^^^
United States Office of Water (WB-550) EPA 810-8-92-014
Environmental Protection Office of Pesddde* and February 1902
Agency Toxic Substances (H-7501C)
QUALITY ASSURANCE PROJECT PLAN FOR THE
NATIONAL SURVEY OF PESTICIDES IN DRINKING WATER WELLS:
WELL SAMPLING, DATA COLLECTION AND PROCESSING
Prepared by:
Harold Lester and Bruce Rappaport
ICF Incorporated
9300 Lee Highway
Fairfax, Virginia 22031-1207
Prepared for:
U.S. Environmental Protection Agency
Technical Support Division
Office of Drinking Water
26 W. Martin Luther King Drive
Cincinnati, Ohio 45268
U S Environmental Protection Agency
Region 5, Library (PL-12J)
77 West Jackson Boulevard, 12th riooi
Chicago, IL 60604-3590
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Project NFS
Section No. 1
Revision No. 2
Date: March 29, 1991
ot 2
§p APPROVAL PAGE
r-
Harold Lester James Boland
ICF Project Director Acting NFS Director
Elizabeth Leovey Alexis Taylor
EPA Quality Assurance Officer ICF Quality Assurance
Office of Pesticide Programs
Maria Gomez-Taylor
EPA Quality Assurance Officer
Office of Drinking Water
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Project NFS
Section No. 2
Revision No. 2
Date: March 29, 1991
Page 1 of 2
NATIONAL PESTICIDE SURVEY
QUALITY ASSURANCE PROJECT PLAN FOR
WELL SAMPLING, DATA COLLECTION AND PROCESSING
2. TABLE
Section
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
OF CONTENTS
TITLE AND APPROVAL PAGE
TABLE OF CONTENTS
PROJECT DESCRIPTION
PROJECT ORGANIZATION AND RESPONSIBILITY
QUALITY ASSURANCE OBJECTIVES FOR
MEASUREMENT DATA
SAMPLING PROCEDURES
SAMPLE CUSTODY
CALIBRATION PROCEDURES AND FREQUENCY
ANALYTICAL METHODS
DATA REDUCTION AND REPORTING
INTERNAL QUALITY CONTROL CHECKS
PERFORMANCE AND SYSTEM AUDITS
PREVENTIVE MAINTENANCE
SPECIFIC ROUTINE PROCEDURES TO ASSESS
DATA PRECISION, ACCURACY, AND
COMPLETENESS
CORRECTIVE ACTION
QUALITY ASSURANCE REPORTS TO
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Date
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MANAGEMENT
17.
DOCUMENT ARCHIVAL
0 3/29/91
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Projecl NFS
Section No. 2
Revision No. 2
Date: March 29, 1991
Page 2 of 2
2. TABLE OF CONTENTS (continued)
Appendices
A. STANDARD OPERATING PROCEDURES
A-l
A-2
A-3
A-3a
A-3b
A-3c
A-4
A-5
A-6
A-7
A-8
A-9
A- 10
SAMPLE BOTTLE PREPARATION AND
QUALITY ASSURANCE/QUALITY CONTROL
PROCEDURES
SAMPLE KIT AND SUPPLY KIT
PREPARATION AND SAMPLING TRACKING
FIELD EQUIPMENT CALIBRATION
PROCEDURES
CALIBRATION PROCEDURE FOR THE
TEMPERATURE METER
CALIBRATION PROCEDURE FOR THE pH
METER
CALIBRATION PROCEDURE FOR THE
CONDUCTIVITY METER
COMMUNITY AND/OR DOMESTIC WELL
SAMPLE COLLECTION PROCEDURES
COMPUTERIZED TRACKING SYSTEM FOR
BOTTLES AND KITS
WELL SAMPLING TRAINING
COORDINATION OF CWS SAMPLING
COORDINATION OF DWS SAMPLING
AUDITING PROCEDURES
DOMESTIC WELL LOGBOOK PURGING
Pages
1
9
29
6
2
2
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2
6
4
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Revisions Date
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PARAMETERS RECORD DATA ENTRY
A-11 COMMUNITY WATER SYSTEM WELL
LOGBOOK PURGING PARAMETERS
RECORD DATA ENTRY
A-12 DOCUMENT CONTROL SYSTEM (DCS)
3/29/91
3/29/91
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Project NFS
Section No. 3
Revision No. 2
Date: March 29, 1991
Page 1 of 3
3. PROJECT DESCRIPTION
The project consists of well sampling, data collection and processing for the National Survey of
Pesticides in Drinking Water Wells (NFS). The Survey is jointly sponsored by EPA's Office of Drinking Water
(ODW) and the Office of Pesticide Programs (OPP). The Survey objectives are: 1) to determine the
frequency and extent of pesticide contamination in drinking water wells of the nation; and 2) to understand
how pesticide contamination is associated with patterns of pesticide usage and the vulnerability of ground
water to pollution. A total of 783 domestic drinking water wells and 566 community water system wells will
be sampled over a period of two years.
The portion of the overall program covered by this Quality Assurance Project Plan (QAPjP) consists
of all activities connected with the actual sampling of the drinking water wells including:
• Preparation of sample containers;
• Pre-preservation of sample containers;
• Assembly and shipment of sample kits;
• Tracking of sample kits and samples;
• Scheduling training and sampling for field personnel;
• Training field sampling personnel;
• Field sampling of wells;
• Field data collection;
• Packaging and shipment of water samples;
• Reporting of sampling and analytical results; and
• Data collection and management.
The actual selection of wells to be sampled will be made by the Survey Statistics, Data Collection and
Processing Group and is not within the scope of this portion of the overall program. The Well Sampling,
Data Collection and Processing Group will obtain information on the wells that will be selected for sampling
from the Survey Statistics, Data Collection and Processing Group. The responsibilities of the Well Sampling,
Data Collection and Processing Group are to:
• Coordinate sample analysis with contract laboratories;
• Develop and run the NPS Information System (NPSIS1);
• Train ICF personnel to conduct domestic well sampling. Perform actual sampling where
necessary;
• Train EPA Region or State sampling personnel to collect community water system (CWS)
samples. Perform actual CWS sampling where necessary;
• Schedule and coordinate all sampling activities for both domestic and CWS wells;
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Project NFS
S«clion No. 3
Revision No. 2
Dale: March 29, 1991
Page 2 of 3
• Compile data on characteristics of sampled wells and the surrounding area or obtain this
data from the group actually doing the sampling; and
• Collect, input, and manage data collected by the field sampling personnel, interview
personnel, and contract labs (after EPA review).
The actual analysis of the water samples will be performed by analytical laboratories under contract to
the EPA specifically for the NPS. The water well samples will be analyzed for the presence of 126 pesticides
and pesticide degradates and nitrate by eight separate analytical methods. The chemical analyses of NPS water
samples will be performed at five contract laboratories and three EPA laboratories. The contract laboratories
are responsible for chemical analyses of water samples collected in the field of one or more of the analytical
methods. Two EPA laboratories are responsible for managing contract laboratories, confirming detections
of pesticides in samples, and ensuring that quality control standards are maintained; the third EPA laboratory
will perform chemical analyses. Exhibit 3-1 shows the analytical methods and the laboratories to be used for
the Survey.
The analysis of the water samples is being performed under separate EPA contracts with the laboratories
and therefore quality assurance/quality control (QA/QC) for the actual analysis of the water samples is not
a part of this QAPjP.
This QAPjP for the Well Sampling, Data Collection and Processing Group of the NPS presents specific
procedures adopted by ICF to fulfill the requirements of EPA's Quality Assurance (QA) Program. This
QAPjP addresses these requirements:
• The QA objectives of the project;
• Specific QA/QC procedures that will be implemented to achieve these objectives; and
• Staff organization and responsibility.
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Project NFS
Section No. 3
Revision No. 2
Date: March 29, 1991
Page 3 of 3
EXHIBIT 3-1
ANALYTICAL METHODS AND LABORATORIES
Method
1
2
3
4
5
6
7
9
i; ATI
BCL
ES&E
JMM
RAD
y OPP
RRE
TSD
Analyses
Nitrogen and Phosphorus Containing Pesticides
Chlorinated Pesticides
Chlorinated Acids
Pesticides
N-Methyl Carbamoyloximes
Ethylene Thiourea
EDB and DBCP
Nitrate and Nitrite
Contract Labi/
JMM
ATI
JMM
RAD
ES&E
BCL
ES&E
JMM
EPA
OPP
TSD
OPP
TSD
TSD
OPP
TSD
TSD,
Lab^
RRE
Alliance Technologies/Clean Harbors, Inc., Bedford, MA
Battelle Columbus Division, Columbus, Ohio
ES&E, Gainesville, FL
James M. Montgomery Consultants, Pasadena, CA
Radian, Inc., Austin, TX
Office of Pesticide Programs, Environmental Chemistry
Laboratory, Bay St. Louis, MO
Risk Reduction Engineering Laboratory, Office of Research and Development,
Technical Support Division, Office of Drinking Water L
Moratory, Cincinnati,
Cincinnati, OH
OH
Note: Analytical Method 8 has been dropped by EPA from the Survey after extensive evaluation because of
problems with sample aeration under Survey conditions and cost considerations.
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Project M'S
Section No. -I
Revision .No. 2
Date: Miirch 29, 1991
Page 1 of 4
4. PROJECT ORGANIZATION AND RESPONSIBILITY
ICF Incorporated will have overall responsibility for well sampling, data collection and processing
activities for the NFS. Exhibit 4-1 shows the position of this group within the overall NFS program
organization. Exhibit 4-2 shows the project organization within the Well Sampling, Data Collection and
Processing Group.
Responsibilities of the various positions in the group are as follows:
ICF Program Manager
Group Manager
Program Quality
Assurance Officer
Quality Assurance
Coordinator
Training Manager
Kit Prep Room
Manager
Harold Lester - Responsible for the day-to-day management
operations of the Survey.
Kim Green - Responsible for all work performed and
assignments and budgets within the group; reports to ICF's
Program Manager; coordinates with other group managers. Also
responsible for running day to day activities of project group,
reviewing training programs, field procedures, and assuring
smooth operation of data and sample tracking systems and
preparatory room operation.
Gary McKown - Responsible for assuring the overall Survey
quality including sampler training, well sampling, sample bottle
preparation, kit packing, and field interviewing. Oversees the
ICF QA Coordinator's activities.
Davida Trumbo - Responsible for assuring compliance with
QAPjP requirements, conducting audits of sample bottle
preparation, sampling, prep room, training, and data
management activities. Reports to the ICF QA Officer, and
coordinates with the Sampling Group Manager.
Bruce Rappaport - Responsible for preparing training programs
to instruct well sampling teams (from ICF, States, or EPA) in
NPS sampling techniques, documentation, tracking procedures,
information gathering, and other activities related to sampling;
also will schedule and conduct training for designated sampling
personnel; and manage training teams.
Cindy Jengeleski - Responsible for managing assembly and
shipping of sampling kits, including maintaining adequate
supplies of sample bottles and shipping containers and other
materials; organizing the kit preparation room and managing the
flow of work; assuring that proper cleaning and preservative
addition procedures are being followed by bottle supplier.
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Project NFS
Section No. 4
Revision No. 2
Date: March 29, 1991
Page 2 of 4
EXHIBIT 4-1
NATIONAL PESTICIDE SURVEY
ICF PROGRAM ORGANIZATION
EPA
Project
Officer
ICF Program
Manager
Haro Id Lester
Program
Qua Iity
Assurance
Officer
Gary McCown
*el I Sampl ing.
Data Col lection,
&nd Processing
O-oup
CarwiunicBtione
Group
AIison Orr
Survey Statistics.
Data Collection
ana crocsssing
Group
Dnvid Morlcer
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Project NPS
Section No. 4
Revision No. 2
Date: March 29, 1991
Page 3 of 4
EXHIBIT 4-2
NATIONAL PESTICIDE SURVEY
WELL SAMPLING, DATA COLLECTION
AND PROCESSING GROUP ORGANIZATION
Program
Manager
Harold Lester
Quality
Assurance
Program
Officer
Gary McCown
Group
Manager
Kim Green
Qua I ity
Assurance
Coordinator
Dav i da Tr umbo
Samp I i ng
Manager
Kim Gr ee n
Tra in ing
Manager
Bruce
Rappaport
Data Center
Manager
Beth Estrada
Kit Prep
Room Manager
Ci ndy
Jengelesk i
Samp I i ng
Teams
Tra i n i ng
Teams
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Project NFS
Section No. 4
Revision No. 2
Date: March 29, 1991
Page 4 of 4
Sampling Manager
Data Center
Manager
Communications
Manager
Report Writing and
Preparation Group
Manager
Survey Statistics,
Data Collection
and Processing
Group Manager
Hydrogeologic Group
Manager
Kim Green - Responsible for selecting ICF sampling team
personnel; assuring they are adequately trained; managing
sampling activities conducted by ICF staff; accompanying State
or EPA sampling teams on sampling visits as required; and
developing standard operating procedures for sampling.
Beth Estrada - Responsible for development and management of
the computerized sample tracking system, data management
system, and maintaining the entire NFS information system.
Alison Orr - Responsible for assisting with communication and
logistics for training program. Responding to Hotline calls from
participants and samplers during sampling effort. Preparing and
distributing sampling schedules and Project Updates. Preparing
Rapid Reports and Standard Result Notification Packets.
Craig Dean - Responsible for the development and production
of all NPS reports. These reports include the NPS Phase I
Report and the Phase II Report.
David Marker - Responsible for managing Westat's statistical
staff that involves questionnaire administration, data receipt, data
coding, data entry, data imputation, and the development of
sample weights for NPS data.
Gaynor Dawson - Responsible for managing the hydrogeologic
characterization mapping activities.
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Project NPS
Section No. 5
Revision No. 1
Dale: Jul\ 5, 1988
Page 1 of 1
5. QUALITY ASSURANCE OBJECTIVES FOR MEASUREMENT DATA
The overall QA objective for the well sampling portion of the NFS program is to obtain representative
samples from drinking water wells so that meaningful conclusions can reasonably be drawn from analytical
results concerning the extent of pesticide contamination in the nation's drinking water wells. This means that
consistent, verifiable procedures must be used throughout the Survey for sample collection, sample
preservation and transport, and analytical techniques. Information about each well site must also be recorded
in a consistent manner. Specific procedures for sampling, sample tracking, field instrument calibration, audits,
and corrective action are described in other sections of this Quality Assurance Project Plan. The purpose of
this section is to define goals for accuracy, precision, representativeness, completeness, and comparability
needed for NPS sampling and data collection and processing activities.
This QA program is built on the concept of total quality assurance concerning all phases of the project,
namely the identification, measurement, and control of all sources of error. The goal is to produce data that
are of known high quality and to control total possible error. There are several components of the total error
for sampling and data collection and processing:
• Sampling error, introduced through bottle preparation and field sampling procedures— for
example, when samples are incorrectly labeled, preserved or collected, or sent to the wrong
contract laboratory;
• Measurement error, introduced by the measurement process - for example, the
measurements to be taken by the field staff (e.g., pH);
• Data collection and processing error introduced through the handling of data -- for
example coding, transcribing, or keying data; and
• Other error due to non-response, bias, contamination, or shipping and handling problems
with the samples.
Control of all these sources of error is essential if the data collected under this project are to be
adequate to support program objectives. Control will be achieved in the sampling and data collection and
processing activities by:
• The use of clearly defined Standard Operating Procedures for sample bottle cleaning and
preservation;
• The use of clearly defined Standard Operating Procedures for sample collection, including
procedures for well purging based on field measurements;
• The proper calibration and use of field measurement instruments, performance of specified
QA procedures, and documentation of results;
• The use of clearly defined Standard Operating Procedures for preparation of field
equipment, including bottle labels;
• The use of data collection and processing procedures that include assigned sample tracking
responsibilities; and
• Complete documentation of all procedures and results.
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Project NPS
Section No. 6
Revision No. 2
Dale: March 29. 1991
Page 1 of 9
6. SAMPLING PROCEDURES
A general flowchart for sampling at domestic wells and community water systems is given in Exhibit 6-1.
The remainder of this section describes several components of the Survey sample collection process. Detailed
descriptions of all sample collection procedures can be found in the Standard Operating Procedures in
Appendix A to this QAPjP.
6.1 SITES
A total of 1,349 drinking water wells will be sampled nationwide: 566 wells from community water
systems and 783 domestic wells. When site selection is completed by the Survey Statistics, Data Collection
and Processing Group, all of the information needed to locate the sites and contact well owners/operators will
be provided to the Well Sampling, Data Collection and Processing Group.
6.2 SCHEDULE FOR COLLECTION OF SAMPLES
Sampling will begin in the spring of 1988 and end in early 1990. It is also the responsibility of the
Survey Statistics, Data Collection and Processing Group to determine the appropriate timeframe in which sites
will be sampled. For community water systems, State personnel (or EPA or ICF, in the absence of State
participation) will finalize the actual sampling date for a site within the timeframe specified. The procedures
for coordination of CWS sampling are contained in Standard Operating Procedures No. A-7 included in
Appendix A of this QAPjP. For domestic wells, the Survey Statistics, Data Collection and Processing Group
will also schedule the actual sampling date for a site during the Random Digit Dialing (RDD) selection of the
well site (see the QAPjP for Survey Statistics, Data Collection and Processing, for RDD procedures). The
procedures for coordination of DWS scheduling are contained in Standard Operating Procedure No. A-8
included in Appendix A of this QAPjP.
Final dates for sampling both community and domestic water system wells will be provided to the Well
Sampling, Data Collection and Processing group. This group will then be responsible for entering the
scheduled dates into the NPS Information System (NPSIS1) for sample and project tracking purposes.
6.3 TYPE OF SAMPLES
All samples will be grab samples drawn from drinking water wells by the in-place pumping system. The
water sample will be drawn from a tap or port as close to the well head as possible and before any treatment.
In general, five types of samples will be taken for the NPS:
Field Samples. One field sample will be taken for each analytical method at each of the 1,349
wells. The field sample serves as the primary sample for each site.
Backup Samples. One backup sample will be taken for each analytical method at each of the
1,349 wells. The backup sample will only be analyzed if the field sample is broken during
shipment, if the validity of the field sample is suspect (i.e., potential contamination noted during
sampling), or to confirm positive results.
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Project NFS
Section No. 6
Revision No. 2
Dnle: March 29, 1991
Page 2 of 9
EXHIBIT 6-1
GENERALIZED FLOWCHART FOR DOMESTIC WELL
AND COMMUNITY WATER SYSTEM SAMPLING
ICF Rcceivcs Inforrration Regarding
Wei I Sues Selected;
ICF Schedules Sampting Date
ICF Confirm! Date With
Appropriate Sanpling Team
Sampling Team Leader Confirms
Date and Locations With Well Owners
ICF Asserrtoles Kits and
Ships to Sampling Team
Sampling Team Receives Kits,
Contents, and Travels to We I I
Samp l i ng Team Camp lotas Wa I I
Owner/Operator and Local Araa Expert
Questionnaires and Wa I I Observation Form
Sarrp I i ng Team Sanp I es We I I
Samp 11 ng Team Pacts Samples
and Ships to Appropriate Labs
J
Sampling Team Contacts NPS Prep Room
and Information is Uxleted
In NPSIS1
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Project M'S
Section No. ft
Revision No. 2
Dale: March 29, 1991
Page 3 of 9
Shipping Blanks. One shipping blank sample will be supplied for each of the 1,349 wells, for
Method 7 samples only. Shipping blanks will be prepared at the ICF Prep Room by transferring
reagent water to shipping blank sample bottles containing mercuric chloride as a preservative.
Each shipping blank will be sent to the well site and subsequently to the analytical contract
laboratory. A shipping blank will be analyzed only for sites for which positives occur.
Lab Spike Samples. The five analytical contract laboratories will be provided with one lab spike
for each analytical method from a pre-determined number of sites (Exhibit 6-2). The spike
mixture and associated mixture level for a given site will also be selected by ICF. Lab spike
samples are used to assess whether the sample matrix affects analyte recovery.
Time Storage Samples. Time storage samples will be collected from a pre-determined number
of sites (Exhibit 6-2) for each of the analytical methods. Time storage samples are used to
estimate analyte stability. Time storage samples will only be collected at a site where a lab spike
sample is taken. Time storage samples will be spiked with the same mixture and at the same
level as the lab spike. They will be held for the maximum storage time allowed for the method
(see Section 6.10) and then extracted. The results of these analyses will be compared with those
for the laboratory spikes. In addition, two time storage duplicate samples will be analyzed and
compared to the lab spike and time storage samples that will also be taken at a site. One of the
time storage duplicate samples will be used to verify the lab spike sample results, the other to
verify the time storage sample.
The sample type requirements for each site will vary depending upon QA/QC sample requirements.
The requirements for each site will be determined by consulting with EPA, State, and contract lab personnel.
6.4 SAMPLING PERSONNEL
ICF staff will collect all of the domestic water system (DWS) samples. State personnel will generally
collect the community water system (CWS) samples. ICF staff or EPA personnel will also assist in or perform
CWS sampling on an "as needed" basis. All sampling personnel (State, EPA, or ICF) will be required to
complete the 1 - I1/: day training course in sampling procedures given by the ICF Training Staff before
conducting any sampling activities for the survey. Training procedures are presented in Standard Operating
Procedure No. A-6 included in Appendix A to this QAPjP.
