&EPA
United States . EPA 182-B-95-001
Environmental Protection July 1985
Agency
Small And Disadvantaged Business Utilization (1230C)
Doing Business
With EPA
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FOREWORD
"Doing Business with EPA" is a publication designed to familiarize small, small
disadvantaged, minority and women-owned firms with the Agency's Acquisition
program, practices and policies. .
This publication is developed for the express purpose of helping prospective small,
smal disadvantaged, mmority and women-owned firms to become contractually
involved through the Agency's acquisition activities. This directory provides
information on the Agency's contracting policies, procedures and practices.
Addrtionally, it provides information on the Headquarters. Regional and field buying
activities, and identifies the contact parsons who are responsible for acquiring the
requested goods and services. -
We hope that this publication will be helpful to you in your attempts to do business
with this Agency. *
LeojffH. Hampton, Jr.
QJrector
» Office of Small and Disadvantaged
Business Utilization
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TABLE OF CONTENTS
Regulations Governing EPA Acquisitions <\
Competition for EPA Contracts \ .""1
Procurement Automated Source System >....... , 1
Sealed Bidding ""^
Negotiation Method . 2
Small Business - Small Purchases '..... 2
Competition Advocate 2
Federal Supply Schedule..... 2
Subcontracting i .*....3
Unsolicited Proposals. ..' 3
Architect - Engineer Contracting , 3.4
Commerce Business Daily 4
Office of Small and Dlsadvantaged Business Utilization 4
Preferential Procurement Programs...... 4.5
Commodities and Services Acquired by EPA....'. 6-7
Research Triangle Park, NC ;..., ,...g
Cincinnati, OH s-9
Washington, DC 9-10
Regional Requirements , IQ
EPA Regional and Laboratory Procurement Telephone Directory 11-14
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REGULATIONS GOVERNING EPA ACQUISITIONS
The Federal Acquisition Regulation (FAR) is issued within applicable laws under the
joint authorities of the Administrator of the General Services Administration (GSA), the
Secretary of Defense, and the Administrator for the National Aeronautics and Space
Administration, under the broad policy guidelines of the Administrator for Federal
Procurement Policy. EPA implements and supplements the FAR through the EPA
Acquisition Regulations (EPAAR), Titie 48 Chapter. 15.
The FAR is applicable to the Federal civilian agencies and the Department of Defense
{DODJ and is codified in the Code of Federal Regulation, Trtie. 48. Chapter 1. (Federal
Acquisition Regulation (FAR) System).
COMPETITION FOR EPA CONTRACTS
Purchases are made either by sealed bidding or competitive proposals (negotiation).
EPA seeks to obtain full and open competition for the acquisition of supplies and
services necessary to meet requirements. Suppliers are notified of EPA's requirements
that are expected to exceed $100,000 through announcements in the "Commerce
Business Daily" published by the Department of Commerce.
Sealed bidding is performed in accordance with the FAR, Part 14 as supplemented by
EPAAR, Part 1514. The competitive proposal process (negotiation) is governed by
FAR. Part 15 as supplemented by EPAAR, Part 1515.
PROCUREMENT AUTOMATED SOURCE SYSTEM
EPA utilizes the Procurement Automated Source System (PASS), established by the
Small Business Administration (SBA) to aid small and disadvantaged business
utilization. The PASS is designed to increase government contract and subcontract
opportunities for interested small disadvantaged firms, including women-owned
businesses. You may register with the PASS system by requesting a registration form
from the U.S. Small Business Administration, 409 3rd Street, S.W., Washington D.C.
20416, or from the nearest SBA Regional Office.
SEALED BIDDING
The Sealed Bidding method of acquisition is used in those instances where time permits
the solicitation, submission, and evaluation of sealed bids. The awards will be made
on the basis of price and price-related factors only; it is not necessary to conduct
discussion with the bidders; and there is a reasonable expectation of receiving more
than one sealed bid.
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NEGOTIATION METHOD
The negotiation method of acquisition is used in those instances where It is impractical
to obtain the supplies or services by sealed bidding. This situation often sueurs when
there is only one firm able to furnish a particular item; where definitive specifications
are not available, or when there is an urgent need for the supplies or services.
Small Purchases and other simplified purchases are performed in accordance with the
FAR Part 13 as supplemented by EPAAR. Part 1513.
