United States         Solid Waste and        EPA 500-F-01-343
       Environmental Protection    Emergency Response     September 2001
       Agency           (5105)           www.epa.gov/brownfields/
       Washington, DC 20460

oEPAThe Brownfields Economic

       Redevelopment Initiative

       Proposal Guidelines

       for Brownfields Assessment

       Demonstration Pilots

            EPA  s  Brownfields Assessment
                       Demonstration Pilots

As a part of the Environmental Protection Agency s (EPA) Brownfields Economic Redevelopment
Initiative, the Brownfields Assessment Demonstration Pilots are designed to empower States,
communities, tribes, and other stakeholders in economic redevelopment to work together in a timely
manner to prevent, assess, and safely cleanup brownfields to promote their sustainable reuse. EPA has
awarded cooperative agreements to States, cities, towns, counties, and Tribes for demonstration pilots
that test brownfields assessment models and facilitate coordinated public and private efforts at the
Federal, State, tribal and local levels. To date, the Agency has funded 399 Brownfields Assessment

EPA expects to select up to 38 additional National assessment pilots by April 2002. States, political
subdivisions (including cities, towns, counties), and Federally recognized Indian tribes that have an
interest in environmentally sound redevelopment of brownfields are invited to apply.  EPA expects to
select a discreet number of pilots specifically dedicated to Federally recognized Indian tribes. The
deadline for new proposals for the 2002 assessment pilots is December 10, 2001.  All proposals must
be postmarked by USPS or delivered at U.S. EPA Headquarters by other means, no later than December 10,
2001, and a duplicate copy sent to the appropriate U.S. EPA Regional Office.  Previously unsuccessful
applicants are advised that they must revise and resubmit their proposals to be considered for
the 2002 National assessment pilot competition.

Many sites across the country once used for industrial/commercial purposes have been abandoned or
are under-used   some are contaminated, some are merely perceived to be contaminated.  A report
from the General Accounting Office (GAO: Community Development, Reuse of Urban Industrial
Sites, June 1995, GAO/ RCED-95-172) finds that:

         As states and localities attempt to redevelop their abandoned industrial sites, they have
        faced several obstacles, including the possibility of contamination and the associated
        liability for cleanup ... This situation is caused largely by federal and state environmental
        laws and court decisions that impose or imply potentially far-reaching liability. The
        uncertain liability has encouraged businesses to build in previously undeveloped non-urban
        areas   called greenfields   where they feel more confident that no previous industrial use
        has occurred.
The National Environmental Justice Advisory Council (NEJAC) has likewise  determined that there
exists a compelling need to address issues of economic development and revitalization of America s
urban [and rural] communities.  The NEJAC has requested that EPA:

 Provide leadership in stimulating a new and vigorous national public discourse over the
compelling need to develop strategies for ensuring healthy and sustainable communities in
America s urban [and rural] centers and their importance to the nation s environmental and
economic future.

               EPA  s  Brownfields Initiative
EPA defines brownfields as abandoned, idled, or under-used industrial and commercial facilities
where expansion or redevelopment is complicated by real or perceived environmental contamination.
EPA s Brownfields Economic Redevelopment Initiative is an organized commitment to help
communities revitalize such properties by addressing potential health risks, and, as a result, restoring
economic vitality to areas where brownfields exist.  Experience gained from the brownfields
assessment pilots, along with partnerships and outreach activities, is providing a growing knowledge
base to help direct EPA s Brownfields Initiative.  Successful brownfields redevelopment is proof that
economic development and the environment can, and indeed, must co-exist.

EPA s efforts under the Brownfields Initiative can be grouped into four broad and overlapping

*D      Providing grants for brownfields pilot projects;
*D      Clarifying liability and cleanup issues;
*D      Building partnerships and outreach among federal agencies,  states, tribes, municipalities,
        communities, and other entities; and
*D      Fostering local job development and training initiatives.

The brownfields assessment pilots (each funded up to $200,000 over two years) test assessment
models and  facilitate coordinated assessment and cleanup efforts at the federal, state, tribal, and local
levels. These funds are to be used to bring together community groups, investors, lenders, developers,
and other affected parties to address site assessment and cleanup planning issues.  The pilots serve as
vehicles to explore a series of models for states and localities struggling with such efforts.

In fiscal  year 2002 (FY02), an additional $50,000 may be awarded to an applicant to assess the
contamination of a brownfields site(s) that is or will be used for greenspace purposes. Greenspace
purposes may include, but are not limited to, parks, playgrounds, trails, gardens, habitat restoration,
open space, and/or greenspace preservation. This $50,000 is available only in addition to the
$200,000 that is available for other eligible work defined in these guidelines. Please refer to Part II of
the Evaluation Criteria section. Note that use of the additional $50,000 must be in accordance with
the authorities and guidelines described below.

