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United States
Environmental Protection
Agency
Region V
230 South Dearborn Street
Chicago, Illinois 60604
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                          U.S  Environ
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                          230  South ;.\.
                          Chicoeo, Ifiinoi
                   Faction  Agency

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                                  REGION V


                       COOPERATIVE EDUCATION PROGRAM


                             TABLE OF CONTENTS



Paragraph

Cooperative Education Program for Baccalaureate Students

    A.  Introduction                                Page 1

    B.  Responsibilities                            Page 1

    C.  Program Implementation                      Page 2

    D.  Conditions of Student Employment            Page 3


        Appendix "A" Checklist for CO-OP Appointment

        Appendix "B" Checklist for Promotion of CO-OP Student

        Appendix "C" Checklist for Return to Duty of CO-OP Student

        Appendix "D" Checklist for Conversion to CO-OP Student to
                     Competitive Appointment at GS-5

        Appendix "E" Checklist for Conversion of CO-OP Student to
                     Competitive Appointment at GS-7

        Appendix "F" Evaluation of Cooperative Education Students
                                    -1-

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                                  REGION V


        Cooperative Education Program for Baccalaureate Students


A.  INTRODUCTION

    The U.S. EPA has recognized cooperative  education  as  a method  for
    strengthening the career service in professional,  administrative and
    technical  occupations.   The benefits to  the employer  are many.   Co-
    operative education permits selection for career jobs on the basis  of
    proven performance and  reduces the costs of high turnover that  is
    characteristic of the first three years  on a job.   It can also  foster
    greater understanding among students and college faculties  of  Federal
    job opportunities.  It  provides an excellent recruitment vehicle for
    minority candidates and women, in addition to providing early  exposure
    to the work environment for the physically handicapped college  students.

    Region V's Cooperative  Education Program for Baccalaureate  Students  is
    a staffing program which provides periods of study-related, paid employ-
    ment to students in 4-year colleges who  are pursuing  a baccalaureate
    curriculum in a qualifying educational  institution.


8.  RESPONSIBILITIES

    Agency Managers/Supervisors

       -  Committing a realistic number of temporary slots to be allocated
          to the cooperative education program annually.

       -  Assuring the cooperative education student's  work assignments  are
          meaningful  and developmental  in nature.

       -  Making a commitment to absorb successful  cooperative  education
          graduates into the permanent workforce within the region.

          Insuring placement of students in  previously-identified target
          occupations or occupations related to their  field of  education
          and  cooperative education experience when  a  vacancy will  permit
          the  graduating student to be converted to  a  career or career-
          conditional  appointment.

       -  Assuring that the work experience  of student(s)  working under
          their supervision is  a meaningful  supplement  of his/her field of
          study and will  adequately prepare  him/her  for a related career
          f i el d.

       -  Responsible for insuring  that  a training  plan is  developed  for
          each student.

       -  Assuring that all  appropriate  cooperative  education document re-
          garding the student's  appointment  are processed accurately  and
          timely e.g.,  SF 52,  checklists, evaluations,  etc.


                                    -2-

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                              REGION V


   -  Evaluate student in writing at end of a trial period.


Regional Personnel Officer

   -  Conducting recruitment drives with various educational institu-
      tions to develop positive awareness of the program among educa-
      tional institutions and prospective cooperative education students.

   -  Training personnel specialists and managers concerning cooperative
      education appointments and program advantages.

   -  Establishing and operating a viable cooperative education program
      within the region.

   -  Establish an annual participation goal which best meets the future
      recruitment needs of the Region and incorporates affirmative
      action goals and objectives.

   -  Designating a Regional Cooperative Education Coordinator who has
      overall responsibility within the region and who is allocated
      sufficient time and resources to effectively carry out program
      responsibilities.

   -  Performing analyses of office responsibilities and objectives to
      determine where and if cooperative education students can effec-
      tively meet an office's staffing needs and objectives.

   -  Insuring that personnel actions involving cooperative education
      students are accurate and comply with FPM regulations as well  as
      all other applicable directives.


Regional Cooperative Education Coordinator

   -  Has overall  program responsibility including the design and
      management of the program.

   -  Insuring that the agreements between the U.S. EPA and participa-
      ting educational  institutions are executed in accordance with FPM
      Chapter 308.

