United States Office of Emergency EPA 540-C-97-003
Environmental and Remedial Response February 1999
Protection Agency www.epa.gov
'V
Superfund Public Information Sys
RODS & CERCLIS Information
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Table of Contents
Page
Introduction to the SPIS CD 2
What's New 2
System Requirements 2
Installation Instructions 2
Quick Start Guide 4
Superfund Data Definitions 4
RODS 4
CERCLIS 4
Archive (NFRAP) 4
Navigation Features 5
Infobase 5
Toolbar 5
Site List Display 6
Main Menu 8
Screens on the SPIS CD 9
SPIS 9
RODS 10
RODS Site Search 10
CERCLIS 11
CERCLIS Site Search 11
Archive (NFRAP) 12
Archive (NFRAP) Site Search 12
Table of Contents 13
Searching for Data 13
Preset Searches 13
Viewing Results 14
Using the SPIS Query Functions 14
Simple Keyword Searches 14
Advanced Keyword Searches 15
Printing and Downloading 15
Export 16
Help 16
Disclaimer 17
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Introduction to the SPIS CD
Welcome to the Superfund Public Information System (SPIS). This is the source for obtaining
Record of Decision (ROD) documents for Superfund sites through fiscal year 1998 as well as
CERCLIS and Archive (NFRAP) information. EPA is dedicated to providing the public with
accurate, timely information about Superfund sites.
What's New
• The SPIS CD has incorporated a "web-like" appearance into its overall design scheme.
The SPIS CD user will now find it easier to navigate from screen to screen through the
use of button links located in the sidebar on each of the seven menus.
• "Pon-up" screens are now included in RODS to provide definitions of the RODS data
elements.
• Record sizes in the RODS infobase have been restructured to provide faster querying
capability and flexibility for the SPIS CD user.
• The CERCLIS and Archive (NFRAP) infobases now display the data in convenient
tables.
System Requirements
The user will need:
1. IBM or Compatible PC—with a 386SX or higher microprocessor;
2. 32Mb of RAM;
3. CD-ROM drive, mouse;
4. SVGA 256-color display; and
5. Microsoft Windows version 3.1 or later.
Installation Instructions:
IMPORTANT NOTES:
If a previous version (i.e., prior to FY 99/1) of the SPIS CD has been installed before, delete
the C:\SPIS folder and its contents, and C:\Windows\LNAME.INI before reinstalling the
current version of the SPIS CD.
The user must reset their screen default setting to High Color (16 bit) or True Color (24 bit)
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before viewing the FY 99/1 SPIS CD application: otherwise, the visual quality and
performance of the CD is greatly degraded. To change the screen default (in Windows 95):
click on the START button, then place the cursor on Settings, then Control Panel. Next, double-
click on the Display icon, which produces a Display Properties screen. Next, click on the
Settings tab at the top of the screen, then click on the down arrow of the Color Pallete drop-
down menu, then select High Color (16 bit) or True Color (24 bit). Click on Apply or OK; a
Systems Setting Change dialog box appears; select YES. The PC will automatically reboot. The
FY 99/1 SPIS CD is now ready for viewing.
1. Insert the SPIS CD in the CD-ROM drive.
2. For Windows 95:
a) Select Run from the Start menu.
b) Type D:\setup.exe next to Open, where D: is your CD drive.
c) Click on OK. A message saying "Initializing Setup" is displayed.
d) Click on Continue.
For Windows 3.1:
a) Double-click on the File Manager (typically in the Main group window) and click on
the correct drive letter for the CD drive.
b) Scroll down until the setup.exe file appears on the right side of the screen.
c) Double-click on setup.exe to initiate the setup routine. A message saying
"Initializing Setup" is displayed.
4. Click on Continue.
5. Select Copy To and Run From Local Drive. This tells the setup program that the user
wants to copy program files from the CD to the hard drive to make navigation of the data
from the CD run faster. (The user can select Access Program Files from CD/Network,
but this will slow down navigation).
6. Click on Continue.
7. Select Access Infobases from CD/Network (this is the default). This tells the setup
program that the user wants to read the data files from the CD to conserve space on the
hard drive. (The user can select Copy To and Run From Local Drive, but they must have
at least 420 megabytes free on their hard drive).
