100R84103
OFFICE OF INFORMATION RESOURCES MANAGEMENT
REORGANIZATION PACKAGE
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IKS. "'Mivircrwntal Protection
r'<-.\ "~~. Koox 2404 PM-211-A
•nl 'i Street, S.W.
•v.ihington, DC 20460
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^•^T 3. „ UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
/ ^ WASHINGTON. D.C. 20460
V
JAN 20 1984
OFFICE OF
MFMnoaMTVtM ADMINISTRATION
MEMORANDUM AND RESOURCES
MANAGEMENT
SUBJECT: Reorganization of the Office of Administration, RTF—
Decision Memorandum
FROM: Howard M. Messner
Assistant Administrator
TO: Alvin L. Aim
Deputy Administrator
As we discussed earlier-, I wish to consolidate all of the
administrative support functions at Research Triangle Park into
an Office of Administration and Resources Management, RTF, which
can provide unified direction to a comprehensive administration
and resources management program.
Currently there are three components at RTF which ,are
reporting to different parts of my Headquarters organization: the
Office of Administration to my immediate office; the Data Processing
Division to my Headquarters office director, Ed Hanley; and the
Durham Accounting Operations Office to Morgan Kinghorn. This
reorganization proposal would bring them all under a single office
(OARM, RTF) reporting to the Assistant Administrator. The three
components would be renamed: Office of Administration, RTF; Office
of Data Processing, RTF; and Office of Financial Management, RTF.
I intend to review the progress made under this unified
concept in the near future and may recommend extending a similar
arrangement to Cincinnati. I will make the necessary announcements
to staff at RTF and have held consultations with the principals
involved, including our clients at RTF.
Please indicate your concurrence below.
Recommendation Approved ^^**^ ^-~ • ^^g&c^
Date
cc: K. Kirke Harper
Morgan Kinghorn
Edward J. Hanley
Willis Greenstreet
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PROPOSED FUNCTIONAL STATEMENTS
1. OFFICE OF ADMINISTRATION AND RESOURCES MANAGEMENT, RTF. The
Office of Administration and Resources Management, RTF, under the
supervision of a Director, provides services to all of the programs
and activities at RTF and certain financial and automated data
processing services Agency-wide. The major functions of the Office
include personnel services, financial management, procurement through
contracts, library and other information services, general services
(including safety and security, property and supply, printing, distri-
bution, facilities and other administrative services) and automated
data processing systems providing both local RTF and Agency-wide
services. The Director, OARM, RTF, supervises the Offices of
Administration, Financial Management and Data Processing, RTF.
a. OFFICE OF ADMINISTRATION, RTF. The Office of Administration,
RTF under the supervision of a Director, reporting to the Director,
Office of Administration and Resources Management, RTF provides and
administers personnel, procurement, safety and security, property
and supply, printing, distribution, facilities and other adminis-
trative service programs at RTF and other specified geographic
locations. The Office of Administration, RTF, components receive
national program policy and technical guidance from the Office of
Administration, OARM (HQ).
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b. OFFICE OF FINANCIAL MANAGEMENT, RTF. The Office of Financial
Management, RTF, under the supervision of a Director, reporting to
the Director, Office of Administration and Resources Management, RTF,
provides accounting and fiscal services to programs and activities at
RTF and other Agency locations. The Office of Financial Management,
RTF, receives national program policy and technical guidance from the
Office of the Comptroller, OARM (HO).
c. OFFICE OF DATA PROCESSING, RTF. The Office of Data
Processing, RTF, under the supervision of a Director, reporting to
the Director, Office of Administration and Resources Management, RTF,
is responsible for the management of information processing resources,
including telecommunications in EPA. Subject to national program
policy and technical guidance from the Office of Information Resources
Management, the office plans for and acquires or approves all general
purpose and scientific computers, associated operating systems, and
telecommunications facilities required to meet the needs of EPA
programs and Regions. Operates and maintains all general purpose
computers and local area networks at Headquarters and Research Triangle
Park. Provides local support and assistance for ADP operations at all
RTF programs and activities. Provides the Agency with telecommun-
ications capability to meet Agency needs. Develops architectural
strategies and procures advanced systems, support equipment, and
Processing technology to meet Agencywide requirements.
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REQUEST FOR CHANGE IN ORGANIZATION STRUCTURE
DATE
DECEMBER 31, 1983
TO:
Office of the Assistant Administrator for Administration
Office of Personal and Organization
Management and Organization Division (PM-213)
FROM. (AA^RA, 1C, Staff Office)
NEED FOR CHANGE (Explain nrtd lor change, whether new legislative mulhority, new program authority, • thill in program emphases or other
(actor*) (Use a eeparafe sheet ol paper it necessary)
SEE ATTACHMENT A
TITLE OF UNITS AFFECTED
SEE ATTACHMENT A
CONCISE STATEMENT EXPLAINING CHANGE (Use separate sheet ol paper it necessary)
SEE ATTACHMENT A
ATTACHMENTS
• ANALYSIS or IMPACT ON P ERSONN E L—Attach • complete analysis of the impact of the reorganization on the number of employees required,
the grade structure of the organization (including the impact on grades of incumbents);number of supervisory positions required (including the
effect on existing supervisory personnel); the career progression of present employees; the job series of existing employees (including reclasst-
ficatt on/re training which might be required), and physical moves of employees (including estimate of the personal inconvenience resulting from
geographical relocations), ggg ATTACHMENT A
a ANALYSIS OF IMPACT ON PROGRAM — Attach a complete analysis of the impact of the reorganization on the programs involved in terms of any
loss, of momentum and any impact which might be felt by other organizations or programs. SEE ATTACHMENT A
e ANALYSIS OF IMPACT ON ADMINISTRATIVE S Y ST EMS - Attach a complete analysis of the impact of the reogamzaiion in terms of administra-
tive systems involved such as acquiring new office space, purchasing office equipment, processing personnel changei and publishing new EPA
orders. SEE ATTACHMENT A
• ANALYSIS Of DENE FITS— Attach a complete analysis of the benefits which are expected to result from the reorganization. This should include
items such as a reduction in workforce or increased productivity. SEE ATTACHMENT A
• ORGANIZATION CHARTC-Current and Proposed. SEE ATTACHMENT A
• STAFFIN
numbers.
r name, grade, existing and proposed job senes and social aecunty
e FUNCTIONAL STATCMENTS-Current and Proposed. SEE ATTACHMENT D1-D5
• PROPOSED POSITION DESCRIPTIONS- For any employees whose present posi
any newly created positions. S.EE; ATTACHME
NAME OF ORIGINATO
Edward J.Hani,
Officeof Inf
*flff-*"A* •''TIT
and for
lanagement
,0ffice of Administration & Resources Mgmt.
APPROVALS
AA FOR ADMINISTRATION
DATE
ADMINISTRATOR
DATE
EPA Form 1110-1 (ftav. 11-81) Previous editions are obsolete.
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ATTACHMENT A
NEED FOR CHAN3E
There is a need to establish a branch structure within the existing the three
existing divisions of the office of Information Resources Management inorder
to establish clear lines of responsibility and accountability and to improve
the management and monitoring of projects.
TITLES OF UNITS AFFECTED
Environmental Protection Agency; Office of Administration and Resources Manage-
ment; Office of Information Resources Management; Immediate Office, Data Pro-
cessing Division, Information Systems Division and information Management and
Services Division.
EXPLANATION OF CHAN3E
The proposed reorganization will create a Management Planning and Evaluation
Staff reporting to the Office Director and branches within each of the existing
divisions. The functions of the Data Processing Division will be assigned to
three branches: (1) Architectural Management and planning Branch; (2) Computing
Services Branch; and (3) Computing Technology Branch. The functions of the
Information Systems Division will be assigned to four branches: (1) Systems
Integration and Office Automation Branch; (2) Resources Management Systems
Branch; (3) Administrative Support Systems Branch; and (4) Program Systems
Branch. The functions of the Information Management and Services Division
will be assigned to three branches: (1) Headquarters Library Branch;
(2) Information Services Branch and (3) Information Management Branch.
IMPACT ON PERSONNEL
o All current employees are retained at current grade levels.
o The job series of several employees will be changed to more accurately
reflect their current duties or new duties to be assigned under the
proposed reorganiztion.
o The current career progression opportunities will be retained by
all permanent employees.
o New positions (primarily supervisory and secretarial will be created.
These positions will be filled through merit promotion procedures,
where appropriate from within the Agency.
o All current employees will remain within the same geographic location.
IMPACT ON PROGRAM
The proposed reorganization should improve services provided to other organ-
izations and programs by clarifying lines of authority and accountability.
