United States Office of
Environmental Protection Solid Waste and
Agency Emergency Response
7 ^
u « ,
December 1994
Superiund
xvEPA USEPA CONTRACT
LABORATORY PROGRAM
DRAFT STATEMENT OF WORK
FOR QUICK TURNAROUND
ANALYSIS
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9240.1-19
PB95-963523
EPA540/R-94/086
DRAFT
USEPA CONTR&CT IABORAltH|r, PROGRAM
DRAFT STATEMENT OF WORK
FOR ;
TURNAROUND ANALYSIS
-
-" , 8/94 ' :
U.S. Environmental Protection Agency
Region 5, Library (PL-12J)
77 West Jackson Boulevard, 12th Floor
Chicago, IL 60604-3590
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STATEMENT OF WORK
TABLE OF CONTENTS :
EXHIBIT A: SUMMARY OF REQUIREMENTS
EXHIBIT B: REPORTING AND DELIVERABLES REQUIREMENTS " •• ..
EXHIBIT C: QTM TARGET COMPOUND LIST (QfCL) AND CONTRACT REQUIEM)
QUANTITATION LIMITS (CRQL)
EXHIBIT D: ANALYTICAL METHODS : :
EXHIBIT E: QUALITY ASSURANCE/QUALITY CONTROL? tEQUIREMENTS
EXHIBIT F: CHAIN -OF -CUSTODY, DOCUMENT CONTROL; AND STANDARD OPERATING
PROCEDURES
EXHIBIT G: GLOSSARY OF TEfQ-ASffii ,MJRONXM LIST
EXHIBIT H: DATA DICTIONARY AUD FORMAT FOR DATA DELIVERABLES IN
COMPUTER -READABLE FORMAT
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TABLE OF CONTENTS
SECTION I: Overview ?....:,,; , A-3
SECTION II: General Requirements :,'$&-7
SECTION III: Specific Requirements >,» A- 9
SECTION IV: Detailed Technical and Management Requirements A-19
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SECTION I
OVERVIEW
The purpose of this Quick Turnaround Statement of Worfc (SOW) is to provide
analytical methods and associated quality control (QO) procedures and criteria
that will result in the rapid analysis of hazardous .waste samples and the
generation of data of known and documented quality for use by-'tfee United
States Environmental Protection Agency (EPA). EPA will use tHes&vdata to
answer questions and make decisions relating to the characterization and
clean-up of sites contaminated with chemicals "that pose significant rissfes to
public health and the environment. The analytical method turnaround times are
designed to meet client needs when activities on site afce awaiting a quick
answer. Under this contract, laboratories: :are requireiflf-to analyze and report
data from a maximum of 30 fractional sample,'-analyses f>er day for a maximum of
three different fractions (e.g., phenols, volaitilesj and pesticides), and
report the electronic summary data within 48 hours -after Validated Time of
Sample Receipt (VTSR) and hardcopy data within seven -'days after VTSR. If
analyses for more than three fractions are requested f ok ;a-.given Batch of
samples at the time of sample scheduling, the Contractor laboratory shall
report the electronic summary data t' 'S
• Electronic data - - witinixi 48 hours after VTSR if three or fewer
j fractional, analyses are performed for a given
..„; , within 72 hours after VTSR if more than three
•ipeaetional analyses are performed for a given
•':„ ,-: , •- Batch sof samples.
'; r' •-• ^ - ' r* *'•* *•"-;
Hacdcepy data " •**;,.,.. within seven days after VTSR if three or fewer
•';1, :r fractional analyses are performed for a given
a; •" pfiatch of samples.
«::, s«
'" -ys'\. -- .-/fejwithin eight days after VTSR if more than three
•"*-;„;: , -J';'fractional analyses are performed for a given
-M f,,., 1 ;" Batch of samples.
; ;,
Preliminary Fonp >I?:resuits via telefacsimile (fax) or telephone (if
requested during"ittie scheduling and sample receipt process) --
preliminary Form I analytical results for 1-10 fractional sample
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analyses within 24 hours after VTSR. These are limited to a maximum of
five (5) requests per seven calendar days.
• Preliminary raw data results if requested before receipt of hardcopy
data -- within four hours after request.
Analytical data generated under this SOW will be used to answer questions and
make decisions during all phases of the Superfund site inspection, site
characterization, and remediation process. This SOW can be useU4;< therefore,
for site inspections, site characterizations, jttseatability studies^ i
engineering designs, remedial actions, time-critical removal assessments and
removals, and non-time-critical removal assessments and removals.
During the site inspection phase, a site is assessed Co> 'determine if it should
be placed on the National Priorities List fc" -•' ^S' .
"i|v ' ":*'-:!'>;••>' -/• -
Each phase, including emergency removal activities,T'requires rapid turnaround
of certain analytical data for the Siiperfund ipcogram to operate most
effectively. Since it usually takes ffiaisy saaftles to characterize the extent
of contamination, determine the cleanup*tee!mology, determine when the site
has been cleaned to acceptable contaminatttjfjlevels, and perform monitoring
analyses, it is anticipated -tfattt ,this SOW will be used frequently for these
activities, as well as'for identifying critical samples for confirmatory
analysis. ,, '?'"
It should be note^^feowever, tha^ajtsi^s.^QW...!^ not a substitute for the Multi-
Media, Multi-Concerttca^ion Sta®ia8SSKli,i6«idt (SOW) for Organics Analysis,
which requires different -analytical methods, QC, documentation, and data
turnaround time. The analy$9*^l methods and their associated QC requirements
as outlined in this SOW have^ijjfeSiBssespecially designed for rapid turnaround of
analytical data, ^aistfare not to b^|JB^d in place of the analytical methods
outlined in^:fcfce:MuTt^4ti^tlia, Multi"-SiWeentration SOW for Organics Analysis.
•&' 'vA.
This SOW1. ws designed to ge^^ate analytical data for monitoring the presence
of frefrtehtly occurring organic compounds, to aid in assessing the extent of
contaailjtation, and to monitw||iicleanup technologies for effectiveness. It is
also d^l^Pied to generate bo^t qualitative and quantitative analytical data.
As a result:/: sthe analytical ,'^ethods and the QC requirements have been designed
to minimize ISjHsteactor timefJInd effort per sample while still providing data
users with analytical datspiof known quality.
"''''• li~tti-~
Because these analytical.! methods do not involve the qualitative confirmation
of the presence of target compounds, the compound class (e.g., polynuclear
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aromatic hydrocarbons) or compound(s) of interest (e.g., benzopyrene) for a
site should already be known from previous assessments. General instances for
which this SOW may be appropriate include, but are not limited, to the
following activities.
• Directing sampling efforts.
• Screening sites for organic contaminants (presence/absence).
- ';
• Provision of target compound-specific analyses (identification and
quantitation). ;
• Identifying the most appropriate or critical samples for confirmatory
analysis. r
• Monitoring presence of target compounds'. ;s • ,'
• Optimizing analysis conditions (e.g., dilutions^ extract clean-up) for
confirmatory analysis. :
, ™ -
• Whenever activities on-sitej;r«gpi3?e §a,;quick answer.
• Whenever on-site feedback is required. ,!' ,
• Interim decisions regarding site^ontamlnation and cleanup.
Specific instances for which this SOW may t»e appropriate include but are not
limited to the following aet&vlties. " ';
I*'
Screening activities..'- ">~,
• Identification^of contamin&iied, and, potentially uncontaminated locations.
• Preliminary quanititati.on of pollutants or target compounds.
• Selection of sampling
• Optinfealtrloh of ,a-sampling grid/
* j r * >*. *
Monitori&k"activities '•?;'•<
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and safety of affected residents.
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well placwient.
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Selection'
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• Monitoring the horizontal and vertical contamination plume during an
extent of contamination study.
• Monitoring or testing the effectiveness of a treatability study or
engineering design prior to confirmatory analysis.
• Interim actions (e.g., removal, containment),
• Monitoring a cleanup operation prior to confirmatory analysis.
• Potential Responsible Party (PRP) oversight.
Other Activities
• Preliminary data for public relations,,-f, ••
• Detection of potential sources of contaminati*j»n and exposure pathways.
• Preliminary or interim evaluation of remedial alternatives or removal
technologies. : , ,
"" : ^; -v
• Dictation of disposal requirements of'%as^e -g«Hfrated on-site.
",3*' ^ , -
• Waste compatibility. „ ?;
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• Identification of clean-up technologies.
• Supplemental data collection (for addressing data gaps).
'"- " "'""^ilr ' :*'
Analytical data generated using l|tuLs SOW and "ttsed without confirmatory data
may be inappropriatsrflfor certainl^inal decisions, such as determining National
Priorities Listings ,-CNPL) of sit364iU,o4entif,ipation °^ remedial alternatives,
final risk assessment*,; and cl eaz«lp I action slimits. Analytical data generated
using this SOW may, howe^WfeT, be used to assist in making these decisions if
more quantitative, confirniktSssy analytical data are also provided.
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SECTION II
GENERAL REQUIREMENTS
Under this SOW, Contractor Laboratories (hereafter called Contractor or
Laboratory) shall analyze water, soil/solid (e.g., sediment and sludge),
oil/oily (e.g., drum waste and oily mixtures), and wipe samples for volatiles,
pesticides, polychlorinated biphenyls (PCBs) as Aroclors, polynuclear aromatic
hydrocarbons (PAHs), and phenolic compounds. Volatiles shall beuasialyzed by a
heated headspace sampler followed by gas chroraatographic (GC) analysis using
photo-ionization (PID) and electrolytic conductivity (ELCD) detectors fti
series. Pesticides, Aroclors, PAHs, and phenols shall be analyzed by solid
phase or solvent extraction followed by GG>; analysis. Pesticides and Aroclors
shall be detected by electron capture (BCD). PAHs shall be detected by flame
ionization (FID), and phenols shall be detected, by P£& "or FID. Exhibit D of
this SOW specifies the protocols for each method. ';
The Contractor shall transfer a summary of the analytical and QC data to the
appropriate EPA official or Region and to the CLP Analytical Services Support
(CLASS) contractor via the specified electronic data transfer and data
evaluation system within 48 hours?l|-bx 72 hoars, if more than three fractions
are analyzed) after VTSR. Seven Says after ''V'ESS. -(«%ght-days after VTSR if
more than three fractions are analyzed), the Coiitractdx stiall send the
Complete Batch File to the appropriate, Region-lSCC and the complete data
package to the CLASS contractor and to-'the Region-Client. Exhibit B specifies
the deliverables and turnaround times re^uifeed by this SOW. In addition, if
requested during the sample scheduling anclg;receipt process, the Laboratory
shall report preliminary -1?pie$ji>Ij;vsample res-alts for 1-10 fractional analyses
via fax or telephone to,;,the reqwe^stor within ,24 hours after VTSR (limited to a
maximum of five requests per severikcalendar days). If requested before
receipt of hardcopy.jiiata, the ComJicactor shall «end by fax copies of
preliminary raw da£a;:results wit^3pt,,four,vhours of the request (see Exhibit B
for additional detail's)« l,s:fc"'r ,{.', „•',.
The Quality Assurance (QA) - program for this SOW consists of QC samples, sample
preparation QC procedures, ins^aru^aent QC procedures as defined in the
analytical methcals .{P&kibit D) • a|jd-external procedures specified in Exhibit
E. The QA. ^pe%ram'; %!*$«&includes'
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analyzed. An instrument blank and PVS shall be performed at the end of each
24-hour analytical sequence. The specific procedures to be followed are
outlined in Exhibit D of this SOW.
Sample analysis data, sample documentation, and other;;deliverables shall be
reported as specified in Exhibit B. Exhibit C of tills ,S®W specifies the
target compounds and their contract required quantisation limits (CRQL).
Exhibits E and F outline the chain-of-custody and document eo«fcEol procedures
which shall be followed with each Batch of samples. Exhibit G, itfe^ glossary
of terms and acronym list, is provided to ensure a proper under stawlis^; of
language utilized in this SOW. When a term IS' used in the SOW without ••••
explanation, the glossary definition shallJ&erapplicable. Specifications for
reporting data in computer-readable form appear in Exhli&t H. Prior to
accepting any samples from the Agency, ttee,Contractor'isfaall have in-house, the
appropriate standards for all target compcnassds, listedlin Exhibit C.
,\ .'"!> '£*
'"• 3*
The samples to be analyzed by the Laboratory are'-from known or suspected
hazardous waste sites and may contain hazardous organic^and/or inorganic
materials which could present a significant risk to human;health and a hazard
to Laboratory instrumentation/equipment. The Contractor sh»tild be aware of
the potential hazards associated|w|a4^|i^;is^3i41ing and analyses of these
samples. It is the Contractor's^^ponslftflSCtlr*fb -'take all necessary measures
to ensure the health and safety of%l±s employeJ&S;, aiicMfeQlmaintain its
analytical instruments in good workiiag, condition.
v'; ,:>/;. '•
In addition, the Contractor must be awax^-qfe the importance of maintaining the
integrity of the data generated under thilsj'fcontract, as the data may be used
to make important decisi«ns;;£«sgarding pub lip, -health and environmental welfare.
Data generated under tills contuse may also'$*« used in litigation against
potential responsibly,parties (P&S) in the eiteorcement of Superfund
legislation. Consespbently, the ^itractor shall take appropriate steps to
ensure the integriSf-; of all datall^ne.^atejd^under this contract.
" '' '"
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SECTION III
SPECIFIC REQUIREMENTS
Good Laboratory Practices and Contractor Tasks
During the length of this contract, the Contractor -sSfeaJU- adhere tq good
laboratory practices and good automated laboratory practices.
Requirements for maintaining good laboratory practices and; good
automated laboratory practices are provided in Exhibit E of this SOW.
For each sample , the Contractor shall perform certain tasks . These
tasks are: (1) receive and prepare eBSrironmental .samples; (2) analyze
samples for organic compounds; (3) qualitatively 'identify the presence
of organic compounds in the samples ; 1(4) quantitatively identify the
concentrations of organic compounds in tfae samples; (5) adhere to QC
procedures outlined in this SOW; and (6) prepare, report, and deliver
the data. These tasks are specifically outlined as follows.
1.1 Task 1 - Receive and prepare environmental samples. •;
1.1.1 The Contractor shall r&eeive and-lliaadle: ^samples under the
chain- of -custody procedures described in Ixblbits E and F.
1.1.2 The Contractor shall prepare samples as described in Exhibit D .
1 . 2 Task 2 - Analyze samples for organic .compounds .
1.2.1 Extracts and aliquoiss prepared £h ;Task 1 shall be analyzed by the
GC techniques described in the methodologies given in Exhibit D
for the,rtiarget compoutiils listed in Exhibit C.
1.2.2 Automatecomputer ^IC^psps, iaa^r; Jb'e used to facilitate the
qualitative "identification and quantitation of sample results.
1.3 Task 3 - Qualitative identification of the organic compounds identified
in Task -2=.; "; : ; *•-.- ;/
;1 , ' -* ' ' " * *-~;~* ' ;' • ^ *
1.3r,l ;the compounds5 .analyzed by GC techniques and initially identified
J', r in Task 2 shally^e verified by an analyst competent in the
; ;1 interpretation o|;;*GC chromatograms by comparison of initial
;;;:,' calibration relative or absolute retention time to the relative or
absolute retenti&ik time of the suspected compound in the sample as
ecified in Exhibit D.
1.3.2 If'k~"C8fflpoundf,ai*alyzed by GC techniques and initially identified
in Tas"fe2",fsaitoot be verified by the criteria described above, but
in the technical judgment of the GC interpretation specialist the
identification is correct, then the Contractor shall report that
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identification, comment accordingly in the Batch Narrative, and
proceed with quantitation in Task 4.
