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65
-------
Collection Crew Activity
Completion of the Daily Collection Route Information Form.
The people most directly affected by COLMIS are the collection
crews. Management will be using the system's reports not only to
evaluate the men's performance but to balance work loads among
crews throughout the city's collection cycle. It is the monitor-
ing of their daily activities that provides the data needed to
produce the system's reports. Usually it will be the collection
vehicle driver's responsibility to accurately complete the Daily
Collection Route Information form. Their understanding of the
form and their cooperation are critical. The management reports
are only as valid as the input from the drivers. Often, to
make it simpler for the drivers and to insure greater accuracy
the information at the top of the daily form is filled out before
it is given to the drivers, usually by the foreman.
Daily Collection Route Information Form. These forms were
designed to simplify, as much as possible, the task of recording
the necessary information on crew activities. One form is filled
out for each crew each day. Following is a discussion of
specific items on the form (Figure 49). A completed form is also
shown (Figure 50).
Routethe route number assigned to this crew according to
the numbering scheme adopted. See discussion of route numbering
systems earlier in this chapter.
Datetoday's date, preferably in six numerical digits.
This date shouId correspond to the day. (See explanation of
Day, below).
DayUsual day of the week this route is collected. At
times around holidays and snow emergencies, routes are
often not collected on their usual days. Because the monthly
reports summarize by day of the week to provide area planning data,
reporting the actual collection day rather than the normal one
will cause inappropriate data combinations in the monthly reports.
Reporting of the normal, rather than the actual, will cause a
less accurate report of overtime cost. Since the cost reports
are management guides and approximations rather than cost
accounting reports, it is generally recognized that sacrificing
cost accuracy is less significant than the mixing of area data.
In the case of one day's collection (say Friday) that spreads
over two days (overtime on Saturday), it must be remembered that
only one data sheet can be submitted for each crew each day.
Hence, this must be reported as it actually happened on Friday
and Saturday.
6 6
-------
Crew Sizeincludes driver and all helpers assigned to
one vehicle. If the number of helpers varies during the course
of a day, a standard procedure should be adopted counting the
size of the crew that either begins .in the morning or ends in
the afternoon. Consistency of recording will minimize the impact
of the variance. Crew size is used for computing manpower costs.
VehicIe No.the vehicle number assigned to the truck
used this day. A discussion of vehicle number is contained in
Volume II. The vehicle number is used to ascertain the proper
costs of equipment for this day.
FueIthe number of gallons of gasoline or diesel fuel
added this day. Fuel costs are included in daily equipment
cost on the reports. If individual fuel usages are not available,
the cost of average usage can be included in the background data
on daily maintenance cost. See Volume II.
Oi Ithe number of quarts of engine (not hydraulic) oil
added this day. Oil cost is included in daily equipment cost
on the reports. If individual oil usages are not available,
the cost of average usage can be included in the background data
on daily maintenance cost. See Volume II.
Number of Homes Servedeither an actual count of'homes
served each day, or a standard number for the daily route (based
either on an actual count or census maps) if the crew is con-
sistently assigned to the same geographical area is required.
The standard number concept is probably a more reliable approach.
Drivers are too busy working to be able to keep accurate house
counts, even if a mechanical counter is used. If the standard
number method is used and for some reason the route cannot be
completed, an estimation of the homes not served can be subtracted
from the standard number. A home can be defined either as a
dwelling unit or a stop made. Thus a four-family apartment
building can be counted either as four or as one. It is important
to be consistent and to remember this definition when using the
information in the reports.
Time and Miles these entries record the starting and
stopping points of each major collection function throughout
the day.
"Leave Motor Pool" notes the time and odometer reading as
the truck starts to leave the motor pool to proceed to the
col lection route.
6 7
-------
"Start Collection" notes the time and odometer reading
when the crew arrives on the route for the first time of the day.
If the crew goes to the discharge point before the route, this
entry is not used. First arrival on the route is shown on the
first "Arrive Back on Route" line. See Figure 51.
"Leave Route" notes the time and odometer reading when the
crew leaves the route to go either to the discharge point or
back to the garage at the end of the day.
