£NV!
EPA-450/2-76-029b
JULY 1984
(OAQPS NO. 1.2-039b)
OAQPS GUIDELINES
AEROS MANUAL SERIES
VOLUME II:
AEROS USER'S MANUAL
(Third Edition)
U.S. ENVIRONMENTAL PROTECTION AGENCY
Office of Air and Radiation
Office of Air Quality Planning and Standards
Research Triangle Park, North Carolina 27711
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EPA-450/2-76-029b
(OAQPS NO. 1.2-039b)
AEROS MANUAL SERIES
VOLUME II:
AEROS USER'S MANUAL
(Third Edition)
• National Air Data Branch
Monitoring and Data Analysis Division
U.S. ENVIRONMENTAL PROTECTION AGENCY
Office of Air and Radiation
Office of Air Quality Planning and Standards
Research Triangle Park, North Carolina 27711
July 1984
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This report is issued by the Environmental Protection Agency to report technical data of interest
to a limited number of readers. Copies are available free of charge to Federal employees, current
contractors and grantees, and nonprofit organizations - in limited quanities - from the Library
Services Office (MD-35), Research Triangle Park, North Carolina 27711; or, for a fee, from the
National Technical Information Service, 5285 Port Royal Road, Springfield, Virginia 22161.
This document has been reviewed by the Office of Air Quality Planning and Standards, U.S.
Environmental Protection Agency, and approved for publication. Approval does not signify that
the contents necessarily reflect the views and policies of the Environmental Protection Agency,
nor does mention of trade names or commercial products constitute endorsement or
recommendation for use.
Publication No. EPA-450/2-76-029b
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FOREWORD
This publication replaces the previous publication of Volume II,
Second Edition, dated December 1983. The information contained in APTD-
0663, Storage and Retrieval of Aerometric Data (SAROAD) Users Manual and
APTD-1135, Guide for Compiling a Comprehensive Emission Inventory, is cov-
ered in this volume. Also, this volume includes Update 1 through Update 7.
The procedures covered in this manual are subject to continual update and
revision, as noted in Chapters 0.1 and 1.0 of this volume. A user who is
not certain that he has the most current information available or who has
other questions or comments concerning the contents of the publication
should contact the Library Services Office or the AEROS Manual Project
Officer as indicated in Chapters 0.1 and 1.0.
m
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VOLUME II
AEROS USER'S MANUAL
TABLE OF CONTENTS
LIST OF TABLES vi i
LIST OF FIGURES vi i i
LIST OF ABBREVIATIONS xi
0.0.0 VOLUME II UPDATES
0.1.0 Background and Procedures 0.1.0-1
0.2.0 Update Notices 0.2.0-1
1.0.0 INTRODUCTION
2.0.0 FORM DESCRIPTION
2.1.0 Emissions data
2.1.1 Area Source Form 2.1.1-1
2.1.2 Point Source Form ..... 2.1.2-1
2.2.0 Open
2.3.0 Open
2.4.0 Air Quality Data
2.4.1 SAROAD Site ID Form 2.4.1-1
2.4.2 SAROAD Hourly Data Form 2.4.2-1
2.4.3 SAROAD Daily Data Form 2.4.3-1
2.4.4 SAROAD Composite Data Form 2.4.4-1
2.4.5 SAROAD Multiple Parameter Data Form 2.4.5-1
2.4.6 SAROAD Multiple Station Data Form 2.4.6-1
2.5.0 Open
2.6.0 Hazardous and Trace Substances Emission Data
2.6.1 Hazardous and Trace Substances 2.6.1-1
Area Source Form
2.6.2 Hazardous and Trace Substances 2.6.2-1
Point Source Form
3.0.0 FORM PREPARATION
3.0.1 General Coding Instructions 3.0.1-1
3.1.0 Emissions Data
3.1.1 Area Source Form 3.1.1-1
3.1.2 Point Source Form 3.1.2-1
3.1.3 SCC Code Revision 3.1.3-1
3.1.4 Calculation of VOC Emissions 3.1.4-1
3.2.0 Open
3.3.0 Open
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3.4.0 Air Quality Data
3.4.1 SAROAD Site ID Form 3.4.1-1
3.4.2 SAROAD Hourly Data Form 3.4.2-1
3.4.3 SAROAD Daily Data Form 3.4.3-1
3.4.4 SAROAD Composite Data Form 3.4.4-1
3.4.5 SAROAD Multiple Parameter Data Form 3.4.5-1
3.4.6 SAROAD Multiple Station Data Form 3.4.6-1
3.4.7 Method Code Revisions 3.4.7-1
3.5.0 Open
3.6.0 Hazardous and Trace Substances Emission Data
3.6.1 Hazardous and Trace Substances 3.6.1-1
Area Source Form
3.6.2 Hazardous and Trace Substances 3.6.2-1
Point Source Form
4.0.0 KEYPUNCH INSTRUCTIONS
4.1.0 Emissions Data
4.1.1 Area Source Form 4.1.1-1
4.1.2 Point Source Form 4.1.2-1
4.2.0 Open
4.3.0 Open
4.4.0 Air Quality Data
4.4.1 SAROAD Site ID Form 4.4.1-1
4.4.2 SAROAD Hourly Data Form 4.4.2-1
4.4.3 SAROAD Daily Data Form 4.4.3-1
4.4.4 SAROAD Composite Data Form 4.4.4-1
4.4.5 SAROAD Multiple Parameter Form 4.4.5-1
4.4.6 SAROAD Multiple Station Data Form 4.4.6-1
4.5.0 Open
4.6.0 Hazardous and Trace Substances Emission Data
4.6.1 Hazardous and Trace Substances 4.6.1-1
Area Source Form
4.6.2 Hazardous and Trace Substances 4.6.2-1
Point Source Form
5.0.0 STATE PROCESSING PROCEDURES
5.1.0 Emissions Data 5.1.0-1
5.2.0 Air Quality Data 5.2.0-1
5.3.0 Submission of Data 5.3.0-1
6.0.0 AEROS DATA FLOW
6.0.1 Introduction 6.0.1-1
6.1.0 Regional Office Processing 6.1.0-1
6.1.1 Introduction 6.1.1.1
6.1.2 Data Submission 6.1.2-1
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6.1.3 Audit Processing 6.1.3-1
6.1.4 Request Processing 6.1.4-1
6.1.5 Response Processing 6.1.5-1
6.1.6 Miscellaneous 6.1.6-1
6.2.0 Regional Office Data Control
6.2.1 NEDS Control Log 6.2.1-1
6.2.2 SAROAD Control Log 6.2.2-1
6.2.3 SAROAD Site File Log 6.2.3-1
6.3.0 AEROS Transmittal Form
6,3.1 NEDS State Transmittal Form 6.3.1-1
6.3.2 SAROAD State Transmittal Form 6.3.2-1
6.3.3 Magnetic Tape File Transmittal 6.3.3-1
6.4.0 Regional Office Receipt Acknowledgment
6.4,1 NEDS Receipt of Data Letter 6.4.1-1
6.4.2 SAROAD Receipt of Data Letter 6.4.2-1
6.5.0 Regional Office Error Resolution
6.5.1 NEDS Error Resolution 6.5.1-1
6.5.2 SAROAD Error Resolution 6.5.2-1
7.0.0 AEROS DATA AUDITING SYSTEM
7.0.1 Introduction 7.0.1-1
7.0.2 Data Processing Schedule 7.0.2-1
7.1.0 Regional Office Data Processing
7.1.1 NEDS Terminal Edit 7.1.1-1
7.1.2 Air Quality Data 7.1.2-1
7.2.0 Regional Office Data Recordkeeping 7.2.0-1
7.2.1 Emissions Data 7.2.1-1
7.2.2 Air Quality Data 7.2.2-1
7.3.0 NADB Data Processing
7.3.1 Emissions Data 7.3.1-1
7.3.2 Air Quality Data 7.3.2-1
7.4.0 Validation
7.4.1 Emissions Data 7.4.1-1
7.4.2 Air Quality Data 7.4.2-1
7.5.0 Data Anomalies
7.5.1 Emissions Data 7.5.1-1
7.5.2 Air Quality Data 7.5.2-1
7.6.0 Verification
7.6.1 Emissions Data 7.6.1-1
7.6.2 Air Quality Data 7.6.2-1
7.7.0 Certification
7.7.1 Emissions Data 7.7.1-1
7.7.2 Air Quality Data 7.7.2-1
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LIST OF TABLES
Table
3.1.2-a UTM Zones of United States and Possessions . . . .
3.1.2-b UTM Zones by State
3.1.2-c Summary of Instructions for Card One
3.1.2-d Summary of Instructions for Card Two
3.1.2-e Summary of Instructions for Card Three
3.1.2-f Summary of Instructions for Card Four
3.1.2-g Summary of Instructions for Card Five
3.1.2-h Summary of Instructions for Card Six
3.1.4-a VOC Considered to Be Photochemically Non-Reactive.
7.1.1-a NEDS Edit Error Rejection Messages
7.1.1-b Fields Requiring All Numerics (or All Blanks). . .
7.1.1-c NEDS Edit Warning Messages
7.1.1-d Valid UTM Zone and Components
7.1.1-e Percent Efficiency Range by Emission by Control. .
Equipment Code
7.1.1-f Valid Ash, Sulfur and Heat Contents by SCC . . . .
7.1.1-g NEDS Edit Error/Card Cross Reference
7.1.2-a Specific Validation Procedures for Input Data. . .
in SAROAD Format
7.1.2-b Editor Error Messages
7.3.2-a Error Messages
Page
3.1.2-8
3.1.2-9
3.1.2-12
3.1.2-30
2-35
2-42
2-52
2-60
3.1
3.1
3.1
3.1
3.1.4-4
7.1
7.1
7.1
1-13
1-17
1-30
7.1.1-39
7.1.1-42
7.1.1-44
7.1.1-49
7.1.2-10
7.1.2-18
7.3.2-14
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LIST OF FIGURES
Figure Page
2.0.0 Form Description
2.1.1-a NEDS Area Source Input Form 2.1.1-4
2.1.2-a NEDS Point Source Form 2.1.2-3
2.4.1-a SAROAD Site ID Form 2.4.1-2
2.4.2-a SAROAD Hourly Data Form 2.4.2-2
2.4.3-a SAROAD Daily Data Form 2.4.3-2
2.4.4-a SAROAD Composite Data Form 2.4.4-2
2.4.5-a SAROAD Multiple-Parameter Data Form 2.4.5-2
2.4.6-a SAROAD Multiple-Station Data Form 2.4.6-2
2.6.1-a HATREMS Area Source Form 2.6.1-2
2.6.2-a HATREMS Point Source Form 2.6.2-2
3.0.0 Form Preparation
3.1.1-a NEDS Area Source Input Form 3.1.1-6
3.1.2-a NEDS Point Source Form 3.1.2-2
3.1.2-b UTM Grid Zones in the Contiguous United States .... 3.1.2-8
3.1.2-c Card One 3.1.2-13
3.1.2-d Typical Process Flow Diagram as Drawn on Back 3.1.2-15
of NEDS Coding Form
3.1.2-e Universal Transverse Mercator 6° Zone Projection . . . 3.1.2-22
3.1.2-f Common Stack Data Entries 3.1.2-28
3.1.2-g Card Two 3.1.2-31
3.1.2-h Card Three 3.1.2-36
3.1.2-i Card Four 3.1.2-43
3.1.2-j Example of Allowable Emission Calculations 3.1.2-46
3.1.2-k Example Calculations and Entries .... 3.1.2-47
3.1.2-1 Example of Indirect Heating Equipment 3.1.2-48
3.1.2-m Example Calculations for Indirect Heating Equipment. . 3.1.2-49
3.1.2-n Card Five 3.1.2-54
3.1.2-0 Card Six 3.1.2-61
3.1.2-p Card Seven 3.1.2-63
3.1.2-q Minimum Requirements for Completing NEDS Point .... 3.1.2-67
Source Form, Add Action Code
3.1.2-r Minimum Requirements for Completing NEDS Point .... 3.1.2-68
Source Form, Change Action Code
3.1.2-s Minimum Requirements for Completing NEDS Point .... 3.1.2-69
Source Form, Delete Action Code
3.1.3-a SCC Initiation Form 3.1.3-4
3.4.1-a SAROAD Site ID Form 3.4.1-2
3.4.2-a SAROAD Hourly Data Form 3.4.2-2
3.4.2-b SAROAD Hourly Data Form Preparation Guide 3.4.2-5
3.4.2-c Example SAROAD Hourly Data Form for 2-Hour 3.4.2-9
Sampling Interval Beginning at 7 a.m.
vm
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LIST OF FIGURES (continued;
Figure Page
3.4.2-d Example SAROAD Hourly Data Form for 6-Hour 3.4.2-10
Interval Beginning at 10 a.m.
3.4.3-a SAROAD Daily Data Form 3.4.3-2
3.4.3-b SAROAD Daily Data Form Preparation Guide 3.4.3-5
3.4.4-a SAROAD Composite Data Form 3.4.4-2
3.4.4-b SAROAD Composite Data Form Preparation Guide 3.4.4-5
3.4.5-a SAROAD Multiple-Parameter Data Form 3.4.5-2
3.4.5-b SAROAD Multiple-Parameter Data Form 3.4.5-5
Preparation Guide
3.4.6-a SAROAD Multiple-Station Data Form 3.4.6-2
3.4.6-b SAROAD Multiple-Station Data Form Preparation Guide. . 3.4.6-5
3.4.7-a Request for Assignment of New SAROAD Method Code . . . 3.4.7-3
3.5.1-a HATREMS Area Source Form 3.6.1-2
3.6.2-a HATREMS Point Source Form 3.6.2-2
5.0.0 AEROS Data Flow
6.1.1-a AEROS Data Flow 6.1.1-2
6.1.2-a Data Submission 6.1.2-2
6.1.3-a Audit Processing (Pre-Edit) 6.1.3-2
6.1.3-b Audit Processing (Edit) 6.1.3-3
6.1.3-c Audit Processing (Anomaly) 6.1.3-4
6.1.4.a Request Processing 6.1.4-2
6.1.5-a Response Processing 6.1.5-2
6.1.6-a Miscellaneous 6.1.6-2
6.2.1-a NEDS Control Log 6.2.1-2
6.2.2-a SAROAD Control Log 6.2.2-2
6.2.3-a SAROAD Site file Log 6.2.3-2
6.3.1-a NEDS State Transmittal Form 6.3.1-2
6.3.2-a SAROAD Transmittal Form 6.3.2-2
6.3.2-b SAROAD "Data not Submitted with Quarterly Report". . . 6.3.2-5
Sheet
6.3.3-a Magnetic Tape File Transmittal Form 6.3.3-2
6.4.1-a NEDS Receipt of Data Letter 6.4.1-2
6.4.2-a SAROAD Receipt of Data Letter 6.4.2-2
6.5.1-a NEDS Error Sheet 6.5.1-2
6.5.2-a SAROAD Error Sheet 6.5.2-2
7.0.0 AEROS Data Auditing System
7.0.1-a Data Flow through AEROS Data Auditing System 7.0.1-2
7.1.1-a NEDS Pre-Edit Input Listing 7.1.1-4
7.1.1-b EPA Regional Office Summary of NEDS Data Received. . . 7.1.1-5
7.1.1-c Summary of NEDS Pre-Edit Transactions 7.1.1-6
7.1.1-d Reject Edit Diagnostics Report 7.1.1-11
7.1.1-e Warning Edit Diagnostics Report 7.1.1-12
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LIST OF FIGURES (continued)
Figure Page
7.1.2-a Regional Office Data Processing. 7.1.2-2
7.1.2-b Regional Office Data Processing 7.1.2-3
7.1.2-c Pre-Edit Record Count and Error Messages 7.1.2-5
7.1.2-d Pre-Edit Listing 7.1.2-7
7.1.2-e Audit Trail for Control Program 7.1.2-9
7.1.2-f Edit Error Listings 7.1.2-17
7.1.2-g Audit Trail for Editor 7.1.2-20
7.1.2-h Transaction Proof for Sulfur Dioxide 7.1.2-21
7.1.2-i Transaction Proof for Noncriteria Pollutants 7.1.2-22
7.1.2-j Raw Data Listing 7.1.2-23
7.1.2-k Output from Gap Test 7.1.2-26
7.1.2-1 Audit Trail for Gap Test 7.1.2-27
7.1.2-m Output from Pattern Test 7.1.2-28
7.1.2-n Shewhart Test 7.1.2-29
7.1.2-0 Values Greater than Standards 7.1.2-31
7.1.2-p Merge Output 7.1.2-32
7.2.1-a NEDS Batch Sheet 7.2.1-2
7.2.2-a SAROAD Batch Sheet 7.2.2-2
7.2.2-b SAROAD Merge/Update Sheet 7.2.2-3
7.3.1-a NEDS Point Source Update Process 7.3.1-5
7.3.1-b Calculation Validation Messages 7.3.1-7
7.3.1-c NEDS Calculation Validation Report 7.3.1-8
7.3.1-d Point Source User File Update Rejection Report .... 7.3.1-14
7.3.1-e Point Source User File Update Validation Report. . . . 7.3.1-19
7.3.1-f Point Source User File Update Summary Report 7.3.1-23
7.3.1-g Point Source User File Update Statistics Report. . . . 7.3.1-25
7.3.2-a NADB Update Processing 7.3.2-2
7.3.2-b SAROAD Data Submittal Form 7.3.2-4
7.3.2-c Post Edit Inventory 7.3.2-5
7.3.2-d Receipt of Data Submitted to NADB 7.3.2-8
7.3.2-e Raw Data Summary of Transactions 7.3.2-10
7.3.2-f Update Error Messages (SAROAD) 7.3.2-11
7.5.1-a Handling Data Anomalies, Emission Data ........ 7.5.1-2
7.5.1-b Form Letter for Notifying Regional Office of 7.5.1-2
Data Anomaly, Emission Data
7.5.2-a Data Anomaly, Air Quality Data 7.5.2-3
7.5.2-b Form Letter for Notifying Regional Office of 7.5.2-4
Data Anomaly, Air Quality Data
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LIST OF ABBREVIATIONS
AEROS Aerometric and Emissions
Reporting System
AQCR Air Quality Control
CO Carbon monoxide
C02 Carbon dioxide
DP Decimal point
EPA U.S. Environmental
Protection Agency
FAA Federal Aviation
Administration
HATREMS Hazardous and Trace
Emissions System
HC Hydrocarbons
HDV Heavy-duty vehicle
IPP Implementation
Planning Program
LDV Light-duty vehicle
LPG Liquefied petroleum gas
LTO Landing-take off
MSL Mean sea level
NADB National Aerometric
Data Bank
NASN National Air Sampling
Network
NEDS National Emissions Data
System
NO Nitric oxide
N02 Nitrogen dioxide
NOX Oxides of nitrogen
NSPS New Source Performance
Standard
03 Ozone
PM Particulate matter
SAROAD Storage and Retrieval of
Aerometric Data
SCC Source Classification
Code
SIC State Industrial
Classification
SIP State Implementation
Plan
SMSA Standard Metropolitan
Statistical Area
S02 Sulfur dioxide
SOX Oxides of sulfur
ST HR Start Hour
TSP Total suspended
particulates
UTM Universal Transverse
Mercator
VMT Vehicle-miles traveled
VOC Volatile organic compounds
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION volume II Updates
CHAPTER Background and
Procedures
SUBJECT
SECTION CHAf
0 1
DATE
JTER SUBJECT
0
PAGE
1
As the usefulness of the AEROS Manuals is highly dependent on their
completeness, accuracy and timeliness, the following provisions have been
made to allow for revisions in the interim between periodic complete review
and reprinting of volumes. Revisions will be accomplished through the
issuance of AEROS Manual Updates, which may contain one or more separate
revisions to a given Volume.
Responsibility for technical aspects of revisions is held by the groups
in NADB responsible for the relevant system or operation, while compilation
of revisions into Updates, and reproduction and distribution are overseen
by the AEROS Manual Project Officer, Requests and Information Section.
These Updates will ordinarily be distributed to specific parties in
OAQPS and other selected internal users and to AEROS Contacts in' Regional
Offices, who are designated holders of the appropriate AEROS Manual Volumes
by their respective organizational units. These recipients are responsible
for reviewing each Update and inserting it in the appropriate Volume and
removing outdated portions as directed. They should also notify persons in
their organizations to whom specific revisions may be of importance, and
provide copies of revisions to those persons requiring them.
Three distinct types of revisions are foreseen: Urgent, Priority and
Routine. Urgent revisions must be issued and entered into Manual Volumes
as soon as possible to prevent adverse affects on operations. Prior to
compilation in a formal Update, drafts of Urgent revisions will be dis-
tributed to NADB and Regional Office AEROS Contacts with instructions on
0.1.0-1
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Volume II Updates
CHAPTER Background and
Procedures
SUBJECT
the timing of their use in system operations. These drafts should be
filed in the appropriate Manual Volumes immediately preceeding the portions
to be replaced, pending issuance of the formal Update. Due to the impor-
tance of their timeliness, Urgent revisions will be issued by RIS as soon
as complete, in Urgent Updates which will include any other revisions
awaiting distribution at that time.
Priority revisions are substantive changes not crucial to system
operations, and will generally be issued in Updates on an annual basis or
combined with Urgent Updates when appropriate. Routine revisions are
relatively unimportant changes such as editorial corrections, and will be
included in Urgent or regular annual Updates as available.
Updates will consist of the actual revisions' and any attendant
changes to the Volume's Table of Contents, in appropriate format, accom-
panied by an Update Notice and any memoranda deemed appropriate by RIS.
Updates will be compiled and numbered separately by AEROS Manual Volumes,
with the Update Notice serving as an index and guide to implementation of
the Update. The Update Notice will specify pages or sections to be removed
and/or inserted, with descriptive comments on the content and relevance of
changes. It will also include a summary of dates and numbers of previous
Updates to the subject Volume, for verification of currency of th-e Volume.
Upon receipt of an Update, the changes should be made as indicated on the
Update Notice and the Notice itself initialed and filed in Section 0,
Chapter 2.
0.1.0-2
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
[ DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Volume II Updates
CHAPTER Background and
Procedures '
SUBJECT
SECTION CHAF
0 1
DATE
>TER SUBJECT
0
PAGE
3
A full compilation of Update Notices for each Manual Volume,
entitled "Summary of AEROS Manual Updates: Volume ," is available
to users by request to:
Library Services (MD-35)
Office of Administration
Environmental Protection Agency
Research Triangle Park, NC 27711
FTS: 629-2777
Commercial: (919) 541-2777
This document will allow the user to examine all previous Updates
to determine the currency of any copy of the Volume and through the
comments, possible relevance of revisions to specific areas of interest.
This reference is provided especially for infrequent users and others
not receiving Updates on a regular basis.
User input on the AEROS Manuals and possible revisions is welcomed.
Technical or substantive matters should be referred directly to the
cognizant part in NADB, if possible. Any questions on the appropriate
source of technical information and any questions, comments or suggestions
on the coverage, organization and other such aspects of this Volume should be
di rected to:
AEROS Manual Project Officer (MD-14)
Requests and Information Section
National Air Data Branch
Environmental Protection Agency
Research Triangle Park, NC 27711
0.1.0-3
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ENVIRONMENTAL
PROTECTION AGENCY
m NATIONAL AIR
F DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Volume II Updates
CHAPTER Update Notice
SUBJECT
SECTION
0
CHAPTER
2
SUBJECT
0
DATE PAGE
7/27/83 13
Update I I -6
This Update Notice concerns the enclosed replacement pages for Volume II
of the AEROS Manual Series. Please remove and insert pages as listed below.
REMOVE INSERT
1. 0.2.0-13
2. 3.1.1-11 to 3.1.1-75 3.1.1-11 to 3.1.1-73
3. 3.1.2-59 to 3.1.2-60 3.1.2-59 to 3.1.2-60
4. 3.6.1-5 to 3.6.1-6
5. 7.0.2-1
6. 7.1.1-15 to 7.1.1-16
7.1.1-27 to 7.1.1.30
7.1.1-49 to 7.1.1-52
7. 7.1.2-21 to 7.1.2-22
8. 7.6.1-1 to 7.6.1-7
3.6.1-5 to 3.6.1-6
7.0.2-1
7.1.1-15 to 7.1.1-16
7.1.1-27 to 7.1.1-30
7.1.1-49 to 7,1.1-52
7.1.2-21 to 7.1.2-22
7.6.1-1
COMMENTS
Update Notice 11-6*
Form Preparation Area
Source Form
Form Preparation-Point
Source Form
Form Preparation - HATREMS
Area Source Form
AEROS Data Processing
Schedule Revised
Revised Information on NEDS
Terminal Edit
New Figures for Transaction
Proof of Raw Data
Emissions Verification
Process Revi sed
UPDATE SUMMARY
Volume II
Number
II-6
Date
7/27/83
*When you have made the changes
indicated in this Notice, date
and initial the Notice and
insert it in Chapter 0.2 of
Volume II as a record of the
Updates received and filed.
0.2.0-13
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Volume II Updates
CHAPTER Update Notices
SUBJECT
SECTION
Q
CHAPTER
9
SUBJECT
n
DATE PAGE
4/30/86 17
Update II-8
This Update Notice concerns the enclosed replacement pages for Volume II
of the AEROS Manual Series. Please remove and insert pages as Listed below.
1.
REMOVE
2. 7.1.1-7 to 7.1.1-52
3. 7.3.1-7 to 7.3.1-14
INSERT
0.2.0-17
7.1.1-7 to 7.1.1-40
7.3.1-7 to 7.3.1-14
COMMENTS
Update Notice II-8*
Revised NEDS Terminal
Edit
Revised NEDS Update
Diagnostics
UPDATE SUMMARY
Volume II
Number
11-3
Date
4/30/86
*When you have made the changes
indicated in this* Notice, date
and initial the Notice and
insert it in Chapter 0.2 of
Volume II as a record of the
Updates received and filed.
0.2.0-17
-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
^k NATIONAL AIR
^P DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Introduction
CHAPTER
SUBJECT
SECTION CHAF
1 0
DATE
>TER SUBJECT
0
PAGE
1
Large quantities of complex data from many sources are required by NADB
to meet its assigned responsibilities of preparing and distributing periodic
reports on air quality and air pollutant emissions. Inevitably, problems
will arise in the preparation, collection, and control of these data.
The purpose of Volume II is to provide appropriate guidance which will
assist the user to alleviate or eliminate many of these problems.
Recognizing that the establishment of standardized methods and proce-
dures is of primary importance in maintaining an efficient and effective
information reporting system, NADB has developed a series of preprinted
forms to be used for the recording and reporting of air quality and emissions
data. Section 2 of this Volume presents a full description of each form
and its purpose, and a sample copy of the form.
Detailed instructions for calculating and entering data on each of
these forms are presented in Section 3. These instructions must be followed
exactly to avoid costly delays caused by repetitious data corrections and
resubmission actions.
A comprehensive set of keypunching instructions for each of the AEROS
forms is provided in Section 4. It should be noted that each reporting
activity is responsible for punching its own data.
Section 5 contains an overview of suggested data processing procedures
for States to follow in collecting and preparing emissions and air quality
data for submission to EPA.
1.0.0-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Introduction
CHAPTER
SUBJECT
SECTION CHAF
1 0
DATE
>TER SUBJECT
0
PAGE
2 ^
The flow of information into and out of NADB and the Regional Office
is detailed in Section 6 with instructions for transmitting data to NADB.
The importance of accurate data to the proper functioning of the
AEROS system cannot be overemphasized. To ensure the highest degree of
accuracy, an extensive data auditing system has been developed. Section 7
details the processes involved in the detection and resolution of data
errors.
Sections and chapters of this document have been arranged in a format
that permits easy and convenient replacement of material as information
concerning AEROS is published and distributed. To speed dissemination of
AEROS information, sections or chapters that contain new data will be
issued-separate from the parent report-whenever they are revised.
To facilitate the addition of future materials, the punched, loose-
leaf format was selected. This approach permits the document to be placed-
in a three ring binder to be secured by rings, rivets, or other fasteners;
future supplements or revisions can then be easily inserted. The upper
right-hand corner of each page of the document bears a notation that in-
dicates the date the information was issued.
Future supplements or revisions will be distributed in the same
manner as this parent document.
The instructions contained in this volume are sufficient to enable the
user to deal competently with normal AEROS data input preparation. Any
questions which may arise or suggestions for improvement due to situations
or circumstances not covered by these instructions should be addressed to:
1.0.0-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION
Introduction
CHAPTER
SUBJECT
SECTION CHAI
1 (
DATE
JTER SUBJECT
D 0
PAGE
3
Chief, Requests and Information Section
Environmental Protection Agency
Office of Air and Radiation
Office of Air Quality Planning and Standards
Monitoring and Data Analysis Divison
National Air Data Branch
Research Triangle Park, North Carolina 27711
1.0.0-3
-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME H.
EROS USER'S MANUAL
SECTION Form Description
CHAPTER Emissions Data
SUBJECT Area Source Form
SECTION
CHAPTER 2LB.,ECT
DATE
PAGE
The Frea Source Input Form (Fiaure 2.1.1-a) is divided into seven
major sections with a orouo of spaces at the too of the form provided
for identification codes. The ma.ior sections are:
1. /*rea Identification
2. ~otal Fmissions Fstimates
3. stationary Sources Fuel !'se (Residential Fuel, romrercia" ore
Institutional Fuel, and Industrial Rjel)
". Solid i-'aste Pispcsal ^Derations (r-n-Site Ipcinf-ration err'
Purnina)
5. Gasoline and Piesel Fuel I'se
f. f'iscellaneous Sources
7. rcmments
8. crace ^or Todina Hard ralculated ^missions and Torrents.
Since these ra.ior divisions sofretirrps ?nan more *han one section cf the
form, instructions vill be provided hv the ra.-'or Dorics outlined above
rather than section bv section.
The croup of spaces at the top of the form "'hen Billed in, provide
an identification code number -for the area under studv. These spaces
must be completed on everv form filled in. ' rder certain circumstances,
some portions cf the remainder of ^he form rav be lert hlank, but this
identification code must be entered on rverv
Fach maior section of the form is divided into "fields," each
p ?brve the SP/ace
2.1.1-1
rrr
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEPOS USER'S MANUAL
SECTION Form Pescrinticn
CHAPTER Emissions Data
SUBJECT Area Source Form
SECTION
2
DATE
CHAPTER
1
PAGE
example, in Section 1, spaces 10-11 represent the field for the "Year of
Record;" in Section 5, spaces 10-16 represent the field for "Dirt Roads
Traveled." Each field has a "field heading," describing the information
to be entered. In some cases, several fields are grouped under an over-
all heading, e.g., "SIP Emissions Estimates (102 tons/yr)." These spaces,
however, are broken down into 5 fields, one for each major pollutant.
Snaces 79-8C cf all sections nust he coded with the proper syrhols
on all forms, ^nace 78 contains a ccrinuter action code from Table /"-£,
uclume '•', 3.10.0. For initial submissions of data fcr a county, this
code nust, be the letter 'A', However, if a chanae or deletion o^ data
is being nrepared for a county for which data have ^reviouslv been sub-
pitted, snace 78 should be coded with a T1 or 'D', as appropriate, to
reflect the correct action. The T' code allows a chance to the pxistirc
data in any field (except identification fields in spaces 1-9). To rake
a chance, simplv code the- correct data in the appropriate field and code
a 'f in srace 7P. For area sources the T1 code should Ke used only tc
delete all the existino data *or a countv. To do this, code a T1 in
scace 78 of section (card) 1. The ' P1 symbol should net be used in scace
78 of ether sections. ? T1 coded in ^pace 78 rf cards 9-7 -is an error
and vill cause cards to be rejected in the print nrocess. Snace 79 con-
tains the letter '/>' to indicate that the Hata on this form refer tc ar.
area source. Snace 80 contains a card secuencp number (1 thrcuoh 7) to
indicate the section rr card type. Spaces 79-CC will not be chanced.
cections (cards) 1-^ of the area source form rust be conpleted for
each ccunty. These sections contain the basic area source data which are
normally used to computer calculate the emissions for a countv. In all
data ^ie^c's, entries rust be rirht iust-'^ier1. It is optional to leave
unused columns blank cr to rii 1 them r-jth zeros. However, all key
2.1.1-?
-------
-NVIRONMCNTAL
PQTrCnOiX AGENCY
MA r jNAL AIM
:,\T-i 3RA.VJH
VOLUME II.
-"OS USER'S MANUAL
SECTION Form Cescrintion
CHAPTER Emissions Data
SUBJECT Pre-.a Source Fcrr
SECTION | CriAPTtrt ,.t- --
2 1 1 ' 1
DATE -;-^ =
fields (spaces 1-9) must be completely filled in. Section 7 is an optional
item which nay be used to ranually override tre computer calculated
emissions v/ith hand calculated emissions and also to add emissions 'or
um'oue source catecories rot shown ir sections 1-6. Detailed procedures
for use of this form are described in Section 3.1.1 of this volume.
------- An error occurred while trying to OCR this image.
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION .Form Description
CHAPTER Emissions Data
SUBJECT £rea Source Input
Form
SECTION
2
CHAPTER
DATE
SI
u_ O
If
a >•
uj O
<: «->
< o
z a:
£
O
O
S_
c
t^-,
(C
o
s-
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S-
SUBJECT
1
PAGE
2.1.1-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
B NATIONAL AIR
^ DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION form Description
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
2
CHAPTER
1
SUBJECT
2
DATE PAGE
1
The NEDS point source form shown in Figure 2.1.2-a contains space for
seven separate cards for each point source. At least one form should be
completed for each point source. A point source is any stationary source
with actual emissions of more than 100 tons (90.7 metric tons) per year of
particulates, sulfur oxides, reactive volatile organic compounds or nitrogen
oxides or 1000 tons (907 metric tons) of carbon monoxide. Reference is made
to the legally worded definition found in the Federal Register and/or the
Code of Federal Regulations, (40 CFR 51.321).
Also included in a broader definition of point sources are sources
included in a comprehensive permit or registration system already maintained
by the agency, and/or sources for which a compliance schedule exists.
Source data required on the coding form are needed for the following
reasons:
1. To locate the source geographically and to index it with respect
to county, state, city and AQCR.
2. To describe the process and operating conditions of the source
along with details on air pollution control equipment and
emission characteristics.
3. To calculate emissions of particulates, SOX, VOC, NOX,
and CO by means of current emission factors or available hard
data.
4. To provide input data for mathematically modeling the local
air quality; the modeling, in turn, allows an enforcing agency
to develop control strategies on a rational basis after
evaluating numerous combinations of possible alternatives.
2.1.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
2
CHAPTER
1
DATE
SUBJECT
2
PAGE
5. To ascertain the legal status of each point source in complying
with current pollution control regulations (I.e., allowable
emissions, compliance schedules, and variances).
The layout of the seven cards on the form is such that data least
likely to change are on the first cards, and data most likely to change
are the last cards at the bottom of the coding form. This arrangement
allows updating the point source data at a later time without rewriting
the entire form. Moreover, the system is designed to facilitate
recording of additional data that may be required. Such expansion as
the need arises is necessary in compiling and maintaining a comprehen-
sive inventory.
If a situation exists for a facility being coded that is not
discussed in the description and preparation sections, refer to Section
3.1.2, Special Cases, Procedures, or Instructions.
2.1.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER Emissions Data
SUBJECT Point "Source Form
SECTION
2
CHAPTER
1
SUBJECT
2
DATE PAGE
3
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-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION frorn !>SCriDtion
CHAPTER Mr Duality
SUBJECT S£Rn/sp site !n Form
SECTION
2
DATE
CHAPTER
4
SUBJECT
1
PAGE
The S/»W)AD Site Identification Fom (Finure 2.*.1-a) is utilized to
register a site to nemit data reportinn to ^ROAD. The form nav he
completed by the field organization or nartially completed with the FP"
Regional ^ffice assignina certain snecific codes. These procedures are
identified by each "egional nffice.
Great care must be taken to provide a comnlete descriotion of the
sites (and their surroundinas) at which data are oathered, and to nrovide
complete and accurate location data alonn vith descriptions o^ the
sampling methods and analytical procedures employed. This information
will help to assure that data are not misinterpreted or misunderstood.
A supply of these ^oms should he nrinted and maintained bv each
Regional Office {^EDOS contact) and ma^e available to users.
2.A.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER Air Quality Data
SUBJECT SAROAD Site ID Form
SECTION
2
CHAPTER
4
SUBJECT
1
DATE PAGE
2 £
s _
o ;
i ,: s -5
Ho!
E
ffi
o
LL.
Q
0)
O
tr
<
C/3
03
CN
03
u_
2.4.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION F0rm Description
CHAPTER Air Quality Data
SUBJECT SAROAD Hourly Data
Form
SECTION
2
CHAPTER
4
DATE
SUBJECT
2
PAGE
1
The SAROAD Hourly Data Form (Figure 2.4.2-a) 1s used for recording
data observed or averaged at intervals of less than 24 hours. For example,
it would be used for 2-hour coefficient of haze (COH) readings, and for
1-hour gaseous pollutant readings. For hourly data, two Hourly Data Forms
will be needed per month.
A supply of these forms should be printed and maintained by each
Regional Office (AEROS contact) and made available to users.
2.4.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER Air Quality Data
SUBJECT SAROAD Hourly
Data Form
SECTION
2
CHAPTER
DATE
R SUBJECT
2
PAGE ^^fi
2 \
s »
o
D-SQ
liif
5 * = o
III I
lip
03
Q
>i
i-
O
in
Q
o
C£.
(T3
I
C\J
OJ
en
IIQ
2.4.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER Air Quality Data
SUBJECT SAROAD Daily Data
Form
SECTION
2
DATE
CHAPTER
4
SUBJECT
3
PAGE
1
The SAROAD Daily Data Form (Figure 2.4.3-a) Is a month's record of
up to four different parameters observed at a common site over periods of
24 hours or longer. This form is useful for 24-hour hi-vol or gas bubbler
data that are observed daily, every third day, every sixth day, or on any
other random schedule. One form can be used for up to four parameters as
long as the site, time interval, year, month, and starting hour are the
same.
A supply of these forms should be printed and maintained by each
Regional Office (AEROS contact) and rrade available to users.
2.4.3-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER Air Quality
SUBJECT SAROAO Daily
Data Form
SECTION
2
CHAPTER
4
SUBJECT
3
DATE
PAGE
ENVIRONMENTAL PROTECTION AGENCY
NATIONAL AEROMETRIC DATA BANK
RESEARCH TRIANGLE PARK \C 27711
SAHOAD DAILY DATA FORM
24-hour or greater sampling mtervc
1 AGENCY
CITY NAME
THE REPORT IS REQUIRED BY LAV
42 USC 1857.40 CFR 51
I
SITE AOOHESS
DAY
19 20
0
0
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1
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23
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29
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HOD UNITS
nmf
23 30 31
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1
,
I
OP
32
TIME 'NTERVAL
NAME
?ARAMETEP,
CODE
37
MET
c
42
38 33 40 41
HOO UNITS OP
nmn
43 44 45 46
47 it 43 50
j
V
STATE
I
OMB No 2000-0003
Approval expires 1 0 31 86
APEA 3IT=
1 1
2 3 4
AGENCY POQjE
n a
11 12
NAME
CODE
il
MET
D
if
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CT r'M£ »PAfl MONTH
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74
Figure 2.4.3-a. SAROAD Daily Data Form
2.4.3-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER ^> Duality Data
SUBJECT SAROAD Composite
Data Form
SECTION
2
CHAPTER
4
SUBJECT
4
DATE
PAGE
The SAROAD Composite Data Form (Figure 2.4.4-a) is used for recording
those values resulting from analyses of a solution containing a number of
individual samples that have been chemically combined or "composited."
In analyzing for the hi-vol oarticulate fractions, only a portion of the
filter is available. On a small amount of the filter it is possible that
not enouah of a pollutant is present to be detected. By combining all
the filters for a month or Quarter, it is possible to determine a value
of the oollutant for that time period by analyzing the composite. A
significant savings in manpower results from compositina. Since each
composite usually combines norticns of 5 to 10 individual filters, analysis
of the composite provides an approximate value that in effect eliminates
the need for 5 to 1C analyses. The Composite Pata Form is not meant to
supersede the Paily Tata Form. Its use should be confined to those ap-
plications which will crovide the oreatest cost effectiveness in the
recording of data.
A supply of these forms should be printed and maintained by each
Regional Office (AEROS contact) and rade available to users.
2.4.4-1
------- An error occurred while trying to OCR this image.
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION form Description
CHAPTER Air Huality Pata
SUBJECT SAROAD Multiple-
Parameter Data Form
SECTION
2
CHAPTER
SUBJECT
5
DATE
PAGE
The SAROAD Multiple-Parameter Tata Form (Figure 2.4.5-a) can be
used to record any data with a sampling interval of 24 hours or areater;
its main advantage is that one form can accommodate 24 parameters. This
form can be used for recordina values when a hi-vol filter is analyzed
for a number of sub-fractions. It is easy to store for later entries
if further analyses are to be performed in the future. For this pur-
pose, the form provides space to record a filter number (for cross-
reference) and air volume.
A supply of these ^orms should be nrinted and maintained by each
Peaional rffice (AEPOS contact) and supplied to users.
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple-
Parameter Data Form
SECTION
2
CHAPTER
DATE
R SUBJECT
T 5 _
PAGE ^^L
2 I
ENVIRONMENTAL PROTECTION AGENCY
NATIONAL AEROMETRIC DATA BANK ,
RESEARCH TRIANGLE PARK NC 27711
SAROAO MULTIPLE PARAMETER OAT A FORM
THE REPORT IS REQUIRED 8V LAW
42 USC 1857 40CfR 51
OMB No 2000-0003
Aoproval exoires 10 31 86
1 AGENCY
OH NAME
SITt AOOMSS
TIME INTERVAL
21458 7 S 3 10
•iCENC' 3H0-E"' ' ME JE^a M^N'-
n m a a en
II 12 13 14 IS IS 17 13
3AV 5T "3
m m
II 20 21 22
FILTER NUMBER AIR VOLUME OABTICUUTc
«RAM(TE» WEIGHT
HAM€ WtTHOO tjHITS HMMSTSR CODE MfTMOO UHtTS OP MLUE
23-32!
'37 Mi
51 SOI
5S-WI
! !
,
. ,
l < <
i
L
i
1
n.is
! 4; w
j SI S4
! 75-7«
METHOD UNITS »ARAMETEfl COPE METHOQ UNITS 01* VALUE
33-381
-23 32)
37 AS)
St 601
1
i
i
1
[
65-74) j ! ' ' !
'
47-301
51 S41
I 1
75 711 | I I I I
NAME METMQO UNITS
1
13 121-
37 «.
SI SOI
85 741
PftfUMETEfl CODE METMOO UNITS 3?
1 ' !
, i . \
I ! !
!
1
1
1
i
i
VALUE
13 1«' '
PARAMETER
NAME METHOD -JNITS CflRAMETER COOE_METHOO JNITS
J] JSi
47 SQ,
PARAMETER
NAME METHOO UNITS PftRAMETJR CODE METHOD UNITS 3P
1 " " i !
I 3718, | ;
5! (Oi
SS '4
1 [
1" ! '
I
11 IS'
17 50'
Figure 2.4.5-a. SAROAD Multiple-Parameter Data Form.
2.4.5-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple-
Station Data Form
SECTION
2
DATE
CHAPTER
4
SUBJECT
6
PAGE
The SAROAD Multiple-Station Form (Figure 2.4.6-a) is designed for
recording data obtained at a sampling interval of 24 hours or greater
for one parameter for up to 12 different sampling sites. A control
agency operating a network of 30 dustfall buckets, for example, could
use three of these forms, as opposed to using thirty daily forms to
record a month's data.
A supply of these forms should be printed and maintained by each
Regional Office (AEROS contact) and provided to users.
2.4.6-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple-
Station Data Form
SECTION
2
CHAPTER
4
DATE
SUBJECT
6
PAGE
2
ENVIRONMENTAL PROTECTION AGENCY
NATIONAL AEROMETRIC DATA BANK
RESEARCH TRIANGLE PARK NC 27711
SAROAO MULTIPLE STATION DATA FORM
THE REPORT IS REQUIRED 8Y LAW
42 USC 1857 40 CFR 51
OMB No 2000-0003
Aoproval expires 10 31 86
AGENCY
STATE AGENCY PROJECT TIME
nn n m n
23 » 56 7
PARAMETER METHOD UNITS OP
PARAMETER OBSERVED TIME 'NTEPVAL
1 1 I 1
8 9 10 11 12 13
YEAR MONTH
m en
19 19 20 21
n en a
14 IS 16 17
SITE ADDRESS A SITE ADDRESS 3
SITE »
DAY
1 1 1 <2«-Z5>
22 a ,37-UI
50-511
63-841
OOHESSC
START
HOUR
126-32)
139-451
52 581
165-711
SITE ADDRESS D
AREA SiTE VALUE
JA 33-361
8 46-491
! C 59-62)
| 0 72-751
3IT6 ADDRESS E SITE ADDRESS r
SITS
DAY
| | | '24-251
22 23 ,37.3,,
150-51)
153-64)
>.OOHESS G
START
-
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION CHAI
2
DATE
3TER SUBJECT
6 1
PAGE
1
Most of the area source data in HATREMS has been generated from
NEDS. To add new area source data to NEDS that will be entered later
into HATREMS, code the NEDS Area Source Form described in Section 2.1.1.
To update data already in HATREMS or to add new data to HATREMS
without going through NEDS, code the HATREMS Area Source Form, Figure
2.6.1-a. The term "new data" includes data for "free" area sources that
are not currently defined by the NEDS Area Source Category (ASC's).
The HATREMS Area Source Form has only one card type. This card
records the area source category usage factors and the emissions rates
for each pollutant associated with a specified ASC. Complete one card
for each pollutant emitted.
2.6.1-1
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION CHAI
2
DATE
3TER SUBJECT
6 2
PAGE
1
The HATREMS Point Source Form updates operating and emissions data
that have been entered into HATREMS directly from NEDS. The form can
also be used to add sources that are unique to HATREMS. The HATREMS
Point Source Form shown in Figure 2.6.2-a contains fields to code six
unique cards for each point source.
The first two cards on the HATREMS Point Source Form are identical
to the first two cards on the NEDS Point Source Form.
On cards TWO through SIX, the first 15 columns contain plant and
point unique identifiers. These identifiers must be the same as
in NEDS to update a HATREMS record that has been generated from NEDS.
These identifiers must be different from any other unique identifier in
NEDS to add new data to HATREMS data which is not already in NEDS.
Card THREE contains space to identify up to three control devices.
Card THREE also contains fields for operating schedule information that
correspond to fields on Card FOUR of the NEDS Point Source Form. A
comment field, is included.
The form has space to code multiples of Cards FOUR, FIVE, and SIX,
allowing the user to record multiple process and pollutant data for each
point source. The Point Source Form allows the user to code up to three
each of Cards FOUR, FIVE, and SIX. If additional Cards FOUR, FIVE or
SIX are required for a point source, code them on a blank Point Source
Form. Be sure to code card columns 1 through 15 to correspond to the
original Point Source Form. When additional Cards FOUR, FIVE, and SIX
are coded, leave data fields on the other cards on the additional form
blank. Card FOUR records normal and average operating rates for each
2.6.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
CHAPTER
DATE
SUBJECT
PAGE
2
Pi
In
o. a. a. - __ = a. a. a.
-J^-T •••>-• -=- = i
- - - ? =
O)
CJ
o
oo
o
Q-
(T3
I
C\J
O)
2.6.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Description
CHAPTER HATREMS
SUBJECT Point Source Form-
SECTION
2
CHAPTER
6
SUBJECT
2
DATE
PAGE
SCC associated with the point source for which data are being coded.
This card also has fields to record 10 to 20 year growth projections. /
comments field for each SCC is included.
Card FIVE records emissions data by pollutant. Emissions data
includes an estimate of the control efficiency for each pollutant.
Card SIX allows the user to enter comments for each SCC/ pollutant
combination for which a Card FIVE has been completed. Alternatively,
Card SIX can contain comments for the plant level, for the point level,
or for the SCC level, as desired.
2.6.2-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Form Preparation
SUBJECT General Coding
Instructions
SECTION
3
CHAPTER
0
SUBJECT
1
DATE
PAGE
Data to be input to the various AEROS Systems comes from a wide variety
of sources and covers a full range of technical parameters. Certain basic
conventions exist relating to the coding of aerometric data into the systems.
These conventions and guidelines are presented below in summarized form.
All collected data must be reduced to standard formats to allow for the
most economical and efficient methods of conversion to machine readable media.
There are several forms specified for the recording of AEROS data. The
data thus recorded will be converted into machine readable media as input
to AEROS. Because a high proportion of ADP reporting errors are attributable
to erroneous input data, it is essential that the highest degree of accuracy
be maintained throughout the recording process.
The preparation of data for computer processing entails the use of certain
specialized conventions and terminology. The more common ones, and those that
are referenced throughout the detailed forms preparation instructions, are as
follows:
TERM
Left justify
DESCRIPTION
The first or left-most data character is entered
in the left-most position of the specified field.
Entry of data continues from left to right until
the field is full or all data have been entered.
Any character spaces on the form remaining un-
filled are left blank unless the instructions
for the field specify otherwise.
Contact • Personal
62
L
63
64
t)
65
66
5
67
M
58
/
S3
7
70
h
71
72
73
3.0.1-1
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Form Preparation
SUBJECT General Coding
Instructions
SECTION
3
CHAPTER
0
SUBJECT
1
—
DATE PAGE ^^t
2
TERM
Right justify
DESCRIPTION
The last or right-most data character is entered
in the right-most position of the specified field
Entry of data continues from right to left until
the field is full or all data have been entered.
Any character spaces on the form remaining un-
filled are left blank, unless the instructions
for the field specify otherwise.
Paniculate
31
32
33
34
35
/
36
3
37
1
Leading zeros
When specified, numeric zeros are ent^ro.'. in
all spaces in the specified field to ihs Icf!
of the first significant data character.
NOX
45
47 «
49
50
51
Low order
position
Right-most character position of a field,
CO
59
50
61
62
63
64
65
#
3.0.1-2
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Form Preparation
SUBJECT General Coding
Instructions
SECTION
3
CHAPTER
0
SUBJECT
1
DATE
PAGE
In the interest of legibility and as an aid to accuracy in the recording
of data, all entries on forms should be made in block capital letters. The
use of punctuation marks should be kept to a minimum and certain character
conventions, as noted below, should be followed.
Character
Written As
O
I
L
Description
Numeral zero
Letter "Oh"
Numeral one
Letter "L"
Numeral two
Letter "Zee"
Instructions for completing each form are quite specific. Please follow
all instructions exactly. The data entered on the coding form is the data
that will be punched into a computer card - no more, or less.
No data may be entered in a field except that which the
heading specified.
Data field headings are absolute and may not be altered.
Original"forms only will be submitted. No xerox copies.
No notes will be written on the face of the form.
Only specified alphabetic or numeric characters are allowed
to be entered on the form.
No unusual marks will be made.
Blanks equal no data or invalid data (prohibited where indicated).
0000 equals data readings below minimum detectable (SAROAD).
0000, 0000, 0000 is an acceptable entry to indicate a series of
readings below minimum detectable.
3.0.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Form Preparation
SUBJECT General Coding
Instructions
SECTION
3
CHAPTER
0
SUBJECT
1
DATE
PAGE
Strict adherence to these instructions will materially reduce the
incidence of data error.
Any questions in connection with the use of these forms should be
addressed to
Monitoring and Data Analysis Division
National Air Data Branch (MD-14)
Research Triangle Park, MC 27711
3.0.1-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preoaration
CHAPTER Emissions Data
SUBJECT Area Source Form
SECTION
3
CHAPTER
SUBJECT
DATE
PAGE
1
Emissions from sources too small or too difficult to be surveyed
individually are reported collectively as "area sources." The object
of area source calculation is to obtain as accurate an estimate as
possible of this collective contribution to total emissions. In the
NEDS Area Source format, each county or county equivalent (parish, census
division, independent city, etc, for states where counties are not used)
represents the smallest region for which area source emissions are calcu-
lated.
This chapter presents the techniques to be used both for estimating
area source quantities and for completing the Area Source Input Form
shown in Figure 3.1.1-a. The description for each area source discusses
the data collection methods that are used to obtain area source totals,
and states how to fill out the area source coding form and how to ap-
portion the county totals to the proper source categories.
At present there are no EPA requirements for state submittal of
area source emissions data in the NEDS area source format. The National
Air Data Branch (NADB) serves as the chief originator and verifier of
the data in the NEDS area source data bank. NADB welcomes voluntary
submittal by state and local agencies of area source data that are an
improvement over the data generated internally. Originally the data
incorporated into the NEDS area source data bank were collected according
to the procedures outlined in Chapter 5, APTD-1135. This work was
accomplished by in-house NADB efforts and NADB contractors and produced
data that were representative of the years 1969 to 1971. Subsequently
all of these data have been updated through in-house efforts.
3.1.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form PreParation
CHAPTER Emissions Data
SUBJECT Area S°Urce Form
SECTION CHAf
3
DATE
'TER SUBJECT
1 1
PAGE ^^
2 ^^
For future maintenance of the area source data base, NADB plans
an annual update of the NEDS area source files. To accomplish these
updates, computer programs are used which accept as inputs magnetic tapes
and punched card data containing State level fuel use data available
from other governmental publications, along with national, State and
county level data on employment, population, climatic data, vehicle
registrations, vehicle miles travelled and other data items. These
data are used by the programs to compute county level area source activity
data and produce card image records for updating the NEDS area source
file. This entire system is known as the Area Fuel Consumption Allocation
(AFCA) system. Details of AFCA capabilities are discussed in AEROS Volume
IV.
PROCEDURES FOR STATE/LOCAL AGENCY DATA SUBMITTALS
NADB recognizes that some State and local agencies may have access
to information that would provide more accurate area source data than
that prepared by NADB. Therefore, in
3.1 .1-2
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
A EROS USER'S MANUAL
SECTION Forn Preparation
CHAPTER Emissions Data
SUBJECT Area Source Form
SECTION
CHAPTER
1
SUBJECT
1
DATE
PAGE
order to improve the Quality of the data base, such data subinittals are
encouraged. To avoid unnecessary dunlication of effort, state and local
agencies contemplating such data subinittals should be aware of the HADE
programs for reporting area source data. It is not worth the effort in-
volved for a state or local agency to prepare area source data that are
inferior to or duplicate the data prepared by NACB. It is very helpful,
however, for state and local agencies to submit data which will improve
upon or supplement the data Generated by NAPR. It is asked that the
followina guidelines be followed when submittina area source data-
1. The data must be submitted in the standard NFDS area source
format, either on coding forms, nunched cards, or card imaqe
tape.
2. Tata from state/local agencies should be submitted to the appro-
priate FPA Regional Office, which, in turn, will forward the data
to MADE.
3. If necessary, appropriate documentation should accompany the data
to indicate the source of the data and how the data were derived.
There are numerous reasons ^or recuiring documentation to accompany
the data. First, NADB must have some criteria to determine whether the
data submitted are in fact an improvement over the existing NADB data.
Second, FADE must be able to answer Questions concerning the data base.
If no references are available, NADB can only refer the ouestioner to the
agency that supplied the data. In addition, r/TP is interested in identi-
fying new sources of information which nay be useful for refinement of the
present methods for reporting area source data. The documentation does not
need to be extensive. If the area source data are calculated based on other
3.1.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION 'r°rm Preparation
CHAPTER Emissions Data
SUBJECT Area Source Form
SECTION
3
CHAPTER
1
SUBJECT
1
DATE
PAGE
data, include a sample calculation to show the method for deriving the
area source data. It is not necessary to submit extensive sheets of
calculations or all the intermediate data used in calculations, since
determination of the method used to derive the data is the prime con-
sideration.
SUGGESTED DIRECTION FOR STATE/LOCAL DATA COLLECTION
The following sections, which cover the procedures for coding and
collection of area source data for the NEDS, emphasize the general tech-
niques which may be used by a State or local agency to make improvements
upon the area source data prepared by NADB. It is not intended that the
methods discussed therein represent a complete list of all methods which
may be used for the collection of area source data. Other sources of
data known to State and local agencies may be excellent sources of infor-
mation. Use of other data sources is encouraged if such use will provide
more accurate, detailed data than could be obtained through the standard
techniques. Use of all such techniques should be properly documented,
however, according to the criteria previously noted.
3.1.1-4
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Area Source Forn
SECTION CHAPTER SUBJECT
3 1 1
DATE PAGE
5
•
Finally, the following sections also briefly describe the methods
used by NADB for area source data preparation so that state and local
agencies can evaluate the data and decide which source categories can
be improved through their own efforts. A detailed description of the
NADB area source methodology is given in AEROS Manual Volume IV, the NADB
~ 2
Internal Operations Manual. Certain portions of the methodology are
also discussed in the various references cited in the following sections.
3.1.1-5
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-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Fom Preparation
CHAPTER Emissions nata
SUBJECT ^rPa Source Fom
SECTION
3
DATE
CHAPTER
1
SUBJECT
PAGE
7
HEMEPAL
REQUIREMENTS
The following sections sneclfy nroner Procedures for coding of Infor-
mation Into the /Vea Source Input Form. See Section 2.1.1 for a description
of the form.
CODING PPOCEHUPES FOR IDENTIFICATION SPACES
The group of spaces at the ton of the form, vhen Billed In, provides
an Identification code number for the area under studv. These snaces must
he completed on every form filled in. I'nder certain circumstances, some
portions of the remainder r>f the *om may Ke le^t Hank, hut this identifi-
cation code must he entered on even/ fom. Mn Hani's are allowed in any
identification space.
CODING psnr.EnfiDEs FOR DATA FIELDS.
Each major section of the form is divided into "*ields", each defined
by vertical lines extendinn above the space numbers. For example, in Section 1,
snaces 10-11 represent the *ield *or the "vear of pecord", in Section 5,
soaces 10-16 represent the field for "Oirt ''oads Traveled". Tach ^ield ha?
a "Field headinn", descriHinn the infomation to KP entered. In r;nme cases,
several fields are nrnuped under an overall Vieadinn. for example, ^nctinn 1,
spaces "\?.-M Kear the headinn "SIP Fmissions Estimates". These snaces,
however, are broken dovn into five *ields, ono *or each maior pollutant.
/HI fields, v/ith the exception n* conrn^nts and action code, are to
be coded with numeric characters onlv. Torments (snaces 10-77, section f
and spaces ^4-77, card 7) nay contain either alphabetical or numeric
characters. Action codes (space 7R of all sections) should be coded onlv
with the appropriate alphabetical character. Entries in all numeric onlv
1.1.1-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Fmissions nata
SUBJECT flrea Source Form
SECTION
3
CHAPTER
SUBJECT
DATE
PAGE
fields must he riqht justified. Decimal points may not be inserted in any
numeric field. Only those pre-printed decimal locations for sulfur and ash
content data (spaces 35-^8, section one) may he used. £ zero in any field
will be interpreted as an actual data value of zero. If source activity is
unknown, but not zero, leave the field spaces blank.
CODING OF ACTION CODES
Spaces 78-80 of all sections must be coded with the nroner symbols on all
•»
forms. Space 78 contains an entry from the computer "ndate Action ^oHe table
in Volume V, Section 3.10.0. For initial submission o^ data ^nr a countv, this
code will be the letter "A". Hov/ever, if a channe or deletion n* data is beinn
prepared for a county for which data have previously been submitted, space 73
will be coded as a "CH or "n", as anoronriate, to reflect the correct action.
This "C" code allows a chanqe to the existino data in any Field (excent
identification Fields in snaces 1-°). To make a chanqe, simply code the
correct data in the annronriate Field and code a "*"" in snace 78. Nearlv all
area source data submittals should use the "C" action code. An existinn data
field value may be channed to a blank hv cndt'nn an asterisk (*) le*t justified
in the field to be chanqed. An asterisk is not valid in card 7 source code
or emission estimates fields.
For area sources the "D" code should be used only to delete all the
existing data for a countv. TO do this code a "D" in snace 78 of section
(card) 1. The "D" symbol should not be used in snace 7P of the other
sections.
Space 7° contains the letter "A" to indicate that the data on this form
refer to an area source. Space flfi contains a card seouence numhpr
3.1.1-''
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Area Source Form
SECTION
3
CHAPTER
1
SUBJECT
1
DATE
PAGE
9
(1 through 7) to indicate the section or card type. Spaces 79-80
will not be changed. Sections (cards) 1-6 contain the basic area
source data. All cards must have the basic identification spaces 1-9
completed. In addition spaces 78-80 of each section 1-6 must be
completed. Section 7 is optional and does not need to be completed
for each county.
USE OF PROPER AREA SOURCE FORMAT
The NEDS area source format shown in Figure 3.1.1-a is a redesign
of an earlier area source form which is illustrated in Guide for
Compiling a Comprehensive Emission Inventory (APTD-1135).^ The
form shown in APTD-1135 has been replaced by the form shown in Figure
3.1.1-a. All submittals of area source data for NEDS must be in the
format of Figure 3.1.1-a. Data in the old format cannot be accepted.
REFERENCES AND CODE TABLES
Volume V contains code tables which are used for completing
certain portions of the area source form. In addition, several
references are required for other fields. These references are listed
at the end of the chapter and are cited by number throughout the
instructions.
DATA COLLECTION AND CODING METHODOLOGY
AREA IDENTIFICATION DATA
State (Spaces 1-2). Enter the two-digit code for the State
within which the county is located. The District of Columbia, Puerto
Rico, American Samoa, Guam, and the Virgin Islands are considered
3.1.1-9
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Area Source Form
SECTION
3
CHAPTER
1
SUBJECT
DATE
PAGE
10
"States" for coding purposes. These codes are listed in the State
Code Table in Volume V, Section 2.I.O.3 NOTE: For State Codes
01-09, be sure to include the zero.
County (Spaces 3-6). Enter the four-digit code for the county,
census division (Alaska), air pollution control district
(Massachusetts) or parish (Louisiana). The county identification
codes are listed in Volume V, Section 2.2.0. Note that in Volume V,
Section 2.2.0 asterisks distinguish counties or county equivalents
from cities and towns. There are a few cities in the U.S. that are
considered independent entities. In such cases, enter the City Code
from Volume V, Section 2.2.0. Also, a complete listing of the
independent cities which are treated as county equivalents is given in
Volume V, Section 2.6.0.
Air Quality Control Region (AQCR) (Spaces 7-9). Enter the
three-digit code number for the appropriate AQCR within which the
county (or city) is located. These codes are provided in Volume V,
Section 2.4.0. Be sure to enter all three digits, including zeros, as
appropriate. For counties that are contained in more than one A.QCR,
only one NEDS record for area source data is maintained at present
(i.e., only one area source form is completed for each county
regardless of how many AQCR's it is in). To determine the proper AQCR
code for these "split" counties, enter the code for the AQCR in which
the majority of the population of the county is located.
Year of Record (Section 1, Spaces 10-11). Enter the last two
digits of the calendar year that information on the Area Source Input
Form represents. Do not enter the year that the area source form was
coded. Space for this information is provided in the upper right-hand
corner of the form.
3.1.1-10
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Area Source Form
SECTION
3
CHAPTER
1
SUBJECT
1
DATE
PAGE
11
Population Code (Section 3, Space 77). Enter a one-digit code from Volume V,
•Section 3.15.0, that corresponds to the percent of urban population for the county.
The urban-rural population breakdown for determining this percentage is provided in
the 1980 Census of Population.5
SIP Emission Estimates (Section 1, Spaces 12-34). These spaces are provided
to record emission estimates, in hundreds of tons per year, for each of the five
major pollutants (particulates, sulfur oxides, nitrogen dioxide, hydrocarbons, and
carbon monoxide) from the State's implementation plan emission inventory. Five
spaces are allotted for each pollutant except NOj, and SOX, for which only four spaces
are available. These fields were defined only to record emission estimates from
the State SIP's at the time NEDS was created in 1972. There is no longer any
significant use of these data,' nor any need to update these fields.
FUEL PARAMETERS
These data are required in order to calculate emissions of particulates and
sulfur oxides from stationary source fuel use.
Sulfur Content (Section 1, Spaces 35-42). Enter the percent of sulfur con-
tent for each of the four types of fuels (anthracite coal, bituminous coal, dis-
tillate oil, and residual oil). The figures entered should be weighted averages
for the fuels consumed by area sources. For example, if data for bituminous coal
sulfur contents and fuel consumption totals by source category are available,
weighted averages should be computed as follows:
Residential: 1000 tons, 1.4 percent sulfur
Commercial-Institutional: 500 tons, 1.6 percent sulfur
Industrial: 1500 tons, 2.0 percent sulfur
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then the weighted average sulfur content is calculated as follows:
1000 x 1.4
500 x 1.6
1500 x 2.0
3000
1400
800
3000
5200
Average sulfur content = 520Q = 1.73 percent
3000
Some areas have regulations limiting the sulfur content of fuels. If, for
instance, no bituminous coal with a sulfur content of more than 1.5 percent can be
burned in the area,, and if it is known that no significant amount of coal with a
sulfur content of less than 1.5 percent is burned, then the weighted average sulfur
content for bituminous coal can be assumed to be 1.5 percent. Figures entered on
the form must represent the fuel that is actually being used, not the fuel that is
supposed to be used at some time in the future.
To determine sulfur contents for fuel oil, it is recommended that the data
from Department of Energy publications be used. These average sulfur contents
should then be checked against the sulfur in fuel regulations in the various areas.
Where the data are available, it is recommended that sulfur content information
available from local agencies be considered in addition to the literature sources.
Some agencies conduct fuel registration programs which may be a valuable source of
data. Supplemented with information from local fuel dealers and suppliers, such
data may provide a good indication of fuel sulfur contents appropriate for area
source consumers. The following systematic procedure may be used:
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1. Make a summary of sulfur content data for fuel oils by grades from the
Department of Energy publication entitled Heating Oils.6
2. Obtain data on sulfur contents of No. 4 oil and residual oil from the
Petroleum Supply Annual.-*-^
3. Summarize the sulfur in fuel regulations by State, and within the State by
area if this is applicable.
4. Survey local and State air pollution agencies for actual sulfur in fuel
oil data for the counties under their jurisdiction.
5. If adequate results are available from Step 4, use these.
6. Otherwise, use the results of Step 1 for the sulfur content of distillate
oil.
7. Combine the information obtained for residual oil in Steps 1, 2, and 3 to
decide on the most appropriate sulfur content to use for residual oil.
Data on sulfur in fuel oil from point sources should be used with caution for
determination of area source sulfur contents. Large sources may blend different
grades of oil in order to comply with sulfur oxide emission limitations. Such
blends of fuel oil may not be typical of the fuel oil used by area sources.
Sulfur content of anthracite coal does not vary considerably, with values of
0.5 to 1.0 percent typical.8,9 A value of 0.7 percent is usually assumed for area
sources by NADB. For bituminous coal, data for coal used by point sources, litera-
ture data, local dealers, and sulfur-limitations regulations should be consulted to
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determine the appropriate values. To use literature data, consult Reference 10,
which gives the origins of coal that is distributed to each State. From References
8 and 9, or from other data, sulfur contents of coal from each district of origin
can be estimated. The shipments data can then be used to determine weighted average
sulfur contents for the coal consumed in each State. These averages may be assumed
appropriate for area source bituminous coal use, if necessary. Due to the wide
variation in sulfur contents of bituminous coal, such averages may still not be too
accurate for counties or smaller areas. Therefore, data from local dealers and
point sources should not be used if any other means to judge the correct sulfur
contents are available.
Ash Content (Section 1, Spaces 43-48). Enter the weighted averages of ash
content for anthracite coal and bituminous coal to the nearest tenth of one percent.
Follow instructions for sulfur content to determine weighted averages. For anthra-
cite coal ash contents of 10 to 16 are the usual range, with 11 percent being a
typical value. To determine ash contents for bituminous coal, the same general
procedures and references discussed for sulfur content determination may be used.
STATIONARY SOURCE FUEL CONSUMPTION
The quantity of various types of fuel consumed by each source category
(residential, commercial-institutional, and industrial) will be entered in these
fields. Collectively these three categories account for all stationary fuel
combustion activity not usually reported as point sources.
To complete the area source form, the county fuel consumption totals must be
assigned to the proper source categories. If fuel dealers furnish county totals by
source category, no problems are involved; but if only county sales totals can be
obtained from fuel dealers or if Department of Energy data must be used, then
apportioning techniques are required.
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SOURCE CATEGORIES
1. Residential Fuel (Section 1, Spaces 49-77). The residential category
includes all fuel use for space heating, water heating and cooking in residential
dwellings. For a simple determination of residential fuel use, State totals for
residential fuel use can be apportioned to counties by the number of dwelling units
using each fuel per county. Dwelling unit information is available from the 1980
Census of Housing^ and should be applied according to the following formula:
County residential fuel total = State residential
fuel total x County dwelling units
State dwelling units
The county and State dwelling units above refer to the number of dwelling
units using each type of fuel for space heating.
2. Commercial-Institutional Fuel (Section 2, Spaces 10-35). Commercial-
institutional establishments are defined by SIC groups 50-9913, including retail
and wholesale stores, schools, hospitals, government buildings, and other public
buildings. State fuel totals for this source category can best be apportioned to
counties according to population, as given in the 1980 Census of Population.5
County fuel total = State fuel total x County population
State population
3. Industrial Fuels (Section 2, Spaces 36-73). The industrial category
(establishments defined by SIC groups 20-39) includes all manufacturing industries
with emissions too small to qualify as point sources.
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County industrial fuel totals are proportional to the total number of
manufacturing employees per county, as given in the Census of Manufactures, "Area
Statistics" (Pef. 14) or County Business Patterns (Ref. 15).
County industrial fuel total = State industrial fuel
County manufacturing employees
total x state manufacturing employees
DETERMINATION OF FUEL USE TOTALS
Before a specific methodology can be applied to calculate area source fuel
use, the total fuel consumed in an area must be. determined. Such data are usually
obtained from either fuel dealers and distributors, published references, or
government regulatory agencies. Some fuel retailers maintain sales records that
can be a valuable source of information for the determination of total fuel
consumption. The information needed from fuel dealers concerns their annual sales
(preferably by county) to each source category. The area source totals of resi-
dential and commercial-institutional fuel consumption are then simply the fuel
dealers' figures minus any fuel consumed by point sources included in these source
categories. Because dealer sales to industrial users may not adequately represent
the amount of fuel consumed by industrial sources, other methods are primarily used
for industrial fuel determination. Any information gained from fuel dealers would
be useful, however.
It is important that all fuel dealers be contacted. The accuracy of survey
results will be significantly reduced if some fuel dealers are overlooked. It may
be that not all fuel dealers will be able to furnish adequate information. In the
past, natural gas dealers have been best able to furnish the required data. Other
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dealers either have been reluctant to release information, or simply have not had
the detailed breakdowns required. There is no assurance that fuel dealer sales
accurately represent fuel consumption, either. Sales of coal to industrial sources
or of wood to residential sources, for instance, may represent only a part of the
total fuel consumed, because much of the fuel consumed may not come from retail
dealers. Other methods should be used for those cases in which fuel dealers cannot
provide adequate data on total fuel sales. It should be emphasized, however, that
information provided by dealers, although perhaps incomplete, can provide insights
into fuel use patterns that would not be discovered by other methods.
Published references are the most common sources of fuel use data. Reports
produced by the U.S. Department of Energy contain data on fuel sales and distribu-
tion. The advantages of the use of this information are that the data are reported
nationwide, are readily available because they are published, and are updated every
year. The drawback to the use of this material is that fuel data are reported by
States only, and often are not broken down into the desired source categories.
County totals mus"t be estimated by apportioning State totals. This geographical
apportioning step, which may also be necessary for data obtained from fuel dealers,
can become quite complicated and involve a large number of calculations.
Finally, useful data may sometimes be obtained from Federal and State regula-
tory agencies. The Department of Energy compiles data on fuel used by electric
utilities (Ref. 16), and also for natural gas company sales and pipeline distribu-
tion (Ref. 17). State utility commissions may be able to provide similar data.
In addition, State revenue or tax departments may have data that would be helpful
for determination of fuel usage.
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APPORTIONING TECHNIQUES
If published references must be used, techniques for determination of source
category totals and apportioning of these State or regional totals to counties is
required. NADB uses the general techniques described below for each fuel. These
methods, or variations of these methods, may be used for apportioning. The details
of the NADB techniques are described in the NADB Internal Operations Manual.2
1. FUEL OIL
Data collection for fuel oil consumption covers the use of both distillate
and residual oil. Distillate oil includes fuel oil grades 1, 2, and 4.
In addition, diesel fuel and kerosene can be considered distillate-type
oils. Nationwide, residential, and commercial-institutional sources are
the largest consumers of distillate oil. Residual oil includes fuel oil
grades 5 and 6. In most areas, residual oil is not used by residential
sources, but significant amounts may be consumed by industrial and
" commercial-institutional users. Usually, literature data must be relied
upon to determine total fuel oil consumption. Fuel dealers and government
agencies have in the past usually been unable to supply adequate data on
fuel oil use. The publication of the Department of Energy, Petroleum
Supply Annual,18 is the most acceptable reference. Data are also avail-
able from the Annual Survey of Manufacturers,19 published by the Bureau
of the Census.
a. NADB Method. The general method used by NADB is as follows:
(1) Residential distillate oil consumption for each county is calcu-
lated as follows:
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F = (0.092D + 217.2R - 568) S + 250W (1)
where:
F = Residential fuel oil use (gallons/year)
D = Annual heating degree-days
R = Average rooms per housing unit
S = Number of housing units using oil for space
heating
W = Number of housing units using oil for water heating.