1.4 Task 4 - Quantitation of organic compounds verified in Task 3.
1.4.1 The Contractor shall quantitate compounds attalyzed by GC
techniques and identified and qualified in tasks 2 and 3 by the
external standard method as described in Exhibit* D,, Quantitation
shall be performed using calibration factors determined. during the
initial calibration. ,, ">'•
;, '" "''
1.4.2 The Contractor shall perform a daily one-point calibration check,
verify its linearity by comparison to the jaajtial calibration, and
perform a PVS analysis as outlined in Exhibit D to ensure that
instrument stability and sensitifety were kaintained during sample
analysis. " *,; ('• -
s * ' ',
1.5 Task 5 - Adherence to quality control and quality .assurance procedures.
1.5.1 The Contractor shall .adhere to all specific QC procedures
described in Exhibits ID *«nd£f(^.j|>pB|cedures described in Exhibit E.
Records documenting tfoe -.use 'orv<€M'$sj*e«i'£i
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1.5.6 Additional QC shall be conducted in the form of the analysis of
Performance Evaluation (PE) check samples submitted to the
Laboratory by the Agency. The results of all such control or PE
check samples may be used as grounds for termination of contracts
of non-compliant Contractors. " Compliant iferformance" is defined
as that which yields correct compound identification and
concentration values as determined by ^t&e Ageijcy:, as well as
meeting the contract requirements for analysis OE^tibit D) , QA/QC
(Exhibit E) , data reporting and other deliverables :<,EjJ6hibits B and
H) , and sample custody, sample documentation, and standard
operating procedure (SOP) documentation (Exhibits E and F}>
1.6 Task 6 - Prepare, report, and deliver' the data, {"
Samples shall be analyzed and the data-iseportedvto EPA within the
specified turnaround times following VTS$U:; - ,Th'e? Contractor shall prepare
electronic and hardcopy data according to irhe procedures outlined in
Exhibit B. The Contractor shall report electronic, hardcopy, and
preliminary data according to the formats, order ;* assJ , turnaround times
required by this contract. ,-,Ihe Contractor shall deliver to EPA all
summary data, raw data, QC,;^!6a,!:attd;'chai.n-of -custody information
generated from the tasks described ahoveiN : •••,;,
2 Data Format < ,
The Contractor shall use EPA-provided formats for reporting the data
generated from the tasks described abpve.
2.1 The Contractor shall be responsible for ^completing and delivering sample
and QC data suigBary electronically in tt*e format specified in this SOW
and within thefetime specifics in the Contract Performance/Delivery
Schedule. The ;::f ormats for fefee ..anaJLytical data are contained in Exhibits
B and H. " ' ;'; ,», .\.:&. t\ ..... 'i "c
2.2 EPA will consider fomafcs, other than those designated by EPA to be
non- compliant and will'cipnst.itute unacceptable data. Resubmission in
the speoisEifed;?f5Qxmat at no ;^ddi.tional cost to the Government shall be
' ' ' '
2.3 Com|mter- generated fclcJBs may be submitted in the hardcopy data
s) provided thai; the forms are in exact EPA format, as specified
Exhibit B. Exact EBjji format means that the order and reporting of
the same as onlpach EPA- required form, including form numbers
and "sfcit&es , page numbeHfes, and header information.
* -'^«* ,':i-'
2.4 The hardcopgf%4ata submitted to the Region shall contain all information
reported on fhfe :«l«e"ltronic data transfer (EOT) . The Contractor shall
ensure that the -"ilaSormation contained in the electronic data summary is
consistent with the information contained in the hardcopy data. If
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after EPA inspection discrepancies are found, the Contractor shall be
required to re submit either or both sets of data at no additional cost
to the Government.
3 Analytical Equipment
The Contractor shall provide analytical equipment and. technical
expertise for this contract.
3.1 All equipment and instrumentation specified in this SOW are~T»gjjiired and
shall be in the possession of the Contractor and in good operatiijig
condition at all times during the length of this contract. The
Contractor shall ensure that in the jewnt of instrument or equipment
failure, backup instrumentation or ^liipment in sgeod operating condition
are available to perform sample preparation and Analysis. It is
recommended that the Contractor install "<;$essge%a:otectors and have a
temporary backup power supply source in order f-to protect analytical
instruments and equipment in the event of a temporary electrical
disruption or power surge. ; \,
3.2 The Contractor shall have «t&s^wgjfiC capability to meet all the terms
and conditions of the contrfttst:. Iri^t^ffleasi; aSftpiirements are defined in
I FB' Attachment C, Bidder Responsibility. f jftie Contractor shall have, at
a minimum, all analytical equipment required for this contract and which
are stated in this contract at ^&e timerof contract award.
3.3 The Contractor shall have five dedicated GC instrument systems. Each
system shall have .the '-following, as Ascribed in Exhibit D:
~ - ' vi x / N ~ • /,
-; - -\SL<" -, :~
m The GC fqpE^volatile saaalysis shall -be equipped with a heated
automateli*headspace simpler , capillary column, and an ELCD and PID
detectpfe-gin series; ^vV,,., ,„„„. ,
^ 3£ ; •'' "&^£" ^ '?;" - '-1 1" ; , < ^f
• The GCs for pesticide and Aroclor analyses shall be equipped with
a capillary column and an ECD;
Tb.fi! .'jSC^'for :,-PAH analyslf.;;sshall be equipped with a capillary column
The GC for phei^JIs analysis shall be equipped with a capillary
column and an FlSu-or PID.
, ,
Functional RegtcLrements
The miB^BBpa functiona^V±equirements necessary to meet the terms and
conditionS?X3^:-this jepiitract are listed below and described in IFB
Atachment C."J3Tj^-..Cji*trtractor shall designate and utilize key personnel
to perform theseiyjutictions. EPA reserves the right to review personnel
qualifications and experience, and take contract action as appropriate.
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The minimal functional requirements are listed below and described in
detail later in this Exhibit:
• GC Laboratory Supervisor;
• Sample Preparation Laboratory Supervisor;-
• Quality Assurance Officer;
• Systems Manager; !
• GC Operators;
• Extraction/Concentration Experts;
• Programmer Analyst; and
• Technical Staff Back-up.
Response to Requests *>
After the Region's receipt *<$£ »the hardcopty da*:a,, the Contractor shall
respond within two days or wiiltin specified times -fo requests from data
recipients for additional information ox ^explanations that result from
the Government's inspection and reviewfl If before the hardcopy data are
due, additional information such as jofev data are requested, the
Laboratory shall deliver the information via fax to the requestor within
four hours of the ,,re$ue$£ (see Exhibit 3 for additional information).
If requested durijsg the 'stefaeduling and -sample receipt process, the
Laboratory shallVdeliver bylgfax or telephone preliminary Form I
analytical results for l-lQ/^ractional sample analyses to the requestor
within 24 hoars after VTSR4Mmi.tedjto five requests per seven calendar
'
Sample Shipment and 'gjbfcacae of Samples and Sample Extracts
Sample stejsiBenits, to the Laboratory will be coordinated by the CLASS
contraiejiior acti*ig^|i behalf 'oirjthe EPA Headquarters Administrative
Project Officer (ABfi)», The Contractor shall communicate with designated
CMSS contractor personnel or EPA Regional officials by
telecommunication as «feoessary throughout the process of sample
ff«heduling, shipment, Sp^lysis, and data reporting, to ensure that
•"e-s are properly processed.
The Con^f^por shall jps|e serve all sample extracts after analysis in
bottles 6T-iVfcafls witjb Teflon- lined septa, and shall maintain stored
extracts at '4*C; %±t2$C') . The Contractor is required to retain the
sample extracts "f^r '21 days after hardcopy data submission and samples
for 60 days after Tiardcopy data submission. During that time, the
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Contractor shall submit the extracts as directed within seven days after
request, as specified in the Contract Performance/Delivery Schedule.
7 Non-Routine Situations
The Contractor shall handle non-routine situaaeioas in the manner stated
below.
7.1 If there are problems with the samples, sample documentation, or
paperwork, the Contractor shall immediately contact the CLASS contractor
or the appropriate Regional official for resolution. Examples &£•,-
problems include mixed media, broken ox''leaking containers, Quick
Turnaround Method Traffic Report/Chaitj-of-Custody
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report such deviations to the APO so that payment considerations can be
taken into account).
Reanalysis and Reextraction of Samples
Conditions for re-extraction and reanalysis are specified in Exhibit D
of this SOW. All other re-extractions and/or' reanalyzes of samples can
only be authorized by the CLASS contractor acting on "b^fe^-lf of the
Regional TPO or Headquarters APO. Such reanalyses must be.Jformally
scheduled after the data for the original, ^analysis has been '^ieLlyered.
In addition, the Contractor may not stop;-an analysis once the <
preparation, extraction, or analysis h»s begun, unless authorized by the
CLASS contractor acting on behalf of t&e Regional IPO or Headquarters
APO. , ' ,, L
Cases and Batches of Samples ' -, *
Sample analyses will be scheduled by groups of" samples, each defined as
a "Case," and identified by a unique EPA Case and::'Ba,tch number assigned
by the CLASS contractor. ><: >v.
9.1 A Case comprises a group of Camples colEUfeefeecL' at one site or
geographical area over a f ini'fce,, time per^eid, 'and «lll include one or
more field samples with associated blanks and LCSs. A Case of samples
may be shipped to the Contractor in a^sijigle shipment or multiple
shipments over a period of time, ctepeiiding on the size of the Case.
.. <•&
9.2 A Case consists of a«e;>ers =more Batch^es) . A Batch is defined by the
following, whichever is most: frequent: ;,
:?' if
• Each Case of field samples received, OR
• Each grcusip of field sJMMqpas,''^NjBL*to 30 fractional analyses) within
a Case received, in one day.
9.3 All data for all samples,, i**, a. Batch are due concurrently to all data
recipien$is;;ias. -Stipulated itf tke Delivery Schedule in Exhibit B, Section
I. H#cd<*opy d'ata'J'Jpa: all samplfe within a Batch shall be submitted in
one| package in the'^Ster specified in Exhibit B. The "Batch No." will
bejiifidicated on the C^6| TR/COC. If however, the "Batch No." is not
cated on the QTM ili^COC, the Laboratory shall assign it as the EPA
number of the fficst sample received in the Batch. When several
are received together in the first Batch shipment, the "Batch
be the lowest sample number (considering both alpha and
numeri<*|d£«ignations^ ,-iii the first group of samples received under the
Batch. Tffe -"Batch Ni>." shall be reported on all data reporting forms.
9.4 The Batch receipt ;
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9.5 If the Laboratory receives more than 30 fractional sample analyses in a
given day, then the fractional samples analyses that exceed the 30
(e.g., five if 35 fractional sample analyses were .received) would be
considered a separate Batch, and the VTSR would %fe 8 a.m. the following
day.
VTSR for Batch Arrivals on Monday through Thursday :,•
If the Batch arrives before 5 p.m. Eastern Standard Time (ESI) , the
electronic sample and QC data for all santples within the Batch are due
within the specified turnaround time following VTSR. ,-
-i
If a Batch is received after 5 p.m. JEST, the VTSB? , shall be at 8 a.m. EST
the following day, and the electronic sample and':J3C data for all samples
within the Batch are due within the specified ..turnaround time following
VTSR. •> [•
VTSR for Batch Arrivals on Friday ,,.
If a Batch is received on a, Friday before 5 p.m. EST; the VTSR shall be
at 5 p.m. EST Saturday, and< 1:he.||ill%Et;r
-------
DRAFT
If more than three fractional analyses are requested and performed, the
electronic sample and QC data are due 72 hours after VTSR. If more than
three fractional analyses are requested and performed, the hardcopy data
is due eight days after VTSR.
9.6 If the VTSR date is adjusted for samples received'during non-routine
working hours as described in Exhibit A, Section III/-paragraph 9.5, the
Laboratory shall note this in the Batch Narrative(s) as ;described in
Exhibit B, Section III, paragraph 8. /;;
9.7 The Contractor is responsible for identifying each Batch as samples are
received, through proper sample documentation as described in Exhibit B
and through communication with the CLASS contractor personnel or the
designated Regional official. >! ,
9.8 EPA Case numbers (including Batch numbers), and-UFA sample numbers shall
be used by the Contractor in identifying s'ajofples received under this
contract. The Contractor shall use these numbexs in reports, written
correspondence, and verbal correspondence. " , -,
10 Traffic Report/Chain-of-Custody, f * »
The Contractor shall adhere trojall chain~d£-custody procedures stated or
described in this SOW as indicated below.
10.1 The Contractor shall adhere to all chain-of-custody procedures described
in Exhibits E and F. Documentation,;,/as described therein, shall be
required to show that ^ll>-proceduresr'.are being strictly followed. This
documentation shall "be reacted as part sof the Complete Batch File (see
Exhibit B). ,?„-, ''=%
10.2 Each sample received by tha-appn^actxjr shall be labeled with an EPA
sample number. ^Iffee QTM TM$jj^$£®ic»£&liat accompany the sample will bear
the EPA sample number and will contain descriptive information regarding
the sample. The Contractor shall complete and sign the QTM TR/COC forms
on the date and at the"-tfBffie:,,of sample receipt, and report the condition
of each saajpl* -sand contaihet* ?,
10.3 The^ClWitractor shall, .submit signed copies of the QTM TR/COC forms for
aliasamples within a "S%tch to the CLASS contractor within three calendar
days following receipt%«f the Batch. These forms shall be submitted in
ilptch sets with a Batct-'"Cover Sheet containing information regarding the
"Blffc&h, The Contractor ;»>«nall prepare a Batch set of QTM TR/COC forms by
clip$34jg together all $M TR/COC forms for that Batch.
10 . 4 Samples rotttsj-nely will-- be shipped to the Laboratory through an overnight
delivery servicses,-,, However, as necessary, the Laboratory shall be
responsible for dpcy handling or processing required for the receipt of
sample shipments, including pick-up of samples at the nearest servicing
08/23/94
A-17
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DRAFT
airport, bus station, or other carrier service within the Laboratory's
geographical area. The Laboratory shall be available to receive sample
shipments at any time the delivery service is operating, including
Saturdays and Sundays .
10.5 The Contractor shall resolve all missing or inaccurate information with
the CLASS contractor or with the designated Regional official as a
requirement of this contract.
11 Acceptance of Samples
The Contractor shall accept all sample's "scheduled by EPA, provided that
the total number of samples received -,& any calendar month does not
exceed the monthly limitation state4 3t,n this contract. Should the
Contractor elect to accept additional ^samples, s-tfce Contractor shall
remain bound by all contract requirements for&imalysis of those samples
accepted. ••', ?
12 Summary of Important Requirements ,: ;
The Laboratory shall adhez» -^ j$33.;-|;zeguirements in this SOW contract and
in particular to the following. "-• 1. •• \ , '. ;
12.1 The Laboratory shall not deviate;: from tie requirements of this
< -
12.2 The Laboratory shall follow good laboratory practices and good automated
laboratory practices. '
12.3 Only the Regional.. 13PO arid Headquaters <&£0 shall have the authority to
provide instructaons and c*ar if ications ; tso a Contractor regarding this
sow. .;•' =;•
SOW.
12.4 Re-extractiorf-asfd/or reaa^^:£,o»£ -Dapples , not specifically required by
this SOW, can oriiy&e, authorized by the CLASS contractor acting on
behalf of the Regional; JJCfO or Headquarters APO. Such reanalysis must be
formally scheduled after?i|la.ta for the original analysis has been
delivered,. ' , '; „ " ;;-
12.5 The.-J|iifhtractor may\-sas>t stop an analysis once it has accepted samples for
analysis, unless autffe^&ized by the Headquarters APO or the Regional TPO.
12.6
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DRAFT
SECTION IV
DETAILED TECHNICAL AND MANAGEMENT REQUIREMENTS
As cited in Section III, the Contractor shall have the following technical and
management capabilities specified below. ,,
1 TECHNICAL CAPABILITY :
1 . 1 Technical Supervisory Personnel , ;
1.1.1 GC Laboratory Supervisor
1.1.1.1 Responsible , far all technical efforts of the GC
laboratory t&.vieaet alloterms and conditions of
this contract. ; , *~
1.1.1.2 Qualifications: :
1.1.1.2.1 ..Education:
'• fjMinimum 6£cB8cbeJ(pr^.s degree in chemistry
•-.or any scientific/engineering discipline.