These pilots focus on EPA s primary mission   protecting human health and the environment.
However, it is an essential piece of the nation s overall community revitalization efforts. EPA works
closely with other federal agencies through the Interagency Working Group on Brownfields and builds
relationships with other stakeholders on the  national, tribal, and local levels to develop coordinated
approaches  for community revitalization.
           Guidelines  for  the  Preparation of

Catalogue of Federal Domestic Assistance Number: 66.811.  Funding for the brownfields assessment
pilots is authorized under Section 104(d)(l) of the Comprehensive Environmental Response,
Compensation, and Liability Act of 1980, as amended, (CERCLA or Superfund), 42 U.S.C.
9604(d)(l).  States (including U.S. Territories), political subdivisions (including cities, towns,
counties), and Federally recognized Indian Tribes are eligible to apply.  EPA welcomes and
encourages brownfields projects by coalitions of such entities, but only a single eligible entity may
receive a cooperative agreement. Cooperative agreement funds will be awarded only to a state, a
political subdivision of a state, or a federally recognized Indian Tribe.

Through a brownfields cooperative agreement, EPA provides funds to an eligible state, political
subdivision, or Indian Tribe to undertake activities authorized under CERCLA section 104. Use of
these assessment pilot funds must be in accordance with CERCLA, and all CERCLA restrictions on
use of funds also apply to the assessment pilots. By awarding a cooperative agreement, EPA
anticipates substantial involvement in the pilot activities.  Brownfields demonstration pilot proposals
should conform to the following guidelines:

*D       Pilot activities must be directed toward environmental response activities preliminary to
         cleanup, such as site assessment, site identification, site characterization, and site response
         or cleanup planning and design.  Site identification in this case means the identification of
         sites at which such contamination may be an issue of concern.

*D       Brownfields assessment pilot funds may be used to assess, identify, characterize, and plan
         response activities at contaminated sites targeted for redevelopment. These funds may not
         be used to pay for development activities that are not CERCLA response activities (e.g.,
         construction of a new facility, purchase of property).

*D       Brownfields assessment pilot funds may be used for planning and/or studies regarding legal,
         fiscal, economic and other issues, so long as such plans and studies are necessary and
         appropriate to planning and directing an assessment or cleanup action.

*D       Brownfields assessment pilot funds may only be used at sites where there is release, or
         substantial threat of release, of a CERCLA hazardous substance, or there is a release, or
         substantial threat of release of a pollutant or contaminant which may present an imminent
         and substantial danger to the public health or welfare. In addition, funds may be used at
         sites where there is a reason to believe that a release has  occurred or is about to occur (e.g.
         based on past historical uses).

*D       Brownfields assessment pilot funds may be used for public/community involvement
         activities to explain site selection, assessment, characterization, or cleanup planning
         activities at a site or set of sites.  These activities should be directed toward obtaining more
         effective public involvement in decisions regarding environmental assessment and cleanup
         at such sites. These funds may not be used for general education activities (e.g., grants to
         schools for development of curriculum).

*D       Brownfields assessment pilot funds may not be used for  activities at any sites listed or
         proposed to be listed on CERCLA s National Priorities List, base realignment and closure
         (BRAC) sites, or any areas currently undergoing cleanup under RCRA corrective action
         authorities.  If there are any other federal or  state enforcement actions in place at a site


proposed to be included in this pilot project, please describe (in the Implementation Planning
section) the enforcement action, its environmental response requirements, and how the
brownfields project would supplement the environmental work required.

Brownfields assessment pilot funds may not be used for actual cleanup or other response
activities associated with such cleanups (e.g., landscaping and ground-water extraction and
treatment). Site cleanups should be carried out through other means, such as state voluntary
cleanup programs, state government grants, state tax incentive programs, tribal funds,
contributions from responsible parties, developers, or a loan from a federally funded
revolving loan fund.

Brownfields assessment pilot funds may not be used for job training of community
members. Support for job training activities may be available through the Hazardous
Material Training and Research Institute, EPA programs, other federal agency programs, and
state, local, and tribal programs. However, specific training related to tasks to be conducted
by the applicant under the grant are allowable (e.g., database training of grant personnel to
create a site inventory would be allowable).

Brownfields assessment pilot funds may not be used to support lobbying  efforts of the
grantee (e.g., lobbying members of Congress, or lobbying for other federal grants,
cooperative agreements, or contracts).  Federal grant funds may not be used for fund-raising

Brownfields assessment pilot funds may not be used for assessment, identification,
characterization, or cleanup planning  at sites contaminated by petroleum products, unless
they are believed to be co-mingled with a hazardous substance, pollutant, or contaminant
(e.g., used oil).

Brownfields assessment pilot funds may not be used to address, identify, characterize, or
plan for the cleanup of products that are part of the structure of and result in exposure within
residential buildings or business or community structures (e.g., interior lead-based paint or
asbestos which results in indoor exposure).