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The proposed reorganization will improve the communication with clients; and
improve the visibility of the major information resources management activities
such as data integration among all information systems, integration of the
Agency's major administrative systems and implementing a standardized approach
4>^% **l£f 1 X^^h -^1 »V^"W**^ ^ 1 /"M"!
to office automation.
IMPACT ON ADMINISTRATIVE SYSTEMS
A significant number of personnel actions and new position descriptions will
be necessary. No space modifications are required.
ANALYSIS OF BENEFITS
The primary benefits of this proposed reorganization is that the problems raised
in the "Need for Change" section will be addressed. Specifically:
o Clarification of Assignments and Responsibilities — The establishment of
units along specific functional lines will better focus assignements and respon-
sibilities and establish clear accountability.
o Management and Monitoring — The establishment of additional supervisory
positions will bring the OIRM formal management structure into line with actual
work assignements; and therefore, improve management and technical oversight
of projects. A side benefit of creating additional management positions will
be improved opportunities for employee career and skill development.
In addition, the proposed branch structure responds to concerns about information
resources management and ADP management, which have been raised by Agency
senior managers and others, will be addressed. Specifically:
o The information Resources Management Branch within the Information
Management and Services Division and the Systems integration Branch
within the Information Systems Division provide the policy and tech-
nical foci necessary to develop data and information systems that will
support Agency management goals, strategic planning and analysis of
environmental problems across programmatic lines; and eliminate duplicate
data bases and systems.
o The Computer Services Branch; the three Systems Development and Operation
Branches within the Information Systems Division; and the Information
Services Branch within the information Management and Services Division
provide the ADP and information services expertise to provide service
that is responsive to individual needs of Agency programs and regions
to access and use automated and manual information systems and services.
o The Architectural Planning and Management and the Computing Technology
branches within the Data Processing Division permit the Agency to
quickly, efficiently, and effectively acquire and use new and rapidly
evolving technology.
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ATTACHMENT C-l
OFFICE OF INFORMATION RESOURCES MANAGEMENT
CURRENT STAFFING PATTERN
CURRENT POSITION
CURRENT
SERIES/
GRACE
TYPE
POSITION
EMPLOYEE
NAME
Inmediate Office
OFFICE DIRECTOR
SECRETARY-STENOGRAPHY
DEPUTY DIRECTOR
SECRETARY-STENOGRAPHY
SPECIAL ASSISTANT
EXPERT
ES 340/00
GS 318/09
ES 301/00
GS 318/08
GM 334/15
EF 301/00
PFT
PFT
PFT
PFT
PFT
TFT
HANLEY, EDWARD
ZOLLICOFFER, BRENDA
GREENSTREET, WILLIS
DAVIS, IMOGENS
CLINE, DAVID
COATES, ROGER
Management Planning and Evaluation Staff
SPECIAL ASSISTANT GM 345/15
SECRETARY-TYPING GS 318/05
CLERK GW 303/02
PROGRAM ANALYST GM 345/15
SUPVSY-COMPUTER-SYSTEMS-ANAL GM 334/14
MANAGEMENT ANALYST GS 343/14
COMPUTER-SYSTEMS-ANALYST GS 334/14
COMPUTER-SYSTEMS-ANALYST GS 334/13
COMPOTER-SYSTEM-ANALYST GS 334/13
MANAGEMENT-ANALYST GS 343/13
BUDGET-ANALYST GS 560/12
PROGRAM-ANALYST GS 345/12
MANAGEMENT-ANALYST GS 343/11
PROGRAM-ANALYST GS 345/09
PROGRAM ANALYST GS 345/07
SECRETARY-TYPING GS 318/06
CLERK-TYPIST GS 322/04
CLERK-TYPIST GS 322/04
CLERK-TYPIST GS 322/02
CLERK-TYPIST GW 303/03
CLERK GW 303/02
CLERK GW 303/02
CLERK GW 303/01
PFT
PFT
SIS
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TPT
SIS
SIS
SIS
SIS
BLAKESLEE, MARY
LAWSON, MONICA
MeMOORE, PHAEDRA
KELLY, ROBERT
HART, JOHN
CAPRENTIER, MICHAEL
MELLEY, MARY LOU
RITTER, AIAN
COHEN, VICTOR
YOUNG, STEVE
MINGO, BETTY
GREGORY, BEVERLY
FORTUNE, ADRIANA
BUCKMAN, MARY
GARRISON, LINDA
BALDWIN, HALLIE
BOWLDIN3, MILDRED
JACKSON, JANICE
MINOR, TONYA
ALEXANDER, DARRAN
PRICE, PAULETTE
GROSSMAN, ROSA MARIE
DEMESME, TANYA
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page 2
OFFICE OF INFORMATION RESOURCES MANAGEMENT
CURRENT STAFFING PATTERN
CURRENT POSITION
CURRENT
SERIES/
GRADE
TYPE
POSITION
EMPLOYEE
NAME
DATA PROCESSING DIVISION
SUFVSY-COMPUTER-SYSTEMS-ANAL GM 334/15
SUPVSY-CCMPUTER-SYSTEMS-ANAL GS 334/14
SECRETARY-STENOGRAPHY GS 318/08
SPECIAL ASSISTANT GM 334/15
SUPVSY-COMPUTER-SYSTEMS-ANAL GM 334/15
SUPVSY-COMPUTER-SYSTEMS-ANAL GM 334/14
SUPVSY-COMPUTER-SYSTEMS-ANAL GM 334/14
COMPUTER-SYSTEMS-ANALYST GS 334/14
COMPUTER-SYSTEMS-ANALYST GM 334/14
COMPUTER-SYSTEMS-ANALYST GM 334/14
COMPUTER-SYSTEMS-ANALYST GS 334/14
COMPUTER SPECIALIST GM 334/14
COMPUTER-SYSTEMS-ANALYST GM 334/14
COMPUTER-SYSTEMS-ANALYST GS 334/13
COMPUTER-SYSTEMS-ANALYST GS 334/14
COMPUTER-SYSTEMS-ANALYST GS 334/13
COMPUTER-SYSTEMS-ANALYST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/11
ADMINISTRATIVE-OFFICER GS 341/11
COMPUTER-PROGRAMMER GS 334/07
SECRETARY-STENOGRAPHY GS 318/06
SECRETARY-STENOGRAPHY GS 318/06
ADMINISTRATIVE-TECHNICIAN GS 303/05
COMPUTER PROGRAMMER GS 334/05
CLERK-TYPIST GS 322/04
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FULFORD, DONALD
SLAYMAKER, AMOS
BROWN, BONNIE
HARRIS, THEODORE
SCHUR, DENNIS
ROGERS, TOMMIE
JOHNSON, MAUREEN
STEIN, MICHAEL
WDRLEY, DONALD
WILSON, JOSEPH
LOWRIMORE, GENE
MILLER, GERALD
GARRETT, LUTHER
LAFOREST, DIETRICH
CLARK, JON
CHAMBLEE, CAROLYN
BRIGGS, WOODY
OBENSCHAIN, JAMES
MARTIN, SUSAN
WATSON, ERNEST
PLATTEN, JAMES
BIRK, THOMAS
ROIAFF, ALINE
SWAIN, JOAN
CHESLEY, WILLIAM
SAUERBIER, EVELYN
RONDEAU, SHERRY
JACKSON, PATRICIA
GILL, SABRENA
PRIDGEN, CAROL
INFORMATION SYSTEMS DIVISION
SUPVSY-COMPUTER-SYSTEMS-ANALY GM 334/15
SECRETARY-TYPIN3 GS 318/07
COMPUTER-SPECIALIST GM 334/15
SUPVSY-COMPUTER-SYSTEMS-ANAL GM 334/15
SUPVSY-COMPUTER-SYSTEMS-ANAL GM 334/15
CHEMIST GM1320/15
MANAGEMENT-INF.-SPECIALIST GM 301/15
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SWEENEY, JOHN
SPICER, EVELYN
JOVER, TONY
KAPLAN, MICHAEL
PLAIT, MICHAEL
HELLER, STEPHEN
HOCKS, WILLIAM
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page 3
OFFICE OF INFORMATION RESOURCES MANK3EMENT
CURRENT STAFFING PATTERN
CURRENT
SERIES/
CURRENT POSITION GRAM
SUPVSY-CCMPUTER-SYSTEMS-ANALY GM 334/14
SUPVSY-CCMPUTER-SYSTEMS-ANALY GM 334/14
TYPE
POSITION
PFT
PFT
EMPLOYEE
NAME
DREW, CONSTANCE
FIORAMONTI, THOMAS
INFORMATION SYSTEMS DIVISION — CONT.