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SMALL BUSINESS - SMALL PURCHASES
i
Establishes a simplified acquisition threshold at $100,000. Reserves al! contracts
under the simplified acquisition threshold, except those not exceeding $2600, for small
business concerns. Raises from $25,000 to $50,000 the threshold for using simplified
acquisition procedures, but requires Commerce Business Daly noifees for a!i purchases
over $25,000. EPA will be able to make purchases from 410,000 to $100,000 using
simplified acquisition procedures upon Implementation of an electronic data capability,
"Small Purchase Electronic Data Interchange (SPEDIJ" to send out notices of
solicitations and receive responses.
Once Agencies have certified that 75 percent of their eligible purchases can be
performed electronically, no notice is required In the CBD for purchases up to
$250.000. However, the simplified acquisition procedure threshold remains at
$100,000.
{FASA section 4004, "Small Business Reservation" and FASA section 4201,
"Simplified Acquisition Procedures")
COMPETITION ADVOCATE
The EPA fully supports Part 70f Public Law 98-369, Competition In Contracting Act of
1984. As such, the Director of the Office of Acquisition Management has appointed
an Agency Competition Advocate who is responsible for dismantling barriers which
reduce the opportunity for promoting full and open competition in the acquisition of
products and services by the Agency.
FEDERAL SUPPLY SCHEDULE
Before acquiring direct purchases from commercial sources, EPA must determine
whether or not the required supplies or services are available from a Federal Supply
Schedule established by the General Services Administration. Firms interested in doing
business as a Federal Supply Services Contractor should contact a GSA Business
Services Center.
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SUBCONTRACTING
Section 211 Subcontracting Provisions of Public Law 96-507 requires large prime
contractors to establish a percentage goal for awarding subcontracts to qualified small
and small disadvantaged firms in contracts which have a value in excess of $600,000
(negotiated) (or $1,000,000 for the construction of anv public facility I.
Subcontracting plans are not required -in contracts where small businesses are the
prime contractors.
UNSOLICITED PROPOSALS
An important method of doing business with EPA is through the submission of relevant
new ideas and concepts in the form of unsolicited proposals. Familiarity with EPA
programs and projects may reveal the existence of a mutuality of interest. If such
mutual interest exist, submitting an unsolicited proposal may be appropriate.
Unsolicited proposals should be forwarded to: '
Grants Officer
Grants Administration Division
U.S. Envkonmental Protection Agency
401 M Street S.W. (3903F)
Washington, D.C. 20460
Unsolicited Proposals are processed in accordance with the FAR 16.6 and EPAAR Part
1516.6.
ARCHITECT-ENGINEER
EPA has established an Architect-Engineer Selection Board to support its full range of
facilities and construction management activities. The Board reviews the qualifications
of firms interested in performing architectural or engineering work and related services.
The Architect-Engineer Selection Board maintains a list of qualified firms for various
types of projects.
Standard Form 264 should be forwarded to:
Property Management Officer
The EPA Fatalities Management and Services Division
U.S. Environmentai Protection Agency
401 M Street S.W. (3404)
Washington, D.C. 2046O
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Firms are encouraged to keep their architect-engineer qualification information current
preferably on an annual basis. Architect-Engineer requirements are processed in
accordance with FAR Part 36 and EPAAR Part 1636.
COMMERCE BUSINESS DAILY
The EPA synopsizes its contracting requirements in the Com* 3rce Business Daily
(CBD). Every Monday through Friday, the Department of Commerce publishes a list of
proposed Government procurement, subcontracting leads, contract awards, and foreian
business opportunities.
To subscribe contact the Superintendent of Documents, U.S. Governments Printing
Office, Washington, D.C. 20402, and from field offices of the Department of
Commerce. The CBD also is available at most large Public and Federal Libraries.
OFFICE OF SMALL AND DISADVANTAGE BUSINESS UTIIJZATiON
The EPA maintains an Office of Small and Dlsadvantaged Business Utilization (OSDBU)
as mandated under Public Law 95-607 (October 24, 1978). The Director, OSDBU
provides guidance and advice to Agency program and contracting officials on small and
small disadvantaged business acquisition activities.
It is EPA policy to encourage small businesses, small disadvantaged businesses,
women-owned businesses, and labor surplus area concerns to participate in all areas
of its direct acquisition activity.
If your firm qualifies, please forward a copy of your capability statement to us for
distribution to our program and contracting officers. Your capability statement will be
helpful in developing a vendor source list for upcoming acquisitions which could result
in increased business opportunities for your firm. Please mail your capability statement
to:
Senior Program Manager
Office of Sinai and Disadvantaged Business Utiization
U.S. Environmental Protection Agency
401 M Street, S.W. (1230C)
Washington, D.C. 20460
Telephone (703) 305-7305
PREFERENTIAL PROCUREMENT PROGRAMS
.Federal agencies are required by law to give preference to certain kinds of businesses
in the awarding of contracts. Certain terms and their meaning must be understood
relative to socioeconomic.business development activity.