      Insuring that participating institutions are composed of a repre-
      sentative number of minority and female students


College  and University

   -  Designating a representative to work with the region's co-op
      coordinator.

   -  Publicizing EPA's program to their students.
                                -3-

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                                  REGION V
       -  Referring all  interested and qualified candidates to the agency
          without descrimination, including veterans discharged under honor-
          able conditions.

       -  Furnishing the agency with requested information about the student's
          field of study and academic standing.

       -  Informing the agency of the change in  student's status, including
          termination of study, change from full-time enrollment, shifts to
          other major areas of study, and failure to maintain required stand-
          ards of the institutions or agency.


C.  PROGRAM IMPLEMENTATION

    Cooperative Education Agreement

    When recruiting students, contacts should be made with local  universities.
    If a school is interested in placing students in positions with EPA,
    contact your servicing  staffing specialist who will  arrange to have the
    school  enter into a  cooperative education agreement,  if necessary.  An
    agreement must be signed before a student can be placed in a position.
    The agreement becomes void if no students from the college were employed
    in the previous 12-month period.


D.  CONDITIONS OF STUDENT EMPLOYMENT

    1.  Student Eligibility - In addition to meeting eligibility standards
        imposed by FPM Chapter 302, the student  must:

        a.   Be a full-time  student enrolled in a curriculum leading
            to a Bachelor's Degree.

        b.   Have completed  his/her freshman year.

        c.   Be enrolled  in  the school's cooperative  education  program.

        d.   Be recommended  for assignment in the agency  by the appropriate
            staff of the educational  institution.

        e.   Be a Citizen of the United States of America  or a  native  of a
            country which owe's permanent allegiance to the United  States
            (e.g. American  Samoa).

        f.   Not be the son  or daughter of an employee  of  the  employing
            agency (except  under the unusual  circumstances  set  forth  in
            Appendix C of Chapter 213 of  the Federal  Personnel  Manual),
            and not be a member of  a household in  which two other family
            members (including immediate  relations  other  than  parents)  are
            employees  of the Federal  Government  on  competitive  appointments.


                                    -4-

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                              REGION V
    g.  Be 16 years of age or over.

    h.  Be maintaining at least a 2.0 overall  average on a 4.0 scale
        or the equivalent, a grade C or above  in all  major fields of
        study at all  times,  and a record that  is in all  aspects pre-
        dictive of graduation.

    i.  Meet medical  requirements, as appropriate.

    j.  Meet security requirements, as appropriate.


2*  Selection -  Selection of cooperative education students is subject
                 to applicable provisions of the FPM  Chapter 3U2,
                 Employment  in the Excepted Service.   In addition,  the
                 following provisions also apply:

    a.  Agencies have final  responsiblity for  selection  of students
        recommended by colleges.

    b.  Selections are subject to all  laws and policies  governing equal
        opportunity in the Federal  Service.


3.  Appointment

    a.  Students are  given appointments in the excepted  service under
        Schedule B, Section  213.3202(a) of the code of Federal  regulations.

    b.  All  appointments are for  the full  period extending from the
        initial  appointment  to a  date not to exceed 12U  days after
        graduation.  Extension beyond the 120  days  after graduation
        violates the  provisions of an Executive Order of the President
        of the United States.   If formalities  of graduation are delayed,
        the  120 day period begins on the 15th  day after  the college
        issues notice and testifies to the student's  graduation.

    c.  A student's appointment may be terminated at  any time for any
        of the following reasons:

           -  Resignation
           -  Change  to a curriculum which will  not qualify him/her
              for the position
           -  Suspension, expulsion or withdrawl  from the
              educational  institution
           -  Unsatisfactory work performance
           -  Failure to maintain academic standards
           -  Physical  unfitness  for duty
              Inability of the agency  for  administrative reasons  to
              retain  the student  in the job
                                -5-

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                              REGION V
    d.  Before a student is officially appointed, a "Checklist for CO-
        OP Appointment" must be completed.  See Appendix "A"


4.  Pay and Benefits

    a.  Students will be paid in accordance with the regular pay
        schedules established for their grades.  Students may be
        authorized to work overtime.

    b.  Students are paid for holidays which fall within their work
        periods if regulations qualify them for such pay.

    c.  Students earn sick leave at the rate of 4 hours per pay period
        and annual leave at the rate authorized for their length of
        Federal Service, including military service.