SUPVSY-CCMPUTER-SYSTEMS-ANALY GM 334/14
SUPVSY-COMPUTER-SYSTEMS-ANALY GM 334/14
SUPVSY-CCMPUTER-SYSTEMS-ANALY GM 334/14
COMPUTER-SYSTEMS-ANALYST GS 334/14
CCMPUTER-SYSTEMS-ANALYST GS 334/14
COMPUTER-SYSTEMS-ANALYST GS 334/14
CCMPUTER-SYSTEMS-ANALYST GS 334/14
CCMPUTER-SYSTEMS-ANALYST GM 334/14
COMPUTER-SPECIALIST GS 334/14
COMPUTER-SPECIALIST GS 334/14
COMPUTER-SPECIALIST GM 334/14
MANAGEMENT-ANALYST GS 343/14
PROGRAM ANALYST GS 345/14
CCMPUTER-SYSTEMS-ANALYST GS 334/13
CCMPUTER-SYSTEMS-ANALYST GM 334/13
CCMPUTER-SYSTEMS-ANALYST GS 334/13
CCMPirrER-SYSTEMS-ANALYST GM 334/13
CCMPUTER-SYSTEMS-ANALYST GS 334/13
CCMPUTER-SYSTEMS-ANALYST GS 334/13
CCMPUTER-SYSTEMS-ANALYST GM 334/13
COMPUTER-SPECIALIST GS 334/13
CCMPUTER-SYSTEMS-ANALYST GS 334/13
CCMPUTER-SYSTEMS-ANALYST GS 334/13
CCMPUTER-SYSTEMS-ANALYST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
CCMPUTER-SYSTEMS-ANALYST GS 334/12
COMPUTER-PROGRAMMER GS 334/12
COMPUTER-PROGRAMMER GS 334/12
COMPUTER-PRCGRAMMER GS 334/12
COMPUTER-PRCGRAMMER GS 334/12
COMPUTER-SPECIALIST GS 334/12
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/12
COMPUTER-PRCGRAMMER GS 334/12
OFFICE-SYSTEMS-ANALYST GS 301/12
COMPUTER-PRCGRAMMER GS 334/11
COMPUTER-SYSTEMS-ANALYST GS 334/11
.COMPUTER-SYSTEMS-ANALYST GS 334/09
'COMPUTER-PROGRAMMER GS 334/09
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THIE, DONALD
SCHILLING, STEPHAN
HARRISON, WILLIAM
ROSENE, DONALD
CIRELLI, DANIEL
REED, RUTH
HARDTER, ROSS
GAY, BILLY
LEBOWICH, JUDITH
POWELL, JAMES
LINDSEY, DAVID
BOYD, DICK
GARRETT, KATHLEEN
PARTINGTON, EDWARD
GALBREATH, MYRA
MOORMAN, DOLORES
JARVIS, BARBARA
GATTUSO, PETER
WALKER, WILLIAM
CARRILLO, JEROME
GRAVES, DANIEL
HILL, SANDRA
GRIFFITH, BRYON
TOCMEY, DOUGLAS
SCHIFTER, KENNETH
MERCIER, JULIAN
LEWIS, CHRISTOPHER
BARNES, BILLIE
PLATER, ORLANDO
FARMER, ROBERT
CUNNIN3HAM, GERALD
McCLAUGHERTY, BETTY
JACKSON, GEORGIA
SIKTAR, FRANK
ROSS, DEBORAH
GRABSCH, WILLIAM
KRU3ER, PATRICIA
DWYER, CONNIE
WILLIAMS, PHILLIP
LEWIS, KEITH
RUST, KAREN
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page 4
OFFICE OF INFORMATION RESOURCES MANAGEMENT
CURRENT STAFFING PATTERN
CURRENT POSITION
CURRENT
SERIES/
GRADE
TYPE
POSITION
EMPLOYEE
NAME
INFORMATION SYSTEMS DIVISION — CONTD.
SECRETARY-TYPING
SECRETARY-TYPIN3
CLERK-TYPIST
CLERK
SANITARY-ENS INEER
GS 318/06
GS 318/05
GS 322/04
GW 303/01
CO 819/05
PPT
PPT
PFT
SIS
PFT
NOBLE, STEPHANIE
PRESTON, CHERYL
MARSHALL, KAREN
HANNON, JACKIE
ALMICH, BRUCE
INFORMATION MANAGEMENT AND SERVICES DIVISION
MANAGEMENT-ANALYST
SECRETARY-TYPING
GM 343/15
GS 318/08
PFT
PFT
KADEC, SARAH T.
GLENN, TRUEDENCE
SECRETARY-TYPING GS 318/07
,TECHNICAL-INFORMATION-SPEC GS1412/14
PUBLIC-INFORMATION-SPEC GM1035/14
UNCLASSIFIED POSITION GM 343/14
MANAGEMENT-ANALYST GM 343/14
MANAGEMENT-ANALYST GS 343/13
MANAGEMENT-ANALYST GS 343/11
LIBRARIAN GS1410/12
LIBRARIAN GS1410/12
PUBLIC-INFORMATION-SPECIALIST GS1035/12
PUBLIC-INFORMATION-SPECIALIST GS1035/12
WRITER-EDITOR GS1082/12
INTERNATIONAL-REFERENCE GS 301/11
PUBLICATION-DISTRIBUTION GS 301/09
CCMPUTER-SYSTEMS-ANALYST GS 334/09
PUBLIC-INFORMATION-SPECIALIST GS1035/09
LIBRARY-TECHNICIAN GS1411/07
LIBRARY-ASSISTANT GS1411/07
LIBRARY TECHNICIAN GS1411/07
COMPUTER-PROGRAMMER GS 334/07
LIBRARY-TECHNICIAN GS1411/05
FEDERAL JUNIOR FELLOW GS 303/05
FEDERAL JUNIOR FELLOW GS 303/05
CLERK-TYPIST GS 322/04
CLERK-TYPIST GS 322/03
CLERK GW 303/01
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SIS
BROADY, LORRAINE
WEISS, IRVIN
KEYS, JAMES
MASTERS, HAROLD
POOLE, ELUAH
TASKER, THOMAS
WEBSTER, HAROLD
MORRISON, BARBARA
NORWOOD, CLAUDIA
FANDEL, BERNARD
BARMAKIAN, STEPHEN
BROWN, REMBART
SAYERS, CHARLENE
WEATHERLY, CASSLEE
PATTERSON, MARY
MOONEY, CHARLES
IN3ALLS, BRUCE
WILLS, ALICE
BUTLER, GLORIS
BOOTH, DARLENE
ALEXANDER, ELLA
SCHULTZE, CAROLYN
GARY, VERONICA
POLLARD, CHERRACEITTA
MCILWEE, RHONDA
WATTS, VANESSA
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ATTACHMENT C-2
OFFICE OF INFORMATION RESOURCES MANAGEMENT
PROPOSED STAFFING PATTERN
PROPOSED POSITION
PROPOSED
SERIES/
GRADE
TYPE
POSITION
EMPLOYEE
NAME
IMMEDIATE OFFICE
DIRECTOR
SECRETARY-STENOGRAPHY
CLERK
DEPUTY DIRECTOR
SECRETARY-STENOGRAPHY
SPECIAL ASSISTANT
EXPERT
ES 340/00
GS 318/09
GW 303/02
ES 301/00
GS 318/08
GM 334/15
EF 301/00
PFT
PFT
SIS
PFT
PFT
PFT
TFT
HANLEY, EDWARD
ZOLLICOFFER, BRENDA
GROSSMAN, ROSA MARIE
GREENSTREET, WILLIS
DAVIS, IMOGENE
CLINE, DAVID
COATES, ROGER
MANAGEMENT PLANNING AND EVALUATION STAFF
DIRECTOR GM 345/15
SECRETARY-TYPING GS 318/05
CLERK GW 303/02
PROGRAM ANALYST GM 345/15
MANAGEMENT ANALYST GM 345/14
MANAGEMENT ANALYST GM 343/14
CCMPUTER-SYSTEMS-ANALYST GS 334/14
MANAGEMENT-ANALYST GS 343/13
MANAGEMENT-ANALYST GS 343/13
PROGRAM ANALYST GS 345/13
BUDGET-ANALYST GS 560/12
PROGRAM-ANALYST GS 345/12
MANAGEMENT-ANALYST GS 343/11
PROGRAM-ANALYST GS 345/09
PROGRAM ANALYST GS 345/07
CLERK-TYPIST GS 322/04
CLERK-TYPIST GS 322/04
CLERK-TYPIST GS 322/02
CLERK GW 303/03
CLERK GW 303/01
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PFT
PFT
PFT
PFT
PFT
TFT
TPT
SIS
SIS
BLAKESLEE, MARY
LAWSON, MONICA
McMOORE, PHAEDRA
KELLY, ROBERT
HART, JOHN
CAPRENTIER, MICHAEL
MELLEY, MARY LOU
YOUNG, STEVEN
RITTER, ALAN
COHEN, VICTOR
MINGO, BETTY
GREGORY, BEVERLY
FORTUNE, ADRIANA
BUCKMAN, MARY
GARRISON, LINDA
BOWLDING, MILDRED
JACKSON, JANICE
MINOR, TONYA
ALEXANDER, DARRAN
DEMESME, TANYA
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page 2
OFFICE OF INFORMATION RESOURCES MANAGEMENT
PROPOSED STAFFING PATTERN
PROPOSED POSITION
PROPOSED
SERIES/
GRADE
TYPE
POSITION
EMPLOYEE
NAME
DATA PROCESSING DIVISION
Brroediate Office
DIRECTOR
DEPUTY DIRECTOR
SECRETARY-STENOGRAPHY
ADMINISTRATIVE-OFFICER
ADMINISTRATIVE-TECHNICIAN
CLERK-TYPIST
GM 334/15
GM 334/15
GS 318/08
GS 341/11
GS 303/05
GS 322/04
PFT
PFT
PFT
PFT
PPT
TFT
FULFORD, DONALD
VACANT
BROWN, BONNIE
SWAIN, JOAN
JACKSON, PATRICIA
PRID3EN, CAROL
Architectural Management and Planning Branch
CHIEF GM 334/15
SECRETARY-STENOGRAPHY GS 318/07
CCMPUTER-SYSTEMS-ANALYST GM 334/14