"Arrive Back on Route" notes the time and odometer reading
when the crew returns to the route from the discharge point.
"Arrive at Motor Pool" notes the time and odometer reading
when the crew returns to the motor pool from either the route or
the discharge point at the end of the working day.
"Lunch - Start and Finish" notes times and odometer
readings for the beginning and end of the lunch break. These
entries are independent of all entries above. In other words, a
"leave route" entry is not required to indicate a departure for
lunch. If lunch is taken while on the route, the entries reflect
the time collection activities cease and then resume. If lunch
is taken while on the way to or from the disposal point, the
entries reflect the time transport activities cease and then resume.
This may or may not include driving done specifically to get to
a place to eat. If no extra driving is done, the mileage entries
may be made identical or left blank. If no lunch is taken these
time and mile entries should be left entirely blank. If lunch
is taken after the final return to the motor pool either the
entries should be left blank, or the "arrive at motor pool" should
be changed to match the finish of lunch. The computer program
automatically subtracts time and mileage from whatever function
(except breakdown) was interrupted by lunch.
"BreakdownStart and Finish" entries work much like the
lunch entries. If a minor breakdown occurs, that is if the
truck can be fixed (either on the route or at another location)
and does not need to be replaced, the time when the breakdown
occurred and the time activities could resume are recorded. The
entries are independent of all entries above. If no driving to
a place of repair was required, the mileage entries can either
be made identical or left blank. If a breakdown occurs at the
same time as lunch such that the time is less than that taken
for lunch, no recording of breakdown time and miles should be
made. If lunch is taken during a breakdown (which is longer than
the lunch time taken) the portion taken as lunch should not be
recorded under breakdown. If, for example, a breakdown occurs
from 12:00 to 12:30 and lunch is taken from 12:00 to 12:30,
6 8
-------
review
lunch is recorded as 12:00 to 12:30 and breakdown as 12:30
to 1:00. The computer program automatically subtracts the
time and mileage from whatever function (except lunch) was
interrupted by the breakdown.
"Breakdown Problem." Circle the appropriate description
for the breakdown which occurred. This entry is for manual revi
and is not inputted to the computer program.
"Vehicle Replaced" time entry is to record the time a re-
placement vehicle was substituted for the assigned vehicle as a
result of a major breakdown. Any entry in this block will cause
a I I the data for this route on this day to be rejected.
When an odometer is broken, mileage can be estimated and
recorded in a cumulative fashion starting with zero miles for
"leave motor pool." Figure 52 illustrates how this process works.
Weights and Discharge Point. Each time the truck arrives
at the disposal point, it is weighed and the weight (either gross
or net) is recorded in the "at discharge point" weight block. If
gross weights are used, vehicle tare weight must be included in
vehicle information (See Volume II). If weights are not available,
approximations based on volume can be used. Periodically compaction
densities (weight per cubic yard) should be checked by using
scales to obtain the weights needed in the evaluation. This will
lead to more accurate weight estimates and at the same time point
up any problems with compaction equipment. When using estimations,
it is important to be consistent and to remember this fact when
using the information of the reports for planning. These figures
would provide a guideline rather than a factual picture of solid
waste generation. If it is totally unfeasible to record weights,
the entries may be left blank, but all information based on weight
in the management report will not be calculated. A discharge point
code is also entered to identify the disposal point. Up to three
disposal locations can be accommodated. A description of the codes
appears in the lower left hand corner of the daily form and can be
adapted to fit any city. The computer program requires that at
least one trip to a disposal point be made or else the data will
be rejected.
Data Veri fied By. All forms should be reviewed for validity
of information and to assure that all necessary elements on the
form are filled out. The following elements must be recorded on
each form:
Route Number
6 9
-------
Date
Day
Crew Size
Vehicle Number
Number of Homes Served
Leave Motor Pool
If crew goes from motor pool to route (See Figure 50):
Start Collection line
Leave Route Ii ne
First At-Discharge Point line
If crew goes from motor pool to discharge point (see Figure
52):
First At-Discharge Point line
First Arrive Back on Route line
Leave Route Iine
Arrive at Motor Pool
For each "arrive on route" entry, the following "leave route"
entry must be completed. Likewise, for every "leave route" entry,
the preceding "arrive on route" entry (where both are completed)
a trip to the disposal point must be indicated by recording
weight and discharge point code. A discharge code must be present
for each trip to the disposal point.
