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-------
-------
CHAPTER 5
SPENDING ACTIONS ABOUT WHICH
YOU MAY HAVE FURTHER QUESTIONS
FUND CONTROL
\
Form Approved
OMB No. IS8-R0133
U.S. ENVIRONMENTAL PROTECTION AGENCY
APPLICATION FOR FEDERAL ASSISTANCE
EPA USE ONLY
EPA PROJECT CONTROL NO.
FORMER FEDERAL NO.(Ifnr)
DATE RECEIVED
P.E. NUMBER
PART i.
GENERAL INFORMATION
APPLICANT
b. DEPARTMENT/DIVISION
C, CONGRESSIONAL DISTRICT
d. ADDRESS (SttoBt or P.O. Box Number, TownfCity, Staff
aid Zip Codf)
*. COUNTY
2. PROJECT TITLE
3. CATALOG NUMBER AND TITLE OF EPA PROGRAMfS) TO WHICH THIS APPLICATION 1$ DIRECTED
«. TOTAL COST FOR PROJECT PERIOD
*
S, TOTAL BUDGET PERIODCOSTOF BUDGET
*
6. TOTAL EPA SHARE REQUESTED FOR
BUDGET PERIOD
7. PROJECT PERIOD
FROM!
9. TYPE OF APPLICANT (Select cpptoprletf tff>* tram instructions)
8. BUDGET PERIOD
FROM:, .......... .
TO;
10. FEDERAL EMPLOYER IDENTIFICATION NUMBER
1'. TYPE OF CRANT
C. REWWtAL
•
(Prior grant
number) _
12. PROJECT
13. PROJECT
AREA
a. STATE"
b. CONTINUATION
'"""
d. AMENDMENT
«• MUNICIPALITY
b. COUNTY
d. CONGRESSIONAL. DISTRICT
b. COUNTY
d. CONGRESSIONAL DISTRICT
14. DOES PROJECT REQUIRE CLEARINGHOUSE NOTIFICATION IN ACCORDANCE WITH OFFICE OF MANAGEMENT AND
BUDGET CIRCULAR A-95?
IS. HAS AN ENVIRONMENTAL ASSESSMENT BEEN MADE FOR THIS PROJECT OR FOR A COMPREHENSIVE PLAN WHICH
INCLUDES THIS PROJECT?
'6. HAS AN ENVIRONMENTAL IMPACT STATEMENT BEEN MADE FOR THIS PROJECT OH FOR A CLASS OF PROJECTS
INCLUDING THIS PROJECT?
a. FEDERAL AGENCY
17. IS THE PROJECT COVERED BY A CURRENT
FEDERALLY APPROVED PLAN?
18. DOES THE PROJECT REQUIRE THE ACQUISITION OF LAND OR THE DISPLACEMENT OF ANY PERSON FROM HIS
HOME. BUSINESS OR FARM?
'». IS PROJECT IN A DESIGNATED FLOOD HAZARD AREA?
20.PROJECT
MANAGER
c. ADDRESS (Street, City, Slat* and Zip Coda;
b. TITLE
d. PHONE (Include Area
Codf)
21. OFFICIAL OR
AGENCY TO WHOM
CHECKS ARE TO
BE MAILED
b. ADDRESS (Street, City, State and Zip Cod*)
Z2. SUBMISSIONS TO OTHER FEDERAL AGENCIES
EPA form 5700-12 (R«v. 12-76}
PREVIOUS EDITION IS OBSOLETE
PAGE 1 OF
TN-4
12/23/77
Figure 5-3
(Part 1 of 4)
CHAP 5
-------
CHAPTER 5
, SPENDING ACTIONS ABOOT WHICH
FUND CONTROL YOU MAY HAVE FURTHER QUESTIONS
Form Approved
OMB No. 15B-ROI33
PART II SCHEDULE A-BUDGET
APPLICANT'S NAME EPA PROJECT CONTROL NO.
SECTION A-BUDGET BY SOURCE
FUND
FUNDS REQUIRED
ING SOURCE BUDGET PERIOD PROJECT PERIOD
EPA SOURCES (Total)
OTHER FEDERAL SOURCES (Total)
NON FEDERAL SOURCES (Total)
TOTAL BUDGET
SECTION B-BUDGET ESTIMATES FOR BALANCE OF THE PROJECT PERIOD
ADDITIONAL SUPPORT TO COMPLETE PROJECT
FUNDING BUDGET PERIOD
SOURCE (1) (2) ,3, (4,
FROM TO FROM I TO FROM 1 TO FROM I TO
EPA SUPPORT
OTHER FEDERAL
SUPPORT
OTHER FUNDING
SOURCE
, . , ..../. .
