aration Aids for the
   pment of
     rQoality
           ect Plaris
                  EPA/60Q/8-Q1/Ofl3
                 II FebpjiaryJMl	

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                               EPA/600/8-91/003
                               February 1991
           PREPARATION AIDS
      FOR THE DEVELOPMENT OF
             CATEGORY I
QUALITY ASSURANCE PROJECT PLANS
                     by

                 Guy F. Simes
       Risk Reduction Engineering Laboratory
        Office of Research and Development
        U.S. Environmental Protection Agency
             Cincinnati, OH 45268
                                    ^ Printed on Recycled Paper

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This material has been funded by the United States Environmental
Protection Agency.  Although it has been subject to the Agency's review,
and has been approved for publication as an EPA document, it does not
necessarily reflect EPA policy.

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                          Foreword

Today's rapidly developing and changing technologies and industrial
products and practices frequently carry with them the increased generation
of materials that, if improperly dealt with, can threaten both public health
and the environment. The U.S. Environmental Protection Agency is
charged by Congress with protecting the Nation's land, air, and water
systems. Under a mandate of national environmental laws, the Agency
strives to formulate and implement actions leading to a compatible balance
between human activities and the ability of natural systems to support and
nurture life.  These laws direct the EPA to perform research to define our
environmental problems, measure the impacts, and search for solutions.

The Risk Reduction Engineering Laboratory is responsible for planning,
implementing, and managing the research, development, and
demonstration programs  to provide  an authoritative, defensible
engineering basis in support of the policies, programs, and regulations of
the EPA with respect to drinking water, wastewater, pesticides, toxic
substances, solid and hazardous wastes, and Superfund-related activities.
This publication is one of the products of a quality assurance outreach
program that provides a vital communication link between the researcher
and the user community.

Perhaps the greatest benefit to the users of this document comes from its
emphasis on up-front planning — do the right thing, right, the first time.
While this sounds straightforward, managers know that determining the
right course in a complex and uncertain situation is anything but simple.
Determining customer  requirements up-front, and then having the
processes and procedures in place to accomplish them, averts costly
mistakes.  Resources are conserved in two ways:  by avoiding rework to
correct efforts that do not initially meet management or customer
specifications; and by performing to the  specifications required and not
beyond them. In these ways, this "Preparation Aids" document can help
management achieve its mission with more effective utilization of
diminishing resources.
                                 E. Timothy Oppelt, Director
                            Risk Reduction Engineering Laboratory
                               111

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                           Abstract

Data collection activities performed for the Risk Reduction Engineering
Laboratory (RREL) of the U.S. Environmental Protection Agency are
divided into four categories, depending on the intended use Of the data.
Quality Assurance (QA) Project Plans are written to ensure that project
needs will be met and that quality control procedures are sufficient for
obtaining data of known quality.  The level of QA required, however,
depends on the project category selected for a given project. Projects that
are of sufficient scope and substance that their results could be used
directly, without additional support, for compliance or other litigation are
identified as Category I projects. Such projects are of critical importance
to the Agency goals and must be able to withstand legal challenge.
Accordingly, the QA requirements will be the most rigorous and detailed
in order to ensure that such goals are met

To assist professional scientists and engineers in preparing QA Project
Plans, separate guidance manuals in an easy-to-read format have been
developed for each category. .The Category I manual contains detailed
descriptions of each of the 15 required elements of a Category I QA
Project Plan. Also included are definitions and explanations of frequently
used terms,  examples of QA forms and charts, sample equations, and
numerous types of tables suggested for summarizing information.
                                IV

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                                   Contents
                                                                           Page

Foreword	   iii
Abstract	   iv
Figures	   vi
Tables	   vii
Acknowledgments	  viii

 0.0     Introduction	    1
 1.0     Project Description	    7
 2.0     Project Organization and Responsibilities	   17
 3.0     Quality Assurance Objectives	   19
 4.0     Site Selection and Sampling Procedures	   27
 5.0     Sample Custody	   33
 6.0     Calibration Procedures and Frequency	   37
 7.0     Analytical Procedures and Calibration	   39
 8.0     Data Reduction, Validation, and Reporting	„	   45
 9.0     Internal Quality Control Checks	   49
10.0     Performance and Systems Audits	v.	   53
11.0     Preventive Maintenance	   55
12.0     Calculation of Data Quality Indicators	   57
13.0     Corrective Action	   61
14.0     Quality Control Reports to Management	   63
15.0     References	   65

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                                    Figures




Number                                                                   Page




0-1       QA Project Plan Approval Form	    5




2-1       Project organization and names of responsible individuals	   18



5-1       Example of a chain-of-custody record	   35




5-2       Examples of a typical sample label and a custody seal	   36




8-1       Example of a data reduction, validation, and reporting scheme	   46
                                        VI

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                                      Tables
Number                                                                    Page

  1-1      Summary of Critical and Noncritical Measurements for the
           Evaluation of an Hypothetical Electric Arc Incinerator	   10

  1 -2      Summary of Physical Measurements for the Evaluation of an
           Hypothetical Electric Arc Incinerator	   11

  1-3      Summary of Planned Analyses (Including QC) for Chemical
           Treatment of Water	   12

  1-4      Total Number of Analyses (Not Including QC) for Each Treatment
           Condition: Hypothetical Solidification Process	   14

  1-5      Expanded Sample Summary for Non-QC and QC Samples	   15

  3-1      QA Objectives for Precision, Accuracy, and Method Detection Limits	   21

  3-2      QA Objectives for Precision, Accuracy, and Detection Limits -
           Alternate Form	   22

  3-3      Required Detection Limits for Volatile Chlorinated Organic
           Compounds	   23

  4-1      Summary of Number of Samples Required for Hypothetical
           Incineration Test	   29

  4-2      Summary of Laboratory Analyses and Sample Quantity Requirements ....   30

  4-3      Required Containers, Preservation Techniques, and Holding Times	   32

  6-1      Typical Summary Table of Calibration Requirements for Physical
           Process Measurements	   38

  7-1      Typical Summary Table of Standard Methods and Procedures	  40

  9-1      Scheduled QC and Calibration	  51
                                        Vll

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                      Acknowledgments

The extensive technical contributions of Dr. John R. Wallace of Maxwell
Laboratories and the assistance of Robert Banner, Ann Kern, and William
Mueller of the USEPA in reviewing the document are gratefully
acknowledged. Grateful appreciation is, also, extended to the excellent
editorial and technical comments provided by Dr. Monica Nees.

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                                   SECTION 0.0
                                 INTRODUCTION
0.1    PURPOSE OF THE QUALITY ASSURANCE PROJECT PLAN (QAPjP)


The purpose of a QA Project Plan is to relate project objectives to specific measurements
required to achieve those objectives.  The QA Project Plan must provide sufficient detail to
demonstrate the following:


       •  Intended measurements are appropriate for achieving project objectives;

       •  Quality control procedures are sufficient for obtaining data of known and
         adequate quality; and

       •  Such data will be defensible if challenged technically or legally.

Environmental projects require the coordinated efforts of numerous individuals, including
regulators, managers, engineers, scientists, statisticians, and economists. The QA Project Plan
must integrate the requirements of everyone involved, in a form that permits ian easy and painless
review. It must also provide unambiguous instructions to the sampling team, the analytical
laboratory, and any other parties responsible for data generation. Finally, the QA Project Plan
must provide sufficient detail to allow a thorough, detailed review by an independent party not
involved in the project implementation.

0.2    QUALITY ASSURANCE CATEGORIES


Because the end use of the data determines the degree of quality assurance that is required,
RREL uses four categories in its QA Program:


       CATEGORY I PROJECTS require the most rigorous and detailed QA, since
       the resulting data must be both legally and scientifically defensible. Category I
       projects include enforcement actions and projects of significant national or
       congressional visibility. Such projects are typically monitored by the Adminis-
       trator. Category I projects must produce results that are autonomous; that is,
       results that can prove or disprove a hypothesis without reference to comple-
       mentary projects.

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      CATEGORY n PROJECTS are those producing results that complement other
      inputs.  These projects are of sufficient scope and substance that their results
      could be combined with those from other projects of similar scope to produce
      information for making rules, regulations, or policies.  In addition, projects that do
      not fit this pattern, but have high visibility, would also be included in this
      category.
      CATEGORY m PROJECTS are those producing results used to evaluate and
      select basic options, or to perform feasibility studies or preliminary assessments
      of unexplored areas which might lead to further work.
                                                                    f
      CATEGORY IV PROJECTS are those producing results for the purpose of
      assessing suppositions.

The REEL Technical Project Manager is responsible for assigning the category that accurately
reflects the intended use of the data and the type of work being done.

This document addresses only Category I requirements; separate documents are available for
each of the remaining categories. Be sure to use the Preparation Aids documentor the correct
category.

0.3   UNDERLYING LOGIC AND ORGANIZATION OF A QA PROJECT PLAN

A QA Project Plan, regardless of category, must cover the following topics:

       •  Process being tested and the objectives of the test (i.e., the hypothesis to be
         tested);

       •  Measurements that will be taken to achieve those objectives;

       •  Quality of data that will be required and how that quality will be obtained; and

       •  How data will be recorded, calculated, reviewed, and reported in a defensible
         manner.

The QA Project Plan is organized according to the topics discussed in the body of this report.

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To be an effective communication tool, the QA Project Plan must be concise, but still contain
essential experimental detail.
Be sure to include:
      *  Afty project-specific information necessary for the sampling team, analyt-
         ical laboratory, data reduction team, and all other project participants,
                 assume these parties are familiar with standard methods.
         Any deviations from standard methods or procedures, or clarification of
         $wch documents whenever there are ambiguities*

         Equations for all project-specific calculations and data reductions,
But don't be repetitious:
      * Bo not discuss the same subject matter more than once in a QA Project
        Flan, Although the required elements of the QA Project Plan may appear
        to overlap in somecases, repetition leads to confusion, and to documents
    ,,,.  too long for effective communication. If you are unsure where a subject
        should be treated, discuss it once and cross-reference that discussion in the
        other sections.    _        *

      *  Bo nof repeat material from a Sampling Plan, If a separates Sampling
        Plan has been generated, reference the section and page number in the QA
        Project Plan, as needed,

      *  Do not repeat material from standard methods that are available from the
        KPA or the Code of Federal Regulations, Provide detailed citations and
        assume that the analyst and reviewer have these methods on-ha nd.