Absence of any of these elements causes a rejection of the
data during the edit stage of the COLMIS computer program.
Figure 50 depicts a normal day's activities.
Figure 51 illustrates recording of mileage when odometer
is broken.
Figure 52 shows a vehicle which begins the day by dumping
a load left from the previous col lection day.
7 0
-------
Figure 53 shows a vehicle which at the end of the day
returns directly from the route to the motor
pool.
7 I
-------
FIGURE 49
ANY CITY, U.S.A,
DAILY COLLECTION ROUTE INFORMATION
ROUTE
_DATE
VEHICLE NO,.
DAY
FUEL(GAL).
CREW SIZE
.ENG.OIL(QT)
NO. HOMES SERVED
LEAVE MOTOR POOL
START COLLECTION
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE AT MOTOR POOL
TIME
MILES
--EIGHT DISCHARGE
POINT *
:!':..''.''. '.
f
\
s
V
-1
LUNCH - START
- FINISH
TREAKDOWN - START
- FINISH
VEHICLE REPLACED
::3S^S;^::::.J;j|:j;
BREAULiOWN - PROBLEM
( f. r , . i e Number)
1 Brakes, vปnefc-ls, tires
2 Cooiingorexhaustsys
5 L. 1 c <_ t i ! i- a 1 ayb
& fuel sy s
5 packer
6 Power or steering sys
/ Other
ENTER NUMBER
1=INCINERATOR
2=LANDFILL
3=TRANSFER STATION
REMARKS:
DATA VERIFIED BY:.
72
-------
ROUTE O I - 3. /
VEHICLE NO. 1
Figure 30
DAILY COLLECTION ROUTE INFORMATION
DATE <4fK. /P- DAY ^J->Ji CREW SIZE.
H-
FUEL(GAL)
ENG.OIL(QT)
NO. HOMES SERVED */ 7 1
LEAVE MOTOR POOL
START COLLECTION
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON RO.UTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
. i
ARRIVE AT MOTOR POOL
TIME
?6O
I/O
3/3"
1**
/ao-T
/ 1ฐ
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3/r
MILES
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WEIGHT DISCHARGE
wt i un I Dn . i, j #
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^
-------
ROUTE
VEHICLE NO,
Figure 51
DAILY COLLECTION ROUTE INFORMATION
<-/ DAY Txwซa. CREW SIZE.
FUEL(GAL) 3U ENG.OIL(QT)
NO. HOMES SERVED ฃ 5 3L-
LEAVE MOTOR POOL
START COLLECTION
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
1 P AVP RHl ITF
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE AT MOTOR POOL
TIME
<^ฃ-
7*^
73.5T
10*0
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/SD
MILES
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-
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WEIGHT DISCHARGE
MCiuni on TUT *
ru 1 M 1
. ' '''.:'.. ;: :
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... . . ; ..- . ':. ';::-.... : :. .:.: : .. '.'' -]v ''.
\
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- FINISH
FREAKDOWN - START
- FINISH
VEHICLE REPLACED
It**
Htฃ~
3* <*?ซr
zxr?^
, .... .. ....
BREAKDOWN - PROBLEM
(Circle N u m h a r )
1 Brakes , whee 1 s , t i res
2 Coo M ng or exhaust sys
i Electrical sys
4 Fuel sys
5 Packer
6 Power or steering sys
7 Other
ENTER NUMBER
1=INCINERATOR
3=TRANSFL;R STATION
REMARKS
DATA VERIFIED BY:
74
-------
ROUTE Pi-
F i g u re 52
DAILY COLLECTION ROUTE INFORMATION
DATE An A. 7 DAY /=VUi CREW SIZE
VEHICLE NO ,
FUEL(GAL) I 7 ENG.OIL(QT)
NO. HOMES SERVED ^V^V
f
LEAVE MOTOR POOL
START COLLECTION
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE AT MOTOR POOL
TIME
7:. i:; . i'-'-X;-:^: : :'.; ':;S:ฅ:;: ::;' :::|: j;| :_. :!