Degree-days are defined as the difference between the mean daily
temperature and 65°F. Annual heating degree-days may be obtained
from the Local Climatological Data publications of the U.S.
Department of Commerce.20 The degree-days for a weather station
in or as close as possible to the area of interest should be se-
lected. The average rooms per housing unit and number of housing
units using oil for space heating and water heating may be
obtained from the Census of Housing. 12 The sum of the computed
county oil consumption totals is normalized to agree with the pub-
lished State total from Reference IB for residential distillate
oil use. It is assumed that residential residual oil consumption
is zero.
[2) State totals for commercial-institutional area source fuel oil
use are determined by subtracting NEDS commercial-institutional
point source fuel oil use from the appropriate heating oil totals
given by the Department of Energy (Ref. 18). County totals for
fuel oil use by various subcategories, such as hospitals, hotels,
schools, colleges, and laundries, are calculated based on corre-
lative relationships between fuel use and employment.23 The five
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county subcategory totals are then subtracted from the State
area source totals. The remaining fuel oil totals are appor-
tioned to counties by means of adjusted conroercial employment
data (employment totals for the various subcategories subtracted
from the county commercial employment data in County Business
Patterns).15
For each county then,
Fuel oil consumed in 5
E
where:
Mr
El
i
j
(2)
fuel oil consumption for the ith county for the
jth subcategory
commercial-institutional area source fuel oil
total determined from Department of Energy data for State I
adjusted commercial employment for county i
adjusted contnercial employment for State I
1 to n for each of the n counties in a State
1 to 5 for each of the 5 commercial-institutional
subcategories
(3) State totals for industrial area source fuel oil use are deter-
mined by subtracting NEDS industrial point source fuel oil use
from the appropriate totals given by the Department of Energy.1^
Industrial employment data by 2-digit SIC from County Business
Patterns^ is converted to industrial area source employment by
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subtracting the employment accounted for by point source fuel con-
sumers. The industrial area source employment is then adjusted by
means of a fuel intensity factor for each 2-digit SIC.23
For each county then,
Industrial fuel oil =
20
y _,
A Fi
(Mjp-1
20
£ FJ
E-;
J county i /
Ej State I
where:
E-; -
j =
industrial area source fuel oil total determined
from Department of Energy data for State I
fuel intensity factor for the jth industrial
employment category
area source industrial employment for the jth
industrial employment category
1 to 20 for each of the 20 categories in 2-digit
SIC employment groups 20-39.
From the results of the above methodology, county distillate and
residual oil totals for each source category are coded into the
NEDS area source format; residential distillate oil in spaces 60-
64, section 1, residential residual oil (zero) in spaces 65-68,
section 1, commercial-institutional distillate and residual oil
in spaces 20-24 and spaces 25-29, section 2, respectively, and
industrial distillate and residual oil in spaces 52-56 and spaces
57-61, section 2, respectively. The above methods are computer-
ized for MADE use. Due to the large number of calculations
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involved, it is not recommended that the above methodology be
attempted by hand for any large scale effort. However, readers
interested in more detailed discussion are referred to either
the NADB Internal Operations Manual2 or report EPA-450/3-74-021,
Development of a Methodology to Allocate Liquid Fossil Fuel Con-
sumption by County.23
b. Alternatives to NADB Method. The above methodology will provide rea-
sonable estimates for fuel oil use, based on literature data. There-
fore, it is suggested that better data can best be obtained by tech-
niques that do not rely on literature data. The most obvious other
source of data is local fuel oil distribution and dealers. In many
cases, however, dealers have not been able to supply sales records for
precise geographical areas for each consumer category. Any informa-
tion gained from dealers would probably be useful, however.
An additional method would be to conduct an extensive survey of sources
to determine fuel use. Coverage of all major consumer classes may be
difficult, unless good records are available from local agency permit
or registration systems. Other State/local agencies responsible for
boiler registrations and inspections may be of assistance. As an
alternative, a partial source survey, covering classes of sources
thought to be major fuel users, may be desirable. For example, deter-
mination of fuel use by the commercial-institutional subcategories
could probably be obtained through surveys of a relatively small number
of sources. Obtaining fuel use for these source classes through a
survey would provide much better data than through use of correlation
equations which NADB relies upon.
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Another approach is to use different correlation equations requiring
more detailed source data to predict fuel use. For instance, to
predict distillate oil used for space heating equations of the follow-
ing types may be used:
Oil consumed = No. of oil burners x avg size (Btu/hr) x 8760 (hr/yr) x load
140,000 Btu/gallon
or
Oil consumed = No. of oil burners x heat loss (Btu) x degree-days x use factor
140,000 Btu/gallon x Design Range (°F)
where the heat loss is dependent on the average square feet of build-
ing space. The design range is defined as the difference between
inside temperature and the design outside temperature for an area.
Use of these relationships requires collection of substantially more
source data and determination of proper load and use factors. Fuel
oil trade association publications,24 oil dealers, and utility compa-
nies may be able to provide useful information. Modifications of the
above equations may provide relationships for predicting residential,
commercial-institutional, or industrial space heating fuel oil use
which can be summed to obtain grid, county, or State totals. It is
suggested that the derived totals be adjusted to conform with the
State totals given in literature references. This step in effect
corrects for variations in the parameters used in the above equations.
2. COAL CONSUMPTION
It may be necessary to determine consumption of both anthracite and bitu-
minous coal. Anthracite, or hard coal, is produced almost exclusively
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in Pennsylvania and is available in significant quantities only in States
that are within easy shipping distance from Pennsylvania. Anthracite may
be consumed by all source categories, although most is used by residential
sources. Bituminous, or soft coal, is available in most areas of the coun-
try. Also included as bituminous coal are the lower grades of subbitumi-
nous coal and lignite. Bituminous coal is often favored for use by electric
utilities, manufacturing industries, and coke producers. Bituminous coal
is used in sane areas for residential and commercial-institutional heating.
a. NADB Method. The same general techniques used for fuel oil may be
adapted to determine coal consumption. In the method which is
computerized for NADB-use, residential coal use is calculated for each
county based on the following equation:25
1000.0
Tons of coal per dwelling unit = 0.003874 e
(7.6414 - Degree-Days
(4;
The number of dwelling units using coal for space heating is obtained
from Reference 12. Degree-days are obtained from Reference 20. The
coal use predicted by Equation (4) is distributed between anthracite
and bituminous coal based on the estimated residential market share of
each.25 The sum of computed county totals is normalized to agree with
published State totals for coal shipments that have been adjusted to
exclude coal consumed by commercial sources. Use of coal for non-
space heating purposes is ignored. Methods used for calculation of
commercial-institutional and industrial coal use are virtually identi-
cal to those discussed for fuel oil. The fuel use totals are obtained
from Reference 10 with the same general procedures used to calculate
area source totals which are apportioned to counties.
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b. Alternatives to MADE Method. Again, to improve on the data prepared
by NADB for NEDS, it is suggested that the acquisition of non-published
data is the best approach. Obtaining sales data from coal dealers and
distributors, surveys of individual sources or source categories, use
of source permit or registration systems, etc. , are methods that may
provide useful data. Since the emissions from coal-fired boilers vary
a great deal from one type of boiler to another, source surveys or use
of source registration data for coal users are particularly useful.
By determining the types of boilers and furnaces in service plus the
extent of controls applied, emissions from area source coal use can be
hand calculated and entered into NEDS using the procedure described
under Hand-Calculated Emission Estimates later in this section. This
procedure could provide more accurate emission estimates since the NADB
computerized method uses only one emission factor (with no provision
for controls) for each source category. The method assumes that all
residential consumption is in hand-fired units and that commercial-
institutional and industrial area sources have the same emission rate
as the national average for point sources reported in NEDS for each
source category. See AP-4227 for a presentation of the emission
factors for coal combustion.
3. NATURAL GAS AND LPG
a. NADB Method. In the method used by NADB for NEDS, natural gas and LPG
(liquefied petroleum gas) are combined and reported in the same spaces
(spaces 69-73, section 1, for residential, spaces 30-33, section 2 for
commercial-institutional, and spaces 62-66, seciton 2 for industrial).
LPG is converted to "equivalent natural gas" on the basis of equal
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resulting emissions (one gallon of LPG equals 100 cubic feet of
"equivalent natural gas").27
Residential natural gas use by county is computed using the following
equation:25
0.367 /CX0.5888 0.125
Therms of natural gas consumed = 47.5 x A x B x \D/ xE (5)
Where:
A = total number of natural gas customers
B = annual heating degree-days
C = number of dwelling units using natural gas for space heating
D = the larger of the number of dwelling units using natural
gas for cooking or hot water heating
E = median number of rooms per dwelling unit.
Item A is obtained from American Gas Association7 reports or from the
Census of Housing.12 Each parameter is obtained or updated annually.
The resulting natural gas use in therms (one therm = 100,000 Btu) is
converted to cubic feet on the basis of natural gas heating value
(usually 1000 to 1050 Btu/cubic Eeet). Calculated county totals for
residential natural gas use are normalized to agree with published
State totals for residential use.28 Residential LPG use is computed
by county using a simpler equation based only on number of dwelling
units, heating degree-days, and regional-use factors for LPG consumed
for cooking and water heating. There are some differences in the
method for calculating commercial-institutional and industrial natural
gas use which roughly account for the non-availability of natural gas
in certain areas not served by natural gas pipelines, but it is
basically the same as the method described for fuel oil. LPG use by
the other source categories is computed in the same manner also.
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b. Alternatives to MADE Method. To improve on the data in NEDS, natural
gas companies are usually an excellent source of information. Also,
reports submitted by these companies to the Department of Energy (Ref.
17) or State utility commissions may be useful. Otherwise, the same
methods suggested for improving fuel oil and coal data may also be of
interest for determining natural gas and LPG use. Remember that the
NEDS area source reports include LPG with natural gas use, and that if
natural gas use is determined by a different method than used by NADB,
the estimated LPG use should be included with the data entered on the
NEDS coding forms.
4. OTHER FUELS
Other fuels which may appear as area source fuels are wood, coke, and
process gas. Residential wood use is estimated from a U.S. Department of
Energy report.26 Updated estimates are based on the reported number of
dwelling units using wood as space heating fuel as reported on a regional
basis in the Annual Housing Survey.22 State wood consumption totals from
Reference 26 have been allocated to counties based on the number of dwelling
units in each county heating with wood as reported in Reference 12.
No other estimates of consumption of miscellaneous fuels are made by NADB.
All other miscellaneous fuel fields (commercial-institutional wood, spaces
34-35, section 2; industrial coke, spaces 48-51, section 2; industrial
wood, spaces 67-69, section 2; and industrial process gas, spaces 70-73,
section 2) are assumed to be zero or negligible. Thus, if the State or
local agency has data which indicate that any of these fuels are in fact
consumed by area sources, the NEDS data may be improved by coding this
data. The most common users of wood as fuel (other than residential
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consumers) are those wood processing industries that burn wood waste.
Process gas use is most common for petroleum refineries, certain chemical
processing industries, and iron and steel mills. Coke is consumed mainly
by the metals industries, primarily iron and steel mills and foundries.
Normally all such fuel use for an area will be included as point source
data in NEDS.
SOLID WASTE DISPOSAL OPERATIONS
Introduction. The area source solid waste category includes on-site refuse
disposal activities by residential, industrial, and commercial-institutional
sources. On-site incineration refers to disposal in a small incinerator. This
includes back yard burners, industrial incinerators, and industrial incinerators at
food and department stores, hospitals, and schools. On-site open burning refers to
unconfined burning of waste such as leaves, landscape refuse, or other rubbish.
Large open-burning dumps and municipal incinerators are usually classed as point
sources. For emission inventory purposes, only solid waste that is burned is of
interest. Unfortunately, very little quantitative information about on-site solid
waste disposal is available.
Some areas have conducted comprehensive surveys of solid waste disposal
practices. If such a survey is available, it should be used to estimate solid
waste quantities. Many such surveys cover only collected waste, however, and are
of limited value for determination of on-site waste disposal quantities. In the
event that data from a solid waste survey are not available, solid waste quantities
are usually estimated by per capita generation factors. Nationwide, it is estimated
that about 10 pounds of solid waste is generated per capita per day.27 By
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judging the proportion of the waste disposed of by various methods,
estimates of waste quantities for on-site incineration and open
burning can be made. In addition, several surveys of nationwide solid
waste disposal practices have provided data useful for estimation of
area source solid waste quantities. ^»^2 n should be noted that
data based on nationwide or regional averages may be extremely
inaccurate predictors of solid waste quantities for local areas. Due
to the tremendous variation in solid waste disposal practices from one
community to another, the use of nationwide averages to predict local
solid waste quantities should be considered rough estimates at best.
Furthermore, local regulations governiag solid waste disposal
should be taken into account. In some areas, open burning and on-site
incineration are regulated and may be prohibited. If one or both of
these practices is prohibited, the corresponding generation factor(s)
should not be applied. Under such circumstances assume that the solid
waste that would normally be allotted to on-site disposal is handled
by some other method, such as land-filling, which would not result in
air pollutant emissions.
On-Site Incineration (Spaces 10-24, Section 3). If no better
data are available from solid waste surveys, State and local agencies
or other reliable sources, NADB has used the factors given in Volume
V, Section 3.13.0, to estimate on-site incineration of solid waste.
Factors have been derived for each EPA region. Estimates may be made
for on-site incineration by residential, commercial-institutional, and
industrial sources. Care should be taken in the application of these
factors. If a number of on-site incinerators have been identified as
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point sources, it may be appropriate to reduce or eliminate the area source
estimates. If data are available from registration or permit files for
solid waste disposal equipment, these data may provide more accurate
estimation of on-site incineration quantities than would application of the
factors presented in Volume V, Section 3.13.0. Reference 33 presents
additional data on the number of incinerators, size of units, and
incinerator air pollution control equipment which may be useful in making
more detailed estimates for on-site incineration.
Open Burning (Spaces 25-41, Section 3). Virtually no data have been
available to NADB to estimate open burning. The extent of open burning can
best be estimated by contacting the most knowledgeable local officials and
taking into account the effects of local air pollution regulations
restricting or prohibiting open burning. If no reliable estimates can be
made, the factors given in Volume V, Section 3.13.0 may be used to produce
the data in NEDS.
MOBILE SOURCE FUEL USE
Mobile source fuel use includes highway use (automobiles, trucks,
buses, etc.) and non-highway fuel use (railroads, vessels, aircraft,
miscellaneous off-highway vehicles). Since these sources usually
account for the majority of the emissions of carbon monoxide, VOC,
and nitrogen oxides in an area, it is vital to obtain accurate estimates
of mobile source activity. Such estimates usually involve the determi-
nation of fuel used by mobile sources. However, collection of other data,
such as measured vehicle-miles for motor vehicles and land-takeoff (LTO)
cycles for aircraft, is usually of primary importance since emission
factors for these categories are expressed in weight of pollutants per mile
travelled or LTO cycle.27 The purpose of collecting fuel use data for
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motor vehicles is to estimate vehicle-miles when they are not directly
avai1 able.
HIGHWAY MOTOR VEHICLES
For NEDS, emissions for four highway vehicle categories are
calculated. These are:
1. Light-duty vehicles (LDV) - Include gasoline powered passenger
vehicles weighing 8500 pounds or less.
2. Light-duty trucks (LOT) - Include gasoline powered cargo vehicles
weighing 8500 pounds or less.
3. Heavy-duty gasoline (HDG) vehicles - Include gasoline powered
trucks and buses weighing more than 8500 pounds.
4. Heavy-duty diesel (HDD) vehicles - Include diesel powered trucks
and buses.
The other motor vehicle categories, light-duty diesel passenger cars and
trucks and motorcycles, are ignored in the current calculation procedure
due to their negligible emissions at present.
Fuels consumed by highway vehicles include gasoline, diesel fuel,
and LPG. Except for extremely detailed inventories, LPG use and LDV
diesel can oe neglected. If at all possible, total measured vehicle-
miles of travel (VMT) should be obtained. Total VMT can be obtained
from traffic surveys conducted by state highway departments or local
transportation agencies. Usually the total VMT will include diesel VMT
as well as gasoline VMT. If actual vehicle-mile information is unavaila-
ble from these surveys, VMT can be estimated from traffic counts or
traffic flow maps. This is accomplished by multiplying the traffic volume
by the length of roadway. Since vehicle emission rates of CO, VOC, and
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NOX vary appreciably with average speed, VMT data should be obtained
by roadway type. On the basis of average speed, roadway types can be
classified as: limited access (greater than 50 mph), rural roads (45 mph),
surburban roads (35 mph), and urban streets (25 mph or less).
If measured VMT are not available, VMT must be calculated on the basis
of estimated fuel use. Such a technique will significantly reduce the
accuracy of the VMT estimates. Previous efforts have failed to produce any
simple relationship between VMT for a county and standard demographic and
economic data.23 Actual VMT are the product of driving patterns which
are a function of the geographical characteristics of the area, proximity
to large population centers, employment centers or tourist attractions,
characteristics of the transportation system (whether an interstate highway
is present, whether mass transit systems exist, etc.), and other factors
that are not easily quantified. If no measured VMT are available, however,
and the purpose of the area source inventory does not justify the expense
and manpower 'efforts required to collect measured VMT, alternate methods
based on estimation of fuel consumption by vehicle category must be used.
NADB Method. For about 20 states, measured VMT data have been
available to NADB and have been coded in spaces 53-77, section
4. When only total VMT, not broken down by road category, have
been available, urban and rural fractions have been estimated
based on the population distribution code (space 77, section 3).
For instance, if the population distribution code is 6, indi-
cating that 60-70 percent of the population of the county is
urban, it is assumed the 60 percent of the VMT in the county
are at speeds typical of urban roads. When only VMT for a year
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somewhat older than the NEDS year of record are available, the VMT have
been updated (updated estimates made only for VMT not more than 3
years older than NEDS year of record) by scaling the sum of county WIT
totals to agree with the current published State total VMT.37
When no VMT data are available, emission estimates for motor vehicles
are based on the reported fuel consumption (light gasoline, spaces 42-
48, section 3; heavy gasoline, spaces 49-54, section 3; and heavy-duty
diesel, spaces 61-66, section 3). These data are determined using the
following method derived from Reference 24, which has been computerized
for NADB use:
a. State Fuel Consumption Totals '
State totals for highway use of motor fuels are available from Highway
Statistics.37 Diesel fuel is included with other "special fuels" such
as LPG. It is assumed that 98 percent of reported "special fuels" use
is diesel fuel.39 The State totals of gasoline and diesel fuel use
are allocated to counties and vehicle categories as defined below.
b. County Diesel - HDV
In NEDS, it is assumed that all highway diesel fuel is consumed by
HDV's since light vehicle use of diesel fuel is ignored. As the use
of diesel fuel by light vehicles increases this assumption becomes less
and less appropriate. It is planned to eventually revise the NEDS
methodology to consider diesel fuel use by light duty cars and trucks.
County use of diesel fuel by HDV's is estimated based on county truck
registrations and corrrnercial bus fuel consumption as below:
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Diesel HDV,
county
CT\ /SHD - (SCBKGCBM +
i - VSTA
rp
~) ISCBJlGCB
where:
CT = Number of diesel trucks registered in county based
on R. L. Polk registrations^
ST = Number of diesel trucks registered in State based
on R. L. Polk registrations
SHD = State highway diesel fuel use from Highway Statistics
SCB = Number of commercial buses in State from Highway
Statistics
GCB = Annual average fuel consumption of commercial buses
(gallons per bus per year) from Highway Statistics
CP = Current county population^
SP = Current State population
c. County Gasoline - HDV
County gasoline use by HDV s is based on the number of registered
gasoline fueled trucks over 6000 pounds in each county, average fuel
consumed per truck, and institutional bus fuel consumption.
Gasoline HDVcounty { =
(MPGJ
SP
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where:
HDVW = Number of registered gasoline fueled trucks in county in
each of three weight categories (w=l for trucks 6001-10,000
pounds, w=2 for trucks 10,001-19,500 pounds and w=3 for
trucks 19,501 pounds and over). Registrations are based on
R. L. Polk data.40
AMTW = Average miles/year travelled in State by trucks in weight
category w as obtained from the Census of Transportation.35
These data are available only at five year intervals and
are held constant for the five years following the latest
available Census.
MPGW = Estimated miles per gallon factor for trucks in weight
category w. These values are empirically determined each
year to yield results that are consistent with national
estimates of heavy duty gasoline vehicle VMT.36 Calculated
values used for the 1980 NEDS update were:
MPGj_ = 100.0 miles/gallon
MPG-2 = 6.3 miles/gallon
MPG3 = 2.7 miles/gallon
The value for MPG]_ is higher than would realistically be
expected in order to compensate for the number of trucks in
the HDVj_ category that are under 8,500 pounds and should
not be counted as HDV's. This adjustment is necessary
since truck registrations at an 8,500 pound cutoff are not
available. Values of MPG-2 and MPG3 may be different from
realistic actual values to compensate for there currently
being more trucks registered in these weight categories
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than existed in the latest Census year, which may be as
much as five years older than the current year.
CP = Current county population^
SP = Current State population
SIB = Mumbetr of institutional buses in State from
Highway Statistics
GIB = Average annual fuel consumption by institutional
buses (gallons per bus per year) from Highway Statistics
d. County Gasoline - LDV and LPT
The method developed for county allocation of gasoline used by LDG's
is as follows:
(1) If vehicle miles are available by county, they are to be used as
the distributive factor in the form:
gasoline LOG
vehicle miles.:
county i vehicle milesj
— x total gasoline State I
- gasoline
;2) If vehicle mile data by county are not available, the sum of the
registered automobiles and trucks under 6,000 Ibs. in each county
is adjusted by means of a rural/urban miles per vehicle index and
used as the distributive factor in the form:
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gasoline LOG =
county i
LDG-j x index •;
i=n
x total gasoline
State I
(LDGi x indexi)
- gasoline
where: State I consists of n counties, LDGT is the sum of LDV
and LOT registrations in county i.
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The appropriate miles per vehicle indices are as follows:
Population *, Rural
0-25
26-50
51-75
76-100
Index
67
87
103
115
Using the above indices to adjust county LDV registrations rouahly accounts
for vehicles in rural areas traveling a mgner number of miles per vehicle
tnan vehicles in urban areas. The indices represent the averages for
selected states where measured VtfT are available. Since driving patterns
may very consideiably frorr one state to another, the incices may not
provide accurate results for some states.
Finally, emissions are computed for highway vehicles using the appropriate
Demission factors. Since LDV and LOT are combined in the previous calculation
procedure, the cata are split into two fractions to properly calculate emissions
for LDV and LDT as below.
LDV
Fraction LDV •
Fraction LD
coUnt, 1
'LDVtOUr.ty 1 * *•') * 'LDT'county 1 '
1 - Fraction LDV
wnere: iDV, LCT '., and LDT 2 are registrations in county; and the constant
values are weighting factors to adjust for mi 1 es/gal lor. and rules/year
travelled for each vemcle class.
e. Calculations of VM.T
These fuel consumption figures are then converted to VMT using the followinc
factors.
LDV - 14.6 mpg
LDT - 10.6 mpg
HOG - 6.4 mpg
HDD - 5.6 mpg
These factors are uodated annually, the values shown above are for 1979.
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If measured VMT are not available, these computer calculated VMT are used to
calculate emissions. If measured VMT are available, these data are used for
emission calculations with the split among vehicle classes determined according
to the ratio of VMT calculated from fuel use for a particular vehicle class to
the total VMT calculated from fuel use for all categories. Emission factors
for the VMT reported for each vehicle class for each road category are then
applied to compute the emissions.
For each county, the NEDS area source emission factor file includes county-
specific emission factors that take into account whether the county is high
or low altitude, California or non-California, and vehicle mix by model year,
according to R.L. Polk vehicle registration data. County-specific emission
factors for each vehicle class (LDV, LOT, HDD, HDG) for each pollutant are used.
Speed corrections are taken into account in the computation of emissions for
each road category. Speeds assumed for each road class are:
Limited access roads: 50 mph
Rural roads: 45 mph
Suburban roads: 35 mph
Urban roads: 19.6 mph
Measured VMT that are entered for any of the above road categories are assumed
to represent the speed distribution for the county. If no measured VMT are
entered, the calculated VMT are broken into urban and rural fractions (45 mph and
19.6 mph) on the basis of the population distribution code (space 77, section 3).
2. Alternative to NADB Method. Numerous improvements can be made to the data
prepared by NADB for NEDS, particularly for the areas where measured VMT were
not available. By far the most significant improvement that could be made is to
collect measured VMT data or obtain measured VMT by road class where only total
VMT are available. If limited agency resources rule out such a large data col-
. lection effort, improvements in the data can be made by securing local fuel
sales data for mobile sources, thereby eliminating the need for the county
apportioning technique used by NADB. Gasoline and diesel fuel sales data by
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county are sometimes available from State tax departments. If such data are used,
care should be taken to determine that the data apply only to road use of fuels and
that off-highway fuel use is not included as well. Some off-highway fuel use is
very likely to be included in data for total fuel use, and if the portion of off-
highway fuel use is considered to be a significant portion, it may be necessary to
correct the data to account for this.
One of the chief weaknesses of the apportioning method used by NADB is that
it does not adequately account for fuel used by interstate trucking. Since county
HDV fuel use is based on county truck registrations, fuel use by through trucks is
not necessarily assigned to the proper location. To account for this deficiency it
may be possible to estimate VMT by use of any special transportation studies avail-
able. Also, knowledge of the primary truck routes may enable estimates of local
VMT. A considerable portion of heavy-duty truck traffic is on interstate high-
ways. Estimates of truck traffic volume on these routes or other primary truck
routes should facilitate much better estimates of fuel consumption in a county by
heavy trucks. Likewise, special transportation studies may provide better esti-
mates of LDV travel. At the least, it may be possible to obtain estimates of total
traffic volume from transportation planners or special studies; these could then b«
used to estimate VMT for a county. Any such estimates of VMT must not be entered
in spaces 53-77 of section 4. These spaces are for measured VMT only. Other
estimated VMT should be converted to equivalent fuel consumption data which can be
coded into NEDS.
If users wish to perform a more detailed emission calculation procedure, (i.e. ,
better calculation of LDV, LOT, and HDG fuel use fractions, or inclusion of hot/cold
start on ambient temperature correction factors) such calculations may be done by
hand or by an external computer program, and the results entered in the hand-
calculated emission estimates section on NEDS area source card 7.
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RAILROAD FUEL USE
This category, which is concerned with fuel consumption by railroad locomo-
tives, also includes the fuel used to heat railroad stations and workshops. The
latter fuel use will be much less than that of locomotives and is difficult to
separate from the total railroad fuel use. Hence, the railroad category is consid-
ered to be the fuel consumption by locomotives, although it does include small
amounts of fuel used for space heating. The primary fuel consumed by railroads is
distillate oil (diesel fuel), but smaller amounts of residual oil and coal are also
used. The county fuel consumption by railroads, in thousands of gallons, will be
entered in Section 3, spaces 72-76.
1. Collection Methods.
a. Contact rail lines: Rail lines may be able to furnish State totals
for their fuel use, but it is unlikely that they will be able to
provide information by county.
b. Department of Energy data: Sales of fuel oil to the railroads for
use in each State are given in the Petroleum Supply Annual.18
2. Apportioning to Counties. State fuel totals can be apportioned to counties
as follows:
a. By miles of track per county as determined from detailed State maps or
obtained from the rail lines.
b. By county population as given in the 1980 Census of Population.5 If
county fuel totals are obtained from rail lines, this information
should be used. In most cases, it will be necessary to apportion a
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»
State total, however. Rail line figures should be used in preference
to Department of Energy State totals, because some preliminary appor-
tioning may be accomplished by doing so. Fuel use by a rail line can
be assigned to only that portion of the State in which the rail lines
operate.
Apportionment by miles of track per county is the preferred method;
however, track miles in railroad yards often cannot be determined if
State maps must be used to estimate track mileage. Because operations
in rail yards are usually heavier than on main-line track, emissions
from yard operations may be quite significant. If yard track mileage
cannot be obtained from rail lines, it can be roughly accounted for by
doubling the measured track mileage in counties where it is known that
there are significant yard operations. The population apportioning
technique should be used only when it is impossible to use track
mileage. This technique assumes that most yard operations take place
in large cities, an assumption that may or may not be true depending
on the State being considered.
Residual oil, which may be used by railroads, can be accounted for if
Department of Energy figures are used by adding the State residual oil
total for railroads to the distillate oil total before apportioning to
counties. Use of coal by railroads, which can be considered negligi-
ble, does not need to be reported.
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3. NADB Method and Alternatives. For NEDS, NADB has simply appor-
tioned state totals for railroad fuel use to counties on the
basis of population, omitting entries for those counties where
maps indicate that there are no rail lines. Generally, because
emissions from railroads are not significant compared to other
sources, this rough method has been deemed adequate. Detailed
calculations for estimation of railroad fuel use are possible,
but can easily become very complicated and time-consuming. Factors
such as railroad traffic density, engine idling times, and rail
grade (function of topography) should be taken into account.
Reference 42 describes a more detailed method for estimating
railroad fuel consumption.
AIRCRAFT LANDINGS AND TAKEOFFS
All aircraft operations are considered area sources. The number of
landing and take-off cycles (LTD) performed annually by military aircraft
will be entered in Section 4, spaces 10-13; civil (general aviation) LTO's
will be entered in Section 4, spaces 14-19, and commercial LTO's in
Section 4, spaces 20-24. Data for determining the number of LTO's in a
county may be obtained from FAA publications or through contact with
local airports.
1. FAA Published Data. Three Federal Aviation Administration publi-
cations can be used to determine LTD cycles performed in each
county.
a. FAA Air Traffic Activity: This publication gives the
number of operations performed by commercial, civil, and
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military aircraft at airports with FAA-regulated control
towers. These airports will include all the major non-
military airfields in the United States. An "operation,"
as defined by the FAA, is either a takeoff or a landing;
thus, to determine the number of LTO's, the number of
"operations" must be divided by two. Totals are given both
for itinerant flights, those that terminate at an airport
different from the one at which they originated, and for
local flights, those that originate and terminate at the same
airport. To determine total LTO's for each aircraft category
the sum of itinerant and local operations should be used.
44
b. Military Air Traffic Activity Report: This publication
gives the number of operations by military and civil aircraft
performed at military airfields. Follow the same procedure as
43
given for FAA Air Traffic Activity to determine LTO's.
45
c. Census of U.S. Civil Aircraft: This publication can be
used to obtain rough estimates of the number of LTO's per-
formed by civil aircraft at airports that do not have FAA-
related control towers. These airports include the smaller
public airports and privately owned airstrips. The Census
of U. S. Civil Aircraft gives the number of active civil
aircraft in each county. These data can be used to estimate
LTO's by assuming that the total number of eligible aircraft
in each county is approximately equal to the number of daily
LTO cycles performed by civil aircraft. This method should
be used to estimate LTO's only for airfields not included
in FAA Air Traffic Activity.
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2. Local Contacts. The airport owners or operators can be con-
tacted to determine the number of LTO's performed by civil air-
craft at airports that do not have FAA-regulated control towers.
Airport authorities can also furnish the number of LTO's for
any commercial aircraft that land at the airport.
3. NADB Method and Alternatives. The data coded in NEDS by NADB
are based almost entirely on the data available from published
references. To improve on these data it is suggested that LTO's
fay aircraft type (jumbo jet, turboprop, military transport, etc.)
be collected and the emissions computed based on the emission
27
factors in AP-42. The hand-calculated emissions can be entered
into NEDS using the procedure described later in this section.
The NADB method used only one set of emission factors typical
of each aviation category. The aircraft mix at each location is
not considered by this method.
VESSELS
This source category includes ocean-going ships, vessels, and small
pleasure craft used on lakes and rivers. The data prepared by NADB have
been based on the following methods, but no surveys of shipping operations
have been made. It is suggested that this approach be used to improve the
oata.
1. Coal-Powered Vessels (Section 4, spaces 25-28). Enter the amount
of coal consumed by vessels, notably in the Great Lakes region,
that burn coal. Information on local fuel consumption can be
obtained only from estimates made by port authorities or ship
operators. If only state or regional totals are available, coal
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use should be assigned to counties with major ports according to
tonnage handled in the ports. These data are available from
46
Waterborne Commerce of the United States. published by the U.S.
47
Army Corps of Engineers for all ports, and from World Almanac
for major ports only. If fuel use is available only as a total
for multi-state area, assign fuel use to individual ports as a
proportion of the total tonnage handled by all major ports in-
cluded in the multi-state area.
2. Gasoline-Powered Vessels (Section A, spaces 38-41). This category
includes small pleasure craft operated on lakes, rivers, and
coastal areas. .Most of these craft are powered by outboard
motors, but inboards and inboard-outdrives using gasoline are
also included. .
a. NADB Method. NADB estimates gasoline use for states as
follows:
C±mdption0l(gSl/yr) = N°" ^stared inboards x 3 gal/hr x 10 C hr/yr
Cons0umpdtionSO(gas/yr) = No' registered outboards x 1.5 gal/hr x 10 C hr/yr
State boat registrations are obtained from a boating industry
48
publication, but should also be available from the state
agency responsible for boat registrations. Vessels powered
by inboard-outdrives are included with infaoards to estimate
fuel use. The fuel use factors are derived from Reference 4°.
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The factor C is a climatic factor which accounts for a longer
pleasure boating season in warmer areas. C is the number of
months during which the monthly mean temperature exceeds 45°F
for counties north of 43° latitude, 48°F for counties between
37° latitude and 43° latitude, and 55°F for counties south of
37° latitude.20
After state totals have been obtained, they are apportioned
to counties by county inland water surface .area modified
to include a surface area for coastal regions where necessary.
b. Alternatives to NADB Method. Apportioning to counties is the
chief area in which the standard NEDS method could be improved
by local input. Using knowledge of where boating activity
actually takes place will provide more accurate county totals
than apportioning to counties only on the basis of water area.
Boat registrations by county, if available, may be useful,
but boats are not necessarily used in the county they are
registered in. Reference 50 is deficient also in that any
man-made reservoirs constructed since 1960 are not included.
The NADB method of accounting for vessel use in coastal areas
is also rather poor and could be improved upon through local
knowledge of boating locations.
c. Fuel Oil- and Diesel-Powered Vessels (Section 4, spaces 29-37).
(1). General Discussion. Enter the total diesel oil used by
vessels in spaces 29-32 and the residual oil in spaces
33-37. The figures entered on the fcrr should be the
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sum of dockside and underway fuel consumption totals. This
category includes large cargo and passenger ships, oil tankers,
tugboats, and all other steamships and motorships that use fuel
oil. Fuel consumption totals can be obtained by:
(a). Questionnaire surveys of shipping and tugboat companies and
contact with the local port authorities. Since many vessels
move in and out of the port area during the year and are
difficult to contact, such a survey is not often comprehen-
sive enough to include all vessels.
(b). Use of vessel movement data supplied by the U.S. Army Corps
of Engineers,46 together with fuel consumption factors and
Dept. of Energy fuel consumption figures.18
(c). Use of Dept. of Energy figures only. State totals for fuel
oil sold to vessels are given in Table 11 of Reference 18.
Not all the fuel sold for vessel use is consumed within the
State boundaries, however. Much of the fuel may be consumed
far out at sea and not in a port or waterway area. If it
is assumed that 75 percent of the distillate oil figure
given in Reference 18 and 25 percent of the residual oil
total are consumed in ports and waterways within the State,
a rough estimate of vessel fuel oil consumption can be
obtained.
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If fuel consumption totals are determined from a question-
naire survey, the fuel oil consumption figures should
simply be assigned to the counties where the vessels are
operated. If vessel movement data obtained from Reference
46 must be used, extensive apportioning techniques are
necessary and both underway and dockside emissions should
be considered. Underway emissions include the emissions
that occur when a vessel is moving under its own power
through a waterway and those that occur when it is
maneuvering into its dock space. The average fuel con-
sumption rate during these periods for steamships (pre-
dominantly residual oil users) is 44 gallons per nautical
mile, and for motorships (predominantly diesel fuel con-
sumers) the average fuel consumption rate is 19 gallons
27
per nautical mile.
In-port, dockside emissions occur when a ship operates
its engines or boilers when in port to provide power for
the ship's utilities. Average fuel consumption rates are
1900 gallons per day of residual oil for steamships and
?7
660 gallons per day for motorships. The local port
authority should be able to supply a figure for the number
of days, on the average, that a ship remains in port. If
not, an average figure of 3 days per vessel should be used.
(2). NADB Method. Procedures for determining fuel consumption
using the vessel-movement data method are as follows:
(a) Determine in-port consumption. Us:ng Section 2
46
of VJaterborne Commerce of the United States,
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select the entries for ports, and assume that only
self-propelled vessels with a draft greater than 18
feet will be operating under their own power when in
port. Determine the number of vessels meeting these
conditions that enter each port, and multiply by 3
days per vessel or by a number recommended by the
port authority to calculate the number of vessel -days
in each port. Vessel -days in port must be distributed
between those ships that use residual oil and those
that use distillate (diesel) oil. The procedure is
illustrated as follows for State X:
i. From Reference 18, Table 11, the amounts ''of
distillate and residual fuel oils sold for uss
by vessels in each state can be found for State
X.
Distillate oil consumption = 232 x 103 bbl = 9,750 x 103 gal
Residual oil consumption = 1,000 x 103 bbl = 42,000 x 103 gal
ii. Convert fuel consumption figures to vessel -
days:
Distillate vessel-days = 9'g60 gal/day^ = 14'8°° vessel'days
Residual vessel-days -
gal/day^ =
22'100
111. Then total vessel-days = 14,800 + 22,100 = 36,900
Percent distillate vessel-days =
iv.
x 100% = 40
Then at each port in State X, assign 40 percent
of the total vessel -days to motorships (diesel
fuel users) and 60 percent to steamships (re-
sidual fuel users). Finally in-port fuel con-
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sumption can be calculated by multiplying the dis-
tillate oil vessel-days at each port by 660 gallons
per day and residual oil vessel-days at each port
by 1900 gallons per day.
(b) Determine fuel consumption for vessels underway. Under-
way emissions will be calculated for diesel fuel use
only. In a typical harbor, there are tugboats and small
craft (draft less than 18 feet) operating which use
diesel fuel. Most of the emissions from these vessels
occur when the ship is underway, as most of them do
not operate their boilers or engines when in port.
Vessels using residual oil also have underway emis-
sions, which are approximately accounted for when
emissions for vessels using diesel fuel are calculated
, by the technique described below.
i. Subtract the sum for all ports of the in-port
diesel fuel consumption from the state total
for distillate oil consumption by vessels, as
given in Reference 18, Table 11.
ii. Distribute the remaining fuel consumption
figures to ports and waterways according to
tonnage handled, as given in Section 1 of
Reference 46. Underway fuel consumption totals
are assigned to counties using the description
of the waterway given in Vlaterborne Commerce of
the U.S. In cases where a waterway borders more
than one political jurisdiction, divide the
emissions equally between jurisdictions. I/here
a waterway, such as a river, passes by a series
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of counties, assign the emissions to counties according
to shoreline mileage along the waterway.
OTHER OFF-HIGHWAY FUEL USE
General Discussion. Off-highway internal combustion machines use both gasoline
and diesel fuel. Off-highway gasoline-powered machines consist of farm tractors,
lawnmowers, snowmobiles, etc. Off-highway diesel-powered machines include farm
tractors, construction equipment, emergency generator power units, compressor
engines, etc. All off-highway equipment is uncontrolled from an exhaust emission
standpoint.
A simple way to estimate off-highway fuel consumption is to use literature
data. 'Reference 37 gives estimates of off-highway gasoline use for States, and
Reference 18 gives estimates of off-highway diesel use for States. Fuel totals may
be apportioned to counties according to some apportioning factor appropriate for
each use category.
It is believed that literature totals probably underestimate the actual off-
highway gasoline consumption. The literature data are based primarily on analyses
of reported exemptions from State highway fuel taxes. Because of possible incomplete
reporting on exempted fuel uses and differing definitions from State to State on
which fuel uses are exempt from state taxation, many of the literature data are
based on estimates rather than reported data known to give a complete record of off-
highway fuel use. Thus, for NEDS coding, NADB suggests that literature data be
used only for a first approximation of off-highway fuel use.
NADB Method. For reporting data into NEDS, NADB has the following method,
which is based on data obtained from Reference 49. This method should give a
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fairly good indication of off-highway fuel use distribution between counties in a
State. However, since the data are derived from national average data in many
cases, the estimated total for off-highway fuel use may still be in error. If
reliable local data are available which provide an accurate estimate of off-highway
fuel use, the NEDS data can be improved by adjusting the county totals obtained
using the NADB method so that their sum equals a more accurately known State total.
The data could also be improved by obtaining use factors from knowledgeable local
authorities which may be more appropriate than those used by NADB in the methods
described below.
For NEDS reporting, NADB estimates off-highway consumption of gasoline and
diesel fuel by calculating subtotals for each of the following categories. These
subtotals are summed and entered in NEDS (gasoline in spaces 55-60 and diesel in
spaces 67-71 of Section 3). The calculations are computerized for NADB use. The
complete procedures for each category are outlined in Reference 2 and Reference 25.
1. Motorcycles: Gasoline use is estimated by assuming that, on the average,
motorcycles achieve certain miles per gallon and travel a certain distance
off-highway each year. Annual national average off-highway travel mileages and
national average miles/gallon are based on data from Reference 64. County
consumption is derived as follows:
county consumption
(gal/yr) _ State registration
average miles/yr
x average miles/gallon
county population
State population
State motorcycle registrations are obtained from Reference 37 or Reference 64.
2. Farm equipment: Both gasoline and diesel fuel may be consumed by farm ma-
chinery. Farm tractors account for the major portion, but significant amounts
of fuel may also be consumed by combines, balers, harvesters, and general
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utility engines used for irrigation and miscellaneous uses. State consumption
of gasoline and diesel fuel for each category is determined as follows:
Consumption (gal/yr) = equipment population x usage (hr/yr) x fuel rate (gal/hr)
Equipment populations and use factors are obtained from the Census of Agricul-
ture_51 or derived from data in Reference 49. County consumption of each fuel
is determined by apportioning the State total for all farm equipment to counties
according to number of farm tractors in each county.51 The sum of county diesel
fuel totals is normalized to agree with the State total for farm diesel fuel
use reported in Reference 18.
3. Construction equipment: County gasoline and diesel fuel use are determined as
follows:
National use of gasoline and diesel fuel has been derived from data given in
Reference 49. Employment data are obtained from Reference 15 and population
data from Reference 5. The State total sum of county diesel fuel totals is
normalized to agree with the State total for construction diesel fuel use
reported in Reference 18.
Industrial equipment: County gasoline and diesel fuel used by industrial equip-
ment (forklifts, generators, pumps, miscellaneous machinery) are computed as
follows:
National fuel use has been estimated from Reference 49. Employment data are
obtained from Reference 15. The sum of county diesel fuel totals is normalized
to agree with Reference 18 State totals for other off-highway diesel fuel use.
5. Lawn and garden equipment: Gasoline use by lawn and garden tractors, including
uses as mowers, tillers, and snowthrowers, is calculated for each county based
on the estimate of national fuel derived from Reference 49. The national fuel
use is apportioned to counties on the basis of number of dwellings,12 number of
days per year for which the minimum temperature is greater than 32°F,20 an^
county snowfall.20 Number of housing structures is the primary apportioning
factor, and the latter items adjust for the extent of summer vs. winter-
related uses. 31 ]_54
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6. Snowmobiles: The estimated national gasoline use by snowmobiles ^ is
apportioned to states according to snowmobile registrations. The state
totals are distributed to counties based on population and amount of
snowfall.
EVAPORATIVE LOSSES
General Discussion. This source category covers evaporative losses of
volatile organic compounds at locations not considered as point sources. There
are four main subcategories:
1. Gasoline-handling losses: Gasoline-handling losses include evaporative
losses from gasoline marketing operations, i.e., filling losses from
loading underground storage tanks at service stations, and spillage and
filling losses from filling automobile gas tanks. Gasoline evaporative
losses at a refinery or bulk distribution terminals can also be considered
here if the installation is smaller than a point source in size.
The best approach for collecting product distribution data is to develop an
overall flow chart depicting gasoline flow within the geographical area in
question, from its point of entry, through bulk storage, to service
stations and vehicle-loading operations. The information from which this
chart can be developed is obtainable from such local sources as
associations of service station owners and operators and oil company
distributors and jobbers. Additional data may be obtained from such
governmental entities as the Federal Energy Administration,^7 ancj the
state department of revenue. Examples of specific references which provide
data on the distribution or sales of gasoline are: (a) Waterborne Commerce
of the U.S., U.S. Department of Army, Corps of Engineers, 1971.^ (b)
Taxation Figures, .State of Massachusetts, 1972.~"3 (C) Bureau of
Census, 1967 Retail Trade, Service Station Sales.^4
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Once these distribution data have been obtained, VOC emissions should be
computed using reliable emission factors such as those contained in the
American Petroleum Institute publications and Supplement No. 1 to the EPA
Compilation of Air Pollutant Emission Factors (AP-42).27 These factors
should be adjusted to reflect the meteorological conditions of the area
being inventoried and to exclude non-reactive VOC.
Dry cleaning losses;52 clothing and other textiles are dry cleaned by
treatment with organic solvents which are either of two types: petroleum
or perchloroethylene.
Petroleum, or "Stoddard" solvents, are predominately light hydrocarbons
with boiling ranges from 154°C (310°F) to 213°C (415°F). They are
basically mixtures of aliphatic, alicyclic, and aromatic hydrocarbons.
These are not used to the extent they once were. Perchloroethylene, or
"synthetic" solvent, is a pure liquid with a boiling point of 12TC
(250°F). Although it is nonflammable, it can be decomposed to form toxic
and corrosive substances when exposed to a heat source.
Nearly 100 percent^ of the solvent used in dry cleaning is emitted to the
atmosphere. The primary source of this loss is the tumbler through which
hot air is circulated to dry the clothes.
Degreasing losses:5? Degreasing operations are used to clean metal
surfaces, usually as a preparation for subsequent coating or joining
processes. Vapor degreasing, almost always with chlorinated hydro-
carbons, is the most common method and accounts for most of the solvent
emissions from metal-cleaning operations. Cold-solvent cleaning, in
which the object to be degreased is immersed in the liquid solvent,
is less common and employs both chlorinated and nonchlorinated solvents.
In vapor degreasing, the metal object is lowered into a tank and is
cleaned by hot solvent vapors which condense on the colder metal
surface and drop back into the liquid reservoir of the tank. The
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basic degreaser is equipped with a cover, a heater to vaporize the
solvent, and a condenser jacket near the top of the tank to minimize vapor
loss.
Emissions from a degreaser tank depend upon several design and opera-
tional factors, including tank and condenser design parameters, the use of
a tank cover, air currents over the surface, and the time alloted for
drainage.
4. Surface coating losses: Losses from surface coating application opera-
tions are generally subdivided into four categories: (a) paints,
varnishes, lacquers, etc.; (b) inks; (c) fabric coatings; (d) mis-
cellaneous coatings such as adhesives, photographic film, magnetic tape,
and fluorescent bulb coatings.
a. Paints - industrial: The application of paint, lacquer, varnish,
enamels, and other materials may be accomplished by brushing, rolling,
spraying, flow coating, or dipping. Spraying, the most common
application method, usually involves the use of compressed air to force
the paint through a gun which sprays the object to be coated. Over-
spraying can result.in large amounts of paint loss and causes
particulate paint emissions.
The volatile portion of most common surface coatings averages approx-
imately 50 percent and most, if not all, of this is emitted during the
application and drying of the coating. The compounds released include
aliphatic and aromatic hydrocarbons, alcohols, ketones, esters, alkyl
and aryl hydrocarbon solvents, and mineral spirits.
b. Printing inks: There are five basic types of printing operations:
letterpress, flexographic, gravure, lithographic, and screen.
Whether or not VOC emissions occur depends on the particular
type of ink used for particular methods of application. The
flexographic and gravure processes, which account for approx-
imately one-third of all inks used, employ inks containing 40 to
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75 percent solvent, which is then evaporated upon drying. Also
used are waterbased inks which contain less (0 to 30 percent) sol-
vent for faster drying. Letterpress and lithographic inks are oil-
based and occasionally emit some solvents. In addition, alcohol -
type solvents are employed in the water fountain or the lithographic
process.
c. Fabric coatings: This subcategory includes such operations as the
manufacture of coated and impregnated textiles, rubberized fabrics,
and other miscellaneous coated products such as insulating tapes
and pipe wrap. The techniques most commonly used are: (1) impreg-
nation or saturation process; (2) surface coating process ("wet,"
"dry," or "lamination").
Fabric coating processes account for about 25 percent of all indus-
trial coating emissions. However, only the saturation and "wet"
surface coating processes use large enough amounts of solvent to
result in substantial emissions upon drying or curing the coated
material.
d. Lossess from other surface coatings: This subcategory encompasses
such processes as paper treatment, leather refinishing, manufacture
of magnetic tape, flourescent tubes, and photographic film.
The emissions which result upon drying of the solvent-based coat-
ings primarily consist of toluene, linear alcohols (e.g., ethanol),
ethyl acetate, naptha, and methyl-ethyl-ketone.
Alternatives for Emissions Estimation. A number of approaches may be
taken to estimate dry cleaning, degreasing, and surface coating losses. Ques-
tionnaires mailed to all establishments within the survey area that ask for
individual solvent usage figures will yield the most accurate data, provided
a high percentage of those contacted respond. If figures are available only
in volumetric units, the average density for the solvents 'jsed should also
be obtained and converted to mass units.
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A second approach involves using data obtained from major manufacturers
and suppliers of the solvents in the survey area. The disadvantage with this
method is that not all of the solvents supplied to the users all consumed
since a certain amount is stored, returned, or discarded. Therefore, a certain
amount of effort is associated with this estimation technique.
For degreasing and industrial surface coating operations, solvent
usage may be apportioned according to numbers of manufacturing employees
associated with those industries in the study area. Though not as accurate
as surveys of users and suppliers, this technique does yield reasonable esti-
mates, and is simpler and faster than distributing and analyzing questionnaires
Another technique for solvent usage estimation (particularly applicable
55
to dry cleaning operations) employs Census of Business (U.S. Department of
Commerce) information on dollar'receipts from customers. These data, when
multiplied by a conversion factor (e.g., liters of solvent used per dollar
spent), yield solvent consumption data. Needless to say, this technique
provides, at best, a rough estimate of area-wide usage. It yields better
results when used with a large-scale (preferably nationwide) inventory.
The last approach, which is not as accurate as a survey but much
easier to employ, is to assume that solvent use is proportional to population;
for dry cleaning operations, the use of either of two factors, 2 pounds of
solvent evaporated per person per year for moderate climates or 2.7 pounds
per person per year for colder climates, will provide reasonable estimates.'
Use of solvents for other purposes is much more difficult to correlate with
population, however. Solvent use may range as high as 60 to 70 pounds per
capita per year. A national average of 30 to 50 pounds per capita per year
may be used to predict county solvent use, but this method will provide only
a very rough estimate of solvent use.
NADB Methods. The following methods are used by MADE to estimate
evaporative losses.
1. Gasoline use: Total gasoline use is summed and recorded in spaces
48-52, Section 4. State gasoline sales totals are obtained from
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Highway Statistics. Highway uses of gasoline are apportioned to
counties based on county service station sales obtained from the
54
Census of Business. Nonhighway gasoline use, which accounts for a
relatively minor portion of the -total use, is assumed to be propor-
tional to the off-highway gasoline use calculated for each category.
Organic solvent use: All uses of organic solvents are summed and
reported in spaces 42 through 47, Section 4. Nationwide solvent use
totals are derived for surface coating, degreasing, dry cleaning,
printing and publishing, rubber and plastics manufacture, and mis-
oc
cellaneous solvent use. The totals for each category are apportioned
to counties based on various apportioning parameters. Surface coating
applications are separated into trade points and industrial surface
coating uses. Solvent use for trade points (sales to the general
public,•commercial-institutional, and small industrial users) is
apportioned to counties on the basis of population. Industrial surface
coating solvent use is apportioned to counties based on employment in
specific industrial categories. Degreasing solvent use is apportioned
to counties according to total employment in SIC groups 34-49, the
industries in which most degreasing operations occur. Dry cleaning
solvent use is apportioned to counties based on employment for SIC's
7215, 7216, and 7218. Printing and publishing solvent use is allocated
according to employment in SIC groups 264, 265, and 27. Rubber and
plastics solvent use is distributed by county employment in SIC group
30. Miscellaneous solvent use is distributed half on the basis of
population and half on the basis of total industrial unemployment.
The miscellaneous solvent use total presumable includes other non-
specified industrial uses and commercial sales of a wide variety of
solvent-containing products. Estimation of total solvent use for
these miscellaneous categories is a highly speculative procedure.
The situation is complicated by the fact that many of the organic
chemicals used as solvents are also used in nonsolvent applications.
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Estimation of emissions for these categories is based on the uncertain
assumption that all solvents sold are eventually evaporated to the
atmosphere. The best available estimates indicate that from 10 to 40
percent of total solvent sales may be accounted for by miscellaneous
unidentified sources.
MISCELLANEOUS SOURCES
Each of the source categories contained in this section can produce
large quantities of air pollutant emissions. The techniques for collection
of the required data and estimation of emissions are normally not as refined
as the methods for other area sources, however. Each type of source included
in this section is discussed individually, and the best available means for
making emission estimates are.presented. The miscellaneous sources are
characterized by intermittent emissions, rather than the more or less
continuous emissions that are.associated with the other source categories.
This means that even though the total emissions contributed by these sources
may be relatively small, on particular days their contributions to the total
emissions can be quite significant.
For NEDS, NADB has used the following methods to obtain the area source
data. Mhile extensive reliance has been placed on the cited literature re-
ferences, data collection efforts have been sponsored to collect available
local data needed for forest wildfires, slash burning, agricultural field
burning, and fugitive dust sources. Since for many areas the data needed
were not readily obtainable, the estimation techniques described for each
category have been relied upon to fill the data gaps.
Forest Wildfires (spaces 38-47, Section 5). Emissions from forest
fires can be very significant. Estimates of the quantity and type of growth
burned should be available from the U.S. Forest Service, state forestry or
agriculture departments, or local fire protection agencies. In^addition,
the U.S. Forest Service annually publishes Hildfire Statistics,0 which gives
the total acreage burned for each state; however, this document does not
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provide data on acreage burned by counties. For this reason, it is much
better to consult with local officials for estimates of acreage burned. If
it is not possible to obtain sufficient informations from local officials,
the state total from Uildfire Statistics should be apportioned to counties
according to forest acreage per county. If this information is not avail-
able from the appropriate state or local agency, the total acreage burned
can be divided equally between counties with significant forest acreage,
as shown on state maps.
The determination of tons of growth burned per acre ("fuel loading")
is equally important. Local officials should be contacted for this informa-
tion. If they cannot provide an estimate, the value from the table in Volume
V3 that best describes the growth burned should be selected. The emissions
for each pollutant in the study area are then best obtained by multiplying
the appropriate emission factor by the fuel loading and by multiplying this
product, in turn, by the amount of forest acreage burned. Emission factors
27
for forest fires are included in AP-42, Supplement No. 5.
Managed Burning (spaces 48-56 of Section 5). Waste from logging
operations is often burned under controlled conditions both to reduce the
potential fire hazard in forest and to remove brush that can serve as a
host for destructive insects. Because of the magnitude of this operation
in certain areas, if certain meteorological conditions exist when slash
burning takes place, a serious air pollution problem can result. Officials
of the U.S. Forest Service or the state forestry department should be con-
tacted to provide estimates of the area burned and quantity of slash per
acre. If an estimate of the quantity of slash burned per acre cannot be
obtained from other sources, use the factor of 75 tons per acre.
Prescribed burning is often used as a forest management practice to
establish favorable seed-beds, remove competing underbrush, speed up nutrient
cyclying, control tree pests, and otherwise enhance the ecological benefits
of fire to forests. Likewise, officials of the U.S. Forest Service or the
3.1.1-62
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state forestry department should be contacted to determine the extent of pre-
scribed burning. Fuel loadings normally average about 3 tons per acre if no
other data are available.
Agricultural Field Burning (spaces 57-65, Section 5). This category
includes such operations as grass stubble burning, burning of other agricul-
tural crop residues, and burning of standing field crops as part of the
harvesting. No published information is known to be available on this sub-
ject, and data must be obtained from knowledgeable local officials such
as state agriculture departments or extension services. Estimates of acreage
burned and fuel loading per acre should be obtained. If no other data are
available, fuel loadings for grass burning are usually 1 to 2 tons per acre.
For sugar cane burning, fuel loadings may range from 6 to 12 tons per acre.
Fugitive Oust. Sources of fugitive dust which may be considered as
area sources include motor vehicle travel on unpaved roads, aircraft LTD
cycles on unpaved airstrips, agricultural land tilling, heavy construction
sites, and,wind-blown dust from soil erosion. A multitude of other sources
exist which may be sources of fugitive dust suitable for treatment as area
sources. Examples would be airborne dust from paved roads and parking lots,
sanding of snowcovered roads, livestock feed lots, open pit mining and
tailings piles from mining operations, logging operations, and miscellaneous
agricultural operations such as fertilizer application and crop harvesting.
At present NADB does not have adequate source data or emission factors to
make emission estimates. They may be entered into NEDS using the procedure
described under "Hand-calculated Emission Estimates," in this section. Due
to the complexity involved in making emission estimates for fugitive dust
sources, it is suggested that interested persons review references 61 and 62
before making their own emission estimates.
1. Unpaved roads (spaces 10-16, Section 5): Vehicle traffic over un-
paved roads, parking areas, and recreational areas can cause large
quantities of dust to become airborne. The primary factors affecting
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the amount of dust generated are vehicle speed and type of surface.
Other variables influencing dust emissions are the wind speed,
surface moisture, and type of vehicle. To determine the dust
emissions, it is necessary to estimate vehicle-miles of travel on
unpaved roads. Such estimates, or at least the total mileage of
unpaved roads, may be obtained from state highway departments. If
only miles of unpaved roads are available, the average traffic
volume must be estimated. Estimation of average traffic volume
should take into account the type of road (primitive, unimproved,
graded, or gravel) and location (urban, rural, suburban, etc.).
Emissions may then be calculated using emission factors. Suggested
emission factors for unpaved roads are included in Compilation of
27
Air Pollutant Emission Factors, Supplement No. 5. NADB has com-
piled VMT on unpaved roads by county. County unpaved road
37
mileage derived from state mileage data is apportioned to counties
on the basis of total population for urban areas and farm acreage
for rural areas. Average traffic volume as a function of total
population has also been derived based on data for a selected number
of states. These factors are combined to produce VMT by county.
2. Unpaved airstrips (spaces 17-21, Section 5): Many of the same
factors affecting emissions from unpaved roads also are applicable
to unpaved airstrips. To estimate aircraft LTO's on unpaved air-
strips, the operators of such airfields should be contacted. NADB
has compiled LTO cycles for unpaved airstrips based on data from
the Federal Aviation Administration showing U.S. airstrips by
surface type and number of based aircraft at each airstrip.
3. Agricultural land tilling (spaces 33-37, Section 5): Dust may
result from several of the tilling operations necessary for soil
preparation. The soil type and the desired change in soil struc-
ture determine the particular tilling procedure which is used.
Tilling techniques include:
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4.
rough plowing, mulch plowing, and the cutting of narrow slits in the
sod into which seed and fertilizer may be placed. In any case, the
soil is disturbed in a manner which changes the structure of the soil.
The soil type, surface moisture, and resulting tool speed affect the
quantity of dust generated. The type of equipment used and the wind
speed also have some effect on dust generation. To estimate the dust
emissions, the number of acres tilled must be determined. The
Census of Agriculture reports cropland acreage. Also, officials
of state agriculture departments or county agricultural extension
agents should be able to provide such data. These officials should
be able to furnish information about the tillage'practices used.
The Census of Agriculture was used to obtain the data in NEDS. It
was assumed there were three til lings for each acre of harvested crop-
land.65 Emission factors for agricultural tilling are included in
Supplement No. 5 to Compilation of Air Pollutant Emission Factors
(AP-42).27
Heavy construction (spaces 22-27, Section 5): Road and building
construction activity results in generation of dust. Land clearing,
excavation, and vehicle traffic around the construction site are
principal causes of dust emissions. The soil type, moisture, wind
speed, and type of operations taking place are the principal facotrs
influencing emissions. An estimate of the area subject to highway
construction may be obtained from highway departments. Estimates of
the area subject to buildinq construction may be obtained from local
public works departments or similar agencies responsible for con-
struction permit applications. To estimate the extent of construction
activity for NEDS, state level construction employment data have been
converted to acres of construction and the resulting totals apportioned
to counties. Emission factors for heavy construction will also be in-
27
eluded in Supplement Ho. 5 to AP-42.
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5. Windblown dust (spaces 28-32, Section 5): In some areas, large dust
emissions are generated as a result of windblown soil. Officials of
the appropriate state agency, such as the state department of natural
resources or department of agriculture, may be able to furnish
estimates of the number of acres in each county subject to severe
soil erosion. In addition, officials of the local offices of the
U.S. Soil Conservation Service should be able to provide the same
information. Because such estimates are usually vague, reporting the
total acreage to the nearest 1,000 acres is sufficient.
6. Structural fires (spaces 73-77, Section 5): Building fires can also
produce short-term emissions of air contaminants. The best procedure
for determining information for this source category is to contact
local fire departments, fire protection-associations, or other agencies
for an estimate of the number of structural fires that occur in each
county during the year. In the absence of such information, it can
be assumed that, based on the nationwide figures given by the National
Fire Protection Association, an average of four fires per 1,000
, . . 63
population occur each year.
7. Frost control (spaces 66-72, Section 5): In some areas orchard
heaters may be used on the coldest nights of the year. The county
or state department of agriculture will usually have a breakdown of
the number and types of orchard heaters that are in use. Data can
also be obtained from some of the citrus grove operators in the area.
These sources should also be able to furnish the approximate lenpth
of time each night the units were burning. An estimate should also
be obtained of the number of units fired at any one time. These
data may be used to determine heater-hours of operation so that emis-
sions may be computed using the emission factors given in AP-42.
COMMENTS (spaces 10-72, Section 6)
Enter any comments necessary to exolain figures or data entries in
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other sections of the form. Enter comments as briefly as possible, using
appropriate abbreviations. Do not exceed the space provided on the form.
HAND-CALCULATED EMISSION ESTIMATES
Section 7 of the area source form is an optional section that may be
used to enter hand-calculated emission estimates for any source category or
to add emission estimates for a source category not included in Sections 1-5.
These features are desirable since, in order to achieve more accurate emis-
sion estimates, it is sometimes possible to calculate emissions according
to a more detailed procedure using more extensive source data than would
normally be used for the standard computer-calculated emissions. The source
categories for which hand calculation is probably most desirable are linht -
and heavy-duty motor vehicle travel, aircraft, and fugitive dust sources.
However, hand-calculated emissions may be entered for any other category
on Sections 1-5 also. In some areas, rather unique source categories may
exist. If adequate data are available, emissions estimates for these
source categories may be added to NEDS, entering the hand-calculated emission
estimates in Section 7.
In order to use Section 7, code the appropriate data as follows:
1. Indentification: Enter the proper state code (spaces 1-2), county
code (spaces 3-6), and AQCR code (spaces 7-9) based on the proper
SAROAD codes. Data for different counties may be coded on the same
form, provided that the identification is properly coded each time.
2. Year of record: Enter the last two digits of the year for which the
data are representative in spaces 10-11.
3. Source code: Enter the proper two-digit source code from Volume V
which relates to a source category in Sections 1-5 or to a new source
category to be added in spaces 12-13. Note from the table in Volume
V that there are a limited number of new source categories '..'hich nay
be added for any one county.
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68 V
Source emission estimates: Enter the hand-calculated emission esti-
mates in tons per year for the appropriate pollutants: particulates,
spaces 14-19; sulfur oxides, spaces 20-24; nitrogen oxides, spaces
25-30; VOC, spaces 31-36; and carbon monoxide, spaces 37-43. The
procedure for changing or deleting these emission estimates is de-
scribed in the action code section.
Comments: Enter in spaces 44-77 any comments which are appropriate.
For emission estimates for a category given on Sections 1-5, the
comment should preferably identify the method used to hand-calculate
the emission estimates. For a new category not included in Sections
1-5, the comment must identify the new source category. The calcula-
tion method may be identified in the remaining spaces if possible.
Action code: In space 78, enter the proper action code from the table
in Volume V. Normally an "A" will be used to indicate that a section
(card) is being added, but a "C" may also be used to indicate a
change to existing data. Do not use code "D" in space 78. To delete
the source emission estimates or comments on Section 7 a special
coding procedure is required. Normally the source emission estimates
entered in spaces 14-43 will be substituted (or added for a new
source category) for the normally computer-calculated emission. To
delete the source emission estimates so that the computer-calculated
emissions will be used instead, code a -2 (minus two)right justified
in the appropriate source emission estimates field. For example, to
delete existing source estimates for particulates "-2" would
be coded in space 13-19. Similarly, if it is desired to code
a blank or an "I don't know" source emission estimate for a source
category, code a -1 (minus one) right justified in the appropriate
source emission estimates field. If a "-1" is so entered, the
normally computer-calculated emissions will be replaced with a blank
to indicate that emissions are unknown or no reliable estimates
3.1.1-68
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are possible. It is expected that use of "-1" will be necessary only on rare
occasions.
7. Spaces 79-80 are preprinted to identify NEDS area source format.
REFERENCES
1. Guide for Compiling a Comprehensive Emission Inventory (APTD-1135), U.S.
Environmental Protection Agency, Research Triangle Park, N.C.
2. NADB Internal Operations Manual, (AEROS Manual, Vol. IV), U.S. Environmental
Protection Agency, Research Triangle Park, N.C.
3. AEROS Coding Manual (AEROS Manual, Vol. V), U.S. Environmental Protection
Agency, Research Triangle Park, N.C.
4. Reference deleted.-" .
5. 1980 Census of Population, "Number of Inhabitants." PC80-1-A series, U.S.
Department of Commerce, Bureau of Census, Washington, D.C.
6. Heating Oils, U.S. Department of Energy, Bartlesville, Oklahoma, Annual.
7. Gas Facts, American Gas Association, Arlington, Virginia, Annual
8. Keystone Coal Industry Manual, McGraw-Hill, Inc. New York, New York, Annual.
9. Sulfur Content in Coal Shipments, 1978, U.S. Department of Energy, Washington,
D.C., Report No. DOE/EIA-0263(78), June 1981.
10. Coal Distribution, January-December, U.S. Department of Energy, Washington,
D.C., Annual.
11. Reference deleted.
12. 1980 Census of Population and Housing, Summary Tape File 3-A, U.S. Department
of Commerce, Bureau of the Census, Washington, O.C.
13. Standard Industrial Classification Manual, Executive Office of the President,
Office of Management and Budget, Washington, D.C., 1972.
14. Census of Manufacturers, "Area Statistics" MC(3) series, U.S. Department of
Commerce, Bureau of the Census, Washington, D.C., (published every 5 years).
3.1.1-69
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70
15. County Business Patterns, U.S. Department of Commerce, Bureau of the Census,
Washington, D.C., Annual.
16. Electric Power Annual, U.S. Department of Energy, Washington, D.C.
17. Natural Gas Monthly, U.S. Department of Energy, Washington, D.C.
18. Petroleum Supply Annual, U.S. Department of Energy, Washington, D.C.
19. Annual Survey of Manufactures: Fuels and Electric Energy Consumed, U.S.
Department of Commerce, Washington, D.C.
20. Local Climatological Data, Annual Summary with Comparative Data, U.S.
Department of Commerce, Environmental Sciences Service Administration,
Washington, D.C., Annual.
21. Reference deleted.
22. Annual Housing Survey: Part A, General Housing Characteristics, U.S. Depart- *
ment of Commerce, Bureau of the Census, Washington, D.C.
23. Development of a Methodology to Allocate Liquid Fossil Fuel Consumption by
County, Final report for EPA Contract 68-02-1067, Walden Research Corpora-
tion, Cambridge, Massachusetts, (EPA report EPA-450/3-74-021), March 1974.
24. "Fuel Trades Fact Book", New England Fuel Institute, Boston, Massachusetts,
March 1973.
25. Methodologies for Countywide Estimation of Coal, Gas and Organic Solvent
Consumption, Walden Research Division of Abcor, Inc., Cambridge, Massachu-
setts, (EPA report EPA-450/3-75-086), December 1975.
26. Estimates of U.S. Wood Energy Consumption, 1949-1981, U.S. Department of
Energy, Washington, D.C., (DOE/EIA-0341), August 1982.
27. Compilation of Air Pollutant Emission Factors, Third Edition, U.S. Environ-
mental Protection Agency, Research Triangle Park, M.C., (Includes periodic
supplements).
28. Natural Gas Annual, U.S. Department of Energy, Washington, D.C.
29. Reference deleted.
30. Ozolins, G. and R. Smith, A Rapid Survey Technique for Estimating Corrmunity
Air Pollution Emissions, U.S. Department of Health, Educaiton and Welfare,
PHS, Division of Air Pollution (Publication No. 999-AP-29), Cincinnati, Ohio,
October 1966.
3.1.1-70
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71
31. 1968 National Survey of Community Solid Waste Practices, Interim Report,
U.S. Department of Health, Education and Welfare, PHS, Cincinnati, Ohio,
1968.
32. 1968 National Survey of Community Solid Waste Practices, Preliminary data
analysis, U.S. Department of Health, Education and Welfare, PHS, Cincinnati,
Ohio, 1968.
33. Brinkerhoff, Ronald J., Inventory of Intermediate Size Incinerators in the
United States - 1972, Pollution Engineering, November 1973.
34. Current Population Reports, Series P-25 and P-26. Bureau of the Census,
U.S. Department of Commerce, Washington, D.C.
35. Census of Transportation, Truck Inventory and Use Survey, U.S. Department of
Commerce, Bureau of the Census, Washington, D.C., (Published every 5 years)
36. O&2PS Data Files of Nationwide Emissions, U.S. Environmental Protection
Agency, Research Triangle Park, ^.C., (Unpublished report).
37. Highway Statistics. U.S. Department of Transportaiton, Federal Highway
Administration, Washington, D.C., Annual.
38. Motor Vehicle Facts and Figures, Motor Vehicle Manufactures Association,
Detroit, Michigan, Annual.
39. Private communication with Mr. L.L. Liston, Federal Highway Administration,
Highway Statistics Division, Washington, D.C.
40. R.L. Polk and Co., Detroit, Michigan.
41. Reference deleted.
42. "Relative Energy Consumption of Rail and Highway Freight Transportation,"
preliminary findings of a U.S. Department of Transportaiton study, Cambridge,
Massachusetts, 1973.
43. FAA Air Traffic Activity, U.S. Departinent of Transportation, Federal Aviation
Administration, Washington, D.C., Annual.
44. Military Air Traffic Activity Report, U.S. Department of Transportation,
Federal Aviation Administration, Washington, D.C., Annual
45. Census of U.S. Civil Aircraft, U.S. Departinent of Transportation, Federal
Aviation Administration, Washington, D.C., Annual.
3.1.1-71
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72
46. Waterborne Commerce of the United States, U.S. Department of the Army,
Corps of Engineers, New Orleans, Louisiana. Annual.
47. World Almanac, New York, New York, Annual.
48. Boating Registration Statistics, National Marine Manufacturer's Association,
New York, New York, Annual.
49. Exhaust Emissions from Uncontrolled Vehicles and Related Equipment Using
Internal Combustion Engines, Final reports for EPA Contract No. EHA 70-108,
Southwest Research Institute, San Antonio, Texas.
50. Area Measurement Reports, GE-20 series, U.S. Department of Commerce, Bureau
of the Census, Washington, D.C., 1970.
51. Census of Agriculture, County Data, U.S. Department of Commerce, Bureau of
the Census, Washington, D.C., 1978.
52. Hydrocarbon Emission Sources in the Metropolitan Boston Intrastate Air Duality
Control Region (Preliminary Draft). Prepared for U.S. Environmental Protection
Agency, Region I, by GCA/Technology Division, Under Contract No. 68-02-1006,
Task Order No. 3, December 1973.
53. State Taxation Figures, 1972, Massachusetts State Taxation Department, Boston,
Massachusetts.
54. Census of Retail Trade: Geographic Area Series, U.S. Department of Commerce,
Bureau of the Census, Washington, D.C., (Published every 5 years).
55. Census of Business, Selected Services Area Statistics, U.S. Department of
Commerce, Bureau of the Census, Washington, D.C., (Published every 5 years).
56. Reference deleted.
57. Air Pollution Engineering Manual, Second Edition, U.S. Environmental
Protection Agency, Research Triangle Park, N.C., May 1973.
53. Handbook of Chemistry and Physics, Chemical Rubber Company, Cleveland, Ohio,
Annual.