Brownfields assessment pilot funds may not be used to match any other federal funds
without specific statutory authority.

                 Evaluation  of the  Proposals
The National brownfields assessment pilots are administered on a competitive basis.  To ensure a fair
selection process, evaluation panels consisting of EPA Regional and Headquarters staff and other
federal agency representatives will evaluate the proposals.  The evaluation panels will assess how well
the proposals meet the selection criteria outlined below.  The evaluation panels make recommendations
to EPA senior management. Final award decisions are made by EPA senior management, and may take into
account policy considerations such as geographic distribution of funds.

Proposals must be clear and decisive, strictly follow the criteria, and provide sufficient detail for the
panels to compare the merits of each and decide which proposal best supports the intent of the pilot
program. Vague descriptions and unnecessary redundancy may reduce the chance of a favorable
rating. Proposals providing the best evidence of a true need, a quality project, and appropriate use of
funds will have the best chance of being recommended by the panels. Applicants are strongly
encouraged to contact  and, if possible, meet with  their EPA Regional Brownfields
Representative early in the process of preparing their proposal (see  contact list on page 20).

The panels will evaluate the proposal for a Brownfields Assessment Demonstration Pilot (Part I) first.
From those proposals recommended by the panels to move forward to EPA Senior Management for
final selection, the panel will evaluate those competing for an additional  $50,000 for a greenspace
initiative (Part II) and will also make recommendations to EPA Senior Management for greenspace
funding. An applicant may still be selected to receive a Brownfields Assessment Demonstration pilot
grant of up to $200,000  even if the applicant is not selected to receive the additional $50,000 for

The panels  recommendations will be presented to EPA Senior Management for final selection. When
a proposal is selected, applicants will receive a confirmation letter, and the appropriate EPA Regional
Brownfields Coordinator and Regional Grants Specialist will be informed. The applicant then will be
asked to submit a formal cooperative agreement application package. This package will include a
formal work plan that provides a project overview (goals and objectives), describes the work/tasks to
be performed, including Quality Assurance documents (i.e., Quality Assurance Project Plan, Quality
Management Plan, etc.), a final budget, deliverables (i.e., quarterly progress reports, etc.), and the
required certification forms. When an applicant is a county, municipality, or tribal consortium, an
additional letter of support will be required from the appropriate state, Territory, or Indian Tribe as an
attachment to the cooperative agreement.  The EPA Regional Brownfields Coordinator and  Regional
Grants Specialist will work closely with the applicant to process and finalize the cooperative
agreement package.  Applicants with proposals that are not selected will be informed in writing. An
applicant may choose to revise the proposal for submittal by a future deadline announced by EPA at a
later date. EPA reserves the right to reject all proposals and make no awards.

EPA strongly encourages pilot proposal applicants to contact their State Intergovernmental Review
Office early so that the required intergovernmental review process may begin immediately upon
selection by EPA.  If the State does not have an Intergovernmental Review Office, the successful
applicant must provide notice of the proposed agreement directly to affected State, area-wide,
regional, and local entities. EPA will provide further guidance, if needed.

EPA s goal is to select a broad array of assessment pilots that will serve as models for other
communities across the nation. EPA seeks to identify proposals that demonstrate the integration or
linking of brownfields assessment pilots with other federal, state, regional, tribal, and local sustainable
development, planning, mass transportation, community revitalization, and pollution prevention
programs. Special consideration will be given to Federal Empowerment Zones and Enterprise
Communities (EZ/ECs), communities with populations of under 100,000, communities on or near an
American Heritage River, and federally recognized Indian tribes.

                    Structure  of the  Proposal
Proposals for brownfields pilot projects should consist of the following sections:

*D       Cover Page                                          [1 page]
*D       Project Overview                                     [2 pages; 3 pages are acceptable
         if applying for the additional greenspace funding]
*D       Budget                                              [1 page]
*D       Responses to Evaluation Criteria
               Part I                                         [up to 10 pages]
               Part II (Greenspace)                            [up to 2 pages]
*D       Attachments (please provide a list)                      [as appropriate; please provide a

Attachments should be kept to a minimum. Attachments that are most important to EPA during
proposal evaluation are letters of certification1, commitment, support, or partnership from other
government or private entities and maps. Examples of attachments that EPA will give little weight to
during proposal evaluation include strategies or plans developed for other programs, advertising
brochures, newspaper articles, statutes, and videotapes.  Information in these types of attachments
should be distilled and incorporated into the responses to criteria.