8. Click on Continue. This specifies C:\SPIS as the path for any files to be written to the
hard drive. (The installation automatically writes a lname.ini file to the C:\Windows
directory).
9. Click on Continue. A- status bar is displayed that indicates that files are being copied to
the hard drive.
10. Wait a few seconds after the status bar has completed. Click on OK when the message is
displayed indicating the "Infobases have been installed successfully."
11. Double-click on the SPIS icon to start the program:
a) For Windows 95, the icon can be accessed from the Start/Programs/SPIS menu.
b) For Windows 3.1, the icon can be accessed from the SPIS group window in Program
Manager.
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Quick Start Guide
The example below illustrates a sample of how to locate or search for a specific word in the
RODS infobase. Performing this sample search will quickly familiarize the user with how to
nav;gate the SPIS CD system:
Quick Start
I. Double-click on "RODS" (from the SPIS Mam
Menu).
2. Double-click on "First Site."
3. Double-click on "Query" (from the horizontal
tool bar at the top of the screen); Query dialog
box opens.
4. Go to the "Query For:" field at the bottom of
the Query dialog box, then enter the following
word: "acid". (Records with Hits - 3997 is
displayed.)
5. Single-click on OK.
6. Go to the Toolbar at the top of the screen and
click "Next (or Previous)" to navigate through
one or more sites containing a reference(s) to
"acid".
Superfund Data Definitions
RODS
RODS is the Records Of Decision System. RODS is used to track site clean-up activities under
the Superfund program and to justify the type of treatment chosen at each site. RODS contains
information on technology justification, site history, community participation, enforcement
activities, site characteristics, scope and role of response action, and remedy.
CERCLIS
CERCLIS is the Comprehensive Environmental Response, Compensation, and Liability
Information System. It is the official repository for all Superfund site and incident data and
contains comprehensive information on hazardous waste sites, site inspections, preliminary
assessments, and remedial status. The system is sponsored by the EPA's Office of Emergency
and Remedial Response, Information Management Center.
Archive (NFRAP)
The Archive (NFRAP) database consists of sites that have no further remedial action planned.
Assessments at these sites have been completed and the EPA has determined that no further steps
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will be taken to list these sites on the National Priorities List (NPL). This decision does not
necessarily mean that there is no hazard associated with a given site; it means that, based upon
available information, the location is not judged to be a potential NPL site.
Navigation Features
Infobase
Folio VIEWS software is used to allow selection of different views of the infobase. Because of
the large size of the infobases, the SPIS CD contains separate infobases for specific types of
information. The Folio VIEWS software allows the user to search across these infobases.
Record
A record is a unit of information (e.g., a case name, a digest, or a small portion of a
document). Most keyword searching finds keywords (known as "hits") within a record. One
document (e.g., the Abstract, Remedy, and Text for a site) is made up of many records. The Folio
VIEWS software on the SPIS CD does not allow searching, viewing, or printing by individual
documents (e.g., one ROD at a time). Instead, one must search, view, and print from a range of
records. See Printing and Downloading on page 15 for additional information.
Toolbar
Throughout the SPIS CD, there is a toolbar that runs horizontally at the top of the screen. The
indicated buttons should be used only when a site list has been displayed (e.g., CERCLIS data
was selected from the main menu, First Site was selected from browse selections screen, and a
site list for CERCLIS data is displayed). Other methods for displaying a site list are discussed in
the following section of this brochure. Listed below are the toolbar icons and, if applicable,
descriptions of their functions in SPIS.
, i Not applicable on SPIS
I Single-clicking on this button, while a site list resulting from a query is displayed,
allows keyword searches.
J| Single-clicking on this button while a site list resulting from a query is displayed
removes the highlight from the "query hit".
Single-clicking on this button while a site list resulting from a query is displayed
moves to the next "query hit" in a site list.
Single-clicking on this button, while a site list resulting from a query is displayed,
moves to the previous "query hit" in a site list.
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Single-clicking on this button moves from the current screen to the previously selected
screen. If there are no previously selected screens (i.e., the Main Menu upon entering
SPIS), nothing happens when this button is selected.
Single-clicking on this button accesses the Contents screen. This feature allows the user
to "drill-down" through the table of contents. If the current screen is a site list, the
Contents screen will display the list in the selected level (e.g., double-clicking on the number 2
level at the top of the screen will list the regions in the site list, double-clicking on the number 3
level at the top of the screen will list the states in each region in the site list, etc.). *NOTE:
Nothing is displayed when Level 1 is selected.