59. Development of Emission Factors for Estimating Atmospheric Emissions From
Forest Fires, Prepared for U.S. Environmental Protection Agency, Research
Triangle Park, North Carolina, by IIT Research Institute, Under Contract Mo.
63-02-0641, (EPA-450/3-73-009), October 1973.
3.1.1-72
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73
60. Wildfire Statistics, U.S. Department of Agriculture, Forest Service, Division
of Cooperative Forest Fire Control, Washington, D.C., Annual.
61. Development of Emission Factors for Fugitive Dust Sources, Final report for
EPA Contract No/ 68-02-0619, Midwest Research Institute, Kansas City, Missouri,
(EPA-450 3-74-037).
62. Investigation of Fugitive Dust-Sources, Emissions and Control. Final report
for EPA Contract No. 68-02-0044, Task Order No. 9, PEDCo-Environmental
Specialists, Inc., Cincinnati, Ohio.
63. Personal Communication with National Fire Protection Association, 60 Batterymarch
Street, Boston, Massachusetts.
64. Motorcycle Statistical Annual, Motorcycle Industry Council, Inc., Irvine,
California.
65. Emissions Inventory of Agricultural Tilling, Unpaved Roads and Airstrips, and
Construction Sites, Midwest Research Institute, Kansas City, Missouri, (EPA-
450/3-74-085), November 1974.
66. Computer tape from Public Information Center, Federal Aviaiton Administration,
Washington, D.C.
67. Census of Construction Industries, U.S. Department of Commerce, Bureau of the
Census, Washington, D.C., (Published every 5 years).
3.1.1-73
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GENERAL
For a general description of the Point Source Form, refer to Section 2.1.2
and Figure 2.1.2-a.
The NEDS Point Source Form (Figure 3.1.2-a) is used to organize emissions
data into computer-readable format for key punching and subsequent entry into
computerized data files. Therefore, the POINT SOURCE FORM must be COMPLETED
CORRECTLY.
In the following discussion several words will be used for which the fol-
lowing definitions are necessary.
r
FORM - the NEDS Point Source Form divided into seven horizontal rows of
squares, numbers, and words - each horizontal row represents a card.
CARD - 80-column computer punch card.
COLUMN - one of the vertical columns on the card. The numbers on the form
refer to these columns.
FIELD - a COLUMN or group of COLUMNS; only one subject to a FIELD. A FIELD
is identified on the FORM by vertical lines extending above the COLUMN numbers
The name of the FIELD is printed between the vertical lines.
LEFT JUSTIFY - the entry in the FIELD starts at the left side of the FIELD -
always alphabetic.
RIGHT JUSTIFY - the entry in the FIELD starts at the right side of the
FIELD - always numeric.
Contact • Personal
62
J
63
o
64
£
65
66
e
67
M
63
1
63
T
70
T
71
s
72
73
Paniculate
18
19
20
21
3
22
^
23
4
2*
B
LEFT JUSTIFY
RIGHT JUSTIFY
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The terms high order or low order position are synonomous with left
justify or right justify, respectively, and will not be used in this
discussion.
For the Point Source Form the following applies:
Left Justify - letters or alphabet
Right Justify - numbers or data
The only violation of the above right and left justify rule involves a
decimal point. The decimal point is indicated by a triangle preprinted on the
form. The data are entered so that the decimal point in the data corresponds
to the triangle on the form. Zeros are entered in the remaining columns of the
field.
The entire form may be divided into three areas named identifiers,
control codes, and data fields.
The identifiers do just as the name implies - identify plant name,
geographical location, date, etc.
Card
1
2
3
4
5
6
7
IDENTIFIERS FOR EACH CARD (NO BLANKS ALLOWED)
Jo. Columns (incl.)
1 to 13 + 14 to 21
1 to 13 + 14 to 17
1 to 13 + 14 to 17
1 to 13 + 14 to 17
1 to 13 + 14 to 17
1 to 13 + 14 to 17 + 18 to 25
1 to 13 + 14 to 17 + 18 to 25
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Exceptions to NO BLANKS in the IDENTIFIER area concerns the City Code on
Card One, Columns 14-17, and Point ID and SCC on Card 7, Columns 14-25. These
exceptions are discussed later in this section.
The control codes tell the computer what action is required.
Column CONTROL CODES FOR EACH CARD (NO BLANKS ALLOWED)
78 A-add C-change D-delete
79 P-point This code is preprinted
80 Card No. This code is preprinted
All control codes must be filled in for each card that is to be keypunched.
The rest of the form constitutes the data fields. The discussion that
follows applies to the fields individually or in groups. It will start with
CARD ONE and continue through CARD SEVEN. The information will be presented
in text form and graphically through examples.
TEN BASIC FACTS AND RULES
1. Legibility is mandatory. Print using block capital letters.
2. Characters - slash zeros (0) and (Z)
3. DON'T change field names.
4. Decimal point- only when a triangle is preprinted in field.
5. To indicate Nonapplicable, use lone right justified zero in field.
6. NO DATA - blank field.
7. Identifiers must be complete! Otherwise computer rejects.
8. Control Codes must be complete! Otherwise computer rejects.
9. DON'T use fields (or columns) without names (headings).
10. Letters left justify; numbers right justify.
The remainder of this subject covers general instructions for completing
the NEDS point source form. A separate publication, the Engineering Reference
Manual for Coding NEDS and EIS/P&R Forms (EPA-450/4-80-007) provides specific
engineering guidance for coding of data for a selected group-of industries,
such as iron and steel, cement, dry cleaning and others.
3.1.2-4
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5
CARD ONE
The purpose of Card One is to identify and locate a facility that has
been determined to be a point source.
STATE, COLUMNS 1-2
Enter the two-digit code for the state within which the point source is
located. The District of Columbia, Puerto Rico, American Samoa, Guam, and the
Virgin Islands are to be considered 'States' for coding purposes. The codes are
in State Identification Numbers Table, AEROS Manual, Volume V, Section 2.1.0.
The entry is right justified, zero filled, with no blanks.
COUNTY, COLUMNS 3-6
For the NEDS Point Source coding, all states except one use counties. The
county codes and the one exception are in the City-County Identification Table,
AEROS Manual, Volume V, Section 2.2.0. The one exception where counties are not
used is Massachusetts, and this state requested to use their own Air Pollution
Control Districts (APCD), instead of counties. County equivalents in Alaska are
called census divisions, and in Louisiana they are called parishes.
Cases when a city is considered a separate entity and not part of a county
are discussed under City later in this section.
The entry is right justified, zero filled, with no blanks.
AQCR, COLUMNS 7-9
The Air Quality Control Region (AQCR) numbers are found in AEROS Manual,
Volume V, Section 2.3.0. The entry is right justified, zero filled, with no
blanks.
3.1.2-5
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6 1
PLANT ID NUMBER, COLUMNS 10-13
The Plant (point source) ID Number is assigned by county. That is, there
is a number set in each county and the numbering is sequential within each
county, every plant (point source) identified. Plant ID numbers must be unique
for each plant within a county. The state, county, and AQCR codes will
differentiate all the plants with the same Plant ID Number. The Regional Office
is responsible for assigning Plant ID numbers. The responsibility may be
delegated to state or local agencies. Once assigned, a plant ID should not be
changed.
In most cases, the simplest and most meaningful method for assigning plant
ID is to begin with 0001 and number the plants sequentially up to however many
plants are in the county. Some agencies prefer to assign other special code
numbers, and this is acceptable. Use of alphabetic codes or alphanumeric com-
binations for Plant ID is also acceptable; however, care should be taken to
ensure that any desired sort order for the plant within a county on reports will
not be disrupted by the assignment of alphanumeric ID's. The sequence for
sorting is that alphabetic ID's follow numeric ID's. Alphanumeric ID's may fall
between numeric ID'S. As examples, an ID of 000A would follow 0009 and precede
0010 in the sort order, A001 would follow 9999 and precede 8001, etc. For
additional discussion on this topic, see the discussion later in this section on
assignment of point ID.
In all cases, no blanks are allowed in the plant ID field. Entries must be
zero filled as necessary.
If a plant ceases operation, change the emission estimation method code to
7. Do not delete the plant from the file. See Card 4, "Estimation Method Code,"
for additional details.
3.1.2-6
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7
j
!
CITY, COLUMNS 14-17
If the Point source is within the city limits, a code for the city is listed
in City-County Identification Table, Aeros Manual, Volume V, Section 2.2.0.
The only exception to the previously stated rule of no blanks in the iden-
tifier area occurs if the point source is OUTSIDE the city limits, or if the citv
is not listed in City-County Identification Table, AEPOS Manual, Volume V,
Section 2.2.0; in such cases, leave columns 14-17 BLANK.
There are a few cities that are considered independent entities and are not
included as part of any county. In this case the city code is entered in both
County columns 3-6 and City columns 14-17. Cities known to fall in this catenorv
are Baltimore, Maryland, St. Louis, Missouri, Carson City, Nevada, and 38 cities
in Virginia. For NEDS coding purposes, only nine cities in Virginia are treated
as independent entities. They are: -(1) Alexandria, (2) Chesapeake, (3) Fairfax,
(4) Hampton, (5) Newport News, (6) Norfolk, (7) Portsmouth, (8) Richmond, and
(9) Virginia Beach. Check with local authorities to determine if there are more.
The entry is right justified, zero filled, with no blanks.
UTM ZONE, COLUMNS 18-19
For mapping purposes, the world is divided into 60 zones which are seauen-
tially numbered starting at 180° meridian and numbering to the east. The western
U. S. is in zone 10, and the eastern U. S. is in zone 19. Figure 3.1.2-b shows
the Continental U. S. and the zones. Table 3.1.2-a lists UTM Zones of U. S. and
possessions, and Table 3.1.2-b lists UTM Zones by state. Enter the zone number
for the location of the source in Question.
The entry is riqht justified, zero filled, with no blanks. Further discussion
is given under Card 2, "UTM Coordinates."
3.1.2-7
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8
120"
114° 108°
7 ZONE 11 / ZONE 121 ZONE 13
/ /
/ ^7-y-a I
15 ZONE 16 ZONE 17 \ ZONE 18 \ ZONE 19
114°
Figure 3.1.2-b. UTM grid zones in the contiguous United States.
Table 3.1.2-a.
UTM Zones of U.S. and Possessions
Area
Continental U.S.
Alaska
Hawai i
Puerto Rico
Virgin Islands
Guam
American Samoa
Zone
Longitude
10-19
01-09, 59
04-05
19-20
20
55
02
67°-125°''J
120°-180°'-!
154°-80°''J
65°-68D1,.'
643-663"
144°-145°M
17r-172°U
3.1.2-!
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Table 3.1.2-b.
UTM Zones bv State
State
01 Alabama
02 Alaska
03 Arizona
04 Arkansas
05 California
06 Colorado
07 Connecticut
08 Delaware
09 District of Columbia
10 Florida
11 Georgia
12 Hawaii
13 Idaho
14 Illinois
15 Indiana
16 Iowa
17 Kansas
18 Kentucky
19 Louisiana
20 Maine
21 Maryland
22 Massachusetts
23 Michigan
24 Minnesota
25 Mississippi
26 Missouri
27 Montana
28 Nebraska
Valid Zone No.'
16
01-09
11-12
15-16
10-11
12-13
18-19
18
18
16-17
16-17
04-05
11-12
15-16
16
14-15
14-15
16-17
15-16
19
17-18
18-19
16-17
14-15
15-16
15-16
11-13
13-15
State
29 Nevada
30 New Hampshire
31 New Jersey
32 Mew Mexico
33 New York
34 North Carolina
35 North Dakota
36 Ohio
37 Oklahoma
38 Oregon
39 Pennsylvania
40 Puerto Rico
41 Rhode Island .
42 South Carolina
43 South Dakota
44 Tennessee
45 Texas
46 Utah
47 Vermont
48 Virginia
49 Mashinnton
50 Hest Virginia
51 Wisconsin
52 Wyoming
53 American Samoa
54 Guam
55 Virqin Islands
Valid Zone No.'
11
18-19
18
12-13
17-18
17-18
13-14
16-17
13-15
10-11
17-18
19-20
19
17
13-14
15-17
13-15
12
18-19
17-18
10-11
17-18
15-16
12-13
02
55
20
Zone number must be within range indicated.
3.1.2-9
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10 '
^_ ^____^^^___
YEAR OF RECORD, COLUMNS 20-21
Enter the year of record for the data that are entered on Card One. The
entry is right justified, zero filled, with no blanks.
NAME AND ADDRESS, COLUMNS 22-61
The name and address should describe the physical location of the point source.
Enter the name the point source used or the name the agency has on record. Enter a
street address for the point source, if possible. DO NOT use the name and address of
some distant headquarters. Use common abbreviations, do not use periods, and leave
blanks between words to ensure a readable entry. The city, county, and state have
previously been entered, so do not repeat. However, if the city does not appear in
City-County Identification Table, AEROS Manual, Volume V, Section 2.2.0, then the cit
must be entered in this field. Use columns 57-61 for the zip code.
The entry is left justified.
CONTACT - PERSONAL, COLUMNS 62-73
Enter the name of the person who should be contacted with regard to activities.
This entry is left justified.
OWN(ERSHIP), COLUMN 74
Enter a one letter code for the type of ownership of the point source as follows:
P Private
L Local Government
S State Government
F Federal Government
U Utility
3.1.2-10
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COLUMNS 75-77
These columns are not used - Leave Blank. Any entries will not be accepted
by the computer.
ACTION, COLUMN 78
Enter a letter code for the type of action as follows:
A Add
D Delete
C change
No blanks are allowed.
An add code (A) entered on Card One is used to add a new plant to the file.
A delete code (D) is used to delete an entire plant from the file. Use of a D in
column 78 of Card One results in deletion of all subseauent data for all points
at the plant. A change code (C) is used only to change a given data field on Card
One. Enter data only for the field or fields to be changed.
COLUMN 79
This column is preprinted with a P for Point Source.
COLUMN 80
This column is also preprinted with a card number. Formats of all of the
cards are printed horizontally on one sheet. Be sure you are entering data in
the correct column on the correct card, check column.80.
SUMMARY
Instructions for completing Card One are summarized in Table 3.1.2-c and
illustrated in Fioure 3.1.2-c.
3.1.2-11
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Table 3.1.2-c. Summary of Instructions for Card One'
Column
Data Source
Remarks
1-2
3-6
7-9
10-13
14-17
18-19
20-21
22-61
57-61
62-73
74
75-77
78
79
80
AEROS Manual Vol. V
AEROS Manual Vol. V
AEROS Manual Vol. V
Local Assignment
AEROS Manual Vol. V
UTM Map
Year of Record this •
data represents
Name of facility X
Address of Point
Source
Zip Code
Person in charge of X
pollution control
activities
Own P Private X
L Local Govt.
S State Gdvt.
F Federal Govt.
U Utility
Not Used
Action Code X
A-Add
D-Celete
C-Change
Preprinted X
Preprinted card
1 thru 7
X
X
X
X
X
X
X
X
X
X
X
X
X
X
< 56
< 248
Only exception, leave
blank if outside city
limits or not listed
Continental U. S.
< 20
Leave Blank
L - left justify, R - right justify, 0 - zero fill, B - no blanks
3.1.2-12
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PAGE M
" i
CARD
The purpose of Card Two is to (1) provide stack data and (2) identify and
locate emission points.
COLUMNS 1-13
These columns were discussed in the previous section for Card One.
POINT ID, COLUMNS 14-15
The entry is right justified, zero filled, with no blanks.
The "Point ID" is assigned from information available on a local basis and
knowledge of the plant whether from visits or from a questionnaire. The dis-
tinction between point source and emission ooint is necessarv to assinn "Point ID"
numbers. A point source may be one or many emission points; the total of which
constitutes a plant or facility. "Point ID" identifies an emission point within
such a point source. The best procedure is to draw a flow diagram of the facility,
such as that shown in Figure 3.1.2-d, on the back of the codinq form and indicate
all of the emission points. Some of the emission points mav be grouped into one
emission point. The determination of whether to group or not to qrouo emission
points will reauire exercise of Qualitative judqement.
There are several ways emission points mav be grouped. A stack can reoresent
an emission point when it serves as an outlet for one unit, such as a boiler.
However, when several units discharge through one stack, it is necessarv to examine
the characteristics of these units and the use of the stack to determine how many
emission points they represent. If one process unit discharges through one or
more separate stacks, this becomes one emission point. It is incorrect to assume
that the number of emission points in a point source corresponds to the number of
3.1.2-14
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Figure 3.1.2-d. Typical Process Flow Diagram as Drawn on Back of NEDS Coding Form,
stacks. Similarly, it is incorrect to assume that the number of emission points
corresponds to the number of units. A few examples will clarify groupino.
Example 1. A single unit has a multitude of vents to the atmosphere from the
same process. Combine these vents into one emission point for reporting
purposes.
3.1.2-15
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Example 2. Several small similar units each emit 5 tons per year or less of
any pollutant, have the same capacity, burn the same type of fuel, discharge
through separate but similar stacks. These units may be grouped and the total
emissions from all stacks may be reported as one emission point.
Boilers burning different fuels are not similar and may not be grouped.
Example 3. Several small similar units having the same caoacity, burning the
same type fuel, discharge through one common stack, and total emission of any
one pollutant is less than 100 tons per year; the units may be grouped and
reported as one emission point.
3.1.2-16
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Example 4. Units with different discriptions, operating all year long but at
different hours and using different types of fuels, discharge through one common
stack. These units may not be grouped. They represent four separate emission
points, thus four Point ID's, and a coding form must be completed for each.
Note: Number consecutively.
W
Y
Example 5. There are three small similar units (having the same capacity,
burning the same type fuel, and having the same operating hours) and two large
units, each different from the other and both different from the three small
similar units. The three small, similar units may be grouped. For reporting
purposes, this represents three emission points, three point ID's.
WWW
[x]
3.1.2-17
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18
Example 6. Two different units operate consecutively (never simultanously)
throughout the year and discharge through one common stack. Unit X operates
Monday through Wednesday; unit Y operates Thursday through Saturday. These
must be reported as two emission points, two Point ID's. Seasonal operations"
having a common stack would fall into this category as well, as would boilers
burning different fuels.
Point ID's may use either all numeric, all alphabetic, or mixed alphanumeric
characters. Generally, only numeric characters are used for Point ID's. Beqin
numbering of points with 0 up to a maximum of 99. If a facility has more than
99 emission points, alphabetic Point ID's may be assipned for the excess above
99 points. The sequence of numbering should be 01, 02, 03 98, 99, AA, AB,
AC .... AY, AZ, BA, BB .... II. This scheme should provide more than enough
combinations to handle the number of points at a facility. The use of mixed
alphanumeric ID's is not recommended unless necessary. The sequence of alpha-
numeric ID's would be 09, 0A, 0B 02, 10 19, 1A 12. In this
example, all of the points numbered 0A through 02 would fall between points
09 and 10. Care should be taken, if mixed alphanumeric Point ID's are used,
that the points-with-common-stack field (discussed later) properlv reflects the
ID's with the same stack. For instance "0910" would also imply that anv points
numbered 0A, 0B, etc. are all vented to the same stack as points 09 and 10.
Therefore, to avoid a possible misinterpretation of the points-with-common-stack
field, as well as to preserve any desired seouence of sorting of emission ooints
in a facility, it is uraed that only all numeric or all alphabetic Point ID's
be assianed.
3.1.2-18
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If an emission point ceases operation, do not delete it from the file. Change
the emission estimation method code to a 7. See card 4, estimation method, for
additional explanation.
YEAR OF RECORD, COLUMNS 16-17
Enter the year of record for the data that are entered on Card Two.
SIC, COLUMNS 18-21
The Standard Industrial Classification (SIC) code comes from the Standard
Industrial Classifications Manual, 1973, available from Superintendent of Documents,
Washington, DC. The code is a four-digit number. Do not use SIC codes from previous
editions of the SIC Manual, such as the 1967 edition. Codes from older editions are
not consistent with those in the 1973 edition. Also, do not use abbreviated two-digit
codes with zero fill, such as "2600." Use only specific four-digit codes from the
1973 SIC Manual.
IPP, COLUMNS 22-23
The two-digit IPP (Implementation Planning Program) process code, when combined
with an SIC, serves as a source identifier in the IPP dispersion modeling program.
The IPP model may use NEDS point source data for input. IPP codes are listed in AEROS
Volume V, Section 3.2.0. Recording of IPP code is optional and is not necessary. If
reported, the following procedure should be used.
If the process DOES NOT involve fuel combustion, the IPP code is selected
from the list for specific SICs which is given in AEROS Volume V. The IPP codes
are valid only for the SICs shown. DO NOT borrow IPP codes from another SIC.
Some SICs are listed in Volume V with two zeroes for the last two digits or a
zero for the last digit of the four digit SIC. This means that the IPP codes
shown apply for any SIC with the first two or three digits shown. For example
3.1.2-19
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the IPP codes listed under SIC 1400, apply for any SIC with the first two digits of 14
and the IPP codes listed under SIC 2060 apply for any SIC with first three digits of
206. For a complete list of SICs refer to the SIC Manual.
If the SIC is not covered by the list in the IPP code table in Volume V and the
process does not involve fuel combustion, leave the IPP code blank. There is no valid
IPP code.
If the process DOES involve fuel combustion in a boiler or internal combustion
engine, the IPP code is selected from the list in Volume V. These combustion code
numbers may apply to any SIC. The codes specifically identified as "power plant"
should be used only with electric utilities, SIC 4911.
If a boiler is multiple fueled and:
1. One of the fuels is coal, use the IPP code for coal.
2. Coal is not burned, use the IPP code for the fuel supplying the
largest quantity of BTU's.
If the process DOES involve fuel combustion, but only as in-process fuel use
associated with an industrial process or solid waste incinerator, assigned the IPP
code according to the identity of the industrial process or incinerator, as if the
process did not involve fuel combustion.
The entry is right justified, zero filled, and no blanks are allowed, except as
noted above.
UTM COORDINATES, COLUMNS 24-32
The Universal Transverse Mercator Projection System (UTM) was selected to provide
an accurate means of locating a facility. The coordinate can be determined from a
United States Geodetic Survey (USGS) map or an Army Map Service (AMS) map. This
system provides maps of small areas with very little distortion.
3.1.2-20
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There are several references describing the Universal Transverse Mercator
System. However, these references give the theory and the development mixed in
with other systems, and do not really set forth the information needed without
considerable study. The world is divided around the equator into 6° zones.
The UTM zones for the United States were shown in Fiqure 3.1.2-b. The zones
are numbered from 1 to 60 in an easterly direction starting with the 180°
meridian, and extend from 80° S to 84° N in height. As indicated in Table 3.1.2-a,
the 55 states and territories are located in zones 1 through 20, except Guam,
which is in zone 55. All are in the northern hemisphere except American Samoa.
The horizontal and vertical coordinates for each zone are independent of
the others (Figure 3.1.2-e). The center meridian is always 500,000 meters east.
The two vertical lines resulting from the intersection of the earth and a cvlj'nder
are parallel and 360,000 meters apart; the zone is more at the equator and less
at the north and south ends. In the northern hemisphere, the vertical coordinates
start at 0meters at the equator and increase in a northerly direction. In the
southern hemisphere the vertical coordinates start at 10,000,000 meters north at
the equator and decrease in a southerly direction.
The projection at the vertical lines is exact, i.e., has a scale of one to
one. Between the vertical lines, the projection decreases to a scale of 0.99960
at the central meridian. Outside the vertical lines, the projection increases
to a scale of 1.00010. This system minimizes distortion when projecting a curved
surface on a flat surface.
When using the maps, some understanding of the markings is needed. There
could be three different systems and more if they are military maos (Armv Map
Service, AMS). All maps will have latitude (north) and longitude (east) in-
dicated by a black tick mark inside the border and a number at some interval
outside the border. The corners will have complete latitude and longitude.
If a state has its own coordinate system, it may or may not be on the map.
If so it will have black tick marks outside the border and numbers at some
interval. The UTM system will have blue tick marks outside the border and
numbers at some interval. The numbers at the corners will be in meters, while
3.1.2-21
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SCALE
FALSE
ORIGIN
Om
6°
1.00000
1.00010
OmN
10,000,000 mN
•EQUATOR
1.00000
0.99960
'1.00010
CENTER
MEDIAN
320,000 mE 500,000 mE 680,000 mE
360,000m
Figure 3.1.2-e. Universal Transverse Mercator 6° zone projection.
3.1.2-22
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CHAPTER
1
SUBJECT
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23
the others will be in kilometers. If the map is close to a zone border, the UTM
system of the adjacent zone may be shown in black. The maps will come in several
scales. The first choice is the 7.5-minute map series for emission inventory
work.
Series
7.5-minute
15-minute
30-minute
1:250,000 (2° x 1°)
Scale
1:24000
1:62500
1:125,000
1:250,000
The U. S. is not completely mapped in the 7.5-minute series, and parts are
not mapped in either the 7.5-minute or 15-minute series. It is not possible to
set down hard and fast rules of what is available and how it is marked. Demand
dictates what is available, and man-hours available dictate the updating revi-
sions. Treat this discussion as guidelines. Use the smallest scale mao series
available in order to most accurately determine UP* coordinates. For NEDS cod-
ing purposes, sources are to be located to the nearest 0.1 kilometer. This
means that for facilities covering a large area, it may be difficult to locate
UTM coordinates for each emission point. For most facilities, however, loca-
ting all points according to a point in the center of the facility will be
accurate to the nearest 0.1 kilometer.
The maps are available by mail order from:
Distribution Section
US Geological Survey
1200 South Eads Street
Arlington, VA 22202
Many large universities and public libraries maintain reference files of these
maos. If mail order is used, first order an index map for the state (it is free)
Then, using the names on the index, order the maps needed.
3.1.2-23
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ENVIRONMENTAL
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VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
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CHAPTER
1
SUBJECT
DATE
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24
If the only data available are in degrees, minutes, and seconds of latitude
and longitude, submit them on a separate sheet of paper to the Regional Office;
it can be converted to the UTM coordinate system. A new procedure to allow for
this conversion is being developed and will be included in this section as soon
as possible.
The data entered (the zone was entered on Card One) are in kilometers (km)
and tenths of a kilometer. DO NOT TRY TO ENTER LATITUDE-LONGITUDE! The triangle
in the field is the decimal point.
The entry is right justified, zero filled, with no blanks.
STACK DATA, COLUMNS 33-54
Before starting to enter data in this field, which has five subfields, 'there
are some considerations that affect the entire field. When several similar
boilers that emit pollutants through separate stacks have been combined, the
following procedure will be used to determine the actual stack parameters to be
recorded. Calculate K.,- for each individual stack using the followina eauation:
where: H.
si
K, = (H.) (V.) (T .)/0.
1 i i si i
- individual stack height, ft
= individual gas flow rate, ft /min
= individual stack temperature, °F
0. = individual emission rate of any common pollutant, T/yr
Select the stack with the lowest K. value, and enter this stack heiaht, diameter,
temperature, and flow rate on the coding form in the appropriate fields. Enter
in the "Comments" section, Card Six, the total number of boilers and the total
number of stacks combined.
If there are entries in Height, Diameter, and Flow Rate fields, then the
Plume Height field should contain a single riant justified zero to indicate
nonapplicability. Conversely, if the Height, Diameter, and Flow Rate fields
contain zeros, then there must be an entry in the Plume Height field.
3.1.2-24
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ENVIRONMENTAL
^ PROTECTION AGENCY
^P NATIONAL AIR
p DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
3
CHAPTER
1
SUBJECT
2
DATE PAGE
25
There are point sources that have one or more of the following character-
istics:
1. No clear-cut or enclosed point of emission.
2. No stack height (e.g., burning dumps).
3. A changing locus of emissions within the facility (e.g., leaking
valves at an oil refiner, dust from moving equipment in a quarry).
In such cases, the stack height, diameter, and flow rate columns on the coding
form will be marked with zeros, and columns 51 through 54 will be completed.
The STACK HEIGHT, Columns 33-36, is the vertical distance between the point
of emission and ground level. If an estimate of stack height must be made, that
value will be rounded to the nearest 10 feet. In the majority of cases, the
exact location of the discharge of pollutants will be well defined; there will
be a stack or some other enclosed, constrained, or physically bounded area where
pollutants are emitted. The entry is in feet, right justified, blanks allowed.
The STACK DIAMETER, Columns 37-39, is the inside diameter of a round gas
exit at the point of emission; for nonround exits, it is an equivalent diameter
calculated from the cross-sectional area at point of discharge. Using a measured
or estimated cross-sectional area, the equivalent diameter (De) is calculated
as follows:
DE = 1.128 vT
where A is in square feet. For another common occurrence—the rectangular stack
exit—the equivalent stack diameter must be calculated from the total cross-
sectional area; it cannot be assumed to be one of the linear dimensions. The
entry is in feet and tenths of feet (note the triangle decimal point), right
justified, blanks allowed.
The TEMPERATURE, Columns 40-43, of the exhaust stream at the stack exit
is reported in degrees Fahrenheit under normal conditions. If measured
temperatures are not available, an estimate to the nearest 50°F should be made.
If no fuel combustion is involved in the process, and if the exhaust
gas appears to be discharged at ambient air temperatures, then record the stack
gas temperature as 77°F unless a definite value is known. If a plume height is
3.1.2-25
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ENVIRONMENTAL
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SECTION Form Preparation
CHAPTER Emissions Data
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SECTION
2
DATE
entered for a source, enter 77°F for cases without combustion, and estimate the
temperature for cases with combustion. The entry is in degrees Fahrenheit, right
justified, blanks allowed.
The FLOW RATE, Columns 44-50, is the actual exhaust-gas volume of exhaust
gas released at the operating temperature of the stack (assume gas pressure is
the same as normal atmospheric pressure). When two or more boilers discharge
into a common stack and each boiler is coded on a separate form, the exit-gas
flow rate corresponding to each boiler is entered on the coding form. The flow
rate should be reported using the following order of priority for selection:
1. Actual or measured under normal conditions.
2. Design rate.
3. Maximum rate.
The entry is in cubic feet per minute (ft-Vmin), right justified, blanks allowed.
The PLUME HEIGHT, Columns 51-54, is to be filled in if the previous spaces
on stack data (except temperature) all contain zeros. Conversely, if. stack
height, diameter, temperature, and flow rate were reported, then this column
should contain a zero. The plume height is a gross estimate and is used only
when the source has one of the following characteristics:
1. \o clear-cut enclosed point of emission (e.g., gas leaks at an oil
refinery).
2. No stack height (e.g., burning dumps).
3. A mobile emission point within the facility (e.g., quarry).
4. Pollutants released into the atmosphere at ambient temperatures
through diffusion (e.g., gasoline storage tanks).
Many point sources have no true stack release points (whereby the gases are for-
cibly exhausted to the atmosphere from an enclosed area). In such cases, columns
51 through 54 must be completed. If there is a physically definable height above
ground level where the pollutants are discharged, then enter this value (in feet)
in the spaces. Examples of this class are gasoline storage tinks and uncontrolled
3.1.2-26
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ENVIRONMENTAL
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AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
3
CHAPTER
1
SUBJECT
2
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PAGE
27
grain-drying operations where the height of the tank or dryer would be considered
the plume height. On the other hand, some sources, such as some quarries, burn-
ing dumps, and gas leaks at ground level at an oil refinery, have no discernible
emission height. In such cases, enter zero in column 54. Processes that discharae
emissions at ambient temperatures mainly through around-level leakage or diffusion
should also be considered to have a zero plume heiaht. In such cases the exhaust
flow rate entered in columns 44 through 50 will also be zero. Ground-level emis-
sions which are coded zero olume height should have an aporopriate temperature
entered in columns 40 through 43. Conical refuse burners must have stack data
entered on the codinq form. The entry is in feet, right justified, no blanks
allowed.
COLUMN 55
CAUTION: this is an unassigned column. DO NOT USE; LEAVE BLANK.
POINTS WITH COMMON STACK, COLUMNS 56-59
Entries will be made if emission points discharge through a common stack.
Enter four zeros if there is one emission point and one stack. First and most
important is that the units in this combination MUST be numbered consecutively.
Second, a form for each unit in the combination MUST be completed. For examnle,
if Plant X has 15 emission points, three of which discharge throuoh a common
stack, 15 Point Source Inout Forms would be completed. On three of these forms,
as shown in Fiaure 3.1.2-f, enter identical stack heiqht (columns 33-36), stack
diameter (columns 37-39), and stack temperature (columns 40-43) data for the
stack common to the three separate emission points. (Stack flow rate will be
different on each of these three forms.) On each of these three forms, also
enter the lowest and highest of the emission point ID numbers assianed to the
emission point with a common stack. Let's sav that of the 15 emission ooints
in this plant, the three with a common stack are assianed numbers 04, 05, 06.
On card 2 of the form for emission point 04, enter 04 in columns 14-15 and
3.1.2-27
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ENVIRONMENTAL
J»flOTECTION AGENCY
NATIONAL AIR
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VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
3
DATE
CHAPTER
1
SUBJECT
"
PAGE
28
Point
ID
14 15
Point
ID
14 15
Point
ID
14 15
STACK A
/ STACK DATA
Height (ft! J
33
34
35
/
/6
/
Diam
37
38
ft)
39
/
Temp (°B^
40
41
42/
/
43
/ STACK A /
/ DATA /
/
/ •
Flow Rate (ft^
44 45 46 47 48
'mm)
49
50
POINT 04
DATA
-*
— i
fc-
3lume
Height
If no stack
51
52
53
•ft
54
Points
55
with
common
stack
5« 57
~<£ u
58
£)
59
^
60
Height If
33 34 tf 36
STACK DATA
Oiam (ft)
37 38 39
Temp (°F)
40 41 42 43
STACK A
DATA
Flow Rate
44 45 46 47 48 49 50
POINT 05
DATA
Height (ft)
33
34
35
36
Oiam
37 38
ft)
39
STACK DA'
Temp (°F)
401
41
42
43
STACK A
DATA
A
Flow Rate
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•
ENVIRONMENTAL
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SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
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29
0406 in columns 56-59. When filling out the form for emission point 05, enter
05 in columns 14-15 and 0406 in columns 56-59. When filling out the form for
emission point 06, enter 06 in columns 14-15 and 0406 in columns 56-59. The 0406
entry in spaces 56-59 indicates that three emission points discharge through the
stack described in columns 33-50 (because 04 through 06 defines 3 numbers).
COLUMNS 60-77
These columns are not assigned. Leave blank; do not use.
•ACTION CODES, COLUMNS 78-80
Columns 79 and 80 are preprinted to indicate point source and Card Two.
An add code (A) in column 78 is used to add a new point to the file. A delete
code (D) is used to delete a point. Use of a D in column 78 of Card Two deletes
all the data for a point (i.e., all data on Cards 2-6). A change code (C) is
used to change data for fields that are filled in. Enter data only for fields
to be changed.
SUMMARY
Instructions for completing Card Two are summarized in Table 3.1.2-d and
illustrated in Figure 3.1.2-g.
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ENVIRONMENTAL
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AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION CHAI
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DATE
>TER SUBJECT
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PAGE 4
30 J
Column
Table 3.1.2-d
Summary of Instructions for Card Two3
Data Source L R
Remarks
1-13
14-15
16-17
18-21
22-23
24-32
33-36
37-39
40-43
44-50
51-54
55
56-59
60-77
78
79-80
a
Card ONE
Assigned by Survey Team
Year of Record of the data
entered on this card.
Standard Industrial Classification
Manual, 1972.
AEROS Manual Vol. V.
From U.S. Geological Survey Maps
Actual Stack Height in feet;
estimates within 10 feet; if
no stack, fill in zeros.
Actual stack inside diameter in
feet and lOths; diameter equiva-
lent = 1.128 /Ameasured at
discharge to atmosphere
Temperature °F at discharge
Use actual or design maximum ft /min
A must entry if Height, Diameter,
and Flow rate are zeros.
Not assigned
Point IDs MUST be numbered consecu-
tively. Enter lowest in 56-57.
Enter highest in 58-59. Enter
zeros if not applicable.
Not Assigned - DO NOT USE; LEAVE BLANK
Action code A, C, or D
Preprinted
X
X
X
X
X
X
X
X
Principle
Activitv
Accuracy
less tha
If none
enter
zero
L--left justify, R--right justify, 0--zero fill, B--no blanks
3.1.2-30
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
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VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
3
CHAPTER
1
SUBJECT
2
DATE
PAGE
31
III
i
n:
O
01
CN
u.
3.1.2-31
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ENVIRONMENTAL
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SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
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CHAPTER
DATE
:R SUBJECT
I " ,,
PAGE ^A
32 I
CARD THREE
The purpose of Card Three is to provide information on (1) boiler design
capacity, (2) control equipment, and (3) estimated control efficiency.
COLUMNS 1-15
These columns were discussed in detail in the earlier discussions of Cards
One and Two.
YEAR OF RECORD, COLUMNS 16-17
Enter the year of record that the data on Card Three represent. The entry
is right justified, no blanks, zero fill.
BOILER DESIGN CAPACITY (106Btu/hr), COLUMNS 18-22
For reportina purposes, a boiler consists of a burner or burners, firebox,
heat exchanger, and an exhaust system. Boiler design capacity is defined as
the gross heatina value of fuel input to a boiler at maximum desian rate. Enter
boiler caoacity in millions of Btu per hour based on the maximum desian caoacitv
of the boiler. If this field is not apolicable to the emission point beina
described, enter a zero in column 22.
The entry is right justified.
CONTROL EQUIPMENT, COLUMNS 23-52
This field is subdivided into 10 subfields - a primary and secondary field
for each of the five pollutants. Engineerina judgment must be used to ascertain
whether a given control device sianificantlv reduces the emissions of more than
one pollutant.
3.1.2-32
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ENVIRONMENTAL
1 PROTECTION AGENCY
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VOLUME II.
AEROS USER'S MANUAL
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CHAPTER Emissions Data
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SECTION CHAf
3
DATE
>TER SUBJECT
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PAGE
33
PRIMARY CONTROL EQUIPMENT is any device whose main purpose is reducing
emissions of a pollutant and is reported as a primary control using the codes
listed in AEROS Manual, Volume V, Section 3.3.0. When none of the equipment
codes appear to be applicable, choose the code that most nearly resembles the
actual equipment and include a comment on card 6 or 7. Only control devices
that reduce the uncontrolled emissions normally associated with the process
should be reported. Do not report equipment that is a normal part of the
source activity even though the quantity of the pollutants emitted may be
reduced. For example, the recovery system for coke by-product gases of coke
oven should not be reported as pollution control equipment for hydrocarbons.
SECONDARY CONTROL EQUIPMENT is a device following, in series, another
device designed to remove the same pollutant. For example, a settling
chamber (or gravity collector) for removing large particles is often followed
by an electrostatic precipitator. The precipitator should be reported as
secondary control equipment.
A device installed primarily for removal of one pollutant may also
remove another pollutant. In this case the code for the control device would
be entered as primary control equipment for the pollutant it is intended to
remove and as secondary equipment for the pollutant which it incidentally
removes. When this situation occurs, the control device would be entered in
the secondary control field with a zero entered in the primary control field
for the pollutant which is incidently removed.
In each subfield the appropriate code is entered or the field is left
blank. For control equipment, enter the code. For no control equipment,
zero fill. If status is unknown, leave blank. The entry is right justified.
ESTIMATED CONTROL EFFICIENCY (%), COLUMNS 53-67
The overall collection efficiencies, in percent by weight, of all control
equipment at the emission point will be entered in this field for each of the
3.1.2-33
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ENVIRONMENTAL
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AEROS USER'S MANUAL
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CHAPTER Emissions Data
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DATE
>TER SUBJECT
o
PAGE M
34 ^
five pollutants. Assume that the pollutant load entering the control equipment
is the normal, uncontrolled quantity for that specific process. If removal ef-
ficiency for a particular pollutant is unknown, leave those three columns blank.
If there is no effective removal, enter zeros in all columns. Typical control
efficiencies are listed in AP-42 and the NEDS/EIS P&R Engineering Reference Manual.
The entry decimal point must correspond to the triangle in the field; zero
fill, and leave no blanks. If efficiency is known, enter in spaces for applic-
able pollutant. If efficiency and control method are unknown, leave blank.
The control efficiency field may be left blank only if the corresponding control
equipment fields are also,blank. Do not leave control efficiency blank if con-
trol equipment is indicated. Estimate pollutant control efficiency, if necessary,
and indicate this as a comment for the point.
COLUMNS 68-77
Not assigned; leave blank.
ACTIOM CODES, COLUMNS 78-80
Columns 79 and 80 are preprinted to indicate point source and Card Three.
Enter A or C in column 78 to indicate add or change. Do not use the delete
code (D) on Card Three.
SUMMARY
Instructions for completing Card Three are summarized in Table 3.1.2-e and
illustrated in Figure 3.1.2-h.
3.1.2-34
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ENVIRONMENTAL
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CHAPTER Emissions Data
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PAGE
35
53-67
68-77
78
79-80
Table 3.1.2-e
Summary of Instructions for Card Three3
Column
1-13
14-15
16-17
18-22
23-52
Data L
Card One
Card Two
Year of record of the data entered
on this card
Boi ler Specification
Enter Control Equip. Code; see
R 0 B
X
XXX
X
X
Remarks
106 Btu/hr
AEROS Manual Vol. V; no Control
Equip., enter a zero; status
unknown, leave blank.
Use AP-42 or EPA-450/4-80-007 for
efficiencies; known, enter; un-
known device and efficiency,
leave blank; estimate for un-
known control devices when device
known.
Not assigned, leave blank
Action codes A or C; do not
use D
Preprinted
triangle
the decimal
point
aL--left justify; R--right justify; 0--zero fill; B--no blanks.
3.1.2-35
------- An error occurred while trying to OCR this image.
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ENVIRONMENTAL
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SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
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CHAPTER
1
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2
DATE
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37
CARD FOUR
The purpose of Card Four is to provide operating information
and emission estimates. This information is required to determine
the release of pollutants on a seasonal, monthly, or time-of-week
basis. Such data are valuable to an enforcement agency in properly
selecting an effective air pollution control strategy. It should be
emphasized that this Card refers to activity of the point ID, not of
the entire facility. For example, an industrial boiler in a plant
may be operating 7 days a week even though the plant may be shut down
on Saturdays and Sundays. If the source is operating at more than 25
percent of its normal rate, consider the source to be fully operating
during that time period. If production is less than 25 percent of
the normal rate, consider the source as not operational during that
time period.
COLUMNS 1-15
These columns were discussed in detail in the previous sections
for Cards One and Two.
YEAR OF RECORD, COLUMNS 16-17
Enter the year .of record that the data on Card Four represent.
The entry is right justified, no blanks, and zero filled.
ANNUAL THROUGHPUT (%) , COLUMNS 18-25
This field is subdivided into four 3-month periods representing
12 months or one year. Enter in each period the activity, in percent
for that period. Enter zeros for a period with no activity. If all
activity occurs within one period, enter 99% for 100%.
The entries are right justified, no blanks, zero filled.
3.1.2-37
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CHAPTER Emissions Data
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'
PAGE A
38 1
»
NORMAL OPERATING, COLUMNS 26-30
The hours per day, days per week, and weeks per year that the source operates
under normal conditions should be entered here.
The entry is right justified, no blanks, zero filled.
EMISSION ESTIMATES, COLUMNS 31-65
This field is divided into five seven-column subfields, one for each
pollutant. The data are obtained by one of four ways: (1) actual measurement,
(2) material balance, (3) use of emission factors, and (4) guess. Emission
estimates are the estimated total annual actual emissions for the Point 10. If
the Point ID represents a combination of multiple small sources, the emission
estimates entered should be the total emissions for all sources represented by
the Point ID.
The entry is right justified.
ESTIMATION METHOD, COLUMNS 66-70
The following codes describe the estimation method and apply for all
five pollutants.
Code 0 Not applicable. Emissions are known to be zero. If a pollutant is
• not emitted by the source, enter a zero for the corresponding esti-
mation method. Pollutants with zero as the estimation method must
always have zero for the emission estimate. If the emission factor in
SCC list is zero, then a zero must be entered as the estimation method.
Code 1 Emissions based on source testing or emission measurements.
If test data are available, use these values to calculate the annual
emissions. Take special care to use Code 1 only when reliable source
test data are used to calculate annual emissions. When Code 1 is
used, the corresponding emission estimates field must be filled in.
3.1.2-38
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ENVIRONMENTAL
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SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
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1
SUBJECT
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39
Code 2 Emissions based on material balance using engineering expertise and
knowledge of process. Use Code 2 only when a material balance is
performed. Nhen Code 2 is used, the corresponding emission estimates
field must be filled in.
Code 3 _ Emissions computer-calculated using emission factors in SCC listing.
No emission estimates need be coded on NEDS form.
If an emission factor is MOT listed in the SCC list, then Code 3
CANNOT BE USED.
If an emission factor is listed in the SCC list, then Code,3 may
be used and the estimated emissions field left blank. Nhen this is
done, the computer will automatically calculate emission estimates.
When using Code 3, the annual operating rate (Card SIX), the estimated
control efficiency (Card THREE), and the sulfur and ash contents for
fuel combustion sources (Card SIX), MUST be entered.
Code 4 Emissions estimated by quess. Use Code 4 if an emission factor for
a similar, but different, process is used to estimate the emissions.
Code 4 should be used only after inspection of the SCC emission factor
listing to ensure that no emission factor exists. When Code 4 is
used, the corresponding emission estimates field must be filled in.
Code 5 Emissions calculated using a special emission factor differing from
that in the SCC listing. If an emission factor (including any from
AP-42) will yield a better emission estimate for the source than the
factor in the SCC listing, the non-SCC factor to calculate an emission
estimate should be used. Mhen Code 5 is used, the corresponding
emission estimates field must be filled in.
3.1.2-39
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CHAPTER Emissions Data
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CHAPTER
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Code 6 New construction, not yet operational. Code 6 should be used for new
sources during construction and not yet operational. No entries need
to be made in the emission estimates field when Code 6 is entered
in the estimation method field.
Code 7 Facility closed, operations ceased. Code 7 should be entered for pro-
cesses ceasing operation. No entries need to be made in the emission
estimates method field.
This code should be used rather than deleting the process from the
data bank.
When multiple SCCs are coded for a point, it will be assumed that the
same estimation method apolies for all SCCs. Therefore, care should be taken to
ensure that this is a reasonable assumption. Code the estimation method that
is most appropriate, if it appears that different estimation methods would be
applicable to different SCCs.
SPACE HEAT (%), COLUMNS 71-73
Enter the percent of fuel used for soace heatinq. Mote: the trianale is
the decimal point. If the point in is a process, enter a zero in column 73.
If Card Six indicates that the point ID burns fuel, then the entrv will not be
zero.
COLUMNS 74-77
These columns are not assiqned; leave blank.
3.1.2-40
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k ENVIRONMENTAL
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SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION CHAI
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3TER SUBJECT
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PAGE
41
ACTION CODES, COLUMNS 78-80
Columns 79 and 80 are preprinted to indicate point source and Card Four.
Enter A or C in column 78 to indicate add or change. Do not use the delete
code (0) on Card Four.
SUMMARY
The instructions for completing Card Four are summarized in Table 3.1.2-f
and illustrated in Figure 3.1.2-i.
3.1.2-41
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DTER SUBJECT
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PAGE A
42 ™
Table 3.1.2-f
Summary of Instructions for Card Four3
1-13
14-15
15-17
Card One
Card Two
Year of record of the data entered
X
X X
on this card
18-25 From operation schedule XXX
26-30 From operation schedule XXX
31-65 Emission estimates for five pollutants X
66-70 Method of arriving at emission estimates X
71-73 From plant drawings and specifications
74-77 Not assigned; leave blank
78 Action codes A or C ; do not use D X
79-80 Preprinted
at - left justify; R - right justify, 0 - zero fill; B - no blanks
Triangle
3.1.2-42
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PAGE
o
u.
to
U
ll
II
III
«* W)
52
3.1.2-43
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PAGE J
44 1
CARD FIVE
Card Five provides allowable emissions and compliance schedule data for
the point. All entries must reflect the current legal requirements of the
source to comply with the most stringent air pollution control regulations
in effect. Any information reported on Card 5 is optional, since separate
information related to source compliance may be reported to EPA in the Com-
pliance Data System (COS).
COLUMNS 1-15
These columns were discussed in detail in the sections on Cards One and Two.
YEAR OF RECORD, COLUMNS 16-17
Enter the year of record that the data on Card Five represent. The entry is
right justified, no blanks, zero filled.
ALLOWABLE EMISSIONS, COLUMNS 18-52
"Allowable emissions" is the maximum emission of each pollutant, in tons
per year, that the source is legally allowed to discharge into the atmosphere
under the most stringent of the following conditions:
1. Existing local, state, or Federal legislation.
2. Imminent legislation that will legally require the source to comply
to a certain discharge limitation within the year of record specified
in Columns 16 and 17.
3. Official agreements with air pollution control regulatory agencies
whereby the source must reduce emissions to a given quantity per year
of record specified in Columns 16 and 17.
For NEDS coding purposes, every point ID will adhere to one of the fol-
lowing cases:
3.1.2-44
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Case 1, Applicable Regulations. Allowable emissions are calculated by the
following steps:
1. The maximum design rate value (Card Six, columns 33-39) is entered on
the "Process Weight, tons/hr" axis of Fiqure 3.1.2-j. Figure 3.1.2-k
shows the entries on the coding form. Mote: This value must be
converted to tons per hour; some entries are in other units.
2. From Figure 3.1.2-j the "Allowable Emissions, Ib/ton" axis, read the
allowable emissions factor.
3. The allowable emissions in tons per year can now be calculated.
Allowable emissions from an indirect heat exchanger can be calculated by
using the above procedure but with Figures 3.1.2-1 and 3,1.2-m. When actual
emissions are zero tons per year because emissions are small or well controlled
'(Card Four), calculate the allowable emissions and enter on Card Five.
When allowable emissions are less than 1.0, enter a right justified 1 (one)
for the pollutant. If allowable emissions are unknown, leave the columns blank.
Case 2, Mo Applicable peoulations. If no reflation is aonlicable to a
oollutant emitted bv a ooint in, then enter nines in the aopropriate columns.
See Figure 3.1.2-k for SO
Case 3, Nonemitters of a Pollutant. For nonemitters, enter a zero for the
pollutant. See Fiaure 3.1.2-k for MOX.
Summary. The entrv is right justified. Data are entered as •follows:
Data (calculations)
Nonemitters
No applicable reflations
Unknown
'•'hole numbers
0
9999999
Leave blank
3.1.2-45
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•R SUBJECT
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3.1.2-^6
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PAGE
47
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3.1.2-47
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48
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3.1.2-^8
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t
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PAGE
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3.1.2-49
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50
»
COMP STAT, COLUMN 53
Air pollution control enforcement aoencies often allow sources of air
pollution an extended, but definite, period of time to design and install air
pollution control eauioment. This act of leniency is referred to as a "var-
iance;" if the source succeeds in reducina its emissions as required, then the
law has been satisfied and the source has met its oollution control obligation.
One of the following codes must be selected to record the present status of the
source under existing legal requirements:
Code
Description
Source is in compliance with the most stringent
air oollution control requirements.
Source is not in compliance with existing
legislation and np_ variance has been given.
(Comolete columns 54 through 57 on Card Five.)
Source is not in compliance with existing
legislation but a variance has been given..
(Complete columns 54 through 57 on Card Five.)
Compliance status is unknown.
COMPLIANCE SCHEDULE, COLUMNS 54-57.
If the point ID is not in compliance with existing legislation for the year
of record enter the year and month the point ID must be in compliance.
If column 53 has code 2 or 3, an entry is reauired. If column 53 has code
1 or 4, leave blank. If status unknown, leave blank.
3.1.2-50
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The entry is right justified and zero filled.
COMPLIANCE STATUS UPDATE, COLUMNS 58-63
If column 53 has code 4, leave blank. If column 53 has code 1, enter date
legislation or regulation was enacted. If column 53 has code 2 or 3, enter most
recent date of change in compliance status.
The entry is right justified and zero filled.
ECAP, COLUMN 64
Certain point sources are required to submit to government agencies an
Emergency Control Action Program (ECAP) that specifies a detailed plan for
immediately reducing emissions whenever air pollution in an area is considered
an emergency condition. The following codes shall be used:
Code
Description
1
2
Blank
is not required.
ECAP is required, but has not been submitted.
ECAP has been submitted.
Status unknown.
CONTROL REGULATIONS, COLUMNS 65-76
Not currently being used; leave blank.
3.1.2-51
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*
COLUMN 77
Not assigned. Leave blank; do not use.
ACTION CODES, COLUMNS 78-80
Columns 79 and 80 are preprinted to indicate point source and Card Five.
Use A in column 78 if new data are being added for a point (complete set of
cards 2-6). Use C to change existing data on this card. The delete code (D)
must not be used for this card.
SUMMARY
Instructions for Card Five are summarized in Table 3.1.2-g and illustrated
in Figure 3.1,2-n.
3.1.2-52
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53
Table 3.1.2-g Summary of Instructions for Card Fivea
Column
Data
L R 0 B Remarks
1-13
14-15
15-17
18-52
53
Card One
Card Two
Year of record of the data entered on this card
Calculate allowable emissions
Compliance Status
Codes 1 compliance
2 noncompl iance w/o variance
3 noncompl iance w variance
4 unknown
X X
X
X
X X
X
X
X
54-57
53-53
If Col. 53 is
2 or 3
1 or 4
unknown
4
1
2 or 3
The entry is
requi red
leave blank
leave blank
leave blank
date of regulation
recent change of
compliance status
X X
64 ECAP
jD not required
1 required,not submitted
2 required and submitted
55-75 Not currently being used; leave blank
77 Not assigned; leave blank
78 Action codes A or C; do not use D
79-80 Preprinted
dl - left justify; R - right justify; 0 - zero fill; B - no blanks
3.1.2-53
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I i
t- a a
O UJ LU
z a:
u_
3.1.2-54
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CARD SIX
The purpose of Card Six is to provide the operatina characteristics of the
source, includina data on processes, fuel, and solid waste. Each horizontal row
in the Card Six area of the form represents a seoarate Card Six. There must be
one Card Six for each point. It mav require more (several) than one Card Six to
completely describe the ooint.
COLUMNS 1-15
These columns were discussed in detail in the sections describina Cards One
and Two.
f
YEAR OF RECORD, COLUMNS 16-17
Enter the year of record that the data on Card Six represent. The entry
is riqht justified, with no blanks, and zero filled.
SCC, COLUMNS 18-25
The Source Classification Code (SCC) identifies the type combustion or
process. The code (see AEPOS Manual, Volume v, Section 3.7.0) is an eight-digit
number divided into four categories or levels (I, II, III, IV) to assist in
determining and enterinci the correct orocess definition.
A form applies to only one point, and one or more SCC's mav be required to
describe the point. At least one SCC must be entered per NEDS form. For example,
three small boilers each burn natural pas and distillate fuel oil. If they are
combined on one codinq form, the resultinq form would show one SCC for a natural
qas boiler and one SCC for a distillate oil boiler. The consumption of each fuel
is totaled for the three boilers and entered next to the aporopriate SCC. The
total of the desiqn capacities of all three boilers was entered on Card Three, and
representative stack data were selected and entered on Card Two.
3.1.2-55
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56 M
If an in-process fuel is used, list the appropriate SCC on a separate Card
Six for the same point. An SCC may be used ONLY ONCE for a given point. Use
the most appropriate SCC that best describes the process. However, do not try
to "shoe-horn" a process into an SCC.
If the most appropriate SCC description appears to be significantly dif-
ferent from the actual process, use the existing SCC codes ending in 99/999/99,
999/99, or 99 and include a brief, intelligible description of the process in
the "comments" section. Use only the "comments" field available on the card.
If there is a need for creation of a new SCC--one which specifically describes
the process—this request can be made to NADB. See Section 3.1.3 for more in-
fo rma t i o n.
A maximum of ten SCC's may be coded for a single point. Only in very un-
usual circumstances should more than three or four SCCs for a single point be
required.
The entry is right justified, no blanks
FUEL, PROCESS, SOLID WASTE OPERATING RATE, COLUMNS 26-32
The SCC list prescribes the units to be used for each SCC. The average
annual operating rates are entered in these units. Thus, for coal combustion,
the process rate is expressed in tons of coal burned per year, whereas, when
oil is burned, the units are thousands of gallons burned per year.
The entry is right justified.
MAXIMUM DESIGN RATE, COLUMNS 33-39
The maximum design rate units are the same as above, for the SCC, except
expressed as an hourly rate.
The entry is right justified. Observe the decimal point (triangle) and
zero fill.
3.1.2-56
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FUEL SULFUR CONTENT (%), COLUMNS 40-42; ASH CONTENT (%}, COLUMNS 43-45
The data entered should be sulfur or ash content on a weight percent basis.
If: Combustion
No combustion
Content unknown
Solid waste
Entry required
Zero (Col. 42 & 45)
Leave blank
Zero fill EXCEPT for high
or unusual sulfur content
The entry is right justified. Observe the decimal point (triangle) and
zero fill.
HEAT CONTENT 106 Btu/SCC, COLUMNS 46-50
The entry should reflect the gross or higher heating value of fuels consumed.
If: Combustion
No combustion
Solid waste
Entry required
Zero in Col. 50
Zero in Col. 50
The entry is right justified.
COMMENTS, COLUMNS 51-70
The operating characteristics of most sources are defined by an SCC and
associated data on one Card Six; therefore, only the "comments" field (columns
51 through 70) of one line of one Card Six is available for each SCC.
3.1.2-57
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Comments must relate to the corresponding SCC. When the SCC is
general (e.g., ending in 99), a description of the process is en-
tered. Abbreviation comments must be intellgible. Useful notes
pertaining to the source should be written on the back of the coding
form for use of the agency retaining the original copies.
SOURCE, COLUMN 71
This code allows a quick visual classification of the point.
Source codes that correspond to each of the SCC codes for the point
are entered.
Code Description of Sources
B Boiler
P Process
C Other combustion unit
S Sol id waste
CONFID, COLUMN 72
At present, either of the codes below may be used to indicate the
confidentiality of NEDS information. Thus, column 72 must be coded a
1 or a 2 to indicate confidentiality status. This procedure may change
following any EPA legal ruling on this subject.
Code Confidentiality
1 Some data are considered confidential by
the submitting agency.
2. No data are considered confidential
3.1.2-58
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59
One of the above codes must be used; this field must not be left blank.
COLUMNS 73-77
Not assigned. Leave blank; do not use.
ACTION CODES, COLUMNS 78-80
Column 79 is preprinted P to indicate point source; column 80, if not pre-
printed should be coded 6 to indicate Card Six. In column 73, use the add code
(A) if adding a new point or SCC. Use the delete code (D) to delete an existing
SCC. Use the change code (C) to change data for a field or fields on Card Six.
The SCC is an identifier and cannot be changed using the C code. If an SCC is
incorrect and should be changed, the incorrect SCC must be delete and the correct
SCC then added with the appropriate complete set of data on Card Six.
SUMMARY
Instructions for Card Six are summarized in Table 3.1.2-h and illustrated
in Figure 3.1.2-0.
3.1.2-59
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PAGE ^^t
60 ^P
Column
Table 3.1.2-h
Summary of Instructions for Card Sixa
Data
0 B Remarks
1-13 Card One
14-15 Card Two
16-17 Year of record of the data
entered on this card
18-25 SCC listing, AEROS Man., Vol. V
SCC used ONLY ONCE per Point ID.
Use as many as needed to completely
describe point.
26-32 Use units listed for SCC
(annual rate)
33-39 Use units listed for SCC (hourly rate)
40-45 Combustion - Entry required
Nc combustion - Zero in 42 and 45
Content unknown - Leave blank
Solid waste - Zero fill
EXCEPT high sulfur content
46-50 Combustion - Entry required
No combustion - Zero
Solid waste - Zero
51-70 One line per SCC, use common
abbreviations
71 Boiler B
Process P
Other combustion C
Solid waste S
72 Enter code 1 or 2
78 Action code A, C, or D
79 Preprinted
80 6
X
X
X
X
X
Decimal
point
Decimal
point
X
X
L - -left justify; R - right justify; 0 - zero fill; B - no blanks.
3.1.2-60
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CD
O
o
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CARD SEVEN
The purpose of Card Seven (Figure 3.1.2-p) is to provide space for comments.
COLUMNS 1-15
These columns were discussed in detail in the sections describing Cards One
and Two.
YEAR OF RECORD, COLUMNS 16-17
Enter the year of record that the data on Card Seven represent.
COLUMNS 18-25
See discussion under Card Six.
COMMENTS, COLUMNS 26-77
Card Seven is provided to make room for additional comments. The usable
space is columns 26-77, or 52 columns. There are three kinds (uses) of Card
Seven. Their use and designation are as follows:
Plant Card Seven. This card is used for additional comments applying to the
entire plant or facility. It is identified by leaving Point ID field columns 14-15
and the SCC field columns 18-25 blank. All other columns, except comment field
columns 26-77, should be filled out as per previous instructions. Only ONE Plant
Card Seven is allowed per Plant ID.
Point Card Seven. This card is used for additional comments applying to a
Point ID. It is identified by leaving the SCC columns 18-25 blank. All other
3.1.2-62
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3.1.2-63
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64
columns, except comment field columns 26-77, should be filled out as per previous
instructions. Only ONE Point Card Seven is allowed per Point ID.
SCC Card Seven. This card is used for additional comments applying to an
SCC. It is identified by completing the Plant ID, Point ID field columns 14-15,
and the SCC field columns 18-25 (NO BLANKS). All other columns, except comment
field columns 26-77, should be filled out as per previous instructions. Only
ONE SCC Card Seven is allowed per SCC used per Point ID.
A state agency may format columns 26 through 77 for their own use on a Card
Seven. This modified card will still be one of the three kinds mentioned above.
ACTION CODES, COLUMNS 78-80
The add code (A) must be used in column'78 if a Card Seven is being added
with a new plant, point, or SCC not currently in the file. To add or change comments
for a plant, point, or SCC already on the file, code C must be used. The delete
code (D) must not be used for Card Seven.
With Card Seven, a special provision is made to change the Comments field
to a blank. If a Card Seven is submitted with a C in column 78 and the comments
field blank, the appropriate comment (plant, point, or SCC level) will be made
blank on the file. This procedure may be used to remove unwanted comments from
the file without having to make new comments.
3.1.2-64
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SUMMARY OF POINT SOURCE DATA SUBMITTAL REQUIREMENTS
Figures 3.1.2-q, -r, and -s illustrate minimum requirements for comple-
tion of data fields on the NEDS point source form. For any transaction
to add a new record to the file (card column 78 coded with an A), a
complete set of at least one each of Cards One to Six must be submitted.
Additional sets of Cards Two to Six may be submitted for additional points at
a plant. At least one, but no more than ten SCCs (Card sixes) may be sub-
mitted for each emission point.
To change data currently on the file (card column 79 coded with a
C), any individual card may be submitted. To change a specific dat^i field,
the changed value Ls coded in the appropriate field, and fields for which
no changes are intended are left blank.
To delete a record from the file card, column 78 for the appropriate
card is filled in with a D. To delete an entire plant, fill out a delete
Card One. To delete a point, fill out a delete Card Two. To delete an 3CC,
fill out a delete Card Six. Cards Three, Four, Five, and Seven must not be
filled out for a delete transaction.
Card Seven is optional for any add or change transaction. Card Seven is
never required, but may be used for additional comments if desired.
The key to reading the following figures is:
|jjj§ijj| - These fields must be completed for any NEDS record that is sub-
mitted. If any of these fields are left blank, the record will
3.1.2-65
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be rejected in the edit process. NEDS edit checks also require
that correct entries must be made in certain fields. See
Subject 7.1.1 for a. complete list of NEDS edit checks.
- If these fields are left entirely blank, the record submitted
will be accepted. Hwever, any entries made in these fields
will be screened to see that they meet edit criteria as speci-
fied in Subject 7.1.1. Records failing to meet any of these
criteria will be rejected.
- The only requirements for these fields are that they must be
all numeric or all blank. If any alphabetic characters or
embedded blanks appear, the record will be rejected.
3.1.2-66
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VOLUME II.
AEROS USER'S MANUAL
SECTION form Preparation
CHAPTER Emissions Data
SUBJECT p0int Source Form
SECTION
3
CHAPTER
1
SUBJECT
2
DATE
PAGE
67
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3.1.2-67
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
3
CHAPTER
1
SUBJECT
2
DATE PAGE ^^
68
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3.1 .2-68
-------
ENVIRONMENTAL
J»ROTECTJON AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
3
CHAPTER
DATE
SUBJECT
2
PAGE
69
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3.1.2-69
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
3
CHAPTER
1
SUBJECT
2
DATE PAGE fl
70
SPECIAL CASES, PROCEDURES. OR INSTRUCTIONS
In this section are special cases, procedures, instructions, etc., that could
not be properly placed in some previous section. Most items in this section will
involve two or more of the previous sections.
PROCEDURE FOR CHANGES IN LOCATION OF STATIONARY SOURCES
There are some sources in NEDS that are legitimate stationary point sources
but may be physically moved from time to time. A specific example of such a
source classification in which this may occur is asphaltic concrete batch plants.
As a "job" is completed, often these plants are moved to a new site and emissions
are "relocated." To ensure treatment and to enable these sources to be accurately
reflected and identified, the procedure defined below should be followed.
To handle such semimobile point sources, a special county code number has been
developed. This code number is 9900. Use of this code number shall be only for
those point sources which are subject to being moved from time to time. Normal
stationary sources must not be coded with this code.
In order to properly code the data for these semimobile point sources, the
following procedures should be followed:
1. Code state ID as normal to indicate the state where the facility is located,
2. Code 9900 as the county ID.
3. Code the AQCR number for the AQCR in which the facility is normally
located. If the facility moves from one AQCR to another, code the
AQCR number in which the facility is most frequently located or the
AQCR which is the most probable location for the facility at any given tim
3.1.2-70
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I
ENVIRONMENTAL
L f ROTATION AGENCY
F NATIONAL AIR
I . DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
3
CHAPTER
1
SUBJECT
2
DATE PAGE
. 71
4. Assign a plant ID number which is unique within the county code -- 9900.
5. For the establishment name and address give company name and mailing
address of person to contact for information about the facility.
6. Leave UTM coordinates fields blank unless it is desired to record new
coordinates whenever the plant moves.
7. Enter remaining information as would normally be done for any other
source. When any source data changes, submit a change transaction (C in
column 78) as would be done for any other source.
8. It is desirable to include a plant level comment to verbally identify
the last specific location of the facility. If the plant moves several
times during a given semiannual reporting period, note this information
if possible.
CODING OF DUAL-IDENTITY CONTROL DEVICES
Several gaseous control methods used with NEDS are unique in that they
function both as control equipment and as individual source categories,
distinct from the process(es) they are controlling. When coding NEDS point
sources to which such devices/methods are applied the following procedure
must be used:
1. On the point source form for the process(es) being controlled,
enter the appropriate three-digit device code on Card Three, control
efficiencies, and estimated controlled emissions;
2. Complete one or more separate Card Sixes for the control device
itself, listing the same kinds of information, including its SCC
'lumber (see partial list below) and estimated emissions after the
pollutant stream passes through the device.
3.1.2-71
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
•— • — - — — -— — — i
SECTION CHAPTER SUBJECT ',
3 1 2 '
DATE PAGE ^
72 ™
The following list indicates most of the devices to which the above instructions
apply:
Device/method
1. Sulfuric acid plant--
contact process
Sulfuric acid plant--
double contact process
3. Direct flame afterburner
with heat exchanger
(e.g., CO boiler)
4. Catalytic afterburner
with heat exchanger
5. Flaring
SCC number
301-023-01 to
301-023-18
(depending on SCL
conversion)
301-023-01 to
301-022-18
(depending on S0?
conversion)
390-007-99
390-007-99
301-900-99
Control device ID
043
044
022
020
023
Examples of applications of these devices are the techniques used to
control carbon monoxide from blast furnaces and basic oxygen furnaces, used in
iron and steel manufacturing, and from moving- and fluid-bed catalytic cracking
units, used with petroleum refinery operations. Table 3.1.2-h provides infor-
mation on the processes, control methods, and emission factors.
Unless otherwise noted, all blast furnace and basic oxygen furnace CO
emissions should be assumed to be controlled, as general practice, by control
devices ID 022 or 023. The uncontrolled emission factor in the NEDS SCC
emission factor file will then be used, reduced by the appropriate control
efficiency, thus becoming a controlled emission estimate. However, fluid-and
moving-bed cracking units can normally be assumed to be uncontrolled, if no
other information on specific devices is provided.
In both cases the person completing the forms or recording the informa-
tion must be alert to the fact that the operators of such a plant may or may
not consider these uses of the "off gasses" to be a control device.
3.1.2-72
-------
•
ENVIRONMENTAL
L. PROTECTION AGENCY
fc- (
W NATIONAL AIR
^ DATA BRANCH
5
VOLUME II.
1 AEROS USER'S MANUAL
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-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION
CHAPTER
SUBJECT
2
r DATE PAGE A
I
74 *
PROCEDURE FOR CHANGING EXISTING OATA VALUES TO BLANKS
The NEDS action code r entered 1n col inn 78 of a standard NEDS coding
form tells the computer to change the data values 1n snecified data -fields.
In the normal change procedure, data fields left blank on the coding form
remain unchanged in the NEDS file when the change transactions are undated.
Occasionally, it is desired to renove an incorrect or spurious data value
from some data field to make the field blank. This cannot be acconnlished
using the normal change nrocedure. The following snecial nrocedure as de-
scribed below mav be used to change an existing data *1*>ld value to a blank.
This eliminates the unnecessarily cumbersome procedure of havinq to delete
the entire NEDS record and then add it back in order to effectively change
one data field value to a blank.
To use the special change nrocedure to change an existing data field to
a blank:
1. Code a C in column 78 as would normally be done.
?.. Code one asterisk (*) left justified in the data field to
cbanned to Hank.
To illustrate this, in the example below, hourly maximum desinn rate and
comment fields would be channed to Hank.
:o I H 112(1.1
Co
2S 2"
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3.1.2-74
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions nata
SUBJECT Point Source Form
SECTION
3
CHAPTER
1
SUBJECT
2
DATE
PAGE
75
The use of this procedure is subject to the *ollowinq restrictions:
1. Asterisks may he coded only for chanqe transactions. An asterisk
coded in a data field for an add or delete transaction is invalid.
2. No asterisks are permitted in key fields (State, Bounty, Wr%,
Plant, Point, SCC) or control fields (columns 78-W).
3. No asterisks are permitted in reouired data fields (establishment
name and address, confidentiality code).
4. Asterisks mav not he coded so as to create a data condition that
would normally he rejected in the FIEHS edit nrocess (See section
7.1.1). Of specific concern are edit error rejection messages 13,
15 and If relating to control device codes and efficiencies, and
emission estimates and estimation method codes. The nrocedures
below should be followed for these ^i
Control Eouipnent
Primary Secondary
* *
Numeric(valid code) *
* Numeric(valid code)
Blank *
Control
F^iciency
"alid
Numeric(valid code) valid
Numeric(valid code) Valid
Blank "aUd
y other combinations with * are invalid.
3.1.2-75
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Hata
SUBJECT Point Source Form
SECTION
3
CHAPTER
1
SUBJECT
2
DATE PAGE A
I
'
Emission Estimates
Estimation Method rode
, 3, 6, or 7
Any other combinations with * are Invalid.
Valid
Valid
5. The asterisk must he left justified. nata fields without an
asterisk 1n the first column of the data field that have an asterisk
1n some other column are invalid.
6. Use of asterisks 1n card 7 comment *1elds is unnecessary since a
card 7 comment may be changed to blank by coding a change card 7
with the comment field blank.
3.1.2-76
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION FonT1 Preparation
CHAPTER Emissions Data
SUBJECT SCC Code Revisions
SECTION
3
CHAPTER
1
DATE
SUBJECT
3
PAGE
Procedures and Methodology for the Addition to and/or
Revision of the NEDS Source Classification Codes (SCC's)
Because of the ongoing inclusions of new and/or redefined source
categories in NEDS, and due to the continued modification and formulation
of emission factors, it is periodically necessary to revise the NEDS
Source Classification Code Listing. Several guidelines are hereby
promulgated to delineate areas where SCC additions and revisions may be
implemented.
A. Guidelines for SCC Additions and Expansions
1. SCC's may be added in the following cases:
a. when new emission categories are incorporated into AP-42,
Compilation of Air Pollutant Emission Factors, for which
no existing SCC's are applicable.
b. for existing emission categories for which none of the
present SCC's are applicable. These are now included in
catchall "other/not classified" SCC's which are characterized
by 99's contained therein.
c. to account for the use of in-process fuels where such a
consideration has not already been made.
d. to make NEDS compatible with other data systems (e.g., the
Compliance Data System (CDS) or the Hazardous and Trace
Substances Emission System (HATREDS)).
2. SCC's may be expanded when a more sophisticated determination
of emission factors for a process appears plausible. This may
be done when:
. a. emission factors can be defined as a function of the type of
process throughput:
e.g., separate SCC's may be defined for cotton qins
3.1.3-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emission Data
SUBJECT SCC Code Revisions
SECTION
CHAPTER
SUBJECT
DATE
PAGE
processing hand-picked as opposed to machine-stripped
cotton, etc.
emission factors may be defined as a function of equipment
variation:
e.g., separate SCC's have been defined for boilers having
differing firing configurations.
emission factors may be defined as a function of operating rode
e.g., separate SCC's could conceivably be defined for boilers
employing fly-ash rein.iection. In these cases, emissions
are a function of percent reinjection.
emission factors can be defined for several sub-processes
within a given process.