TOTALS
SECTION C-FORECASTED CASH NEEDS BY QUARTER
FUNDS SOURCE FIRST SECOND v. THIRD FOURTH TOTAL
FUNDS SOURCE QUARTER QUARTER QUARTER QUARTER TOTAL
FEDERAL
NON-FEDERAL
SECTION O-BUDGET BY COST CATEGORY OR PROGRAM ELEMENT
TABLE A.
COST CATEGORY
1. PERSONNEL
2. FRINGE BENEFITS
3. TRAVEL
4. EQUIPMENT
8. SUPPLIES
6. CONTRACTUAL
PERSONNEL SERVICES
7. CONSTRUCTION
(See Schedule B)
S. OTHER
9. TOTAL DIRECT COSTS
1O. INDIRECT COSTS
It. TOTAL
12. TOTAL REQUESTED FROM EPA
TABLE B.
PROGRAM ELEMENT
•:
TOTALS
TOTAL PROJECT COSTS
TOTAL BUDGET COSTS
EPA Form 5700-12 (R«v. 12-74) - PAGE 2 OF 4
Figure 5-3 ™-4
CHAP 5 (Part 2 of 4) 12/23/77
f
-------
CHAPTER 5
SPENDING ACTIONS ABOUT WHICH
YOU MAY HAVE FURTHER QUESTIONS
FUND CONTROL
\
Form Approved
OMB No. IS8-R0133
SECTION E- DETAILED ITEMIZATION OF DIRECT COSTS (See instructions) \ I
SECTION F - INDIRECT COSTS
INDIRECT COSTS ARE A
D PROVISIONAL RATE % OF
1-1 BASE
n FIXED RATE WITH n pBEr,ETERM,N
D CARRY FORWARD U PBEDETERMIN
I
SD RATE
If the indirect cost rate is predetermined fixed, indicate the Federal agency that approved the cost allocation plan or if the indirect cost
rate is a proposed provisional rate, indicate any Federal agency that has approved the use of such rate.
NAME OF AGENCY
DATE OF.APPROVAL
PART III SCHEDULE B - BUDGET
{For demonstration projects involving construction, land acquisition, land development or
the relocation of individuals and businesses)
APPLICANT'S NAME
EPA PROJECT CONTROL NO.
SECTION A - CALCULATION OF EPA GRANT
COST CLASSIFICATION
1. ADMINISTRATIVE EXPENSES
2. LAND, STRUCTURES, RIGHT-OF-WAY
3. ARCHITECTURAL/ENGINEERING BASIC FEES
4. OTHER ARCHITECTURAL/ENGINEERING FEES
S. CONSTRUCTION AND PROJECT IMPROVEMENT COST
6. EQUIPMENT
1. CONTINGENCIES
8. RELOCATION PAYMENTS
9. INDIRECT COSTS
10. TOTALS
PROJECT PERIOD
COST
ELIGIBLE
BUDGET PERIOD
COST
SECTION B - INDIRECT COSTS
INDIRECT COSTS
tl PROVISIONAL RATE X OF
n Flx_
BASE CAti
°I?Y "FORWARD ^ PREOETEHMINED
NAME OF AGENCY THAT APPROVED THE RATE
EPA USE ONLY _,
AMOUNT APPROVED
FOR BUDGET PERIOD*
,^
HATE
DATE OF APPROVAL
SECTION C - BUDGET BY FUNDING SOURCE
FUNDING SOURCE
EPA SOURCES (Total)
OTHER FEDERAL SOURCES (Total)
STATE (State Aid) (Total)
FUND SUPPLIED BY APPLICANT (Total)
OTHER NON-FEDERAL SOURCES (Total)
TOTAL
FUNDS REQUIRED
PROJECT PERIOD -
BUDGET PERIOD
DATE BUDGET
PERIOD FUNDS
AVAILABLE
•:i--;.;,,"r/'^VS
PART III NARRATIVE INSTRUCTIONS (See Instructions)
PART IV
CERTIFICATION AND AGREEMENT
1 The undersigned representative certifies that the information submitted herewith is true and correct to the best of his knowledge
and belief and that he is authorized to sign and submit this application.