CCMPUTER-SYSTEMS-ANALYST GS 334/14
COMPUTER-SYSTEMS-ANALYST GS 334/13
COMPUTER-SYSTEMS-ANALYST GS 334/14
Conputing Services Branch
CHIEF GM 334/15
SECRETARY-STENOGRAPHY GS 318/06
COMPUTER SYSTEMS ANALYST GS 334/14
SUPVSY-COMPUTER-SYSTEMS-ANAL GM 334/14
SUPVSY-COMPUTER-SYSTEMS-ANAL GM 334/14
CCMPUTER-SYSTEMS-ANALYST GM 334/14
CCMPUTER-SYSTEMS-ANALYST GM 334/14
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/11
COMPUTER-PROGRAMMER GS 334/07
PFT
PFT
PFT
PFT
PPT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
HARRIS, THEODORE
VACANT
VDRLEY, DONALD
CLARK, JON
CHAMBLEE, CAROLYN
VACANT (TELECOM)
VACANT
RONDEAU, SHERRY
SLAYMflKER, AMOS
ROGERS, TOMMIE
JOHNSON, MAUREEN
WILSON, JOSEPH
GARRETT, LUTHER
WATSON, ERNEST
MARTIN, SUSAN
PLATTEN, JAMES
ROLAFF, ALINE
CHESLEY, WILLIAM
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page 3
OFFICE OF INFORMATION RESOURCES MANAGEMENT
PROPOSED STAFFIN3 PATTERN
PROPOSED POSITION
CURRENT
GRADE
TYPE
POSITION
EMPLOYEE
NAME
Computing Technology Branch
CHIEF GM 334/15
SECRETARY-STENOGRAPHY GS 318/06
CCMPUTER-SYSTEMS-ANALYST GS 334/14
CCMPUTER-SYSTEMS-ANALYST GS 334/14
COMPUTER SPECIALIST GM 334/14
CCMPUTER-SYSTEMS-ANALYST GS 334/13
CCMPUTER-SYSTEMS-ANALYST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER PROGRAMMER GS 334/05
PFT
PPT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
SCHUR, DENNIS
SAUERBIER, EVELYN
LOWRIMORE, GENE
STEIN, MICHAEL
MILLER, GERALD
LAFOREST, DIETRICH
BRK3GS, WOODY
OBENSCHAIN, JAMES
BIRK, THOMAS
GILL, SABRENA
INFORMATION SYSTEMS DIVISION
Immediate Office
DIRECTOR
SECRETARY-TYPIN3
CLERK
GM 334/15
GS 318/07
GW 303/01
PFT
PFT
SIS
SWEENEY, JOHN
SPICER, EVELYN
HANNON, JACKIE
Systems Integration and Office Automation Branch
CHIEF GM 334/15 PFT
SECRETARY-TYPIN3 GS 318/06 PFT
CLERK GW 303/02 SIS
COMPUTER-SPECIALIST GM 334/15 PFT
MANflGEMENT-INF.-SPECIALIST GM 301/15 PFT
COMPUTER-SYSTEMS-ANALYST GM 334/14 PFT
COMPUTER SYSTEMS ANALYST GM 343/14 PFT
COMPUTER-SPECIALIST GS 334/14 PFT
COMPUTER-SYSTEMS-ANALYST GS 334/14 PFT
COMPUTER-SYSTEMS-ANALYST GS 334/13 PFT
COMPUTER-SYSTEMS-ANALYST GS 334/13 PFT
COMPUTER-SYSTEMS-ANALYST GS 334/13 PFT
OFFICE-SYSTEMS-ANALYST GS 301/12 TFT
COMPUTER-SYSTEMS-ANALYST GS 334/11 PFT
COMPUTER-SYSTEMS-ANALYST GS 334/09 PFT
VACANT
BALDWIN, HALLIE
PRICE, PAULETTE
KAPLAN, MICHAEL
HOOKS, WILLIAM
SCHILLING, STEPHAN
BOYD, DICK
LEBOWICH, JUDITH
ROSENE, DONALD
HILL, SANDRA
GRIFFITH, BRYON
TOOMEY, DOUGLAS
KRU3ER, PATRICIA
WILLIAMS, PHILLIP
LEWIS, KEITH
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page 4
OFFICE OF INFORMATION RESOURCES MANAGEMENT
PROPOSED STAFFING PATTERN
PROPOSED POSITION
PROPOSED
SERIES/
GRADE
TYPE
POSITION
EMPLOYEE
NAME
Resources Management Systems Branch
CHIEF
SECRETARY
SUPVSY-COMPUTER-SPECIALIST
COMPUTER-SYSTEMS-ANALYST
COMPUTER-SYSTEMS-ANALYST
COMPUTER-SYSTEMS-ANALYST
CCMPUTER-SYSTEMS-ANALYST
COMPUTER-SPECIALIST
COMPUTER-PROGRAMMER
COMPUTER-PROGRAMMER
COMPUTER-PROGRAMMER
COMPUTER-PROGRAMMER
CLERK-TYPIST
GM 334/14/15
GS 318/07
GM 334/14
GM 334/14
GS 334/13
GS 334/13
GS 334/13
GS 334/13
GS 334/12
GS 334/12
GS 334/12
GS 334/12
GS 322/04
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PPT
PFT
PFT
PFT
PFT
PFT
VACANT
VACANT
FIORAMONTI, THOMAS
GARRETT, KATHLEEN
WALKER, WILLIAM
CARRILLO, JEROME
GATTUSO, PETER
SCHIFTER, KENNETH
PLATER, ORLANDO
FARMER, ROBERT
CUNNINGHAM, GERALD
GRABSCH, WILLIAM
MARSHALL, KAREN
Administrative Support Systems Branch
CHIEF GM 334/15
SECRETARY-TYPIN3 GS 318/05
COMPUTER-SPECIALIST GM 334/14
COMPUTER-SYSTEMS-ANALYST GM 334/14
COMPUTER-SPECIALIST GM 334/14
COMPUTER-SPECIALIST GM 334/14
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/13
COMPUTER-SPECIALIST GS 334/12
CCMPUTER-SYSTEMS-ANALYST GS 334/12
Program Systems Branch
CHIEF GM 334/15
SECRETARY-TYPING GS 318/06
CHEMIST GS1320/15
SUPVSY-COMPUTER-SYSTEMS-ANAL GM 334/14
SUPVSY-CCMPUTER-SYSTEMS-ANAL GM 334/14
CCMPUTER-SYSTEMS-ANALYST GS 334/14
PFT
PPT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PPT
PFT
PPT
PFT
PFT
PFT
PFT
PLATT, MICHAEL
PRESTON, CHERYL
HARRISON, WILLIAM
REED, RUTH
POWELL, JAMES
LINDSEY, DAVID
GRAVES, DANIEL
MERCIER, JULIAN
LEWIS, CHRISTOPHER
SIKTAR, FRANC
JACKSON, GEORGIA
BARNES, BILLIE
JOVER, TONY
NOBLE, STEPHANIE
HELLER, STEPHEN
DREW, CONSTANCE
THIE, DONALD
CIRELLI, DANIEL
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page 5
OFFICE OF INFORMATION RESOURCES MANAGEMENT
PROPOSED STAFFING PATTERN
PROPOSED POSITION
PROPOSED
SERIES/
GRADE
TYPE
POSITION
EMPLOYEE
NAME
COMPUTER-SYSTEMS-ANALYST GS 334/14
COMPUTER-SYSTEMS-ANALYST GM 334/14
CCMPUTER-SYSTEMS-ANALYST GS 334/13
COMPUTER-SYSTEMS-ANALYST GM 334/13
COMPUTER-SYSTEMS-ANALYST GS 334/13
COMPUTER-SYSTEMS-ANALYST GM 334/13
COMPUTER-SPECIALIST GS 334/12
COMPUTER-PROGRAMMER GS 334/12
COMPUTER-PROGRAMMER GS 334/11
COMPUTER-PROGRAMMER GS 334/09
SANITARY-ENSINEER CO 819/05
PFT
PFT
PFT
PFT
PFT
PPT
PFT
PFT
PPT
PPT
PFT
HARDIER, ROSS
GAY, BILLY
PARTIN3TON, EDWARD
GALBREATH, MYRA
MOORMAN, DOLORES
JARVIS, BARBARA
ROSS, DEBORAH
McCLAUGHERTY, BETTY
DWYER, CONNIE
RUST, KAREN
ALMICH, BRUCE
INFORMATION MANAGEMENT AND SERVICES DIVISION
Immediate Office
DIRECTOR GM 343/15
MANAGEMENT ASSISTANT GS 301/09
FEDERAL JUNIOR FELLOW GS 303/05
FEDERAL JUNIOR FELLOW GS 303/05
CLERK-TYPIST GS 322/03
CLERK GW 301/01
Headquarters Library Branch
CHIEF GM 1410/15
CLERK-TYPIST GS 322/04
MANAGEMENT ANALYST GM 0343/14
LIBRARIAN (LAW) GS 1410/12
COMPUTER-SYSTEMS-ANALYST GS 0334/09
PUBLIC OFFICER GS 0310/09
LIBRARY TECHNICIAN GS 1411/07
LIBRARY TECHNICIAN GS 1411/07
LIBRARIAN GS 1410/12
SECRETARY (TYPING) GS 318/07
LIBRARY TECHNICIAN GS 1411/05
PFT
PFT
TPT
TPT
TFT
SIS
PFT
PPT
PFT
PFT
PFT
PFT
PFT
PFT
PPT
PFT
PPT
KADEC, SARAH
GLENN, M. TRUEDENCE
SCHULTZE, CAROLYN
GARY, VERONICA
McILWEE, RHONDA
WATTS, VANESSA
VACANT
POLLARD, CHERRACEITTA
POOLE, ELIJAH
MORRISON, BARBARA
PATTERSON, MARY
WEATHERLY, CASSLEE
INGALLS, BRUCE
WILLS, ALICE
NORWOOD, CLAUDIA
BROADY, LORRAINE
ALEXANDER, ELLA
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page 6