Extreme caution should be used v/hen nominating expanded SCC's for the
SCC Listing. Seldom should an existing SCC be eliminated as this would
require a conversion of every source entry in f!EDS involvino that particular
SCC to a new one. Instead, additional SCC's should be defined to
accommodate the desired expansions with the original "parent" SCC left
intact.
For example, in the original listing only one general
SCC was defined for cement kilns (for each of the wet
and dry processes). In a later edition, additional
SCC's were defined to account for emission variations
resulting from the use of different in-process fuels.
In the later edition, however, the original general
SCC for kilns was retained.
Some confusion can result when these expansions are added as the
SCC's for a process will no lonaer be mutually exclusive, i.e., a given
process will have more than one applicable SCC. To avoid confusion, it
3.1.3-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT scc Code Revisions
SECTION CHAI
3
DATE
3TER SUBJECT
1 3
PAGE
3
should be pointed out to those involved in future coding efforts that,
whenever possible, the expanded SCC's should be used. Most processes in
NEDS should eventually be coded with these expanded SCC's as they become
available.
In all cases, engineering judgment must be used in determining
which expansions are realistic and necessary. While many expansions which
meet the above criteria are conceivable, as a general rule only those for
which significantly different emission factors are known should be added
at a given time. By limiting the entry of expanded SCC's in this manner,
the SCC listing can be kept at a reasonable length while still accom-
modating more sophisticated emission factor information as it becomes
available.
B. Procedure for Requesting Source Classification Code Modifications
1. Mhen it appears that new or additional SCC's for a process
are needed, anyone may initiate said action by completing an
SCC Initiation Form as shown in Figure 3.1.3-a. He should then
send it to f!ADB for determination if the addition/change is,
in fact, necessary in light of above criteria.
2. If, after detailed review, the addition/change is deemed
necessary, NADB will then enter the addition/change into
the proper NEDS utility files.
3. Printouts of the modified SCC Listing will be made available
to the AEROS community on a regular basis, as is determined
necessary.
!.1.3-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT SCC Code Revisions
SECTION
3
CHAPTER
1
SUBJECT
3
DATE
PAGE
SCC INITIATION FORM
INITIATOR,
AGENCY
PROPOSED SCC CATEGORY
SCC CATEGORY I NAME
SCC CATEGORY II NAME
SCC CATEGORY III NAME
SCC CATEGORY IV NAME
UNITS
PROPOSED EMISSION FACTORS - OPTIONAL - Provide detailed backqround data if
completed
PART
SO-
NO,
HC_
CO
NADB use only
V
V
V
V
V
NADB use only
F_
F_
F
OTHER
REASON FOR PROPOSED SCC (Use back of page if necessary)
NATIONAL AIR DATA BRANCH REVIEWER
CONCURRANCE
YES DATE_
NO
COMMENT
SEND TO:
National Air Data Branch (MD-14)
Environmental Protection Agency
Research Triangle Park, North Carolina 27711
ATTN: Chief, Request and Information Section
Note: Use one Form Per Proposed SCC.
Figure 3.1.3-a. SCC Initiation Form.
3.1.3-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
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VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
cimicrT Calculation of VOC
SUBJECT Emissions
SECTION
3
CHAPTER
1
SUBJECT
4
DATE PAGE
1
Background
Per agency policy and EPA guidance to States for the preparation of emission
inventories of volatile organic compounds, those VOC that are considered to be
photochemically nonreactive under atmospheric conditions should not be included in
emission inventories. This subject is discussed further in the report Procedures for
the Preparation of Emission Inventories for Volatile Organic Compounds, Volume_I
(Second Edition) (EPA-450/2-77-028).
Early in 1982, NADB conducted a survey of all Regional Office NEDS contacts and
selected individuals in OAQPS and State agencies to determine whether there would be
any problem in changing NEDS from its previous basis of reporting total hydrocarbons,
to instead, reporting reactive VOC. All persons contacted were either in favor of or
indifferent to this change. A number of individuals pointed out that there may be some
difficulty in defining which VOC were nonreactive and that the compounds considered by
EPA to be nonreactive changes with time or may be identified differently in various
EPA rules and guidance documents. Nevertheless, since no problems were identified that
would prevent converting NEDS to a reactive VOC, rather than a total hydrocarbon basis,
NADB decided to implement this change. This allows NEDS to be consistent with EPA
policy on VOC emission inventories and provides better estimates of reactive VOC
emissions than previously available through HATREMS reports. Previous VOC estimates
available from HATREMS were entirely dependent upon calculation of emissions using
emission factors. For some source categories, no VOC emission factors exist, or the
available emission factors poorly represent emissions from individual sources. In
other cases, the NEDS process operating rates required by HATREMS were either missing
or erroneous. All of these factors contributed to cause the VOC emissions reported by
HATREMS to be unrealistic in many cases. Since in NEDS, the great majority of sources
with VOC emissions have their estimated emissions calculated with State-entered hand
calculated emissions estimates, the problem associated with automatic computation of
emissions using emission factors is largely avoided in NEDS.
3.1.4.1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
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VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
Calculation of VOC
SUBJECT
Emissions
SECTION
3
CHAPTER
1
DATE
!R SUBJECT
PAGE J^k
2 F
Calculation of VOC Emissions Using Emission Factors
In NEDS, all area source emissions and all point source emissions where the
emissions estimation method code for VOC is 3 or blank are calculated using emission
factors. A listing of all point source emission factors and associated SCCs is
published in AEROS Volume V. Computer printout listings of the current point and area
source emission factors used in NEDS are also available upon request from NADB or
Regional Office NEDS contacts. In July 1982, NADB updated the NEDS point and area
source emission factor files to a reactive VOC basis. The procedures used were as
identifed below:
1. Nonreactive VOC components were identified per data given in the VOC Species
Data Manual (Second Edition) (EPA-450/4-80-015). The VOC considered to be
nonreactive are given in Table 3.1.4-a. Total VOC emission factors were
modified to exclude these compounds, where data were available from the VQC
Species Data Manual. If the list of compounds considered to be nonreactive
changes, Table 3.1.4-a will be updated to reflect these changes and the NEDS
emission factors also changed as appropriate.
2. For source categories for which species data were not available from the VOC
Species Data Manual, species data from AP-42 were used to exclude nonreactive
components as identified in Table 3.1.4-a. Both the AP-42 document itself and
the unpublished AP-42 background files available from the Air Management
Technology Branch, MDAD, OAQPS were used as sources of information. If more
specific data were not available, the AP-42 nonmethane VOC emission factors
were used to represent nonreactive VOC emission factors.
3. For highway vehicles, emission factors were based on nonmethane VOC emission
components as determined from the EPA MOBILE 2 model, available from the EPA
Office of Mobile Sources.
3.1.4.2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
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VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Calculation of VOC
Emissions
SECTION
3
CHAPTER
1
SUBJECT
4
DATE
PAGE
3
4. If no species data were available from any of the above sources, then the
AP-42 total hydrocarbon emission factor was used with no attempt made to
exclude any nonreactive compounds that are not specifically identified.
Calculation of VOC Emissions by Other Methods
NEDS point source emissions may also be calculated using source test results,
material balances, special State emission factors, or best engineering judgement.
State or local agencies reporting VOC emission estimates to MEDS using these pro-
cedures (Emission estimation method codes 1, 2, 4 and 5), should use the following
criteria in calculating VOC emissions estimates to be included in NEDS:
1. If measured emissions estimates include the identification of VOC species,
emissions of compounds shown in Table 3.1.4-a should be excluded from the
total emissions reported to NEDS.
2. The VOC Species Data Manual or similar documents should be used to identify
the approximate proportions of nonreactive species included in total VOC
emissions. Only the reactive proportion of total VOC emissions should be
reported to NEDS.
3. If more specific species data are not available, emissions should be rsnort9d
as nonmethane VOC, based on AP-42 data or other sources of information.
4. Engineering knowledge of the source may be used to estimate whether any
nonreactive VOC are present and their approximate proportion of total VOC
emissions. It is suggested that this procedure be used only when realistic
judgements are practical. If no species data are known, NEDS emission
estimates should be reported as total VOC, rather than attempting to
exclude nonreactive species according to wild guesses.
3.1.4-3
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
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VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Emissions Data
SUBJECT Calculation of VOC
Emissions
SECTION
3
DATE
Table 3.1.4-a
VOC Considered to be Photochemically Non-reactive
Methane
Ethane
Trichlorotrifluoroethane (Freon 113)
Methylene Chloride
1,1,1-trichloroethane (methyl chloroform)
Trichlorofluoromethane (CFC-11)
Dichlorodifluoromethane (CFC-12)
Chlorodifluoromethane (CFC-22)
Trifluoromethane (CFC-23)
Dichlorotetrafluoroethane (CFC-114)
Chloropentafluoroethane (CFC-115)
Reference: Final Emission Inventory Requirements for
Implementation Plans, (EPA-4bO/4-BO-01b) ,
1982 Ozone State
December 1980.
3.1.A-4
-------
ENVIRONMENTAL
W PROTECTION AGENCY
W NATIONAL AIR
[ DATA BRANCH
VOLUME II.
1 A EROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality nata
SUBJECT SAROAf) Site ID Form
SECTION CHAI
3 4
DATE
»TER SUBJECT
1
PAGE
1
GENERAL
The Site Identification Form (Figure 3.4.1-a) is utilized to code
descriptive data concerning a monitorinq site to he registered in SAROAO.
Each monitoring site must he registered in SAROAO before data will he
accepted.
Heading
Enter, in the space provided, your name and title, and todav's date.
Enter the name of the state in which the sampling site is located.
Enter the name of the area (city or town) in which the site is
located if the population of that area is 2500 or more. If the site is
located outside the jjurisdictional limits of an area of this size,
enter the name of the county in which the site is located.
Enter the name of the county in which the sampling site is located
even if the county name was entered on the line above. Fnter the county
equivalent as necessary.
3.4.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Site ID Form
SECTION
3
CHAPTER
4
SUBJECT
1
DATE PAGE i
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3.4.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER A1r Quality Data
SUBJECT SAROAD Site ID Form
SECTION
3
DATE
CHAPTER
4
SUBJECT
1
PAGE
3
Card A
State-Area-Site - Referring to Sections 2.1.0 and 2.2.0, Volume V,
assign and enter the proper codes in blocks 2-10, right justified, as
follows. A 2-digit state code should be assigned. This is followed by
a 4-digit area code which represents the area shown in the City Name
field. The last 3-digit code should be the next highest site code assigned
within the area. Examnle: if site 311400003 exists and another site form
is submitted for State-Area 311400, then the site code should be assiqned
311400004. I'nder no circumstances should the same State-Area-Site code
exist for more than one physical sampling site.
Agency - Fnter in block 11 the appropriate agency-tyne code. This
code should reflect the type of Agency responsible for the laboratory
analysis of these data. See Section 4.1.0, Volume V.
Project - Fnter.in blocks 12-13 the anprooriate project classification
code from Section 4.2.0, Volume V.
City Population - Enter the population of the town or city in which
the site is located based on census data. This entry must be right
justified with leading zeros. If the name o^ the county was entered in
"City Name", enter all zeros in this field.
3.4.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Site in Form
SECTION
3
DATE
CHAPTER
!R SUBJECT
PAGE ^^
4 I
Longitude - Fnter degrees, minutes, and seconds of longitude of this
site, as indicated. If degrees of longitude are less than 100, enter a
zero 1n block F3. Make no entry 1f tJTM system for site location is to he
used. Longitude and latitude are automatically calculated if the HTM
system is used.
Latitude - Enter the degrees, minutes, and seconds of latitude of
this site, as indicated. Make no entry if UTM system for site location is
to be used.
1'TM - Fnter the 2-dig1t "TM (I'niversal Transverse Mercator) zone
code. See Section 2.5.H, Volume V.
x
Fasting foord., Meters - Fnter the easting "TM coordinate for this
site (in meters) from the appropriate section of the MTM man. This entry
must be right justified with leading zeros and should he accurate to the
nearest meter. !TM coordinates are automatically calculated if longitude
and latitude have been entered.
Northinn Coord., Meters - Enter the northing "PI coordinate for this
site (in meters) from the appropriate section of the HTM nap. This entry
must he right justified with leading zeros and should be accurate to the
nearest meter.
°egion - The code for the FPA reoion in which this site is located
is entered in block 77.
3.4.1-4
-------
ENVIRONMENTAL
^ PROTECTION AGENCY
W NATIONAL AIR
r DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Site in Form
SECTION
3
CHAPTER
4
SUBJECT
1
DATE PAGE
5
Time Zone - In blocks 78-79 enter the code for the time zone in which
this site is located.
Action - Enter in block 80 the code for the type of action required
of this submission.
Card B
State-Area-Site-Agency-Project - Enter the same data as on Card A.
SMSA - Enter in blocks 14-17 the SMSA code from Section 2.7.0,
Volume V, for the area in which this site is located.
Supporting Agency - Enter the name o^ the city, county, recn'onal,
state, or other agency responsible for the laboratory analysis of data.
This may or may not be the Agency which operates the physical sampling
site. If the Operating Agency is different, code this information in the
COMMENTS field of Sections (C) and (n).
Action - Enter in block BO the code for the tyoe of action required
for this submission.
Cards C ft n
State-Area-Site-Agency-Project - Enter the sane data as on Card A.
Enter the codes in blocks 2-13 only if comments are codes.
3.4.1-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form prenaration
CHAPTER A1r Quality Data
SUBJECT SAROAD Site IP Form
SECTION
3
DATE
CHAPTER SUBJECT
PAGE 2^
6 I
Comments - Enter appropriate comment which could help characterize the
sampling site. Applicable comments might he as follows:
Site within two blocks of heavy construction, 1979.
Site on building adjacent to main street of town.
Organization site code 1f different from EPA code.
Parameter samnled at site.
Name of agency operating the site.
Termination date if discontinued.
Start date of new site.
Action - Enter 1n block 80 the code for the tyne of action required
for this submission.
Card E
State-Area Site-Aqency-Project - Enter the same data as on Card A.
Abbreviated Site Address^ - Enter an abbreviated site address 25
characters long from the address given on Card (F).
Act1on - Enter in block 80 the code for the type of action required
for this submission.
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER A1r Quality Hata
SUBJECT SAROAD Site ID Form
SECTION
3
CHAPTER
4
DATE
SUBJECT
1
PAGE
7
Card F
State-Area-Site-Agency-Project - Enter the sane data as on Card A.
Sampling Site Address - Enter the full street address of this site
and other pertinent Identifying Information as space allows. For areas
that do not have a street address, enter a descriptive phrase such as the
name of a building or area that will adequately locate the site. no not
repeat dty, county, or state names already entered.
Station Type - Enter the codes 1n blocks 55-56 to designate location
categories. The major category should he chosen to best describe the
x
location of the site while the subcategory should he chosen to describe the
dominating Influence on the samnler within a 1-mile radius of the
sampling site.
County Code - Enter the code number for the county In which the site
1s located. Code numbers will be found 1n Section 2.2.0, Volume v. This
entry must be r1qht-just1fied with leading zeros.
AQCP Number - Assign and enter the appropriate AOCR number. This
entry must be right-justified with leading zeros. Refer to Section 2.3.0,
Volume V, for listing of codes.
AOCR Population - Enter the AOCR population (most recent census, i.e.
197H) for the area 1n which this site is located. This entry must he
right-justified with leading zeros. If the AQCR population is unknown,
it may be left blank and it will be completed by the undate nrogram.
3.A.1-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAPOAD Site ID Form
SECTION
3
CHAPTER
4
SUBJECT
DATE PAGE A
8 "
Elevation/Gr - Enter the elevation above ground level of this site
in blocks 72-74. Entry must be made in feet. If some other unit of measure
is indicated, the stated value must be converted to feet and then entered.
This entry must be right-justified with leading zeros. If the samplers
are not located at the same level for different pollutants, this information
could be entered in the comments field. For examnle:
30 feet. NO sampler at 20 feet.
SO,, sampler at
jEleyation/MSI - Enter in Mocks 75-78 the ground elevation above mean
sea level of this site as indicated above.
Action - Enter in block 80 the code for the type of action required
for this submission.
Card H
State-Area-Site-Agency-Project - Enter the sane data as on Card A.
Station Type (ST) - Fnter the code to designate a National /Mr
Monitoring Site or State and Local Air Monitoring Site hy pollutant in
blocks 11, IQ, 24, 20, 34, 39, and 44.
Eguipment rode (EC) - Enter the last three digits of the desianation
number from "List of nesignated Reference and Enuivalent "ethods"
(distributed routinely by the Environmental Monitorinn and Sunnort
Laboratory) for pollutant with methods listed. If the pollutant or method
is not listed, leave the eguipment code blank.
3.4.1-P
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Site ID Form
SECTION
3
DATE
CHAPTER
4
SUBJECT
PAGE
9
Action - Enter in block 80 the code for the type of action required
for this submission.
SUBMISSION OF SITE IDENTIFICATION FORMS
Site identification forms are submitted to EPA whenever a new site is
established or when the environment of an existing site changes
significantly. Periodically, EPA will mail site description listings to
participants for validation, correction, or other updating.
When a site is to be added, at a minimum card types A, B, £, F must be
submitted for update with all fields coded. If any of these cards are
missing or contain an error, the site will not be added. Some common
errors that prevent the site from being added include: (1) missing
supporting agency, site address, or abbreviated site address, (2) incorrect
card type, (3) incorrect action code, (4) columns 2-13 not the same-for all
cards for the site, (5) AQCR code not in range 001-247, and (6) area or
county code not registered on the city county file.
When changes for existing sites are submitted, the site identification
data will be completed using the State-Area-Site-Agency-Project codes
assigned by EPA. Other data will be coded for only those items that have
changed since the prior submission.
Sites that have never reported air quality data should be deleted from
the site file. To delete a site submit only card type A with columns 2-13
completed and a '3' in column 80.
3,4.1-9
-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Hourly
Data Form
SECTION
3
CHAPTER
4
SUBJECT
2
DATE
PAGE
1
GENERAL
The Hourly Data Form (Figure 3.4.2-a) is used for recording data observed or
averaged at intervals of less than 24 hours. For examole, it would be used for
2-hour coefficient of haze (COH) readings and for 1-hour gaseous pollutant read-
ings. For hourly data, two Hourly Data Forms will be needed for a month.
FORM PREPARATION
The samplina site identification information to be entered on this form should
be exactly the same as the corresponding information on the Site Identification
Form for this site. Entries are made on the Hourly Data Form as follows:
Identification Section
Agency - Enter the name of the city, county, region, state, or other agency
that operates this site. This is the organization which is responsible for the
laboratory analysis. Use whatever reasonable abbreviations are necessary to
fully identify this organization.
City Mame - Enter the name of the area in which this site is located if the
population of that area is 2500 or more. If the site is located outside of the
jurisdictional limits of an area of this size, enter the name of the county in
which the site is located or the approoriate county equivalent.
Site Address - Enter the full street address of this site. For areas that do
not have a street address, enter a descriptive phrase that will serve to
adeauately locate the site. Ho not repeat city, county, or state names already
entered.
Project - Enter the project classification description for this site as
given in Volume V, Section 4.2.0. Do not enter the two-digit code number
oreceding the classification description.
Parameter Section
Parameter Observed - Enter the name of the pollutant or the meteorological
parameter being measured, such as "Sulfur Dioxide" or "Ambient Temperature."
Method - Enter the type of instrument and/or analytical method emoloved
in the samoling at this site.
3.4.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Hourly
Data Form
SECTION
3
CHAPTER
SUBJECT
DATE
PAGE
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3.4.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Hourly
Data Form
SECTION
3
CHAPTER
4
SUBJECT
2
DATE PAGE
3
Time Interval Obs. - The required entry is self-explantory (1 hour, 2 hours,
etc.) but a more detailed definition is given in Volume V, Section 4.3.0.
'Jnits of Obs. - Enter the appropriate unit of measurement for observations
from this site as specified in Volume V, Section 4.6.0.
Identification/Parameter Coding Section
State-Area-Site-Agency-Project - Enter the code numbers assigned to this
site by EPA when Site Identification forms were originally submitted. These
combined codes provide a unique identification key and must remain constant for
all data submitted from a particular site. They may be obtained from agency
records, recently retrieved data, or from the most recent SAROAD Site Directory.
Time - Enter the sampling time interval code from Volume V, Section 4.3.0.
Year - Enter the last two digits of the calendar year in which the
observations were taken.
Month - Enter the two-digit numeric code for the month in which the
observation was taken. Months are coded 01 (January) through 12 (December).
Parameter Code - Enter the proper code from Volume V, Section 4.4.0.
Method - Enter the proper code from Volume V, Section 4.5.0. Additional
method codes may be obtained from NADS.
Units - Refer to Volume V, Section 4.6.0, and enter the two-diait code which
represents the units in which data values are expressed.
P_P_ - Enter the number of significant digits to the right of the decimal
point in the value entries. For example, to enter a reading of 0.125 ppm, enter
"3" in the DP block and 0125 in the value column. The DP code in each column
applies to all data values entered in that column.
Data Value Section
This section consists of 32 rows with a "Day" column, "ST MR" column, and
12 "Rdg" (Reading) columns of four positions each.
Day - Enter the calendar day of the month on which the reading occurred.
Start Hour - Enter the correct two-digit code for the start hour as
determined from the matrix for Start-Hour Values given in Volume V, Section 4.7.n.
3.4.2-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Hourly
Data Form
SECTION CHAI
3 4
DATE
JTER SUBJECT
2 A
PAGE ^P
4
The start hour is when the sampling began in the standard time of that time
-<•*
zone. Only the start hours given are acceptable for each sampling interval. The
acceptable start hours for 1-hour values are "130" (midnight) and "12" (noon).
If the start hour for a specific sample is not in the table, a start hour for the
sampling interval from the table must be utilized and the data value for the
sample must be coded in the appropriate data value field. The missing data items
must be left blank. Specific examples of assigning start hours and positioning
of the first sample observations are given later in this section.
Data Value - All data value readings will be entered in the 12 columns
headed "Rdg 1" through "Rdg 12." Listing of 1-hour values or observations for
a month will require two copies of the form since two lines will be required
for each day's observations. Line 1 would show "00" (midnioht) for the start
hour of the first day and would contain data values for the a.m. readings. Li
2 would show "12" (noon) as the start hour for that same day-and would contain
p.m. readings. For 2-hour observations, only one line would be required for one
day's readings. For greater than 2-hour observations, only the required number
of columns would be completed for that day. Specific examples of assigning
start hours and positioning of the first sample observations are given below.
These entries must be right justified. For missing data, leave the aopointed
space blank or enter 9999. Four zeros will be coded for observations belo1/
the minimum detectable. A left-justified minus sign will be entered for obser-
vations that are less than zero.
Summary
The instructions presented above are summerized in Figure 3.4.2-b.
EXAMPLES OF ASSIGNING START-HOUR AND LOCATING FIRST OBSERVATION
An -agency has the option of choosing any hour within a day to start collecting
data. This hour, however, may not be identical to the starting hour that should
be recorded on the SAROAD form or the punched cards. The recorded starting hour
is the time closest to midnight (00), but still the same day, at which the
sampling could have begun and still have given an observation for the actual
starting time. For instance, if a 3-hour sampling interval is used starting at
3.4.2-4
-------
•
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
SECTION
Form Preparation SECTION CHAPJER SUBJECT
3 42
CHAPTER Air quality Data DA^i ^^
AEROS USER'S MANUAL
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3.4.2-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Hourly
Data Form
CHAPTER
4
PAGE
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-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Hourly
Data Form
SECTION
3
DATE
CHAPTER
4
SUBJECT
2
PAGE
8 a.m., the recorded starting time would be 2 a.m. (02). In recording the data
values, the first two 4-digit data values would be skipped and the first record-
ed observation would begin in boxes (card columns) 41-44,
A convenient rule for calculating the starting hour to be recorded is to
subtract the sampling time interval from the actual starting time until a value
listed in the appropriate column in table "Matrix for Start Hour Values" in Vol-
ume V, Section 4.7.0, has been reached. This value is the appropriate start-
ing value for that time interval. The number of times the time interval was
subtracted equals the number of 4-digit values left blank on the SAROAD form
(or punched card) before the first data point is entered. To help with this
rather confusing item, two examples, along with appropriate illustrations of
the completed SAROAD form, are presented below. For the illustrations, assume
the sampling is on January 1 and 2, 1970, from the population-oriented station
at site 012 in city 0960 in state 01 operated by the state agency.
Example 1
Consider an agency that begins sampling at 7 a.m. Sampling is done at a
2-hour interval on an AISI spot tape sampler yielding COM/1000 linear feet.
To calculate the starting hour (ST HR) that must be recorded to satisfy the
SAROAD format, first consult Volume V, Section 4.7.0, in the 2-hour column.
Mow, subtract 2 (the sampling interval) from 7 (a.m.) until one of the appro-
priate starting hours is reached. Only two possibilities are listed under 2-
hour sampling: 00 and 01. Two is subtracted from 7 three times before 01
is reached. This now indicates two things: the recorded "ST HR" will be
01 (1 a.m.) and there will be three blank values before the first observation
is entered. For the sake of the example, assume the values collected for a
particular day were:
3.4.2-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
7 a.
9 a.
11 a.
1 p.
SECTION
CHAPTER
SUBJECT
Form Preparation
Air Quality Data
SAROAD
Hourly
Data Form
m. - 9 a.m.
m. - 11 a.m.
m. - 1 p.m.
m. - 3 p.m.
= 4.1
= 3.6
= 4.2
= 4.4
SECTION
3
CHAPTER
n
DATE
5 p.m. - 7
7 p.m. - 9
9 p.m. - 11
11 p.m. - 1
p.m.
p.m.
p.m.
a.m.
= 4
= 3
= 4
= 3
•+
SUBJECT
*- ^^B
PAGE ^B
£
,9
.3
.0
.6
i
-
3 p.m. - 5 p.m. = 4.6
Now refer to Figure 3.4.2-c to see what the completed SAROAD form would
look like for this day's data.
Note that in the space for decimal locator a "1" is entered to indicate
one digit to the right of the decimal point.
Example 2
Consider an agency that for some reason does not start sampling until
10 a.m. on a particular day. Assume the pollutant code is 44991, the method
code is 96, and the units are 07. Sampling is on a 6-hour interval. Therefor}
subtract 6 from 10. This subtraction need be performed only once before an
appropriate value, 04, is located in the 6-hour column in Volume V, Section
4.7.0. The recorded starting hour for the day is 04 and the number of blank
values eauals 1. For the sake of this example, assume the following data
values:
10 a.m. - 4 p.m. = 1.04
4 p.m. - 10 p.m. = 0.96
10 p.m. - 4 a.m. = 0.99
4 a.m. - 10 a.m. = 1 .12
Mote that, although the 10 p.m. - 4 a.m. value runs into the next day, it
will be listed with the same day. The next value (4 a.m. - 10 a.m.) v/ill
be recorded as the next day's first observation. The recorded starting hour
for this next day will be 04, and the value will be located in the first
value location. The decimal point for these data will be 2, and it would
appear on the SAROAD form as indicated in Figure 3.4.2-d.
3.4.2-*
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-------
•
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Daily
Data Form
SECTION
3
DATE
CHAPTER
4
SUBJECT
3
PAGE
GENERAL
The Daily Data Form (Figure 3.4.3-a) is a month's record of up to four
different parameters observed at a common site over periods of 24 hours or
longer. This form is useful for 24-hour hi-vol or gas bubbler data that are
observed daily, every third day, every sixth day, or on any other random
schedule. One form can be used for up to four parameters as lonq as the
site, time interval, year, month, and starting hour are the same.
FORM PREPARATION
The sampling site identification to be entered on this form should be the
same as the corresponding information on the Site Identification Form for this
site. Entries are made on the Daily Data Form as follows:
Identification Section
Agency - Enter the name of the city, county, region, state, or other agency
that operates this site. This is the organization which is responsible for the
laboratory analysis. Use whatever reasonable abbreviations are necessary to fully
identify this organization.
City Name - Enter the name of the area in which this site is located if the
population of that area is 2500 or more. If tha site is located outside of the
jurisdictional limits of an area of this size, enter the name of the county
in which the site is located.
Site Address - Enter the full street address of this site. For areas
that do not have a street address, enter a descriptive phrase that will
serve to adequately locate the site. Do not repeat city, county, or state
names already entered.
Project - Enter the project classification description for the site as
given in Volume V, Section 4.2.0. Do not enter the two-digit code number
preceding the classification description.
3.4.3-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Daily
Data Form
SECTION
3
CHAPTER
DATE
!R SUBJECT
PAGE ^H
2 \
ENVIRONMENTAL PROTECTION AGENCY
NATIONAL AEROMETRIC DATA BANK
RESEARCH TRIANGLE PARK NC 27711
SAROAD DAILY DATA =ORM
24-hour or greater sampling ntervj
' AGENCY
CITY NAME
THE REPORT IS REQUIRED 8Y LAW
42 USC 1857.40CFR 51
I
STATE
OMB No 2000 0003
Approvat expires 10 31 86
2 3 1
SITE ADDRESS
DAY
IS 20
0
n
0
'
2
3
T 4
0 5
;
0
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=ROJECT
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PARAM6TEH
CODE
23
VIE1>
21
21 25 25 27
00 UNITS OP
I] EDO
29 30 31 J2
33 34 35 Jf
[
,
1 i
i
1
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T[ME NTERVAu.
NAME
PARAMETER
CODE
37
MET
c
12
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HOD JNiTS DP
nmn
13 11 15 15
17 li 19 JO
i
i
1
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e
AOcNCv =oOjECT
n en
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NAME
=ABAMETER
CODE
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MET
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HOD UNITS
~im
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Figure 3.4.3-a. SAROAD Daily Data Form,
3.4.3-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Daily
Data Form
SECTION
3
CHAPTER
4
SUBJECT
3
DATE
PAGE
State-Area-Site-Agency-Project - This code is a unique identification key
assigned by EPA. These codes must be consistent for all data submitted for
this sampling site. Enter the code numbers assigned to this site by EPA when
Site Identification Forms were originally submitted. Agency and project codes
are shown in Volume V, Section 4.1.0 and 4.2.0.
Time - Enter the appropriate code for the sampling time interval of
observations from Volume V, Section 4.3.0.
Year - Enter the last two digits of the year in which the observation was
taken.
Month - Enter the two-digit numeric code for the month in which the obser-
vation was taken; months are coded 01 (January) through 12 (December).
Parameter Section^
There-are four Parameter Sections on this form; each to be coded as follows:
Parameter ,'Jame - Enter the name of the pollutant or meteorological parameter
being measured, such as "Sulfur Dioxide"1 or "Ambient Temperature."
Parameter Code - Enter the proper code from Volume V, Section 4.4.9.
Method - Enter the proper code from Volume V, Section 4.5.0. Additional
codes may be obtained from NADB.
Units - Refer to Volume V, Section 4.6.0, and enter the two-digit code
which represents the units in which data values are exoressed.
_DP_ - Enter the number of significant digits to the right of the decimal
point in the value entries. For example, to enter a reading of 0.125 ppm,
enter "3" in the DP block and 0125 in the value column. The DP code in each
column applies to all data values entered in that column.
Data Value Section
ST HR - Enter the actual starting hour when observations were begun.
Starting hours are coded 00 (midnight) through 23 111 p.m.). The start hour
is when the sampling began in the standard time of that time zone. Be sure to
make the first entry on the "Day" line corresponding to the actual day of the
month on which observations were begun. Note that ST HR will apply to data
values on the same "Day" line in all four parameters.
3.4.3-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Daily
Data Form
SECTION
DATE
CHAPTER SUBJECT
4 I 3 ^J
PAGE i^B
4 H
Data Value - Enter the observed data value in the space provided. This
entry must be right justified. For missing data, invalid observations, or
for days on v/hich samples were not taken, leave the spaces blank. Four zeros
will be entered for observations below the minimum detectable. Units of
measure should be changed for observations having more than four significant
digits. A left-justified minus sign will be entered for observations that
are less than zero.
3.4.3-4
-------
SECTION Form Preparation
ENVIRONMENTAL
I PROTECTION AGENCY
f" CHAPTER Air quality Data
NATIONAL AIR
DATA BRANCH
SUBJECT SAROAD Daily
VOLUME II, Data Form
AEROS USER'S MANUAL
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DATE PAGE
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-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Daily
Data Form
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-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Composite
Data Form
SECTION
3
CHAPTER
4
SUBJECT
4
DATE
PAGE
1
GENERAL
The Composite Data Form (Figure 3.4.4-a) is used for recording those values
resulting from analyses of a solution containing a number of individual samples
that have been chemically combined or "composited." In analyzing for the hi-
vol particulate fractions, only a portion of the filter is available. On a
small amount of the filter it is possible that not enough of a pollutant is
present to be detected. By combining all the filters for a month or quarter,
it is possible to determine a value of the pollutant for that time period by
analyzing the composite. A significant savings in manpower results from com-
positing. Since each composite usually combines portions of 5 to 10.individual
filters, analysis of the composite provrdes an approximate value that in effect
eliminates the need for 5 to 10 analyses. The Composite Data Form is not
meant to supersede the Daily Data Form! Its use should be confined to those
.applications,which will provide the greatest cost effectiveness in the recording
of data.
FORF1 PREPARATION
Identification Section
Agency - Enter the name of the city, county, region, state, or other agency
that operates this site. This is the organization which is responsible for the
laboratory analysis. Use whatever reasonable abbreviations are necessary to fully
identify the organization.
City Name - Enter the name of the area in which this site is located if
the population of that area is 2500 or more. If the site is located outside the
jurisdictional limits of an area of this size, enter the name of the county in
which the site is located or the county equivalent.
Site Address - Enter the full street address of this site. For areas that
don't have a street address, enter a descriptive phrase that will serve to
adequately locate the site. Do not repeat city, county, or state names already
entered.
3.4.4-1
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-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Composite
Data Form
SECTION
3
CHAPTER
4
SUBJECT
4
DATE
PAGE
Project - Enter the project classification description for the site as
given in Volume V, Section 4.2.0. Do not enter the two-digit code number pre-
ceding the classification description.
Time Interval - Enter the appropriate name of the period of time during
which the observations recorded on this form were taken (e.g., annual - 19xx;
quarterly -1,2, etc; seasonal - spring, fall, etc.; monthly - January, February,
etc.; weekly -1,2, etc.).
Identification Coding Section
State-Area-Site-Agency-Project - Enter the code numbers assigned to this
site by EPA when Site Identification Forms were originally submitted. These
combined codes provide a unique identification key and must remain constant for
all data submitted from a particular site. Agency codes and project codes
are listed in Volume V, Sections 4.1.0 and 4.2.0.
Time - Note the preprinted "C" in this block. This indicates that this
is a composite data submission, and no further entry is required.
Year - Enter the last two digits of the year in which observations were
taken.
Period - See Volume V, Section 4.9.0.
Number of Samples - Enter the number of samples that were composited.
Comp. Type - See Volume V, Section 4.10.0.
Sample Time - See Volume V, Section 4.3.0.
Individual Sample Section
This section allows for the recording of pertinent data for 16 individual
samples. Data are entered as indicated on the form.
Parameter Identification Section
A total of 24 parameters can be coded on each form. There are six parameter
identification sections on the form with space for four parameters in each
section. Each space will be completed as follows:
Parameter 'lame - Enter the name of the pollutant or meteorological parameter
being measured, such as "lead" or "sulfate." Reasonable abbreviations may be
used.
3.4.4-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Composite
Data Form
SECTION
3
CHAPTER
DATE
iR SUBJECT
I «m
PAGE ^V
Method - Enter the type of instrument and/or analytical method employed
in the sampling at this site. Reasonable abbreviations may be used.
Units - Enter the appropriate unit of measurement for this observation.
See Volume V, Section 4.6.0. Reasonable abbreviations may be used.
Parameter Coding/Value Entry Section
There are six of these sections on the form; code to be completed as
follows:
Parameter Code - Enter the proper code from Volume V, Section 4.4.0.
Method - Enter the proper code from Volume V, Section 4.5.0.
Units - Enter the peeper code from Volume V, Sect-ion 4.6.0, ;/hich represents
the units in which data values are expressed.
DP_ - Enter the number of significant digits to the right rff the decimal pojnt
in the value entry for this reading. For example, to enter a reading of 0.02
ppm, enter "3" in "DP" and "0025" in the value blocks.
Value - Enter the observed data value in the space provided. This entry
must be right justified with leading zeros. Do not enter decimal points. Four
zeros will be entered for observations below the minimum detectable.
SUBMISSION OF COMPOSITE DATA FORMS
Submission of Composite Data Forms and/or card data produced from the
forms is made on a quarterly basis as defined in the most current applicable
Federal Register.
3.4.4-4
-------
•
SECTION Form Preparation SECTION
1 ENVIRONMENTAL o
PROTECTION AGENCY
[ CHAPTER Air Quality Data DATE
NATIONAL AIR -
DATA BRANCH
.,„,,,„,. SUBJECT SAROAD Composite
VOLUME II. Data Fnrm
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3
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4
3 DATE PAGE
SUBJECT
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DATA BRANCH
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ENVIRONMENTAL
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NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECT.ON Fom preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Composite
Data Form
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SECTION
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•
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Parameter Data Form
SECTION
3
CHAPTER
4
SUBJECT
5
DATE
PAGE
1
GENERAL
The Multiple Parameter Data Form (Figure 3.4.5-a) can be used to record any
data with a sampling interval of 24 hours or greater, but its main advantage is
that one form can accommodate 24 parameters. This form can be used for recording
values when a hi-vol filter is analyzed for a number of subfractions and pro-
vides space to record a filter number (for cross-reference) and air volume.
FORM PREPARATION
Identification Section
Agency - Enter the name of the city, county, region, state, or other agency
that operates this site. This is the organization to whichrany questions concern-
ing the data entered on this form will be directed. Use whatever reasonable
abbreviations are necessary to fully identify this organization.
City Name - Enter the name of the area in which this site is located if
the population of that area is 2590 or more. If the site is located outside
the jurisdictional limits of an area of this size enter the name of the county
in which the site is located or county equivalent.
Site Address - Enter the full street address of this site. For areas that
do not have a street address enter a descriptive phrase that will serve to
adequately locate the site. Do not repeat city, county, or state names already
entered.
Project - Enter the project classification description for this site as
given in Volume V, Section 4.2.0. Do not enter the two-digit code number
preceding the classification description.
Time Interval - Enter the sampling interval over which observations were
made at this site (e.g., 1 week, 2 weeks, 1 month).
Filter [lumber - Enter the number of the filter used at this site.
Air Volume - Enter the estimated volume of air that has passed through this
filter durinq the samplino period. Cubic meters (n^) is the preferred unit
of measure.
3.4.5-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATABRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Parameter Data Form
SECTION
CHAPTER
DATE
ENVIRONMENTAL PROTECTION AGENCY
NATIONAL AEROMETRIC OATA BANK
RESEARCH TRIANGLE PARK N C 2771 1
SAROAD MULTIPLE °ARAM£TER OATA =ORM
THE REPORT IS REQUIRED 8Y UW
42 USC 1857 40 CFB 51
CV18 No 2000-0003
Aooroval exoires 1 0 31 36
SITE AOQRESS
PflOJECT
TIME INTERVAL
I 1 » i s 7 i i '0
i,-.e\C' =HP z~~ ~ yc - = -ia
a m n n
!! I
cfi
FILTER NUMBER AIR VOLUME PARTICULAR
PARAMETER
«AME ME^HOQ
WEIGHT
UNITS PARAMETER COOE METHOD UNITS OP /ALUE
I !
71 1"
17 Jfii .
' *i fidl
1 1
55-741 1 i
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1 75 78) 1 ' ' ' !
SUBJECT
PAGE
METHOD UNITS PAAAMETER CODE METHOD UNITS DP
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Figure 3.4.5-a. SAROAD '1ultiple-Parameter Data Form.
3.4.5-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Parameter Data Form
SECTION
3
CHAPTER
4
SUBJECT
5
DATE
PAGE
Particulate '//eight - Enter the weight of particulate matter collected on
the filter.
Identification Coding Section
State-Area-Site-Agency-Project - Enter the code numbers assigned to this
site by EPA when Site Identification Forms were originally submitted. These
combined codes provide a unique identification key and must remain constant for
all data submitted for a particular site. Agency codes and project codes are
listed in Volume V, Sections 4.1.0 and 4.2.0.
Time - Enter the code from Volume V, Section 4.3.0, that identifies the
time interval over which these observations were taken.
Year - Enter the last two digits of the year in which observations were
taken.
Month - Enter the numeric equivalent of the month in which the observations
were taken (01 - January through 12 - December).
Day - Enter the two-digit day of the month on which observations began (e.g.,
01 -31). All data entered on a form must represent the same samplina period.
ST HR - Enter the actual starting hour when observations were begun.
Starting hours are coded 00 (midnight) through 23 (11 p.m.). The start hour
is when the sampling began in the standard time of that time zone.
Parameter Identification Section
Note that the form allows for the recording of data values for 24 individual
parameters, each of which is coded as follows:
Parameter Name - Enter the name of the pollutant or meteorological parameter
being measured. Reasonable abbreviations may be used.
Method - Enter the type of instrument and/or analytical method employed in
the sampling at this site. Reasonable abbreviations may be used.
Units - Enter the appropriate unit of measurement for this observation. See
Volume V, Section 4.6.0. Reasonable abbreviations may be used.
3.4.5-3
-------
<.
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Parameter Data Form
SECTION
3
CHAPTER
4
SUBJECT
5 A
DATE PAGE ^^
4
Parameter Coding/Value Entry Section
Note that the form allows for the recording of data values for 24 individual
parameters, each of which is coded as follows:
Parameter Code - Enter the proper code from Volume V, Section 4.4.0.
Method - Enter the proper code from Volume V, Section 4.5.0.
Units - Enter the proper code from Volume V, Section 4.6.0, which represents
the units in which data values are expressed.
DP_ - Enter the number of significant digits to the right of the decimal
point in the value entry for this reading. For example, to enter a reading
of 0.025 ppm, enter a "3" in "DP" and "0025" in the value blocks.
Value - Enter the observed data value in the space provided. This entry
must be right justified with leading zeros. Do not enter decimal points. Four
zeros will be entered for values below the minimum detectable.
SUBMISSION OF MULTIPLE PARAMETER DATA FORM
SAROAD Multiple Parameter Data Forms and/or card data are submitted to
EPA periodically as per instructions set forth in the Federal Register.
3.4.5-4
-------
•
SECTION Form Preparation
ENVIRONMENTAL
PROTECTION AGENCY
| CHAPTER Air Qualtiy Data
NATIONAL AIR
DATA BRANCH
SUBJECT SAROAD Multiple
VOLUME II. Parameter Data Form
AEROS USER'S MANUAL
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ENVIRONMENTAL
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NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
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CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Parameter Data Form
SECTION
3
CHAPTER SUBJECT
4 5
DATE RAGE
7
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-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Station Data Form
SECTION
3
CHAPTER
4
SUBJECT
6
DATE
PAGE
GENERAL
The SAROAD Multiple-Station Form (Figure 3.4.6-a) is designed for recording
data obtained at a sampling interval of 24 hours or greater for one parameter
for up to 12 different sampling sites. A control agency operating a network
of 30 dustfall buckets, for example, could use three of these forms, as opposed
to using thirty daily forms to record a month's data.
FORM PREPARATION
Identification Section
Agency - Enter the name of the city, county, region, state, or other agency
that operates these sites. This is the organization which is responsible for the
laboratory analysis. Use whatever reasonable abbreviations are necessary to
fully identify this organization.
Parameter Observed - Enter the name of the pollutant or the meteorological
parameter being measured, such as "Sulfur Dioxide" or "Ambient Temperature."
Time Interval - Enter the appropriate name of the time period during
which the observations recorded on this form were taken (e.g., daily, weekly,
etc.).
Method - Enter the type of instrument and/or analytical method employed in
the sampling at these sites. Reasonable abbreviations may be used.
Units - Enter the appropriate unit of measurement for this observation.
Project - Enter the project classification description for these sites
as given in Volume V, Section 4.2.0. Do not enter tie two-digit code number
preceding the classification description.
Identification Coding Section
State - Enter the appropriate state code from Volume V, Section 2.1.0, that
identifies the state in which these sites are located. Note that all site data
recorded on this form must be from one state.
Agency - Enter the Agency coda assigned by EPA which identifies the type
of agency responsible for the laboratory analysis. See Volume V, Section A.1.0.
3.4.5-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Station Data Form
SECTION
3
CHAPTER
DATE
SUBJECT
PAGE
ENVIRONMENTAL PROTECTION AGENCY
NATIONAL AEROMETRIC DATA BANK
RESEARCH TRIANGLE PARK NC 27711
SAROAO MULTIPLE-STATION DATA FORM
THE REPORT IS REQUIRED 8Y LAW
42 USC 1857 40CFR 51
QMS Ho 2000-0003
Approval excises 10 31 96
STATS AGENCY PROJECT TIME
1 AGENCY
=ARAMETER OBSERVED TIME INTERVAL
METHOD uNITS ^RCjECT
SITE ADDRESS A
SITE ADDRESS C
START
OAY HOUR AREA
[ [ j 124-251 '26-321 | [
22 21 :37-3SI '33-451
50-51 52 58)
(63-641 165-711
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SiTS ADDRESS G
START
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| | | '24-251 .26-321
22 23 (37-3!) (39-151
ISO-SI) 52-581
(63-64) '65-711
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START
DAY HOUR APEA
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50-51) 52 581
63641 65-71-
m n m n
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PARAMETER METHOD UNITS OP
n: m m n
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VEAfl MONTH
1 1 1 1 1 1
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SiT= AOORESS 3
SITE ADDRESS D
SITE VALUE
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L ~2 75. [
Figure 3.4.6-a. SAROAD Multiple-Station Oata Form.
3.4.6-2
-------
•
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Station Data Form
SECTION
3
DATE
CHAPTER
4
SUBJECT
6
PAGE
Project - Enter the two-digit project code assigned by fiADS. See Volume
V, Section 4.2.0.
Time - Enter the appropriate sampling time interval code from Volume
V, Section 4.3.0.
Parameter Code - Enter the proper code from Volume V, Section 4.4.0.
Method - Enter the proper code from Volume V, Section 4.5.0.
Un1ts - Enter the proper code from Volume V, Section 4.6.0, which
represents the units in which data values are expressed.
DP_ - Enter the number of significant digits to the right of the decimal
point in the value entries. For example, to. enter a _rea_d~ing>of 0.025 ppm, enter
"3" in "DP" and 0025 in the value blocks. Note that all values entered on
this form must have the sane number of significant digits to the right of the
decimal point..
Year - Enter the last two digits of the year in which the observations
were made.
Month - Enter the two-digit numeric equivalent of the month in which
observations were made as January (01) through December (12). Note that all
observations recorded on this form must have occurred in the sane month.
Site Address Sections
For each of the 12 possible site address entries (A-L), enter the full
street address of the site. For areas that do not have a street address, enter
a descriptive phrase that will serve to adequately locate the site.
Site Data Sections
Day - Enter the day of the month on which sampling occurred or began in
two digits, 01 - 31.
Start Hour - Enter the actual starting hour when observations were begun.
Starting hours are coded 00 (midnight) through 23 (11 p.m.). The start hour is
is when the sampling began in the standard time of that time zone.
3.4.6-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Station Data Form
SECTION
CHAPTER
DATE
SUBJECT
I *m
MGEW
Area-Site - Enter the area and site codes for the individual sampling
station as assigned by EPA when Site Identification Forms were initially
submitted.
Value - Enter the data value for the reading at this site. This entry
must be right justified with leading zeros. Do not enter decimal points.
Four zeros will be entered for observations below the minimum detectable.
SUBMISSION OF MULTIPLE STATION DATA FORMS
Submission of completed Multiple Station Data Forms and/or card data
will be made in accordance with directions contained in the Federal Register.
3.4.6-4
-------
•
. ENVIRONMENTAL
I PROTECTION AGENCY
L~
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
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CHAPTER
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SUBJECT SAROAD Multiple
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-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form preparation
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple
Sattion Data Form
SECTION CHAF
3 4
DATE
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6 A
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ENVIRONMENTAL
^ PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
k
I
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CHAPTER Air Quality Dat
3 46
3 DATE RAGE
SUBJECT SAROAD Multiple
Station Data Form 7
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3.4.6-7
-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT Method Code Revisions
SECTION
3
CHAPTER
4
DATE
SUBJECT
7
PAGE
Procedures for the Addition and/or Revisions to
the SAROAD Parameter-Method File
Because of technical advances in the fields of chemistry, instrumenta-
tion, and ambient air monitoring techniques, periodic revisions and additions
are necessary to the SAROAD method codes.
Unique method codes are assigned for each pollutant sampling technique
depending on both the method of collection and method of analysis. The
method of collection refers to the media used to obtain a representative
sample and could include a high volume sampler for suspended particulate
matter, a gas bubbler for 24-hour gas sampling, an instrument for continuous
sampling, or a dust bucket for collecting settled particulate for a 30-day
sampling period. The method of analysis refers to the laboratory or
analytical technique utilized to reduce the collected sample to data and
includes the specific chemical principal (i.e., colorimetric, conducti-
metric, coulometric) or the specific analytical method (i.e., NASN Sodium
Arsenite-Orifice).
For each pollutant, a standard unit code is assigned for all method
codes. Data can be submitted for update in any of the several unit codes,
but all reports except raw data listings are generated in the standard units.
As new instrumentation is purchased or new analytical techniques
are developed, the agency or laboratory should review the Parameter-Method
File as given in Volume V, Section 4.5.0. If the file does not contain the
specific method and if the data are going to be reported to SAROAD, the
form, "Request for Assignment of New SAROAD Method Code", given in
Figure 3.4.7-a, should be completed and forwarded to the SAROAD Contact in
3.4.7-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT Method Code Revisions
1
SECTION CHAPTER SUBJECT
3 4 7
DATE PAGE ^^k
^^^^f
^^^
2
'
1
the appropriate Regional Office. In addition to completing the form, a
copy of the analytical method or instrument operating manual should be
enclosed. The form will be forwarded to NADB by the Regional Office,
the request will be evaluated, and if appropriate, a new method code
will be assigned. The Regional Office will be informed, and Volume V
will be updated.
3.4.7-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER Air Quality Data
SUBJECT Method Code Revisions
SECTION CHAf
3
DATE
'TER SUBJECT
4 7
PAGE
3
Request for Assignment of New SAROAD Method Code
Date
Telephone
Requesting Agency
Person to Call in Case of Questions
1. List pollutant name and SAROAD Code:
2. List equipment and method of collection (manufacturer & type):
3. List equipment and method of analysis (manufacturer & type):
4. List range of measured values:
a. Urban
b. Non-Urban
5. List minimum detectable & how it was obtained:
a. Urban
• b. Non-Urban
6. List number of decimal places reported right of decimal point:
a. Urban
b. Non-Urban
7. Give reporting units:
8. Cite relevant published literature on new method and/or detail on
separate sheet procedure for collection & analysis:
In case of questions, call Jacob G. Summers
(919) 541-5694 (commercial)or 629-5694 (FTS)
Figure 3.4.7-a
Request for Assignment of New SAROAD
Method Code
3.4.7-3
-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Area Source Fornr
SECTION
3
CHAPTER
6
DATE
SUBJECT
1
PAGE
1
HATREMS AREA SOURCE FORM
Refer to Section 2.6.1 for a general description of the HATREMS
Area Source Form.
The Area Source Form (Figure 3.6.1-a) is used to add data on new
area sources to the HATREMS file, or to delete, or change area source
data in the file.
The Area Source Form is divided into three functional fields. Each
functional field contains several data fields.
1. Identifier fields
State, cc 1-2
County, cc 3-6
AQCR, cc 7-9
Area Source Category (ASC), cc 10-11
Pollutant Code, cc 12-16
Data fields
Year of Record, cc 17-18
Source Rate, cc 19-25
Source Activity Factor, cc 26-31
Emissions, cc 32-36
Exponent, cc 37-38
Comments, cc 39-77
Control fields
Action, cc 78
Card Code, cc 79-80
3.6.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION porm preparation
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION
3
DATE
CHAPTER
6
SUBJECT
PAGE
2
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3.6.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION
3
CHAPTER
6
SUBJECT
1
DATE PAGE
•3
Nine Basic Rules
1. Legibility is mandatory - Print data in block capital letters.
2. Characters - slash zeros (0) and the letter Z (Z).
3. DON'T change field names on the coding form.
4. Decimal point - Use mixed numbers only when a triangle is pre-
printed between columns on the coding form to indicate the decimal
position.
5. To indicate Nonapplicable - Enter a right-justified zero in the
field.
6. To indicate NO DATA - Leave the field blank.
7. Identifiers must be complete! Otherwise the computer will reject
the data.
a
8. Control codes must be complete! Otherwise the computer will reject
the data.
9. Left-justify letters and right-justify numbers.
CODING THE IDENTIFIER FIELDS
The HATREMS area source data bank is generated from the NEDS area
source data bank. Consequently, the identifiers used to update HATREMS
area source data which has been generated from NEDS must be the same as
the NEDS identifiers.
Refer to Volume V of the AEROS Manual of Codes for the State,
County, and AQCR codes to be used.
Identifier columns must not be left blank; identifier fields must
be completed on every HATREMS card.
3.6.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION
3
CHAPTER
6
SUBJECT
1
DATE PAGE
^^
4 V
State (Columns 1-2)
The State Code is a two-digit code indicating the State in which
the area source data was gathered. The State code is entered in the
first two columns of the HATREMS Area Source Form. The AEROS list of
State Codes includes codes for the District of Columbia, Puerto Rico,
American Samoa, Guam, and the Virgin Islands. The zero must be included
in State Codes 01-09. The State Codes are in Section 2.1.0 of AEROS
Volume V, Manual of Codes.
County (Columns 3-6) ' •
The County C9de is a four-digit code indicating the county or
county equivalent in which the area source data was collected. The code
is entered in columns three through six of the HATREMS Area Source Form.
The County Codes are in Section 2.2.0 of AEROS Volume V, Manual of
Codes. The county codes in this section are identified by *. For
Massachusetts, county equivalents have been designated. These codes are
also found in Section 2.2.0 of Volume V. Maryland, Missouri, Nevada,
and Virginia each include cities that are county equivalents. Their
codes are in Section 2.6.0 of Volume V. Each space in the County Code
field must be completed.
Air Quality Control Region (Columns 7-9)
The Air Quality Control Region (AQCR) Code is a three-digit code
that identifies the AQCR in which the county or county equivalent
(Columns 3-6) is located. Since AQCR's and counties or county equiva-
lents overlap, portions of a single county can be in more than one AQCR.
3.6.1-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION porm preparation
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION
3
DATE
CHAPTER
6
SUBJECT
1
PAGE
5
In that case, enter into columns 3-6 the code of the AQCR in which most
of the county population is located. Each column in the AQCR field must
be filled. The AQCR codes are in Section 2.4.0 of AEROS Volume V,
Manual of Codes.
Area Source Category (Columns 10-11)
The ASC is a two-character code that identifies the source of the
emission of the pollutant coded in columns 12-16. For example, the ASC
for Residential Anthracite Coal is 01. The HATREMS ASC's are the same
as the NEDS ASC's, and when updates are made to HATREMS data that have
been created directly from NEDS, the ASC coded on the HATREMS card must
correspond to the NEDS ASC code. The NEDS ASC's are listed in Section
3.11.0 of AEROS Volume V, Manual of Codes. The NEDS ASC's are all
numeric.
Six additional ASC's have been defined specifically for HATREMS:
ASC
Light duty gasoline fuel
Heavy duty gasoline fuel
Diesel fuel
Rubber tire wear
Brake lining wear
Motor oil consumption
Pollutant Code (Columns 12-16)
CODE
AA
AB
AC
AD
AE
AF
The HATREMS pollutant code is a five-character code identifying an
area source pollutant. The first character is alphabetic; it represents
3.6.1-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION
3
CHAPTER
DATE
:R SUBJECT
1
PAGE ^^R
6 I
the physical state of a pollutant. The remaining characters are numeric; they
specifically identify the pollutant. The pollutant State codes are in Section
8.4.0 of AEROS Volume V, Manual of Codes. The pollutant identifier codes are
in Section 8.4.1 of AEROS Volume V, Manual of Codes. All five characters of
the pollutant code must be completed when data are added or changed in the HATREMS
file.
Multiple ASC/pollutant combinations can exist for a single area source.
A separate card is required for each ASC/pollutant combination. If multiple ASC/
pollutant combinations apply to a specific area source, the same area source
identifiers must be coded into column 1-9 on each of the cards that applies to that
area source. If the ASC/pollutant combination is not listed in Section 8.5.0 of
AEROS Volume V, Manual of Codes, the area source card will be rejected by the
editor.
CODING THE DATA FIELDS
The HATREMS data fields contain source activity rates and emissions data
specific to the ASC/pollutant combination coded in the category fields discussed
in the preceding section.
Year of Record (Columns 17-18)
Year of record is a two-character numeric code corresponding to the year for
which the data are representative, not the year in which the coding is done.
Source Rate (Columns 19-25)
Source rate is the area source equivalent of the annual throughput of
a point source. Emissions are calculated by applying an emission
3.6.1-6
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION CHAI
3
DATE
3TER SUBJECT
5 ]
PAGE
7
factor to the source rate for a specific ASC/pollutant combination.
Source rate units vary with the area source categories, e.g. ASC 01,
Residential Anthracite Coal, has units of tons/yr., while ASC AE, Brake
Lining Wear, has units of million vehicle miles traveled/yr. Section
8.5 of this volume gives the source rate units/ASC. The Source Rate
must be right-justified, and it is always numeric. Decimals are not
allowed.
Source Activity Factor (Columns 26-31)
To calculate- emission rates for four selected area source cate-
gories, the Source Activity Factor must be applied to the Source Rate.
ASC 60, for example, is Forest Wild Fires with source rate units of
acres of forest. The Source Activity Factor is the number of tons per
acre of forest burned per year. The following calculation shows the
annual throughput equivalent for this ASC for a forest area of 1,000
acres where five tons per year are burned:
annual throughput equivalent = source rate/yr. X source activity fac-
tor/yr.
= 1,000 acres X 5 tons burned/acre/year
= 5,000 tons burned/year
The emission factor is then applied to the product of Source Rate
and Source Activity Factor to calculate the annual emissions for the
area source. The four ASC's that require source activity factors are:
3.6.1-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION CHAI
3 <
DATE
3TER SUBJECT
5 1
PAGE ^^
8 W
ASC
60 Forest wild fires
61 Managed burning
62 Agricultural field burning
63 Frost control
Source Activity Factor units
tons per acre
tons per acre
tons per acre
number of days fired per year
For the other ASC's, the user has the option to enter similar
information, such as actual pollutant concentration in fuel burned. If
this option is used, and the HATREMS system calculates the emissions,
the Source Activity Factor overrides the corresponding information in
the HATREMS Area Source Emission Factor File for the ASC being coded.
The HATREMS Area Source Emission Factor Table is in Section 8.5 of AEROS
Volume V, Manual of Codes.
Source Activity Factor can be coded with 3 decimals, columns 29-31
contain the decimal portion of the number. If a whole number is coded,
enter it in columns 26-28 and enter zeros into columns 29-31. Fill any
columns in the decimal portion of columns 26-31 that are not used with
zeros, for ASC's with no Source Activity Factor; code a zero to the left
of the decimal point (column 28) and fill the decimal field, columns 29-
31, with zeros.
When the Source Activity Factor for ASC's 60, 61, 62 or 63 is
unknown, leave columns 26-31 blank.
Emissions (Columns 32-36)
Emissions data can be hand-calculated and entered in units of
tons/year. The data are entered in scientific notation format. The
number to be multiplied by a power of ten can be a mixed number. If a
3.6.1-8
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form-Preparation
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION
3
CHAPTER
6
SUBJECT
1
DATE
PAGE
9
fraction of fewer than three decimal places is used, fill the unused
decimal spaces with zeros. If a whole number is used, fill the entire
decimal portion of the field with zeros, If columns 32-36 are left
blank, the system will calculate the emissions rates by applying the
Source Rate (and the Source Activity Factor in the cases described
above) to the HATREMS Emission Factor File,
Exponent (Columns 37-38)
.. . .The exponent is a positive or negative power of ten to be applied
to the emissions coded in columns 32-36. The sign (+ or -) is always
coded in column 37. The exponent is always coded in column 38, Always
code the sign, even when it is positive. As an example, 5,050 tons/yr.
emissions would be coded as:
EMISSIONS
(T/Yr)
32
33134
_iiio_
35
5
36
0
EXP
*
37
+
33
3
Comments (Columns 39-71)
The Comments field allows the user to record any information
pertinent to the ASC/pollutant data sources or method of emissions
calculations. Any combination of alphabetic or numeric data can be
entered into this field, Completion of this field is optional,
COOING THE CONTROL FIELDS
The control fields include an Action Code and a preprinted Card
Code. These codes are used to tell the computer how to handle the data
3.6.1-9
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION CHAF
3 (
DATE
JTER SUBJECT
5 1
PAGE ^^
10 W
Action Code (Column 78)
The Action Code signals an add, change, or delete operation.
only valid codes for this are:
A add
C change
D Delete
The
The Action Code must be completed for every HATREMS area source
card. The action codes affect only the HATREMS data bank, not the NEDS
data bank.
When data are added to HATREMS, even if HATREMS already contains
other data for the same area source, i.e. other ASC/pollutant combina-
tions, the information must be input with an Action Code of "A".
To delete an area source or an ASC/pollutant combination from
HATREMS, use Action Code "D." Coding the first sixteen spaces of the
area source card and a "D" in column 78 will delete the ASC/pollutant
data from the HATREMS file.
To change a data field, code the first sixteen spaces to correspond
to the identifier of the HATREMS record to be changed. Code the new
information in the applicable data field. Leave the other data fields
blank. Code a "C" in column 78. Caution: once a change transaction
has been performed manually on a HATREMS area source, the source will
not be included in future automatic updates to HATREMS from NEDS.
Note: Adds, changes, and deletes must be coded at the ASC/pollutant
level, not at the ASC level alone.
3.6.1-10
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Point Source Form.
SECTION
3
CHAPTER
6
SUBJECT
2
DATE PAGE
1
HATREMS POINT SOURCE FORM
For a general description of the HATREMS Point Source Form refer to
Section 2.6.2.
The HATREMS Point Source Form (Figure 3.6.2-a) is used to organize
emissions data into computer-readable format for keypunching and sub-
sequent entry into computerized data files. Therefore the POINT SOURCE
FORM must be COMPLETED CORRECTLY.
In coding the HATREMS Point Source Form, alphabetic information is
left justified, but numeric information is right justified. The only
exception to this rule involves a decimal point. The decimal point is
indicated by a triangle preprinted on the form. The data is entered so
that the decimal point in the data corresponds to the triangle on the
form. Zeros are entered in all the remaining columns of the field.
Like the NEDS coding form, the HATREMS coding form is divided into
three sections: identifiers, action codes, and data fields.
•
Identifiers
HATREMS identifiers are similar to those used by NEDS, except that
pollutant identifiers appear on HATREMS cards FIVE and SIX. The follow-
ing columns are used as identifiers by the HATREMS System:
3.6.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
3
CHAPTER
6
SUBJECT
2
DATE PAGE ^H
2 W
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< 2
— * < < —
CM
OJ
3.6.2-2
-------
_^ _ _ ^_^_
ENVIRONMENTAL
L PROTECTION AGENCY
W NATIONAL AIR
Y DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Po1nt source Form
SECTION CHAF
3 6
DATE
>TER SUBJECT
2
PAGE
3
Card Mo.
1
2
3
4
5
fi
Identifier
1 to 21
1 to 17
1 to 17
1 to 25
1 to 30
1 to 30
Columns
* 56-59
No blanks are allowed 1n the Identifier fields of cards fine through
Five except the city code on Card fine (Columns 14-17), which should be left
blank 1f the facility 1s located outside the cltv limits of the cities
Identified 1n the AEPOS Manual, Volume V. The degree to which Identifier
fields for Card * must be coded depends on the level of operation to which
the Card 6 refers. When HATREMS data are coded for an existino ''EOS source,
the identifiers must he the same as those used to identify the source in
Control Codes
Control codes tell the connuter how to nrocess the data. All control
code fields (columns 78, 7", and 80) must be filled in on each card.
Column 73 indicates whether the data on the coding form adds, channes or
deletes data alreadv in the data hank. Column HO indicates that the source
is a point source. Column 7° indicates the card runner for this particular
emission point.
The procedures for adding, chanoina, or deletion
data are the samp as for 'IEHS.
3.6.2-3
^MC npint source
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
/
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
3
CHAPTER
6
SUBJECT
2
DATE PAGE A
4
Use an "add" transaction to add data to the HATRFMS *ile for point
sources and/or pollutants that have not previously been entered into HATREMS.
I'se a "change" transaction to chanqe data already in the HATREMS file.
rode only the field to be changed; leave the renaininq *ie1ds blank. If
non-HATREMS specific data are to he chanqed, they should he chanqed in NEPS
with subsequent update of HATREMS ^ron the automatic MFHS-HAJREMS update
procedure. Also when source data are chanqed manually in HATREDS the channe
is not reflected in NEOS, and the HATREMS point source affected will not
be updated automatically from NEOS in the future.
"se a "delete" transaction to remove a HATREDS point source or point
source/noilutant combination from the file. T* a point source is to be
deleted from both NEDS and HATREMS delete it from HEns and let the
automatic update procedure delete it from HATREMS.
Hata Fields
fields constitute the rest of the form. The discussion that
follows aoplies to the fields individually or in arouns. It will start
with card nf'E and continue throuqh card SIX. The information will Ke
presented in text form and will be illustrated where necessary. The first
three cards of the HATREMS Point Source codinq sheet contain information
from the MEPS. °n1y a brief description of this information will be niven
here. cor more crnnlete information, the user should consult Section "M.
on the NFOS Point Source Form preparation.
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT p0-jnt source Form
SECTION
3
CHAPTER
6
SUBJECT
2
DATE
PAGE
5
Ten Basic Rules
1. Legibility is mandatory - Print using block capital letters.
2. Characters - slash zeros (0) and the letter Z (Z).
3. DON'T change field names on the coding form.
4. Decimal point - Use mixed numbers only when a triangle is preprinted
between columns on the coding form to indicate the decimal position.
5. To indicate Nonapplicable - Enter a right justified zero in the
field.
6. NO DATA - Leave the field blank.
7. Identifiers must be complete! Otherwise the computer will reject
the data.
8. Control Codes must be complete! Otherwise the computer will reject
the data.
9. DON'T use fields (or columns) without names (headings).
10. Left justify letters - Right justify numbers.
Card ONE
HATREMS card ONE is identical (except for the Card Code) to card
ONE in NEDS. It identifies and locates a facility which is a point
source. For more detail consult Section 3.1.2, instructions for com-
pleting NEDS Card 1.
Card TWO
IQIIT
II
,
i!
SIC
HIM
tS uraoxmiMtts 1 it«a »
3 MMIZORTAlj vtlTICM. 1 DIM
f . 1 • Wlwi |ft( (ft) «»l'f)
Ul
1 ! 1 A 1 ! ' A I ! 1 ! A 1 1 1 1
>
FLO* UTC
Ift'/.l.)
1 I 1 1
1
no*
I«ICM1
IF n
iI«CI.ft
1
nun
STACI
1 1 1
1
ill
1 ! 1 1 1 1
1 ! 1
1
CM
CAM
i r
3.6.2-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
3
CHAPTER
6
SUBJECT
2
DATE
PAGE
6
HATREMS card TWO is identical (except for the Card Code) to card
TWO in NEDS. It shows stack data and identifies emission points. For
more detail consult Section 3.1.2, instructions for completing NEDS Card
2.
Card THREE
FIRST I SfCOMO | TMIRO
\i|n|2o|2i]22|::|:4|:sjj5
•MM. OKlAtM
M* Jutf I
MAT AiA
HATREMS card THREE contains some of the information contained on
cards THREE and FOUR in NEDS. In addition HATREMS card THREE provides a
comments section. For more detail consult Section 3.1.2, instructions
for completing NEDS Card THREE.
Control Equipment (Columns 18-26)
This field is divided into three subfields providing space to
describe primary, secondary and tertiary pollution control equipment.
Columns' 18-20 - The primary control equipment is any device whose main
purpose is reducing emission of a pollutant, and it is reported by an
entry in Columns 18-20. When none of the equipment codes appear to be
applicable, choose the code that most clearly resembles the actual
equipment and include a comment in columns 40-77 of card THREE. Report
only control devices that reduce otherwise uncontrolled emissions. Do
not report equipment, for example recycling equipment, which as a normal
part of the source activity incidentally reduces the quantity of the
pol lutants emitted. .
3.6.2-6
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION porm preparation
CHAPTER HATREMS
SUBJECT Point Source Form-
SECTION
3
CHAPTER
6
SUBJECT
2
DATE PAGE
7
Columns 21-23 - The secondary control equipment is a device following in
series another device designed to remove the same pollutant. Engineer-
ing judgment must be used to determine whether a device installed pri-
marily for removal of one pollutant also removes another pollutant.
Columns 24-26 - The tertiary control equipment is a device following in
series the secondary control equipment designed to remove the same
pollutant. Control equipment identification codes are in Section 3.3.0
of Volume V, AEROS Manual of Codes.
Code all control devices applicable to the point source even if
the devices are not directly applicable to the HATREMS pollutant being
coded.
Comments (Columns 40-77)
The comments field on card THREE provides additional clarification
of the control equipment coded in columns 18-26. Because hazardous
pollutant control is an expanding area it is unlikely that the control
codes could fully detail all devices in use. This comments field pro-
vides the user the opportunity to explain a particular control device.
Card Four
,,„
1
1
1
3
f
i
I
1
„
i
i
i
sa
in
1 1
I I
1 1
11
I
I
1
yxio »
I
|
,
CCISS
aSTl
|
|
I
HSIftM UTl
1 1 1 A 1 1
1 1 1 A 1 1
1 1 1 A 1 1
MUtU
OCSIM Mtl
A 1
1 1 1 A 1
1 1 1 A 1
UKM
MKVJEC
IOT
1 1
1 1
1 1
m
to
w
1
1 1
1 1
I 1 1 1 1 1 1 1 1
1 1 1 1 1 1 1 1 1
HIM
I
II
1 1 1 1 1
1
•n
1 1 1
i | i
1 1 1
S|OM
5,CM
'1 '
•1'
Card FOUR in HATREMS contains some of the information found on card
SIX in NEDS. In addition, average design rate and growth projection
3.6.2-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT point Source porm
SECTION CHAI
3
DATE
3TER SUBJECT
6 2
PAGE ^^
8 W
information is also coded on HATREMS card FOUR. A comments field is
included for further clarification of operating rate, design rates or
growth projections. There is a space provided for multiples of card
FOUR, allowing the user to enter multiple process and pollutant opera-
ting data for each point source. Up to three cards FOUR may be entered
on a single coding sheet. Additional cards FOUR can be coded using
additional forms. If multiple cards FOUR are coded, code only one card
for each Point ID-SCC combination. Duplicate Point ID-SCC cards are not
acceptable.
The SCC codes and applicable units are in Section 3.7.0 of AEROS
Volume V Manual of Codes.
Average Design Rate (Columns 40-46)
The average design rate is expressed in the same units as the SCC,
except that it is converted to an hourly rate. Note: the preprinted
triangle between card columns 43 and 44 represents an implied decimal
point.
10-Year Growth Projections (Columns 47-49)
The total estimated percent growth in yearly production expected
over the next ten years should be entered in this field. This infor-
mation usually will be found on the operating permit. The value should
be right justified and given to the nearest whole percent. If the value
is negative, code a minus sign in column 47.
3.6.2-8
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION porm Preparation
CHAPTER HATREMS
SUBJECT Point source Form
SECTION
3
CHAPTER
6
SUBJECT
2
DATE PAGE
9
20-Year Growth Projection (Columns50-521
The total estimated percent growth in yearly production expected
over the next twenty years should be entered in this field. This infor-
mation usually will be found on the operating permit. The value should
be right justified and given to the nearest whole percent. If the value
is negative, code a minus sign in column 50.
Comments (Columns 53-77)
A comments field is available for each SCC entered on card FOUR.
This field should be used to clarify any assumptions made in the calcu-
lation of the production rates or the estimation of the growth rates.
If a general SCC, i.e. one ending in 9's, is recorded, explain the SCC
in the comments field.
Card FIVE
PQ1VT
II
I
1
i!
ii n
"hj
i
i
I
II! | 11
1 1
1 1
1 1
I
1
KXIUTWT
1
1
|
1
1
£
9
CDWtVX.
IQUlf
ErflclEKCT
!