Single-clicking on this button allows the user to exit out of the SPIS CD application.
j Single-clicking on this button allows the user to save selected text as various file types.
Single-clicking on this button closes an open file and returns the user to the last menu.
In addition to the toolbar, there is a pull-down menu and a Text Menu at the top of the screen.
The pull-down menu has the same features as the toolbar, plus some additional features, most of
which are not applicable in SPIS. In SPIS, for efficient operation of the CD, it is recommended
that the toolbar and buttons on the screen be used instead of the pull-down menu (with the
exception of the File/Export and File/Print features).
Site List Display
There are many ways to display a site list in SPIS. Double-clicking on CERCLIS, Archive
(NFRAP), or RODS on the Main Menu displays the browse selection screen. Each browse
selection screen (CERCLIS, Archive (NFRAP), and RODS) has the following buttons:
This button displays the entire data set.
This button displays a list of preset searches.
This button displays a list of sites in the selected region.
This button displays a list of sites in the selected state.
This button displays the Main Menu.
This button displays the available Help tutorial from Folio VIEWS.
First Site
Site Search
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Each button, with the exception of Main Menu, leac's to a site list based upon user selections.
The Query and the Contents buttons on the toolbar also lead to site lists based on user selections.
Menu Bar, Ribbon, Status Line
Menu Bar
The menu bar is across the top of the screen; it contains all available commands.
Ribbon
Below the menu bar, and above the displayed menu screen, the ribbon (e.g., a white-field with
grey edging on the bottom) is used to view, expand, and collapse levels. The user can also
click on the text and go directly to the beginning of the region, stat^, or site name indicated in
the ribbon.
Status Line
Located at the bottom, the status line lists the record number, the number of hits, and the
query.
Hypertext Links
Throughout the infobases there are hypertext links (blue in color) that link to other relevant
documents in the infobase. The Backtrack button will return the user to the previous link.
IMPORTANT; If the screen the user is viewing becomes "locked," the Close button from
the toolbar should be clicked to exit the screen.
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Main IV enu
This SPIS Main Menu is the first screen displayed upon entry into SPIS. The screen indicates the
issuance date of the SPIS CD (e.g., 1st Quarter, 7999).
This button displays a pop-up window that contains words of welcome to
the user of the SPIS CD, in addition to a brief description of the type of
data stored on the CD.
This button displays a menu that allows access to RODS data.
This button displays a menu that allows access to data about sites stored in
CERCLIS that may have remedial actions planned for site clean up.
This button displays a menu which allows access to data about sites that
have been archived (i.e., a decision has been made not to do any further
remedial action at the site).
This button accesses textual information about the history of the Superfund
program and how the program currently operates.
This button accesses textual information about Folio VIEWS (the software
used to create SPIS).
This button displays information on how EPA can be contacted with questions
or comments about the SPIS CD.
Superfynd
Help
Contact Us
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Screens on the SPIS CD
The SPIS CD now contains seven new screens that enable the user to easily access RODS,
CERCLIS, and Archive (NFRAP) data. The following information describes the features found
on each respective screen:
SPIS
The SPIS Main Menu contains buttons, located on the left side of the view window, that allow
the user direct access to the
following areas on the CD:
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* Introduction
* RODS
•> CERCLIS
> Archive (NFRAP)
>• About Superfund
* Help
>• Contact Us
Click on any of these
buttons, and the SPIS CD
will take the user to that
specific area of the CD.
Superfund
Superfund Public Information System 1st Quarter, 1999
The Sup erfund Public Information System (SPIS) on
CD-ROM contains three databases Record of
Decision System (RODS! CERCUS. and Archive
The RODS data are presented in three main
sections abstract, remedy and full text The CERCLIS
data provide additional information about hazardous
waste sites and the ArcMit fNFRAPi data provide
additional information about sites that have be en removed
and archived from the Superfund Inventory For - bner
background on Superfund, access Ahout Siq>erfumi.
Access Help for additional information on using the CD
Please Contact Us with any questions or comments
eFoho VIEWS - [SPtS...