To ensure fair and equitable evaluation of the proposals, please do not exceed the above, single-sided
page limitations.  There is no guarantee that pages submitted beyond the limitations will be reviewed
by the evaluation panels and doing so could reduce your chances of a favorable rating. In addition, all
materials included in the proposal (including attachments) must be printed on letter-sized paper (8%"
by 11") and font sizes may be no smaller than 11 points. Please submit two copies of your proposal
materials, including attachments, to EPA headquarters.  In addition, please submit one copy  of your
proposal, including attachments, to your EPA Regional Brownfields Representative (see  list on page

Applicants should clearly mark information they consider confidential. EPA will make final
confidentiality decisions in accordance with Agency regulations at 40 C.F.R. Part 2, Subpart B.

                                       Cover Page

This is intended to identify the brownfields pilot applicant and a point of contact for communication
with EPA. This should be on a single page and in the format of your choice.
         1 Universities, port authorities, regional planning commissions, redevelopment agencies,
  etc. should include a letter from the state Governor or Attorney General certifying that the
  applicant is an entity eligible to receive funds under CERCLA section 104(d), (e.g., a state
  political subdivision), has the authority to enter into this agreement with the US EPA, and has the
  authority to carry out the work included in the proposal.

 1.       Project title: this should be as specific as possible.

 2.       Location: city, county, and state or reservation, tribally-owned lands, tribal fee lands, etc. of
         the pilot area.  Identify if an American Heritage River is located in close proximity of the
         city, county, or reservation.

 3.       Population of the pilot area (for tribes, the number of tribal/non-tribal members affected).

 4.       Applicant identification: the name of the main implementor of the project (e.g., state or
         local agency) and the recipient of the pilot funds.

 5.       Project contact: the name  of the person who is responsible for the project proposal. We will
         contact this person if we need further information. The project contact should be a
         representative  from the appropriate political subdivision.

 6.       Mailing address of the project contact.

 7.       Telephone/Fax/E-mail of the project contact.

 8.       Name of the representative of the appropriate political subdivision (Mayor, County
         Executive, Tribal President, etc.) if different from the project contact.

 9.       Mailing address of the representative of the appropriate political subdivision or tribal official
         if different from the project contact.

 10.      Telephone/F ax/E-mail of the representative of the appropriate political subdivision or tribal
         official if different from the project contact.

 11.      Date submitted: the date when the proposal is post-marked or sent to EPA via registered or
         tracked mail.

 12.      Project period: the project period must not exceed two years.  When planning the project
         period, take into consideration that a final report is due at the end of the project.

 13.      Community background: statistics on the demographics and employment for the specific
         neighborhoods which  comprise  the target  area of your pilot (i.e., poverty and
         unemployment rates).  Please provide the source of the data presented.

 14.      Cooperative partners:  give details of the individuals and organizations that have agreed to
         participate in the implementation of the project. Please note that funding to cooperative
         partners will be subject to compliance with 40CFR Part 31 and 40CFR Part 35, Subpart O.

                                     Project Overview

The Project Overview is an important opportunity to briefly summarize the overall goals and
objectives of a proposed pilot and your strategy/plan for achieving those goals and objectives.  If you
are also applying for the additional $50,000 for greenspace, please provide a brief and distinctly

separate summary of that project as well.  Some of the information you provide in the Project
Overview will overlap with the selection criteria. Provide an overview of the following topics:

Background and Overall Goals

*D       Map of brownfields target area(s).

*D       The background section should be a description of the factual and historical context for the
         potentially affected site(s) and community (or communities).

*D       Discuss the ultimate target or goal of your overall brownfields effort. This may represent
         broader goals than those to be attained by an EPA brownfields pilot; however, it will provide
         an important context for understanding how EPA brownfields pilot funding might be used
         within the framework of a broader redevelopment strategy.  Goals should be specific,
         measurable, attainable, realistic, and within a time frame. Try to be as specific as possible in
         detailing the means for measuring success.

 Project Specific Objectives

*D       Discuss the specific objectives of the EPA-funded aspects of your brownfields project.
         Please refer to the Guidelines (see page 4) when writing this section.

Project Strategy

*D       Describe the overall strategy for achieving the goals and objectives.

*D       Describe project milestones and project schedule.


*D       Describe the legal authority   for example, state, tribal, or municipal Superfund or voluntary
         action/cleanup authorities or other local,  state, Territorial, or Tribal authority  available for
         identifying, assessing, and cleaning up the brownfields sites that will be part of the EPA-
         funded aspects of your project.

         Provide a proposed budget for your project. The budget should show the distribution of the
         demonstration pilot funds, including cost estimates for each of the proposed pilot activities.
         A clear and concise budget is a critical element of the package.  A significant portion of the
         budget should be for site-specific activities (e.g., site assessment, design, and cleanup
         planning), while administrative costs should be kept to a minimum.  In cases where site-
         specific activities are not planned, the applicant must clearly explain why this project does
         not incorporate site-specific activities and provide a detailed project plan and budget for the
         other planned tasks. Each task should be explained in the Value Added by Federal Support
         section of your proposal. If you are applying for the additional $50,000 for greenspace,

         please provide a separate budget for the $50,000.  Please utilize the following  format for
         your budget:

Fringe Benefits
Other (specify)
Project Tasks*

Task 2


Task 4


*Provide a short description of each task, {e.g., Task 1, Phase I Environmental Assessment(s)}

Note: EPA defines equipment as items which cost $5,000 or more.  Items costing less than $5,000 are
considered supplies.