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0.4    CATEGORY I FORMAT NOTES

All Category IQA Project Plans must incorporate the following format requirements:

       •  Title page.

       •  QA Project Plan Approval Form (see Figure 0-1).

       •  Distribution list to ensure that key personnel will receive current copies and
         updates.

       •  Table of Contents as shown at the beginning of this document. If a given
         element is not applicable, the text of the QA Project Plan should explain its
         omission.

       •  Document control format. Section number, revision, date, and page should be
         recorded in an upper corner of each page. This format requirement is illus-
         trated below.
                         Section No.
                         Revision:
                         Date:
                         Page:
1.0
0
October 20.1989
3 of 5	
0.5    QA PROJECT PLAN APPROVAL FORM (SIGNATURE PAGE)


It is important that the project principals understand and agree on the experimental approach. For this
reason, the QA Project Plan Approval Form must be signed by key project personnel as well as key
personnel from any subcontractors.  These signatures—which must be obtained before the final QA
Project Plan is submitted—indicate that the key personnel have read the appropriate sections of the QA
Project Plan and are committed to implementing the plan.

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                    QUALITY ASSURANCE PROJECT PLAN APPROVAL FORM
                                           for
                 RREL Contracts/IAGs/Cooperatlve Agreements/In-house Projects
 RREL QA10 No:.

 Contractor:	
RREL Project Category:
RHEL Lab Workplan No:	
 QA Project Plan Title:.
                                                          Revision Date:
 COMMITMENT TO IMPLEMENT THE ABOVE QA PROJECT PLAN:
      Contractor's Project/Task Manager (print)
      Contractor's QA Manager (print)
                         Signature
                         Signature
                      Date


                     "Date
      Other as Appropriate/Affiliation* (print)
                         Signature
                      Date
      Other as Appropriate/Affiliation* (print)
                         Signature
                      Date
      Other as Appropriate/Affiliation* (print)
                         Signature
                      Date
      * Commitment signature Is required for any ancillary sampling, analytical, or data
       gathering support provided by a subcontractor or RREL principal Investigator.
APPROVAL TO PROCEED IN ACCORDANCE TO THE ABOVE QA PROJECT PLAN:
     RREL Technical Project Manager (print)
                         Signature
                      Date
CONCURRENCES:
     RREL Section or Branch Chief (print)

     	Guv Slmes/Davld Smith
                         Signature
     RREL QA Manager
                        Signature
                     Date
                                                                                Date
RREL (QAPJP AF)
(March 1989)
              Figure 0-1. Quality Assurance Project Plan Approval Form

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                                   SECTION 1.0
                             PROJECT DESCRIPTION

This section describes the process or environmental system that is to be tested, the project
objectives, a summary of the experimental design, and the proposed project schedule.  This.
section typically contains the subsections listed below, plus others at the principal investigator's
discretion.

1.1   GENERAL OVERVIEW

This section provides a brief synopsis of the overall project. In one or two paragraphs, describe
the programmatic and regulatory setting in which the project is going to tie carried out. The
purpose(s) of the study should be described, along with the decisions that are to be made and the
hypothesis to be tested. Other anticipated uses of the data should also be noted. Explain the
consequences of drawing incorrect conclusions or making invalid decisions. The type of process
or environmental system that is to be tested should also be described briefly.

Category I projects are typically preceded by various preliminary investigations of the site or
process. Results of such preliminary tests are included in this section, with details presented in
an appendix.

    ,  Example: Preliminary investigations of the test site indicated an average PCP
      concentration of 150 mg/kg, with a range of 10 to 500 mg/kg. A summary of
      individual analyses is contained in Appendix...

Category I projects use such preliminary data for selecting appropriate analytical methods, and
for estimating the required number and types of samples.

Category IQA Project Plans must often demonstrate compliance with applicable regulations.
Such regulations should be summarized if they are applicable to the project.

      Example: According to TSCA regulations, PCB emissions from the stack shall be
      less than 1 mg/kg of PCB introduced into the incinerator. Combustion efficiency
      shall be greater than 99.9999 percent as defined in these regulations (40 CFR
      761.70...). According to the State permit, stack emission rates ofHCl must be less
      than....

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1.1.1   The Process, Site, Facility, or System

This section describes the process, site, facility, or environmental system that will be tested.
Include flow diagrams, maps, charts, etc., as needed. Approximate mass or volumetric flow rates
should be indicated to permit proper evaluation of the sampling and process monitoring
procedures. Indicate sampling points with alphanumeric designations, either in this section or in
Section 4.0 (Site Selection and Sampling Procedures).  Additional diagrams are often included to
unambiguously describe sampling points. Such detailed diagrams can be included either in this
section or in Section 4.0.

This section should contain enough material to permit a technical reviewer who is unfamiliar
with the specific project to assess the proposed sampling strategy.

1.1.2  Statement of Project Objectives

Category I projects typically have multiple objectives.  These project objectives should be
summarized and stated clearly in this section. Avoid scattering statements of project objectives
throughout the sampling and analytical sections of the QA Project Plan, or among several
documents.  Statements of objectives, when scattered among various sections, often result in an
unfocused effort
Project objectives should be stated in numerical terms whenever possible:

       Poor Statement: The bio-oxidation procedure will be characterized with respect
       to its ability to remove semivolatile organic compounds.

       Better Statement:  The major objective is  to demonstrate a bio-oxidation
       efficiency of 95 percent for the compounds listed in Table...

       Best Statement: The objective is to demonstrate a bio-oxidation efficiency of 90
       percent or higher at a confidence level of 95 percent for the compounds listed in
       Table,..

Some objectives cannot be stated in entirely quantitative terms. For example, one objective for a
bio-treatment project might be to determine the dominant microbiological species in a reactor.
Or, for a test of a new incinerator design, one might wish to determine the range of combustion
conditions that result in a molten ("slagging") ash.  However, such qualitative objectives are

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more commonly found in developmental projects; the major objectives of a Category I project
must be stated in numerical terms.

Clear project objectives form the basis for designing the sampling, analysis,, and quality control
strategies. Thus, it is essential that both the decision makers and technical staff understand and
agree to these objectives.

It is common to rank project objectives according to importance (e.g.,, into primary and
secondary objectives).  Although this ranking is not essential, it does help focus effort on the
primary goals of the project.

1.2    EXPERIMENTAL DESIGN
List all measurements that will be made during the project, then classify them as critical or
noncritical measurements. Critical measurements are those that are necessary to achieve
project objectives; they may include either on-site process measurements or chemical
measurements. Thus, for a test of an electric arc furnace as a means of incinerating organics, the
rates,of consumption of shield gas (e.g., argon) and electric power are as important as the feed
rate and concentration of pollutant. Noncritical measurements are those used for process
control or background information.  Table 1-1 and Table 1-2 illustrate two different means of
designating critical and noncritical measurements.

It is common practice to test pollution control equipment or processes in different operating
modes or stages.  For example, an incinerator might be operated under warm-up conditions,
followed by incineration tests at three different feed rates. The various test conditions should be
summarized in this section. Indicate the length of time anticipated for each test condition. When
appropriate, indicate how equilibrium conditions will be established before sample collection
begins.

       Example:  Total hydrocarbons in the stack gas will be monitored continuously.
       Sampling will not begin until THC concentrations are stable within ± 5 percent
       over a three-hour period.

Summarize in tabular form all measurements that are planned for each sample. Ideally, this table
should indicate the total number of samples for each sample point, including quality control and
reserve samples, as illustrated in Table 1-3 for a hypothetical chemical treatment project. Relate

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              Table 1-1.  Summary of Critical and Noncritical Measurements for
                   the Evaluation of an Hypothetical Electric Arc Incinerator


                               A. CRITICAL MEASUREMENTS
                 Chemical

Critical SVOCs* in all feed and discharge
   streams
PCBs in all feed and discharge streams
Particulates, NOX, and SO2 in stock gas
TCLP/critical metalsb in slag and feed
TCLP/critical SVOCs8 in slag
Alkalinity of scrubber water
HC1 in stack gas
Organic carbon in feed
                 Process

Electrical power consumption of arc furnace
Argon and oxygen consumption (rate and total)
Mass feed rate of soil
Total mass of slag discharged
Cooling requirements (temperatures and flow rates of
   cooling water)
                              B. NONCRITICAL MEASUREMENTS
                 Chemical

Noncritical SVOCs in all feed and discharge streams
Permanent gases in stack: N2« 02, CO2, CO
Percent moisture in stack
Ash fusion temperature of slag
                 Process

All temperatures and flows not listed above
Opacity of stack gas
Operating pressures
a  Critical SVOCs (semivolatile organic compounds) are pentachlorophenol, the three tetrachlorophenol isomers,
   chlorophenol, 1- and 2-methylnaphthalene, anthracene, acenaphthalene, and acetophene. These compounds have
   been detected during preliminary studies on the untreated wastes or are suspected decomposition products.
   Noncritical SVOCs are all additional compounds detected by Method 8270, as described in Section	of this
   QA Project Plan.

b  Critical metals are As, Ba, Cd, Cr, Pb, Hg, Ni, Se, and Ag.
                          •This table is meant to illustrate typical IbimaL         \
                 The tests listed- are NOT necessarily those that would be em$oyecf
                          '                                  ^ *  '
                                              10

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               Table 1-2. Summary of Physical Measurements for the Evaluation
                          of an Hypothetical Electric Arc Incinerator
       Measurement
Measurement
Classification
  Measurement
Site (Designation)3
Mezisurement
 Frequency
Electric Power to Arc Furnace
       Current              Critical
       Voltage              Critical
       kWh                 Critical

Ar and O2 Flow              Critical

Mass of Soil/Slag             Critical
               Power leads to furnace (PI)
              Feeds to furnace (Ql)

              Drum balances @ feeder and
                 discharge (Ml, M2)
                           15 minutes
                           15 minutes
                           Before/after each run