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12-33PM
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Records of Decision System (RODS)
The RODS Menu contains buttons, located on the left side of the view window, that allow the
user direct access to the following areas on the CD:
> RODS Inventory
" First Site
>• Site Search
*• Region Browse
*• State Browse
> SPIS Main Menu
- Help
Click on any of these
buttons, and the SPIS CD
will take the user to that
specific area of the CD.
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Superfund
Records of Decision (RODS) 1st Quarter, 1999
RODS contains information such as site history, response
actions, community participation, technology justification,
enforcement activities and remedy The RODS Inventory
provides ahst of available ROD s RODs are organized
first by region, then by state, by city, and by site To
scroll through the RQDs data, use First Sitg. To
view data by region or state use the Region or State
Browse, or to view data by city or site use Contents
at the top of this screen Site Search accesses
predefined searches For customized searches, click on
Query in the tooibelt at the top of this screen For
suggestions on advanced quenes, access Help
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RODS Site Search
The RODS Site Search Menu
contains buttons, located on
the left side of the view
window, that allow the user
direct access to the following
areas on the CD:
*• Contaminated Air
*• Contaminated Soil
*• Contaminated Water
> Help
>• ROD Menu
> SPIS Menu
Click on any of these buttons,
and the SPIS CD will take the
user to that specific area of
the CD.
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C ontarmnated Au. Contaminated Sod or Contaminated
Water are predefined quenes Click on Next or Previous
in the tooibelt at the top of this screen to view the sites
that match the cntena For example to scroll through sites
with contaminated air, click on the Contaminated An
button, then click on Next repetitively as you view the
sites Click on Query in the tooibelt at the top of this
screen in order to conduct customized queries using key
words or fields For suggestions on advanced quenes,
access Help
1239PM
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CERCLIS
The CERCLIS Menu contains buttons, located on the left side of the view window, that allow the
user direct access to the following areas on the CD:
> First Site
»• Site Search
*• Region Browse
»• State Browse
* SPIS Mam Menu
» Help
Click on any of these buttons,
and the SPIS CD will take the
user to that specific area of the
CD.
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CERCLIS - 1st Quarter, 1999
CERCLIS contains ciata on site inspections, preliminary
sessments, and remediation of hazardous waste sites
ERCLIS data are organized first by region, then by
ate, by city and by sits To scroS through the CERCLIS
ta, use First Site To v.e * aaua by region or state.
Region or State Bn- se To view data by city or site
L jsnr** in the toolbelt at the top of this screen
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)fthe s
rches, click o
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olbelt at the
CERCLIS Site Search
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The CERCLIS Site Search Menu contains buttons, located on the left side of the view window,
that allow the user direct access
to the following areas on the ^^ $* ^ SsaKitr
CD:
•• NPL sites
*• Privately Owned Sites
*• Federal Facility Sites
•• Oil Spill Sites
- Help
- CERCLIS Menu
*• SPIS Menu
Click on any of these buttons,
and the SPIS CD will take the
user to that specific area of the
CD.
CERCLIS predefined quenes allow you to scroll through
site s that are on the National Priorities list fflPL Sites!
sites that are Privately Owned, sites that are Federal
Facilities or site s that have had Oil Spills Click Next or
ou: in the toolbelt at the top of this sere en to see the
sites that match the catena For example, to scroll
through NPL Site s, click on the NPL Sites button, then
click Next repetitively as you view the sites Click Query
in the to olb elt at the top of the s ere en F or sugge stions
on advanced quenes, access Help
.a
JHFo&oVIEWS -[SPIS..
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Archiv( (NFRAP)
The Archive (NFRAP) Menu
contains buttons, located on
the left side of the view
window, that allow the user
direct access to the following
areas on the CD:
* First Site
> Site Search
* Region Browse
>• State Browse
» SPIS Main Menu
> Help
Click on any of these buttons,
and the SPIS CD will take the
user to that specific area of the
CD.
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1st Quarter, 1999
Archive (NFRAP) contains information on sites
that have been removed and archived from the CERCLIS
inventory and no further remedial actions are planned
To scroll through the Archive (NFRAP) data, use firs*
Site. To view data by region or state, use the Region or
State Browse To view data by city or by site us e
lonte"- in the toolbelt at the top of this screen Site
Search accesses predefined searches For customized
searches, click Query in the toolbelt at the top of this
screen For suggestions on advanced quenes, access Help
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Archive (NFRAP) Site Search
The Archive (NFRAP) Site Search Menu contains buttons, located on the left side of the view
window, that allow the user
direct access to the following
areas on the CD:
> ROD Sites
> Archive (NFRAP) Menu
* SPIS Main Menu
•> Help
Click on any of these buttons,
and the SPIS CD will take the
user to that specific area of
the CD.
