DISCHARGE lyipN^
ASSURAISJCE (DMR-QA) STUDY 18
To Designated NPDES Permittees:
As indicated in the March 9, 1 998, letter from the Office of Enforcement and Compliance Assurance, the USEPA and
State Agencies are continuing a quality assurance program known as the Discharge Monitoring Report - Quality
Assurance (DMR-QA) study. This program is intended for all major and selected minor permittees under the National
Pollutant Discharge Elimination System (NPDES). The purpose is to evaluate the analytical and reporting ability of the
laboratories that routinely perform the chemistry and whole-effluent toxicity self-monitoring analyses required in your
NPDES permit. For further information, please refer to the NPDES Permittee Requirements listed on page 1 inside.
Your participation in this program, including proper analyses, reporting and record retention, is mandatory based on the
authority of Section 308 (a) of the Clean Water Act. The Agency's legal opinions, dated August 11 1977 and January 9
1989, reaffirm this authority.
If after reading these instructions, or at any point during this study, you have any questions, please contact your state
DMR-QA coordinator, whose name, address and telephone number are listed in the attached NPDES Permittee
Instructions. Please reference your NPDES permit and telephone numbers on all correspondence. Your region and/or
state will play an important role in reviewing your results from analyses of the study samples and in providing any follow-
up action or guidance that may be appropriate after study reports are distributed.
Thank you for your cooperation in this national program to improve the quality of NPDES self-monitoring data.
Enclosures (3)
1) NPDES Permittee Instructions
2) DMR-QA State Coordinators list
3) NPDES Permittee Data Report Form
-------
-------
DMR-QA STUDY 18
:- NPDES PERMITTEE INSTRUCTIONS
1. The NPDES Permittee Data Report Form you received with these instructions (hereafter called the "Orarige
Form") is labeled on the front with a specific NPDES permit number (the permit which this number
represents is hereafter called the ''permit"). Your NPDES Permit Number begins with your state abbreviation
and is followed by seven numbers^ The data you are required to report on this Orange Form relates to the
indicated permit. Some"of your NPDES permits may not have been selected for DMR-QA Study 18, but you
are required to complete and return every Orange Form you receive.
2. All analytes listed on the permit may not be included in the DMR-QA Study. You are only required to report
analytical results for analytes which are in the study samples and listed for self-monitoring in the permit.
Review the permit and compare it with the analytes listed below to determine which analyses must be
performed to satisfy the permit requirements.
DMR-QA Study Analytes:
Chernistry Analytes: aluminum, arsenic, cadmium, (total) chromium, cobalt, copper, iron, lead, manganese, mercury, nickel, selenium,
.Vanadium, zinc, pH, non-filterable residue (total suspended solids), oil and grease, ammonia nitrogen, nitrate nitrogen, orthophosphate,
' lotafKjeldahi nitrogen^ total phosphorus, 5-day biochemical oxygen demand, chemical oxygen demand,"total organic carbon, 5-day
cafbonacebus,biochemical oxygen demand, total cyanide, total pheriolics (by the 4AAP method), and total residual chlorine
Toxicity Analytes: acute and chronic testing for fathead minnow (Pimephales promelas), Ceriodaphnia (Ceriodaphnia dubia), Mysid
(Mysidopsis bahia), and sheepshead minnow (Cyprinodon variegatus); and acute testing only for inland silversides (Menidia beryllina),
Daphnia magna, and Daphnia pulex.
3. Ensure that your in-house and/or contract laboratory(ies) complete all requirements. Ail work must be
performed by the personnel and laboratory(ies) that routinely conduct the self-monitoring required in the
permit.
Laboratories must:
N a., prder the appropriate study samples, as instructed in the DMR-QA Study 18 Announcement
(mailed to all participating NPDES permittees in March of 1998). If a participating laboratory has not
. already ordered their samples, contact your DMR-QA State Coordinator immediately.
;;; b. perform the requested analyses upon receipt of the samples.
c. provide you (the permittee) with the results of the analyses on copies of the NPDES Chemistry
and/or Toxicity Laboratory Data Report Forms received in each sample kit, by September 15, 1998
(this suggested date should allow you enough time to complete the permittee reporting procedure on
schedule).