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SmaB Business. A business qualifies as being small if it, including Its
affiliates, is independently owned and operated, is not dominant In the area
of business in which it is bidding on Government contracts, and meets
certain other size-standard criteria established for each industry by the Small
Business Administration (SBA). Size standards are published in the
regulations of SBA (Tide 13. CFR Part 121).
Socialy and EconomicaXy Disadvantage*! Individuals. A contractor of the
Federal Government shall presume that socially and economically
disadvantaged individuals are ft) Black Americans, (2) Hispanic Americans.
(3) Native Americans (including American Indians, Eskimos, Aleutes, and
Native Hawaiians), (4) any person who has been determined by the SBA
within the provisions of 13 CFR 124-1-1-{3){i), (6) the 8(a) program, and (6)
members of such minority groups as are designated as such by the SBA
pursuant to the procedure set forth at 13 CFR 123.1.3(3»iii).
SmaB Business Owned and ControSed by Socialy and Economicafly
Dssadvarrtaged Individuals. A small business concern owned and controlled
by socially and economically disadvantaged individuals; a small business
concern which is 61 percent owned by one or more socially and economically
disadvantaged individuals, and whose management and daily business
operations are controlled by one or more of such individuals.
Women-Owned Business. A Business that is at least 61 percent owned by
a woman or women who also control and operate it. "Control" in this
context means exercising the power to make policy decisions. "Operate" in
this context means being actively involved in day-to-day management.
Labor Surplus Area. A civil jurisdiction determined by the Bureau of Labor
Statistics (Department of Labor) to have an average unemployment rate of
120 percent of the National average or 10 percent or higher, except that no
area will qualify if the average age unemployment rate is less than 6 percent.
Labor Surplus Area Concern. A concern that together with its first-tier
subcontractors will perform work substantially (at least 60 percent of the
costs for manufacturing production or services) in labor surplus areas.
Labor Surplus Areas are those geographical areas identified fay the
Department of Labor as areas of concentrated unemployment or
underemployment.
A price evaluation preference is established not in excess of 10 percent for
socially and economically disadvantaged business concerns in unrestricted
solicitations.
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(FASA Section 7102, Contracting Progress)
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Requests for further Information regarding EPA's small and small disadvantage*
program should be addressed to the following:
Dkector
Office of SmaH and Disadvantage*! Business Utiizstkm
U.S. Environmental Protection Agency
401 M Street S.W. (1230CJ
Washington. D.C. 20460
Telephone: (703) 305-7777
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COMMODITIES AND SERVICES ACQUIRED BY EPA
The types of commodities and services generally acquired by EPA are:
Research and Development
Pollution Abatement and Control
Air Pollution
Water Pollution
Other Pollution
Biomedical
Other Medical
Other Research and Development
Services
Technical Representative Services
Laboratory Testing Services
Other Architect-Engineer Services
ADP Facility Management Services
ADP Systems Development and Programming services
Other ADP Services
Maintenance of ADP Equipment
Installation of Computer and Related Equipment
Financial/Auditing Services
Consulting Services
Other Management Services
Air Quality Analyses
Chemical and Biological Studies/Analyses
Environmental Assessments
Environmental Baseline Studies
Environmental Impact Studies
Water Quality Studies
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Services (Cont.)
Other Special Studies and Analyses
Quality Assurance Studies and Analyses
Quality Assurance Services
Soil Studies jJ
Cost Benefit Studies
Economic Studies/Analyses
Regulatory Studies
Feasibility Studies
Hazardous Removal Services
Electric Services
Custodial - Janitorial Services
Guard Services
Other Housekeeping
Arts/Graphics Services
Operation of a Warehouse
Printing - Binding Services
Reproduction Services
Technical Writing Services
Other Photo, Printing, Publishing Services
Lease or Rental of Equipment
Vehicle Inspection and Maintenance Program
Lodging or Conference Centers
Scientific and Management Education
Vocational/Technical Training
Other Training
Maintenance, Repair, Rebuilding of Miscellaneous Equipment
Transportation Services
Construction
Additions, Alterations to Real Property
Supplies and Equipment
Gases (all)
Gas Cylinders
Chemical, Chemical Products
ADP Mainframe
ADP Software
ADP Terminals
Lab Animals
Fuel On
Special Industry Equipment
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WHAT EPA BUYS-NATIONAL REQUIREMENTS
Research Triangle Park, NC
The Contracts Management Division at Research Triangle Park, North Carolina acquires
a variety of equipment, supplies, and services. Typical acquisition studies on
radiation s health effects on man, animals, and vegetables; identification of air pollution
and the setting of standards to control source pollutants; assessments of energy
resources and their associated pollution problems; the development of techniques to
control present pollutants; and assessment of future energy resources and then-
associated pollutants.