337::;: ''Sg;.: :; ;:::;;; v?: ;!.; "v-V ' . X'^vi:
!;'._; ; ','. '.',-'.'','. ,-)' '* .' '"'';'; , '; ' ''"' . ;. -,'-._; . . '. y_, -'v ^ ',
iMiiX'SSSOffi
LUNCH - START
- FINISH
PREAKDOWN - START
- FINISH
VEHICLE REPLACED
llto
HHO
:;::::::*:::;:j:-:::;:;:;:;:;:j:;:;:;:;:::
BREAKDOWN - PROBLEM
(C i re 1 e Number )
1 Brakes , whee 1 s , t i res
2 Coo 1 i ng or exhaust sys
3 Electrical my a
4 Fuel sys
5 Packer
6 Power or steering sys
7 Other
ENTER NUMBER
1=INCINERATOR
^LANDFILL
3=TRANSFtR STATION
REMARKS!
DATA VERIFIED BY:.
75
(J
-------
ROUTE O I X
VEHICLE NO. "?
F i q u r e ^ 3
DAILY COLLECTION ROUTE INFORMATION
ATE >d-f*- S.^ DAY T^c*. CREW SIZE __ *ฃ_
FUEL(GAL) I 3 ENG.OIL(QT) ___
NO. HOMES SERVED
LEAVE MOTOR POOL
START COLLECTION
LEAVE ROUTE
AT DISCHARGE POINT
TIME
MILES
WEIGHT
it. i un i
DISCHARGE
POINT *
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE BACK ON ROUTE
LEAVE ROUTE
AT DISCHARGE POINT
ARRIVE AT MOTOR POOL
LUNCH - START
- FINISH
FREAKDOWN - START
- FINISH
Vcn 1 CLc RbPLACcD
/ o^s'
//3<5
/ \-ฑs-s
. < JP
/j.i ^fl
.-.;. ; ;.:.:.:: >: . .
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BREAKDOWN - PROBLEM
(Circle Number)
1 Bra kes , w hee 1 s , t i res
2 Cool ing or exhaust sys
3 Cloctrical sys
4 Fuel sys
5 Packer
6 Power or steering sys
7 Othe r
ENTER NUMBER
^INCINERATOR
.^LANDFILL
3=TRANSFER STATION
REMARKS:
DATA VERIFIED BY;.
76
^
-------
DATA PROCESSING ACTIVITY
Background Data. The COLMIS program requires the creation
of three internal data files. These files contain constant
background data relative to the solid waste collection district
or city, the collection routes being monitored, and the solid
waste collection vehicles available for day-to-day use.
The information required for the creation of these three
constant data files is obtained by completing the information
requested on the following data forms:
District Information Figure 54
Route Information Figure 55
Vehicle Information Figure 56
The information required on these forms must be obtained
from the management of the solid waste col lection agency. The
information needs to be as accurate as possible, and it needs
to be updated whenever changes occur. A brief description of
the data requested on each form follows:
District Information Form (See Figure 54)
Pi strict Number This number represents the first two digits
of the route identification number - area and district.
Total Number of Routes The total number of collection
routes to be monitored in the corresponding col lection
district. (Must match number of routes identified under
this district number in Figure 55.)
Normal Work Day The number of hours per day considered
to be the standard working day.
Driver Overtime Factor The appropriate overtime factor
for the collection crew collectors.
Lunch Time The authorized lunch time in minutes.
Col lection Frequency The frequency of col lection based
upon the number of times a typical resident will receive
collection services in a given week's time.
7 7
-------
In the case of a system where two different types of
systems are servicing the same set of homes,various discrepan-
cies will occur in the city averages. For example, if one
system of garbage and trash collection, twice a week, is
defined under the 10-00 series of route numbers and a one day dry
trash collection is defined under the 20-00 series, all infor-
mation summarized within each system wilI be accurate for that
specific function. On city-wide figures, however, the two
systems will be averaged instead of added together. For overall
system time and cost summarization this is as it should be. But
on a per home basis, it is incorrect. For instance, if garbage
and trash col lection costs 20
-------
Co I lection Days Enter a one (I) for each day of the
week in which this collection route services primarily
residential collection areas. The sum of the individual
days of the week collection indicated here must agree
with the previous entry for the number of col lection
days per week.