     Evaluation  Criteria (Part I   Required)
Except for the budget, Part I should address activities eligible for funding up to $200,000; Part II
should address the project proposal and evaluation criteria relative to the $50,000 available for
greenspace purposes.

Your response to each of the following criteria will be the primary basis on which EPA selects or
rejects your proposal for one of the pilots.  The proposal evaluation panels will review the proposals
carefully and assess each response based on how well it addresses each criterion. Applicants should
address all of the evaluation criteria. Responses to the evaluation criteria will be utilized to determine
whether to make an award  and the amount of funds to be awarded. All evaluation criteria are equally
important. There is no guarantee of an award. If a particular criteria is not relevant to your proposal,
please acknowledge and explain why it does not apply.
                    1. Problem Statement and Needs Assessment

The purpose of this section is to show clear links between your community s brownfields and
measurable environmental, economic, and social impacts.  This section should present a  big picture
view by not only describing the problem (environmentally, economically and culturally), but also
providing evidence of commitments of support from outside resources and how the proposed
Brownfields project impacts the overall community and other revitalization efforts and planning

Effect of Brownfields on your Community or Communities

*D       Define your community or communities.  This definition will be assumed to apply
         throughout your response to the criteria unless otherwise noted.

*D       Characterize the impact of brownfields on your community (or communities) by describing
         their extent (size, number, location) and providing specific evidence of their economic and
         environmental impacts. Maps and demographic data can be provided as evidence of such
         impacts. If applicable, identify areas around or near your proposal that are current
         Brownfields pilots and describe the jurisdictional entity that received Brownfields funding in
         the past (i.e. county, city, state). Describe how your proposal is distinct from other
         brownfields pilot projects in the area.

Value Added by Federal Support

. D       Explain how you will use the EPA funding provided through the cooperative agreement to
         advance your overall brownfields goals and objectives.

*D       Describe other EPA assistance (technical, legal, enforcement, risk communication, pollution
         prevention) that might be beneficial to your program.

*D       Describe other EPA grants and/or cooperative agreements that you are currently receiving
         and whether those funds are related to the Brownfields pilot.

*D       Demonstrate how this cooperative agreement will leverage additional resources, support, or
         assistance for addressing brownfields. Describe additional local, state, tribal, or federal
         sources of technical, financial, or regulatory support that you intend to access and how an
         EPA pilot may help gain that support. Evidence can be documented through letters of
         support.  (Brownfields assessment pilot funds may be used in conjunction with other
         programs to develop creative solutions to sustainable development issues as long as the
         brownfields pilot funds themselves are used in accordance with the authorities and
         limitations described in these guidelines).

                    2. Community-Based Planning and Involvement

This section is integral to the Brownfields philosophy and pilot development. The purpose of this
section is twofold: 1) to demonstrate that the application has been developed with community
involvement and support, and 2) to clearly identify how the community will be involved throughout the
project by the development of a detailed Community Involvement Plan and Environmental Justice
Plan.  The applicant s response to this section should take into consideration the specific community
involvement needs of their community.

EPA believes that early community involvement in the development of the proposal and throughout
the project is necessary and critical to the success of a pilot.  The  review panel will give preference to
projects where there is concrete evidence of early community involvement and a strong commitment
to involve the community throughout the project. Examples of community support which EPA
evaluates include letters of support from grass-roots community organizations and agreements
between the applicant and interested community groups.

Existing Local Commitment

*D       Provide evidence of your community s or communities  interest in brownfields  problems.
         Describe your efforts to involve community-based organizations in developing this proposal.
         Provide  a list of the community-based organizations involved and a contact person,
         phone number, and brief description of the organization s activities and
         representation. These organizations may include,  but are not limited to, local citizen
         groups, environmental organizations, civic organizations, local business groups and
         institutions, educational institutions, and local labor organizations.  (EPA will conduct
         reference checks to ensure that organizations identified  are supportive and involved with the
         brownfields project).

*D       Describe your efforts to develop partnerships at the local, state, and tribal level with other
         stakeholders to ensure appropriate and sustainable cleanup and redevelopment of
         brownfields.  Stakeholders may include affected public authorities, citizens, potentially
         responsible parties, current owners, potential future owners, chambers of commerce, lending
         institutions, developers, labor groups, and other organizations interested in brownfields
         cleanup and redevelopment.

*D       Describe the progress that your community has made in the assessment, cleanup, and
         revitalization ofbrownfields.