1.1.1.2.2 Experience:
fcffli: of three years of environmental
laboratory GC experience, including at
least one^ear of supervisory experience.
1.1.2 Sample Preparation Laboratory Supervisor
all technical efforts of sample
preparations to meet all terms and conditions of
-fsthis contract.
'l;ll:.;2.2 Qualifications:
'•'' - ' '' ' \tf "
l:t-l,;,2.2.1 Education:
Minimum of Bachelor's degree in chemistry
or any scientific/engineering discipline.
1 . 1 ,;2£2 . 2 Experience :
Minimum of three years of environmental
laboratory sample preparation experience,
including at least one year of supervisory
experience.
08/23/94
A-19
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DRAFT
1.1.3 Quality Assurance Officer
1.1.3.1 Responsible for overseeing the quality assurance
aspects of EPA contract :, .LI.*.:
Minimum of Bachelor's degree with four or
more intermediate courses in programming,
,i''^information management, database
'"sidmagement systems, or systems
requirements analysis.
I.i;.||t2.2 Experience:
Minimum of three years experience in data
or systems management or programming
including one year of experience with
software utilized for data management and
generation of data deliverables.
08/23/94
A-20
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DRAFT
1.2 Technical Staff
1.2.1 GC Operators
1.2.1.1
Responsible for the analysis of samples in
accordance with QTM SOP methodologies using GC
techniques as required under; this contract.
1.2.1.2 Qualifications:
1.2.1.2.1 Education^
Minimum lof Bachelor's degree in chemistry
or any, scientific/engineering discipline.
1.2.1.2.2 Experience;}
One year of experience in operating and
maintaining a GC and performing
.environmental analysis utilizing GC
$&eitadLqttes,sand interpreting GC data for
volatile^,^E£Hs,v phenols, pesticides, and
Aroclors, ta& wltti af Bachelor' s degree in
Chemistry !«r a scientific/engineering
discipline, or in lieu of the Bachelor's
degree,*: three years of experience in
operating and maintaining a GC and
performing environmental analysis
utilizing;GC techniques and interpreting
GC data for volatiles, PAHs, phenols,
pesticides, and Aroclors.
1.2.2
1.2.2.1 , ^Responsible for the clean-up and extraction of
-;asaBif>les using solid phase extraction technology
!; :, ahd -Rising conventional sample preparation
'' ; '• •& i techhologies.
1.2.2.2 >',;, Qualifications:
1.2.2^2.1
1'
Education:
Minimum of High School diploma and a
college level course in general chemistry.
A-21
08/23/94
-------
DRAFT
1.2.2.2.2 Experience :
Minimum of one yeas of experience in
extraction/concentration of samples for
environmental analysis.
1.2.3 Programmer Analyst
1.2.3.1 Responsible for the installation, icijseration and
maintenance of software, hardware, and programs
generating, updating and performing quality
control procedures on analytical databases and
automated deliverables to meet all terms and
conditions -&£ this contract .
'•f two years experience in systems
;-' ,,,.}, or applications programming including one
s , "' ;. year of e^ierience with analytical data
;; ;"4: management >«'s of tware .
1.2.4 Back-Up-":Fr0grammer
Due to the coapiigacity of the QTM software and the electronic data
transfer system, ^jtfc'.sis highly recommended that a back-up
analyst "1»i. s|jade available to ensure that all QTM data
j,.-3:eguirementsS:«aslfspecified in the contract are met.
Technical Stafff&ack-Up
The bidder",la^iall have a minimum of one chemist available at
any one ti4»e as a back-up technical person with the
following!|<|ealifications, to ensure continuous operations to
accompli.stlfthe required work as specified by this contract.
08/23/94
A- 22
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DRAFT
1.2.5.1
1.2.5.2
1.3 Facilities
Education:
Minimum of Bachelor's degree in chemistry or any
scientific/engineering discipline.
Experience: Bachelor's -
-------
DRAFT
hydrocarbon/pesticide/PCB samples, phenol/polycyclic aromatic
hvdrocarbon/pesticide/PCB standards shall each be stored
separately. Samples shall be stored in an atmosphere demonstrated
to be free from all potential contaminants. Volatile samples
shall be stored in a refrigerator used oidy for storage of
volatile samples from this contract. YoLafctle samples for other
contracts shall be stored in other refrigerators:.,
1.3.3 Sample Preparation Area
Adequate, contamination-free, well-ventilated work space provided
with:
• Benches with chemical resistant tops .and exhaust hoods
(Note: Standards shall b% .prepared sin a glove box or
isolated area); ! "• ,'
• Source of distilled or demineralia«d ..organic - free water; and
• Analytical bala»ce,,(s) located away from dtiaft and rapid
change in tempt^ataqtr*;,'.-;, -,
1.3".4 Standards " ,.''•'. ;
The Contractor shall have 'la-hoiase appropriate standards for all
.target compounds listed in EsthiMt C, and System Monitor Compounds
listed in Exhibit D of the SOW vithin seven day's of contract
receipt. - '-\- , •
t - "" ''•
••',-i ..?.
1.4 Instrumentation; f . ;
; -' ' , |
At a minimum, Jthe Contracts&rjLshaJLl,.have the following instruments
operative at tfee f£ime of *t&eiyi®ei8Wd^4 ;Site Evaluation and committed for
the full durationlol'sJthe contract.
1.4.1 Primary instrumentijrrequirements for 720 fractional sample
analysis/month capacity
08/23/94
A-24
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DRAFT
Fraction
Volatiles
PAHs
Phenols
Pesticides
Aroclors
No. of Instrument(s)
1
1
1 .-;
1 "
i :
Type of
Instrument
iSC/PID/ELCD with
heated headspace
: ' device
GC/FID
GC/FID or GS/PIB
GC/ECD
GC/ECD
1.4.2 Secondary instrument requirements Ifor 720= fractional sample
analysis/month capacity :: , ,
The Contractor shall have the following instruments in place and
operational at any one time as a back-up system:
"fttstaataents/GC Detectors
GC '' ''•
EID
Quantity '-'
1
1 ' ;
1 : :•<
ii,
i-, : ' \f:.
,; 1
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DRAFT
1.5 Data Management and Handling
1.5.1 Computer hardware and software requirements - The Contractor shall
have all necessary computer equipment and software to meet the
requirements of the QTM Data Aquisition ,a*Sd Delivery System. See
Exhibit B - On Line Data Transfer System far --.the specific
requirements . ' : ,
1.5.2 The Contractor shall also be able to submit reports a$d data
packages as specified in Exhibit B;,of this SOW. To complete this
task, the Contractor shall provide .space , tables, a fax 'machine,
and adequate copy machines to meet the contract requirements. The
Contractor shall also designate personnel tbr'perform tasks
specified in the SOW and to uss> the hardwaa?* and software listed
above in the performance of sueb'<, tasks . "Hie laboratory manager
shall authorize by signing any data'' tha$£:, lias been manually edited.
2 LABORATORY MANAGEMENT CAPABILITY , ,
;-'; : $,
The Contractor must have an/organization with well-defined
responsibilities for each i»«^riySual-",ia the management system to ensure
sufficient resources for this;- contract: :'«wJK*o ^maintain a successful
operation. To establish thi^-.eapabilitypthe Contractor shall designate
personnel to carry out the following responsibilities for this contract.
Functions include, but are not limited to, the following.
2.1 Technical Staff
Responsible f or .m£L "' technical efforts ';fpr this contract. The Contractor
shall have adecjaaate numberfiif; technical- personnel to meet the
requirements ,ipf this contract.
r" * ' °''
2.2 Project Manager :r , *i ^, U. .;V-i,-'"
Responsible for overall,,aspects of this contract (from sample receipt
through data deliveryy-ijfjHi-fhall be the primary contact for the EPA
Headquay-fcetrs i&$0 and Regioi^tt; -IPO.
2.3 Sanmlte Custodian ^—u,
,-- :f; s*,:;l-
l^^ponsible for recei-v^ag, logging, handling, and storing EPA samples as
J:trfequired by this contraie^t.
•*<* 'si* *•''•*
•*~\ f,- --, - - ';,
•-Lp'is - '-
2.4 Qualtty-^Assurance Officer
-^^ ^
Responsibl* ;ppr overaleeing the QA aspects of the data and reporting
directly to itp^^X- |tanagement .
08/23/94
A-26
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DRAFT
2.5 Document Control Officer
Responsible for all aspect? of data deliverables: organizing, packaging,
copying, and delivering. Responsible for ensuring that all documents
generated are placed in the Complete Batch File for inventory and are
delivered to the designated Regional official or -other designated
receiver(s).
08/23/94
A-27
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DRAFT
EXHIBIT B .,
REPORTING AND DELIVEMBtiES REQUIREMENTS
08/23/94
-------
DRAFT
TABLE OF CONTENTS
Page
SECTION I: Contract Reports/Deliverables Distribution...... B-3
SECTION II: Report Descriptions and Order of: Data
Deliverables -,
SECTION III: Forms Instruction Guide.
SECTION IV: Data Reporting Forms
SECTION V: On-Line Data Transfer System
and Contractor ADP Requirements
B-30
B-48
B-49
B-2
08/23/94
-------
DRAFT
SECTION I
CONTRACT REPORTS/DELIVERABLES DISTRIBUTION
The following table reiterates the Contract reporting,,and deliverables
requirements specified in the Contract Schedule (Contract -Performance/Delivery
Schedule) and specifies the distribution that is required for< each
deliverable. NOTE: Specific recipient names and addresses are .subject to
change during the term of the contract. The Administrative Project Officer
will notify the Contractor in writing of such changes when they occur..
Item
Total No.
Copies
Delivery
Schedule
Distribution
(1) (2) (3) (4) (5)
Standard Operating 3 copies
Procedures
Sample QTM Traffic 1 copy
Report/Chain-of-Custody
form . ; I'- ,
Sample and QC ' ssnd^or JEMSL-
; " • . - '^
LV and -as required
in Exihibit E.
•'3 €ays after 2
"VESR* of last
sample in Batch.**
48 hours after
VTSR of last
sample in Batch.
X
To EPA mainframe
computer
Sample and QC Hardcopyf 2 copies
Data Package ***** '-^l ,
;41
Batch File***j;:'l package
Sample and i.& , '% ;l«- 1 copy
QC data summary'-I1 r
backup in computer
readable form
(diskette)
7 days after VTSR X
of last sample in
Batch. ****
Submit to EMSL-LV
within 7 days after
receipt of written
request.
7 days after VTSR
of last sample in
Batch. ****
Retain for 365 days
after hardcopy data
submission; or submit
within 7 days after
receipt of written
request by APO
and/or EMSL/LV.
As directed
B-3
08/23/94
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DRAFT
Item
Total No.
Copies
Delivery
Schedule
Distribution
(1) (2) (3) (4) (5)
Contract Compliance
Screening Hardcopy
Report
3 Copies
H.
Extracts
Lot
7 Days after VTSR X
of last sample In
Batch. **** I-.
Submit to' EMSL-LV ;
within 7 days after
receipt: of written
request .
Retain for 21.
.fiays after hardcopy
data submiss ion ; or
withiii; 1... daps
after receipt of
written request:
by APO or the
contractor.
X
As directed
J.
Unused sample volume
and used sample
bottles/containers
Quality Assurance,
Plan
As directed
K.
suits for
analysis -
v|-ltcopy
1 copyv;
raw data "t'11 copy
least* 140' days,
following submission
tical data.
Maintain on file 5
wifljjtn 60 days of
contact award.
Submit within 7
, days after receipt
iMtlwritten request
by APO and/or EMSL-
LV and as required in
Exhibit E.
Within 24 hours after
VTSR, of last sample in
Batch, if requested
Within 4 hours of
request.
NOTE: ALL RfeKIXS ARE TO fiilEPORTED TOTAL AND COMPLETE (including Item C and
concurrent delfvegry;;;of I tap! D and E) . Delivery shall be made such that all
designated recipients ••sa&eied've items D and E on the same calendar day.
B-4
08/23/94
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DRAFT
The Contractor must be prepared to receive samples within 30 days of the
contract award and must be capable of receiving the full monthly contract
requirement within 30 days. EPA shall determine the start-up schedule.
* VTSR (Validated Time of Sample Receipt) is the date and time of sample
receipt at the Contractor's facility, as recoxdett on the shipper's
delivery receipt and QTM Traffic Report/Chain-of-Custody forms.
The VTSR of samples received during non-routine working hottrs may not
necessarily correspond to the sample delivery date and time:T :^ee
Exhibit A, Section III, paragraph 9.5 for the definition of VTSR :of
samples received during non-routine working hours.
** A Batch is a group of samples withia & Case, received over a period of
one day and not exceeding 30 fractional ^analyssss. Data for all samples
in the Batch are due concurrently. , , ';
*** Complete Batch File (CBF) shall contain the olrigiiial sample hardcopy
data package including all original documents described in Exhibit B of
the SOW under Complete Batch JFile.
**** if more than three fractional^ analyses' .'aire - requested for a Batch of
samples, the sample and QC data summary ,by electronic transmission is
due 72 hours after VTSR and the -sample hardcopy data package and the CBF
are due 8 days after VTSR. I" :<
***** Each page of the hardcopy data package sent to the Region-Client shall
be labeled "UNVALIDAJB^ COPY" . =:
NOTE: As specified in the Contract-Schedule OG>6 Government Furnished
Supplies and Materials) , uttiess otherwise instructed by the CLASS
contractor, tibe Contractor'J'sfaall^ dispose of unused sample volume and
used sample bottles/contaiijeirs ^uo"=ifear3U.er than sixty (60) days following
submission of hapdcopy analytical data.
Distribution: ' '
(1) Contract ,lssbora,£ory Analytical; Services Support (CLASS) Contractor
(2) EMSL-L%f '•",- '•* -'• -s- :;;-\v :; • -
(3) RegioaxjR-SCC 'I"',,,,
(4) Regipin'-Client "^,
(5) NEl£f U
•«'••' " !;=
Addresses: ,
**. -
* tft, * ^
(1) Contr^e%\;Laboratory Analytical Services Support (CLASS) Contractor
(2) USEPA EnviroTimie»fcal Monitoring Systems Laboratory (EMSL-LV)
P.O. Box 93478 {;S r
Las Vegas, NV 89114
ATTN: Data Audit Staff
B-5 08/23/94
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DRAFT
For overnight delivery service, use street address:
944 E. Harmon, Executive Center
Las Vegas, NV 89109
ATTN: Data Audit Staff
(3) USEPA REGIONAL SAMPLE CONTROL CENTERS - i
The CLASS contractor, acting on behalf of the APO, will provide the
Contractor with the list of addressees for the ten EPA Regional Sample
Control Centers (RSCC). The CLASS contractor will provide ifee,,
Contractor with updated RSCC address/naie lists as necessary tnrbtighout
the period of the contract. --:'
(4) USEPA REGIONAL CLIENT .:>,
'' f ;
v -•" *'" I ',
The CLASS contractor, acting on behalf >y *' '-' *T'* ''-J, " •'
(5) USEPA National Enforcement Investigation: Center ::(SEIC)
Attn: CLP Audit Program : -1
Denver Federal Center Building 53 :
P.O. Box 25227
Denver, CO 80225 ;'
B-6 08/23/94
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DRAFT
SECTION II
REPORT DESCRIPTIONS AND ORDER OF DATA DELIVERABLES
General /
The Contractor laboratory shall provide reports and ot&er deliverables
as specified in the Contract Schedule (Contract Perforoanee/Delivery
Schedule) The required content and form of each deliverabl^I'is described
in this Exhibit. •< " "
All reports and documentation MUST be,:
• Legible; ,
• Clearly labeled and completed in accordance with instructions in
this Exhibit; ;
• Arranged in the order specified in this Section.; and
• Paginated consecutive!^.iji;/aseend-ing order starting from the first
Batch Narrative. ';;;;„ " ''"''''];' •;
If submitted documentation does,'not conform to the above criteria, the
Contractor will be required to resubmit;, such documentation with the
deficiency(ies) corrected, at no additional cost to the Agency.