                           15 minutes
                            ' • ^" '
                           Each batch
Opacity of Stack Gas

Temperatures
 Noncritical    Stack (S3)

 Noncritical    (Test points T3-T12)
                           Continuous

                           5 minutes
a Alphanumeric designations of test points are shown in Figure	.
                '        '  This fable Jssieaat to U&strate^tyjtoal format.
                 The tests listed are NOT necessarily those that would be employed
                    '    '""-          for a process of this type/
                                               11

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  Table 1-3. Summary of Planned Analyses (Including QC) for Chemical Treatment of Water
                                      Preliminary
                                       Samples
                                                       Number of Tests Performed8
                                                    Influent
                                                     Water
Cl
         Effluent
          Water
Sample Points:
     E2
                Sludge
        S3
Total
Semivolatile Organic Compounds (SVOC)"

   Non-QC (Primary)     '                   3
   Reid Sampling Blank0                    1
   Reid Duplicates                         0
   Laboratory Duplicates                    0
   Matrix Spikes (MSs)                      1
   Matrix Spike Duplicates (MSDs)            1
   Spare Samples'*                          2
   Independent Check Standard               0
Metals0

   Non-QC (Primary)                       3
   Field Sampling Blank0                    1
   Reid Duplicates                         0
   Laboratory Duplicates                    1
   Matrix Spikes (MSs)                      1
   Matrix Spike Duplicates (MSDs)           0
   Independent Check Standard               0
   Spare Samples**                          2
60
 1
 0
 0
 3
 3
10
 1
60
 1
 0
 3
 3
 0
 1
10
     60
      0
      0
      0
     10
     10
     10
      0
     60
      0
      0
     10
     10
      0
      0
     10
        10
         0
         5
         0
         2
         2
         0
         0
Grand Total
        10
         0
         5
         2
         2
         0
         0
         0
Grand Total
133
  2
  5
  0
 16
 16
 22
  1
195
133
  2
  5
 16
 16
  0
  1
 22
195
a  Samples will be divided evenly among the ten anticipated runs. More QC samples are planned for the effluent
   than for the influent, since the former samples are expected to exhibit more variability. A matrix spike/matrix
   spike duplicate or a laboratory duplicate/matrix spike of the effluent stream will be determined for each treatment
   condition, because the effluent matrix may vary significantly with each treatment

b  Refers to the twelve compounds listed in Table   .
°  Trip blanks will be collected but not analyzed unless field blanks indicate a contamination problem.
^  Not analyzed unless required.
e  Refers to the eight metals in Table	.
                                are HOTaecessarMy those feat would be employed
                                ,  r>fcirapraeessofjEhisJype.     '         "- \  •
                                                12

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the individual samples to the sampling points shown in the process diagram, if applicable. For
projects involving a large number of samples or analyses, it may not be possible to include all
QC and reserve samples in a single table. For such cases, two or more tables may be necessary,
the first to summarize the primary (non-QC) samples, and the others to show which QC samples
are associated with which analyses. See Tables 1-4 and 1-5 for an example of a hypothetical
project involving the solidification of solid wastes. Information on the total number of all
sample types is needed both to perform a comprehensive review and to estimate analytical costs.

1.3   SCHEDULE

Indicate start-up and ending dates, including those for preliminary studies and field and
laboratory activities.
Be sure to:
             ssv>«
         Include enough information in this section to permit & technical person
         unfamiliar With your project to evaluate ^sampling and analytical
         approach. ^               """
      *  Awid repeating material from a sampling or analytical plan. Complete a
         necessary description once, fhem;cite Ciin all other documents, EepeatCng
         materiaHnevitably leads to confusion and wastes the valuable time of
       ,„ project participants, typists, and reviewers* Most important, essential
         details are readily overlooked when buried in repetitious or qverfy lengthy
         documentation,
      •ISf" '?•''•'•. '                                    ^ ^ %
      *  Cite applicable regulations, if any,
                                       13

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                  Table 1-4.  Total Number of Analyses (Not Including QC)
              for Each Treatment Condition: Hypothetical Solidification Process
                                                              Treatment Condition
            Measurement3
Measurement
Classification
Raw
Soil
 Treated
  Soil
(28 Days)
Reagent
  Mix
Long-Termb
  Treated
   Soils
On-Site Tests
  Slump of Portland Cement Concrete      Noncritical      -        AN0
  Homogeneity of Mixing                Noncritical      -          9

Leaching Tests/Analyses'*
  TCLP/Metals                          Critical        9          9          1         15
  TCLP-ZHE/VOCs         .            Critical        9          9          1         15
  WILT/TOC + VOC + Metalsd            Critical        0          3          0         15
  ANS-16.1/TOC + VOC +Metals0         Critical        0          3          0         15

Chemical Tests
~~pH                                  Critical        9          9          1          -
  TOG                                Noncritical      9          9          1          -
  Metals-Total                         Critical        991-
  VOCs-Total                          Critical        991-

Engineering Tests
  Particle Size Analysis                  Noncritical      3          0          0
  Bulk Density                          Critical        3          3          0         15
  Freeze/Thaw Durability                  Critical        0          6          0         15
  Unconfined Compressive Strength         Critical        0          6          0         15


a VOC      =  Volatile Organic Compounds
  TCLP     =  Toxicity Characteristic Leaching Procedure
  TCLP-ZHE ~  Zero headspace modification of TCLP
  WILT     =  Waste Interface Leaching Test
  ANS-16.1   =  American Nuclear Society 16.1.
  TOC      =  Total Organic Carbon

b Test performed at 6,24, and 60 months. Five samples will be analyzed at the end of each period.

c AN       =  As needed until adequate consistency is achieved.

^ Those leaching procedures each yield several separate leachate solutions. However, as described in the text,
  samples will be composited, resulting in two sets of analyses per leaching procedure.
                          	               ?   -, i     -. f -   ^ ff f$w-- *•  s, \.      •* f
                          This table is meantto Olustrate typical format
                 The tests listed are NOT necessarily thos&tnat Wuld be employed"
                      "™%™T   -"for a process of $$$%&£"" ''*'  "  '
                                              14

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            Table 1-5. Expanded Sample Summary for Non-QC and QC Samples
Measurement
TCLP-Metab




VOCs-Total





•
Raw
Type Soil
Non-QC Samples
Leachate Duplicate
Leachate Blank
IRMa
Matrix Spike
Non-QC Samples
Sample Duplicate
Sample Equipment Blank
Method Blank
Independent Check Standard
Matrix Spike
Matrix Spike Duplicate
9
1
1
1
0
9
3
1
1
1
1
1
Treated
Soil
(28 Days)
9
1
1
1
1
9
0
1
1
1
1
1
Reagent
Mix
1
0
0
0
0
1
0
0
0
0
0
0
Long-Term
Treated
Soils
15
3
3
3
0
0
0
0
0
0
0
0
Total
34
5
5
5
1
19
3
2
2
2
2
2
aIRM = Independent reference material
               "~~ ^	TM^ table is meant to illustrate typical format*
                The tests listed are NOT necessarily those that would be employed
               "~™\	^—-  for a process of this type	       	
                                           15

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                                   SECTION 2.0
              PROJECT ORGANIZATION AND RESPONSIBILITIES

This section demonstrates that the project organization is adequate to accomplish project goals,
and that all responsibilities have been assigned.

Provide a table or chart illustrating project organization and lines of authority. For each
organizational entity or subcontractor, identify by name all key personnel and give their
geographic locations and phone numbers.  The organizational chart should also include all
subcontractors and their key points of contact. Separate organizational charts for subcontractors
may also be needed. The organizational chart should identify QA Managers, including those of
subcontractors, and should illustrate their relationship to other project personnel.  The QA
Managers  should be organizationally independent of the project management so that the risk of
conflict of interest is minimized.

Describe the responsibilities of all project participants, including QA Managers. Be sure to
indicate responsibility for each type of analysis, physical measurement, and process measure-
ment.  This summary should designate responsibility for planning, coordination, sample
collection, sample custody, analysis, review, and report preparation.

Any relevant certifications (e.g., OSHA 40-hour course for Hazardous Waste Site Operations)
held by members of the project team should be noted. In some cases, these certifications
augment relevant educational and work experience. In other cases, certification may be required
by law.

Describe the frequency and mechanisms of communications  among the contractor, the
contractor's QA Manager, and the EPA Project Manager, as well as among contractor and
subcontractors. Give the regular schedules for progress reports, site visits, and teleconferences,
and describe which special occurrences would trigger additional communication.

Communication is a key element in achieving project goals. Because success largely depends on
the prime contractor, effective monitoring of all project activities, including those of
subcontractors, is vital. Procedures for communicating and monitoring all levels of activity must
be clearly delineated.
                                        17

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Be sure to:
       » Demonstrate that your QA Manager Is independent of project organ-
         ization,            ,v    -      ,'""',     ,,	,  ,
       * Provide names, locations, organizational affiliations, and telephone
         numbers for key personnel,
Figure 2-1 illustrates a typical project organizational chart with an independent QA Manager.
                   CONTRACTOR
                   ENGINEERING
                  ASSESSMENTS
                                         EPA
                                     PROJECT OFFICER
                                      CONTRACTOR
                                    PROJECT MANAGER
CONTRACTOR
LABORATORY
SUPERVISOR
                            SAMPLE
                         * PREPARATION
                         TRACE METALS
                         AND CHLORIDE
                           ANALYSES
                             DATA
                           REDUCTION
                    CONTRACTOR
                    QA MANAGER
                                                          SUBCONTRACTOR:
                                                          (COMPANY NAME)
                                                           LABORATORY
                                                            MANAGER
SAMPLING
                GC
              ANALYSIS
             pH, CEC, RsCI2
          ACIDITY, ALKALINITY,
               ANDTDS
               REPORT
             GENERATION
            Figure 2-1. Project organization and names of responsible individuals
                                           18

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                                   SECTION 3.0
                      QUALITY ASSURANCE OBJECTIVES

Quality assurance objectives are specifications that measurements must meet in order to achieve
project.objectives.  For example, in ordering a pump for a chemical plant, factors such as
capacity, pressure,  and materials of construction must be specified. Similarly, precision,
accuracy, detection limits, and completeness must be specified for physical/chemical
measurements. Additional analytical requirements are described qualitatively in terms of repre-
sentativeness and comparability.  Quality assurance objectives are needed for all critical
measurements (see Section 1.2) and for each type of sample matrix (soil, water, biota, etc.). Be
sure to include quality assurance objectives for physical as well as chemical measurements.