1 A
1 A
1
*
i *
A 1
A 1
TM/TI
A 1
A 1
A 1
1
1
[
:
H D1IT11IUTIQ1 HM
cowon
ill 1 1 1 1 1 | J_ 1 1 1
1 1 1 1 1 1 1 1 1 1 1 1 1 1
111 1 l 1 1 l 1 l l 1 1
1 1
1 1
1 1
|
1 1 1 1 1 1 1 1 1
1 1 1 1 1 i 1 1 1
1 1 1 1 1 1 1 1 1
£
CM
COOI
V
'!'
M'
Card FIVE contains pollutant-specific emission data. A separate
card should be coded for each pollutant emitted at the emission point.
Up to three cards FIVE may be entered on a single coding form for each
emission point. Additional cards FIVE can be coded on additional forms
if needed. Only one card FIVE can be coded for each SCC/pollutant
combination. Coded information includes control equipment efficiency,
emission parameter, emissions and method codes for determination of the
data and a comments field for clarification of the data.
3.6.2-9
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form preparation
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
3
CHAPTER
6
SUBJECT
2
DATE
PAGE
10
Pollutant Code (Columns 26-30)
Pollutant codes to be used in HATREMS are listed in Section 8.4.0 of
Volume V, Manual of Codes. The first digit indicates the physical state
of the pollutant. The next four digits identify the specific pollutant
being emitted. Should any pollutant be added to HATREMS in the future,
the pollutant code may be found in the HATREMS pollutant codes, Section
8.4.2 of AEROS Volume V, Manual of Codes.
Analytical Method (Column 31)
The analytical method codes correspond to the last digit of the
SOTDAT pollutant code. When the specific method of analysis depends on
the substance being analyzed, code a general method of analysis in
column 31 and enter the name of the technique in the comments section of
this card. Enter this code only when reporting stack test data.
Otherwise leave this field blank. The codes are in Section 8.4.3, AEROS
Volume V, Manual of Codes.
Control Equipment Efficiency (Columns 32-36)
The overall collection efficiency, in percent by weight, of all
control equipment at the emission point will be entered in this field
for each pollutant. (There is a separate card FIVE for each pollutant.)
Assume that the pollutant load entering the control equipment is the
normal, uncontrolled quantity for a specific process. If removal
efficiency for a particular pollutant is unknown, leave columns 32-36
blank. If there is no effective removal, enter zeros in all columns.
3.6.2-10
-------
ENVIRONMENTAL
r PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER MTPEMS
SUBJECT Point Source Form
SECTION CHAPTER SUBJECT
3 6 2
DATE PAGE
11
Method Code (Column 37)
The control efficiency method code tells the user information about
how the control eouinment efficiency was calculated. This code enables
differentation between stack test methods which are anoroved by the FP/i
and those which are not and Between tests *or the specific nnllutant and
estimates based on another related pollutant (e.g. the LISP o* total nar-
ticulates *or lead). It also allows differentiation amona stack tests,
enoineerinq estimate, or published factor. The control eouinment
ciency method codes are in Section fi.?_.r* of Volume ", Manual of
Emission Parameter (Columns 33-^1)
It is necessary to know the oorcont of tho nollutant in the fuel
before emissions of a combustion source may be calculated. Fossil fuels
vary widely in *>e concentrations of minor constituents and this emission
parameter is an essential nart of an accurate emission estimate. This
information is coded in scientific notation. Columns 3^-39 are coded
with the sinni^icant figures o* the emission parameter. Column AP is
used to indicate the scientific notation o* tHe mixed number in columns
3^-3°. Column ^1 is used to desinnate the pxnonent of t^p number. ror
example, a fuel with a lead content of .^11 nprcert load would be
entered as follows:
Parameter
•t-
38 39
/!/
^
M.
40 41
-\JL
!
1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT
Source Form
SECTION
3
CHAPTER
DATE
;R SUBJECT
PAGE 2^
12 y
The emission parameters for each SCC (called the default multiplier) are in
the HAREMS Point Source Fjnission Factor Table, Section B.P.n Of «E°ns
Volume V, Manual of Codes.
Emission Parameter "ethod Code (Column 42)
The purpose of the emission parameter method code is to tell the user
about the source of the emission parameter. Hifferentiations are made amonq
fuel analysis, use of nublished source, and use of fuel sunnlier information.
The emission parameter method codes are in Section 8.3.0 of Volume V, Manual
of Codes.
Emissions (Column ^3-47)
Hand calculated emissions may he entered in columns 43-47. Fstimates
should he in total tons ner year and entered in scientific notation format.
If a 3 (emissions computer-calculated usinq emission factors in !J/^TDEMC) is
entered in the emissions method code, no value need he entered and the corn-
outer will calculate tho emissions usinq an averaflf? "m'ssion ^actor value,
codes 1, 2, A, or *> are entered in the emissions mpt^od cndp *ie!H, trpn
hand-calculated emissions must ^e coded in columns ^3-47. If cor^s F or 7
are entered in the emissions method code *ield, enter a zero in column 47
indicatinq no emissions.
Tf
Emissions Met^od '"ode (Column
The purpose of tho emissions method code is to qi've the user infor-
mation about the met'iod us^d to calculate the emissions estimate.
differentiations are nade anonq estimates Kaso^ on source test, esti-
mates hased or ennineerinq !'.nov/lpdnr?, estimates has^H nn an
factor, and estimates nado by the computer. lf tho
3.P.2-12
-------
.......
ENVIRONMENTAL
PROTECTION AGENCY
B NATIONAL AIR
W DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Fnm Prenaration
CHAPTER HATRP1S
SUBJECT Point Source Fom
SECTION
3
CHAPTER
6
SUBJECT
2
DATE PAGE
13
colurins 43-^7, is left blank, a "3" must he ended in cnlunn 4P. The
enissinns estimation method codes are in Section 8.1.n, Volume V, "anual
of
Particulate Size ^istrihutinn Flan (Column *Q)
The narticulate size distribution flan code indicates whether or not
particle sizinn has been done on the enissions.
n indicates that no narticle sizinn Has f~een done.
1 indicates that narticle sizinq has been done.
If a 1 is entered in column &n, an exnlanation o* the results should bp
entered in the comments section o^ this card. This field is completed
only if a stack test has heen performed.
Comments (Columns 50-77)
P comments ^ield is available for each pollutant entered on card
FIVE. This field should be used to clarifv the methods used to calculate
the control efficiency, the emission parameter or t^e emission, rls
the flan code 1 is used, the comments section should nive the name or t
anency or comnany that performed the narticle sizinn measurements.
rard SIX
The purnose of card SIX is tn nrovidc snace ror comments. i'n to
three SIX cards nay be entered *or each enission noint. racb card CIV
3.P.2-13
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
A EROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT point Source Form
SECTION
3
DATE
CHAPTER
!R SUBJECT
PAGE jj^^
14 I
that has a complete identifier is associated with a specific Card FIVF by
the identifier in columns (columns l-3n). Columns 1 throuqh 13 are always
completed if Card SIX is used. Columns 14 throuah 30 are completed dependino
on whether comments refer to the plant, point, SCC, or pollutant level.
Comments - Column 31-77
Card SIX provides space for additional comments in columns 31 throuqh
77, or 46 columns. There are four kinds (uses) of Card SIX.
Plant ^ard SIX - This card is used for additional comments applyinq to the
entire plant or facility. It is identified hy leavinq Mank the Point !^
field columns 14-15, the SCC field columns lS-?5 of Card SIX, and the Pollutant
field columns 2K-30 of Card SIX. Ml other columns, except Comment field
columns 31-77, should he filled out as ner previous instructions on Cards ONE
and FIVE. Only one Plant Card SIX is allowed ner Plant in.
Point Card SIX - This version of Card SIX is used for additional comments
applying to a Point in. It is identified by leavinq Man!' the SCC *ield
columns 18-?5 and the Pollutant field columns 26-3n. ftil other columns,
except comment field columns 31-77, should he Billed out as ner previous
instructions on Care ONE and Card FIVE. Only one Point f"ard SIX is
allowed per Point in.
SCC Card SIX - This version of Card SIX is used for additional comments
applying to an SCC. It is identified hy leavinq blank the Pollutant
field columns 2F-3D. £11 other columns except comment field columns
3.P.2-14
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION CHAI
3 f
DATE
5TER SUBJECT
5 2
PAGE
15
31-77 should be filled out as per previous instructions on Card ONE and
Card FIVE. Only one SCC Card SIX is allowed per SCC.
Pollutant Card SIX - This version of card SIX is used for additional
comments applying to a specific pollutant. It is identified by complet-
ing all columns except comment field columns 31-77 as per previous
instructions. Only one Pollutant Card SIX is allowed per pollutant. Up
to a total of three cards SIX are permitted on a single form per point
ID.
The previous instructions in this section have provided the procedures
that an engineer would need to code the emissions data that have been col-
lected by questionnaire or permit. In order to permit the storage of data
that have been correctly coded, a more complete explanation of the action
codes is necessary. This will insure that data will not be rejected because
the incorrect action code was utilized.
The point source file is updated by two procedures: (1) automatic
updating from NEDS point source file, and (2) manual update of data that
are coded on HATREMS point source forms. In order to utilize the correct
action code, the engineer must be aware of the current data stored in both
the NEDS and HATREMS point source files.
The automatic update from NEDS utilizes operating information from
the NEDS point source file and the HATREMS point source emission factor
file to calculate emissions. Emissions will be calculated for each SCC in
NEDS that has an emission factor for a specific pollutant in the HATREMS
3.6.2-15
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT P01'nt Source Form
SECTION
3
CHAPTER
6
SUBJECT
2
DATE PAGE .^
^fc
16 V
point source emission factor file. Each time an automatic update is per-
formed, the HATREMS point source file is completely recreated rather than
the updating of specific records. The following formula is utilized to
calculate the emissions during the automatic recreate:
M = OR x EF x DM x
100-W
Y \
100
2000
Where:
M = Emissions in T/Y
OR = Operating rate from NEDS
EF = Emission factor from HATREMS point seurce emission factor file
DM = Default multiplier from HATREMS point source emission factor fil
W = NEDS control efficiency for the pollutant flagged
Y = Control efficiency multiplier from the HATREMS point source
emission factor file
The data created by the automatic update is stored in a format similar
to card 5 of the manual input form. All other data remains in NEDS and
must be retrieved from NEDS to produce a point source report as described
in Section 2.5.2 of Volume III.
The manual update combines the data that have been coded on the HATREMS
point source form and the HATREMS point source file which was automatically
created from NEDS data. This update creates data records similar to cards
1P-6P of the point source form and flags these records as being manually
created. If all cards 1P-6P are not submitted, some missing data are
:.6.2-K
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION CHAi
3 6
DATE
3TER SUBJECT
2
PAGE
17
retrieved from NEDS and also'flagged as manual data. Once the records
are flagged as manual data, the automatic update from NEDS will not change
or delete these records from the HATREMS point source file.
The coder must be sure that the same key (State, county, AQCR, plant,
point, SCC) is utilized for coding the HATREMS point source data as was
utilized to initially enter the data into NEDS. Once the correct key has
been utilized, the following guidelines should be utilized to select the
correct action code for manual updates.
Delete Action Code
1. Card IP Removes all information for the plant with specific key.
2. Card 2P Removes all information for the point with the specific
key. If no other points exist for the plant, the plant
information will be deleted.
3. Card 3P Rejects as an invalid transaction.
4. Card 4P Removes all information for the SCC with the specific
key. If no other SCC exists for the point, the point
will be deleted; and if no other points exist, the plant
will be deleted.
5. Card 5P Removes all information for the pollutant with the specific
key. If no other pollutant exist for the SCC, the SCC
will be deleted. If no other SCC exists for the point,
the point will be deleted; and if no other points exist,
the plant will be deleted.
6. Card 6P Rejects as an invalid transaction.
3.6.2-17
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION CHAPTER SUBJECT
3 6 2
DATE PAGE ^^t
18
Any delete for cards IP, 2P, 4P and 5P will be rejected when the specific
key can not be matched. Records which are manually deleted will be recreated
by the automatic update from NEDS unless the plant, point, and/or SCC are
deleted from NEDS.
Change Action Code
1. Cards IP, 2P, 3P, 4P, & 6P Changes the individual data items that
have been coded whenever the specified key is found. In
order to be processed, the records must have been previously
submitted as a manual update or must have been created from
NEDS by the procedures discussed below.
2. Card 5P
Changes the individual data items that have been coded
whenever the key is found. If the record 5P was previously
automatically created from NEDS, the data from cards 1P-
4P will be retrieved from NEDS, stored in HATREMS, and
flagged as manual data.
Any changes for cards 1P-6P will be rejected when the specific key can
not be matched. Records which have been manually updated as changes will
not be updated automatically from NEDS.
3.6.2-18
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION fr°rni Preparation
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
3
CHAPTER SUBJECT ,
I
6 2
DATE PAGE j
i
19
i
Add Action Code
1. Card IP Added only if a complete set of cards 1P-5P are present
as adds with the same key specified. All records will
be flagged as manual data.
2. Card 2P Added only if a complete set of cards 2P-5P are present
as adds with the same key. All records will be flagged
as manual. If card IP that is associated with cards 2P-
5P does not exist, the data will be transferred from NEDS
to HATREMS.
3. Card 3P Rejected as invalid when added independently. It must
be added according to the restrictions discussed for
cards IP and 2P.
4. Card 4P Added only if at least one card 5P is present as
an add for the same key and a specific pollutant.
If cards 1P-3P that are associated with cards 4P and
5P do not exist as adds, the data will be transferred
from NEDS to HATREMS and flagged as manual .
5 Card 5P Added only if cards 1P-4P are present as adds, are
present in the file as manual data, or the data can
be transferred from NEDS to HATREMS. If the cards
3.6.2-19
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Form Preparation
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION CHAf
3 e
DATE
JTER SUBJECT
2
PAGE ^^
20 ^^
6. Card 6P
1P-4P are transferred from NEDS, the data will be
flagged as manual.
Added only if cards 1P-5P are present as adds or are
present in the file as manual data.
An add for cards 1P-5P will be rejected if the records exist on the
file as manual data. For add transactions, multiple cards 4P, 5P, 6P may
be submitted for a point as long as the complete key through SCC and/or
pollutant is not duplicated.
3.6.2-20
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER Emissions Data
SUBJECT Area Source Form
SECTION
4
CHAPTER
1
SUBJECT
DATE
PAGE
1
Six unique cards are identified on the first page of each area source form
being submitted. Up to 24 cards of the seventh card format may be identified on
page two. Each card has a number in column 80 which indicates the card sequence
number. The following general instructions must be followed for keypunching all
AEROS area source data.
At least cards 1 through 6 will be punched for each form.
Card columns 1-9 at the top of the form will be punched as the first nine
columns on each card on a given form. Any of columns 1-9 that are blank must
be zero filled.
For cards 1-5, all data in columns 1-77 must be numeric. Blank fields may
be left blank. Any field containing data must be right-justified with leading
zeros added.
Card 6 (comments) may contain alphabetic data; left-justified.
Multiple card 7's may be submitted for each county. Card columns 1-13
must be completed with any blank columns zero filled. All data in columns 1-43
must be numeric and right justified. Columns 44-77 may contain alphabetic data;
left justified.
4.1 .1-1
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-------
ENVIRONMENTAL
' PROTECTION AGENCY
^ NATIONAL AIR
0 DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER Emissions Data
SUBJECT Point Source Form
SECTION CHAP
4 1
DATE
>TER SUBJECT
?
PAGE
1
Seven unique cards are identified for each emission point being submitted.
Each card has a number in column 80. Each form has one card 1, one card 2, one
card 3, one card 4, one card 5, five card 6's, and four card 7's. The following
general instructions must be followed for keypunching AEROS point source data.
Card 1 will be punched unless it has been crossed out or unless columns 14-77
are blank.
Cards 2, 3, 4, and 5 will be punched for every form.
Only the card 6's that have data tabulated in card columns 16-77 will be
punched, and only 7's that have data tabulated in card columns 26-77 will be
punched.
Card columns 1-13 at the top of the form will be punched as the first 13
columns on each card on a given form. For columns 1-13, any columns that are
blank must be zero filled.
Card columns 14-15, printed at the beginning of card 2, will be punched
in the, 14th and 15th columns of cards 2 through 6.
Card columns 14-25 of card 7 will be punched as coded.
4.1.2-1
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-------
ENVIRONMENTAL
PROTECTION AGENCY
L NATIONAL AIR
^ DATA BRANCH
^ VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER Air Quality Data
SUBJECT SAROAD Site ID Form
SECTION CHAF
4 4
DATE
>TER SUBJECT
1
PAGE
1
On SAROAD ID Forms, the card column numbers are written above the blocks or
lines. Punch exactly as completed. Punch cards C and/or D only when completed.
Card A ° A choice is given for filling out columns 60-76. Punch whichever
line is filled out. 00 NOT PUNCH ZEROS WHERE BLANKS EXIST. If both
lines are filled out, punch the top line. If neither is filled out,
leave columns 60-76 blank.
Card C ° Only punch when comments are written,
Card 0 ° Only punch when comments are written,
4.4.1-1
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-------
ENVIRONMENTAL
PROTECTION AGENCY
^ NATIONAL AIR
^ DATA BRANCH
W VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER Air Quality Data
SUBJECT SAROAD Hourly Data
Form
SECTION CHAPTER SUBJECT
442
DATE PAGE
1
The SAROAD Hourly Data Form is punched as follows:
0 Thirty-two cards may be punched from one form.
0 Column 1 will always contain the numeral '!'.
0 Columns 1-18 and 23-32 will be punched from the data in the upper
right hand corner of the form, as indicated, and will be the same
for all cards punched f**om the form.
^ Columns 19-22 and 33-30 will be punched for only those cards and
columns which contain data. Each field will be right-justified,
zero-filled.
4.4.2-1
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-------
I
t ENVIRONMENTAL SECTION Keypunch Instructions SECTION \ CHAPTER SUBJECT
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NATIONAL AIR CHAPTER Air Quality [
DATA BRANCH
VOLUME!!. SUBJECT bAKUAU Hourly
AEROs'uSER'S MANUAL Form
>
>
"
"6
i O
U-
19.
20
21
22
23
24
25
26
27
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i -5
Data
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CAPO TYPE ] (COnt'd.)
1
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1
-------
ENVIRONMENTAL
•PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER Air Quality Data
SUBJECT SAROAD Daily Data
Form
SECTION
4
CHAPTER
4
DATE
SUBJECT
3
PAGE
1
The SAROAD Daily Data Form is punched as follows:
0 Thirty-one cards may be punched from one form.
0 Column 1 will always contain the numeral '?'.
0 Columns 1-18 will be punched for all cards from the data
entered in the upper right portion of the form.
0 Columns 19-78 will be punched for any card having data as
shown. Data will be right-justified, with leading zeros.
4.4.3-1
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-------
ENVIRONMENTAL
'PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER Air Quality Data
SUBJECT SAROAD Composite
Data Form
SECTION
4
DATE
CHAPTER
4
SUBJECT
4
PAGE
1
The SAROAD Composite Data Form is punched as follows:
0 Six cards may be punched from each form.
0 Column 1 will always contain the numeral '2'.
° Columns 1-22 will be punched for all cards that contain
data in columns 23-73.
Columns 22-78 will De punched as indicated with each field
ich contains data right-justified with leading zeros.
0 Blank fields will be left blank.
4.4.4-1
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-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
AEI
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keyounch Instructions
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple-
Parameter Data Form
SECTION
4
CHAPTER
4
SUBJECT
DATE
PAGE
1
The SAROAD Multiple-Parameter Data Form will be punched as follows:
0 Six cards can be punched from each form.
0 Column 1 will always contain the numeral '?'.
0 Columns 1-22 will be punched for all cards dhich contain data
in columns 23-73.
0 Columns 22-78 will be punched as indicated witn each field which
contains data right-justified, zero-filled.
0 Blank fields will remain blank.
4.4.5-1
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-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
ft
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER Air Quality Data
SUBJECT SAROAD Multiple-
Station Data Form
SECTION
4
CHAPTER
4
DATE
SUBJECT
6
PAGE
1
The SAROAD Multiple-Station Data Form will be punched as follows:
0 Three cards can be punched from each form.
0 Column 1 will always contain the numeral '3'.
0 Columns 1-21 will be punched for all cards which contain
data in columns 22-75.
0 Columns 22-75 will be punched as indicated with each field
which contains data right-justified and zero-filled.
0 Blank fields will remain blank.'
4.4.6-1
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-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION
4
CHAPTER
6
SUBJECT
1
DATE PAGE
1
JOB TITLE HATREMS AREA SOURCE INPUT FORM
CARD TYPE L
1
2
3
4
5
6
7
8
9
10
n
12
13
NAME OF FIELD
State Code
County Code
AQCR
ASC
Pollutant Code
Year of Record
Source Rate
Source Activity Factor
Emissions
Exp.
+
Digit
Comments
Action
Card Type
COLUMNS
FROM THRU
1 2
3 6
7 9
10 11
12 16
17 18
19 25
26 31
32 36
.37
38
39 77
78
79
NUMBER
COLUMNS
2
4
3
2
5
2
7
6
5
1
1
39
1
1
PUNCH
N
U
M
E
R
I
C
X
X
X
X
X
X
X
X
X
A
L
P
H
A
X
X
X
*
>
L J
EU
FS
TT
I
F
Y
X
RJ
IU
GS
HT
TI
F
Y
X
X
X
X
X
X
X
X
X
Z
E
R
OF
i
L
L
X
X
X
X
X
X
X
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REMARKS
Always
T
4.6.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Area Source Form
SECTION
4
CHAPTER
6
SUBJECT
1
DATE PAGE ^^
2 •
JOB TITLE HATREMS AREA SOURCE INPUT FORM
CARD TYPF 1 (CONT'D.;
14
NAME OF FIELD
Form Type
-
COLUMNS
FROM THRU
80
NUMBER
COLUMNS
1
PUNCH
N
U
M
E
R
I
C
A
L
P
H
A
X
L J
EU
FS
TT
I
F
Y
RJ
IU
GS
HT
TI
F
Y
Z
E
R
OF
i
L
L
V
E
R
I
F
Y
X
REMARKS
Always
'A'
4.6.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point Source Form-
SECTION
4
CHAPTER
6
SUBJECT
2
DATE PAGE
1
JOB TITLE HATREMb POINT SOURCE INPUT FORM
CARD TYPE.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
NAME OF FIELD
State Code
County Code
AQCR
Plant ID
City
UTM Zone
Year of Record
Est. Name/Address
Contact Personnel
OVM
Blank
Action
Card Type
Form Type
COLUMNS
FROM THRU
1 2
3 6
7 9
10 13
14 17
18 19
20 21
22 61
62 73
74
75 77
78
79
80
NUMBER
COLUMNS
2
4
3
4
4
2
2
40
12
1
3
1
1
1
PUNCH
N
u
M
E
R
I
C
X
X
X
X
X
X
X
A
L
P
H
A
X
X
*
X
L J
EU
FS
TT
I
F
Y
X
X
J
X
RJ
I U
GS
HT
T I
F
Y
X
X
X
X
X
X
X
1
E
R
OF
I
L
L
X
X
X
X
X
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
X
X
X
X
X
REMARKS
Always
'1 '
Always
.p.
4.6.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION CHAPTER SUBJECT
4 62
DATE PAGE ^^
2 W
JOB TITLE HATRED POINT SOURCE INPUT FORM
CARD TYPE 2
1
2
3
4
5
6
7
8
9
10
NAME OF FIELD
State
County
AQCR
Plant ID
Point ID
Year of Record
SIC
IPP Process
UTM Coordinates
Horizontal km
Vertical km
Stack Data
Height
Diameter
Temperature
COLUMNS
FROM THRU
1 2
3 6
7 9
10 13
14 15
16 17
18 21
22 23
24 27
28 32
33 36
37 39
40 43
NUMBER
COLUMNS
2
4
3
4
2
2
4
2
4
5
4
3
4
PUNCH
N
U
M
E
R
I
C
X
X
X
X
X
X
X
X
X
X
X
A
L
P
H
A
X
X
L J
EU
FS
TT
I
F
Y
RJ
IU
GS
HT
TI
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
X
z
E
R
OF
I
L
L
X
X
X
X
X
X
X
X
X
X
X
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
X
REMARKS
4.6.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
4
CHAPTER
6
SUBJECT
2
DATE PAGE
3
JOB TITLE HATRED POINT SOURCE INPUT FORM
f.ARO TYPE ?
11
12
13
14
15
16
NAME OF FIELD
Flow Rate
Plume Height
Blank
Points With Common Stack
Blank
Action
Card Type
Form Type
COLUMNS
FROM THRU
44 50
51 54
55
56 59
60 77
78
79
80
NUMBER
COLUMNS
7
4
1
4
18
1
1
1
PUNCH
N
U
M
E
R
I
C
X
X
<
A
L
P
H
A
X
X
X
L J
EU
FS
TT
I
F
Y
RJ
IU
GS
HT
TI
F
Y
X
X
X
Z
E
R
OF
i
L
L
X
X
.X
V
E
R
1
F
Y
X
X
X
X
X
X
REMARKS
Always
'2'
Always
.p.
4,6.2-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point Source Fornr
SECTION CHAI
4 t
DATE
3TER SUBJECT
5 2
PAGE ^^
* w
JOB TIT[F HATREMS POINT SOURCE INPUT FORM
CARD TYPE L
1
2
3
4
5
6
7
8
NAME OF FIELD
State
County
AQCR
Plant ID
Point ID
Year of Record
Control Equipment
First
Second
Third
Annual Thruput
Dec-Feb
Mar-May
June-Aug
Sept-Nov
COLUMNS
FROM THRU
1 2
3 6
7 9
10 13
14 15
16 17
18 20
21 23
24 26
27 28
29 30
31 32
33 34
NUMBER
COLUMNS
2
4
3
4
2 •
2
3
3
3
2
2
2
2
PUNCH
N
U
M
E
R
I
C
X
X
X
X
X
X
X
X
X
X
X
A
L
P
H
A
X
X
LJ
EU
FS
TT
I
F
Y
RJ
IU
GS
HT
TI
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
X
z
E
R
OF
i
L
L
X
X
X
X
X
X
X
X
X
X
X
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
X
REMARKS
4.6.2-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION CHAI
4 f
DATE
>TER SUBJECT
5 2
PAGE
5
JOB TITLE HATREMS POINT SOURCE INPUT FORM
CARD TYPE.
3 (CONT'O.;
9
10
11
12
13
NAME OF FIELD
Normal Operating
Hr/Day
Day/Wk
Wk/Yr
Comments
Action
Card Type
Form Type
COLUMNS
FROM THRU
35 36
37
38 39
40 77
78
79
80
NUMBER
COLUMNS
2
1
2
38
1
1
1
PUNCH
N
U
M
E
R
I
C
X
X
X
X
A
L
P
H
A
>
)
X
L J
EU
FS
TT
I
F
Y
X
RJ
I U
GS
HT
T I
F
Y
X
X
z
E
R
OF
I
L
L
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
X
REMARKS
Always
'3'.
Always
.p.
,
4.6.2-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point source Form
SECTION
4
DATE
CHAPTER
6
SUBJECT
2
PAGE
6
JOB T1TLF HATREMS POINT SOURCE INPUT FORM
CARD TYPE -JL
1
2
3
4
5
6
7
8
9
10
n
NAME OF FIELD
State
County
AQCR
Plant ID
Point ID
Year of Record
sec
1
II
III
IV
Operating Rate
Max. Design
Hourly Average
Growth Projection
COLUMNS
FROM THRU
1 2
3 6
7 9
10 13
14 15
16 17
18
19 20
21 23
24 25
26 32
33 39
40 46
NUMBER
COLUMNS
2
4
3
4
2
2
1
2
3
2
7
7
7
PUNCH
N
U
M
E
R
I
C
X
k
Y
A
X
X
X
X
<
1C
X
X
A
3
H
A
X
X
I J
EU
FS
TT
I
F
Y
RJ
IU
GS
HT
TI
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
z
E
R
OF
I
L
L
X
X
X
X
X
X
X
X
X
X
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
X
REMARKS
4.6.2-6
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point source Form
SECTION
4
CHAPTER
6
SUBJECT
2
DATE PAGE
7
JOB TITLE HATREMS POINT SOURCE INPUT FORM
CARD TYPE.
4 (CONT'D.;
12
13
14
15
NAME OF FIELD
10 year
20 year
Comments
Action -
Card Type
Form Type
COLUMNS
FROM THRU
47 49
50 52
53 77
78
79
80
NUMBER
COLUMNS
3
3
25
1
1
1
PUNCH
N
U
M
E
R
I
C
X
A
L
P
H
A
X
X
X
X
X
L J
EU
FS
TT
I
F
Y
X
RJ
IU
GS
HT
TI
F
Y
X
X
Z
E
R
OF
I
L
L
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
REMARKS
Always
'4'
Always
'P'
4.6.2-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
4
DATE
CHAPTER
6
SUBJECT
2
PAGE
JOB TITLF HATREMS POINT SOURCE INPUT FORM
CARD TYPE_5
1
2
3
4
5
6
7
8
9
10
11
NAME OF FIELD
State
County
AQCR
Plant ID
Point ID
Year of Record
sec
I
II
III
IV
Pollutant
Analytical Method
Control Efficiency
Method
COLUMNS
FROM THRU
1 2
3 6
7 9
10 13
14 15
16 17
18
19 20
21 23
24 25
26 30
31
32 36
37
NUMBER
COLUMNS
2
4
3
4
2
2
1
2
3
2
5
1
5
1
PUNCH
N
U
M
E
R
I
C
X
X
X
X
X
X
X
X
X
X
A
L
P
H
A
X
X
X
X
L J
EU
FS
TT
I
F
Y
RJ
IU
GS
HT
TI
F
Y
X
X
X
X
X
X
X
X
X
X
z
E
R
OF
i
L
L
X
X
X
X
X
X
X
X
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REMARKS
4.6.2-8
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Po1nt Source Form
SECTION
4
DATE
CHAPTER
6
SUBJECT
2
PAGE
9
JOB TITLE HATREHS POINT SOURCE INPUT FORM
CARD TYPE 5 (CONT'D.;
12
13
14
15
16
17
18
19
20
NAME OF FIELD
Emission Parameter
Content
+
Digit
Method
Emission
Ton/Yr
+
Digit
Method
Participate Flag
Comments
Action
Card Type
Form Type
COLUMNS
FROM THRU
38 39
40
41
42
43 45
46
47
48
49
50 77
78
79
80
NUMBER
COLUMNS
2
1
1
1
3
1
1
1
1
28
1
1
1
PUNCH
N
U
M
E
R
I
C
X
X
X
X
X
X
X
X
A
L
P
H
A
X
X
X
X
X
L J
EU
FS
TT
I
F
Y
X
RJ
IU
GS
HT
T I
F
Y
X
X
z
E
R
OF
i
L
L
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
REMARKS
Always
'5'
Always
,p<
4.6.2-9
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
4
CHAPTER
6
SUBJECT
2
DATE PAGE ^^
10 ^
JOB TITLE HATREMS POINT SOURCE INPUT FORM
CARD TYPE__§
1
2
3
4
5
6
7
3
9
10
11
NAME OF FIELD
State
County
AQCR
Plant ID
Point ID
Year of Record
sec
I
II
III
IV
Pollutant
Comments
Action
Card Type
COLUMNS
FROM THRU
1 2
3 6
7 9
10 13
14 15
16 17
18
19 20
21 23
24 25
26 30
31 77
78
79
NUMBER
COLUMNS
2
4
3
4
2
2
1
2
3
2
5
47
1
1
PUNCH
N
U
M
E
R
I
C
X
X
X
X
X
X
X
X
X
A
L
P
H
A
X
X
X
X
X
LJ
EU
FS
TT
I
F
Y
X
RJ
IU
GS
HT
TI
F
Y
X
X
X
X
X
X
X
X
X
X
z
E
R
OF
I
L
L
X
X
X
X
X
X
X
X
X
X
V
E
R
I
F
Y
X
X
X
X
X
X
X
X
X
X
X
X
X
X
REMARKS
Always
'6'
4.6.2-10
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Keypunch Instructions
CHAPTER HATREMS
SUBJECT Point Source Form
SECTION
4
CHAPTER
6
SUBJECT
2
DATE PAGE
n
JOB TITLE HATREMS POINT SOURCE INPUT FORM
CARD TYPE 6 (CONT'D.)
12
NAME OF FIELD
Form Type
COLUMNS
FROM THRU
80
NUMBER
COLUMNS
1
•••
PUNCH
N
U
M
E
R
I
C
A
L
P
H
A
X
L J
EU
FS
TT
I
F
Y
RJ
IU
GS
HT
TI
F
Y
Z
E
R
OF
i
L
L
V
E
R
I
F
Y
X
REMARKS
Always
.p.
4.6.2-11
-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION State Processing
Procedures
CHAPTER
SUBJECT
SECTION CHAPTER SUBJECT
5 0 0
DATE PAGE
1
This section is included to review the data processing procedures
from the initial collection of data through the submittal of data to EPA
Regional Offices. Although the following individual sections will address
the processing of NEDS and SAROAD data, similar procedures should be fol-
lowed in processing data for State systems or the individual sub-systems of
the Comprehensive Data Handling System.
These procedures are an attempt to transfer the knowledge which has
been gained by the National Air Data Branch from data processing, data
evaluation, error identification, and error resolution to State and local
agencies.
5.0.0-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION state Processing
Procedures
CHAPTER Emissions Data
SUBJECT
SECTION CHAPTER SUBJECT
5 1 0
DATE PAGE
1
Emissions data are estimates of the amount of pollution generated by
a specific source or industrial process. Although emissions data may be
collected and calculated on a daily or hourly basis, emissions data which
are reported for NEDS purposes represent annual emission estimates based
on source operating characteristics or based on extrapolation of source
test data.
To compile an emissions inventory, the control agency must collect the
operating information from individual plants or point sources through a
permit or registration system. In some cases when sources are not covered
by the permit or registration system, the control agency may collect data
by supplemental emission inventory questionnaires.
•
The original NEDS emission inventories were compiled by the conversion
of operating information which was gathered by permit or registration sys-
tems or supplemental questionnaires. As changes in the source operating
characteristics are reflected in the permit or questionnaires, this data
must be updated in the emission inventory.
To update an emission inventory, the current permit or registration
forms or supplementary questionnaires for the sources and an output showing
the current status of the existing NEDS inventory must be utilized. This
output could include a NEDS point source listing for each source, a NEDS
plant name report which shows the plant name and number, or a report from
5.1.U-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION State Processing
Procedures
CHAPTER Emissions Data
SUBJECT
SECTION CHAt
5
DATE
JTER SUBJECT
0
PAGE ^^
2 V
the State compatible system. To actually update the emission inventory,
Section 2.1.2 should be reviewed to identify which sources must be reported
according to EPA regulations, Section 3.1.2 should be reviewed for coding
procedures, and AEROS Volume V must be utilized for the specific codes.
Since the current NEDS point source file will be updated with infor-
mation from the permit or other data source, the identifiers (State, county,
AQCR, plant, point, SCC) which exist for the specific plant, point, and
process must be utilized. The correct transaction code must also be uti-
lized to insure that data will be added to, changed, or deleted from the
existing NEDS file. An add transaction code is utilized to add a new plant,
point, and process. If a new plant is added, a new plant identifier is
assigned, if a new point is added to an existing plant, the texisting plant
identifier is utilized and a new point identifier is assigned. If a new
process is added to an existing point, the point identifier is utilized and
the correct SCC is assigned. A change transaction is utilized to update
existing data in the file, and the existing identifier must be utilized.
A delete transaction is utilized to delete existing data from the file, and
the existing identifier must be utilized.
After the data have been coded utilizing the permit file and existing
NEDS data, the coding forms should be reviewed by another engineer who is
familiar with NEDS and data processing. The specific validation checks
should include:
1. Checking to insure that the identifier and action code are coded
correctly.
5.1.0-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION State Processing
Procedures
CHAPTER Emissions Data
SUBJECT
SECTION CHAf
5 1
DATE
>TER SUBJECT
0
PAGE
3
2. Checking to insure that all cards are coded for an add, that a
change card contains some coded data, and that only cards 1, 2
or 6 are coded for deletes.
3. Checking to insure that only valid codes are utilized.
4. Checking to insure that all numeric fields are right justified
and numeric only.
5. Checking to insure that information is coded in the correct
fields.
The engineer should also perform some data consistency checks to insure
that the data are compatible. These checks should include:
1. Checking to insure both control equipment and efficiency are
coded.
2. Checking to insure that the boiler design capacity and SCC are
consistent, and that the boiler SCC is consistent with fuel
characteristics, maximum design rate and annual operating rate.
3. Checking to insure that the estimated emissions and estimation
methods are consistent.
Any problems which are identified by the screening should be corrected
before keypunching.
5.1.0-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION State Processing
Procedures
CHAPTER Emissions Data
SUBJECT
SECTION CHAPTER SUBJECT
5 1 0
DATE PAGE ^
The above validation and consistency checks are only a few of the comput-
erized edits which are performed by the NEDS Editor program in the Regional
Office. To minimize rejections by the editor, the coder and reviewer should be
familiar with the NEDS edits as described in Section 7.1.1. The reviewer should
implement any additional screening procedures as practical based on the NEDS
edits. Section 7.1.1 should also be utilized by the coder and reviewer as a
reference when correcting rejects and warnings which have been received from
the Regional Office.
After the coding forms have been validated and initialed by the checker,
the keypunching instructions which are included in Section 4.1.2 should be fol-
lowed. Forms are subject to being lost, therefore a photocopy should be made,
but the original should be utilized for keypunching. A-s indicated by the key-
punch instructions, all keypunching must be verified to ensure that no errors
were made. The verification process must be done by a different keypunch op-
erator than punched the original cards. The separate operator must utilize the
forms and the keypunched cards and repunch the cards in the verification option
of the keypunch machine. The machine will identify any difference between the
card and the information punched by the second operator. Any differences must
be corrected.
The data may be submitted as forms, cards or magnetic tape based on the
agreement made between the Regional Office and the submitting agency. Each
agency should submit a 'NEDS State Transmittal Form1, Figure 6.3.1-a with each
submittal. Section 5.3.0 describes the procedures to utilize to submit cards,
forms, or tapes.
5.1.0-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
B NATIONAL AIR
W DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION state process1ng
Procedures
CHAPTER Mr gual1ty nata
SUBJECT
SECTION
5
CHAPTER
2
SUBJECT
0
DATE PAGE
1
This chanter will present an overview of the minimum recommended
procedures to be followed from the establishment of a site to the reporting
of air quality data to the Regional Office in SAROAD format.
An air monitoring site is established as part of the State Air
monitoring network to meet the data needs of the State and FPA. EPA has
recently revised the state monitoring requirements and has promulgated
these revisions as 40 CFP Part 58, May 10, 1Q79. These revised monitoring
requirements will determine the pollutants monitored and the samnling
procedures. The individual pollutants which are monitored will result in
the site being located to meet the siting guidelines which have been
developed by EPA.
•
After a site has been located, the information is collected to describe
the environment of the site. If the monitorinn site is desionated as a
State or Local Air "onitoring Station (SLAMS), the SAROAD Site Identification
Form must be coded and submitted to EPA to register the site. The registra-
tion must include a separate site registration for each different agpncy
and/or monitoring project. As the environment of the site channes, these
changes must be updated on the site file. If a site location is changed,
the new location must be registered v/ith a SA°OAn site identification form
as a new site.
TO facilitate data reporting and validation the following listings
should be compiled: (1) site list and (2) pollutant-method list. A
separate site 11st should be compiled for each pollutant monitored. This
list should include the collection and analysis method as well as the
start and/or end dates for monitoring at the site. The pollutant-method
5.2.0-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION state Processing
Procedures
CHAPTER Mr quality Hata
SUBJECT
SECTION CHAI
5
DATE
»TER SUBJECT
2 0
PAGE A
2
11st should be maintained for each pollutant and collection and analysis
method which 1s utilized. This 11st should include the following infor-
mation by pollutant-method: (1) reporting units and code, (2) samplina
interval code, (3) standard decimal ooint locator, (4) minimum detectable
limit for each collection and analysis method, (5) a maximum expected value,
and (fi) name and method code of the collection and analysis method.
The actual data coding and processing begins when data from the re-
duced strip charts have been received or when the data from the •field and
laboratory analysis have been received. As the data are received for
ending, the data forms must be checked to ensure that the identifiers (site
code, pollutant-method code, sampling interval, reporting units, and year,
month, day, hour) are. included for the data values. As data are received,
coding will be done utilizing SAROAD Forms 1, 2, or 3, utilizing the codina
instructions given in Section 3.4, and utilizing the codes contained in
AEROS Volume V, Manual of Codes. The site list should be checked to en-
sure that the site oollutant combination is valid. The pollutant method
11st should be checked to ensure that the method is correct, that the units
are consistently reported from month to month, and that the samnlinq inter-
val code and decimal point indicator are correct. Any values that are
higher than the maximum expected value should be evaluated and values that
are lower than the minimum detectable should be coded as '0000'.
After the data have been coded, another person should review the
coding forms to ensure that the correct codes have been utilized for all
fields, that all coding is legible and clear, and that data values are
correctly coded. This'review may only include a random samnle of the forms
-------
4
1
ENVIRONMENTAL
1 PROTECTION AGENCY
B NATIONAL AIR
W DATA BRANCH
VOLUME II.
A EROS USER'S MANUAL
SECTION state Processing
Procedures
CHAPTER Air Duality Hata
SUBJECT
SECTION
5
CHAPTER
?.
SUBJECT
0
DATE PAGE
3
rather than all foms, hov/ever the reviewed forms should he initialed by
the checker. If this random sample contains errors, then all forms should
be reviewed and corrected.
The ahove checks are only a few of the computerized edits that are
performed by the SAPOAD Editor in the Regional Office. Tn minimize re-
jections by the editor, the coder and reviewer should He familiar with
the SARPAD edits as described in Section 7.I.P. The reviewer should in-
nlement any additional screenino nrocedures as nractical based on the
SAPOAD edits.
After the above insoection has been comnlete and anv corrections ma^e,
f
the forms should be readv for keypunching. Foms are subject to beinn
lost, therefore a photocopy should he made, hut the originals should be
utilized for keypunching. The keyounch instructions as qiven in Sections
4.4.1 to A.4.F should be -followed. As indicated \v the i-eynunch instructions,
all keypunching must be verified to ensure that no keypunch errors are
made. The verification nrocess must be done by a different keypunch on-
erator than punched the original cards. The senarate onerator must utilize
the forms and the keypunched cards and roounch the cards in the verification
option of the keypunch machine. The machine will identify any difference
between the card and the information punched by the second onerator. All
differences must be corrected.
After the data have been keypunched and can be analyzed by computer
techniques, two additional checks are recommended. The first check is to
process the data with the validation techniques which are presented in
Guideline Series, nAOPS Mo. l.?-nn?, "Guidelines for Screeninn "rocedures
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION State Process i no
Procedures
CHAPTER Air Quality Hata
SUBJECT
SECTION CHAI
5
DATE
»TER SUBJECT
2 0
PAGE M
A
For Ambient Air Quality Pata." The second check is to list the data and
perform another manual review to ensure that no consistent keypunch errors
were made. This second check may not be nossihle for large volumes of
data, but the first check should be implemented for all data. After any
data that were Blagged as ouestionable have been evaluated and corrected
as necessary, the data should be ready for submission to the "enional ^ffic*-
The submission of data must be in SARPAn format in the medium (*orms,
cards, tapes) that has been agreed to by the °egiona1 ^fice. *nain, to
ensure that data are not lost, duplicate records should be maintained
until the data have been processed bv the "eaional ^ffice. Each submission
of data must include a 'SAROAD State Transmittal Form' (Finure 6.3.2-a),
'Magnetic Tape File Transmittal Form1 (Fiqure 6.3.3-a) with each tape
file, and 'Hata Not Submitted With Quarterly "eport1 (Figure 6.3.2-b) to
document missing data.
Since the SAROAD Forms do not contain an update action code, data
must be segregated by action code and this action code must be specified
on the SAROAD State Transmittal Form. nata with an incorrect action code
will be rejected in the update. nata must he submitted as adds when the
data are initially submitted, as channes to correct data values stored or
the data bani-1, or as deletes to remove invalid data from the data bank.
If processed as an add or chanae, a value of "^o1 will ^e innored. If
processed as a delete, a value of 'noon1 wiil delote the value. If pro-
cessed as a cbanoe with the delete option, a value o* 'oooq« vn'll delete
the existing value.
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION State Processing
Procedures
CHAPTER Submission of Data
SUBJECT
SECTION
5
CHAPTER
3
SUBJECT
0
DATE
PAGE
The submission of NEDS or SAROAD Data must be in the medium (form,
cards, tapes) which has been agreed to by the Regional Office. Of the
three forms, magnetic tape is the easiest to submit as long as the tape
format is compatible.
The following guidelines must be followed in submitting magnetic tapes:
1. The tape must be a 0.5 inch wide magnetic tape with 7 or 9 tracks
and a recording density of 556, 800, or 1600 bits per inch.
2. A 'Magnetic Tape Transmittal Form' (Figure 6.3.3-a) must be sub-
mitted for each data set. This must include all information completed on
the form to describe the characteristics of the tape and must be correct to
insure that the data will be processed."
3. The data on the tape must be in NEDS or SAROAD format which
includes a record length of 80 characters per record. The block size must
be specified on the transmittal form.
4. The tape must have a return address label and an identification
number attached.
5. Each tape should be individually packaged, addressed, and labeled
'Do Not X-ray1.
5.3.0-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION State Processing
Procedures
CHAPTER Submission of Data
SUBJECT
SECTION CHAPTER SUBJECT
5 3 0
DATE PAGE ^^
2 ' ^^
The following guidelines must be followed in submitting computer cards:
1. Cards should be submitted, sorted by site, pollutant, and date for
SAROAD or by state, county, plant, point for NEDS.
2. Cards must be packaged to prevent damage by mail. Cards should be
mailed in the individual boxes in which they were purchased which contains
1500-2000 cards. These boxes should be full of cards or filled with waste
paper to prevent movement. The box should be taped securely with fiber tape
to insure that it is not damaged. Multiple boxes should be numbered 1 of 5,
2 of 5, etc.
3. For SAROAD, cards must be segregated by action code.
The following guidelines must be followed in submitting forms:
1. The forms must be the original copy not a photocopy.
2. Forms must be sorted by site, pollutant, and date for SAROAD and
state, county, plant, point for NEDS. Forms must be numbered.
3. Forms must be packaged in a box to prevent damage during shipment.
4. For SAROAD, forms must be segregated by action code.
5.3.0-2
-------
ENVIRONMENTAL
r PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER
SUBJECT Introduction
SECTION
6
CHAPTER
0
SUBJECT
1
DATE PAGE
1
i
1
In order to maintain and enhance the working relationships that currently
exist between the Regional Offices, the State agencies, and other participants
in the AEROS system, it is advisable that all AEROS transactions between these
organizations and NADB be handled through the Regional Office. The control
cycle thus established begins with the submission of raw data from the State
agencies and continues through the distribution of final reports from NADB
based on this data. This arrangement will not only effect a more efficient
flow of data, but will also promote more effective performance of currently
assigned tasks among all parties concerned.
There has been no distinction made between NEDS and SAROAD data since
each is handled the same as related to the AEROS data auditing system (Section
7.0.0), the transmittal forms used in submitting the data to NADB (Section
6.3.1), and in the processing of requests (Volume III). For more detailed in-
structions which do address the differences in the subsystems of AEROS, atten-
tion should be given the appropriate sections within the AEROS Volume.
6.0.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Introduction
SECTION
6
CHAPTER
1
SUBJECT
1
DATE
PAGE
The functional flow of AEROS data through the Regional Office is portrayed
in the following charts. These charts indicate the major decisions to be made
concerning Regional Office handling of this material and the various subordi-
nate processes that must be accomplished before the material is forwarded to its
final destination.
Figure 6.1.1-a shows the relationship between the major types of AEROS
material and the associated subordinate processes. As AEROS material is re-
ceived by a Regional Office it can be identified as one of the following:
1. Data Submission
2. AEROS Audit Report
3. Request Information
4. Responses
This figure provides a decision chart which might be used by the Regional Office
in daily AEROS processing. It references appropriate sections for more detailed
procedures. For instance, all materials in any way associated with AEROS are
initially screened to determine if the material is Data, Audit, Request, or
Response. If the material is none of these, it is something which is not with-
in the scope of this volume - such as additional AEROS documentation which must
be handled as appropriate. Assume, however, that the material is Data and,
further, that it is corrections to EDIT rejections. By following the Flow Chart,
reference is made to Section 6.1.2, page 2. Since AEROS handles all data re-
gardless of whether they are new data or corrections, the same section is
6.1.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT
Introduction
SECTION
6
CHAPTER
1
SUBJECT
1
DATE
PAGE
2
RECEIVE
MATERIAL
FROM ALL
SOURCES
Figure 6.1.1-a. AEROS data flow.
6.1.1-2.
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Introduction
SECTION
6
CHAPTER
1
SUBJECT
1
DATE
PAGE
referenced in all cases. By referring to Section 6.1.2, page 2, it is found
that the data must be in or converted to the proper SAROAD or NEDS format be-
fore the data can be processed by the Regional Office through the Terminal
Edit Procedures.
6.1.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Data Submission
SECTION
6
CHAPTER
1
SUBJECT
2
DATE
PAGE
AEROS input data are checked by the Regional Office to see that they are
in the proper format (in the case of forms and cards). Improperly formatted
data are useless and must be reformatted by the Regional Office or returned to
the originator for reformatting. Data that are received in a media form other
than keypunched cards or magnetic tape must be converted either by the origi-
nator or the Regional Office. When the requirements of format and media have
been satisfied, the Regional Office utilizes the Terminal Edit Procedures to
create the transaction tapes from the data. The Regional Office forwards the
information that is necessary to process these transaction tapes to NADB
utilizing the procedures outlined in Section 6.3.1 of this volume. If commu-
nication problems do not permit use of the Terminal Edit Procedures, the Region-
al Office forwards the data to NADB utilizing the procedures outlined in
Section 6.3.1.
6.1.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Data Submission
SECTION
CHAPTER
1
SUBJECT
2
DATE
PAGE
2
FROM PAGE 6.1.1-2
1. REFLECTION 3 FOR FORMAT INSTRUCTIONS.
1. REF.
CONVERT TO
PROPER
FORMAT
CONVERT TO
MAG TAPE
1. KP/KV SOURCE DOCUMENTS. (REF. SECTION 4).
2. CONVERT CARD DATA TO MAG TAPE
3. IF NO IN-HOUSE ADP CAPABILITY, RETURN
TO ORIGINATOR FOR CONVERSION.
INPUT TO
TERMINAL EDIT
Figure 6.1.2-a. Data submission.
6.1.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Audit Processing
SECTION
6
CHAPTER
1
SUBJECT
3
DATE
PAGE
1
Pre-Edit and Edit lists are generated by the Regional Office using
Terminal Edit. Post-Edit and Update lists are received by the Regional
Office from NADB. Pre-Edit lists are checked for obvious and consistent
errors, these are noted, and the lists are forwarded to State agencies
without delay. Post-Edit lists are reviewed by the Regional Office to
determine the data to be updated and forwarded to State agencies.
Edit/Update lists are checked to determine if the errors noted (if any)
are correctable by the Regional Office. If the Regional Office can make
the corrections in-house, this is done. The corrections are forwarded to
NADB and the State agency is so notified. Errors not correctable in-house
are forwarded to the State agency for correction.
6.1.3-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Au(jit Processing
SECTION
6
CHAPTER
1
SUBJECT ]
3 i
-^
DATE PAGE ^B
2 n
i
i
FROM PAGE 6.1.1-2
PRE-EDIT
CHECK
PRE-EDIT
LIST
FORWARD
LIST TO
APPROPRIATE AGENCY
1. CHECK FOR OBVIOUS AND
CONSISTENT ERRORS IN
FORMAT AND CONTENT
(REF.SECTION 7.1.0)
2. REF. SECT. 3.0.0
THESE ERRORS WILL
NOT BE INCLUDED IN THE
EDIT LISTING
1. INCLUDE COMMENTS ON '
ERRORS FOUND IN CHECKING
Figure 6.1.3-a. Audit processing.
6.1.3-2
-------
4:
Ai
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Audit Processing
SECTION
6
CHAPTER
1
SUBJECT {
3 I
DATE
PAGE
3
1. CORRECT AS REQUIRED OR
RETURN TO ORIGINATOR FOR
CORRECTIONS. NOTIFY ORIGI-
NATOR WHEN CORRECTIONS
ARE MADE IN-HOUSE.
2. RiF. SECT. 3.0.0 FOR
INSTRUCTIONS.
1. REF. SECT. 6.2.0.
2. REF. SECT. 6.1.1,
FROM PAGE 6.1.1-2
EDIT
EDIT
CHECKING
PROCEDURES
FORWARD
CORRECTIONS
TONAOB
FILE EDIT
LIST COPY
1. CHECK FOR ERRORS IN
FORMAT AND CONTENT
ERRORS
CORRECTABLE
IN-HOUSE
1. INCLUDE APPROPRIATE
COMMENTS ON ERRORS
2. REF. SECT. 7.2.0.
FORWARD
FULL TEXT TO
APPROPRIATE AGENCY
Figure 6.1.3-b. Audit processing.
6.1.3-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Audit Processing
SECTION
6
CHAPTER
1
SUBJECT
3
DATE
PAGE
1. REF. SECT. 7.5.0
1. REF. SECT. 7.5.0
1. REF. SECT. 7.5.0
1. REF. SECT. 7.5.0
FROM PAGE 6.1.1-2
ANOMALY PROCESSING
RECEIVE
ANOMALYNOTIFI-
CATION AND
SUPPORTING
DOCUMENTS
i
F
FORWARD NOTIFI-
CATION AND
SUPPORTING
DOCUMENTS
TONADB
RECEIVE RESOLU-
TION FROMNADB
FORWARD RESOLU-
TION RESULTS
TO INTERESTED
PARTIES
AND NAOB
ACCOMPLISH
RESOLUTION
Figure 6.1.3-c. Audit processing.
6.1.3-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Request Processing
SECTION
6
DATE
CHAPTER
1
SUBJECT
4
PAGE
Requests for data, reports, etc., are received by the Regional Office and
checked to see if they can be answered at the Regional Office level. If so,
the reply is formulated and sent to the requestor. If the answer to the request
is beyond the scope of the Regional Office, the request is forwarded to the
organization best able to provide the answer.
6.1.4-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Request Processing
SECTION
6
CHAPTER
1
SUBJECT
DATE
PAGE
2
FROM PAGE 6.1.1-2
REQUEST PROCESSING
RECEIVE REQUEST
FROM USER OR
NAOB
FORWARD RE-
QUEST TO
RESPONDING ORGANI-
ZATION OR NADB
TO
Y
PREPARE
RESPONSE
P/
XUE 6.1.5
J
\S
Figure 6.1.4-a. Request processing.
6.1.4-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Response Processing
SECTION
6
CHAPTER
1
SUBJECT
5
DATE
PAGE
1
Responses to previous requests are received by the Regional Office and
forwarded to the requesting party. Responses involving audit processing of
data must be given priority handling.
6.1.5-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Response Processing
SECTION
6
DATE
CHAPTER
SU8JSCT
5
PAGE
2
1. PRIORITY HANDLING FOR
RESPONSES INVOLVING AEROS
DATA BANK.
FROM PAGE 6.1.4-2
FROM PAGE 6.1.1-2
RESPONSE PROCESSING
(SEE AEROS, VOLUME III)
RECEIVE RESPONSE
FROMNADB
OR FIELD
EXPEDITE AUDIT
RESPONSES
FORWARD RESPONSE
AS APPROPRIATE
Figure 6.1.5-a. Response processing.
6.1.5-2
-------
•
ENVIRONMENTAL
| PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Miscellaneous
SECTION
6
CHAPTER
1
SUBJECT
6
DATE PAGE
1
Procedures for handling miscellaneous AEROS correspondence will be estab-
lished by the individual Regional Office.
6.1.6-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Processing
SUBJECT Mixcellaneous
SECTION
6
CHAPTER
1
SUBJECT j
6
DATE
PAGE
2
FROM PAGE 6.1.1-2
MISCELLANEOUS
H
RECEIVE MISC.
AEROS DATA AND
CORRESPONDENCE
1. LOCAL R.O. PROCEDURES
WILL GOVERN
HANDLE AS
APPROPRIATE
Figure 6.1.6-a. Miscellaneous.
6.1.6-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office Data
Control
SUBJECT NEDS Control Log
SECTION
6
DATE
CHAPTER
2
SUBJECT
1
PAGE
PURPOSE
The NEDS Control Log (Figure 6.2.1-a) can be used by Regional Office
personnel to provide an overview of the flow of NEDS data through the
Regional Office. Information recorded here is concerned principally with
interaction with submitting state agencies and the National Air Data
Branch (NADB) and with resolution of errors found. Information on pro-
cessing steps within the Regional Office is recorded on the NEDS Batch
Sheet (see 7.2.1), referenced by the R.O. Identification Number for each
data submission. Although it can be used as a running log of NEDS data
submissions, the NEDS Control Log's overview function can be better served
if it is organized by year, with all states on a single page.
This form should be modified as appropriate to reflect Regional
Office needs, including elimination of any unneeded columns and addition
of any columns which may be useful. For example, the form could be
expanded to legal size and several columns added at the double vertical
line to reflect interaction between administrative and data processing
groups in the Regional Offices.
PROCEDURE
The NEDS Control Log (Figure 6.2.1-a) is completed as follows. Each
paragraph represents a specific step in Regional Office NEDS activities.
Receipt by Regional Office: Upon initial receipt of a NEDS data
submission, R.O. personnel should fill out the first six columns of the
log:
6.2.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office Data
Control
SUBJECT NEDS Control Log
SECTION
6
DATE
CHAPTER
2
SUBJECT
1
PAGE
ERROR -ESOLUTION
| | | ; DATE ! R.O.
-.1VTEJ DESCRIPTION | Z '_ REC'PJ 1.0.
,OVT!.iTE*i 1.3. i DATE* !STAT£*; '.CC* .STATE*
Figure 6.2.1-a. NEDS Control Log.
6.2.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office Data
Control
SUBJECT NEDS Control Log
SECTION
6
DATE
CHAPTER
2
SUBJECT
1
PAGE
- STATE or local agency submitting.
- DESCRIPTION of the data included. Should distinguish data from
other data submitted. Can be taken from NEDS State Transmittal
Form (6.3.1).
- FORMS/CARDS/TAPE. Indicate with F, C, or T the media in which
data was received.
- DATE REC'D. Enter date of receipt.
- R.O. I.D. Create and enter a Regional Office Identification
Number (R.O. I.D.) for this submittal. Suggested form is
- - -- -- , e.g., AL7701 .
State Year Batch
- RECEIPT LETTER TO STATE. Enter date on which letter of receipt
was sent to submitting state or local agency (see 6.4.1).
Mailing of Tape to NCC: If magnetic tape submitted is mailed to
NCC, enter the date of mailing and the NCC B-Number assigned.
Mailing of Listings to State or Local Agency: Date should be entered
if any listings from NEDS processing steps are sent for information or
error correction purposes.
Error Resolution: The new R.O. I.D. assigned to each group of errors
from an original submission should be recorded with entries for that sub-
mission, and a check should be entered in the BY STATE or BY R.O. column
to indicate the party responsible for resolving that group of errors.
(See 6.5.1)
6.2.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AERQS Data plow
CHAPTER Regional Office Data
Control
SUBJECT NEDS Control Log
SECTION
6
DATE
CHAPTER
2
SUBJECT
1
PAGE
4
Completion of Error Resolution: The date on which re-processing of
a group of errors is begun should be entered under DATE COMPLETE.
NADB Notified of Data Availability: When the Regional Office has
completed NEDS processing and notifies NADB of the availability of the
processed data, the NADB Control I.D. for that submission is obtained and
recorded.
Verification of Update: When Regional Office personnel verify that
a submission has been updated via the AERO-MESSAGE file or the flADB Code-
a-Phone, the NADB Update Number and date should be entered.
Reports Sent to State or Local Agency: The date should be recorded
if any reports are run and forwarded to the submitting agency.
Return of Tape from NCC: The date should be entered when magnetic
tapes are returned from NCC for forwarding to submitting agency.
Tape Sent to State or Local Agency: The date on which tapes are
mailed back to the submitting agency should be noted here.
6.2.1-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office Data
Control
SUBJECT SAROAD Control Log
SECTION CHAI
6 2
DATE
3TER SUBJECT
2
PAGE
1
PURPOSE
The SAROAD Control Log (Figure 6.2.2-a) can be used by Regional Office
personnel to provide an overview of the flow of SAROAD data through the
Regional Office. Information recorded here is concerned principally with
interaction with submitting state agencies and the National Air Data
Branch (NADB) and with resolution of errors found. Information on pro-
cessing steps within the Regional Office is recorded on the SAROAD Batch
Sheet (see 7.2.2), referenced by the R.O. Identification Number for each
data submission. Although it can be used as a running log of SAROAD data
submissions, the SAROAD Control Log's overview function can be better
served if it is organized by quarter, with all states on a single page.
This may be especially useful to personnel assessing compliance with SIP
reporting requirements.
This form should be modified as appropriate to reflect Regional
Office needs, including elimination of any unneeded columns and addition
of any columns which may be useful. For example, the form could be
expanded to legal size and several columns added at the double vertical
line to reflect interaction between administrative and data processing
groups in the Regional Office.
PROCEDURE
The SAROAO Control Log (Figure 6.2.2-a) is completed as follows.
Each paragraph represents a specific step in Regional Office SAROAD
activities.
.2.2-1
------- An error occurred while trying to OCR this image.
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROs Data Flow
CHAPTER RegionaT Office Data
Control
SUBJECT SAROAD Control Log
SECTION
6
CHAPTER
2
DATE
SUBJECT
2
PAGE
3
Receipt by Regional Office: Upon initial receipt of a SAROAD
data submission, R.O. personnel should fill out the first six columns
of the log:
- STATE or local agency submitting.
- DESCRIPTION of the data included. Should distinguish data from
other data submitted. Can be taken from SAROAD State Transmittal
Form (6.3.2).
- FORMS/CARDS/TAPE. Indicate with F, C, or T the media in which
data was received.
- DATE REC'D. Enter date of receipt.
- R.O. I.D. Create and enter a Regional Office Identification
Number (R.O. I.D.) for this submittal. Suggested form is
-- -- - -- , e.g., AL77301.
State Year Qtr Batch
- RECEIPT LETTER TO STATE. Enter date on which letter of receipt
was sent to submitting state or local agency (see 6.4.2).
Mailing of Tape to NCC: If magnetic tape submitted is mailed to
NCC, enter the date of mailing and the NCC B-Number assigned.
Mailing of Listings to State or Local Agency: Date should be
entered if any listings from SAROAD processing steps are sent for informa-
tion or error correction purposes.
6.2.2-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office Data
Control
SUBJECT SAROAD Control Log
SECTION
6
DATE
CHAPTER
2
SUBJECT
2
PAGE
4
Error Resolution: The new R.O. I.D. assigned to each group of
errors from an original submission should be recorded with entries for
that submission and a check should be entered in the BY STATE or BY R.O.
column to indicate the party responsible for resolving that group of
errors. (See 6.5.2)
Completion of Error Resolution: The date on which re-processing of
a group of errors is begun should be entered under DATE COMPLETE.
NADB Notified of Data Availability: When the Regional Office has
completed SAROAD processing and notifies NADB of the availability of the
processed data, the NADB Control I.D. for that submission is obtained and
recorded.
Verification of Update: When Regional Office personnel verify that
a submission has been updated via the AERO-MESSAGE file or the NADB Code-
a-Phone, the NADB Update Number and date should be entered.
Reports Sent to State or Local Agency: The date should be recorded
if any reports are run and forwarded to the submitting agency.
Return of Tape from NCC: The date should be entered when magnetic
tapes are returned from NCC for forwarding to submitting agency.
Tape Sent to State or Local Agency: The date on which tapes are
mailed back to the submitting agency should be noted here.
6.2.2-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office Data
Control
SUBJECT SAROAD Site File Log
SECTION
6
DATE
CHAPTER
2
SUBJECT
3
PAGE
1
PURPOSE
The SAROAD Site File Log (Figure 6.2.3-a) can provide a running
inventory, by state, of changes and additions to the SAROAD Site File
requested by state and local agencies and of progress toward successful
entry on the site file. Use by Regional Office personnel will create a
positive record of all Site File actions and help with any problems due
to changes in SAROAD Site I.D. Steps in Site File updating at which
entries should be made are noted below.
Initial Receipt: The first three columns (DATE, SITE ADDRESS and
NEW OR REVISED) should be entered with the date, the address of each
site (or reference to an attached li'st) and "N" or "R" for new sites or
revisions to existing sites. If the SAROAD Site I.D. already exists or
has been assigned by the submitting agency, that column should be
filled out at this point.
Assign SAROAD Site I.D..: The I.D. assigned to each submitted site
should be entered here upon determination.
Submission to NADB: Date of mailing should be entered under CARDS
TO NADB.
Obtain NADB Control I.P.: When assigned by NADB personnel upon
receipt of a Site File submission, the NADB Control I.D. should be
obtained and recorded.
6.2.3-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office Data
Control
SUBJECT SAROAD Site File Log
SECTION
6
CHAPTER
2
SUBJECT
3
DATE
PAGE
SAROAD SITE FILE LOG:
DATE
REC'D*
SITE
ADDRESS
X
NEW
OR
REV
SAROAD I.D.
ASSIGNED
(Scat
CARDS
TO NADB'
e)
NADB
CONTROL
I.D.
UPDATED
AT NADB'
VERIFIED
ON SITE
FILE*
COMMENTS
Figure 6.2.3-a,
*DATES
SAROAD Site File Log
6.2.3-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office Data
Control
SUBJECT SAROAD Site File Log
SECTION
6
CHAPTER
2
SUBJECT
3
DATE
PAGE
3
NADB Update: Using the appropriate NADB Control I.D., Regional
Office personnel should monitor Site File updates via the NADB Code-a-
Phone or AERO-MESSAGE file and record the date of the update containing
the submitted Control I.D., as initial verification of the validity of
those Site I.D.s. If any sites are rejected during the NADB update, a
rejects list will be forwarded to the Regional Office. Each rejected
site and details of resubmission should be noted in the Comments column.
Verify Submittals or Site File: After a new master copy of the Site
File is run by Regional Office personnel, all previously-submitted Site
I.D.s should be checked to verify their correct entry and the date of
this verification entered in the last column on the SAROAD Site File
Log.
6.2.3-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROs Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT NEDS State Transmittal
Form
SECTION
6
DATE
CHAPTER
3
SUBJECT
PAGE
1
PURPOSE AND USE
The NEDS State Transmittal Form (Figure 6.3.1-a) is intended as a
convenient means of obtaining basic information on each NEDS submittal
from a state or local agency. This information will allow Regional Office
personnel to be better informed on the contents and implications of NEDS
submissions and to maintain better control over their Region's NEDS file.
Instructions on filling out the Form, geared to personnel in sub-
mitting agencies, are included below. Copies of the Form and instructions
should be distributed to all submitting agencies and use with all NEDS
submissions encouraged. If not included with a NEDS submission, Regional
Office personnel may fill out the Form themselves. This may require
telephone contact with the submitting agency, and it should prove more
efficient for both parties if the submitting agency generates the Form
to begin with.
A copy of the NEDS State Transmittal Form should be forwarded to
NADB to accompany each NEDS submission. This will be helpful in NADB
review of the submission and allow it to be entered into NEDS in a more
timely fashion. The NADB Control I.D. should be filled in by R.O.
personnel if assigned over the telephone by NADB.
FILLING OUT THE NEDS STATE TRANSMITTAL FORM (For State Agency Personnel)
One NEDS State Transmittal Form should be filled out for each NEDS
data submission sent to the EPA Regional Office, and a copy kept for your
records. Use of this form will aid the Regional Office and the National
Air Data Branch (NADB) in their processing steps, and eliminate the need
6.3.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT NEDS State Transmitta
Form
SECTION
6
CHAPTER
3
SUBJECT
1
DATE
PAGE
(R.O. L'se Only)
bUBMLTTLNC STATE/AGENCY:
DATA REPRESENTS: (L-hecL all appli^aolo):
Q Annual Re pore "or L9
\anual
0 trier .
Q R.O N'EDS trror iheet -ictuhed
Lpd.it e re=ulciri^ ron V>MP ddveloprna
'lib^ci Laneoiis po Lilt ^oarue daca
(Number )
Jtlrtte __ uptLre plants and __ -MuLLuniaL
Add _ plants and ____ points.
update information on __ ___ ecistini: plane-..
;' Itui se e < plain f ur cntr indur i. .innent^ , . r \
J.ifA .AL.JAit'lN .'LRruiC'LU 'A L -it •> "f\:
Q (udinf; >i
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT NEDS State Transmittal
Form
SECTION
6
DATE
CHAPTER
3
SUBJECT
1
PAGE
3
for personal communication of this type of information.. Inclusion of
the reasons for any unusual or special submission will help to reduce
processing delays at the Regional Office and NADB. Processing of magnetic
tape submissions will also be facilitated by attachment of the Magnetic
Tape File Transmittal Form, with details on tape characteristics and other
necessary information.
Instructions
Fill out the NEDS State Transmittal Form in as much detail as
possible, checking all blocks that apply and filling in al-1 relevant
blanks, according to the steps below.
.1. Enter date of submission and the name of your agency (leave
"Regional Office I.D." and "NADB Control I.D." blank).
2. Check all applicable blocks under "THIS DATA REPRESENTS."
Most submittals will fall under "Annual Report" or "Corrections
to previous submittal." Indicate under "COMMENTS" (1) how
submission is arranged if multiple categories are included,
(2) previous communication with EPA Regional Office on this
set of data (e.g., discussion of data to be corrected), (3)
what is included and what will follow and when (in case of
partial Annual Report submissions) and (4) any other informa-
tion required to describe or distinguish the submission.
3. Indicate the form of the submitted data under "DATA CONSISTS OF,1
6.3.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT NEDS State Transmitta
Form
SECTION
6
CHAPTER
3
SUBJECT
1
DATE
PAGE
4
including card counts for data submitted on NEDS Forms or Cards
and record counts for data on magentic tape. Ignore super-
scripts (these are for R.O. use). Complete and attach one
Magnetic Tape File Transmittal Form (MTFTF) for each file in
magnetic tape submittals. (Fill all relevant spaces, leave
"R.O. Control *" blank.) See separate MTFTF instructions,
AEROS Manual Vol. II, 6.3.3.
Obtain and enter counts required under "THIS SUBMISSION SHOULD.1
Since this information will be used to review the effect of
the submission on the NEDS file for your state, it should be
checked for accuracy and any atypical submissions (e.g.,
deletion of major or numerous facilities) should be explained
in "COMMENTS."
Check all types of "DATA VALIDATION PERFORMED ON THIS DATA,"
and include any other steps taken under "Other."
Enter name and telephone number of a person who can be con-
tacted for further information on this submission, and any
further comments.
6.3.1-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION A£ROS Data p]ow
CHAPTER AEROS Transmittal
Forms
SUBJECT SAROAD State
Transmittal Form
SECTION CHAf
6 2
DATE
>TER SUBJECT
2
PAGE
1
PURPOSE AND USE
The SAROAD State Transmittal Form (Figure 6.3.2-a) is intended as a
convenient means of obtaining basic information on each SAROAD submittal
from a state or local agency. This information will allow Regional Office
personnel to be better informed as to the contents and implications of
SAROAD submissions and to maintain better control over the Region's SAROAD
file.
Instructions on filling out the Form, geared to personnel in sub-
mitting agencies, are included below. Copies of the Form and instructions
should be distributed to all submitting agencies and use with all SAROAD
submissions encouraged. If not included with a SAROAD submission, this
Form can be filled out by Regional Office personnel. This may require
telephone contact with the submitting agency, and it should prove more
efficient for both parties if the submitting party generates the Form to
begin with.
A copy of the SAROAD State Transmittal Form should be forwarded by
the Regional Office to NAOB to accompany each SAROAD submission, to
expedite NADB processing of the submission. The NADB Control I.D. should
be filled in by R.O. personnel if assigned over the telephone by NADB. .
FILLING OUT THE SAROAD STATE TRANSMITTAL FORM (For State Agency Personnel)
One SAROAD State Transmittal Form should be filled out for each
SAROAD data submission sent to the EPA Regional Office, and a copy kept
for your records. Use of this form will aid the Regional Office and the
National Air Data Branch (NADB) in their processing steps, and eliminate
6.3.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT SAROAD State
Transmittal Form
SECTION
6
CHAPTER
3
SUBJECT
2
DATE
PAGE
Regional Office L.D.:
SADB < mitroi [ -I).
:.AROAfl SiUE IHANSMLHAL FORM
(One Per File Submitted j
DATE:
*'. hic..\ J Is) I I\< -I'l ^H LN*' ,)' ^( K I. p ; [ON ^ont Lnuous/;ium_onC inuous, pollutanC, me c nod , etc . ) •
( To ta I/DJ iL1. /Cont inuous )
ard-, fot.il (,ird->:
Figure 6.3.2-a. SAROAD State Transmittal Form
6.3.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT SAROAD State
Transmittal Form
SECTION CHAf
6 3
DATE
>TER SUBJECT
2
PAGE
3
the need for personal communication of this type of information.