    d.  For students holding appointments which exceed 1 year, partic-
        ipation in the Federal Retirement System and PICA is mandatory.
        In the unforeseen situations in which the appointment is less
        than 1 year, the student will  be covered under FICA only.

    e.  The student who is expected to be in pay status for at least
        one third of the time of the appointment will  receive life
        insurance unless waived and may also elect optional life insurance
        and health benefits.

    f.  When not in pay status, students will be placed on leave-without-
        pay.

    g.  Tuition assistance may be given subject to Federal  Regulations
        outlined in FPM Chapters 308 and 410.

    h.  Travel to the Student's first duty station may be paid upon
        conversion to a career conditional  appointment providing that
        the first duty station appointment is to a position for which
        there is a shortage of qualified candidates, in accordance with
        FPM 571, Subchapter 2.


5.  Classification and Promotion

    a.  Cooperative Education positions under this agreement are at the
        GS levels 2 through 5.  However, no initial  appointments will  be
        made at GS-5.
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                              REGION V
    b.  The following qualification standard for the Student-Trainee
        series, GS-099, will be used to apply education and experience
        requirements regardless of the classified series of the positions.

        Student Trainee - GS-2:  None
        Student Trainee - GS-3:  One full  year of academic study
                                 (30 semester hours)
        Student Trainee - GS-4:  Two full  years of academic study
                                 (60 semester hours)
        Student Trainee - GS-5:  One of the following:

           -  Completion of three-fourths  of the total number of periods
              of study required for the bachelor's degree and one period
              of employment at GS-4.

           -  Completion of two and one-half years of academic study plus
              six months of GS-4 work experience.

    c.  Promotion from one grade to another is contingent upon the
        student's meeting not only the above qualification standards
        but also the performance requirements of the agency.  Although
        promotion is at the discretion of  the agency, students are
        usually moved through grades so that they will qualify for at
        least GS-5 upon graduation.

    d.  Before a promotion can be processed, a "Checklist for Conversion
        of CO-OP Student to Competitive Appointment at GS-5" must be
        completed.  See Appendix "B"
6.  Student Work Schedules and Intermittent Eligibility Status

    The manager and university share the responsibility of developing a
    program design that offers maximum advantages to both themselves
    and the student, subject to the following conditions:

    a.  Each Student's work experience must be carefully planned to
        supplement his/her study and prepare him/her for a related
        career field.

    b.  Schedules will involve alternating periods of full-time study
        and full-time  work or part-time work.  Part-time work  schedules
        may be arranged only upon written  certification from an appro-
        priate school  official  indicating  that such an assignment is
        acceptable as  a regular part of their academic cooperative
        education curriculum.  In arranging part-time work schedules,
        agencies should keep in mind that  these students are required
        to  be in attendance in school  on a full-time basis.

    c.  Work periods may include summers but must not be confined to
        summers.
                                -7-

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                                  REGION  V
        d.   Work will  be scheduled so  that  the student,  by the date  of
            graduation, can complete the required number of periods  (2)
            and hours  of work (1040) required  to make them eligible  for
            non-competitive conversion to a career or career-conditional
            appointment during the 120 days after graduation.   Students
            may work up to 1300 hours  during a 12-month  service year.

        e.   In order to determine a CO-OP Student's eligibility status
            from one work-period to the next,  a "Checklist for Return  to
            Duty of CO-OP Student" must be  completed. See Appendix  "C".
7.  Trial  Period and Performance Appraisals

        a.  The student's first work period is to be considered a screen-
            ing period, during which time the student's  strengths and
            weaknesses are carefully observed and assessed.   Assistance
            is to be given on a continuing basis to help the student pro-
            gress and learn all aspects  of the job.  Every effort must be
            made to screen out candidates who do not show promise for
            future career service.

        b.  Performance Standards will  be established and students will  be
            appraised in accordance with EPA's Performance Management System
            policy for Non-SES, Non-PMRS employees.  Additionally, students
            are to be evaluated at  the  end of each work  period.  The form
            to be used is titled "Evaluation of Cooperative Education Students."
            Three copies of the form are to be completed; the original  should
            be sent to the regional  coordinator and will be placed in the
            student's Official Personnel  Folder.  One copy should be given to
            the student; and the third  copy is for the supervisor's files.
            See Appendix "F".
            After preparing the evaluation,  the supervisor should meet  with
            the student to discuss his/her performance.   The supervisor
            should fully explain his/her performance expectations to the
            student,  so that there will  be no misunderstanding.   After  the
            supervisor discusses the appraisal  with  the  student,  the appraisal
            form should be given to the  student for  completion  of his/her
            part of the form.