When data is submitted for any day that a "I" is
not entered, labor costs will be calculated at overtime
rates.
Vehicle Information Form (see Figure 56)
Vehicle Number A five digit unique vehicle identification
number. This number should be recorded somewhere on the
vehicle so that the collection crew driver can readily
record it as the vehicle used for collection on the Daily
Collection Activity Report.
Vehicle Type Two letters to indicate the type of collection
vehicle. Suggested codes are:
RL = rear loader
FL = front loader
SL = side loader
OT = open truck
Vehicle Size The appropriate size of the vehicle in cubic
yards of capacity.
FueI Cost The cost of fuel for this vehicle in dollars
per gaI Ion.
Oi I Cost The cost of engine oil for thi s veh icle in dollars
per quart.
Maintenance Cost Per Day The average maintenance cost
for this vehicle per day of operation in dollars. This
maintenance figure may be adjusted to include such things
as Insurance, cost of consumables if desired, or capital
related overhead.
Depreciation Cost Per Day The average depreciation cost
for this vehicle per day of operation in dollars. The
following is a suggested formula for computing depreciation
7 9
-------
cost per day:
Depreciation _ (Cost of Vehicle - Salvage Value)
roe+ Par naw ~ (Average Number of Days Used Per
Cost Per Day
Usefu| L|fe)
Tare Weight Enter the tare weight of the vehicle In
pounds If the weights obtained at the disposal facilities
are gross weights. Enter zero (0) if the weights
obtained at the disposal facilities are net weights.
Weekly Input Preparation. The Daily Collection Route Infor
mation forms are keypunched according to the format in Table 4.
These cards are sorted in ascending sequence by:
Route Number card columns 1-4 numeric major field
Date card columns 5-10 numeric intermediate
Card Number card columns II numeric minor field
A date card, a header card, an option card, and an end-
of-f 1 le card are prepared according to Table 5. The input deck
Is then assembled in the following order:
Header Card
Option Card
Date Card
Da i I y Data
End-of-f 1 le Card
preceded and followed by appropriate job control cards to
execute the program and describe the files (see Volume II).
A sample weekly deck is shown (Figure 57).
The option card (Table 5) provides many choices which
help tailor COLMIS to a city's needs (see Figure 58). Some
options represent permanent policy decisions, while others
pertain only to individual program runs.
Options I and 2 are set to "yes" only for the first run of
the program and to reset the files at the end of each year.
They cause the program to create a file of zero records to
use as a YTD f i le.
8 0
-------
Option 3 has to be set to "yes" if any input data are to
be read. Setting it to "no" will cause data to be ignored.
Therefore, any time data are to be processed, the edit is
required.
Options 4 through 7 control which reports are to be printed.
Both 4 and 5 would not normally be requested in the same run.
Use of these options eliminates needless generation of any
report that management feels it does not need.
When option 7 is "yes", options 8 through 10 determine which
organizational units are to be ranked in the comparison reports.
These options are mutually exclusive. If more than one is
designated "yes", the first one specified is assumed. If none
are designated, 10 is assumed.
Option II gives the capability of printing the information
of the year to date file before updating.
Option 12 gives the capability of printing the information
of the year to date file after updating.
Options 13 and 14 make It possible through a "yes" designa-
tion to suppress updating of the year to date files. These
would be used, for example, if the report was to be rerun solely
for printed copies of the report and the file update was correct
on the f i rst run.
Options 15 and 16, through "yes" designations, make it
possible to rerun a period of data. Normally, at the beginning
of the program execution, the YTD files (data set 4) are copied
to another disk area (data set 3). Data set 3 is then used
as input YTD files and updated information is written Into the
data set 4 area, thus destroying what was there before. If
you desire to rerun a period of data and update the files
correctly (disregarding the incorrect data in data set 4)
specifying yes in these options will bypass the copy of data
set 4 to data set 3.
