$ 9757.92 $ 5645.92
SIGNATURE OF OSC DATE SIGNATURE OF CONTRACTOR'S DATE
REPRESENTATIVE AUTHORIZED REPRESENTATIVE
i
3-37
-------
CHAPTER 4
DAILY COST SUMMARY
4.0 DAILY COST SUMMARY OVERVIEW
The Daily Cost Summary (DCS) provides a complete listing of the cost components for a
particular removal action. This includes costs for all cleanup contractors (e.g., ERCS), as
well as EPA, TAT, and other Federal agencies (such as the U.S. Coast Guard). In
producing the Daily Cost Summary, RCMS uses the cleanup contractor's costs from the
1900-55 Form. Other costs, such as EPA and TAT, are entered by you through use of the
DCS module. This module contains an option for making adjustments for costs other than
those related to the 1900-55 Form. Once all cost data is entered, the DCS module enables
you to produce the required Daily Cost Summary Form as well as an optional Detailed
Cost Listing of non-cleanup contractor's related costs.
Samples of a Daily Cost Summary and a Detailed Cost Listing are illustrated in Exhibits
IV-A and IV-B, at the end of this chapter.
4.1 PREPARING THE DAILY COST SUMMARY (DCS)
To begin preparing your Daily Cost Summary, select Option 4: Daily Cost Summary from
the 1900-55 and Daily Cost Summary Menu.
RCMS VERSION 3.2
1900-55 AND DAILY COST SUMMARY
06/01/89
1. List Cost Report Status
2. Use Current Cost Data on the Hard Disk
3. Load Last Final Data from Archive Disk
4. Start New Site (Erase Current Files on Hard Disk)
5. Initiate an Additional Cleanup Contractor
0. Return to Previous Menu
Your Choice:
The computer will respond to this choice by displaying the Daily Cost Summary Date Input
screen.
4-1
-------
The computer will prompt you to enter the date of the DCS you want to prepare.
Note: Before you can enter the Daity Cost Summary program, a 1900-55 Form
must be printed for the day. If there is more than one prime contractor in
the system, a 1900-55 Form must be printed for at least one of them.
However, if a prime contractor did not incur costs on a particular day, it is
not necessary to produce a 1900-55 Form for that contractor. Remember,
once a final DCS has been printed, you will not be able to prepare any further
1900-55 Forms for that day.
DAILY COST SUMMARY
DATE INPUT
06/01/89
Last Final Dally Cost Summary printed: 12/31/68
Last Final Daily Cost Sunnary archived: 12/31/88
Current Daily Cost Sunnary data stored: 01/01/8°
Enter the date of the DCS that you wish to prepare
If a draft DCS for that date is already stored,
the data will be loaded into the current files
Enter a blank to exit MtfftM
Once you enter the date of the DCS to be prepared, the computer will respond by
displaying the Daily Cost Summary Main Menu.
DAILY COST SUMMARY
MAIM MENU
06/01/89
Select an Option below:
1. Update Project Ceilings
2. update EPA Costs
3. Update Other Federal Agency Costs
4. Update TAT Costs
5. Update Other Costs
6. Update DCS Adjustments
7. Print Daily Cost Sumary
0. Exit
Your Choice: H
4-2
-------
The procedures for completing a Daily Cost Summary form are similar to those for
completing a 1900-55 Form. The program relies on the user to keep the files up to date.
This updating process includes adding, editing, and deleting entries from the various files.
As with the 1900-55 software, the contents of each file can be updated by entering the
appropriate number from the Main Menu. The paragraphs that follow include a general
discussion of each of the options on the Daily Cost Summary Main Menu, and present
examples of the screens encountered when a particular option is chosen.
4.2 DAILY COST SUMMARY MAIN MENU OPTIONS
A. Option 1: Update Project Ceilings
Select this Option from the Daily Cost Summary Main Menu to update project
cost ceilings. The computer will respond by displaying the Update Project Ceilings
screen.
To enter the total Site, Prime Cleanup Contractor(s), and TAT ceilings, choose the
appropriate option from the Update Project Ceilings screen.
DAILY COST SUMMARY
UPDATE PROJECT CEILINGS
06/01/89
1. Update Total Site Ceiling
2. Update Prime Cleanup Contractor Ceiling(s)
3. Update TAT Ceiling
0. Exit
Your Choice: p
The various cost ceilings for your particular project should be entered before any
other data is introduced into the Daily Cost Summary files. RCMS will not allow
you to print a Daily Cost Summary until the project ceilings have been entered.
If there are multiple prime contractors for your project, each contractor will have
its own cost ceilings.
To change a ceiling within any of the three Update Project Ceiling options, simply
type in a new amount over the currently displayed one. The remaining balance will
be adjusted automatically.
Below, you will find an example of the screen displayed when you choose Option
2: Update Prime Cleanup Contractor Ceiling(s). A response of yes ("Y") to the
RCMS prompt will enable you to enter your new ceiling amount. The screens for
updating Total Site and TAT Ceilings are virtually identical to this one.
4-3
-------
DAILY COST SUMMARY
UPDATE CONTRACTOR CEILINGS
06/01/89
Priiw Contractor Code: 0001
Prime Contractor Name: ACME ENTERPRISES
Ceiling for this contractor: 250,000
Do you wish to update this ceiling? [Y/N] f
Note: On the printed Daify Cost Summary any changes to the ceilings will be
noted within the body of the DCS as a ceiling increase or decrease. The
resulting ceilings and balances will be shown at the top of the DCS on the
following day.
B. Option 2: Update EPA Costs
Select this Option to display the EPA Main Menu.
DAILY COST SUMMARY
EPA MAIN MENU
06/01/89
1. Update On-Site Regional EPA Personnel
2. Update Off-Site Regional EPA Personnel
3. Update Non-Regional EPA Personnel Hours
4. Update Regional and Non-Regional EPA Loaded Cost Rates
0. Exit
Your Choice:
To update the different types of EPA costs directly incurred for a particular site,
select the appropriate number from this menu. The distinctions between these
types of EPA costs are summarized as follows:
4-4
-------
On-Site Regional EPA Personnel: Direct costs incurred by Regional EPA
personnel charging time to the site while working on-site.
Off-Site Regional EPA Personnel: Direct costs incurred by Regional EPA
personnel charging time to the site while working off-site (e.g., in the office or at
another site).
Non-Regional EPA Personnel: Direct costs incurred by Non-Regional EPA
personnel (e.g., ERT) charging time to the site while working either on or off- site.
Note: Before adding entries to the EPA personnel files (Options 1 and 2) you
should use Option 4 to enter the Regional and Non-Regional EPA Loaded
Cost Rates. If you have not entered these rates, the computer will prompt you
to do so each time you select the Update EPA Costs Option from the DCS
Main Menu.
1. Option 4: Update Regional and Non-Regional Loaded Cost Rates
Select this Option to enter the Regional and Non-Regional EPA Loaded
Cost Rates. The computer will be prompt you for the following hourly
rates:
Direct Regional On-site
Direct Regional Off-site
Regional Indirect
Non-Regional
Regional On-site, Regional Off-site, and Non-Regional rates are all direct
cost rates. The Regional Indirect Hourly Rate is determined on a periodic
basis for each Region, and is used to account for Regional administrative
and overhead costs charged to a site. These rates are subject to change
by the Comptroller's office and should be periodically verified with the
Financial Management Office (FMO).
Note: For further information on the EPA Hourly Cost Rate see the Removal
Cost Management Manual
After these rates are entered and verified, RCMS will return you to the
EPA Main Menu. There is no need to return to this section of the Daily
Cost Summary unless these rates need to be changed.
4-5
-------
2. Option 1: Update On-Site Regional Personnel
Select this Option to display the On-Site Regional EPA Menu.
DAILY COST SUMMARY
ON-SITE REGIONAL EPA MENU
1. Add On-Site Regional EPA Personnel
2. Edit On-Site Regional EPA Personnel
3. Delete All On-Site Regional EPA Personnel
0. Exit
Your Choice: I
06/01/89
'Ar
&
$*
a. Option 1: Add On-Site Regional EPA Personnel
Select this Option to enter On-Site Regional EPA personnel. The
program will respond by prompting you for the following:
. EPA Personnel Name
Title
Employee ID Number
GS Level
The job title, employee ID number, and GS level information are
not required to print a DCS, however it is recommended that you
include them.
Once you have entered this data, the computer screen will display
the Loaded Hourly Rate (previously entered using Option 4 from
the EPA Main Menu). Press < ENTER > to verify this information.
You will now be prompted for the following:
Daily Hours (hours worked that day)
Per Diem
Lodging
Transportation
Other Costs
..*
4-6
-------
DAILY COST SUMMARY
ADDING ON-SITE REGIONAL EPA
06/01/89
Enter EPA Personnel Name: GREHiR, SON
Title: OSC
Employee ID Number: 1234
GS Level: H '
Loaded Hourly Rate: $&$
Daily Hours:
Per Diem:
Lodging: :58.«)
Transportation:
Other Costs:
Cost Description:
Is the above information correct? [Y/N] f
If data is entered in response to the "Other Costs" prompt, you will
be requested to enter a description of these costs. Once you have
entered and verified all necessary information, the program will
return to the prompt requesting an EPA personnel name. The
program will continue in this cycle until you exit the screen with
a blank response.
b. , Option 2: Edit On-Site Regional EPA Personnel
Select this Option from the On-Site Regional EPA Menu to edit
On-Site Regional EPA Personnel data that has been previously
entered into RCMS. Personnel data should be edited on a daily
basis to track the hours charged to a site by individual EPA
personnel, as well as to change other personnel charges (e.g. per
diem, lodging, transportation). Use the Extended Edit Option,
accessed by pressing , for this purpose.
Note: Remember to use the Extended Edit Option to remove and add
transportation charges, and also to remove and add per diem and lodging
charges when an EPA employee leaves the site for the weekend, etc.
Note: Data editing is standard through-out RCMS. The Edit Menu and its
/unctions are described on pages 3-11 and 12. For a detailed explanation of
the Edit Option, see Appendix A.
c. Option 3: Delete All On-Site Regional EPA Personnel
This Option enables you to erase all entries within the On-Site
Regional EPA Personnel File at a single time.
3. Option 2: Update Off-Site Regional EPA Personnel
Choose this Option from the EPA Main Menu to update the Off-Site
Regional EPA Personnel File. The use of this Option is virtually identical
to the Option for updating On-Site Regional EPA Personnel (See Option
4-7
-------
1: Update On-Slte Regional Personnel, pages 4-6 to 7), although certain
prompts differ (this Option has no per diem, lodging or transportation
cost prompts).
The hours for Off-Site Regional EPA Personnel are often difficult to track :;
on a daily basis, so this Option allows you to accumulate them for a longer
span of time, and then enter them accordingly. 4"
a. Option 1: Add Off-Site Regional EPA Personnel .;'
Select this Option to enter Off-Site Regional EPA Personnel into 1
the RCMS File. See Option 1: Add On-Site Regional EPA Jl
Personnel, pages 4-6, for an explanation of the use of this Option. ;|
Please remember, while they are quite similar, certain prompts may '$
differ between these two Options.
b. Option 2: Edit Off-Site Regional EPA Personnel
. £?.
This Option allows you to modify entries within the Off-Site -."..
Regional EPA Personnel File. Unlike Option 2: Edit On-Site ,^
Regional EPA Personnel (page 4-7), you may choose to enter ; t
hours based on a time span longer than a single day. , "|f
:|
Note: See pages 3-11 and 12 for an explanation of the standard RCMS Edit ;|;
functions. For a detailed discussion of the EditlDeletelVlew Option, see ;|
Appendix A. "$
c. Option 3: Delete All Off-Site Regional EPA Personnel -
This Option enables you to erase all entries within the Off-Site
Regional EPA Personnel File at a single time, rather than deleting '
each individually using the Edit Option. You will be prompted for
all necessary information.
4. Option 4: Update Non-Regional EPA Personnel Hours
Select this Option from the EPA Main Menu to update the Non-Regional
EPA Personnel Hours File. The Non-Regional EPA Personnel Menu will
be displayed.
4-8
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DAILY COST SUHMARY
NON-REGIONAL EPA PERSONNEL MENU
06/01/89
1. Add Non-Regional EPA Personnel
2. Edit Non-Regional EPA Personnel
3. Delete All Non-Regional EPA Personnel
0. Exit
Your Choice:
Option 1: Add Non-Regional Personnel
This Option allows you to make entries to The Non-Regional EPA
Personnel File. The program will prompt for the following:
EPA Personnel Name
Organization
Title
GS Level
The organization, title, and GS level are optional entries. Once
all required and, if desired, optional entries are made, RCMS will
display the loaded hourly rate previously entered through Option
4 from the EPA Main Menu, (Update Regional And Non-Regional
Loaded Rates, page 4-5). Press < ENTER > to accept this value
and continue the program.
You will now be prompted to enter the following information:
Daily Hours (hours worked that day)
Per Diem
Lodging
Transportation
Other Costs
4-9
-------
DAILY COST SUMMARY
ADDING NON-REGIONAL EPA PERSONNEL
06/01/89
Enter EPA Personnel Name:
Organization:
Title:
GS Level:
Loaded Hourly Rate:
Daily Hours:
Per Diem:
Lodging:
Transportation:
Other Costs:
Is the above information correct? [Y/N]
Once you have verified that the entered information is correct,
RCMS will return to the "EPA Personnel Names" prompt. You
can now either continue entering data, or exit this Option by
pressing .
b. Option 2: Edit Non-Regional EPA Personnel
This Option functions similarly to the Edit Options for On-Site
and Off-Site Regional EPA Personnel (pages 4-7 and 4-8).
, Note: See pages 3-11 and 12 for an explanation of the Edit Menu. For a
7 more detailed discussion of the standard RCMS Edit/View'/Delete Option, see
Appendix A.
c. Option 3: Delete All Non-Regional EPA Personnel
Like the delete Options for On-Site and Off-Site Regional EPA
Personnel (pages 4-7 and 4-8), this Option allows you to erase all
entries within a file (in this case, the Non-Regional EPA Personnel
File) at a single time, rather than deleting each entry individually
using the Edit Option. You will be prompted for all necessary
information.
C. Option 3: Update Other Federal Agency Costs
Select this Option from the Daily Cost Summary Main Menu to display the
Federal Agency Costs Menu.
1. Option 1: Add Other Federal Agency Costs
Select this Option to enter costs for Federal Agencies other than the EPA
(e.g., US Coast Guard, FEMA). The program will prompt you for the
following:
4-10
r .-*,
.r&sllsi-
sftjT
-------
Federal Agency Name
Service
Cost
DAILY COST SUMMARY
ADDING OTHER FEDERAL COSTS
06/01/89
Enter Federal Agency Name: BSCC
service.-
Cost:
"S ' - *
* f, j'-tf *
Is the above information correct? [Y/N]
After verifying this information, RCMS will return to the "Enter Federal
Agency Name" prompt You can now either continue to make entries, or
you can exit this Option by pressing < ENTER >.
2. Option 2: Edit/View/Delete Other Federal Agency Costs
Select this Option to modify, review or delete individual entries within the
Other Federal Agency Costs file.
~~l \ Note: See pages 3-11 and 12 for an explanation of the standard Edit Menu,
Zl) found at the bottom of the screen. For a more detailed discussion of the
RCMS Edit/ViewlDeletc Option, see Appendix A.
3. Option 3: Delete All Other Federal Agency Cost
Use this Option to erase all entries within the Other Federal Agency Costs
File at a single time, rather-than deleting each individually, using the
Edit/View/Delete Option. You will be prompted for all necessary
information.
D. Option 4: Update TAT Costs
To enter TAT-related costs into RCMS files, select this option from the Dally Cost
Summary Main Menu, The computer will respond to this choice by displaying the
TAT Main Menu.
