United States
Environmental Protection
Agency
Information and
Resources Management
(3401) •
EPA-220-B-95-OQ9
NTIS PB-95-227138
October 1995
r/EPA
Information Systems
Inventory (ISI)
PC Users Guide
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INFORMATION SYSTEMS INVENTORY
(ISI)
USER'S GUIDE '
PC VERSION
Enterprise Information Management Division
Office of Information Resources Management
U.S. Environmental Protection Agency
401 M Street, SW '
: Washington, DC 20460
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Preface
We welcome your comments on this User's Guide and on the ISI in general. Please send any
comments to:
ISI Manager
Enterprise Information Management Division
; • (Mail Code: 3401)
• - Office of Information Resources Management '
; • U.S. Environmental Protection Agency
•'-..-, 401 M Street, S.W.
;,..''.'. Washington, D.C.' 20460 '
If you know of an EPA-owned or EPA-developed system that should be listed in the inventory,
but is riot, please fill out the form in Appendix E to the best of your ability and send it to the
address listed above. Thank you!
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•'.....'•' Tablfe of Contents
1, INTRODUCTION ..................................... i
2. PURPOSE OF THE ISI . . .... . . . . .... .'. . . .... .... ......... 2
3. INSTALLING THE ISI ......:..........>.............. 3
4. ENTERING THE ISI . ; . ......... . . ; ....'..... .'. ; . . . ... . . . 4
4.1 User Registration .• . . ... . . . . . . _-_ ^ _ _ _ ^ ' ' 4
5.' STRUCTURE OF THE DATA .. . ... ... . ... . ;. . . . _ ' . _ _ ?
5.1 System Record Format .............. . . .......... ' 7
. 5.2 ISI Menu System . ........ ^ ................. 7
5.3 Pick Boxes ....... ... ...... ". o
- 5.4 ISI HELP System ...... .,'.'. .'.' '.'.'.'.'.'. ... '. '. '. '..'. ...... '.'.'. 9
6.
8.
THE ISI MAIN MENU . . . . . . .-'...,....,. 10
7. THE ISI QUERY MENU . ... .......... . . . . . . . .... . . .'. ...... 12
7.1 . Search for a Specific SYSTEM NAME . . .'.- . . ... . .' .''.' .' .' .' .'-."'..' .' ' .' 13
7.2 Search for a Specific SYSTEM ACRONYM . . . .';'-. . . -. . /'..' .' .' ' .' .' .' 14
7'.3 Search for a Specific CONTACT PERSON .... .'.'.. . . ; '. [ '. . . .' ' ' ' ' ' 15
7.4 Search for a Specific PURPOSE OF DATA COLLECTION . . , ,*'"'-'' 16
7.5 Search for a Specific KEYWORD .... ........-...;. '. '. 17
7.6 Search for Specific Word(s) in the ABSTRACT . ....... .' " .' .' .'.." .' ;' ; 18
7.7 User-Defined Search ........ • .'.-. . ... . . .... . . .'. .' ' *'' 19
7.8 View Holding File and/or Generate Reports .'..". 23
7.9 Recall Previous Holding File .................. ' ' ' ' ' 28
'-.-' 7.10 Empty the Holding File ... . .". .... '.\ '. ]", ' ''••••'•• •;-
NEWS ALERTS ............ .,, ................ .... ....... .' 29
9. SYSTEM DOCUMENTATION . . . . .......................; . . 30
9.1 On-Line Documentation . . .....' 30
9.2 Documentation to Download... 31
'9.3 Revise User Information . . . .... . . . . . ^... .1 ...... 32
10. UPDATE THE ISI DATA BASE . . . . . . . ..;... . . . . . ." ...... . .... 32
. 10.1 Adding a System .,......:.......... . . . . . . . . . . ' ' ' ' '. ' ' : 33
10.2 Editing a System-...........;..........; . . ' ' 35
APPENDIX A - THE EPA INFORMATION SYSTEMS INVENTORY RECORD . .:. A -
APPENDIX -B - LIST OF CODED FIELDS IN ISI AND CORRESPONDING
CODES-... ......... t, .
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APPENDIX C - ISI KEYWORDS . , .I.....;.,........ . . ........ C - 1
APPENDIX D r ISI FIELDS, ABBREVIATIONS, TYPE, AND WIDTH ........ . D - 1 •
APPENDIX E - ISI UPDATE FORM . "..... .............. E - 1
APPENDIXF - SAMPLE REPORTS .... . J- . . /,..... p -' 1'
APPENDIX G - INSTALLING THE ISI ON A NOVELL LAN ..... . ."". .... ... . G - 1
APPENDIX H - SYSTEM ADMINISTRATOR MODULE . . . . .'-.".'. . . . ...... H - 1
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List of Figures
Figure 1 - ISI User Sign-In Box , ..;..... . . ...... . . '.. . , V . 4
Figure 2 - New -User Registration ........ .. ... .',.' ,' . .' .' ] .' [ ' '•'"',' ' ' '.' ' ' ' ' 5
Figure 3 - Pick Boxes ... . , . ... . . . . . . . . . . '. \ ' \ f [ \ ''''•" " ' ' " ' ' g
Figure 4 - Pick Box Example: Searching for the keyword "SLUDGE" y ''''''•'
Figures'- ISI Main Menu ...... . . . . . . . _ '.' '•'•••••/-• •
Figure 6 - ISI Query Sub-menu . . . .... ... ........ : ' ' ' ' ' o
Figure 7 - User-Defined Search Screen ...... '.•'.•.'•.' .''.' .' .' ••'•••••••••;• ' ~- • •
Figure 8 - User-Defined Search String,Created . . . .' .' .' .' .' .' ; ' . ' ' .'.' ' ' ' " '.'* ' ' "'. 21
Figure 9 - View Holding File Sub-menu .............!'*'*''' ' ' ' 23
Figure 10 - ISI News Alerts Sub-menu ......... . . . ......... y. ''''' 29
Figure 11 - ISI System Documentation Sub-menu . . . ''/'•''.'''''*'."''"' 30
Figure 12 - ISI Update Sub-menu . . . . ............. '•'. ' '. '.' ••.••••••:•••" ^
Figure 13 - First Data Entry for Adding/Editing Systems , , . .'; .'.'.'.' .'.'.'.'."'." J.".'.- .' 33
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1. INTRODUCTION
"The Agency's Information Systems Inventory (ISI) contains information on EPA's current
information systems as well as some models and data bases, and is the definitive source of
summary information about EPA systems. The ISI, developed in 1984, enhances the Agency's
ability, to track major information systems and share information across media and program
boundaries. The ISI is a menu-driven, microcomputer-based application, written in Clipper 5 2
that is updated and maintained by the Enterprise Information Management Division of the Office
of Information T?pQnnr/-'i=>c A/Tanartorviant /YYTDA/TN •
of Information Resources Management (OIRM).
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2. PURPOSE OF THE ISI
Maintaining an inventory of Agency, systems is required by Federal" regulations and .oversight
agencies. In addition to meeting this requirement, the purpose of the ISI is to:
• Increase users' awareness of existing information systems, .
, • Reduce duplicative information system development and data collection efforts,
• Improve EPA's oversight of information system development, and
Provide EPA. with the ability to effectively respond to information requests" about
Agency information systems.
The ISI data base is updated periodically. OIRM coordinates the update process with EPA
headquarters and regional staff, OIRM maintains the master data base, programs, and
re ' "^ re°eiVe C°Pi6S °f the data base and software by submitting a
ISI Manager . .
Enterprise Information Management Division '
(Mail Code: 3401) - .
Office of Information Resources Management '
U.S. Environmental Protection Agency '-'
401 M Street, S.W,
Washington, D.C. 20460
S^thmdTS*f t^- tteted in Purchasin§ a c°Py of the hardcopy, or automated PC
version of the ISI data base may contact the National Technical Information Service (NTIS)
To obtain these items, contact NTIS, 5285 Port Royal Road, Springfield VA 22161 or call
1-800-553-6847 or (703) 487-4650. The publication number te.flL
Hardcopy of ISI - PB-95-227146
Automated Personal Computer Version (3-1/2" disks) - PB-95-504445
User's Guide - PB-95-227138
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3. INSTALLING THE ISI
The ISI requires approximately 4.5 megabytes of disk space on an IBM compatible PC To
install the ISI, turn on the PC. You should be in'the. root directory. ••
• Create the ISI directory. Type: ' '
MD C:\ISI
• -Log onto the directory that you have just created. Type:'
'•'•' ' " .. CD C:\ISI '.;'".'- •..'/:. ' - ' "". ' '\
• . Copy the ISI diskette(s) from your floppy drive into this directory. Insert the ISI
diskette into your .floppy drive. If your floppy drive is A:, type:
. '•'• • COPY A:\*.* . ;• .' : • ' , .; .. '
if your floppy drive is B:, type: , • ' •
• •' • .'. ; ' . , ; COPYB:\*.* '.'"' • ;. '..-.. . •: _ .•••''"'• ."'
• Install the ISI software.. Type:.,
.••--.;.' . INSTALL' . " .'• . .. ,.' . .-','' . •
Wait a few minutes while the installation routine completes. When finished, the screen should
read:
ISI is installed !H
The ISI is now installed and ready to run.
To install ISI on a local area-network (LAN), see Appendix G.
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4. ENTERING THE ISI
To run the ISI program, you must be logged onto th.e ISI directory. At the C:\ISI prompt, type:
ISI
This command will start the ISI program. The ISI Welcome Screen will appear. Press any key
to continue: At this point you can register as a user of the ISI, enter the system directly or
quit. It is recommended that first-time users register. By registering as a user and returning
the registration form to EIMD, you'will receive notification of future updates to the ISI and
other pertinent information. To make your choice, use the cursor arrow keys to highlight vour
choice and press < ENTER >. . '
4.1 User Registration
If you choose to register, the ISI will display a sign-in box (Figure 1), prompting you to sign
into the system. .'..'..' .
Enter your Last Name: ' '" "• , " •
Enter your First Name- -. - - " ' % * %
Enter your Middle Initial: ^
Figure'1-ISI User, Sign-In Box . :
Enter your last name,' first name, and middle initial in the spaces provided. You may use the
arrow keys or press to move to the next field. ISI will then ask you-if the
information entered is correct. At this time, check the sign-in information you have provided
If it contains errors, press < ENTER > to select the default setting of "NO"; you also may press
to indicate that the information is not correct. ISI will return you to the "LAST NAME"
line. You may scroll through and correct the entered information. When the information is
correct, use the arrow keys to move the cursor to the "YES" response, and press
or press . • . '
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At this.time, IS!will compare your name to its data base of registered users If you have
registered previously you will be presented with the ISI Main Menu. If your.name, as entered
is not found in the data base of registered uses, the ISI will present you with a User Registration
Last Name:
First -'Name:
Office:
Division:
Branch:
Address:
Mail
PUBLIC
JOHN
Middle Initial: Q
^ '>tip CodeV -.
How^ did you hear about ISI?
"- to "AborT" ' -
Figure 2 - New User Registration
Your name, Centered when you completed the sign-in fields, will appear on- the first two lines
of the registration screen. The ISI will provide spaces for you to enter your Office Division
Branch, address, city, state, ZIP code, and mail stop. . , '
In the "State" field, enter the standard two-letter postal abbreviation. If you are unsure of your
fn thrS'h^8 MF3>tJ!° Cal1 UP " "Pick:box-" The fuH.names of U.S. States are shown
m this pick box. ^Move the cursor to the desired name and press < ENTER > ISI will
automatically insert the official two-letter abbreviation in the appropriate space. ' ' '
box, you will be presented with the question "How did 'you
nS ThOUghHth1^ 1S noj a mandatory field, responses are used to track outreach
hn T 7 ?Ural ^Enter' f°r 6Xample' the ^me of the publication in which you read
about ISI, or the title and office of the colleague who called your attention to the system
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After you have finished entering the registration, ISI will ask you if you want to generate the
ISI Registration Form to be returned to EIMD. The default answer it "YES" If you answer
Z *TA^Pnn-rd C°PL °f y°Ur reSistration information will be generated. Simply fold is so that
the EIMD mailing address is on the outside, staple it, and mail the form. To answer "YES"
"
.
oM , < T° anSW6r "N0"' use the arrow ^ to "love the
to the "NO" response, and press , or press .
thTe "ser reSistration information and reprint the Registration Form by choosing
the Revise User Information" option on the System Documentation menu (discussed later in this
manual.} • , • , , . .
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5. STRUCTURE OF THE DATA
5.1 System Record Format
Each information system in thelSI data base is described or characterized by a standard record
format. Each data field in this record is listed below. A more detailed description of each data
field is. provided in Appendix A.
, ' EPA INFORMATION SYSTEMS INVENTORY RECORD •
, - DATA FIELDS
System Acronym ' .Source of Data " ' '. • '
System Level - Data update Cycle • '
System Name, , . Records Disposition ' ..
*** tem Status Information Sensitivity
Manual/Automated Access/Availability '
Contact Person ... , Application Type . '
' 'Software/Hardware Platform • ' '
- '
National Program Manager Code Keywords
.Allowance Holder Code Abstract
Purpose of Data Collection ,
There are restrictions for the type and amount of data that may be entered into each field
Appendix D lists the restrictions for all data fields.
5.2 ISI Menu System
ISI uses a "light-bar" menu system. The term "light-bar" refers to a highlight bar that the user
can move by pressing the arrow keys. There are two methods for making selections in the ISI
irSmeth°d 1St0 m
r FNTPp , , m°Ve the highlight bar t0 the aPProPr^te menu option and
press . • The second method of making menu selections is to press the key
bolded lett?r in that menu option
These methods of making selections also are used throughout the.ISI in question boxes When
a question box is presented, highlight the appropriate response and press < ENTER > or press
the appropriate starting letter in the desired response. . - ' ; •...''
To return to the previous menu level, you can highlight the "Return" .option {always the last
option on the menu) and press < ENTER >,- press , or press . The
key can be .used to return to previous menus at. any level of the system. •
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5.3 Pick Boxes
Throughout the ISI you will be working with "pick boxes." A "pick box" is a list of valid
responses or available choices. Pick boxes are used extensively in'the user-defined search and
update sections of the ISI. Two examples of pick boxes are shown in Figure 3
=Computer
i^'inijfot
2-IBM PC Stand Alone
3-IBM PC LAN Compatible
4-PRIME
5-VAX
6-Cray Super Computer
7-Apple Macintosh
8-Sun Spare
-
=more-
Keywords
MANAGEMENT
AQUATIC BIOLOGY
BIOLOGICAL
BODY 'BURDEN
BUDGET
CHEMICAL
CHEMICAL USE
CLIMATE
COMPLIANCE
°"i
Figure 3 - Pick Boxes
Th m aPl b°X',TVe the higWight bar t0 the aPProP™te response and press
The arrow-keys and PgUp/PgDn can be used to .move around in a pick box If
you are positioned at the bottom of the list, pressing < PgDn > will move you to the top of the
list. Pressing- at the top of the list will move you to the bottom of the list.
Snktvn°,XS T f a,rChable- If/°U tal°W the beginning of the resP°nse y°u w^"t to select, you
t^^ ^aC^^ the higMight bar WiU m°Ve t0 the first-"ponse that begins wl
tot character If the pick box responses begin with numbers., as in the computer type pick box
klvwnrdr ?' y°U "T ^ nUmberS- SearChIng a Pick b°X Can be veryPusefunn choosing
keywords. For example, suppose you are looking for the keyword "SLUDGE " Typing the
letter while you are in the keywords pick box will move the highlight bar to the first
keyword that begins with "S" (see pick box A in Figured). Typing the letter wil! then
move the highlight bar to "SLUDGE" (see pick box B in Figure 4) ier <^> Wl11 tnen
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=Keywords
SITE
SITE CHARACTERISTICS
SLUDGE •
SOIL
SPILLS
STORAGE
SURFACE WATER ' •
TEST/ANALYSIS METHOD
TESTING DATA
—==—[s ]=
=morejj|
HI
,f ;K
SOIL
SPILLS
STORAGE
SURFACE WATER
TEST/ANALYSIS METHOD
TESTING DATA
TOXIC SPECIFIC
TRANSFORMATION RATES
TRANSPORTATION
[Si ] =
in
Pick Box A
Pick Box, B
Figure 4 - Pick Box Example: Searching for the keyword "SLUDGE"
• ' ' : \ • •' ' ' , • ''',".
. To leave a pick box without-making a selection, press .
5.4 ISI HELP System
"^text-sen'sitive"- means that When 3
hlsMishid fflou n^H f f ^^V11^ 1S dlSpIayed Wil1 address tHe item currently
mgniighted If you need help with a particular menu option, press - to disolav a HFT P
Zr 6X^P8 ^ r "^ menU °ptibn- Ify°U are in a Pick box ^ssinf ^u
display a HELP screen that explain, the choices available and how pick boxes wofk "
in a-dafa fi^M .«««,-„„ —^1 % wm display a HELP ^ wurK.
h
HELP SyStera' You can use the arrow fey' to' move up and down
*• Wten you have finished
. 9
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6. THE ISI MAIN MENU
The Main Menu of the ISI appears as in Figure 5.
PI = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY ,
October 1, 1995
=MAIN MENU=
Query isiv Data Base
News "Alert's
System Documentation
Update ISI Data Base .
Exit • . •
Query the" ISI data base
Figure 5 - ISI Main Menu
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• .. • . At the bottom of your screen, ISI identifies the option in which your cursor is' placed A brief
. „ overview of each option available from the Main Menu is provided below. In this User's Guide
• more detailed sections are provided for each option. -'•.., '
; • Query - The Query option allows you to search the ISI using specified criteria
You may search using predefined search criteria or by creating your own search
. criteria.. Reports accessed through the Query option may be viewed on-screen
and/or routed to a printer or ASCII text file. .This option is the default selection
. • on the Main Menu because/most users will .want to query the data base. -
• • News Alerts - The News Alerts option allows you to view items of interest to ISI
, users ("News Alerts") placed in the system by the ISI System Administrator, •
• ,. System Documentation - The System Documentation option allows you to view
. : sections of the User's Manual. You may download, the complete User's Manual
... and ISI report form. You may also revise your user registration information,
. • tJpdate the ISI Data Base - The Update option allows you to add new systems
• or edit systems currently listed in the ISI. All additions and changes made
through the Update option will be placed in a transient data area for review
.approval, and uploading to the main data base by the System Administrator. '
Pressing < ESO at any point in the system will allow you to abandon an operation.-
To exit from the ISI, highlight the "Exit1-1 option or press .
