DISCHARGE lyipN^ ASSURAISJCE (DMR-QA) STUDY 18 To Designated NPDES Permittees: As indicated in the March 9, 1 998, letter from the Office of Enforcement and Compliance Assurance, the USEPA and State Agencies are continuing a quality assurance program known as the Discharge Monitoring Report - Quality Assurance (DMR-QA) study. This program is intended for all major and selected minor permittees under the National Pollutant Discharge Elimination System (NPDES). The purpose is to evaluate the analytical and reporting ability of the laboratories that routinely perform the chemistry and whole-effluent toxicity self-monitoring analyses required in your NPDES permit. For further information, please refer to the NPDES Permittee Requirements listed on page 1 inside. Your participation in this program, including proper analyses, reporting and record retention, is mandatory based on the authority of Section 308 (a) of the Clean Water Act. The Agency's legal opinions, dated August 11 1977 and January 9 1989, reaffirm this authority. If after reading these instructions, or at any point during this study, you have any questions, please contact your state DMR-QA coordinator, whose name, address and telephone number are listed in the attached NPDES Permittee Instructions. Please reference your NPDES permit and telephone numbers on all correspondence. Your region and/or state will play an important role in reviewing your results from analyses of the study samples and in providing any follow- up action or guidance that may be appropriate after study reports are distributed. Thank you for your cooperation in this national program to improve the quality of NPDES self-monitoring data. Enclosures (3) 1) NPDES Permittee Instructions 2) DMR-QA State Coordinators list 3) NPDES Permittee Data Report Form ------- ------- DMR-QA STUDY 18 :- NPDES PERMITTEE INSTRUCTIONS 1. The NPDES Permittee Data Report Form you received with these instructions (hereafter called the "Orarige Form") is labeled on the front with a specific NPDES permit number (the permit which this number represents is hereafter called the ''permit"). Your NPDES Permit Number begins with your state abbreviation and is followed by seven numbers^ The data you are required to report on this Orange Form relates to the indicated permit. Some"of your NPDES permits may not have been selected for DMR-QA Study 18, but you are required to complete and return every Orange Form you receive. 2. All analytes listed on the permit may not be included in the DMR-QA Study. You are only required to report analytical results for analytes which are in the study samples and listed for self-monitoring in the permit. Review the permit and compare it with the analytes listed below to determine which analyses must be performed to satisfy the permit requirements. DMR-QA Study Analytes: Chernistry Analytes: aluminum, arsenic, cadmium, (total) chromium, cobalt, copper, iron, lead, manganese, mercury, nickel, selenium, .Vanadium, zinc, pH, non-filterable residue (total suspended solids), oil and grease, ammonia nitrogen, nitrate nitrogen, orthophosphate, ' lotafKjeldahi nitrogen^ total phosphorus, 5-day biochemical oxygen demand, chemical oxygen demand,"total organic carbon, 5-day cafbonacebus,biochemical oxygen demand, total cyanide, total pheriolics (by the 4AAP method), and total residual chlorine Toxicity Analytes: acute and chronic testing for fathead minnow (Pimephales promelas), Ceriodaphnia (Ceriodaphnia dubia), Mysid (Mysidopsis bahia), and sheepshead minnow (Cyprinodon variegatus); and acute testing only for inland silversides (Menidia beryllina), Daphnia magna, and Daphnia pulex. 