*D       Describe creative solutions that your community has made in areas of master-planning,
         pollution prevention, and sustainable development, and describe how these solutions link to

*D       Describe how your project will address the environmental and public health priorities of the
         impacted community which is the target area of your proposal.

Community Involvement Plan

*D       Describe your plans for ensuring the future, long-term involvement of your communities.
         Describe existing or proposed processes for actively seeking and using their input. Describe
         how affected communities will be involved in the selection of sites for the brownfields pilot,
         future land-use decisions, and site ownership decisions.

*D       Discuss any special communication needs of under-represented communities and how you
         plan to meet those needs, including plans for communicating in languages indigenous to the
         community. Describe the expertise  available in your area that you might access, such as risk
         communication specialists, environmental professionals, community colleges, translators,
         technical associations, and other community-based organizations.

Environmental Justice Plan

. D       Environmental justice seeks to rectify the disproportionately high  burden of environmental
         pollution that is often borne by low income, minority, and other disadvantaged communities.
         Describe any Environmental Justice situations, due to past or current circumstances, in or
         near the vicinity of the brownfields project area. Identify the affected communities and
         describe how these communities have participated in the development of your brownfields
         plans and will continue participating in their implementation.

*D       Describe your plans for ensuring that all affected disadvantaged populations benefit
         environmentally and economically (directly or indirectly) from the assessment, cleanup, and
         reuse ofbrownfields as proposed in your application. Describe how you plan to ensure that
         environmental risks to disadvantaged communities are not increased during assessment and
         cleanup or as a result of redevelopment.

*D       Describe other steps you have taken or plan to take (outside of the brownfields program) to
         achieve an appropriate level of environmental quality in all disadvantaged communities near
                                 3.  Implementation Planning

Based upon the results of pilots to date, EPA believes that the successful pilots are those which have
stakeholder support and a comprehensive plan for all steps of the redevelopment process.  The
purpose of this section is to show that you have apian which incorporates the critical elements of a


successful project.  For example, your comprehensive plan should include a discussion of site
selection, site assessment, community involvement, financing cleanup, finding a developer, and
transferring ownership.

 Government Support

*D       Provide evidence of support from state, tribal and local environmental, economic
         development, planning, and health agencies (including local health departments).  Evidence
         of support can be documented through letters from these agencies. If an applicant is a
         county, municipality, or tribal consortium, a letter of support from the appropriate
         state, Territory, or Indian Tribe is required.

Site Selection and Environmental Site Assessment Plan

*D       Describe  the process by which brownfield site(s) have been or will be identified and the
         parties  or groups that participated or will be participating.  Identify sites or areas in which
         site assessments will be conducted.  If specific sites have not been selected yet, describe the
         process by which the selection will take place.

*D       EPA recommends that specific sites for brownfields assessment and redevelopment efforts
         be proposed.  If specific sites are proposed, describe whether the proposed sites are publicly
         or privately owned and whether the current owner caused or contributed to the release of a
         hazardous substance. The applicant shall explain why pilot funds are necessary for the site.
         EPA will generally approve expenditures for site activities where the property is publicly
         held. If the property is privately held and if the current property owner has caused or
         contributed to the release of a hazardous substance and the owner cannot or does not plan to
         conduct the site activities, the applicant should explore reimbursement mechanisms with the
         private site owner(s).2  (Any fees or other monetary reimbursement that the recipient
         receives in connection with this cooperative agreement are governed by the program income
         regulations at 40 CFR  35.290 and 40 CFR 31.25.)  For all other privately held sites, EPA
         will consider the site circumstances and public benefits to the proposed site activities. EPA
         will make a case by case  decision with respect to proposed site activities in the brownfields
         pilot projects. The fundamental concept of polluter pays,  upon which all the EPA cleanup
         initiatives are based, applies to the Brownfields Initiative.

 . D      If the property is privately owned at the time of the activities, please include an Access
         Agreement or a letter of support from the land owner in the Attachments of your proposal or
         describe your plans for obtaining access for conducting the site activities.
         2The cost reimbursement mechanism can be reimbursement for fees for service, in kind
  services, reduction in the purchase price of the property, a commitment to pay for, or conduct,
  cleanup activities or other compensation arrangement which are commensurate with the value
  provided by the assessment activities to be funded under the cooperative agreement with the EPA
  monies. EPA will treat any reimbursed funds as program income, and the applicant would be
  authorized to supplement its Brownfields program with any such private funds in accordance
  with 40 CFR 35.290 and 40 CFR 31.25.


*D       If sites are proposed, describe the specific site assessment activities that will be conducted
         on your site(s).  If your project involves more than one site, describe the activities for each
         site and the number of sites undergoing the various phases of site assessment.  In addition to
         site assessment, describe any other cleanup planning activities (i.e. cost estimating, cleanup
         design planning) that will be conducted on your site(s). If any environmental assessment or
         cleanup activity has already occurred on the brownfields site(s) you plan to assess or within
         your targeted brownfields area, describe in detail the nature, scope, and resolution of such
         activity. Also explain why additional response activities through a brownfields assessment
         pilot are necessary and  appropriate.