6.5 SAMPLE CONTAINERS AND THEIR PREPARATION
The sample containers for analytical Methods 1 through 4 will be clear 1-liter borosilicate glass bottles
with Teflon-lined caps. Sample containers for Method 5 will be 250-mL amber screw-cap glass bottles with
Teflon-faced septa. Sample containers for Methods 6 and 7 will be 60-mL screw-cap glass bottles with Teflon-
faced septa. The Method 9 samples will be collected in 125-mL polyethylene bottles.
Sample container preparation will include bottle cleaning and the addition of sample preservatives.
Procedures for sample container preparation are presented in Standard Operating Procedure No. A-l included
in Appendix A of this QAPjP. SOP No. A-l also includes the QA/QC requirements for these procedures.
Generally the cleaning procedure for glass sample containers involves a hot water/detergent wash,
deionized water rinse, and drying at high temperatures (i.e., 400-450° C). The caps for the glass sample
containers will also be washed with detergent and rinsed with deionized water, followed by a solvent rinse.
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Project NFS
Section No. 6
Revision "So. 2
DaU: Msirch 29, 1991
Page 4 of 9
EXHIBIT 6-2
ESTIMATED TOTAL NUMBER OF SAMPLES REQUIRED FOR THE FULL SURVEY
Seaple Type
•rinry eeaple
Seek-up Maple
1* tptke («U 1)
lab split* (Blx 2)
Lib spike
Tla* store** (alx 3)
Trip M«*
leferee s*apie
Referee trip blank
Tout
Method 5
Muter
1500
1500
ISO
75
150
3375
Settle (is*
2SO-.1
«
«
M
«
Method 6
•urtwr
1500
1500
ISO
75
150
337S
•ottte *
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Project M'S
Section No. 6
Revision No. 2
Date: March 29, 1991
Page 5 of 9
The cleaning procedure for the plastic sample containers and caps involves a hot water/detergent wash
followed by a tap and deionized water rinse.
After the sample containers are cleaned, the appropriate type and volume of preservative is added to
each sample container. Three different preservatives will be used for samples taken for the NFS. The type
and amount of preservative varies according to the NFS analytical method. Exhibit 6-3 summarizes the
preservative requirements for NFS samples.
EXHIBIT 6-3
NFS SAMPLE PRESERVATIVE REQUIREMENTS
Bottle Preservative
Method Preservative Volume Volume
NPS-1 Mercuric Chloride* 1 liter 10 mL
NPS-2 Mercuric Chloride 1 liter 10 mL
NPS-3 Mercuric Chloride 1 liter 10 mL
NPS-4 Mercuric Chloride 1 liter 10 mL
NPS-5 pH 3 Buffer** 250 mL 7.5 mL
NPS-6 Mercuric Chloride 60 mL 0.6 mL
NPS-7 Mercuric Chloride 60 mL 0.6 mL
NPS-9 Sulfuric Acid 125 mL 0.25 mL
* Mercuric chloride stock solution with 1 g/L in deionized water.
** The pH 3 buffer is a mixture of 1 part 2.5 molar potassium acetate solution
with 1.56 parts 2.5 molar chloroacetic acid solution.
A periodic contamination check of sample bottles will be performed. ICF will send two sampling kits
to each of the NFS contract laboratories. One kit will have clean, empty bottles. The second kit will contain
clean, pre-preserved bottles. This will be done with sample bottles prior to the commencement of field
sampling. The results of initial contamination checks of sample bottles indicated that it would not be
necessary to conduct periodic contamination checks throughout the Survey.
6.6 SAMPLE KIT ASSEMBLY
The sample bottle preparation and kit assembly will be directed by a detailed kit assembly guide
generated by the Well Sampling, Data Collection and Processing Group. This guide outlines the specific
bottles/kits to be prepared for specific well types and to be packed in specific boxes. Computer-generated lists
of sample bottles for each box will be provided on the Sample Tracking Forms for each box. A flowchart of
the bottle preparation/kit assembly is presented in Exhibit 6-4.
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Project \PS
Section No. 6
Revision No. 2
Dale: March 29, 1991
Page 6 of 9
EXHIBIT 6-4
GENERALIZED FLOWCHART FOR SAMPLE KIT PREPARATION
ENTER THE APPPOPHIATE INFOFMtTION I t/TO TH6 CCUPUTEH
CRefer to the echedul* of cltec to be eanpled for the well 10 no.,
lab no., carrplfng scenario no . and, if nececeary, lab spike typec required
PRIKT S»k*>LE ID LABELS AND AFFIX TO THE APPROPRIATE BOTTLES
CRefer to the Sonple Track fng Form to be sure that the
correct labels are applied to the proper bottles.3
J
PREPARE STYBDFOAM OONTAI NEB AND BOX FOO P*.CCING OF BCTTTXES
CRftf«r to "Muttfpie lnBcr^ conTiguratronc11 ana "StyrofoaR ins«rt Sunnery"
or SOP Mo. rW2 C'n Appenatx A 3
1
PVW3: S«MPLE BJTTLES ANO THE APPHOPRIATE FCKVO
INTO CITS AND THEIR BOXES
fSenple Tracking Forn delineates »hlen bottles are packed Into each kit.
The appropriate fornra ar« the Saivle Trackrno Forit, *ell Sartpllng
Infornatlon Sheet, NPS Field LotfxJOk, and Federal Express airbill
for shipment frcm the field to the lat>O
I
APFIX FEDERAL EXPRESS AIR8ILL TO BOX
FOR SHIPMEMT TO SAfcPLlrG TEAK
ASSEMEU.E SUPPLY KIT AND PACK INTO COOLER
AFFIX FEOEPAL EXPRESS AIRBILL TO O3XER
FOR SHIPMENT TO SAMPLING TEAM
SHIP S>»MPLE BOTTLE CITS AM) COOLEP TO THE
APPROPRIATE SAMPLiSG TEW
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Project M'S
Section No. 6
Revision No. 2
Dale: March 29, 1991
Page 7 of 9
A supply kit will be prepared for each field sampling team. The supply kit contains all- the materials
necessary for sampling, labeling, taking field measurements, storing ice, and returning shipments. The
procedures for sample and supply kit assembly are included in Standard Operating Procedure No. 2, entitled
"NPS Sample Kit and Supply Kit Preparation and Sample Tracking," in Appendix A of this QAPjP.
6.7 SHIPMENT OF SAMPLING MATERIALS TO THE SITE
The kits for well sampling will be shipped from the ICF Sample Preparation Room to the assigned
sampling team (either State, EPA Region, or ICF personnel). Kits will be shipped as far in advance of the
actual sampling date as possible. Shipped kits will be tracked by the NPS Information System (NPSIS1) using
Federal Express airbill numbers.
A listing of the assigned kits for a well site are included in each supply kit. Upon receipt, the sampling
team will verify whether all boxes were received by calling the ICF NPS toll-free Hotline. Each sampling kit
will contain a copy of a Sample Tracking Form that lists the bottles for each box shipped to a site.
6.8 COLLECTION PROCEDURES
The QA objectives of the field sampling procedures are to obtain samples that are representative'and
comparable. Trace levels of external contaminants should be eliminated in samples due to the use of trained
field personnel that perform consistent well purging and sampling techniques.
The sample collection procedure is divided into four basic elements: preparation, well purging, sample
collection, and sample shipping. Refer to SOP No. A-4 in Appendix A of this QAPjP for detailed sample
collection procedures. Critical points in the procedure are summarized below.
Preparation includes the selection of an appropriate sampling point in the well water system. For both
domestic and community wells, an appropriate sampling point is between the wellhead and any treatment
system. Additional considerations for sampling point selection are included in SOP No. A-4 in Appendix A
of this QAPjP.
To ensure that well samples are collected consistently throughout the Survey, a well purging procedure
has been developed for use prior to sample collection. Well purging involves allowing water to flow freely
from the sample port or tap until temperature, electrical conductivity, and pH measurements stabilize. Once
a well has been properly purged, samples from the well will be collected. The procedure is more fully
described in SOP No. A-4 in Appendix A of this QAPjP.
Sample collection procedures include reducing the flow of water to a manageable rate so as not to cause
splashing or overfilling. Care must be taken not to overfill the bottles, because each bottle contains a sample
preservative. For collection of samples in 1 L and 125 mL bottles, water is added until the bottle is almost
full. For collection of samples in 60 mL and 250 mL bottles, water is added to completely fill each bottle, so
as to avoid entrapment of air bubbles in the bottle. Sample collection procedures are more fully described
in SOP No. A-4 in Appendix A of this QAPjP.
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Project NFS
Section No. 6
Revision No. 2
Date: March 29. 1991
Pngc 8 of 9
After the samples are collected, they will be stored in ice and protected from light until they are
prepared for shipment. Sample kits will be repacked with ice after sample collection on an "as needed" basis
and shipped via Federal Express Overnight Delivery to the appropriate laboratory by the sample collector.
Each sample kit contains preprinted airbills for shipment to the appropriate contract and EPA laboratory.
Samples will be transported to the nearest Federal Express site by ground transportation for shipment or will
be picked up on-site. Once sample kits are shipped, the sampling team will notify ICF by calling the ICF NFS
Hotline. Delivery of sample kits to the labs will be tracked through NPSIS1 using airbill numbers. This
procedure is more fully described in SOP No. A-4 in Appendix A of this QAPjP.
6.9 NUMBER OF SAMPLES
The number of samples taken at each well site will vary slightly, depending on the need for lab spikes
and time storage samples. One regular field sample and one back-up sample will be taken for each analytical
method at each site. In addition, one shipping blank will always be prepared for NPS analytical Method 7 for
each site. Samples for lab spikes will be collected at 30 percent of the sites for Method 1; 20 percent of the
sites for Methods 2, 3, and 4; and 10 percent of the sites for Methods 5, 6, 7, and 9. Samples for time storage
studies will be collected at 15 percent of the sites for Method 1; 10 percent of the sites for Methods 2, 3, and
4; and 5 percent of the sites for Methods 5, 6, 7, and 9. Time storage duplicate samples will also be taken at
30 of the sites where regular time storage samples will be taken. Finally, one additional sample for each
analytical method will be taken at 150 sites for the EPA laboratories.
For a given site, the samples to be taken will be specified by ICF in conjunction with EPA. Exhibit 6-2
shows the estimated total number of samples that will be required for the full Survey.
6.10 SAMPLE HOLDING TIMES
All analyses, including all confirmations, must be performed within the sample and extract holding times
shown below:
Sample Maximum Extract Maximum
Method Number Holding Time (days') Holding Time (days)
1 14 14
2 14 14
3 14 14
4 14 14
5 14
6 14 14
7 14 14
9 28
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Project NFS
Section No. 6
Revision No. 2
Dale: March 29, 199L
Page 9 of 9
All samples and extracts must be stored at 4°C and protected from light, except Method 5 samples and
Method 6 extracts, that must be frozen. In case of severe delays in transport, the contract labs will contact
their EPA Technical Monitor and the ICF NFS Hotline to decide on further action.
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Projecl NPS
Section No. 7
Revision No. 2
Date: March 29, 1991
Page 1 of 8
7. SAMPLE CUSTODY
Sample custody will be tracked by the NPSIS1 for bottles and kits. This system is described in SOP No.
A-5 in Appendix A of this QAPjP. Based on discussions with EPA, formal chain-of-custody procedures will
not be used for the NPS. Alternatively, a sample tracking system will be used to document sample custody.
Sample tracking begins at the 1CF Sample Preparation Room where prepared (i.e., cleaned and
preserved) sample bottles are stored prior to packaging and shipping to the field. The ICF Sample
Preparation Room is located in a secured area with limited access. The ICF Prep Room Manager is
responsible for oversight of these bottles and will track the inventory of bottles as they are received and
shipped out. Inventory control of sample bottles will be managed within NPSIS1. Sample bottles will be
prepared, received, and tracked according to sample lots (a lot is defined as 100 sample bottles for the 60 mL
and 125 mL bottles, and 96 sample bottles for the 1-liter bottles and the 250 mL bottles).
After a site has been selected and the types of samples identified for the site, sample bottle labels.
Sample Tracking Forms, and a Well Sampling Information Sheet will be concurrently generated by NPSIS1
for that site. Each sample label contains a unique sample number that identifies the sample, designation of
preservatives contained in the bottle, and a sample kit number that is used to ensure that the correct sample
containers are placed in the correct sample kit. An example of this sample label is provided in Exhibit 7-1.
For each sample kit needed for a site, the Sample Tracking Form identifies the sample number and required
bottle size (e.g., 1000 mL) for each of the sample containers to be included in a sample kit. Each sampling
kit is assigned a unique kit number. An example of the Sample Tracking Form is shown in Exhibit 7-2. All
the sampling kits needed for a site are listed on the Well Sampling Information Sheet. The Well Sampling
Information Sheet also contains the name of the well owner or contact person. An example of the Well
Sampling Information Sheet is provided in Exhibit 7-3.
When a sample kit is shipped to the field from ICF, Prep Room personnel will sign, date, and record
the time at which the kit was shipped to the sampling team in the Prep Room telephone log book. The pink
copy of the Sample Tracking Form will be retained in the Prep Room. After the sampling team receives the
sample kits and after a sample is collected, a sampling team member will initial, date, and record the time of
sample collection on the sample label on each sample bottle. The sampling team will also fill out the Sample
Tracking Form at the time of sample collection, verifying collection of each bottle. Once all sample bottles
for a kit are filled, the sample kit is packed with ice and sent to the appropriate contract lab. At the time of
shipment, a sampling team member signs, dates, and records the time at which the kit was shipped to the
sampling team. The yellow copy of the Sample Tracking Form will be sent back in the field logbook provided
to each sampling team. The original copy of the form is sent to the appropriate lab with the sample kit.
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EXHIBIT 7-1
EXAMPLE WATER SAMPLE BOTTLE LABEL
I'rojtcl NPS
Section No. 7
Revision No. 2
Dale: .March 29. 19VL
Pag* 2 of 8
NATIONAL PESTICIDE SURVEY
SAMPLE *:
METHOD* KIT:
PRESERVATIVE:
DATE ! TIME ! SAMPLER
Blank Sample Bottle Label
NATIONAL PESTICIDE SURVEY
SAMPLE #: PD-9999-7-7-O1
TSD - METHOD* 7 KIT: 711
FIELD SAMPLE
PRESERVATIVE: HgC12
DATE ! TIME ! SAMPLER
Example Sample Bottle Label
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EXHIBIT 7-2
EXAMPLE SAMPLE TRACKING FORM
I'rojt-cl NFS
Section No. 7
Revision No 2
Dale: March 29.
Page 3 of 8
iimmimtimmmituiiumut
t SAMPLE TRUCK 1Mb FORM t
I EPA NATIONAL PESTICIDE 31'RVEr I
tmmmtmmmmmmmmu
HELL i.o. NO.: ::-n
rRSS I.D. No. arfS HELL OKLfi: !Dil80y93
SAMPLE COLLECTION DATE: ; .•
TSACXINS FORM COMPLETED H't:
LAB: m
SCENARIO: J_
MT fiO.: PC-2IU1-141
BOX 1 or 2
TO BE COMPLETED 9r:
ICF
5ANPLE BOTTLE SAMPLE
NUMBER SIZE DESCRIPTION
PC-2201-1-1-01 1000 FIELD SAMPLE
PC-2201-1-1-03 1000 BACKUP SAMPLE
, PC-2201-1-3-01 1000 FIELD Sft«PLE
FIELD TEAM
SAMPLER
(INITIAL)
TIME
SAMPLED
:
•
I
COMMENTS (1)
LAB
RECEIVED
1 N
1 N
Y N
CuftSENTS (I)
CHLORINE TEST:
(No Color Chinqt, Light Pink, Dirk Pink)
SHIPPED BY:
DATE TINE
SENT TO:
JOE BAIDHIN c/o 6. 6AFFNEY
IDAHO DIV. Of ENV. QUALITY
2110 IRONHOOD PARKHAY
CQUER O'ALENE. ID 83814
LAB ADDRESS:
JAMES N. MONTGOMERY LABORATORIES
555 EAST MAUHIT ST.
PASADDM. CA 91101
RECEIVED AT LAB BY:
DATE TIME
CONDITION (3)
ID FOR EJAMPLE: BOTTLE BROKEN, BOTTLE HISSING, OVERFILLED BOTTLE, CAP HAS DROPPED
(2) FOR EXAMPLE: BOTTLE BROKEN, BOTTLE HISSING, BOTTLE CONTAMINATED, TEMPERATURE CRITERIA NOT MET
(3) FOR EXAMPLE: ICE MELTED, BOX LEAKING
I Lab coMMts should concur with NPS1S SAMPLE RECEIPT )
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1'rojecl Nl'S
Seilion No. 7
ReMsion No. 2
Dale: March 29. I9VI
Page 4 of X
EXHIBIT 7-3
EXAMPLE WELL SAMPLING INFORMATION SHEET
WELL SAMPLING INFORMATION SHEET
EPA NATIONAL PESTICIDE SURVEY
NPS Well ID No.: 1000
Sampling Date: 01/01/80
Well Type: C
(C-CWS, D-Domestic, R-R«»ample)
Well Contact & Address:
(Owner / operator)
JOHN DOE
EXAMPLE WELL SYSTEM CORP.
100 EXAMPLE AVE.
EXAMPLE County
EXAMPLETOWN, EX 99999
Tel. (999)999-9999 Extn: 999
Well Sampling Assigned to:
.JANE DOE
EXAMPLE STATE AGENCY BLDG.
Ill STATE AGENCY ROAD
CAPITAL CITY, EX 99990
Closest Federal Express Office to Sampling Site:
222 FEDERAL EXPRESS ROAD, METROPOLIS. EX 99980
Federal Express Toll-Free Number: (800)238-5355
List of Sample Kits For This Well:
KIT NO. LAB
1. PC-1000-111
2. PC-1000-421
JMM
ESE
TOTAL NUMBER OF SAMPLE CONTAINER KITS SENT TO SAMPLING TEAM: 2
ICF's Toll-Free Hotline Number: (800)451-7896
County Agent (for administration of Local Area Expert Questionnaire)
Name: CWS TRAINING MATERIALS
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Project NTS
Section No. 7
Revision No. 2
Date: March 29. 1991
Page 5 of 8
When the sample kit is received at the appropriate laboratory, the laboratory sample custodian will sign
and date the sample tracking form and record any problems (e.g., broken bottles.) Each of the laboratories
participating in the NFS will also acknowledge sample kit receipt through direct access to NPSIS1. This will
provide "real time" tracking of sample receipt by each lab. A copy of the Sample Tracking Form for a sample
kit will be returned to ICF for hard copy documentation of sample kit receipt.
NPSIS1 will represent the primary QA/QC checks for assuring that each bottle, kit, and well ID is
properly linked together throughout the Survey. In order to accomplish this link between sample bottles and
wells, a sophisticated numbering system was created that will assign a unique sample ID number to each
sample bottle. The numbering system includes a 10-digit sample ID number. Exhibit 7-4 provides a
description of the sample code number.
The quality assurance program implemented for NPSIS1 includes a very careful review of the initial
entry data. Once the initial site ID number, lab number, and sampling scenario number are checked, NPSIS1
automatically generates sample bottle labels, Sample Tracking Forms, and a Well Sampling Information Sheet.
A flowchart outlining the development and implementation of this sample/kit tracking system is shown
in Exhibit 7-5.
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Projecl NFS
Section No. 7
Revision .No. 2
Dale: March 29. 1991
Page 6 of 8
EXHIBIT 7-4
DESCRIPTION OF SAMPLE CODE NUMBER
PD-0001-1-1-01
Well Type
PC = Community Well
PD = Domestic Well
Method
ID Number Lab Name Number
1
2
3
4
5
6
7
9
0001
2653
1
2
3
4
5
6
7
8
= JMM
= ATI
= RAD
= ESE
= BCL
= BSL
= TSD
= RRE
Sample Type
01 = Field Sample
02 = Shipping Blank
03 = Backup sample
04 = Lab spike (mix A, level 1)
05 = Lab spike (mix A, level 2)
06 = Lab spike (mix A, level 3)
07 = Lab spike (mix B, level 1)
09 = Lab spike (mix B, level 3)
10 = Lab spike (mix C, level 1)
11 = Lab spike (mix C, level 2)
12 = Lab spike (mix C, level 3)
13 = Time storage (0 duplicate)
14 = Time storage - day fourteen
15 = Time storage - day fourteen duplicate
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Project M'S
Section No. 7
Revision No. 2
Dale: March 29. 1991
Page 7 of X
EXHIBIT 7-5
FLOWCHART OF NPSISl SAMPLE BOTTLE/KIT TRACKING SYSTEM
NUMBER OF WELLS TO SAMPLE
Cpredetermr rwd by EPA)
NUMBER OF METHODS OF ANALYSIS
Cpredetermi ned by EPA)
J
NLMBER OF SITES FOR QA/QC SAMPLING
rminftd by EPA}
PREP ROOM ASSISTANT ENTERS INTO COMPUTER:
Wei I ID No. Velt sampler
Well ncfcfcr*** Swrplw « addr
Well corrtact and Sanp 1 ing dat*
phone nunbor w*i I type
PBEP RCOM ASSISTANT ENTERS INTO COMPUTER THE SAMPLING
SCENARIO NUMBERS FOR EnCH LAB FOR THE DWS SITES
Csp«cifying lob spites required). THE OS SCENARIO
NUMBERS WERE ASSIGNED BT THE DATA CENTER MANAGER
NPS INFORMATION SYSTEM GENEBATES UNIQUE
SAMPLE BOTTLE NUMBERS
include Iflb, fiaipl« typ«^ and analyxlc&l method numb«r£)
J
NPS IhFORMtTION SYSTEM GENERATES A SPECIFIC LIST OF BOTTLES
THAT ARE ASSIOED TO A KIT FOR EACH LAB
J
Ccontinuea on following
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Project NFS
Section No. 7
Revision No. 2
Date: March 29, 1991
Page 8 of 8
EXHIBIT 7-5 (Continued)
FLOWCHART OF NPSISl SAMPLE BOTTLE/KIT TRACKING SYSTEM
PREP ROCM ASSISTANT PRINTS OUT SAMPLE BOTTLE
LABELS A«J AFFIXES EACH LABEL TO THE CORRECT BOTTLE
PREP ROCM ASSISTANT PRINTS OUT THE
SAMPLE TRACKING FORMS FOR EACH KIT
PREP fOCM ASSISTANT POINTS OUT THE *ELL
SAMPLING INFORMATION SHEET
J
PREP ROOM ASSISTANT PREPARES BOXES FOR FEDERAL EXPRESS
SHIPMENT TO THE FIELD SAMPLING TEAM
J
PRE ROOM ASSISTANT SHIPS CITS TO FIELD SAMPLI NO TEAM
1
FIELD SAMPLIN3 TEAM CALLS ICf TOLL-FREE HOTLINE
TO VERIFY RECEIPT OF ALL KITS AND SUPPLIES
REQUIRED FOR SAMR.IN3
J
FIELD TEAM PERFORMS SAMPLING. REPACK THE CITS, AND
SHIPS THE APPROPRIATE KITCsJ TO EACH LAB
LAB ACCESSES THE NPS lf*OCMATION STSTBrf TO VERIFY
CCtCITION ANO RECEIPT OF ALL BOTTLES IN EACH KIT
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Project NFS
Section No. 8
Revision No. 2
Dale: March 29, 1991
Page 1 of 1
8. CALIBRATION PROCEDURES AND FREQUENCY
The only pieces of equipment requiring calibration to be used on this project are the portable meters
for measuring temperature, pH, and electrical conductivity at the well site. Calibration procedures for these
instruments are described in SOP No. A-3 (a,b, and c) in Appendix A of this QAPjP.