, f %f,
Whenever the Contractor 4Ls.required to.submit or resubmit data as a
result of an on-site laboratory evaluation or through an APO action, the
data must be clearly markeS'Sas "ADDITIOU&L DATA" and must be sent to all
three contractual data recipients (Region-RSCC, the CLASS contractor,
and Region- .eJJUnt) . A co^jr .Better.,must be included which describes
what data are feeing deliv«rie!<£ J!t0j-»fef;Ch EPA Case(s) the data pertain,
and the name of t&e person who requested the data.
Sections III and IV of -mlfe. Exhibit contain copies of the required data
reporting Bo»s in Agency-«p«eified formats, along with instructions to
assist tiie Contraetipr in accurately providing the Agency with all the
required data. Section V describes the QTM laboratory software and
electronic data responsibilities. The use of the QTM software is not
jreguired; however, the*laboratory must generate the QTM forms and
-.transmit the data to thl EPA National Computer Center (NCC) (the EPA
mali|tt£ranie computer) in |Jie exact format as is performed by the QTM
software.rand as specifMd in Exhibit H.
' J; ; ;-''
Descriptions >&£ the» xsequirements for each deliverable item cited in the
Contract Schedule,, ape specified in this Section. Items submitted
concurrently SHAIX; 3BE arranged in the order listed. Additionally, the
components of each item SHALL BE arranged in the order presented in this
Section when the item is submitted.
B-7 08/23/94
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DRAFT
Examples of specific data deliverables not included herein may be
obtained by submitting a written request to the EPA APO, stating the
information requested, and signed by the Laboratory Manager.
Updated SOPs '•'.
As requested, the Contractor shall submit updated copies of all required
Standard Operating Procedures (SOPs) that were submitted- with the prebid
Performance Evaluation sample results. The updated SOPs iasst address
any and all issues of laboratory performance and operation identified
through the review of the Performance Evaluation sample data and ihe
evaluation of Bidder -Supplied Documentation. Exhibit E, Section IV
specifies the required SOPs and the SC§* delivery .requirements .
Sample and QC Electronic Data Package"';/
As specified in the Contract Schedule, sample:'ajid QC data shall be
transmitted via an on-line data transfer and data,-:evaluation system to
the EPA mainframe computer within the specified turnaround time. The
Sample and QC Electronic Daj^i,- Package consists of copies of specified
items from the Sample and «^i;l^^i^|^ata. Package . These items are
listed below and described teller par^B^s^isspIe, %«up4 QC Hardcopy Data
Package. EPA has developed a:;software package :;to Bassist contract
laboratories in preparing the esquired |iE«rms and in transmitting the
data to the EPA mainframe computeir, Tills software will be provided to
QTM laboratories and must be used. ,>:jS£ the Laboratory wishes to develop
its own software, it must be approveit'in advance by the EPA.
' i ' "\'' \\ • "..
' ' ' ' '• •' - • ' •'' 5
The Sample and QC'felectroijjfc Data Packsjge shall be reported as follows
and sample datattxoras mustljbiej arranged iaa increasing EPA sample number
order, considering both letlt^rs and numbers. For example, BE400 is a
lower sample tt&Bnber than Blp.^,,,^is,X,|)ir»ecedes F in the alphabet.
? ' '""' vl^?,*," "%'j.V ' ?* * $•' * I?X -o-,^*'
The Sample and QC'^EJJeetronic Data Package shall contain data for samples
in one Batch of the XJasMt^or each fraction of compounds that are
analyzed, as follows: "'4V' •-';>•
'' " "
* i
3.1 By frsS^tion"!t'W)*v:|ilt^H, PHEN, "P^T, PCB) and by sample within each
fraclpion - Analysis'«|Ba%ta Sheet with tabulated target compound results,
Monitor CompouMfc. results , and retention time information for
.d and QC samples (ff»nn QI for VGA, PAH, PEST, and PHEN; Forms QIA
QIB for PCB) ; if
•• -
3.2 By'fBS^Lpn (VGA, PAH}'°sfEfIEN, PEST, PCB) - Laboratory Control Sample
Sheet
3.3 By fraction (IDA, -affl, PHEN, PEST, PCB) - Performance Verification
Standard Sheet f^«O* QUI);
3.4 By fraction (VOA, PAH, PHEN, PEST, PCB) - Initial Calibration Sheet
(Form QIVA and QIVB);
B-8 08/23/94
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DRAFT
3.5 By fraction (VOA, PAH, PHEN, PEST, PCB) - Calibration Check Sheet (Form
QV);
3.6 By fraction (VOA, PAH, PHEN, PEST, PCB) - Analytical Sequence Summary
(Form QVI) ; and
3.7 By fraction (VOA, PAH, PHEN, PEST, PCB) - Narrative (Form QVI I) .
3.8 QTM contract compliance screening (CCS) defect report.
4 Preliminary Data Results ,;
4.1 Preliminary Form I Results :'
If requested at the time of sample scheduling, the Contractor shall
provide preliminary Form I analytical fesul£.s;-;ror 1-10 field sample
fractional analyses via telefacsimile (fax) -oz? telephone within 24 hours
after VTSR. Requests for preliminary data results, shall be limited to
Form I field sample and blank analyte concentratitm and SMC results .
Requests for preliminary data? results shall be limite'd "to a maximum of
five (5) request per seven j(7> *»!LeBJdbsa: -days .
"'• :- ' '{i '•''' T , '.;
4.2 Preliminary Raw Data Results '-: ,<
If requested, before hardcopy deliver able s are due, the Contractor shall
provide raw analysis data (e.g. , cnrcmato grams ) within four (4) hours of
the request for any sample which hasibeen previously reported
electronically (satg>l^:,ai^d QC data sujmmary by electronic transmission) .
Preliminary raw data shalitbe limited t:o 3io more than the following: (1)
standards data,;. (2) associated method blank data; and (3) sample
chromatogram
-------
DRAFT
5.1 Quick Turnaround Method Traffic Report/Chain-of-Custody Forms (QTM
TR/COC)
A copy of the combined sample QTM TR/COC form mus,t be submitted in Item
B for all of the samples in the Batch. The QTH TR/COC forms shall be
arranged in increasing EPA sample number order, considering both letters
and numbers. A copy of the Batch cover sheet (Sectlxm XII,. paragraph
6.4.3) is to be included with each copy of the QTM TR/COC,
5.2 Volatiles Data : ;;
5.2.1 Batch Narrative (Form VII-VOA)
This page shall be clearly labeled "VolatjRes Narrative" and shall
contain documentation of any quality contxiol, sample, shipment,
and/or analytical problems encountered las processing the samples
reported in the electronic and hardcofyN&ata package. At a
minimum, the laboratory shall identify ia.-ieb,e Batch Narrative all
samples that were analyzed in the analytical: sequence, describe
the sample matrices, any sample dilutions performed, and any
difficulties encountsspe*!-ll^ttdtie. -laboratory during sample analyses
or with meeting method (QC requ:lY«asdat»? ,, The Laboratory shall also
specify in volatiles Batch Narrative-the''-'target compounds
associated with (detected by) eadi:::bf the detectors (PID and
ELCD) . ;:. c • ,; '
Whenever data from sample reaaalyses are submitted, the Contractor
shall state -in"jaisgrBatch Narrative for each reanalysis whether the
Contractor/:|CsOTiside'fesmust submit a cover sheet with the hardcopy
deliverables tfeafc?^states, verbatim: "I certify that this data
package is in compliance with the terms and conditions of the
,;;-,!> oth technisoiilllly and for completeness, for other than
-:c6nMstaU»jas detaileS^aslaibve. Release of the data contained in
data paeksjjge has been authorized by the Laboratory Manager or
his designee, Ij^mrerified by the following signature." This
statement shall°-$|&. directly followed by signature of the
Laboratory Manager or his designee with a typed line below it
containing the s||gner's name and title, and the date of signature.
electronical!^ delivered Narratives shall have, in place of
words "Signature Obtained."
5.2.2 Contract: Compliance Screening Report
5.2.3 Sample Data
B-10 08/23/94
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DRAFT
Sample Analysis Data Sheets shall be arranged in packets with the
Volatiles Analysis Data Sheet (Form QI-VOA) followed by the raw
data for volatile samples. These sample packets shall then be
arranged in increasing EPA sample number 0rder, considering both
letters and numbers.
5.2.3.1 TCL results - Quick Turnaround Analysis Data Sheet
(Form QI-VOA).
The volatile target compounds (Exhibit C) 'shall be
identified and quantitated. Relative and absolute
retention time dataiand the sample SMC results shall
be reported on Form::QI-VOA. The validation and
release of the results shall ,be authorized by a
specific, signed statement ifi the Batch Narrative. In
the event that the Laboratory Manager cannot validate
all data reported for each sample, the Laboratory
Manager shall provide a detailed description of the
problems associated with the sample in the Batch
Narrative £,, ,
5.2.3.2 Copies ofllQA chromatograms,
All chromatograms shall be labeled with the following
information: ,', -:
• EPA sample number;
;-.« Tidltmie or weig&t of sample;
,;: ' Datse and time (report in military convention if
, " tbie, ,inst,rument,has this capability) of analysis;
*' GC column identification (by stationary phase);
• »(?C instrument identification; and
: • ! - '•*, Identified compounds shall be labeled with.the
<\-i names of compounds, either directly out from the
% r> peak, or on a printout of retention times if
ff retention times are printed over the peak.
5.2.3.3 GC integration report or data system printout.
<*Si2r!3,,4 Maral&l work sheets (if any) .
B-ll 08/23/94
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DRAFT
5.2.4 Standards Data
5.2.4.1 Initial Calibration Sheet (Form QIVA-VOA and QIVB-VOA)
- all GC columns , all instruments , in chronological
order by GC column and instrument.
5.2.4.2 Calibration Check Sheet (Form QV-170&;) - all GC
columns, all instruments, in chronological order by GC
column and instrument.
Calibration check retention time data (Form QI-^iOA) -
all GC columns , all -Instruments , in chronological
order by GC column a»d instrument.
5.2.4.3 Performance Verifi&tjtwn Standard (PVS) (Form QIII-
VOA) - Tabulated results -MOf'Sisp iked target compounds
for the PVS. ' ]..
FVS retention time data (Form QI-T70A) - all GC
columns, all instruments, in chronological order by GC
column
• , ,
5.2.4.4 Chromatograms and da ta,/systenr printouts shall be
required for All staradterds .
5.2.4.5 For all standards chromatograms , Contractors shall:
all chroaatograms with the "EPA Sample
" for standards (see Forms Instructions
Labesl.all standard peaks for all individual
oiBa^^ji«^-'el.tihjer directly out from the peak, or
on the printout of retention times if retention
r> times are printed over the peak;
'*.':,-•; -3
Listl-.itotal nanograms (ng) injected for each
"^"-s: Accompany each chromatogram with a printout of
v-:s;'xetention times and corresponding peak areas;
'
date and time (report in military
s, ^convention if the instrument has this
{j -Y capability) of injection;
Provide GC column identification (by stationary
phase) ; and
Provide GC instrument identification.
B-12 08/23/94
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DRAFT
5.2.5 Raw QC Data
5.2.5.1 Blank Data - both method and instrument blank arranged
in chronological order. NOTE: This order is
different from that used for samples.
• Tabulated results (Form Ql-WA),
• Chromatograms and data system printouts for each
GC column and instrument used for analysis
labeled as in paragraph 5.2.3.2 above . I
5.2.5.2 Laboratory Control Sample (LCS^
Tabulated results (FoptfQII-VOA) of spiked
target compounds :f or : the LCS.
LCS retention time datai,{lorm QI-VOA) .
• Chixjaatqgrams and data system, printouts for the
LCS-l&beleii^as, in paragraph 5.2.3.2 above.
; •• •'•. .• -. •> i '^, ' * , *-* •*•
• ,;; •»;.,*•}' £ j . :,
5.2.6 Analytical Sequence Summary (Form JPI-VOA) •
< ': •>
<>\ '
In order of sequence number :or , if more than one instrument is
used, in order of instrument IS. '
5.3 Polynuclear Aromatic "fi^teocarbons Data;;
/ ' " ^ j. ~
5.3.1 Batch Narrative (ForM.fi?! I -PAH)
- '•>,"': f|-
; ;- ;|f'
This page shall be c%iarXy.,J.aheled "Polynuclear Aromatic
Hydrocari*eais, Narrat^tfelriae^L^bsflEL contain documentation of any
quality cohtxoi,, sample, shipment, and/or analytical problems
encountered in processing the samples reported in the data
package. At a mintatiffn, the laboratory shall identify in the Batch
Narritfcli^B «11 samplesufeat were analyzed in the analytical
. ,>s««iuehce •, ififeffoxibe theX!sample matrices, any sample dilutions
, vsf^perf ormed , stiQkjiaxy difficulties encountered by the laboratory
_-, i • during sample iaalyses or with meeting method QC requirements.
f > ' %,,«
:_-,-;,', Whenever data frdk sample reanalyses are submitted, the Contractor
'*'-'>'Ji; shall state in tie Batch Narrative for each reanalysis, whether
'""• '": -tfete Contractor csensiders the reanalysis to be billable, and if so,
'fe^i: ;The Contractor shall also include any problems encountered
(bo'tSi jfeaehniciEL 'and administrative) , the corrective actions taken,
and
The Laboratory shall submit a cover sheet with the hardcopy
deliverables that states, verbatim: "I certify that this data
B-13 08/23/94
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DRAFT
package is in compliance with the terms and conditions of the
contract, both technically and for completeness, for other than
the conditions detailed above. Release of - the data contained in
this data package has been authorized by .dfae Laboratory Manager or
his designee, as verified by the followingjsignature." This
statement shall be directly followed by signatxire of the
Laboratory Manager or his designee with #a typed line below it
containing the signer's name and title, and the date of signature.
The electronically delivered Narratives shall have, fax place of
the signature, the words "Signature -Obtained."
5.3.2 Contract Compliance Screening Report
5.3.3 Sample Data \ J ''{
5^V'.
Sample Analysis Data Sheets shall fee;-arranged in packets with the
Polynuclear Aromatic Hydrocarbons Analysis Data Sheet (Form QI-
PAH), followed by the raw data for PAH samples. These sample
packets shall then be arranged in increasing 1PA sample number
order, considering botfe letters and numbers.
^•r -. 'i4. ".. ^ ;' - -• -
5.3.3.1 TCL result^ - Quick%fir»ar<«pp(l(,Analysis Data Sheet
(Form QI-PAH),,
s >
The PAH targefci«;ompoands (Exhibit C) shall be
identified and CpaaBti'tated. Relative and absolute
retention time data and the sample SMC results shall
i»e ^reported on Fora sfI-PAH. The validation and
; ;release:f|jf£ the results, shall be authorized by a
f/ specific^vsigned statement in the Batch Narrative. In
7 the eventl^iat the Laboratory Manager cannot validate
, -•',. all data|||ip|pxa:t:e,d„£pr each sample, the Laboratory
":/• /feManager^aS^paaanKtSe a detailed description of the
-•pljablems associated with the sample in the Batch
Narrative.
Copies cr£,fAH. chromatograms.
;» , *''•'* --^
A3^t: .chromatograms shall be labeled with the following
iriformation:
• h^EPA sample number;
• ;. -Volume injected in microliters (^L) ;
%, ; '^
• ':•„ '•• Date and time (report in military convention if
;, ^, the instrument has this capability) of analysis;
• GC column identification (by stationary phase);
B-14 08/23/94
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DRAFT
5.3
• GC instrument identification; and
• Identified compounds shall be labeled with the
names of compounds, either directly out from the
peak, or on a printout tH retention times if
retention times are printed over the peak.
5.3.3.3 GC integration report or data system printout.
5.3.3.4 Manual work sheets (if>\any).
.4 Standards Data ;
5.3.4.1 Initial Calibration!Sheet (Fora QIVA-PAH and QIVB-PAH)
- all GC columns, :ail instruments, in chronological
order by GC column ariHliiastirument.