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7. THE ISI QUERY MENU
The Query Menu looks like Figure 6:
PI = HELP
Environmental Protection 'Agency
INFORMATION SYSTEMS INVENTORY
=p.uery ISI Data Base;
siarcK'foV'a""specific 'SYSTEM ACRONYM"
Search for a specific CONTACT PERSON
Search for a specific PURPOSE OP DATA SYSTEM
Search for a specific KEYWORD
Search for specific word or phrase in the ABSTRACT
User-Defined Search ' - • '
View Holding File and/or Generate Reports
Recall previous Holding File
Empty the Holding File
Return to the Main Menu ;
October 1, 1995
Number of records
in holding file:
0-
Search for systems with a specific'Name
Figure 6 - ISI Query Sub-menu
The first seyen options - the search options - initiate a search by selected criteria and place
records W1th the selected criteria in the holding file. You may search the main La base o?
conduc a search among the records in the holding file. The "User Defined Search" allows you
?nSS ' £ aSS'Sta?e fr°m the ISI' " S6arCh Criteria for scanni"g the main data base or
ho Jng ? Generfte Reports" allows you to generate and view reports on the contents of the
holding file, or view/print a specific record that you identify by system ID, name, or acronym. :
Jo rT^ US t0 "f thC VieW/print °ption to access a si"gle' desired Astern record than
to conduct a more general search, provided you know the acronym.ifcme, or system ID.
on
file
ho
data base adds tothe holding file, whereas conducting
SUbsetS" If y°u have created a s"bset by searching record?
F1Ie" °pti°n returns ^u to the previous holding.
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NOTE: If you intend to print any of the reports you .view in the Query option, please make
sure your printer is properly connected and turn it on before proceeding to conduct your
query. To do this, exit ISI, and re-enter when the printer is ready. You will not be able
to direct output to the printer while in the Query option unless your printer is ready.
7.1 Search for a Specific SYSTEM NAME
[ - • • ' • 'i . ' • " . • ..''.'
This option allows you to search for a system in the ISI by system name. You may also enter
, part of the system name. For example, if you type "PERMIT" ISI will search for records on
any listed system with a name containing "PERMIT."
To search by system, name, highlight the^ "Search, for a specific SYSTEM NAME" selection on
™?"y«< W^n PT £ K NTER > ' °r PreSS ' A b°X Wil1 ^ear with the Bowing
prompt. _ Which file should be searched:". You are given the option of searching .all records
in the mam data base or searching from among those records in the current holding file ' The '
tCpaMT?pef °" 1S ?,Sda?Ch' the main data base- If y°u wish to search the'main data base,' press
, or to initiate the search. If you' wish to search from among records in the
existing hokhng file, use your arrow keys to move the cursor to the "Holding file" selection and
press or press . , . , , ,
ISI will prompt you ;to enter the name, or part of the name, for which you want to search The
-field limit is 25. characters. The ISI will notify you with a flashing box .that the search is in •
progress. If you Jiave chosen to search the entire data base, any records/matching your search
criteria will be added to the existing holding file and you will be returned to the Query Menu
If you have chosen to search -the existing holding file, it will be replaced with a subset holding
file consisting of the records that meet your criteria. When the search is complete you will be
To view records' selected in the search, see "View/Print Holding: File."
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7.2 Search for a Specific SYSTEM ACRONYM
This option allows you to search for a system in the ISI by system acronym or part of the system
acronym. For example, if you type "PC" ISI will search for records on any listed system with
an acronym containing "PC."
• To search by system acronym, highlight the "Search for a specific SYSTEM ACRONYM"
selection on the Query Menu and press < ENTER >, or press < S >. A box will appear with -
the following prompt: "Which file should be searched:". You are given the option of searching '
all records in the main data base or searching from among those records in the current holding
file. The default selection is to search the main data base. If you wish to search the main data
base press , or . to initiate .the search. If you wish to search from among
records in the existing holding file, use your arrow keys to move the cursor to the "Holding file"
selection and press or press .
ISI will-prompt yOU to enter the acronym, or part of the acronym, for which you want to search
The field limit is 10 characters. The ISI will notify you with a flashing box'that the search is
in progress If you have chosen to search the entire data base, any records matching your search
criteria will be added to the existing holding file and you will be returned to the Query Menu
If you have chosen to search the existing holding file, it will be replaced with a subset holding
file consisting of the records that meet your criteria. When the search is complete, you will be
returned tathe> Query Menu. (NOTE: You can undo the last subset by selecting the "Recall
Previous Holding File" option of the Query Menu.)
To view records selected in the search, see "View/Print Holding File." .
. 14
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7.3 Search for a Specific CONTACT PERSON
.This option allows you to conduct a search for a system contact person's full name,, last name-
first name, or part of the first or last name. For example, if you type "SMITH" in the last name
field and JOHN" in the first name field, ISI will conduct a search for system records with the
'contact person name John Smith. To find any system record for which the listed contact
person's last name is Jones, type "JONES" in the last name field and leave the first name field
blank. • • , ' .''••.'•• •
To search for a specific contact person, use the arrow keys to highlight the selection "Search for
specific CONTACT PERSON" and press to select, or press , A box will
appear with the following prompt: "Which file-should be searched:". You are given the option
of searching all records in the main data base or searching from among those records in the
current holding file. The default selection is to search the main data base. If you wish to search
the mam database, press , or to initiate the search. If you wish to search
from among records in the existing holding file, use your arrow keys to move the cursor to the
Holding file' selection and press or press .
ISI will prompt you to enter the last name and first 'name of the system contact for.whom you
. wish to search. The cursor will appear,.in the field for, last name. Type in the last name of the
contact person for whose records you wish to search, and press '. Your cursor will '
be moved to the field for first name. If you choose to search both by last name and first name
•of the contact person, type in the first name at this time and press If you choose
to search by last name only, leave the first name field blank and press < ENTER > The ISI
•Will notify you with a flashing box that the search is in progress. If you have chosen to search
the entire data base, any records matching your search criteria will be added to the existing
holding file and you .will be returned to the Query Menu. If you have chosen to search the
existing holding file, it will be replaced with a subset holding file consisting of the records that
™A™OUr,C/ltena- ^hen the search is, complete, you will be returned to the Query Menu
(ISOTE: You can undo,the last subset by selecting the "Recall Previous Holding File"
option of the Query Menu.) , 6
1 To view records, selected in tlie search, see'"View/Print Holding File."
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7.4 Search for a Specific PURPOSE OF DATA COLLECTION
T 0"10 search for all systems with the same "PURPOSE OF DATA
COLLECTION. The Systems Administrator has compiled a list of valid purposes of data
collection. This list is provided to all those submitting records for inclusion in the ISI
Submitters have chosen up to three valid purposes of data collection from this list for each
To search for system records with a specific purpose of data collection, use the arrow keys to
highlight '^earch for a specific PURPOSE OF DATA COLLECTION" on the Query Memf and
SSfwIi ^ °r Pv6SS ' A b°X W'U appear with the following Prompt: "Which file
should be searched:". You are given the option of searching all records in the main data base
^7r^mg r, !Tg °Tf reC°rdS in the eurrent. Aiding file. The default selection is to
search the^mam data base. If you wish to search the main data base, press < ENTER > or
to initiate the search. If you wish to search ftojn-among records-in the existing holding
r arr°W T t0 m°Ve the CUrS°r t0 the "Holding flle" Section and press
or press . ' > r
QU ^ a Pic?k b°X listing valid Proses of data collection and their
-<^
rnatchmg your search criteria will be added to the existing holding file and you will be returned
to the Query Menu. If you have chosen to search the existing holding file, it will be replaced
with a subset holding file consisting of the records that meet your search criteria: When the
search is complete, you will be returned to the Query Menu. (NOTE: You can undo the last
subset by selectmg the "Recall Previous Holding File" option of the Query Menu.)
To view records selected in this search, see "View/Print Holding File. "
16
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7.5 Search for a Specific KEYWORD
This option allows you to search for all systems with a specific keyword A list of suggested
keywords is provided to all those who submit records to the ISI. Submitters may choose from
this list.and/or provide their own keywords/ Up to 18 keywords may be provided for each
n™™ a,spe.ciflc Byword, use the arrow keys to .highlight the "Search for a specific
KEYWORD selection on the Query Menu, and press , or press A box
will appear with the following prompt: "Which file should be searched:" You are given the
option of searching all records in the main data base or searching from among those records in
the current holding file. The default selection is to search the main data base If you wish to
search the main data base, press < ENTER > , or < M > to initiate the search. If you wish -to
..search from among records in the existing holding file, use your arrow keys to move the cursor
to the Holding file" selection and press < ENTER > or press .
ISI will prompt you to enter the keyword for which you wish to search. Only one keyword
may be searched at a time. At this time, you may 1) enter .your own keyword; or 2) press
.. If you press , the list of suggested key words will appear in a pick box on your
screen. Use the arrow1 keys to highlight the keyword for which you would like to search and
press < ENTER >. Your selected keyword will appear in the field. If you would like to change
your .keyword selection at this time, you have two options. The first option is to press
- to return to the list of .suggested keywords, and make a new selection. Your old selection will
be replaced with your new selection. The second option is to replace your keyword selection
by typing in a new keyword. . ••
™heTnoThe kfywt?rd for whiGh y°u woulci HI® to search appears in the field, press < ENTER >-•
The ISI will notify you with a flashing box that the search is in progress. If you have chosen
to scan* i the entire data base, 'any records matching your search criteria will be added to the
existing holding file and you- will be returned to the Query Menu. If you have chosen to search
he -existing holding file, it will be replaced with a subset holding file' consisting of the records
Ur Cntena- When' the S6arch is C°mplete' y°u wil1 ^-returned to the Query Menu.
Iast sub*et by selecting the IIRecal1
To view records selected in this search, see "View/Print Holding File. "
17.
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7.6 Search for Specific Word(s) in the ABSTRACT
This option allows you to search for a word, part of a word, or a phrase within the abstract
provided by the submitter, of system information. An abstract is a brief paragraph of text ha
describes the system If you enter ''CONTRACTING" the holding file Jffl Jntafn all records
that have the word "CONTRACTING" in the system abstract.
To search for records containing a specific word or phrase in the abstract, . use the arrow keys
Cti°n "SearCh f°r SpedflC W°rd(s) in the ABSTRACT" and prS
A
v * A b°Xu WiU appear With the followilTS PromPt: "Which file
orcMn U,are glV6n the °pti°n °f SearchinS a11 records ^ the main data base
or searching from among those records in the current holding file. The default selection is to
search the main data base If you wish to search the main data base, pfesf or
to nutate the search. If you wish to search from among records in the existing holding
° ^ ** "*** * ^ "^^ file'\ Action and 'presf
y-°Uufor a W°rd orPhrase to search in the system abstract. You may enter up
60 characters in the field provided. Only one word or phrase may be searched at a thne
&W- HaV7fntered thr°? * PhraSS f°r Which ^U wish to ^ Press
-------
7.7 User-Defined Search
This option allows you to create your own search criteria, . •
To construct a user-defined search, use your arrow keys to highlight "User-Defined Search" and
press , or press . The User-Defined Search screen will be displayed (Figure
7) and a pick box will appear.with, the following prompt: "Choose a Field to Search
User-Defined Search,
Criterion Being Chosen -
'Field Name:
Operator:
=Choose a-'Field to Search..
Abstract
Allowance 'Holder Code
Application Type
Archive Format
City
.Computer Type • -,
Contact's Address
Contact's Branch .. •'
Contact's Division
.
=mbre=
Figure 7 - User-Defined Search Screen
19
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You will be presented with a pick box of searchable fields that includes key elements of the ISI
system record. Alphabetically, these fields are:
Allowance Holder Code
Application Type
Archive Format
City
Computer Type
Contact's Address
Contact's Branch
Contact's Division
Contact's First Name
Contact's Last Name
Contact's Office
Contact's Phone
Data Update Cycle
Enabling Legislation Code
How Long Archived
How Long Retained Online
Information Necessary for
Documentation
Information Sensitivity
Keywords
Mail Code
Managers Code
Manual/Automated
Overall System Access
Public Access (How)
Public Access (Who)
Purpose of Data Collecton
Related Systems
Software
Source of Data
State
State Acronym
System ID
System Level
System Name
System Status
Zip Code
this list-of field names until you have identified a characteristic by which you
snrl nr^ ^PK^op' U^g yO^ anOW keys to scroil through the list» highlight your selection
screenTn th „ °U Wl11 not®that your selecti,on now appears at the top, center of your
the cotrecTentf iTr^ "^ ^ highlight bar tO *® ^s^Stion ^^^^6^"^^
ISI will present you with a pick box 'of "operators." This list of operators allows you to select
l^dteTf rfvnShiP betW6en the fldd y°U haVe Ch°Sen and the valH^lK
would like to search. Your options are: = (Equals), $ (Contains); > (Greater Than)- < (Less
Whnr T an,°r EqUal T°); < = (LeSS ThM °r Eal T°); < > (Notqual
When used with character data, the > (Greater Than) operator will locate all values after
*1^ < ^^ °Perat0r 10CateS Sny valueWore ft?S
To
vaueore
value alphabetically. For example, if you would like to look at all systems in the ISI whose-
select thfTp 1S pa.PSr' y°U rUM Sdeet "ArChive Format" from *e-list of fields, and then
=
-20 . '
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At this time, if you have chosen to search on a coded field, ISI will present you with pick box
containing a list of values for that field. " These values, .are the choices submitters of system
information were given for that field: Scroll to your selection and press < ENTER > If you
have chosen to search on a non-coded field, you will be given a box in which to type a value-
do so and -press ,. The ISI will print your search string on the left side of the
.screen,,as shown in Figure 8. . '. .'••..''.
User-Defined Search
Criterion Being Chosen -
Field Name: COMPUTER
Operator:
Add Another Criterion ?
YES NO?
Complete Sear.ch String:
COMPUTERl = '2' .OR. -COMPUTER2 =
'2'. .'OR. COMPUTERS
Figure ,8. - User-Defined Search String Created
*°"Ki!??ibe pr°"lpted to te" ISI if you wish to "Add Another Criterion?" The default setting
1S ^tl^U W1Sh t0 inidate your search based on the criteria you have already entered
press or press , If you wish to add additional search criteria use your
arrow keys to move your cursor to highlight the "YES" selection and press or
press . ISI will present you with a pick box'asking you to "Choose a Connector" to link
.your first criteria and the one you wish to add. Your choices are "AND" and "OR " When vou
have selected the connector, press < ENTER >. ' •..'•'_•'
' If you have selected a cpnnector, ISI will again present you with the list of fields from which
to select. -Again, you will be asked to select a mathematical .operator and value from the list of
valid entries. For example, if you wish to search for systems listed in the ISI that have
information archived in paper and are categorized at a System Level of 2 for "Widely Accessed
Information System" you would add to the initial criteria of "Archive Format = paper" and
select "YES" at the "Add Another Criterion?" prompt. You would then select "AND "fram'he
pick tox; System Level from the List of Fields; " = " from the next list of operators, and "2-
Widely Accessed Information System" from the list of allowable values for that field. Your
'search s'nng. jan have a maximum length of 325 characters. You may choose as many criteria
as will.fit within the maximum search string length. ,
21
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When you have completed constructing .your customized search string, it will appear on the
bottom of your screen. You can -edit the search string by pressing . This' option allows
you to edit your search string manually by adding and/or deleting characters. When you have
completed your changes, press . .Note that as you edit your search string you do
not receive pick box assistance. Make sure you understand the search string structure before
n
When your search string'is complete and you wish to initiate the search, press A box
will appear with the following prompt: "Which file should be searched:". You are given the
option of searching all records in the main data base or searching from among those records in
the current holding file. The default selection is to search the main data base. To search the
ZL ?' PK;1S or ^ initiate the search. If you wish to search from
among records m the existing holding file, .use your arrow keys to move the cursor to the
Holding file selection and press < ENTER > or press .
The ISI will notify you with a flashing box that the search is in progress. If you have chosen
f^ re°0rdS matChing y°ur search criteria wil1 be added to the
Wl11 be returned to the Qu«y Menu. If you have chosen to search
^ \lWllI,b'e replaC6d With a Subset holding f*^ consisting of the records
Ur a' Whe" the SearCh 1S C°mplete' y°u wil1 be returned to *e Query Menu.
Ho,d4
To view records selected in the search, see "View/Print Holding File. "
22
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7.8 View Holding File and/or Generate Reports
This option allows you to view the records placed in the holding file through a search or allows
you to view or. print a single system record in -the main data base.. Viewing a single record
provides you with a short-cut by which to directly search'for a record, bypassing the search if
you know the system record that you would like to review.
To view the holding file or a single record, highlight that option and'press or press
. ISI will display the following sub-menu (Figure 9): . ,,'..•'•
Fl = HELP
•Environmental Protection Agency
INFORMATION SYSTEMS .INVENTORY
=Query ISI Data Base=
Search for a specific SYSTEM NAME
[Search-for'a .specific SYSTEM ACRONYM
Search for a specific CONTACT'PERSON •
Search for a Specific PURPOSE OF DATA SYSTEM
Search for .a specific KEYWORD- -• .
Search for specific-word or phrase in the ABSTRACT
User-Defined Search ' . • ' . • .
lipping File aHd/or, ^eneV^te ;%por^e ,'., > x, ^ ';
[Reca
Empt
Retu
Holding ffj"i' '-*- "-% -
View/Print a si'ftgle 'Record 'in Main^atalase
Return to the Query Menu
Number of records
in holding file:
0
View/Print Reports of the Contents of the Holding,File
Figure 9 - View Holding File Sub-menu
23
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View/Print Entire Holding File" will allow you to view the records in the holding file placed
!%*™Ugh thC Quefy Pr°CeSS at the prompt or press . A pick box will appear asking you to "Choose a
I?6™ ep0?-'' Y°U Wilj be given the following selections: "List of Systems in Holding
File, _ Short Report," "Medium Report," "Long Report," and "Quit." The report generation
selections allow you to tell ISI the amount of detail you would like to see on the selected
reports). The "List of Systems in Holding File" report presents data in the following fields:
System ID
System Acronym
Contact Person .
Contact's Phone Number
The "Short Report" includes the following'fields:
System Acronym
System Name • ,
System ID
System Level
Contact Person \
Phone
, Keywords
The "Medium Report" includes-the following fields:
System Acronym
System Name
System ID
System Level
Contact Person
Phone
Keywords
Allowance Holder
Application Type .