            The evaluation form provides a space for the supervisor  to  make
            recommendations of retention or  termination.  The determination
            must be made following every work period.   (On the  last  evalua-
            tion prior to graduation,  the supervisor is  to recommend the
            student either for conversion to career  status to termination.)
            Anytime termination is being considered, the regional  coordinator
            must be informed before any  action is taken.
                                    -8-

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                                  REGION V
8.  Personnel Ceilings and Student Status

    a.  Cooperative education students count against permanent employment
        ceiling.  Students are carried on EPA rolls for the full period of
        their cooperative appointment.  A student must complete one full
        work period during the first year on the rolls.  The Agency does
        not count students against ceiling while they are in a leave-without-
        pay-status in excess of 30 days.


9.  Employment After Graduation

    Within the 120 days after graduation, the employing agency may convert
    noncompetitively to a career or career-conditional appointment any
    cooperative education student who receives a bachelor's degree and who
    satisfies the eligibility requirements cited below:

    a.  A student is eligible for noncompetitive conversion at the GS-5
        level if he or she:

        -  Meets the qualification standards for the position at the
           GS-5 level, except for any written test.

        -  Still meets the citizenship and members-of-family requirements
           cited earlier.

        -  Has completed, prior to graduation, at least two full -time periods
           of work, separated by a period of study, which together totals
           26 weeks or 1040 hours of work.  One of the work periods must have
           been scheduled other than during a summer month and one must have
           been completed within 18 months of graduation.

        -  All work counted must be in the same field of work as the appoint-
           ment and in the agency making the conversion.

           NOTE:  Before conversion to the GS-5 level a "Checklist for
                  Conversion of CO-OP Student to Competitive Appointment
                  as GS-5" must be completed.  See Appendix "D".
        A Student is eligible for noncompetitive conversion at the GS-7
        level if he or she:

        -  Meets the qualification standards for the GS-7 position.

        -  Still meets the citizenship and member-of-family requirement.

        -  Has served at the GS-5 level as a cooperative education student
           for 12 calendar months, of which 60-days have been in work
           status.
                                    -9-

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                                  REGION V
    -  Meets one or the other of the following two requirements:

          (1)  Has served in work status (i.e., excluding LWOP time)
               for a total of at least 52 weeks, (2080 hours) between
               appointment and graduation; the work has included at_
               least 2 separate periods prior to graduation with an
               intervening period of study; both periods were at least
               immediately prior to graduation; at least 1 of the 2
               periods counted for the purpose of conversion did not
               fall wholly within the established summer employment
               period; and both periods were in the same agency and
               the same field of work in which the student is seeking
               conversion, or_

          (2)  Has completed 26 weeks in work status as required for
               non-competitive conversions at the GS-5 level and has
               also met the conditions of the Office of Personnel
               Management's Superior Academic Achievement Provision.

        NOTE:  Before conversion to the GS-7 level  a "Checklist for
               Conversion of CO-OP Student to Competitive Appointment
               at GS-7 must be completed.  See Appendix "E".

c.  Specific requirements for noncompetitive conversion should be given
    to the student in writing.  This can be done by providing them with a
    copy of the agreement or other written guidance outlining program
    requirements.  Each Servicing Personnel Officer is responsible for
    assuring that agreements are in line with EPA and Federal policies.

d.  Although the prime purpose of Federal employment of cooperative educa-
    tion students is to prepare students for the agency's permanent work
    force, an agency sometimes cannot, for administrative reasons, convert
    non-competitively all  the graduates which it has trained as students or
    cannot convert at the grade for which a person is eligible.  Students
    who are not converted may seek eligibility through the competitive
    process in the same or another area of work.  Those who do not meet the
    work requirements for noncompetitive conversion at the GS-7 level  may
    also seek eligibility at that level  through the competitive system.
    Students disqualified from continuing in the Cooperative Education
    Program or are not appointed within the 120 days after graduation will
    be terminated.