5.3.4.2
5.3.4.3
5.3.4.4
Calibration Check Sheet (FormUQV-PAH) - all GC
columns, all instruments, in chronological order by GC
column and;;,-instrument.
. • >^s'. ; - ^
Calibration;, check' retWttion,t;aj»e data (Form QI-PAH) -
all GC coluHBBS, all instruments,- in chronological
order by GC column and instrument.
Performance Verification Standard (PVS) (Form QIII-
PAH) - Tabulated results of spiked target compounds
for t!b6> FVS. ' _.
PVS retention time data (Form QI-PAH) - all GC
columns,|&tl instruments, in chronological order by GC
column and.instrument.
• - ^ -
and data system printouts shall be
for all standards.
For all st:aaadards chromatograms Contractors shall:
Label all chromatograms with the "EPA Sample
Number" for standards (see Forms Instructions
for details);
-Label all standard peaks for all individual
•compounds either directly out from the peak or
on the printout of retention times if retention
times are printed over the peak;
List total nanograms (ng) injected for each
standard;
B-15
08/23/94
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DRAFT
• Accompany each chroma to gram with a printout of
retention times and corresponding peak areas;
• Document date and time (report in military
convention if the instrument has this
capability) of injectioh;
• Provide GC column identification,, {by stationary
phase) ; and
• Provide GC instrument identification.
5.3.5 Raw QC Data ;>
5.3.5.1 Blank Data - both method and Instrument blank arranged
in chronological order. /FhNOXS;: This order is
different from that used £br .samples .
Tabulated results (Form QI-PAH) .
as ' '-|,;;
Batch Narrative ||orm VII-PHE)
page shall jtitt clearly labeled "Phenols Narrative" and shall
documensbition of any quality control, sample, shipment,
tnalytieal problems encountered in processing the samples
reportes jatli.^toe data package. At a minimum, the laboratory shall
identify im:;|t|h;e Batch Narrative all samples that were analyzed in
the analytical sequence , describe the sample matrices , any sample
dilutions performed, and any difficulties encountered by the
B-16 08/23/9A
-------
DRAFT
laboratory during sample analyses or with meeting method QC
requirements. The Laboratory shall also note in the Batch
Narrative the detector type used.
Whenever data from sample reanalyses are submitted, the Contractor
shall state in the Batch Narrative for, each reanalysis whether the
Contractor considers the reanalysis to-be billable, and if so,
why. The Contractor shall also include any problems, encountered
(both technical and administrative), the corrective actions taken,
and resolution.
The Laboratory shall submit a cover sheet with the hardcopy
deliverables that states, verbatim: "I certify that this data
package is in compliance with ttie terms and conditions of the
contract, both technically and Jbr completeness, for other than
the conditions detailed above. Release- of the data contained in
this data package has been authorized S»y the Laboratory Manager or
his designee, as verified by the following-signature." This
statement shall be directly followed by signature of the
Laboratory Manager o%M.s designee with a typedVline below it
containing the signer]|si®ame'.ia»dj title, and the date of signature.
The electronically delivered Narratiiv.es«shall have, in place of
the signature, the words^-" Signature Obtained.'"
5.4.2 Contract Compliance Screening Report
5.4.3 Sample Data ,«;
Sample Analysis D'ata: Sheets shalllbe arranged in packets with the
Phenols .Analysis Datasheet (FormfQI-PHE), followed by the raw
data for!phenol samp!je|s. These sample packets shall then be
arranged;in increasing:EPA, Cample number order, considering both
letters 'and, numbers,", rii ', - ;,' . 2
\ -
5.4.3.1 TCI, Results - Quick Turnaround Analysis Data Sheet
(Form\j4l---]?HE).
,-,;?, •' y~ :--v,:fhe phenoi"'stadrget compounds (Exhibit C) shall be
K- ! "'identified and quantitated. Relative and absolute
1 retsejktion time data and sample SMC results shall be
J . * repeated on Form QI-PHE. The validation and release
"'f.' of tile results shall be authorized by a specific,
sign
-------
DRAFT
All chromatograms shall be labeled with the following
information:
• EPA sample number; "
• Volume injected in micr«3.itiers (/tL);
• Date and time (report in militsary, convention if
the instrument has this capability^N>f analysis;
• GC column identification (by stationary gihase);
• GC instrument^ identification; and
Identified compounds shall be labeled with the
names of compounids^ either directly out from the
peak, or on a printout: of retention times if
retention times are pirSaiteed over the peak.
5.4.3.3 GC integration report or data systeot printout.
5.4.3.4 Manual woxfc.sheets'-fif ^-sky) , : > ••
5.4.4 Standards Data •
5.4.4.1 Initial Calibration Sheet (Fora QIVA-PHE and QIVB-PHE)
- all GC columns,,,j£Ll instruments, in chronological
• oircler:by GC columri;aad instrument.
5.4.4.2 ,-;• Calibration Check Sheet (Form QV-PHE) - all GC
y columns, lk|l instruments, in chronological order by GC
:- column aj^.ij^t;rume,iit.
': - -'- ,,'*• i'.&£ ,K-. !-,:!~: ;T
,<5alibration check retention time data (Form QI-PHE) -
al-l ;I*C. .columns, all instruments, in chronological
ordeir'jby £C column and instrument.
'•''-' JFexformance"%erif ication Standard (PVS) (Form QIII-
*S^B^ - Tabulated results of spiked target compounds
fo'irlfche PVS.
PVS intention time data (Form QI-PHE) - all GC
columns, all instruments, in chronological order by GC
colujiai and instrument.
«4>F
Chagomatograms and data system printouts shall be
-'-,,:-,, -.asesquired for all standards.
" ^ <
5.4.4.5 For all standards chromatograms Contractors shall:
B-18 08/23/94
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DRAFT
Label all chromatograms with the "EPA Sample
Number" for standards (see Forms Instructions
for details) ;
Label all standard peaks for all individual
compounds either directly out from the peak or
on the printout of retention 'times if retention
times are printed over the peak; -'-.
List total nanograms (ng) injected for -each
standard; -;
Accompany each chromatogxain with a printout of
retention times and corresponding peak areas;
Document date atid rtinte' '(report in military
convention if the instrument has this
capability) of inj ectloilj!
Provide GC column identification (by stationary
» - teaai ~:-
• Provide GC instrtaasent'lifetltrification.
5.4.5 Raw QC Data
5.4.5.1 Blank Data - both, aoethod and instrument blank arranged
in ejhronological oi;der. NOTE: This order is
• ,dif feret%. from that si^ed for samples .
,; J'r • TabMated results (Form QI-PHE) .
and data system printouts for each
: GC column and instrument used for analysis
; labeled as in paragraph 5.4.3.2 above.
Laboratory -Control Sample (LCS)
'." <*.. ^
: ! **<^r Tabulated results (Form QII-PHE) of spiked
-':•,' V- - target compounds for the LCS.
/ •• '"$• '"'•'
f ; • -,'ILCS retention time data (Form QI-PHE).
^ '*^*\
'- ?• ' , :
' ?;:, • ;/ Chromatograms and data system printouts for the
K ;, , - -' LCS labeled as in paragraph 5.4.3.2 above.
5.4.6 Analytical^; Sequence Summary (Form VI-PHE)
I] ^"~, *
In order of sequence number or, if more than one instrument is
used, in order of instrument ID.
B-19 08/23/94
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DRAFT
5.5 Pesticides Data
5.5.1 Batch Narrative (Form VII-PEST)
This page shall be clearly labeled "Pesticides Narrative" and
shall contain documentation of any quality-control, sample,
shipment, and/or analytical problems encountered ,in processing the
samples reported in the data package. At a mini»um>; the
laboratory shall identify in the Batch Narrative ali:/samples that
were analyzed in the analytical sequence, describe the;,sasple
matrices, any sample dilutions performed, and any difficulties
encountered by the laboratory during sample analyses or with
meeting method QC requirements;
• ' \' * -
Whenever data from sample reana&j^ses are; submitted, the Contractor
shall state in the Batch Narrative!#<*r each reanalysis whether the
Contractor considers the reanalysis ta> &e billable, and if so,
why. The Contractor shall also include?mty problems encountered
(both technical and administrative), the corrective actions taken,
and resolution. ,;,
The Laboratory shall spbmit a coVer- sfeee^t with the hardcopy
deliverables that states,* verbatim;; • **I certify that this data
package is in compliance' ;wi,th the >tierms and conditions of the
contract, both technically4snd for completeness, for other than
the conditions detailed above. A Helease of the data contained in
this data package has been authorized by the Laboratory Manager or
his designee;^; ^.verified by the following signature." This
statement .shMl be i ^ibectly follssred by signature of the
LaboratoijjbHanager or|*|lis designee^ith a typed line below it
containing the signerlSps name and title, and the date of signature.
The electronically dep|£vere.d. Narratives shall have , in place of
the signaSBfize, the j&l&lisl ^jSk-^^Saire Obtained."
5.5.2 Contract Compliaafee Sreening Report
"* o '''•f
5.5.3 Saatpli; IBata. '^--.
,**r •*• '' '" ' •> «• '•'• "•';*., f
; ^ "'""- l',;\ . "-" ~
,!•>; Sample Analys^|tJ)ata Sheets shall be arranged in packets with the
j|Ji : Pesticides Ana^l^.s Data Sheet (Form QI-PEST), followed by the raw
,, f data for pesticiffjfe samples. These sample packets shall then be
;' , ' arranged in incr^sing EPA sample number order, considering both
"•=: %f, letters and numbers .
•\i-i~ :^-v •:*>
TCLrJ^pesults - Quick Turnaround Analysis Data Sheet
(F«|tin QI-PEST).
pesticide target compounds (Exhibit C) shall be
identified and quantitated. Relative and absolute
retention time data and the sample SMC results shall
B-20 08/23/94
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DRAFT
be reported on Form QI-PEST. The validation and
release of the results shall be authorized by a
specific, signed statement in the Batch Narrative. In
the event that the Laboratory Manager cannot validate
all data reported for each safiaple, the Laboratory
Manager shall provide a detailed description of the
problems associated with the sample in the Batch
Narrative.
; ,
5.5.3.2 Copies of Pesticides dfciromatograms.
All chromatograms shall be labeled with the following
information: , ; <
• EPA sample number;
• Volume injected in mieroliters (/iL);
• Date and time (report in military convention if
the instrument has this capability) of analysis;
• GC column identification (by stationary phase);
• GC instrument islentification; and
• Identified compounds shall be labeled with the
names of cosajfbunds, either directly out from the
f f>eak, or on a printout of retention times if
ceteention times are printed over the peak.
5.5.3.3,,; GC integration report or data system printout.
5.5.3.4:;:- - ,~H Manual ,-fciigfcJanets ~|if any) .
5.5.4 Standards Data ;;;;
'a I „,
5,.5:,4.1 , Initial Calibration Sheet (Form QIVA-PEST and QIVB-
;;! ' -' * "^. -"BEST) - all* ©C columns, all instruments, in
*;:/' e3|ponological order by GC column and instrument.
,.:!!: 5.5.4.2 Calibration Check Sheet (Form QV-PEST) - all GC
:*;'f colutes, all instruments, in chronological order by GC
A'; ^ coluori, and instrument.
..''.. ",'•''.
-, {-•• , CalS&ration check retention time data (Form QI-PEST) -
• i, ,.-, aJJ.:GC columns, all instruments, in chronological
-, ,.\. ,^rder by GC column and instrument.
B-21 08/23/94
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DRAFT
5.5.4.3 Performance Verification Standard (PVS) (Form QIII-
PEST) - Tabulated results of spiked target compounds
for the PVS.
PVS retention time data (Form QI-PEST) - all GC
columns, all instruments, ill ^chronological order by GC
column and instrument.
5.5.4.4 Chromatograms and data system printouts shall be
required for all standards. : :
5.5.4.5 For all standards chromatograms Contractors shall:
• Label all pJhromatograms.,; with the "EPA Sample
Number" for -standards ,^see Forms Instructions
for details); (
• Label all standard peaks for all individual
compounds either directlyjoui: from the peak or
on £lie printout of retention' -times if retention
times'* --aspe tjnriat^d over the peak;
List total picograta (pg> injected for each
standard; %•'
''• , ' *
Accompany ?eaelp chromatogram with a printout of
retention feiaes and corresponding peak areas;
Dcwpument datelind time (report in military
convention if the instrument has this
cajiibility) of injection;
identification (by stationary
phase) ; and
Provide GC instrument identification.
5.5.5.1 Bllpk Data - both method and instrument blank arranged
in Ihfonological order. NOTE: This order is
kent from that used for samples.
Tabulated results (Form QI-PEST).
Chromatograms and data system printouts for each
GC column and instrument used for analysis
labeled as in paragraph 5.5.3.2 above .
B-22 08/23/94
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DRAFT
5.5.5.2 Laboratory Control Sample (LCS)
• Tabulated results (Form QJI-PEST) of spiked
target compounds for the'LCS.
• LCS retention time datal;(Form Ql-PEST) .
• Chromatograins and data system'printouts for the
LCS labeled as in paragraph 5.5.3",=2 above.
5.5.6 Analytical Sequence Summary (Form VT-PEST)
In order of sequence number or, ;if more thgcn one instrument is
used, in order of instrument H>« ::
5.6 Aroclors Data
5.6.1 Batch Narrative (Form VII-PCB)
This page shall be clearly labeled "Aroclors Hatrative" and shall
contain documentatiof^oft/^Gfp?'jjuali£y control, sample, shipment,
and/or analytical problems encotmt^qra?(3:s|to.^|>rpcessing the samples
reported in the data paasfeage. At 4>iiinlTmini,' the laboratory shall
identify in the Batch NaZiative a£i. samples that were analyzed in
the analytical sequence, dfescribfe''the sample matrices, any sample
dilutions performed, and any (-difficulties encountered by the
laboratory during sample analyses or with meeting method QC
requirements.- -j •} vj-
Whenever-'idata from sample reanalyzes are submitted, the Contractor
shall sJsaite in the Bitjs:fi Narrative for each reanalysis whether the
Contractor considerate., rean,alysis to be billable, and if so,
why. The;-:Contract»iH'^te3&Mi^finclude any problems encountered
(both technicalsand administrative), the corrective actions taken,
and resolution. .
The .pabwratory shall ..siibniit a cover sheet with the hardcopy
..^deiivera-b'les'irthat state^s;^verbatim: "I certify that this data
package is iti-^empliance with the terms and conditions of the
,, contract, bothia%chnically and for completeness, for other than
,,v" the conditions totalled above. Release of the data contained in
i:^ this data packagefihas been authorized by the Laboratory Manager or
-a3---, his designee, as-Aerified by the following signature." This
"' -,;!,c^|atement shall-lfe directly followed by signature of the
l&sfonsatory Man,gt^r or his designee with a typed line below it
containing thej^signer's name and title, and the date of signature.
The ele^«3Con4dially delivered Narratives shall have, in place of
the signature, the words "Signature Obtained."
5.6.2 Contract Compliance Sreening Report
B-23 08/23/94
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DRAFT
5.6.3 Sample Data
Sample Analysis Data Sheets shall be arranged in packets with the
Aroclors Analysis Data Sheets (Form QIA-PCB and QIB-PCB), followed
by the raw data for Aroclor samples. Theise sample packets shall
then be arranged in increasing EPA sample tsaaber order,
considering both letters and numbers.- ? .
5.6.3.1 TCL results - Quick Turnaround AnalysisIBaita Sheets
(Form QIA-PCB and QIB-PCB). -°, ; .
>''•.' ''
The Aroclor target compounds (Exhibit C) shall be
identified and quaatltated. The mean sample
concentration result (the average concentration of the
individual peak coiiceatrations) shall be reported on
QIA-PCB. Relative and-.absolute retention time data
and the sample SMC results sikall be reported on Form
QIB-PCB. The validation and:release of the results
shall be authorized by a specific;-, .signed statement in
the Batch^Narrative. In the event that the Laboratory
Manager eipJBOlfisvalMajt^, all data reported for each
sample, tft&'s!-abora;tory4iCa8ager,j shall provide a
detailed description oft'-the -prafeieins associated with
the sample injthe Bateti Narrative.