Software Platform
Computer Type
Hareware Platform
Abstract
24
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The "Long Report" includes all fields in the system record:
Abstract
Access -
Public Access (How)
Public Access (Who)
Allowance Holder Code
Application Type
Archive Format
City
Computer Type
Contact's Address
Contact's Branch
Contact's Division
Contact's First Name
Contact's Last Name
Contact's Office
Contact's Fax
Contact's Phone
Data Update Cycle
D ist rib u to r of
information
Enabling Legislation
Code
.How Long Archived
How, Long Retained
Online
Information Necessary
for
Documentation
Information Sensitivity
Keywords.
Mail Code -
Manager Code
Manual/Automated
Hardware Platform
Output
Order Press
Overall System Access
Purpose of System
Related Systems
Software
Source of Data
.State
System Acronym -
System Id
System Level
System. Level
System Name
System Status
ZIP Code
Contact's Internet Address("S" or Page Down)/Page Up allows you to scroll down through the
report(s) one, screen ata time vs.. up one s'creen at a time.' ' .
When, you. choose to generate reports'on the holding file and select the length of report you
would like to generate, ISI will produce outputs in the,sequential order in which the records
were placed in the holding file, ' . ' • . ,
To select a report type, move your cursor to highlight the length of report you would like to
fSpP^ ^ ^,^IER>"' °r PreSS the firSt letter °f *e °Ption to select> and then P^ss
<±iN lbR>; ISI will display a pick box listing the possible output destinations for the chosen
report. You may direct the report output to any of the following destinations:
Screen
Screen and Printer .
Screen and ASCII file
Screen, Printer, and ASCII file
Printer . • .
. Printer and ASCII file
ASCHfile
"25
-------
» ' - - '
If you are directing the report output to your screen, the first screen of the first ISI report
generated will appear on your screen. At the bottom of your screen you will see the following
options: • . &.
•;" • ' \ . • •••.••
(L) Line, (S) Screen, (P)'Pan, (W) Window, (C) Continuous, (R) Restart, (Q) Quit '
You may select any of these option by pressing the corresponding letter that appears in
parentheses.
.*»•.• , '
"L" allows you to scroll down through the report(s) one line at a time.
../•."•
"S" or "Page Down" allows you to scroll down through the repor-t(s) one screen at a time.'
"Page Up" allows you to scroll up through the report(s) one, screen at a time.
"P" allow you to scroll right and left using your arrow keys. .
•£y™ Sel?*/W1'>u wil1 be Panted with three window options: (S) Split, (C) Clear, and
M f* • SP y°Ur CUrrent SCreen' r6Plicati"g the information that appears on the left
S?rffh°^S Tfr °n Aht< -,Y°U WiU n°W View tw° scree'ns' side ^ each, each half the
width of the full screen. Each will begin at the left margin of the report currently being viewed
You may use your left and right arrow^keys to change the size of each window, scroll left to
increase the proportion of the screen occupied by the right window, and scroll right to increase
the proportion of the screen occupied by the left window. Select "C" to get rid of the split
screen and return to full-screen presentation; when you select "P" -you will be instructed to "Use
cursor keys to scroll window. Esc when done." This function allows you ; to pan left and right
ui i y \j ur scrcon * . . '
If you select "C" ISI will begin scrolling automatically through the report(s) selected. -At any
en "T*^-* continuous scrolling y°» may press' to pause and view the
currently positioned on the screen.
" s '
"R" returns you to the first screen of the first selected report.
"Q" exits, you from the report viewing session.
er H rep°rt-°"tPut to a Printer' yo" must be connected to the printer and your
printer must be turned on m order for ISI to direct output to the printer. . If it is not, ISI will
issue a message informing .you that, your printer is not ready.
to enter the file
26
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After the chosen report has been generated, you will be returned to the selection screen to
Choose a Type of Report."
At this time you .may choose to view the selected reports again. Again, you may specify a
report length. If you do not wish to view the reports further, you may .
If you select "View/Print a Single Record," ISI will display a pick box listing methods of
identifying the system, tote viewed. You may choose; system acronym, system name, or system
ID The system acronym is defined as,"the acronym or mnemonic most commonly used to refer
to the system. The system name is the official English language name. The system ID is an
internally-generated 8-digit number that uniquely identifies a record in the ISI To select a
identification method, move your cursor to highlight the method you would like to generate and
press , or press the first letter of the option to select, and then press '.
•If you choose system acronym, the system will prompt you to enter the acronym. Type the
acronym in the field provided (10 characters maximum) and press . You may press
to view a pick box listing all acronyms present in the main data base. If you choose
system name, the system .will prompt you to enter the name. Type the name of the system (25
• characters maximum) in the field provided and press . If the system name is longer
. than 25 characters, enter the first 25 characters of the name. You may press to view
a^pick box listing the beginning/of all system names present in the main data base '• If you
choose system ID, ISI will prompt you to enter the 8-digit ID code of the record You mav
press to view a list of all system IDs present in the main data base.
After identifying the system to be viewed/you will be presented with the pick box allowing you
to select the short, medium, or long report, or quit. The process for selecting report typesind
.output destinations is the. same as described above for the holding file .
27
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7.9 Recall Previous Holding File
This option enables you to undo the latest subset of the holding file if you have. searched the
holding file and replaced it with a subset. For example, if you have conducted a search of
records in the main data base, placing 55 records in the holding file, and ; you conduct a
subsequent search of records in the holding file using additional search criteria that identifies
27 of those 55 records as meeting your new search criteria, then the 27 records are a subset that
rep aces the original 55 records from your first search. You' may select "Recall previous holding
file, to return the contents of the holding file to those preceding 55 records. When you select
Jr^r°U//0ld,ing flle" ISI WiU ISSUe a Pmmpt: "This action w111 only ERASE a subset
of the holding file. Continue?" The default selection is "No." If you do not wish to revert to
the previous holding file, press , or press . If you do wish to revert to the
. Note that ISI will. return you only to the holding file immediately preceding the
current one; you may not revert to previous holding files more than one generation back '
n0t ,Permit y°U t0 reVSrt t0 the previous (sma"er) holding file when you have
records to the holding file by conducting an additional search of the main data
7.10 Empty the Holding File
This option allows you to erase all records. in the holding file. • -. ;
To "Empty the Holding File" highlight the option and press < ENTER >, or press ISI
will issue a prompt: "This action will ERASE all searches completed so far.' Continue?"' The -
If " V, ^ yOU11d° ^ WlSh t0'eraSe thS Current holding file, press
atd^Sff ^MTPPT eraS^U reC°rdS in the h°lding flle' hi^hli^ the "Yes
and press or press . You will be returned -to the Query Menu.
^
added
28
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8. NEWS ALERTS ' ' ' •'.]"':.. '
Choosing this option from, the IS! Main. Menu allows you to read any ISI "news alerts " A
"news alert" is ^message or item of interest to ISI users placed in the system by the ISI System'
Administrator. . . . , .'•..•• *
Select this menu option by highlighting it or pressing . ISI will present the following sub-
menu (Figure 10): . • • . &*™
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY'
October 1, 1995
=MAIN ' MENU=
Query ISI Data'Ba'se
I W&ws,
News, Alerts ^
Return ' to Mai'n:"Meh"u'
se
Read any...News Alerts available
Figure 10 - ISI News Alerts Sub-menu
Pressing < ENTER > at this menu will display a. pick box of the titles of all news alerts
. currently available. Highlight the news alert that you-would like to read and press < ENTER >
The text of the news alert will be displayed ort the screen. After you have finished reading the
news alert, press any key to return to. the pick box. Continue choosing news alerts until you
have read as many news alerts as you want to/read. Press to exit the pick box
29,
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9. SYSTEM DOCUMENTATION
n?1^ "Syfem Documentation" from the ISI main menu allows you to view sections of the
User s Manual on the screen, copy pieces of documentation to a disk or printer of revise uer
011^0^ ^^ thiS f i0n ^ higWighting * and PreSSi"g or by
. ISI will present the following sub-menu (Figure 11)- u^
pressing
Fl = HELP
Environmental Protec.tion Agency
INFORMATION SYSTEMS INVENTORY
October 1, 1995
=MAIN MENU=
Query ISI Data Base
News Alerts
^
Documentation to Download
Revise User Information
Return to Main Menu
View sections of the User'.s Manual On-Line
Figure 1 1 - ISI System Documentation Sub-menu
9.1 On-Line Documentation
Documentation mod"le, you can view specific sections of the User's
^-=™
30
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9.2 Documentation to Download
Through the Documentation to Download module, you -can copy a piece of ISI system
.documentation to your PC's hard disk, to a floppy disk, or to a printer. System documentation ;
available for downloading includes: .... . .
.•"•. ISI User's Manual . . '. .
;• • ISI Update Form ,
• ' Code Dictionary ,.
• ISI Feedback Form . :
" To download a piece of documentation, choose this option from the System Documentation sub-
menu by highlighting it and pressing or by pressing . ISI will display a pick
box listing all available documentation. Select a piece of documentation by highlighting it and
pressing . ' ' e to • &
A box will be displayed with the title of the documentation and the-filename of the document
You will be asked "Accept this filename and proceed with download?". If you are satisfied with
this filename and destination, highlight-the word "YES" and press or press' < Y>
The document will be copied into the root directory of your PC's hard disk (c:,\).
To change the destination of the downloaded file, answer "No" to the question. You then-may
change the drive designation (c:), directory name (\), or filename. REMEMBER: You'must
' ™^° the D°S naming conv?ntio»s! Once you have made your changes, press
< ENTER > to accept them arid proceed with the download. • . '
When the download is complete, you will return to the pick box where' you can choose to
download another piece of documentation. Press' to;exit the pick box when you are
finished. . ' - J •
NOTES:
The download version of the "ISI User's Manual" is an ASCII text file. It
can be imported into any word processor that will accept a text file.
It is recommended that you download the "Code Dictionary" when you
download the "ISI Update Form" so that you will have the appropriate values
for the different coded fields to use on the update form.
31
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9.3 *• Revise User Information
In this module you can revise your user registration information and generate the 151
Registration Form to be returned to EIMD. Choose this option from the System Documentation
sub-menu _by highlighting it and pressing or by pressing The screen
'8 S°reen (Figure 2)" You may alter the Contents
•After you have finished revising the' information, you can print the ISI Registration Form/
10. UPDATE THE ISI DATA BASE
Choosing the "Update the Data Base" option from the ISI main menu allows you to add new
systems or edit systems currently existing in the ISI. Any additions or changes made will be
stored in a transient area until the ISI System Administrator uploads them to the main data
base As a result, these additions and changes will not be immediately available to the user
via the Query option. Select this option by highlighting it and pressing < ENTER > or by
pressing . ISI will display the following sub-menu (Figure 12): Y
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
October 1, 1995
=MAIN MENU=
Query ISI Data Base
News Alerts
System Documentation
update isi Data.'Base
&dd a New System
Edit an Existing'System'
Return to Main Menu'
.Add a new system to the ISI
Figure 12 - ISI Update Sub-menu
32
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10.1 Adding a System
, ' * • -
To add a new system to the ISI, press when this option is highlighted on the
Update sub-menu. ISI will display the first data entry .screen as shown in Figure 13.
SYSTEM ID: 00010672
New System
ADD A,NEW SYSTEM - Screen 1 'of '9
t-Previous Field PgUp-Previous Page
J.-Next Field PgDn-Next Page
SYSTEM ACRONYM:
SYSTEM NAME: "
SYSTEM LEVEL:
r' ™v, C ,
SYSTEM STATUS: |
.VERSION:
MANUAL/AUTOMATED: j|
ABSTRACT: Provide a short paragraph (up to 80 characters) that defines
- t JIG svstsrn • • • • '. ' ' . . , •
1!=F1 = HELP
Figure .13 - FirsrData Entry for Adding/Editing Systems ; '
In the upper left corner of the screen is the system ID. Each system is assigned a unique,8-digit
ID number. Take note of this number because it could be useful in the future.
There are seven-data entry screens. For definitions of each field, see Appendix A For valid
codes to place in coded fields, see Appendix.B; For information on, field lengths, see Appendix
• D. To abort an addition, press at any time.- For a pick box listing valid codes for
these coded fields, press . Highlight the appropriate value and press The
appropriate value will be entered in the coded field. '
Some .fields are longer than can be displayed on the screen (such as system name,'office
•division, and branch). As you enter values for these fields the text will scroll across the screen.
For certain categories of information more than one value may be.applicable.' In these instances
ISI provides more than one field in which to enter data. For example, you may identify up to
three codes for enabling legislation by placing one code in each of up to three fields If your
T*% ,L° Y °ne Piece °f enablinS legislation, enter its code in the LAW #1 field. Enter a
and uni ^Ot AP.pll^ablf;> in the LAW #2 field. ISI will allow you to skip the LAW #3 field
and will automatically place a "0" in this field. Continue to enter information regarding your
system on each of the succeeding data entry screens. :.''".'•
33
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NOTE:
There are no word-wrapping capabilities in the abstract section, so be careful
as you type! • t • ,
If you have entered data in any of the coded fields that is out of the acceptable range, a box will
be displayed noting that problem. All coded fields must have data in the acceptable range for
a system record to be considered "complete" by the System Administrator.
SfJf1 lddS (!ySt and a11 coded fields) must.have
S£ °r S6 ? K t0 b^cuonsidered "complete" by the System Administrator. If any of these
fields is blank, a box will be displayed and the system record will be marked "incomplete." .
Upon completion of the addition of a new system you will be asked "Update the ISI with the
data-just entered? After you have saved-the information for your system, ISI wTlsk
** "
™/ ** ^^ Entered?"' If y°U W°Uld Hke t0 V'ew *e information
YES and press < ENTER > or press < Y>, A copy of the "Long Report " that
: §
(L) Line, (S) Screen, (P) Pan, (W) Window, (C) Continuous, (R) Restart, (Q) Quit
°f thSSe °i°n corresP°nding le«er that appears in
"L" allows you to scroll down through the report(s) one line at a time.
"S" or "Page Down" allows you to scroll down through the report(s) one screen at a time.
"Page Up" allows you to scroll up through the report(s) one screen at a time. .
"P" allqws.you to scroll right and left using your arrow keys. ..''"..
wm Sthen ^ Pre'6nted With three Wind°w °ptions: ' '
P u y°Ur CUrrent Screen' rePIicating the information that appears on 'the
1 °nF Hnghn i YOU WIU n°W ^ tW° SCreenS' Side by ^,PePach half he
You mfv^ ? , f f U begm at the left marSiri of the reP°rt cur^ntly being viewed
inc^eVenronnrf ^^ "^ ^ tO Change th& SlZ6 °f eaCh Windo-' ^ ^ft to
hnronorMnPr TnfT " SCfeen °CCUpied by the riSht window' and scro11 *» to increase
screen aS ^return £f T™ ^^ *? ^ Mt Wind°W" Select "C" to ^ ^ of *e split
cursor kev, toT t-°ful.1-sfreen fetation; when you select "P" you will be instructed to "Use
o^your Seen ' when done/' This functio" a»™s you to pan left and right
34
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If you select "C" ISI will begin -scrolling automatically through the report(s) selected At any
time during the automatic, continuous scrolling you may press to pause and view the
information currently positioned on the screen. ,
"R" returns you .to the first screen of the first selected report. '
, • -•"..'; . • ' i ' '
"Q" exits you from the report viewing session. .
Once you have finished viewing the data on the screen, ISI will ask if you want to print the data
You can direct the output to a printer and/or an ASCII text file. If you choose to direct the
output to a printer, make sure you are connected to the printer and that it is ready!
If you choose to direct the output to an-ASCII,text file/you will be prompted for a filename
?vron?J? mclude a drive designation and directory name with the. filename (eg'
C:\ISI\NEWSYS.TXT). If this file already exists, ISI will ask if you want to overwrite the fe
or append this information to the file. -. ' . .
After you have completed viewing/printing this system, ISI will ask you if you want to add
another system. Answer "Yes" to continue adding systems, of "No" to return to the Update sub-
menu.
10.2 Editing a System
To edit a system that currently exists in the ISI,, highlight "Edit a System" on the Update sub-
menu and press < ENTER > or press . ISI will display a pick box listing methods of
identifymg the system to.be edited. You may choose system acronym, system rtame, or system
iu. I o select a identification method, move your cursor to highlight the method you would like
^^ ' °r press the ^.letter of the option to select, and then press
' If you choose system acronym, the system will prompt you to enter the/acronym. Type the
, ^acronym in the field provided (10 characters maximum) and press YoumaVpress
• to view a pick-box listing all acronyms present in the main data base of transient area.'
If you choose system name, the system will prompt you to enter the name. Type the name of
the system. (25 characters maximum) in the field provided and press < ENTER > If the system
name is longer than 25 characters, enter the first 25 characters of the name. You may press
base or tran^tare? ^ ^^ ^ beginnhlg of' a11 system names Present in the main data:
'
If you choose system ID, ISI will prompt you to enter the 8-digit ID code of the record You
may press to view a list of all system IDs present in the main data base or transient
' ' * • ^
35
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na - hat ^ bS displayed f°r edking a system are the same as those for
S^SSrf SySvm (S6e KIgT 12)". Y°U Can USe the arr°W and pgUp/PgDn keys to move among
the fields. You can abandon editing at any time by pressing < ESC >.
. If you have entered data in any of the coded fields that is out of the acceptable range, a box will
be displayed noting that problem. All coded fields must have data in the acceptable raSelr
a system record to be considered "complete" by the System Administrator; '
£6tfln ^ (!yStem f r°nymi SyStem name' Contact person' and a11 coded fields) must have
date for the system to be considered "complete" by .the System Administrator. If any of thS
fields is blank, a box will be displayed and the system record will be marked "incompleteT
After you have finished editing all of the information for this system, BI will ask "View/Print
"YlS^nd yfpMTpP Entered?"' If y°U W°Uld Uke t0 View the ^formation, highHgh
d^S ? P TH * ? ? , °rprSSS ' Ac°Py°fthe "Long Report", that contains all
data fields, will be displayed. At the bottom of your screen you will see the following options:
(L) Line, (S) Screen, (P) Pan, (W) Window, (C) Continuous, (R) Restart, (Q) Quit
ny °f theSS °Pti0n by PreSSlng the ^P0"^ .letter that appears in
"L" allows you to scroll down through the report(s) one line at a time.
"S" allows you to scroll down through the report(s) one screen at a time.
"P" allows you to scroll right and left using your arrow keys.