4-11
-------
DAILY COST SUMMARY
TAT MAIN MENU
06/01/89
1. Update TAT Personnel
2. Update TAT Special Projects
3. Update TAT Analytical Services
4. Update TAT Contractor Name and Administrative Multiplier
0. Exit
Your Choice: i
~~l > Note: Before entering any TAT costs, use Option 4 from this Menu to enter the
~i TAT Contractor Name and Administrative Multiplier.
1. Option 4: Update TAT Contractor Name and Administrative Multiplier
Select this Option from the TAT Main Menu to enter the TAT Contractor
Name and Administrative Multiplier into the RCMS files. The Update
TAT Information screen will be displayed.
DAILY COST SUMMARY
UPDATE TAT INFORMATION
06/01/89
TAT Contractor:
TAT Administrative Multiplier: Illill
Do you wish to edit this information? [Y/N] |
The Administrative Multiplier accounts for the administrative costs of the
TAT programs. This multiplier is specific for each EPA Region and is
based upon a periodic determination of the administrative costs incurred
by that Regional TAT office. To arrive at that total cost to be charged to
the site, TAT costs are multiplied by this figure. To obtain this Multiplier,
contact the regional TAT Leader.
4-12
-------
After entering these two items, and verifying the information, you will be
returned to the TAT Main Menu.
2. Option 1: Update TAT Personnel
Select this Option from the TAT Main Menu to enter TAT personnel, and
the costs related with them. The computer will respond to this choice by
displaying the TAT Personnel Menu.
DAILY COST SUMMARY
TAT PERSONNEL MENU
06/01/89
1. Add TAT Personnel
2. Edit TAT Personnel
3. Update TAT Personnel Rates
4. Delete All TAT Personnel Entries
0. Exit
Your Choice:
Before entering any TAT personnel names, use this Option to enter the
TAT Personnel Rates.
a. Option 3: Update TAT Personnel Rates
When you select this Option, the Update TAT Rates screen will
be displayed.
There are two types of TAT rates:
PL, or professional level
Fully Loaded
PL rates represent regional or national cost averages for a given
TAT level, while Fully Loaded rates are averaged hourly costs.
Fully Loaded figures include such costs as travel, per diem and
lodging, which must be added to any PL rate figures you use. Yet
another difference between the rates concerns the Administrative
Multiplier. A figure applied to all PL rates, but not to Fully
Loaded ones.
4-13
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DAILY COST SUMMARY
UPDATE TAT RATES
06/01/89
Current TAT Hourly Rates:
Tech 1: 'ejftf
Tech 2: , 9M.
PL 1: " 6.W
PL 2: **«J»
PL 3: x-fiJM
PL 4: S; 8J
Mm. Staff: ,s, 6,
Fully Loaded:
Do you wish to edit these Rates? [Y/N] N
Once you have entered and verified all rate information, the
program will return to the TAT Personnel Menu.
b. Option 1: Add TAT Personnel
Select this Option from the TAT Personnel Menu to add TAT
Personnel to the RCMS files. The computer will respond to your
choice of this Option by prompting you for the following
information:
TAT Personnel Name
Once you have entered this information, the TAT Contractor Name
(previously entered via Option 4: Update TAT Contractor Name
and Administrative Multiplier, pages 4-12 from the TAT Main
Menu) will be displayed on the computer screen. If the name
displayed is correct, simply press < ENTER > to verify it, and the
RCMS program will continue by prompting you for the following:
Employee ID Number
TDD Number
TDD Type
TAT Level (a list of choices will be displayed)
Once you have entered and verified this data, you will be requested
to identify whether Professional Level rates ("P"), or Fully Loaded
rates ("P) are to be used in the calculation of TAT personnel
costs.
Once you have entered this data, the Hourly Rate (previously
entered via Option 1: Update TAT Personnel Rates pages 4-13)
will be displayed on the computer screen. If this rate is correct,
simply press < ENTER > to verify it, and the RCMS program will
continue by prompting you for the following:
4-14
-------
Hourly Rates
Daily Hours
If PL rates are being used, the program will prompt you for the
following additional cost information:
Per Diem
Lodging
Transportation
Other Costs
Cost Description
DAILY COST SUMMARY
ADDING TAT PERSONNEL
06/01/89
Enter TAT Personnel Name: ttOftOtt, JOE
TAT Contractor Name:
Employee 10 Number: 1994
TDD Number:
TDD Type:
TAT Level:
Hourly Rate:
Daily Hours:
Per Diem:
Lodging:
Transportation:
Other Costs:
Cost Description:
Is the above information correct? [Y/N]
After entering and verifying this information, the program will
return to the "Enter TAT Personnel Name" prompt. You can now
either continue to make entries in this File, or you can exit this
Option by pressing < ENTER >.
c. Option 2: Edit TAT Personnel
This Option allows you to modify, review and delete entries within
the TAT Personnel File. You should use this Option on a daily
basis to change the amount of hours charged to a site by individual
TAT members, as well as to charge other personnel costs.
Remember, the Extended Edit function, accessed by pressing
, allows you to add and remove transportation, per diem and
lodging charges when a TAT member leaves the site (e.g., for the
weekend).
Note: See pages 3-11 and 12 for an explanation of the Edit Menu, and its
functions. For a more detailed discussion of the standard RCMS
EditlView/Delete Option, see Appendix A.
4-15
-------
d. Option 4: Delete all TAT Personnel
This Option allows you to eliminate all entries within the TAT
Personnel file at a single time, rather than erasing each individually
using the Edit Option. You will be prompted for all necessary
information.
Option 2: Update TAT Special Projects
This Option from the TAT Main Menu allows you to add costs for TAT
Special Projects to the RCMS files. The computer will respond to your
choice of this Option by displaying the TAT Special Projects Menu.
DAILY COST SUMMARY
TAT SPECIAL PROJECTS MENU
06/01/89
1. Add TAT Special Projects
2. Edit TAT Special Projects
3. Delete All TAT Special Project Entries
0. Exit
Your Choice:
a. Option 1: Add TAT Special Projects
This Option from the Update TAT Special Projects Menu allows
you to make new entries to the RCMS files. The computer will
respond to your choice of this Option by prompting you for the
following:
Special Project TDD No.
Once entered and verified, the screen will display the TAT
Contractor name previously entered (via Option 4: Update TAT
Contractor Name and Administrative Multiplier, page 4-12, from
the TAT Main Menu).
If the displayed name is correct, simply press < ENTER > to verify
it, and the program will continue by prompting you for the
following:
TDD Type
4-16
-------
Note: As of publication of this Guide, the nationwide TDD Type for Special
Projects is 'Off. Please confirm this information with the TAT Project Leader.
Date of Special Project Authorization
Verification of this data will continue the program prompts, which
will now request the following:
Special Project Amount
Description
DAILY COST SUMMARY
ADDING TAT SPECIAL PROJECTS
06/01/89
Enter Special Project TDD No.
TAT Contractor:
TDD Type: gg
Date of Special Project Authorization:
Special Project Amount:
Description:
Is the above information correct? [Y/N] |
Once you have entered and verified this information, the screen will return
to the "Enter Special Project TDD No." prompt. You can now either
continue to make entries into this File, or you can exit this Option by
pressing < ENTER >.
4. Option 3: Update TAT Analytical Services
Select this Option from the TAT Main Menu to update TAT analytical
services costs. The computer will respond to your choice of this Option
by displaying the TAT Analytical Services Menu.
4-17
-------
DAILY COST SUMMARY
TAT ANALYTICAL SERVICES MENU
06/01/89
1. Add TAT Analytical Services
2. Edit TAT Analytical Services
3. Delete All TAT Analytical Services Entries
0. Exit
Your Choice:
a. Option 1: Add TAT Analytical Services
Select Option 1 from this Menu to add TAT Analytical Services.
You will be prompted for the following:
Analytical Services TDD Number
Once this information is entered, the computer will display the
TAT Contractor name (previously entered via Option 4: Update
TAT Contractor Name and Administrative Multiplier, page 4-12).
If the displayed name is correct, press < ENTER > to verify it,
and the program will continue by prompting you for the following:
TDD Type
~~> i Note: As of publication of this Guide, the nationwide TDD Type for all
fc1 Analytical services is '16*. Please confirm his with the TAT Project Leader.
Date of Authorization
Once you have verified this data (or changed the date if necessary),
the prompts will continue, requesting:
Analytical Services Amount
Description
4-18
-------
DAILY COST SUMMARY
ADDING TAT ANALYTICAL SERVICES
06/01/89
b.
Enter Analytical Services TDD No.
TAT Contractor:
TDD Type:
Date of Authorization:
Analytical Services Amount:
Description:
Is the above information correct? [Y/N]
Once you have entered and verified this information, the program will
return to the 'Enter Analytical Services TDD no.' prompt. You can now
either continue to make entries to this File, or you can exit this Option
by pressing < ENTER >.
Option 2: Edit TAT Analytical Services
This Option allows you to modify, review and erase individual entries
within the TAT Analytical Services File.
Note: See pages 3-11 and 12 for an explanation of the Edit Menu, found at
the bottom of the screen. For an in-depth discussion of the standard RCMS
Edit/ViewlDelete Option, see Appendix A
E. Option 5: Update Other Costs
Select this Option from the Dally Cost Summary Main Menu to enter any other
costs that may be associated with a removal project The Other Costs Menu will
be displayed.
4-19
-------
DAILY COST SUMMARY
OTHER COSTS MENU
06/01/89
1. Add Other Costs
2. Edit Other Costs
3. Delete All Other Costs Entries
0. Exit
Your Choice:
1. Option 1: Add Other Costs
This Option from the Other Costs Menu allows you to make new entries
to the RCMS files. The computer will respond to your choice of this
Option by prompting you for the following:
Cost Description
Amount
Cost Category Type (a list of options will be displayed).
After verifying this information, the program will return to the "Enter Cost
Description" prompt You can now either continue to make entries into
the File, or exit the Option by pressing < ENTER >.
DAILY COST SUMMARY
ADDING OTHER COSTS
06/01/89
Enter Cost Description:
Amount:
Cost Category Type:
Cost Categories: Sampling and Analysis (S)
Utilities (U)
State or Local Gov't Support (G)
Express Mail (E)
Other (0)
Is the above information correct? [Y/N] |
4-20
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2. Option 2: Edit Other Costs
This Option allows you to modify, review or eliminate individual entries
within the Other costs File.
Note: See pages 3-11 and 12 for an explanation of the Edit Menu, found at
the bottom of the screen, and its available functions. For an in-depth
discussion of the standard RCMS Edit [View[Delete Option, see Appendix A.
3. Option 3: Delete All Other Cost Entries
This Option allows you to erase all entries within the Other Costs File at
once, rather than deleting each individually using the Edit Option. You
will be prompted for all necessary information.
F. Option 6: Update Daily Cost Summary Adjustments and
Comments
Adjustments and comments to the Daily Cost Summary can be entered using this
Option 6 from the Daily Cost Summary Main Menu. Adjustments and comments
to the DCS are updated in a manner similar to the procedure used for the 1900-
55 Form. The program will respond to your choice of this Option by displaying
the Update Adjustments and Comments Menu.
1. Option 1: Add Entries to Adjustments/Comments
By choosing this Option, you can enter comments and adjustments for
EPA, TAT or other federal costs. The program will prompt you for the
following information:
Description of the Adjustment/Comment
(up to five lines of text can be entered)
Adjustment amount
Is amount added or subtracted
Adjustment category (The screen will display a list of categories
from which to choose from).
Once you have entered and verified this data, the program will return to
the 'Adjustment* prompt You can now either continue to make entries,
or you can exit this Option by pressing < ENTER >.
4-21
-------
1
I
QAILY COST SUMMARY
ADDING ADJUSTMENTS/COMMENTS
06/01/89
15S.OO To be Subtracted
Please Enter the Following Information
Adjustment/Conment: t&MtSFJ fcJfc fAT fSBOJWEU »TRTf «l«TAK OH
.Adjustment Amount:
Adjustment Category: :|j»
Adjustment Categories: (EN) EPA Region Onsite (TP) TAT Personnel
(EF) EPA Region Offsite (TS) TAT Special Project
(EO) EPA Other Direct (TA) TAT Analytical
(El) EPA Indirect
(FD) Other Federal
(OT) Other Costs
(GO Gen. Comment
Is the information listed above correct? [Y/N] :f
Adjustment amounts will appear on the Daily Cost Summary under the
appropriate cost category. Adjustments and comment descriptions appear
on the Daily Cost Summary Detailed Report.
2. Option 2: Edit/View/Delete Adjustments/Comments Entries
This Option allows you to modify, review or eliminate individual entries
within the Adjustments/Comments File.
Note: See pages 3-11 and 12 for an explanation of the Edit Menu, found at
the bottom of he screen. For an in-depth discussion of the standard RCMS
Edit/View/Delete Option, see Appendix A
3. Option 3: Delete All Current Adjustments/Comments Entries
This Option allows you to erase all entries within the
Adjustments/Comments File at once, rather than deleting each individually
using the Edit Option. You will be prompted for all necessary information.
G. Option 7: Print Daily Cost Summary
Once the Daily Cost Summary Files contain information that accurately reflects the
resources used on site for that particular date, a DCS can be printed.
This Option from the Daily Cost Summary Main Menu enables you to print either
a draft or a final copy of the Daily Cost Summary. The computer will respond to
your choice of this Option by inquiring if you want to print detailed reports of the
EPA, TAT, and adjustment costs for the day. Answer yes ("Y") to print these
Reports, along with the Daily Cost Summary. Finally, the program will inquire
whether a draft or final copy is desired, and the number of copies to be printed.
NOTE: ALWAYS PRINT A DRAFT DAILY COST SUMMARY FIRST TO VERIFY THE
ACCURACY OF YOUR DATA.
I
-
I
4-22
-------
REMEMBERS YOU CANNOT RETURN TO THE DAILY COST SUMMARY
DATA AFTER PRINTING A FINAL DCS FOR A PARTICULAR DATE.
If a final copy has been printed you will be required to confirm that this is a
report for the particular date. Once a draft or a final DCS is printed, the program
will return to the 1900-55 and Daily Cost Summary menu; at this point, the data
can be modified (after printing a draft) or archive (if you have printed a final
DCS).
4.3 SAMPLE DAILY COST SUMMARY AND DAILY COST
LISTING
See Exhibit IV-A, page 4-25, for an example of a Daily Cost Summary.
At the top of the DCS you will find the date, page number, and site name. Immediately
below this is a space for the cost ceilings and balances. A ceiling and balance will be
shown for all Prime Contractors and TAT. The total site ceiling and balance will also
appear. Please note that the balances reflect the amount of money left before any costs
for that day were incurred.
The body of the DCS lists the major cost categories in the left column, each divided into
their component costs. The first column of figures lists the costs incurred for that day,
followed, to the right, by the total-to-date costs. The balances remaining after costs were
incurred for that day are noted in the extreme right column (for those major cost categories
with associated ceilings). The percentage of funds remaining are listed below the balances
remaining.
In the 1900-55 Costs section, there are two 1900-55 totals. One reflects the total without
the estimated portion (Await Bills) of the subcontractor costs; the other accounts for the
change in the estimated portion of the subcontractor costs. This breakdown of the
subcontractor costs allows for an easier determination of daily site costs that cannot be
made definite at the time they are incurred.
TAT costs are broken down into Personnel, Special Projects, and Analytical Services.
These subcategories will only be listed if a costs were entered for them. These costs reflect
the Administrative Multiplier entered for that Region.
EPA costs are broken down into Regional On-Site Personnel, Regional Off-Site Personnel,
and Non-Regional Personnel. There will be an Indirect Costs figure that relates directly
to all Regional direct hours charged. These subcategories will only be listed if there are
associated costs for them. However, Indirect Costs should always be listed if there are
Regional direct costs.