In summary, each portable meter will be calibrated at ICF prior to being sent to the field. Once a
month the ICF Prep Room Manager will conduct random calibration tests on one of each type of meter prior
to shipment to the sampling team. If monthly random probe calibration tests indicate that the Prep Room
personnel accurately perform probe calibration for a time period of one year, the monthly checks will be
discontinued. Records will be kept on all calibrations that are completed. A sticker will be affixed to each
instrument, showing the date of the last calibration.
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Project NFS
Section No. 9
Revision No. 1
Date: July 5, 1988
Page 1 of 1
9. ANALYTICAL METHODS
The analytical methods to be used for NFS samples and the related QA/QC procedures are covered in
separate QAPjPs for each of the laboratories participating in the NFS.
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Project NPS
Section No. 10
Revision No. 2
Dale: March 29, 1991
Page 1 of 3
10. DATA REDUCTION AND REPORTING
10.1 SURVEY DATA MANAGEMENT
ICF will not perform any calculations or use data reduction methods. Two databases are used in
implementing the Survey. NPSIS1 is a database that contains logistical sampling data and sample kit
information. NPSIS2 is a database that consists of a comprehensive collection of all Survey information. The
databases consist of the following:
• NPSIS1 Data.
Scheduling data
Sample bottle tracking
Well site information
Well purging records
• NPSIS2 Data.
Analytic Results
Questionnaire Data
Team Leader Introduction and Well Observation Record Community Water
System
Local Area Community Water System Questionnaire
Community Water System Questionnaire
Team Leader Introduction and Domestic Well Observation Record
DWS Booklet - Domestic Well Questionnaire, Local Area Domestic Well
Questionnaire
All data entered into NPSIS and received from EPA and the Survey Statistics, Data Collection and
Processing group will be validated by two methods: 1) automatic computer checks; and 2) manual checks by
experienced data analysts. All information entered into NPSIS, such as scheduling information and bottle
tracking information, will be automatically audited by the computer software where possible. Any information
which can be automatically generated by the software system, such as bottle identification numbers and well
identification numbers will be entered. Also, the NPSIS software program will prompt the user with data entry
screens that reduce the possibility of error. Automatic checks include determining if the data entered is
appropriate and possible for the variable type.
Manual checks will be provided by ICF data analysts in the form of spot checks and reviews of the
entered data. NPSIS allows auditing of information in real time by several users. While the Prep Room
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Project NFS
Section No. 10
Revision No. 2
Dale: March 29, 1991
Page 2 of 3
Manager is entering the appropriate data into NPSIS, data analysts elsewhere in the ICF complex can access
and monitor the data entry results. Also, standard operating procedures can also be audited at any time using
this method.
Generally accepted statistical procedures will be used to identify and tag observations determined to be
outliers. Univariate statistics will be generated from the distribution of each variable and utilized to screen
for outliers. Specifically, analysis of sample means and standard deviations will provide evidence of outliers.
If an individual observation for a variable lies outside one or two standard deviations or is logically invalid,
it will be considered for tagging as an outlier. ICF statistical analysts will study the data patterns and
determine which observations will be tagged as outliers for all appropriate analytic variables. No information
will be deleted from the file, only information will be added such as outlier tags or flags.
10.2 NOTIFICATION OF RESULTS
Upon completion of sample analyses, the laboratories will send the results to the ICF Project Director.
ICF will then prepare notification packets containing the results and forward them to the NFS Director. The
notification packets will then be sent to EPA Regions and States simultaneously. Exhibit 10-1 illustrates the
steps for notifying EPA, States, and owners and operators of sampling results.
The NPS notification process will provide well owners and operators with accurate sample results in a
timely manner, while maintaining the active involvement of the States. For sample results above rapid
reporting levels, owners or operators will be informed through an expedited notification process. Telephone
calls from EPA Headquarters will be made to the State and EPA Regional office to inform the contacts of
the well results above rapid reporting levels. The appropriate contact will then contact the owner or operator
of the well by telephone. Telephone calls are followed up by a notification letter prepared by ICF and sent
out by the EPA to the State and regional contacts. For all results below rapid reporting levels, owners or
operators will be notified by letter. Notification packets will be prepared to inform owners and operators of
sample results. States are responsible for notifying community water system owners and operators, and the
domestic well owners and residents of the sample results. Through ICF, EPA will provide both the State NPS
contact responsible for reporting results and the EPA Regional Contact with a notification package containing
the following items:
• Sample notification letters;
• Health advisory summaries for any pesticides found in a well;
• Print-out of well code, name and address of well owner/operator, and laboratory results;
• List of pesticides included in the survey; and
• Full analytical laboratory results for each method.
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Project M'S
Section No. 10
Revision No. 2
Date: Mnrch 29, 1991
Page 3 of 3
EXHIBIT 10-1
NFS WELL WATER SAMPLE ANALYSES NOTIFICATION PROCESS
Pos i 11ve
Results Above
Rapid
Repor t i ng
LeveIs
NPS
Director Cal Is
State Agencies
State Agencies Cal
Owner/
Operator
U'ithi n Two
Days
State Agencies Senc
Follow-Up
Letter,
Advisories, and
Respond to
Questions
Lob Sends
Results to EPA
NPS Director
and ICF
ResuIts
Below Rapid
Reporting
LeveIs
ICF Prepares
Notification
Packets and
De I ivers to EPA
for Distribution
to States and
Regions
State Health/
Vater Supply
Agency and
Agr Iculture
Deport frwnt
EPA
Reg ions
Prepare and
Send
Not i f i cotio n
Letter
Respond
to
Quest i ons
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Project NPS
Section No. 11
Revision No. 2
Dale: March 29. 1991
Page 1 of 2
11. INTERNAL QUALITY CONTROL CHECKS
The Prep Room Manager, Ms. Jengeleski, will be responsible for the conduct of internal quality control
checks of assembly and packaging procedures for sample kits. Ms. Jengeleski's responsibilities include ensuring
that equipment was sent to the correct sampling team, confirming that the correct kits were prepared for the
well site, maintaining a computer record of airbill numbers and corresponding kit types, and confirming the
date kits were sent to the sampling team leader. A kit tracking report will be run daily, used for tracking kits
that have been sent out but, have not been reported from the laboratory.
Packaging and shipping procedures for the Prep room have been designed to ensure that the correct
water sample container kits are sent to the correct location and the sample bottles are correctly labeled and
tracked through NPSIS1. Sampling kit preparation and assembly for a well are determined by a pre-selected
"sampling scenario" which instructs the computer to print the correct number and type of label for each bottle
to be included in each kit for a given laboratory. Simultaneously, the computer prints the Sample Tracking
Form for each kit and the Well Sampling Information Sheet for each site. These forms serve as the necessary
packing list and contain pertinent information on the sampling team's address.
Preparation room staff are responsible for affixing the sample bottle labels onto the appropriate bottles.
The Prep room personnel are required to cross-reference the Sample Tracking Form to ensure that the labels
are applied to the correct bottle type, to confirm that the well I.D. is correct and that the laboratory number
on the bottle corresponds to the laboratory box for the kit being prepared. The boxes are labeled with color
codes according to the laboratory where completed samples will be sent with a space designated for indicating
the number of kits required by a laboratory.
The sample container kit boxes have been specifically designed to ensure an added measure of quality
control. Styrofoam inserts for each container kit are custom designed to ensure that the correct quantity of
each bottle type for each kit is packed. All bottles rest securely in the precut holes. If there are any empty
holes cut into the styrofoam or extra bottle labels prior to packaging then the packer is responsible for
conducting an internal check as to why a mistake has occurred.
The sampling team is instructed in the NPS training course to call the ICF Hotline to acknowledge
receipt of the correct kits for sampling.
To adequately ensure that no contamination has been introduced into the sample bottles, periodic
shipping bottle blanks will be packed into one of the sample container kits. These blanks will be packed by
the preparation room and sent to the NPS laboratories for analysis.
The Well Sampling Information Sheet that is sent to the field team lists the kit requirements of each
laboratory for a particular site. It is used as a cross-reference to ensure that the correct kits were received.
At the well site the team will only open and complete one sample container kit at a time. The samplers will
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Project NTS
Section No. 11
Revision No. 2
Dale: March 29, 1991
Page 2 of 2
indicate the samples collected on the enclosed Sample Tracking Form for each kit. The Sample Tracking
Form is also used to identify any problems that may have occurred for a field sample.
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Project NFS
Seel ion No. 12
Revision No. 2
Dale: Manh 29, 19VI
Page 1 of 10
12. PERFORMANCE AND SYSTEM AUDITS
Performance and system audits will be conducted to c ^ure the consistency and validity of the standard
operating procedures as they apply to project assignments.
The Quality Assurance Coordinator (QAC) will conduct audits of the operating systems to assure
appropriate QA/QC measures have been implemented and -aaintained. It is imperative that the QAC have
direct knowledge of operating protocols. The Quality Assu ance Coordinator will not be actively involved in
daily activities related to operating protocols.
The QAC will alert the Quality Assurance Officer (QAO) of tentative audit schedules in the monthly
progress report. The QAC and the Group Manager will both decide on a scheduled audit time. Upon
completion of the audit, the Group Manager will be informed of the findings, including any deficiencies that
were observed. The Group Manager will be responsible for the immediate resolution of the problem. If the
resolution requires a modification to standard operating procedures, the Group Manager will consult the
QAO.
A formal audit report will be distributed within 10 .vorking days of the audit.
The QAC, in conjunction with other key persons; from the Well Sampling, Data Collection and
Processing Group, will perform audits for five general are ,>:
• Bottle Cleaning
Three audits will be performed to assess wr.ether the bottle preparation laboratory is
following approved standard operating procedures (Standard Operating Procedures No. A-
1 included in Appendix A of this QAPjPV This audit will evaluate bottle cleaning,
preservation preparation, and pre-preservatu • ^. of sample containers. The audit checklist
for bottle cleaning protocols is shown in Exhibit 12-1.
• Sample Kit Preparation and Tracking
Three audits will be performed on a quarter • basis to ensure that the standard operating
procedures for sample kit preparation and tra rking are being followed (Standard Operating
Procedures No. A-2 in Appendix A of thi? QAPjP). This audit will primarily evaluate
whether the correct kit inserts and bottle^- are placed in the appropriate container(s)
according to the particular sampling scenarK> assigned to a site. In addition, the audit will
evaluate whether the correct labels are placed on each bottle; whether the supply kit for
each site is correctly prepared; whether all ,he appropriate tracking, data collection, and
shipping forms are included in each kit; whether kits are shipped to the appropriate field
team for the chosen sampling site; and wheuier the correct information regarding each kit
(e.g., date shipped, airbill numbers) was , -tered into NPSIS1. The audit checklist for
sample kit tracking and preparation is shown in Exhibit 12-2.
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I'rojecl NTS
Section No. 12
Revision No. 2
Untc: March 29, 1991
1'age 2 of 10
EXHIBIT 12-1
NATIONAL SURVEY OF PESTICIDES IN DRINKING WATER WELLS
BOTTLE PREPARATION PROCEDURE AUDITING
PROTOCOL CHECKLIST
Date
Auditor
Document Number
Bottle Washing Procedure
Yes No
1. Were containers soaked and washed with a strong, hot
detergent solution?
2. Were containers rinsed with tap water?
3. Were containers rinsed three times with deionized water?
4. Were bottles baked at 425° C in an oven or muffle furnace?
5. Were bottles sealed and stored in a clean environment?
PRESERVATIVE PREPARATION
Yes No NA
1. Were preservatives made with reagent grade material?
2. Was 10 mL of mercuric chloride added to 1-liter sample
containers for NFS methods 1,2,3, and 4?
3. Was 7.5 mL of pH 3 buffer solution added to
the 250 mL container for NFS method 5? _ _
4. Was 0.6 mL of mercuric chloride added to the
60 mL containers for NFS methods 6 and 7?
5. Was 0.25 mL of sulfuric acid added to the 125 mL
containers for NFS method 9?
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Project M'S
Seclion No. 12
Revision No. 2
Dale: March 29. 1991
Page 3 of 10
EXHIBIT 12-1 (continued)
NATIONAL SURVEY OF PESTICIDES IN DRINKING WATER WELLS
BOTTLE PREPARATION PROCEDURE AUDITING
PROTOCOL CHECKLIST
Quality Assurance/Quality Control
Yes No
1. Were sample containers assigned lot numbers?
2. Was one container analyzed per lot for pesticide contamination?
3. Is a log being maintained of preservative inventory?
4. Are refrigerator logs being maintained?
5. Is documentation being maintained of reagents
utilized in the analyses?
6. Does all paperwork appear to be in order?
7. Do the preservatives have the expiration date on them?
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Project NFS
Section No. 12
Revision No. 2
Dale: March 29. 1991
Page 4 of 10
EXHIBIT 12-2
NATIONAL SURVEY OF PESTICIDES IN DRINKING WATER WELLS
SAMPLE KIT TRACKING AND PREPARATION CHECKLIST
Date
Auditor
Document Number
Yes No Comment
1. Are bottles shelved by bottle type?
2. Was a sampling schedule utilized to determine
sampling sites?
3. Was the appropriate information entered in the
computer system to generate labels and forms?
4. Does the well sampling information sheet contain
the necessary information?
5. Was the appropriate scenario selected for
the kit assembly?
6. Was the first insert listed under "Inserts
and Tops Required" placed at the bottom of
the appropriate styrofoam container?
7. Were block inserts placed with the holes
facing up?
8. Were labels affixed to the appropriate bottles?
9. Is the well ID number correct?
10. Does the lab number correspond to the
kit being prepared?
11. Does the sampling scenario number correspond
to that applicable to the kit being prepared?
12. Is the correct bottle being used for the method
listed on the sample bottle label?
13. Have the bottles been placed in the
appropriate areas?
14. Are shipping blanks being used?
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Projecl NFS
Section No. 12
Revision No. 2
Dale: March 29. 1991
Page 5 of 10
EXHIBIT 12-2 (continued)
NATIONAL SURVEY OF PESTICIDES IN DRINKING WATER WELLS
SAMPLE KIT TRACKING AND PREPARATION CHECKLIST
15. If shipping blanks are used, was a reverse meniscus
achieved when filling the bottle for the blank?
16. Are all bottles resting securely in the appropriate
areas?
17. Have all areas been filled?
18. Does the top insert rest above the throat of the
bottles?
19. Have the styrofoam containers been placed in plastic
containers?
20. Does the styrofoam container fit into the container
box?
21. Have the Federal Express airbill and the sample
Tracking Form been placed inside a ziploc bag?
22. Does the airbill address correspond to that of the
lab to which the kit is being sent?
23. Was the label placed on the appropriate side of the
box?
24. Was the correct color sticker placed in the upper
right corner of the label?
25. Was the kit number filled in the appropriate space?
26. Was the field equipment placed in the nylon tote bag?
27. Was the correct Well Sampling Information Sheet included
in the Field Logbook?
Yes No Comment
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Project NPS
Section No. 12
Revision No. 2
Dale: March 29. 1991
Page 6 of 10
Well Sampling
Audits of well sampling field teams will be performed by the NPS Training Manager or
Group Manager for all new DWS samplers to evaluate the performance of well sampling
procedures. The DWS well sampling teams to be audited will be selected randomly by the
QAC. The QAC will accompany the sampling team at the site and observe the sampling
procedures used by the team to collect, package, and ship samples. Specifically, the QAC
will evaluate whether the Standard Operating Procedures for well sampling (Standard
Operating Procedure No. A-4 in Appendix A of this QAPjP) are being followed. The
CWS audit checklist for well sampling is shown in Exhibit 12-3.
Data Management
Audits of data entry for NPSIS1 will be completed by the QAC to ensure that the
correct information was entered into the system. The audit checklist for NPSIS1
computer operations is shown in Exhibit 12-4.
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Project NTS
Section !So. 12
Revision No. 2
Date: March 29, 1991
Page 7 of 10
EXHIBIT 12-3
NATIONAL SURVEY OF PESTICIDES IN DRINKING WATER WELLS
COMMUNITY WATER SYSTEM
WATER SAMPLING AUDITING PROTOCOL CHECKLIST
Date
Auditor
Document
Well ID No.
Location
Sampling Team Leader
Sampling Team
SAMPLING PROTOCOLS Yes No Comments
1. Does the bottle number correspond to those
listed on the Well Sampling Sheet?
2. Was ice placed in the sample coolers?
3. Was the sample location discussed with
the water system manager, owner, or
operator?
4. Was the sample taken from a port
close to the wellhead and before
any treatment system?
5. Was the SOP for well purging followed?
6. Did the sampling team adhere to
wells purging procedures as defined
in the field sampling manual?
7. Was the CWS sample taken during the
automatic pumping cycle or a manual
override of the automatic system?
8. Did the team observe pump operation
during the purging and sampling task?
9. Did the sampler initial and date each
bottle prior to it being filled?
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Project NFS
Section No. 12
Revision No. 2
Dale: March 29, 1991
Page 8 of 10
EXHIBIT 12-3 (continued)
NATIONAL SURVEY OF PESTICIDES IN DRINKING WATER WELLS
COMMUNITY WATER SYSTEM
WATER SAMPLING AUDITING PROTOCOL CHECKLIST
SAMPLING PROTOCOLS (continued)
10. Was care taken not to overfill
bottles?
11. If spillage occurred, was it listed
on the sample tracking form?
12. Did a team member record the date
and time of sampling as it occurred?
13. Were completed samples placed
in the cooler after collection?
14. Were any filled bottles left in the
sunlight for an extended period?
15. Was the white copy of the
sample tracking form placed
in a ziploc bag and taped to the
side of the kit?
16. Was the yellow copy of the
sample tracking form placed
in the logbook?
17. Was ice packed properly within
each kit in accordance with
the SOP?
18. Were sample container
kit boxes properly sealed
prior to transport by Federal
Express?
19. Was a Federal Express mailing label
attached to each kit and was it
addressed to the correct laboratory?
20. Did the sampling team leader
call the ICF tracking system to
confirm completion of sampling
and discuss relinquishment of
kits to appropriate Federal
Express agent?
Yes No Comments
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Project NPS
Section No. 12
Revision No. 2
Dale: March 29, 1991
Page 9 of 10
EXHIBIT 12-3 (continued)
NATIONAL SURVEY OF PESTICIDES IN DRINKING WATER WELLS
COMMUNITY WATER SYSTEM
WATER SAMPLING AUDITING PROTOCOL CHECKLIST
FIELD LOGBOOK
Yes No NA
1. Does the Field Logbook have a Well ID control
number?
2. Is the author of an entry identifiable?
3. Have entries been dated?
4. Have changes in entries been documented?
5. Have the reasons for changes been documented?
6. Have entry changes been dated?
7. Can the individual who made the change be
determined?
8. Are entries legible?
9. Is there a table of contents or a means to
find specific entries in the logbook
10. Are erasures evident in the notebook?
11. Have pages been taken from the notebook?
12. Have notebooks or preprinted forms been permanently
bound to provide good documentation?
HOTLINE/COMMUNICATIONS
1. Did the field crew notify the hotline when kits were
relinquished to Federal Express?
2. Were any problems encountered with
the tracking system?
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Project NFS
Section No. 12
Revision \o. 2
Dale: March 29, 1991
Page 10 of 10
EXHIBIT 12-4
NATIONAL SURVEY OF PESTICIDES IN DRINKING WATER WELLS
NPSIS1 COMPUTER OPERATIONS
CHECKLIST
Date
Auditor
Document Number
1. Have all printed selections been updated?
2. Have kit identification numbers been posted
to the kit?