    Separation from these causes will  provide no right of appeal  to 0PM and
    they do not require agencies to follow the procedures of Part 752 of  ,
    0PM regulations except in the rare case of a veteran who completes 1
    year of current continuous employment.

e.  A student who has participated in a cooperative education program and
    received his/her bachelor's degree cannot be appointed again under
    schedule B, section 213.3202(a) if he/she returns to college to complete
    a second bachelor's degree.
                                  -10-

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                                    REGION V
     f.  Students may be given only one Schedule B Cooperative Education  appoint-
         ment in the same agency.   This appointment is  continued for  the  full
         length of participation in the work-study program until  such time as
         the student is either converted or terminated.  Reappointments to the
         program may be made only  in cases  where the student  has withdrawn for
         hardship reasons (e.g., illness,  financial, etc.)-   Students whose
         appointments are terminated for failing to meet  either school or agency
         academic standards may not be reappointed.


10.  Crediting Experience - Tenure

     a.  Schedule B cooperative education  experience is creditable  toward the
         one-year probationary period required  of persons converted under
         Executive Order 12015 if  they meet the conditions stated in  FPM  chapter
         315, appendix A.  One of  these conditions is that prior service  was in
         the same line of work and the same agency to which the person is
         converted.  Same line of  work means  that the two positions are so
         similar that they require the same qualifications and,  insofar as the
         nature of the work is concerned,  would be in the same competitive
         level  for reduction in force purposes.  LWOP in  excess of  22 workdays
         is  not creditable.

     b.  Cooperative education work experience  under Schedule B may be counted
         toward career tenure as provided  for in FPM chapter  315, subchapter 2.
         The basic rule is that students converted to career  or career-conditional
         appointments under Executive Order 12015 receive credit  towards  career
         tenure for work periods performed  under a Schedule B appointment.
         Students also receive credit for  the first 30  calendar days  of each
         LWOP period.
                                     -11-

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                                      REGION V



                                                                       APPENDIX "A"

CHECKLIST FOR CO-OP APPOINTMENT              NAME:  	

1.  SF-52 approved by Division and Budget Office                      	

2.  Qualifications/Eligibility

    a.  SF-171 (original, signed) received.                           	
    b.  U.S. Citizen.                                                 	
    c.  Member of family requirements.                                	
    d.  Nepotism                                                      	
    e.  (1)   For GS-3:   1 year college completed.                      	
        (2)   For GS-4:   2 years college completed.                    	
    f.  Academic standing requirement:  (Both 1 and 2)
        (1)   2.0 grade point average on a 4.0 scale.                  	
        (2)   "C" average in all major fields of study.                 	
        Academic eligibility must be supported by either
        complete transcript or letter from appropriate
        school  official.

 3.  Letter from appropriate school  official.

     a.  Recommending the student.
     b.  Certifies that student is currently in attendance
         (rather than merely accepted or registered)  in a
         bachelor's degree program.
     c.  Certifies that student does not hold  a bachelor's
         degree.
     d.  Certifies that student is enrolled in the school's
         CO-OP  program.
     e.  States the anticipated graduation date (Bachelor's
         Degree).
     f.  Meet academic requirements  (See 2f above).

L  Official  position description signed by the immediate super-
    visor and established by the Personnel Branch.

j.  Signed copy of agreement with school (A new agreement is
    required  if there have been no students from the  school
    employeed in the program in the  last 12 months).

5.  Work schedule received (periods  of employment up  to time
    of graduation).  Part-tine work  schedule documentation
    attached.
        APPROVED:  ___^	    DATE:
                   PERSONNEL STAFFING SPECIALIST
                                        -12-

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         APPROVED:          	_____	  DATE:
                    PERSONNEL  STAFFING  SPECIALIST
                                        -13-
                               REGION V                                 APPENDIX "B"

CHECKLIST FOR PROMOTION OF CO-OP STUDENT    NAME: 	

1.  SF-52 (Promotion/CO-OP Student)                                   	

2.  Student is currently in a work status.  (This action may be
    combined with a RETURN TO DUTY provided all  requirements of       	
    both actions are met.)