OFFICE OF INFORMATION RESOURCES MANAGEMENT
PROPOSED STAFFING PATTERN
PROPOSED POSITION
PROPOSED
SERIES/
GRADE
TYPE
POSITION
EMPLOYEE
NAME
Information Services Branch
CHIEF GM 1412/15
DIRECTOR CLEARINGHOUSE GM 1412/14
PUBLIC INFO SPECIALIST GM 1035/14
INTERNATIONAL REFERRAL GS 0301/11
LIBRARY TECHNICAL GS 1411/07
PUBLIC INFO SPECIALIST GS 1035/09
PUBLIC INFO SPECIALIST GS 1035/12
PUBLIC INFO SPECIALIST GS 1035/12
COMPUTER PROGRAMMER GS 0334/07
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PFT
PPT
VACANT
WEISS, IRVING
KEYS, JAMES
SAYERS, CHARLENE
BUTLER, GLORIS
MCONEY, CHARLES
BARMAKIAN, STEPHEN
FANDELL, BERNARD
BOOTH, DARLENE
Information Management Branch
CHIEF GM 1412/15
MANAGEMENT ANALYST
MANAGEMENT ANALYST
WRITER-EDITOR
MANAGEMENT ANALYST
GM 0343/14
GS 0343/13
GS 1082/12
GS 0343/11
PFT
PFT
PFT
PFT
PFT
VACANT
MASTERS, HAROLD
TASKER, THOMAS
BROWN, REMBART
WEBSTER, HAROLD
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ATTACHMENT D-l
1100
ORGANIZATION AND FUNCTIONS
EXISTING FUNCTION STATEMENTS
5. OFFICE OF INFORMATION RESOURCES MANAGEMENT. The Office of Information
Resources Management (OIRM), under the supervision of a Director, provides for
an information resource management program (IRM) consistent with the provisions
of P.L. 96-511. The Office establishes policy, goals and objectives for imple-
mentation of IRM; develops annual and long-range plans and budgets for IRM
functions and activities; and promotes IRM concepts throughout the Agency.
The Office coordinates IRM activities; plans, develops and operates information
systems and services in support of the Agency's management and administrative
functions, and the Office of Solid waste and Emergency Response and other
Agency programs and functions as required. The Office oversees the performance
of these activities when carried out by other Agency canponents. The Office
performs liaison for interagency sharing of information and coordinates IRM
activities with OMB and GSA. The Office ensures compliance with requirements
of P.L. 96-511 and other Federal laws, regulations, and guidelines relative to
IRM; and chairs the Agency's IBM Steering Coranittee. The Office develops
Agency policies and standards; and administers or oversees Agency programs for
library systems and services, internal records management, and the automated
collection, processing, storage, retrieval and transmission of data by or for
Agency components and programs. The Office plans and manages, or approves, the
acquisition of all information technology, systems and services by or for Agency
canponents and programs, including those systems and services acquired by grant-
ees and contractors using Agency funds. The Office manages or at its discretion,
oversees the operation of all Agency computers and telecommunications hardware
and facilities. The Office reviews and evaluates information systems and serv-
ices services, including office automation,which are operated by other Agency
components; sets standards for and approves the selection of Agency personnel
who are responsible for the technical management of these activities. The Office
is responsible for establishing and/or applying telecommunications and Federal
information processing standards. The Office coordinates its performance of
these functions and activities with the Agency's information collection policies
and budgets managed by the Office of Policy, Planning and Evaluation.
a. Data Processing Division. The Data Processing Division (DPD),
under the supervision of a Director, is responsible for the management of
information processing resources, including telecommunications in EPA. The
DPD plans for and acquires or approves all general purpose and scientific
computers, associated operating systems, and telecommunications facilities
required to meet the needs of EPA programs and Regions. The DPD operates and
maintains all general purpose computers and local area networks at Headquarters
and Research Triangle Park. The DPD provides the Agency with telecommunications
capability to meet Agency needs. The DPD develops architectural strategies
and procures advanced systems, support equipment, and processing technology
to meet Agencywide requirements. Specifically DPD:
(1) Prepares the Agency's computing resources plan which includes
equipnient, software, and telecommunications systems required to support Agency
requirements.
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(2) Develops policy, methods, and guidelines; operates and maintains
general purpose software; and enforces standards which apply to all Agency
computing activities.
(3) Operates centralized data processing facilities in Headquarters
and Research Triangle Park; and develops and maintains general purpose software,
facilities including operating systems, general use software such as data base
management software and utilities.
(4) Provides technical direction and oversight of the data processing
facilities in the Cincinnati, Regional Offices, and laboratories.
(5) Operates and maintains the timeshare accounting and chargeback
ADP systems.
(6) Manages the testing and acceptance of computing equipment,
associated operating systems and data transmission equipment and services.
(7) Develops technical specifications, acquires, and provides the
technical management of standard Agency word processing, ADP equipment contracts
and general use, and non-EPA timeshare service procurements.
(8) Plans for appropriate national telecommunication services to
meet Agency needs and operates and maintains the national telecommunications
network; reviews needs for local area network and coodinates planning with
other offices, both internal and external; and assures participation in OMB/GSA
long-range telecommunications plans.
(9) Provides for data and facility security; implements and maintains
access to central computer files; and establishes and implements guidelines for
security of data on office and personal computers.