3. Have the Federal Express numbers been
entered for the kits?
4. Have the bottle lot numbers been assigned?
5. Have kits that have not been received been
flagged with an "N"?
6. Have kits which have been received been
Hagged with a "Y"?
7. Have results of kit verifications been saved?
8. Have the labs received the appropriate kits?
9. Was a report printed to determine if any
kits were damaged?
10. Was a report printed to determine if any
kits were missing?
11. Was data copied from the hard disk to a
backup at the end of the day?
12. Was a phone log established of lab call-ins?
13. Were the electronic mailboxes of 131A and
131B checked for new memos?
14. If yes, were the memos placed into the
binder entitled "NFS Memos"?
15. Were memos and other documents generated
submitted to the project's document control system?
Yes No
Comment
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Project M'S
Section No. 13
Revision No. I
Dale: July 5. 19X8
Page 1 of 1
13. PREVENTIVE MAINTENANCE
The only equipment maintenance to be performed in this project is that on the temperature, pH, and
conductivity meters when they are returned to ICF after each sampling trip. The procedures are described in
SOP No. A-3, Equipment Calibration, in Appendix A of this QAPjP.
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Project NFS
Section No. 14
Revision .No. 2
Date: March 29, 1991
Page 1 of 2
14. SPECIFIC ROUTINE PROCEDURES TO ASSESS DATA PRECISION, ACCURACY,
AND COMPLETENESS
An objective of the NFS is to determine the frequency and concentration of pesticide contaminants in
the drinking water wells of the U.S. To accomplish this objective a subset of statistically chosen wells are
sampled to be representative of all U.S. drinking water wells. These sampled wells can only be representative
of the population of wells if no additional contaminants were introduced in the sample from the sampling or
analytical phases of the Survey (false positives). Likewise, steps are also required to reduce the potential for
false negatives due to sample loss from time storage, volatilization, or photosensitivity. Pursuant to the
requirements to allow conclusive statistical evaluations of pesticide contamination in U.S. drinking water wells,
systematic procedures have been incorporated into the well sampling, data collection, and processing stages
of the Survey to evaluate data precision, accuracy, and completeness.
Precision refers to the level of agreement among repeated measurements of the same parameter. It is
generally stated in terms of standard deviation, relative standard deviation, relative percent difference, range,
or relative range. Well purging procedures have been established to ensure a desired level of precision for
well water pH, electrical conductivity, and temperature. The level of precision for repeated well purging
parameters is presented in the standard operating procedures for sampling (Standard Operating Procedure No.
A-4 in Appendix A of this QAPjP). Well water is collected immediately (Time=T0) after the tap is opened
to record the parameter measurements on the Well Purging Parameters Sheet. With the water continuously
running, samples are collected every 5 minutes and measurements recorded quickly and simultaneously.
Sampling may begin only after conductivity, pH, and temperature exhibit stability for two simultaneous time
readings beginning with Time=T1. If all three readings do not exhibit stability while measurements are
collected and recorded for a time period up to 30 minutes sampling may begin. Temperature is considered
stable if two temperature readings, taken 5 minutes apart, are within one degree. The electrical conductivity
and pH readings are considered stable after two conductivity and pH readings, 5 minutes apart, are within ±10
percent for conductivity and 0.2 units for pH.
Accuracy refers to the difference between a measured value for a parameter and the true value for the
parameter. It is an indicator of the bias in the measurement system. Accuracy will be assessed by calibrating
the pH meter, electrical conductivity meter, and digital temperature stick before shipment to the sampling site
and upon receipt of same after sampling.
Completeness is a measure of the amount of information that must be collected from the field to assure
achievement of the overall objectives of the NPS. Percent completeness will be calculated by dividing the
number of acceptable samples by the number of samples that were expected to have been obtained, and
multiplying the result by 100. The program goal will always be 100 percent completeness. Percent
completeness of less than 95% will be subject to in-depth management review.
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Project NFS
Section No. 14
Revision No. 2
Dale: March 29. 1991
Page 2 of 2
Representativeness is a measure of how closely the measured results reflect the actual concentration or
distribution of the chemical compounds in the sample. The standard operating procedure for well water
sampling (Standard Operating Procedure No. A-4 in Appendix A of this QAPjP) specifies the exact well water
purging procedure and the steps for filling, storing, and shipping sample bottles to assure that samples are
representative of actual ground-water conditions.
Comparability is the measure of whether and to what degree a data set can be compared to other data
sets. Specific training and SOPs for water sample collection will be used to assure comparability and
consistency in sample collection activities.
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Project NFS
Section No. 15
Revision No. 1
Dale: July 5, 1988
Page I of L
15. CORRECTIVE ACTION
If internal quality control checks or quality control audits result in the detection of unacceptable
conditions or data, the sampling group manager will be responsible for developing and initiating corrective
action. The ICF Program Manager and the QA Officer will be notified if non-conformance is of program
significance or requires special expertise not available to the Sampling Group. Corrective action may include:
• Resampling and analyzing; or
• Reanalyzing samples, if holding time criteria permit; or
• Accepting the data and acknowledging the level of uncertainty.
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Projccl NFS
Section No. 16
Revision No. 2
Dale: March 29, 1991
Page 1 ol 1
16. QUALITY ASSURANCE REPORTS TO MANAGEMENT
The Well Sampling Group Manager, Kim Green, will submit monthly progress reports to the Program
Director, Harold Lester. These monthly reports will summarize the past months activities, deliverables
submitted, changes in staff, difficulties encountered and remedial action taken, and work expected to be
completed during the next month's time period. These reports will be submitted no later than on the third
day of the following month.
This report, while brief in nature, will constitute a formal record of Survey activities. The report will
be used to track well sampling progress and to inform Survey project managers of any task difficulties. The
reports will document problems and resolution of the problems as well as the implementation of this phase
of the Survey. This report will be attached to the National Pesticide Survey Progress Reports for EPA review.
The table of contents of a monthly progress report is provided below:
Activities Undertaken During the Month
Provides a brief statement of the task schedule, summary of progress to date, and
management activities, and a summary of the sampling schedule.
Difficulties Encountered and Remedial Action Taken
Identifies problems encountered and actions taken to resolve problems identified or
anticipated.
Activities Anticipated During the Next Month
Identifies activities expected to begin, continue, or end in the upcoming month.
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Project NFS
Section No. 17
Revision No. 0
Date: March 29, 1991
Page 1 of 1
17. DOCUMENT ARCHIVAL
ICF will maintain accurate files on all NFS work documentation available to EPA. The NFS Project
File is located in Hunters Branch II, Workroom 2. This file contains copies of all draft and final deliverables,
memorandums, correspondence letters, and all work documentation including telephone records. Field
logbooks and analytical results are processed using specific filing procedures and are incorporated at the
completion of work.
A computerized Document Control System (DCS) has been developed to archive and sort information
in the NFS project file in a systematic manner. Standard Operating Procedure No. A-12 included in Appendix
A of this QAPjP for document control was developed to ensure that document archival is properly performed
and maintained. A DCS control number is assigned to each item filed in the DCS. A Document Log Sheet
is also filled out for hard copy documentation. Project personnel are responsible for submitting a completed
Log Sheet with each item submitted to the project file. The project file will not be a "working file" and items
stored here will not be routinely accessible. NFS staff keep copies of all frequently used information.
Items sorted in the project file can be referenced by a DCS report that lists documents by one of the
following subjects: Control Number, Document Date, Activity Code, and selected Activity Code. Routine
access to the DCS database will be restricted.
Quality Assurance reviews of 50 entries into the DCS system will be conducted by the Prep Room
Manager after all field sampling information has been archived. A DCS Quality Assurance checklist will be
used to conduct the quality assurance review of computer listings and hard copy files.
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Project NFS
Section No. A
Revision No. 2
Date: March 29, 1991
Page 1 of 1
APPENDIX A
STANDARD OPERATING PROCEDURES
FOR
WELL SAMPLING, DATA COLLECTION AND PROCESSING
A-l - Sample Bottle Preparation and Quality Assurance/Quality Control Procedures
A-2 - Sample Kit and Supply Kit Preparation and Sample Tracking
A-3 - Field Equipment Calibration Procedures
A-3a - Calibration Procedure for the Temperature Meter
A-3b - Calibration Procedure for the pH Meter
A-3c - Calibration Procedure for the Conductivity Meter
A-4 - Community and/or Domestic Well Sample Collection Procedures
A-5 - Computerized Tracking System for Bottles and Kits
A-6 - Well Sampling Training
A-7 - Coordination of CWS Sampling
A-8 - Coordination of DWS Sampling
A-9 - Auditing Procedures
A-10 - Domestic Well Logbook Purging Parameters Record Data Entry
A-ll - Community Water System Well Logbook Purging Parameters Record Data Entry
A-12 - Document Control System (DCS)
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Project NFS
Section No. A-l
Revision No. 2
Date: March 29, 1991
Page 1 of 9
STANDARD OPERATING PROCEDURE
1. TITLE: Sample Bottle Preparation and Quality Assurance/Quality Control Procedures
2. AREAS OF APPLICABILITY: NPS Project
3. DEFINITIONS:
Lot - For the purpose of identification and tracking throughout the Survey, a lot is defined
as 100 bottles for the 60 mL amber bottles and 125 mL polyethylene bottles, and 96
bottles for the 1-liter Wheaton bottles and the 250 mL amber bottles.
Contamination
Pesticides/Organics: Any peaks with heights or areas greater than the blank peak
height or area for each parameter.
Inorganics: Any concentrations found at or above the detection limit for each
parameter.
4. GENERAL REQUIREMENTS:
1. Methodology
The purpose of this plan is to outline the requirements and procedures for sample bottle preparation
for the National Pesticides Survey (NPS). Specifically, it defines sample container requirements, procedures
for cleaning sample containers, sample pre-preservation requirements, and quality assurance/quality control
procedures.
2. Equipment and materials required
a. Bottle and cap requirements for NPS analytical methods:
Four types of containers will be used to collect drinking water well samples for the
NPS. Exhibit 1 presents specifications for each type of container.
b. Sample container preservation requirements:
NPS Method Preservative
NPS-1 Mercuric chloride
NPS-2 Mercuric chloride
NPS-3 Mercuric chloride
NPS-4 Mercuric chloride
NPS-5 pH 3 Buffer
NPS-6 Mercuric chloride
NPS-7 Mercuric chloride
NPS-9 Sulfuric acid
Note: NPS Method 8 has been dropped from the
Survey after extensive evaluation because of
problems with sample aeration under Survey
conditions and because of cost considerations.
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Project NFS
Section No. A-1
Revision No. 2
Date: March 29, 1991
Page 2 of 9
EXHIBIT 1
Bottle and Cap Requirements for
NFS Analytical Methods
Method No.
Sample Container Requirement
Cap Requirement
1,2,3,4
6,7
1-L borosilicate bottle with
graduations (Wheaton Media/
Lab bottle No. 219820)*
250 mL amber Boston round
bottle
60 mL amber Boston round bottle
125 mL clear or white high
density polyethylene (cylinder-
round) bottle
TFE-fluorocarbon
lined screw caps
Open-top screw caps
with PTFE-faced
silicone septa (Pierce
No. 12722)*
Open-top screw caps
with PTFE-faced
silicone septa (Pierce
No. 12722)*
White polyethylene cap
Catalog No. is intended as an example.
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Project NFS
Section No. A-l
Revision No. 2
Date: March 29, 1991
Page 3 of 9
5. PROCEDURES
1. Sample Bottle Cleaning Requirements for NFS Analytical Methods
a. Glass containers for NFS Analytical Methods 1,2,4,6, and 7:
1. Wash with hot water and detergent.
2. Thoroughly rinse with tap water.
3. Thoroughly rinse with reagent water.
4. Drain dry, and heat in an oven or muffle furnace at 400°C for 1 hour.
5. After drying and cooling, seal and store glassware in a clean environment to
prevent any accumulation of dust or other contaminants.
b. Glass containers for NFS Analytical Method 3:
1. Wash with hot water and detergent.
2. Thoroughly rinse with dilute acid.
3. Thoroughly rinse with tap water.
4. Thoroughly rinse with reagent water.
5. Drain dry, and heat in an oven or muffle furnace at 400°C for 1 hour.
6. After drying and cooling, seal and store glassware in a clean environment to
prevent any accumulation of dust or other contaminants.
c. Glass containers for NFS Analytical Method 5:
1. Wash with hot water and detergent.
2. Thoroughly rinse with tap water.
3. Thoroughly rinse with reagent water.
4. Drain dry, and heat in an oven or muffle furnace at 450° C for 1 hour.
5. After drying and cooling, seal and store glassware in a clean environment to
prevent any accumulation of dust or other contaminants.
d. Polyethylene containers for NFS Analytical Method 9:
1. Wash with hot water and detergent.
2. Rinse three times with tap water.
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Project NFS
Section No. A-l
Revision No. 2
Date: March 29, 1991
Page 4 of 9
3. Rinse three times with deionized water.
4. Allow to drain/air dry overnight.
5. After drying, seal and store glassware in a clean environment to prevent any
accumulation of dust or other contaminants.
e. An alternative procedure is being used to clean glass sample containers (1-L bottles;
250-mL and 60-mL Amber bottles):
1. Soak and wash with a strong, hot detergent solution (e.g., Chem-solv).
2. Immediately rinse the glassware with tap water.
3. Rinse three times with deionized water.
4. Bake in an oven overnight or a minimum of 4 hours at 425 °C.
5. Remove from oven and allow to cool.
6. After drying and cooling, seal and store glassware in a clean environment to
prevent any accumulation of dust or other contaminants.
f. The Teflon septa and bottle caps will be washed with detergent, rinsed three times
with tap and deionized water, air dried overnight, and placed on bottles with the
Teflon side of the septa facing down.
g. The Teflon-lined lids will be rinsed with pesticide grade hexane, allowed to air dry in
a pesticide-free area, and placed on the bottles.
h. Caps for the 125 mL plastic bottles will be cleaned according to the protocol for
cleaning the plastic bottles (hot water/detergent wash).
2. Preparation of Sample Preservatives
a. Mercuric Chloride: Dissolve 1 g of mercuric chloride (HgCl2) in 1 L of deionized
water. Use reagent-grade HgCl2 crystal.
b. pH 3 Buffer: Prepare a 2.5 molar solution of potassium acetate by dissolving 245.38
g of potassium acetate in 1 L of deionized water. Prepare a 2.5 molar solution of
chloroacetic acid by dissolving 236.25 g of reagent-grade monochloroacetic acid in 1
L of deionized water. To prepare the pH 3 buffer, mix 100 mL of the 2.5 molar
potassium acetate solution with 156 mL of the 1 molar chloroacetic acid solution.
c. Sulfuric Acid: Use reagent-grade concentrated sulfuric acid (H2SO4).
3. Sample Pre-preservation
a. Containers for NPS Methods 1,2,3, and 4: 10 mL of mercuric chloride in a 1-liter
sample.
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Project NFS
Section No. A-l
Revision No. 2
Date: March 29, 1991
Page 5 of 9
b. Containers for NFS Method 5: 7.5 mL of pH 3 buffer in a 250 ml sample.
c. Containers for NFS Methods 6 and 7: 0.6 mL of mercuric chloride in a 60 mL
sample.
d. Containers for NFS Method 9: 0.25 mL of sulfuric acid in a 125 mL sample.
NOTE: The volume of preservative should be <^ 1% of the final sample volume for all
methods.
6. QUALITY ASSURANCE/QUALITY CONTROL REQUIREMENTS
1. Inventory Control
a. Sample containers to be cleaned and preserved will be grouped into lots and assigned
lot numbers for purposes of identification and tracking throughout the Survey. For
purposes of this Survey, a sample lot consists of 100 bottles for the 60 mL amber
bottles and 125 mL polyethylene bottles, and 96 bottles for the 1-liter Wheaton bottles
and the 250 mL amber bottles.
2. Sample Containers
a. After the sample containers have been cleaned and the appropriate amount of
preservative is added according to the above protocol, the container will be analyzed
as part of the ongoing NFS quality assurance/quality control (QA/QC) program. One
container per every five lots will be filled with deionized water and allowed to stand
for at least 24 hours and then analyzed to check for pesticide (for glass containers) and
nitrate (for plastic containers) contamination. If contamination is found, the lot will
be rejected, recleaned, and reanalyzed for contamination. The QA/QC program to
check for container contamination will be performed according to the procedures
outlined in Exhibit 2.
b. In addition, one container type will be periodically analyzed to demonstrate that the
cleaned and preserved containers are free of contamination from constituents other
than pesticides that could interfere with the planned analysis. This periodic analysis
will initially occur for every other lot. Sample containers subject to periodic checks
for contamination/ interference will be analyzed only after they have been cleaned and
the preservative added as described earlier. Periodic analysis to check for
contamination/interference will be done according to the procedures outlined in
Exhibit 3. If an analyte is detected, then the lot from which the container was selected
will be rejected and recleaned, and another container selected from a different lot will
be analyzed to check for contamination/interference.
c. In addition to the QA/QC procedures discussed above, a contamination check on the
sample containers will also be performed by EPA for the NFS pesticide analytes
through the NFS contract laboratories. Three sampling kits will be supplied to EPA.
One kit will have clean, empty bottles. The second kit will contain the preservatives
in clean, empty bottles. The third set will contain deionized water in clean bottles
with appropriate preservatives.
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Project NFS
Section No. A-l
Revision No. 2
Date: March 29, 1991
Page 6 of 9
EXHIBIT 2
NFS SAMPLE CONTAINER QUALITY ASSURANCE/QUALITY CONTROL REQUIREMENTS
Container Type
Analytical
Method
Parameters to be Analyzed
Frequency of
Analysis1
1-L glass
60 mL amber glass
EPA 60S2'3
250 mL amber glass EPA 60S2'3
EPA 60S2'3
Endrin, 4-4' DDT,
Heptachlor, Dieldrin,
Aldrin
Endrin, 4-4' DDT,
Heptachlor, Dieldrin,
Aldrin
Endrin, 4-4' DDT,
Heptachlor, Dieldrin,
Aldrin
1:5
1:5
1:5
1 Frequency of Analysis (e.g., 1:5) denotes the number of bottles that shall be QC checked per
number of lots that are cleaned.
2 If changes to Method 608 are proposed, such as adjustments of final volume or initial volume
during extraction and concentration steps, then the laboratory shall submit a complete description of the
modifications, together with documentation supporting the attainment of precision, accuracy, and detection
limits comparable to the standard method or as required by the NPS program.
3 Detection limits for pesticide analysis will be as specified in the method.
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Project NFS
Section No. A-l
Revision No. 2
Date: March 29, 1991
Page 7 of 9
EXHIBIT 3
NFS SAMPLE CONTAINER CONTAMINATION/INTERFERENCE
QUALITY ASSURANCE/QUALITY CONTROL REQUIREMENTS
Container Type
1 -liter, 250-mL,
and 60-mL glass
125-mL plastic
1 Frequency
Analytical Method
EPA 6253'4
EPA 6244'5
(See Exhibit 4)
(See Exhibit 4)
EPA 35S.26
of Analysis (e.g., 1:5) denotes
Parameters to be Analyzed
Bis (2-ethylhexyl) phthalate
Di-n-butyl phthalate
Diethyl phthalate
Methylene chloride
Acetone
Toluene
2-Butanone
Trichloroethene
Inorganics
Inorganics
Nitrate
the number of bottles that shall
Frequency of
Analysis1
1:5
1:5
1:5
1:5
1:5
be QC checked per
Detection
Limit, ug^2
10
10
10
5
10
5
10
5
number of lots
that are cleaned.
2 USEPA Contract Laboratory Program Statement of Work for Organics Analysis, 2/88.
3 If changes to Method 625 are proposed, such as adjustments of final volume or initial volume during extraction
and concentration steps, then the laboratory shall submit a complete description of the modifications, together with
documentation supporting the attainment of precision, accuracy, and detection limits comparable to the standard method
or as required by the NFS program.
" The SIM (Selected Ion Monitoring) technique will be used for the analysis of volatiles and base neutral acid
extracts.
5 If changes to Method 624 are proposed, such as adjustments of volume purged, then the laboratory shall submit
a complete description of the modifications, together with documentation supporting the attainment of precision, accuracy,
and detection limits comparable to the standard method or as required by the NFS program.
6 The detection limit for nitrate analysis will be 0.02 mg/L.
-------
Project NFS
Section No. A-l
Revision No. 2
Date: March 29, 1991
Page 8 of 9
EXHIBIT 4
INORGANICS QC ANALYSIS
REQUIREMENTS
Element
Aluminum
Antimony
Arsenic
Barium
Beryllium
Cadmium
Calcium
Chromium
Cobalt
Copper
Iron
Lead
Magnesium
Manganese
Nickel
Potassium
Selenium
Silver
Sodium
Vanadium
Zinc
Methods1
200.73
204.2
206.2
200.7
200.7 or 210.2
213.2
200.7 or 215.1
200.7 or 218.2
200.7
200.7
200.7
239.2
200.7 or 242.1
200.7
200.7
200.7 or 258.1
270.2
200.7 or 272.2
200.7 or 273.1
200.7
200.7
Detection
Limit, ug/L2
200
60
10
200
5
5
5000
10
50
25
100
3
5000
15
40
5000
5
10
5000
50
20
1 U.S. EPA, 1979, Methods for Chemical Analysis of Water and Wastes EPA-600/4-79-020,
Washington, D.C.