36
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If you select "W" you will then be presented with three window options: (S) Split, (C) Clear
and (P) Pan. "S" will split your current screen, replicating the information-that appears on the
left side of the screen on the right. You will now view two screens, side by each each half the
width of the full screen. Each will begin at the left marginof the report currently being viewed
. You may use your left and right arrow keys to change the size'of-each window, scroll left to
increase the proportion of the screen occupied by the right window, and scroll right to increase
the proportion of the screen occupied by the left window. Select "C" to get rid of the split
screen and return to full-screen presentation; when you select "P" you will beinstructed to "Use
cursorkeys to scroll window. Esc when done." This function allows you to pan left and rieht
on your screen. - ' . ' ••
If you select "C" ISI will begin scrolling automatically through the report(s) selected At any
time during the automatic, continuous scrolling you may press to pause and view the
information currently positioned on the screen..
• "R" returns you to the first screen of the first selected report.
"Q" exits you from the report- viewing session. ... •
Once you have finished viewing the data on the' screen, ISI will ask if you want to print the data
You can direct the output or a printer and/or an ASCII text file. • If you choose to direct the
output to a printer, make sure you are connected to the printer and that it is ready!
If you choose to direct the-output to an .ASCII text file, you,will be prompted for a filename
Be sure to include a drive designation and directory name with the filename (eg
C:\ISI\NEWSYS..TXT). If this file-already exists, ISI will ask if you want to overwrite the fc
or append this information to the file. -, • . ...
After you have completed viewing/printing this system, you will return to the Update 'sub-menu.'
37
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APPENDIX A - THE EPA INFORMATION SYSTEMS INVENTORY RECORD
SYSTEM IDENTIFICATION: The information system is identified through the used of the
following data elements.
. SYSTEM ACRONYM: The acronym or mnemonic most commonly used to refer to
the system.
VERSION: A version number/ID assigned by the system developer for configuration
identification, if applicable. .
SYSTEM NAME: The complete official English language name.
SYSTEM-LEVEL: The basic level of the system as defined by the EPA The system
level is determined by the highest threshold reached under either the scope or cost
criteria. The 4 levels are: •
Level 1 - Major Agency System •
. Scope-: Mission Critical for Multiple AAships or Regions; or Agency Core
" Financial System. " . . • '. .
Cost: Cost is greater than $25 million throughout the systems lifecycle bf $5
Million annually. .
v .... ,' . • ' • ''•-.- \
Level 2 - Major AAship or Regional System ...
Scope: Mission Critical for 1 AAship or-Regional Office. .
Cost: Cost is greater than $10 million throughout the lifecycle or greater than
$1 million annually.
Level 3 - Significant Program Office System :
Scope: Mission Critical in Program Office. '
Cost: Cost is greater than $2 million throughout" the lifecycle or less than
$100,000 annually. .
.Level 4 - Local Office or Individual Use System
Scope: Systems Below Category 3 Thresholds. '
Cost: Less than $100,000 annually for one project
SYSTEM STATUS: The present status of the system.
MANUAL/AUTOMATED:. The system's degree of automation. , '
A-l
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ABSTRACT: A paragraph that describes-and defines the system. The dates on which
the system was introduced and when it will be terminated (if known) are included. If
the system contains data the time periods of the data is included. For example:
Information is available for January 1970 and forward
/ INFORMATION SYSTEM ORIGINATOR: The organization responsible .for
developing and/or maintaining the system. The appropriate office (AAShip or
Region), suboffice, division, and branch is shown. >
ORGANIZATIONAL CODES: The codes that identify the organizations responsible for the
system are contained in-this part of the record. These codes are translated into organizational
names on reports that are produced by the ISI. .
NATIONAL PROGRAM MANAGER CODE: Numeric Codes that identify the
responsible Assistant Administrator level organization, including all its Regional Office
components. '•',. '- . • .
ALLOWANCE HOLDER CODE: Numeric codes that identify the Office level1
organization within an Assistant Administrator or Regional. Office.
AGENCY PROGRAM: The underlying statutes and purposes of the system.
• LAW NUMBER & LAW TITLE: Any statutory, authority used as a basis for
developing the information system. ••-... •;•-•'
PURPOSE OF SYSTEM:" The major functions supported, based on generic categories,
and a description of why the system was developed. '
SYSTEM DATA: This part of the.record describes the data that is collected and stored by the
information system. . , ••-•".-
SOURCE OF DATA: The organizations that are the primary providers or sources of'
data.
DATA UPDATE CYCLE: The frequency with which the data in the information
' . system is refreshed. '
RECORDS DISPOSITION: The length of time records in the system are maintained
. to meet Agency documentation needs, and the medium in which they are retained.
INFORMATION SENSITIVITY: Classification of the data in the system in terms of
confidentiality or some other,basis (i.e., mission critical, Privacy Act, etc.)..,
. '.' •-••'' ' ' •' A-2 •••••'.-••'.•' .-• : .
-------
SYSTEM ACCESS/USE: Any access or use constraints relative to the information system
and how systems that are available can be accessed is described in this part of the record.
ACCESS/AVAILABILITY: Who has access to the information system and whether
, any restrictions exist. .
ACCESS CONSTRAINTS: Any constraints that have been identified for access to the
information system. For example: The information system, in total, may not be
available to a user but selected reports extracted from the information system may be
provided to a user on me EPA Gopher server. "None" indicates no constraints exist.
USE CONSTRAINTS: Any constraints on the use of the information system Use
constraints could include references to the protection of privacy act data, release
procedures, or disclaimers pertaining to the use or misuse of the information ' "None"
indicates no use constraints exist. • ,' "
ACCESS PROVIDER. The agency or office that provides access to the information
system (if applicable).
ACCESS METHOD. The method(s) that can be used to access the information
system. ' ' • . .
AVAILABLE LINKAGE. Information needed to make electronic contact with an
automated source of an information system, if applicable (e.g., gopher.epa.gov).
•LINKAGE TYPE. The linkage type, if applicable (e.g., FTP, URL, etc.).
SYSTEM IMPLEMENTATION: This portion of the records identifies the environment
required to run the information system.
APPLICATION TYPE:. The type of application in which data are displayed or
manipulated. • , •
APPLICATION SOFTWARE: The base software, DBMS(s) and/or programming
languages) (e.g., Lotus 1-2-3,FORTRAN, DB/2, etc.) used tolmplement the system.
OPERATING SYSTEM: The operating system(s) on which the automated information
system runs. ' , ' ' .
COMPUTER TYPE: The names, including the manufacturer's names, of the
computing platform on which the system operates. •
A-3
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DESCRIPTIVE INFORMATION: Related systems and keywords that can be used to describe
the system are identified in this portion of the record.
RELATED SYSTEMS: Any EPA or non-EPA automated systems from which data
are obtained or to which data are contributed are identified.
KEYWORDS": Keywords that apply to the system are listed. These may be pre-
., , defined ISI keyword or keywords provided by a system manager.
POINT OF CONTACT;FOR FURTHER INFORMATION: An individual who can be
contacted to validate me metadata, provide additional information if required, and validate the
final information that is published in the ISI. '- .. ' " •; . ' - -
'• • ' ' - - - ' • '
CONTACT PERSON: The name . of the , EPA person - who serves as the
administrative contact for information concerning the system.
ORGANIZATION: The organizational name of the point of contact-as it would
'appear on any official correspondence. .
. - . CONTACT INFORMATION: The mail code, street address, city, state, zip tode,
telephone number, fax number,.Internet address, and contact's work schedule.
DISTRIBUTOR: If the system is available for distribution, the Individual or organization to
contact for access to the information system is identified in this part of the record.
DISTRIBUTOR NAME: The name of thedistributor of the information system.
If the distributor contact point is an office or other business entity the fields for last
name, first name, and MI are not completed: "
ORGANIZATION:; The name of the organization or business that distributes the
information system, as it would appear on any business correspondence.
DISTRIBUTOR INFORMATION: The mail code, street address,, city, state,
zipcode, telephone number, fax number, Internet address, and distributor's work
schedule. .
• • ' ' i . ^ ' ' .'<-•- - -
ORDER PROCESS. Information on how to obtain the information system from
the distributor including any fees, order options (e.g. PC or Macintosh versions),
order methods, and delivery methods. . . .
A-4
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APPENDIX B - LIST OF CODED FIELDS IN ISI AND CORRESPONDING CODES
Codes for SYSTEM LEVEL . . • •
1 - Major Agency Information System .
2 - Major AAship/Regional '
3 - Significant Program System
4 - Local Office or Individual system
Codes for SYSTEM STATUS . .
1,- System Planned '
2 - System Under Development .
3 - System Operational .
4 - System Undergoing .Major Enhancements
5 - System Archived
• 6 - Other ' ' . ,
Codes for MANUAL/AUTOMATED. '
1 - Manual ,
2 - Automated '
3 - Manual & Automated • •'
Codes for ENABLING LEGISLATION
0 - Not Applicable
, • , . . '
X _- Administrative Procedure Act
None
_ .• . PL 97-452
2 - Administrative Service Act p,
3 --Alternative Motor Fuels Act of 1988 * .' PL 10o-494
4 - Asbestos Hazard Emergency Response Act of 1986 PL 101-637
5 - Asbestos Information Act of '1988
—• •"*"•• WJ- J-'oo p-^ 100—577
6 - Asbestos School Hazard Abatement Act of 1984
- Asbestos' School Hazard Abatement Reauthorizatibn PL 101-637
_ -.-^.^j.^ ^jjaueiiieuu ACT; or J.ys4 . pj, 101-637
7 — Asbestos Schoo"1 «•=•"—-3 Vi__j._: ._...'•.
Act of 1980
8 -Asbestos School Hazard Detection and Control-Act . PL 96-270
9 - Atomic Energy Act . ,
10 -.Brooks Act for ADP Management for Federal Agencies PL 99-500
11 - Chief Financial Officers Act of 1990 'PL 101-576
12 - Clean Air Act Amendments of 1990 PL 101 549
13 - Clean Air Act-Amendments of 1977 • ~
14 - Clean Air Act Amendments of 1970 , PL l^l
i*~ Clean Air Act Amendments of 1966 ''
„ ^^iLciiuiucucs or Xbfbb DT QQ
16 - Clean Water Act of 1977 . . 89-
17 - Comprehensive Environmental Response, Compensation . PL 101-584
and Liability Act -'1980.
18 - Economy Acts "
Ch. 3
. B-l •"••••
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19
20
21
22
23 •
24 •
25 •
26 -
27 -
28 .-
29 -
30 -
31 -
32 -
33 -
34 -
35 -
36 -
37 -
38 -
39 -
40 -
41"-
42 -
43 -
- Emergency Planning and Community Right-Tp-Know Act
of 1986
- Environmental Research, Development and Demonstration
Authorization Act " '. .
- Federal' Compliance with Pollution Control standards
- Federal Food/ Drug, and Cosmetic Act
- Federal- Guidance on Radiation . '
- Federal Insecticide,' Fungicide, and Rodenticide Act'
- Federal Insecticide, Fungicide, and Rodenticide Act
Amendments of 1988 '
- Federal Water Pollution Control Act
- Federal Water Pollution Control, Act Amendments of 1972
- Federal Water Pollution Control 'Act Amendments of 1961
- Financial Manager's Integrity Act of 1982
- Freedom of 'Information Act . . '' . ''_'•',
- Freedom of Information Reform Act of 1986
- Hazardous and. Solid Waste Amendments of 1984
-Inspector General Act of 1978
- Inspector General Act Amendments of 1988 "
••Lead-Based Paint Poisoning Prevention Act
• Lead Contamination Control,Act of 1988
• Low Level Radioactive Waste Policy Act
• Marine Plastic*Pollution Research and Control Act of
,1987. ' • • • ••;'"•''
Marine Protection, Research, and Sanctuaries-Act of
•1972. .'•'.-••'• ...'.. .- ' •>
National-Energy .Conservation Policy Act - •
National Environmental Education Act
National Environmental Policy Act of 1969 . ' • '
National Oil and Hazardous Substance Pollution . '
-,44 - Noise Control'Act of,1972 •
45 - Nuclear Waste Policy Act
46 - Occupational Safety'and Health Act'of 1970
47 - Ocean-Dumping. Ban Act of 1988 .- .
48 - oil-Pollution Act of 1990 - •
49 - oil Pollution Act, 1961 . .
,50.- Oil Pollution Act, 1924 '
51 - Oil Pollution Act Amendments of 1973 '. , '
52 - Paperwork Reduction Act of 1980
53 - Paperwork Reduction Reauthorization Act of 1986
54 - Pollution Prevention Act of,1990 - /
,55 - Pollution Prosecution Act of 1990 •"'•.'•
56 -.Privacy Act ' - '
•57,-.Prompt Payment Act.
58 - Public-Works Employment Act of 1976 . •
59 - Quiet Communities Act of 1978 .•'-
60 - Radon Gas and Indoor Air Quality Research Act of 1986
PL 99-499
PL 95-477
EO 12088
PL 101-647
. EO 10831
PL'101-624
PL 100-532
PL 101-596
PL 92-500
PL 87-88
PL 97-225
PL 93-502
PL 99-570 -
PL 98-616" " '
PL 95-452
PL 100-504
PL 100-628
PL 100-572 ' '
'' PL 96-573
PL 100-688
PL 101-605 '
PL .101-218
PL 101-619
PL 94-83
40' CFR
Part -300
Propency Plan
PL .,92-574
PL 97-425
PL 101-508
PL 100-688 '
PL- 101-6.46 • •.
PL 97-449
PL 89r-753
PL 96-478
PL 101-73 '
.PL 99-591
PL 101-508
PL 101-593.
PL 93-579
PL 100-496
PL 94-369
PL 95-609 '
PL 99-499
B-2
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61 - Resource Conservation and Recovery Act of '1976 - • ' pL 94-530
62 - Rivers and Harbors Act . '• . ' ' ' ,
/--> „ j? . . . ' "> y--L~61X
63 - Safe Drinking Water Act ' pL 100_572
64 - Safe Drinking Water Act Amendments of 1986 pL 99-339
65 - Safe Drinking . Water Act Amendments of 1977. pL 95_190
66 - Solid Waste Disposal Act ' ' pL 100_582
67 - Solid Waste Disposal Act Amendments of 1980 ' ' pL 96-482
68 - Superfund Amendments and Reauthorization PL 101 144
Act of 1986 .. ' . ' . • *
69 - Superfund Revenue Act of 1986 ' ' • pL 100_647
70 - Supplemental Appropriations and Rescission " . . • PIl g 6-304
Act of 1980 '
71 - Toxic Substances Control Act . ' PL 101-637
72 - Water Quality Act of 1987 . ' _ _
-,- ^, • "~" -c-L" -LUU — 4
73 - Water Quality Act of -1965 D, OQ „,.
i /i i. ' • ' •" °y~^-J'3
i
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Codes for ALLOWMICE HOLDER CODE , '
1 - Region 1 Boston •
2 - Region 2 New York ' .. ' '.
,3 - Region 3 Philadelphia • . '•' . '.' .'' ' •
_••. 4 - Region' 4 Atlanta - ' • . :
5 - Region 5 Chicago • . , '
6 - Region 6 Dallas . ' '
, 7 - Region 7 Kansas City . • ' ' ' •
8 - Region 8 Denver '
.9 - Region 9 San Francisco .
' 10 - Region'10 Seattle ' • , ' , '
11 - Administrator/'staff (ADM/Staff) ' . ' . •
13.- AA-International Activities" (OIA) •
16 - AA-Administration and Resources Management (OARM)
20 - AA-Prevention, Pesticides and Toxic Substances (OPPTS)
. 23 - Dir-Wastewater Enforcement and Compliance.: ' • ,.' •- .
26 - AA-Research and Development (ORD)
27 - AA-Air and Radiation (OAR) • ... ;•
28 - .Dir-Science and Technology '" ' . ' ;
31 - Dir-Solid Waste . '*.''"- ' '
32 -'Dir-Pesticide Programs • ' . ' ;. •'' '
, 33 - Dir-Radiation Programs -. ' .' . :
'35 - Inspector General (OIG) '
,36 - Dir-Federal Activities - •
39 - General Counsel (OGC) ' .
40 -.Dir-Ground Water -and Drinking Water ' .' ' ' . •
41 - AA-Policy,.Planning and Evaluation (OPPE)
. 42. - Comptroller '_ . . ' ' . • .' . • '
50 - Dir-National.Enforcement Investigations .Center . ' '
51 - Dir-Administration' .'"•'• '.-"'...'
52 - Dir-Administration-Cincinnati ' • •. '
53 - Dir-Alr Quality Planning and Standards .•'.••
. 54 - Dir-Administration-RTP •-. ' . • '
55 -'Dir-Ihformation Resources Management
56 - Dir-Mobile Sources . . •
58 - Dir-Atmosphere and Indoor Air • ' • .
. 60 -Dir-Modeling Monitoring Systems Management'and Quality.Assurance
oJ-.- Dir-Health Research • ,. ' ' «.
62'- Dlr-Ehvironmental Engineering .and'Technology Demonstration '•
63 -.Dir-Environmental Processes arid Effects Research • . '
64 - Dir-Health and Envirpnmental Assessment • '
69 - Dir-Pollutipn Prevention and Toxics • •'
72 - Dir-Emergency and Remedial Respons-e ' ' ' ' ' ' , '
75.- AA-Solid Waste'and .Emergency'Response
77 - AA.-Enforcement (OE) '
81 - Dir-Waste Programs Enforcement ' ' •'
83 - Mr-Compliance.Monitoring •
85 - Dir-Human. Resources Management . '
.".-..- • B-4 •
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87 - Dir-Wetlands, Oceans, and Watersheds
88 - Dir-Underground Storage Tanks
El - Office of Compliance . •' . " -
E2 - Office of Regulatory Enforcement
E3 - Office of Criminal Enforcement
E4 - Office-of Site Remediation Enforcement
E5 - Federal Facility Enforcement Program
E6 - Office of Enforcement Capacity and Outreach
Tl - Transit Subsidy
Codes for PURPOSE OP SYSTEM '
0 - Not Applicable
1 - Administrative ' •
2 - Development of Regulations or Standards
3 - Compliance or Enforcement •
4 - Trend Assessment
5 - Technology Development .' .
6 - Risk Assessment
• 7 - Anticipatory/Research .