5.6.3.2 Copies of PCS chroaatograms.
All ebroinatograms shall be labeled with the following
ormatfion: ; ,_
EPA:-'Sample number;
in microliters
};iDate and time (report in military convention if
instrument has this capability) of analysis;
:|-v'-!'' ''"** :'.f,*'~ GC c&laj^Bn identification (by stationary phase);
• \^f-; GC instrument identification; and
• (f Identified Aroclor quantitation peaks shall be
vjjlabeled with the names of compounds, either
[;;.,, j--'^directly out from the peak, or on a printout of
~i:"--"i" = -fi>- retention times if retention times are printed
"*'^' i,,. •/•? over the peak.
•£''?'•• -/| -''
5.6.3.3 ""- "3&J integration report or data system printout.
5.6.3.4 Manual work sheets (if any).
B-24 08/23/94
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DRAFT
5.6.4 Standards Data
5.6.4.1 Initial Calibration Sheet (Form QIVA-PCB and QIVB-PCB)
- all GC columns, all instruments, in chronological
order by GC column and instrument.
5.6.4.2 Calibration Check Sheet (Form QV-PCB) - all GC
columns, all instruments, in chronological order by GC
column and instrument.
Calibration check retention time data (Form QIB-1PCB) -
all GC columns, all -instruments, in chronological
order by GC column,and instrument.
5.6.4.3 Performance Verification Staadard (PVS) (Form QIII-
PCB) - Tabulated results of spiked target compounds
for the PVS.
PVS retention time data (Form {JsIS-jPCB) - all GC
columns, .-ailX instruments, in chronological order by GC
column and instrument.
5.6.4.4 Chromatograis and data'system-printouts shall be
required for all standards.
5.6.4.5 For all standards e&romatograms Contractors shall:
-» '-; Label all chrotaatograms with the "EPA Sample
Niaasber" for stfaaadards (see Forms Instructions
'-,'.!' fok/details); \
... , • La$*£|., aj.,1 standard Aroclor quantitation peaks
'•';? , eiltihlit: $&£«$£;%• out from the peak or on the
printout of retention times if retention times
'; «are printed over the peak;
;/ ,
.;••. :;!" ,;, -,, • List,<*otal picograms (pg) injected for each
"'" ' -v? -% staridspia;
• ;v- Accompany each chromatogram with a printout of
- ..retention times and corresponding peak areas;
• ^Document date and time (report in military
'^convention if the instrument has this
,; capability) of injection;
"" '•:
'; '•'.$'• Provide GC column identification (by stationary
j i phase); and
Provide GC instrument identification.
B-25 08/23/94
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DRAFT
5.6.5 Raw QC Data
5.6.5.1 Blank Data - both method and instrument blank arranged
in chronological order. NOTE: .This order is
different from that used for samples.
• Tabulated results (Form QIA-BCB and QIB-PCB).
• Chroma to grams and data system printouts for each
GC column and instrument used for analysis
labeled as in paragraph 5.6.3.2 above. ,;
5.6.5.2 Laboratory Control/Sample (LCS)
Tabulated results (Fora;iQII-PCB) of spiked
target compounds, for tile LCS.
• LCS retention time data (Form QIB-PCB).
• Chromatpgrams and data system -printouts for the
LC$ iNftfefeiaehi aas- in paragraph 5.6.3.2 above.
5.6.6 Analytical Sequence Summary (Form .VI-PCB)
In order of sequence number or, .if more than one instrument is
used, in order by instrument IB.-:
Complete Batch File; - •-,.-
As specified in tfoe DelivelQr Schedule, tme, Complete Batch File (CBF)
including the^riglnal SamppLe and QC Hardcopy Data Package shall be
delivered to 'She. Region-RSJp? .concurrently with delivery of the Sample
and QC Data PacJeage to th^|&i%<|»atfeifeSnt and the CLASS contractor. The
contents of the raBp xill be numbered according to the specifications
described in Sections JII and IV of Exhibit B. The Document Inventory
Sheet (Form QDC-2) is c«a£ained in Section IV. The CBF will contain all
original'-
-------
DRAFT
6.3.1 QTM TR/COC forms. For each Batch, the Contractor shall sign and
submit the original sample QTM TR/COC page marked "Lab Copy for
Return to the CLASS contractor" with laboratory receipt
information. QTM TR/COC forms shall be submitted in Batch sets
(i.e., QTM TR/COCs for all samples in a -Batch shall be clipped
together) , with a Batch Cover Sheet attached.
6.3.2 Airbills. , j
6.3.3 Sample Tags (if present) sealed inelastic bags. >:
,;T :
6.4 All original receiving documents, inclikfling, but not limited to, the
following documents: ;
6.4.1 Form QDC-1. : ; '
6.4.2 Other receiving forms or copies of receiving logbooks.
6.4.3 Batch Cover Sheet. r
The Batch Cover Sheet shallL^cttttain the following items:
," ~" *i: -' t.1 ' -' ; ' ':..'•„
Lab name ; . ' , • ,
• Contract number; -',
• Sample analysis price - '£ull sample analysis price from
contract::; ^ ,.,
• Dace and time ©£, sample recei.pt;
?& • •••
Case number; a»d ,,. „ , „
'i ~< ff'. f" •''-' -'r -I- ';,?-'
• List t>3E,IEPA sample numbers of all samples in the Batch,
i dent ifyi»|p the first and last samples received.
rT'
6.5 All ori^gJaSSl'f laboratory recaaJds (not already submitted in the Sample and
QC HatsUJiJpy "Data^Wtekage) of"«*BBple transfer, preparation and analysis,
but not*13iaiited to, the following documents.
""
. 1 Original preparation and analysis forms or copies of preparation
;; and analysis logbook pages.
.-; ]|'^r 1
6.5*.l;;-si|tt:ernal sample -and sample extract transfer chain- of -custody
Nr/Sf* ^5; _ ^ , J
'•
6.5.3 All inSttra»e|p:i output.
6.6 All other original Batch- specific documents in the possession of the
Laboratory, including, but not limited to, the following documents.
B-27 08/23/94
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DEAF!
6.6.1 Telephone contact logs.
6.6.2 Copies of personal logbook pages.
6.6.3 All handwritten Case-specific notes.
6.6.4 Any other Case-specific documents not covered by the above.
NOTE: All Case-related documentation may be used or admitted as evidence
in subsequent legal proceedings, -fazy other Case-speclf-Cc
documents generated after the CBF !-is sent to EPA, as well :as
copies that are altered in any fashion, are also deliverables to
EPA. (Original to the Region-RSCC and a cof*y to the CLASS
contractor.)
If the Laboratory submits Batch -specific /-documents to EPA after
submission of the CBF, the documents shall be numbered as an
addendum to the CBF and a revised QDC-2 fojCm shall be submitted,
or the documents shall be numbered as a new GBF and a. new QDC-2
form shall be submitted,, to the Region-RSCC orilyv
Data in Computer-Readable Folia '"; '"•'"•< -. •
The Sample and QC Electronic DsEta Package shall be reported via a
telecommunications network to a central 'mainframe computer located in
Research Triangle Park, NC. Addit&oaai information about the QTM data
transfer system can be found in SeetiUm V, On-Line Data Transfer System.
If the Contractor *$Lsnes -l|$jg->use an electronic data reporting format
other than the.*0»e specifl^U equivalency must be demonstrated and
approved by tfase^APO prior t&ihe award off the contract.
In the event odr/aata transf^hs^treai-failure, the Contractor shall send
a hardcopy of the^sample and QC data summary (Form QI - QVII) to the
Region-RSCC and to thgy'Eifgion-client by overnight delivery. The
Contractor shall also's^i-^a diskette of the sample and QC summary data,
in EPA-a$ppettM4 iormat, 'to»,|t%.CLASS contractor by overnight delivery.
The Cj>tol^et6r~.*3|&13. immediat5ea|f contact the CLASS contractor and the
Regjbifi-client or R^ton-RSCC if the data transfer system or the data
fQJBtjsatting and forms'^gnerating software fails.
xacts !'•'
The-'ikmtractor shall pjigserve sample extracts at 4°C (± 2°C) in
bottlex^psls with TejEl»n-lined septa. Extract bottles/vials shall be
labeled wiMi ,35FA sample number, Case number, and Batch number. A
logbook of sta^sssd,,extracts that lists EPA sample numbers and associated
Case and Batch numbers shall be maintained.
B-28 08/23/94
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DRAFT
The Contractor is required to retain extracts for 21 days following
hardcopy data submission. During that time, the Contractor shall submit
extracts and associated logbook pages within seven days of receiving a
written request from the APO or the CLASS contractor.
B-29 08/23/94
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DRAFT
SECTION III
FORMS INSTRUCTION GUIDE
This section includes specific instructions for the cojnpletion of all required
Quick Turnaround Method Data Reporting Forms. Each of , the forms is specific
to a given fraction (i.e., volatiles, polynuclear aromatic hydrocarbons,
phenols, pesticides, and Aroclors) . The Contractor shall submit only those
forms pertaining to the fractions analyzed for a given sample or ''samples . For
instance, if a sample is scheduled for volatile analysis only, provider only
volatile data reporting forms (i.e., Forms QI^TTOA - QVII-VOA). These";
instructions are arranged in the following order:
1 General Information and Header .Information;
2 Quick Turnaround Method Analysis &g£» .Sheets (Form QI, QIA, and
QIB)
3 Laboratory Control Sample (LCS) Data Sheet (form QII)
' >?;; •- .
4 Performance Verificata^a',^aiKlax4;,.(PVS) Data Sheet (Form QIII)
^V;>^ * ;;• ; ;
5 Initial Calibration She&t (Form QIV& and>;QI\&)
'' •" *
6 Calibration Check Sheet (Fejcm QV3 ,';
7 Analytical Sequence Summary (Form QVI)
8 Narrative jEform Qfll^ - :
f 'i: if?. ;•-,
9 Sample I^g-In Sheet (jform QDC-1)
•0 ^ff,:,s--
10 Documentwlmrentory , SJ$ISti; r-$jj033&. C^SC - 2 )
General Information 'and .-Header Information
-' " _ 5,* J;-.
Values sbaj«l fee reported OTa;|%e forms according to the individual form
;''s".:: Section'. ?v ' !
.. •• - -! -.--
1.1 AjyTijcharacters which lJ'gjpp&aT on the data reporting forms presented in the
Statement of Work (S0^«.,( Exhibit B, Section IV) shall be reproduced by
Contractor when sutasiLtting data, and the format of the forms
shall be idetteJLcal to that shown in this SOW. No information
, deleted^?s»r moved from its specified position without
prior teitefcen approva$,.sbf the EPA APO. The names of the various fields
and compotasifi ,^e.g.,: *JLab Code", "Benzene") shall appear as they do on
the forms i
B-30
08/23/94
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DRAFT
1.2 Alphabetical entries made on the forms by the Contractor shall be in ALL
UPPERCASE letters. If an entry does not fill the entire blank space
provided on the form, null characters shall be used to remove the
remaining underscores that comprise the blank litie. (See Exhibit H for
more detailed instructions.) However, do not tealove the underscores or
vertical bar characters that delineate "boxes" ion ;the forms.
1 . 3 Six pieces of information are common to the "header sections of each data
reporting form. They are: Lab Name, Contract, Lab Code , ;C«tse No.,
Batch No., and Special Analytical Service (SAS) No. (if applicable).
This information shall be entered on evsry form and must be the- same on
every form.
1.3.1 The "Lab Name" shall be the name chosen by, the Contractor to
identify the Laboratory. It msy'jjpt excseS 25 characters.
'• '•/ j, -
1.3.2 The "Contract" is the number of the EP& .contract under which the
analyses were performed. In no case shall. multiple laboratories
operate under a corporate -wide contract. ; , ,
1.3.3 The "Lab Code" is an /alffea&etiieal abbreviation of up to six
letters, assigned by 'gjA. to Tdeatify' t&a Laboratory and aid in
data processing. This %ode shall ,Jsfe'! ass&gnfed by EPA at the time a
contract is awarded, and shall not be modified by the Contractor,
except at the direction of ::EPA. ;, If a change of name or ownership
occurs at the Laboratory, the ,3Jafc code shall remain the same until
the Contractor is directed by :18?A to use another lab code assigned
by the EPA. , "• '/ '\ „
1.3.4 The "Case? So." is thejEPA- assigned "Case number (up to five
characters) associated with the sample, and reported on the QTM
TR/COC form. '^
1.3.5 The "Batch^So,", will be indicated on the QTM TR/COC. If however,
the "Batch No.*?, Us not indicated on the QTM TR/COC, the laboratory
shall assign it as ,t%e EPA sample number of the first sample
received, in the Batdtu :,"JJhen several samples are received together
, ii« 4&e*%i*kt;::Satch shipiaeat, the Batch number shall be the lowest
,,,s; sample number ;|consider ing both numbers and letters) in the first
if--' group of sampiifesSrireceived under that Batch.
The "SAS No." is'-f&ie EPA assigned number for analyses performed
under Special Anplgrtical Services. If the samples are to be
aaaalyzed under Sa&S only and reported on these forms, then enter
number _in both the "SAS No." and "Case No." fields. If
e analyzed according to the "Routine Analytical
Services* j(Mf) IFB and have additional "SAS" requirements, then
list both "$&S No. and Case No. on the forms. If the analyses have
B-31
08/23/94
-------
DRAFT
no SAS requirements, leave "SAS No." blank. NOTE:
in a Batch may have a SAS No. while others do not.
Some samples
1.4
1.5
The "Sequence No." is also common to most of the,/forms. The Sequence
No. is a laboratory-assigned number (up to two characters) that is used
to group sample data with their associated QC":a3aba -within a fraction.
This number is used by the QTM software in generating -the Analytical
Sequence Summary (Form VI). The software sorts the dafca «sing the Case,
Batch, and Sequence number. If two instruments are used '^ analyze a
fraction for a Batch of samples, two different sequence numbers A( e. g. ,
"01" and "02") should be assigned. Secftience numbers among the different
fractions can be the same (e.g., a Se§«ence number of "01" for both
volatiles and PAH) . (See the QTM Software Users Guide for more
details . ) * 'v
The other information common to most of- 43sje J&wans is the "EPA Sample
No." This number appears in the upper rig&t-laand corner of Forms QI,
QIA, and QIB (NOTE: Forms QIA and QIB are for kroelors analysis only).
All samples, LCSs, PVSs, method blanks , instrument blanks, and standards
shall be identified with asfp^Stl.g^pi^^iiijmber. For field samples, the
EPA sample number is the unique ideh^i^iiaa^^WBtber given in the QTM
TR/COC form that accompanied '-,^be sample. -: ?'
1.5.1 For samples, the following jtdenEif,ication scheme shall be used as
the "EPA Sample No.": , ^
QXXXXX
QXXXXXRE
QXXXXXDL,'
QXXXXX-Yi
where: ' •£
original sample ;;',,
reaife£|jjj£zed sample'^.
sampleSittialyzed at i-a .secondary dilution
subsample number for multi-phase samples
>.;.XXXXX U
five character sample number
>.2 For blanks and
-$-; shall be used asi*he
Y "is£a, suffix number 1,2,3,... etc. to differentiate
betwteeScWiilti-phase samples (e.g., QXXXXX- 1 is the
for the first phase unit) . If
s are required for a sample
the suffix RE and/or DL shall follow the phase
number (e.g., QXXXXX - IRE ).
es, the following identification scheme
'EPA Sample No."
methodpLanks shall be identified as QVOBLK##.
instalment blanks shall be identified as QVOIBLK##-
Control Samples shall be identified as
QVOLCS##.
B-32
08/23/94
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DRAFT
Volatile Performance Verification Standards shall be identified as
QVOPVS##.
PAH method blanks shall be identified as Q?ABLK##.
PAH instrument blanks shall be identified; as QPAIBLK##.
PAH Laboratory Control Samples shall be iideatified as QPALCS##.
PAH Performance Verification Standards shall b6 identified as
QPAPVS##.