Costs incurred for US Coast Guard, or FEMA services appear under the heading of "Other
Federal Agency Costs." Costs for local government agencies and miscellaneous costs are
listed in a section labeled "Other Costs".
Adjustments made to any of the cost categories will appear as the final line item in the
printout for that category.
4-23
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A sample Daily Cost Summary Detailed Report is given in Exhibit FV-B. The Detailed
Report is an optional form that can be printed when you print the DCS. The form
provides a detailed listing of the non-cleanup contractor costs (EPA, TAT, other federal),
as well as a listing of any DCS adjustments or comments.
4-24
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Exhibit IV-A
DAILY COST SUMMARY FOR 01/01/89 Page 1
ABC DRUM
Ceilings Balances
(As of 12/31/88) (As of 12/31/88)
Site Total 1,000,000 830,185
ERCS: CORNUCOPIA INC. 500,000 397,605
ERCS: ACME ENTERPRISES 100,000 84,869
TAT: ROY F. ECOLOGY 100,000 76,465
Cost Categories
1900-55 Costs:
CORNUCOPIA INC.
Personnel
Equipment
Unit Rate Materials
At Cost Materials
Subcontractors (Final Bills)
Adjustments
Total CORNUCOPIA INC. Cost
. (Includes Adjustments)
(Less Await Bills)
' Change in Subcontractor
Await Bill Total
Subcontractor Await Bill Total
Total CORNUCOPIA INC. Cost
CORNUCOPIA INC. Ceiling Balance
X CORNUCOPIA INC. Funds Remaining
ACME ENTERPRISES
Personnel
Equipment
Unit Rate Materials
At Cost Materials
Subcontractors (Final Bills)
Adjustments
Total ACME ENTERPRISES Cost
(Includes Adjustments)
(Less Await Bills)
Today
7,266.59
878.90
0.00
0.00
0.00
0.00
8,145.49
0.00
8.145.49
1,348.40
809.35
0.00
0.00
0.00
0.00
2,157.75
Total to Date
51,964.17
13,444.69
0.00
34,242.76
8,088.94
107,740.56
2,799.50
110,540.06
7,909.02
4,135.82
4,090.50
141.31
495.00
16,771.65
Balance
(X Remaining)
389,459.94
78 X
4-25
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Exhibit IV-A (continued)
\
DAILY COST SUMMARY FOR 01/01/89 Page 2
ABC DRUM
Cost Categories
Change in Subcontractor
Await BUI Total
Subcontractor Await Bill Total
Total ACME ENTERPRISES Cost
ACME ENTERPRISES Ceiling Balance
X ACME ENTERPRISES Funds Remainini
TAT Costs:
Personnel
Special Projects
Analytical Services
Total TAT Costs
TAT Cost Adjustment
TAT Remaining Balance
X TAT Funds Remaining
EPA Costs:
Regional On-site Personnel
Indirect
Total EPA Cost
Other Federal Agency Costs:
US COAST GUARD
Total Other Federal Costs
Other Costs:
Total Other Costs
Project Total Coats:
Today
0.00
2,157.75
1,599.99
536.30
692.00
2,828.29
300.00
663.00
1,110.00
XBXXXSrBXXCX
1,773.00
2,272.00
2,272.00
0.00
17.176.53
Total to Date
517.00
17,288.65
25,134.73
536.30
692.00
26,353.03
26,653.03
6,449.30
1,110.00
S3ESSKXSSSZSS
7,559.30
16,920.49
mmm*mm*mmm*mm
8,320.00
187,281.53
Balance
(X Remaining)
82,711.35
83 X
73,646.97
74 X
4-26
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Exhibit IV-A (continaed)
DAILY COST SUMMARY FOR 01/01/89 Page 3
ABC DRUM
Coat Categories
Project Balance Rennining
X Project Funda Remaining
Today
Total to Date
.
Balance
(X Remaining)
812,718.47
81 X
4-27
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Exhibit FV-B
DAILY COST SUMMARY - DETAILED REPORT FOR 01/01/89 Page 4
ABC DRUM
EPA Costs
XXBXXBBBB
EPA Regional On-Site Personnel:
Item Name ID* Title/GS Level Hours Category Costs
SXSS BXXBrXSBBBSXSSE BXSB BSBXXBXXBBXBXXBSS=SS 8SSBS X=S5X==SS=Sr=5S5Z
(1) DOE, J 2343 SR. OSC/GS13 8.00 Labor: 240.00
Per diem: 2S.OO
Lodging: 29.00
Total: 294.00
(2) SMITH, J 3223 OSC/GS12 10.50 Labor: 315.00
Per diem: 25.00
Lodging: 29.00
S=3SSS=SS=SS5SSS5
Total: 369.00
Total EPA Regional On-Site: 663.00
EPA Indirect Costs:
Total Direct Regional Hours Total Indirect Cost
18.50 1110.00
Other Federal Agency Costs
Item Agency Service Total Cost
SBSS ====I===I====== BXSBXS«SSXSBSS=XSSS XSSSSSSZSZ
(1) US COAST GUARD SAFETY/SUPPORT 2272.00
Total Other Federal Agency Costs: 2272.00
TAT Costs For ROY F. UESTON
BSBsssxsrsBEBxrBBBBxsBxsExs
TAT Personnel:
Item Name ID* Level TDD Number Type Hours Category Costs
4-28
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\
Exhibit IV-B (continued)
DAILY COST SUMMARY DETAILED REPORT FOR 01/01/89
ABC DRUM
Page 5
1007 PL1 128812-01 11 9.50 Labor: 185.06
Per diem: 25.00
Lodging: 48.00
(1) DOE, D
Total: 258.06
(2) JONES, B 1001 PL2 128812-01 11 9.50 Labor: 262.77
Per diem: 12.50
S33333S333S333S33
Total: 275.27
Total TAT Personnel (Includes Administrative Multiplier): 1599.99
TAT Special Projects:
Item Date TDD* Type Description Total Cost
(1) 08/18/88 128812-S1 06 GRAPHICS 536.30
TAT Special Project Total: 536.30
TAT Analytical Services:
Item Date TDD* Type Description Total Cost
BSBS S3S33XXS BXBS338SSS S33X 838B3S3B8S33333S333S S3333333S3
(1) 08/18/88 128812-L1 16 GRID 56 SAMPLES 692.00
83K3KKX33
TAT Analytical Services Total: 692.00
Daily Cost Summary Adjustments
BB3SSS38BK33S*38S338SacS3SS3S3S
Item Adjustment/Comment Type +/- Amount
(1) ADJUSTMENT FOR TAT PERSONNEL COSTS TAT (*) 300.00
4-29
-------
CHAPTERS
INCIDENT OBLIGATION LOG
AND CONTRACTOR DAILY COST LOG
5.0 INCIDENT OBLIGATION LOG OVERVIEW
The Incident Obligation Log (IOL) is used to track cumulative costs over any specified
period of time during the course of a project. It offers daily tracking of all the major cost
categories counted towards the Project Ceiling. The computer will automatically prepare
the IOL from data in the Final Daily Cost Summary files.
The date range selected along with the page number are shown at the top of the IOL.
Below, a section containing the site name and the total project ceiling will appear. If the
ceiling was changed during the time range reflected in the IOL, the date of change,
together with the new ceiling, will be noted here. The rest of the IOL lists the major costs
by category, total costs, and the resulting project funds balance for each day in the specified
date range.
Note: The totals reflected on the IOL are the sum of the charges for att of
the prime contractors on the site if multiple prime contractors are used.
The 1900-55 costs are separated into two columns, the first column labeled 1900-55 Costs,
accounts for all cleanup contractor costs except those awaiting final billing. The second
column, labeled Await Bill Change, accounts for the change in the Cleanup Contractor
Await Bill total. This breakdown permits a quick determination of the status of each day's
estimated costs.
This daily cost accounting, in addition to the ERCS estimated costs, should help to improve
tracking of expenses against the ceiling.
5.1 PREPARING THE INCIDENT OBLIGATION LOG (IOL)
To prepare an Incident Obligation Log, select Option 5 from the 1900-55 and Daily Cost
Summaiy Menu. The program will display the range of dates that are available from the
data currently on the hard drive. You will be able to select any time span that falls within
these dates.
5-1
-------
RCHS
VERSION
3
.2
INCIDENT
OBLIGATION
LOG
06/01/89
Final Daily Cost SurmaHes have be«n produced for the following date range:
First Date: 09/01/88 Last Date: 09/09/88
You can print an Incident Obligation Log for any date window in this range
Do you wish to continue with printing? [Y/H] f
Select and enter a date range. The computer will request verification.
The program will now prompt you to ready the printer, and then will print the IOL. Once
the IOL is printed, the program will return to the 1900-55 and Daily Cost Summary Menu.
A sample IOL is shown in Exhibit V-A.
Note: An IOL cannot be printed until you have completed a final Daify Cost
Summary.
5.2 CONTRACTOR DAILY COST LOG
The Contractor Daily Cost Log, like the Incident Obligation Log, allows you to track costs
over a specified period of time. In this instance, these costs are for the contractor. The
Contractor Daily Cost Log provides a listing of daily contractor costs and tracks these
against the site ceiling.
5.3 PREPARING THE CONTRACTOR DAILY COST LOG
To prepare this Log, choose Option 6 from the 1900-55 and Daily Cost Summary* Menu.
The program will display the range of dates that are available from the cost data currently
stored in the system. You will then be prompted to select a specific date range within this
time span. The screen for this Option is similar to the screen encountered when preparing
an Incident Obligation Log (see above). As on that screen, the next prompt on the
contractor daily cost screen alerts you to ready the printer. Once a Contractor Daily Cost
Log is printed, the program will return to the 1900-55 Form.
\
5-2
-------
Exhibit V-A
_. _. _ .... !
INCIDENT OBLIGATION LOG Page 1
From: 09/01/88 To: 09/11/88
Site Name: ABC DRUM Project Ceiling:
09/01/88 100000
09/09/88 125000
Date/
TTO
09/01/88
09/02/88
09/03/88
09/04/88
09/05/88
09/06/88
09/07/88
09/08/88
09/09/88
09/10/88
09/11/88
1900-55
Costs
4037
4037
2168
6206
3687
9892
4501
14394
3001
17395
1259
18654
1259
19914
4252
24165
2973
27138
4553
31691
4240
35930
Await
Bill
Change
176
176
165
341
0
341
-22
319
258
577
-22
555
72
627
0
627
110
737
-498
239
-239
0
EPA
Costs
806
806
818
1624
806
2430
806
3236
806
4042
806
4848
806
5654
806
6460
806
7266
806
8072
806
8878
I
0. Fed
Costs
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
TAT
Costs
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
I
Add'nl
Costs
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
I
Total
Costs
5019
5019
3151
8171
4493
12663
5285
17949
4065
22014
2043
24057
2137
26195
5058
31252
3889
35141
4861
40002
4807
44808
Balance
94981
91829
87337
82051
77986
75943
73805
68748
89859
84998
80192
5-3
-------
-------
CHAPTER 6
ARCHIVE AND BACKUP PROCEDURE
6.0 ARCHIVE AND BACKUP DATA OVERVIEW
The Archive and Backup Data procedure is an integral part of the cost tracking system. This procedure
concludes all daily computer cost tracking activities by transferring daily cost data from the hard drive to
a floppy disk. The Archive and Backup Data procedure is not only important but mandatory. RCMS
requires that you complete this procedure before proceeding to prepare a new 1900-55 Form and Daily Cost
Summary.
By archiving data on a daily basis, an electronic cost history of the site is produced. The Archive Disk can
then be used to reproduce 1900-55 Forms and produce Site Summary Reports for any date within the time
span of a project. See Chapter 8: Site Summary Reports, for details on the type of reports that can be
produced from the Archive Disk.
The Archive Disk and Backup Archive Disk contain the same data; the program requires both for data
security purposes. These disks can be erased accidentally as a result of careless storage and/or handling
(they are easily damaged from storage in close proximity to portable radio charging units, portable phones,
and other electronic devices with speakers or electromagnetic coils).
Storing data on Archive Disks minimizes the risk of data lose in the event of major computer problems.
Even a worst case scenario can be remedied by reinstalling RCMS on a new computer, and retrieving your
stored data using Option 3: Load Last Final Data from Archive Disk from the Cost Report Data Menu.
(This option is explained in Chapter 2, Introduction to Cost Tracking, page 2-3).
In addition, archived data plays an important role in automating and improving the Cleanup Contractor
invoice verification and contract definitization procedures. This results in major time and labor savings for
all personnel involved in these procedures.
There are two widely used storage capacity standards for 5.25 inch disks and drives. The 360K standard
(also known as double density) is found on all Compaq Plus portable computers and can store 360 kilobytes
of information. The 1.2M standard (also known as high density) is found on the newer Compaq Portable
III computers and can store 1.2 megabytes (approx. 1,200 kilobytes). The 1.2M floppies are more desirable
because of their larger storage capacity, but limited access to the 1.2M drives may make the 360K floppies
a better choice.
The type of disk used becomes important when you want to transfer to, or use a disk in, a different
computer system. The 1.2M drives are "upwardly compatible" because they will read either type of disk. A
360K drive can only read 360K formatted floppies. If you were to create and use a 1.2M Archive Disk on
a Compaq Portable III in the field and then go back to the office and prepare site summary reports from
your Archive Disk on an IBM XT, (which usually have 360K drives) you would run into difficulty. Keep
this information in mind when using your Archive Disks.
6-1
-------
THE IMPORTANCE OF HAVING UP-TO-DATE, ACCURATE, AND SECURE ARCHIVE AND BACKUP DISKS
CANNOT BE OVERSTATED.
ALSO, IT IS REQUIRED THAT YOU HAVE TWO COPIES OF YOUR ARCHIVED DATA AT ALL TIMES!
Note: If one of your Archive Disks should become damaged or un-usable, make a second copy
of the intact disk IMMEDIATELY!
6.1 ARCHIVING PROCEDURE
After you have completed both a final 1900-55 Form and a Daily Cost Summary, you may perform the
archive and backup data procedures. Before you begin, you must have two formatted, blank, disks. To
prepare these disks, see Option 1: Prepare Archive and Backup Archive Disks, page 7-1.
With the prepared Archive and Backup Archive Disks in hand, select Option 6: Archive and Backup Data
from the 1900-55 and Daily Cost Summary Menu. The program will display the following archive procedure
information screen:
j
RCHS VERSION 3.2
ARCHIVE AND BACKUP PROCEDURE
06/01/89
This procedure will save the current data on
the ARCHIVE and BACKUP ARCHIVE disk*.
This is a very important step in the cost tracking process.
It is important that you complete the entire
ARCHIVE and BACKUP procedure correctly.
Please follow the instructions carefully.
Press ENTER to continue.
Press < ENTER > to continue with the archive procedure:
6-2
-------
RCMS
VERSION
3
.2
ARCHIVE
AND
BACKUP
PROCEDURE
06/01/89
The following cost data Mill be saved on the
ARCHIVE and BACKUP ARCHIVE disks:
Site Name: ABC DRUM
Site Number: E142857
Current Cost Data to be archived: 09/01/88
You must have two disks that have been prepared as ARCHIVE and
BACKUP ARCHIVE disks before proceeding with the Archive procedure.
These disks can be prepared using the utilities option
on the 1900-55/DCS Menu.
If you need to prepare these disks, please exit and use the utilities option.