The applicant agrees that if a grant is awarded on the basis of this application or any revision or amendment thereof, it will comply
with all applicable statutory provisions and with the applicable terms, conditions and procedures of the U.S. Environmental Protection '
Agency grant regulations (.40 CFR Chapter I, Subchapter 8) and of the grant agreement.
SIGNATURE OF AUTHORIZED REPRESENTATIVE
DATE
EPA Form5700-12(R.v. 12-74)
TYPED NAME AND TITLE
PHONfe NUMBER (Include Area Code)
PROPOSAL VALIDITY DATE
PACE 3 OF *
TN-4
12/23/77
Figure 5-3
(Part 3 of 4)
' CHAP 5
-------
FUND CONTROL
CHAPTER 5
SPENDING ACTIONS ABOUT WHICH
YOU MAY HAVE FURTHER QUESTIONS
Form Approved
OMB No. ISS-R0133
U.S. GOVERNMENT USE ONLY
AGENCY INTERNAL REFERRAL OFFICE
•
AGENCY EXTERNAL REFERRAL OFFICE
DATE RECEIVED
DATE RECEIVED
DATE REFERRED
DATE REFER RED
REFERRED TO
REFERRED TO
EPA Form 5700-12 (R.y. !2_76) PAGE 4 OF «
•
CHAP 5-
Figure 5-3
(Part 4 of 4)
TN-4
12/23/77
-------
CHAPTER 5
SPENDING ACTIONS ABOUT WHICH
YOU MAY HAVE FURTHER QUESTIONS
FUOT CONTROL
U.S. ENVIRONMENTAL PROTECTION AGE
GRANT AGREEMENT/AMENDMEN
CHECK APPLICABLE ITEM(S)
GRANT AGREEMENT
GRANT AMENDMENT
SUBSEQUENT RELATED PROJECT (WWT)
NCY GRANT IDENTIFICATION NO.
T
DATE OF AWARD (Obligation dale)
TYPE OF ACTI»N
PART I-GENERAL INFORMATION
1. GRANT PROGRAM 2. STATUTE REFERENCE 3. REGULATION REFERENCE
*• GRANTEE ORGANIZATION
8. NAME
C. ADDRESS
S. PROJECT MANAGER (Otantee Contact)
a. NAME
b. TITLE
C. TELEPHONE NO. (Include Ana Code)
d. ADDRESS
6. PROJECT OFFICER (EPA Contact)
a. NAME
b. TITLE
c. TELEPHONE NO. (Include Area Cade)
7. PROJECT TITLE AND DESCRIPTION
d. ADDRESS
,
PROJECT STEP (WWT)
S. DURATION
PROJECT PERIOD (Dotes)
BUDGET PERIOD (Datrs)
9. • DOLLAR AMOUNTS
TOTAL BUDGET PERIOD COSTS
'
UNEXPENDED PRIOR VR. SAL. (1-:PA FinHlx)
THIS ACTION (This obligation amount)
10. ACCOUNTING DATA
APPROPRIATION DOC CONTROL NO. ACCOUNT NO. OBJ CLASS AMOUNT CHARGED
II. PAYMENT METHOD
^j ADVANCES ( r. ol awatd] f ""] REIMBURSEMENT •
41.
4 1 .
41.
\2. PAYEE (Name and mailing address. Include ZIP Code)
EPA Form 5700-20A (R.y. 8-74) REPLACES EPA FORM S700-20IREV. 4-751 WHICH IS PAGE 1 OF 4
OBSOLETE AND EPA FORM S700-21,
\
TN-4
12/23/77
Figure 5-4
(Part 1 of 5)
CHAP 5
-------
CHAPTER 5
SPENDING ACTIONS ABOUT WHICH
YOU MAY HAVE FURTHER QUESTIONS
PART IUAPPROVED BUDGET
TABLE A - OBJECT CLASS CATEGORY
(Non-conttmctlon}
1. PERSONNEL
2. FRINGE BENEFITS
». TRAVEL
4. EQUIPMENT
S, SUPPLIES
«. CONTRACTUAL
7. CONSTRUCTION
1. OTHER
9. TOTAL DIRECT CHARGE!
10. INDIRECT COSTS: RATE » BASE
II. TOTAL ?f|?i^^A||^^j|^P
EPA Farm S700-20A (R.y. 8-7t)
\
TOTAL APPROVED ALLOWABLE
8UDOET PERIOD COST
,
V
•
$
$
$
PAGE 2 OF 4
CHAP 5
Figure.