Once QA objectives are set, the measurement systems are designed to meet them. The project
manager, analytical chemists, and other principals must agree on the feasibility and appro-
priateness of these objectives.

3.1  .  DETERMINING QA OBJECTIVES

QA objectives must be defined in terms of project requirements, and not in terms of the
capabilities of the intended test methods. Of course, the QA objectives must be achievable by
available methods, and for this reason it is important that the laboratory review the QA
objectives.  When QA objectives exceed the capabilities of available methods, either the methods
must be modified or the test plan must compensate for these deficiencies.  Modifications may
often be as simple as collecting a larger sample. However, if nonstandard or significantly
modified test methods are required, the QA Project Plan must include laboratory validation data,
to prove that the method is capable of achieving the desired performance.

The following are examples of how QA objectives can be determined:

       Example 1: Biological treatment of pentachlorophenol(PCP).

       Previous experience with this treatment process has indicated that the output concen-
       tration typically varies by a factor of two under stable operating conditions with uniform
       feed. To avoid contributing additional error, the precision of the analytical methods
       should be significantly less than this value, or approximately ±30 percent or less.
                                         19

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       Example 2: Determination, of destruction removal efficiency (DRE) for incineration of a
       Dinoseb formulation containing 20 percent w/v Dinoseb.

       The purpose of this test is to demonstrate a DRE of 99.99 percent or better. Dinoseb in
       stack gases -will be collected on a Modified Method 5 sampling train. Extracts of all
       components of this train will be combined and reduced to 0.5-mL volume.  The following
       parameters "were used to estimate the required detection limit.

                 Feed rate of 20% w/v Dinoseb Formulation               (120 mL/min)

                           Dinoseb FeedRate                          24 g/min

                          Stack Gas Flow Rate                       16dryn$lmn

          Expected Concentration of Dinoseb in Stack Gas if DRE = 0%         1.5 gfmr

          Maximum Permitted Concentration of Dinoseb, DRE = 99.99 %      ISx 10"4 g/m?

            Expected Volume ofMM-5 Sample (3 Hours at 1.5 L/min)           2.7 dry rr?

                   Dinoseb Collected at DRE = 99.99 %                 400 ugl sample

       To allow a reasonable margin of error, the detection limit required for the Dinoseb
       determination will be 40  pglMMS train. Previous experience with the determination of
       Dinoseb on XAD resin has shown that this detection limit can be achieved routinely with
       the method attached as Appendix B. Previous experience has also shown that Dinoseb
       can be recovered routinely from a MM5 train with a recovery ^50 percent and a
       precision of ^30 percent relative percent difference (RPD), and deviations beyond these
       ranges indicate analytical problems. Results of a methods validation study performed in
       our laboratory are attached as Appendix C.

Category I projects, as part of the data quality objectives process, should develop quantitative
QA objectives based upon project requirements. At a minimum, quantitative QA objectives
should be specified for accuracy, precision, completeness, and method detection limit.


3.2    QUANTITATIVE QA OBJECTIVES: PRECISION, ACCURACY, METHOD
       DETECTION LIMIT, AND COMPLETENESS


QA objectives for precision, accuracy, method detection limit, and completeness should be
presented in a QA objectives table similar to those shown in Tables 3-1 through 3-3.  Be sure to
include QA objectives for all matrix types and to indicate the  units in which these QA objectives
are given.  Summary tables are very helpful to the laboratory which must meet these objectives.
                                           20

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I

1
l
                 •8
                             in  6    o
                             
                             VI  VI      VI
i-
o o
t~- C~    t-l
cs cs    o
          VO
                             00 OO
                             II     I
                                        «

                                       "o
                                                     888
                                                     cs  es O t-i      I
6J ej  M W  6J6     -?
      T—
      en ^
      i—i «—i
                                                                   21

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  Table 3-2. QA Objectives for Precision, Accuracy, and Detection Limits - Alternate Form
Data
Quality Parameter
Method of
Determination
Frequency ,
Required
Objective3^1)
Semivolatile Organic Compounds
Precision
- Water
- TCLP leachates
Accuracy
- Water & TCLP leachates

- Water & TCLP leachates
- Water
- MMStrain
Detection limits
• Water
• MMStrain

Field duplicate
Duplicate leaching
of laboratory - split
sample

Laboratory matrix
spike

Surrogate
NIST standard
reference materials
Spike of XAD resin

7 analyses of
spiked clean water
3 analyses of
spiked XAD resin'2'

I/test condition
I/test condition

1 water/test
condition
1 leachate/test
condition
Allsamples
I/project
3/project

1 before project
1 before project

RPD<50
RPD <60

Recovery = 50-150% >
Recovery = 50-150%
-;
(b)
Recovery == 50-150%
Recovery == 50-150%

MDL £ 10 /zg/L, neutrals
MDL £ 20 jug/L, phenols
MDL £ 100 jug/L, bases
MDL £ 20 ng
a RPD = relative percent difference.

  MDL = method detection limit

b As specified in Method 8270.

Note (1)  Objectives must be met for all critical measurements. (See Section 1.2 of this document.)


Note (2)  MDLs must be calculated according to Equation (8), Section 12.0 of this document, which takes into

         account the number of low-level samples analyzed.
                 x ^^, "
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     Table 3-3. Required Detection Limits for Volatile Chlorinated Organic: Compounds*1
       Compound
   Regulatory
Threshold (ng/L)
  Required
MDL (Mg/L)
1,1,1 -Trichloroethane
1,1-Dichloroethane
1,1 -Dichloroethene
Vinyl chloride
1,2-Dichloroethane
Perchloroethylene
       5
       5
       5
       2
       1
       5
      0.5
      0.5
      0.5
      0.2
      0.1
      0.5
   Method detection limits for these compounds are critical and will be; determined experi-
   mentally by the laboratory before sample collection is started.  MDLs must be well below the
   Regulatory Threshold in order to demonstrate that treated waters meet discharge limits.
                        This table is meant to aiustrate typical fbmat
               ,The tests listed are NOJ nsc^sarily those that would be
                                 for a process of this type.  ,
Because precision and accuracy can be measured in various ways, explain the method to be used.
If precision, for instance, is to be determined by duplicates, explain whether sample splitting will
occur in the laboratory, during sampling, or at some other stage.  Then summarize all such
information in either text or tabular format.


The following statements are examples of descriptions for precision, accuracy, method detection
limits, and completeness:


       •  Precision objectives for all the listed methods except pH are presented as relative
          percent difference (RPD) of field duplicates. Precision objectives for pH are listed in
          pH units and expressed as limits for field duplicates.

       •  Precision objectives for unconfined compressive strength are given as relative
          standard deviation for triplicate sets.

       •  Accuracy objectives for organic compounds and metals are given as percent recovery
          range of laboratory matrix spikes.  Accuracy objectives for temperature
          measurements are absolute deviations in ° C.
                                          23

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       •  Detection limits are defined as the method detection limit (MDL) multiplied by the
         dilution factor required to analyze the sample. MDLs will be determined by replicate
         extraction and analysis of seven identical spiked samples ofXAD resin.

       •  Completeness is defined as the number of measurements judged valid compared to the
         number of measurements needed to achieve a specified level of confidence in decision
         making. It has been estimated in Section _._ that 10 valid measurements should
         suffice to demonstrate that the arsenic concentration in the discharge is less than 50
         Ug/L at a confidence level of 90 percent.  To allow for a margin of error in the
         estimated number of samples, 15 valid measurements are planned, resulting in a
         completeness objective of 150 percent. An additional 6 spare samples will be
         collected but not analyzed, unless needed to achieve the desired confidence level.

When analyzing for a large number of organic compounds by GC or GC/MS, it is usually
unnecessary to list QA objectives for each compound separately.  Instead, list QA objectives
according to compound type, as was done for the semivolatile detection limits in Table 3-2. In
other cases, for example, where detection limits are derived from applicable regulations, list
detection limits for individual compounds, as in Table 3-3.

Finally, the author of the QA Project Plan must explain how the QA objectives are to be
interpreted in a statistical sense. QA objectives are often interpreted in a sense that all data must
fall within these goals; for such projects any data that fail to satisfy the QA objectives are
rejected and corrective action is undertaken. However, other interpretations are possible. For
example, the project requirements may be satisfied if the average recovery is within the
objectives; that is, excursions beyond the objectives might be permitted, but the average recovery
would have to satisfy the goals described in this table. Whatever the case, it is important to
describe in this section how tabulated QA objectives will be interpreted.

3.3    QUALITATIVE QA OBJECTIVES: COMPARABILITY AND
       REPRESENTATIVENESS

Comparability is the degree to which one data set can be compared to another. For instance, to
evaluate an environmental cleanup process,  analyses of the feed and discharge streams must be
comparable.  Similarly, to perform a nationwide environmental survey, methods used at different
locations must be comparable. Comparability is achieved by the use of consistent methods and
by traceability of standards to a reliable source.
                                          24

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Representativeness is the degree to which a sample or group of samples is indicative of the
population being studied. An environmental sample is representative for a parameter of interest
when the average value obtained from a group of such samples tends towards the true value of
that parameter in the actual environment, as the number of representative samples is increased.
Representativeness is normally achieved by collecting a sufficiently large number of unbiased
samples.

The QA Project Plan should demonstrate that adequate comparability and representativeness will
be achieved.

3.4   OTHER QA OBJECTIVES

Some projects may require additional QA objectives, such as mass balances. Requirements for
all additional QA measurements should be stated in this section.

      Example: Soil Washing for Removal of PCP.

      A mass balance will be calculated according to the following expression:

      Mass Balance = Mass of PCP in output streams/mass of PCP in input streams

      For this test to be successful, mass balance should be between 50 and 150
      percent.  The specific equations for calculating the influent and effluent masses in
      terms of the measured quantities are given in Section _._ of this QA Project Plan.