Do you want to continue with the ARCHIVE procedure? [Y/H] |
After verifying that you wish to continue with the archive procedure, you will be instructed to insert
the Archive Disk in Drive A and press . RCMS will confirm that the disk you have
inserted is in fact an Archive Disk, and that sufficient space exists on this disk to store the current
day's cost data. If the disk you have inserted does not have sufficient space to hold another day
of cost data, the screen will display the following:
RCMS
VERSION
3
.2
ARCHIVE
AND
BACKUP
PROCEDURE
06/01/89
Archive Disk Sequence
The Archive Disk in Drive A does not have enough space to hold
the current data
Please use a new Archive disk
If you need to prepare a new Archive disk, exit from the
Archive procedure and use the Utilities option
1. Continue with Archive procedure
0. Exit
Your Choice:
If this message appears, exit the archiving procedure and prepare the necessary disk(s) (see page
7-1, Option 1: Prepare Archive and Backup Archive Disks).
If the above requirements are met, RCMS will copy the current data onto the Archive Disk and
the following screen will be displayed:
6-3
-------
RCMS VERSION 3.2
ARCHIVE AND BACKUP PROCEDURE
06/01/89
Archive Disk Sequence
Data being copied to Drive A
Other DCS Files
1900-55 Personnel
1900-55 Equipment
1900-55 Materials
Other 1900-55 Files
The screen will display several categories of information to be archived. As information
is being copied onto the Archive Disk, the individual categories will blink. When copying
is completed, the categories will appear in reverse video on the screen, indicating that these
files have been correctly archived.
If, by mistake, you have inserted an improperly prepared Archive Disk, RCMS will display
the following:
RCMS VERSION 3.2
ARCHIVE AND BACKUP PROCEDURE
06/01/89
Archive Disk Sequence
Drive A does not contain an ARCHIVE DISK
Please insert an ARCHIVE DISK into Drive A
If you need to prepare a new Archive disk, exit from the
Archive procedure and use the Utility option
1. Continue with Archive procedure
0. Exit
Your Choice: |
1. Option 1: Continue with Archive Procedure
Select this Option when you wish to insert another Archive Disk into drive A. Once
inserted, the program will check the disk and, if acceptable, will continue archiving in the
same manner as previously discussed. RCMS will only accept the newly inserted disk if
that disk'has been previously prepared as an Archive Disk, (see RCMS Utilities, Option
1: Prepare Archive and Backup Archive Disks p. 7-1).
6-4
-------
2. Option to return to the 1900-55/DCS menu.
After the first disk has been successfully archived, the following screen will be displayed:
RCMS VERSION 3.2
ARCHIVE AND BACKUP PROCEDURE
06/01/89
Backup Archive Sequence
Current data has been copied to the Archive disk
Current data will now be copied to the Backup Archive disk
Please insert the BACKUP ARCHIVE DISK in drive A
Press ENTER to continue
Insert the Backup Archive Disk in drive A and press to continue.
The program will check the disk in drive A and if accepted as a Backup Archive Disk, will
6-5
-------
proceed to archive data in the same manner as previously done for the Archive Disk.
If you have inserted the wrong disk or an improperly prepared disk, RCMS will display
the following:
RCMS VERSION 3.2
ARCHIVE AND BACKUP PROCEDURE
06/01/89
Backup Archive Sequence
This is not the BACKUP ARCHIVE DISK in Drive A:\
Do you wish to :
1. Continue with Archive procedure
0. Exit
Your Choice: 1
You have the option to of continuing the archive procedure and entering a new disk or
exiting to the 1900-55/DaiJy Cost Summary Menu.
If the Backup Archive Disk does not correspond with the current data on the hard disk,
the site name and number of the Backup Disk inserted in drive A will be displayed on the
screen.
RCMS
VERSION
3
.2
ARCHIVE
AND
BACKUP
PROCEDURE
06/01/89
Backup Archive Sequence
The Site Name and Number for current data on the hard disk
do not correspond with those on the BACKUP ARCHIVE DISK in Drive A.
Current data to be saved BACKUP ARCHIVE DISK
Site Number TFA1NEC1 D823
Site Name PUTNAM FIRE SITE NEWPORT DUMP SITE II
Press ENTER to continue.
Press to continue with the archiving procedure and the following screen will
be displayed:
6-6
-------
RCMS VERSION 3.2
ARCHIVE AND BACKUP PROCEDURE
06/01/89
Backup Archive Sequence
Please insert the correct BACKUP ARCHIVE DISK for this site
If you need to prepare a new Archive disk, exit from the
Archive routine and use the Utility option.
1. Continue with Archive procedure
0. Exit
Your Choice: 1
Choose Option 1 and insert the correct Backup Archive Disk in drive A to complete the
archiving procedure, or choose Option 0 to exit to the 1900-55/Daily Cost Summary Menu.
~"~? ) NOTE: You must make a backup of your Archive Disk before you can start a new 1900-55
1 or DCS, If you exit the archive procedure before the backup has been archived, you will have
to re-archive both disks. If you attempt to exit without archiving data on the Backup Disk,
the following warning will be displayed:
RCMS
VERSION
3
.2.
ARCHIVE
AND
BACKUP
PROCEDURE
06/01/89
You are exiting from the archive procedure without copying the data to the
backup archive disk. Before you can start a new 1900-55 or DCS you will
be directed to archive the data for this day.
Note: You will be asked to copy the data to both archive disks even though
the data has already been copied to one archive disk.
You will now be returned to the 1900-55/DCS menu
Press ENTER to continue.
6-7
-------
After both the Archive and Backup Archive Disk have been copied, RCMS will update the
hard drive and display the space status of both disks.
RCMS VERSION 3.2
ARCHIVE AND BACKUP PROCEDURE
06/01/89
Archive and Backup procedure has been completed
Archive Space Status:
Archive Disk: 19 X full
Backup Archive Disk: 19 X full
Please remove Backup Archive Disk
Press ENTER to continue
Press to return to the 1900-55/DCS Menu.
6-8
-------
CHAPTER?
RCMS UTILITIES
7.0 RCMS UTILITIES OVERVIEW
The RCMS Utilities Option (Option 7 on the 1900-55 And Daily Cost Summary Menu) allows you to access
additional features within the Cost Tracking section of RCMS. Select this option to display the Utilities
Menu.
RCMS VERSION 3.2
UTILITIES MENU
06/01/89
1. Prepare Archive and Backup Archive Disks
2. Print Supplemental 1900-55 Reports
3. Transfer Interface Data
4. Restore Last Day's Final Data From the Hard Disk
0. Return to Previous Menu
Your Choice: :|
This Menu offers you the option of preparing floppy disks for archiving, printing supplemental reports from
the 1900-55 Form information, transferring dairy 1900-55 Form information from a contractor computer
system into RCMS, or restoring data from the previous day once you have begun entering the current day's
data. Select the desired option from the Menu to continue.
A. Option 1: Prepare Archive Disks and Backup Archive Disks
This Option allows you to prepare the Archive and Backup Disks that are used to save daily cost
tracking data. The preparation entails copying the data structures used in the Cost Tracking section
of RCMS onto these disks. These data structures must be on the disks so that they can receive
daily cost information during the archive and backup procedure. New disks are prepared only when
you are starting a new site, or when current Archive and Backup Disks do not contain sufficient
space to hold additional cost information.
7-1
-------
Note: Before you begin the daify archive procedure (page 6-2), you should always have two
prepared archive disks.
When you select this Option, the following screen will appear:
ROMS VERSION 3.2
PREPARE ARCHIVE AND BACKUP DISKS
06/01/89
This utility allows you to prepare archive and backup archive disks.
These disks must be prepared prior to archiving the daily
1900-55 and Daily Cost Surmary data.
Always prepare a backup disk when you prepare an archive disk.
You must have blank, formatted disks in order to
continue with this procedure.
If you do not have formatted disks, please exit this routine.
Do you wish to continue with this procedure? [Y/N] |
The computer will prompt you to insert a blank, formatted disk into drive A. Disk preparation will
then begin. When this procedure is complete, you will be asked if you wish to prepare another
Archive Disk. You should always prepare Archive Disks in pairs, as two are required for the
Archiving procedure.
B. Option 2: Print Supplemental 1900-55 Reports
Select this Option to print supplemental 1900-55 reports. If multiple contractors are being used
at the site, you will be asked to select just one. The Supplementary Report Menu will then be
displayed.
7-2
-------
1900-55 FORM
SUPPLEMENTARY REPORT MENU
06/01/89
1. Print LUt of ERCS Contractors
2. Print List of ERCS Equipment
3. Print LUt of ERCS Personnel
4. Print List of Vendors
5. Print List of Subcontractors
0. Return to the Previous Menu
Your Choice:
Select the Option number that corresponds to the report desired. The screen for that Option will
prompt you to ready your printer, and RCMS will then print the report.
Note: A printer must be connected and fUled with paper before you can proceed with any of
these Options.
C. Option 3: Transfer Interface Data
An important feature of RCMS is the ability to import cost data generated from other computer
systems. Several ERCS contractors have developed their own computerized cost management
systems. The EPA has worked closely with these contractors to develop an interface program that
allows for the transfer of daily cost information from their computer systems to RCMS. The data
transfer takes place via a floppy disk containing the daily cost information generated by the
contractor's computer system, in a format consistent with RCMS files.
If multiple prime contractors are being used at the site, the screen will prompt you to select the
one you wish to interface with. You will then be prompted to insert the Data Transfer Disk into
drive A. The data will subsequently be copied into the proper RCMS files. After the data has
been copied into RCMS, it can be edited, if necessary, using the options on the 1900-55 Form Main
Menu Options. A single Transfer Disk is generated each day by the ERCS contractor. The
procedures for the Daily Cost Summary and archiving of data remain exactly the same. The
Transfer Disk should be used only once for any given day of cost tracking.
7-3
-------
ROMS VERSION 3.2
LOADING DATA DISK
06/01/89
Insert Interface Data Disk into Drive A:
Press ENTER uhen read/ to continue.
If a problem occurs while the data is being transferred, select Option 4, Restore Last Day's Final
Data from the Hard Disk from the Utilities Menu. This Option will reset the data files back to
the previous day. After the files have been reset, you can repeat the interface transfer procedure.
Note: If there are multiple prime contractors in the system, the interface transfer can be
performed independently for each contractor.
If you restore the last day's data from the hard disk, you will need to prepare 1900-55 Forms
for all prime contractors, including any that had been prepared before the restore option was
selected.
It is important to remember that the same basic cost tracking procedure is followed when
utilizing the contractor interface option. After finalizing a 1900-55 Form, you must finalize a
Daify Cost Summary and then archive the data. You cannot run several interface disks through
the program to generate a series of 1900-55 Forms without first completing the Daify Cost
Summary and archive procedures.
D. Option 4: Restore Last Day's Final Data from the Hard Disk
As explained above, this Option will set the data files back to the previous day. Running this
Option is equivalent to loading the previous day's data from an Archive Disk (assuming the
computer's hard disk has not been damaged).
7-4
-------
ROMS
VERSION
3.
2
RESTORE
PREVIOUS
DAY
06/01/89
This utility allows you to restore the previous day's final
data from the hard disk. This utility will only work if you
have not archived the current data. This procedure will
also require you to reenter any Daily Cost Surmary data
you may have entered. This utility can be used if you wish
to reinput data via the contractor data transfer disk.
Are you sure you want to proceed? [Y/M] |
After this Option has been completed, you can re-transfer contractor data via the interface option.
This Option can also be used in cases not involving the contractor interface option, but where you
still need to reset the Cost files.
7-5
-------
-------
CHAPTERS
SITE SUMMARY REPORTS
8.0 SITE SUMMARY REPORTS OVERVIEW
The third major module of RCMS provides you with the capability to produce Site
Summary Reports. Using the Archive Disk as a source of information, these reports can
be generated periodically (e.g., weekly or monthly), to provide on-going, easy to analyze cost
information. Site Summary Reports can also be produced at the conclusion of a removal
action to provide a complete summary of costs. RCMS allows you to produce the following
types of reports:
Facsimiles of 1900-55 Forms and Daily Cost Summaries
Project Cost Summaries
Detailed Project Cost Summaries
Incident Obligation Logs
ERCS Daily Expense Log
RCMS also allows you to produce the following cost component summaries:
ERCS Personnel
ERCS Equipment
ERCS Expendable Materials
ERCS Subcontractors
1900-55 Adjustments
ERCS Disputed Costs
EPA Costs
TAT Costs
Federal Agency Costs
Additional Costs
Daily Cost Summary Adjustments
Cost data manipulated in this section of RCMS is totally independent of the Cost Tracking
and Cost Projection sections. Therefore, it is possible to produce Site Summary Reports
for one site while performing cost tracking for another. In addition, you can work with
historical data for a site without disturbing the current cost tracking information for that
site.
8-1
-------
8.1 PREPARING THE SITE SUMMARY DATA FILES
To use the Site Summary module, select Option 2: Site Summary from the RCMS Main
Menu. The program will respond to your choice of this Option by displaying the Drive
Specification screen.
SITE SUMMARY
DRIVE SPECIFICATION
06/01/89
Please select the drive where the Site Summary Archive
data is to be loaded from. fcTvr
Is A: the correct drive/path? Y
You will be prompted to enter the drive where the Site Summary Archive information can
be found and to confirm your choice. The program will then display the Data Loading
Options Menu.
SITE SUMMARY
DATA LOADING OPTIONS
06/01/89
1. Use site summary data currently stored on the hard disk
2. Add site summary data from an archive disk to the existing
site summary data currently on the hard disk (Hard disk
must already contain data)
3. Erase any existing site Burmary data on the hard disk and
load new data from an archive disk (Start up or new site)
4. Erase any existing site summary data on the hard disk
5. View site Information on an archive disk
0. Exit Site Summary Reports
Your Choice: i
8-2
-------
A. Option 1: Use Site Summary data currently stored on the
hard disk
Select this Option to produce a Site Summary Report from the data currently
stored on the hard disk. The computer will respond by displaying first information
relating to the Site Summary Data on the hard disk; then the Site Summary Main
Menu (see page 8-4).
B. Option 2: Add Site Summary data from an archive disk to
the existing site summary data currently on the hard disk
This Option is particularly useful for the production of on-going summary reports
throughout the course of a removal action. Each day, new data from the archive
disk can be added to the hard disk files.
The computer will respond to your choice of this Option by displaying the site
number corresponding to the data currently on the hard disk and by prompting you
to insert the Archive Disk in Drive A. The computer will then load the data from
the Archive Disk that corresponds to the hard disk's site number. It is essential
that the hard disk already contain Site Summary data. Once this data has been
loaded, the program will inquire if you wish to add data from another Archive
Disk. When the loading process is complete, RCMS will return to the Site
Summary Main Menu.
C. Option 3: Erase any existing Site Summary data on the
hard disk and load new data from an archive disk.
This Option is used when you wish to prepare the hard disk files to receive new
Site Summary information. This will occur when you produce the initial Summary
Reports for a particular site.
Note: This Option will erase any-Site Summary data currently stored on the
hard disk.
The system will respond to your choice of this Option by prompting you to insert
an Archive Disk into Drive A. The screen will then display the site numbers
corresponding to the archive data. If there is more than one site number on the
Archive disk, you will be asked to enter the one you desire. Once the loading
procedure is complete, the system will inquire if you wish to add data from an
additional Archive Disk. After all the Archive data has been transferred to the
hard disk, the screen will return to the Site Summary Main Menu.
8-3
-------
D. Option 4: Erase any existing Site Summary data on the
hard disk.
This Option allows you to erase all current Site Summary files on the hard disk.
It is useful when you need to allocate more space for data on the hard disk. After
using this Option, you will need to add data from an Archive Disk before Site
Summary Reports can again be produced.
E. Option 5: View site information on an Archive disk
This Option allows you to view general site information contained on an Archive
Disk. The screen will display the name, number, and the date range for the cost
data stored on that disk. You can then choose the specific date's information you
wish to view.
8.2 PRODUCING SITE SUMMARY REPORTS
After selecting and confirming one of the data loading Options above, the Site Summary
Main Menu will be displayed.