Option 17 must always be set to "yes" if COLMIS is to be
used only on a monthly basis. If weekly reports are desired,
then the COLMIS must always be run on a weekly basis and this
option set to "no."
Monthly Input Preparation. The daily data from the weekly
COLMIS runs are sorted together in the same sequence as in
the weekly procedures. One data card for each week of data
-------
used (up to five),a header card, an option card and an end-of-
fi le card are needed (Table 5). The input deck is then assembled
in the following order:
Header Card
Option Card
Date Cards
Da iIy Data
End-of-f i le Card
preceded and followed by job control cards to execute the program
and describe the files (see Volume II). A sample monthly deck
is shown in Figure 57.
Ed i t i ng. The first step of the COLMIS program is to edit
all the daily input. The criteria which the program is set up
to use are itemized in Table 6 along with the error messages
which will be printed in the edit report to indicate specific
problems. A city may wish to revise the editing criteria,
such as limits on miles per day or fuel consumption, to make
them more useful in eliminating inadvertent errors. The route
number, date, and appropriate message (Table 6) will be printed
for every day of data expected by the program. If an error
message is printed all the data for that route that day is
rejected. If two sets of data appear for the same route on the
same day, the second set is rejected with a sequence error
indication.
The city should make determinations as to who should review
the edit reports for purposes of correcting errors before
another or final run is made. There should also be a policy
regarding a maximum acceptable rejection rate.
The same edit is used for both weekly and monthly reports.
8 2
-------
FIGURE 54
COLLECT ION OPERATIONS
DISTRICT INFORMATION
:ity_
D3tO
Di strict
Number
ol
o X
Total
Number of
Routes
M
^
Norms 1
Work day
(hours )
?
fr
Or 1 vor
Ove rt t me
Factor
/s~
/. 5-
Col 1 ector
Overt 1 me
Factor
0
o
Lunch
T i me
( M ! n )
30
3.Q
Col lection
Frequency
(per week)
/
/
1
83
-------
FIGURE 55
COLLECTION OPERATIONS
ROUTE INFORMAT ION
City f-
Route
N >j m b o r
01- K
01-11-
Ol-l)
ol-^x
ox- /I
o3i- 'X
0*-M
d-x-^x.
^"H C-t-^vป_
(1 ป
Salary of
Driver
(Do 1 i ars )
JT. 70
ฃ~. 7o
^r. 70
G. 70
JT. TO
JT. 70
ฃ-.10
ฃ-.70
. U.S.L.
Salary of
Co 1 1 QC tor
( Do 1 1 a rs >
*.Hฃ
ฃ.*&
ฃ-, ^^
ฃ. !J Z^
ฃ~. n ฃ~
jr. LIZT
5-. ซ3-
a. ?E
a- 67
a. ฃ 7
3. /i
3. ; x
Nunbor of
Col 1 ect-
Ion days
per week
jr
^
^
-------
FIGURE 56
COLLECT ION QPERATION
VEHICLE INFORMATION
C i ty_
/f 73
Voh
Nunbor
Veh
Type
Voh
SI re
( c u yds)
ruo 1 Cost
Do 1 1 ar s/
Gallon)
J_
0! 1 Cost
(Ool 1 ar s/
Quart )
Ma i nt
Cost per
day
(Dol 1 ars )
Jeproc 1 a-
t i on cost
per day
(Do 1 1 ars )
Ta re
Wai ght
(pounds)
3L 0
. 31.
. 7-s
317
a. o
32.
75237
52-
a?
33.
a?
33,
ฃ3-7
?. 7
85
-------
TABLE 4
DAILY DATA INPUT CARD FORMAT
CARD I
Card
1 -
5 -
1 1
12
13
14 -
19 -
2! -
23 -
27 -
31 -
35 -
39 -
43 -
51 -
55 -
59 -
63 -
67 -
Col umns
4
10
18
20
22
26
30
34
38
42
50
54
58
62
66
70
Field Name
Route Number
Date
Card Number
Day
Crew Size
Vehicle Number
Fuel
Oi 1
Homes Served
Leave Motor Pool - Time
- Mi les
Return Motor Pool - Time
- Mi les
Start Lunch - Time
Finish Lunch - Time
- Mi les
Start Breakdown - Time
- Mi les
Finish Breakdown - Time
Source
o
r~
O
O
r~
m
o
H
O
~*~
O
H
m
-z.
n
o
1
o
3
~ฃ.