0>art 2 of 5)
TN-4
12/23/77
-------
CHAPTER 5
SPENDING ACTIONS ABOUT WHICH
r> T TTT CTT.
FUND CONTROL
i
1
PART III • GRANT CONDITIONS
a. General Condition?:
The grantee covenants and agrees that it will expeditiously initiate and timely complete the project work for which
assistance has been awarded under this grant, in accordance with all applicable provisions of 40 CFR Chapter 1, Subpart
B. The grantee warrants, represents, and agrees that it, and its contractors, subcontractors, employees and representatives,
will comply with: (1) all applicable provisions of 40 CFR Chapter I, Subchaptei B, INCLUDING BUT NOT LIMITED
TO the provisions of Appendix A to 40 CFR Part 30, and (2) any special conditions set forth in this grant agreement or
any grant amendment pursuant to 40 CFR 30.425 .
b. Special Conditions:
-
E PA F.,m 5700-20* .R... 8-74) PAGE 3 OF 4
™~4 Figure 5-4
12/23/77 (Part 3 of 5) CHAP 5
-------
FOND CONTROL
CHAPTER 5
SPENDING ACTIONS ABOUT WHICH
-YOU MAY HAVE FURTHER QUESTIONS
GRANT IDENTIFICATION NO_
b. SPECIAL CONDITIONS (Continued)
PART IV
NOTE: The firanl Agreement must be completed in duplicate and the Original returned to the Grants Administration
Division for !lciidqu;irtcrs grunt awards and to the appropriate Grants Administration Office for state and local awards
williin 3 c;ilend:ir weeks ;ifler rcrcipl or within any extension of time as may be granted by EPA.
Receipt of a written refusal or failure i<> return the properly executed document within the prescribed time, may result
in the automatic withdrawal of the grunt offer by the Agency. Any change to the Grant Agreement by the grantee sub-
sequent tu the document being signed by the EPA Grant Award Official which the Grant Award Official determines to
materially alter the Grant Agreement shall void the Grant Agreement.
OFFER AND ACCEPTANCE
The United States of Amcricti, ucting by and through the U.S. Environmental Protection Agency (EPA), hereby offers
a grant/amendment to the
exceeding $
.for.
. % of all approved costs incurred up to and not
GH ANT AMOUN T
tfftft/it'Htiort wtnlij(*'fttitttis\
GRAN T LC ORGAN! ZATION
_ for the support of approved budget period effort described in application (including all
TI TLE AND DATF:
included herein by reference.
ISSUING OFFICE «,r.,nlx
-------
CHAPTER 5
SPENDING ACTIONS ABOUT WHICH
YOU MAY HAVE FURTHER QUESTIONS
FUNP CONTROL
U.S. ENVIRONMENTAL PROTECTION AGENCY
GRANT AMENDMENT
(Optional)
(Please read instructions on reverse before completing)
GRANT NO.
AMENDMENT NO.
quarters grant awards and to the Grants Administration Branches for State and local assistance awards within 3 weeks after
receipt or within any extension of time as may be granted in writing by EPA. Except as may be otherwise provided, no costs as
a result of the Amendment may be incurred prior to the execution of the Grant Amendment by the parties thereto.
Receipt of a written refusal, or failure to receive the properly executed document within the prescribed time will result in the
termination of consideration of the Grant Amendment by EPA.
GENERAL INFORMATION
APPROPRIATION AND ACCOUNTING DATA
APPROPRIATION NUMBER
ACCOUNT NUMBER
OBJECT CLASS CODE
DESCRIPTION Of AMENDMENT: PURSUANT TO EPA GRANT REGULATION 40 CFR 30.900 "PROJECT CHANGES AND GRANT MODIFICA-
TIONS" AND 40CFR 30.900-1 "FORMAL GRANT AMENDMENTS." THE ABOVE NUMBERED GRANT AGREEMENT IS AMENDED AS FOLLOWS:
AWARD APPROVAL OFFICE
ORGANIZATION
ADDRESS
ISSUING OFFICE
ORGANIZATION
ADDRESS
GRANTEE ORGANIZATION
Bxttpl « ptUYldad htrtln til tfrrtt* and condition* of the bamte fmnl «J»«i»f», Including prior amendment!, remain unchanftd and In tall force
and attrtct and tarijtul to all applicable prorialani at 40 CFR Chapter I, Saltpan B.