(10) Manages the Agency distributed processing program including
providing operating system support, technical assistance and resource planning
for distributed sites.
(11) Plans and manages the acquisition of information processing
resources including equipment, software and telecommunications required to
meet the general ADP processing requirements of the Agency.
(12) Assesses and develops plans and guidelines for the application
of new information technology in EPA; including operating systems software,
telecommunications, peripheral devices, graphics, videodisks, COM micrographics,
and other information handling technology.
(13) Provides central data base administration. Establishes policy
and procedures governing central data base usage and maintains the central
data base environment.
(14) Plans, develops and delivers training and other support services
to EPA managers and staff as required to ensure their cost-effective access to
and use of EPA computing and telecommunications resources and to ADP professionals
as required to ensure effective performance and career development.
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b. Information Systems Division, The Information Systems Division {ISD),
under the supervision of a Director, is responsible for developing, enhancing,
operating, and maintaining automated information systems to meet the cannon
needs of EPA programs. Develops automated information systems which serve
program offices, taking a direct role when systems cross functional, geographic,
media, or technical lines, and an approval role when program offices have both
the desire and resources for developing their own systems. Specifically, the
ISD is responsible for the Agency's administrative and resource management ADP
systems, integrated office systems in support of EPA programs, the Facilities
Number System, Superfund systems, Hazardous Vfeste systems, and the Chemical
Information System. The ISD serves as the principal point of contact for
Headquarters and Regional Offices desiring ADP system development and office
automation services. Specifically, the ISD:
(1) Develops policies and long-term applications systems development
plans.
(2) Assists client offices in preparing annual plans that identify
the ADP services and resources for developing, enhancing, operating, and main-
taining ADP systems.
(3) Performs systems analysis, prepares alternative analyses, and
provides detailed specifications for systems to meet identified needs and
specific requests fron management and program offices; and remains abreast of
existing software and applications programs applicable to Agency requirements.
(4) Designs, programs, tests and installs new ADP systems or major
modifications to existing systems.
(5) Designs, programs, tests, and installs in client offices, appli-
cations software and equipment for turnkey, integrated office systems.
(6) Operates and maintains the applications software and the updating
of data files for complex, multiuser systems.
(7) Develops contract requirements for systems analysis and program-
ming; and oversees contract tasks in support of management and program offices.
(8) Maintains a state-of-the-art environment for software and program
development and enhancements.
(9) Establishes and/or applies standards for software, languages and
program documentation.
(10) Provides data administration for management systems and coordi-
nates this activity for program offices.
(11) Provides certification of systems.
(12) Plans, develops and delivers training and other support to users
of EPA information system as required for effective access to and use of informa-
tion systems, and to ADP systems development staff as required to ensure effective
performance and career development.
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(c) Information Management and Services Division. The Information
Management and Services Division {IMSD), under the direction of a Director, is
responsible for the development of an IRM support function to ensure efficient
handling of information in, or anong offices in EPA consistent with the require-
ments of PL.96-511; develops programs, systems, and procedures to control the
definition, creation, coordination of the storage, protection, disposition,
and retrieval of Agency records; participates in, and supports, Agency level
policy, planning, and sharing initiatives; provides assistance to field offices
in EPA. The IMSD is responsible for identifying information requirements
within EPA, operating the public information center, referral, and clearinghouse
activities for the EPA staff and the general public. The IMSD is responsible
for the development and maintenance of a library system and the operation of
the Headquarters library. Specifically, the IMSD:
(1) Identifies information requirements; conducts user studies, and
develops short and long term plans for information activities support for
Agency management and program offices. Provides current awareness services
and programs to information managers and users.
(2) Provides for an integrated library program in support of Agency
administrative and program offices; provides a Headquarters library service;
coordinates library services Agencywide.
(3) Designs, develops and implements systems to provide public access to
environmental information and data. Provides for a public information reference
and inquiry unit; provides indexes and guides to environmental information.
(4) Operates and maintains a clearinghouse of envirnonental data bases
and models; provides for a referral service to sources of environmental
information.
(5) Operates and maintains INFOTERRA, the U.S. Focal Point for the
United Nations Environmental Program's international referral system. Provides
a translations service for the Agency.
(6) Maintains inventory of major data bases, scientific and technical
publications, and provides directory of information resources.
(7) Provides bibliographic controls for Agency scientific and technical
publications. Develops, implements, and manages records disposition program;
provides systems for files management; and coordinates with the Management
and Organization Division on internal forms, reports and directives management
program; implements a micrographics management program; conducts Regional
records assistance reviews.
(8) Serves as OIRM's liasion with the Office of Policy, Planning and Eval-
uation.
(9) Conducts periodic reviews of records operations, libraries, informa-
tion systems and information centers.
(10) Develops and administers the data dictionary; provides metadata data
administration.
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ATTACHMENT D-2
MANAGEMENT PLANNING AND EVALUATION STAFF
The Management Planning and Evaluation Staff, under the supervision of a
Director, is responsible for the following:
(1) Supports the Office Director in Office-wide program analysis, planning,
budget development, performance reporting, and resources management, including
the following activities:
(a) Manages the OIRM program planning and reporting system; develops
the OIRM planning guidance; and provides instructions, forms, tables, and
schedules in support of the annual planning and reporting processes.
(b) Conducts independent assessments of program management problems
and alternatives.
(c) Represents OIRM in all matters in the development of resource
allocations, reporting, and control systems.
(d) Manages the process for allocating and monitoring the Agency's
timeshare resources: analyzes program and regional requests and recommends
allocations; conducts periodic reviews of timeshare use; and administers
policies and procedures for timeshare pricing and accounting in accordance
with the Agency and GAO accounting policies.
(2) Develops guidelines for and manages the planning and budget develop-
ment processes for Agency-wide information resources: develops planning gui-
dance; provides manuals, forms, tables, and schedules in support of the plan-
ning processes; coordinates the preparation of the Agency's plans; and pre-
pares data and analyses for submission to OMB, GAO, and the Congress.
(3) Provides Office-wide administrative support, including the
following activities:
(a) Provides support in personnel-related matters.
(b) Secures the variety of service essential to the direction
and operation of the Office; determines, evaluates and justifies the need for
furniture, fixtures, equipment, supplies, telephones, space, leases, and all
other services.
(4) Manages OIRM procurement activities, including the planning, acqui-
sition and administration of Agency information services; manages the process
for OIRM review and approval of ADP and telecommunications by Agency units;
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serves as Ordering Officer for Agency-wide contracts, as delegated by P&CMD;
coordinates the development and implementation of OIRM procurement policies
and strategies; and evaluates compliance with these policies.
(5) Establishes policies and procedures for, and coordinates the periodic
review and evaluation of information programs; and plans and conducts evaluations
of automated information systems, data processing equipment, word processing
equipment, and ADP operations and management practices in EPA headquarters and
regional offices and laboratories.
(6) Coordinates plans and programs to support the career development of
information managers and staff in EPA.
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ATTACHMENT D-3
DATA PROCESSING DIVISION
A. Architectural Management and Planning Branch. The Architectural
Management and Planning Branch (AMPB), under the supervision of a Chief, is
responsible for defining the requirements and managing the procurement of
equipment and contractual services for central and distributed processing,
word processing, office automation and data transmission equipment, telecom-
mmunications services, facilities and services in EPA. The AMPB plans for,
and acquires, all general purpose computers, associated operating systems, and
data transmission facilities required to meet the needs of EPA programs, Regions,
State and local agencies. Specifically, the AMPB:
(1) Performs acquisition management activities.
(a) Specifies requirements for ADP processing equipment, operating
systems, data transmission systems and telecommunications services. Develops
test acceptance plans to validate that acquired systems and services meet
specified requirements.
(b) Develops acquisition strategies in coordination with the Procure-
ment and Contracts Management Division (PCMD), performs studies and analyses
required to support acquisitions, and develops benchmarks required to evaluate
vendor technical proposals.
(c) Performs technical management of all acquisitions related to
DPD functions, including standard Agency word processing, office automation,
ADP equipment contracts and procurement of general-use timesharing services
from external sources.
(d) As delegated, provides and manages the Agency-wide system for
review and approval of proposed ADP hardware and operating system software
acquisitions.
(2) Performs capacity planning and management functions.
(a) Monitors capacity available through installed resources and
provides capacity reports to management.
(b) Determines future computing resource requirements based on
current and projected workload and initiates appropriate action to acquire
additional resources.
(c) Based on available capacity, evaluates the feasibility of pro-
viding other agencies with timesharing services through Interagency Agreements
and provides reccmmendations to management.
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(3) Provides telecotmunications planning to develop operational strategies
and identify network requirements to maximize service to users and minimize
costs.