3. Ensure that your in-house and/or contract laboratory(ies) complete all requirements. Ail work must be performed by the personnel and laboratory(ies) that routinely conduct the self-monitoring required in the permit. Laboratories must: N a., prder the appropriate study samples, as instructed in the DMR-QA Study 18 Announcement (mailed to all participating NPDES permittees in March of 1998). If a participating laboratory has not . already ordered their samples, contact your DMR-QA State Coordinator immediately. ;;; b. perform the requested analyses upon receipt of the samples. c. provide you (the permittee) with the results of the analyses on copies of the NPDES Chemistry and/or Toxicity Laboratory Data Report Forms received in each sample kit, by September 15, 1998 (this suggested date should allow you enough time to complete the permittee reporting procedure on schedule). 4. Complete and submit the Orange Form in accordance with the instructions on pages 2 through 4 that follow. fl | I I I " I I Hi it \ , ' * I ' .1 I ' 5. Once processing of your reported results is complete, a Performance Evaluation Report will be sent to you and the appropriate USEPA Regional office and/or State Agency. This report will compare your reported values to the study acceptance limits. You will also receive instructions for conducting a follow-up investigation and developing written corrective actions for reported analytes which were not within the limits. Since the acceptance limits for some of the analytes are computed from data submitted during the study, you will not receive your Performance Evaluation Report until January or February of 1999. ------- am JG THE NPDES PERMITTEE DATA REPORTING FORM (ORANGE) r, which requires a standardized reporting Syftog tfrejarcxgcjure. oujllngd bgjo^m^cauge yourdatatobeevaluated ',enteralldataclearly, and llgt Permit Numbers and as received; the USEPA Contractor, is 3 J aoy changes. Not providing an Orange Form within the reporting deadline or naoii Ibat caonot be processed, wilt be considered a violation of yoffiM^BESS perrntt- Jgbej iijjo JJjg spaces jsroyrdedl at the top ofjpages 1, 3, 5 & 7 of right-hand corner of any additional documentation' that you may submit, in sing. that may be necessary should be made directly to the NPDESJPermittee page 1 of the Oranqe Form. idenoe pggarding the NPDES permit wilf be rn.sMed.to the.address on this label ! needs to be revised since sampigs are sent directly to snipping addresses "labs. L ^_ . |, orbesidethe^addressjabel.,.Dpnotus.e|he. certification section of the aMiog addresschanf ; name in the space provided on page 1 of the Orange^Form. The facility name iear as a heading on the computer generated Performance Evaluation Report that will be _sj£vthe_appropriate boxes to complete the three question survey related to participation in ~'. stodv. MSSfjtSglSP. SSSliSB SO E3^63 3 and 4 of ygyr Orange Form. Each laboratory 5n'd/b71oxigiyanalyses 'mult be identified by name, gddress. USEPA Laboratory^ i of Laborat ^Laboratory Identification: MssdJQaidentifvyou:r ini=house laboratory if you 'perform any test there, or primary1 If no in-house lab fejjsgoLAiy additional chemistry laboratories should be ' §iiii.§.HiSl.§- .iBSinotidentify, a chemistry Jab in Laboratory ID #2 or 7 which are i.. which is PINK i Identification: with your state abbreviation and is followed by five numbers. with their USEPA Laboratory Code on an NPDES Chemistry Laboratory permit number, state laboratoryicjadsior '. Code,, grinnary tgxicjty laboratory must &e identified in the Laboratory ID #2. If is seven numbers. Each toxjcity lab used should provide you with their IEDJESTojdc^rUboratory DgiReport Form, which is GREEN in color. ------- DMR-QA STUDY 18 6. Transfer the appropriate data from the Chemistry/Toxicity Laboratory Data Report Forms in to each field of your Orange Form. The headings listed below relate to information on pages 5-8 of the Orange Form, " , " ..' , , -.. .' [ ,..'"' ' .'