SITE SUMMARY
MAIN
MENU
06/01/89
1. Facsimile of 1900-55 or Daily Cost Summary for previous dates
2. Site Cost Report: Site Surmaries
3. Site Cost Reports: Component Summaries
4. Change printer escape sequences for output
0. Return to the previous menu
Tour Choice:
A. Option 1: Facsimile of a 1900-55 Form or Daily Cost
Summary
This Option allows you to create a copy of a 1900-55 Form or a Daily Cost
Summary for any particular date. These facsimile reports contain the exact same
data as the originals, however, they will be clearly identified with the word
"Archive." Because facsimile reports are only duplicates of originals, the last page
of the facsimile 1900-55 Form will not contain contractor or OSC signature blocks.
I
I
i
8-4
-------
SITE
SUMMARY
1900-55
AND
DCS
SUMMARY
REPORTS
06/01/89
1. Reproduce a 1900-55 For* the currently loaded files
2. Reproduce a Daily Cost Sumary from the currently loaded files
0. Return to the previous menu
Your Choice: I
The procedures for producing facsimiles of 1900-55 Forms or Daily Cost Summaries
are similar. If multiple prime contractors were used at a site, you will be asked
to choose the specific contractor whose 1900-55 Form you wish to print. The
computer will then display the available time span of the 1900-55 Form or DCS
data files. You will then be prompted to choose a specific date range from within
this time span and to put a printer on-line.
B. Option 2: Site Cost Report: Site Summary
This Option allows you to produce several summary reports. The Site Summary
Reports Menu will be displayed when you choose this Option.
SITE SUMMARY
SITE SUMMARY REPORTS
06/01/89
1. Project Cost Summary
2. Incident Obligation Log
3. Contractor Daily Expense Log
0. Return to the previous menu
Your Choice:
8-5
-------
Once you have selected one of the Report Options shown, the program will display
the date range of the cost data stored in the system. You will then be prompted
to choose a specific date range from within this time span. These reports can span
any length of time within that listed, from a single day to the entire length of the
removal project
SITE
SUMMARY
SPECIFY
REPORT
DATE
RANGE
06/01/89
The ARCHIVE data for this site covers the following period:
FROM: mmm TO: mm&
Enter the dates within the above range you want the report to cover.
FROM: V>mm TO: OWf/M
An example of a Project Cost Summary is shown in Exhibit Vffl-A.
C. Option 3: Site Cost Reports - Component Summaries
This Option allows you to produce reports detailing the cost components of a
removal action. The computer will respond to your choice of this Option by
displaying the Component Summary Menu.
SITE SUMMARY
COMPONENT SUMMARY
06/01/89
1. Cleanup Contractor Costs
2. EPA, TAT, and Other Costs
0. Return to the previous menu
Your Choice: I
8-6
'-:!
«
-------
The Cost Component Report Menu is divided into two parts: 1. Cleanup
Contractor Cost Reports and 2. Non-Cleanup Contractor Cost Reports. The latter
includes costs for EPA, TAT, and other federal agencies.
1. Option 1: Cleanup Contractor Costs
When you select this Option, the Cleanup Contractor Menu is displayed.
Note that the contractor name is displayed in the upper left-hand corner
of the screen.
ACME ENTERPRISES
SITE SUMMARY
06/01/89
1. Personnel
2. Equipment
3. Unit Rate Materials
4. At Cost Materials
5. Subcontractor Final Bills
6. Subcontractor Auait Bills
7. 1900-55 Adjustment/Comments
0. List selected report's Disputed costs
P. Specify Date Range and Print Reports
H. Help Screen for Selection
0. Return to previous menu
Your Choice:
Option 1: Personnel
Select this Option to produce reports detailing contractor personnel
records. The computer will respond to your choice of this Option
by displaying the Personnel Reports Menu.
8-7
-------
ACME
SITE SUMMARY
PERSONNEL REPORTS
06/01/89
1. Categorical Personnel Summary
2. Individual Personnel Sunnary
3. Detailed Personnel Sumary (Indiv. or Cat.)
4. Contractor Component Report
Choose report to print...
Enter a blank to quit
1. Option 1: Categorical Personnel Summary
Select this Option to print a personnel report detailed by
job category. Once you have chosen this Option, the
program will return you to the Personnel Reports Menu
where Option 1: Personnel, will be highlighted, indicating
this report has been selected for printing. To de-select a
highlighted category, simply enter the number Option again.
2. Option 2: Individual Personnel Summary
Select this Option to produce a list of all ERCS employees
on a removal project This report furnishes a history of
each employee from the beginning of a removal action to
the present Once you choose this Option, the program
will return you to the Cleanup Contractor Menu where the
personnel category will be highlighted.
3.
Option 3:
Category)
Detailed Personnel Summary (Individual or
Select this Option to produce a Detailed Personnel
Summary Report You have the option of tracking
personnel either by name or by job category. To track an
individual, input the person's CODE and ID numbers. To
track a job category, input the category CODE and leave
the ID number blank. To exit leave both the CODE and
ID numbers blank.
I
8-8
-------
ACME ENTERPRISES
Code ID Name
PERSONNEL TRACKING 06/01/89
Code ID
001 067 DRIVER, 0. 005 Oil
001 22 MORROW, T. 005 026
001 470 SNYDER, D 005 055
004 001 GORMAN, C. 005 18
004 055 LEE, G.
005 54
004 08 MARLOU, G. 005 64
004 095 REYNOLDS, A. 005 66
004 098 BROUN, R.
004 329 KING, J.
004 333 CHASE, D.
006 08
006 095
006 54
004 54 CORMAN, J. 006 555
004 66 HALL, R.
006 64
005 001 CORMAN, C. 006 66
CODE*
'' H>*A
to Backup, to Advance,
Name
SAVAGE, R.
RICHIE, R
LEE, G.
THORTON, D.
CORMAN, J.
O'BANNON, J.
HALL, R.
MARLOU, G.
REYNOLDS, A.
CORMAN, J.
SHERROU, U.
O'BANNON, J.
HALL, R.
for Kelp
4. Option 1: Contractor Component Report
Select this Option to print the Contractor Component Report.
This report provides a subtotal of the costs for each employee as
well as total costs for all personnel. The computer will ask if you
wish to print personnel with zero hours. After entering either "Y"
or "N", the computer will return to the Cleanup Contractor Main
Menu.
ACME ENTERPRISES SITE SUMMARY
06/01/89
PERSONNEL REPORTS
1. ERCS Personnel Component Report
Print Personnel with zero hours?
CY/N] N
Choose report to print... 1
Enter a blank to quit
r Cat.)
8-9
-------
NOTE: If you wish to print more than one personnel report, they must be
printed singularly.
b. Option 2: Equipment
Select this Option to produce reports detailing equipment records.
The computer will respond to this selection by displaying the
Equipment Reports Menu.
1. Option 1: Categorical Equipment Summary
This Option reports the history of categories of equipment items.
When you choose this Option, the computer will return to the Cleanup
Contractor Menu where the equipment category will be highlighted.
2. Option 2: Individual Equipment Summary
Select this Option to produce a list of all equipment on a removal
. project, as well as a history of individual equipment items from the
beginning of a removal action to the present.
3. Option 3: Detailed Equipment Summary (Individual or Categorical)
Select this Option to track an individual piece of equipment, or to
track an entire equipment category. In the first instance input the
equipment CODE and ED numbers, in the second case, input only the
CODE. Each piece of equipment utilized will be reported separately
on the Site Summary Report. To exit to the Cleanup Contractor
Menu enter a blank response.
ACME
Code
043
043
043
043
043
044
075
075
075
076
084
096
165
ID
001
3018
AR001
K118
K126
K125
301
K301
K302
K911
602
C01
CEN01
to
Name
TRUCK
TRUCK
TRUCK
TRUCK
TRUCK
TRUCK
TRUCK
TRUCK
TRUCK
EQUIPMENT
PICKUP 1/2
PICK UP
PICKUP 1/2
PICKUP 1/2
PICKUP 1/2
4 WHEEL DR
TON
TON
TON
TON
ROAD TRACTOR
ROAD TRACTOR
ROAD TRACTOR
BACKHOE CAT 225
LDR CAT955,IH 175
CRANE
20 TON
GENERATOR 5KW
COOEJf
I">*H
Backup, for Help
8-10
-------
4. Option 4: Contractor Equipment Component Report
Select this Option to produce a Contractor Equipment Component
Summary. After selecting this Option, the computer will return to the
Cleanup Contractor Menu with the equipment category highlighted.
To produce a report for Option 3 through Option 7 on the Site Summary Menu,
simply choose the cost component desired, and enter the corresponding option number
from the menu. To de-select the item, enter the corresponding number again.
Note: All reports selected for printing appear on the screen in a highlighted field. Once
you have finished selecting reports, enter a *P" to initiate printing. You will be asked to
confirm your selections before printing.
c. Option D: List selected report's Disputed Costs
Select this Option to print only the disputed costs of the reports highlighted.
Any costs not in question will not be included in the Disputed Costs Report
d. Option P: Specify Date Range and Print Reports
Select this Option to print highlighted reports. The computer will display the
available time range and the computer will prompt you to choose a specific date
range within this time span and to put the printer on-line. The computer will
then prompt you to confirm your choice(s).
SITE SUMMARY
PRINT REPORTS
06/01/89
Are you sure you want to print the following
ERCS Cost Component Sunmary reports? [Y/N]
Personnel with hours only > 0
At Cost Materials
Subcontractor Final Bills
For an example of an Contractor Component Report, see Exhibit VHI-B.
8-11
-------
Option H: Help Screen for Selection
2.
This Option will provide assistance in selected areas of the Site Summary
module. By pressing "H", you can receive instructional hints for producing Site
Cost Reports.
Option 2: EPA, TAT, and Other Costs
SITE
SUMMARY
EPA,
TAT,
AND OTHER
COSTS
06/01/89
5. TAT Special Projects
.,,...,.,.,,,, .
7. Other Federal Agency
8. Additional Costs
9. DCS Adjustment/Garments
0. Return to previous menu
P. Specify Date Range and Print Reports
To select a report to print, enter the nuriber of the selection
(the choice will be highlighted). You can choose more than one.
To deselect a highlighted choice, enter the number again.
Enter "P" when you are ready to print.
Your Choice:
To produce a report for a particular cost component, simply choose and enter the
corresponding number from the Menu. You can select as many of the listed choices
as you require. If you decide that you do not want to print a selected report, simply
re-enter the number corresponding to that cost report. All the reports you have chosen
to print will appear on the screen in a highlighted field. If you have selected more than
one report, this Option allows you to "chain" print these reports over a specified date
range. Once you have finished your report selections, enter a "P" to initiate printing.
You will first be shown a list of the reports you selected and prompted to confirm your
choices.
w
8-12
-------
D. Option 4: Change printer escape sequences for output
If you are using a printer other than a dot matrix printer, select this Option to change the
default printer codes within the Site Summary module, otherwise you will be unable to correctly
print the compressed type needed for the Site Summary Reports.
SITE SUMMARY
PRINTER ESCAPE SELECTION
06/01/89
The default printer escape sequence is:
Compressed....chr(15)
Normal chr (18)
Compressed....!
Normal
Are these the correct sequences? Y
Enter a new escape sequence or a BLANK to use the default.
Default rates are set as chr(15) for compressed printing and chr(18) for normal printing. Please
consult your printer manual to determine the proper print codes, or sequences, needed to
override the default values. You will need to enter codes for both compressed and normal
printing. If you wish to use the default values, simply enter a BLANK
Note: Even if you are using a dot matrix printer, you may need to override the default
values to correctly print a Site Summary Report Please consult your printer manual for
new codes.
8-13
-------
Exhibit Vm-A
* SUMMARY * * SUMMARY * * SUMMARY * SUMMARY * * SUMMARY * * SUMMARY
PROJECT COST SUMMARY Page 1
OLD HENLEY II
FROM: 10/14/88 TO: 10/29/88
10/14/88 10/29/88 10/14/88 10/29/88
Ceilings Ceilings Balances Balances
Site Total 1,904,000 0 1,903,834 0
ERCS: RIEDEL ENV. SVCS.
TAT: ECOL. I ENVIRON 170,000 0 170,000 0
i i i
Cost Categories
1900-55 Costs: RIEDEL ENV. SVCS.
Personnel
Equipment
Unit Rate Materials
At Cost Materials
Subcontractors (Final Bills)
Adjustments
Total 1900-55 Cost (Less Awaiting Bills)
Total Awaiting Bills
Total 1900-55 Cost: RIEOEL ENV. SVCS.
TAT Costs:
Personnel
Special Projects
Analytical Services
Total TAT Cost
EPA Costs:
Regional On-site Personnel
Regional Off -site Personnel
Indirect
Non-Regional Personnel:
Total EPA Cost
Other Federal Agency Costs:
Total Other Federal Agency Cost
Additional Costs:
Total Additional Cost
Total Site Cost (Includes Await Bills)
Cost
4,137.59
4.25
0.00
17.43
144.63
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Totals
4,303.90
0.00
4,303.90
0.00
0.00
0.00
0.00
4,303.90
8-14
-------
Exhibit VTII-B
* SUMMARY * " SUMMARY * SUMMARY SUMMARY * " SUMMARY * * SUMMARY " * *!
HAZARDOUS SUBSTANCE RESPONSE FUND CONTRACTOR COST REPORT PAGE 1
US ENVIRONMENTAL PROTECTION AGENCY {CONTRACTOR: CONTRACT #
SITE NAME: OLD HENLEY II JRIEDEL ENV. SVCS. 68-01-7334
SITE NUMBER: E3
«
CONTRACTOR PERSONNEL [DELIVERY ORDER # DATE RANGE
SITE SUMMARY REPORT 7334-06-029 10/14/88 TO
j 10/29/88
CODE
JOB CATEGORY
NAME AND
1900-55 DATE
i
HOURS
REG ! OT
ERCS CONTRACTOR RESN: RES - New Or
001-1
INI
SUf
CA
SUI
013-1
INC
SUI
CA'
SUE
016-1
INI
SUI
INC
SUB
J
SUE
RESPONSE MGR
R.KOENTOP
10/14/88
10/18/88
10/19/88
) I VI DUAL
ITOTALS:
EGORY
JTOTALS:
FIELD CLERK-
N.B.HENRICI
10/14/88
10/18/88
10/19/88
JIV1DUAL
ITOTALS:
EGORY
ITOTALS:
I NO HYGEN/SAI
JAY EDWARD!
10/18/88
10/19/88
IVIOUAL
TOTALS:
JAY .EDWARD!