*D       Describe your plans to ensure the use of quality environmental sampling and analysis
         procedures necessary for sound environmental assessments of brownfields.  Describe your
         plans for accessing the technical environmental expertise in your state, tribe, or region.
         Describe your plans for ensuring implementation of appropriate health and safety measures
         during on-site activities.

Reuse Planning and Proposed Cleanup Funding Mechanisms

*D       Briefly describe your anticipated reuse of the selected brownfields site(s) or your plans for
         soliciting interest in the site(s), planning a new use for the  site(s), and/or securing a
         developer for the site(s). If appropriate, explain the anticipated role of a future developer in
         conducting any necessary cleanup of the property.

*D       Demonstrate the link between your brownfields assessment program and the eventual
         cleanup of contaminated areas by identifying potential sources of funds for cleanup.
         Funding sources may include potentially responsible parties, potential purchasers, financial
         institutions, state, tribal, and local funding programs, or other federal grants (funds from an
         EPA brownfields assessment pilots cannot be used for site cleanup activities).  Describe
         commitments of cleanup funding from these and other sources. Evidence of support from
         these parties can be demonstrated through letters from their organizations.

Flow of Ownership Plan

*D       Describe the anticipated flow  of ownership of brownfields properties throughout the process
         of assessment, cleanup, and redevelopment. Potential scenarios for transferring ownership
         may include a direct transfer of ownership to a private purchaser or interim ownership by a
         public  authority, court-appointed trustee, lessor, tribal re-acquisition, or bankruptcy
         authority.  Describe commitments or interest from potential future owners. Evidence of
         commitments or interest from these parties can be demonstrated through letters of support

*D       Describe the problems, particularly with respect to liability, associated with the ownership
         scenario that you anticipate. Describe how you plan to address these problems, including
         through partnerships with stakeholders, such as chambers of commerce, business groups and
         institutions, and lending institutions.
                       4. Long-Term Benefits and Sustainability


Applicants should demonstrate how this project will support an effective, long-term approach to
redevelopment. The planning and practice ofbrownfields redevelopment efforts should be guided by
the concept of sustainable development, defined as the capacity to meet the needs of the present
without compromising the ability of future generations to meet their own needs. The success of the
above efforts should be measured by program evaluation and result indicators.
 Long-Term Benefits

*D       Describe the local barriers that you will face in revitalizing brownfields. Describe the
         technical and managerial methods, particularly innovative methods, that you plan to
         implement to address these barriers and facilitate brownfields cleanup and reuse. Document
         how the brownfields pilot will increase program capacity, community involvement, and
         regional partnerships that will remain in place beyond the EPA pilot term. Describe how
         this project can serve as a model for others to use in addressing barriers to revitalizing

Sustainable Reuse

*D       Describe specific methods that you plan to use to promote sustainable reuse of brownfields
         and the prevention of future brownfields. Describe how these methods would protect and
         restore the future use and the quality of the natural environment, improve the quality of life
         for the community, broaden the prospects for future generations, and help reduce energy
         consumption.  Specific methods could include:  zoning and permitting processes that
         incorporate environmental quality and equity; reuse and/or recycling of existing buildings,
         infrastructure, and on-site materials;  green  building design and construction; incorporation
         of energy efficiency technology; renewable energy design; Brightfields; the development of
         eco-industrial parks; local workforce training and development; native landscaping; and
         other pollution prevention methods.

Measures of Success

*D       Describe how assessment, cleanup, and revitalization ofbrownfields will spur additional
         beneficial activity in nearby locations, how site assessment will benefit the community, and
         whether a direct health or environmental threat will be mitigated.

*D       Describe an on-going evaluation process that will assess the management of the pilot and
         achievement of goals. Describe how an on-going evaluation will be accomplished.

*D       Describe your plans for measuring success in achieving your brownfields pilot goals.
         Describe baseline measures that you have developed or plan to develop for the measures of
         success.  Please ensure that your measures of success are specific and linked to the process,
         direct results, and overall goals established for your pilot project. Measures of success may
         include municipal coordination; number of sites identified; number of sites assessed; number
         of sites prepared for redevelopment; environmental indicators; economic indicators; social
         indicators; institutionalized environmental or communication processes; increased

         availability of previously unavailable facilities, such as parks or recreation areas; or other
         indicators of a successful brownfields program.