2 USEPA, Contract Laboratory Program Statement of Work for Inorganic Analysis, 7/88.
3 If changes to Method 200.7 are proposed, such as adjustments of initial or final volume during
concentration steps, then the laboratory shall submit a complete description of the modifications, together
with documentation supporting the attainment of precision, accuracy, and detection limits comparable to
the standard method or as required by the NPS program.
-------
Project NFS
Section No. A-l
Revision No. 2
Dal*: March 29, 1991
Page 9 of 9
3. Sample Preservatives
a. To the extent possible, preservatives added to containers will be made from the same
reagent lot for all sample containers. EPA approval will be obtained for the use of
reagent lots for preservative preparation. On a periodic basis, an initial batch of
preservative from each reagent lot purchased will be supplied to EPA for QA/QC
analysis for NPS pesticide analytes.
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Project NFS
Section No. A
Revision No. 2
Date: March 29, 1991
Page 1 of 1
APPENDIX A
STANDARD OPERATING PROCEDURES
FOR
WELL SAMPLING, DATA COLLECTION AND PROCESSING
A-l - Sample Bottle Preparation and Quality Assurance/Quality Control Procedures
A-2 - Sample Kit and Supply Kit Preparation and Sample Tracking
A-3 - Field Equipment Calibration Procedures
A-3a - Calibration Procedure for the Temperature Meter
A-3b - Calibration Procedure for the pH Meter
A-3c - Calibration Procedure for the Conductivity Meter
A-4 - Community and/or Domestic Well Sample Collection Procedures
A-5 - Computerized Tracking System for Bottles and Kits
A-6 - Well Sampling Training
A-7 - Coordination of CWS Sampling
A-8 - Coordination of DWS Sampling
A-9 - Auditing Procedures
A-10 - Domestic Well Logbook Purging Parameters Record Data Entry
A-11 - Community Water System Well Logbook Purging Parameters Record Data Entry
A-12 - Document Control System (DCS)
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Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 1 of 29
STANDARD OPERATING PROCEDURE
1. TITLE: Sample Kit and Supply Kit Preparation and Sample Tracking
2. AREAS OF APPLICABILITY: NFS Project
3. DEFINITIONS:
Sample kit - A styrofoam container with styrofoam inserts to secure and refrigerate
sample bottles during shipment from the field to the lab.
Supply kit - A Coleman cooler with field equipment and tools (wrenches, knives,
pens, tape, etc.) for sampling.
Sample type - Different drinking water samples taken from the same well for different
analytical purposes. The five basic sample types are field sample,
backup sample, shipping blank, lab spike, and time storage sample. One
field sample and backup sample are taken for each analytical method at
each well. A shipping blank will be taken at each site, but only for
Method 7. For lab spikes and time storage samples, one or more will
be taken at a limited number of wells for QA/QC purposes.
Sampling
scenario - A required set of sample types taken for each method and lab. For each
lab there are four possible sampling scenarios, except for James M.
Montgomery lab, which has eight possible scenarios. See Exhibit 1 for
a summary of different sample types required under each scenario for
each lab.
4. GENERAL REQUIREMENTS:
Sample kit preparation for the National Pesticide Survey will take place in the preparation (prep)
room at ICF Headquarters (at Hunters Branch in Fairfax, VA). The prep room personnel will first receive,
organize, and store shipments of sample bottles, styrofoam containers, styrofoam inserts, cardboard boxes,
and plastic liners. Then the prep room assistant will print the appropriate labels and forms using NPSIS1
and place the correct inserts and bottles in the appropriate styrofoam container according to the particular
sampling scenario required for each lab in the current schedule of well sites to be sampled. A supply kit
(containing tools and equipment required for sampling the drinking water wells in the field) will also be
prepared for each well site. The prep room assistant will be responsible for shipping the kits to the proper
sampling teams, confirming that the correct kits were prepared for each site, and maintaining a computer
record of airbill numbers, their corresponding kit types, and the date on which each kit was sent. Computer
generated reports will be produced on a regular basis to show the status of kits which are still outstanding,
and the status of inventory stock on hand.
The ICF Prep Room Manager, Cindy Jengeleski, will be in charge of the prep room personnel, and
will be responsible for ensuring the adherence to the following standard operating procedures.
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 2 of 29
EXHIBIT 1
SAMPLE TYPES REQUIRED FOR EACH SAMPLING SCENARIO
HPS SAMPLE BOTTLE REQUIREMENTS
(12/16/87)
Staple Type
Priaary staple
Back-up Maple
Lab tpike (aix 1)
Lab tpike (alx 2)
Lab tpike (aix 3)
Tfae itorege (aix 1)
Tiae itorege (aix 2)
Tiae itorege (alx 3)
Trip blank
Referee Maple
Referee trip blank
Total
Method 1
Nuaber
1500
1500
150
150
150
75
75
75
150
3825
Bottle tize
1-liter
»
Method 2
Nuaber
1500
1500
150
150
75
75
150
3600
Bottle aize
1-liter
«
Method 3
Nuaber
1500
1500
150
150
75
75
150
: 3600
Bottle aize
1- liter
•
Method «
Nuaber
1500
1500
ISO
150
75
75
150
3600
Bottle tize
1-liter
M
Seaple Type
Pr faery leapt e
Beck-i<> topic
lab ipike (aix 1)
Lab spike <«U 2)
Lab ipfke (Mix 3)
Tie* (tora«e (•(« 1)
T1«a atorage lm\x 2)
Tine itoraoe («lx 3)
Trip blank
Referee Maple
Referee trip blank
Total
Method 5
Nuaber
1500
1500
150
75
150
3375
Bottle aize
250-«t
•
•
•
•
Method 6
Niafcer
1500
1500
150
75
150
3375
Bottle aize
60-al
•
•
•
H
Method 7
Muter
1500
1500
150
75
1500
150
ISO
5025
rBottle aize
60-al
•
•
•
•
•
"
Method 9
NuMMr
1500
1500
150
75
150
3375 :
Bottle *ize
125-«l
M
II
•
•
Total
1
1
2
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 3 of 29
5. PROCEDURES
1. Procedural Steps
a. Ms. Jengeleski will ensure that the following procedural format for preparing the sample kits
for shipment to the sampling team are observed:
• Receive from an outside vendor, boxes of cleaned and pre-preserved water sample
bottles.
• Organize their storage on the prep room shelves by bottle type. This will facilitate kit
preparation and assembly. Exhibit 2 presents the four types of water sample bottles
used in the NFS.
b. • Refer to the current schedule of sites to be sampled and note which site is to be
sampled first. The schedule will delineate which "sampling scenario" will be employed
for each lab at this site. This "sampling scenario," in turn, determines the number of
each bottle type to be included in each styrofoam container (or "kit"). A sampling
scenario may require that as many as three kits be assigned to a single laboratory.
• Note the "sampling scenarios" to be executed at this site for each lab.
c. • Enter into the computer the appropriate information specific to this lab at this site:
well ID number;
lab initials (3 letters); and
"sampling scenario" number for domestic wells only.
After entering the "sampling scenario" if a lab spike was assigned to this lab,
the analytical method and the assigned lab spike type must be entered into the
computer. Refer to the schedule of sites to be sampled for the lab spike types
required for this site. These lab spikes should be included in the options of lab
spikes required for this lab under this scenario presented in Exhibit 1.
Given this information, the correct number of labels for each type of bottle to be
included in each kit for a given lab can be printed using the computer. In addition,
the Sample Tracking Form and the Well Sampling Information Sheet can also be
printed. The Sample Tracking Form will serve as a packing list and a means of
tracking the sample from ICF to the field and to the lab; it will list all sample bottles
contained in each kit. The Well Sampling Information Sheet will contain all. the
pertinent information about the sampling site: well address, sampling date, contact
name and phone number, the name and address of the individual responsible for
sampling, and the kit numbers.
d. • Print each of the following for this well ID# from NPSIS1:
bottle labels;
Sample Tracking Forms; and
Well Sampling Information Sheet.
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 4 of 29
EXHIBIT 2
The Four Types of Water Sample Bottles Used in the NFS
60 mL
Glass Amber
125 mL
Plastic
250 mL
Glass amber
1 Liter
Glass
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 5 of 29
• Print the Well Schedule Report and the Lab Schedule Report whenever new sampling
schedules are assigned and entered into the NPSIS1 system. To print these reports,
select Schedule Printing Selections under Schedule Tracking System and then Print
Well Schedule Report and Print Lab Schedule Report.
e. • Begin assembling the first kit for the lab under the sampling scenario as listed on the
Sample Tracking Form and sample bottle labels. Example: lab #1 (JMM) under
sampling scenario #2 requires field samples, backups, and lab spikes for each method
(Methods 1, 3, and 9). The lab spike for Method 1 will be either AO, Al, A3 (A2),
BO, Bl, B3 (B2), CO, Cl, or (C3) C2. The lab spike for Method 3 will be AO, Al, A3
(A2), BO, Bl, or B3 (B2). The lab spike for Method 9 will be AO, Al or (A3) A2.
For all possible lab spike requirements see Exhibit 1.
• Locate the styrofoam container(s) and box(es) of correct size for this lab's kit. Exhibit
3 summarizes which styrofoam containers are appropriate for each lab.
• Locate the appropriate styrofoam inserts for this kit. The NPS Kit Preparation
"Styrofoam Insert Summary" (Exhibit 4) and the accompanying packet of sketches of
inserts (Exhibit 5) outlines which inserts are appropriate for each lab under the
different "sampling scenarios." For example, three separate kits are required for lab
#1 (JMM) under sampling scenario #5. These three kits are identical; each requires
inserts A, B, and B2.
f. • Place the insert that is listed first under "Inserts and Tops Required" of the NPS Kit
Preparation "Styrofoam Insert Summary" for this lab under this sampling scenario at
the bottom of the appropriate styrofoam container.
• If there is a "block" insert (i.e., an additional insert other than the top insert), then
place it on top of the bottom insert exactly according to the diagrams in NPS Kit
Preparation "Multiple Insert Configurations." Note that "block" inserts are indicated
by the tighter hatching pattern in the "Multiple Insert Configuration."
The bottom insert should rest comfortably at the base of the styrofoam container and
should not be able to slide or move during shipment and handling.
The block insert should be placed with the holes facing up and should not cover any
portion of any holes in the bottom insert.
• Examine all sample bottles for the presence of preservative prior to affixing sample
bottle labels.
g. • Affix the sample bottle labels (printed out by the computer) onto the appropriate
sample bottles.
Refer to the Sample Tracking Form to be sure that the correct labels are applied to
the correct bottle types.
-------
Project M'S
Section No. \-2
Revision No. 2
Dale: March 29. 1991
Page 6 of 29
EXHIBIT 3
SUMMARY OF APPROPRIATE STYROFOAM KIT SIZES FOR EACH LAB
Kit Size
Labs
"Large" styrofoam container and cardboard box
(19-1/4" x'l7-l/4" x 12-1/2" O.D.)
"Small" styrofoam container and cardboard box
(15" x 13" x 10" O.D.)
JMM
ATI
RAD
BSL (EPA lab)
TSD (EPA lab)
ESE
BCL
-------
LAB Hab #^
JMM (1)
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 7 of 29
EXHIBIT 4
KIT PREPARATION "STYROFOAM INSERT SUMMARY"
Styrofoam Inserts
Sampling Scenario # No. of kits required
1
1
and tos reuired
B
B2
1) A 2) C
B R
B2 R2
1) A 2) C
B C,
1^
1) E 2) C
£2 S
1) A 2) A 3) A
B B B
1) A 2) A 3) A
B A2 A2
1) A 2) A
B A2
ATI (2)
B
C2
RAD (3)
2
1
1) E 2) E
^2 ^2
C2
E2
1) E 2) E
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 8 of 29
EXHIBIT 4 (continued)
KIT PREPARATION "STYROFOAM INSERT SUMMARY"
Styrofoam Inserts
LAB dab #) Sampling Scenario # No. of kits required and tops required-''
ESE (4) 1 1 1) F
G
G2
2 1 1) H
I
1) F 2) J
G L
BCL (5) 1 1 1) M
M2
2 1 1) N
3 2 1) N 2) N
BSL (6) 1 1 1) E
T
T2
TSD (7) 1 1 1) C
Q
R
Q2
I/ The suffix "2" subscripted after an insert name designates that the insert is a top insert (i.e., it fits
around the throats of the bottles and is put in place after the bottles have been placed in the holes
of the base or block inserts).
-------
EXHIBIT 5
SKETCHES OF STYROFOAM INSERTS
Scenarios for which this combination is used:
Multiple Inserts Required Lab (Lab #)
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 9 of 29
A
B
JMM(l)
Sampling Scenario #
1, 2, 3, 6, 7, and 8
Scale for All Sketches
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 10 of 29
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used: ^
JMM(l)
C
R
Scenario €
-------
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used:
Multiple Inserts Required Lab (Lab
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 11 of 29
C
S
S,
JMM(l)
Sampling Scenario #
4
141/8
-------
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenarios for which this combination is used:
Multiple Inserts Required Lab (Lab #)
F ESE(4)
G
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Pag* 12 of 29
Sampling Scenario #
1 and 3
-------
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used:
Multiple Inserts Required Lab (Lab
Project NFS
Section No. A-2
Revision No. 2
Dale: March 29, 1991
Page 13 of 29
H
I
ESE(4)
Sampling Scenario #
2
111/2
1
-------
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used:
Multiple Inserts Required Lab (Lab #)
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 14 of 29
J
L
ESE(4)
Sampling Scenario #
3
11 1/2
-------
u«a>
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used:
Multiple Inserts E^OMin^ T .
~ Lab
A JMM(l)
Project NFS
Section No. A-2
Revision No. 2
Dale: March 29, 1991
IS of 29
-------
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used:
E,
ATI(2)
RAD(3)
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 199!
16 of 29
4
2,3
23
-------
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used-
c
q
Project NFS
Section No. A-2
Revision No. 2
Da*: March 29, 1991
Page 17 of 29
JMM(l)
ATI(2)
RAD(l)
3
1
1
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 18 of 29
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used:
Multiple Inserts Required Lab (Lab #)
M
M,
BCL(5)
Sampling Scenario
1
11 1/2
-------
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used:
Multiple Inserts Required • Lab (Lab
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 19 of 29
N
N,
BCL(5)
Sampling Scenario #
23
Os
_L
11 1/2
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 20 of 29
• ii
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used:
Lac
MuUiEleJnserts_Resuired
-------
EXHIBIT 5 (continued)
SKETCHES OF STYROFOAM INSERTS
Scenario for which this combination is used:
Multiple Inserts Required Lab (Lab
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 21 of 29
C
Q
R
TSD(7)
Sampling Scenario #
1
141/8
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 22 of 29
h. • Refer to NFS Kit Preparation "Sample Code Explanation" (Exhibit 6) to confirm the
following:
• Confirm that the well ID # is correct.
• Confirm that the lab # corresponds to the correct lab.
• Confirm that the sampling scenario # corresponds to the correct kit.
• Verify that the correct bottle type is being used for the method listed on the sample
bottle label.
i. • Samples designated as "shipping blanks" are to be filled with deionized water (forming
a reverse meniscus so that no air bubbles occur in the bottle) in the prep room by the
prep room assistant.
• Place a red sticker on top of the cap of the shipping blank to alert the field team that
this sample should not be opened.
j. • Place the bottles in the appropriate holes in the inserts.
All bottles should rest securely in the holes.
There should be no empty holes.
All bottle tops should be at the same level (i.e., just under the inside of the styrofoam
container lid).
• Place the top insert over the tops of the bottles.
The insert should rest around the throats of all bottles.
No holes in the top insert should be empty.
• Replace the lid of the styrofoam container.
• Make sure the lid fits properly (i.e., the bottle tops should not interfere with the
proper closure of the lid).
k. • Carefully place the closed styrofoam container (with bottles) bottom down in the
bottom of the appropriate plastic bag.
Larger bags are used for both the large styrofoam containers and small styrofoam
containers.
Carefully place the plastic bag and styrofoam container (with bottles) into the
appropriate cardboard box.
The styrofoam container and plastic bag should fit comfortably in this box and should
not be allowed to slide or move during shipment and handling.
-------
EXHIBIT 6
DESCRIPTION OF SAMPLE CODE NUMBER
PD-0001-1-1-01
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 199L
Page 23 of 29
Well Type
PC = Community Well
PD = Domestic Well
ID Number
0001
1500
Lab Name
1 = JMM
2 = ATI
3 = RAD
4 = ESE
5 = BCL
6 = BSL
7 = TSD
8 = RRE
Method
Number
1
2
3
4
5
6
7
9
Sample Type
01 = Field Sample
02 = Shipping Blank
03 = Backup sample
04 = Lab spike (mix A, level 1)
05 = Lab spike (mix A, level 2)
06 = Lab spike (mix A, level 3)
07 = Lab spike (mix B, level 1)
08 = Lab spike (mix B, level 2)
09 = Lab spike (mix B, level 3)
10 = Lab spike (mix C, level 1)
11 = Lab spike (mix C, level 2)
12 = Lab spike (mix C, level 3)
13 = Time storage (0 duplicate)
14 = Time storage - day fourteen
15 = Time storage - day fourteen duplicate
Lab performing the analyses for the NPS:
1 = JMM (Montgomery Laboratories)
2 = ATI (Alliance Technologies, Inc./Clean Harbors, Inc.)
3 = RAD (Radian, Inc.)
4 = ESE (ES&E)
5 = BCL (Battelle, Columbus Division)
6 = BSL (Bay St. Louis (EPA/Environmental Chemistry Lab))
7 = TSD (EPA/Technical Support Division Lab)
8 = RRE (Risk Reduction Engineering Laboratory)
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 24 of 29
m. • Slide the excess portion of the plastic bag down the sides of the styrofoam container
so that the field team will not inadvertently slash it when opening kits in the field and
it will not interfere with the samples when the kits are being packed with ice.
• Write the appropriate kit number on each airbill. Place the preprinted Federal
Express airbill for shipping the kit from the field to the lab, its clear plastic adhesive
pocket, and the lab and field copies of the Sample Tracking Form inside a water-proof
Ziploc bag. Tape the sealed Ziploc bag to the top of the styrofoam container. Place
an extra plastic bag in the styrofoam container.
• Confirm that the address on the airbill corresponds to that of the lab to which the kit
is to be sent from the field (refer to the Sample Tracking Form).
• Tape shut the top of the box and prepare for shipment to the field. Place the label
with the appropriate lab name on the side of the box in the space provided. In the
upper right corner of this label, place the color sticker that corresponds to this lab.
Exhibit 7 indicates the color coding scheme for each lab. In the space provided in this
label, fill in which kit number you have just prepared (refer to the Sample Tracking
Form) and on the box the number of kits required by this lab for this site (e.g. JMM
Box 1 of 3).
n. • Repeat steps c. through m. for lab #2 (ATI), lab #3 (RAD), lab #4 (ESE), lab #5
(BCL), and if necessary, the EPA labs, labs # 6 and 7 (BSL and TSD, respectively).
o. • Place all the field equipment and tools (wrenches, knives, pens, tape, etc.), in the
nylon tote bag. The equipment bag is then placed in a coleman cooler secured with
tape to avoid breakage. This ice chest is to be sent to the field site with the kits for
each lab. The extra questionnaires in the NPS Field Logbook should be sealed in a
Ziploc bag to protect them from moisture and replaced in the sleeve of the Field
Logbook. Ensure that the proper equipment and supplies are included in the supply
kit by referencing the supply kit equipment checklist (Exhibit 8).
p. • Affix a Federal Express air bill on the Coleman cooler containing the equipment bag.
Affix a Federal Express multiple tracking bar code label on all the other kits for this
site to be sent to the field, ensuring that they are addressed to the proper location for
pick-up by the field sampling team.
q. • Select Printing Selections using the Schedule Tracking System. Then select Update
Printed Data to Schedule. Enter the Well ID numbers for the kits that were just
shipped to the field team. This updates shipping data to the Well Sampling Database.
r. • Escape to Schedule Tracking System. Select Post Kit and Bottle ID numbers to
NPSIS1. Enter the Well ID Numbers that were just updated. This posts the kit
numbers and sample bottle ID numbers to NPSIS1.
s. • Send the kit to the scheduled sampler roughly two weeks in advance of the sampling
date.
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 25 of 29
EXHIBIT 7
COLOR CODING SCHEME FOR NFS LABS
Lab # Lab Name Color
1 JMM Red
2 ATI Black
3 RAD Blue
4 ESE Green
5 BCL Fluorescent Green
6 BSL Yellow
7 TSD Orange
-------
Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 26 of 29
EXHIBIT 8
SUPPLY KIT EQUIPMENT CHECKLIST
(COMMUNITY AND DOMESTIC WATER WELLS)
EQUIPMENT
1 Beaker
1 Bucket
1 Chanel Locks
1 Wash Bottle
1 Duffel Bag
1 Garden Hose
1 Scissors
1 Screwdriver Kit
1 Slip-Joint Pliers
1 Supply Cooler
1 Digital Thermometer
Control #
1 Electrical Conductivity
Meter Control
Control #
1 pH Meter
Control #
SUPPLIES
2 Airbills
2 Ballpoint Pens
2 Sharpies
1 Magic Marker
1 Packaging Tape
1 Roll Paper Towels
5 Large Plastic Bags
5 Small Plastic Bags
5 Pr. Surgical Gloves
5 60 mL Bottle Caps
5 250 mL Bottle Caps
2 ICF Return Labels
Wide Mouth Bottle
Chlorine Test Kit
(Black Box) CWS
(Blue Box) DWS
INCLUDE THE ADDITIONAL ITEMS LISTED BELOW
WITH DOMESTIC WELL SAMPLING KITS ONLY
1 Compass
1 First Aid Kit
1 Measuring Tape
1 Extra Beaker
4 Extra Rolls of Packaging Tape
2 Extra Rolls of Duct Tape
5 Extra Large Bags
5 Extra Small Bags
5 Pr. Surgical Gloves
Additional Probes:
1 - Digital Thermometer Control #
1 - Electrical Conductivity Meter Control #_
1 - pH Meter Control #
Tape Disp.