Phenol method blanks shall be ident&fied as QPHBLK##. |?
Phenol instrument blanks shall be identified as QPHIBLK$$«
Phenol Laboratory Control Samples shall be identified as QPHLCS##.
Phenol Performance Verification 'Standards shall be identified as
QPHPVS##.
Pesticide method blanks shall be identified as QPEBLK##.
Pesticide instrument blanks shall be identified as QPEIBLK##.
Pesticide Laboratory Control Samples shalj:,be identified as
QPELCS##. ! ; .
Pesticide Performance Verification Standards shall be identified
as QPEPVS##. ;: dr ;,' ,; • , .,
• ;* ' *; f'' "-'/
Aroclor method blanks slhall be identified as,QARBLK##.
Aroclor instrument blanks shall bfe .identified as QARIBLK##.
Aroclor Laboratory Control',-Samples shall be identified as
QARLCS##.
Aroclor Performance Verificatioiti Standards shall be identified as
QARPVS##. ,- ; : ' ,: .
' ' ',' ;-
NOTE: "#|1,is a contactor-defined identification number.
'' Is- • •
the "EPA SampIjfrjfo,'' shall be unique for each QC sample and
bLa»kj-,within ja.^^ficiij-- lif «ore than one sequence is run
withim/a batch, the sample number assigned by the Laboratory
must be'-'ttnl^fue for the batch, i.e., a blank in sequence one
must not hssreithe sane EPA Sample No. as any in sequence
Within atjEiraction, a laboratory may achieve this
by replacing the two-character ny^#" suffix of the
with one or two characters or numbers, or a
combination of both.
For example,;: given a batch with two sequences and two method
blanks wit&in each sequence, the blanks may be identified as
follows: ,'.< i
.'•>•'
,v; Sequencp; i: QVOBLK01 and QVOBLK02
''2: QVOBLK03 and QVOBLK04
B-33
08/23/94
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DRAFT
If an instrument blank is used in place of a method blank
(see method blank "Frequency" section in Exhibit D) the
Laboratory shall use the character "Z" for the first "#" in
the EPA Sample No. (e.g., QVOBLKZ1, ,^VOBLKZ2, etc.).
If an LCS extract solution is usest la :^Lace of the original
LCS solution (see LCS "Frequency^ section1 -,in Exhibit D) the
Laboratory shall use the character "Z" for, £be first "#" in
the EPA Sample No. (e.g., QVOLCSZ1, QVOLCSZ2, etc.).
1.5.3 For initial calibration and calibration check standards the
following identification scheme shall be used as the "EPA Sample
No.": /: T f,
QFSTD#### *;: ,r , r
where: ; - '
F = fraction (VO for volatiles, PA for pbljFnuelear aromatic
hydrocarbons, PH for phenols, and PE for pesticides).
•>'<•• ^ '^f.^', >; „
STD = indicates a standard '"'" - --,,;-,, ,
#### = the concentratioii^JLn /ig/I*gSor volatile standards or the
amount injected ithtag foSsphenol and polynuclear aromatic
hydrocarbon and amotint^injected in pg for pesticide (for
multi-concentration stiaaaidards use the lowest
- concentration).
For Arocl^l initial Ssod calibration .check standards, the following
identification scheme shall be used for the "EPA Sample No."
Name ;-,;. ,-,, -;»,= "Zi '^\f'i' 5 EPA Sample No.
Aroclor 1221 1 ;< . QAR1221####
Aroclor 1232 k;jr, QAR1232####
.1242 "" ;<"- QAR1242####
;12^B - '-' -S QAR1248####
12540!;.., " QAR1254####
Aroclor 1016/l^S mixture QAR1660####
Toxaphene y..; QTOXAP####
-
#### " tne amouaafe injected in pg (e.g., if 20 pg is injected for
1232, th^fcproper convention would be QAR12320020) .
1.6 Most: pieces of:*sLhformation are common to many of the Data
ReportM^g So-rais. These include: Matrix, Sample weight or volume,
Lab Sample dEB,: and Instrument ID.
B-34
08/23/94
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DRAFT
1.6.1 For "Matrix," enter "SOIL/SOLID" for soil/solid samples, "WATER"
for water samples, or enter (up to 10 characters) other types of
matrices (e.g., oil, wipes, etc.). The matrix must be spelled
out. Abbreviations such as "S,""W," or "0* shall not be used.
Note: For volatile oil samples enter "OIl,-HNM" for methanol non-
miscible samples, "OIL-MMAM" for methamol discible/aqueous
miscible samples, and "OIL-MMANM" forrfflethanol aiscible/aqueous
non-miscible samples. ; ,
1.6.2 For "Sample wt./volume/other," enter the number of graias »r
milliliters of sample used or otteer amounts (e.g., area for"wipe
samples). , •
1.6.3 "Lab Sample ID" is an optional; 'laboratorygjgenerated internal
identifier. Up to 12 alphanumeric, characters may be reported
here. If the contractor does not" hive "asi-ab Sample ID, this field
may be left blank.
1.6.4 "Instrument ID" is a unique laboratory-assigned 10 character
alphanumeric code to 4$entify a particular instrument. The
identifier used by tfaei|€^w>i5at:o3gr,jnust include some indication of
the manufacturer and/fe^ ..model ~tfcfidlae%$of• the,.,instrument, and
contain additional characters that' Differentiate between all
instruments of the same tgrpe in tfie Laboratory.
1.7 For rounding off numbers, observe' therxfollowing common rules. If the
number following those to be retained!'is less than five, drop it (round
down). If the nunstear\f4vfgreater thaa'-Jfive, drop it and increase the
last number to be :.retaiiiea|by one (rotEft<3 up). If the number following
the last digit !"to be retainifecl equals five, round up if the number to be
retained is ocld, and round jefcawn if that number is even.
1.8 All times shall "be report^sdt'Sl^ijtgjj^sel-Biilitary convention (e.g., 11PM is
2300). ! j
2 Quick Turnaround Meth6aftiaa.lysis Data Sheets (Form 01 for PAH. VOA.
PHEN. and 'JEST;-and Forms ^llL^amd QIB for PCB)
Theses' 'forms are use,<|<;for tabulating and reporting sample, method blank,
a^ ,instrument blank^^alysis results and retention time information for
target compounds. Thefse forms are also used to report all retention
;<4t!fine data for the LCS,yl?VS, and calibration check standards. If not all
are requested for analysis, only the pages specifically
shall be submitted. For example, if only volatiles analysis is
requests^submit onjgi.:Form QI-VOA; if the PCB analysis is the only
analysis'iseqit^sted, ipiily Form QIA-PCB and QIB-PCB shall be submitted for
that sampled „; ; ,/' •
B-35
08/23/94
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DRAFT
2.1 The Laboratory shall enter on Form QI the mean RRT and RT values from
the initial calibration for each field sample and QC sample. For
Aroclors analysis, two Form QIs must be completed: Form QIA (analyte
concentration and SMC results) and Form QIB (RRTiand RT identification
windows). If RRT's are used for identification .-purposes, enter both the
RRT and RT for positive compound results. If iSffys axe used for
identification purposes enter only the RT values. :13lt-,and.RT values for
positive compound results that are outside the identification windows
calculated from the initial calibration shall be flagged With an
asterisk "*" (see Exhibit D) . ('•'-• " ;
! - *?
2.2 Complete the header information on each page of Form QI that is
required, according to the instructional in Section" III, paragraph 1.
,1' - ', - •>'':•
2.3 "Date Received" is the date of sample ir-eaeipt ,a^ the Laboratory, as
recorded on the QTM TR/COC form. It should b& centered in MM/DD/YY
format . • - -
2.4 "Time Received" is the time of sample receipt reported in military
convention (e.g., noon is IgsQfiL.and 11PM is 2300).
^
2.5 "Date Analyzed" is the date TjpSE sampli-'afl&ljrsis^ it should be entered in
MM/DD/YY format. :,; ;",«
' ' '''•.
2.6 "Time Analyzed" is the time of sample ,&tlalysis reported in military
convention (e.g., noon is 1200 and IIJBH is 2300).
2.7 Enter Yes for "Additional .Cleanup" if sulfur cleanup is performed (for
PEST and PCB onlyp "M4 •?- ,
,$ii ' '£ , " '''.-,.
2.8 If a sample hasrbeen dilutefli.|for analysis1, enter the "Dilution Factor"
as a single .sgfaole number, ^^Bfb. ;fs. , "JLQ0", for a 1 to 100 dilution of the
sample. If a' -staple was ^iStillk^^^nter "1".
Note: The calculated cjiijtution factor shall consider all factors which
affect the sample CRQL. dS|fb 5 alphanumeric characters) other concentration
>g/m2".)fgf
2.10 For the PMt^ilBHE, PIS3P, and PCB forms, enter in the "Extraction Type"
field "SPE" ^rls^ika phase extracted samples and "SOLVENT" for solvent
extracted samples,:':
B-36
08/23/9A
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DRAFT
2.11 Enter in the "Quantitation Type" field 1, 2, or 3 depending on the
method of quantitation used. If mean calibration factors from the
initial calibration were used for quantitation, enter "1". If mid-point
calibration factors from the initial calibratioa; were used for
quantitation, enter "2". If K-curve calibraticto' from the initial
calibration were used for quantitation, enter *S?."\ Enter "2" as the
quantitation type for all Aroclors analyses,
2.12 For positively identified target compounds, the Contractor shall report
the concentrations detected as uncorrected for blank contaminants.
NOTE: Calculations based on dry weights may occasionally be requested.
If a request is made for dry weight !
-------
DRAFT
The 13 EPA-defined qualifiers to be used are as follows:
U - Indicates compound was analyzed for but not detected. The sample
quantitation limit must be corrected for dilution. For example,
SOU for phenol in water is used if the sample final volume is the
protocol-specified final volume. If a -1 -'to; W dilution of extract
is necessary, the reported limit is 5QQU.
J - Indicates an estimated value. This flag is used whe&ttiie
chromatography indicates the presence of a compound th)at>isafl:ix- 1« .igfpf^nded to ' tt& -UFA sample number on Form QI for the
„' -, Sailuted samplsv^and all concentration values reported on Form QI
Ji;/ are flagged witf^ythe "D" flag.
' *'
This flag identiies all field sample and blank data (detects and
non-detects) in «8fieh the SMC recovery is outside the advisory
range cf^J|50-150 percent.
«'xj v -;-
P - ThiWofiag idep^^ies all field sample data in which the QC
criteria: "f«r-^(3ie PVS were not satisfied. Flag the outlier
compound(sj ?F" in all associated field samples. Laboratories
shall only flag those compounds which exceeded the primary
B-38
08/23/94
------- OCR error (C:\Conversion\JobRoot\$NEPIS SEND\0000039K\tiff\2000AAPO.tif): Unspecified error
-------
DRAFT
See Exhibit D for more detailed instructions concerning the use of these
data qualifiers.
2.17 SMC results shall be summarized at the bottom of Form QI. "AMOUNT" is
the calculated amount of the SMC in ng injected->(pg for pesticides and
Aroclors) or total ng for VOAs. "%REC" is the .percent recovery of the
SMC (Note: enter 999 if recovery is greater than 998% or if peak
interferences are present). "SMC area" is the area of;tbe SMC from the
GC data system output report. "RT" is the retention time;:«of the SMC in
this analysis. "1C RT" is the mean retention time of the SMC -calculated
from the initial calibration analyses.(:! f,S.T %D" is the percent
difference between the retention time /«£ the SMC in this analytical run
compared to the mean RT of the SMC calculated frqia the initial
calibration standards. RTX D results that are outside QC limits shall
be flagged with an asterisk "*" (see-Inhibit D|K"!:
': !•
2.18 Enter only the retention time data (RRT and Bl$ and the appropriate
header information on Form QI for the PVS, LCS; and calibration check
standards. Leave all other fields (e.g., "Analybfe XJoncentration", "Q",
and SMC data) blank. ;.
< <•"' ->V
2.19 When entering retention time|3data'ori^oiai.,4i:,fctX".the LCS, PVS, and
calibration check standards, report both*tihe 'RRT a»d RT data on Form QI
for all fractions except Arocloars where:«fche RRT and RT data are reported
on Form QIB-PCB. Enter only the-approfirlate header information as
described below. f
2.19.1 For the• BJSJ-ienter the EPA Sample No., Lab Name, Contract,
Lab:€dSie, slsJSb. (if applicable), Case No., Batch No.,
Se,,;Lab Sampie4l3J* -»;(if used), Date Analyzed, Time Analyzed,
,r- •-:"-••'s!and-i;Quantitationv:'* *<:,"'
2.20 RRILind RT values thifc aare outside the identification windows calculated
in. the initial calibration shall be flagged with an asterisk "*" (see
libit D). if
B-40
08/23/94
-------
DRAFT
3 Laboratory Control Sample (LCS) Data Sheet (Form QII)
This form is used to report the results of LCS analyses. (NOTE: All
LCS retention time data are reported on Form QI» .see Section III,
paragraph 2 . ) :
3.1 Complete the header information as instructed; in Section III, paragraph
1 , including the EPA sample number for the LGS .
3.2 For the PAH, PHE, PEST, and PCB forms, enter in the "Extractiajai,T;ype"
field "SPE" for solid phase extracted samples and "SOLVENT" for solvent
extracted samples.
3.3 Enter the "Amount Added" in terms of :;total ng on -.column. Enter the
"Amount Observed" in terms of total tig '^recovered.
3.4 The Laboratory shall determine the percent ixeeovery for each
spiked analyte. LCS percent recovery results "'stfcjat are outside QC
limits shall be flagged with an asterisk "*" (see":Ixfeibit D) .
C ti'
3.5 SMC results shall be summarized at the bottom of Form QII.
"AMOUNT" is the calculated amount of'*t~h~e -\iSfC ^.B^ng injected (pg
for pesticides and Aroclors) or total ngtfor 7OAs;i "%REC" is the
percent recovery of the SMC (Sf&ee: enter 999 if recovery is
greater than 998% or if peak interferences are present) . "SMC
area" is the area of the SMC from thj3,£C system output report.
"RT" is the retention time of the SJj&i, "1C RT" is the mean
retention time of --thfe {§1$3 calculatedljf com the initial calibration
standards. "RT,%B*"is tnejfjercent difference between the
retention time/ifff* the SMC i» the LCS compared to the mean
retention time^i *IC RT" calculated from the initial calibration.
RT% D results.; ithat are outside^QC, , limits shall be flagged with an
asterisk "*'
Performance Verification Standard CPVS) Data Sheet (Form QIII)
This fozm .i&;:ttse4 _ to report itlpe results of PVS analyses. (NOTE: All
PVS rotwafetibn -bim.data are reported on Form QI, see Section III,
paxagiraph 2.) ?y,;;
js I-.'' s ' " 3':
4.1 ,Ccippplete the header iriformation as instructed in Section III, paragraph
,fll4!' including the EPA salable number for the PVS.
4.2 Enter' :ehe "Amount Addedf in terms of total ng on column. Enter the
"AmountsaSimerved" init^rms of total ng recovered.
4.3 The PVS is two.fSUn^Si (2x) the concentration of the low level
initial calibratil^il standard (see Exhibit D) . The Laboratory
shall determine the percent recovery for each compound. PVS
B-41
08/23/94
-------
DRAFT
percent recovery results that are outside QC limits shall be
flagged with an asterisk "*".
4.4 "Resol. % Valley" is the GC resolution between tdae peaks specified in
Exhibit D. "Resol. % Valley" results that are outside QC limits shall
be flagged with an asterisk "*". For the Arocilcnes analysis, the
Laboratory will report only the highest percent valley result.
4.5 SMC results shall be summarized at the bottom of Form QITI,;'
"AMOUNT" is the calculated amount of the>SMC in ng injected (pg,?,
for pesticides and Aroclors) or total ng-for VOAs. "%REC" is tfee
percent recovery of the SMC (Note: easier 999 if recovery is
greater than 998% or if peak interfer^ices are present). "SMC
area" is the area of the SMC from tt»6TGC system/output report.