Inclusion of the reasons for any unusual or special submission will help
to reduce processing delays at the Regional Office and NADB. Processing
of magnetic tape submissions will also be facilitated by attachment of
the Magentic Tape File Transnn'ttal Form, with details on tape character-
istics and other necessary information.
Instructions
Fill out the SAROAD State Transmittal Form in as much detail as
possible, checking all blocks that apply and filling in all relevant
blanks, according to the steps below.
1. Enter date of submission and the name of your agency (leave
"Regional Office I.D." blank). Indicate the quarter and year
or other period during which this data was collected, and add,
under "OTHER DISTINGUISHING DESCRIPTION," any information
necessary to tell this submission from others for the same
period (e.g., continuous vs. noncontiguous).
2. Check all applicable blanks under "THIS DATA REPRESENTS." If
this is the first submiss-ion of a full quarterly report (all
anticipated data for all stations operating), check "Complete
Quarterly Report." Check "Partial Quarterly Report" for all
first submissions of data which do not include all data you
expect to be reported for your state (by your agency and/or
other delegated state or local agencies) for the quarter
6.3.2-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT SAROAD State
Transmittal Form
SECTION
6
CHAPTER
3
SUBJECT
2
DATE
PAGE
entered above. Data not submitted with partial quarterly sub-
mittals which cannot be adequately described on this Form
should be listed by site, etc., on the "Data Not Submitted with
Quarterly Report" Sheet (Figure 6.3.2-b), and this sheet should
be attached to the Transmittal Form. This sheet should be used
especially in case of gaps in data or missing stations which
will be submitted later, and is intended to forestall unnecessary
efforts at error resolution by the Regional Office.
Check the appropriate box for any data submitted as corrections
to data previously submitted. Attach a copy of the SAROAD
Error Sheet if same was forwarded by the EPA Regional Office
with a request for correction or clarification of submitted
data. If this submittal is a set of corrections not documented
by a SAROAD Error Sheet, check "Other Origin" and describe
briefly. Indicate the party originating the corrections (e.g.,
NADB, R.O., your own organization), reasons for changes and
any previous communications regarding them.
Check appropriate box or boxes under "DATA CONSISTS OF," and
provide counts requested. Attach a completed Magnetic Tape
File Transmittal Form for data submitted on magnetic tape.
Check boxes describing any validation performed on this data,
or describe under "Other" categories.
6.3.2-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT SAROAD State
Transmittal Form
SECTION
6
CHAPTER
3
SUBJECT
2
DATE
PAGE
DATA NOT SUBMITTED
WITH QUARTERLY REPORT
(Attach to SAROAD State Transmittal Form)
Site I.D.
Pollutant/
Method
Period
From I To
Reason
Figure 6.3.2-b. SAROAD "Data Not Submitted with Quarterly Report" Sheet
6.3.2-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT SAROAD State
Transmittal Form
SECTION
6
CHAPTER
3
SUBJECT
2
DATE PAGE ^^
6 •
5. Check correct action code for data in this submittal: each
submittal should contain only one action type.
6. Enter name and telephone number of a person who can be contacted
for further information about this submission, and any further
comments or clarifications.
6.3.2-6
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT Magnetic Tape File
Transmittal Form
SECTION
6
CHAPTER
3
SUBJECT
3
DATE
PAGE
Magnetic tapes that are submitted to NADB containing AEROS data must
be accompanied by information on the data and magnetic tape. The informa-
tion should be entered on the Magnetic Tape File Transmittal Form (MTFTF)
(Figure 6.3.3-a) and mailed to the Data Processing Section, NADB, either
with the tape or with notification that the tape is currently at NCC.
The information for any tape created using the terminal edit procedure
may be telephoned in to the Data Processing Section, but a MTFTF should
also be submitted. For tapes originating with state or local agencies,
submittal of the completed MTFTF by the originating agency with the
NEDS or SAROAD State Transmittal Form is the preferred procedure. It
can then be used as a reference by Regional Office personnel. A new
MTFTF will be required for tapes created at NCC, but may include much
of the information from a state-submitted MTFTF.
The MTFTF will be completed in accordance with the following
instructions. The explanations refer to the sample form in Figure 6.3.3-a,
- ORIGINATOR. The name of the local, state, or Regional Office sub-
mitting the data.
- R.O. CONTROL. The unique R.O. control identification code, if
one is used: e.g., the R.O. I.D. as described in 6.3.1 and 6.3.2.
- FILE #. The file number for this tape where the data can be
found. Each unique file number (data set) must be recorded on a
separate MTFTF.
6.3.3-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transnri ttal
Forms
SUBJECT Magnetic Tape File
Transmittal Form
SECTION
6
CHAPTER
3
SUBJECT
3
DATE
PAGE
'lAGflETIC TAPE FILE TRAflSMITTAL FORf<<
(ONE FORM REQUIRED FOR EACH TAPE FILE)
ORIGINATOR
FILE
REEL
DATA OESC:
R.O. CONTROL
DENSITY:
CREATED ON:
FILE TYPE: _
RECORDS:
BLOCK SIZE:
TRACKS:
PARITY:
LANG. USED:
CHARACTER CODE:
REC LENGTH:
HDR - LABEL:
TRLR - LABEL:
OTHER:
Figure 6.3.3-a. Magnetic Tape File Transmittal Form.
6.3.3-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT Magnetic Tape File
Transmittal Form
SECTION
CHAPTER
3
SUBJECT
3
DATE
PAGE
- REEL #. The number assigned by the submitting organization to
this physical reel of tape.
- DATA DESC. Short description of the data contained on this file
including quarter, year, and any special information. If the tape
was created on the UNIVAC 1110, the file name, including the
qualifier, must be entered here.
- DENSITY- Character density at which this tape was created (e.g.,
556, 800, etc.).
- TRACKS- Indicate whether 7 or 9 track tape.
- PARITY. Check "odd" or "even."
- CREATED ON- Indicate computer this tape was created on (e.g.,
IBM 1410, IBM 360, SPECTRA 70, UNIVAC 1108, etc.).
- LANG USED. Indicate programming language or utility program used
to create file (COPY, TAPETRAN, COBOL, FORTRAN, etc.).
- FILE TYPE. Indicate type of file (e.g., SDF, ASCII COBOL, IBM,
etc.).
- CHARACTER CODE. Indicate character code (e.g., ASCII, EBCDIC,
FIELDATA, etc.).
- RECORDS . Enter exact number or close approximation of number of
records.
6.3.3-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER AEROS Transmittal
Forms
SUBJECT Magnetic Tape File
Transmittal Form
SECTION
6
CHAPTER
3
SUBJECT
3
DATE
PAGE
- REC. LENGTH. Enter the record length (fixed records only).
- BLOCK SIZE. Enter the size of blocked records.
- HDR-LABEL. Enter description of header label. If standard label,
so indicate.
- TRLR-LABEL. Enter description of trailer label. If standard
label, so indicate.
- OTHER. Enter other pertinent data that may be of value in
processing this tape.
6.3.3-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AERQS Data FlQw
CHAPTER Regional Office
Receipt
SUBJECT Acknowledgement
NEDS Receipt of
Data Letter
SECTION CHAf
6
DATE
>TER SUBJECT
4 1
PAGE
1
A NEDS Receipt of Data Letter (Figure 6.4.1-a) or some similar
communication is recommended as a means of formally acknowledging
receipt of a required NEDS data submission by the Regional Office. As
formal communications, these letters should be addressed to the Director
of the submitting agency and signed by a R.O. Division Director. Such
letters could be one component of a Regional Office system for tracking
NEDS and SAROAD report submissions, with similar letters being sent as
notification of missed reporting deadlines. Technical details (pro-
cessing problems, errors, etc.)should be avoided in such letters, except
possibly in the case of partial submissions or repeated massive problems
with submitted data.
6.4.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Receipt
Acknowledgement
SUBJECT Mr_
NEDS Receipt of
Data Letter
SECTION
6
CHAPTER
4
DATE
SUBJECT
1
PAGE
Dear
1 Director,
]State or Local Agency
The annual Report of Emissions Data, submitted in accordance
with 40 CFR 51.7 for the year 19 , has been received.
Director,
Receiving
Division
of R.O.
Sincerely,
cc:
[other R.O.
|Parties Involved
Figure 6.4.1-a. NEDS Receipt of Data Letter.
6.4.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
Regional Office
CHAPTER ReCeipt
Acknowledgement
SUBJECT SAROAD Receipt of
Data Letter
SECTION
6
DATE
CHAPTER
4
SUBJECT
2
PAGE
1
A SAROAD Receipt of Data Letter (Figure 6.4.2-a) or some similar
communication is recommended as a means of formally acknowledging
receipt of a required SAROAD data submission by the Regional Office.
As formal communications, these letters should be addressed to the
Director of the submitting agency and signed by a R.O. Division Director.
Such letters could be one component of a Regional Office system for
tracking NEDS and SAROAD report submissions, with similar letters being
sent as notification of missed reporting deadlines. Technical details
(processing problems, errors, etc.) should be avoided in such letters,
except possibly in the case of partial submittals or repeated massive
problems with submitted data.
6.4.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AERQS Data FlQW
CHAPTER Regional Off1Ce
Receipt
Acknowledgement
SUBJECT
SAROAD Receipt of
Data Letter
SECTION CHA(
6 t
DATE
3TER SUBJECT
I 2
PAGE ^^
2 ^^
Dear
I Director,
I State or Local Agency
The quarterly Report of Ambient Air Quality Data, submitted in
accordance with 40 CFR 51.7 for the quarter of 19 , has
been received.
Director,
Receiving
Division
of R.O.
Sincerely,
cc:
[other R.O.
1 Parties Involved
I
Figure 6.4.2-a. SAROAD Receipt of Data Letter,
6.4.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Error Resolution
SUBJECT NEDS Error Resolution
SECTION
6
DATE
CHAPTER
5
SUBJECT
1
PAGE
While the scale and complexity of NEDS error resolution efforts
will vary between Regional Offices, the following material is presented
for use by Regional Office personnel in developing error resolution
procedures and documentation suited to their needs.
PROCEDURE
Errors in NEDS data submissions which are uncovered in Regional
Office processing steps should be documented and tracked through their
resolution wherever possible. A well-organized error resolution process
will result in more timely and effective correction and elimination of
errors.
As they are encountered, errors should be analyzed and grouped
according to type, cause and party responsible for resolution. Sets of
errors thus grouped can be recorded on a form such as the NEDS Error
Sheet (Figure 6.5.1-a). This sheet is used as basic documentation of a
number of errors assigned to a specific party or group for resolution.
Used in conjunction with the NEDS recordkeeping procedures and forms in
7.2.1, the Error Sheet can be used to account for errors from discovery
to correction and reprocessing or other resolution. A copy may also be
used, in place of a lengthy letter or memo, to forward errors to the
parties responsible for their resolution.
6.5.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AERQS Data plow
CHAPTER Regional Office
Error Resolution
SUBJECT NEDS Error Resolution
SECTION
6
CHAPTER
5
SUBJECT
1
DATE PAGE ^^
2 W
HEW R.O. 1.0.
ORIGINAL R.O. I.D.
State
Year
Other Data Description
ORIGIN:
| j Edit Program Rejections
P Uodate V ,t : i '".s
Ij Other:
(Describe!
RESPONSIBLE GROt?, CO-,'T«~
[ | Regional Office:
I| State/A^encv:
Location
Te Leo hone
DATE F'^F".' \RDED
ERROR SUMMARY.
EXPECTED METHOD OF ,(..-";oi ,^^;M
! 1 Ro. -de .i::i >r: ."'! -u"-ni^i
| j Separ it. ; i:. ri
Usin^: Pj -Jit "rmessor
"-'' v'"ns r.inls
°ther _
On SAROAD Batch She,
Figure 6.5.1-a. NEOS Error Sheet.
6.5.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Error Resolution
SUBJECT NEDS Error Resolution
SECTION CHAf
6 I
DATE
>TER SUBJECT
5 1
PAGE
3
USING THE ERROR SHEET (Figure 6.5.1-a)
Initiation
Once a set of errors from a NEDS submission has been defined and the
Regional Office, state or local agency group responsible for resolution
identified, the entire NEDS Error Sheet, except for the last two columns,
should be filled out as follows. The R.O. I.D. of the original submission
containing the errors should be entered in the upper right corner. The
state, year for which data was submitted and any further description of
the data involved are entered on the first line. The processing step
from which the errors originated should be checked and described as
necessary (enter NCC reel number if Edit Program Error Tape may be used).
The group to whom responsibility for error resolution has been assigned
is checked and a contact person in that group noted, as is the date on
which the errors were forwarded for resolution.
The total number of cards involved in the errors forwarded is deter-
mined and recorded: this should correspond to one of the card counts in
the Error Resolution section of the NEDS Batch Sheet for the original
submission (Superscript 6 or 7). A summary of the types of errors
involved should be included. Appropriate boxes should be checked to
identify the type of submission and/or processing expected in resolving
the errors.
Individual or groups of errors should be described in the first
column of the table at the bottom of the Error Sheet. The Edit Record #
(for individual errors) or a'count of the number of errors of a given
description should be entered in the second column.
6.5.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AERQS Dau now
CHAPTER Regional Office
Error Resolution
SUBJECT NEDS Error Resolution
SECTION CHAI
6
DATE
3TER SUBJECT
5 1
PAGE ^^
4 -^P
Error Resolution
Filled out as described above, the NEDS Error Sheet should provide
solid basic documentation for resolution of a group of errors. Copies
of listings from processing steps may be a useful addition to the Error
Sheet information.
The third column of the table on the Error Sheet should be used
after error resolution has been completed by the responsible party, to
record the number of errors resolved, method of resolution, and other
details. The party responsible for error resolution should be encouraged
to fill out this information. An attempt should be made to account for
all errors initially entered, and to distinguish between data items or
records which are changed or dropped to resolve errors.
Reprocessing
The final column of the Error Sheet table is used to enter the date
on which the corrected errors reentered normal Regional Office NEDS
processing. If all resolved errors are available at the same time, they
can be assigned a single new Regional Office I.D., which should be
entered in the upper right corner of the Error Sheet. Otherwise, new
R.O. I.D.s can be recorded with the date of reprocessing, opposite the
error descriptions which apply.
6.5.1-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Re9"iona1 Office
Error Resolution
SUBJECT NEDS Error Resolution
SECTION CHAF
6
DATE
>TER SUBJECT
5 1
PAGE
5
ACCOUNTING FOR ERRORS
NEDS submissions made without distinguishing between current data
and data submitted to resolve errors or inadequacies in previous sub-
missions may cause a problem in accounting for individual errors or
groups of errors in the above manner. Use of the Error Sheet and the
NEDS State Transmittal Form (6.3.1) should improve the degree to which
successful tracking and resolution can be achieved, with relatively
small effort.
6.5.1-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MAN UAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Error Resolution
SUBJECT SAROAD Error •
Resolution
SECTION
6
DATE
CHAPTER
5
SUBJECT
2
PAGE
1
While the scale and complexity of SAROAD error resolution efforts
will vary between Regional offices, the following material is presented
for use by Regional Office personnel in developing error resolution pro-
cedures and documentation suited to their needs.
PROCEDURE
Errors in SAROAD data submissions which are uncovered in Regional
Office processing steps should be documented and tracked through their
resolution wherever possible. A well-organized error resolution process
will result in more timely and effective correction and elimination of
errors.
As they are encountered, errors should be analyzed and grouped
according to type, cause and party responsible for resolution. Sets of
errors thus grouped can be recorded on a form such as the SAROAD Error
Sheet (Figure 6.5.2-a). This sheet is used as basic documentation of a
number of errors assigned to a specific party or group for resolution.
Used in conjunction with the SAROAD recordkeeping procedures and forms
in 7.2.2, the Error Sheet can be used to account for errors from
discovery to correction and reprocessing or other resolution. A copy
may also be used, in place of a lengthy letter or memo, to forward errors
to the parties responsible for their resolution.
6.5.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER ^69iona1 Office
Error Resolution
SUBJECT SAROAD Error
Resolution
SECTION
6
CHAPTER
5
SUBJECT
2
DATE PAGE ^^
2' ^^
NEW R.O. I.D.
ORIOINAL R.O. I.D.
SAROAD F.RROR MF.L1
Si ice Year/Ouarce r
other Data Descnotlon
ORICIS':
fj Edit Program Re if turns E'MIRH |. /--J
| j Lpd.ice <, .'."'- \ • '- i- [ J r.trJ Furmac Taoe
'_, Other
CXPF.CTED METHOD OF M ' iml -.-. i',i. .
^J ",tl , 1, VI CD ,.!-, , , , ] ,,,|,rll -,
I | Separ u. > it n
I ] Jit- ' r... t ssor
'_J -.ARfiVD Fdicor
Vi, lAROAB r.irds
other
Figure 6.5.2-a. SAROAO Error Sheet.
6.5.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Error Resolution
SUBJECT SAROAD Error
Resolution
SECTION CHAF
6
DATE
5TER SUBJECT
5 2
PAGE
3
USING THE ERROR SHEET (Figure 6.5.2-a)
Initiation
Once a set of errors from a SAROAD submission has been defined and
the Regional Office, state or local agency group responsible for resolu-
tion identified, the entire SAROAD Error Sheet, except for the last two
columns, should be filled out as follows. The R.O. I.D. of the original
submission containing the errors should be entered in the upper right
corner. The state, year and quarter for which data was submitted and
any further description of the data involved are entered on the first
line. The processing step from which the errors originated should be
checked and described as necessary. NCC reel numbers should be entered
for any magnetic tapes relevant to the errors involved. The group to
whom responsibility for error resolution has been assigned is checked
and a contact person in that group noted, as is the date on which the
errors were forwarded for resolution.
The total number of cards involved in the errors forwarded is deter-
mined and recorded: this should correspond to one of the card counts
in the Error Resolution section of the SAROAD Batch Sheet or Merge/Update
Sheet for the original submission (Superscripts 8, 9, 11 or 12). A
summary of the types of errors involved should be included. Appropriate
boxes should be checked to identify the type of submission and/or
processing expected in resolving the errors.
Individual or groups of errors should be described in the first
6.5.2^3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Error Resolution
SUBJECT SAROAD Error
Resolution
SECTION CHAf
6
DATE
JTER SUBJECT
5 2
PAGE ^^
4 ^^
column of the table at the bottom of the Error Sheet. The Edit Record #
(for individual errors) or a count of the number of errors of a given
description should be entered in the second column.
Error Resolution
Filled out as described above, the SAROAD Error Sheet should provide
solid basic documentation for resolution of a group of errors. Copies of
listings from processing steps may be a useful addition to the Error Sheet
information.
The third column of the table on the Error Sheet should be used
after error resolution has been completed by the responsible party, to
record the number of errors resolved, method of resolution and other
details. The party responsible for error resolution should be encouraged
to fill out this information. An attempt should be made to account for
all errors initially entered, and to distinguish between data items or
records which are changed or dropped to resolve errors.
Reprocessing
The final column of the Error Sheet table is used to enter the date
on which the corrected errors reenter normal Regional Office SAROAD
processing. If all resolved errors are available at the same time, they
can be assigned a single new Regional Office I.D., which should be entered
in the upper right corner of the Error Sheet. Otherwise, new R.O. I.D.s
6.5.2-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Flow
CHAPTER Regional Office
Error Resolution
SUBJECT SAROAD Error
Resolution
SECTION
6
CHAPTER
5
DATE
SUBJECT
2
PAGE
5
can be recorded with the date of reprocessing, opposite the error descrip-
tions which apply.
ACCOUNTING FOR ERRORS
SAROAD submissions made without distinguishing between current data
and data submitted to resolve errors or inadequacies in previous sub-
missions may cause a problem in accounting for individual errors or groups
of errors in the above manner. Use of the Error Sheet and the SAROAD
State Transmittal Form (6.3.2) should improve the degree to which
successful tracking and resolution can be achieved, with relatively
small effort.
6.5.2-5
-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER
SUBJECT Introduction
SECTION
7
CHAPTER
0
SUBJECT
1
DATE
PAGE
1
The National Air Data Branch (NADB) has finalized plans and proce-
dures to assure the integrity of the data contained in the National
Emissions Data System (NEDS) and the Storage and Retrieval of Aerometric
Data (SAROAD) system. These data will be used to analyze progress under
State Implementation Plans (SIPs), provide status of and progress under
New Source Performance Standards (NSPS), and establish a standard data
base which will facilitate other similar or related analysis functions.
It is essential, therefore, that this data be as accurate and as com-
plete as possible.
The AEROS Data Auditing System is the vehicle by which incoming
data are screened to ensure that reasonable and accurate data are
updated to AEROS files. It also provides procedures whereby ouestions
raised by users about data already in the files can be resolved. Some
of the steps of the AEROS Data Auditing System are computer programs
which examine the data and reject incorrect items or produce error
listings identifying questionable items. Figure 7.0.1-a illustrates the
various steps of the AEROS Data Auditing System as they are employed by
EPA Reqional Offices and NADB.
The first step in the data auditing procedure is the PDE-EDIT
INVENTORY OF DATA RECEIVED which is run by EPA Regional Offices to
ascertain the quantity and identity of data received from state agencies.
The Regional Offices then employ the EDIT procedure to check the
incoming data. The EDIT programs identify and reject data records which
do not meet minimum criteria for updating of AEROS files. Corrections
to the records rejected by the EDIT program are made by the Regional
Office or referred by the Regional Office to the appropriate state
agency for correction. Records which pass EDIT are forwarded to NADB
7.0.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
STATE AGENCY
1
START, ORIGINATES
" * DATA *
t i
E
|— 1-
CORRECTION ^ ,
SECTION AEROS Data Auditing SECTION CHAPTER SUBJECT
System 7 0 1
CHAPTER DATE PAGE ^^
2 ^F
SUBJECT introduction
REGIONAL OFFICE NADB USERS
1 1
! i
PRE-EDIT ' 1
1 1
1 1
A ' !
s/\ ! '
— 1 -
\/ ! i
T"° ! '
. ••« ! !
i i
1 i
T 1
/ ^\ NO I '
•^pnnnt FM"!?^ . L ,. fc POST EDIT I
\X ' ' ^
IYES l | | ^^H
T I ± \ ^^r
CORRECTOR ' NOTIFY YES .S^. 1
RETURN TO 4 L REGIONAL *—
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER
SUBJECT Introduction
SECTION CHAF
7 C
DATE
>TER SUBJECT
) 1
PAGE
3
for updating or held until corrections are completed.
Upon receipt of each data set, NADB runs the POST-EDIT INVENTORY
OF DATA RECEIVED report. This report is similar to the PRE-EDIT report.
It is used to verify that the data received from the Regional Office
correspond to the set of data which the Regional Office indicates was
being submitted. Any discrepancies are brought to the attention of the
Regional Office. If no problems are indicated by the POST-EDIT report,
NADB proceeds with the UPDATE of information received from the Regional
Office. Each data set received is assigned a control ID number for
subsequent tracking purposes. The UPDATE also includes a limited number
of UPDATE EDIT checks which identify and reject records with critical
errors that would prevent proper updating of AEROS files. These rejected
records are identified in a report which is returned to the Regional Office
for correction of the errors.
7.0.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
Systems
CHAPTER
SUBJECT Introduction
SECTION
7
CHAPTER
0
DATE
PAGE
Once data have been entered into the appropriate data bank, a large
number of computerized reports are generated routinely and on request
from interested individuals. As these reports are circulated,
suspicious data are occasionally discovered by the requestor and he, in
turn, requests NAOB to check the value or values to ensure their
accuracy. This request triggers a DATA ANOMALY INVESTIGATION.
The following subjects discuss each part of the AEROS Data Auditing
System in more detail.
7.0.1-4
-------
ENVIRONMENTAL
1 PROTECTION AGENCY
NATIONAL AIR
[_ DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER
SUBJECT Data Processing
Schedule
SECTION CHAf
7 C
DATE
JTER SUBJECT
2
PAGE
1
The processing schedule followed by the National Air Data Branch (NADB) is
based on one update per month for NEDS and SAROAD. Occasionally this cycle is
interrupted for special updates or systems problems. The schedule for all SAROAD
and NEDS updates is maintained on the INFO messages data set described below:
NADB, through the Data Processing Section, maintains three message data sets
which reside on the U1110 and are accessible via a demand terminal. The three data
sets are as follows:
NADB*AERO-MESSAGE.INFO
Contains general information and should be
accessed each Wednesday for new information.
NADB*AERO-MESSAGE.SAROAD-UPD
Contains SAROAD control IDs for updated data sets.
NADB*AERO-MESSAGE.NEDS-UPD
Contains NEDS control IDs for updated data sets.
The INFO data set will reference the SAROAD and NEDS messages when an
update has been completed. To access any of these data sets, enter:
(§PRT,S NADB*AERO-MESSAGE.eltname
7.0.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data
Auditing System
CHAPTER Regional Office
Data Processing
SUBJECT NEDS Terminal
Edit
SECTION CHAf
7
DATE
>TER SUBJECT
1 1
PAGE
1
The NEDS Terminal Edit (Procedure NE000A) allows the Regional
Offices to obtain an inventory of data received from State or local
agencies. It also allows the Regional Offices to edit the incoming
transactions and identify records which'do not meet basic acceptance
criteria for updating to NEDS files or that may contain anomalous data
values. The Regional Offices have the option of correcting any identified
errors themselves, returning the data to the submitting agency for cor-
rection, or if there are no or only an insignificant number of edit errors,
notifying NADB that the data are ready for update.
The Terminal Edit procedure first involves processing of tapes
and/or cards received to create a standard-labelled ASCII Cobol tape
to be used as input for the pre-edit and edit processing steps. These
procedures are described in the operating instructions for procedure
NE000A.
7.1.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office Data
Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE
PAGE
NEDS Pre-Edit
The NEDS Pre-Edit program (NE026) enables the EPA Regional Offices
to determine the quantity and identity of NEDS data submitted for
processing. NE026 requires one minute to process approximately 1500
NEDS card-image records.
NE026 reads NEDS card-image (80-character) records from a standard-
labeled magnetic tape file blocked 50 records. As each record is read,
it is reformatted to facilitate sorting and then released to an internal
COBOL sort. The sort places the records in area source, point source,
and unverified point source groups respectively. The area source group
is further sorted on State, county, AQCR, and year-of-record. Additional
sorts on point source and unverified point source records are: State,
county, AQCR, plant, and year-of-record.
Up to three inventory reports will be produced by NE026 depending
on the number of data types (area, point, unverified point) present on
the input tape. Each report line shows the number of add, change, and
delete transactions submitted for a particular group of sort keys and
card types (1-7). Page breaks are taken when a different State is
encountered.
If the input tape contains records which can't be classified for
the inventory reports because of invalid card type, action code, or
data type, they will not be included in the report. They will, however,
be listed with an appropriate error message prior to any report data.
The user has the option, through the use of a control card, of printing
all input records in input format. This option is recommended if the
user wishes to have a listing of all input records received from the
State agency that submitted the data.
7.1.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE
PAGE
3
NE026 does not create or modify any catalogued mass-storage files
nor does it require any previously created files other than the input
tape file. It is written in ASCII COBOL for use on the UNIVAC 1110
computer system at Research Triangle Park, N.C.
Figure 7.1.1-a is an example of a NEDS pre-edit input listing.
For records where an error is detected an error message is printed.
Possible error messages produced by NE026 are:
1. NO PRINT CONTROL CARD PRESENT —NE026 TERMINATED.
Explanation: Self explanatory
2. NO YEAR AVAILABLE FOR THIS CARD-IMAGE
Explanation: Notational comment-the record is included
in the report data with a blank year.
3. The following three error messages indicate the card-
image cannot be classified for reporting and are
therefore not included in the reports:
(a) ONLY A, C, OR D ALLOWED IN COL. 78
(b) ONLY A,P, OR V ALLOWED IN COL. 79
(c) ONLY 1 THROUGH 7 ALLOWED IN COL. 80
The records for which these errors are indicated should
be corrected before processing through the NEDS EDITOR
program, NE061.
Figure 7.1.1-b shows the EPA Regional Office Summary of NEDS Data
Received which is generated by NE026. A report in this format is
generated for each data type (area, point, unverified point) present
7.1.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE
PAGE
4
PECCPO HO.
1 (3300601610014
3 ( 330
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NEDS PPE-EOIT INPUT LISTING 06/19/84
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Figure 7.1.1 -a. NEDS Pre-Edit Input Listing
7.1,1-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
DATE
SUBJECT
1
PAGE
5
NATIONAL EMISSIONS DATA SYSTEMS PAGE 14
EPA REGIONAL OFFICE SUMMARY OF NEDS DATA RECEIVED AS OF 06/19/34
POINT SOURCES
CARD NO. 1 CARD NO. 2 CARD NO. 3 CARD NO. 4 CARD HO. 5 CAPO NO. 6 CAPO NO. 7
ST CNTY AQCR PLNT YR ADD CHG DEL ADO Ch3 DEL ADD CHG DEL ADD CHG OEL ACO CH3 DEL ADD CH3 DEL ADO CHG DEL
33 47ZO 162 0361 83 1 7 7 7 7 ZZ 7
03o3 1 1
83 1 1 1 1 I 1 1
83 1
7580 160 0035
83 1
0078
83 1
STATE TOTAL 156
156 377 377 377
3
377
3
377
Figure 7.1.1 -b. EPA Regional Office Summary of NEDS Data Received
7.1.1-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT NEDS Terminal
Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE
PAGE
6
in the input data. Totals for each data type for each State and for the
entire set of records in a given data set are also included. These
reports can be used to verify that all cards which should be in a data
set are in fact present.
Figure 7.1.1-c shows a summary tabulation of the number of NEDS
input records read, and a count of NEDS area source, point source, veri-
fication and error records found. The total number of records read should
agree with the number of records on tapes and/or cards used to create the
standard tape used as input to NE026.
6,478 NEDS Input Records Read
0 Area Source Transactions Written
6,478 Point Source Transactions Written
0 Verification Transactions Written
0 Error Transactions Found
Figure 7.1.1-c Summary of NEDS Pre-Edit Transactions
7.1.1-6
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Segl0ndl °ff'Ce
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
'TER SUBJECT
1
PAGE
7
NEDS EDITOR
NEDS data submitted to EPA Regional Offices are processed through the
NEDS EDITOR program (NE061) to determine if the data meet minimum require-
ments for updating of NEDS files. Records with data failing to meet the
minimum requirements are rejected and the data are not updated to NEDS files.
NE061 was developed to perform edits on all required fields of NEDS
Area Source, Point Source, and Unverified Point Source data submitted for
update to the NEDS data base. It allows the EPA Regional Offices to identify
and correct any data errors which might inhibit updating prior to submitting
the data for update.
Input to NE061 is a tape file of card-image NEDS transactions submitted
by the States for update to the National Emission Data Bank (NEDB). As each
NEDS card image is read, sort keys are appended to it and it is released to
an internal COBOL sort. The primary sort sequence is type transaction (e.g.
area source, point source or unverified point source). Within each type,
the transactions are sorted so that records pertaining to a particular area,
point, or unverified point are sequenced continuously.
As each record is returned from the sort, the fields are edited for
content and/or format. The contents of some fields such as Source Classi-
fication Code and County) are validated by accessing other NEDS files.
After each record is edited individually, the records for a point are held
and several edits that make comparisons between data fields on different
records are performed. If a record passes all edits, it is written to a
tape file of card images which will be input to the NEDS Post-Edit and
update processes.
7.1.1-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER ^egl°"al °fflCe
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update 1 1-8
>TER SUBJECT
1
PAGE
8
Also for each unique Plant, Point, or SCO identified in the error free data,
a standard NEDS selection card image may be generated by NE061. These card
images may be used for selection of a Point Source Listing or other NEDS
report when NADB update is complete.
Input records which are found to contain edit errors, are flagged
according to the type of error (warning or rejection), and are then written
on a temporary mass-storage error file. After all records are edited, the
temporary file is closed and reopened as input to the error reporting phase
of NE061. In the error reporting phase, each record is read from the tempo-
rary file and the error type flag is analyzed. Depending on the type of error,
each record is written to either the Warning Error Report or the Rejection
Error Report along with the appropriate error message. Each time a new state
code is encountered while writing either report, the new state record is
printed at the top of a new page.
NE061 also produces a tape file of NEDS card images which contain edit
errors. The file is written in format which allows it, after correction of
edit errors, to be used as input to another run of NE061. This allows users
who wish to correct errors by using UNIVAC standard edit processors to submit
the corrected tape to NADB for update.
NE061 is designed for the use of remote batch terminal users (EPA
Regional Offices) of the UNIVAC 1110 located at EPA's Research Triangle Park,
N.C., computer center. Approximately 2 minutes of CPU time is required by
NEJD61 to process 1000 NEDS card images.
7.1.1-$
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER ^ional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 ]
DATE
4/30/86
Update II-8
>TER SUBJECT
L 1
PAGE
9
EDIT DIAGNOSTICS REPORT
NE061 produces the "Reject Edit Diagnostics for NEDS Input" and
"Warning Edit Diagnostics for NEDS Input" reports which show the following:
1. Input sequences number of each NEDS card-image containing edit
errors.
2. The card image enclosed in parentheses.
3. Descriptive error messages describing the edit errors encountered
in the card images with A's under the fields with edit or warning
messages.
t
4. An input record count.
5. A count of error records
6. Counts of Area Source, Point Source, and Unverified Point Source
records passing all edits.
Figures 7.1.1-d and 7.1.1-e show examples of the edit diagnostics
reports.
NEDS EDITOR ERROR MESSAGES
There are 27 possible edit rejection messages and 44 warning messages
which may be generated by NE061 pertaining to area, point, or unverified
point source records. Edit rejection messages indicate definite errors which
7.1.1-9
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER STT1 °ffKe
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update 1 1-8
>TER SUBJECT
1
PAGE
10
must be corrected before data can be updated. Warning messages indicate
probable data field errors or missing data that should be investigated, but
do not necessarily require correction. Records for which only warning
messages are printed are not written to the NEDS edit errors file. Each of
the messages, together with an explanation indicating the only correct values
or probable corrective action required when the message is generated, are
listed in Table 7.1.1-a and Table 7.1.1-c.
7.1.1-10
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONALAIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAf
7 1
DATE
4/30/86
Update 1 1-8
>TER SUBJECT
1
PAGE
11
•J A r I 0 N A L ^MISSIONS DATA SYSTEMS
REJECT EDIT DIAGNOSTICS FOR NEDS INPUT DATA AS Of 05/08/86
SEC NO:
»EC NO:
*EC NO:
*EC HO:
NO:
NO:
1EC NO:
*EC NO:
HEC NO:
REC NO:
NO:
REC NO:
REC NO:
10V
110
111
112
113
114
115
116
117
11?
119
120
121
(0122200T200030335491 1 XXXX42433 210 75 444 30000
A A A A
COL 24-27 NON-NUMERIC IN UTM COORD HORZ
(012 2200'3203030''35491 1 2440XXXXX 210 75 444 30000
A A A A A
COL 23-32 NON-NUMERIC IN UTM COORD VERT
(012220002003310354711 5 1 00 35 55 5 XXXX 75 444 30000
A A A A
COL 13-34
SON-NU1ERIC IN STAC"! HEIGHT
(012220002000311554911 510035555 210XXX 444 30000
A AA
COL 37-?9 NON-SU1ERIC IN STAC* 9IA1ETEi»
(01222000210T51 Z354911 510335555 210 75XXXX 30000
A A A A
COL 40-43 NON-NimiUC IN STAC* TEMP.
C0122210T2Q0051 3*54m S10055555 210 75 444XXXXXXX
COL 44-50 NO.N-NU"ER 1C IN FLTW RATE
t0122aOOQ200omj54911 510035555 210 75 444 30000 XXXX
A AA A
COL 51-54
NON-NU.IE^IC IN ?LU.*1E HEIGHT
COL' 13-22
NON-NU1E3IC IN 90ILER OES. CAP.
(01222000200031635 1234J'jaOO>)
A A A
COL 23-25 NON-NUMERIC IN PRI. PART. CONTROL
(012220002000J1 735 1234013033
A A A
COL n^-28 NON-NU1SRIC IN SEC. PART. CONTROL
(01222030200031135 1234013003803
A AA
COL 79-31 NON-NUMERIC IN PRI. S02 CONTROL
(01222000200031935 1234013008 989
AA A
COL 32-34 SON-NUMERIC IN SEC. 302 CONTROL
(012220002000320^5 1234013003 890
A AA
COL 35-37 NON-NUMERIC IN PRI. NOX CONTROL
900
900
900
900
900
900
AP2)
AP2)
AP2)
AP2)
AP2)
AP2)
AP3)
AP3)
AP3)
*P3)
AP3)
»P3)
Figure 7.1.1-d Reject Edit Diagnostics Report
7.1.1-11
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONALAIR
DATA BRANCH
VOLUME 11.
AEROS USER'S MANUAL
SECTION AEROS Oata Editing
System
CHAPTER ^onal Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
'TER SUBJECT
1
PAGE
12
A T I 1 N A L : * I 3 S t 0 N .i 9 \ r \ 5TSTE-S
N-, EDIT DIAGNOSTICS FOR NEDS INPUT DATA AS OF C5/08/86
*EC NO: 1,645 (50106013300010531 193323?5247390000373000640430033150000011000009533333000
*EC NO:
f»EC NO:
REC NO:
«EC NO:
COL 16-17
COL 16-17
WARNING - T» Of RCO FOR E1ISS EST AND OPER RATE NOT = 85
.rfARNINti - YR OF RCO FOR E1ISS E>T AND QPER RATE NOT * 85
1.46S <501Q6319300013331101002020315500005'510010415400a22P W.V COAL 3LR 152.582
COL 16-17 WARNING - TR OF PCD FOR E^ISS EST AND OPES RATE HOT = 85
1,670 (50100010300010581101005010000176 05100000137PULV COAL 8LR 152.532
A* AAAAAAAAA*
COL 16-17 PARSING - Y* OF RC3 FOR E«1ISS EST ANO OPER RATE MOT * 55
COL 1,0-1,2 JARNING-SULF CONT NOT IN RANGE
COL 33-39 YARNING - 1AX. DESIGN RATE "LANK
*EC MO: 1,672 t50106010100010481491120 040021502300425753 0104
COL 74-32 JARNINS-9LANK UT1 COORDINATES
REC NO: 1,573 (50106010300010^8101311013000000000000000030000000000997000000000000
AA A A *
COL 18-22 EARNING - ''AX OES RATE, HT CONT, 30ILER CAP NOT CONSISTENT
RE'C NO: 1,474 (5010601030001043134331514247360000063000601100031110000007300003733333000
COL 16-17
COL 16-17
EARNING - YP Of RC3 FOR tHISS EST AND OPER RATE NOT * S5
WARDING - YR OF RCD F0» E«n> EST ANO OPER RATE NOT = 35
REC'NO: 1,677 (501 0601 0300011 411 m 0:20202162000035375 1041 5400022P ULV COAL 3LR 152.582
COL 33-39
COL 14-17
WARNING - 1AX 5E3 RATF, HT CONT, 30ILER CAP NOT CONSISTENT
JARNING - YR OF 3C5 FOR E1ISS EST AND OPER f»A TE NOT * 85
REC NO: 1,679 (50106T10300013431101005010000164
051000301 37PULV COAL 3LR 152.5 82
COL 16-17 WARNING - YR OF RCD FOR EfISS EST ANO OPER RATE NOT = 35
COL 40-42 «AR'UN5-S'JLF CONT NOT IN 3»NSE
COL 33-39 EARNING - HAX. DESIGN RATE "JLANK
REC NO: 1,631 (50106010300010551491120
060215102801273000
0300
COL 24-32 WARNING-BLANK UTM COORDINATES
COL 44-50 WARNING - FLOW RATE NOT IN RANGE
COL 44-50 WARNING - FLOW RATE NOT IN RANGE
1,612 (5010601030001053103916010000000000300000030000000000997000000000000
A AA A A
COL 18-22 WARNING - 1AX Of.S RATE, HT CONT, BOILER CAP NOT CONSISTENT
1,683 (5010601030001058141400910247270000164001459900075530000022000021333333000
A A
COL 14-17 WARNING - YR OF RCO FOR E^ISS EST ANO OPER RATE NOT » 35
AP4)
AP6)
AP6)
AP2)
AP3)
A-P4)
AP4)
AP6)
AP2)
AP3)
AP4)
Figure 7.1.1-e Warning Edit Diagnostics Report
7.1.1-12
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Ddta Auditing
System
CHAPTER Re9ional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
13
Table 7.1.1-a
NEDS EDIT ERROR REJECTION MESSAGES
The following errors will result in the rejection of the transaction.
1.
2.
3.
4.
5.
6.
IS AN INVALID STATE ID
7.
8.
9.
10.
Explanation: Valid State ID's are 01-55.
IS AN INVALID COUNTY ID
Explanation: The county shown is not a valid entry in the AERO-CTYCNTY
File.
IS AN INVALID AQCR
Explanation: Valid AQCR's are 001-247.
IS AN INVALID PLANT ID
Explanation: Plant ID may not contain blanks or special characters.
Only alphabetic and numeric characters are valid.
IS AN INVALID POINT ID
Explanation: Point ID may not contain blanks or special characters.
Only alphabetic and numeric characters are valid.
NOT LOCATED ON NEDS-EM-FACT-FILE
Explanation: The SCC must be completely filled in to be a valid entry
in the NEDS-EM-FACT file. Valid SCC Codes are in the
Source Classification Code Table in AEROS Volume V.
IN COLUMN 78 - ACTION CODE INVALID
Explanation: The only allowable entries in this column are: A (add),
C (change), and D (delete).
IN COLUMN 79 - TRANSACTION TYPE INVALID
Explanation: The only allowable entries in this column are: A (area
source) and P (point source).
IN COLUMN 80 - CARD NUMBER INVALID
Explanation: The only allowable entries in this column are 1-7.
INVALID ACTION/CARD COMBINATION
Explanation: For Area Source records, a "D" action is valid only for
card number 1. For point source records, "D" action is
valid only for card numbers 1, 2, and 6.
7.1.1-13
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Re9ional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 14
Update 1 1-8
Table 7.1.1-a
11.
12.
13.
14.
15.
16.
17.
NEDS EDIT ERROR REJECTION MESSAGES - Continued
ESTABLISHMENT NAME/ADDR. INVALID
Explanation: The establishment and address must be entered for an
add. If present for a change or add, it must be left-
justified and begin with valid alphanumeric characters.
IS AN INVALID CONTROL CODE
Explanation: The control Equipment Code shown is not in the control
code table. Valid entries are in Volume V of the AEROS
Manual. Blanks are only permitted when the correspond-
ing Percent Efficiency is also blank.
CONTROL CODE/% EFFICIENCY INCONSISTENT
Explanation: For the pollutant shown, a Control Equipment Code is
shown and control efficiency is blank or vice versa.
Either control device field should be changed to blank
or control efficiency should be entered.
EMISSION EST. > 800,000 TONS
Explanation: The pollutant shown has estimated emissions greater than
the allowed maximum (800,000 tons).
BLANK EMISSION ESTIMATE INVALID FOR ESTIMATION METHOD
Explanation: If the estimation method for a pollutant is 1, 2,-4, or
5, an estimated emission must be shown for that pollutant.
ESTIMATION METHOD INVALID
Explanation: The valid estimation method codes are 0-7 and blank.
However, for add transactions, blanks are allowed only
the corresponding emission estimate is also blank.
if
IS AN INVALID CONFIDENTIALITY CD
Explanation: The confidentiality code 3 (EPA Confidential) is invalid.
The confidentiality code should be changed to a 1 (State
Confidential) or a 2 (non-Confidential).
7.1.1-14
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION System a 1n9
Regional Office
PHAPTFR
UMAKItH Data processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 15
Update 1 1-8
Table 7.1.1-a
NEDS EDIT ERROR REJECTION MESSAGES - Continued
*18. NON-NUMERIC IN
Explanation: If an entry is made in the field shown, that entry must be
all numeric.
19. INVALID PT IN COMMON STACK FIELD
Explanation: The two point fields within the Points with Common Stack
field may only contain alphanumeric characters (i.e., no
special characters).
20.
21.
22.
23.
ESTIMATION METHOD/EMISSIONS INCONSISTENT
Explanation: If the estimation method is 0, none of the emissions esti-
mates may be greater than 0.
ESTIMATION METHODS INCONSISTENT
Explanation: If any of the estimation methods are 6 or 7, all of the
estimation methods must be 6 or 7.
EMISSIONS EST > 0 FOR ESTIMATION METH ALL 6 OR 7
49.
Explanation: All emissions estimates must be 0 if the estimation
methods are all 6 or 7.
EST. METHOD CODE ZERO NOT VALID FOR NON-ZERO EMISSION FACTOR
Explanation: If an emission factor is present on the NEDS-EM-FACT
file for an estimation method code of 0, the estimation method code
must not be zero.
IS AN INVALID STACK HEIGHT
Explanation: Stack height must be equal to or less than 1250'.
60. HR/DAY > 24
Explanation: Hours per day may not exceed 24.
61. DAY/WK > 7
Explanation: Days per week may not exceed 7.
62. WK/YR >52
Explanation: Weeks per year may not exceed 52.
* A list of all fields for which this message applies is given in
Table 7.1.1-b of this section.
7.1.1-15
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Re910na1 Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 16
Update II-8
A total of 136 fields in the Area Source and Point Source cards may
appear in error message number 18. The field names are abbreviated
in the message due to limited print line space. The following pages
are a cross-reference showing the abbreviated field name,, the number
of the card containing the field, and the field name.
7.1.1-16
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 17
Update II-8
Table 7.1.1-b
FIELDS REQUIRING ALL NUMERICS (or all blanks)
ERROR MESSAGE ABBREVIATION CARD
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
YEAR-OF-RECORD
CITY-CODE*
UTM ZONE
SIC CODE
IPP PROCESS CODE*
UTM COORD HORZ
UTM COORD VERT
STACK HEIGHT
STACK DIAMETER
STACK TEMP
FLOW RATE
PLUME HEIGHT
BOILER DES. CAP
PRI, PART. CONTROL
SEC. PART. CONTROL
PRI. SOo CONTROL
SEC. S02 CONTROL
PRI. NOX CONTROL
SEC. NOX CONTROL
PRI. VOC CONTROL
SEC. VOC CONTROL
PRI. CO CONTROL
SEC. CO CONTROL
PART. CONTROL EFF.
S02 CONTROL EFF.
NOX CONTROL EFF.
VOC CONTROL EFF.
CO CONTROL EFF.
DEC-FEB T.P. PCT.
MAR-MAY T.P. PCT.
JUN-AUG T.P. PCT.
SEP-NOV T.P. PCT.
NORMAL OP. HR/DAY
ALL(Point)
l,7(Area)
1
1
2
2
2
2
2
2
2
2
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
4
4
4
4
FIELD NAME
Year of Record
City Code
Universal Transverse Mercator Zone
Standard Industrial Classification Code
Implementation Planning Program Process
Code
UTM Horizontal Coordinate
UTM Vertical Coordinate
Stack Height (feet)
Stack Diameter (feet)
Stack Temperature (F°)
Stack Flow Rate (Cubic Ft./minute)
Plume Height (Ft.)-if no stack
Boiler Design Capacity (1,000,000 BTU/hr)
Control Equipment Code-Primary Particulate
Code-Secondary Particulate
Control
Control
-Control
Control
Control
Control
Control
Control
Control
Estimated
Estimated
Estimated
Estimated
Estimated
% Annual
Equipment
Equi pment
Equipment
Equipment
Equipment
Equipment
Equipment
Equi pment
Equipment
Control
Control
Control
Control
Control
Thruput,
% Annual Thruput.
% Annual Thruput
% Annual Thruput.
Code-Primary SOp
Code-Primary S02
Code-Primary NOX
Code-Secondary NOX
Code-Primary VOC
Code-Secondary VOC
Code-Primary CO
Code-Secondary CO
Efficiency %-Particulate
Efficiency %-S02
Efficiency %-NOX
Efficiency %-VOC
Efficiency %-CO
December-February
March-May
June-August
September-November
Normal operating hours per day
* Check has been disabled.
7.1.1-17
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
rwAPTPn Regional Office
CHAPTER
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 18
Update II-8
Table 7.1.1-b
FIELDS REQUIRING ALL NUMERICS (or all blanks) - Continued
ERROR MESSAGE ABBREVIATION CARD
34. NORMAL OP DAY/WK 4
35. NORMAL OP. WK/YR 4
36. EMIS. EST. PART. 4
37. EMIS. EST. S02 4
38. EMIS. EST. NOX 4
39. EMIS. EST. VOC 4
40. EMIS EST. CO 4
41. PCT. SPACE HEAT* 4
42. EMIS. ALLOW PART.* 5
43. EMIS. ALLOW SO2* 5
44. EMIS. ALLOW NOX* 5
45. EMIS. ALLOW VOC* 5
46. EMIS. ALLOW CO* 5 .
47. COMPLIANCE STATUS* 5
48. COMP. SCHED. YEAR* 5
49. COMP. SCHED. MO* 5
50. COMP. STAT. UP. YR* 5
51. COMP. STAT. UP. MO* 5
52. COMP. STAT. UP DA* 5
53. ECAP* 5
54! OPERATING DATE 6
55. MAX DESIGN RATE 6
56. PERCENT SULFUR 6
57. PERCENT ASH 6
58. HEAT CONTENT 6
59. PT W/COMMON STACK 2
FIELD NAME
Normal operating days per week
Normal operating weeks
Estimated tons of particulate emissions
for a year
Estimated tons of S02 emissions for a
year
Estimated tons of NOX emissions for a
year
Estimated tons of VOC emissions for a
year
Estimated tons of CO emissions for a
year
Percentage of-space heated
Allowable emission tons per year of
particulate
Allowable emission tons per year of S02
Allowable emission tons per year of NOX
Allowable emission tons per year of VOC
Allowable emission tons per year of CO
Compliance Status Code
Compliance Schedule Year
Compliance Schedule Month
Compliance Status Update Year
Compliance Status Update Month
Compliance Status Update Day
Emergency Control Action Program Status Code
Annual Fuel, Process, Solid Waste Operating
Rate
Hourly Maximum Design Rate
Fuel Percent Sulfur Content
Fuel Percent Ash Content
Fuel Heat Content (1,000,000 BTU/SCC)
Points with Common Stack
* Check has been disabled.
7.1.1-18
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Re9ional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 19
Update 1 1-8
Table 7.1.1-b
FIELDS REQUIRING ALL NUMERICS (or all blanks) - Continued
ERROR MESSAGE ABBREVIATION CARD
FIELD NAME
*** The remainder of this list is the fields found on area source cards ***
60. SIP EST. PART
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
86.
87.
SIP EST. SOo
SIP EST. NOX
SIP EST. VOC
SIP EST. CO
ANTH. SULFUR PCT.
BITUM. SULFUR PCT.
D. OIL SULFUR PCT.
R. OIL SULFUR PCT.
ANTH. ASH PCT.
BITUM. ASH PCT. '
R. FUEL-ANTHRACITE
R. FUEL-BITUMINOUS
R. FUEL-D. OIL
R. FUEL-R. OIL
R. FUEL-NAT. GAS
R. FUEL-WOOD
CI FUEL-ANTHRACITE
CI FUEL-BITUMINOUS
CI FUEL-D. OIL
CI FUEL-R. OIL
CI FUEL-NAT. GAS
CI FUEL-WOOD
I. FUEL-ANTHRACITE
I. FUEL-BITUMINOUS
I. FUEL-COKE
I. FUEL-D. OIL
I. FUEL-R. OIL
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2
2
2
2
2
2
2
2
2
2
2
(102 tons/year) -
(102 tons/year - S02
SIP Emission Estimate
Particulate
SIP Emission Estimate . tj,
Emission Estimate (102 tons/yr) -
Emission Estimate (102 tons/yr) -
Emission Estimate (102 tons/yr) -
Sulfur Content Percent-Anthracite
Sulfur Content Percent-Bituminous
Sulfur Content Percent-Distillate
Sulfur Content Percent-Residual Oil
Ash Content Percent-Anthracite Coal
Ash Content Percent-Bituminous Coal
Fuel-Anthracite Coal (101 tons)
Fuel-Bituminous Coal (10^ tons)
Fuel-Distill ate Oil (104 gal.)
no4
NOX
VOC
CO
Coal
Coal
Oil
Residential
Residential
Residential
Residential
Residential
gai.-)
Fuel-Residual Oil
.. .. Fuel-Natural Gas (10' . . ,
Residential Fuel-Wood (102 tons)
Commercial and Institutional Fuel-
Anthracite Coal (10' tons)
Commercial and Institutional Fuel-
Bituminous Coal (10 tons)
Commercial and Institutional Fuel-
Distillate Oil (104 gal.)
Commercial and Institutional Fuel-
Residual Oil (104 gal.)
Commercial and Institutional Fuel-
Natural Gas (107 Ft3)
Commercial and Institutional Fuel-
Wood (102 tons)
Industrial Fuel-Anthracite Coal (10^ tons)
Industrial Fuel-Bituminous Coal (10^ tons)
Industrial Fuel-Coke (101 tons)
Industrial Fuel-Distillate Oil (104gal.)
Industrial Fuel-Residual Oil (104 gal.)
7.1.1-19
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT NEDs Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 20
Update II-8
Table 7.1.1-b
FIELDS REQUIRING ALL NUMERICS (or all blanks) - Continued
ERROR MESSAGE ABBREVIATION CARD
88.
89.
90.
91.
92.
93.
94.
95.
96.
I. FUEL-NAT. GAS
I. FUEL-WOOD
I. FUEL-PRO. GAS
OSI-RESIDENTIAL
OSI-INDUSTRIAL
OSI-COMM/INST
OB-RESIDENTIAL
OB-INDUSTRIAL
OB-COMM/INST
2
2
2
3
3
3
3
3
3
97. GASOLINE-LVH 3
98. GASOLINE-HVH 3
99. GASOLlNE-OFF H.W. 3
100. DIESEL-HVH 3
101. DIESEL-OFF H.W. 3
102. DIESEL-RAIL 3
103. POPULATION CODE 3
104. AIRCRAFT-MIL. 4
105. AIRCRAFT-CIVIL 4
106. AIRCRAFT-COMM. 4
107. VESSELS-COAL 4
108. VESSELS-DIESEL 4
109. VESSELS-R. OIL 4
110. VESSELS-GAS 4
111. EVAPORATE-SOLV - 4
112. EVAPORATE-GAS 4
113. MVM-L. ACC. 4
114. MVM-RURAL 4
115. MVM-SUBURB 4
116. MVM-URBAN 4
117. DIRT ROADS TRAVEL 5
118. DIRT AIR STRIPS 5
FIELD NAME
Industrial Fuel-Natural Gas (107 Ft3)
Industrial Fuel-Wood (102 tons)
Industrial Fuel-Processed Gas (107 Ft3)
On Site Burning-Residential (101 tons)
On Site Burning-Industrial (102 tons)
On Site Burning-Commercial and Institutional
(102 tons)
Open Burning-Residential (102 tons)
Open Burning-Industrial (102 tons)
Open Burning-Commercial and Institutional
(102 tons)
Gasoline-Light Vehicles (103 gals.)
Gasoline-Heavy Vehicles (1O3 gals.)
Gasoline-Off Highway (103 gals.)
Diesel-Heavy Vehicles HO3 gals.)
Diesel-Off Highway (104 gals.)
Diesel-Rail Locomotive (104 gals.)
Population Code
Aircraft-Military (LTO Cycles 102)
Aircraft-Civil (LTO Cycles 1 O1)
Aircraft-Commercial (LTO Cycles
Vessels-Coal (10' tons)
Vessels-Diesel (104gals.)
^4
101)
Oil J104 gals.)
(tons/year)
Vessels-Residual
Vessels-Gasoline (1O3 gals.)
Evaporation-Solvent Purchases ,__ _
Evaporation-Gasoline Marketed (10^ gals.)
Measured Vehicle Miles-Limited Access
Roads (104 miles)
Measured Vehicle Miles-Rural Roads
(104 miles)
Measured Vehicle Miles-Suburban Roads
(104 miles)
Measured Vehicle Miles-Urban Roads
(104 miles)
Dirt Roads Traveled (103 Vehicles Miles)
Dirt Air Strips (LTO cycles)
7.1.1-20
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER JT °odl °ff-Ce
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
21
Table 7.1.1-b
FIELDS REQUIRING ALL NUMERICS (or all blanks) - Continued
119. CONSTRUCTION ACRES 5
120. MISC. WIND EROSION 5
121. LAND TILLING 5
122. FOREST FIRE ACRES 5
123. FOREST FIRE TONS 5
124. MANAGE BURN ACRES 5
125. MANAGE BURN TONS 5
126. AGRI. BURN ACRES 5
127. AGRI. BURN TONS 5
128. FROST CONT. ORCH. 5
129. FROST CONT. DAYS 5
130. STRUCTURE FIRES 5
131. SOURCE CODE 7
132. SOURCE EM. EST.-P ' 7
133. SOURCE EM. EST.-S 7
134. SOURCE EM. EST.-N 7
135. SOURCE EM. EST.-V 7
136. SOURCE EM. EST.-C 7
Construction Acres (10^ acres)
Miscellaneous Wind Erosion (lO^ acres)
Land Tilling (10^ acres)
Forest Wild Fires-Acres Burned
Forest Wild Fires-Tons/Acres Burned
Managed Burning (prescribed)-Acres Burned
Managed Burning (prescribedj-Tons/Acres
Agricultural Field Burning-Acres Burned
Agricultural Field Burning-Tons/Acres Burned
Frost Control-Orchard Heaters Operating
(102)
Days/Year
Frost Control-Days/Fired
Structure Fires Per Year
Source Code
Source Emission Estimate (tons/yr)-
Particulate
Source Emission
Source Emission
Source Emission
Source Emission
Estimate
Estimate
Estimate
Estimate
(tons/yr)S02
(tons/yr)NOX
(tons/hr)-VOC
(tons/yr)-CO
7.1.1-21
-------
ENVIRONMENTAL .
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
Regional Office
CHAPTER ^ _
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 22
Update II-8
Table 7.1.1-c
NEDS EDIT WARNING MESSAGES
The following messages indicate likely data errors, but do not cause trans-
actions to be rejected.
40. THIS MESSAGE HAS BEEN ELIMINATED
41. WARNING-UTM ZONE NUMBER IS BLANK
Explanation: The UTM zone number should always be entered.
42. WARNING-UTM ZONE IS NOT IN RANGE, VALID RANGE IS -
Explanation: The UTM zone should be a code within the specified
range for the state entered. An invalid state code
will suppress this check. Valid UTM Zone ranges are
in the NADB*UTM-CTYCNTY file.
43. WARNING-YEAR > CURRENT YEAR
Explanation: The year-of-record must be less than or equal to current
year.
44. THIS MESSAGE HAS BEEN ELIMINATED
45. WARNING-SIC CODE NOT ON FILE
Explanation: The Standard Industrial Classification must be blank or
a valid entry on the NEDS-SICNMS file.
46. WARNING-BLANK UTM COORDINATES
Explanation: The UTM coordinates should always be entered.
47.' WARNING-UTM (HORZ) NOT IN RANGE, VALID RANGE IS
Explanation: The UTM horizontal coordinate is numeric but not within
the range specified for the state code entered. Valid
horizontal coordinate ranges are in the NADB*UTM-CTYLNTY
file.
48. WARNING-UTM (VERT) NOT IN RANGE, VALID RANGE IS -
Explanation: The UTM vertical coordinate is numeric but not within
the range specified for the state code entered. Valid
vertical coordinate ranges are in the NADB*UTM-CTYCNTY
file.
49. THIS MESSAGE HAS BEEN CHANGED TO A REJECTION MESSAGE.
7.1.1-22
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER ^O™1 Off^e
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 23
Update II-8
Table 7.1.1-c
NEDS EDIT UARNING MESSAGES - Continued
50. WARNING-STACK DIA > .2 X STACK HT
Explanation: Stack Diameter must be less than 20% of the Stack Height
if both are entered.
51. WARNING-STACK TEMP > 2000°
Explanation: Stack Temperature must be between 0° and 2000°.
52. WARNING-PLUME HT > 200 FT
Explanation: Plume height must be less than 200.
53. WARNING-POINT NOT IN RANGE ^^_^ -
Explanation: Entries in cols. 56-55 indicate this point shares a common
discharge stack but the point ID is not within the range
specified in cols. 56-59.
54. WARNING-BLANK COMMON STACK POINT
Explanation: If an entry is made in cols. 56-59 (points with common
stack), both the low point number (56-57) and the high
point number (58-59) must be entered.
55. WARNING-COMMON PT 1 > PT 2
Explanation: Cols. 56-57 and 55-59 represent a range of point numbers
sharing a common discharge stack. Cols. 58-59 must be
the larger point number.
56. WARNING-INVALID POLL. FOR EQP CODE
Explanation: Each control equipment code may be valid for specific
pollutants. The equipment code entered is not valid for
the pollutant for which it was entered. Table 7.1.1-d
of this section contains the pollutants valid for each
equipment code.
57. WARNING-CONTROL EFF % NOT IN RANGE FOR EQP CODE
Explanation: A range of values is specified for each control code for
each pollutant. The percent efficiency is not within the
range. Table 7.1.1-d of this section contains the percent
efficiency ranges.
58. THIS MESSAGE HAS BEEN ELIMINATED
7.1.1-23
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
~-rTION AEROS Data Auditing
SECTION System
H Regional Office
CHAPTER Data processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
'TER SUBJECT
1
PAGE
24
Table 1.1.7-c
NEDS EDIT WARNING MESSAGES - Continued
59. WARNING-PERCENT THRUPUT NOT =100
Explanation: The sum of the percent thruput fields must total 100 unless
one of the fields contains 99 and the others are blank or 0
for an add transaction.
60. THIS MESSAGE HAS BEEN CHANGED TO A REJECTION MESSAGE
61. THIS MESSAGE HAS BEEN CHANGED TO A REJECTION MESSAGE
62. THIS MESSAGE HAS BEEN CHANGED TO A REJECTION MESSAGE
63. WARNING-PART EST. > 25,000
Explanation: Estimated emissions exceed 25,000 and may be incorrect;
however, any number between 25,000 and 800,000 will be
accepted.
64. WARNING-S02 EST. > 25,000
Explanation: Estimated emissions exceed 25,000 and may be incorrect;
however, any number between 25,000 and 800,000 will be
accepted.
65. WARNING-NOX EST. > 25,000
Explanation: Estimated emissions exceed 25,000 and may be incorrect;
however, any number between 25,000 and 800,000 will be
accepted.
66. WARNING-VOC EST. > 25,000
Explanation: Estimated emissions exceed 25,000 and may be incorrect;
however, any number between 25,000 and 800,000 will be
accepted.
67. WARNING-CO EST. > 25,000
Explanation: Estimated emissions exceed 25,000 and may be incorrect;
however, any number between 25,000 and 800,000 will be
accepted.
68. WARNING-BLANK OPERATING RATE FOR ESTIMATION METHOD 3
Explanation: Operating rate must not be blank if estimation method
code = 3 and estimated emissions are blank.
7.1.1-24
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
ccnnnM AEROS Data Auditing
O t V_» 1 1 \J Hi —
System
CHAPTER nRegi°"al °ffiCe
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
25
69.
70.
71.
Table 7.1.1-c
NEDS EDIT WARNING MESSAGES - Continued
WARNING-FLOW RATE
Explanation
fall
NOT IN RANGE
For an add transaction, stack gas flow rate must
in range computed using the following equation:
< Flow-Rate < mmmmD^ where nnn = lower constant, mmmm =
upper constant and D = stack diameter. The lower and
upper constants are listed by SCO in Table 7.1.1-e.
WARNING-MAX DES RATE, HT CONT, BOILER CAP NOT CONSISTENT
Explanation: For an add transaction, the maximum design rate multi-
plied by the heat content must not be greater than 1.2
times the boiler capacity if SCC = 1.
WARNING- YR OF RCD FOR EMISS EST AND OPER RATE INCONSISTENT (NOT = 1985)
Explanation: The year of record must be consistent for both the P4 and
P6 card and must represent 1985 operating conditions.
72. WARNING-EST.
Explanation:
METHOD CODE BLANK NOT VALID FOR NON-ZERO EMISSION FACTOR
If an emission factor is present on the NEDS-EM-FACT
file for a blank estimation method code, the estimation
method code should not be blank.
73. WARNING-EST. EMISSIONS > 0 AND OPERATING RATE = 0
Explanation: For a given point, if the estimated emissions are greater
than zero, the operating rate must not be zero for all
SCCs. This applies only to add transactions.
74-76. THESE MESSAGES HAVE BEEN ELIMINATED.
77. WARNING-OPERATE/DES RATE INVALID
Explanation: Operating Rate must not exceed (8760 x 1.1) times the
Design Rate.
78. WARNING-ASH CONT. NOT IN RANGE
Explanation: The Fuel Ash Content must be blank, or within the range
specified for the SCC entered.
79. WARNING-SULF. CONT. NOT IN RANGE
Explanation: The Fuel Sulfur Content must be blank or within the range
specified for the SCC entered.
7.1.1-25
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Re910"al Off]«
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update 1 1-8
JTER SUBJECT
1
PAGE
26
Table 7.1.1-c
NEDS EDIT WARNING MESSAGES - Continued
80. WARNING-HEAT CONT. NOT IN RANGE
Explanation: The Fuel Heat Content must be blank or within the range
specified for the SCC entered.
81. WARNING-SIC CODE IS BLANK
Explanation: SIC code must not be blank (or '*' for change transaction).
82. WARNING-STACK HEIGHT IS BLANK
Explanation: Stack Height must not be blank (or '*' for change trans-
action).
83. WARNING-STACK DIAMETER IS BLANK
Explanation: Stack Diameter must not be blank (or '*' for change trans-
action).
84. WARNING-STACK GAS TEMPERATURE IS BLANK
Explanation: Stack Gas Temperature must not be blank (or '*' for change
transaction).
85. WARNING-STACK GAS FLOW RATE IS BLANK
Explanation: Stack Gas Flow Rate must not be blank (or '*' for change
transaction).
86. WARNING-CONFID. CHANGED TO 1
Explanation: If the confidentiality code is something other than 1,
2, or 3, then it is changed to a 1.
87. WARNING-PLUME HEIGHT BLANK
Explanation: Plume Height must not be blank (or '*' for change trans-
action).
88. WARNING-PERCENT THRUPUT BLANK
Explanation: Percent Thruput must not be blank (or '*' for change
transaction).
89. WARNING-HR/DAY BLANK
Explanation: Hours Per Day must not be blank (or '*' for change trans-
action).
7.1.1-26
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Re910ndl °fflCe
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
27
Table 7.1.1-c
NEDS EDIT WARNING MESSAGES - Continued
90. WARNING-DAY/WK BLANK
Explanation: Days Per Week must not be blank (or '*' for change trans-
action).
91. THIS MESSAGE IS NOT ACTIVE.
92. WARNING-ANNUAL OPERATING RATE BLANK
Explanation: Annual Operating Rate must not be blank (or '*' for change
transaction).
93. WARNING-MAX. DESIGN RATE BLANK
Explanation: Maximum Design Rate must not be blank (or '*' for change
transaction).
94. WARNING-ASH CONTENT BLANK
Explanation: Ash Content must not be blank (or '*' for change trans-
action). This message applies only for SCC - 101001,
101002, 101003, 102001, 102002, 102003, 103001, 103002,
103003.
95. WARNING-SULFUR CONTENT BLANK
Explanation: Sulfur Content must not be blank (or '*' for change trans-
action). This message applies only for SCC -1,2, 306001,
390.
96. WARNING-HEAT CONTENT BLANK
Explanation: Heat Content must not be blank (or '*' for change trans-
action). This message applies only for SCC -1,2, 306001,
390.
97. WARNING-DUPLICATE CARDS
Explanation: Consecutive records must have different keys (state, plant,
AQCR and plant ID) and/or columns 78-80. This edit checks
for duplicate key, columns 78-80 and non-identical columns
14-77.
98. WARNING-MISSING CARDS ( )
Explanation: For a given point, add transactions must be in sets of
cards 2, 3, 4, 5 and at least one 6, except that 6 cards
may also occur without 2-5 cards.
7.1.1-27
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AER°S Uata Aud1tin9
System
CHAPTER Re^'onal Office
CHAPTER Data process-jng
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
28
99.
Table 7.1.1-c
NEDS EDIT WARNING MESSAGES - Continued
WARNING-INCONSISTENT ACTION CODES FOR P2-P6 CARDS
Explanation: For a set of add transactions (see message 98), all action
codes must be A.
Area Source Records
100. SOURCE CODE > 64-CQMMENTS BLANK
Explanation: If the source code in an area source card number 7 is
greater than 64, the comments field may not be blank for
an add transaction.
101. MAX EXCEEDED IN SULFUR CONT. %
Explanation: The allowed maximum values are:
102- MAX EXCEEDED IN ASH CONTENT %
Explanation: The allowed maximum values are:
Anthracite Coal 2
Bituminous Coal 7
Distillate Oil 1
Residual Oil b
Anthracite Coal 25
Bituminous Coal 25
7-.1.1-28
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER R6910nal °fflCe
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
29
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7.1 .1-29
-------
SECTION AEROS Data Auditing SECTION CHAPTER SUBJECT
ENVIRONMENTAL System
PROTECTION AGENCY „ . , „,.,.. 711
CHAPTER Regional orr.^c DATE pAG£
NATIONAL AIR Data Processing
DATA BRANCH 4/30/86 30
SUBJECT NEDS Terminal Edit
VOLUME II. Update n_8
AEROS USER'S MANUAL v
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-------
SECTION AEROS °ata Auditing SECTION CHAPTER SUBJECT
ENVIRONMENTAL System
PROTECTION AGENCY Rpninnal Office 7 l l
CHAPTER *e910"al UtncC DATE PAGE
NATIONALAIR Data Processing
DATA BRANCH 4/30/86 31
SUBJECT NEDS Terminal Edit
VOLUME II. Update n_8
AEROS USER'S MANUAL v
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-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update 1 1-8
>TER SUBJECT
1
PAGE
32
Table 7.1.1-e
CALCULATION OF STACK FLOW-RATE
1. Whenever adding a record where the FLOW-RATE of the record, is effected,
it is necessary to check the FLOW-RATE for validity. The validity check
is made based on the first three (3) characters of the SCC code and equat-
ing those codes to upper and lower limit constants. The upper and lower
limits are computed as follows:
EQUATION
nnnD2 < FLOW-RATE < mmmD2
where n = lower constant
m = upper constant
D = STACK-DIAMETER
This equation is coded:
COMPUTE
LOWER-LIMIT = n * (D**2)
COMPUTE
UPPER-LIMIT = m * (D**2)
The following table lists the SCC codes checked and the associated upper and
lower limit constants used in the above calculation.
SCC CODE
30T
302
303
304
305
306
307
390
401
402
500
LOWER CONSTANT
470
940
230
230
470
470
230
230
470
230
230
230
230
UPPER CONSTANT
2850
4750
9450
3300
3300
3300
3300
9450
3300
3300
1900
1900
1900
7.1.1-32
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONALAIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Ddtd Aud1tin9
System
Reuional Office
CHAPTER _ _
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 33
Update II-8
Table 7.1.1-f
VALID ASH, SULFUR, AND HEAT CONTENTS BY SCO
( indicates that any number is accepted) .
SCC CODE
101001**
101002**
101003**
101004**
101005**
101006**
101007**
101008**
101009**
101011**
101012**
101013**
102001**
102002**
102003**
102004**
102005**
102006**
102007**
102008**
102009**
102010**
HIM
50
40
40
0
0
0
0
10
0
0
10
0
50
40
40
0
0
0
0
10
0
0
MAX
250
250
250
10
1
0
10
150
100
100
350
50
250
250
250
10
1
0
10
150
100
1
MIN
20
20
60
0
0
0
0
0
0
0
20
0
20
20
60
0
0
0
0
0
0
0
MAX
200
700
200
500
50
1
999
200
20
20
700
500
200
700
200
500
50
1
999
200
20
1
MIN
20
18
10
145
130
850
0
24
7
0
10
130
20
18
10
145
130
850
0
24
7
85
MAX
30
30
20
160
150
1200
1200
35
20
18
30
160
30
30
20
160
150
1200
1200
35
20
110
7.1.1-33
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER R^onal Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 34
Update II-8
SCC CODE
102011**
102012**
102013**
103001**
103002**
103003**
103004**
103005**
103006**
103007**
103009**
103010**
103012**
103013**
10500105
10500106
10500110
10500205
10500206
10500209
10500210
201001**
201002**
201009**
202001**
202002**
20200301
Table 7.1.
ASH
MIN
0
10
0
50
40
40
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
MAX
100
350
50
250
250
250
10
1
0
10
100
1
350
50
1
0
10
1
0
100
10
1
0
1
1
0
1
1-f (continued)
SULFUR
MIN
0
20
0
20
20
20
10
1
0
0
0
0
0
0
1
0
0
1
0
0
0
1
0
1
1
0
0
MAX
20
700
500
200
700
200
500
50
1
999
20
1
700
500
50
1
1
50
1
20
1
50
1
50
50
1
10
HEAT
MIN MAX
0
10
100
20
16
10
145
130
850
0
7
85
10
100
130
850
85
130
850
7
85
130
850
125
130
850
120
18
30
160
30
30
20
160
150
1200
1200
20
110
30
160
150
1200
110
150
1200
20
110
150
1200
145
150
1200
140
7.1.1-34
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Re9ional OffKe
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 35
Update II-8
SCO CODE
202004**
202005**
202009**
203001**
203002**
203003**
204*****
30190099
30400406
30400407
30500206
30500207
30500208
30600101
30600102
30600103
30600104
306009**
390001**
390002**
390003**
390004**
390005**
390006**
390007**
390008**
390009**
Table 7.1.