. '. , ', a. Analyte Name and No.: Identifies each test type available and their corresponding analyte numbers (do not alter). _ | _ _ . ^ " '. / ' " , , ^ ' ""'.".- . ' "^ i ' '.' v" b. Sample No.: Identifies the ajopropriate sample number which should be analyzed to produce each ' chemistry result (do not alter). ' « - , ' 'i j , , ;,. - =4< _>, } '/.;';'., "' ;.;.,'; ,i :' .K ':' . 'v';; <:_>:. ;|',,';' ?."', ''.,; :'-'';,I,;->:,;v, '^:;/:; * V' c. USEPA Laboratory Code: You MUST enter the USEPA Laboratory Code next to each analytical result ,. produced by that laboratory. For a chemistry lab this is a two-letter state abbreviation followed by five , numbers, and for a toxicity lab this is a seven digit number. Each laboratory code used in this column must be identified on pages 3 or 4 in the Laboratory Identification Section of the Orange Form. If for any reason you do not have the USEPA Laboratory Code of any laboratory, contact that laboratory to obtain their code and enter it everywhere it is appropriate before continuing. d. Voluntary Analvte: Enter an "X" in this column for each analvte you report which is not required to be monitored by your NPDES permit. Voluntary Analytes you report will be included on your Performance Evaluation Report. e. Method Codes: The method codes reported here identify which method was used to produce results for a specific analyte. Report the method code reported to you by your chemistry laboratory or obtain it from them. A method code of "99" will require additional documentation describing the method used. '/'',' . i ." ' ' t " " ' '" " " ' f. Usage of ( < / > ): All analytes are present at quantifiable concentrations, so use of this field should not be necessary. However, if your lab was not capable of quantifying the sample concentration, you must transfer the^''<" or ">" reported by:'ybuf lab to the Orange Forrri as part of your analytical result! g. Quantity: Report only one analytical result for each analyte; Do not report the mean of multiple analytical - "'':' results. " ' .'.. ' ^, ' , ' ri ' ^ , .'.,.,. , , . ., ' Each box utilized must contain only a number or a decimal (no dashes, letters or symbols for any reason). A, decimal point requires its own box. Report your data to three significant digits, i.e., O.XXX, X.XX, XX.X or XXX, if method allows. "Right justify" each result in the spaces provided. Report all data in the units specified on the Orange Form. " I 1 V , ' I " , " ' I a r 1 \ 'I *'".'!, ( , , ' 7. Complete the Certification Statement on page 1 of the Orange Form. The "Certification Section" on page ,1 must be completed as indicated and signed by an authorized representative as designated on the permit. Most important, the permittee is responsible for certifying the truth, accuracy, and completeness of the data and that all work has been performed by the personnel and laboratory(ies) that routinely conduct the self-monitoring required in their permit. Reference to this section may be found in 40 CFR Part 122.22. 