3.5   WHAT IF QA OBJECTIVES ARE NOT MET?

This section must include a discussion of the impact of not meeting one  or more QA objectives.
Will the project be a complete loss? Will some, but not all, of the project goals still be realized?
Will the statistical confidence level be reduced? Are there legal or regulatory ramifications?
Answers to such questions help provide a critical perspective on the QA Program.
                                        25

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                                   SECTION 4.0
                SITE SELECTION AND SAMPLING PROCEDURES

This section must describe a plan for site selection and sampling which is responsive to those
project objectives stated in Section 1.1.2.  A detailed discussion of the sampling plan devel-
opment process is presented in Volume 2 of SW-846, Test Methods for Evaluating Solid Waste
(3rd Ed.). Since SW-846 will likely undergo revisions, be sure to refer to the latest revision or
edition.

This section explains the overall sampling strategy, the specific sampling procedures that will be
employed, sample custody, record keeping, and shipping requirements.

4.1    SAMPLING SITE SELECTION

For most Category I projects, the sampling sites will have been identified already, and pre-
liminary data will be available. However, for certain projects such as those involving surveys at
a number of geographically separate sites, it may be impossible to explicitly delineate sampling
locations in the QA Project Plan. For these projects, explain how sampling sites will be selected
during the project. The following information should he provided:

       •  A qualitative statement of the sample population  to be represented by the
         samples;

       •  A description of the statistical method or scientific rationale to be  used in
         selecting sample sites;
                                        ?
       •  Descriptions of the type of sampling strategy (e.g., simple, stratified, sys-
         tematic random sampling);

       •  A description of the sample types (air, water, soil, biota);

       •  A qualitative statement regarding potential sources of sample contamination;

       •  Guidelines for determining sampling frequency and number for each sample
         type;

       •  A discussion of the extent to which site selection will affect the v;alidity of the
         resulting data and project objectives;  and
                                         27

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       •  In some cases, especially those involving enforcement procedures, a discussion
         of site access should be included. It may be necessary for contractors to obtain
         an EPA letter of authorization to gain access to the site.

4.2    SAMPLING SITE DESCRIPTION

This section includes charts, maps, sampling grids, or tables specifying the exact sampling sites.
Note any site modifications or additions that will be needed prior to sampling, such as the
extension of duct work or the addition of special valves. Also describe all locations and access
points for critical process measurements such as flow rates, pressures, or temperatures.  Discuss
any site-specific factors that may affect sampling procedures.

For each analyte and each sampling point, list the frequency of sample collection and the total
number of samples collected. This summary can best be prepared in tabular form, as shown in
Table 4-1.  Note that the numbers given in this table may differ from the number of analyses,
since some samples may be analyzed in replicate, while others may be analyzed only on a
contingency basis. Explain the statistical basis for the sampling scheme, as necessary.

4.3    SAMPLING PROCEDURES

This section describes the specific procedures that will be used for collecting a.nd preserving
samples. It is vital that each of the following points be completely and clearly addressed to
ensure that activities undertaken are adequate to meet project objectives.         ,

       •  Discuss each sampling procedure that will be employed. For EPA-approved
         procedures, a reference is sufficient^ Other sampling procedures should be
         summarized in the text, and additional details should be provided in an
         Appendix.  (Copies of ASTM sampling procedures are frequently appended.)

       •  Prepare a list of analytes, sample volumes to be collected, and the amount of
         sample that is required for each analysis (see Table 4-2). Note whether the
         required amount is intended for matrix spike/matrix spike duplicate determin-
         ations or for a single determination only.  Be  sure to have your laboratory
         manager review this table to ensure that the sample volume or mass is
         sufficient for all intended analyses.

       • Describe any compositing or sample splitting procedures that will be employed
         in the field or laboratory. Note whether the host facility requires additional
          split samples for its own analyses.
                                         28

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    Table 4-1. Summary of Number of Samples Required for Hypothetical Incineration Test
     Description/Use
Slurry
Feed
(Fl)
Scrubber
 Sump
  (SI)
 Scrubber
Slowdown
   (S2)
Ash
(S3)
Stack
(S4)
Total
SVOCsa
  Non-QC Samples + MS + MSDb 10
  Sample Duplicates              3
  Sample Blanks                 1
  Spare Samples0                5

Modified Method 5
  Non-QC Samples               0
  Sample Blanks (see text)         0

VOCsa
  Non-QC Samples              20
.  Sample Blanks                 1
  Trip Blanks*1                  1
  Spare Samples0               20
             10
              0
              1
              5
              0
              0
             20
              1
              1
             20
              10
               0
               0
               5
               0
               0
              20
               1
               1
              20
                5
                0
                0
                5
                0
                0
               10
                1
                1
               10
             0
             0
             0
             0
             4
             1
             0
             0
             0
             0
              35
               3
               2
              20
              4
              1
             70
              4
              4
             70
   As designated in Section	.

   Each sample will provide enough material for an original sample plus a matrix spike and a
   matrix spike duplicate.

   Not analyzed unless first analysis fails.

   Not analyzed unless sample blank is contaminated.
                     '  "' This table is meant to illustrate typical format
                 The tests listed are NOT necessarily those that would be
                     ,/""         '  for a process of this type.
                                              29

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      Table 4-2. Summary of Laboratory Analyses and Sample Quantity Requirements


                                                                             Sample Quantity
Stream          Sampling Method      Analysis Parameter     Container Size   Required for Analysis^
Test soil








Treated soil




Scrubber makeup
scrubber liquor


Scrubber solids



Stack




Shelby tubes








ASTM-C172/
composite"'



Grab



Thief



Methods
Midget M-S"'
Metals train")
Modified Method 5
NIOSH-1003(2>
Semivolatiles
Volatiles
Metals scan
Dioxins/furans
EP toxicity
TCLP
Higher heating value
Chlorine
Moisture
Semivolatiles
Volatiles
Metals scan
Dioxins/furans
TCLP
Semivolatiles
Volatiles
Metals scan
Dioxins/furans
Semivolatiles
Volatiles
Metals scan
Dioxins/furans
Paniculate
HC1
Metals
Semivolatiles
Dioxins/furans
Volatiles
250 mL
250 mL
250 mL
250 mL
250 mL
250 mL
250 mL
250 mL
250 mL
250 mL
250 mL
250 mL
250 mL
250 mL
1 L
40 mL VGA vial
1 L
1 L
250 mL
250 mL
250 mL
250 mL





50 g
50 g
100 g
50 g
250 g
500 g '• •
250 g
250 g
100 g
50 g
50 g
100 g
50 g
500 g
1 L
40 mL VGA vial
1 L
1 L
50 g
50 g
100 g
50 g
900 L
900 L
900 L
3000 L
3000 L
20 L
Note (1)  Indicate whether the listed quantity suffices for replicates, spikes, and other QC purposes, or if it is
         sufficient for only a single analysis. In the latter case, indicate how extra material will be provided for
         QC purposes.

Note (2)  Copies of these methods would have to be appended because they are not readily available.
                     ../ 'TMs table is tneanttq fflustrate typical format.
                  The tests listed are NOT ae£e|sarfiy those that wotfld be employed
                            -         for a process of this type*
                                               30

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Describe any sampling equipment that will be used, and how this equipment
will be calibrated.

Explain how sample containers will be cleaned to prevent sample contami-
nation, and how new sample containers will be checked for contaminants.

Describe the numbering sequence which ensures that each sample will be
assigned a unique number.

Describe the containers used for sample collection, transport, and storage for
each sample type.  Include sample preservation methods, noting specific
reagents, equipment, supplies, etc., required for sample preservation, and the
specific time requirements for shipping samples  to the laboratory.  Note
refrigeration conditions and holding times that will be employed. (See, for
example, Table 4-3.)

Describe the procedures used to record sample history, sampling conditions,
and any other pertinent information; include examples of forms 1:hat will be
employed. In non-erasable waterproof ink, record all aspects of sample
collection—field data and observations, problems encountered, and action
taken to resolve the problems—in a bound notebook with consecutively
numbered pages. Pages should never be removed from this logbook.

Include an example of the sample label to be used.
     Howare you doing m far? At the completion of this section*
     you should M able to easily calculate the required number
            %  ,   of each type of sample container.
                               31

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        Table 4-3. Required Containers, Preservation Techniques, and Holding Times
   Measurement
    Type3
  Preservation13
  Maximum Holding Times0
Bxtractable organics


Pesticides, PCBs


Metals (except mercury
and chromium VI)

Mercury

Chromium VI

pH


Residue

Organic carbon, total


Sulfide
G                  Coolto4'C,
Teflon-lined septum   protect from light

G                  Cool to 4' Cr
Teflon-lined septum   pH 5-9
P,G


P,G

P,G

P,G


P,G

P,G


P,G
HNO3topH<2


HNO3topH<2

Cool,4'C

None required


C001.4-C

Cool,4'C,HClor
H2SO4topH<2

Cool to 4'C;
add zinc acetate plus
NaOHtopH>9
7 days until extraction,
40 days after extraction

7 days until extraction,
40 days after extraction

6 months
28 days

24 hours

Analyze water immediately
(on site); none specified for soil

7 days

28 days


7 days
a  Polyethylene (P) or glass (G).

b  Sample will be preserved immediately upon sample collection.

c  Samples will be analyzed as soon as possible after collection.  The times listed are the maximum times that
   samples will be held before analysis and still be considered valid.  All data obtained beyond the maximum
   holding times will be flagged.
                           this table is meant to illustrate typical format.
         Preservation requirements^ aijhcwjfr typical* may not fee appropriate for every project
                                               32

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                                   SECTION 5.0
                                SAMPLE CUSTODY

Occasionally samples are spilled, contaminated, accidentally evaporated to dryness, or otherwise
compromised before or during sampling and analysis. Sample custody allows detection of such
problems should they occur and minimizes such occurrences by assigning responsibility for all
stages of sample handling.  Sample custody is maintained when the samples are in a secure area,
or in the view of, or under the control of, a particular individual. Records of everyone handling
samples are maintained so that a sample history can be reconstructed later, should the need arise.

This section describes how sample custody will be maintained and recorded.