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Archive (NPRAP) Site Search 1st Quarter, 1999
ROD Sites is a predefined query that allows the user to
view records of sites with ROD documents (i e , Records
of Decision, ROD Amendments, and Explanations of
Significant Differences) Click on JvV^r 01 F'csio^ in the
toolbelt aJ tha top of this screen to view the sites that
match the criteria For example, to scroll through the sites
with ROD documents, click on the ROD Sites button.
then click PA? T repetitively as you view the sites Click
;_V-r> in the toolbelt at the top of the screen in order to
conduct customised qxienes using key words or fields
For suggestions on advanced quenes, access Help
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Table of Contents
A summary list of sites, also known as a table of contents, is available when the details for a site
are displayed. The summary list can be accessed by clicking on the Contents button on the
toolbar. The table of contents is useful for reviewing large numbers of sites in a list format.
Features of the table of contents include: the ability to expand and collapse sections (by using
numbered levels 1 - 9 located across the top of the screen), display the number of hits within
sections, and to get direct access to the details of a specific site. The table of contents is sorted
by region, state, city, and site name.
Sections within the table of contents can be expanded or collapsed. A plus sign (+) preceding an
entry indicates that additional information is contained within the entry. Double-clicking the
plus sign will list any entries below the plus sign. A minus sign (-) preceding an entry indicates
that the entry is expanded. Double-clicking on the minus sign will terminate the display of the
secondary entries. For example, double-clicking the plus sign (+) preceding the state Virginia
will list the cities in Virginia with sites. The plus sign will change to a minus sign because
Virginia is expanded. Double-clicking the minus sign will return the display to the original form.
The table of contents also lists the number of hits for each section. This number is listed to the
left of the data.
The details of the data can be accessed directly from the table of contents. Double-clicking on a
section header will display the data beginning in the selected section. Double-clicking on a site
name will display the details for the site.
Searching for Data
Search Methods
The majority of searches may be done either by "drilling down" through the table of contents or
by "filling in the keyword blanks" in one of the customized templates. The Query Box option
does not normally need to be used. The Query Box requires knowledge of the appropriate
boolean connectors as well as the details of the particular infobase structure in order to restrict
the keywords to a particular field, level, or document.
Preset Searches
The preset site searches in SPIS are accessed through the SPIS Screens described on pages 10
and 11. The searches work by double-clicking on the following buttons:
Screen Button
CERCLIS Site Search: NPL Sites
Privately Owned Sites
Federal Facility Sites
Oil Spill Sites
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Screen Button
RODS Site Search: Contaminated Air
Contaminated Soil
Contaminated Water
*EXAMPLE: To perform a preset site search for NPL Sites:
1. Select CERCLIS from the SPIS Main Menu.
2. Select Site Search from the CERCLIS Menu screen.
3. Select NPL Sites from the CERCLIS Site Search Menu.
All sites that are designated as NPL sites will now be displayed in the site list. The Previous and
Next buttons in the toolbar can be used to navigate the sites with hits. In addition, the Clear
Query button can be used to remove the NPL sites from the list of sites with hits.
Viewing Results
Choosing View (from the Menu Bar) allows the user to toggle between viewing Table of
Contents (i.e., listing the number of hits) or Document (i.e., full text). The options under View
change depending on whether Table of Contents or Document is clicked.
Viewing Hits Using Table of Contents
To make it easier to zero in on relevant "hits," change View (on Menu Bar) to "Table of
Contents." This allows the user to "drill down" through the table of contents, the number of
hits within each heading and subheading is displayed. By drilling down through the Table of
Contents, or the user can check those headings with the most hits. Options under the Table of
Contents View include Words Around Hits and Headings With Hits.
Using the SPIS Query Functions
Simple Keyword Search
*IMPORTANT: The site list from the Browse Selection screen must be displayed before a
keyword search can be performed. See Site List Display on page 6 for additional information.