4. Complete and submit the Orange Form in accordance with the instructions on pages 2 through 4 that
follow.
fl | I I I " I I Hi it
\ , ' * I ' .1 I '
5. Once processing of your reported results is complete, a Performance Evaluation Report will be sent to
you and the appropriate USEPA Regional office and/or State Agency. This report will compare your
reported values to the study acceptance limits. You will also receive instructions for conducting a follow-up
• investigation and developing written corrective actions for reported analytes which were not within the limits.
Since the acceptance limits for some of the analytes are computed from data submitted during the study,
you will not receive your Performance Evaluation Report until January or February of 1999.
-------
am
JG THE NPDES PERMITTEE DATA REPORTING FORM (ORANGE)
r, which requires a standardized reporting
Syftog tfrejarcxgcjure. oujllngd bgjo^m^cauge yourdatatobeevaluated
',enteralldataclearly, and llgt Permit Numbers and
as received; the USEPA Contractor, is
3 J aoy changes. Not providing an Orange Form within the reporting deadline or
naoii Ibat caonot be processed, wilt be considered a violation of yoffiM^BESS perrntt-
Jgbej iijjo JJjg spaces jsroyrdedl at the top ofjpages 1, 3, 5 & 7 of
right-hand corner of any additional documentation' that you may submit, in
sing.
that may be necessary should be made directly to the NPDESJPermittee
page 1 of the Oranqe Form.
idenoe pggarding the NPDES permit wilf be rn.sMed.to the.address on this label
! needs to be revised since sampigs are sent directly to snipping addresses
"labs.
L ^_ .
|, orbesidethe^addressjabel.,.Dpnotus.e|he. certification section of the
aMiog addresschanf
; name in the space provided on page 1 of the Orange^Form. The facility name
iear as a heading on the computer generated Performance Evaluation Report that will be
_sj£vthe_appropriate boxes to complete the three question survey related to participation in
~'. stodv.
MSSfjtSglSP. SSSliSB SO E3^63 3 and 4 of ygyr Orange Form. Each laboratory
5n'd/b71oxigiyanalyses 'mult be identified by name, gddress. USEPA Laboratory^
i of Laborat
^Laboratory Identification:
MssdJQaidentifvyou:r ini=house laboratory if you 'perform any test there, or primary1
If no in-house lab fejjsgoLAiy additional chemistry laboratories should be
' §iiii.§.HiSl.§- .iBSinotidentify, a chemistry Jab in Laboratory ID #2 or 7 which are
i.. which is PINK i
Identification:
with your state abbreviation and is followed by five numbers.
with their USEPA Laboratory Code on an NPDES Chemistry Laboratory
permit number, state laboratoryicjadsior
'. Code,,
grinnary tgxicjty laboratory must &e identified in the Laboratory ID #2. If
is seven numbers. Each toxjcity lab used should provide you with their
IEDJESTojdc^rUboratory DgiReport Form, which is GREEN in color.
-------
DMR-QA STUDY 18
6. Transfer the appropriate data from the Chemistry/Toxicity Laboratory Data Report Forms in to each
field of your Orange Form. The headings listed below relate to information on pages 5-8 of the Orange
Form, " , " ..' , , •-.. .' [ ,..'"' ' .'. '. , ',
a. Analyte Name and No.: Identifies each test type available and their corresponding analyte numbers (do
not alter). _ | _ _ . ^ " '. / ' " , , ^ ' ""'.".- . ' "^ i ' '.' v"
b. Sample No.: Identifies the ajopropriate sample number which should be analyzed to produce each
' chemistry result (do not alter).
' « - , ' 'i j , , ;,. -• =4< •_>, } '/.;•';'., "' ;.;•.,'; ,i :' • .K •':•' •. 'v';•; <:_>:. ;|',,';'• ?.•"', •''.,; :•'-'';••,I,;->:,;v, '^:;/:; * V'
c. USEPA Laboratory Code: You MUST enter the USEPA Laboratory Code next to each analytical result
,. produced by that laboratory. For a chemistry lab this is a two-letter state abbreviation followed by five
, numbers, and for a toxicity lab this is a seven digit number. Each laboratory code used in this column
must be identified on pages 3 or 4 in the Laboratory Identification Section of the Orange Form. If for any
reason you do not have the USEPA Laboratory Code of any laboratory, contact that laboratory to obtain
their code and enter it everywhere it is appropriate before continuing.
d. Voluntary Analvte: Enter an "X" in this column for each analvte you report which is not required to be
monitored by your NPDES permit. Voluntary Analytes you report will be included on your Performance
Evaluation Report.
e. Method Codes: The method codes reported here identify which method was used to produce results for
a specific analyte. Report the method code reported to you by your chemistry laboratory or obtain it from
them. A method code of "99" will require additional documentation describing the method used.