       •  Give the names of all sample custodians in the field and in each of the
         laboratories.

       •  Give examples of forms that will be used to maintain sample custody in the
         field, during shipping, and in the laboratory.

       •  Seal shipping containers with chain-of-custody seals.  Give an example of the
         seal that will be used.

       •  Describe procedures that will be used to maintain chain of custody during
         transfer from the field to the laboratory, within the laboratory,, and among
         contractors and subcontractors.

       •  Provide for the archiving of all shipping documents and other paperwork
         received at the laboratory with the samples.

       •  Discuss procedures which will ensure sample security. For example, samples
         should always be stored in locked refrigerators.

       •  Describe procedures for within-laboratory chain of custody.  Such procedures
         should allow for unambiguous tracing of the samples through the laboratory.
         This "paper trail" should include a record of the individuals responsible for
         custody of samples, extracts,  digests, etc., at all times in the laboratory.
         Finally, disposal or consumption of samples should be documented.
                                         33

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Figures 5-1 and 5-2 give examples of satisfactory chain-of-custody records, official, sample seals,
and sample labels. See also Chapter 9 of SW-846 (3rd Ed.) for additional discussion of shipping
and custody procedures.  Since SW-846 will likely undergo revisions, be sure to refer to the
latest revision or edition.
Do you want to save time and money?
      ;tfee Standard Ofi^rating^Ceduris <$OPs)J  Certain information retired
      in thisSection ^sueti ft*saniple^ewstody procedures*forms, labels, and
      sampling methods — is hot project-specific, but applies to a wide range of
      sampling efforts,, TynieaHy/a sampling team or a laboratory will pse the
      same qhain-of-cust^dy procedures from one project to the next,  Soch
      procedure tnay b4 written as SOPs, which can then be appended to
      subsequent QA Ffojict Plans, Be «nre to use document control format in the
      SOP$ to alert the reviewer to any recent changes in the procedure,
                 f ^"'"•.f-"-' ""  ' ''   '',<;',„',„/,..;/, X  "     '  "'""'''••'	
                                       34

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•o
 o
0£

 o •
js
**5

o
£
                                                           I
                                                                                                 I
 o
 
-------
                     Sample Label



1









(Name of Sampling Organization




Media1 Station-
Sample ~lyPe' 	 Preservative!



Lab N«-
(£

)







••»
£
Si
a:





















































                      Custody Seal
1V3S AGOlSfiO
                  Q
                         \
                                     CUSTODY SEAL
                            \,
                                     Date
Signature
    Figure 5-2. Examples of a typical sample label and a custody seal.
                         36

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                                   SECTION 6.0
                CALIBRATION PROCEDURES AND FREQUENCY
This section covers calibration procedures for each analytical or measurement system used to
obtain data for critical measurements. Each description should include the specific calibration
procedure to be used and the frequency of calibration verification.

       •  In the case of standard EPA-approved methods that include calibration pro-
         cedures, a reference to those methods suffices. Simply list the required fre-
         quency and acceptance criteria in a summary table, such as that shown in Table
         9-1. For nonstandard methods that are appended to the QA Project Plan,
         reference can be made to the SOP. Describe all other calibration procedures in
         detail.

       •  A list of calibration standards, including source, traceability, and verification
         of purity, must be included.

       •  For process measurements (e.g., flow, mass, etc.) and for chemical or physical
         analyses, specify the planned frequency of initial and continuing calibration
         checks and the acceptance criteria for all calibration measurements. Table 6-1
         illustrates a typical  summary for process measurements. For routine,
         scheduled calibrations, include the calibration frequency and acceptance
         criteria in Section 9.0, along with a summary of QC requirements.

For physical measurements such as temperature and pressure, calibration statements can be quite
brief.
      Example: All thermocouples intended for use in the range 50'Cto 350 ° C will be
      calibrated versus an NIST-traceable thermometer at a minimum of two
      temperatures, by placing both in an oven simultaneously and noting any
      difference between readings. The thermocouple readout must be within 2"C of
      the corrected mercury thermometer or the thermocouple device will be replaced
      or corrected.

Don't forget:
         Include procedures for both physical and chemical measurement processes to be
         carried out in either the field or the laboratory.

         Provide whatever information Is needed to complement the referenced
         procedure, btit do not repeat material from ttoe procedure itself. Consult your
         analytical cfeemist or other measurement specialist for details on the laboratory
         methods you will use to achieve your project objectives
                                        37

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              Table 6-1. Typical Summary Table of Calibration Requirements
                           for Physical Process Measurements
Parameter
Flow rate of dopant
feed
Secondary volume
standard
Secondary time
standard
Temperature
(50-300'C)
Temperature
(300-800 'C)
Measurement
Classification
Critical
Critical
Critical
Noncritical
Critical
Device
Mass flow
meter
Dry test
meter
Stopwatch
Thermometer
Thermocouple
Calibration
Procedure
Compare to cali-
brated dry lest
meter
NIST-traceable
spirometer
NISTtime
base
Comparison to
certified ther-
mometer®
2 temperatures
Comparison to
NIST-calibrated
Frequency
Before/after
field test;
weekly
Before/after
field test
Before field
test
Before project
initiation
Before field
test
Acceptancea
Criteria
5%
2%
0.05 sec/min
2'C
5'C
Flow rate in stack     Critical
              thermocouple @
              2 temperatures

Pilot tube       Measure pitot
and manometer  orifice with NIST-
              traceable micro-
              meter; compare
              manometer mark-
              ings to NIST-
              calibrated meter
              stick
Before field        1%
test
a Maximum allowable deviation from standard.
                  *            bki^?|fittoMtistratety$e£fQm&,
                  hlisf ar« KO^neee^artiy "those thatWotild. te empioye4
                                            38

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                                  SECTION 7.0
                ANALYTICAL PROCEpURES AND CALIBRATION

This section of the QA Project Plan must describe all of the field and laboratory procedures used
for both chemical and physical measurements. Sample preparation methods and cleanup
procedures (such as extraction, digestion, column cleaning) should also be included.

All methods must be appropriate for their intended use and be described in sufficient detail. This
section, when coupled with QC procedures described in Section 9.0, should provide enough
detail to permit the analytical chemists or other measurement specialists to carry out their
procedures unambiguously.

Requirements of this section can often be satisfied by referencing appropriate standard methods.
Most RREL projects rely heavily on EPA-approved methods that have been validated for
environmental samples.  Standardized procedures from other organizations, such as the ASTM
and the American Public Health Association, are also commonly employed when approved
validated EPA methods are unavailable. When standard methods are unavailable, nonstandard
methods must be used and described in detail.  It is essential  to consult the analytical
laboratory and other measurement specialists for guidance during preparation of this
section because they know the intricacies and limitations of the methods.

Begin this section with a summary table of all measurements to be made. For projects involving
many kinds of measurements, consider providing separate tables for each type of test. Specify
the parameter to be measured, the sample type, the method number (when available), the title, the
method type, and a reference. (See Table 7-1 as an example.)  Note the revision number of the
method or the edition number of a publication, since nominally identical! methods may be
modified by these updates. Provide additional project-specific information in the text of this
section.

Since Category I projects are often related to regulatory or enforcement issues, the Code of
Federal Regulations (CFR) should be consulted to ascertain whether certain methods have been
promulgated. Where no method has been specified within a regulatory act, use a standard,
validated method when possible.
                                        39

-------
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40

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                                                       41

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7.1   EPA-APPROVED OR OTHER VALIDATED STANDARD METHODS

EPA-approved or similar validated methods can be incorporated by reference, thereby greatly
minimizing the effort required to complete this section.  Once a method is cited, do not repeat
information that is already found in the method.  Some additional information is almost always
required, however, to assure that project-specific requirements  will be met. The following
considerations apply:

       •  Some EPA-promulgated methods contain only general procedure descriptions
         and lack specific QC requirements or applicable validation data.  For example,
         EPA Method 18 provides general requirements for GC analysis of stack gases,
         but contains no QC requirements. For such methods, validation data pertinent
         to the specific project must be appended. Alternately, a preliminary method
         validation can be specified as a subtask of the project; in that case, however,
         specific procedures and acceptance criteria for method validation must also be
         included as part of the QA Project Plan.

       •  Other EPA-approved standard methods, such as those found in Standard
         Methods for the Examination of Water and Wastewater, give operating
         procedures but omit most QC and calibration requirements.  This missing
         information must be provided either in this section or in Section 9.0 of the QA
         Project Plan. As a minimum, be sure to specify the frequency,  acceptance
         criteria, and corrective action plans for all QC procedures and calibrations.

       *  It is not necessary to include copies of methods or sections of methods from
         SW-846, the Code of Federal Regulations, Standard Methods for the
         Examination of Water and Wastewater, or Methods for Chemical Analysis of
         Water and Waste because these sources are readily available.  However, do
         append ASTM and NIOSH procedures because they may not be so readily
         available to other project principals or reviewers.

       • EPA-approved or similarly validated methods that are significantly modified
         are  considered to be unvalidated methods and are treated as described in
         Section 7.2.

       • Certain EPA methods such as those found in SW-846 specify most operating
         details, including quality control and calibration  requirements.  Such
         procedures, however, frequently allow the user to specify certain other options
                                         42

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         to satisfy project objectives. For example, for multianalyte methods such as
         GO/MS, the user will typically specify the target compound list that is required
         for the project.  Matrix spike compounds are chosen from the compounds of
         interest to the particular project, and are not necessarily those recommended in
         the method. Also list the project-specific target compounds to be used as
         calibration check compounds and matrix spike compounds.  Specify the
         acceptance criteria for matrix spike compounds. In certain cases, isotopically
         labeled forms of the project analytes may be included as surrogates.

The following is an example of how one might specify various options allowed by Method 8080,
a validated method from SW-846 which contains QC and calibration requirements:

      Example: Method 8080.