For detailed instructions on how to use the Query feature, refer to the Help menu on the
pull-down menu at the top of the screen.
A search can be done for any word or combination of words in the data. For example, to search
for a word or combination of words:
1. Select CERCLIS from the SPIS Main Menu.
2. Select First Site from the CERCLIS Menu screen.
3. Select Query from the toolbar.
4. Enter the keywords to be included in the search (e.g., "epa/rod/r09-96/143" will
14 DRAFT 2/26/99
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produce site information for Camp Pendlet m MCB).
5. Select OK. A site list is displayed. The first query hit is highlighted. Use the Next or
Previous buttons to move throughout the site list.
The keywords can be separated by spaces or the pipe symbol (I). Separating keywords with
spaces specifies using AND logic. Separating keywords using the pipe symbol specifies using
OR logic. For example, "lead iron I asbestos" means find all sites that contain the words "lead"
AND "iron" OR "asbestos."
A "tree" will form on the right side of the Query dialogue box as the keywords are entered. This
tree indicates the number of hits that will result from the keyword search. The word wheel on the
left side of the Query dialogue box displays all of the words in the data.
Advanced Keyword Search
To search for all CERCLIS sites that have related RODS data, a complex search must be used.
This complex search involves searching the contents of a field. A field is a specific data item
within a site. In this case the field to search is the RODS Indicator. The technique described
below can be used for searching any field or combination of fields within the Superfund Public
Information System. To find all CERCLIS sites with RODS data:
1. Select the Query dialogue box from the toolbar or the Search Menu.
2. Select the open bracket symbol ([) in the bottom left corner of the Query dialogue box.
3. Select Field from the Scope box.
4. Double-click on Field.
5. Select RODS Indicator from the Field list.
6. Select Yes from the word list.
7. Select the close bracket symbol (]) in the bottom left corner of the Query dialogue box.
8. Select OK.
All of the CERCLIS sites with related RODS information are listed as hits. The first site is
displayed. The Previous and Next buttons on the toolbar are available for navigating from one
hit to the next. Selecting the Contents button on the toolbar will display the sites in a list format.
The query can be cleared by using the Clear Query button on the toolbar.
Printing and Downloading
Printing
Provided there is a printer attached to the workstation, there are several options from which to
choose.
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For Sc/een-Selected Hardcopy Output
1. Highlight the text to be printed.
2. Choose Print from the File Menu.
3. The pop-up Print Document Box option is automatically set to Selection.
The number of records selected is also automatically displayed.
4. Select the number of copies to be printed.
5. Select OK.
For Print Document Box-Selected Hardcopy Output
1. Choose Print from File (Menu Bar).
2. The pop-up Print Document Box option for Records must be selected.
3. Specify the record numbers to be printed (From...To....).
4. Select the number of copies to be printed.
5. Select OK.
The user of this CD also has the option of downloading their output to a file on their computer's
hard drive by selecting Print to File.
Export
To export all or part of CERCLIS, NFRAP or RODs data:
1. Block highlight the data to export using the mouse, or determine the starting and ending
record numbers of the records to be exported.
2. Choose Save As from the File menu.
3. Choose the file type of the export file from the List Files of Type dialogue box.
4. Enter the Range if needed.
5. Enter the export File Name, Drive, and Directory.
6. Choose OK to save the selected data.
Help
To call for help or to make comments, please use the contact information below. Please provide
your name and a daytime phone number.
Contact: Margret Brown
Address: U.S. Environmental Protection Agency
Office of Emergency and Remedial Response
401 M Street, S.W. (5202G)
Washington, DC 20460
Phone: 703-603-8876
Fax: 703-603-9505
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E-mail: brown margret@epamail.epa.gov
Disclaimer
The information contained herein is prepared by and distributed by the United States
Environmental Protection Agency (EPA). Publisher cannot provide any warranty as to the
accuracy or source of information contained herein, and any reliance on the information is solely
at the user's own risk. Publisher is not responsible for any errors or omission in or for the results
obtained from the use of the information. The information is provided "as is" with no guarantees
of completeness, accuracy, or timeliness, and without any warranties, express or implied. To the
fullest extent provided by law, Publisher disclaims all warranties, express or implied, including
but not limited to implied warranties of merchantability or fitness for a particular purpose. Users
should consult source documents issued by the EPA prior to any reliance thereon.
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