'/'',•' • . i ." ' ' t " " ' '" " " '
f. Usage of ( < / > ): All analytes are present at quantifiable concentrations, so use of this field should not
be necessary. However, if your lab was not capable of quantifying the sample concentration, you must
transfer the^''<" or ">" reported by:'ybuf lab to the Orange Forrri as part of your analytical result!
g. Quantity:
• Report only one analytical result for each analyte; Do not report the mean of multiple analytical
- "•'•'•:' results. " ' .'.. ' ^, ' , ' ri ' ^ , .'.,.,. , , . ., '
• Each box utilized must contain only a number or a decimal (no dashes, letters or symbols for any
reason). A, decimal point requires its own box.
• Report your data to three significant digits, i.e., O.XXX, X.XX, XX.X or XXX, if method allows.
• "Right justify" each result in the spaces provided.
• Report all data in the units specified on the Orange Form.
" I 1 V , ' I " , " ' I a r
1 \ 'I *'".'!, ( , , '
7. Complete the Certification Statement on page 1 of the Orange Form. The "Certification Section" on page
,1 must be completed as indicated and signed by an authorized representative as designated on the permit.
Most important, the permittee is responsible for certifying the truth, accuracy, and completeness of the data
and that all work has been performed by the personnel and laboratory(ies) that routinely conduct the
self-monitoring required in their permit. Reference to this section may be found in 40 CFR Part 122.22.
8. Revised Reports: If you decide the information on an Orange Form must be revised after you have
submitted it, change your copy of the original submittal, put "REVISED", your initials and the revision date at
the top of page 1, make two copies, and submit the revised Orange Form and one copy as before
" "" "
*",'
u H
"I
I' '
-------
i results of ail
-iformed by, your in-house and/or contract laboratories
IJaJgeggrt Forms,, which are pink or greenif yougetoriginals, to the •
i Data Report Form enclosed with these instructions. Results reported to
pur Iaboratorjesj3t:0o_a Laboratory Data Report Form will not satisfy
EPA
port Form (PWIO
• Chemistry
/ Laboratory
Data Report Form (GREEN)
apd/QC
CMtractToxicitv
13
tf'b^^^
provide YOU with proof of
!PA Con^rjacjjoj^ The USEPA Conjractorwill NOT cpnfirrn rpceiot of vour data
arnot
the bpttonj of the previous! page
tetter, unless otherwlsedjrected by theUSEPA ContractoriJSEPA or SHte AflfiQcv ^Anv auestiori'S_or
lEB§Bl§jafflLd]bM3a,dfe,d dlBeflvmith voUf DMR-QA State Coordinatnr (see attached list)
[form.
-------
DMR-QA STATE COORDINATORS
Alabama
E John Williford
AL.Dept. of Env. Mgt.
18"90A Cong WL Dickinson Dr
Montgomery, AL 36109
(334) 260-2700
<
Alaska
Karen Hoover
PS EPA, Region X '""
QW-133
, 1200 Sixth Ave.