Request for further information concerning Research Triangle Park acquisitions should
be addressed to the following:
Director, Contracts Management Division
U.S. Environmental Protection Agency
Research Triangle Park, NC 27711
telephone: (909) 641-3045
(Sma9 and Disadvantage*! Business Specialist)
Contracts Management Division
U.S. Environmental Protection Agency
Research Triangle Park. NC 27711
Telephone: (919) 641-2249
Cincinnati, OH . ..
The Contracts Management Division at Cincinnati. Ohio, acquires a variety of
equipment, supplies, and services for epidemiological studies; toxicological research-
air/water quality standards development; studies of terrestrial and aquatic ecosystems
as impacted by pollutants; meteorological research; advance waste treatment; water
renovation; storm and eutrophication; storm and combined sewer overflows and water
supply technology; treatment and control of industrial water pollution; mining and
agricultural water pollution control, and coritrol of oil and hazardous material spills
coordination of an agencywide standardization and quality control program for
measurement of pollutants and environmental quality; and A & E and Construction
Services.
Requests for further information concerning Cincinnati acquisitions should be addressed
to the following:
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Director, Contracts Management Division
U.S. Environmental Protection Agency
26 West Martin Luther King Drive
, Cincinnati, OH 45268
" "telephone: (513) 366-2002
(Smal and Disadvantage** Business Specialist}
Contracts Management Division
U.S. Enwonmentai Protection Agency
26 West Martin Luther King Drive
Cincinnati^ OH 45268
Telephone: (513) 366-2024
Washington, D.C.
The Headquarters Contracting Office in Washington, D.C. acquires a variety of
equipment supplies, and services on epidemiologies! studies, lexicological research;
studies of terrestrial and aquatic ecosystems as Impacted by pollutants; control of
industrial water for detection; identification and qualification of pollutants; mining and
agricultural water pollution control; control of ofl and hazardous waste spflls and
interdisciplinary research, and ADP and telecommunications acquisitions.
Requests for further information concerning Headquarters acquisitions should be
addressed to:
Competition Advocate
Office of Acquisition Management
401 M Street S.W. (3801F)
Washington, D.C. 20460
Telephone: (202) 260-9428
Chief, Headquarters Procurement Operations Division
ADP Procurement Branch
401 M Street S.W. (3805FJ
Washington, D.C. 2O460
Telephone: (202) 260-6692
Chief, Superfund/RCRA Program Management
401 M Street S.W. (38O5F)
Washington. D.C. 20460
Telephone: (202) 260- 9158
Chief, Supeefund/RCRA Headquarters Operations Branch
401 M Street S.W. (3805F)
Washington, D.C. 20460
Telephone: (202) 260-2578
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Chief. Pwchasing and Contracts Management Branch
401 M Street S.W. (3803F)
WasHhgton, D.C. 20460
Telephone: (202) 260-23S6
Senior Program Manager
Office of SmaS and Disadvantage*] Busmess Iftiization
401 M Street, S.W. (123OC)
Washington. D.C. 20460
Telephone: (703) 305-7305
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EPA HEADQUARTERS, REGIONAL AND LABORATORY
PROCUREMENT TELEPHONE DIRECTORY
Environmental Protection Agency
Procurement and Contracts
Management Division
Fairchiid Building (PM-214F)