10/19/88
IVIDUAL
TOTALS:
EGORY
TOTALS:
-LEVE
0077)
2.0
4.5
8.0
14.5
14.5
[EVEL
CLE (0051
0.5
1.0
1.0
2.5
2.5
ETY
i (0035)
5.0
8.0
13.0
(035A)
5.0
5.0
18.0
0.0
0.0
2.0
2.0
2.0
0.0
0.0
0.0
0.0
0.0
0.0
1.0
1.0
0.0
0.0
1.0
S/H
cans
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
B/A
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
i iii
TRAVEL
LODGE &
PER DIEM
0.00
50.75
25.00
75.75
75.75
0.00
0.00
0.00
0.00
0.00
330.75
25.00
355.75
6.00
6.00
361.75
TOTAL
G&A
0.00
2.87
1.41
4.28
4.28
0.00
0.00
0.00
0.00
0.00
18.69
1.41
20.10
0.34
0.34
20.44
TOTAL
COST
152.34
396.39
788.11
1336.84
1336.84
12.87
25.74
25.74
64.35
64.35
553.64
393.97
947.61
210.54
210.54
1158.15
1 ^
8-15
-------
Exhibit mV-B (continued)
CONTRACTOR PERSONNEL j DATE RANGE | PAGE 2
SITE SUMMARY REPORT 10/H/88 TO 10/29/88
CODE
017-1
INI
SUI
CA1
SUI
COI
T(
1
JOB CATEGORY
NAME AND
1900-55 DATE
HYDRO-/GEOLCX
ED NICOLET
10/18/88
10/19/88
)IVIDUAL
(TOTALS:
EGORY
(TOTALS:
(TRACTOR
DIALS:
1
HOURS
REG
3 1ST
(0248)
8.0
8.0
16.0
16.0
51.0
OT
2.0
7.0
9.0
9.0
12.0
S/H
0.0
0.0
0.0
0.0
0.0
B/A
0.0
0.0
0.0
0.0
0.0
TRAVEL
LODGE I
PER DIEM
138.75
25.00
163.75
163.75
601.25
TOTAL
G4A
7.84
1.41
XXSSZXK
9.25
9.25
33.97
i
TOTAL
COST
708.69
869.56
1578.25
SSXVXXSXX
1578.25
4137.59
-"
8-16
-------
APPENDIX A
EDIT/VIEW/DELETE OPTION
Throughout RCMS, a standard program structure and editing procedure is used for
updating the records in individual files. The editing screen is referred to as the
Edit/View/Delete screen throughout this User's Guide. Only the standard features are
explained in here; features that are applicable only to a particular file are explained within
that specific section of the User's Guide. For reference, an Edit/View/Delete screen for
the ERCS personnel file is shown below:
ACHE ENTERPRISES
Rec
*
> 1
2
3
4
5
6
7
Job
Code
001-
003-
003-
004-
005-
006-
014-
Cont
Code
886.1
0001
0001
0001
0001
0001
0001
Emp
ID*
1988
1987
1969
2334
1967
1956
0246
PERSONNEL
Job
Category
Name
Reg.
Hours
06/01/89
O.T. Sun/Hoi
Hours
Hours
B.Air
Hours
SUPERVISOR JWltSOI^ iBuflfc M3& ;:aOlOO ;;0.«0
CLEANUP
CLEANUP
TECH
TECH
LABORERS
EQUIP OPERAT
TRUCK DRIVER
ENGINEER
Action keys: [*J] Edit
CD] Delete
[U] Undelete
CHE
[t]
W
[F2]
HEART, G.
ROE, D.
CHAP, H.
MORRIS, J.
LARES, L.
KING, J.
Previous record
Next record
Extended edit
8.00
8.00
8.00
8.00
8.00
8.00
[PgUp]
[PgDn]
[Esc]
0.00
0.00
0.00
0.00
4.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Previous page
Next page
Quit
The available "Action Keys" always appear at the bottom of the screen.
A. Viewing Records
Records appear on the screen ten at a time. Additional entries in the file can be
displayed by pressing the key. To view previous entries, press the
key.
B. Moving the Cursor
Press the up and down arrow keys to move the cursor from record to record.
C. Editing Records
Once the cursor has been positioned next to the desired record, you can enter the
editing mode simply by pressing . The fields that may be edited will
be highlighted. By continuing to press you can to move from field to
field. Once you choose a field to edit, simply type the new data over the old and
press . When you press in the last field on the screen that
A-l
-------
can be edited, the cursor automatically returns to the left of the current record.
You may now reposition the cursor to edit another record.
D. Extended Edit
The key activates the Extended Editing mode. The Extended Editing mode
allows you to edit related information not listed on the main edit screen. When
you press and activate the Extended Edit mode a window will appear in the
top right corner of the screen. Prompts will be displayed to assist you with gaining
access to this related information.
ACME ENTERPRISES
Rec
H
1
2
3
4
» e
6
7
Job
Code
001-
003-
003-
004-
fine
006-
014-
Cont
Code
0001
0001
0001
0001
AAA4
0001
0001
Emp
ID*
1988
1987
1969
2334
1967
1956
0246
PERS
Job
Category
SUPERVISOR
CLEANUP TECH
CLEANUP TECH
LABORERS
FQt
I1D ADCDAT
TRUCK DRIVER
ENGINEER CHE
Name
SMITH, JI
HEART, G.
ROE, DONN
CHAP, MAR
itfttfrj '{*-fr-:-'$ji
Edit the following
information if you
Lodging:
Travel:
rate
wish:
25 00
58.00
' 149.00
Is this correct? [Y/N] V.
LARES.'LYNN 8.00 4.oo o.
KING, JUNE 8.00 0.00 0.
00 0.00
00 0.00
** EXTENDED EDITING MODE **
E.
Deleting Entries
For most Mies, excluding the ERCS equipment and subcontractors Mies, entries
may be deleted by pressing the "D* key when the cursor is positioned to the left
of the desired record. A prompt will require you to confirm your choice. A
deleted record will continue to appear on the screen with a series of asterisks
replacing the record number. It will remain on the screen until you exit the
Edit/View/Delete screen. Before exiting the Edit/View/Delete screen, any record
marked for deletion can be restored by pressing the "U" key.
Note: For an explanation on deleting ERCS equipment see page 3-20.
A-2
-------
ACME ENTERPRISES
Rec
f
1
***
3
4
5
» 6
7
Job
Code
001-1
003-
003-
004-
005-
006-
014-
Cont
Code
0001
0001
0001
0001
0001
0001
0001
Are
Emp
ID*
1988
1987
1969
2334
1967
1956
0246
you
PERSONNEL
Job
Category
SUPERVISOR
CLEANUP TECH
CLEANUP TECH
LABORERS
EQUIP OPERAT
TRUCK DRIVER
ENGINEER CHE
sure you want
Name
SMITH, JIM
HEART, G.
ROE, DONNA
CHAP, MARK
MORRIS, JIM
LARES, LYNN
KING, JUNE
to delete this
Reg.
Hours
8.00
.00
.00
.00
.00
.00
.00
entry?
06/01/89
O.T. Sun/Hot
Hours
0
0
0
0
0
4
0
.00
.00
.00
.00
.00
.00
.00
Hours
0.00
0.00
0.00
0.00
0.00
0.00
0.00
B.Air
Hours
0.00
0.00
0.00
0.00
0.00
0.00
0.00
IY/N] |
F. Exiting the Edit/View/Delete screen
To exit the Edit screen, press the key.
A-3
-------
f
w
1
-------
APPENDIX B
USER SUPPORT SYSTEMS
As an adjunct to this User's Guide, a support system to aid you in your use of RCMS has
been developed.
EPA's Environmental Response Team (ERT), maintains an electronic bulletin board
containing up-to-date information on the use of RCMS, as well as other EPA utilized
computer systems. You are encouraged to log on to, and use this bulletin board by calling:
1-201-906-6968
For direct assistance in the use of RCMS, dial:
1-201-225-6266
By calling this number you can receive immediate aid involving a problem or clarifying a
procedure encountered in your use of RCMS.
B-l
-------
APPENDIX C
ELECTRONIC REPORT TRANSMISSION
RCMS has the capability to electronically transmit copies of 1900-55 Forms, Daily Cost
Summaries, Incident Obligation Logs, Site Summary Reports and any portion of those
printed reports. Every time you produce these reports, a copy suitable for electronic
transmission is also created. By using CrossTalk, SmartComm, Close-Up or any other data
communication software, these reports can be forwarded to remote systems. By using EPA
E-Mail, copies can be sent to any EPA office (Regional or Headquarters).
On the page that follows you will find a listing of RCMS reports for electronic
transmission.
C-l
-------
Form
Cost Projection Reports
Cost Projection
Cost Tracking Reports
RCMS Reports for Electronic Transmission
Text File Name
COSTPROJ.TXT
1900-55
. (for ERCS contractor
#1, for other contractors,
use the appropriate
subdirectory)
Daily Cost Summary
IOL
Summary Reports
Facsimilie 1900-55 Form
Facsimile DCS
Project Cost Summary
Detailed Project Summary
IOL (From Site Summary)
Contractor Daily Expense Log
FORM1955.TXT
FORMDCS.TXT
FORMIOL.TXT
FORM(MMDD).TXT
where MMDD is the
date of the report
(month,day)
DCS(MMDD).TXT
SCMSITE.TXT
SCMCOST.TXT
FORMIOL.TXT
CDEL.TXT
Subdirectory
\RCMS\COSTPROJ
\RCMS\ERCS1
\RCMS
\RCMS
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMSVSUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
Contractor Personnel
Component Report
Contractor Equipment
Component Report
Unit Rate Materials
At Cost Materials
Final Subcontractor
Await Subcontractor
1900-55 Adjustments/Comments
EPA On-Site Regional
EPA Off-Site Regional
EPA Non-Regional
TAT Personnel
TAT Special Projects
TAT Analytical Services
Other Federal Agencies
SUPER.TXT
SUEQIP.TXT
SFINV.TXT
SFFLPA.TXT
SUSUBF.TXT
SUSUBA.TXT
SUADJ.TXT
SUEPNPER.TXT
SUEPFPER.TXT
SUEPOTHR.TXT
SCTATPER.TXT
SUTATSP.TXT
SUTATAN.TXT
SUFEDAGY.TXT
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMS\SUMMARY
\RCMSVSUMMARY
C-2
-------
Additional Costs SUOTCOST.TXT \RCMS\SUMMARY
DCS Adjustments SUDADJ.TXT \RCMS\SUMMARY
Detailed Personnel (category) PERDTCAT.TXT \RCMS\SUMMARY
Detailed Personnel (individual) PERDTIND.TXT \RCMS\SUMMARY
Individual Personnel Summary PERISUM.TXT \RCMS\SUMMARY
Category Personnel Summary PERCSUM.TXT \RCMSVSUMMARY
Equipment Summary (individual) EQISUM.TXT \RCMS\SUMMARY
Equipment Summary (category) EQCSUM.TXT NRCM^UMMARY
Detailed Equipment (category) EQDTCAT.TXT \RCMSVSUMMARY
Detailed Equipment (individual) EQDTIND.TXT \RCMS\SUMMARY
C-3
-------
:
-
*1
-------
APPENDIX D
TELENET NUMBERS
TELENETS Dial Access Services provide you with 24 hour access to the TELENET public
data network for reliable data transmission across town and worldwide. You can access the
TELENET public data network nationwide with a local phone call from thousands of cities
and towns or by using TELENETs IN-WATS service. The network is also accessible from
over 75 international locations.
Depend on TELENETs dial access services for:
Dial up flexibility with access on demand
Error protected network transmission
24-hour customer service support and network management
For customer service, call toll-free 1-800-336-0437. From overseas locations with
non-WATS access, call 1-703-689-6400.
IN-WATS access is available in all U.S. locations:
For 300-1200 EPS (baud) service, dial 1-800-424-9494
For 2400 EPS (baud) service and local error protection, dial 1-800-238-0631
SERVICE REQUIREMENTS:
SPEED: MODEM TYPE:
300 EPS BELL 103 compatible
1200 EPS BELL 212A compatible
2400 EPS V.22 BIS compatible
When using local error protection, your modems must be MNP-compatible, or you can use MNP-
compatible software in your PC
Note: Dial the 2400 bps access number when using local error protection at 300, 1200 or 2400
bps.
D-l
-------
TELENET Numbers
SI
AL
AL
AL
AL
AL
AL
AL
AL
AL
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AK
AR
AR
AZ
AZ
Area
Code
205
205
205
205
205
205
205
205
205
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
907
501
501
602
602
Cltv
ANNISTON
BIRMINGHAM
DECATUR
DOTHAN
FLORENCE
HUNTSVILLE
MOBILE
MONTGOMERY
TUSCALOOSA
ANCHORAGE
BARROW
BETHEL
COLD BAY
CORDOVA
DEADHORSE
DELTA JUNCTION
DILLINGHAM
FAIRBANKS
GLENNALLEN
HOMER
ILIAMNA
JUNEAU
KETCHIKAN
KING SALMON
KODIAK
KOTZEBUE
MCGRATH
NOME
NORTHWAY
PALMER
PRUDHOE BAY
ST PAUL
SEWARD
SITKA
SOLDOTNA
TALKEETNA
TANANA
VALDEZ
WHITTIER
YAKUTAT
FT SMITH
LITTLE ROCK
PHOENIX
TUCSON
300/
1200 BPS
236-9711
328-2310
355-0206
793-5034
767-7960
539-2281
432-1680
269-0090
345-2077
258-7222
852-2425
543-2411
532-2371
424-3744
659-2777
895-5070
842-2688
456-3282
822-5231
235-5239
571-1364
789-7009
225-1871
246-3049
486-4061
442-2602
524-3256
443-2256
778-2301
745-0200
659-2777
546-2320
224-3126
747-5887
262-1990
733-2227
366-7167
(300 BPS
ONLY)
835-4987
472-2467
784-3453
782-2852
372-4616
254-0244
747-0107
2400 BPS Class
251-1885
438-6881
832-4314
374-2861
256-6955
747-9395
B
B
B
B
B
B
B
B
C
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
C
B
A
B
D-2
-------
TELENET Numbers
si
CA
CA
CA*
CA
CA
CA
CA*
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CA
CO
CO
CO
CO
CO
Area
Code
805
916
714
213
415
619
707
209
714
818
415
213
213
213
209
209
408
213
415
619
415
714
916
408
415
619
415
408
213
415
415
714
805
408
707
209
707
805
209
818
818
303
303
303
303
303
Citv
BAKERSFIELD
CHI CO
COLTON
COMPTON
CONCORD
ESCONDIDO
EUREKA
FRESNO
GARDEN GROVE
GLENDALE
HAYWARD
LOS ANGELES
LOS ANGELES
MARINA DEL REY
MERCED
MODESTO
MONTEREY
NORWALK
OAKLAND
OCEANS IDE
PALO ALTO
POMONA
SACRAMENTO
SALINAS
SAN CARLOS
SAN DIEGO
SAN FRANCISCO
SAN JOSE
SAN PEDRO
SAN RAFAEL
SAN RAMON
SANTA ANA
SANTA BARBARA
SANTA CRUZ
SANTA ROSA
STOCKTON
VALLEJO
VENTURA
VISALIA
WEST COVINA
WOODLAND HILLS
COLORADO SPRINGS
DENVER
FT COLLINS
GRAND JUNCTION
GREELEY
300/
1200 BPS
327-8146
894-6882
824-9000
516-1007
827-3960
741-7756
444-3091
233-0961
898-9820
507-0909
881-1382
624-2251
937-3580
306-2984
383-2557
576-2852
646-9092
404-2237
836-4911
430-0613
856-9995
626-1284
448-6262
443-4940
591-0726
233-0233
956-5777
294-9119
548-6141
472-5360
829-6705
558-7078
682-5361
429-6937
578-4447
957-7610
552-6656
656-6760
627-1201
915-5151
887-3160
635-5361
337-6060
493-9131
241-3004
352-8563
2400 BPS Class
B
B
824-8976 B
C
674-0127 C
B
B
441-1861 B
895-1207 B
246-3886 B
B
622-1138 A
622-1138 A
306-4922 B
B
B
C
C
834-3194 B
C
856-0484 B
C
443-7434 B
B
595-8870 B
231-1703 B
788-0825 A
286-6340 B
514-1590 B
C
B
550-4625 B
B
C
C
C
C
B
B
C
348-7141 B
578-0950 B
696-0159 A
B
C
B
D-3
-------
CO 303 PUEBLO 542-4053 C
TELENET Numbers
Area 300/
SI Code Cltv 1200 BPS 2400 BPS Class
CT 203 BRIDGEPORT 335-5055 367-9130 B
CT 203 DANBURY 794-9075 B
CT 203 HARTFORD 247-9479 724-9396 B
CT* 203 MIDDLETOWN 344-8217 B
CT* 203 NEW BRITAIN 225-7027 B
CT 203 NEW HAVEN 624-5954 773-3569 B <
CT 203 NEW LONDON 447-8455 C ..>.
CT 203 NORWALK 866-7404 B $
CT 203 STAMFORD 348-0787 359-9404 B
CT 203 WATERBURY 753-4512 C £
DC 202 WASHINGTON 429-7896 429-0956 A
DC 202 WASHINGTON 429-7800 429-0956 A >,.