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Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 27 of 29
t. • Select List or Edit Existing Kit using the Sample Kit Tracking System. In order to
enter the Federal Express airbill number for shipment from ICF to the Sample Team
and from Sample Team to NFS Laboratories, and the bottle lot numbers, enter the
Kit ID number to select specific kits or press enter to view all existing Kit ID
numbers.
u. • The Prep Room Assistant should retrieve the messages from the ICF toll-free hotline
at the hours of 9:00 a.m., 12:00 noon, and 3:00 p.m. and log each in the NFS Phone
Logbook. The Sampling Team is instructed to call the ICF toll-free hotline at (800)
934-3750 when they receive the kit. At this time, confirm in NFS IS 1 the receipt of
kits by the Sampling Team. To do this, select List or Edit Existing Kit at Sample Kit
Tracking System and enter Y or N.
• If the sampling team does not call within three business days of the expected date of
receipt, then it is the responsibility of the prep room personnel to call and verify
receipt of kits. Federal Express Standard Air service will be used for shipments to the
field from ICF except in cases when an overnight shipment is deemed necessary. (The
Federal Express Customer Service Number is 1-800-238-5355.)
v. • When sampling is completed and kits are sent from the field to the labs, the sampling
team is instructed to call the ICF toll-free hotline to confirm shipment of kits to the
labs. At this time, the prep room personnel should confirm in NPSIS1 the shipment
of kits from the field to the labs. To do this, select List or Edit Existing Kit at Sample
Kit Tracking System and enter Y or N.
w. • At the end of every business day, a Kit Damage Report and a Missing or Damaged
Bottle Report are printed. To print the Kit Damage Report, select Print Kit Damage
Report under Sample Kit Tracking System and enter the Kit ID Numbers to be
printed. To print the Missing or Damaged Bottle Report, select Print Missing or
Damaged Bottle Report under Sample Bottle Tracking System and the Kit ID
numbers to be printed.
x. • At close of business on each Friday, the following reports must be printed:
Kit Tracking Report;
Method 5 pH Value Report;
Misplaced Bottle Tracking Report; and
Sample Bottle Tracking Report.
Select Sample Kit Tracking System to print the Kit Tracking Report, the Method 5
pH Value Report and the Misplaced Bottle Tracking Report and enter the Kit ID
numbers to be printed.
Select Sample Bottle Tracking System to print the Sample Bottle Tracking Report and
enter the kit ID numbers to be printed.
y. • The well purging data must be entered after a Field Logbook for each well site is
received from the field team. To enter these data, select Edit Existing Well Schedule
under Schedule Tracking System. Then enter the well ID number or press enter to
view all existing well ID numbers. Press enter at the appropriate well ID number in
order to edit data for that well. Then press PgDn until the Enter Well Purging
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Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 28 of 29
Parameters screen is reached. Enter the data from the Well Purging Parameters
Record found in the Field Logbook for this well.
• To print this report, select Printing Selections under Schedule Tracking System. Then,
select Print Well Purging Parameters to print. A copy of this report should
immediately be given to Kim Green or Bruce Rappaport for review.
z. • At the close of business on every other Friday, print the Equipment Tracking Report.
Select Print Equipment Tracking Report under Equipment Tracking System to print
the Equipment Tracking report.
aa. • At the end of the week, print the Process Completed Report. To do this, select "Print
Process Completed Report" under "Sample Kit Tracking System". Then, enter the
starting and ending dates of the specified period to compile the Process Completed
Report. Press F4 to print.
2. QA Procedures
The kit preparation procedure will be audited by Ms. Jengeleski. This audit will involve ensuring
that the kit packer is placing the correct bottles and inserts in the appropriate styrofoam containers
according to the sampling scenario listed on the schedule of well sites to be sampled. The audit also
ensures that the correct kits are shipped to the correct location and that the sample tracking system is
flawless. Ms. Jengeleski will audit sample kits for one out of every ten well sites.
In addition, incorporated into the kit preparation procedures themselves are several quality assurance
measures. The styrofoam inserts are custom designed to ensure that the correct quantity of each bottle type
for each kit is packed. The Sample Tracking Form and the sample bottle labels are printed from the same
data base to ensure consistency. The Well Sampling Information Sheet sent to the field lists the bottle
requirements of each lab for that site. The labels on the cardboard boxes are color coded (according to the
lab to which they will be sent) and the boxes have a space designated for indicating the number of kits
required by a lab for a given site. Several different types of reports will be generated on a regular basis:
1) Kit Tracking Report is a report of all kits shipped to the field for which results from
the lab have not yet been reported. This report will be run daily and is used for
tracking kits in the system. All pertinent tracking information will be included: date
of shipping from ICF, date of scheduled sampling, sampling team, and sampling team
address, etc. All outstanding kits will be monitored for possible delays or other
problems throughout the cycle.
2) Damaged Kit Report is a report that is printed daily in order to monitor sample kit
damage. This report is printed for a kit only when damages are indicated on the
Sample Kit Tracking Report.
3) Misplaced Bottle Tracking Report is a report that is printed daily in order to monitor
any misplaced bottles. This report is printed only when damages are indicated on the
Sample Kit Tracking Report.
4) Sample Bottle Tracking Report is a report that is printed daily in order to monitor
sample kit bottles.
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Project NFS
Section No. A-2
Revision No. 2
Date: March 29, 1991
Page 29 of 29
5) Missing or Damaged Bottle Report is a report that is printed daily in order to monitor
sample kit bottles. This report is printed for a kit only when damages are indicated
on the Sample Kit Tracking Report.
6) Progress (Process) Completed Report is a report run weekly to summarize all kits that
have been completed through the NPSIS1 system for that week.
7) Lab Spike and Time Storage Mix/Level Distribution is a report that is printed weekly
in order to monitor distribution of lab spikes and time storage samples.
8) Well Schedule Report is a report that is printed bi-weekly in order to monitor the
sampling schedule of wells.
9) Lab Schedule Report is a report that is printed bi-weekly in order to monitor the kits
the laboratories will be receiving for analysis.
10) Method 5 pH Value Report is a report that is printed monthly in order to display pH
values for well water samples.
11) Well Purging Parameters Report is a report that is printed in order to monitor well
purging parameters.
12) Incomplete Well Purging Data Report is a report that is printed monthly to monitor
wells with incomplete well purging data.
13) Equipment Tracking Report is a report that is printed weekly to monitor field
equipment shipments and damages on a weekly basis.
14) NPS Completed Wells Report is a report that is printed weekly to count the wells that
have sampling completed and samples received by the NPS labs on a weekly basis.
15) Electronic Mail System (EMAIL) Report is a report that is printed each time an
Electronic Mail Message is sent from the NPS prep room to the NPS laboratories.
This computerized system serves as a communication network between the NPS prep
room and the NPS laboratories. EMAIL is used to transmit critical messages from the
NPS prep room to the NPS labs about schedule changes, kit damages, and other
logistical problems. When a problem is encountered, the prep room staff will
routinely call the NPS labs to convey the problem and send a follow up message via
EMAIL.
3. Personnel Training
Individuals who will be trained for sample kit packing are required to read a current prep room
Standard Operating Procedure prior to performing kit packing. Initially, the Kit Prep Room Manager
assists the new kit packer with the kit packing procedure. It is the Kit Prep Room Manager's responsibility
to verify that new kit packers are capable of packing flawless kits. Once this has been verified, the Prep
Room Manager and the kit packer will sign the SOP to acknowledge that the SOP is understood and will
be adhered to in all kit packing procedures.
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Project NFS
Section No. A-3-a
Revision No. 2
Date: March 29, 1991
Page 1 of 2
STANDARD OPERATING PROCEDURE
1. TITLE: Calibration Procedure for the Temperature Meter
2. AREAS OF APPLICABILITY: NPS Project
3. DEFINITIONS:
Temperature - A measure of the intensity of heat of a substance considered with reference to
its ability to conduct heat to other bodies. Temperature is measured on a
number of scales: Fahrenheit, Celsius, and Kelvin.
Celsius to Fahrenheit conversion = 9/5 * °C + 32.
Fahrenheit to Celsius conversion = (°F - 32) * 5/9.
For purposes of NPS uniformity, the Celsius scale will be used.
4. GENERAL REQUIREMENTS:
A. Methodology
Temperature meters are electronic instruments that require periodic maintenance and calibration.
Maintenance and calibration will be performed at the equipment maintenance lab at the ICF Fairfax, VA
office. This equipment will be calibrated before shipment to the field for use in well water sampling. If
more than one month has elapsed between calibrations, then the instrument must be recalibrated before
it can be used in the field.
Accurate records of all completed calibrations will be maintained. A calibration sticker showing the
date of last calibration, the due date for the next scheduled maintenance and technician's initials will be
affixed to each instrument. Expiration of the calibrated probe will be six weeks from the date of calibration.
B. Equipment and materials required
1. Digital temperature meter stick
2. Three 1000 mL beakers
3. Three precision mercury thermometers
5. PROCEDURE
A. Preliminary Steps
1. Fill one beaker with ice water (0°C - 5°C).
2. Fill the other beaker with tap water at approximately room temperature (19°C - 24°C).
3. Fill another beaker with half ice and 1/2 water (10°C - 15°C).
4. Insert a thermometer in each of the baths, and note the temperature of each.
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Project NFS
Section No. A-3-a
Revision No. 2
Date: March 29, 1991
Page 2 of 2
B. Operation
1. Remove the temperature probe from its protective sheath.
2. Place the probe first in one bath, allow the temperature to stabilize, then compare the
reading with that of the mercury thermometer standard.
3. The two temperature values should coincide. If they do not, adjust the temperature
stick to read the proper value.
4. Now remove the probe from the first bath and place it into the second. Allow the
temperature reading to stabilize before comparing the reading with the standard.
Compare the two values as a test; the values should match. If they do not, adjust the
temperature stick to read the proper value and repeat Steps 3 and 4.
5. Repeat Step 4 with the third bath.
6. Place a calibration sticker on the meter and record the calibration data in the
calibration log.
7. Sign and date the log book after recording calibration data.
C. QA/QC Procedures
1. The ICF NPS P'rep Room Manager will review and sign the log book once each week.
2. The ICF NPS Prep Room Manager will conduct a random calibration test once each
month for one temperature meter. If after approximately one year of sampling,
monthly random probe calibration tests indicate the prep room personnel accurately
perform probe calibration, the monthly checks will be discontinued.
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Project NPS
Section No. A-3-b
Revision No. 2
Dale: March 29, 1991
Page 1 of 2
STANDARD OPERATING PROCEDURE
1. TITLE: Calibration Procedure for the pH Meter
2. AREAS OF APPLICABILITY: NPS Project
3. DEFINITIONS:
pH - A value representing the acidity of an aqueous solution ranging in value from
1 (acid) to 14 (basic) with 7 being neutral.
pH buffer - A solution that is used specifically to test the accuracy of a pH meter. pH
solution buffer solutions come in different pH values with the pH of the solution
printed on the label.
4. GENERAL REQUIREMENTS:
A. Methodology
pH meters are electronic instruments that require periodic maintenance and calibration.
Maintenance and calibration will be performed at the equipment maintenance lab at the ICF Fairfax, VA
office. This equipment will be calibrated before shipment to the field for use in well water sampling. If
more than one month has elapsed between calibrations, then the instrument must be recalibrated before
it can be used in the field.
Accurate records of all completed calibrations will be maintained. A calibration sticker showing the
date of last calibration, the due date for the next scheduled maintenance, and the technician's initials will
be affixed to each instrument. Expiration of the calibrated probe will be six weeks from the date of
calibration.
B. Equipment and materials required
1. Digital pH meter stick
2. Four 120 mL plastic sample bottles
3. pH 4, pH 7, and pH 10 buffer solutions
4. Deionized water
5. PROCEDURE
A. Preliminary Steps
1. Prepare four 120 mL bottles:
a. one containing 75 mL of pH 4 buffer solution;
b. one containing 75 mL of pH 7 buffer solution;
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Project N PS
Section No. A-3-b
Revision No. 2
Dale: March 29. 1991
Page 2 of 2
c. one containing 75 mL of pH 10 buffer solution; and
d. one containing 75 mL of deionized water.
B. Operation
1. Remove the pH probe from its protective sheath.
2. Place the probe first in the pH 7 buffer solution. With the probe, gently stir the
solution in the beaker for several seconds (longer if the probe is dry) in order to
normalize the measurement before taking a reading. Be careful not to bang the probe
tip against the side or bottom of the beaker to avoid damaging the probe. Under no
circumstances should the meter be immersed above the display level.
3. Take a reading; the display should read "7.0." (The standard error for this instrument
is +_ 0.2 pH units). If it does not, adjust the offset trimmer on the meter until the
display reads "7.0."
4. Now remove the probe from the pH 7 buffer and rinse it in the deionized water; then
shake off the excess water.
5. Place the probe in the pH 4 buffer solution as a test. It should now read "4.0" (+_ 0.2
pH units).
6. Repeat with pH 10 buffer solution.
7. Place a calibration sticker on the meter and record the calibration data in the
calibration log.
8. Sign and date the log book after recording calibration data.
C. QA/QC Procedures
1. The ICF NPS Prep Room Manager will review and sign the log book once each week.
2. The ICF NPS Prep Room Manager will conduct a random calibration test once each
month for one pH meter. If after approximately one year of sampling, monthly
random probe calibration tests indicate the prep room personnel accurately perform
probe calibration, the monthly checks will be discontinued.
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Project \PS
Section No. A-3-c
Revision No. 2
Dale: March 29, 199L
Page 1 of 2
STANDARD OPERATING PROCEDURE
1. TITLE: Calibration Procedure for the Conductivity Meter
2. AREAS OF APPLICABILITY: NFS Project
3. DEFINITIONS:
Conductivity - In electrolytic solutions, conductivity is a measure of the amount of free ions
present. It is measured by the current carried by ions, as in solutions of acids,
bases, and salts. Conductivity of solutions is typically measured in Micro Mhos
per cm. The Mho is the unit of measure of conductance, and is the reciprocal
of resistance in Ohms.
Conductivity can also be measured in Parts per Million (ppm) of total dissolved
solids (TDS). Conductivity in Micro Mhos per cm « 2 * (Dissolved solids in
ppm of NaCl) where Ippm = Img/liter.
The factor 2 is used as a rule of thumb, coming from the various conversions
involved: the value is about 2.2 for low concentrations and less than 2 for high
concentrations.
4. GENERAL REQUIREMENTS:
A. Methodology
Conductivity meters are electronic instruments that require periodic maintenance and calibration.
Maintenance and calibration will be performed at the equipment maintenance lab at the ICF Fairfax, VA
office. This equipment will be calibrated before shipment to the field for use in well water sampling. If
more than one month has elapsed between calibrations, then the instrument calibration must be rechecked,
before it can be used in the field.
Accurate records of all completed calibrations will be maintained. A calibration sticker showing the
date of last calibration, the due date for the next scheduled maintenance, and the technician's initials will
be affixed to each instrument. Expiration of the calibrated probe will be six weeks from the date of
calibration.
B. Equipment and materials required
1. Digital conductivity meter stick
2. Three 120 mL plastic sample bottles
3. Test solutions of 100 and 1000 micro Mho per cm conductance
4. Thermometer
5. Deionized water
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1'rojccl M'S
Section No. \-3-c
Revision No. 2
l):ilc: March 29, 1991
1'iiRC 2 ol 2
5. PROCEDURE
A. Preliminary Steps
1. Pour 75 mL of test solution into each plastic bottle.
2. Fill the remaining bottle 2/3 with deionized water.
B. Operation
1. Remove the conductivity probe from its protective sheath.
2. Take the temperature of both of the solutions. Conductivity is temperature
dependent. For accurate results the temperature should be 20-C30°C.
3. Place the probe first in the 100 uMho solution. Gently stir the solution with the
probe for several seconds in order to normalize the measurement before taking a
reading. Be careful not to bang the probe tip against the side or bottom of the beaker
to avoid damaging the probe.
4. The conductivity meter measures in ppm (TDS), the calibration standards are in units
of micro Mhos per cm. To determine the correct reading, divide the standard value
by 2. For example, when using a calibration standard of 100 ui//cm, the meter should
read 50. (Note: The display shows the value on the X10 scale, display value should
be multiplied by 10).
5. Now remove the probe from the first solution and rinse it in the deionized water, then
shake off the excess water.
6. Note the reading of the probe while in the deionized water. If it is not zero, the water
should be discarded. If after rinsing in fresh deionized water, the meter still does not
read zero, the meter should be rechecked in both solutions.
7. Place the probe in the 1000 uMho solution as a test. It should now display a number
which corrects to the ppm equivalent of 1000 uMhos per cm.
8. Place a calibration sticker on the meter and record the calibration data in the
calibration log.
9. Sign and date the log book after recording calibration data.
C. QA/QC Procedures
1. The ICF NPS Prep Room Manager will review and sign the log book once each week.
2. The ICF NPS Prep Room Manager will conduct a random calibration test on one
conductivity meter each month. If after approximately one year of sampling, monthly
probe calibration tests indicate the prep room personnel accurately perform probe
calibration, the monthlv checks will be discontinued.
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Project NFS
Section No. A-4
Revision No. 2
Dale: March 29, 1991
Page I of 2
STANDARD OPERATING PROCEDURE
1. TITLE: Community and/or Domestic Well Sample Collection Procedures
2. AREAS OF RESPONSIBILITY: NFS Project
3. GENERAL REQUIREMENTS:
A. Methodology
Collect water samples from preassigned Community Water System wells or Domestic wells as listed
by the NPS final sample stratum well list. Step-by-step procedures must be available for water sample
collection. Sample collection procedures must describe any prefield sampling requirements as well as
packaging and shipping procedures. Well sampling dates and well contacts must be known. Water samples
are collected in prepreserved sample containers. Sampling information is recorded permanently in the field
logbook. Information about the well and land usage around the well is also collected on provided
questionnaires.
B. Equipment and Materials Required
i. Airbills for supply kit and logbook
ii. Ballpoint pens (2)
iii. Beaker (1 liter)
iv. Bottle labels (spare)
v. Bucket (plastic tote box)
vi. Channel locks (pump pliers)
vii. Community Water System or Domestic Well Questionnaire
viii. Compass
ix. Digital thermometer meter
x. Duct tape
xi. Electrical conductivity meter
xii. Field Logbook including sampling instructions
xiii. Garden hose (domestic wells only)
xiv. Indelible ink pens (2)
xv. Local Area Community Well System Questionnaire or Domestic Well
Questionnaire
xvi. Marker
xvii. Measuring tape
xviii. Overnight Courier-Pak Envelope
xix. Packaging tape
xx. Paper towels
xxi. pH meter
xxii. Plastic bags (spare)
xxiii. Sample container kits (styrofoam cooler)
xxiv. Sample collection bottles (60-1,000 mL)
xxv. Sample Tracking Form (1 per sample container kit)
xxvi. Scissors
xxvii. Screwdriver kit
xxviii. Slip-joint pliers
xxix. Spare airbills and labels
xxx. Spare sample bottle caps
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Project NFS
Section No. A-4
Revision No. 2
Dale: March 29, L991
Page 2 of 2
xxxi. Supply cooler (ice chest)
xxxii. Surgical gloves (5 pairs)
xxxiii. Utility knives (2)
xxxiv. Wash bottle (plastic)
xxxv. Well Observation Record for Community Well System or Domestic Wells (Ice
and deionized water are to be supplied by the field team)
4. PROCEDURE
Contained in two separate training manuals are the Standard Operating Procedures for collecting
well water samples for the Survey. The first manual is the "Field Well Site Water Sampling Manual for
Community Well Systems" and the second manual is the "Field Well Site Water Sampling Manual for
Domestic Wells." These manuals contain the step-by-step instructions for collecting drinking water samples.
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Project NPS
Section No. A-5
Revision No. 2
Dale: March 29, 1991
Page I of 6
STANDARD OPERATING PROCEDURE
TITLE: Computerized Tracking System for Bottles and Kits
AREAS OF APPLICABILITY: NPS Project
DEFINITIONS:
NPSIS1 - National Pesticide Survey Information System (NPSIS1). The group of Clipper
compiled programs, dBase III Plus data bases, DOS commands, and other
assorted programs which make up the software system that tracks the day-to-
day operations of the NPS project.
1.
2.
3.
Server
Network
Remote
User
Carbon
Copy
Model 60
The IBM Personal System Model 60 computer which acts as a centralized
storage area for the data files created and used by NPSIS1.
IBM Token Ring Network software and hardware which allows all of the
personal computers in the ICF facility to be linked electronically in such a
fashion that information stored on one computer can be accessed by another.
Any person outside the ICF facility who links into the NPSIS1 computers by
using a personal computer, a phone line, and a copy of Carbon Copy software.
A piece of software used by ICF and the contract laboratories to establish
communications between personal computers outside the ICF facility and the
NPSIS1 computers.