8 - Program Evaluation
9 - Special Study
10 - Analysis . ' . ' •
.11 - Oversight . ' •
12 - Other •
Codes for SOURCE OP DATA
0 - Not Applicable
1 - Reporting Organizations (Including'the regulated community)
2 - Interface with other Invormation System
3 — Literature •
4 - EPA
5 - Other Government Agencies (Federal, State, Local) •
6 - Other Nongovernmental Organizations
,7 - Other ' .
Codes for DATA UPDATE CYCLE
1 - Daily .
2 - Weekly • • ""•
3 - Biweekly (every other week) . ' .
4_- Monthly .
5 - Bimonthly (every other month)
6 - Quarterly .
7 - Semiannually (twice a year) ' '.••-'
8 - Annually ' • , '
9 -' Biannually • ' . • . .
10 - Other •
•B-5
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Codes for ESSENTIAL DOCUMENTATION '
1 - Yes •.;'•, ' ,
2 .- No • ' .''./' •-..''•,. ' , '•
, 3 - Yes, but official record maintained elsewhere ^ ' •
4 . - Don' t • know • . . : • • . : '. . ,'-'..'
Codes for ONLINE RETENTION
i • , •• - • - .--.''
1 - less than 1 year- '-• • ' . • *" • .•' • . '.'.-,
2 - 1-5 years . - . • • • '. ' •
3 - 6-10 years •''...' '•.-... 1 '.'.-.
4 ~ 11-20.. years' • ' ' . •' ." ' . ' '•'..'
, 5 - Permanently ' . . , • " ":
•• . • .''•'••
Codes for ARCHIVE RETENTION •'• - '
1 - Less than 1 year ''.'.''• • ' -
. 2 - 1-5 years • • . '" . . ' .' ; •
3 - 6-10 years • '..;'.
4.-. 11-20- years ••'.'.' ... ' • '' ' • " " ; '
5 •- Permanently . ..." /•' '
6 - Not archived / ' . , • • . • . ' . , : ' '
_ - ' : • '.!,.' ' ' " . .
Codes' for ARCHIVE FORMAT •• ' • . . ,
1, - Electronic ' .. ' ' • . .
'2 - Paper ' '. • " . , •' •.
3 - Microform . , . • • ' - . -• •
4 -.Multiple media • • .,-•..• • , ' „
Codes for INFORMATION SENSITIVITY . • "
• 1 - Confidential Business Information-Contractual-' (e.g., salaries, etc' J
2 Confidential Business Information-Proprietary (e.g., trade secrets)
3 - Privacy Act Sensitive .' ,.
4 -'Mission Critical .•'.-• '
5'- life- Critical , ' . , : , '• •.':,'.• ':...''.'.-.•"'
,6 - Enforcement Critical/Sensitive • ' '. ,
' . 7 - EPA Financial Sensitive' (e.g., payroll, budget, etc.) .
8 - of her Sensitive .. . ' • . .^ , . • '
9 - Not Known to be; Sensitive '. .' . ' \ ' '
B-6
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Codes for ACCESS/AVAILABILITZ CATEGORY
1 - EPA Only . , •
2 - Government Only (Federal, State, local) _:
3 - Publicly Available, All Portions Accessible '. '
4 - Publicly Available, Some Portions Accessible •'''•.
5 - 'Other (explain):
Codes for ACCESS PROVIDER
0 - Not Applicable . ' .
1 - EPA • • •
2 - Government Distributor (e.g., NTIS, GPO, etc.)
3 - Commercial Vendor (i.e., value added service)
4 - Other •
Codes for ACCESS METHOD v
0 - Not Applicable .
•1 - Online interactive (e.g., dialup, bulletin board, Internet,' etc )
.2 - Distributed'media (e.g., CDrlpM, magnetic, diskette', etc.)
3 - Electronic output • '
4 - Hardcopy output
5'- other '
' ' - , '
Codes for APPLICATION TYPE
0 - Not Applicable '
1 - Data Base •
2 - Spreadsheet ... '
3 - G'IS ' /
4 - Bulletin Board
. 5 - Text/Image Processing •
6 - Statistical .Package • '*''.'
7 - Expert System ' '
8 - Model ••'-..-•- '
9 - Graphics/Presentation ''''".".
10 - Automated Training '.-•'• . •
11 - Other . • t
B-7
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Codes for COMPUTER TZPE
0 - Not Applicable .' ,
1 - Apple Macintosh
2 - Cray/Supercomputer
•'• 3 - IBM ES/9000
•' . 4 .-* IBM PC LAN Compatible
5 - IBM PC Standalone
7 - SUN Spare •
• 8 - VAX
.• 9 - Other (Specify) '
B-8
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APPENDIX C - ISI KEYWORDS
:i ACCOUNTING' :
2.ADMINISTRATIVE
3 ADP MANAGEMENT . '
4 AIR *,. ' -.-"'•-
5 AQUATIC BIOLOGY. .
6 AUDIT . . ' ' . .
7 BIOLOGICAL
8 -BODY BURDEN
9 BUDGET • . '
10 CHEMICAL '
ll CHEMICAL USE
12 CLIMATE
13 COMMITMENT , - .-..'•
14 COMPLIANCE ' - '.
15 CONSTRUCTION .GRANTS
16 CORRE'SPOND.ENCE .
17 DISBURSEMENT • '
18 DISCHARGE POINTS
19 DISPOSAL
20 DOCKET;
21 DRINKING WATER .
22 ECONOMICS .."..""'
23 EFFLUENTS '.,''. v
.24 .EMERGENCY R'ESPONSE
.25 EMISSIONS , ' ,' . ' . • .
26 ENFORCEMENT
27 ENVIRONMENTAL DATA.
. 28 ENVIRONMENTAL EFFECTS
29 ENVIRONMENTAL'RELEASES
30 EVALUATION ,'
31 EXPOSURE •
32 FACILITIES, INDUSTRIAL
33 FACILITIES, WASTE GENERATION
34 FINANCIAL MANAGEMENT
35 GEOGRAPHIC CODES
36 GEOGRAPHIC COORDINATES
37 GRANTS AND CONTRACTS
•38 GROUND WATER . "
3'9 HAZARDOUS WAS'TE '
40 HEALTH EFFECTS . .
41 INDUSTRY REPORTING
42 INSPECTION ..••/• ' .
'43 LABORATORY . -
44 LIBRARY AND BIBLIOGRAPHIC '
45 -MANAGEMENT SYSTEMS
4S.MANUFACTURING
47 MOBILE .SOURCE'
C-.l
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48 MODEL(S) .
' 49 MONITORING
50 NOISE
51 NON-POINT SOURCE
52 OBLIGATION
53 OFFICE AUTOMATION
54 PERMITS
55 PERSONNEL AND PAYROLL '.
56 PESTICIDES SPECIFIC
57 PHYSICAL
58 PHYSICAL-CHEMICAL PROPERTIES
59 POINT SOURCE '
60 POLICY ANALYSIS
61 POPULATION, HUMAN
* 62 POPULATION, NONHUMAN
63 PROCESSING
64 PROCUREMENT
65 PRODUCTION VOLUME.'
66 PROGRAM/PROJECT MANAGEMENT
67 PROPERTY MANAGEMENT
68 QUALITY ASSURANCE/CONTROL
69 RADIATION
70 RECYCLING
71 REPORTING/ASSESSMENT
72 REPOSITORY
73 RESEARCH AND DEVELOPMENT
• 74 RISK
75 SEDIMENT
76 SITE
77 SITE CHARACTERISTICS
78 SLUDGE ' ,
79 SOIL .
80 SPILLS
81 STORAGE ' • '
, 82 SURFACE WATER
83 -TEST/ANALYSIS METHOD
84 TESTING DATA
85 TOXIC SPECIFIC .
86 TRACKING
87 TRANSFORMATION"RATES
88 TRANSPORTATION
89, TREATMENT TECHNOLOGIES
90 TREATMENT/DISPOSAL
91 WASTE MANAGEMENT
92 WATER
C-2 .
-------
APPENDIX D- IS! FIELDS, ABBREVIATIONS, TYPE, AND WIDTH
. DATABASE: ISI (ISI DATABASE
Field Field Name Type
UPDATED
2 sirs ID
. 3 SYSACRO
4 VERSION,
5 SYSNAME,
6 SYSLEVEL
7 MGRCODE
8 UNUSED1
9 'ALLOWANCE
10 LASTNAME
'11 FIRSTNAME
12 INITIAL
13 UNUSED2
14 OFFICE '
15 'DIVISION
16 BRANCH
17 ADDRESS1
18 ADDRESS2
19 CITY"
20 •STATE
21 ZIP
22 MAILSTOP
23 PHONE
,24 FAX
25 . INTERNET
, 26 SCHEDULE
27 UNUSED3 '
28 LAW1
29 LAW2
30*' LAW3
.31 PURPOSE1
32 PURPOSE2
33. PURPOSES
Date
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character
Character •
Character
Character
Character
Character
Character
Character
Character','.
Character
Character
Character -
Character
Character
Character
Character
Character
Character
34 PUR_NARR1 Character
35 PURi_NARR2 Character
. 36 PUR_NARR3 Character
-37 SOURCE1 Character
38 SOURCE2 Character
39 SOURCES Character
40 SRCE_NARR1 Character
'41 SRCE_NARR2 Character
.42. SRCE_NARR3 Character
43. CYCLE Character
44 STATUS Character '
PART 1)
• Width
8
8
10
.10
160
1
2
,2
2
. 20
20
1
•3
75
.75 "
'! 75
.50
50
20
2
10
10
.14
' 14
50
20
'-. 4
. 2
,2
2
2
2
2
67 ;
67 '.
67 '
' 1
1
1 "
67
67
67
2
1
D- 1
-------
45 SENSITIVEl Character
46 SENSITIVE2 Character
47 SENSITIVES Character
48 UNUSED4 Character
49 UNUSED5 Character
50 AUTO Character
51 COMPUTERl • Character
52 COMPUTER2 . Character
, 53 COMPUTERS Character
54 APPTYPE Character
55 APP_SFT1 Character
56 APP_SFT2 Character
57 OS_SFT1 • Character
58 OS_SFT2 Character
59 UNUSED6 Logical
60 RELATED Character
61 KEYS1 Character
62 KEYS2 , Character '
63 KEYS3 Character ,
. 64 -AVAIL1 Character
65 AVAIL2 Character
66 AVAILS Character
67 DISPOS1 Character
68 ACCESS1 Character
69 ACCESS2 Character
70 ACCESS3 Character
71 USE! Character
72 USE2 Character
73 USES Character
' 74 DISPOS2A Character
75 DISPOS2B Character
76' DISPOS3 Character
77 UPDATESTAT Character
78 DLASTNAME Character
79 DFIRSTNAME Character
80 DINITIAL Character
81 DADDRESS1 Character
82 DADDRESS2 Character
83 DCITY Character
84 DSTATE Character
85 DZIP Character
86 DMAILSTOP Character
'87 DPHONE Character
88 DFAX . .Character
89 • DINTERNET Character ,
90 DSCHEDULE , Character
91 ORDER . Character
92 ORDER1 Character
93 ORDER2 Character
94 ORDERS Character
1
1
1.
1
•1
1
2
2
2
2
67
67
67
67
1
160
186
186
. 186
1
1
1
1 ' '
67
' 67
67
• 67
67
67
; , 1
1 •
• 1
1
20
20
1
. 50
50 ,
20
2
10
10
14
14 '
50
20
200
67
67
67
D-2
-------
' -95 LINKAGEl Character 67 '",
96 LINKAGE2* Character 67
97 LINKTYPEl Character 67
98 LINKTYPE2 Character 67
99 UNUSED? Date 8
. '100, UNUSED8 Character 3 '
DATABASE: ISI_2' (ISI DATABASE PART 2)
Field Field Name Type . Width ,
. 1 SYSID , Character 8 .
2 AB1 'Character 67
3 AB2 • Character 67
4 AB3 Character 67
5 AB4 ' Character 67 . •
6 AB5V . - Character 67
7 .AB6 Character 67
8 AB7 Character ' - • 67
9 AB8 'Character 67 -
10 AB9 , Character - . 67
11 AB10 . , Character " '67;-;
-12 ABU • Character 67
13 AB12 '•' Character" 67
D-3
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D-4
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APPENDIX E - ISI UPDATE FORM
U.S. EPA,-.INFORMATION,SYSTEM INVENTORY - UPDATE FORM
SYSTEM ACRONYM: (10 CHARACTERS) . . ' • - VERSION:
SYSTEM TITLE: (Up-.to 160 characters)- '
SYSTEM ID:, . (Up to 10 Characters.)
SYSTEM LEVEL: ;, (Enter one-digit code.)
SYSTEM STATUS; (Enter one-digit code.)
MANUAL/AUTOMATED SYSTEM: " • . , (Enter one-digit code.)
SYSTEM ABSTRACT: (Enter up to 800'characters)
INFORMATION SYSTEM- ORIGINATOR
AA SHIP/OFFICE: .(Abbreviate)
DIVISION:,
BRANCH:
ORGANIZATIONS RESPONSIBLE FOR THE SYSTEM
NATIONAL PROGRAM MANAGER: (Enter one or two-digit'code)
ALLOWANCE HOLDER: (Enter one or two-digit code)
AGENCY PROGRAMS SUPPORTED BY THE SYSTEM ' -
ENABLING LEGISLATION: (Enter one or two-digit !code for up to 3 laws.)
LAW #1:' . . '
E- 1
-------
PURPOSE OF THE SYSTEM:. (Enter one or two-digit code for up to 3 purposes.)
PURPOSE #1: . PURPOSE #2: __ ' PURpOSE #3': .
PURPOSE DESCRIPTION: (Enter up to 200 characters)
SYSTEM DATA . - - , " :
SOURCE OP INFORMATION SYSTEM DATA: (Enter one or two-digit code-"for'
up to 3 sources.)
SOURCE #1: i_. SOURCE #2: SOURCE #3: _
PRIMARY SOURCES OR SYSTEM DATA: (Enter up to 200 characters)
DATA UPDATE CYCLE: (Enter one or two-digit code.)_
RECORDS DISPOSITION: (Enter number that corresponds to answer.)
ESSENTIAL AGENCY DATA-:
ONLINE RETENTION:
'ARCHIVE RETENTION: - • ' . . '
ARCHIVE MEDIA: ~^^_ . . \ '
DATA SENSITIVITY: (Enter up to three one-digit .codes.)
SENSITIVITY #1: SENSITIVITY #i:__ SENSITIVITY #3:
SYSTEM ACCESS/USE
ACCESS/AVAILABILITY: (Enter one-digit code.)
ACCESS CONSTRAINTS: (Enter up to 200 characters)
USAGE CONSTRAINTS: .(Enter up to 200 characters)
ACCESS IS PROVIDED BY: (Enter one-digit code..)
E-.2
-------
PUBLIC ACCESS IS PROVIDED1 BY: (Enter one-digit code.)
AVAILABLE LINKAGE (CONNECTION TO ONLINE SYSTEMS): (Enter up to 200
characters) , ' ..• •
LINKAGE TYPE: (Enter up to 200 characters)
SYSTEM IMPLEMENTATION . '• •
APPLICATION TYPE.: (Enter one or two-digit code.)
APPLICATION SOFTWARE:, (Enter up to 200 characters)
OPERATING SYSTEM: (Enter up to. 200 characters)
I. ' * . • '
•HARDWARE PLATFORM(S): .(Enter one or two-digit code,)
DESCRIPTIVE INFORMATION • ' . .; • .
RELATED SYSTEMS: .(Enter up to 200 characters) . .'
KEYWORDS: (Enter up to IB keywordsy up to 30 characters in length.)
E-.3
-------
POINT OF CONTACT INFORMATION
NAME:
ORGANIZATION:
ADDRESS:
CITY:
MAIL CODE:
TELEPHONE NUMBER: .
INTERNET ADDRESS:
WORK SCHEDULE:
DISTRIBUTOR INFORMATION,
NAME:
ORGANIZATION:
ADDRESS:
CITY:
MAIL CODE:
TELEPHONE NUMBER:
INTERNET ADDRESS:
WORK SCHEDULE:
ORDERING INFORMATION: (Enter up to 200 characters}
E-4
-------
APPENDIX F - SAMPLE REPORTS
SAMPLE-LIST' OF SYSTEMS IN'HOLDING FILE
SYSTEM INVENTORY - LIST OF SYSTEMS
SYSTEM
ID,
00001129.
00001153
00001404,
. 00001405
00001566
,00001689
00010024
00010043
00010112
00010195
00010214.
00010233
OOO10234
00010235
O0010261
00010315 •
00010391
00010393
SYSTEM
ACRONYM
CVFM -^ . '
EPAYS
FMRS
PtPS
' . , . • BAS !
RCS
IMPREST
APS
• FMS _ .'
SPUR • • •"
AUDIT'
PTS -• '
, , RSA • /•• .
CPS . •;. . '
' .' MGR
. ICMS :
LAN IS SUE' • . ' '
. TELEPHONE
CONTACT PERSON ' NUMBER
KREITZER FRAN ..... (5031 7R4-Afie;7
CLUCK ROBERT .... , (202) 260 5107
STAGNER JUDY ... . . /?1PU 79n *zna
STAGNER JUDY . . . . (218) 720 5605
RAttlERI MARY ...... (215) 597-3215
: CUMBERWORTH MITCH .... ^3131 fifiR-47/19
HANRAHAN GRACE . . . (215) 597 1128
CARPENTIER MICHAEL . . .-...'"• (2021 260-941^: •
CLUCK ROBERT' ..... (202) 260 5107
•. FARMER ROBERT . . . . . . '' (2021 9fin-mAR
SYKES JOHN •'.''. . . . . (2091 9fiD RZAA
FONG WENDY ..... (415) 744 1799
. FONG WENDY ........ '(415) 744-1794
', SYSTEM SILVER PERRY . . (415 744-1793
. SCHUR DENNIS v. . .'. . ' (919) 541-3042
OLSEN MARIAN ..... (212) 264 5682
FARRIS TIM ..... ' (202) 260 6303
ECKMAN ROBERT . .'. ..-.'. . . Y212V ?fi/l-lA« ' '
F- 1
-------
00010400
00010410
00010422
00010446
00010447
00010450
00010463 '
00010464
00010470
AFMS
TAIS
DPS
PIMS
PMS
RLSW
MARS
ADCR
IFMS
GRIFFITH GLORIA
MOYER JOAN . .
MARTIN .MARGARET
CUMBIE THOMAS .
NEESMITH ROGER
FRIEDMAN 'FRED ..
CLUCK ROBERT
CLUCK ROBERT
CLUCK ROBERT
(706)
(703]T
(202)
(214)
(706)
(6i7)
(202)
(202)
(202).