8. Revised Reports: If you decide the information on an Orange Form must be revised after you have submitted it, change your copy of the original submittal, put "REVISED", your initials and the revision date at the top of page 1, make two copies, and submit the revised Orange Form and one copy as before " "" " *",' u H "I I' ' ------- i results of ail -iformed by, your in-house and/or contract laboratories IJaJgeggrt Forms,, which are pink or greenif yougetoriginals, to the i Data Report Form enclosed with these instructions. Results reported to pur Iaboratorjesj3t:0o_a Laboratory Data Report Form will not satisfy EPA port Form (PWIO Chemistry / Laboratory Data Report Form (GREEN) apd/QC CMtractToxicitv 13 tf'b^^^ provide YOU with proof of !PA Con^rjacjjoj^ The USEPA Conjractorwill NOT cpnfirrn rpceiot of vour data arnot the bpttonj of the previous! page tetter, unless otherwlsedjrected by theUSEPA ContractoriJSEPA or SHte AflfiQcv ^Anv auestiori'S_or lEB§Bl§jafflLd]bM3a,dfe,d dlBeflvmith voUf DMR-QA State Coordinatnr (see attached list) [form. ------- DMR-QA STATE COORDINATORS Alabama E John Williford AL.Dept. of Env. Mgt. 18"90A Cong WL Dickinson Dr Montgomery, AL 36109 (334) 260-2700 < Alaska Karen Hoover PS EPA, Region X '"" QW-133 , 1200 Sixth Ave. 'Seattle, WA 98101 (206) 553-1213 American Samoa , Sheila Wiegman American Samoa EPA Environmental Quality Commission Pago Pago, AS 96799 (684) 633-2304 Arizona .Gary Brussels ,AZ Dept. of Health Services Environmental Lab Licensure 3443 North Central Ave., Suite 810' Phoenix, AZ 85012 (602) 255-3454 ; Arkansas Dick Cassat jARpeptofPoll Ctrl & Ecology 8001 Rational Drive Little Rock, AR 72209 (501) 682-0744 California Bill Ray CA State Water Res. Control Board PO Box 944213 Sacramento, CA 95814-0100 (916)657-1123 Colorado CarlaLenkey CO Dept. of Public Division Field Support Section 4300 S. Cherry Creek Dr. Denyer, CO 80222-1530 (303) 692-3603 Connecticut Donald Gonyea CT Dept. of Env. Protection <* Water Management Bureau PO Box 5066 Hartford, CT 06106-5066 (860) 424-3827 Delaware Joe Mulropney DNR&EC 1 ^ » i Water Pollution Branch PO Box 1401 Dover, DE 19903 (302)739-5731 ^ 1 * NPPES Delegated State J , t 4 District of Columbia William Ruby Environmental Regulation Admin Water Resources Management Div 2lOO M.L. King Jr Ave, SE Washington, DC 20020 (202) 645-660 f ext! 3032 " "' " * Florida Ed" Sims ' " US EPA, Region TV .Water Management Div. (CWAES) \ 106 Alabama St.,! SW - Atlanta Federal Center Atlanta, GA 30303-3104 ' (404) 562-9768 Carlos Boueres T FL Dept of Env. Protection Quality Assurance Section 2600 Blear Stone Road, MS 6505 ' \ Tallahassee, FL 32399 i ' 'I. t I ' II ' (904)488-2796 * ft N * n Georgia Jeff Larson GA Dept of Natural Resources Env. Protection Div. p 4244 Int Pkwy, Suite 110 - Atlanta Tradeport ~ ' Atlanta, GA "30354 "'" "' '" '"" (404)362-2680 Guam i * Jesus Salas Guam EPA POBOX22439-GMF Tiyan Barrigada, GU 96921 (671)472-88"63 ' , * Hawaii RendyChow ' HI Dept. of Health ,- .'State Laboratories Div. 2725 Wairnano Home Rd. " Pearl City, HI 96782 '(868)453-6684 Idaho Karen Hoover US EPA, Region X OW-133 1200 Sixth Ave. Seattle, WA 98101 (206) 553-1213 * Illinos ' " Erin Rednour Illinois EPA Bureau of Water PO Box 19276 Springfield, IL -62702 (217)78"2-9720 1,1 |l , , 1 ' ' ,i.( ;,;»- ,i'.' Indiana -Steve Kim IN Dept. of Env. Mgt., OWM i pper. Assist. & Training Section PO Box 6015 __' u, 't,'ri * ' Indianapolis, IN 46204 (317) 232-8793 ;'' . , Iowa Charles Furrey lADept of Natural Resources Henry A. Wallace B'ldg: 900 E. Grand DesMoines,lA 50"319 (515y281-40o7' "" ' "' ' " Kansas Jack McKenzie Kansas Dept. of Health & Env. Laboratory Services & Research Forbes Field Bldg. #740 Topeka, KS 66620-0001 (913)296-1639 Kentucky Donna Drury KY Dept. for Env. Protection Division of Water 14 Reilly Rd. Ft. Boone Plaza Frankfort, KY, 40601 , (502) 564-3410 ext. 461 Louisana Elaine Sorbet LDEQ Water Lab ,.,8618GSRI Baton Rouge, LA 70808 (504)765-2406 Maine David Dodge ME