ASH
MIN
0
0
0
0
0
0
*
*
0
0
0
0
0
0
0
0
0
*
50
40
40
0
0
0
0
10
0
MAX
1
10
1
1
0
1
*
*
1
0
0
10
1
10
10
10
10
*
250
250
250
10
1
0
10
150
100
1-f (continued)
SULFUR
MIN
0
10
1
1
0
0
*
*
1
0
0
10 .
1
1
0
1
0
*
20
20
20
0
0
0
0
0
0
MAX
50
500
50
50
1
10
*
*
50
1
1
500
50
500
999
500
999
*
200
700
200
500
50
1
999
200
20
HEAT
MIN MAX
130
145
125
130
850
120
130
850
850
145
130
130
700
*
20
16
10
145
130
850
0
24
7
150
160
145
150
1200
140
150
1200
1200
160
150
*
*
160
1200
*
30
30
20
160
150
1200
1200
35
20
7.1.1-35
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER *e910"al °fflCe
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 36
Update II-8
Table 7.1.1-f (continued)
ASH
SCC CODE
390010**
390012**
390013**
40201001
40201002
40201003
40201004
50190005
50190006
50190010
50290005
50290006
50290010
50390005
50390006
50390010
50390097
50390098
50390099
MIN
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
*
*
*
MAX
1
350
50
0
1
10
1
1
0
1
1
0
1
1
0
1
*
*
*
SULFUR
MIN
0
0
0
0
1
10
0
1
0
0
1
0
0
1
0
0
*
*
*
MAX
1
700
500
1
50
500
1
50
1
1
50
1
1
50
1
1
*
*
*
HEAT
MIN
85
10
100
850
130
145
85
130
850
85
130
850
85
130
850
85
*
*
*
MAX
110
30
160
1200
150
160
110
150
1200
110
150
1200
110
150
1200
110
*
*
*
For all SCC's not listed above, the sulfur, ash, and heat content should
all be zero.
Decimal points are implied in above columns for sulfur and ash as defined
on the NEDS Point Source Coding form.
Ex Ash: 170 = 17.0% ash
Sulfur: 600 = 6.00% sulfur
7.1.1-36
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Re9iona^ Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 37
Update II-8
Table 7.1.1-g
NEDS EDIT ERROR/CARD CROSS REFERENCE
The table below gives the number associated with each of the. edit error
messages and the card type(s) in which the error might be detected in NE061
ERROR NUMBER
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
TYPE
ACTION CODE
A,P
A,P
A,P
P
P
P
A,P
A,P
A,P
A
P
P
P
P
P
P
P
P
A, P
P
P
P
P
P
A,
A,
A,
A,
A,
A,
A,
A,
A,
D
D
A,
A,
A,
A,
A,
A,
A,
A,
A,
A,
A,
A,
A
c*,
C*,
c*,
c*,
c*,
c ,
c*,
r*
« >
r*
« »
C
C
c
c
c
c
c
c
c
c
c
c
D
D
D
D
D
D
D
D
D
CARD NUMBER
1, 2, 3, 4, 5, 6, 7
1, 2, 3, 4, 5, 6, 7
1, 2, 3, 4, 5, 6, 7
1, 2, 3, 4, 5, 6, 7
2, 3, 4, 5, 6, 7
6, 7
1, 2, 3, 4, 5, 6, 7
1, 2, 3, 4, 5, 6, 7
1, 2, 3, 4, 5, 6, 7
2, 3, 4, 5, 6, 7
3, 4, 5, 7
1
3
3
4
4
4
6
1, 2, 3, 4, 5, 6, 7
2
4
4
4
4 and 6
40**
* Normally the error message for a 'C' action code is only produced when the
field in error is non-blank. The error messages for the ones with * are
produced even if the field is blank.
** Message not currently active.
# Multi-card checks. Both of the cards indicated are checked.
7.1.1-37
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER l^onal Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
1
SUBJECT
1
DATE PAGE
4/30/86 38
Update 1 1-8
Table 7.1.1-g
NEDS EDIT ERROR/CARD CROSS REFERENCE - Continued
ERROR NUMBER
41
42
43
44**
45
46
47
48
49
50
51
52
53
54
55
56
57
58**
59
60
61
62
63
64
65
66
67
68#
TYPE
P
P
A
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
•P
P
ACTION CODE
A
A, C
A, C*
A, C*
A, C
A
A, C
A, C
A, C
A, C
A, C
A, C
A, C*
A, C
A, C
A, C
A, C
A
A
A, C
A, C
A, C
A, C
A, C
A, C
A, C
A, C
A
CARD NUMBER
1
1
1, 7
1, 2, 3, 4, 5, 6, 7
2
2
2
2
2
2
2
2
2
2
2
3
3
3
4
4
4
4
4
4
4
4
4
4 and 6
**
Normally the error message for a 'C1 action code is only produced when the
field in error is non-blank. The error messages for the ones with * are
produced even if the field is blank.
Message not currently active.
Multi-card checks. Both of the cards indicated are checked.
7.1.1-38
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER nRet910Dnal °ffiCe
Data Processing
SUBJECT NEDS Terminal Edit
SECTION
7
CHAPTER
]
SUBJECT
DATE "" PAGE l
4/30/86 39
Update 1 1-8
Table 7.1.1-g
NEDS EDIT ERROR/CARD CROSS REFERENCE - Continued
ERROR NUMBER
69#
70#
71#
73#
77
78
79
80
81
82
83
84
85
86
87
88
89 •
90
92
93
94
95
96
970
98#
99#
100
101
102
TYPE
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
P
A
A
A
ACTION CODE
A
A
A
A
A
A
A, C
A, C
A, C
A, C##
A, C##
A,
A,
A, C##
A, C
A,
A,
A,
A,
A, C##
A, C##
A, C##
A, C##
A, C##
A, C, D
A, C
A, C
A
A, C
A, C
CARD NUMBER
2 and 6
3 and 6
4 and 6
4 and 6
4 and 6
6
6
6
6
2
2
2
2
2
6
2
4
4
4
4
6
6
6
6
1,
2,
2, 3, 4, 5, 6, 7
3, 4, 5, 6
2, 3, 4, 5,' 6
1
1
# Multi-card checks. Both of the cards indicated are checked
• 7.1.1-39
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT NEDS Terminal Edit
SECTION CHAF
7 1
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
40
NEDS EDIT SUMMARY
At the completion of an NE061 run a summary is presented which gives the
total number of input records read, the number of records rejected, the
number of transactions passing edit, and the number of select cards written.
Below is an example of this summary. This summary would be used first to
verify that the number of records output from the pre-edit process match the
number input to the edit. Next the number of input records rejected should
be noted and the edit diagnostics report examined to identify specific errors,
Finally, it should be verified that the total number of the transactions
written to post-edit, plus any rejected records, equals the number of records
input.
s
6478 NEDS Input Records Read
65 Input Records Rejected
6413 Point Source Transactions Written
0 Area Source Transactions Uritten
6413 Total Transactions to Post-Edit Process
228 NEDS Selection Cards Written
7.1.1-40
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office Data
Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
1
SUBJECT
2
DATE
PAGE
The Regional Office Data Processing steps incude all processing from
the time the data are received from the State agency until the data are
forwarded to NADB for updating. These individual steps are shown in
Figures 7.1.2-a and b and include: (1) Receipt of data, (2) Creation of
UNIVAC compatible tape, (3) Split data, (4) SAROAD Pre-Edit, (5) SAROAD
Edit, (6) Merge, and (7) Error Resolution.
Recepit of Data
The Receipt of Data Step includes the maintenance of the SAROAD
Control Log as discussed in Section 6.2.2 as well as any screening
procedures which are utilized by Regional Offices to evaluate data.
Tape Creation
The creation of a UNIVAC compatible tape involves several different
alternatives based on the format in which the data are received. If the
data are on keypunched cards, the card-to-tape program (AE004) is utilized
to create a tape which can be input to the Pre-Edit and Edit programs. If
the data are received on magnetic tape, the tape may be mailed to 111110, or
the data may be read from the tape at the R.O. and transmitted directly to
the U1110. If the magnetic tape is mailed to the U1110, a program (AE001,
NA046, or NA047) must be utilized to convert the tape for input to the
Pre-Edit and Edit programs. °rogram AE001 will convert one or more EBCDIC
or BCD tapes, NA046 will convert a UNIVAC field data tape, and NA047 will
convert a BCD tape.
Split Data
The SAROAD Split Program (NA077) utilizes the SAROAD site file to
determine the site pollutant combinations that are NAMS. NA077 reads the
tape created by the tape creation step and creates 2 tapes of data: (1)
NAMS data for rapid processing and submission to NADB and (2) all other
data for edit processing. This processing step will help to ensure that
NAMS data processing will not be delayed by processing other SLAMS data.
7.1.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTERRegional Off1ce
Processing
SUBJECT Ai> Quality Data
SECTION
7
CHAPTER
1
SUBJECT
2
DATE
PAGE
*
State
Transmi t
Forma t\ —
Tape /
al
>
R 0 Receipt
Log in
Figure 7.1.2.a Regional Office Data Processing
7.1.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
1
SUBJECT
DATE
PAGE
3
SDlit 3ata
•JA077
::AMS
Oata
Edit
,A067
Merge
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office Data
Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
1
SUBJECT
2
DATE
PAGE
4
Pre-Edit
The SAROAD Pre-Edit program (NA026) enables the EPA Regional Offices
to determine the quantity and identity of SAROAD data submitted for pro-
cessing. NA026 requires 1.5 seconds to process approximately 1000 SAROAD
values.
NA026 reads SAROAD card-image (80 character) records from a standard-
labeled magnetic tape file blocked 4000 characters. When all records are
read, the program prints the number of tape records which have been read.
If the first character of an input record does not contain one of the digits
1 through 3 (for form type 1 through 3), the record is rejected, and an
error message is printed. All valid input records are sorted according to
ascending site/pollutant/method/.interval/year/month/units code. The sorted
records are examined and each unique combination of sort keys are printed
along with a tally of the number of observations for that combination. Sub-
total lines are printed for each state, and a grand total for the data set.
NA026 does not create or modify any cataloged mass storage files, nor
does it require any previously created files except for the magnetic tape
input data. It is written is ASCII COBOL for use on the UNIVAC 1110 com-
puter system at Research Triangle Park.
Figure 7.1.2-c is an examole of the record count and error messages
produced. The format for the error message is:
Card Image Number X_ is Rejected (Card Image)
7.1.2-4
-------
Af
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
1
SUBJECT
2
DATE
PAGE
0000000000 INPUT RECORDS FROM CARDS
CARD IMAGE NUMBER
CAPO IMAGE ML'MScR
CAPO IMAGE HUMEER
CAPO IMAGE NUtCER
CAPO IMAGE NUC3ER
CAPO IMAGE HUfCER
CA~0 IMAGE KU"3ER
9 IS REJECTED
10 IS REJECTED
IS PEJECTEO
IS REJECTED
13 IS REJECTED
14 IS REJECTED
IS REJECTED
11
12
115
<4010020001F011123456789000000000000000000000000000
I 501006C001F01112345673?00000003000000
(6010103001F011CC03000COCC00000030COOO
(A013120001F011C:COOOCCOOOOOSCOOOOOOOO
(C010120003F01100300000C00300COOCCCOOO
10010160C01C-OHCG0003COC3000CCOOCOCOOO
( 0200400101011770401124:40111013012345670123045607890123045607390123045607390123)
0000000514 IKFUT RECO"3S FPCM TAPE
0000000514
TOTAL INPUT RECORDS
'See Figure 72 2-a SAflOAO Batch Sheet
Figure 7.1.2-c. Pre-Edit Record Count and Error Messages
7 1.2-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Hata Auditing
System
CHAPTER Regional Office nata
Processing
SUBJECT Air Quality Hata
SECTION
7
DATE
CHAPTER
1
SUBJECT
2
PAGE
f
where X is the card or record number for the rejected card.
Figure 7.1.2-d shows the EPA Regional Office Summary of SAROAO Data
Received which is generated by NA026. The total number of values for each
state and for the entire set of records in a given data set are also in-
cluded. These reports can be used to verify that all cards which should
be in a data set are in fact present.
Edit
SAROAD data submitted to EPA Regional offices are processed throuoh
the EDITOR program (NAf67) to determine if the data meet minimum reguire-
ments for updating of SAROAO files. Records with data Bailing to meet
the minimum reguirements are rejected, and the data are not undated to
SAROAD files.
f!A?67 was developed to edit and create update transactions to the
SAPOAD data base for data submitted on forms 1 throuoh 3. NA0P7 is
actually a control program that calls several subprograms to nerform the
following functions: (1) Edit, (2) Summarization, (3) Dav Hata listinqs,
(4) fata screening, and (5) Values greater than standards.
Input to flAfP7 is the tane file that was nroduced in the Tape
Creation Step and that contains the data as received on forms 1 through
3 from State or local agencies. In addition to tape input, t^e user must
input a program control card to indicate which of the above functions will
be performed and control cards as reguired by eacb function.
7.1.2-6
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
1
SUBJECT
2
DATE
PAGE
7
NATIONAL AEROHETRIC DATA 8AMK
EPA PEGIONAL OFFICE SLMMARY OF DATA RECEIVED AS OF 06/2:/3*
SITE
CC3E
015
10-.0303
C:004COC5
i"ooi
AG/
G32
101
431
P:I
131
401
101
101
!03
31
G
F01
G31
C-31
F01
G01
F02
F01
101
102
/;l
F02
POL-MTH
CC"E
4; .0111
4:-3iii
6:133:0
6210-51
o2105:l
6330511
62IC: :i
o:iOi:0
42-+0 1 1 1
H : -, o ; 1 1
4; ,3111
4:40111
4; .0111
4:-.oni
1C40111
42-01
42^0111
11
4:^01
4:-oi
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office Data
Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
1
SUBJECT
2
DATE
PAGE
The control program reads the input data from tape and creates
sorted mass storage files for input to the other subprograms. To
create sorted files, the cards require reformatting so a form 2 will
only contain one pollutant per form and a form 3 will be converted to
a form 2 with one pollutant per form. The audit trail for the control
program is given in Figure 7.1.2-e and includes the number of card
images read, number of invalid form types, number of valid form types,
and number of images written to the sorted mass storage file.
The edit subprogram reads the sorted mass storage file and
requires a master control card as card input to specify the update
action code as well as other options specific only to the edit. The
correct action code must be assigned to ensure that the data are not
rejected by the update program. The action codes are: fl) change -
to modify an existing value on the data bank, (2) add - to input data
values which have not been submitted to the data bank, and (3) delete -
to remove an existing value from the data bank.
The edit subprogram reads each image from the mass storage file,
assigns a record number to it, and checks each individual data field
for content as well as checking several fields together for consistency.
The specific edit checks are given in Table 7.1.2-a.
The edit subprogram produces a transaction tape, an error tape,
and printed output. The transaction tape contains a record with an
update action code for each raw data value and will be utilized as
input for merges by the R.O. or NADB. The error tape contains the
7.1.2-$
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ENVIRONMENTAL
'PROTECTION AGENCY
^k NATIONAL AIR
^P DATA BRANCH
P VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing'
System
CHAPTER Regional Office
Data Processing
SUBJECT Air Quality Data
SECTION CHAF
7 1
DATE
'TER SUBJECT
2
PAGE
9
SCOPY.A NACE»NAOB-ABS.NA067,TPFS.NA067
FU'PU" 2393AQ1 7nPlT2 05/22/34 11:21:43
1 *BS
11:21:50 FU"PUP
DP'JM 03:00:00.031 DISC 00:00 = 00.293 TAPE 00:00:00.000 I/O 00:00:01.733
CCE° 00:00:01.955 CAU 00:00:00.000 KEMY 00 : 00 :56 . 074-C014K.
CCCV;T 00:00:00.oco SPUS 00:00:03.334
-:F?EE
NA3B»NA08-A8S.
HASTEP.-CAPD.
3AS~,T STAN-CAPOS.
TEMPI..F//FOS/30
SAS3.T TEMP2..F//POS/30
J4SG.T TEMP3..F//POS/30
SAS3.T
TEMP4..F//POS/30
TPFS.NA047
JiOD.PLE CAFD-FILE
STATUS UCPO = 0000000000
STATUS WCPD = 0000000000
STATUS KC3D = 0000300000
JAD3.PLE TPFS.XQT-NAC067 . JSJAOO.PLE TPFS . XQT-K'4F:67 .
STATUS t,'CSO = OOOCOOOOOO
STATUS U'C^O = 0300300000
STATUS WC"D = 0030000000
TOTAL C.'=0 IM'-C-ES PEAD = 514 5'
I',.'iLID TCPE3 FEiD = 7
VALID Ci^o Fc^:i-TfFES = 507
rj":E3 CF ir.'.GES U^ITTEN = "04
11:23:21 Hits?
OOU1 00:00:00.565 DISC 00:00:01.713 TAPE 00:00:00.075 I/O 00:00:04.0^2
CCSR 00:00:09.070 CAU 00:00:00.795 MEMY 00:03:31.51C-0033K
DCCMT 00:00:00.000 SPUS 00:00:21.973
JASS.A HiDB»MACB-PAPMFL.
FiC WAPHIN3 040200000200
•See Figure 7 2 2-a SAROAD Ba'ci Sheet
Figure 7.1.2-e. Audit Trail for Control Program
7.1.2-9
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ENVIRONMENTAL
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SECTION .AEROS Bata Auditing
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CHAPTER Regional Office Data
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SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
1
5U3JSCT
2
PAGE
10
Table 7.1.2-a Specific Validation Procedures For Input Data in SAROAD
Format
(1) Form Number
Valid form numbers are 1 through 3.
(2) State Code
This two digit field must correspond to the proper SAROAD State
code. Presently, the USA codings are 01 through 55 representing
the States and territories arranged alphabetically.
(3) Area Code
This four digit code must correspond to the proper SAROAD area
code within that specific State (or country). Within each State,
the names of all incorporated areas with a population of more
than 2500, and all counties, are arranged alphabetically and
assigned a four-digit number. County codes are used only for
stations located outside incorporated areas.
(4) Site Code
Specified sampling sites are designated by a three-digit number
on forms #1-3. This code is unique for a sampling site address
within State and area. Again, only numerics 1-9 are valid in
this code. The SAROAD site must have been submitted and updated
to the site file before the data can enter the bank. Otherwise
the data will be rejected.
7.1.2-10
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CHAPTER
SUBJECT
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11
Table 7.1.2-a Specific Validation Procedures for Input Data in SAROAD
Format
(5) Agency Code
This alphabetic character represents the type of agency performing
the laboratory analysis. Valid characters are A-Z.
(6) Project Code
The project codes classify projects by the reasons for generating
the data. Only numerics 1-9 are valid in the project code (01-99).
(7) Time Code
A single alphanumeric character code is used for the time interval
during which the data .are observed or monitored.
Note that this code depends on the air monitoring instrumentation, i.e.,
a high vol sampler runs for a 24 hour period, therefore, generating a 24
hour suspended particulate value. A method which monitors on an hourly
basis should produce up to 24 values per day and will not be represented
on NADB by one 24 hour arithmetic average. On less than 24 hour sampling
forms the only valid codes are 1 (1 hr.), 2 (2 hr.), 8 (3 hr.), 3 (4 hr.).
4 (6 hr.), 5 (8 hr.) , and 6 (12 hr.).
On 24 hr. or greater forms the only valid interval codes are 7 (24 hr.),
8 (1 mo.), 9 (3 mo.), A (1 week), C (composite data), and D (yearly).
7.1.2-11
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CHAPTER
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12
Table 7.1.2-a Specific Validation Procedures For Input Data in SAROAD
Format
(8) Parameter Code
This five digit numerical SAROAD code permits a branching subcate-
gorization of pollutants.
(9) Method Code
This identifies the instrument type and/or the analytical method
with two numeric characters. It is unique to a particular parameter,
Generally the continuous (or less than 24 hr. sampling interval)
methods will.be less than 50 and the 24 hr. or greater methods
will be greater than 50.
•
(10) Unit Code
This two-digit code represents the units in which the values are
given.
Note: In checking the parameter, method, time code, and unit codes, the
program will reject all values associated with an invalid combination.
Parameter method 4240191 is invalid for creating add transactions, but
change or delete transactions will be created.
(11) Decimal Code
This single-digit numeric code from 0 to 4 (and occasionally 5)
indicates the number of digits in the data field that are to fall
to the right of the decimal point. Generally data will be con-
veniently scaled by the chemist with the proper units code to
make the value require a decimal point between 0 to 4.
7.1.2-12
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CHAPTER
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13
Table 7.1.2-a Specific Validation Procedures For Input Data in SAROAD Format.
(12) Value or Data Field
The value must have four digits and must be keypunched right-justified
with leading left zeroes or blanks.
A field filled with '9999' will be treated as a blank. The meteorological
parameters 61202, 62101, 62103, 62104, 62105, 52106, may be reported with
negative values with a left-justified negative sign and zero filled. For form
1, if a data value is rejected, all data values for that card are rejected
while on all other forms only the individual data value which fails edit is
rejected.
/
(13) Year
The last two digits of the year in which observations were taken. Years
55-present are valid and any other year will be rejected.
(14) Month
This two digit numerical code designates 01 (January) through 12 (December)
The year-month combination must be earlier than the current date.
(15) Day
The calendar day of the month in which samples or observations were taken
(01 through 31). The program will check for only 30 days in April, June,
September, and November, and 2R or less days in -ebruary excepting Leap
Year.
-------
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CHAPTER Regional Office Data
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SUBJECT Air Quality Data
, , , — ....
SECTION CHAPTER S'J3J = CT
7 1 2
DATE PAG£
" •
Table 7.1.2-a Specific Validation Procedures For Input Data in SAROAD
Format
(16) Start Hour
Two digit numeric code signifying the hour the sampling began
("00 for midnight through "23" for 11 p.m.).
The following table displays allowable start hours for time interval
given:
Time .
INTERVAL CODE
1
2
B
3
4
5
6
7,8,9
C,D
START HOUR
00,12
00,01
00,01,02
00,01,02,03
00,01,02,03,04,05
00,01 ,02,03,04,05,06,07
00,01,02,03,04,05,06,07,08,
09,10,11
00-23
Not used
VALUES/SAROAD CARD
12 (h day)
12 (1 day)
8
6
4
3
1 (per
pol1utant]
(17) Data Values
(a) The value when converted to standard units must be less than
the maximum storage value of '16383'.
7.1.2-14
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1 ENVIRONMENTAL
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CHAPTER Re9ional Office Data
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SUBJECT Air Quality Data
SECTION
7
CHAPTER
1
SUBJECT
?
DATE PAGE
15
Table 7.1.2-1 Specific Validation Procedures for Input Data in SAROAD Format
(b) For the pollutants listed below, the value when converted to standard
units must not exceed the values listed. This validation may be over-
ridden for those high values which are actually valid except for wind
direction parameters.
Pollutant
Code
Maximum
Particulate
Lead
Carbon Monoxide
Sulfur Dioxide
Nitrogen Oxide
Nitrogen Dioxide
Oxides of Nitrogen
Total Hydrocarbons
Non-Methane Hydrocarbons
Oxidants
Ozone
Uind Direction Parameters
Time Interval for Composite Data
11101
12128
42101
42401
42601
42602
42503
43101
43102
44101
44201
61102, 61104
61106, 61107
51112
2000 ug/n3
100 ug/ifi3
115 mg/m3
5240 ug/m3
3690 ug/m3
3760 ug/m3
9.400 ug/m3
9810 ug/n3
6540 ug/m3
1372 ug/m3
1372 ug/n3
360°
(lOOppm)
( 2ppm)
( 3PPin)
( 2ppm)
( 5ppn)
( ISppra)
( lOppm)
(0.7ppm)
(0.7 ppm
Tnis numeric code is limited to '7' (24-hour sampling interval).
19) Composite Type and Period
This type is limited to numeric codes 1-5 and period is limited to 00-52,
The combination of these codes must be valid.
7.1.2-15
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ENVIRONMENTAL
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CHAPTER
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SUBJECT
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16
forms 1 and 2 that failed the edit and requires corrections. The printed out-
put includes the error listing and the audit trail. An error listing is given
in Figure 7.1.2-f and includes the card image with the erroneous fields marked
and a list of errors. Additional error messages are given in Table 7.1.2-b.
The audit trail is given in Figure 7.1.2-g and should be utilized with record-
keeping procedures described in Section 7.2.2.
The edit subprogram is the only subprogram that must be executed to create
data to update SAROAD. The other subprograms should be executed to validate
the data before submission for updating.
The summarization subprogram reads the sorted mass storage file and produces
printed summaries of the raw data which are called "Transaction Proof Lists".
The summaries are produced on a site, pollutant, year basis and are designed to
display information related to the air quality standards for criteria pollutants.
The Transaction Proof List contains a unique format for each criteria pollutant
and a common format for all noncriteria pollutants: Figure 7.1.2-h is an ex-
ample of Transaction Proof List for sulfur dioxide and Figure 7.1.2-i is an
example for noncriteria pollutants.
The raw data listing subprogram produces a raw data listing for all data
on the tape. This raw data listing provides output for data analysis but has
the potential to produce a large volume of output. Figure 7.1.2-j is an example
of the raw data 1 ist.
7.1 .2-16
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Air Quality Data
SECTION
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CHAPTER
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SUBJECT
2
DATE
PAGE
17
DATE: oi/jQ/79
PG-NO: 13
SAROAO TERMINAL EDIT ADDITIONS
LISTING OF TRANSACTION ERRORS
CC11-11 23-31 (PARAMETER.METHOD,TIME-INTERVAL,UNITSI-PARM-KEY NOT LOCATED ON NAD8-PARMFL
CC32 DECIMAL POSITION IS NOT 0-5
REC« 000120:(1020I8C005G01 7708030012»01
301231567012301560789012 30 156078 90123 0*56078 901231
A A AAAAAAAAA
FORM-TYPE IS 1—LESS THAN 21 -HR -S AMPL ING INTERVAL
CC11 CONTAINS AN INVALID INTERVAL CODE
CC28-29 METHOD is NOT NUMERIC OR > a
CC30-31 UNITS IS NOT NUMERIC OR ) 0
CCI1-11 23-31 (PARAMETER,METHOD,TIME-INTERVAL.UNITSJ-PARM-KEY NOT LOCATED ON NA08-PARMFL
000121:(102019SOOJF02I77
1200111013012315670123015607890123015607890123015607890123)
A AAAAAA
FORM-TYPE IS 1—LESS THAN 21-HR-SAMPLING INTERVAL
CC17-18 CONTAINS AN INVALID MONTH
CC19-20 CONTAINS AN INVALID-DAY
CC21-22 CONTAINS AN INVALID START-HOUR
REC« 000122:11020200002F011770902 12 11013012315670123015607890123015607890123015607890123)
A A AAAAAAAAA
FORM-TYPE IS 1—LESS THAN 21-HR-SAHPLING INTERVAL
CC23-27 PARAMETER IS NOT NUMERIC
CC11-11 23-31 PARAMETER ,ME THOO , T IME-I NTER VAL ,UNI TS >-P ARM-KEY NOT LOCATED ON NAOB-PARMFL
REC« 000123:11020230001 17709D2 12«01 013012315670123015607890123C15607890123015607890123 I
AAAAAAAAAAAAAA AAAAAAAAAAA
FORM-TYPE IS 1—LESS THAN 21-HR-SAMPLING INTERVAL
CC11 CDNTAINS AN INVALID AGENCY
CC12-13 CONTAINS AN INVALID PROJECT NUMBER
CC2-13 I STATE,AREA,SITE .AGENCY,PROJECT)- SITE-KEY NOT LOCATED ON THE NAOS-STE-INX
CC21-22 CONTAINS AN INVALID START-HOUR
CC2S-29 METHOD IS NOT NUMERIC OR > 0
CC11-11 23-31 (PARAMETER .METHOD,TIME-INTERVAL,UNITS>-PARM-KEY NOT LOCATED ON NACB-PARMFL
REC« 0001 21': I 1 020230002101 1770101 00121010 10720 12301 5600780090001200 31005600 78 0090001000230015 »
A AAAAAAA
CC23-29 PARAMETER 12101 AND METHOD 91 CANNOT BE PROCESSED - INVALID
REC» OQG125:11C20210002102879010013112011107201500075009500A5-5250-309999 0800008 «»«*0015l
AAAAAAAAA A A A A A A A A A A A A A A A A A AAAAAAAAAAAA AAAAAAAA
FORM-TYPE IS 1—LESS THAN 21-HR-SAMPLING INTERVAL
CC2-13 (STATE .ABEA.SITE,AGENCY,PROJECT!- SITE-KEY NOT LOCATED OH THE NAOB-STE-INX
CONTAINS AN INVALID INTERVAL CODE
CONTAINS AN INVALID-DAY
CONTAINS AN INVALID START-HOUR
IPJRAMETER ,METHOD,!I ME -INTERVAL,UN ITSI-PAHM-KEY NOT LOCATED ON NAD8-PARMFL
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
CC11
CC 19-20
CC21-22
CC11-11 23-31
CC15-18
CC19-52
CC53-56
Figure 7.1.2-f Edit Error Listings
7.1.2-17
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VOLUME II.
AEROS USER'S MANUAL
SECTION AE'^OS ^ata Auditing
Sy-s tern
CHAPTER
Regional Office Data
Processing
SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
1
SUBJECT
PAGE
13
Table 7.1.2-b Editor Error Messages
1.
2.
3.
4.
5.
5.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
CC
cc
CC
cc
cc
cc
cc
cc
cc
cc
cc
cc
cc
cc
cc
cc
cc
cc
2-13
14, 23-31
1
2-3
4-7
8-10
11
12-13
23-27
28-29
14
15-16
17-18
19-20
30-31
21-22
21-22
32
(STATE, AREA, SITE, AGENCY, PROJECT) - SITE KEY NOT LOCATED ON
THE NADB-STE-INX.
(PARAMETER, METHOD, TIME-INTERVAL, UNITS)
PARM-KEY NOT LOCATED ON NADB-PARMFL.
THE FORM-TYPE 15 INVALID-MUST BE 1 or 2--NO FURTHER EDITING CAN
BE DONE.
CONTAINS AN INVALID STATE NUMBER.
CONTAINS AN INVALID AREA NUMBER.
CONTAINS AN INVALID SITE NUMBER.
CONTAINS AN INVALID AGENCY.
'CONTAINS AN INVALID PROJECT NUMBER.
PARAMETER IS NOT NUMERIC.
METHOD IS NOT NUMERIC OR > 0.
CONTAINS AN INVALID INTERVAL CODE.
CONTAINS AN INVALID YEAR, MUST BE > 55 and <_ CURRENT-YEAR.
CONTAINS AN INVALID MONTH.
CONTAINS AN INVALID DAY.
UNITS IS MOT NUMERIC OR > 0.
CONTAINS AN INVALID START-HOUR.
CONTAINS AN INVALID START HOUR, MUST BE 00-23.
DECIMAL POSITION IS NOT 2-5.
7.1.2-13
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SUBJECT Air Quality Data
SECTION
7
CHAPTER
1
S'JBJZCT
2
DATE
PAGE
19
Table 7.1.2-b Editor Error Messages
19. CC 17-18 CONTAINS AN INVALID COMPOSITE PERIOD, MUST BE 00-52.
20. CC 19-20 CONTAINS AN INVALID COMPOSITE SAMPLE, NOT NUMERIC.
21. CC 22 CONTAINS AN INVALID COMPOSITE SAMPLE TIME, MUST BE 7.
22. CC 21 CONTAINS AN INVALID COMPOSITE TYPE, MUST BE 1-5.
23. CC 17-18, 21 CONTAINS AN INVALID COMP PERIOD AND TYPE - THE TWO
DO NOT CORRESPOND.
24. DATA VALUE IS NOT NUMERIC, REJECTED.
25. DATA VALUE EXCEEDS STANDARD VALUE, REJECTED.
26. DATA VALUE EXCEEDS 16383 VALUE.
27. CC 23-29 PARAMETER 42401 AND METHOD 91 CANNOT BE PROCESSED -
INVALID.
28. THE TIME INTERVAL DOES NOT CORRESPOND WITH # OF REPT - VALUES -
EXCESSIVE.
7.1.2-19
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SECTION
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SUBJECT
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DATE
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20
DATE: 01/30/79
FG-NO: 63
SAROAO TERMINAL EDIT ADDITIONS
LISTING OF TRANSACTION ERRORS
CC32
CC33-36
DECIMAL POSITION IS NOT 0-5
DATA VALUE IS NOT NUMERIC, REJECTED
REC» 000771:
CC32
CC33-36
CC37-«Q
CC»l-- SITE-KEY NOT LOCATED ON THE NAOB-STE-INX
ccm :ONTAINS AN INVALID INTERVAL CODE
CC15-16 CONTAINS AN INVALID YEAR, "UST BE > 57 AND < CURRE NT -Y EAR
CC17-18 CONTAINS AN INVALID MONTH
CC19-20 CONTAINS AN INVALID-DAY
CC21-22 CONTAINS AN INVALID START-HOUR
CC23-27 PARAMETER IS NOT NUMERIC
CC28-29 METHOD IS NOT NUMERIC OR > D
CC3D-31 UNITS IS NOT NUMERIC OR > 0
CClt-11 23-31 (PARAMETER,METHOD,TIME-INTERVAL.,UNITS J-PARM-KEY NOT LOCAT£Q ON NAOB-PARMFL
3ECIMAL POSITION IS NOT 0-5
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
DATA VALUE IS NOT NUMERIC, REJECTED
NUMBER OF TOTAL 'CARD-IMAGES' READ
NUMBER OF 'CARD-IMAGES' EDITED
EDITING STARTED AT RECORD • : OCDOOl
EDITING STOPPED AT RECORD » : 999999
NUMBER OF ADDITION 'TRANSACTIONS' CREATED
NUMBER OF CHANGE 'TRANSACTIONS' CREATED
NUMBER OF DELETE 'TRANSACTIONS' CREATED
NUMBER OF 'VALUES' REJECTED
NUMBER OF CARDS WITH NO LEGITIMATE VALUES
771
771
3
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SECTION
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SUBJECT
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21
OS/ 5/83
RAH DATA TRANSACTION PROOF LIST
STATE 13 -
SULFUR DIOXIDE
IDAHO
PAGE
STO UNITS NAME -MICROSRAMS/CUB1C METER
AREA SITE AS/
CODE PRJ
0080
0080
0220
0420
0420
0840
0£4Q
0840
0340
1080
1420
1420
1420
U20
1420
1420
1420
1420
004 F02
004 F02
007 F01
014 F02
015 J02
002 F02
002 F02
Oil J02
012 J02
001 F01
016 FOS
017 FOS
019 FOS
020 FOS
021 F02
021 F02
021 FOS
026 J02
HETH
14
91
14
14
14
14
91
14
14
91
91
91
91
91
14
91
91
14
INT
CODE
1
7
1
1
1
1
7
1
1
7
7
7
7
7
1
7
7
1
RPT
UNIT
07
01
07
07
07
07
01
07
07
01
01
01
01
01
07
01
01
07
YR
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
76
01
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
02
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
03
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
TOTAL
04 OBSER
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
7766
61
7929
8092
5506
7728
2
8497
8432
51
89
83
90
89
8206
1
3
8545
ARITH
MEAN
62
12?
18
27
63?
256 «
70?
188 »
149 »
3
22
65
25
49
252 »
121?*
277?*
127 *
»** 24-HR BLOCK AVGS ***
1ST 2ND » >
MAX MAX 365
442
147
50
184
223
996
90
1219
818
a
125
441
274
256
1391
121
307
705
427
79
48
166
209
933
49
968
795
6
113
290
130
177
1287
272
647
6
67
42
12
1
75
13
»** 3-HR BLOCK AVGS »•» *** 1-HOUR **»
1ST 2ND • > 1ST 2ND
MAX MAX 1300 MAX MAX
1843
79
655
970
2865
3607
3327
3135
3747
1432
79
550
655
2786
3511
2943
2524
1913
2 2489
131
1389
2410
66 3720
41 5371
13 5528
48 3537
9 6052
2306
105
943
1415
3720
5266
4140
3406
3878
Figure 7.1.2-h Transaction Proof for Sulfur Dioxide
7.1.2-21
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SUBJECT Air Quality
SECTION
7
CHAPTER
DATE
!R SUBJECT
PAGE ^^
22 m
OS/ 5/83
RAM DATA TRANSACTION PROOF LIST
STATE 01 -
ALABAMA
NON-CRITERIA POLLUTANTS
PAGE
AREA SITE AG/
CODE PRJ
0380
0380
0330
0390
0570
1480
1800
1MO
1860
2380
2460
003 A01
013 C01
017 C01
013 C01
001 C01
001 A01
001 C01
001 C01
001 A01
001 A01
001 A01
POL-HETH
CODE
1230692
1230692
1230692
123Q69Z
1230692
1230692
1230692
1230692
1230692
1230692
1230692
INT UNIT
CODE CODE
7
7
7
7
7
7
7
7
7
7
7
01
01
01
01
01
01
01
01
01
01
01
YR 81
75 X
75 X
75 X
75 X
75 X
75 X
75 X
75 X
75 X
75 X
75 X
52
X
X
X
X
X
X
X
X
X
X
X
93
X
X
X
X
X
04
X
X
X
X
X
TOTAL
06SER
23
177
157
176
17*
20
170
1*1
19
25
25
1ST-MAX
VALUE
4.49
6.16
9.22
4.94
5.56
3.35
6.29
7.40
4.06
8.71
2.88
2ND-HAX
VALUE
4.
6.
7.
4.
5.
2.
5.
6.
3.
5.
2.
39
12
39
56
19
97
77
37
99
04
70
3RO-MAX
VALUE
3.92
5.45
5.66
4.42
5.14
2.91
5.53
5.75
3.52
4.38
2.24
4TH-MAX
VALUE
3.
5.
5.
4.
4.
2.
5.
4.
3.
3.
2.
61
12
51
10
67
90
10
84
19
05
21
ARITHMETIC
MEAN
2.26
2.29
2.30
1.62
1.96
2.07
1.87
1.94
2.39
2.42
1.40
Figure 7.1.2-i Transaction Proof for Noncriteria Pollutants
7.1.2-22
-------
ENVIRONMENTAL
PROTECTION AGENCY
B NATIONAL AIR
W DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS nata Auditing
System
CHAPTER Peqional Office Data
Process inq
SUBJECT Air duality Oata
SECTION CHAf
7 1
DATE
»TER SUBJECT
2
PAGE
23
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7.1.2-23
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Peqlonal Office
Processinq
SUBJECT A1r Oualitv nata
SECTION
7
DATE
CHAPTER
1
SUBJECT
2
PAGE
24
The data screening subpronrams provides the capability to automati-
cally review the raw data for criteria pollutants for data anomalies.
The data screening procedures are described 1n detail In "^creening Pro-
cedures for Ambient Air Quality ^ata", F.PA-450/2-78-037, July 1°78. These
subproqrams should be executed on each data set to ensure that t^e data
are valid or that suspicious data have been Identified. Susnicious data
should be removed from the sorted transaction tape before submission.
The state agency should be notified and efforts made to correct and re-
submit the data.
The data screening subprogram utilizes the rian Test and the Pattern
Test to screen hourly data. For the nan test, a months' data is evaluated
for gans in concentrations as well as checMnn the ninber of hourly values
that exceed a user supplied upper limit. This tinner limit Prevents an
entire month or nortlon of a month from heinq too Hinh due to incorrect
scaling. The pattern test evaluates one day of data at a time and ner-
forms the following checks: (1) hourly values exceeding an empirically
derived upper limit, (2) difference in adjacent values exceedinn an em-
pirically derived upner limit, (3) a value in a dav heinn much different
than other values 1n the day using a modification of the njxon °ation test,
(4) differences and percent differences between the middle value and its
adjacent values in a 3-hour Interval exceeding certain nrederived limits,
and (5) consecutive values of four or more hours exceeding some prederived
concentration limit.
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office Data
Processing
SUBJECT A1r duality nata
SECTION
7
DATE
CHAPTER
1
SUBJECT
2
PAGE
25
The data screening subprogram utilizes the Shewhart Control Chart to
screen 24-hour observations. For a qlven site and pollutant, the data
values are utilized to calculate a monthly range and arithmetic mean for
use as the test statistics. Data that are stored on the raw data file
for the previous 2 or 3 months for the site and pollutant are utilized to
calculate upper control limits for the range and mean. If the monthly
range and/or mean are greater than the upper control limits, the month is
flagged as containing possible anomalous data.
Figure 7.1.2-k represents an example outnut from the gap test. A
summary line is produced for each site-pollutant-month that is flagged.
The data values printed 1n the summary line are in pom for carbon monoxide
and pphm for other nollutants. The audit trail as qlven in Fiqure 7.1.2-1
indicates the data which were processed. To determine the problem as iden-
tified by the qap test a raw data listing is helpful.
Figure 7.1.2-m 1s an example of outnut from the pattern test. This
output represents a listing of the data for the days that failed the test
and the reason that the data failed. The data values printed in this
report are in mg/m3 for carbon monoxide and uq/m3 for all other pollutants.
Figure 7.1.2-n is an example of outnut from the Shewhart Test. This
output represents a listing of the monthly means, ranqes, and number of
observations for the months utilized to compute the control limits and the
month that failed the test. A raw data listing from NA068 may be useful
in identifying the problem with the data.
7.1.2-25
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AE^S Hata
System
CHAPTER Regional Office
Processino
SUBJECT Mr nualitv nata
SECTION
7
CHAPTER
1
SUBJECT
2
DATE
PAGE
ze
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p»xrgaaaaa««g>g3Oni<>iaaapgnrgrg
oaaaoooaooaoaaooaaooao
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iwrgtf^flOrgrgotQAaoaQaoflOOQrgrgrgQao^tf'
* 9 pgpNrggaargrgrgrg^x'O'O'^pgp^gargaa
g3-or»aoaao*»»aiap^p^rgrgrgacrgrg
g? <0 ^ ^ O 6^^9^4^^^^^4 O Q O ^l ^ ^1 i/l
K*roi«"i^i/iooorgrgrg(MrgK**"iu"!u"iinoOp''»-»
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p^ p^ (Si M l/l l/i i/1
7.1.2-2P
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AERQS Data Auditl-ng
System
CHAPTER Regional office
Data Processing
SUBJECT Al> guality Data
SECTION
7
CHAPTER
1
SUBJECT
DATE
PAGE
?
«e4«* PROCESSING SUMMARY «***«
S15J INPUT CABCS WERE BEAD.
0 C4RDS WERE NOT PROCESSED PECAUSE OF FORMAT ERRORS.
C CARDS WERE NOT PROCESSED BECAUSE OF UNACCEPTABLE DATA.
0 CARDS 010 NOT HAVE A I IN THE FIRST COLUMN.
97129 HOURLY VALUES WERE PROCESSED.
163 SITE-"ONTH-POLLUTANT DATA SETS UERE PBQCESSEO.
Q SITE-wONTH-POLLUTlNI DATA SETS HAD REDUNDANT CARCS.
12 SI TE-WQNTH-POLLUTANT DATA SETS '..ERE FLAGGED.
121 SI TE-MQNTH-POLLUT4NT DATA SETS '.ERE NOT FLAGGED.
THE FOLLOWING SITES HAD LESS THAN TUO VALUES -ALLING WITHIN AN ACCEPTABLE =»NGE:
3t612GC12IC:l FOR POLLUTANT H2HC1 IN 1/78
J66«2aC12ICl FOR POLLUTANT tJICl IN 2/78
366*20012101 FOR POLLUTANT q2UC1 IN M/78
0 DIVIDE CHECKS;
0 OVERFLOWS;
0 UNDERFLOWS.
F i a u re
.2-'
-udit
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AiR
' DATA BRANCH
VOLUME II.
AEROS USER'S MAN UAL
SECTION AEROS Data Auditing
System
CHAPTER n . . -,,.
Regional Office
Data Processing
SUBJECT Air Quality Data
SECTION CHAPTER SUBJECT
*
DATE PAGE ^^B
-1 -
TEST J
SI TE CCOE PCLL/HTD
32016CCHGC1 1210111
AIR OATA SCREENING SYSTEM-I ADSS>
CHECKS FO" CONTINUOUS (HOURLY i DATA
- Hl-VALUE, TEST 2 - HI-OIFF, TEST 3 - OIXON RATIO, TEST 1 - SPIKE, TEST '. - HI-C ON S-1-HR S
YYf<>fOO HOURLY VALUES IN DAY FAILING ADSS CHECKS
77 1 6
1
3
32016GC11001 1210111 7712 7
S I TE - C2C1 6 C311G31
1 5 1183 GlCHOl "21 "1 1 1
15U8CC1CHC1 «213111 77 1 6
I5118CC1CHC1 1210111 77 1 7
15119CC1CH01 1210111 77 14 8
1 "^ U SCC1 CHOI 121 01 I 1 77 n 9
! S 1 1 8 CC1 rw:i
15119CC1 CHOI
77
77 nil
1S118CC1CHG1 1213111 77 112
15
6 9 7 1 5
SOCN 12315
17 16 16 II 33
M1TN 12315
32332
NOSN 12315
8 5 3 5 >>0
°OLLUTA -IT -"ETHOD - 12101/11
7713 PlCtll 2 3 0 5
C 23 29 C 3
SOON I 2 J 4 5
57 57 29 £ 12
flCli 1 2 3 1 5
29 17 17 17 23
NOON 1 2 3 1 5
23 23 23 A3 16
HCN 12315
23 23 23 17 17
NOCN 1 2 3 » 5
17 17 17 69 69
TCN 12315
17 17 17 17 ]7
r.OCV. 12315
57 57 "C 6 0
" I T '. 1 2 3 « 5
23 23 23 29 6
KOCH 1 2 3 1 5
2« 31 31 31 29
fiCf, 1 2 3 1 5
23 10 57 29 12
f. 3 OH 1 2 3 1 5
17 23 29 29 31
MI CM 1 2 3 1 5
Z9 23 12 12 17
NOON 1 2 3 " 5
31 31 31 31 29
PI CM 1 2 3 " 5
12 12 t 6 12
12315
23 23 31 31 13 31 ID 10 31 31 31 2.7
3
1 1
2
9
HO .
3
12
29
13
10
69
1 7
6
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52
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10
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£ 7 8
259
679
9 £ 7
, DAYS SCPEE'IEC
til
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000
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Mgure 7.1.2-in Cutout From Pattern "33-
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Reqional office nata
Processing
SUBJECT Al> Qua1ity nata
SECTION
7
DATE
CHAPTER
1
SUBJECT
2
PAGE
20
•' ! v, st : j v r- '.-<;•!(••<
; i y - 4 - T - } v a I : ~ t r -, * ^ r r
-r*(i"T T ~ ,' " \ r l_ ' ' ~ c ~>n'
SS - .it 1
Finur'5 7.1.2-n
7.1.2-2"
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office Data
Processing
SUBJECT Air Quality Data
The values greater than the standard subprogram lists the data values
that exceed the 24-hour standards for particulates and sulfur dioxide and
the 1-hour standards for carbon monoxide and ozone. The listing includes
the site code, the pollutant method interval codes, the date of the
value, and the reported value converted to standard units, ^igure 7.1.2-0
is an example of output from the values greater than standards subprogram.
The Merge step utilizes UNIVAC system utilities to combine several
transaction tapes to create a single data set. This single data set is
provided to NADB for updating. Figure 7.1.2-p is an example of output
•from the merge.
"Error Resolution
The Error Resolution Step includes the correction of data which was
rejected or flagged by the Edit Step, or the correction of data which was
rejected in the update. The errors routinely fall into the following
categories: (1) Invalid key which was identified by editor, (2) Valid
key but site or pollutant not correctly registered on the site or parameter
file, (3) Valid key but incorrect data values, or (4) Invalid update
action code.
7.1.?-30
-------
ENVIRONMENTAL
PROTECTION AGENCY
^ NATIONAL AIR
^^ DATA BRANCH
^ VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
1
SUBJECT
2
PAGE
31
STATE--SITE AG/
CC~E «J
'31
•31
•31
'31
:3i
•31
:ci
POL-^ETH INT
CC2E CC2E
NATIONAL AEPOMETPIC DATA BANK
PEPCPTED VJLUES CPEATEP THAN STAt'DiPOS
VAl'JE E'CEEOI!.'3
==F:~TED VALLE
G31
C31
C31
C-C1
G31
G31
F31
F31
F31
P31
= 31
C31
G31
G31
G31
G3 1
770301
7 : C 1 C 1
-: 31 o i
~£3131
"3101
ico o
13 0
15 0
:o o
:5 3
1:1.0
1:5 o
IC3 0
113 0
.13 o
ISO
-0 5
-0 5
"•3 5
-.0 5
uO 5
-0 5
-0 5
-0.5
-0 5
-3 5
-3 5
-0 5
3 5
3 5
1.3
0 5
Figure 7 1.2-0. Values Greater Than Standards
7.1 2-31
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
1
SUBJECT
2
DATE
PAGE
32
SC=T 14P1 S74TC8 06/21/84 17:57=26
MEPC-E
FILESIH=SCPTEO-TPAHS,HA1TRAM,P£.G4
LA=EL=STAK3i-D
r/Er = 2,2C,S,A:32,2,S,A:24,6,S,A:l,l,S,D
BECC-3:330
CHECKO, T,F,K
!"£33
PEEL 1 RECC-OS= 253649 SLCCKS= 3736
*•*» SC3T/ME°GE SW-'ARY »»»
C-E^ITICN = rE-GE
INPUT STATISTICS:
2336^9 PECC-^S IM 0 SKIFTED
12 ^'CTS, PECC-3 OH INPUT
0 PEJECTE3
C'JTFUT STATISTICS: 0 .
25:i CTCO:iH.llH C-'-U OO'CC-51.121 fEMf 01 : 0 a : 32 . £ "2 -00 : IK
iFIH
'See Figure 7 2 2-b SAROAD Merge/Update Sheet
Figure 7.1.2-p. Merge Output
7.1.2-32
-------
k
A
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regionai Office Data
Processing
SUBJECT A1r Oual1tv nata
SECTION
7
DATE
CHAPTER
1
SUBJECT
2
PAGE
33
The Match/Change/Delete Program (NA068) enables the Regional Offices
to correct three of the four errors which have been Identified above. The
second error can be corrected by updating the appropriate file. The
program can be utilized to correct errors on the sorted transaction tape
as created by ?!Afl?7 or to correct errors on the error card Image file
created hy NA067. The program will actually execute successfully on any
card image tape which as been sorted and which contains only forms 1 and
2 with only one pollutant on form 2.
For the sorted transaction taoe, NA068 has the following ootions:
1. Delete selected records with the deleted records being option-
ally written to a mass storage file.
2. Change all actions codes to a single action code.
3. List selected data or all of the transaction file.
•Only one of the above ootlons nay be performed with each execution of
NAffiS.
For the error card image tape, NA060 has the following options:
1. Delete selected records or individual values with data values
being optionally written to a mass storage file.
2. Change the key of selected records or change individual data
values. All records may be written to the corrected card tape,
or only those records that were changed may be written.
3. List selected data or all of the transaction file.
7.1.2-33
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office Data
Processing
SUBJECT A1r Quality nata
SECTION
7
CHAPTER
1
DATE
SUBJECT
2
PAGE
34
Options 1 and 2 can be executed together as long as two actions are
not performed on the same record. V/hen option 3 is executed, no other
options are permitted.
The execution of NAfKS creates either a corrected sorted transaction
file for input to merges or creates a corrected card image tape for input
to NA/)f7.
Although the correction of errors is important, the correct sorted
transaction tape must not be held while errors are being resolved.
7.1.2-34
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Em-issi-ons Data (NEDS)
SECTION
7
CHAPTER
2
DATE
SUBJECT
1
PAGE
1
To assist Regional Office personnel in carrying out the NEDS data
processing steps described in Section 7.1.1, a NEDS Batch Sheet
(Figure 7.2.1-a) has been developed. The Batch Sheet is designed as a
basic recordkeeping form for the R.O. processing of individual groups of
NEDS data. Entries are provided for all processing steps and completion
of each processing step is denoted by entry of the date of completion.
Spaces are provided for entry of all pertinent magnetic tape identifiers,
names, record/value/card counts, costs and other items. R.O. Audit Keys
(superscripts) are used to indicate specific record, value or card counts
which should be checked to assure successful processing.
The Batch Sheet covers strictly the data-processing aspects of
Regional Office NEDS activities. Several other forms are available to
expedite other aspects. The NEDS Control Log (6.2.1) provides an over-
view of submissions and interaction with state agencies. The NEDS State
Transmittal Form (6.3.1) facilitates communication of information from
submitting agencies. The NEDS Error Sheet (6.5.1) allows tracking of
the error resolution process. These forms all interact with or complement
the Batch Sheet, and they are most profitably used together.
AUDIT KEYS
The Regional Office Audit Keys are one of the most important features
of the Batch Sheet. Through careful notation of the numbers of cards,
records or values involved in various processing steps, it is possible to
eliminate a number of serious possible errors and to be sure that all
submitted data survived processing.
7.2.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Emissions Data (NEDS)
SECTION
7
CHAPTER
2
SUBJECT
1
DATE
PAGE
R.O. I.D. :
Date Received:
NEDS BATCH SHEET
Description:
NEDS Data Submictal Form Received | | MTFTF Reel No.
Mag Tape File Transmittal Form Received I I File No.
DATE
COMPLETED
FORM/TAPE PROCESSING
Forms Checked.
Foros Keypunched. Card Counc:
Tape Mailed to VCC. Received at NCC: / /
B-Number PI
COST COMMENT?
Card-to-Tape fAEOOM
or
Tape-to-Taoe (A£001
NA046, NA04D
Pre-edit (SE026)
Output Tape
Records
Editor (NEOfiU*
Records In
Records Out
Transact Tape
Error Tape
Records In
Cards Rejected
Records Out
V.cifv NAQB File N'jme
P.ist rdi L Toe 11 I (Lues
*ERROR RESOLUTION (See Error Sheet)
Reprocessed in:
New R.O. t.D. I
R.O. Action
State/Agency Action New R.O. I.D.
Card Count:
Card Count:
1 On Data Sjbmiccal Form (All Superscripts are R.O. Audit Keys, and counts should -natcn.
Figure 7.2.1-a. NEDS Batch Sheet.
7.2.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AERQS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Emissions Data (NEDS)
SECTION
7
DATE
CHAPTER
2
SUBJECT
1
PAGE
3
Throughout the Batch Sheet, counts which should match are noted by
identical superscripts. Each superscripted count should be checked
against any previous counts with the same superscript, and reasons
sought if the counts are not equal. In a few cases, counts must be
added or an inequality should exist, as indicated on the Batch Sheet.
Specific R.O. Audit Key checks are included in the instructions below.
USING THE NEDS BATCH SHEET
The Batch Sheet is intended as a cover sheet for all information on
a given NEDS submission while it is in active R.O. processing. Any forms
such as State Transmittal Forms or Magnetic Tape File Transmittal Forms
and all relevant computer listings should be attached antd carried until
processing is complete.
Initial Receipt of Submission
Upon receipt of a NEDS data submission, the header of the Batch
Sheet should be filled out. The Regional Office I.D. number (see 6.2.1
for recommended form) is used as the unique identification of a batch to
be processed. Date received, a short description of data involved and
other details should be filled out or checked as appropriate.
Form/Tape Processing
If NEDS coding forms are received, enter dates on which form check-
ing and keypunching are completed. Enter count of cards punched and
7.2.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Emissions Data (NEDS)
SECTION
7
CHAPTER
2
SUBJECT
1
DATE
PAGE
4
check against the agency-reported count on the NEDS State Transmittal
Form (6.3.1), if submitted (Superscript 1). A space is provided for
cost of keypunching.
If magnetic tape is received and mailed to NCC (rather than
transmitted), enter the date mailed. Enter the date received at NCC
and NCC B-Number when this information becomes available.
R.O. Data Processing Steps
Enter the date and all other details (NCC reel numbers, record/
value/card counts and costs) as each step of the Regional Office data
processing is completed. Audit checks which should be performed are as
follows:
Superscript 1: After card-to-tape or tape-to-tape program, check
record count against card count from keypunching and card count from
State Transmittal Form.
Superscript 2: After pre-edit, check pre-edit records in Figure
7.1.1-c against record count from card-to-tape or tape-to-tape program.
Superscripts 3 and 4: After editor, check records in against
records in from pre-edit. Also check records out against records out
from pre-edit (records out of editor should be equal to pre-edit values
when no cards were rejected, and records out should be less than records
7.2.1-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Emissions Data (NEDS)
SECTION
7
CHAPTER
2
SUBJECT
1
DATE
PAGE
5
out if rejects occurred.) See Figure 7.1.1-c for pre-edit records out,
Figure 7.1.1-e for editor counts.
The date should be recorded when NADB is notified of completion of
R.O. processing, and the file name recorded for reference in verifying
update progress. If available, the NADB Control I.D. assigned should
also be noted in the space provided below.
NADB Processing/Update
Upon receipt of the post-edit listing from NADB, the date and the
post-edit total values count should be noted. The total values count
is checked against records out of the editor. NADB Control I.D. should
also be recorded if not available previously.
The NADB Update Number containing the data should be determined via
the AERO-MESSAGE file and recorded. The date of successful completion
of that update should be recorded when verified via the AERO-MESSAGE or
NADB Code-a-Phone.
Error Resolution
For all groups of errors or other rejected data, make an entry in
the ERROR RESOLUTION section of the Batch Sheet and document on the NEDS
Error Sheet (6.4.1). Distinguish between errors expected to be resolved
at the Regional Office level and those referred to the submitting agency
for action. Enter the number of cards involved in each group as it is
7.2.1-5
-------
ENVIRONMENTAL
^PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION
AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Emissions Data (NEDS)
SECTION
7
DATE
CHAPTER
2
SUBJECT
1
PAGE
6
identified. The total of card counts for error groups should equal the
editor cards rejected count if all errors were editor rejections
(Superscripts 6, 7).
Enter the new R.O. I.D. and date of initiation of reprocessing once
errors are resolved and reenter the processing cycle. Make an appropriate
notation for all error groups which will not be reprocessed (i.e.,
duplicate records or others for which error resolution will not be
pursued).
Concatenation
Several changes and additions must be made to the above procedures
to adapt them to NEDS processing in which more than one submission from
one state are concatenated onto one tape after the editor, prior to
submission to NADB. It is recommended that such cases be handled
parallel to the SAROAD Merge/Update Sheet procedures described in 7.2.2.
7.2.1-6
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Air Quality Data
(SAROAD)
SECTION CHAF
7 2
DATE
>TER SUBJECT
2
PAGE
1
To assist Regional Office personnel in carrying out the SAROAD data
processing steps described in Section 7.1.2, the SAROAD Batch Sheet and
Merge/Update Sheet (Figures 7.2.2-a and 7.2.2-b) have been developed.
These sheets are designed as basic recordkeeping forms for the R.O.
processing of individual groups of SAROAD data. Entries are provided
for all processing steps and completion of each processing step is
denoted by entry of the date of completion. Spaces are provided for
entry of all pertinent magnetic tape identifiers, names, record/value/
card counts, costs and other items. R.O. Audit Keys (superscripts) are
used to indicate specific record, value or card counts which should be
checked to assure -successful processing.
The Batch and Merge/Update Sheets cover strictly the data processing
aspects of Regional Office SAROAD activities. Specifically, the Batch
Sheet includes all steps through the editor, and the Merge/Update Sheet
documents merging, submission and NADB updating for several SAROAD sub-
missions. Several other forms are available to expedite other aspects.
The SAROAD Control Log (6.2.2) provides an overview of submissions and
interaction with state agencies. The SAROAD State Transmittal Form
(6.3.2) facilitates communication of information from submitting agencies
The SAROAD Error Sheet (6.5.2) allows tracking of the error resolution
process. These forms all interact with or complement the Batch and
Merge/Update Sheets, and they are most profitably used together.
AUDIT KEYS
The Regional Office Audit Keys are one of the most important
features of the Batch and Merge/Update Sheets. Through careful notation
7.2.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Air Quality Data
(SAROAD)
SECTION
7
CHAPTER
2
SUBJECT
2
-^^-
DATE PAGE ^^B
2 ^^
R.O. I.D.:
•p
oj
CD
rC
CO
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Air Quality Data
(SAROAD)
SECTION
7
CHAPTER
2
SUBJECT
2
DATE PAGE
3
MERGE
SAROAD MERGE/UPDATE SHEET
CD
O)
-C
C/l
O)
-I-J
03
-a
Q_
OJ
CD
s_
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Air Quality Data
(SAROAD)
SECTION
7
DATE
CHAPTER
2
SUBJECT
2
PAGE
of the numbers of cards, records or values involved in various processing
steps, it is possible to eliminate a number of serious possible errors
and to be sure that all submitted data survived processing.
Throughout the Batch and Merge/Update Sheets, counts which should
match are noted by identical superscripts. Each superscripted count
should be checked against any previous counts with the same superscript,
and reasons sought if the counts are not equal. In a few cases, counts
must be added or an inequality should exist, as indicated with some
superscripts. Specific R.O. Audit Key checks are included in the
instructions below.
USING THE SAROAD BATCH SHEET
The Batch Sheet is intended as a cover sheet for all information on
a given SAROAD submission while it is in active R.O. processing. Any
forms such as State Transmittal Forms or Magnetic Tape File Transmittal
Forms and all relevant computer listings should be attached and carried
until processing is complete.
Initial Receipt of Submission
Upon receipt of a SAROAD data submission, the header of the Batch
Sheet should be filled out. The Regional Office I.D. number (see 6.2.2
for recommended form) is used as the unique identification of a batch to
be processed. Date received, a short description of data involved and
other details should be filled out or checked as appropriate.
7.2.2-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION flERns Data Audltlnq
Systern
CHAPTER "eqlonal office
Hata "ecordkeeoinq
SUBJECT Mr oualltv nata
SECTION
7
CHAPTER
DATE
SUBJECT
?
PAGE
5
Form/Tape Processing
If SARO^O codlnq forms are received, enter dates on which fom checklna
and keypunching are completed. Fnter counts of forms submitted and cards
keypunched and check the former against the anency-reported count on the
SARO/SD State Transmeta! Form (f. 3. 2), 1f submitted (Superscript 1). *
space 1s provided for cost of keynunchlno.
If a magnetic tape Is received and mailed to fICC (rather than trans-
mitted), enter the date mailed. Enter the date received at HfT and Nrc
B-Number when this Information becomes available.
Patch Processing Stens
Enter the date and all other details (fTC reel numbers, record/value/
card counts and costs) as each sten of ^eaional Office data processinq for
this batch is comnleted. /*-udit checks which should be performed durinq
batch processing are as follov/s:
Superscripts 2 and 3: *fter card-to-tanp or tane-to-tane nroqram,
check record count aqainst card count from keynunchinn and card count from
State Transmittal Form.
Superscript 4: -"fter pre-edit, check pre-edit input records (Finure
7.1.2-c) against record count from card-to-tane or tape-to-tape proaram.
7 ?
/ * (- •
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AERns Data Auditlnn
System
CHAPTER Regional Office
Data Decordkeepinn
SUBJECT Air QuaHtv nata
SECTION
7
CHAPTER
2
SUBJECT
2
DATE PAGE A
' \
Superscripts 5 and 6: After editor, check card Images read against inout
records from pre-edit. Compute transactions created hy siminq the Individual
totals for each action code. Also check transactions created against total
values from nre-edit (transactions created hy editor should be eoual to ore-edit
total values when no cards are rejected, and transactions created should he less
than total values 1f rejects occurred). See Figure 7.1.2-d *or nre-ed1t total
records and Figure 7.1.2-g for editor audit trail.
/>fter execution of data screenino subprogram, the nrintout should be re-
viewed and a check made on Batch Sheet to indicate whether possible errors were
Identified.
Match/Change/Helete Processing
Basic recordkeepina for data correction utilizinn NAOPP is performed on the
SAPOAD Patch Sheet. The annronriate blanks should be completed to indicate the
data processed, nrocessinn performed, and the necessary audit trail. The values
out of NAOF8 must always be less than or eoual to transactions created. If
input is the error tape, the output is not utilized as innut to a merqe but
will probably be Input to NA
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Air Quality Data
(SAROAD)
SECTION CHAF
7 2
DATE
>TER SUBJECT
! 2
PAGE
7
well, to provide verification of these items for each batch. The two-
digit merge identifier (Merge ) or other identifier used for merges
must be recorded to allow cross-reference between Batch and Merge/
Update Sheets. The NADB Control I.D. and Update Number for the merged
group containing each batch should be recorded to allow checking of
NADB update status of that batch's data via the NADB AERO-MESSAGE file
or Code-a-Phone.
Error Resolution
For all groups of errors or other data rejected in batch processing
steps, make an entry in the ERROR RESOLUTION section of the Batch Sheet
and document on the SAROAD Error Sheet (6.4.2). Distinguish between
errors expected to be resolved at the Regional Office level and those
referred to the submitting agency for action. Enter the number of values
-involved in each group as it is identified. The value counts for error
groups should equal the editor values rejected if all errors were editor
rejections (Superscripts 8, 9). See Figure 7.1.2-g for editor counts.
Enter the new R.O. I.D. and date of initiation of reprocessing once
errors are resolved and reenter the processing cycle. Make an appro-
priate notation for all error groups which will not be reprocessed (i.e.,
duplicate records or others for which error resolution will not be
pursued).
7.2.2-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Air Quality Data
(SAROAD)
SECTION
7
CHAPTER
2
SUBJECT
2
DATE
PAGE
8
USING THE MERGE/UPDATE SHEET
The Merge/Update Sheet allows recordkeeping for processing and
follow-up steps from the merge of several data sets to verification of
NADB updating of the merged group of data. If an agency submission is
submitted to NADB without merging with other submissions, the items to
be recorded for the steps from "Notify NADB" to "NADB Update" may be
transferred to the Batch Sheet, or a Merge/Update Sheet attached to the
Batch Sheet and the irrelevant details under "Merge Program" omitted.
Each merged group of data should be given a unique identifier: a
two-digit identifier in the form "Merge__" is recommended, to be
assigned sequentially. This or some other identifier should be entered
in the upper right corner of the Merge/Update Sheet and on the Batch
Sheet for all data included in the merge.
This section provides for recording of a number of pertinent items
about the individual batches going into a merged submission to NADB.
The Regional Office I.D., NCC reel number, and number of records from
each batch going into the merge should be noted. These record counts
are not generated by the merge, but are rather the record counts from
the edit program for each batch, and should be identical to counts
with Superscript 7 on the respective Batch Sheets. The individual
edit record counts should be totalled manually under "Total Records
In."
7.2.2-i
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Air Quality Data
(SAROAD)
SECTION
7
CHAPTER
2
SUBJECT
2
DATE PAGE
9
After running the merge, the resulting records out (see Figure
7.1.2-n) should be noted and compared to the manual total (Superscript
10). Output tape reel number and cost of the run should be noted.
NADB Processing
When NADB is notified of availability of a set of data which has
completed Regional Office processing, the date and file name (and NADB
Control I.D., if available) should be recorded.
The date of receipt of the NADB-generated post-edit should be
noted, and the post-edit total values recorded and checked against
records in and out of the merge program (Superscript 10). See Figure
7.1.2-n for merge counts, Figure 7.3.2-c for post-edit counts.
Upon verification of successful NADB updating (via the AERO-MESSAGE
file or Code-a-Phone), the date and NADB Update number should be recorded
If a rejects tape was generated, its NCC reel number and rejects count
should be noted.
Error Resolution
For all groups of errors or other data rejected during merge and
NADB updating, make an entry in the ERROR RESOLUTION section of the
Merge/Update Sheet and document on the SAROAD Error Sheet (6.4.2).
Distinguish between errors expected to be resolved at the Regional
7.2.2-9
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Regional Office
Data Recordkeeping
SUBJECT Air Quality Data
(SAROAD)
SECTION
7
DATE
CHAPTER
2
SUBJECT
2
PAGE
10
Office level and those referred to the submitting agency for action.
Enter the number of cards involved in each group as it is identified.
The total of card counts for error groups should equal the update
rejects count if all errors were update rejections (Superscripts 11, 12).
Enter the new R.O. I.D. and date of initiation of reprocessing once
errors are resolved and reenter the processing cycle. Make an appro-
priate notation for all error groups which will not be reprocessed (i.e.,
duplicate records or others for which error resolution will not be
pursued).
7.2.2-10
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER update Diagnostics
SUBJECT NEDS
SECTION CHA(
7
DATE
>TER SUBJECT
3 1
PAGE
1
RECEIPT OF DATA
All emissions data received by the NADB from Regional Offices or
any special studies will be logged in before processing begins. Before
the data can be logged in and processing begun, a cover letter must be
received with the following minimum information given:
1. Name of agency submitting data.
2. Date of submission.
3. Approximate number of cards or records included.
4. Type of data (whether semiannual report data or supplemental
data) and the period covered.
5. If a magnetic tape contains the data, a magnetic tape file
transmittal form must be included for each file.
As the data are logged in, a control ID, which will be used for all
future references, is assigned. This control ID is assigned by using
NEDS as first three characters, the state or region abbreviation as the
next two characters, and the Julian date as the next three characters.
If several data sets or tape files are received on a given day, the
files are uniquely identified by letters of the alphabet.
PRE-UPDATE DATA PROCESSING AND DATA SCREENING
Upon receipt of each data set, NADB runs the POST-EDIT INVENTORY OF
DATA RECEIVED report. This report is similar to the PRE-EDIT report.
It is used to verify that the data received from the Regional Office
corresponds to the set of data which the Regional Office indicates was
being submitted. The POST-EDIT program separates incoming point and area
7.3.1-1
-------
ENVIRONMENTAL
'PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
>TER SUBJECT
1
PAGE
* ^
source data into separate output files for updating processing. Any discrepancies
are brought to the attention of the Regional Office. If no problems are indicated
by the POST-EDIT report, NADB proceeds with the UPDATE of information received from
the Regional Office.
The next step in the update process normally involves the preliminary screening
of the data to insure that updating the new data will not severely damage the
quality of data currently on the NEDS files. The data screening process usually
involves:
1. A check of POST-EDIT reports to ensure the summary of transactions by card
type appear to be correct. For example, an all add data submittal v>/oul d
require card types 1-6. Card types 2-5 must be roughly equal. There must
be at least as many card type 6's as card types 2-5.
2. A 'screen report1 should be run for incoming data which represents a major
update for a State. Hopefully, a review of this report will indicate any
plants being improperly deleted; new plants being added to the file; and
any plants which have reassigned plant ID'S.
If any major problems are identified in the data screening process, they will be
brought to the attention of the Regional Office. The data will be held out of the
update process until the problems are resolved. If no problems are identified or
only minor problems that can be easily corrected by NADB are found, the update will
continue.
7.3.1-2
-------
ENVIRONMENTAL
1 PROTECTION AGENCY
B NATIONAL AIR
^ DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAf
7
DATE
TER SUBJECT
3 1
PAGE
3
Control ID's which pass the data screening procedure are then
prepared for update. Area source transactions are processed by the NEDS
area source update program, NE077A. Point source transactions are pro-
cessed by the NEDS point source update program NE075A. Prior to input
to NE075A point source control ID's are first concatenated into a single
file. This file is then merged with rejected transactions saved from
the last point source update and the merged file is sorted in ascending
key (State/County/Plant/Point/SCC) order. The sorted file of all point
source transactions is then ready for update.
POINT SOURCE UPDATE
NE075A is the update program to apply Point Source update trans-
actions to the. NEDS Point Source User File. The program reads the
edited and sorted point source transaction file (NEDS-PTRANS) builds
transaction sets and applies them to the NEDS Point Source User File
(NADB*NEDS-USER) creating an updated NEDS Point Source User File
(NADB*NEDS-USER-T) on tape.
During the updating process, NE075A accesses the NADB*NEDS-EM-FACT,
NADB*AERO-CTYCNTY, NADB*NEDS-SICNMS, and NADB*NEDS-SICSCC files for
reference and data validation purposes. The Point Source calculation
subprogram (NEA75A) is called by NE075A to perform any necessary (re)
calculation of emissions contained in the Point Source User File. The
transactions are applied to the User file if valid, and are rejected if
invalid. Invalid add transactions are saved and written to the output
reject hold file (NEDS-RTRAN) to be applied in the next update cycle.
Invalid non-add transactions are merely written on the output report.
7.3.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION
7
CHAPTER
DATE
R SUBJECT
I 1
PAGE ^M
4 I
NE075A produces four output reports in a simultaneous manner via a temporary
file (NE075A-TEMP) which is sorted and printed after all updating has been completed.