546-3121
"305-5444
260-4605
655-6540
546-3430
573-9687
260-51O7
,260-;5107
260-5107
•F-2
-------
.US EPA -;INFORMATION SYSTEM INVENTORY - LIST OF'SYSTEMS
SYSTEM
• ID ' ',-
00010471
00010505
00010586 .
00010618
O0010621
00010658
00010665 .
00010667 . '
00010678.
00010705
; 00010706
00010737
00010743
00010783
00010790
O0010792
00010802
00010960.
' ,'., N -SYSTEM
ACRONYM
. TAPP
F3DB , ' , >
PADS
. ARTS
SAPORS . • •'
p.T
GTS
'• SIDOS
. : NONE
BPOT
CAS •
•• RMS . .
' CFR
FSPUR
FINANCE.
' PXMS/SERS*"
VISTA '.
' TESTISI95
CONTACT PERSON
-. CLUCK ROBERT . . .
•COE ED ......
BANEY TONY . . . .
NORLAND SHELLY . .
SAMUEL WILLIAM ....
. , iMOORE ELBERT .....
NORTON DIANE •. ; . . .
REINES DORIAN . •. . . -
HARRIS GEORGE . :. . . . '
. MOFFE.T CHRIS ....
/NORTON DIANE '. . . '
COMBS BRENDA . . i .
' DENSON ANDERS . .
CUMBIE THOMAS. ...
REINES DORIAN .. . . •. ' '
CUMBIE THOMAS .....
•• CUMBIE THOMAS ....
POC LAST END, POC FIRST END
TELEPHONE
NUMBER
SO?" ~ ' ~ ~ ~
•'/ *7 H 9 \ *7 Q P O A Q'Q
( 2 02 \ 2 60— T 1 P. Q
t TOT \ 9 7 A" m 9-9
/ 9 D fi A c;^7 OQ^O
/7O7\ 9Q7 — 1*7OC
/OTA\ A^tr^Atr/to
(888) 888-8888
F-3
-------
SAMPLE SHORT,REPORT
U.S. EPA - INFORMATION SYSTEM INVENTORY - SHORT REPORT
", = --- = = = = = = = = = = ' = .= = = = ='= = = = = --•_
SYSTEM ACRONYM: QUAL2E " VERSION*
SYSTEM TITLE: STREAM QUALITY MODEL
SYSTEM ID: 00000027
SYSTEM LEVEL: Major AAship/Regional System
SYSTEM STATUS: System Operational • ' '
CONTACT PERSON: Model Distributor -
TELEPHONE NUMBER: (706) 546-3180 FAX:
KEYWORDS: AQUATIC BIOLOGY;CHEMICAL;CLIMATE.;DISCHARGE '
POINTS;DOCKET;EFFLUENTS;
^T5£0!^fTAL EFFECT-SrEVALUATION;EXPOSURE;MODEL(S) /NON-
POINT SOURCE,-PHYSICAL-CHEMICAL PROPERTIES-
POINT SOURCE;RISK;SURFACE WATER;TRANSFORMATION RATES-
F-4
-------
: SAMPLE MEDIUM REPORT
•U.S. EPA - INFORMATION SYSTEM INVENTORS' -.MEDIUM REPORT
-- = = = =.= = = = = =,= = = = = =. = = =;= = = = __=._____
SYSTEM ACRONYM: QUAL2E . VERSION-
SYSTEM TITLE: STREAM QUALITY MODEL • . . . ' ' •
SYSTEM ID: 00000027 V ' . ~ ~~ ~-.
SYSTEM LEVEL: 'Major AAship/Regional System
SYSTEM STATUS: System Operational
NATIONAL PROGRAM MANAGER: AA-Research and Development (ORD) ' .
ALLOWANCE HOLDER: Dir-Environmental Processes and Effects Research
.'•• CONTACT PERSON:- Model Distibutor '
TELEPHONE NUMBER: (706) 546-3180 .' FAX:
KEYWORDS: 'AQUATIC BIOLOGY; CHEMICAL; CLIMATE; DISCHARGE
. , POINTS; DOCKET; EFFLUENTS; • , '
. ENVIRONMENTAL EFFECTS;EVALUATION;EXPOSURE;MODEL(S) ; NON-
POINT .SOURCE; PHYSICAL-CHEMICAL PROPERTIES- ' ,
... . . POINT SOURCE ; RISK; SURFACE WATER /TRANSFORMATION RATES;
APPLICATION TYPE: Model ' ' ' '" ' ... • '
APPLICATION SOFTWARE : . ' ' ! • / '
FORTRAN , .. , , . • ' '
!
OPERATING SYSTEM: . • •
MS DOS • , , ;. ••- '
HARDWARE PLATFORM (S)': IBM PC Standalone . . '
. ,.; IBM PC LAN Compatible ' ,
SYSTEM ABSTRACT:
^
a nuH has been l?vided
'
no^
c^s.or computational elements equivalent to
f lemeri^; For each computaional element, a hydro-
- '
-- u
study the impact of .waste loads on instream water .quality
F-5
-------
SAMPLE LONG REPORT
U.S.^EPA^IOTORMA^ION^SYSTEM INVENTORY - LONG REPORT ' PAGE:
SYSTEM ACRONYM? QUAL2E~ ~==== ======= =====
SYSTEM TITLE: STREAM QUALITY MODEL
SYSTEM ID: 00000027 -
• SYSTEM LEVEL: Major AAship/Regional
SYSTEM STATUS: System Operational
•MANUAL/AUTOMATED SYSTEM: Manual & Automated
SYSTEM ABSTRACT:
QUAL2E permits, simulation of several water quality constituent-^ in
* ™,m^ 2E f°rmulati°n .1S a stream reach that has been divided into
«"ySe5.?£ subreach.es or computational elements equivalent 'to
study the ampact of waste loads on instream water qSalfty ^.
_______
INFORMATION SYSTEM ORIGINATOR
AA SHIP/OFFICE :
ORD
DIVISION:
CENTER FOR EXPOSURE ASSESSMENT, MODELING- -.(CEAM)
BRANCH:
ORGANIZATIONS RESPONSIBLE FOR THE SYSTEM
NATIONAL PROGRAM MANAGER: AA-Research-and Development (ORD)
ALLOWANCE HOLDER: Dir-Environmental Processes and Effects Research
AGENCY PROGRAMS SUPPORTED BY"THE'SYSTEM
ENABLING LEGISLATION: '
LAW ' TITLE
PL 92-500 Federal Water Pollution Control Act Amendments of
*?one Not Applicable •
. None Not Applicable -
F-6
-------
INVENTORY - LONG REPORT, - PAGE-:
SYSTEM ACRONYM: QUAL2E .-------===
SYSTEM TITLE: STREAM QUALITY MODEL
PURPOSE OF THE SYSTEM: '#!: Risk Assessment/Management " V"' ' ' ' '
.- . #2: Anticipatory/Research ' ' •
• .#3: Special Study ~ •'. '
PURPOSE DESCRIPTION: '•' • '
•SSS!..ca? ^ used to. identify-the magnitude and quality
prSg?am? S °f nonpoint waste loads ^ part of a field sampling
SYSTEM/DATA ', ' . ' • ' • ' .
SOURCE OF INFORMATION SYSTEM DATA: ' ' • '
' #2"" EPASr Governjtlent ^encies (Federal/ State, local)
#3: Other-Nongovernmental" Organisations
•PRIMARY SOURCES OF SYSTEM DATA: -
Data are received from souces including standard referenceq
monitoring-data, and special studies. fauanaara reterences,
DATA UPDATE-CYCLE': "Annually --;,-'
RECORDS DISPOSITION^: ..'--. '. '
. ESSENTIAL AGENCY DATA: Yes • ' '•
ONLINE RETENTION: Less than 1 year ' - • •
ARCHIVE RETENTION: Not - archived
. ' ARCHIVE MEDIA: Not Applicable - ' ' •
DATA SENSITIVITY: '' ' ' '
Not Applicable'
Not Applicable - ' ' ' ' •'. .' ' .'. ' '• .'
Not' Applicable • • • ' , , , • ' .'.-.-,•
SYSTEM ACCESS/USE.
ACCESS/AVAILA6ILITY: All Portions Available to the Public
ACCESS CONSTRAINTS: • '
F-7
-------
U.S.^EPA^ INFORMATION SYSTEM INVENTORY - LONG REPORT PAGE:
SYSTEM ACRONYM: QUAL2E ' - - - :
SYSTEM TITLE: STREAM QUALITY MODEL
USAGE CONSTRAINTS : '
' ana/or
ACCESS IS PROVIDED BY': EPA . '" .
PUBLIC ACCESS IS PROVIDED BY: Online interactive (e'.g., dial up '
bulletin board. Internet, etc.) ''
AVAILABLE LINKAGE (CONNECTION TO ONLINE SYSTEMS)
CEAM BBS: (706) 546-3402 1200-14400 BAUD, n-8-1
WWW: //EARTH1. EPA. GOV/EPA CEAM/CEAM HOME.HTML
LIN ~ • •
LINKAGE TYPE:
DIAL-UP MODEM.
WWW/URL
SYSTEM IMPLEMENTATION
• APPLICATION TYPE:
Model
APPLICATION SOFTWARE:
FORTRAN
OPERATING SYSTEM:
MS DOS
HARDWARE PLATFORM(S):
IBM PC Standalone
IBM PC LAN Compatible
DESCRIPTIVE INFORMATION
RELATED SYSTEMS:
F-8
-------
U.S.^EPA^-^INFORMATION SYSTEM INVENTORY-- LONG REPORT PAGE: 4
SYSTEM ACRONYM :'QUAL2E ~~ '~ "' ~ = =-=? = = = = = = = = = = = = =
SYSTEM TITLE: STREAM QUALITY MODEL ,
KEYWORDS: AQUATIC BIOLOGY;CHEMICAL;CLIMATE;DISCHARGE"
POINTS;DOCKET;EFFLUENTS; '
ENVIRONMENTAL EFFECTS;EVALUATION'EXPOC
POINT SOURCE;PHYSICAL-CHEMICAL PROPER1
POINT SOURCE;RISK;SURFACE WATERTRANSFORMATION RATES;
POINT OF CONTACT INFORMATION . : . ' .'.
NAME:, , '. ' . ' '". ' ; : ; - ;'
U.S. EPA,1-MODEL DISTRIBUTION COORDINATOR - CEAM
.. , ' .CITY:- ATHENS, GA ' .; 30613-0801.
• MAIL CODE: ' " '• ' ':'• : :'-
TELEPHONE NUMBER: -(706) 546-3180 ' ' FAX- '.'
INTERNET ADDRESS: • ' , • . • '• '
.- WORK. SCHEDULE: ' . ' ._-''.-
. -• * " '
DISTRIBUTOR INFORMATION ' ' . ' ' •
''NAME:. ,
•.•-. "CITY: ATHENS, GA^ • .30613-0801
MAIL CODE: ' • ' • ,''•.,..
TELEPHONE NUMBER: (706) 546-3180 pax- (-jna\
INTERNET ADDRESS: ceam@athens.ath.epa gov ' ( }
WORK SCHEDULE: 8 : 00am - 5 : 00pm EST ' '"
ORDERING INFORMATION: • • '
Rv/nn?hriS' ^ Documentation and : users ' manual '
'on7^ v ^Y 1f7' NTIS acce^ion number: PB87 .202 156
on diskettes (requestor provided) from the CEAM
F-9
-------
This page was intentionally left blank
-------
APPENDIX G - INSTALLING THE ISI ON A NOVELL LAN
The ISI requires approximately 4.5 megabytes of disk space. To install the ISI software on
a Novell Local, Area Network (LAN), follow these steps:
• Create the directory from which ISI will be run.
•. • Go to this directory. .• • , "
.': • . ":-- CDAISI , : • .-. '• - .- '• ;,:' ; • ':' •' •-
• Copy the files, fronp this disk into the directory. •:
COPY A:*.* ' . . • .
'" Install the ISI software. Type: '
• INSTALL /.•'••'.-•'"..•• - .'. • .".'.' ', ,,
Wait a few minutes while the installation routine completes. When finished, the screen
should read: . .......
ISI is installed ! ! •! ; '.
• ' ' Flag the files shareable read-write.
: , , flag *.* srw .
• . .(..', . . •. • ' •
The ISIis now installed and ready to run.
G- 1
-------
This page was intentionally left blank
G-2
-------
APPENDIX H - SYSTEM ADMINISTRATOR MODULE
1.0 MAIN MENU -
Only individuals who have been assigned system administrator authority have access to the'
system administrator module. :For information on assigning a system administrator
refer to the READ.ME file provided on your installation disk. . '
In, order to access the system administrator module, you must enter the ISI through the .
"register^option.. This option will appear on the Main Menu for those individuals who '
sign in using the name of an authorized system, administrator. To select '
"Administrators Module" use your arrow keys tof move the highlight bar .to that selection and
,'or press . ,. ' .• ' ' :
When you make this selection, the following menu will appear: , - '
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
October 1, 1995
=MAIN MENU- =
Query- ISI Data Base
News Alerts
System Documentation
Update ISI Data Base-
Administrator's Module
Update,Data Base.
Generate Reports
News 'Alerts '•'
User 'Registration
Ma ili,ng; Labels
System Documentation
Return to Main Menu •
There are
3
records in the
transient area.
Uplpad/Edit/Delete-records;in Main Data Base or Transient Area
Figure H-l - System Administrator's menu
• " • • . "' ' • ' * ' \ i" •
If there are records m the transient area, a box will appear on the right side of the screen -
which shows how many records are in the transient area. '
H- 1
-------
2.0 UPDATE DATA BASE , .
This option allows ybu to view system records that have been placed in the transient area
edit and upload these records, delete a record from the transient area, and make a backup
copy of the transient area. . . .
To select the "Update Data Base" option, make sure that the highlight bar is placed on the
selection (this is the default selection for the System Administrator Menu) and
or press . You will be presented with the following menu: '
F1 =HELP • -.' . " October l, 1995
Environmental Protection Agency
INFORMATION SYSTEMS ,' INVENTORY ' .
Updat
Gene
News
User
Mail
Syst
• Retu
f- =MAIN MENU . , . There are
Query ISI Data Base 3
News Alerts . _ • , records in the
fj£ fm ?°?ume"tati°n transient area.
Update ISI Dai-a Rqpo
Administrator's Module '
View/Edit Systems 'in Transient Area
Upload a System from Transient Area
Upload All Systems from Transient Area
Delete a System . . ' • • - ' -
Make a Backup Copy of Transient Area -
Return to Administrator's Menu
View and/or Edit Systems' in Transient Data Base
Figure H-2 - System Administrator's Update Data Base menu
'H-2
-------
2.1 View/Edit Systems in , the Transient Area
This optionv allows you to view: and edit system records in the transient area - making
changes and conducting data QA in preparation for the actual uploading of the records to ;"
the ISI main data base. As a system administrator, .you have overwrite authority for all
fields in the records, both text and coded. •••'..'.- ' -• .
To select the "View/Edit Systems in the Transient Area" option, make sure that the
highlight bar is placed, on this selection (this 'is the default selection for the "Update Data
Base" menu) and , or press . You will be presented with a pick box listing
systems in transient area in the sequential order in which they were placed there. This pick
box displays the system acronym, the date the system record was updated (placed in the
transient'area), the contact person's last name, and the contract person's first name. This •
information appears in columns; for each system the information is listed on one text line
(horizontally), as shown below:
F1'~ HELP • _• . .' ,, ' • 'October 1, 1995
• •• Environmental Protection' Agency '
INFORMATION SYSTEMS, INVENTORY . ' . .
' , ' • . • ' •'••,.• • • . • ' . ' • • -•• /
[?=Acronym Updated Contact: Last Name
RX75 02/09/93 MORRIS '
ISI 02/09/93 HUPFORD
BLIS -' 02/09/93 STEIGERWALD
TONY . .
, STEVE
JOSEPH . .
t= dits
3
s .in the
ent area.
llSyst Delete a System . -• ' ' • •' ' • .
"... . . . .' [JReitu Make a Backup 'Copy' of Transient Area '
1 Return to -Administrator's' Menu :
View. and/or 'Edit Systems in
Transient Data Base
Figure H-3 - Pick Box .of systems in Transient Area
Use your arrow keys to scroll through-the list of systems in the transient data base.
H-3
-------
To select a system to view/edit, use your arrow keys to scroll up/down until the highlight
bar is located on the line for the system you wish to view or edit, and < ENTER >. The first
screen of the system record will appear. Your cursor will be located in the first field for
system acronym. . ' ' • • '
To edit the information, review the information in each field as you go. In both coded fields
and text fields, press < ENTER > if. the, information is correct, to leave it unchanged
Within a screen, you may also use your up and down arrow keys to move to the previous '
and next fields, respectively. To edit the information in a text field, you may type over the
text that appears in the field-. You may also use keys for < INSERT > and < DELETE >
to edit text in .the field. To edit a coded field, you may enter^any valid numerical code
overwriting -the information in the field. To call up a pick box of valid codes and values for
the field in which your cursor is located, press .
NOTE: "Page Up" and "Page Down" keys will move you up and down one screen at a time
respectively. While you may use the -down arrow key to advance 'one field within a screen '
the down arrow key will not advance you to the next screen; when you are located in the last
field on the screen you mustpress or to move to the next field.
In the "Keywords" section your highlight bar will appearon each keyword in sequence You
may edit (type over) keywords as they appear. You may replace a keyword by typing over
the existing keyword; you may press F3 for the list of suggested keywords, scroll to the word
you would like to appear in its place, and < ENTER >.. If you wish to accept the keyword
rlr Mi PrfSS,, <,?NTJER>'- If the word does not appear on the list of suggested keywords,
ISI will ask: This keyword is not in. the general list. Are you sure you; want this word?"
beiect Yes to accept the word as is and progress to the next keyword. Select "No" to
return to that keyword and continue editing. • .
y°" ^6'g6ne t0 the end of the repord and are readY to accept the final ^abstract)
< •
<, ENTER >.
u, reC°rd iS missing valugs in any "required". field, the system record will be
labeled incomplete" (a notation that will appear in the upper left corner under the ID
number) and ISI will issue a warning bqx before permitting you to exit the record
H - 4
-------
SYSTEM ID: 0000137,8
Updated Incomplete 1992
EDIT A. SYSTEM - Page 7
-Previous Field PgUp-Previous Page
-Next. Field .'. . PgDn-Next Page
ABSTRACT: 'Provide a short paragraph ,(up to 800'characters) that defines
tiiS systsni«,.. > • - • .