DE 302 DOVER 678-8328 B *
DE 302 NEWARK 454-7710 737-4340 B j
FL 305 BOCA RATON 338-3701 C
FL 813 CAPE CORAL 275-7924 C ^
FL 305 COCOA BEACH 267-0800 B t
FL 904 DAYTONA BEACH 255-2629 C |
FL 305 FT LAUDERDALE 764-4505 524-5304 B *»
FL 904 GAINESVILLE 338-0220 C
FL 904 JACKSONVILLE 353-1818 791-9201 B
FL 813 LAKELAND 688-4366 C
FL 305 MELBOURNE 242-8247 C
FL 305 MIAMI 372-0230 372-1355 A
FL 813 NAPLES 263-3033 C
FL 904 OCALA 351-3790 C
FL 305 ORLANDO 422-4088 422-8858 B
FL 904 PENSACOLA 432-1335 C
FL 305 POMPANO BEACH 941-5445 C
FL 813 ST PETERSBURG 323-4026 327-1163 B
FL 813 SARASOTA 923-4563 C
FL 904 TALLAHASSEE 681-1902 B
FL 813 TAMPA 224-9920 223-5859 B
FL 305 WEST PALM BEACH 833-6691 655-2993 B
GA 912 ALBANY 888-3011 C
GA 404 ATHENS 548-5590 C
GA 404 ATLANTA 523-0834 584-0212 A
GA* 404 AUGUSTA 724-2752 724-4494 C
GA 404 COLUMBUS 571-0556 C
GA 912 MACON 743-8844 C
GA 404 ROME 234-1428 B
GA 912 SAVANNAH 236-2605 B
HI 808 OAHU 528-0200 2
HI 800 OTHER ISLANDS 272-5299 2
IA 515 AMES 233-6300 C
D-4
-------
TELENET Numbers
Area 300/
SJ Code Cltv 1200 BPS 2400 BPS Class
IA 319 CEDAR RAPIDS 364-0911 362-2764 B
IA 319 DAVENPORT 324-2445 C
IA 515 DES KOINES 288-4403 288-6206 B
IA 319 DUBUQUE 556-0783 C
IA 319 IOWA CITY 351-1421 C
IA 712 SIOUX CITY 255-1545 C
IA 319 WATERLOO 232-5441 C
ID 208 BOISE 343-0611 B
ID 208 LEWISTON 743-0099 C
IL 312 AURORA 896-0620 C
IL 309 BLOOMINGTON 827-7000 B
IL 312 CHICAGO 938-0600 938-8725 A
IL 217 DECATUR 429-0235 C
IL 815 DEKALB 758-2623 C
IL 815 JOLIET 726-0070 C
IL 309 PEORIA 637-8570 637-8582 B
IL 815 ROCKFORD 965-0400 965-0696 B
IL 217 SPRINGFIELD 753-1373 , B
IL 217 URBANA 384-6428 328-0317 B
IN 812 BLOOMINGTON 332-1344 C
IN 812 EVANSVILLE 424-7693 428-2522 B
IN 219 FT WAYNE 426-2268 422-3431 B
IN 219 GARY 882-8800 B
IN 317 INDIANAPOLIS 299-0024 299-6766 B
IN 317 KOKOMO 455-2460 C
IN 317 LAFAYETTE 742-6000 C
IN 317 MUNCIE 289-5068 C
IN 219 SOUTH BEND 233-7104 233-4031 B
IN 812 TERRE HAUTE 232-5329 C
KS 913 LAWRENCE 843-8124 B
KS 913 MANHATTAN 537-0948 B
KS 913 SALINA 825-7900 B
KS 913 TOPEKA 233-9B80 B
KS 316 WICHITA 262-5669 262-7961 B
KY 502 BOWLING GREEN 782-7941 B
KY 502 FRANKFORT 875-4654 B
KY 606 LEXINGTON 233-0312 233-7217 B-~^
KY 502 LOUISVILLE 589-5580 583-1006 B
KY 502 OWENSBORO 686-8107 . B
LA 318 ALEXANDRIA 445-1053 B
LA 504 BATON ROUGE 343-0753 343-0771 A
LA 318 LAFAYETTE 233-0002 234-8451 C
LA 318 LAKE CHARLES 436-0518 C
LA 318 MONROE 387-6330 B
LA 504 NEW ORLEANS 524-4094 522-3967 A
LA 318 SHREVEPORT 221-5833 B
D-5
-------
TELENET Numbers
Area 300/
5T Code C1tv 1200 BPS 2400 BPS Class
ME 207 AUGUSTA 622-3123 B
ME 207 BREWER 989-3081 C
ME 207 LEWISTON 784-0105 C
ME 207 PORTLAND 761-4000 C
MD 301 ANNAPOLIS 224-8550 B
MD 301 BALTIMORE 727-6060 752-5555 A
MD 301 FREDERICK 293-9596 B
MA 617 BOSTON 292-0662 574-9244 A
MA 617 BROCKTON 580-0721 C
MA 617 FRAMINGHAM 879-6798 C
MA 617 LAWRENCE 975-2273 C
MA 617 LEXINGTON 863-1550 863-1745 B
MA 617 LOWELL 937-5214 C
MA 617 NEW BEDFORD 999-2915 C
MA 413 NORTHAMPTON 586-0510 C
MA 413 PITTSFIELD 499-7741 B
MA 617 SALEM 744-1559 . B
MA 413 SPRINGFIELD 781-3811 . B
MA 617 WOODS HOLE 540-7500 C
MA 617 WORCESTER 755-4740 B
MI 313 ANN ARBOR 996-5995 665-2900 A
MI 616 BATTLE CREEK 968-0929 B
MI 313 DETROIT 964-2988 963-2274 A
MI 313 FLINT 235-8517 B
MI 616 GRAND RAPIDS 774-0966 B
MI 517 JACKSON 782-8111 C
MI 616 KALAMAZOO 345-3088 345-3122 B
MI 517 LANSING 484-0062 484-6301 B
MI 517 MIDLAND 832-7068 C
MI 616 MUSKEGON 726-5723 C
MI 313 PONTIAC 332-5120 C
MI 313 PORT HURON 982-8364 B
MI 517 SAGINAW 790-5166 799-3190 B
MI 313 SOUTHFIELD 827-4710 C
MI 616 TRAVERSE CITY 946-2121 C
MI 313 WARREN 575-9152 B
MN 218 DULUTH 722-1719 B
MN 612 MINNEAPOLIS 341-2459 338-1661 A
MN 507 ROCHESTER 282-5917 C
MN 612 ST CLOUD 253-2064 C
MO 314 COLUMBIA 449-4404 B
MO 314 JEFFERSON CITY 634-5178 C
MO 816 KANSAS CITY 221-9900 472-1430 A
MO 816 ST JOSEPH 279-4797 C
MO 314 ST LOUIS 421-4990 421-0381 A
MO 417 SPRINGFIELD 864-4814 B
D-6
-------
TELENET Numbers
Area 300/
SI Code C1tv 1200 BPS 2400 BPS Class
MS 601 GULFPORT 863-0024 B
MS 601 JACKSON 969-0036 B
MS 601 MERIDIAN 482-2210 B
MS* 601 STARKVILLE 324-2155 B
MT 406 BILLINGS 245-7649 C
MT 406 GREAT FALLS 771-0067 B
MT 406 HELENA 443-0000 B
MT 406 MISSOULA 721-5900 C
NE 402 LINCOLN 475-4964 475-3839 B
NE 402 OMAHA 341-7733 346-6419 B
NH 603 CONCORD 224-1024 B
NH 603 DURHAM 868-2924 B
NH 603 MANCHESTER 627-8725 625-8088 C
NH 603 NASHUA 880-6241 C
NH 603 PORTSMOUTH 431-2302 B
NV* 702 LAS VEGAS 737-6861 737-5466 B
NV 702 RENO 827-6900 827-5290 B
NJ 609 ATLANTIC CITY 348-0561 B
NJ 201 FREEHOLD 780-5030 B
NJ 201 HACKENSACK 488-6567 488-2063 B
NJ 609 MARLTON 596-1500 596-8659 B
NJ 609 MERCHANTVILLE 663-9297 665-6860 B
NJ 201 MORRISTOWN 455-0275 644-4745 B
NJ 201 NEW BRUNSWICK 745-2900 745-7010 B
NJ 201 NEWARK 623-0469 623-7122 A
NJ 201 PASSAIC 778-5600 773-3674 B
NJ 201 PATERSON 684-7560 742-4415 B
NJ 609 PRINCETON 799-5587 A
NJ 201 RAHWAY 815-1885 B
NJ 201 REDBANK 571-0003 B
NJ 201 ROSELAND 227-5277 227-6722 B
NJ 201 SAYREVILLE 525-9507 B
NJ 609 TRENTON 989-8847 B
NM 505 ALBUQUERQUE 243-4479 242-1742 B
NM 505 LAS CRUCES 526-9191 B
NM 505 SANTA FE 473-3403 C
NY 518 ALBANY 465-8444 465-8632 B
NY 607 BINGHAMTON 772-6642 B
NY 716 BUFFALO 847-1440 847-1825 B
NY* 516 DEER PARK 667-5566 243-1105 B
NY 516 HEMPSTEAD 292-3800 485-3380 B
NY 607 ITHACA 277-2142 C
NY 212 NEW YORK CITY 741-8100 645-0560 A
NY 212 NEW YORK CITY 741-4950 645-0560 A
NY 212 NEW YORK CITY 620-6000 645-0560 A
NY 716 NIAGARA FALLS 282-1462 C
D-7
-------
TELENET Numbers
SI
NY
NY
NY
NY
NY
NY
NC
NC
NC
NC
NC
NC
NC
NC
NC
NC
NC
NO*
NO
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OK
OK
OK
OK
OK
OR
OR
OR
OR
OR
OR
PA
Area
Code
518
914
716
315
315
914
704
704
919
704
919
919
919
919
919
919
919
701
701
216
513
216
614
513
216
513
216
216
419
419
513
419
216
216
918
405
405
405
918
503
503
503
503
503
503
215
C1tv
PLATTSBURGH
POUGHKEEPSIE
ROCHESTER
SYRACUSE
UTICA
WHITE PLAINS
ASHEVILLE
CHARLOTTE
FAYETTEVILLE
GASTONIA
GREENSBORO
HIGH POINT
NORTH WILKESBORO
RES TRI PARK
TARBORO
WILMINGTON
WINSTON -SALEM
FARGO
MANOAN
CANTON
CINCINNATI
CLEVELAND
COLUMBUS
DAYTON
ELYRIA
HAMILTON
KENT
LORAIN
MANSFIELD
SANDUSKY
SPRINGFIELD
TOLEDO
WARREN
YOUNGSTOWN
BARTLESVILLE
LAWTON
OKLAHOMA CITY
STILLWATER
TULSA
CORVALLIS
EUGENE
HOOD RIVER
MEDFORD
PORTLAND
SALEM
ALLENTOWN
300/
1200 BPS
562-1890
473-2240
454-1020
472-5583
797-0920
328-9199
252-9134
332-3131
323-8165
865-4708
273-2851
889-7494
838-9034
549-8139
823-0578
763-8313
725-2126
235-7717
663-2256
452-0903
579-0390
575-1658
463-9340
461-5254
323-5059
863-4116
678-5115
960-1771
526-0686
627-0050
324-1520
255-7881
394-0041
743-1296
336-3675
353-0333
232-4546
624-1112
584-3247
754-9273
683-1460
386-4405
779-6343
295-3028
378-7712
435-3330
2400 BPS Class
C
473-3200 B
454-5730 B
479-5445 B
B
682-3505 B
B
333-6204 A
C
B
275-1251 B
B
C
541-9096 B
C
C
777-0312 B
r
R
o
B
241-8008 A
771-6480 A
461-9044 A
461-0755 B
C
B
678-5043 A
C
c
B
C
255-1906 B
C
743-6843 B
C
B
232-9513 B
B
587-2774 B
C
C
c
B
241-0496 A
B
770-1405 B
D-8
-------
TELENET Numbers
si
PA
PA
PA
PA
PA
PA
PA
PA
PA
PA
PA
PA
PA
PA
PA
PA
RI
SC
SC*
SC
SC
SO
SD
SO
TN
TN
TN
TN
TN
TN
TN
TN
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
TX
Area
Code
717
717
814
717
814
215
717
215
412
412
215
717
814
717
717
717
401
803
803
803
803
605
605
605
615
615
615
615
615
901
615
615
915
806
214
512
512
409
512
214
915
817
409
713
512
214
Citv
CARLISLE
DANVILLE
ERIE
HARRISBURG
JOHNSTOWN
KING OF PRUSSIA
LANCASTER
PHILADELPHIA
PITTSBURGH
PITTSBURGH
READING
SCRANTON
STATE COLLEGE
WILKES-BARRE
WILLIAMSPORT
YORK
PROVIDENCE
CHARLESTON
COLUMBIA
GREENVILLE
SPARTANBURG
PIERRE
RAPID CITY
SIOUX FALLS
BRISTOL
CHATTANOOGA
CLARKSVILLE
JOHNSON CITY
KNOXVILLE
MEMPHIS
NASHVILLE
OAK RIDGE
ABILENE
AMARILLO
ATHENS
AUSTIN
BROWNSVILLE
BRYAN
CORPUS CHRIST I
DALLAS
EL PASO
FT WORTH
GALVESTON
HOUSTON
LAREDO
LONGVIEW
300/
1200 BPS
249-9311
271-0102
899-2241
236-6882
535-7576
337-4300
295-5405
574-9462
288-9950
288-9974
376-8750
961-5321
231-1510
829-3108
494-1796
846-6550
751-7912
722-4303
254-0695
233-3486
585-1637
224-0481
348-2621
336-8593
968-1130
756-1161
552-0032
282-6645
523-5500
521-0215
244-3702
481-3590
676-9151
373-0458
677-1712
928-1130
542-0367
822-0159
884-9030
748-6371
532-7907
332-4307
762-4382
227-1018
724-1791
236-4205
2400 BPS Class
C
C
B
236-2007 B
B
337-2850 B
C
574-0990 A
471-6430 A
471-6430 A
C
B
C
C
C
B
831-3990 B
B
252-0328 B
271-0231 B
C
B
C
336-6438 C
C
265-7929 B
B
C
521-5072 B
527-5175 B
255-2608 B
C
B
373-1833 C
C
929-3622 B
C
C
684-6946 B
745-1359 A
B
332-6794 A
B
227-8208 A
C
C
D-9
-------
TELENET Numbers - y
Area 300/
SI Code Citv 1200 BPS 2400 BPS Class
TX 806 LUBBOCK 747-4121 C
TX 512 MCALLEN 686-5360 C
TX 915 MIDLAND 561-9811 561-8597 B
TX 409 NEDERLAND 722-3720 B
TX 915 SAN ANGELO 944-7621 B /:;?
TX 512 SAN ANTONIO 225-8004 225-3444 B W
TX* 214 SHERMAN 893-4995 B ^|.
TX 817 TEMPLE 773-9723 C *$&
TX 214 TYLER 597-8925 C *j^:
TX 817 WACO 752-9743 C ;<^
TX* 817 WICHITA FALLS 322-3774 B i>
UT 801 OGDEN 627-1630 C : %
UT 801 PROVO 373-0542 C - £
UT 801 SALT LAKE CITY 359-0149 359-0578 B &$£:}
VA 703 BLACKSBURG 552-9181 C '->&
VA 804 CHARLOTTESVILLE 977-5330 C -.^r<
VA 703 COVINGTON 962-2217 C /Hi
VA* 703 FREDERICKSBURG 371-0188 B .