Dept. of Env. Protection Div. of Water Resource Regulation State House, Station 17 1 Augusta, ME 04333 (207)287-7659 * Maryland Marlene Patillo MD Dept. of the Environment Div. of Municipal Compliance ;,' 2500 Broening Highway Baltimore, MD 21224 (410)631-3646 MelvinKnott MD Dept. of the Environment Industrial Wastewater Program 2500 Broening Highway Baltimore, MD 21224 (410)631-3906 Massachusetts ' PingYee MA Dept. of Env. Protection Div. of Water Pollution Control Training Center - Route 20 tMilbury,MA 01527 (508) 756-7281 * Michigan Clyde Marion US EPA, Region V (WC-15J) 77 West Jackson Blvd. .,: Chicago, IL 60604 ,«;;,( (312)353-5966 Minnesota Kim Sandrock MN Pollution Control Agency 520 Lafayette Road St. Paul, MN 55155 (612) 296-7387 ' i I I . I- Hi Ml"!'!:1 '[' Mississippi Phillip Bass MS Dept of Env. Quality Office of Pollution Control PO Box 10385 Jackson, MS 39204 ; (601)961-5143 Missouri jack Pate MO Dept. of Natural Resources Water Pollution Control Program 205 Jefferson Street Jefferson City, MO 65101 (573) 751-1399 Montana Mike Pasichnyk MT Dept of Environmental Quality Water Protection Bureau PO Box 200901 Helena, MT 59620-0901 (406)444-5326 Nebraska Chris Helms Dept of Env. Quality Water Quality Division PO Box 98922 Lincoln, NE 68509-8922 (402)471-2186 Nevada Wendall McCurry NV Div. of Environmental Protection Bureau of Water Quality Planning 333 W. Nye Lane, Capitol Complex Carson City, NV 89701 (702) 687-4670 ext. 3098 New Hampshire Stephanie Larson NH Dept. of Env. Services Water Supply & Poll. Ctrl. Div. P.O Box 95 Concord, NH 03301 (603) 271-1493 fc New Jersey Linda Mauel US EPA, Region H 2890 Woodbridge Ave. (MS-220) Edison, NJ 08837-3679 (732) 321-6766 New Mexico Patrick Hanson NM Environmental Dept. Rennels Bldg., Rm. N 2050 PO Box 26110 Santa Fe.NM 87501 (505) 827-2799 Study 18 ------- Vest Virginia "PiiSela Townsend Vater Met. TN Dept. of Env.ffi Conservation Don E. Caldwell State oTWest Virginia Div. of Water Pollution Control Dept. of Natural Resources ~,401CliurdiSjiSg 1201 Greenbrier Street ;,PA 17701-6448 MashyMeJOi 17243-1234 giatlgaton.WV 25305 , 1615} 532-0677 (304)558-2104 sJTexas Wisconsin Mke Kvilrud. WI Dept of Natural Resources PO Box 7921 Madison, Wl 53715 (608) 621-8459 jRegioaTWater Mgt -QA) _ ~ TNRCC 44 E,. Sara Houston Pkwy. N Houstan, TX 77015 -5229 om Basher WI Dept. of Natural Resources North Central District PO Box 818 TUiiiieSander, WI 54501 US EPA, Region iX Laboratory st Eeaon. Water Mgt. Uept. ot Natural Resources BBHiSS District PO Box 12436 53212 US EPA, Region IX Colleen Higgins WI Dept. of Natural Resouroes Box4001 BirClaire, WI 54702 (7T5)""8I39-1603 288 Nprtft 146p West ty,UT 84114-4870 801)538-6146 sAao,(MS-220) =103 S. Main Street,, Sewing Bldg^ Waterbury. VT 05676 ^80,2) 241-3739 Janet LaRose WI Dept. of Natural Resources Northwest District 810W. Maple St. 54801-1255 _jjS_g£A-Reg,ioi}II -Benjamin Lovesky Edison.NJ 08837-3679 Jloy Lemke ~ WI Dept. of Natural Resources ^Southern District .. 3911 Fish Hatchery Road -Fitchburg,WI 53711 ^(608) 275-3283 """ FWaief Resources sSSST .(7-32)321-6766 LindaVaggij, ff.RI 82908-5767 Virginia Elizabeth Ziorask sJELDept. of Natural Resources .LakaMifihigan. District .PO 80x10448 JfTof Env. Qlty. Water Diyision i. Control tlabotatog 'CSFffljcatipn -PO Box 10009 Richmond, VA 23240 &eenBay,WI 54307-0448 -.(414)492:5876 Wyoming ^(8041698.4181 JKY,Dept. of Env. Quality Quality Division 122 W, 25th St. ^^QnaMty^ssuranceSectioti _ ffflvTS'Wtu'ral 'Res. " "tSifiol Wograra Illl l,,,ll 11,11 ll,ll,,ll,l,,,ll,,,l g,,,,l I l,l,l,,,,l,l I, j'QJBoxIgg Cheyenne, WY 82002 -{307)777^317 Manchester, WA 98353 l. Joe Foss BldK. ------- |