         Describe any reports or other deliverables you plan to provide to EPA as documentation of
         your project s progress and success.
      Evaluation  Criteria (Part  II ~  Optional)
                                     5. Greenspace
 Those proposals selected to receive up to $200,000 may also be selected to receive $50,000. An
 additional $50,000 may be awarded to an applicant to assess the contamination of a brownfields
 site(s) that is or will be used for greenspace purposes. Greenspace purposes include, but are not
 limited to, parks, playgrounds, trails, gardens, habitat restoration, open space, and/or greenspace
preservation.  This $50,000 is available only in addition to the $200,000 that is available for other
 eligible work defined in these guidelines.  This section must be consistent with the budget outlined in

 The greenspace funding may be used for assessment, planning for cleanup and reuse, and community
 involvement related to the site. Use of the greenspace funds must be in accordance with CERCLA, and
 all CERCLA restrictions and assessment program guidelines also apply to greenspace funds.

 This is an optional portion of the assessment pilot proposal.  All proposals will be reviewed based on
 Parti, Evaluation Criteria #1-4.  The projects that are selected that include a request for greenspace
funding will be further evaluated on Part II, Evaluation Criteria #5. Based on this evaluation, some,
 but not all, greenspace proposals are likely to be funded.  An applicant may still be selected to receive
 a Brownfields Assessment Demonstration pilot grant of up to $200,000 even if the applicant is not
 selected to receive the additional $50,000 for greenspace.

 Authority and Context

 *D      Describe the local agency(ies) responsible for greenspace and explain the partnership with
         the pilot lead office.  Attach letters of support documenting partnership.

 *D      Describe existing open space/greenspace plans,  activities, and resource needs with respect to
         brownfields redevelopment in your community. Explain if this site is near, on, or adjacent
         to any brownfields sites described in Part I of your proposal and the relationship, if any, of
         the project or sites.  Describe public and private commitment to this greenspace project.
         Describe the potential impact on the surrounding community.

 Community Involvement

 *D      Describe community involvement efforts planned or underway near the site(s). Describe
         environmental justice considerations, measures to involve environmental justice populations,
         and anticipated benefits to low income and/or people  of color communities


         disproportionately burdened by environmental pollution. Describe how affected
         communities were involved in the selection of the site(s), and how they will be involved in
         future land use decisions.
Site Identification, Site Assessment Plan, Flow of Ownership, and Reuse Planning

*D       Identify the specific site(s) you plan to assess and describe the process for selecting the
         site(s). Describe the site(s) and the brownfields issues associated with the site(s).

*D       Describe the site assessment activities that will be conducted on your site(s).  Please be sure
         to differentiate these activities from any greenspace activities proposed in Part I. If your
         project involves more than one site, describe the activities for each site and the number of
         sites undergoing the various phases of site assessment  Identify additional potential site
         assessment funding sources.

*D       Describe site control, acquisition, and flow of ownership.

*D       Describe the proposed end use of the site(s) being assessed and the anticipated benefits to
         the community. Provide a brief summary of any feasibility studies, if available.

*D       Describe project milestones and project schedule.

*D       Describe potential funding sources and public/private partners that will be involved in the
         cleanup, redevelopment, and maintenance of the site.

           Schedule for Selecting National
           Brownfields Assessment  Pilots
The Office of Solid Waste and Emergency Response will accept proposals post-marked or sent to
EPA via registered or tracked mail by December 10 , 2001.  A detailed activity timeline corresponding
to the proposal deadline is outlined below. For assistance with your brownfields assessment pilot
proposal, please call your Regional Brownfields Representative (see list on page 20).
Activity Timeline for December 10 , 2001 Proposals
 December 10 , 2001   Deadline for proposals for EPA 2002 awards.
 February 2002       Panels evaluate proposals.
 April 2002         Announcement of EPA 2002 awards.
All proposals must be postmarked by USPS or delivered at U.S. EPA Headquarters by other means, no later
than December 10, 2001, and a duplicate copy sent to the appropriate U.S. EPA Regional Office.
         If sending via an overnight express delivery service, please send to:

                     U.S. Environmental Protection Agency
               OSWER Outreach and Special Projects Staff (5105)
                             Attn: Becky Brooks
                              401M Street, SW
                               Room SE 385
                           Washington, DC 20460
                            Phone 202-260-8474

                  If sending via first class mail, please send to:

                     U.S. Environmental Protection Agency
               OSWER Outreach and Special Projects Staff (5105)
                             Attn: Becky Brooks
                       1200 Pennsylvania Avenue, NW
                           Washington, DC 20460
           EPA  Regional Brownfields Contacts

If you have questions regarding the proposal guidelines, you may call your Regional representative presented


Regions and States
EPA Region 1
Diane Kelley
EPA Region 2
Larry D'Andrea
EPA Region 3
Tom Stolle
EPA Region 4
Mickey Hartnett
EPA Region 5
Diane Spencer
EPA Region 6
Stan Hitt
EPA Region 7
Susan Klein
EPA Region 8
Kathie Atencio
EPA Region 9
Jim Hanson
EPA Region 10
Tamara Langton
EPA Headquarters
Becky Brooks

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