      This method will be employed to determine the 19 pesticides listed in Table _ of
      this QA Project Plan. Although PCBs can also be determined by this method, the
      GC will not be calibrated/or these products unless they are observed. The matrix
      spike compounds will be the six critical pesticides listed previously in this QA
      Project Plan.  The surrogates will be tetrachlorometaxylene (not dibutyl-
      chlorendate). Detection will be by BCD.  Quantitation will be by external
      calibration.  Acceptance criteria for surrogate recovery will not be determined by
      control charts, but must be within a 50-150 percent range. Acceptance criteria for
      matrix spike/matrix spike duplicates are those stated in Table	of this QA
      Project Plan. Extraction and cleanup procedures are described below.,.

7.2   NONSTANDARD OR MODIFIED METHODS

Any nonstandard procedure must be described in detail in  the form of a Standard Operating
Procedure (SOP) that is appended to the QA Project Plan.  Validation data applicable to the
expected samples must also be included.  Validation data must demonstrate that the analytes of
interest can be determined without interferences in the expected matrices, and that precision,
accuracy, and detection limits wiE be adequate for the intended use of the dai:a. The method is
validated only for samples expected from the specific project,, and not for general environmental
usage. Once the SOP is written and the validation data are accepted, the method is
validated only for use on that specific project and on the specific  sample matrix associated
with that project. This validation process for a project-specific analysis does not constitute
EPA approval for other projects or matrix types.
                                        43

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For Category I projects, all nonstandard methods must be validated prior to approval of the QA
Project Plan.

The following are minimum guidelines for validating a nonstandard method for a Category I
project:

       •  Determine method detection limits by preparing and analyzing replicates of
         artificially prepared samples in a matrix similar to the samples of interest.
         Detection limits should be calculated according to the procedure described in
         Section 12.1.4 of this document.

       •  Accuracy should be demonstrated by analyzing spiked samples in the matrix of
         interest that contains appreciable levels of known or suspected interferences.
         Accuracy may also be demonstrated  by analyzing appropriate Standard
         Reference Materials (SRMs), if available.

       •  Demonstrate method precision by replicate analysis on realistic samples.

However, each project must be considered on a case-by-case basis, and more stringent validation
techniques may be required. For example, for some projects it might be necessary to perform a
comparative analysis with a different analytical technique.
                                          44

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                                   SECTION 8.0
              DATA REDUCTION, VALIDATION, AND REPORTING

This section describes how data will be reduced, validated and reported. Deliverables that will
be required from the analytical laboratory must also be specified.

Begin this section with an overall schematic of data flow, such as shown in Figure 8-1. This
flow chart indicates the entire process of data handling, collection, transfer, storage, recovery,
and review for both field and laboratory operations.

8.1   DATA REDUCTION
8.2
•  Name the individuals responsible for data reduction.

•  Summarize the data reduction procedures that are specific to this project. Data
   reduction procedures that are part of standard methods or SOPs cited in Section
   7.0 should not be repeated here other than to note any deviations.

•  Summarize the planned statistical approach including formulas, units, and
   definition of terms. Do not simply reference a "standard text."

•  Explain how results from blanks will be treated in calculations.

DATA VALIDATION
         Name the individuals responsible for data validation at each stage of data
         reduction.

         Describe the procedures that will be used for determining outliers. Describe
         the guidelines that will be employed for flagging or validating data.  (This
         requirement is normally satisfied by Section 9.0 with respect to routine quality
         control.)  In Section 8.0, discuss criteria that are not covered in Section 9.0.
8.3   DATA REPORTING
         Name the individuals responsible for the various types of reports.

         Indicate the units for each measurement and each matrix, and whether data will
         be reported on a wet, dry, or some other reduced basis.  If this requirement has
         been covered in other sections (e.g., Table 3-1), do not repeat it here.
                                        45

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    SAMPLE RECEIPT
»

SAMPLE
PREPARATION
t


DATA
DATA
DATA]
REPORT

SAMPLE ANALYSIS I __

DATA ACQUISITION 1
AND REDUCTION |
y
RAW DATA ANALYSIS
BY LAB ANALYSTS
APPROVED? XYES
ANALYTICAL/QC
DATA REVIEW
BY LAB SUPERVISOR
APPROVED? XYES
FINAL DATA REVIEW BY
PROJECT AND O, A.
MANAGERS
APPROVED? XYES
REPORT
PREPARATION
1
«-_ J
^ 1
1
|
NO REVIEW RAW DATA,
INDICATED
A
r
1
|
N0 REVIEW DATA, TAKE
WHERE INDICATED
f
.
1
* 1
HNAL REPORT
REVIEW BY PROJECT
MANAGER
APPROVED? ^ YES
RELEASE REPORT
REVIEW REPORT,
**** te. TAKE CORRECTIVE ACTION.
REANALYZE WHERE
INDICATED

Figure 8-1. Example of a data reduction, validation, and reporting scheme.
                                46

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       •  Indicate data storage requirements that will be expected of the laboratory once
          the project is complete.  Will the laboratory need to maintain a complete set of
          raw data for six months? One year?  Five years? Also indicate how long the
          actual samples will be stored, in case reanalysis is required.

       •  List the deliverables that will be expected from the laboratory and from the
          field operations.  Will the data package include all raw data sufficient to
          recalculate any result, if need be? What type of QC data will be reported?
          Reporting requirements may vary, depending on the intended use of the data.

       •  Summarize the data that will be included in the final report. What QC data
          will be included? Will analytical and other measurement data be partially
          reduced before they are reported, or will  all individual measurements be
          reported?

       Example:  The final report will contain the following analytical data:

       All analytical results from all primary samples.  Data judged to be outliers will be
       included, along with a justification for excluding this information from further
       interpretation.

       All individual results from standard reference materials, independent check
       samples, replicates, and matrix spikes,  including initial and final concentrations.

       Data from the continuous emission  monitors will be reported as 15-minute
       averages and, when appropriate, will be summarized graphically.

For Category I projects, this section should contain a statement that the final report will include a
QA section that documents QA/QC activities and results. These result!! must be readily
correlated to the primary data and must clearly indicate the limitations of the data and the range
of validity of the conclusions. The final report should also include a summary of the original QA
objectives, and a statement regarding whether these objectives were met. If QA objectives were
not met, include an explanation of the impact of not meeting the project's QA objectives.
                                         47

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                                   SECTION 9.0
                    INTERNAL QUALITY CONTROL CHECKS

This section describes all internal quality control (QC) checks that will be used throughout the
project, including field and laboratory activities of all organizations involved. The QC
procedures that are specified should follow from the QA objectives stated in Section 3.0.  Thus,
Section 3.0 specifies the analytical requirements, while Section 9.0 describes how these specifi-
cations will be met.


9.1    TYPES OF QC CHECKS


Examples of QC checks that should be considered include the following:


       • Samples

         -  Collocated, split, replicate

       • Spikes

         -  Matrix spikes and matrix spike duplicates
         -  Spiked blanks
         -  Surrogates and internal standards

       • Blanks

         -  Sampling, field, trip, method, reagent, instrument
         -  Zero and span gases

       • Others

         -  Standard reference materials (complex natural materials, pure solutions)
         -  Mass tuning for mass analysis
         -  Confirmation on second column for gas chromatographic analyses
         -  Control charts
         -  Independent check standard
         -  Determinations of detection limits
         -  Calibration standards
         -  Proficiency testing of analysts
         -  Any additional checks required by the special needs of your project

Include QC checks for process measurements as well.
                                        49

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Be sure to:
         Identify the stage at Vfeieii replication and splicing occim Avoid using
         terms such fs "jpniple replicate*' itftlioiit explaining how sueu replication
         will be performed.            -—   ' ,,,'\,'"  ,
                  ' i  *{••,,$.(  •.* ^  j r  «                   ,   _      '     -
         Explain exactly itow blanks will be prepared*	-  .
9.2    ITEMS TO INCLUDE

Most information for this section can be summarized in a table, as shown in Table 9-1.  This
table should designate the types of QC procedures, required frequencies, associated acceptance
criteria, and corrective action that will occur if the acceptance criteria are not met.  When QC
procedures are referenced to a standard method that describes an exact procedure, additional
discussion is not normally needed. However, standard methods lacking exact QC procedures or
nonstandard methods require a detailed explanation, either in this section of the QA Project Plan
or in an appended Standard Operating Procedure.

The tabular format shown in Table 9-1 is also convenient for summarizing routine and ongoing
calibration requirements. If routine calibration is summarized in this section, a reference to that
effect should be included in Section 7.0.

The accompanying text must assure that there are no ambiguities. Particularly troublesome  terms
are "duplicate" or "replicate." The text should explain precisely how and when replicates are
taken. Do replicate samples, for instance, refer to samples collected simultaneously or sequen-
tially in the field; to samples collected at the same sample point but at different times; to samples
that are split upon receipt in the laboratory? The term "QC check sample" must also be carefully
defined. Indicate at which point matrix spiking occurs.

Exact procedures for preparing the numerous kinds of blanks must be described fully in the text.
Never assume that a term such as "field blank" will mean the same to the sampling team or to a
reviewer that it does to you.
                                          50

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                        51

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Either in this section or in Section 7.0, be sure to specify what compounds or elements will be
employed as matrix spikes and surrogates. Some standard methods recommend surrogate and
matrix spike compounds, which may be incorporated by reference when appropriate. More
typically for REEL projects, some of the matrix spike compounds must be selected on a project-
specific basis.

In some cases, it may also be necessary to provide additional discussion of potential problems
that might be expected with certain QC procedures, along with the proposed solutions.  For
example, spiking samples in the field is frequently less reliable and more difficult than spiking in
the laboratory, due to contamination and less controlled conditions.  If field spiking is required,
then a discussion of procedures that minimize such problems is also required.

Because standard methods often include extensive QC requirements, why must such QC
procedures be summarized in this section? Why not simply state that QC will be performed as
required in the method? In some cases, EPA standard methods are sufficiently complete for this
approach, but frequently they are not. First, many EPA-approved methods do not include
specific QC procedures. Second, even the more complete EPA methods allow options, such as
the choice of matrix spike compounds, or the use of either control charts or fixed acceptance
limits. Third, the analytical and measurement requirements of RREL are often project-specific
and require project-specific QC guidelines.