(4) Performs architectural planning and management functions.
(a) Investigates new technology in the areas of computer operating
system software, peripheral devices, graphics, videodisks, COM micrographics
and other information processing systems.
(b) Develops the overall ADP architectural strategy for the Agency;
if justified, approves new systems which deviate from this strategy.
(c) Performs detailed architectural planning to insure the most
effective interfacing and compatibility of major ADP components such as the
telecommunications network, computer processors, peripherals, and operating
systems.
B. Computing Services Branch. The Computing Services Branch (CSB),
under the supervision of a Chief, is responsible for providing computing services
to meet the needs of EPA users. Specifically, the CSB:
(1) Maintains and operates computer hardware and support equipnvent,
and commercial software packages running on the hardware systems, and
maintains supplies in Research Triangle Park (RTF) and Headquarters.
(2) Provides the following services:
(a) Provides central RJE support services for Headquarters
users and manages and operates Headquarters distributed RJE sites.
(b) Operates production oriented systems in support of requesting
user groups. This includes developing standardized run procedures and documents,
monitoring and processing of system jobs, and overseeing the timely and accurate
delivery of job output.
(c) Develops policy, methods and guidelines for use of the
data processing facilities; develops and implements Performance Measurement
Standards and user service levels and goals; monitors ADP workflow and establishes
schedules and priorities to ensure that standards and goals are met; and monitors
hardware, maintenance and facility service agreements to ensure that an optimum
ADP processing environment is maintained.
(d) Provides external auxiliary support to the EPA user community
in such areas as courier service, micrographic service and data entry support.
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(e) Operates and maintains national telecommunications networks,
provides day-to-day support in such areas as the resolution of user terminal
problems, including necessary interface with communications vendors on the
user's behalf, and implements and operates Headquarters local area networks.
(f) Provides technical oversight of contract and delivery
orders for distributed sites operations.
(3) Performs the following management and support functions:
(a) Provides support in the physical ADP facility areas of design
of the computer roan layout, determination of air conditioning requirements
and environmental monitoring for EPA computer sites.
(b) Responsible for change control for hardware configuration manage-
ment and system software, including the development and implementation of
change control procedures.
(c) Provides technical oversight of contracts and delivery orders
for regional distributed site operations.
(d) Provides security function to protect confidential data and
prevent unauthorized access to resources, and disaster recovery procedures to
ensure continued processing of EPA's critical workload.
(e) Tests and accepts system hardware and associated vendor
supported hardware in accordance with the test and acceptance plan developed
by the Architectural Management and Planning Branch.
(4) Provides the following user support and training services:
(a) Provides the major support interface with the EPA user ccmmunity
in such areas as problem resolution, high level technical consultation, dissem-
ination of technical information, and software and data conversion.
(b) Provides technical support services to Agency word processing
users.
(c) Manages the operation of the Washington Information Center.
(d) Plans, develops and delivers introductory training courses
to users of ADP and office systems.
(e) Provides for the delivery of training services to meet the
ccfltton needs of Agency executives, managers, professionals, and ADP and word
processing users. This service is provided in response to specific needs
identified by the Information Systems Division and the Information Management
and Services Division.
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(d) Manages the Timeshare Service Billing system.
(e) Performs data acquisition and management of capacity planning
and workload analysis data, in conjunction with the AMPB.
(f) Conducts facility impact analysis of new and proposed major
application systems, in conjunction with the AMPB and the Information Systems
Division.
(3) Performs the central data base administration function.
(a) Establishes operating procedures governing DBMS use, back-up,
restart and recovery, initial data base load, running data base utilities,
implementing data security policies and coordinating with the Data Adminis-
trator.
(b) Maintains, tests and implements all data base management system
(EBMS) related software and hardware.
(c) Provides technical DBMS consultation.
(d) Manages data base monitoring and performance.
(e) Conducts, in conjunction with Data Administrator, feasibility
and logical data base design reviews prior to new application development.
Conducts physical data base design reviews prior to implementation of systems
using CBMS.
(4) In coordination with CSB, provides technical direction on use of the
data processing resources in the Regional Offices, and laboratories.
(5) Manages the Agency's distributed processing network.
(a) Provides technical direction and assistance to distributed
site managers, including on-site assistance as appropriate and feasible.
(b) Establishes policies and procedures for distributed site pro-
cessing, acquisitons and operations, including performance goals.
(c) Maintains and reports on distributed site performance to
OIRM and site management.
(d) Determines need, develops and implements programs to ensure
distributed sites personnel have training and other support required to
perform effectively.
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C. Computing Technology Branch. The Computing Technology Branch (CTB)
under the supervision of a Chief, is the technical focal point for identifying
operating systems and general purpose software requirements for users of dis-
tributed and central processing services. The CTB is responsible for all
aspects of central data base administration for both distributed and central
processing. Specifically, the CTB:
(1) Implements and maintains all operating systems and utility and
application support packages, telecommunications software, and performance
modeling software packages.
(a) Investigates near-term telecommunications software requirements.
(b) Tests and accepts system software and associated vendor supported
software according to the test and acceptance plan developed by the Architectural
Management and planning Branch (AMPB).
(c) Designs and performs benchmark tests for proposed new operating
systems, in consultation with the AMPB.
(d) Evaluates both new or enhanced operating systems and general
purpose software products.
(e) Develops operating system software enhancements to meet the
unique requirements of the user community.
(f) Performs studies, system tuning, and performance monitoring
related to the performance of both hardware and software systems utilized by
DPD.
(g) Coordinates configuration management and change control procedures
with Computing Services Branch (CSB).
(h) Responsible for system availability through software/hardware
problem resolutions in conjunction with the CSB.
(i) Establishes policy, methods and guidelines for acquisition and
use of general purpose software.
(2) Provides the major focus for system performance monitoring.
(a) Conducts application system optimization studies.
(b) Conducts Data Base optimization studies.
(c) Monitors computer utilization.
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ATTACHMENT D-4
INFORMATION SYSTEMS DIVISION
A. Systems Integration and Office Automation Branch. The Systems inte-
gration and Office Automation Branch (SIQAB), under the direction of a Chief,
plans and manages the development and integration of major Agency information
systems and provides overall technical management of the Agency's major ADP
systems development and task order contracts. The SIQAB plans and manages pro-
jects for the development and implementation of Agency-wide office systems.
Specifically, the SIQAB:
(1) Prepares and periodically updates an overall Systems Development
Strategy for each major system family managed by the Division. These Strategies
are developed with the active participation of client offices, Division branches
and field ADP offices. The Strategies address major Agency systems as well as
standard, standalone systems.
(2) Develops the plans, project schedules, and architectual scheme
for integration of major Agency systems. Provides the day to day project management
associated with the integration and modular development of the Agency's administrative
systems (e.g., finance, personnel).
(3) Provides overall technical management of ADP contractor services
used by the Division and other EPA offices in the development and operation of
application systems. Serves as the focal point for resolution of contractor
performance issues relating to Agency-wide system development activities. Meets
regularly with Division project managers and contractor management to plan for
contract activities and review project performance. Coordinates with other EPA
offices and the OIRM Management Planning and Evaluation Staff to review contractor
performance, to resolve problems and to plan for future support.
(4) Provides overall policy direction in the design, implementation,
use and deployment of applications using mainframe, office computer, local area
networking, personal computing, word processing systems, and electronic mail to
provide systems and services. Reviews and approves/disapproves feasibility
studies.
(5) Develops and enforces policy and application guidelines on the
development of office systems.
(6) Develops and enforces data administration policies and procedures
for Agency-wide systems development efforts in coordination with information
resources management policies developed by the Information Management and Services
Division.
(7) Develops, in coordination with the Data Processing Division, and
administers policy and guidelines for applications development and quality assurance,
based on engineering considerations such as application sizing, data base development,
and appropriate use of the mainframe, office computers, word processors, electronic
mail, and personal computers, for all information systems developed and operated
by the Information Systems Division.
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(8) Develops and administers procedures and guidelines governing the
use of data base management system (EBMS) and data element dictionary software
for applications development, coordinating with the Data Processing Division's
central data base administrator and the Information Management and Services
Division. Conducts formal feasiblity and logical data base design reviews
prior to new application development using DBMS technology.
(9) Develops and administers a quality assurance program for major
Agency-wide systems, to ensure client satisfaction and problem resolution
during each phase of the system development, implementation and operation of
major applications in the information Systems Division.
(10) Analyzes and evaluates Agency executive office functions and
establishes policies and programs for automated support to these functions.