Si ze
4
6
1
1
1
5
2
2
4
4
4
4
4
4
4
4
4
4
4
Type Comments
z.
a
73 Calender
o
M,II
*
Ga 1 Ions
Quarts
86
-------
TABLE 4 (Cont'd)
DAILY DATA INPUT CARD FORMAT
CARD I
Card Columns
Field Name
Source
Si ze
Type
Comments
71-74 - Miles
75 - 79 Vehicle Replaced - Time
Code - Number of Cards
*l - Monday
2 - Tuesday
3 - Wednesday
4 - Thursday
5 - Friday
6 - Saturday
o
>
o
o
o
o
o
c
m
o
H
O
~n
O
73
O
"2" if 2 cards
"3" if 3 cards
87
-------
TABLE 4 (Cont'd)
DAILY DATA INPUT CARD FORMAT
CARD 2
Card
1
5
1 1
12
16
20
24
28
33
34
38
42
46
50
55
56
60
64
68
72
77
Col umns
- 4
- 10
- 15
- 19
- 23
- 27
- 32
- 37
- 41
- 45
- 49
- 54
- 59
- 63
- 67
- 71
- 76
Field Number
Route Number
Date
Card Number
Start Collection - Time
- Mi les
Leave Route - Time
- Mi les
Weight - 1st Load
Discharge Point
Arrive on Route - Time
- Mi les
Leave Route - Time
- Mi les
Weight - 2nd Load
Discharge Point
Arrive on Route - Time
- Mi les
Leave Route - Time
- Mi ies
Weight - 3rd Load
Discharge Point
Source
o
q
o
o
r~
m
O
o
o
m
-^
o
73
1
S
Size
4
6
1
4
4
4
4
5
1
4
4
4
5
1
4
4
4
4
5
I
Type Comments
E
2
m
2 Calendar
o
MOM
Po u n d s
Enter Number
Pounds
Enter Number
Pounds
Enter Number
-------
TABLE -4 (Cont'd)
DAILY DATA INPUT CARD FORMAT
CARD 3
Card
1 -
5 -
1 1
12 -
16 -
20 -
24 -
28 -
33
34 -
38 -
42 -
46 -
50 -
55
Col umns
4
10
15
19
23
27
32
37
41
45
49
54
Field Name
Route Number
Date
Card Number
Arrive on Route - Time
- Mi les
Leave Route - Time
- Mi les
Weight - 4th Load
Discharge Point
Arrive on Route - Time
- Mi les
Leave Route - Time
- Mi les
Weight - 5th Load
Discharge Point
Sou rce
o
r-
o
o
1
r~
m
0
~ H
o
z
0
H
m
z
~n
O
2
1
O
Z
-n
0
JO
2
Size
4
6
1
4
4
4
4
5
1
4
4
4
4
5
1
Type Comments
z
m Calender
73
O 11311
Pounds
Enter Number
Pounds
Enter Number
89
-------
TABLE 5
HEADER CARD FORMAT
Card Col umns
1 - 72
Card Columns
1
2
3
4
5
6
7
8
9
10
1 1
12
13
14
15
16
17
Field Name Type
City Name Alphanumeric
OPTION CARD FORMAT
Option Yes
Create weekly YTD f i le "1"
Create monthly YTD f i le "1"
Ed i t " 1 "
Produce detail weekly report "1"
Produce detail monthly report "1"
Produce summary report "1"
Produce management analysis report "1"
Compare by route in analysis report "1"
Compare by route supervisor in "1"
analysis report
Compare by organizational unit in "1"
analysis report
Print YTD file before update "1"
Print YTD file after update "1"
Do not update weekly YTD f i le "1"
Do not update monthly YTD file "1"
Use weekly back-up file "1"
Use montly back-up f i le "1"
Produce detailed monthly report "1"
Comments
Centered
No
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
"0"
without having produced weekly
report
Note: Option 8, 9, and 10 are mutually exclusive; if more than one is specified,
the first one specified on the card is assumed; if none are specified,
10 is assumed.