Thus, this  section of the QA Project Plan must provide an unambiguous description of QC
procedures. There is no need, however, to repeat in the text any material that is already described
in a standard method.
                                          52

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                                   SECTION 10.0
                     PERFORMANCE AND SYSTEMS AUDITS

Each Category I QA Project Plan should describe the QA audits planned for monitoring the
system to be used for obtaining critical measurements.  A schedule of all contractor-planned
audits should be included, along with identification of the responsible personnel. This section
should also indicate what audit reports will be generated and who will receive these reports. If
no audits are planned, include an explanation.

QA audits for RREL projects may include one or more Technical Systems Audits (TSAs),
Performance Evaluation Audits (PEAs), and Audits of Data Quality (ADQs).

A TSA is a qualitative evaluation of all components of the total measurement system, including
technical personnel and QA management. This type of audit includes a careful evaluation of
both field and laboratory QC procedures. TSAs are normally performed before, or shortly after,
measurement systems are operational; they should also be performed on a regularly scheduled
basis throughout the lifetime of the project.

After measurement systems are operational and begin generating data, PEAs are conducted
periodically to determine the bias of the total measurement system(s) or component parts. As
part of a PEA, the laboratory analyzes a performance evaluation sample.  QA Project Plans
should also indicate any scheduled participation in other interlaboratory performance evaluation
studies. Long-term projects should provide for regularly scheduled PEAs.

ADQs are retrospective evaluations of data. Typically, a representative portion of the results in
an analytical report is reviewed in detail, starting with raw data and chromatograms, and
proceeding through the calculation of final results. ADQs are often used to resolve specific
questions regarding the quality of a data set.
                                        53

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                                 SECTION 11.0
                         PREVENTIVE MAINTENANCE

For most RREL projects, instrument performance is checked immediately before and after use,
and in such instances preventive maintenance is not an issue. On long-term monitoring
programs, preventive maintenance can become an important tool, especially assuring that QA
requirements are met. All Category I projects must provide a brief summary of preventive
maintenance, or should state why it is not relevant to the project.

This section should include a summary description of preventive maintenance procedures, a
schedule for performing these procedures, a list of major spare parts, and lists of maintenance
contracts for critical measurement systems. For convenience, these items may be presented in
tabular format.
                                       55

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                                  SECTION 12.0
                CALCULATION OF DATA QUALITY INDICATORS

This section describes how data quality indicators will be calculated and reported. As a
minimum, equations must be provided for precision, accuracy, completeness, and method
detection limits. In addition, equations must be given for other project-specific calculations, such
as mass balance, emission rates, confidence ranges, etc.

Make sure that this section complements Section 3.0 (QA Objectives) and Section 9.0 (Internal
QC Checks) of the QA Project Plan. Section 3.0 specifies which particular data quality
indicators will be employed. Section 9.0 then uses these specific indicators to generate
acceptance criteria. Because groups can use different equations to calculate data quality
indicators, Section 12.0 must provide the exact equations to avoid misunderstandings among
future data users.

Listed below are general guidelines for calculating the more common data qusility indicators.

12.1   COMMON DATA QUALITY INDICATORS

12.1.1  Precision
If calculated from duplicate measurements, relative percent difference is the normal measure of
precision:

                            - C2) x 100%
               RPD  =
                                 C2)/2
                                                      (1)
where:
RPD = relative percent difference
 C1 = larger of the two observed values
 C   = smaller of the two observed values.
If calculated from three or more replicates, use relative standard deviation rather than RPD:
               RSD  = (s/y)  x  100%

where:       RSD  = relative standard deviation
               s  = standard deviation
               y  = mean of replicate analyses.
                                                      (2)
                                        57

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     Standard deviation is defined as follows:
                    n
                   Z
                             n -  1
                                                                     (3)
where:        s =  standard deviation
             y i =  measured value of the ith replicate
              y =  mean of replicate measurements
              n=  number of replicates.
For measurements, such as pH, where the absolute variation is more appropriate, precision is
usually reported as the absolute range, D, of duplicate measurements:
where:
                  D  -
  D = absolute range
  -L = first measurement
 U  = second measurement
                                                                     (4)
The standard deviation, s, given above, can also be used.
12.1.2 Accuracy
For measurements where matrix spikes are used, calculate the percent recovery as follows:
               %R «  100% x
                                   S  - U
                                      sa
                                                                     (5)
where:
 %R  = percent recovery
  S  = measured concentration in spiked aliquot
  U  = measured concentration in unspiked aliquot
;„_  = actual concentration of spike added.
                                          58

-------
When a standard reference material (SRM) is used:
               %R =  100% x
                                    m
                                   srm
where:        %R = percent recovery
              Cm = measured concentration of SRM
            csrm = actual concentration of SRM.
12.1.3 Completeness
Completeness is defined as follows for all measurements:
                                                      (6)
              %C =  100%  x
        V
        n
(7)
where:        %c  = percent completeness
               V  = number of measurements judged valid
               n  = total number of measurements necessary to achieve a specified level of
                    confidence in decision making.

Note: This more rigorous definition of completeness is an improvement on the conventional
definition in which "n" is replaced by "T," the total number of measurements.

12.1.4 Method Detection Limit (MDU

MDL is defined as follows for all measurements:
                        i-l, l-o-O. 99)  x s
                                                      (8)
where:            MDL
                    s
   t(n-1,l-o=0.99)
method detection limit
standard deviation of the replicate analyses
students' t-value for a one-sided 99% confidence level and a
standard deviation estimate with n-1 degrees of freedom.
                                        59

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12.2  PROJECT-SPECIFIC INDICATORS

RREL projects frequently incorporate data quality indicators in addition to those discussed in the
previous sections. The following is an example of a project-specific data quality indicator:

      Example: Mass balance calculation for a soil washing process being tested with
      PCP-contaminated soils. Mass balance (MB) will be calculated according to

                                                                          (9)

      where MQUt and M^n denote the total mass ofPCP in the output and input
      streams for each test condition.
                                         60

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                                  SECTION 13.0
                              CORRECTIVE ACTION

Each QA Project Plan must incorporate a corrective action plan. This corrective action plan must
include the predetermined acceptance limits, the corrective action to be initiated whenever such
acceptance criteria are not met, and the names of the individuals responsible for implementing
the plan.


Routine QC procedures already included in Section 9.0 need not be repeated here. This section
is reserved primarily for nonroutine corrective  action not described elsewhere. Nonroutine
corrective action may result from common monitoring activities, such as:

       •  Performance evaluation audits,
       •  Technical systems audits, and
       •  Interlaboratory comparison studies.

It may also arise from conditions unique to specific projects, as seen below.

       Example: Bio-oxidation study of hazardous waste in municipal sludge carried
       out over a one-year period.

       The prime contractor's Quality Assurance Manager will submit to the laboratory
       a blind performance evaluation (PE) sample containing some or all of the target
       analytes before any analytical work begins and on a monthly basis thereafter.
       The average percent recovery of all target analytes must be between 80 and 120
      percent, with no outliers less than 50 or greater than 150 percent. If these limits
       are exceeded, analytical work will stop until the problems are identified and
       solved. Before work is restarted, another blind PE sample must be analyzed and
       results must meet the acceptance criteria. Results of these PE samples will be
       included in the final rep on.
                                        61

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                                  SECTION 14.0
               QUALITY CONTROL REPORTS TO MANAGEMENT

This section of a Category I QA Project Plan identifies the individuals responsible for QA
reports, and describes the type and frequency of reports (weekly oral presentations and discus-
sions, monthly written reports, etc.) that will be used to keep project management informed. As
a minimum, such reports include:

       • Changes in the QA Project Plan

       • Summary of QA/QC programs, training, and accomplishments

       .• Results of technical systems and performance evaluation audits

       • Significant QA/QC programs, recommended solutions, and results of cor-
         rective actions

       • Data quality assessment in terms of precision, accuracy, representativeness,
         completeness, comparability, and method detection limit

       • Discussion of whether the QA objectives were met, and the resulting impact on
         decision making

       • Limitations on use of the measurement data.

Managers receiving these detailed reports will then be able to monitor data quality easily
and effectively.

If subcontractors are used, include a discussion which specifies the QC reporting from the
subcontractor to the prime contractor, along with the mechanism and frequency of such
reporting. Regular QC reports from subcontractors during the course of a project are
important in keeping project and QA management informed on progress and on potential
problems which may require corrective action.
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                                  SECTION 15.0
                                  REFERENCES

References, if any, can be included in the body of the text, as footnotes, or collected in this
section. If a reference is not readily available, attach a copy to the QA Project Plan. References
must uniquely identify the cited material.  In particular, when citing various compendia of
standard methods published by the EPA, ASTM, American Public Health Association, etc., be
sure to include the edition number, since such methods can change substantially from one edition
to the next.
For example, the following are references applying to Table 7-1 of this document.

1.    American Society for Testing and Materials. Annual Book of Standards. ASTM.
      Philadelphia, PA. Parts 14 and 19 (updated yearly).

2.    U.S. Environmental Protection Agency. "A Procedure for Estimating Monofilled Solid
      Waste Leachate Composition." Technical Resource Document SW-924, 2nd ed.
      Hazardous Waste Engineering Research Laboratory, Office of Research and
      Development. Cincinnati, OH, and Office of Solid Waste and Emergency Response.
      Washington, D.C., 1986.

3.    American Nuclear Society. ANSI/ANS-16.1-1988. American National Standard
      Measurement of the Leachability of Solidified Low-Level Radioactive Wastes by a Short-
      Term Test Procedure. American Nuclear Society. LaGrange Park, IL, 1986.

4.    U.S. Environmental Protection Agency. Office of Solid Waste. Test Methods for
      Evaluating Solid Waste, 3rd ed. Available from U.S. Government Printing Office.
      Washington, D.C., 1986.

5.    Alford-Stevens, A., T. A. Bellar, J. W. Eichelberger, and W. L. Budde. Method 680,
      Determination of Pesticides and PCS in Water and Soil/Sediment by Gas
      ChromatographylMass Spectrometry. Available from the U.S. Environmental Protection
      Agency. Cincinnati, OH, 1985.
6.
Klute, A. (Ed.). Methods of Soil Analysis, Part I. American Society of Agronomy.
Madison, WI, 1986.
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                                               •&U.S. GOVERNMENT PRINTING OFFICE: 1994 - 550-001/80373

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