"RT" is the retention time of the SMCi'V^JC El"? is the mean
retention time of the SMC calculated f roisi tfee: initial calibration
standards. "RT %D" is the percent difference %etween the
retention time of the SMC in the PVS compared *e» jthe mean SMC
retention time "1C RT" calculated from the initial!^calibration. .
RT% D results that are outSjide QC limits shall be flagged with an
asterisk "*" (see Exhibit $& ^ •;~
Initial Calibration Sheet (Fora QIVA and^IVBT ~<> ,
After a GC system has undergone tbe i$L1:ial calibration at the specific
concentration levels described in !$!xhlf>it D, and after all initial
calibration technical acceptance criteria have been met, the Laboratory
shall complete andts«6mf* Forms QIVA 'Jsad QIVB for all initial
calibrations that ,apply to-i|»he samples|3alanks, LCSs, and PVSs in the
Batch, regardless of when ~t|»e initial calibrations were performed.
•f'" " ' *-
5.1 Complete all/|*eader inf orm^^Lpn ,,o.n both forms as described in Section
III, paragrapii, „!,.;,, Enter ^^feMc^e-'IfeiS* and "Batch No." for the current
data package, regardless of the original Case for which the initial
calibration was perrojgwssd . Enter "Instrument ID", the date and time of
the calibration analysesjfand the standard concentrations.
5.2 Enter«;if^BCi1Bfati!©3cis,,.^actor data'iiaar each of the calibration points on Form
QiyA^i' Enter undef^^e column labeled "CF", the mean of the calibration
fa&gbrs for each anai^s|e. The Laboratory shall report the %RSD for all
CsSopounds and the SMC;,t|6For the Aroclors analysis, calculate and report
'ly %RSD values for tip. 1016/1260 standards and the SMC. All %RSD
outside the QC ilimits must be flagged with an asterisk "*" .
' < X ~ - 4*:' '
5.3 "ResoI:'-.^;Walley" is,,lite GC resolution between the peaks specified in
Exhibit D?;^;*Kjesol.,,-l^alley" results that are outside QC limits shall
be flagged witk\an-
-------
DRAFT
5.4 Enter relative and absolute retention time data on Form QIVB. Enter
relative and absolute retention time data for each calibration standard
and enter the "Mean RRT" and "Mean RT" values under the appropriate
columns. Note: For Aroclors, report RRT/RT froa the low concentration
standard.
6 Calibration Check Sheet (Form QV) ••
After a GC system has undergone the calibration check at*ti* specified
concentration level (mid level initial calibration standard). Described
in Exhibit D, and after all calibration"fcheck technical acceptance
criteria have been met, the Laboratorys;shall complete and submit all
Form QV for all calibration checks that apply to.Jthe field and QC
samples in the Batch. (NOTE: All (jsarlibration cibeck retention time data
are reported on Form QI, see Sectionollpl, para|3:aph 2.)
6.1 Complete all header information as in Section III, paragraph 1. Enter
the "Case No." and "Batch No." for the currentj&afea package, regardless
of the original Case for which the calibration chfeclc?;was performed.
Enter "Instrument ID", the -date and time of the calibration, and the
**£"• ^ ' •
standard concentration. EAefe'jtijje ^pa^ilwcation factor data for the
calibration check. The Lafegatory 'sha|[i|^p,«Kt:r«the %D for all compounds
and the SMC. For the AroclorJrj^analysis^calcttlisteMnd report only the
%D values for the 1016/1260 standards asl the SMC. All ZD values
outside the QC limits shall be EtaggediMth an asterisk "*".
6.2 Enter under the column labeled "Initial CF", the mean calibration factor
calculated from tb^itsfjEilal calibration for each compound. Calculate
the percent difference 'fXIJ)^between the ^calibration factors.
i** t &, , J1"
6.3 SMC results shiU'l be summat3||ed at the bottom of Form QV. "SMC
area" is the-a£ea of the S|feJ;£rpm, ,£hft GC system output report.
"RT" is the relation tinil^Mi^MC "1C RT" is the mean
retention time of •*£§£& SMC calculated from the initial calibration
standards. "RT %D" ~i&l:fche percent difference between the
retention time of the SI|Csi|n the calibration check compared to the
mean retenfciffa 'time "1C R"P?i/*£alculated from the initial
.results tffciaa: are outside QC limits shall be
with an asterisk "*" (see Exhibit D).
""^S--,
6.4 TJSisol. % Valley" is tife GC resolution between the peaks specified in
D. "Resol. X W^Lley" results that are outside QC limits shall
with an asterisk "*". For the Aroclors analysis, the
will repor$*itjnly the highest percent valley result (see PCB
'
B-43
08/23/94
-------
DRAFT
7 Analytical Sequence Summary (Form QVI)
This form is required for each analytical sequence for each GC system
and for each GC column used to analyze samples. 3Form QVI summarizes the
date and time of analysis of field and QC samples and standards specific
to a particular Batch and associated with each initial calibration or
valid calibration check. , ,
7.1 Complete the header information on each Form QVI required-.according to
the instructions in Section III, paragraph 1.
7.2 "Analytical Sequence Start Date" and fs&aalytical Sequence Start Time" is
the date and time that the current analytical sequence was started. The
initial calibration analytical sequ^siee begins with the injection time
of the first initial calibration stattSlalfcd and ,£fee daily calibration
analytical sequence begins with the infection if time of the first
instrument blank. !
7.3 "Analytical Sequence Stop Date" and "Analytical Sequence Stop Time" is
the date and time that the analytical sequence ends ^ritSi a final PVS .
The final PVS standard in -fi^?,a|j4t^l,^c.aliibration analytical sequence
must be analyzed within 24 tlfurs af ter' wibfe i&J«c,tion time of the first
initial calibration standard -aisd the final FVS sfcasflard in the daily
calibration analytical sequence «ust beW«nalyzed within 24 hours after
the injection time of the first lisstrumetit blank. If the first PVS does
not meet all QC criteria, a second ,"SVS,{ analysis may be performed within
26 hours after the start of the current analytical sequence.
7.4 List all field a&SsQC saddles and standards for a specific Batch
analyzed under, yjiat initiaTa|ealibration^«3: valid calibration check in
chronological .r&rder, by tin^/of analysis -< in military time). Enter "EPA
Sample No.," ^liab Sample I|||*_"_Daj;e ^Analyzed, " and "Time Analyzed" for
all analyses li&fced on Fo^sll
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DRAFT
8.2 The Laboratory shall specify in the volatiles Batch Narrative the target
compounds associated with (detected by) each of the detectors (PID and
ELCD) and in the phenols Batch Narrative the detector type used (PID or
FID).
8.3 If dry weight calculations are requested, the-pexe£nt moisture values
for all relevant samples shall be documented in the-Batch Narrative.
The Laboratory shall also state in the Batch Narrative ;i» bold print,
verbatim: "Sample concentrations for this Batch are based on dry weight
calculations". , ;
8.4 Whenever data from sample reanalyses are submitted, the Contractor shall
state in the Batch Narrative for each preanalysis .^whether the contractor
considers the reanalysis to be billable, and if.so, why. The Contractor
shall also include any problems encountered (both technical and
administrative), the corrective actions taken, •; and resolution.
8.5 If the VTSR date is adjusted for samples received during non-routine
working hours as described in Exhibit A, Section'SEIl,.paragraph 9.5, the
Laboratory shall note this $gx ,£he Batch Narrative(s).;
If sample extractions and/6'tf«analyse':s" *8»re -s&freed. .after the receipt
date and before the VTSR as dsfined in Exfaibii-A'i flection III, paragraph
9.5, the Laboratory shall state,.in the Jisttch Narrative, verbatim: "The
extraction and/or analyses of the following samples received during non-
routine working hours were started.'after the sample receipt date/time
and before the VTSR as defined in Exhibit A, Section III." A listing of
all associated EPA sample numbers shall follow this statement.
8.6 The Laboratory.j&liall submiTpa cover sheet with the hardcopy deliverables
that states, ygfbatim: "I certify that this data package is in
compliance witfc the terms .^EJj^cpnditions of the contract, both
technically and?£or compl|eBe^|s;f=;|fo|r?-other than the conditions detailed
above. Release of the data contained in this data package has been
authorized by the Laboratory Manager or his designee, as verified by the
following signature." S^i35,s,statement shall be directly followed by
signatvure^of..^^ Laborat6r3r||4agiager or his designee with a typed line
beloW|;i1tiWoritkiia^k% the signers name and title, and the date of
sigpaiture. The eii^aponically delivered Batch Narrative shall have, in
pljapa of the signatutsfe^ the words "Signature Obtained."
-------
DRAFT
the deliverables for the other Batch(es). The copies should be
identified as "copy(ies)," and the location of the original should be
noted on the copies. " •
9.2 Sign and date the airbill (if present). Examine the shipping container
and record the presence/absence of custody seali astnd their condition
(e.g., intact, broken) in item 1 on Form QDG-1. Record the custody seal
numbers in item 2. ;':
* ^ * • ;-
9.3 Open the container, remove the enclosed ^sample documentation ^ sarad record
the presence/absence of the combined QIM TR/COC form(s), the CLASS
contractor forms (e.g., packing list),,,iand airbills or airbill stickers
in items 3-5 on Form QDC-1. Specify.f'if there is .an airbill present or
an airbill sticker in item 5 on Fona-ljDC-1. Record the airbill or
sticker number in item 6. ™1 '' if
*., '* * - <
9.4 Remove the samples from the shipping container^) , examine the samples
and the sample tags (if present), and record the Condition of the sample
bottles (e.g., intact, broken, leaking) and presence,sor absence of
sample tags in items 7 and ^-OsCuJ'orm QDC-1. : '
9.5 Review the sample shipping doeuments"'atKi-lcos^Kketes the header information
described in Section III, paragraph 1. .fttanpare the information recorded
on all the documents and samples;and matt;-the appropriate answer in item
9 on Form QDC-1.
9.6 If there are no problems observed during receipt, sign and date (include
time) Form QDC-1, ,t?fae 'GgRji. ,£R./COC fona^iiand write the sample numbers on
Form QDC-1. Record the appropriate sample tags and assigned laboratory
numbers, if applicable. Trae log-in dateT$hould be recorded at the top
of Form QDC-1 -fS&d the date ^apd time of cooler receipt at the Laboratory
should be receded in iten^pj|Q.,aiid- ,11,,,,,, Cross out unused columns and
spaces. " ,-,-/- ^SH^i, -' 5.; •- •
9.7 If there are problems ssefeserved during receipt or if an answer is marked
with an asterisk (e.g. ,' ^yfcsent*"), contact the CLASS contractor and
document-ta&ftfSeoatact as well^ias resolution of the problem in a CLP
Commutfissation 1^1. ^Following^t^solution, sign and date the forms as
specified in the preceding paragraph and note, where appropriate, the
resolution of the
9.8 ,,Jfe^cord the fraction designation (if appropriate) and the specific area
'declination (e.g., refiiigerator number) in the Sample Transfer block
lockt«|t'4n the bottom ;le£t corner of Form QDC-1. Sign and date the
Sample i
,
10 Document Inveiibo^/Sfteet (Form QDC-2)
This sheet is used to record the inventory of the hardcopy deliverables .
B-46
08/24/94
-------
DRAFT
10.1 Assemble the documents in the order specified on Form QDC-2 and in
Section II of Exhibit B, and stamp each page with a consecutive number.
(Do not number the QDC-2 form). Inventory the CBF by reviewing the
document numbers and recording page number ranged in the columns
provided. If there are no documents for a specific document type, enter
"NA" in the empty space. :
10.2 Certain laboratory specific documents related to the CB3? ;may not fit
into a clearly defined category. The Laboratory should review Form QDC-
2 and determine the most appropriate place to insert documents.
B-47
08/24/94
-------
SECTION IV Yr'-
DATA REPOKTHJG f^RMS
DRAFT
B-48
08/23/94
-------
SAMPLE LOG-IN SHEET
Lab Name: Pa8e of
Received RV (Print Namel: Log-in Date:
Received By (Signature):
Case Number:
Ratch:
SAS Number:
REMARKS:
1. Custody Seal(s) Present/Absent*
Intact/Broken
2 Custodv Seal Nos.:
3. QT Traffic Report/Chain- Present/Absent*
of-Custody Forms
4 Packing List Present/Absent*
;, ••"'.
< -•;, ',/'-.
sample tags ag«»f Yes/No* ;;' -
«%. ; •*? *~
10. Date Recefeetftat Lab:
-, - J '''4 - ' ' 1
11. Time Receivd&F*:;: >- ' ''•';'
•-/!- .::•
Sample Transfer / -
Fraction: ' $ - •
Area*: *''• 2
By:
On:
EPA
SAMPLE
#
':= •
V >\ ' VS' 7 }
; ,'•
,:v-'
M, ' I 'd
'%
CORRESPONDING
SAMPLE
TAG
* :
,'
,...*
.- ', . • ^
', •'•''•;
ASSIGNED
LAB
#
,'
REMARKS:
CONDITION OF
SAMPLE SHIPMENT,
ETC.
* Contact the CLASS contractor and attach record of resolution
Reviewed By:
Date:
Logbook No.:
Logbook Page No:
FORMQDC-1
-------
ORGANICS COMPLETE BATCH FILE (CBF) INVENTORY SHEET
LABORATORY NAME CITY/STATE
CASE NO. BATCH NO. BATCH NOS. TO FOLLOW ^_ SASNO..
CONTRACT NO. SOW NO. ~
All documents delivered in tbe complete Batch file must be original documents where possible. (REFERENCE
EXHIBIT B, SECTION H AND SECTION m.) «
PAGENOs CHECK
r: FROM ;tp LAB EPA
1. Inventory Sheet (Form QDC-2) (Do not number)
2. Batch Narratives (Form QVH)
3. TrafBc Report
4. Volatiles Data
a. QCData J "
Lab Control Sample (Form QH-VOA) \.;
Method Blank Summary (Form QI-VOA)
Performance Verification Standard (Form
Analytical Sequence Summary (Form QVI-VOA)
b. Sample Data
TCL Results - (Form QI-VQj&) *uJ1,
Chromatograms for each *Sip8ple :::f
s ''••' "
c. Standards Data (AH Instraments) d
Initial Calibration
Chromatograms and IntegratioilJReports for all Standards
Calibration Check (Form QV-VOA}-''i, ,
5. PAH Data „ ,:-; v ,- , '"" $-$- ^
a. QCData ,',?JS =--*- ., ^,., ._ v--^,
Lab Cootrtil Sample (Form
A '••&
Metioa Blank Summary (Form
E^Hismance Verification Standard (Rsm QIH-PAH)
Analyieli^equence Summary (FornfagVI-PAH)
b. Sample DataV-i;,;.,„ /?"--'"
TCL Results - (Fcirla SS^PAH)^?!
Chromatograms for eacH «
FORM QDC-2-1
-------
ORGANICS COMPLETE BATCH FILE (CBF) INVENTORY SHEET
CASE NO. BATCH NO. BATCH NOS. TO FOLLOW SAS NO.
PAGENOs CHECK
FROM TO LAB EPA
c. Standards Data (All Instruments)
Initial Calibration Data (Form QIVA and QIVB-PAH)
Chromatograms and Integration Reports for all Standards
Calibration Check (Form QV-PAH)
6. Phenols Data
a. QCData
Lab Control Sample (Form QU-PHE)
Method Blank Summary (Form QI-PHE)
Performance Verification Standard (Form QEH-PHE)
Analytical Sequence Summary (Form QVI-PHE)
b. Sample Data v
TCL Results - (Form QI-PHE)
Cbromatograms for each sample
c. Standards Data (All Instruments)
Initial Calibration Data (Form QIVA and QIVB-PHE)
Chromatograms and Integration Reports for all Standards
- - ' ' ° ,i ^
Calibration Check (FormXplAPHE) r?
7. Pesticides Data , :
a. QC Data j • ; ,
Lab Control Sample (Fora* pJ&REST)
Method Blank Summary (Form Q1-BEST)
Performance Verification Standard (Form
Analytical Se^oseab StoaBI(fjr |