The IBM Personal System Model 60 computer being used as the file server for
NPSIS1.
AT - The IBM AT personal computer used for remote access to NPSIS1.
4. GENERAL REQUIREMENTS:
A. Methodology
Data entry and use of the NPSIS1 computers will take place in the NPS preparation room, ( Room
131) at ICF headquarters ( at Hunters Branch in Fairfax, VA ). The prep room attendant will generally
be performing the tasks outlined in this document. He or she will need to access and utilize the personal
computers which comprise the hardware of NPSIS1. NPSIS1 has a minimum requirement of computer
hardware equipment and software. As a hardware requirement, the system must have at least two personal
computers, at least two monitors, at least two keyboards, one or more printers, one modem, one data
transmission line, at least two network adapter cards and outlets, power outlets, and a printer stand. The
software requirements for NPSIS1 are: one copy of the Clipper compiler, dBase III Plus software, DOS
3.3 or above, the IBM Token Ring software, Carbon Copy software, and the Electronic Mail System.
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Project NFS
Section No. A-5
Revision No. 2
Date: March 29, 1991
Page 2 of 6
B. Equipment and materials required
1. IBM Model 60 System Computer
2. IBM Model AT Computer
3. Network adapter card (2)
4. Hayes 2400 Modem
5. dBase III+ software
6. Clipper Compiler software
7. Carbon Copy software (8)
8. DOS 3.3 software
9. Modem and network cables
10. Epson FX286e Dot Matrix printer
11. Phone line access compatible for data transfer
12. Label and printer forms
13. NFS Information System software
5. PROCEDURES:
A. As well site and scheduling information becomes available the prep room attendant will
perform the following tasks:
1. Press selection one "Schedule Tracking System". Then press the first selection
entitled "Append/Add NPS Well Schedule". Then enter any available
information as prompted by NPSIS1 such as: well owner, well address, date of
sampling, date on which kits will be sent to the field, type of well (community
or domestic), samplers name, samplers address, nearest Federal Express office,
etc. This information can be obtained from Ms. Jengeleski.
2. Continue entering data until the screen where lab and sampling scenarios are
chosen for each well site is accessed. Next to the three-digit abbreviation for
each of the seven labs, enter the scenario number in the next field. If one or
more of the labs are not designated to receive samples from a particular well
site, delete or space over the three-digit lab name and lab spike method if
necessary. Then, enter the lab spikes desired next to the appropriate method.
This information can be obtained from Ms. Jengeleski.
3. After data entry for the lab, sampling scenario no., analytical method, and lab
spike types is completed, the system will verify the lab spike types with the
corresponding lab and scenario numbers. If there is any "ERROR!" message
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Project NFS
Section No. A-5
Revision No. 2
Date: March 29, 1991
Page 3 of 6
on the screen under the lab spike indicating that an inappropriate lab spike
type was entered for this lab and this scenario, the data should be checked and
reentered.
4. If any of the above mentioned data needs to be edited or verified on the screen,
press "Schedule Tracking System" and then press "Edit Existing Well Schedule".
Enter the Well I.D. No. or press 'Enter' to display all wells and then move
cursor to the desired well, then press 'Enter' to edit. Page down or cursor
through the data entry screens and edit as necessary.
B. When all of the information for a well site has been finalized, during the period before a set
of kits for a particular well must be packed, the following tasks must be completed:
1. Print out all of the following: Well Information Sheet for each well site,
Sample Tracking Forms for all kits, bottle labels, mailing labels for each box/kit
to the field, lab destination labels for each kit, and the field logbook label.
These printouts can be obtained by pressing the sixth selection "Printing
selections". Before each of the above mentioned reports is printed, the paper
must be aligned to the top of the page or form before the characters are sent
to the printer.
C. On the day the boxes for a well site are packed and to be shipped into the field:
1. Update all printed selections by pressing "Update Printed Data to Schedule".
This automatically generates a flag to indicate the above forms and labels were
printed and the date when a kit has been sent to the field. This flag makes it
impossible to print out any tracking forms and bottle labels on the next
printing selections.
2. Post kit identification numbers and bottle identification numbers (which have
been automatically generated by NPSIS1) to the kit and bottle tracking systems,
respectively. This is done by pressing "Post Kit and Bottle ID #s to NPSIS1"
after pressing "Schedule Tracking System".
3. Enter the FedEx airbill numbers for the kits as they are shipped to the field
and from the field to the laboratories. This is done by pressing "Sample Kit
Tracking System" in the Main Menu, and then pressing the first selection "List
or Edit Existing Kit". Once done, the airbill number can be entered into the
appropriate data entry field to search the kit.
4. While in this data entry screen, enter the bottle lot numbers corresponding to
each kit. Separate lot numbers must be entered for each bottle size. Lots must
be used contiguously. This is done by pressing the second selection.
5. If the attendant wishes to add, edit, print or view any information related to the
inventory of kits, boxes, or bottles select the menu item entitled "Inventory
Tracking System". To enter data on kit, box, or bottle shipments select "Enter
Ordering/Recycling No." in the next menu. To edit any data entered earlier
select "Edit NPS Inventory List by Date". To view or print inventory status,
number of kits, boxes, and bottles in transit, total levels or kits, boxes, and
bottles, select "Inventory Information Report".
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Project NPS
Section No. A-5
Revision No. 2
Date: March 29, 1991
Page 4 of 6
D. At this point, if there is any equipment which must be shipped to the field with the kits:
1. Enter the equipment identification number and description into the
appropriate fields in NPSIS1 by pressing the fifth selection in the Main Menu
"Equipment Tracking System" and then selecting the first option "Add NPS
Equipment List".
2. If the attendant would like to determine the states of the equipment press
"Equipment Tracking System" in the Main Menu, and then select "View
Equipment List By Sampler".
3. If the attendant would like to transfer the sampler designation for a piece of
equipment, select "Equipment Tracking System" in the Main Menu and the
select "Edit Existing Equipment" and enter the appropriate information.
E. When the field team calls the NPS hotline number and reports that they have received kits
or sent kits to the laboratories, this information must be entered into the system:
1. If the field team reports that they have not received kits shipped from ICE, the
flags for these kits must have a value of "N". This can be done by selecting
"Sample Kit Tracking System" selection from the Main Menu and then
choosing the selection "List or Edit Existing Kit".
2. If the field team reports over the hotline that they have shipped kits from a
well site to the laboratories, the prep room attendant must flag all of these
boxes with a "Y" in the data entry screen entered by pressing "Sample Kit
Tracking System" and then pressing item three "List or Edit Existing Kit".
F. The CWS well name and well purging parameters information need to be entered into the
system when that information (contained in the NPS Field Logbook) is received at ICF.
1. Select "Schedule Tracking System" under the main selection menu and then
press "Edit Existing Well Schedule". Enter the Well I.D. No. or press 'Enter'
to display all wells and then move cursor to the desired well, then press 'Enter'
to edit. Enter the CWS Well Name.
2. Page down the screens to "Enter Well Purging Parameters:", confirm the Well
I.D. No., Sampling Date, and Location with the system. Enter the Well
Purging Parameters form the field logbook to NPSIS1.
G. Next, when the laboratories report that they have received kits sent to them from the field:
1. The labs should be performing their own data entry through remote access.
However, should a laboratory call and request that the prep room attendant
enter the appropriate information on kit receipt for them, the attendant should
enter the data entry process for the labs by pressing the third selection on the
Main Menu "Laboratories Sample Receipt" and then pressing the first item
"Report/Edit a Sample Receipt". The kit number must be entered along with
the FedEx airbill number as well as the last name of the person entering the
data. If the airbill number does not match, leave the entry blank and enter the
correct number in the next screen. NPSIS1 will prompt for the condition of
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Section No. A-5
Revision No. 2
Dale: March 29, 1991
Page 5 of 6
the kit and any comments, verification of the contents of the kit, and the
condition of any bottles along with comment. Save the results when you have
verified the correctness of the entries.
2. If the laboratories appear to be having any difficulties, go to the AT keyboard
and press "Alt" and "Right Shift" together. This will place the Carbon Copy
communication features and utilities on the screen. The cursor should be in
a box labeled "Host Dialogue". Just type in the intended conversation to the
remote user here. The remote user will type any dialogue in the box below
labeled "Remote Dialogue". You will be able to see the words as the remote
user types. When you are finished and wish to return to the NPSIS1 screen,
press ALT F9 simultaneously.
3. Next, view on the screen or print a list of the kits that have been reported as
received by the laboratories. This must be done to insure that all of the kits
reached the labs in the required time frame, and that the labs are calling in as
required by their contracts. To do this, select Main Menu item two, "Sample
Kit Tracking System" and then select the menu item "List or Edit Existing Kit"
to monitor the kit's process, or "Print Kit Tracking Report" for a hard copy.
If the date associated with a kit is 1/1/80, then the laboratory has not called in
to report receipt of that kit. These labs should be called by the prep room
attendant.
4. At the end of the day, or when all of the labs have called in their receipts, print
the report which displays information on any kits that have arrived at the labs
damaged. To do this, select the second selection in the Main Menu titled
"Sample Kit Tracking System" and then cursor down to the sixth menu item
"Print Kit Damage Report". Make sure the printer is aligned properly and
ready to receive the report. Print the report.
5. Also, print out the report which displays information on misplaced, additional,
or switched bottles found in kits. Any bottle which was intended for a kit
according to the tracking form, but which did not arrive in the kit, or any
additional bottles which have arrived in the kit and were not on the tracking
form will appear in this report. To print this report, choose selection two in
the Main Menu "Sample Kit Tracking System" and then move the cursor down
to the eighth menu selection "Print Error Bottle Tracking Report". Align and
prepare the printer for receiving the report, and then print the report.
6. An additional table displaying information on each bottle, and any comments
on its condition must also be printed by choosing the fourth item on the Main
Menu entitled "Sample Bottle Tracking System", and then choosing the first
item on the next menu "Print Bottle Tracking Report".
7. Next, the prep room attendant must print a report displaying a list of missing
and damaged bottles, as well as relevant information on the cause for damage.
This can be done by selecting menu item four on the Main Menu "Sample
Bottle Tracking System" and then selecting the second item on the next menu
"Print Missing or Damaged Bottle Report".
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Project NFS
Section No. A-5
Revision No. 2
Da«c: March 29, 1991
Page 6 of 6
8. At the end of each month, print the "Process Completed Report". To do this,
select "Print Process Completed Report" under "Sample Kit Tracking System".
Then, enter the starting and ending dates of the specified period to compile
the report. Press F4 to print.
H. At the end of each day, the prep room attendant or computer systems staff (Cindy Jengeleski,
Beth Estrada or Suha Beidas) must perform the following tasks:
1. Back up all of the database files located on the hard disk of the server and
located in the NPS directory. To do this, insert a formatted disk (these disks
can be obtained from Beth Estrada or Suha Beidas, or the attendant can format
them by issuing the command FORMAT at the DOS prompt) and type the
following command at the DOS prompt:
COPY C:\NPS\*.DBF A:
Then, label the diskette by the date and contents. Do this two times and place
one of the backup diskettes in the diskette holder located in the prep room,
and give one copy to Beth Estrada.
2. Check the electronic mailboxes of 131A and 131B and print a copy of any new
memos to Cindy Jengeleski, Bonnie Calendine, Kim Green, Bruce Rappaport,
and Chip Lester. Also, put a copy of any new memo sent by ICF or received
from the labs into the blue binder labeled "NPS Memos". To do this, in DOS
type:
Mail 131A
Then enter the password: NPS. Note that this will not appear on the screen
for security reasons. The attendant will then access the mail system. Cursor
over to the menu selection "Print" and then press the space bar beside any
memos you wish to print. The computer will ask the user if they wish to route
the memos to a computer file or a printer. Select printer. It will then ask the
user if they wish to start printing now, respond "Yes". The attendant can pick
up your printouts on the third floor xerox and printing room.
3. Turn the brightness on the monitors down on the Model 60 and the AT at the
end of each day. The remote users will still be able to see the menu at their
end of the communications. This will prevent wear on the computer screens.
4. It is essential that the prep room attendant print the two reports described in
section G items 4 and 7 of the procedures section.
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Project NFS
Section No. A-6
Revision No. 2
Date: March 29, 1991
Page I of 4
STANDARD OPERATING PROCEDURE
1. TITLE: Well Sampling Training
2. AREA OF RESPONSIBILITY: NFS Project
3. DEFINITIONS: None
4. GENERAL REQUIREMENTS:
A. Methodology
To implement the collection of ground-water samples from Community Water System (CWS) wells
and domestic water system (DWS) wells, the ICF Project Team has developed a well sampling training
course. All sampling personnel must be trained in the collection of well water samples for the NPS.
Samplers will be trained during a one-day seminar by ICF team members who understand the
implementation of the Survey and the required sample protocol. To the extent possible, training seminars
will be conducted in the States where samples will be collected.
B. Equipment and materials required
i. Community Water System - Well Sampling Training Manual
ii. Domestic Water System - Well Sampling Training Manual
iii. Classroom
iv. Microphone, slides, slide projector or overhead projector,
and screen
5. PROCEDURE
1. Scheduling
a. Identify the trainees to attend the NPS well sampling training seminar. For CWSs, these
trainees will be identified through contacts at the State in which sampling will be performed, or through
EPA Region contacts. The ICF Well Sampling, Data Collection and Processing Group Manager will assign
sampling teams for DWS sampling. After the trainees have been identified within a locality and a date
identified for the seminar, a training room will be located. The training room can be located either in a
State government office building, any of ICFs offices, or at a private conference room in a hotel.
b. Notify trainees in writing of the seminar date. Determine from return cards or by phone the
number of students to attend the program.
c. To extent possible, training will be scheduled as close to the actual sampling date for a sample
team.
2. Preparation
a. Print and ship training manuals to the seminar location prior to the scheduled training date.
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Section No. A-6
Revision No. 2
Dale: March 29, 1991
Page 2 of 4
3. Operation
a. Each person that attends the NFS well sampling training will be provided with either a CWS
or DWS Well Sampling Training Manual. This manual will provide the basis of the training course. Both
of these training manuals are provided in Appendix B (CWS Training Manual) and Appendix C (DWS
Training Manual) of this QAPjP.
b. Community Water Systems: Following is a summary of the major topics to be covered during
CWS well sampling training:
• Introduction
Survey organization
Purpose/organization of training
• Background and Overview
Survey background
Survey goals/EPA program objectives
Statistical design and implementation
CWS Training Manual
Role of States
• Overview of CWS Sampling Activities
Overview of CWS sampling process
• Field Team Organization
Assignment of field duties
Logistical arrangements
Training
• Well Area Data Collection
Field Logbook
General interview techniques (written manual to be provided)
Data collection instruments (question-by-question review)
Mock interview/data collection (trainees participate)
• Water Sampling Instructions
QA/QC aspects (including use of Well Sampling Assignment Sheet, Sample Tracking
Form, Sample Bottle Label, and custom sample container kits)
Health and safety aspects
Initial communications and scheduling
Step-by-step instructions (including slide presentation)
Mock sample collection (trainees participate)
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Section No. A-6
Revision No. 2
Date: March 29, 1991
Page 3 of 4
• Communications/Follow-up
Sample team communications role/responsibility
Notification of results
• Wrap-Up
Summary of responsibility
Discussion of administrative responsibilities/procedures
Return of materials from field
Contingencies
Troubleshooting
Questions/issues
e. Domestic Wells: Following is a summary of the major topics to be covered during domestic
well sampling training:
• Introduction
Survey organization
Purpose/organization of training
• Background and Overview
Survey background
Survey goals/EPA program objectives
Statistical design and implementation
DWS Training Manual
• Overview of Domestic Well Sampling Activities
Overview of domestic well sampling process
• Field Team Organization
Assignment of field duties
Logistical arrangements
Training
• Well Area Data Collection
Field Logbook
General interview techniques (written manual to be provided)
Data collection instruments (question-by-question review)
Mock interview/data collection (trainees participate)
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Section No. A-6
Revision No. 2
Date: March 29, 1991
Page 4 of 4
Water Sampling Instructions
QA/QC aspects (including use of Well Sampling Assignment Sheet, Sample Tracking
Form, Sample Bottle Label, and custom sample container kits)
Health and safety aspects
Initial communications and scheduling
Step-by-step instructions (including slide presentation)
Mock sample collection (audience participates)
Communications
Sample team communications role/responsibility
Wrap-Up
Summary of responsibility
Discussion of administrative responsibilities/procedures
Return of materials from field
Contingencies
Troubleshooting
Questions/issues
6. QUALITY ASSURANCE/QUALITY CONTROL PROCEDURES
During the early stages of the NFS, the training program will be audited by senior staff members of
ICF to ensure technical accuracy. In addition, these senior members will review the training manual during
the early draft stages.
To ensure that the field sampling collection procedures are being properly conducted a quality
control review will be periodically performed. The NFS sampling team QA/QC officer will conduct these
reviews. Based on any identified field problems, the training course will be revised to incorporate any new
sampling procedures or training techniques. The NFS Training Manager will notify samplers of any new
sampling protocols by telephone and memorandum.
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Project NFS
Section No. A-7
Revision No. 1
Date: July 5, 1988
Page 1 of 2
STANDARD OPERATING PROCEDURE
1. TITLE: Coordination of CWS Sampling
2. AREA OF RESPONSIBILITY: NFS Project
3. DEFINITIONS: None
4. GENERAL REQUIREMENTS:
To ensure smooth and orderly coordination of sampling at community water systems.
Materials
i. Training manuals
ii. Sampling kits
iii. Survey instruments: interview questionnaires, Well Observational Record, Local Area
Data Collection Form
5. PROCEDURES
1. ICF (Kim Green) provides the point of coordination with the Region, State, and laboratories,
in terms of scheduling, shipping, and all field work activities.
2. One month before sampling is scheduled in a State, ICF calls the State lead contact to discuss
the upcoming activities. ICF sends the State the training manuals for sampling and
interviewing.
3. The State implements relevant portions of the State communications plan in terms of
contacts with the county, local officials, and groups.
4. The State (or county) officials contact the CWS operators 2-4 weeks prior to sampling to
brief them on the sampling visit (e.g., how much time they will need to spend) and to arrange
sampling dates. ICF and the State establish an exact schedule for training and initiation of
sampling. ICF transmits the exact schedule dates to the laboratories.
5. State calls CWSs 2-3 days in advance of the sampling visit to inform them of the time of
arrival.
6. ICF holds a one-day training session prior to sampling, in order to conduct the sampling and
data collection in a consistent manner across States. State and EPA regional staff receive
training in conducting sampling and administering the questionnaires.
7. Where necessary, ICF may accompany State or EPA regional staff on the first day of CWS
sampling in the State in order to provide hands-on training in water sampling.
8. State or EPA regional personnel visit the CWS, collect the well samples, interview the CWS
operator, and complete the Well Observation Record and Local Area Data Collection Form.
States distribute Questions and Answers brochures to CWS operators.
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Projecl \PS
Section No. A-7
Revision No. I
Date: July 5. 1988
Page 2 of 2
9. ICF coordinates all shipments of sampling kits to the State or EPA region and all shipments
of samples to laboratories through ICF's central tracking station. States or EPA Regions
send the samples to the specified laboratory and all forms back to ICF immediately upon
completion.
10. The final laboratory results are sent to EPA Headquarters; the results are then shared with
the Regions, States, and CWS owner/operators in accordance with the NPS notification
process.
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Project NFS
Section No. A-8
Revision No. 2
Date: March 29, 1991
Page 1 of 2
STANDARD OPERATING PROCEDURE
1. TITLE: Coordination of DWS Sampling
2. AREA OF RESPONSIBILITY: NFS Project
3. DEFINITIONS: None
4. GENERAL REQUIREMENTS:
To inform the Regions, States, and counties of the schedule of field activities in the 90 counties over
the course of the Survey, and to provide useful information to well owners and householders.
Materials
i. Initial schedule included in letter to Regions and States
ii. Standard letters, information packets to county officials
iii. Schedule updates issued every 2-4 weeks
iv. Letter of introduction to householders
v. Second letter of introduction handed to householder
vi. EPA-produced news release
vii. Recent Project Update
viii. Question & Answer brochure on domestic well sampling
ix. Domestic Well Questionnaire
x. Water Sample Consent and Data Release Agreement Form
5. PROCEDURES
A. Initial Schedule
1. When the initial temporal schedule is developed by Westat, ICF will prepare a letter to be
sent to the Regions outlining the schedule for domestic well field activities (including
hydrogeological work, collection of cropping data, random digit dialing, interviewing, and
sampling).
2. The first such schedule will be E-mailed to the Regions.
3. Upon receipt of the schedule, Regions should call States and/or send them copies of the
letter/schedule.
4. States should call and/or send letters to county officials to notify them of the schedule. A
courtesy package of information on the Survey will be available to be sent to county officials
on request.
5. ICFs Communications Group will prepare regular updates of the general schedule (about
every 2-4 weeks), which will be mailed to individuals on a separate mailing list of Regional,
State, and county contacts.
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Section No. A-8
Revision No. 2
Date: March 29, 1991
Page 2 of 2
6. Once sampling gets underway, a State or Region can join EPA's weekly conference call to
obtain more up-to-date changes. The most recent schedule information can be obtained by
calling the ICF toll-free line.
B. Final Schedule
1. One month before interviewing/sampling will take place, mail the letter of introduction and
Q&A brochure to the householder/well owner.