90
-------
TABLE 5 (cont'd)
DATE CARD FORMAT
Card Columns
2-7
9-14
16 - 21
23 - 28
30 - 35
37 - 42
80
Card Columns
1 - 4
Field Name
Monday's Date
Tuesday's Date
Wednesday's Date
Thursday's Date
Friday's Date
Saturday's Date
Last Date Card Code
END-OF-FILE CARD
Field Name
End Fi le
S i ze
6
6
6
6
6
6
1
FORMAT
S i ze
4
Type Comments
Numeric
Numeri c
Numeric
Numeri c
Numeri c
Numeri c
Numeric "9" if only
or last date
card, else
b 1 ank
bl ank
Type Comments
Numeric "9999"
91
-------
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CHAPTER I I I
SUGGESTED OUTLINE OF ACTIVITIES FOR
SUCCESSFUL INSTALLATION OF THE SYSTEM
Presentation of the System's Concepts
It is advantageous to begin the project by outlining, to
all levels of management involved, the basic purpose, function,
and operation of the system within their organization.
Col lection of Background Data
The general information needed for the COLMIS computer
program is collected from the appropriate sources. See Volume
Adaptation of the Prog_ram
The data processing staff familiarizes itself with the
COLMIS program, codes and inserts the background data into the
program, and tailors the program to the c!ty organization and
the computer available. See Volume II.
PrInt ing of Da 11y Forms
Dally Collection Route Information forms should be procured
in economical quantities, taking Into consideration that one
form Is needed each day for each crew.
Br ief I ng of Co I lection Crews
All drivers and route foremen or supervisors need to be
instructed in the proper completion of the Dally Collection
Route Information form. See Volume II.
Coordination of Data Flow
Procedures need to be determined for the flow of data from
the collection staff to data processing, and for the transmittal
of reports to the appropriate managers.
9 6
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System Testing
A one or two-week system test Is recommended. During this
time most questions on Input requirements will be resolved.
Administrative procedures can be reviewed and modified as Is
appropriate.
Management Seminar
A management seminar should be conducted by top management
for all supervisors and managers who will be using the reports.
An exchange of Ideas will lead all to a better understanding
of how the reports can be Interpreted and best used as an
effective management tool to Improve the collection system.
9 7
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APPENDIX |
DEFINITION OF TERMS
For convenience the significant terms used with the MIS
are defined below. These terms are also defined in the
appropriate portion of the manual.
Co I Iect i on Co st Info rmat i on Report. That portion of the
MIS outputs that provides cost related information.
Col lection Information Report. That portion of the
MIS outputs that provides collection related data.
Col lection System Operation Summary. That portion of the
MIS outputs that includes selected items from the Route Infor-
mation Report, Collection Information Report, and Collection
Cost Information Report for summary purposes.
Com p a r i so n Repo rt. That portion of the MIS outputs that
provides a ranking of organizational elements according to
their performance in the variable selected. Comparison
reports are provided for the Route Information Report,
Collection Information Report and Collection Cost Information
Report.
Crew Size. The total number of individuals including the
driver operating with a collection vehicle.
Editing Report. That portion of the MIS outputs that
provides information on why data are rejected by the computer
program.
Management Analysis Report. A special report in which
data summaries are provided for each element of the organiza-
tion to facilitate a direct comparison of every organizational
element with every like element.
COLMIS. Abbreviation for the Col lection Management
Information System.
Month Iy Report. A complete MIS output prepared on a
monthly basis. In the monthly report route information is
provided on a day of the week basis.
9 8
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Route. The total effort of a collection crew and its
vehicle for a period of one week.
Route Information Report. That portion of the MIS
outputs that provides route related information.
Route Numbering System. Any route numbering scheme
that is adopted to distinguish one organizational element from
all others in the organization.
Weekly Report. A complete MIS output prepared on a
weekly basis. In the weekly report day of the week information
is provided by route.
U0962
ปU.S. GOVERNMENT PRINTING OFFICE. 1974 546-317/Z87 1-3 9 9
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