These reports are:
POINT SOURCE UPDATE STATISTICAL REPORT
POINT SOURCE UPDATE VALIDATION REPORT
POINT SOURCE UPDATE REJECTION REPORT
POINT SOURCE UPDATE SUMMARY REPORT
Figure 7.3.1-a illustrates the overall flow of this process. Following
the execution of NE075A, the NEDS-USER-T file is copied from tape to disk to create
a new NEDS-USER file for access by NEDS report programs.
The following sections discuss the reports output by the NEDS point source
update process.
EMISSIONS CALCULATION VALIDATION REPORT
The NEDS Emission Calculaiton Validation Report indicates where possible errors
in emission calculations may result because critical data items are missing or
there is a contradiction between the emission estimation method code and the SCC
emission factor file. The validation messages produced only point out possible
errors. No data are rejected by the emission calculation validation process. The
validation report may be optionally examined by the agency that submitted the data
to identify any errors that are serious enough to require correction.
7.3.1-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
^^ DATA BRANCH
^V VOLUME II.
:^^EROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION
7
CHAFTER
3
SUBJECT
1
DATE PAGE
5
/ NEDS- \
AERO-
1 CT7CNTY
NEDS-USER
NEDS-SICSCC
POINT SOURC
UPDATE
PROGRAM
POINT SOURCE
CALCULATION
SUB PROGRAM
NZ075A-
TE^f?
CALCULATION
ERROR
REPORT
REJECTION
VALIDATION
NEDS-
USER-
T
NEDS-
RTRAN
Figure 7.3.1-a. NEDS Point Source Update Process
7.3.1-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
iVOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAI
7
DATE
>TER SUBJECT
3 1
PAGE ^^
6 ^^
If the validation messages report true errors which cause emissions
to be improperly calculated, the data originator should submit appropri-
ate corrections. If no response is received it is assumed that the
submitting agency implicitly validates the data which were originally
submitted.
Figures 7.3.1-b and 7.3.1-c show sample output of the report.
Listed below for each of the 9 validation messages that may be processed
are:
a) The validation message corresponding to each message number.
b) The probable error that has caused the validation message to
be printed.
c) Probable actions that should be taken if it is desired to
submit data corrections.
It should be noted that if messages 1, 4, 5, 8 or 9 are printed the
emission calculation program has taken some action to override submitted
data or use default values in performing emissions calculations. These
are the most critical validation messages in that if the action taken by
the calculation program is improper, incorrect emissions have been
calculated. The data originator should submit corrections to the
NEDS-USER file data in cases where emissions have been improperly
calculated. Messages 2, 3, 6 and 7 are only imformative messages to
indicate that some necessary data item is missing or that user-supplied
hand calculated emission estimates significantly disagree with computer
calculated emissions. If available, missing data should be submitted or
data corrections made.
7.3.1-6
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER ., . . n.
Update Diagnostics
SUBJECT NEDS
SECTION CHA;
7 :
DATE
4/30/86
Update 1 1-8
>TER SUBJECT
I I
PAGE
7
N A T I 0 N A L
EMISSION DATA
NEDS UPDATE SISTEN
CALCULATION VALIDATION REPORT
PASS: ?i-COC1
DATE OF UPDATE: Ci/16/84
IOENT1F IER
sr CNTT PINT pr sec
PART1CULA1E
IHE FOLLOWING VALIDATION MESSA&ES «"E WRITTEN TO INDICATE POSSIBLE ERROR CONDITIONS III THE DATA ON THE
NEDS-USER FILE WHICH PREVENT PROPER CALCULATION OF EMISSIONS F0» INDIVIDUAL EMISSION POINTS AND SCCS.
THE MESSAGES ABE NUMBERED 1 THAOUtH 1. THE flESSAtE NUBSf»S ASE USED IN THE BOOT OF THE VALIDATION «EPO«T
TO IDENTIFY THE POSSIPLE E»»OII CONDITIONS
A HESSACE DELATES TO A SPECIFIC POLLUTANT F0« AN SCC 0« POINT. TH£ NU"BE« OF THE ER«0« HESSA6E UIII
APPEAD IN THE COLUPN OF THE POLLUTANT F0» WHICH THE E»«0« E«1STS. IF THE SAFE »ESSA6E NURBE" APPEAB5
FOP NOKE THAN ONE POLLUTANT FOR AN SCC, IT HEANS THAT THE SAHf E»"0« APPLIES TO THE CALCULATED EHISSKUS
»0« EACH POLLUTANT. IF THE f«»0» PESSASE NUH8ER APPEARS FOR ONLT ONE POLLUTANT, IT «EANS THAT THE E»RO«
INYOLTES ONLT THE CALCULATED EMISSIONS F0» THAT POLLUTANT. IF THE»E IS »0«E THAN ONE E«»OR F0» » POLLU1»NT
UITH1N AN SCC, RULTIPLE EIROR HESSA6E NUPBEIS APPEAR TO IDENTIFY EACH ERROR.
IF ERROR «tSS«Gf NU»BER 5 IS USED, It WILL Bt FOLLOWED IN PARENTHESIS 8T THE DEFAULT VALUE USED. IT HILL
APPEAR AS 5<».9«> .
REFER TO -AEROS VOIUHE II, SECTION 7, CHAPTER 3, SUBJECT 1, "VALIDATION OF EMISSIONS DATA", FOR
INSTRUCTIONS ON CORRECTION Of THE ERRORS INOICATtO BT IHE CALCULATION VALIDATION HtSSAtES.
NESSACE
NUHPfR
CALCULATION VALIDATION MESSA6SS
ESTIBATION K£THOO CODE 0 OR BLANK NOT VALID WITH NON-IERO E"ISSIO» FACIOR OR ESTIP'TE
OPERATION RATE IS SLANt FOR ESTIHAT10N NETHOO BLANK 0 OR '
EMISSION FACTOR IS 9LANH FOR ESTINATION BETHOO BLANK 0 OR 3
ASH CONTENT IS 9LANK, DEFAULT VALUE OF 10 USED TO CALCULATE ENISSICKS
SULPHUR CONTENT IS BLANK, DEFAULT VALUE USED TO CALCULATE EHISSIONS
ESTIMATION BfTHO» CODfJ 1. 2, *, OR 5 ARE NOT VALID «HEN EJTt»ATl« ENISSIOWJ IJ Bl**r
ESTIMATED POINT (NISSIONS DIFFER FROR FACTOR-COHPUTED EMISSIONS BT BORE T»AN
A FACTOR OF 3 - POINT EMISSIONS APPORTIONED TO PSOCESSES ANTKAT
THE SUM OF CALCULATED SCC EMISSIONS IS IERO, ESTIMATED POINT EMISSIONS IS NON-IERO
NON-BLANK
SOME ESTIMATION METHODS FOR A POINT E«UAl 6 OR 7 HOWEVER, ALL ESTIMATION METHODS RCT
6 OR 7
Figure 7.3.1-b Calculation Validation Messages
7.3.1-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AERQS Data
Auditing System
CHAPTER
Update Diagnostics
SUBJECT
NEDS
SECTION CHAF
7 3
DATE
>TER SUBJECT
1
PAGE
' 1
PAGE: 26-0016
DATE OF UPDATE: 12/11/78
NATIONAL EMISSION DATA SYSTEM
NEDS UPDATE SYSTEM
CALCULATION VALIDATION REPORT
IDENTIFIER
ST
26
26
26
26
26
26
26
26
26
26
26
26
26
26
26
26
26
26
26
26
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26
26
2b
26
26
26
26
26
CNTY
2280
2280
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2280
2280
2280
2280
2280
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2280
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2280
2280
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2280
2280
2280
2280
2280
2280
2280
2280
2280
2280
2500
2500
2500
PLNT
0001
0001
0001
000
0003
0003
0003
0003
0003
0003
0003
0003
0003
0003
0003
0003
0003
0003
0003
0003
0003
0007
0007
0016
0016
0016
0001
0001
0001
PT
09
10
12
13
01
01
01
02
02
02
02
03
03
03
03
04
04
04
05
06
1M
01
02
01
02
02
01
02
11
sec
30501410
30501410
30700899
30700899
39000505
39000605
30301001
30399999
39000505
39000605
30301099
39000505
39000605
30301099
39000505
39000605
30301099
30102301
30500201
10100202
10100501
10200902
30100699
< SOX > <
* 3 * 3 *
* * *
* 3 * 3 *
* * *
* 3 * 3 *
* * *
* 3 * 3 *
* * *
* 7 * 7 *
* 2 * 2 *
* 2 * 2 *
* * *
* 2 * 2 *
* 3 * 3 *
* 2 * 2 *
* 2 * 2 *
* * *
* 7 * *
* 3 * 3 *
* 2 * 2 *
* 2 * 2 *
* - * *
* 3 * 3 *
* 2 * 2 *
* 2 * 2 *
* * *
* 7 * *
*
* 3
*
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* 7
*
* 4
*
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*1
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* 8
*
3 *
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*
7 *
*
*
5(2.00) *
5(0.29) *
*
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*
3 *
*
*
NOX >
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3
3
<
*
*
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*
*
*
*
*
*
*
*
*
*
*
*
*
*
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*
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*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
*
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*
*
VOC
3
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2
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> <
*
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7
3
Figure 7.3.1-c NEDS Calculation Validation Report
7.3.1-8
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS °3ta ftuditin9
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
9
The user should refer to Section 3, Chapter 1, Subject 2, if there are
questions concerning the proper use of NEDS emission estimation method
codes. Generally, emission estimation codes of U, 1, 2, 3, 4, or 5 cause
user-supplied hand calculated emission estimates to be used.' If hand calcu-
lated emission estimates are blank, estimation method codes blank, 0, or 3
cause emissions to be computer-calculated- Estimation method codes 6 and 7
cause emissions to be calculated as zero. Users interested in reviewing the
detailed algorithms used for point source emission calculations should contact
the NADB Information Systam Section for a copy of program documentation of
NEA75A, the NEDS point source calculation subprogram.
la)l ESTIMATION METHOD CODE 0 OR BLANK NOT VALID FOR NON-ZERO EMISSION FACTOR
OR ESTIMATE.
x
Ib) An estimation method code of 0 or blank has occurred in conjunction with
a non-zero emission factor for a pollutant. The emission calculations
have been performed as if the estimation code were 3.
Ic) The estimation method and the emission factor should be checked for
correctness and necessary changes made to the proper file. The esti-
mation method is found in the NEDS-USER file. The emission factor is
located in the NEDS-EM-FACT file. Normally, estimation method is
incorrect and should be changed to 3 or some other emission estimation
method code. Another possibility is that SCC is incorrect and should
be corrected.
2a)2 OPERATING RATE IS BLANK FOR ESTIMATION METHOD BLANK, 0 OR 3.
7.3.1-9
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Aud1tin9
System
CHAPTER
Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
4/30/86
Update 1 1-8
3TER SUBJECT
1
PAGE
10
2b) A blank operating rate has occurred in conjunction with an estimation
method of blank 0, or 3. Estimation method blank, 0, and 3 indicate
the emissions are to be computer calculated but the calculations can-
not be performed with a blank operating rate.
2c) The estimation method and the operating rate should be checked for
correctness and the necessary changes made to the NEDS-USER file.
Estimation method should be changed to some other code and emission
estimates coded if possible, or a value should be entered for operating
rate, if available.
3a)3 EMISSION FACTOR IS BLANK FOR ESTIMATION METHOD BLANK, 0, or 3.
3b) A blank emission factor has occurred in conjunction with an estimation
method of blank, 0, or 3. Estimation methods blank, 0, and 3 indicate
the emissions are to be computer calculated but the calculations can-
not be performed with a blank emission factor.
3c) The estimation method and the emission factor should be checked to
determine which is incorrect. Normally, the estimation method, found
in NEDS-USER, is incorrect and should be changed to a method code other
than 0, 3 or blank, and corresponding emission estimates entered, in
necessary. Another possibility is that SCC is incorrect. If so, the
incorrect SCC should be deleted and the correct SCC, with a non-blank
emission factor in NEDS-EM-FACT file, should be added.
4a)4 ASH CONTENT IS BLANK, DEFAULT VALUE OF 10 USED TO CALCULATE EMISSIONS.
4b) The ash flag indicates that ash content should be used in the calcu-
lation but the ash content is blank.
7.3.1-10
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
AEROS Data Auditing
SECTION System
CHAPTER ypdate rji dgnost-j cs
SUBJECT NEDS
SECTION
7
CHAPTER
3
SUBJECT
1
DATE PAGE
4/3U/86 11
Update II-8
4c) The data originator should be aware that a default value of ID has
been used in the calculation in place of the ash content. The ash
content should be checked to discover if some valua other than ID is
correct and make the necessary change to the NEDS-USER' file.
5a)5 SULFUR CONTENT IS BLANK, DEFAULT VALUE USED TO CALCULATE EMISSIONS.
55) The sulfur flag indicates that sulfur content should be used in the
calculation but the sulfur content is blank.
5c) The data originator should be aware that a default value has been
selected from a table. The selection is made on the basis of the
SCC value. The sulfur content should be checked to discover whether
some other value is available to replace the default value, and if
so make the necessary change to the NEDS-USER file.
6a)6 ESTIMATION METHOD CODES 1, 2, 4-, OR 5 ARE NOT VALID WHEN ESTIMATED
EMISSIONS IS BLANK.
6b) An estimation method code of 1, 2, 4, or 5 has occurred in conjunction
with a blank estimated emission for a pollutant.
6c) The data originator should check the estimation method and the esti-
mated emissions to discover which is incorrect and make the necessary
change to the NEDS-USER file.
7a)7 ESTIMATED POINT EMISSIONS DIFFER FROM FACTOR-COMPUTED EMISSIONS BY
MORE THAN A FACTOR OF 3 - POINT EMISSIONS APPORTIONED TO PROCESS
ANYWAY
7.3.1-11
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Aud1tin9
System
CHAPTER , , .
Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
12
7b) The ratio of estimated point emissions to calculated SCC emissions
is either greater than 3 or less than .333.
7c) The data originator should check all elements of the calculation
(emission factor, operating rate, ash or sulfur content, and control
efficiency) and the estimated emissions to discover if any are in-
correct. If one or more fields are incorrect changes should be made
to the NEDS-USER file.
8a)8 THE SUM OF CALCULATED SCC EMISSIONS IS ZERO, ESTIMATED POINT EMISSIONS
IS NON-ZERO NON-BLANK.
8b) This message indicates that for a point with multiple SCC's and an
estimation method code of 1, 2, 4 or b the calculation subroutine
reaches a point when the calculated emissions must all be zero, yet
a non-zero value is coded in the emissions estimate field.
8c) To correct this problem, it should first be determined whether the
estimated emissions should in fact be zero. If this is the case
this change should be made. If the estimated emissions are in fact
greater than zero, the operating rates for SCC's and emission factor
values in the SCC Emission Factor File must be checked. If at least
one SCC has an operating rate, it must be verified that at least
one of the SCC's with an operating rate has a non-zero emission factor.
If not, then an SCC is incorrect or additional operating rates must be
entered so that SCC's to which emissions apply do have operating rates.
If no SCC has an operating rate and no data or operating rates are
available, then an SCC is incorrect, since this message is generated
when all SCC's have zero emission factors, indicating that there are no
emissions for the pollutant for the point.
7.3.1-12
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONALAIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECT.ON ?ER?S DaU AUdUin9
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
4/30/86
Update II-8
>TER SUBJECT
1
PAGE
13
9a)9 SOME ESTIMATION METHODS FOR A POINT EQUAL 6 OR 7 HOWEVER, ALL
ESTIMATION METHODS NOT 6 OR 7.
9b) An estimation method of 6 or 7 has occurred in conjunction with
estimation methods of blank 1, 2, 3, 4, or 5 for a point. For all
pollutants, emissions have been set to zero, as if all estimation
method codes were 6 or 7.
9c) The data originator should check the estimation methods to discover
which are incorrect and make the necessary change to the NEDS-USER
file.
NOTE: If program error messages 1, 3, or 8 appear for cases where emission
, factors in NEDS-EM-FACT do not in fact meet the conditions specified
by the error message, the problem should be reported to the Informa-
tion Systems Section, NADB.
POINT SOURCE USER FILE UPDATE REJECTION REPORT
This report shows NEDS point source records which could not be up-
dated because of some type of error. Figure 7.3.1-d is an example of
this report. The report prints the card image that was rejected, indi-
cates the reason for rejection, and tells whether or not the rejected
record has been saved. The records saved are written to the NEDS-RTRAN
(REJECT-HOLD) file for possible use in subsequent updates. Records will
be saved if the reason for rejection is "Incomplete Card Set for Add
Transactions." If a record with an add transaction is rejected, this
will prevent updating of associated records for the same plant or point
since a needed record will be missing having been rejected by the updated
7.3.1-13
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
>TER SUBJECT
1
PAGE
•14
NATIONAL EMISSIONS DATA SYSTEM
POINT SOURCE USER FILE UPDATE REJECTION REFC=T
DATE FILE LAST UPDATED - MONDAY MAY 21, 1984
PASS NO. 15- 1
F'JM DATS 06/04/0*
REJECTED CARD IMAGE
SAVED
REASON FOR REJECTION
15210003400030282101002020741700
152S2033C000401S210 1005010000165
15:3200:OOOC402S 2101005010000165
is:3:ocsoooo403e:ioioo;oioi273oo
I5:;2oc;ooco4os32 10100:010127300
1523200300004068210100:0:0127300
234
25*
2s*
25*
CP6 NO ATTEMPT TO CHANGE SCC WHICH DOES NOT EXIST
CP6 NO ATTEMPT TO CHANGE SCC V.'IICH DOES COT EXIST
CP6 NO ATTEMPT TO CHAN3E SCC U:lICH OCS5 »':T EXIST
CF6 NO ATTEMPT TO CHANGE SCC Is'lICH DOES HOT EXIST
CP6 NO ATTEMPT TO CHAN3E SCC KHICH DCES NOT EXIST
CP6 NO ATTEMPT TO CHiNSE SCC W-IICH GOES HOT EYIST
CP6 NO ATTEMPT TO CHA'ISE SCC MMICH DOES NOT EXIST
Figure 7.3.1-d. Point Source User File
Update Rejection Report
7.3.1-14
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
>TER SUBJECT
1
PAGE
15
process. It is necessary to resubmit only the record that was rejected
due to an error. This corrected record will be processed with the
records held in the rejects file to perform a proper update.
Each of the rejected records appearing in the rejection report that
is not saved should be corrected and resubmitted for a subsequent update.
Below is given a list of the rejection messages that may appear in the
rejection report and the probable corrective action that should be taken
for each.
Update Rejection Error Messages
1. ATTEMPT TO ADD PLANT WHICH ALREADY EXISTS
An attempt was made to add a new NEDS-USER record with a key (STATE/
COUNTY/PLANT) which already exists on that file.
Action: Check the assignment of the plant ID. If incorrect, a new
plant ID must be assigned. If plant ID is correct, the
existing plant with the same ID must be deleted. Resubmit
the rejected data with an additional DPI card to delete
the existing plant. Be sure the plant being deleted is
the same as the plant to be added back in its place.
2. ATTEMPT TO ADD POINT WHICH ALREADY EXISTS
An attempt was made to add a new NEDS-USER record with a key (STATE/
COUNTY/PLANT/POINT) which already exists on that file.
Action: Check the assignment of point ID. If incorrect, assign
new point ID and resubmit. If correct, resubmit with
DP2 card to delete existing point.
7.3.1-15
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAf
7 3
DATE
>TER SUBJECT
1
_^^_ -
PAGE ^^B
16
3. ATTEMPT TO ADD SCC WHICH ALREADY EXISTS
An attempt was made to add a new NEDS-USER record with a key (STATE/
COUNTY/PLANT/POINT/SCC) which already exists on that file.
Action: Check the SCC. If incorrect, assign proper SCC and resub-
mit. If correct, resubmit with DP6 card to delete existing
SCC.
4. ATTEMPT TO CHANGE PLANT WHICH DOES NOT EXIST
An attempt was made to change a NEDS-USER record for which the
change key (STATE/COUNTY/PLANT) does not match an existing NEDS-
USER record key.
Action: Check assignment of plant ID. Resubmit with correct
plant ID.
5. ATTEMPT TO CHANGE POINT WHICH DOES NOT EXIST
An attempt was made to change a NEDS-USER record for which the
change key (STATE/COUNTY/PLANT/POINT) does not match an existing
NEDS-USER record key.
• Action: Resubmit with correct plant/point ID.
6. ATTEMPT TO CHANGE SCC WHICH DOES NOT EXIST
An attempt was made to change a NEDS-USER record for which the
change key (STATE/COUNTY/PLANT/POINT/SCC) does -not match an
existing NEDS-USER record key.
Action: Resubmit with correct plant/point/SCC ID.
7. ATTEMPT TO DELETE PLANT WHICH DOES NOT EXIST
An attempt was made to delete a NEDS-USER record and the trans-
action key (STATE/COUNTY/PLANT) does not match an existing
NEDS-USER record key.
Action: Resubmit with correct plant ID.
7.3.1-16
-------
ENVIRONMENTAL
PRQTECTION AGENCY
^ :
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diaanostics
SUBJECT NEDS
SECTION
7
CHAPTER
3
SUBJECT
1
DATE PAGE
17
8. ATTEMPT TO DELETE POINT WHICH DOES NOT EXIST
An attempt was made to delete a NEDS-USER record and the trans-
action key (STATE/COUNTY/PLANT/POINT) does not match an existing
NEDS-USER record key.
Action: Resubmit with correct plant/point ID.
9. ATTEMPT TO DELETE SCC WHICH DOES NOT EXIST
An attempt was made to delete NEDS-USER record and the trans-
action key (STATE/COUNTY/PLANT/POINT/SCC) does not match an
existing NEDS-USER record key.
Action: Resubmit with correct plant/point/SCC ID.
10. ATTEMPT TO ADD POINT TO NON-EXISTANT PLANT
s
An attempt was made to add a point record to the NEDS-USER file
for which no plant key (STATE/COUNTY/PLANT) exists.
Action: Resubmit point transactions with required plant and
SCC add cards to add the point to the NEDS-USER file.
11. ATTEMPT TO ADD SCC TO NON-EXISTANT PLANT/POINT
An attempt was made to add an SCC record to the NEDS-USER file
for which no plant/point key (STATE/COUNTY/PLANT/POINT) exists.
Action: Resubmit the SCC transaction(s) with required plant and
point transactions to add the plant/point/SCC to the
NEDS-USER file.
12. INCOMPLETE CARD SET FOR ADD TRANSACTIONS
The add transaction set does not contain the required cards for
adding a NEDS-USER record.
Action: Submit the required add transaction cards to complete
the set. The partial set is saved for the reject hold
transaction file and will be used in the next, update to
7.3.1-17
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAf
7 :
DATE
>TER SUBJECT
i 1
PAGE ^^
18 ^^
attempt to add the record. When the required transactions
are submitted to complete the set, the record will be
added to the NEDS-USER file.
Action
13.
Cards Rejected
For an add transaction card 1
rejected, cards 2-6 (or 7) written
to rejects file.
For an add transaction, any of cards
2-5 rejected, remaining cards (1-6,
2-6, 1-7 or 2-7) written to rejects
file.
For an add transaction, card 6
rejected, cards 1-5 or 2-5 written
to rejects file.
For an add transaction, card 6
rejected, no records written to
rejects file
For an add transaction card 7
rejected, no records written to
reject file.
DUPLICATE CARDS IN TRANSACTION SET
The transaction card set contains duplicate transactions. The
transactions are not previously rejected transactions and control
information (STATE/COUNTY/PLANT/POINT/SCC/ACTION/CARD*) is dupli-
cate.
Action: Resubmit only one of the duplicate transactions for the
next update.
7.3.1-18
Submit correct card 1
Submit corrections for
whichever of cards 2-5
were rejected and not
written to rejects file
Submit correct card 6
Submit correct card 6
Submit correct card 7
-------
ENVIRONMENTAL
PROTECTION AGENCY
^ NATIONAL AIR
^ DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
'TER SUBJECT
1
PAGE
19
TEVAS
NATIONAL EMISSIONS DATA SYSTEM
POINT SC'JOCE USED FILE UPDATE VALIDATION PEFCFT
DATE FILE LAST UF3ATEO - MONDAY MAY 21, l?1 INVALID CATA ITEM VALUE
REASON FOR VALIDATION EPFC"
P-:E NO. 43-
PL"1 DUE 0*/36/
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OPEPATINS PATE
OFEPATIN3 PATE
OPERATING PATE
OFEPATP1G PATE
0030317
C?330:7
0033017
0000317
0014=3*
C04-.COO
0030000
0333*35
0 — OC4
OCCCl^
C0031I7
OC09753
CCC0602
OOOOOC?
:>:
Figure 7.3.1 -e. Point Source User File Update
Validation Report
7.3.1-19
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAI
7 3
DATE
'TER SUBJECT
1
PAGE ^^
20 ^^
14. ATTEMPT TO ADD EXCESSIVE SCCS TO PLANT/POINT
A maximum of ten (10) SCC's are allowed per plant/point. An
attempt was made to add an SCC to a plant/point to exceed the
maximum allowable number of SCC's per plant/point.
Action: Check the plant/point ID to verify that all SCC's were
intended to be added to the same plant/point. Change
plant/point ID so that no more than 10 SCC's have the
same plant/point ID.
15. ATTEMPT TO ADD BLANK OR ZERO SCC RECORD
An attempt was made to add an SCC record to the NEDS-USER file
with an SCC code of all zeroes or blanks.
Action: Resubmit the card 6 with a valid SCC.
POINT SOURCE USER FILE UPDATE VALIDATION REPORT
This report, an example of which is shown in Figure 7.3.1-e, iden-
tifies possible data errors. As with the NEDS Editor warning- edit
diagnostics listing, the update validation report only notes data items
that are questionable. No corrections to data are required. The report
is provided for optional use in identifying data deficiencies or incon-
sistencies. Corrections may be made to improve the quality of the data.
The update validation report prints the questionable data item(s),
the data item value, the reason for the validation message, the asso-
ciated key (State/County/AQCR/Plant/Point/SCC) and year of record.
Corrections may be made, if appropriate, by submitting change trans-
actions to change incorrect data values. The validation messages and an
explanation of each is given below.
7.3.1-20
-------
ENVIRONMENTAL
I PROTECTION AGENCY
A NATIONAL AIR
1J DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
'TER SUBJECT
1
PAGE
21
Update Validation Messages
1. SCC MISSING FROM SIC FOR PLANT INDICATED
For the Plane and SIC indicated, the SCC listed was not found in
the input transactions or on the NEDS-USER File. This means that an
SCC that normally should be present is missing, for a plant with the
indicated SIC. The data for the plant should be reviewed and addi-
tional records added, if appropriate, to add the missing SCC to the
file. If the SIC was incorrect, the appropriate action may instead be
to correct the SIC.
2. FLOW RATE EXCEEDS MAXIMUM FOR SCC
The Flow Rate of the PLANT/POINT/SCC record indicated is greater than
the allowable maximum for the SCC.
3. FLOW RATE IS BELOW MINIMUM FOR SCC
The Flow Rate of the PLANT/POINT/SCC record indicated is below the
allowable minimum for the SCC. Messages 2 and 3 indicate presence of
a questionable stack gas flow rate based on given SCC, stack diameter
and good engineering practice design criteria for stacks. Flow rate,
stack diameter, or SCC may be in error. For atypical sources, flow
rate may be correct as shown.
MAX DESIGN RATE * HEAT CONTENT > BOILER DESIGN CAPACITY + 20%
The PLANT/POINT/SCC record indicated contains data that when
computed, the Maximum Design Rate field multiplied by the Heat
Content field is greater than the result of the Boiler Design
Capacity field added to the result of the Boiler Design Capacity
field multiplied by ".2". This indicates that the printed values
7.3.1-21
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER update Diagnostics
SUBJECT NEDS
SECTION CHAf
7
DATE
>TER SUBJECT
3 1
PAGE ^^
22 ^^
shown for boiler capacity and maximum design rate (printed as BOILER
CAPACITY/MAX DESIGN RATE) are inconsistent with each other. Either
boiler capacity, maximum design rate, or heat content is incorrect
and should be corrected by submitting a change transaction for a
subsequent update.
5. OPERATING RATE IS GREATER THAN 110% OF MAXIMUM DESIGN RATE
For the PLANT/POINT/SCC record indicated, the OPERATING RATE is
greater than the maximum design rate (which is computed by 1.1
times the product of HOURS-PER-DAY, DAYS-PER-WEEK, and WEEKS-PER-
YEAR, or a constant of 8760 if one or more of these items are not
available, times HOURLY-MAXIMUM-DESIGN RATE. If this message is
printed, the operating rate printed is inconsistent with the hourly
design rate. Either operating rate or hourly design rate may be
incorrect and should be changed through submission of an appropri-
ate change transaction.
POINT SOURCE USER FILE UPDATE SUMMARY REPORT
This report shows a summary of all add, delete and special change
transactions performed during a point source user file update. The
report shows state/county/plant/point/SCC key fields, year of record,
the update action performed, and plant name. Figure 7.3.1-f is an
example of this report. Whenever a plant, point, or SCC record is
added or deleted this action will be noted on the report. In addition,
two special change actions will be shown. The message FACILITY OPENED
is printed if an emission estimation method code was changed from a 6
to any other valid code, indicating that a facility previously under
construction has become operational. The message FACILITY CLOSED is
printed if an emission estimation method code was changed to a 7,
indicating that a point has ceased operation.
7.3.1-22
-------
ENVIRONMENTAL
PROTECTION AGENCY
^^ NATIONAL AIR
^P DATA BRANCH
[ VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
TER SUBJECT
1
PAGE
23
TEVAS
NATIONAL EMISSIONS DATA SYSTEM
POINT SCUPCE USE0 FILE UPDATE SUV1APY PEPC°T
DATE FILE LAST LT"ATED - r'CI.'CAY MAY Cl, 1«S*
PAGE NO. TICN
"C'ATIC'I
"c-'urc-i
"C'ATIC'I
"C-iTIC'l
FCr ATIC'I
2600 SINGLETON,
2^:0 SI'IGLETC'I,
2600 si: c-Lsrc'i,
2600 sr::LE7CN,
2533 SI' GLETCN,
26CO SI'IOLETCN.
2600 SI' CLETC'I.
2600 SH.3LETCN.
2^00 51' T2ETCN,
2tC3 S!' 3LETC'i,
2600 Sr.G'.ETC',1,
:-co s- -LET :,
--'-' -'-' ''--'''••
:,:D si' :.:-:-:,
:-o s:"r<..E%-i.
2-3 si'-.c-:-.,
24CO " -.E-CN.
26C: s: :'_-r:'i.
OAL
OAL
DAL
DAL
DAL
DAL
C'.L
DAL
D,'L
OAL
C'.L
~ ' L
r ' L
C1 L
-..
r - L
:•',
? '.
Figure 7.3.1-f. Point Source User File
Update Summary Report
7.3.1-23
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAf
7
DATE
>TER SUBJECT
3 1
PAGE
24
The principal purpose of the update summary report is for tracking
of changes to the record keys present on the NEDS-USER file. Thus,
whenever a record is added or deleted, this is identified. Simple
changes to existing NEDS-USER records are not shown, since no change in
NEDS-USER keys results from these update actions. The update summary
report is used by NADB as part of its auditing procedure for NEDS user file
updates. State and local agencies and EPA Regional Offices may also wish
to review the report to verify that intended update actions did occur and
to maintain a record of actions taken to update the NEDS user file. The
report provides a record of all keys added to or deleted from the NEDS user
file during each update.
POINT SOURCE USER FILE UPDATE STATISTICS REPORT
This report provides summary statistics for each state processed in
a NEDS-USER update and a grand total summarizing all actions performed.
Figure 7.3.1-g is a report example for the entire NEDS-USER file. Reports
in the same format are produced for each state.
This report is used by NADB as part of the audit trail for NEDS-
USER updates. The report shows the total number of input transactions
(PTRAN records which are new transactions and REJECT-HOLD records which
were saved from a previous update) , and the number of transactions
successfully applied according to type of action code (add, change or
delete). Also listed are the number of transactions not applied (written
to reject-hold file and rejection errors). Those records written to the
reject-hold file are saved for processing in subsequent updates. Reject-
hold file records include a date when they were originally written to
7.3.1-24
-------
ENVIRONMENTAL
'PROTECTION AGENCY
^ NATIONAL AIR
^ DATA BRANCH
^ VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAF
7 3
DATE
>TER SUBJECT
1
PAGE
25
NATIONAL EMISSIONS DATA SfSTEM
=-;iMT SCL^CE U::P FILE u"3ire STATISTICS PEFO^T
DATE FILE LAST U'liTEO - ":"~t.t MAT 'I-
P-:E t o. -5- i
P'JM O-.TS :- -- :.
rcrjL "••i=icr:cs3 PE'.O
TP-'IVCTICVS 1P°LIED
TPlf.S.'CTIC1 3 NOT A-FLIEO
«""TE'J TO PEJECT hCLO FILE
P:JECT:C'I E""5
~E-iCT ' ?'_D ciCC"OS C""rPEO
C'JTF'JT FEJECT f'CLO TPi'.'SdCTTC'.'S
I!."'^T T::::T s:-"cs LTE= BECC"CS
L:;- c-cc-:s OELETEO
•-":P PECC"?S ;;::D
C'JT-JT F3:-:T C:J-:E USEP PECC-CS
13,6=3
Figure 7.3 1-g. Point Source User File
Update Statistics Report
7.3 1-25
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAf
7 3
DATE
>TER SUBJECT
1
PAGE i
26 \
the file. Reject-hold file records that are 6 months old are dropped
from the reject-hold file and a count of any records dropped is shown.
Finally, the total number of records written to the new reject-hold file
is shown.
To this point, all record counts in the update statistics report
refer to input transactions, where each transaction corresponds to one
80 column card. Finally, the report tabulates the number of NEDS-USER
records input, deleted, and added, and gives a count of the total number
of output NEDS-USER records. There is one NEDS-USER record for each
SCC present on the NEDS-USER file.
NEDS AREA SOURCE USER FILE UPDATE
Area source records are updated to the MEDS-USER-AR file by program
NE077A. The area source update program updates both NEDS area source
user file and NEDS area source emission factor file records. Area
source emissions are calculated in the process. The program outputs
only statistical summary reports, similar to the point source user file
update statistics report, which tabulates the number of input records,
the number accepted for update, the number rejected, and the number of
new user and emission factor records output. If transactions are
rejected, the rejected transaction is printed along with the reason for
rejection. Below are listed the possible rejection messages that can
occur. Rejected transactions should be corrected and processed in a
subsequent update.
7.3.1-26
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAf
7
DATE
>TER SUBJECT
3 1
PAGE
27
User Transaction Errors
1. "USER TRANSACTIONS NOT EDITED1
CARD-IMAGE
The action code of the user transaction is not 1-change, 2-add, or
3-delete. This indicates to the update program that these trans-
actions have not been edited. This transaction is rejected and
the job is terminated after appropriate error message is displayed.
"USER TRANSACTIONS NOT AREA SOURCE" CARD-IMAGE
The system code of the user transaction is not A for Area Source
Data. This transaction is rejected and the job is terminated
after the appropriate error message is displayed.
"USER TRANS CARD NOT 1 - 7" CARD-IMAGE
The card code of the user transaction is not inclusive from 1 to 7.
The error count is incremented and the program continues processing.
"DUPLICATE DELETE TRANSACTIONS REJECTED" CARD-IMAGE
Duplicate delete transactions are rejected since more than one
delete transaction cannot be applied. The error count is incre-
mented and the program continues processing.
"CHANGE TRANS REJECTED - FOLLOWS DELETE"
CARD-IMAGE
Change transactions that follow delete transactions are rejected,
since they cannot possibly be applied after the delete has been
applied. The error count is incremented and the program continues
processing.
7.3.1-27
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION
7
DATE
CHAPTER
3
SUBJECT
1
PAGE ^^
28 ^^
6. "DUPLICATE ADD TRANS - REJECTING FIRST SET" CARD-IMAGE
"DUPLICATE ADD TRANS - REJECTING SECOND SET" CARD-IMAGE
The keys for this add transaction are not unique. This means that
there has been a duplicate card 1-5 for the preceding set of add
transactions. The update program will reject and display the
original set of add transactions as well as any set of add trans-
actions with the same key that follows the original set. The
error count is incremented for every transaction rejected and the
program continues processing.
Emission Factor Transaction Errors
1. "TRANSACTION CODE NOT 1 2 or 3"
CARD-IMAGE
The transaction code of an emission factor transaction must be
1-change, 2-add, or 3-delete. This transaction is rejected and
the error count is incremented. The program continues processing.
'NATL RECORD DELETION OR ADDITION NOT VALID"
CARD-IMAGE
The deletion or addition of the national emission factor record
is not permissible. This transaction is rejected and the error
count is incremented. The program continues processing.
"STATE CODE NOT 01 - 55" or NATL KEY NOT = 000001" CARD-IMAGE
The state code in this transaction is not 01 through 55. The
state code must be 00 for the national record or 01 through 55
for the state records. The transaction is rejected and the
error count is incremented. The program continues processing.
7.3.1-28
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION
7
CHAPTER
3
SUBJECT
1
DATE PAGE
29
4. "COUNTY CODE NOT NUMERIC" CARD-IMAGE
The county code of this transaction must be numeric. This trans-
action is rejected and the error count is incremented. The
program continues processing.
5. "DUPLICATE DELETE TRANSACTIONS NOT ALLOWED" CARD-IMAGE
Duplicate delete transactions are rejected since more than one
delete transaction cannot be applied. The error count is incre-
mented and the program continues processing.
6. "DUPLICATE ADD TRANSACTIONS NOT ALLOWED" CARD-IMAGE
Any duplicate add emission factor transaction will be rejected,
since only one add transaction can be applied. The error count
is incremented and the program continues processing.
7. "SOURCE CATEGORY NOT 01 - 84" CARD-IMAGE
The source category of a change transaction must be inclusively
between 01 and 84. This transaction is rejected and the error
count is incremented. The program continues processing.
8. "CHANGE TRANS REJECTED FOLLOWS DELETE" CARD-IMAGE
Change transactions that follow delete transactions are rejected,
since they cannot possibly be applied after the delete has been
applied. The error count is incremented and the program con-
tinues processing.
9. "ALL EMISSION FACTORS BLANK" CARD-IMAGE
At least one emission factor on a change transaction must be
presented. This transaction is rejected and the error count
is incremented. The program continues processing.
7.3.1-29
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER Update Diagnostics
SUBJECT NEDS
SECTION CHAJ
7
DATE
>TER SUBJECT
3 1
PAGE ^^
30 ^^
10. "EMISSION FACTOR INVALID"
CARD-IMAGE
The emission factor of a change transaction must be numeric.
This transaction is rejected and the error count is incremented.
The program continues processing.
11. "TRANS REJECTED - RECORD DOES NOT EXIST" CARD-IMAGE
The deletion or modification of a record cannot be performed
if the record does not exist. The relevant transactions are
rejected and the error count is incremented. The program
continues processing.
12. "TRANS REJECTED - RECORD ALREADY EXISTS" CARD-IMAGE
The addition of a record cannot be performed, if a record with
the same key already exists. The relevant transactions are
rejected and the error count is incremented. The program con-
tinues processing.
13. "STATE RECORD DELETION OR ADDITION NOT VALID" CARD-IMAGE
The deletion or addition of a state emission factor record is
not permissible. This transaction is rejected and the error
count is incremented. The program continues processing.
7.3.1-30
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
3
DATE
SUBJECT
2
PAGE
1
Update procedures by the Data Processing Section normally begin
when Regional Office personnel supply information identifying a data set
which was produced by NAA067 and which has been processed through the
Merge step. The update procedure may start with the pre-edit step when
data are received from nonroutine data sources in SAROAD card format.
Update procedures which are followed by DPS involve the following
steps: log-in, post-edit inventory, data acknowledgement, merge-split,
and update. These steps are shown in Figure 7.3.2-a
Log-in
All air quality data received by the NADB from Regional Offices or
any special studies will be logged in before processing begins. Before
the data can be logged in and processing begun, a cover letter should be
received with the following minimum information given:
1. Name of agency submitting data.
2. Date of submission.
3. Approximate number of cards or records included.
4. Type of data (whether quarterly report data or supplemental
data) and the period covered.
5. If a magnetic tape contains the data, a magnetic tape file
transmittal form must be included for each file.
1.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
3
SUBJECT
2
PAGE
2
R.O.
NADB
f
_ t
! Re
: of
Da
To
Post-Edit ,
NA049
[
V
Inventory]
of Data .
ceipt ' j
" iT~
UADB :
Update L
,i \
Summary
of
Transactions
to
R.O,' —
^
• Updatec
>Raw Data
Summary
/Reject^
Tape i
V L
R.O. Verifies
Update
Complete
Retrievals
Executed
R.O. !
Cross-checking!
; File
R. 0. Error'
Corrections
SAROAD
Data
Reports
Figure 7.3.2-a NADS Update Processing
7.3.2-2
-------
k
AE
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
3
SUBJECT
2
PAGE
3
Figure 7.3.2-b shows an example SAROAD transmittal form.
As the data are logged in, a control ID, which will be used for all
future references, is assigned. This control ID is assigned by using SRD
as first three characters, the state or region abbreviation as the next two
characters, and the Julian date as the next three characters. If several
data sets or tape files are received on a given day, the files are uniquely
identified by letters of the alphabet.
Post-Edit Inventory
After the Control ID has been assigned, the Data Processing Section
executes NA049 to' produce a Post Edit Inventory. This inventory gives DPS
the actual picture of the composition of data received from the R.O.
NA049 is a stand-along computer run which requires an input tape
created by NAA067. The program performs a sequence check on the data and
aborts if the data are out of sort sequence. The only output from the
program is the inventory report.
The inventory report, Figure 7.3.2-c, lists a tally of observations by
action code for each state/area/site/poll utant/method/interval/year/month/
unit combination. For continuous monitoring data with an add transaction,
quarterly totals are computed. For all additions and changes, the 1st,
2nd, and 3rd maximum values are listed for each site for each month. The
site pollutant combinations that are NWS are identified by two asterisks
at the beginning of that key. When a state ends, totals are printed for
the state, and when the data set ends, totals are printed for adds,
changes, and deletes.
7.3.2-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
3
SUBJECT
2
DATE
PAGE
4
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
SUBJECT SAROAD Data Submittal For
^Locator)
TO Data Processing Section, NADB (MD-14)
A data set of update to SAROAD is
Enclosed
Being sent under separate cover
Stored on taoe at NCC
The data set consists of
Cards
(Number)
Magnetic tape (Magnetic tape transmittal form attached)
Magnetic tape generated by AQDHS-II (Transmittal form attached)
The data set represents (check as many as applicable)
Quarterly report for
(Quarter) (Year)
Corrections to previous submittal, DPS Control ID_
Response to data anomaly ID_
Response to verification file
Certification of data for
(Location)
Update resulting from AQMP development
Data submittal required by EPA Order 7600.2
Miscellaneous data
Other (specify):
Special data processing instructions/additional information:
Figure 7.3.2b. SAROAD Data Submittal Form.
7.3.2-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
3
SUBJECT
2
PAGE
5
NATIONAL AEPOMETBIC DATA BANK
POST-EDIT INVENTORY OF SAROAO DATA RECEIVED AS OF 06/26/34
SITE CCQE AG/ POLLUTANT INT UNIT CHAN3ES DELETIONS ADDITIC'IS 1ST
ST A?EA SITE FPOJ ,rETHCD CC5E TEAR rOHTH CCDE RECEIVED RECEIVED RECEIVED MAX
-17 3740 009 F 01 11101 91
17 37iO 010 F 01 42101 11
«17 37 0
65
5.
73
33
1C3
53
50
TOTAL TH:S ~'J
'See Figure 7 2 2 b SAROAD MERGE UPDATE Sheet
Figure 7.3.2-c Post Edit Inventory
7.3.2-5
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
SUBJECT
PAGE
6
The sum of the adds, changes, and deletes for a data set should equal
the total Output Records Generated from NAA067 or from the merges. Totals
are also printed for <24 hour and 24hour and 24 hour and >cut off year. These totals identify whether the data
must be split for update processing.
Acknowledgement
NADB will acknowledge each data submission received by completing and
forwarding to the appropriate Regional Office a "Receipt of Data Submitted
to the National Air Data Branch." Each "Receipt of Data" form will be
accompanied by "Post Edit Inventory of Data Received," which is a computer
listing of the data received in the subject submission. The Regional
Office, in turn, notifies the data originator of the disposition of this
data.
The "Receipt of Data Submitted to the National Air Data Branch"
(Figure 7.3.2-d) is completed as follows. The numbered explanations refer
to the numbered areas on the sample form attached.
1. If this is a magnetic tape submission, enter an "X".
2. Enter the reel number or other unique identifying number of
the magnetic tape submitted.
3. If this is a punched card submission, enter an "X".
7.3.2-6
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
3
DATE
SUBJECT
2
PAGE
7
4. Enter the name or office symbol of the organization that is
submitting the data and the date of the transmittal memo.
5. Enter the date NADB received these data.
6. Enter an "X" to indicate the appropriate action codes sub-
mitted in the data.
7. Enter the NADB Control Identification Number assigned to
this submission.
Merge Split
t
All data sets which are received before the update cutoff date and
which have been processed through Post-Edit are processed through the
Merge-Split step.
The Merge combines individual data sets into one sorted data set which
will be updated. After this data set is created, by several series of
merges of five data sets, the split is run. Control information from both
the merge and post-edit runs provides audit trail functions to establish
data accuracy and consistency.
NA060 is the program which splits the single merged data set into data
sets to update the greater than 24 hour file, the current less than 24 hour
file, and the historic less than 24 hour file. A control card permits
specification of the year to split historic vs. current less than 24 hour
7.3,2-7
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
3
DATE
SUBJECT
2
PAGE
8
ST.
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
Office of Air Quality Planning and Standards
Research Triangle Park, North Carolina 27711
SU2JECT: Receipt of Data Submitted to the National Air Data Branch
FRCM: Virginia Ambrose, Computer .Assistant
TO:
Ttie attached listing is an inventory of data received by
the National Air Data Branch. If should be retained for future
reference. This data has the following characteristics:
On magnetic tape
2
On keypunch cards
4 Submitted from
5 Date received
6 This data block contains:
Additions
Change s
Deletions
7 Control Identification Number
You will be notified via NADB*AERO-MESSAGE.SEDS-OPD or
NADB* AERO-MESSAGE.SRD-UPD Messages when these data have been
updated. Please reference the Control Identification Number
when corresponding concerning this data.
Figure 7.3.2-d. Receipt of Data Submitted to NADB
7.3.2-8
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
3
SUBJECT
2
PAGE
9
data. This program also creates a tape of NAMS data that have been
locked-out of the update because they were received for update after the
90-day cutoff. This lockout may be overridden by the NAMS Coordinator, and
the data written to the correct tape for update.
NA060 utilizes the merged transaction tape as input and produces up to
4 output data sets for >24 hour data, historic <24 hour data, current <24
hour data, and the locked out NAMS data. These 3 output data sets are
input to 3 individual updates.
The fourth data set is assigned a control ID and will be input to the
next update. The NAMS coordinators are given a Post-Edit Inventory to
utilize to determine whether the lockout should be overridden.
Update
After the air quality data have been processed through the split, the
update transactions are updated to the raw data files. The update programs
(NA029 and NA029/D) create new raw data files, a summary of transactions
which is sent to Regional Office (Figure 7.3.2-e), a changes tape to be
utilized to calculate the summaries, and a tape containing the rejected
data. The summary files are created/updated after the raw data files, but
no output is created for review by the R.O.
A review of the "Summary of Transactions" by the R.O. will indicate
whether any data were rejected. If any data were rejected, the program
7.3.2-9
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
3
SUBJECT
2
PAGE
10
HATICNAL AEPOIEmc DATA Bif.'K
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Figure 7.3.2-e Raw Data Summary of Transactions
7.3.2-10
-------
ENVIRONMENTAL
PROTECTION AGENCY
^ NATIONAL AIR
• DATA BRANCH
^*
^
VOLUME II.
AEROS USER'S MANUAL
CREATION DATE: JL'M 13, 19«4
OATE OF PL-I : JUH 22, 19J-*
TPi'lSACTICN SAPOAO KEY
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SECTION AEROS Data Auditing SECTION
CH
s>
1APTER N^
/stem 7
\DB Data Processing DATE
SUBJECT Air Quality Data
SAROAO TRANSACTIONS
REJECTION LISTING
-EST VIRGINIA
CHAPTER SUBJECT
3 2
PAGE
11
PAGE 1
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Figure 7.3.2-f Update Error Messages (SAROAD)
7.3.2-11
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
NA029B is utilized to create a listing of rejects as shown in Figure
7.3.2-f or NA029B is utilized to create SAROAD card format data which can
be corrected and resubmitted through NAA067. The rejects listing (Figure
7.2.3-f) contains six columns across the page and the contents of each
column includes:
Column 1: Transaction Code
1 - Change Value
2 - Add Value
3 - Delete Value
4 - Delete record
Column 2: SAROAD Key
Character
Item
1-2
3-6
7-9
10-12
13-17
18-19
20
21-22
23-24
25-26
27-28
State
Area
Site
Agency Project
Pollutant
Method
Interval
Year
Month
00 for daily value, day for
hourly value
day for daily value, hour for
hourly value
7.3.2-12
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
A EROS USER'S MANUAL
SECTION AEROS Data Auditing
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
DATE
CHAPTER
3
SUBJECT
2
PAGE
13
29-30
31-32
00
Units code
Column 3: New Value which was rejected.
Column 4: Old Value - This column only completed when rejection message is
'Add to Existing Value giving both values to see if data have
been processed twice.
Column
5:
Decimal Point Indicator
Column 6: Reason for rejection gives the reason that the data were
rejected. Additional error messages are given in Table
7.3.2-a.
7,3.2- 13
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER NADB Data Processing
SUBJECT Air Quality Data
SECTION
7
CHAPTER
3
SUBJECT
2
DATE
PAGE
14
Table 7.3.2-a Error Messages
'INVALID ACTION CODE1
A code other than 1,2,3, or 4 was encountered on a transaction
record. The record is writen onto a Reject file.
'CHANGE FOR NONEXISTANT RECORD'
An attempt was made to change a nonexistant NOWDATA record. The
trans record is written onto a Reject file.
'DELETE MISSING RECORD1
An attempt was made to delete a nonexistant NOWDATA record. The
trans record is written onto a Reject file.
'ADD TO EXISTING VALUE1 '
An attempt was made to add a data value to a NOWDATA record which
already contains that value. The trans record is written onto a Reject
file.
'CHANGE TO NONEXISTANT VALUE1
An attempt was made to change a nonexistant NOWDATA data value. The
transaction record is written onto a Reject file.
'DELETE MISSING VALUE1
An attempt was made to delete a nonexistant or missing NOWDATA data
value. The transaction record is written onto a Reject file.
'VAL DELETE ON NONEXISTANT REC1
An attempt was made to delete a data value on a nonexistant NOWDATA
record. The transaction record is written onto a Reject file.
7.3.2-14
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
System
CHAPTER validation
SUBJECT Emissions Data
SECTION
7
CHAPTER
4
DATE
SUBJECT
1
PAGE
Validation is the term used to identify action taken to ensure that data
are correct and complete. Validation of emissions data involves an auto-
mated review of the data to ensure that individual data values are within
reasonable ranges. This validation is nerformed by the NEDS Editor nrooram
(NE061) and by the NEOS Update program (NE075A). Validation reports nroduced
by these programs should be reviewed by the aqency that submitted the
data. Corrections to incorrect data should be submitted for NEOS update.
Questionable data items are identified in NEDS Edit Warning Messanes
produced by ME 061. These warning messaaes are described in Section 7.1.1.
Questionable combinations of data values are identified in NEDS Pndate
Validation Messages described in Section 7.3.1. nata conditions that nay
cause improper calculation of emissions are identified in NEOS Emissions
Calculation Validation °eports, also described in Section 7.3.1.
7.4.1-1
-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Oata Auditing
System
CHAPTER validation
SUBJECT Air Quality nata
SECTION
7
DATE
CHAPTER
4
SUBJECT
2
PAGE
Validation is the tern used to identify action taken to assure that
data are correct and comolete. Validation of air quality data involves
either a manual or automated review of the data to ensure that individual
data values are within normal ranges for each specific pollutant. This
validation should be nerformed by the control agency reporting the data
to ensure that corrections are made as soon as possible and must be per-
formed before the data are submitted to flAHB. Althouoh a manual review by
an expert in air ouality data would he ideal, the laroe volumes of air
quality data have required the nrocess to be automated.
Automated data screening techniques have been developed and are des-
cribed in the publication "Screening Procedures For Ambient Mr Duality
Hata", EPA-45n/2-73.n37) PAQPS MO. 1.2-nc>2, Environmental Protestion ^gencv
Pesearch Triangle Park, N.T., July 1978. These procedures are beinn in-
stalled as nart nf AOHHS-II of the Comprehensive Oata Hand!inn System and
are available for all States to implement. These data screening procedures
are primarily intended to examine the internal consistency of a particular
data set and are only a small part of an overall quality assurance program.
The automated validation techniaues are an important step in the
terminal edit system as described in Section 7.1.2. validation renorts
that are generated by the Regional Hffice for a routine data submittal must
be returned to the renortinq agency for evaluation, review and verification
of the questionable data.
The reporting aqency must submit corrections to validation reports to
the Regional office or verify to the Regional nffice that the questionable
data are valid. nata that are received by NADB will bp assumed valid.
7.4.2-1
-------
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Data Auditing System
CHAPTER Data Anomalies
SUBJECT Emissions
SECTION
7
CHAPTER
5
SUBJECT
1
DATE
PAGE
BACKGROUND
A data anomaly is defined within the NADB Auditing System as a data value or
statistical summary about which some question is raised. The question may involve
stack data, control data, emissions, emission factors, or some other piece(s) of
emission information. The data may be questioned because, although they have
passed the computerized edit and validation checks, they appear to be totally
incorrect when compared with other information or are otherwise suspect and it is
felt that some questions should be answered before the data are completely
accepted. Whatever the context or type of question, each investigation will go
through three stages: Check of Processing, Check of System, or Check of Technical
Data.
Anyone raising a question deserves to have an answer, and it is the
responsibility of NADB to follow a procedure that will determine whether the data
or summary in question is correct or not. It is, therefore, imperative that there
be a feedback loop that will allow for a response directly back to the person
asking the question. See Figure 7.5.1-a for overall flow.
PROCEDURE
Anyone having a question concerning emissions data or summary of emissions
data should transmit the question in writing to the Chief, Request and Information
Section (RIS), National Air Data Branch, "Research Triangle Park, North Carolina
27711. The RIS will assign a control identification number to the anomaly and
will proceed to the first stage of the investigation - Check of Processing. During
this first stage, the Data Processing Section (DPS) will determine if the anomaly
was caused by some data processing or data handling procedure follov/ed by DPS.
If there is determined to be no problem in the processing of the actual data,
the second stage of the investigation is begun - Check of System. During this
stage, a check of the computerized system to determine if there is a computer
software problem that must be corrected is made.
7.5.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Data Auditing System
CHAPTER Data Anomalies
SUBJECT Emissions
SECTION
7
CHAPTER
5
DATE
SUBJECT
1
PAGE
PERSON DISCOVERING
ANOMALY
STATE'LQCAL
AGENCY
Figure 7.5.1-a. Handling data anomalies, emission data.
7.5.1-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Data Auditing System
CHAPTER Data Anomalies
SUBJECT Emissions
SECTION
7
CHAPTER
5
SUBJECT
1
DATE
PAGE
An anomaly that is determined to have been caused by one of the above situations
will be corrected in-house and, once the correction is made, the person questioning
the information will be notified of its disposition.
A majority of the data anomalies brought to NADB will involve, either directly
or by a process of elimination, the final stage of investigation - Check of Technical
Data. This stage is required at any point where it is determined that the agency
responsible for the information must investigate it specifically for errors and
notify NADB of its findings. It is also possible that this stage would be required
if a long-term re-evaluation of something like an emission factor were required.
In both cases, the Request and Information Section (RIS) will be notified of the
anomaly by OPS, and they will be responsible for any further investigation.
RIS may be able to resolve the data anomaly in-house on inspection so that refer-
ence to State or local agency may not be necessary.
•
If it is determined that the responsible agency should be notified, RIS will
do so through the appropriate Regional Office by using the form letter shown in
Figure 7.5.1-b. This form will be prepared in triplicate - one copy remaining in
RIS and the other two, along with point source or area source listing illustrating
the problem, will be transmitted to the Regional Office "IEDS Contact. The Contact
should pull one copy and mail the remaining one and all reports to the appropriate
State or local agency, after determining that he can not resolve the question.
The State or local agency, once it has received this information, should
respond within 30 days by returning the letter to the :IEDS Contact accompanied,
if necessary, by a correction of the data in the appropriate NEDS format and
supporting materials, being sure to indicate whether the data are to be added,
changed, or deleted. These data will then be returned to the NAD3 Data Anomaly
Coordinator with the letter returned by the agency (and any other supporting
rationale) for processing into the NEDS data file. The revised output or other
appropriate materials will be supplied to the originator of the question.
7.5.1-3
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Data Auditing System
CHAPTER Data Anomalies
SUBJECT Emissions
SECTION CHAF
7
DATE
>TER SUBJECT
5 1
PAGE ^^
4
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
Office of Air Quality Planning and Standards
Research Triangle Park, North Carolina 27711
SUBJECT: Data Anomaly - Emission Data DATE:
FROM:
Control I.D.:
TO:
For Attention of:
The following emissions data have been questioned as to completeness or
correctness. Please review this information and return this letter with
your response accompanied by any necessary data in the appropriate NEDS
format to your Regional Office. Ce sure to indicate whether the data are
an "add,-" "change" or "delete." If you have any questions please contact
your Regional Office NEDS contact.
Plant Code:
Question:
Point Code:
SCC Code:
To Se Completed by Responding Agency
1. Data are correct/complete as is.
Yes/i.o
2. Data additions, changes, or deletions
that will correct the data anomaly
are attached. Yes/No
3. Additional Comments or Supporting Information:
4. Completed by:
Figure 7.5.1-b. Form letter for notifying Regional Office of data
anomaly, emission data.
7.5.1-4
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
jAERQS USER'S MANUAL
SECTION Data Auditing System
CHAPTER Data Anomalies
SUBJECT Air Quality
SECTION
7
CHAPTER
5
SUBJECT
9
DATE
PAGE
1
BACKGROUND
A data anomaly is defined within the NADB Data Auditing System as a data
value or statistical summary about which some question is raised. The question
may involve site data, pollutant observations, or some other piece(s) of air
quality information. The data may be questioned because, although they have
passed the computerized edit and validation checks, they appear to be totally
incorrect when compared to other information or are otherwise suspicious and it
is felt that some questions should be answered before the data are completely
accepted. Uhatever the context or type of question, each investigation will go
through three stages: Check of Processing, Check of System, or Check of
Technical Data.
Anyone raising a question deserves to have an answer, and it is the respon-
sibility of NADB to follow a procedure that will determine whether the data or
summary in question is correct or not. It is, therefore, imperative that there
be a feedback loop that will allow for a response directly back to the person
asking the question.
PROCEDURE
Anyone having a question concerning air quality data or summary of air
quality data should transmit the question in writing to Chief, Requests and
Information Section, National Air Data Branch, Research Triangle Park, North
Carolina 27711. The RIS will proceed to the first stage of the investigation -
Check of Processing. During the first stage, the RIS will determine if the
anomaly was caused by some data processing or data handling procedure followed
by ISS.
If there is determined to be no problem in the processing of the actual
data, the second stage of the investigation is begun - Check of System. During
this stage, a check of the computerized system to determine if there is a
computer or software problem which must be corrected is made.
7.5.2-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Data Auditing System
CHAPTER Data Anomalies
SUBJECT Air Quality
An anomaly that is determined to have been caused by one of the above
situations will be corrected in-house and, once the corrections are made, the
person questioning the information will be notified of its disposition.
A majority of the data anomalies brought to NADB will involve, either
directly or by a process of elimination, the final stage of investigation -
Check of Technical Data. This stage is required at any point where it is
determined that the agency responsible for the information must investigate it
specifically for errors and notify NADB of its findings. It is also possible
that this stage would be required if a long-term re-evaluation of something
like a minimum detectable value were required.
If it is determined that the responsible agency should be notified, RIS
will do so through the appropriate Regional Office by using the form letter
shown in Figure 7.5.2-a. This form will be prepared in duplicate - one copy
remaining in RIS and the other, along with site inventory or raw data listings
illustrating the problem, will be transmitted to the Regional Office SAROAD
Contact. The Contact should make a copy and mail the form letter and all
reports to the appropriate State or local agency, after determining that he can
not resolve the question.
The State or local agency, once it has received this information, should
respond within 30 days by returning the letter to the SAROAD Contact accon-
panied, if necessary, by a correction of the data in the appropriate SAROAD
format and supporting materials, being sure to indicate whether the data are to
be added, changed, or deleted. These data will then be returned to the RIS
with the letter returned by the agency (and any other supporting rationale) for
processing into the SAROAD data file. The revised output or other appropriate
materials will be supplied to the originator of the question.
7.5.2-2
-------
ENVIRONMENTAL
PROTECTION AGENCY
(NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Data Auditing System
CHAPTER Data Anomalies
SUBJECT Air Quality
SECTION CHAf
7 5
DATE
JTER SUBJECT
2
PAGE
3
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
Office of Air Quality Planning and Standards
Research Triangle Park, North Carolina 27711
DATE.
SUBJECT: Data Anomaly - Air Quality Data
FROM: Jacob G. Suirrners, Environmental Engineer
Requests and Information Section, NADB (MD-14)
T°: SAROAD Contact, Region
For Attention of:
Attn:
The following air quality data has been questioned as to completeness
or correctness. Please review this information and return this letter
with your response accompanied by any necessary data in the appropriate
SAROAD format to your Regional Office. Be sure to indicate whether data
is an add, change, or delete. If you have any questions, please contact
your Regional Office SAROAD contact.
State City/County Site Ag./Proj. Poll./Meth. Mo./Yr.
Data
Anomaly
Code
NAOB
Action
Data Anomaly Codes
1. High value
2. Low value
3. Distribution of data over time interval
4. Large variations between adjacent values
5. Method code change
6. Agency/Project code change
7. Other
Figure 7.5.2-a. Data Anomaly - Mr Quality Data
7.5.2-3
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ENVIRONMENTAL
PROTECTION AGENCY
(NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Oata Auditing System
CHAPTER Verification
SUBJECT Introduction
SECTION CHAf
7 6
DATE
JTER SUBJECT
0
PAGE
1
On many occasions, questions arise regarding whether additional data
should be in the AEROS data banks for certain air quality sampling sites or
emission sources. In these cases, knowledgeable sources nay indicate they
know, for instance, of the existence of a large emission source or an air
quality sanpling station in a certain area. With such information as is
available being identified and reported, NADB may initiate a VERIFICATION search
to determine whether or not such a data set exists and should legitimately be
reflected in the appropriate NEDS or SAROAO components of the data bank.
VERIFICATION will be used generally in the context of adding new air quality
sampling data (frequently at "new" sites) or newly identified emission source
information that was not previously identified in NEDS or SAROAD.
The specific procedures and descriptions of system interaction are described
in detail in following chapters of this manual.
7.5.0-1
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MAN UAL
SECTION Data Auditing System
CHAPTER ^l^cation
SUBJECT Emissions
SECTION CHAf
7 6
DATE
>TER SUBJECT
1
PAGE
1
The VERIFICATION PROCESS as applicable to emissions data refers to procedures
for responding to queries from NEDS users concerning possible missing point sources,
emission points or other data that should perhaps be included in NEDS files, but
are not present in existing files. NADB does not maintain any formal procedures
for dealing with these inquiries. Each are handled on a case-by-case basis.
Should a user have any question about the existence of major point sources that
appear to be missing from NEDS, or any other data that may be missing from NEDS,
the Requests and Information Section, NADB may be contacted. If appropriate, RIS
will investigate the matter further to provide an answer. Since the responsibility
for NEDS point source data rests with individual State agencies, RIS will bring
significant VERIFICATION questions to the attention of the State agency through the
Regional Office NEDS contact. If significant data are missing from NEDS, it will be
the responsibility of the appropriate State or local agency to collect the data and
submit it for updating according to the standard procedures defined here in AEROS
Volume II.
7.6.1-1
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ENVIRONMENTAL
PROTECTION AGENCY
NATIONAL AIR
DATA BRANCH
VOLUME II.
AEROS USER'S MANUAL
SECTION Data Auditing System
CHAPTER Verification
SUBJECT Air Quality
SECTION
7
CHAPTER
SUBJECT
2
DATE
PAGE
VERIFICATION requests for air quality data generally are originated as a
result of information coming to NADB's attention which indicates that routine
sampling is being done by some agency, the results of which should be, but are
not, routinely being incorporated into the AEROS data base. Air quality data
will generally not be the subject of VERIFICATION, but rather the existence of
the sanpling site. NADB does not maintain any formal procedures for dealing
with these inquiries. Each are handled on a case-by-case basis.
If a user has a question about the existence of an air quality sampling
site or the associated data that appear to be missing from SAROAD, the Requests
and Information Section, NADB may be contacted. RIS will investigate the
omission to determine if further action is necessary. Since the State agencies
are only required to report MAMS data to SAROAD, RIS will contact the State
agency through the Regional Office SAROAD Contact only if the missing data are
NAMS. It will be the responsibility of the State agency to submit the data to
SAROAD utilizing standard procedures defined here in AEROS Volume II.
7.6.2-1
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ENVIRONMENTAL
PROTECTION AGENCY
^ NATIONAL AIR
^^ DATA BRANCH
^ VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
CHAPTER Certification
SUBJECT Emissions
SECTION
7
CHAPTER
7
SUBJECT
1
DATE PAGE
1
Certification indicates the overt approval of a State and/or Regional Office
to a given data base. Certification may come routinely following the acts of
validating a data submission using a NEDS validation report or independently
checking against other existing data. On occasion a request may be initiated
by management or other components that will prompt NADB to request that a "block"
of data be examined in detail to determine whether it is indeed complete,
accurate, and timely. The indication of positive results for such an action
would be "certification."
At this time, there is no legal connotation attached to this terminology,
nor is there expected to be within the foreseeable future.
7.7.1-1
-------
ENVIRONMENTAL
PROTECTION AGENCY
^ NATIONAL AIR
^^ DATA BRANCH
^ VOLUME II.
AEROS USER'S MANUAL
SECTION AEROS Data Auditing
CHAPTER Certification
SUBJECT Air Quality
SECTION
7
CHAPTER '
7
SUBJECT
2
DATE PAGE
1
Certification indicates the overt approval of a State and/or Regional Office
to a given data base. Certification may come as the result of routinely review-
ing the data in the SAROAD system to determine that they indeed correspond to the
measurements actually taken (after also making sure all validation statements are
resolved). On occasion a request may be received by NADB to investigate whether
a given data base or "block" of data is complete, accurate, and timely. Follow-
ing such a request, NADB would pass decision and action on to the proper and
responsible Regional Office for resolution of such a request would be indicated
by the act of "certifying" the data in question.
At this time, there is no legal connotation attached to this terminology,
nor is there expected to be within the foreseeable future.
7.7.2-1
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TECHNICAL REPORT DATA
(Please read Instmt:lions o>: i'le reverse before
1 REPORT NO
EPA-450/2-76-029b
(27
4, TITLE AND SUBTITLE
AEROS Manual Series
Volume II: AEROS User's Manual (Third Edition)
3 RECIPIENT'S ACCESSION NO.
5. REPORT DATE
July 1984
6 PERFORMING ORGANIZATION CODE
OAQPS No. 1.2-0395
7 AUTHOR(S)
8. PERFORMING ORGANIZATION REPORT
National Air Data Branch
9 PERFORMING ORGANIZATION NAME AND ADDRESS
U.S. Environmental Protection Agency
Office of Air Quality Planning and Standards
Monitoring and Data Analysis Division
Research Triangle Park, North Carolina 27711
10 PROGRAM ELEMENT NO.
11. CONTRACT/GRANT NO
12 SPONSORING AGENCY NAME AND ADDRESS
13. TYPE OF REPORT AND PERIOD COVEREC
U.S. Environmental Protection Agency
Office of Air and Radiation
Office of Air Quality Planning and Standards
Research Triangle Park, North Carolina 27711
Final 12/76 - 7/84
14 SPONSORING AGENCY CODE
IS. SUPPLEMENTARY NOTES
16 ABSTRACT
This manual provides appropriate guidance to the AEROS user for the preparation,
collection and maintenance of data into the AEROS systems. Recognizing that the
establishment of standardized methods and procedures is of primary importance in
maintaining an efficient and effective information reporting system, NADB has developec
a series of preprinted forms to be used for the recording and reporting of air quality
and emissions data. Section 2 of this volume presents a full description of each form
and its purpose, and a sample copy of the form. Detailed instructions for calculating
and entering data on each of these forms are presented in Section 3. A comprehensive
set of keypunching instructions for each of the AEROS forms is provided in Section 4.
Section 5 is "Open", and may be used for future expansion of this Volume. The flow
of'information into and out of NADB and the Regional Office is detailed in Section 6
with instructions for transmitting data to NADB. Section 7 details the processes in-
volved in the detection and resolution of data errors.
The AEROS Manual Series consists of the following five volumes: AEROS Overview,
Vol. I, AEROS User's Manual, Vol. II, AEROS Summary and Retrieval Manual, Vol. Ill,
NADB Internal Operations Manual, Vol. IV, and AEROS Manual of Codes, Vol. V.
KEY WORDS AMD DOCUMENT ANALYSIS
DESCRIPTORS
Ib IDENTIFIERS OpE'i f.QED "ERVIS
AEROS
NADB
NEDS
SAROAD
HATREMS
CGSAT, 1 icld (j[\
Release Unlimited
Unclassi fied
Unclassified
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INSTRUCTIONS
1. REPORT NUMBER
Insert the EPA report number as it appears on the cover of the puDlication.
2. LEAVE BLANK
3. RECIPIENTS ACCESSION NUMBER
Reserved for use by each report recipient.
TITLE AND SUBTITLE
itle should indicate clearly and briefly the subject coverage of the report, and be displayed prominently y.t subtitle, if used, in -mailer
.ie or otherwise subordinate it to main title When a report is prepared in more than one volume, repeat the primary title, add volume
•nber and include subtitle for the specific title.
5. REPORT DATE
Each report shall carry a date indicating at least month and year. Indicate the bash on which it was selected ie g , date or issue, date of
Pi oval, date of preparation, etc ).
6. PERFORMING ORGANIZATION CODE
Leave blank.
7. AUTHOR(S)
Give namels) in conventional order (John R. Doe, J Robert Doe. etc t List author's affiliation it it differs trom the performing orgam
zation.
8. PERFORMING ORGANIZATION REPORT NUMBER
Insert if performing organization wishes to assign this number
9. PERFORMING ORGANIZATION NAME AND ADDRESS
Give name, street, city, state, and ZIP code. List no more than two levels of an organizational hirearchy
10. PROGRAM ELEMENT NUMBER
Use the program element number under which the report was prepared. Subordinate numbers may be included in parentheses.
11. CONTRACT/GRANT NUMBER
Insert contract or grant number under which report was prepared.
12. SPONSORING AGENCY NAME AND ADDRESS
Include ZIP code.
13. TYPE OF REPORT AND PERIOD COVERED
Indicate interim final, etc., and if applicable, dates covered.
14. SPONSORING AGENCY CODE
Insert appropriate code.
15. SUPPLEMENTARY NOTES
Enter information not included elsewhere but useful, such as1 Prepared in cooperation with. Translation of. Presented at conference
To be published in, Supersedes, Supplements, etc
16. ABSTRACT
Include a brief (200 words or less) factual summary of the most significant information contained in the report If the report Contains a
significant bibliography or literature survey, mention it here
17. KEY WORDS AND DOCUMENT ANALYSIS
la) DESCRIPTORS - Select from the Thesaurus of Engineering and Scientific Terms the proper authorized terms that identify the major
concept of the research and are sufficiently specific and precise to be used as index entries for cataloging
(b) IDENTIFIERS AND OPEN-ENDED TERMS - Use identifiers for project names, code name-, equipment designators, etc Lse open-
ended terms written in descriptor form for those subjects for which no descriptor exists
(c) COSATI 1 ILLD GROUP - ! ield and group assignments are to be taken irom the I 965 COS AT! Subject Category List Since the ma-
jority of documents are multidisciplmary in nature, the Primary I ie!d,'Group assign menu si will he spec it u discipline, area of human
endeavor, or type of physical object. The application^) will be cross-referenced with secondarv 1 le'J Group assignments that will tollo1-.
the primary postmg(s)
18. DISTRIBUTION STATEMENT
Denote releasabihty to the public or limitation tor reasons other than ,ecuri[y !cr example '<-'!ease \ phmr.od " Cite am availability to
the public, with address and price
19. & 20. SECURITY CLASSIFICATION
DO NOT submit classified reports to the National Technical Information service
21. NUMBER OF PAGES
Insert the total number of pages, including this one and unnumbered pages, hut exclude di-tribution list i''any
22. PRICE
Insert the price set by the National Technical ! "'.rmation Ner u.- .r tlu Government Printni'j < inVe it km 'vn
EPA Form 2220-1 (Rev 4-7^ Reverse'
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