499 South Capitol Street, S.W.
Washington, D.C. 20460
Environmental Protection Agency
Contracts Management Division
26 West Martin Luther King Drive
Cincinnati, OH 45268
Environmental Protection Agency
Contracts Management Division
Research Triangle Park, NC 27711
Environmental Protection Agency
Administrative Services Division
John F. Kennedy Federal Building
One Congress Street
Boston, MA 02203
Region I
Environmental Protection Agency
Contracts Management Section
290 Broad Street, 27th Floor
New York, New York 10007-1866
Region II
Environmental Protection Agency
Administrative Management Branch
841 Chestnut Street
Philadelphia, PA 19107
Region ill
Environmental Protection Agency
Grants and Contracts Administration Branch
345 Courdand Street, N.E.
Atlanta, GA 30365
Region IV
Mr. Glenwood Sites
Phone: (202) 260-2355
Mark Kellerman
Phone: (513) 366-2026
Ms. Starry Jones
Phone: (909) 641-3416
Ms. Susan Pappas
Phone:(617)565-3740
Mr. Harry Moscoso
Phone: (212) 637-3386
Ms. Alexandria Rajkowski
Phone: (215) 597-6156
Ms. Ethelreen Murdix
Phone: (404) 347-2374
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Environmental Protection Agency
Contracts and Grants Branch
77 West Jackson Blvd.
Chicago, IL 60604-3590
Region V
Environmental Protection Agency
Financial Management Branch
1445 Ross Avenue
Dallas, TX 76202
Region VI
Environmental Protection Agency,
Facilities
726 Minnesota Avenue
Kansas City, KS 66101
Region VII
Environmental Protection Agency
Administrative Services Branch
One Denver Place - 999 18th Street
Denver, CO 80202-2413
Region VIII
Environmental Protection Agency
Support Services Section
76 Hawthorne Street
San Francisco, CA 94105
Region IX
Environmental Protection Agency
Administrative Management Branch
1200 Sixth Avenue
Seattle, WA 98101
Region X
Environmental Protection Agency
Robert S. Kerr Environmental
Research Laboratory
P.O. Box 1198
Ada, OK 74820
Environmental Protection Agency
Central Regional Laboratory
839 Bestgate Road
Annapolis, MD 21401
Ms. Kathleen Williams
Phone: (312) 886-7956
Ms. Earma Johnson
Phone:(214)655-6510
Ms. Marilyn Millon
Phone:(913)551-7229
Mr. Benton Jordan
Phone: (303) 293 1635
Ms. Barbara Bycsek
Phone: (416) 744-1626
Ms. Joanne Shea
Phone: (206) 553-0310
Ms. Barbara Marion
Phone: (405) 436-8513
Ms. Ruth Ann Donovan
Phone: (410) 266-9180
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Environmental Protection Agency
National Fuel & Vehicle Emissions
Laboratory
2566 Plymouth Road
Ann Arbor, Ml 48105
Environmental Protection Agency
Environmental Research Laboratory
College Station Road
Athens, GA 3613
Environmental Protection Agency
Environmental Research Laboratory
200 - SW 35th Street
Corvallis, OR 97333
Environmental Protection Agency
National Enforcement Investigations Center
P.O. Box 25227
Denver Federal Center - Bldg. 53
Denver, CO 80225
Environmental Protection Agency
Environmental Research Laboratory
6201 Congdon Boulevard
Dututh, MN 55804
Environmental Protection Agency
Environmental Research Laboratory
Sabine Island
Gulf Breeze, Fl 32561
Environmental Protection Agency
Environmental Monitoring Systems
Laboratory
944 East Harman - P.O. Box 93478
Las Vegas, NV 89193-3478
Environmental Protection Agency
National Air & Radiation Environmental
Laboratory
540 South Morris Avenue
Montgomery, AL 36115-2601
Ms. Priscilla Cantrell
Phone: (313) 668-4217
Ms. Pam Gunter
Phone: (706) 546-2300
Ms. Fran Kreitzer
Phone: (503) 754-4653
Ms. Jane Chadbourne
Phone:(303)236-5111
Ms. Kathy Fuson
Phone: (218) 720-5544
Ms. Connie Shoemaker
Phone: (904) 934-9226
Ms. Frances King
Phone: (702) 798-2574
Mr. Herbert Reed
Phone: (334) 270-3408
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Environmental Protection Agency
Environmental Research Laboratory
27 Tarzwell Drive
Narraganeett, Rl 02882
Environmental Protection Agency
Environmental Research Laboratory
Hatfield Marine Science Center
2111 8.E. Marine Science Drive
Newport, OR 97365-5260
Environmental Protection Agency
303 Methodist Building
11th and Chapline Streets
Wheeling, WV 26003
Environmental Protection Agency
EMSB - Annapolis Operations Section
2305 Rh/a Road - suite 300
Annapolis, MD 21401
Ms. Linda Distesano
Phone:.(401)782-3121
Me. Lynda Wolfe
Phone: (503) 867-4035
Ms. Lora Kociban
Phone: (304) 234-0261
Ms. Betty Jeffery
Phone: (410) 224-0907
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