This system:
System ID:, 00001378 System Acronym:RX75
has one or more blank fields and will be marked' INCOMPLETE.
System Acronym, System'Name, Contact Person's Name, and all
coded fields must have values for the system record to be
marked as -complete. ' '
' ** Press any key to continue *'*
lt=Fl = HELP=
Figure H-4 - Incomplete system warning box . . •". .'•.-' . •
You will be asked if you Wish, to "View/Print a copy of the system?" To select < YES>
move your highlight bar to the yes selection and , or press . The complete
(long) report will appear on screen. When you exit the report, you will be asked if you want
to print the .data just entered. To print, make sure that your printer is connected properly '•
and turned on. • . . , •
H-5
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2.2 Upload a System from Transient Area
This option allows you to transfer a system record from the transient area to the ISI main •
data base. If the record provides updated information for a system already in the main data
base (i.e., a system with the same system ID), ISI will replace the old record with the new
one. If the record-provides information on a new system,,it will be added to the data base.
To select this option, use your arrow keys to move the highlight bar to "Upload a System '
from the Transient Area" and , or press . You will be presented with a '
pick box in which are listed the acronym, the date the system record was placed in the
transient area, the contact's last name, and the contact's first name, for all system records
in the transient area. To select a system to upload from the transient area to the ISI main -
data base, use your arrow keys to move the highlight bar to the system you would like to
select and < ENTER >, or begin entering the letters of the corresponding system acronym
until the highlight bar appears on your desired selection and < ENTER >.
The ISI will ask you, "Do you-want to edit this system?" The default setting is "No " To
upload the system record without making any edits at this time, , or press
If you would like to edit this system record before you upload it to the ISI main data base
use your arrow keys to highlight the option and < ENTER >, orpress If'vou
select Yes" you will be presented with the first entry screen of the system record. See
View/Edit systems in the transient area for information on how to edit the system record.
When you have completed desired edits and.directed record output to desired locations
(printer, ASCII file, etc.) ISI will ask you if you wish to "Upload this System to the Main .
J^J™LJ default selection is n°; to select "No" make sure this option is highlighted
and orpress . To select "Yes" use your arrow keys tq move the highlight
bar to the "Yes selection and , or press < Y>. When you have completed this'
process you will be returned to the "Update" menu. .
-------
2.3 .Upload All Systems from the Transient Area
This option allows you to move all system records from the transient area to the main data
•base. This selection does riot provide you with an opportunity to view and/or edit the
records before;'moving them, to-the ISI main data base, so you must make sure that all data
in the records are complete and correct and that you wish to make no further changes'-to
the records before selecting this option. ' ' ', _ ' •
To select this option, use your arrow keys to move the highlight bar to this selection and
, or press . ISI will issue the following warning: "CAUTION!! This action
is not reversible and can't be interrupted. Continue?" "No" 'is the default response To
select "No" make sure that this option is highlighted and , or press To
select "Yes" use your arrow keys to move the highlight bar to the' "Yes" option and '
'< ENTER >, or press . If the system record is an update, this new record will replace'
the record in the main data base with the same system ID. New system records will be ' '
added to the existing data base. When this process is complete, you will be returned to the
update menu. • .
H-7
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2.4 Delete a System . ' '...'-.
This option allows you to delete a system record from either the transient area or the main
database. ' . • - ;
To select this option use your arrow keys to move the.highlight bar to "Delete a System" and
, or press . You will be presented with two options: transient area or
mam data base., "Transient area" is the default selection. To choose to delete a system
from the transient area, make sure that your highlight bar is on this selection and
, or press . To choose to delete a system from the main data base use
your arrow keys to move the highlight bar to the "Main Data Base" selection and
, or press .
If you select "Transient area" a pick box will appear, in which the acronym, date that the
system record was placed in the transient area, contact's last name, and contact's first name
' are delayed for all records in the transient area. Use your arrow keys to move the
highlight bar-to your desired selection and , or enter letters of the corresponding
system acronym until the highlight bar appears for that selection, and' ISI will
ask you if you wish to "View/Print a Copy of the System to be Deleted?" "No" is the'default
response. To select "No" make sure that you highlight bar is on, that selection and
'* *^vR^'°,rpreSS ' T° Sdect "Yes" use y°ur arrow keys to move the highlight bar
to the Yes selection and , or- press . If you select "Yes" the record will
appear on screen (long .report) and you will be permitted to print the data as in all other
report generation functions. When this process is complete, ISI will ask you "Are you sure
you want to delete this system?" ."No" is the default response. To select "No" and leave the
^Sncn transient area' make sure that y°ur highlight bar is on this selection and
,. ,Vu u>} or Press • To delete the system record use your arrow keys to move the
highlight bar to the "Yes" selection and , or press < Y>.
To delete a system from the main data base, at the "Delete a System from " selection
P^™e y°U;" arr°W keyS t0 m°ve the highlight bar to the "Main Data Base" selection and
or press . You will be presented, with a pick box allowing you to select
a method of identifying the system to be deleted from the main data base. You may identify
the system by system acronym, system name, or system ID. use your arrow keys to highlight
your selection and < ENTER >. You will be presented with a field in which to type the
acronym, name or ID (whichever you selected) and , or you may press
alldAfntries.' ufe y°ur arrow keys to move the highlight bar to your selection .
Alternatively, you can enter corresponding letters of the acronym, name,
T nUmber' Until y°ur highlightbar appears on your selection, and
™ W-UJaSk y°U if y°U Wish t0 "View/Print a Copy of the System to be
The remainder of the process is the same at that described in section 2.3 above '
H-8
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2.5 Make'a Backup Copy of the Transient Area. •
This option allows you to make a backup copy of the transient file:
To select this option, use your arrow keys to move,your highlight bar to the "Make a'Backup
Copy of the Transient Area" selection and ', or press . You will be
presented with a field in which to enter the filename'for the backup! As this creates a data
base file, the file name extension should be ".dbf". In the field presented for your entry you
must assign a name to your backup using the DOS format and specify a path, if necessary-
If you are copying to a floppy, disk, make sure that your disk is in the drive, the drive door "
is closed, and that the disk is not write-protected. If you are sending a backup cppy to' a '
directory other than the default directory, a complete directory path must also be "
designated. ' , , . ,
H-9
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3.0 GENERATE REPORTS
The "Generate Reports" option allows you to generate a variety of specialized reports To
select this option, use your arrow keys to move the highlight bar to the "Generate Reports"
listing, and , or press . .
You will be presented with the following menu: ' • ' - . .'''*•'
Fl = HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
October 1, 1995
=MAIN MENU=
Query ISI Data Base
News Alerts
System Documentation
Update ISI Data Base
Administrator's Module
There are
3
records in'the
transient area.
Update Data Base
Generate Reports
News Alerts
User Registration
Mailing Labels
System Documentation
Return to Main Menu
ISI Data Base (all records)
Transient .Area (all records)
GILS Records (ASCII Piles)
GILS Summary Report
Date Range (all records)
Summary Report by Aronym '
Summary Report by System Code
Summary Report by Manager Code
Statistics Report
Return to Administrator's Menu
Print all, records in main ISI data 'base
Figure H-5 - System Administrator's Generate Reports menu
H- 10,
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3.1 ISI Data Base '(all records)
This function allows you to print all records in the ISP Data Base. In considering this
option, keep in mind that this is a time-consuming process, as the ISI consists of over 600
r ''
To select this option, make sure .that your highlight bar is located on the "ISI Data Base fall '
records" option and , or press . ^.twse^aii
ISI will present a warning box asking "This is a time-consuming process. Continue?" The
' default selection is "No. " , To return to the Generate Reports menu without printing all
rJ°pMTpS 1 ta -^ make SUre that your highli£ht bar 'is on *e "no" selection and
^ , or press . To initiate this process and print all records in the ISI data
base, use your arrow keys to move the cursor to the "yes" selection and or press
< Y>. A flashing box will, notify you that report generation is in progress. NOTE- There
is no. way to abort the report generation process once it has been initiated. This flashing
box will be replaced by a.pick box which permits you to choose a format for the reports you
are generating. .The options are as shown below:' . '.••••• y
==Choose a Type of Report. .
. List of .Systems
Short", report
• Medium report
• Long report
Quit .
Figure H-6 - Pick for Report Type Selection ,. .- ' '
If you. select the ''List of Systems" option you will be provided with the following 5 fields of
information for air records in the main data base: . ,
System ID
System Acronym
Contact Person
Telephone Number
line,
in the same format as short
rd re n e same r
generated through the "generate reports" option of the Main Menu.
The^vfedium Report." option output will be generated in the same format as medium
reports generated through the "generate reports" option of the Main Menu. •
H- 11
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The "Long Report" option format is the same as that for reports generated under the
"generate reports'1.'option of the Main Menu. •
To select the type of report you would like to generate,, use the arrow keys to move the
highlight bar to the desired selection and < ENTER >, or type in the letters of the desired
option until your highlight bar appears on that option and < ENTER >. ISI will present you
with a pick box listing "Output Destination" options. In this box you must choose the
destination to which you want to send this report or file. The options are as shown below:
j=Output Destination
Screen
Screen and Printer
Screen and ASCII file
Screen, Printer, and ASCII file'
Printer
Printer and ASCII file
ASCII file . '
Quit . •
Figure H-7 - Pick Box for Report Output Destination '
If you select "Screen" your output will be directed to the screen. . .' '' ; v
If you want .to route output to a printer, before you make your selection, make sure that you
are connected properly to the printer and that your printer is on. If you are not, ISI will
notify you: "Sorry . . . Printer is not ready ** press any key to continue ...**" •
H- 12
-------
If you select ASCII file, ISI will present you with a box in which you are to "Enter Filename
for output (include path if necessary)." In this field, enter the filename for output to the
« 71, ?T Jhl* name must conform to DOS nai"ing conventions: The character limit of
the field is 50. If you want to save the file to a different directory other than the default
directory, 'you must include the path. ' . . uciduu
If you choose a combination of screen, printer and ASCII file your report output will be
directed to each chosen destination in order. , •
3.2 Transient Area (all records)
This function allows you to print all records in the transient area. The amount of time
required to complete this-process in determined by the number of records in the transient . '
area. . . . - •;.,-.',• ••• . • .
To select this option, use your arrow keys to move the highlight bar to the "Transient'"Area
(all records) selection, and , or press . 'A flashing box will appear to notify
you that report generation is in-progress.. You will be presented with the pick box of
seS^T^hnv^r' y°W are generating' The °Pti™* are the same as those described in
section 3.1 above, the reports that you generate, however, will be on the transient data base
as. opposed to the entire ISI main data base. This includes the "List of Systems'' option if
you select this type of report for the transient area, the list of systems will b "generated for '•
presentnSou witTthe ick b^ y°U ^ ^"^ ^ ^ °f ^ tO generate' ISI ^
option are the same as described in section 3.1 above.
-----—.— „.„_,. v^.iv^, juu nave acicuLcu me type or report I
you with the pick box listing "Output Destination" options Instructions for this
ire the same as described in section 3.1 above.
. 3.3 GILS Records ,
IvaHaWe to thf * Swffor '1 ^ ffles"'?ial °°ntain metadata for systems within the ISI that are
for use as. input to the Government Information Locator Service (GILS)6 'Sfil^wffl te
named using he ISI System Id as the file name along with an extension of "ISI " For Lample
the file containing the.ISI record would be named "00010098. ISI" ' ^°rexample'
v^r^ if10';' PlaCG aubtenk diske"e in the "A" drive;°f y°ur Phonal computer and use
oS m°!erthe hl§hlight bar.to the "GILS Records (ASCII Files)" selection and
selected for GTT
-------
3.4 GILS Summary Report
This option will generate a list of-system's that'are identified as GILS related systems. The list
will contain the following information from the ISI data base: ,
System Name , ' •
System ID
System Acronym
To select this option use your arrow keys to move the highlight bar to the "GILS Summary
Report" selection and ,or press . A flashing box will inform you that the
report generation'in progress. You..will be presented, with the pick box of output destinations
, as described on section 3.1. ' /
3.5 Date Range
This option allows you to generate reports for all records in the ISI main data base that
were uploaded between two dates, specified by you.
To select this option, use your arrow' keys to move the highlight bar to the "Date Range (all
records)1; selection and , or .press . ISI will present a box prompting you
to ' Specify a range of dates for the report. Either date may be left blank. " The format
in which to enter your dates is MM/DD/YY. You cursor will appear in the first (month)
digit space for the field for "Beginning date." Enter the beginning .date for, the date range
you desire. All reports .entered into ISI from and including this date until the date you
specify in the next (Ending) date range will be generated. This field should be completed
if you want to generate reports for records .entered AFTER and including a certain date. '
NOTE: If you want to generate reports for all' records entered BEFORE and including a
certain date* leave this field blank. • . • . •
Once you have typed in the beginning date, press < ENTER >. Your cursor will be moved
to the field for "Ending date." Enter the ending date for the date range you desire All
reports entered into ISI from the "Beginning" date'up to and including the date you specify
in this field will be generated. NOTE: If you want to generate reports for all records
entered AFTER and including your beginning date, up until the present, leave this field '
blank. • . . , :
Once you have typed in the ending date, press . A flashing box will inform you
that report generation is in progress. ISI will generate reports placed in the main data base
between the two dates you specified. '
H- 14
-------
You will be presented with a pick box allowing you to choose the type of report -you wish
to generate. Contmue with this option in. toe same manner as described in sectL
3.1 above. Once you have selected the type of report to generate, you Will be presented with
3,6 Summary Report by Acronym
°f th^ following'in^mation for all systems in the ISI V
• • System. Acronym
; System ID
'•System Name
The Summary Report by. Acronym lists all systems in the main .data base in alphabetical
order by acronym; system, acronyms that begin with numerals will be listed first followed
^™nTA>*™dSO(m- Emitters were instSd^^S
None in the acron
>m- mers were nstd
the acronym field for systems that do not have an acronym; therefore systems that
for "None • within this
Information will be listed in columns, horizontally, one line per system. : . •
H,- 15
-------
-------
3.7 Summary Report by System Name
This option will,generate a listing,of the following information for all systems in the ISI
, mam .data base: . • , ;
'• System Acronym ,
System ID , - . ;..''•
'.... System Name . ' ;.-..'- •'.;.'.'.
The Summary Report by System Name lists all systems in the main data base in alphabetical
order by system,name; system names that begin with numerals will be'listed first followed
by all system names beginning with A, then B, and so on. ' ' ••
To select this option use your arrow keys to move the highlight bar to the "Summary Report
by System Name" selection and , or press. .. A flashing box will inform you
that report generation is in progress. You will be presented with the pick box of output
destinations as described in section 3.1. / . '
Information will be listed in columns, horizontally, one line per system/ -
H- 16
-------
-------
3.8 Summary by National Program Manager Code
This option will generate a list of the following information for all systems in the ISI
• •
data baser
main
."•'..;•• Manager Code ,
Allowance Holder Code " '
System Acronym "
System Name - , .•.-'.-'
Contact Person .Name . !<
Contact Person Phone Number • , .
The format of this report differs from that described in sections 3.4 and 3 5 above Each
listing takes up two lines, with acronym, contact name, and contact .phone number'appearing
on the first line and system name appearing on the second. System listings-are grouped
COrreSpOnding ^™ance holder code) with the Manager Code
C°de*Serving1 as a section "header";
" "
under a given code are listed '
USting iS organized numerically
hv iu!eCt thi* ^T',1186 yo«r arrow keys to move the highlight bar to the "Summary Report
by Manager Code" selection and < ENTER >, or press , A flashing box will inform you
report generation is in progress. You will be presented with the 'pick box of output '
destinations .as described in section 3.1. . ,
3.9 Statistics
enn
selection and
froTwtvi t8
sectio^ 2
a baSiC Statistical breakdow,n of the main data base according to
keys to move-the highlight bar to the Statistics Report"
, or press . A flashing box will inform you that report
Y°U WiU b? Pres*d with a pick box of output. destinations'
; mStrUCtl0ns for these selections ^e the same, as those listed under
H - 17
-------
The date the report was generated will appear at the top of the statistics report. The next
line of information will present the total number of system records. Information that follows
will consist of a statistical breakdown for number of records corresponding to assigned codes
for all coded fields, in the order in which they appear in the system record. For-example,
on the first screen of information you will be presented with "Breakdown According to '
System Level."' This is the first coded field in the ISI record.
'ISI STATISTICS REPORT
Report Date: 02/22/95
Total Number of System Records: 648
Breakdown According to System Level
Major Agency Systems:
Widely Accessed Systems:
Localized Systems:
User-Owned Systems:
No Assigned System Level:
43'
157
298
114
33
Figure H-8 - Beginning of ISI Statistics Report ' '
The numbers which appear next to the possible responses (coded selections) show the '
number of records in which this response was chosen; In the sample shown above, 298 of
the 648 system records in the ISI main data base are classified as "localized systems" under
the coded field "System Level."
At the end of the report, ISI will show the breakdown of reports by update status. No
information will be presented on the report for uncoded (text) fields. .
'H- 18
-------
4.0 News Alerts
™"" SVl!lSlSt™ Ato!"istratM <° ^' m*% or delete news alem. To
or
or press-
H
You will be presented with the following menu:
Fl = HELP
.Environmental Protection,Agency
INFORMATION SYSTEMS INVENTORY
Query TSI Data Base
News -Alerts '
System Documentation .
Update ISI Data Base
Administrator's Module
Update Data Base'
Generate Reports
News Alerts
User r
Mail Add a News Alert-
Syst Modify a News Alert
Retu Delete a News Alert '
=|Return to Administrator's Menu
October 1, 1995
There are
' , - 3 '
records in -the
transient area.
. , — — ••_•__
Figure H-9 - System Administrator's News Alert menu
4.1 Add a News Alert
.This function allows you to enter a news alertthat will be made available to ISI users '
: tt Nfw IwtT^ ^ OIT" °f thtISI Main MeiUJ-' T° Sdect "Add a ^ws Alert" from
fLriie ? s^n'fmte-sre-that your highiight bar is iocated °n ^^™ (-Ada
a News Alert is the default selection on the news alerts-menu) and or press
< A >-,. You .will be presented with a screen that looks like this:
H - 19
-------
NEWS ALERT #:
TITLE:
October 1, 1995
=DEL = Delete INS = Insert ESC = Abort
Figure H-10 - Screen for Adding a News Alert
F8 = Accept Changes=
The news alert number appears in the upper left corner of your screen. The system -will
assign this number automatically; the number assigned is the next sequential number after
that assigned to the news alert most recently added to the News Alerts option of the ISI
Main Menu. .••'•'•...