'Seattle, WA 98101
(206) 553-1213
American Samoa
, Sheila Wiegman
American Samoa EPA
Environmental Quality Commission
Pago Pago, AS 96799
(684) 633-2304
Arizona
.Gary Brussels
,AZ Dept. of Health Services
Environmental Lab Licensure
3443 North Central Ave., Suite 810'
Phoenix, AZ 85012
(602) 255-3454
; Arkansas
Dick Cassat
jARpeptofPoll Ctrl & Ecology
8001 Rational Drive
Little Rock, AR 72209
(501) 682-0744
California
Bill Ray
CA State Water Res. Control Board
PO Box 944213
Sacramento, CA 95814-0100
(916)657-1123
• Colorado
CarlaLenkey
CO Dept. of Public Division
Field Support Section
4300 S. Cherry Creek Dr.
Denyer, CO 80222-1530
(303) 692-3603
Connecticut
Donald Gonyea
CT Dept. of Env. Protection
<* Water Management Bureau
PO Box 5066
Hartford, CT 06106-5066
(860) 424-3827
Delaware
Joe Mulropney
DNR&EC
1 ^ » i
Water Pollution Branch
PO Box 1401
Dover, DE 19903
(302)739-5731
^ 1
* NPPES Delegated State
J , t 4
District of Columbia
William Ruby
Environmental Regulation Admin
Water Resources Management Div
2lOO M.L. King Jr Ave, SE
Washington, DC 20020
(202) 645-660 f ext! 3032 " "' "
* Florida
Ed" Sims ' "
US EPA, Region TV
.Water Management Div. (CWAES)
\ 106 Alabama St.,! SW - Atlanta Federal
Center
Atlanta, GA 30303-3104 '
(404) 562-9768
Carlos Boueres
T FL Dept of Env. Protection
Quality Assurance Section
2600 Blear Stone Road, MS 6505
' \ Tallahassee, FL 32399
i ' 'I. t I ' II '
(904)488-2796
* ft N * n
Georgia
Jeff Larson
GA Dept of Natural Resources
Env. Protection Div.
p 4244 Int Pkwy, Suite 110 - Atlanta
Tradeport ~ '
Atlanta, GA "30354 "'" "' '" '""
(404)362-2680
Guam
i * Jesus Salas
Guam EPA
POBOX22439-GMF
Tiyan Barrigada, GU 96921
(671)472-88"63 '
, * Hawaii
RendyChow
' HI Dept. of Health
,- .'State Laboratories Div.
2725 Wairnano Home Rd.
" Pearl City, HI 96782
'(868)453-6684
Idaho
Karen Hoover
US EPA, Region X
OW-133
1200 Sixth Ave.
Seattle, WA 98101
(206) 553-1213
* Illinos
' "• Erin Rednour
Illinois EPA
Bureau of Water
PO Box 19276
Springfield, IL -62702
(217)78"2-9720
1,1 |l , , 1 ' ' ,i.( ;,;„•»- ,i'.'
Indiana
-Steve Kim
IN Dept. of Env. Mgt., OWM
i pper. Assist. & Training Section
PO Box 6015 __' u, 't,'ri
* ' Indianapolis, IN 46204
(317) 232-8793
;'' . ,
Iowa
Charles Furrey
lADept of Natural Resources
Henry A. Wallace B'ldg:
900 E. Grand
DesMoines,lA 50"319
(515y281-40o7' "" ' "' ' "
Kansas
Jack McKenzie
Kansas Dept. of Health & Env.
Laboratory Services & Research
Forbes Field Bldg. #740
Topeka, KS 66620-0001
(913)296-1639
Kentucky
Donna Drury
KY Dept. for Env. Protection
Division of Water
14 Reilly Rd. Ft. Boone Plaza
Frankfort, KY, 40601 ,
(502) 564-3410 ext. 461
Louisana
Elaine Sorbet
LDEQ Water Lab
,.,8618GSRI
Baton Rouge, LA 70808
(504)765-2406
Maine
David Dodge
ME Dept. of Env. Protection
Div. of Water Resource Regulation
State House, Station 17
1 Augusta, ME 04333
(207)287-7659
* Maryland
Marlene Patillo
MD Dept. of the Environment
Div. of Municipal Compliance
;,' 2500 Broening Highway
Baltimore, MD 21224
(410)631-3646
MelvinKnott
MD Dept. of the Environment
Industrial Wastewater Program
2500 Broening Highway
Baltimore, MD 21224
(410)631-3906
Massachusetts
' PingYee
MA Dept. of Env. Protection
Div. of Water Pollution Control
Training Center - Route 20
„ tMilbury,MA 01527
(508) 756-7281
* Michigan
Clyde Marion
US EPA, Region V
(WC-15J)