Provides advice, planning, systems design, development, training and user
support services to the Offices of the Administrator, Deputy Administrator,
Assistant Administrators, Associate Administrators, Regional Administrators,
and other executive level staffs to ensure the effective development, imple-
mentation and operation of office systems and executive systems.
(11) Manages a program to provide EPA program offices with computer
based message system services (Electronic Mail) on an Agency-wide basis.
Designs and develops Agency-wide applications for electronic mail.
(12) Researches and develops application uses of microcomputer and
word processing software. Promotes usage of standard EPA micrcccmputers and
office computers by providing newsletters and organizing user group meetings.
Coordinates with the Data Processing Division on the selection of standard
microcomputer and office computer software.
(13) Identifies and evaluates training needs of systems users as
they relate to the development and implementation of office and integrated
application systems; and develops and manages programs for meeting those needs.
(14) Participates in planning for, technical evaluation and selection
of ADP hardware, software and services.
(15) Manages special projects which have inter-Branch and/or inter-
Division participation.
(16) Manages internal Division project tracking systems and advises
Division Director of exceptions, deviations and potential problems relative to
program plans, service agreements and other ccranitments.
GENERIC ISO BRANCH RESPONSIBILITIES
The Resources Management Systems, Administrative Support Systems,
and Program Systems branches, each under the supervision of a Chief, develop,
enhance, operate, and maintain those systems for which they have designated
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responsibilities in accordance with the annual service agreements negotiated
with clients. These agreements include services for ADP systems residing on
mainframe computers, distributed minicomputers and microcomputer systems.
Specifically, each Branch performs the following activities relative to the
systems for which it is responsible:
(1) Participates in formulating a Systems Development Strategy for
the family of systems.
(2) Participates in the development of service agreements for the
development, enhancement, operation, and maintenance of the systems. This
includes defining the clients' annual service requirements and developing work
plans that identify the specific activities or tasks which must be performed,
the schedule, and the estimated resources necessary to provide the requested
services.
(3) Maintains and operates the systems including provision of system
updates, software maintenance, user support, and programing services for special,
one-time reports and for routine production reports. Develops user-friendly
software packages and assists users in retrieving data, using automated analytic
software to analyze data, collecting data for automated systems and entering
data into automated systems.
(4) Provides system development and enhancement capabilities. This
includes determining the technical feasibility and developing detailed designs,
programing, documenting, testing and installing the new system or adding cap-
ability to an existing system, converting data when required, and providing
user training.
(5) Develops small, single user prototype or temporary systems on
microcomputers, minicomputers and mainframe computers using very high-level,
non-procedural computer languages.
(6) Trains and provides user assistance to clients in using high
level, non-procedural computer languages to produce data retrievals and
analyses. Produces data retrievals and analyses for user organizations
when required.
(7) Identifies and evaluates training needs of systems users as
they relate to the development and implementation of specific applications
and develops and manages programs for meeting those needs.
(8) Advises clients and other users as to the data bases and
software which are available. Maintains a "Reports Software Exchange" (RSE)
for useful data retrieval and analysis applications; distributes software
packages which have proven usefulness and quality to other appropriate users.
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(9) Provides technical management of contractual services required
to develop, enhance, maintain and operate the systems for which the Branch is
responsible. Defines the scope of work, evaluates vendor proposals, provides
technical direction to contractors, monitores contractor performance, and
informing the Contract Manager, and Project and Contracting Officers of problems
with contractor performance and conformance with the contract provisions.
(10) Recommends data elements and edit criteria.
(11) Participates in the planning for, evaluation and selection of
ADP hardware, software and services.
B. Resources Management Systems Branch. The Resources Management Systems
Branch (RMSB) is responsible for resource tracking, budget, financial, accounting
and procurement systems in accordance with the "Generic Branch Responsibilities"
specified above.
C. Administrative Support Systems Branch. The Administrative Support
Systems Branch (ASSB) is responsible for personnel and payroll systems, facilities
support, property management, library and other administrative tracking systems
in accordance with the "Generic Branch Responsibilities" specified above.
D. Program Systems Branch. The Program Systems Branch (PSB) is respon-
sible for Superfund, Hazardous Waste, Chemical Information, Grants Information
and Control, Facilities Index and mapping ADP systems in accordance with the
''Generic Branch Responsibilities" specified above. In addition, the PSB provides
the principal EPA point of contact with other agencies, government bodies and
private industry on issues related to the chemical, health and environmental
effects and monitoring systems.
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ATTACHMENT D-5
INFORMATION MANAGEMENT AND SERVICES DIVISION
A. Headquarters Library Branch. The Headquarters Library Branch (HLB),
under the direction of a chief, is responsible for the collection, indexing,
and processing of environmental information and for general library services
to the Agency's headquarters staff. Specifically, the Branch:
(1) Identifies, collects and acquires information in support of the
Agency's mission through established purchase, distribution and loan procedures;
and provides inter-library loan services.
(2) Indexes, catalogs, analyzes, abstracts and sunmarizes environ-
mental information to accurately describe the content of published and un-pub-
lished environmental information and to facilitate user access.
(3) Develops and maintains an envirormental thesaurus and other
subject control authorities for use in indexing and processing information.
(4) Maintains inventories of Agency information and information
systems and provides physical control and maintenance of the Library and other
collections; provides circulation/loan and photo duplication services.
(5) Manages contracts in support of library activities.
(6) Coordinates library activities (e.g., establishing contracts)
with Program offices at headquarters.
(7) Provides library services necessary to ensure accurate and
timely information to those who need it; provides access through literature
searching, reference, referral and selective dissemination services.
(8) Develops specialized collections to serve specific staff in
program areas such as law, Superfund, etc.
B. Information Services Branch. The Information Services Branch (ISB),
under the direction of a chief, is responsible for the development of information
programs and services which result in the provision of information to end
users. Specifically the Branch:
(!) Provides clearinghouse and information center user services
necessary to assure accurate and timely information to end users; providing
referrals as required.
(2) Operates the U. S. focal point for the United Nations Environ-
mental Program's (UNEP) information referral service, INFOTERRA.
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(3) Provides translations of foreign language environmental
information.
(4) Provides a public information service to assure general access
to Agency information and to permit public review and comment on Agency actions.
(5) Manages contracts and agreements providing Agency access to
external computerized data bases; including NTIS and Federal Library Committee.
(6) Develops training programs in the use of information services.
(7) Develops prograns for making EPA staff aware of the availability
of information sources and develop the mechanisms for using these sources.
(8) Prepares special bibliographies, guides to new materials, news-
letters and user guides.
(9) Develops and manages international information exchange programs;
develops program with NTIS for carrying out many of the U.S. responsibilities
under these prograns.
C. Information Management Branch. The Information Management Branch
(1MB), under the direction of a Chief, is responsible for providing information
support services in response to internal Agency needs. Specifically, the
Branch:
(1) Implements an Agency-wide records and files management program
which includes ensuring the Agency's compliance with external requirements;
establishing Agency procedures and reporting requirements; providing technical
assistance to Agency programs in developing records and files management
systems; and evaluating Agency prograns compliance with established procedures.
(2) Conducts information needs and use studies Agency-wide; analyzes
findings fron studies, develops an action plan for implementing the recom-
mendations and evaluates the actual implementation. Assists Agency offices in
developing information requirements, handling and use plans.
(3) Conducts reviews and evaluations of information prograns, services,
and systems; identifies data duplication and other problems; and develops action
plans for resolving them.
(4) Develops and implements a micrographics program, encouraging use
of microforms for special applications, storage and access of large data bases,
and archival purposes; assures that quality standards are met and provides
expert advice to Agency managers and staff.
(5) Manages program for bibliographic control of scientific and
technical publications; coordinates Agency publications programs with NTIS;
serves as OIRM liaison with the Agency's publications program.
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(6) Serves as the Agency's Data Administrator.
(7) Designs, develops and maintains a data element dictionary as
required by P.L. 95-511 and to provide standardized terminology and definitions
to enable cross sharing of data and facilitate file access; and designs, develops
and maintains a metadata directory.
(8) Develops strategies and programs to ensure effective information
resources management in the Agency.
(9) Develops and carries out IRM training programs for Agency
executives, managers, and staffs.
(10) Coordinates a national information support program, provides
technical assistance to program and field offices.
(11) Coordinates with the Management and Organization Division and the
Office of Policy, Planning and Evaluation on IRM activities.
(12) Performs liasion functions on information handling and use
programs with EPA offices and other governmental and private organizations
(e.g., NTIS and Federal Library Managers).
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v/irorwnental Frotoctioo
, Snos 2404 PM-211-A
••triC-t, S.W.
tjn, DC 20460
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