3.  Official position description signed by immediate super-          	
    visor and established by Personnel  Branch.

4.  Experience Requirements:

    a.  For GS-4:  Satisfactory completion of 2 full  academic         	
                   years of study.

    b.  For GS-5:  (1 or 2)

        (1)  Completion of 3/4 of the total number of periods of      	
             study in college required for the bachelor's degree,
             and

             1 work period as a GS-4 CO-OP student in the program.    	

        (2)  Completion of 2 1/2 years of academic study in
             college required for the bachelor's degree, and          	

             6 months of work as a GS-4 CO-OP student in the
             program.                                                 	

    NOTE:  A full academic year of study is a period  of combination
           of periods of study at the college level equal  in length
           to 2 semsters or 3 quarters.

5.  Signed copy of performance review completed  by immediate
    supervisor at the end of last work  period indicating:

    a.  Retention in the program was recommended.                     	

    b.  Date performance review was discussed with student.           	

6.  Academic requirements (Both 1 and 2).

    (1)   2.0 grade point average on a scale of 4.0.                    	
    (2)   "C" average in all  major fields of study.                    	

    NOTE:  Academic eligibility (Paragraph 4 & 6 above)  must be
           supported by either:

             (1)   Complete,  current transcript,  or                    	
             (2)   Letter from appropriate school  official.             	

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                                      REGION V



                                                                        APPENDIX "C1

CHECKLIST FOR RETURN TO DUTY OF CO-OP STUDENT*

                                                NAME:
1.  SF-52 (RTD FROM LWOP/CO-OP STUDENT)*

2.  Signed copy of performance review completed by immediate
    supervisor at the end of the last work period indicating:

    a.  Retention in the program was recommended.

    b.  Date performance review was discussed with student.

3.  Academic requirements:  (Both 1X2).

    (1)  2.0 grade point average on a scale of 4.0.

    (2)  "C" average in all  major fields of study.


    Academic eligibility must be supported by either

    (1)  Complete, current  transcript,  or

    (2)  Letter from appropriate school  official.
* This action may be combined with promotion provided all  require-
  ments of both actions are met.  Submit SF-52 for RTD & Promotion/
  CO-OP Student.
        APPROVED:	        	   DATE:
                   PERSONNEL STAFFING SPECIALIST
                                         -14-

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                                      REGION V                         APPENDIX "D1



CHECKLIST FOR CONVERSION OF CO-OP STUDENT TO COMPETITIVE APPOINTMENT AT GS-5

                                              NAME:
1.  Effective date not later than 120 days after
    graduation (award of bachelor's degree).

    NOTE:  The 120 day limit cannot be extended.

2.  Evidence of completion of bachelor's degree require-
    ments (i.e., diploma, transcript, or letter from
    appropriate school official) including any required
    courses.

3.  Completed 26 weeks (1040 hours) of full-time coopera-
    tive education work experience in the EPA prior to
    graduation.

4.  Completed 2 separate work periods with an interven-
    ing period of study prior to graduation.

    a.  The last work period was within 18 months of
        the expected graduation date.

    b.  The required hours (1040 hours) were  in the same
        occupational series as the position to which the
        students is to be appointed, and was  related to
        the student's major field of study.

5.  U.S. Citizen

6.  Meets member of family restriction

7.  Is recommended for conversion to competitive appoint-
    ment not later than 120 calendar days after completion
    of CO-OP program.

8.  SF-52 CONVERSION TO COMPETITIVE APPOINTMENT

    NOTE:  CO-OP students who do not meet the above requirements
           may seek entry level career-conditional  appointments
           at GS-5 or GS-7 through the competitive  process.
    APPROVED:   	  DATE:
               PERSONNEL STAFFING SPECIALIST
                                        -15-

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                                      REGION V


                                                                       APPENDIX "E"

CHECKLIST FOR CONVERSION OF CO-OP STUDENT TO COMPETITIVE APPOINTMENT AT GS-7

                                             NAME:
1.  Effective date not later than 120 days after gradua-
    tion (award of bachelor's degree).

    NOTE:  The 120 day limit can not be extended.

2.  U.S. Citizenship.

3.  Meets members of family requirement.

4.  Is recommended for conversion to competitive appointment  no
    later than 120 days after completion of the CO-OP program.

5.  Meets the competitive qualification requirements  in  the
    field of work for which he/she received his/her training,
    including completion of any specialized courses required
    for the position for which he/she has been in  training.