VA 703 HARRISONBURG 434-7121 C ,%^
VA* 703 HERNDON 435-1800 481-6807 B 'v|f§
VA 804 LYNCHBURG 845-0010 C ,r$Sf-
VA 804 NEWPORT NEWS 596-6600 B ,.,:^
VA 804 NORFOLK 625-1186 625-2408 B '-':>
VA 804 RICHMOND 788-9902 353-0219 B
VA 703 ROANOKE 344-2036 344-2404 C
VT 802 BURLINGTON 864-0808 B
VT 802 MONTPELIER 229-4966 B
VT 802 RUTLAND 775-1676 C
VT 802 WHITE RIVER JCT 295-7631 C r
WA 206 AUBURN 939-9982 B
WA 206 BELLINGHAM 733-2720 C
WA 206 EVERETT 775-9929 C
WA 206 LON6VIEW 577-5835 B
WA 206 OLYMPIA 754-0460 C
WA* 509 RICHLAND 943-0649 B y
WA 206 SEATTLE 625-9612 623-9951 A
WA 509 SPOKANE 455-4071 838-9065 B
WA 206 TACOMA 627-1791 B Vv
WA* 206 VANCOUVER 693-6914 B
WA 509 WENATCHEE 663-6227 B
WA* 509 YAKIMA 575-1060 B
WI 608 BELOIT 362-5287 B
WI 715 EAU CLAIRE 836-9295 C
WI 414 GREEN BAY 432-2815 432-0346 C
WI 414 KENOSHA 552-9242 C
WI 608 LA CROSSE 784-0560 B
- 4" ,
>*"
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D-10
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TELENET Numbers
Area 300/
SI Code City 1200 BPS 2400 BPS Class
WI 608 MADISON 257-5010 257-8472 B
WI 414 MILWAUKEE 271-3914 278-8007 A
WI 414 NEENAH 722-7636 C
WI 414 RACINE 632-6166 C
WI 414 SHEBOYGAN 452-3995 C
WI* 715 WAUSAU 845-9589 B
WI 414 WEST BEND 334-2206 B
WV* 304 CHARLESTON 345-6471 345-7140 B
WV 304 HUNTINGTON 523-2802 C
WV 304 MORGANTOWN 292-0104 C
WV* 304 WHEELING 233-7732 B
WY 307 CASPER 265-5167 C
WY 307 CHEYENNE 638-4421 B
WY 307 LARAMIE 721-5878 C
800 IN-WATS 424-9494 238-0631
1 Access in Alaska is provided by ALASCOM, Inc. for sign-on information, call ALASCOM
customer service at 907-264-7391 (inside Alaska) or 1-800-544-2233 (outside Alaska).
2 Hawaii service is provided by TELENET under FCC Tariff No. 1
* An asterisk between a state and area code indicates a change in number, an upgrade to
2400 bps service, or a new city. Refer to the 'new* listing
D-ll
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GLOSSARY
1900-55 Form - Report completed dairy for the cleanup contractor. The 1900-55 Form lists
all charges for personnel, equipment, materials, and subcontractors billed to the site that
day.
Abort The process of terminating a program in an orderly fashion and then returning
control to an operator or operating system. .,
Address - A memory location, usually designated by a number, where you can store a unit
of information.
Administrative Multiplier - A multiplier applied to TAT costs to account for the
administrative costs of the TAT contract.
Archive Disk - A floppy disk used to store information in a chronological fashion.
Archiving The process of transferring data from the hard drive to a floppy disk.
ASCII American Standard Code for Information Interchange. The coding scheme whereby
every character the computer can access is assigned an integer code between 0 and 255.
Await BUI - An estimate of subcontractor costs not yet billed.
Backup Copy - A separate disk containing a duplicate copy of a file or group of files,
usually saved for use if the original disk is lost
Batch File - An ASCII file that executes from the operating system when you type its
name. All batch files have the file extension "BAT".
Baud Rate The speed of data transmission, usually in bits per second.
Binary - A numbering system that uses powers of 2 to generate all other numbers.
Booting Up The process that copies a program into RAM and begins the execution of the
program upon computer "power up".
Buffer An area in memory set aside to speed up the transfer of data allowing blocks of
data to be transferred at once.
Bug - An error in a computer program.
Central Processing Unit (CPU) - The part of the computer that allows the transmission of
data over telephone lines.
Contingency Factor - An allowance added to a cost estimate to cover unforeseen or
unexpected costs. Contingency factors generally range from 10 to 30%.
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Cost Projection Reports A report produced by RCMS which estimates the projected cost
of a removal action based upon user input
Cost Tracking Reports Reports generated by RCMS to serve as a tracking system for
costs incurred at removal site (specifically the 1900-55 Form and the Daily Cost Summary).
Cursor A shaded, blinking, or underlined character that indicates your position on the
screen.
Data Base A collection of information, organized according to certain common elements,
and stored in a computer.
Decon rate - A rate charged by the ERCS contractor for time spent on the decontamina-
tion of an equipment item. The decon rate is a percentage of the regular use rate for this
item.
Default Parameters - The standard value of a variable of system parameter. This value may
be changed by the user.
Deflnitization - The process whereby EPA verifies contractor charges and rates, and resolves
billing discrepancies thus facilitating final payment for services rendered.
Direct Costs - Employee salaries, per diem, lodging and travel costs that are directly
attributable to a removal site.
Directory A grouping of files on a disk. These files are displayed together and may offer
access to other directories (subdirectories).
Disk Drive - A hardware device that accesses the data stored on a disk.
Diskette A flexible, oxide-coated disk used to store data. Also called a floppy diskette.
DOS - Disk Operating System. This software directs the flow of data between disk drives
and your computer. Without such an operating system, your computer can not function.
Dot Matrix Printer - A printer that forms characters from an array of dots rather than
solid lines.
DCS - Daily Cost Summary. This report provides a complete listing of cost components
for a removal action.
Edit - The process of changing or modifying a program or a file of information. Common
editing operations include find, move, and copy.
Electronic Bulletin Board (BBS) - A system which allows microcomputer users to dial up
and exchange information without an operator at the other end. The BBS allows the
transmittal of computer programs, spreadsheets, and databases, as well as plain text.
ERCS - Emergency Response Cleanup Services consisting of removal site cleanup
contractors.
G-2
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ERT - Environmental Response Team, a national response team utilized by the U.S.
Environmental Protection Agency (EPA), to provide technological assistance to the EPA
Regional offices.
Expendable Materials - Materials that are purchased or used on a one time basis.
Extramural Costs - Costs other than internal EPA costs, including contractors and other
agencies.
File - A collection of bytes, representing a program or data, organized into records and
stored as a named group on a disk.
Fixed Rate - An EPA audited and approved personnel or equipment rate.
Flow Chart - A symbolic representation of a computer program sequence.
Format - The process of preparing a blank disk to receive information by dividing its
surface into tracks or sectors.
G&A Charge - General & Administrative Charge. A charge levied by the ERCS contractor
to cover general and administrative overhead. The charge is applied, as a percent, to
selected services and materials provided by the contractor.
Hard Copy - A printout or Listing from a printer.
Hard Disk A rigid disk that stores large amounts of information. This type of disk is
usually permanently installed as part of a computer system.
Headquarters Hours Percent - A factor used during cost projection to account for EPA
headquarters hours. The default value used by the RCMS is 10% of the direct Regional
hours.
Indirect costs Costs, such as building utilities, clerical and administrative support, and
office equipment, that are not directly attributable to a particular removal site.
Input/Output (I/O) - The transfer of information to and from a computer.
Interface - The boundary between two things, such as the computer and a peripheral.
Intramural Costs - Internal EPA costs.
Incident Obligation Log (IOL) - A report generated by RCMS
to track cumulative costs over any specified period of time during a project.
Kilobyte (K) - 1024 bytes.
Load - The transference of information from a peripheral device to a computer's main
memory.
Loop - A group of instructions that are continually executed, until interrupted.
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Megabyte (Mb) - 1024 kilobytes.
Memory - A computer's temporary data storage area.
Menu A list of options, such as add or delete, displayed on the computer screen from
which the user can choose a course of action.
Mob/Demob - A charge for equipment when it is being mobilized or demobilized. The
mob/demob rate is expressed as a percentage of the item's regular use rate.
Modem (Modulator/Demodulator) - A device that transmits digital data (in tones) over a
phone line.
Monitor - The device used to display images, (e.g., a display screen).
MS-DOS A widely used disk operating system developed by Microsoft Corporation.
Peripheral - Any physical device connected to a computer.
Port A connection device between a computer and another component such as a printer
or modem. For example, a printer cable is plugged into the printer port on the computer
so information can be sent to the printer
Project Scope - A course of action in which each step, or milestone involved has an
estimated number of days required for completion.
Prompt - A symbol used by a particular software package or program to let the user
know that the computer is awaiting instructions or data.
Provisional Rate - A rate in the ERCS contract for personnel or equipment that has not
been audited or approved by EPA. Provisional rates are subject to change during the
definitization process.
RAM » Random Access Memory. The working space or temporary storage area for the
program you are using and the document on your screen. RAM is erased when the power
is turned off.
Rate Rollover ERCS equipment items are charged at hourly, daily, weekly, and monthly
rates depending on the number of days the item is used and is on site. As the use period
and total cost to date increase, the item "rolls over" to the next highest rate.
Removal Cost Management System (RCMS) A software package designed to project,
track and summarize costs for a removal action.
Root Directory The first directory on any disk.
Scroll The movement of the contents of the monitor screen up or down by one or more
lines. Some word processing packages allow scrolling right or left also.
Site Summary Reports Reports generated periodically to provide on-going, easy to analyze
cost summary information based on a specific clean-up action.
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Standby Charge - A charge for equipment that is available for use, but not actively being
used. Standby rates are expressed as a percentage of the item's regular use rate.
Subcontractors - A contractor engaged by the ERCS contractor.
Subdirectories - A directory contained within another directory. Technically, all directories
other than the root directory are subdirectories.
Suspended Days Days for which an equipment item's rate is suspended, if the item
becomes nonfunctional (see rate rollover).
Technical Assistance Team (TAT) - A team of field professionals who assist with the
technical aspects of a removal action.
TAT Fully Loaded Rate - An estimated hourly rate for TAT personnel that accounts for
the total cost associated with the TAT contract This rate includes salary, per diem, travel,
and overhead.
TAT Professional Level Rate - An hourly rate for TAT personnel based on professional
level (PL). The rate does not include per diem, lodging, or travel.
Tractor Feed - An attachment to a printer that allows for the use of fan-fold continuous
sheet paper.
Use Codes - Codes supplied to RCMS by the user to classify costs according to material,
vendor, service, etc.
Utilities - A supplemental routine or program designed to carry out a specific operation,
usually to modify the system environment or perform housekeeping tasks.
Write Protection - A means of giving a disk read-only status by covering the write-protect
notch (found on the upper right-hand corner of the disk).
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INDEX
Adding contractors
Additional costs
Administrative multiplier
Analytical services
Archive and backup procedure
At cost materials
Await bills
3-5
1-52
1-46, 4-12
1-50, 4-17
Chapter 6
1-29, 3-24
3-26
B
Backup copy
c
6-2
Contingency costs
Contractor code
Contractor daily cost log
Contractor personnel
Cost Projection
Additional costs
At cost materials
Calculate and print
Contingency costs
Contractor data
Contractor equipment file
Contractor expendable material
Contractor personnel
Contractor rates
Cost projection information
EPA costs
EPA non-regional personnel
EPA regional personnel
Exhibit I-A (Cost Projection)
Extended edit
Federal and state agency costs
General project information
Listed equipment
Listed personnel
Main menu
Non-listed equipment
1-54
1-18, 2-5
2-11
1-13, 3-6
Chapter 1
1-52
1-29
1-54
1-53
1-9, 1-13
1-21
1-26
1-13
1-18
1-6
1-40
1-43
1-41
1-55
1-18
1-51
1-6
1-22
1-13
1-5
1-24
1-1
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Non-listed personnel 1-16
Other costs 1-52
Personnel rates 1-20
Project scope 1-6
Printing options 1-54
Project contingency factor 1-53
Project scope 1-6
Subcontractors 1-33
TAT analytical services 1-49
TAT costs 1-44
TAT special projects 1-48
Transportation and disposal costs 1-35
Unit rate materials 1-27
Waste disposal . 1-38
Waste transportation 1-35
Cost Tracking . Chapter 2
1099-55 Form 2-9, 2-10
Additional cleanup contractor . 2-7
Archive and backup 2-11
Contractor Daily Cost Log 2-11
-.Daily Cost Summary . 2-9,2-10
General site data 2-4
Incident Obligation Log 2-10
, RCMS utilities ' - 2-11
D
Daily cost listing 4-23
Daily Cost Summary . Chapter 4
Adjustment and comments . ' 4-21
, Daily cost listing 4-23
EPA costs . 4-4
.Exhibit IV-A (Daily Cost Summary) 4-25
Exhibit IV-B (Daily Cost Summary) 4-28
Federal agency costs 4-10
Other costs 4-19
Printing options 4-22
Project ceilings 4-3
TAT administrative multiplier 4-12
TAT analytical services 4-17
TAT contractor name 4-12
TAT costs 4-11
TAT personnel 4-13
TAT rates . 4-13
TAT special projects 4-16
Decon rate 3-5, 3-20
Demobilization charge 3-16, 3-18
Definitizaton . . 2-1,3-15
Direct costs ' 4-5
1-2
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Dispute flag
E
3-12
Edit/View/Delete
Emergency Response Cleanup Contractor
EPA costs
Expendable materials
Extended edit
1-18, Appendix A
3-3
1-40,4-4
3-1, 3-3
1-18, Appendix A
Federal agency costs
Final bills
Form, 1900-55
Adding contractors
At cost materials
Calculate and print
Comment and adjustments
Contractor equipment
Contractor expendable materials
Contractor personnel
Dispute flag
Exhibit III-A (1900-55 Form)
Listed equipment
Non-listed equipment
Subcontractor file
Unit rate materials
Fully loaded rate
1-51, 4-10
3-26
Chapter 3
3-5
3-24
3-31
3-28
3-13
3-21
3-6
3-12
3-22
3-14
3-19
3-26
3-22
1-47, 3-11
G&A percentage
General project information
General site data
1-15, 1-39
1-6
2-4
H
Headquarters hours percentage
1-41
1-3
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Incident Obligation Log 5-1
Preparing the IOL 5-1
Indirect costs 4-23
Install v
Interface data 7-3
List status report 2-3
Listed equipment 1-22, 3-14
Listed personnel 1-16
M ' : :
Mob/Demob ' 1-16
i*
N
Non-listed equipment 1-24, 3-19
Non-listed personnel 1-16
o
Other costs 1-52, 4-19
Personnel rates 1-20
Print Cost Projection 1-54
Print Daily Cost Summary 4-22
Project contingency factor 1-53
Project ceiling 4-3
Project scope 1-6
Provisional rate equipment 1-46, 3-8, 3-16
1-4
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R
RCMS utilities
Prepare archive disks
Transfer interface data
Supplemental reports
Restore data from hard disk
2-11, Chapter 7
7-1
7-3
7-2
7-4
Site Summary reports
Standby charge
Subcontractors
Supplemental reports
Chapter 8
1-23
1-32, 3-26
7-2
TAT administrative multiplier
TAT analytical services
TAT contractor name
TAT costs
TAT personnel
TAT rates
TAT special projects
Transfer interface data
Transportation costs
4-12
1-49, 4-17
4-12
1-44, 4-11
4-13
4-13
1-48, 4-16
7-3
1-35
u
Unit rate materials
Use codes
Utilities (see RCMS Utilities)
1-27, 3-22
3-22
w
Waste disposal
Waste transportation
1-35
1-35
1-5
*U.S.GOVERNMENTPRlNriNCOmCE:1990 -7M -1 59/10 »7i
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