2. At scheduled time, contact the household by telephone to arrange an appointment.
(Optional)
3. At the household, interviewer introduces himself/herself, provides the handouts to the
respondent, gives the respondent time to read the materials, answers questions, explains the
Water Sample Consent and Data Release Agreement Form, and asks the respondent/owner
to sign the form.
4. ICF calls the household separately to arrange a convenient time to sample the well.
5. Where the householder is not the well owner, separate procedures are followed to obtain the
well owner's consent.
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Project Nl'S
Section No. A-9
Revision No. 2
Date: March 29, 1991
1'agc 1 of 2
STANDARD OPERATING PROCEDURE
1. TITLE: Auditing Procedures
2. AREA OF RESPONSIBILITY: NFS Project
3. DEFINITIONS: None
4. GENERAL REQUIREMENTS:
Auditing is a quality assurance method designed to evaluate and interpret the validity of sampling
programs. Audits will be performed on a periodic basis to determine the compliance to established
standard operating procedures and the implementation and maintenance of adequate quality control
measures. The areas to be audited and the frequency of audits in support of the National Pesticide Survey
are as follows:
Area Frequency
Bottle Cleaning Procedures 3 Times
Sample Kit Preparation 3 Times
Document Control System On a periodic basis
Well Water Sampling Monthly
The protocol required for conducting the audit must ensure that audit procedures are totally independent
of project operations. The person responsible for conducting the audits will be the Quality Assurance
Coordinator or a designated individual.
5. PROCEDURES
A. Prior to conducting the auditing, it is imperative that the auditor has reviewed all information
relevant to the area to be audited.
1. Contact the project manager to ensure the information is the latest version on file.
2. Discuss the scope of the project with the manager to determine if the assignment has been
redefined.
3. Review the checklist to be familiar with the various occurrences to be reviewed.
B. The audit should be coordinated in advance to ensure an event will be occurring, and project
operations will not be impeded.
1. Discuss a tentative audit date with the project manager,
2. Follow-up by checking with the project manager no more than two weeks in advance.
3. Discuss the areas to be viewed, and define the intent of the audit for the project manager.
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Project NFS
Section No. A-9
Revision No. 2
Date: March 29, 1991
Page 2 of 2
C. Upon arrival at the site, it is crucial to brief the personnel involved in the audit.
1. Meet with the project personnel and discuss the intended schedule identifying which
personnel and operations will be involved in the audit.
2. Verify personnel identified by the project manager or listed in the QA plan.
D. When conducting the audit it is imperative that the auditor maintain an inquisitive yet
impartial demeanor.
1. Do not discuss judgments with site personnel.
2. Do ask questions, but utilize a diplomatic tone. Project personnel should not feel like they
are being tested.
3. Do not hinder project operations.
4. Observe all activities, or as many as possible, listed on the checklist.
5. If a procedure requires immediate corrective action, discuss these with the project manager.
6. Record additional observances on the checklist or in a notebook.
E. After the audit, the project officials should be debriefed on the initial finding.
1. Discuss the fact that the results are tentative and that the final results will be reported in
writing.
2. Solicit comments from project personnel about topics discussed.
3. Request additional documentation which may be needed for the final report,
F. An audit report should be distributed no later than 10 days following the audit.
1. A copy of the checklist should be attached to the report.
2. Any items requiring corrective action should be included, as well as a tentative date for its
resolution.
3. A copy of the report will be distributed to the following personnel:
Kim Green, Well Sampling Group Manager
Chip Lester, Project Manager
Linda Prevatte, Noelle Gantz, Document Control
Gary McKown, Quality Assurance Officer
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Project NFS
Section No. A-10
Revision No. 0
Date: March 29, 1991
Page 1 of 4
STANDARD OPERATING PROCEDURE
1. TITLE: Domestic Well (DWS) Logbook Purging Parameters Record Data Entry
2. AREA OF RESPONSIBILITY: NPS Project
3. GENERAL REQUIREMENTS:
A. Methodology:
Field measurements of completed Field Logbook DWS Well Purging Parameter Record sheets will
be entered into NPSIS1 for data analysis. Well purging parameter field measurements were recorded by
DWS sampling teams to document the pH, temperature, and conductivity of drinking water samples
collected. The Well Purging Parameter Record was also used to record the air temperature at time of
sampling and any general conditions that were noted by the field team prior to filling sample bottles. Well
Purging Parameter values were recorded at time zero, stability, and final sampling times.
DWS Well Purging Parameter Records will be entered into NPSIS1 by Heather Flore and Ms. Noelle
Gantz. Ms. Flore and Ms. Gantz will report to their supervisor, Ms. C. Jengeleski who will review any
inconsistencies noted on the Well Purging Parameter Record Sheets completed by the sampling teams. Dr.
Rappaport will oversee all operations of data entry and will ultimately be responsible for resolving any
questions.
B. Equipment and Materials Required:
i. Completed DWS Logbook Purging Parameters Record and Problems and Issues Form
(if applicable).
ii. Hardware: IBM PC (640K memory).
iii. Software: NPSIS1 Schedule Tracking System.
4. PROCEDURE:
A. Retrieve Well Purging Parameter Records and Problems and Issues Forms (if applicable)
from Document Control.
B. Examine the Problems and Issues Form (if applicable) and have C. Jengeleski review any
problems noted.
C. Examine the Well Purging Parameter Record data entries, comments, and notes for any
inconsistencies prior to entering any purging parameter information into NPSIS1. When
inconsistencies are noted, do not enter any information into NPS IS 1 until the purging
parameters record is reviewed by C. Jengeleski. Examples of inconsistencies or problems are
listed below:
i. tubular wells, springs;
ii. samples collected after treatment systems, ie. chlorine, water softener;
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Project NFS
Section No. A-10
Revision No. 0
Date: March 29, 1991
Page 2 of 4
iii. hoses used to collect samples; and
iv. suspected contamination, i.e., insects, chemicals.
D. Access the NPSIS1 purging parameters field for data entry as follows: NPSIS1 Main Selection
Menu, Schedule Tracking System, Edit Well ID No., and Page down three times.
i. Ensure that the Well ID No. listed on the purging parameters record is the Well ID
No. selected for data entry into NPSIS.
ii. Enter data as follows:
1. Enter "WNS" for all parameters if the well was not sampled. Also, enter "Well
Not Sampled" in the comments field.
2. Enter "NR" for a parameter if no results were recorded.
3. Ensure that the air temperature value entered into NPSIS is in degrees Celsius.
Note: If the air temperature was recorded in Fahrenheit the value should be
converted to Celsius prior to data entry as follows: °C = .555(°F -32).
4. Enter three pH readings into NPSIS 1 as follows: time zero, stabilized, and
final.
5. Enter three temperature readings into NPSIS1 as follows: time zero, stabilized,
and final.
6. Enter three conductivity readings into NPSIS 1 as follows: time zero, stabilized,
and final. Ensure that the conductivity values recorded were multiplied by 10.
Note: If the conductivity reading entered on the Well Purging Parameter
Record Sheet does not end in a zero, multiply the reading by ten and indicate
in blue pencil that the reading was changed. For values that will be recorded
at levels greater than 1,000 ppm Dr. Rappaport will be consulted prior to data
entry.
7. Enter comments reported. Ms. Jengeleski will review any unusual comments
that are reported.
E. Return completed DWS Well Purging Parameters Record data sheets and Problems and
Issues Forms (if applicable) to Document Control. The person who completed data entry
should sign and date the data sheet.
5. STAFF TRAINING
Ms. Flore and Ms. Gantz will be trained with the SOP by C. Jengeleski.
6. STAFF CERTIFICATION
Upon completion of training, Dr. Rappaport will review five well site entries at random to ensure
that SOP standards were maintained.
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Projec! NFS
Section No. A-10
Revision No. 0
Date: March 29, 1991
Page 3 of 4
7. INTERNAL CONSISTENCY REVIEW
Ms. C. Jengeleski will review 5% of the completed entries at the end of every work week. She will
complete a Quality Assurance Check Sheet (Exhibit 1) to ensure that the data is being entered correctly.
These check sheets will be maintained in the NPSIS1 Document Control System.
8. EXTERNAL COMPARISONS
Completed Quality Assurance Check Sheets will be reviewed by Dr. Rappaport. If discrepancies are
identified, the data will be modified according to a consensus of the team members.
A file will be maintained in the NFS IS 1 Document Control System to document the results of each
external consistency review. When significant discrepancies are noted, documentation will be provided to
explain the corrective action implemented.
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Section No. A-10
Revision No. 0
Date: March 29, 1991
Page 4 or 4
Name of Reviewer:
Well ID No.:
EXHIBIT 1
NATIONAL PESTICIDE SURVEY
Domestic Well (DWS) Logbook Purging Parameters
Record Data Entry Checklist
Date of Review:
1.
Comments
Are the values of parameters entered in NPSIS1 within an acceptable range?
YES NO Comments
1. Air Temperature in Celsius:
pH Temp. Cond.
YES NO YES NO YES NO
2. Time zero:
3. Stabilized Readings:
4. Final Readings:
Were purging parameter values in NPSIS1 the correct values that should have been entered?
YES NO Comments
1. Air Temperature in Celsius:
YES NO
Temp.
YES NO
Cond.
YES NO
Comments
2. Time zero:
3. Stabilized Readings:
4. Final Readings:
General Comments:
YES
4. Approved
NO
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Projecl NFS
Section No. A-ll
Revision No. 0
Date: March 29, 1991
Page I of 4
STANDARD OPERATING PROCEDURE
1. TITLE: Community Water System Well (CWS) Logbook Purging Parameters Record Data Entry
2. AREA OF RESPONSIBILITY: NPS Project
3. GENERAL REQUIREMENTS:
A. Methodology:
Field measurements of completed Field Logbook CWS Well Purging Parameter Record sheets will
be entered into NPSIS1 for data analysis. Well purging parameter field measurements were recorded by
CWS sampling teams to document the pH, temperature, and conductivity of drinking water samples
collected. The Well Purging Parameter Record was also used to record the air temperature at time of
sampling and any general conditions that were noted by the field team prior to filling sample bottles. Well
Purging Parameter values were recorded at time zero, stability, and final sampling times.
CWS Well Purging Parameter Records will be entered into NPSIS1 by Ms. Heather Flore and Ms.
Noelle Gantz. Ms. Flore and Ms. Gantz will report to their supervisor, Ms. C. Jengeleski who will review
any inconsistencies noted on the Well Purging Parameter Record Sheets completed by the sampling teams.
Dr. Rappaport will oversee all operations of data entry and will ultimately be responsible for resolving any
questions.
B. Equipment and Materials Required:
i. Completed CWS Logbook Purging Parameters Record.
ii. Hardware: IBM PC (640K memory).
iii. Software: NPSIS1 Schedule Tracking System.
4. PROCEDURE:
A. Retrieve Well Purging Parameter Records from Document Control.
B. Examine the Well Purging Parameter Record data entries, comments, and notes for any
inconsistencies prior to entering any purging parameter information into NPSIS1. When
inconsistencies are noted, do not enter any information into NPSIS1 until the purging
parameters record is reviewed by C. Jengeleski. Examples of inconsistencies or problems are
listed below:
i. tubular wells, springs;
ii. samples collected after treatment systems, ie. chlorine, water softener;
iii. hoses used to collect samples; and
iv. suspected contamination, i.e., insects, chemicals.
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Project NFS
Section No. A-U
Revision No. 0
Date: March 29, 1991
Page 2 of 4
C. Access the NPSIS1 purging parameters field for data entry as follows: NPSIS1 Main
Selection Menu, Schedule Tracking System, Edit Well ID No., and Page down three times.
i. Ensure that the Well ID No. listed on the purging parameters record is the Well ID
No. selected for data entry into NPSIS1.
ii. Enter data as follows:
1. Enter "WNS" for all parameters if the well was not sampled. Also, enter "Well
Not Sampled" in the comments field.
2. Enter "NR" for a parameter if no results were recorded.
3. Ensure that the air temperature value entered into NPSIS1 is in degrees
Celsius. Note: If the air temperature was recorded in Fahrenheit the value
should be converted to Celsius prior to data entry as follows: °C = .555 (°F -
32).
4. Enter three pH readings into NPSIS1 as follows: time zero, stabilized, and
final.
5. Enter three temperature readings into NPSIS1 as follows: time zero, stabilized,
and final.
6. Enter three conductivity readings into NPSIS1 as follows: time zero, stabilized,
and final. Ensure that the conductivity values recorded were multiplied by 10.
Note: If the conductivity reading entered on the Well Purging Parameter
Record Sheet does not end in a zero, multiply the reading by ten and indicate
in blue pencil that the reading was changed. For values that will be recorded
at levels greater than 1,000 ppm Dr. Rappaport will be consulted prior to data
entry.
7. Enter comments reported. Ms. Jengeleski will review any unusual comments
that are reported.
D. Return completed CWS Well Purging Parameters Record data sheets to Document Control.
The person who completed data entry should sign and date the data sheet.
5. STAFF TRAINING
Ms. Flore and Ms. Gantz will be trained with the SOP by C. Jengeleski.
6. STAFF CERTIFICATION
Upon completion of training, Dr. Rappaport will review five well site entries at random to ensure
that SOP standards were maintained.
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Project NFS
Section No. A-ll
Revision No. 0
Date: March 29, 1991
Page 3 of 4
7. INTERNAL CONSISTENCY REVIEW
Ms. C. Jengeleski will review 5% of the completed entries at the end of every work week. She will
complete a Quality Assurance Check Sheet (Exhibit 1) to ensure that the data is being entered correctly.
These check sheets will be maintained in the NPSIS1 Document Control System.
8. EXTERNAL COMPARISONS
Completed Quality Assurance Check Sheets will be reviewed by Dr. Rappaport. If discrepancies are
identified, the data will be modified according to a consensus of the team members.
A file will be maintained in the NPSIS1 Document Control System to document the results of each
external consistency review. When significant discrepancies are noted, documentation will be provided to
explain the corrective action implemented.
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Project NFS
Section No. A-ll
Revision No. 0
Date: March 29, 1991
Page 4 of 4
Name of Reviewer:
Well ID No.:
EXHIBIT 1
NATIONAL PESTICIDE SURVEY
Community Water System (CWS) Logbook Purging Parameters
Record Data Entry Checklist
Date of Review:
1. Are the values of parameters entered in NPSIS1 within an acceptable range?
YES NO Comments
1. Air Temperature in Celsius:
pH Temp. Cond.
YES NO YES NO YES NO
2. Time zero:
3. Stabilized Readings:
4. Final Readings:
2.
3.
Comments
Were purging parameter values in NPSIS1 the correct values that should have been entered?
YES NO Comments
1. Air Temperature in Celsius:
pH Temp. Cond.
YES NO YES NO YES NO
Comments
2. Time zero:
3. Stabilized Readings:
4. Final Readings:
General Comments:
YES
4. Approved
NO
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Project NFS
Section No. A-12
Revision No. 0
Date: March 29, 1991
Page 1 of 5
STANDARD OPERATING PROCEDURE
1. TITLE: Document Control System (DCS)
2. AREA OF RESPONSIBILITY: NFS Project
3. GENERAL REQUIREMENTS:
A. Methodology:
A computerized Document Control System (DCS) was developed to store and sort information in
the NPS Project file in a systematic manner. A DCS Control Number is assigned to each item filed in the
DCS. A Document Log Sheet (Exhibit 1) was developed to use with the DCS for hard copy documentation
in the files. Project personnel are responsible for submitting a completed Log Sheet with each item
submitted to the Project File. The Log Sheet should be filled out so that it clearly identifies the document,
in order to facilitate retrieval of the document from the file.
B. Equipment and Materials Required:
i. Blank NPS Document Log Sheet
ii. Document to be submitted to the DCS
iii. Hardware IBM PC (640K memory)
iv. Software: DCS
4. PROCEDURE FOR COMPLETION OF A DOCUMENT CONTROL LOG SHEET:
A. Obtain a blank copy of the NPS Document Log Sheet and attach the document to be
submitted to the DCS.
B. Enter the following information on the Document Log Sheet as follows:
1. Leave the Document Control Number blank. This number will be assigned when the
document is entered into the DCS.
2. Indicate the date that the document was prepared.
3. Indicate the appropriate Task Number for the document.
4. Indicate if the document is a deliverable.
5. Indicate if the document is draft or final.
6. Identify the document author. The authorship can be general for a report or
deliverable (ex. ICF). It is necessary to identify the author's name and affiliation (ex.
C. Lester, ICF) for correspondence.
7. Indicate who the document was submitted to. The recipient of a report or deliverable
can be general. For correspondence it is necessary to identify the recipient's name and
affiliation (ex. L. Johnson, TAI). The document can also be submitted just to the
DCS file for archival purposes.
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Project NTS
Section No. A-12
Revision No. 0
Dale: March 29. 1991
Page 2 of 5
EXHIBIT I
NATIONAL PESTICIDE SURVEY
DOCUMENT LOG SHEET
EPA Contract No. 68D80006
NFS Document Control No.
(leave blank)
Document Date:
Deliverable: Y
Document Author:
N
Task No.
Draft
Final
Document Submitted To:
Title:
Briefing
Correspondence
Other
DOCUMENT TYPE (check one)
Publication
Report
ACTIVITY CODE (check one)
Analytical Methods
Analytical Results
Contract Administration
Cost Analysis
Contract Laboratories
Communications
Community Well Selection
Data Management
Data Quality Objectives
Domestic Well Selection
Survey Equipment/Facilities
Health Advisories
Hydrogeologic Characterization
Information Collection Request
Meetings (EPA)
Meetings (State-Region)
Project Planning/Tracking
Quality Assurance
Questionnaires
Sample Kits
Survey Design
Training
Well Sampling
Other
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Project NFS
Section No. A-12
Revision No. 0
Date: March 29, 1991
Page 3 of 5
8. Clearly indicate the title or subject of the document.
9. Indicate the type of document. If the document cannot be categorized as one of the
types listed then it should be designated as "Other". For example, data tape submitted
to the DCS would be categorized as "Other".
10. Indicate only one activity code. Check "Other" if one of the activity codes listed does
not apply.
11. Attach the completed Document Log Sheet to the document.
12. Submit the document to N. Gantz or L. Prevatte for entry into the DCS.
5. PROCEDURE FOR NEW DOCUMENT ENTRY INTO THE DCS:
A. Obtain a document with a completed DCS Log Sheet to be assigned a DCS Control Number.
B. Access the DCS to enter a new document into the system as follows: Enter DCS at the C: >,
enter system password: DCS, DCS Main menu, Add a Document to DCS, and hit enter.
1. A new DCS number will be generated by the computer each time a new document is
entered into the system. Record the DCS Control Number from the computer screen
on the Log Sheet in the NFS Document Control No. blank. The information from
the Document Log Sheet should be entered into the DCS computer fields as it is
listed on the sheet.
Note: To enter the Activity Code, the codes for Activity Code must be accessed by
using the Fl command to display the abbreviated codes. The code that is to be
entered is selected by highlighting it and pressing enter. The system will automatically
enter and display the code entered into the field. To enter the Document Type into
the system, the codes for Document Type must be accessed by using the F2 command
to display the abbreviated codes. The code that is to be entered is selected by
highlighting it and pressing enter. The system will automatically enter and display the
code entered into the field. In addition, if the Document type or Activity Code is
"Other" a comment field will appear and a description of the Document Type and
Activity Code should be entered.
2. After document computer entry into the DCS is complete the document should be
stored in a folder labelled with the assigned Document Control Number. The folder
should be filed numerically in the NFS Document Control Room (Hunters Branch II,
Workroom #2) file cabinets.
C. Access the DCS to edit a document's listing as follows: Enter DCS at the C:>, enter system
password: DCS, DCS Main menu, Edit a Document by Control Number or Activity Code,
and hit enter.
1. Access the document listing that needs to be edited by entering the appropriate DCS
Control Number of Activity Code in the system.
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Project NFS
Section No. A-12
Revision No. 0
Date: March 29, 1991
Page 4 of 5
6. STAFF TRAINING
Ms. N. Gantz and Ms. L. Prevatte will be trained with the SOP by Ms. Jengeleski.
7. STAFF CERTIFICATION
Upon completion of training, Dr. Rappaport will review five DCS entries at random to ensure that
SOP standards are maintained.
8. INTERNAL CONSISTENCY REVIEW
Ms. Jengeleski will review 50 entries into DCS after all field sampling information has been archived.
Computer listings will be examined and hard copy files will be reviewed. She will complete a Quality
Assurance Check Sheet (Exhibit 2) to ensure that the documents are being entered correctly. These check
sheets will be maintained in the DCS file.
9. EXTERNAL COMPARISONS
Completed Quality Assurance Check Sheets will be reviewed by Dr. Rappaport. A file will be
maintained in the DCS to document the results of each external consistency review, when significant
discrepancies are noted, documentation will be provided to explain the corrective action implemented.
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Project NFS
Section No. A-12
Revision No. 0
Date: March 29, 1991
Page 5 of S
EXHIBIT 2
NATIONAL PESTICIDE SURVEY
Document Control System Record Quality
Assurance Checklist
Name of Reviewer: Date of Review:
Document Control No.:
1. Are the computer entries for the following items in DCS correct?
YES NO COMMENTS
a. Document Control Number:
b. Task Number: _
c. Deliverable:
d. Draft or Final: '
e. Document Author:
f. Document Submitted to:
g. Title:
h. Document Type:
i. Activity Code:
YES NO
2. Is the hard copy of the document in the appropriate file in the DCS file cabinet?
3. General Comments: V".^"-» .'.o 5. . ; •xr-i.vi..,- 3 .f=j$
YES NO
4. Approved
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