6.  Completed all the requirements for a bachelor's degree not
    more than 120 days before the date of conversion.

7.  Has served at the GS-5 level as a cooperative  education
    student for 12 calendar months, of which 60-days  have  been  in
    work status.

8.  Meets either  of the following two requirements:

    a.  Has served in work status (i.e., excluding LWOP  time) for  a
        total of  at least 52 weeks (2080 hours)  between  appointment
        and graduation;

        (1)  the  work has included at least 2 separate periods
             prior to graduation with an intervening  period of
             study;

        (2)  both periods were at least 60-days  in length

        (3)  1 period fell  within the 18-months  immediately
             prior to graduation;

        (4)  at least 1 of the 2 periods counted for  the purpose
             of conversion did not fall  wholly within the  esta-
             blished summer employment period (May -  Sep);

        (5)  both periods were in the same agency  and the  same
             field of work in which the student  is seeking
             conversi on.

                                        -16-

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                                      REGION  V


                                                               APPENDIX  "E"  CONTINUED


CHECKLIST FOR CONVERSION OF CO-OP STUDENT TO  COMPETITIVE  APPOINTMENT  AT  GS-7


    b.   (1)   Has  completed 26 weeks  in work status  as  required         	
             for  noncompetitive conversion at the GS-5 level  and

        (2)   Has  also met the conditions  of the  Superior  Aca-          	
             demic Achievement provision  (a,  b,  c,  or  d).

             a.   Standing in the upper third  of  their  class  based      	
                 on completed college work;

             b.   College grade average of "B" (2.90) of a possible     	
                 4.0) or better or equivalent.   This is either:

                 (i)    the average of all  completed college  courses,   	
                       or

                 (ii)  the average of all  college course  completed     	
                       during the last 2  years  of the  undergraduate
                       curriculum.

             c.   College grade average of B+  (3.5)  or  better (or
                 equivalent) in the  major field, where such  field
                 is fully qualifying and  directly applicable to the
                 specialty field of  the position to be filled.  This
                 is either:

                 (i)    the average of completed  courses in the  major   	
                       field, or

                 (ii)  the average of college courses  completed in     	
                       the major field during the last 2  years  of the
                       undergraduate curriculum.

             d.   Election to membership in Phi  Beta Kappa, Sigma xi,   	
                 or one of the national honorary scholastic  societies
                 meeting the minimum requirements of the  Association  of
                 College Honor Societies,  other  than freshman honor
                 societies.

          NOTE:   Fulfillment of the  requirements for conversion at the GS-7, permits
                 but  does not obligate the agency to convert at the GS-7 level.

CO-OP students who do not meet the above  requirements  may seek  entry  level career-
conditional  appointments at GS-5 or  GS-7  through the competitive process.
        AP°ROVED:   	  DATE:
                   PERSONNEL STAFFING SPECIALIST


                                        -17-

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                                       REGION V

                      EVALUATION OF COOPERATIVE EDUCATION STUDENTS
                                                    APPENDIX  "F1
Student's Name:
Grade:
Office to Which Assigned:
                                  Position Title:
                                 Training Period:
                             Immediate Supervisor:
                         PART I - TO BE COMPLETED BY SUPERVISOR
FPM Chapter 308 requires that students must be evaluated toward the end of each
work period.  All  appraisal information should be shared with college coordinators
and made a part of the student's personnel folder.  The final appraisal should
include a recommendation regarding conversion.	
SECTION A - Performance Assessment.Assess the student's performance in each of the
following categories.  If you feel that improvement is necessary in any area, you must
explain the reason for your rating in the Remarks section.
CATEGORY
1.
I.
3.
4.
b.
6.
/.
8.
9.
10.
Volume of work produced
Quality of work produced
Accuracy and thoroughness
Ability to learn
Analytical ability
Sensitivity to problems and
ability to resolve them
Original and creative thinking
Ability to work under pressure
Effectiveness in oral
communications
Effectiveness in written
communications.
ABOVE
AVER.










AVER.










BELOW
AVER.










REMARKS










SECTION B - Work Habits.  Evaluate each characteristic individually.  If you feel  that
improvement is necessary in any area, you must explain the reason in the Remarks section.
CATEGORY
1.
2.
Effective in preparing and
organizing his or her work
Takes the initiative, is a self-
starter
3. Has ability to adjust to non-
routine assignments
4.
b.
b.
Keeps constructively busy and
mentally alert
Has positive attitude towards
organization, its objectives and
policies
Is cooperative in working rela-
tionships with others
7. Exhibits diligence and perser-
verance.
8.
Demonstrates a willingness to
accept responsibility
ABOVE
AVER.