77 West Jackson Blvd.
.,:• Chicago, IL 60604
,«;;,( (312)353-5966
Minnesota
Kim Sandrock
MN Pollution Control Agency
520 Lafayette Road
St. Paul, MN 55155
(612) 296-7387
' i I I . I- Hi Ml"!'!:1 '['
Mississippi
Phillip Bass
MS Dept of Env. Quality
Office of Pollution Control
PO Box 10385
Jackson, MS 39204 ;
(601)961-5143
Missouri
jack Pate
MO Dept. of Natural Resources
Water Pollution Control Program
205 Jefferson Street
Jefferson City, MO 65101
(573) 751-1399
Montana
Mike Pasichnyk
MT Dept of Environmental Quality
Water Protection Bureau
PO Box 200901
Helena, MT 59620-0901
(406)444-5326
Nebraska
Chris Helms
Dept of Env. Quality
Water Quality Division
PO Box 98922
Lincoln, NE 68509-8922
(402)471-2186
Nevada
Wendall McCurry
NV Div. of Environmental Protection
Bureau of Water Quality Planning
333 W. Nye Lane, Capitol Complex
Carson City, NV 89701
(702) 687-4670 ext. 3098
New Hampshire
Stephanie Larson
NH Dept. of Env. Services
Water Supply & Poll. Ctrl. Div.
P.O Box 95
Concord, NH 03301
(603) 271-1493
fc New Jersey
Linda Mauel
US EPA, Region H
2890 Woodbridge Ave. (MS-220)
Edison, NJ 08837-3679
(732) 321-6766
New Mexico
Patrick Hanson
NM Environmental Dept.
Rennels Bldg., Rm. N 2050
PO Box 26110
Santa Fe.NM 87501
(505) 827-2799
Study 18
-------
Vest Virginia
"PiiSela Townsend
Vater Met.
TN Dept. of Env.ffi Conservation
Don E. Caldwell
State oTWest Virginia
Div. of Water Pollution Control
Dept. of Natural Resources
~,401CliurdiSjiSg
1201 Greenbrier Street
;,PA 17701-6448
MashyMeJOi 17243-1234
giatlgaton.WV 25305
, 1615} 532-0677
(304)558-2104
sJTexas
Wisconsin
Mke Kvilrud.
WI Dept of Natural Resources
PO Box 7921
Madison, Wl 53715
(608) 621-8459
jRegioaTWater Mgt
-QA) _ ~
TNRCC
44 E,. Sara Houston Pkwy. N
Houstan, TX 77015
-5229
om Basher
WI Dept. of Natural Resources
North Central District
PO Box 818
TUiiiieSander, WI 54501
US EPA, Region iX
Laboratory
st Eeaon. Water Mgt.
Uept. ot Natural Resources
BBHiSS District
PO Box 12436
53212
US EPA, Region IX
Colleen Higgins
WI Dept. of Natural Resouroes
Box4001
BirClaire, WI 54702
(7T5)""8I39-1603
288 Nprtft 146p West
ty,UT 84114-4870
801)538-6146
sAao,(MS-220)
=103 S. Main Street,, Sewing Bldg^
Waterbury. VT 05676
^80,2) 241-3739
Janet LaRose
WI Dept. of Natural Resources
Northwest District
810W. Maple St.
54801-1255
_jjS_g£A-Reg,ioi}II
-Benjamin Lovesky
Edison.NJ 08837-3679
Jloy Lemke
~ WI Dept. of Natural Resources
^Southern District ..
3911 Fish Hatchery Road
-Fitchburg,WI 53711
•^(608) 275-3283 """
FWaief Resources
sSSST
.(7-32)321-6766
LindaVaggij,
ff.RI 82908-5767
Virginia
Elizabeth Ziorask
sJELDept. of Natural Resources
.LakaMifihigan. District
.PO 80x10448
JfTof Env. Qlty.
Water Diyision
i. Control
tlabotatog 'CSFffljcatipn
-PO Box 10009
Richmond, VA 23240
&eenBay,WI 54307-0448
-.(414)492:5876
Wyoming
— ^(8041698.4181
JKY,Dept. of Env. Quality
Quality Division
122 W, 25th St.
—^^—QnaMty^ssuranceSectioti _
ffflvTS'Wtu'ral 'Res. "
"tSifiol Wograra
Illl l,,,ll 11,11 ll,ll,,ll,l,,,ll,,,l g,,,,l I l,l,l,,,,l,l I,
j'QJBoxIgg
Cheyenne, WY 82002
-{307)777^317
Manchester, WA 98353
l. Joe Foss BldK.
------- |