Your cursor will appear in the field for "title." Enter the title for this news alert (40
characters maximum). When you have entered the title, your cursor will appear in the text
box. Enter the text for your news alert. You have 20 lines of space; each line is 75
characters long. Note that the text does not wrap; you must < ENTER > (hard return) to
go to the next line! When you have entered the text for your news alert, press . Your
news alert will'be added to the news alerts in the News Alerts option of the ISI Main Menu.
H - 20.
-------
4.2 Modify a News Alert
This function allows the System Administrator to modify an existing news alert. To Select
this option, use your arrow keys to move.the highlight bar to the "Modify a News Alert"
option and < ENTER >, or press . \ ',
Y,ou will be presented with a list of titles of news alerts in the News Alerts directory Use
your arrow keys to move the highlight bar to the title of the news alert that you want to
modify and < ENTER >. You will be presented with the news alert screen for your
selection. .When you have completed your modifications press . A:box will appear
1 with the prompt: "Were any changes mad6?" "No" is the default response; if you did not
modify the news alert or do not wish to save your changes, or press If
you made changes to the news alert and would like to save those changes' move your '
highlight bar to the "Yes".selection and , or press . Note- If you press
while the cursor is on the default setting of "No" your changes will not be saved.
If you save changes to the news alert, the: news alert date (that appears in the upper right •
corner of the news alert, screen) will be changed to the date on which the news alert was last
modified. ' .
4.3 Delete a News Alert
. , ' • ' ' / . . • " ' , ,
The -Delete a News Alert'Voption allows the System Administrator to delete a news alert
io se ect this option, use the arrow keys to move the highlight bar to the "Delete a News •
Alert selection and < ENTER >, or press < D >. You. will be presented with a list of titles
for news alerts currently in the .News Alerts directory. Use your arrow keys to move the
highlight bar to the title of the !news alert you would like to delete and < ENTER > The
news alert you have selected will come up oh your screen. If you would like to delete the-
news alert, press. . If you do not wish to delete the news alert, press any other key
to return to the News Alerts Menu. • ' •
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5.0 USER REGISTRATION
The '_'User Registration" option allows the System Administrator to view and edit registered
user information. To select this option, use your arrow keys to move the highlight bar to
the "User Registration" selection and , or press . You will be presented
with a list (alphabetical by last name) of registered users, and a boxed screen of user
information with the following information, appearing in column format, listed horizontally
across the screen: ,
Last Name User's Division City . # Times ISI User
First Name User's Branch State • How User Heard About ISI
Initial User's Address Line 1 ZIP Code System Authority
User's Office User's Address Line 2 .Mail Stop T = True ..-'.-'. ,
. • ' • F = False
Use your arrow keys to scroll across the screen. Below the boxed screen of user information
you will be presented with a list of navigation keys that provide instructions on how to edit '
the data, etc.
AU fields except the "# Times Used ISI" and "System Authority" are actual fields in the user
registration screen. These two additional fields provide information for the benefit of the
System Administrator. The »# Times Used'ISI" is a statistic generated by ISI showing the
number^of times this user has logged into ISI. However, the System Administrator can alter
this statistic by manually overwriting the infprmation. The "System Authority" Field shows •
whether or not the user has been assigned System Authority, and thus has access to the
System Administrator's module.. You, as a System Administrator/can change this authority
If you enter a value of "F" for "False" -the user will not have access to the System
Administrator module. If you enter a value of "T" for "True" the user will be permitted
access to the System Administrator module. •
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To delete a user press , while your cursor is located at any point on the text line that
lists that user's information. The "Status" column oh the left of the screen will exhibit a
DEL notation on the line with that user's information. This indicates that the user has
been-marked for deletion. Note: You cannot delete yourself.
.When you have completed all desired edits press < F8 >. If any users have been marked
>, /^wi1 ^ presented with a box asking you if you want them deleted. The default •
.setting is "NO". To select "NO" press enter while your highlight bar is on the default
selection of NO." To select "YES" use your,arrow keys to move the highlight bar to the
- YES selection and , or press . You will be returned to the System
Administrator module. .. J
If at any time while you are in the User Registration function you wish to abort'- exit the
function without saving any changes you have made since you entered - press You
will be returned to the System Administrator Module Menu '
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6.0 MAILING LABELS
This option allows you to generate mailing labels, for system contact persons listed in records
In the main data base, in the transient area, or a subset of the main data base. To select
the "Mailing Labels" option, use your arrow keys to move the highlight bar to the "Mailing
Labels" selection and , or press .' You will be presented with a pick box
offering you the following options: .
Fl = HELP
Environmental .Protection Agency
INFORMATION SYSTEMS INVENTORY
October 1, 1995
=Create Mailing Labels for=
Main Data -Base
Transient Data Base
Subset of Main Data Base
Quit '
Generate mailing labels
Figure H-ll - Choices for Generating Mailing Labels
When you make your selection, only one label will be generated for each contact-person in
the selected area. So, if the same contact person has placed several systems in the transient
data base, ohty one label will be generated for that contact person rather than one for each
system. This serves as- a check against'duplication.
To select an option from the "Create Mailing Labels" pick box, use your arrow'keys to move
the highlight bar to the desired selection and < ENTER >, or press the first letter of the
desired selection and < ENTER >. '
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6.1 Main Data Base
If you select "Main Data Base" the system, will generate labels for all contact persons listed
m ,th£ Sf1 data baSe' T° Sd0ct "Ma^n Data Base" move the highlight bar to this selection
and , or press and :.. A flashing box,will notify you that ISI
. is indexing the data base. You will be presented with a pick box that allows you to select
the output destination for the mailing labels you wish to generate. These-options are
described,in section 3.1. •-'•'•• . ,'
Labels will be generated alphabetically, in two 'columns per screen/page. . ' .
Note:- Remember that your printer must be properly connected and turned on in order for
you to be able to direct output to the printer. If it is not, ISI will issue a warning.
6.2 Transient Data Base -,. ,.
The "Transient Data Base" selection allows you to generate mailing labels for contact
persons who are listed on records in. the transient data base. To select this option, use your
arrow keys to move the highlight bar to the "Transient Data Base" selection, and
. The rest of the process is exactly the same as described.in section 61 above
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6.3 , Subset of Main Data Base
"Subset of Main Data Base" allows you to create a user-defined-search. To select this option
use your arrow keys to move the highlight bar to "Subset of Main Data Base" and
. The User-Defined Search screen will be displayed (Figure H-12) and a pick
box will appear with the following prompt: "Choose a Field to Search ..."
User-Defined Search
Criterion Being Chosen -
Field Name:
Operator:
=Choose a Field -to Search =
Abstract
Allowance Holder Code
Application Type ' '
Archive Format
City
Computer Type
Contact's Address
Contact's Branch
Contact's Division
I
=more=i
Figure H-12 - .User-Defined Search Screen
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You will be presented with a pick box, of searchable fields that includes all elements of the
ISI system record. Alphabetically, these fields are: •"' '.
Abstract Contact's Phone Overall System Access ' '
oufSSA" '••«;'• Data Update Cycle ' Purpose of Data System
Public Access (How) Enabling Legislation Code Related Systems
Public Access (Who). How Long Archived . Manager Code Code '
Allowance Holder Code How Long Retained Online ' Software ' '
Application Type Information Necessary for Source of Data
Archive Format - ' • Documentation state
_^_ . • * w tttiw t •
~?ly " ' • Information 'Sensitivity System Acronym
Computer Type Input Access ' , • System ID
;Contacf s Address Keywords System Level '
•Contacts Branch Mail Code ' System Name '
Contacts Division Manager Code '. System Status
Contact s First Name Manual/Automated '• ZIP Code '
Contact's Last Name • Output ..'•.• "
Contact's Office- v . '. ' .
Scroll through this list of field'names until, you have identified a characteristic by which you
would like to search. Using your arrow keys to scroll through the list, highlight, your
selection^ press .. You will note that your selection now appears at the top
center of your screen in the space for "Field Name:"; Alternatively, you could begin to type
vn .r6 TC °w,e fllld "^ ISI" would move the highlight bar to the first selection matching
your .entry. When the correct entry is highlighted, press . (Note- for more
information on using pick boxes, see discussion on page 6 -of the User's Guide )
ISI-willpresent you with a pick box of "operators. " This list of operators allows you to select
the mathematical relationship between.. the field you have chosen and the value for which
you would like to search; Your options are: = (Equals), $ (Contains); > (Greater Than);
< (Less Than); > = (Greater Than or Equal To); <> (Less Than or Equal To); < > (Not
Equal To). _ For example,-* you would like to generate labels for all systems in the ISI
"
tn ,r' y°U W°Uld S6leCt "Archive Format" from *e list of fields, and
then select the .= (Equals) operator from the list of operators.' Note that the selected
. operator appears at the top right of the screen in the space for "Operator: ".
At this time, if you have chosen to search on a coded field, ISIwill present you with pick
box containing a list of values for that field. These values are the choices submitters of
system information were given' for that field; Scroll to your selection and press :
f X. T V t0 Sear°h °n' a non-coded field> YOU will be given a box in which to type'
The isi wm Fint your search string °n the ieft &
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User-Defined Search
Criterion Being Chosen - ' Field Name: COMPUTER
Operator:
Add Another Criterion ?
YES NO
Complete Search String:
COMPUTERl = '2' .OR. COMPUTER2 =.'2' .OR. COMPUTERS
— / o <
Figure H-13 - User-Defined Search String Created
You will be prompted to' tell ISLif you wish to "Add Another Criterion?" The default
setting is "NO." If you wish to generate mailing labels based on the criteria you have '
already entered, press < ENTER > or press . If you wish to add additional search
CnS£' USe y°Ur arr°W keyS t0 move'vour cursor to highlight the "YES" selection and press
, or press . ISI.will present you with a pick box asking you to "Choose a
Connector to link your first criteria and the one you wish to add. Your choices are "AND"
and OR." When you have selected the connector, press < ENTER >.
If you have selected a connector, ISI.will again present you with the list of fields from which
to select. Again, you will be asked to. select a mathematical operator and value from the
list of valid entries. - .
H -.28
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For example, if you wish to search for systems listed in the ISI that '
have information archived in paper and are categorized at a System Level of 2 for "Widely
Accessed Information System" you would add to the initial criteria of "Archive Format = '
™'.a,nd Sdfl ?ES" at *e "Add An°ther C*erion?" Prompt. You would then select •
AND from the pick box; System Level from the List of Fields; " = " from the next list of
operators, and "2-Widely Accessed Information System" from the list of allowable values for
that field. Your search string can have a maximum length of 325 characters You mav
choose as many criteria as will fit within the maximum search string length.
When you have completed constructing your customized search string, it will appear' on the
, bottom of your screen. You can edit the:search string by pressing . This option
allows you to edit your search string manually by adding and/or deleting characters When
you have.completed your changes, press . 'Note that as you edit your search
string you do not receive pick box assistance. Make sure you understand the search string
structure before you begin editing. To abandon editing, press . . This action will
return the search string to.its original structure. . . ,
When your search .string is complete and you wish to initiate the search, press A
box will appear with the following prompt: "Which file should be searched'" You are
given the option of searching all records in the data base or searching from among those
records in the current hiding file. The default selection is to search the.main data base-
To search the main data base, press or to initiate the search. •'If you wish
to search from .among records in the existing holding file, use your arrow keys to move the
cursor to the "Holding file" selection and press or press
The ISI will notify you with a flashing box. that the search is in progress. When the ISI has
.completed its search of records meeting your selected criteria, it will generate mailing labels
only ft* contact persons listed for those systems meeting your criteria: The rest of the
process is exactly the same as that described in section 6 1'above '
7.0 SYSTEM DOCUMENTATION
The
The "System Documentation" option allows the System Administrator to add a new piece
of system documentation, modify the description and file name of an existing/piece of system
documentation, or delete a piece of system documentation. •
To select system documentation from the Administrator's Module Menu/use the arrow keys
to move the highlight bar to that selection and < ENTER >, or press < S > You will be
presented with the following menu: . ; ' ;
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Fl » HELP
Environmental Protection Agency
INFORMATION SYSTEMS INVENTORY
=MAIN MENU=
Query ISI Data Base
News Alerts
System Documentation
Update ISI Data Base
Administrator's Module
Update Data Base
Generate Reports
News Alerts
User Registration
Mail
Syst
Retu
Add System Documentation
Modify System Documentation
Delete' System Documentation
Return to Administrator's Menu
October 1, 1995
There are
. 3
records in the
transient area.
Add a piece of System Documentation to the current list
Figure H-14 - System Administrator's System Documentation menu
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7.1 Add System Documentation
"Add System Documentation" allows you to add a piece of system .documentation to the
system documentation option of the-ISI Main Menu, The-document must have already been
prepared m>a text editor or word processing'program and saved to an ASCII text file- onlv
ASCII .text files may be.uploaded to ISI. : -'-.',. ',
To select "Add System Documentation" place the highlight bar on that option of the
documentation menu and or press < A>, You will be prompted to "Pick the
Type of Documentation." Two choices are presented: On-line and Download The "On-
Lme" option instructs the ISI that the documentation you are about 'to add is to be made
available only to users on-line; users will not be able to 'download this documentation to a
printer or ASCII file. The Download option instructs the ISI that the documentation that '
you are about to upload should be made available to users for downloading to a printer
and/or an ASCII file. Documentation available for .downloading includes items like the ISI
User s Manual and Update Form.. Place the highlight.bar on your selection and •
. Once you have selected -the documentation type ISI will present you with a
screen containing fields in which to enter the title of the documentation to add and the file '
name of the documentation. In the field for "Title for Documentation" enter the title of the
documentation you are about to upload. .This is the title as it will appear to users in the
System Documentation Menu. The character limit is 40. When you have entered the
documentation title press < ENTER >. Your cursor will be moved to the "File Name" field
Type in the name of the ASCII text file that contains the documentation and- ''
The file name must adhere to DOS naming conventions (no more than 8 characters, with '
a 3-character extension). The new document title and filename will be added to the list of
.available system documentation.' • « •
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7.2 Modify System Documentation
This option aliows you to modify the description and file name of a piece of system
documentation. You cannot edit text in the ISI itself through this function; to modify the .
text of the actual documentation, you must use a text editor or word processing package to
edit the text.,
To select "Modify System Documentation" use the arrow keys to move your highlight bar
to this selection and < ENTER > or press . A pick box will.appear asking you to "Pick
the Type of Documentation:" Two choices are presented: On-Line and Download The
On-line option will allow you to modify the description and file name of the system
documentation in the ISI that is available to the users on-line (on-screen) only To select
this option place your highlight bar oh the "on-line" selection and < ENTER >, or press
. You will be presented with a pick box listing, in alphabetical order, all
documentation available on-line. , . • ' '
Use your arrow keys to niove the highlight bar to the name of the documentation whose :
title and/or file name you want to modify and < ENTER >, or enter the beginning letters
of the title until the highlight bar appears on your desired selection, and You
.will-be presented with a box containing the title of the documentation and the file name
Your cursor will appear in the field for "Title of Documentation." Type in any desired'
changes to the title and . Your cursor will appear in the field for "File Name "
Type in any changes to the file name and < ENTER >. The documentation name as it '
appears in the System Documentation option, will be replaced, with the revised version you
have just entered. Remember, no changes can be made to the document text while you are
in ISI. . J •. -
The "Download" option will allow you to modify the description and file name of system
documentation in the ISI that is available to the users to download. T select this option
place your highlight bar on the "Download" option and , or press You
will be presented with a pick box in which appears an alphabetical list of documentation
available to download.
Use-your arrow keys to move the highlight bar to the name of the documentation whose '
«^^^iT?-y?r->r;tt0m0difyand > or enter the beginning letters.
or. the title until the highlight bar appears on your desired selection, and < ENTER > You
will be presented with a box containing the title of the documentation and the file name
Your cursor will appear in.the field for "Title of Documentation." Type in any desired
changes to the title and < ENTER >. Your cursor will appear in the field for "File Name "
Type in any changes to the file name and < ENTER >. The documentation name, as it '
appears in the System Documentation option, will be replaced with the revised version you '
havejust entered. Remember, no changes can be made to the document'text while you are
All JLOJL* . ' '
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7.3 Delete System Documentation
This option allows the System Administrator to delete a piece of system documentation To
select this option use your arrow keys to move the highlight .bar to "Delete System '
Documentation" and : A pick'box will appear asking you to "Pick the Type of
Documentation. Two choices are presented: On-Line and Download. The On-line option
will^llow you to delete the description and file name of the system documentation in the
Si h!? Valla^et1?tl^.usiers-on-line(on-screen>only. To^select this option place your .
highlight-bar on the "on-line" .selection and , or press You will be
presented with a pick box listing, in alphabetical order, all documentation available on-line
.User your arrow keys to move the 'highlight bar to the name of the documentation whose '
A^H^my^^Tn^'r1- t0 ddete and > or e"ter the beginning letters of
the title until the highlight bar appears on your desired selection, and < ENTER > . • '
The "Download" option will allow you to delete' the description and file name of -system '
documentation.m. .flieJISI that is available to the users to download. To select this option
place your highlight bar o'n the "Download" option and' < ENTER >, or press You
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User your arrow keys to move the highlight bar to the name of the
documentation whose title and/or file name you want to delete and < ENTER > or enter
the beginning letters of the title until the highlight bar appears on your desired selection
and . ,
When you have selected the name of the document and file name you wish to delete a box
will appear framing your selection. A box will appear below this asking you if you'wish to
."Delete this documentation?" The default setting is "No." To-abort the process and leave
the documentation title and file name in the system select "No" and < ENTER >, or press '
. To delete the documentation from the list of available system documentation
highlight "Yes" and , or press .- , . '
H-34
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8.0 General Notes ,
• If you are operating on a LAN, make sure all users are out of ISI before using the
^ . . Administrators module. A suggested method for making sure no users are in" the ISI would '
• t- t. be to set up routine "down time" for the system in which all system maintenance is ' •
V ; Performed- Users could-be notified, of this "down time" via a News Alert.
• Periodically check for the presence of filenames beginning with "$$" or "TMP". These files
/ ' are .••••"'.'. '' . • • ' •.. ' • ' • ' ' •
. temporary files that were not deleted by the system when a user leaves ISI abnormally
They should be deleted. ' • .. ' , '
::.. H-35
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