AVER.








BELOW
AVER.








REMARKS








  ATTENDANCE:

 PUNCTUALITY:
/ Regular

  Regular

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                                 REGION V
                               APPENDIX "F"
SECTION C - Problem Check List.  In consideration of the student's total performance,
indicate those characteristics that may have had a negative effect on his or her
overall effort.  Check only those categories that are applicable.
CATEGORY
Limited technical
ability
Poor attitude
Lack of experience
Personality conflicts
Personal problems
Negative reaction to
criticism
Negative reaction
to supervison
OCCASIONAL
PROBLEM







SERIOUS
PROBLEM









CATEGORY
Lack of initiative
Poor Health
Immature
Lack of interest in
organization
Lack of interest
in the job
Inappropriate dress
OCCASIONAL
PROBLEM






SERIOUS
PROBLEM






Comments (Explanations or Examples)
SECTION D - Professional  Development.What suggestions do you have for the student
in order to increase his or her value to the organization and to further his or her
professional  development?
SECTION E - Certification and Recommendation.This section will  serve as the
supervisory certification regarding the retention of the student in the Federal
Service.  A recommendation for separation should be based on your overall evaluation
of the student's performance taking into consideration all  assigned ratings.  Consult
with your personnel  office prior to discussing such a recommendation with the student.

I certify that the above-named student's performance, conduct, and general  character
traits have been found:
      /	/  Outstanding
 /	/  Very Satisfactory
      /	/  Satisfactory
//  Barely Satisfactory
                            /	/  Unsatisfactory
                                        -19-

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                                     REGION V                         APPENDIX "F"


Check one of the boxes under A. if the work period the student has completed is not
his/her last one prior to graduation.  Check one of the boxes under B.  If it is.

     A.  /   /  I recommend that the           /   /  I cannot recommend student's
                student be retained                   retention in the Federal
                in the Federal Service.               Service
     B.  /	/  I recommend that the           /	/  I cannot recommend the
                student be converted to               student's conversion to
                a career/career conditional            the competitive service.
                appointment.


	PART II - TO BE COMPLETED BY STUDENT	

Pri:or to discussion of your evaluation with  your supervisor, answer the following
questions.	

1.  Do you feel you have received adequate guidance relative to the work you are
    expected to perform?  If not, identify areas in which you believe you need  more
    guidance.
2.  What additional  training, either in the classroom or on  the  job,  would  be
    helpful?
3.  Ho you understand your supervisor's  expectations  for  satisfactory  performance
    in your position?
4.  Do you have a good working relationship  with your  supervisor.   With  fellow
    employees.
5.  Do you feel  that  you  have  adequate  information  on your  rights,  benefits  and
    obligations  (e.g.,  hours of work, pay,  leave,  insurance,  code  of  conduct,
    promotions,  incentive awards,  employee  organizations, appeal rights, train-
    ing)?
                                        -20-

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                                      REGION V
                                                                   APPENDIX "F"
6.  Do you feel free to call your personnel  office to obtain this information?
NOTE:  Use space below for additonal  comments or further response.
       with your supervisor please sign this report below.	
STUDENT REMARKS:
After discussion
PART III - SIGNATURES
Student


- After dis
supervise
Date


;cussion of Parts I and
>r and student sign belc
Supervisor


II,
)W.
Date


PERSONNEL OFFICE
USE ONLY
/ / No Action
Required
/ 	 / Further Action
Required
PRIVACY ACT NOTIFICATION - Pursuant to Public Law 93-579 (Privacy Act 1974), the
authority to collect this information is Title 5 U.S.C. Section 301, 1302,  3301,
3302, E.O. 10577, and E.O. 12015.  This form is used to evaluate the performance of
Region V's Co-operative Education Students and to certify whether they should be
retained in the program and upon graduation whether they should be converted to
career/career conditional status.  It may be used to determine the need for
additional guidance and training.  Completion of Part II is voluntary.  This form
will  be filed in the employee's Official Personnel  Folder.
                                        -21-

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