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY
SIGNATURE OF AWARD OFFICIAL
TYPED NAME AND TITLE
DATE
BY AND ON BEHALF OF THE DESIGNATED GRANTEE ORGANIZATION
SIGNATURE
TYPED NAME AND TITLE
i EPA Form 5700-208 (R.v. 3-77)
EDITION MAY BE USED UNTIL SUPPLY 13 EXHAUSTED
TN-4
12/23/77
Figure 5-4
(Paz-t 5 of 5)
CHAP 5
-------
-------
s?E:nDi::c ACTIONS ABOUT WHICH
VOU MAY HAVE rl-'STHES OL1STTONS
CONTRACTS OPERATIONS OFKICE
Location
'.Vashin^ton. D. C. | Cincinnati. Ohio
m. N.
: c s 10 n
3oston, Mass.
Ne-.v YOTK, N. V.
. Ph;iadelpn:a, Pa.
. Atlanta, Georgia
R«-2i'>n V. Chicago, Illinois
Region VI, Dallas. Texas
_ Region VII. Kansas City. Mo.
Region VIII, Denver. Colorado
Region IX. San Francisco. Calif.
Region X. Seattle. Washington
Corvallis Oregon
College. Alaska
Elv. Minn.
Grnsse fie. Mich.
Duluth. Minn.
Gulf Breeze. Ha.
Charleston, S. C.
-------
-------
CHAPTZa 5
SP2NBI>iG ACTIONS ABOUT WHICH
YOU MAY HAVE F'.TITHIH QUESTIONS
FUND CO!*TROL
Flfur*
TS 1
1-2-T4
CHAP 5
-------
-------
SPENDING ACT:css »»V;T ••'HIGH
roc -Ar HAVE r.'xrHa '.CESTICS
Fl'SB COMTROL
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-------
-------
CHAPTZa 5
SPENDING ACTIOHS A30LT WHICH
YOU MAY HAVE FWKHZH CUZST10NS
FUJTO CONTROL
^
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1-2-74
CHAP S
-------
-------
CHAPTER 5
SPENDING ACTIONS ASOUT WHICH
' YOU MAY HAVE FURTHER QUESTIONS
HOW THE TIMEKEEPER DISTRIBUTES AN EMPLOYEE'S
SALARY CHARGE TO OTHER ACCOUNT NUMBERS
FUND CONTROL
FIXED ACCOUNT
NUMBER FROM
MASTER RECORD
REVERSE SIDE OF CARD
8
9 ? i i 2.0
/j'oov*
TOTALS
/o
AQ
**••»>. »»»i
. > f-jfAi, Afc4 CXk.M****
»»: jffi
-------
-------
CHAPTER 5
•SPENDING ACTION ABOUT WHICH
YOU MAY HAVE FURTHER QUESTIONS
FUND CONTROL
ORGANIZATION
ADDRESS (Include ZIP coda)
ALLOWANCE NO.
EFFECTIVE PAY PERIOD
INSTRUCTIONS
* 1. .Use this form to change
,. „ _ . , T-. , . A the fixed account number
U.S. Environmental Protection Agency ... ..,„,„ „ „„„,„, .
Financial Management Division fa Il6} «C ^±T
the payroll^.
2. The form must be mailed
by the first day of the
pay period to be effective
that pay period.
3. Only valid account num-
bers approved by FHD
may be used.
SIGNATURE OF ALLOWANCE HOLDER OR OESIGNEE
NAME
•
SOCIAL
SECURITY NO.
CHANGED TO FIXED
ACCOUNT NO.
PHONE NO. (Pull FTS NO, II ttelcQ
REMARKS (For ait liy payroll)
-
:PA Form 2560-5 (Rov. 2-76) PREVIOUS EDITION MAY Be USED CHANGE IN FIXED ACCOUNT NUMBER
TN-4
12/23/77
Figure 5-10
CHAP 5
-------
-------
CHAPTER 5
SPENDING ACTION ABOUT WHICH
YOU MAY HAVE TOOTHER QUESTIONS
FUND CONTROL
n
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£ l
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%
I
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*
-------
-------
CHAPTER 5 -
SPENDING ACTIONS ABOUT WHICH
YOU MAY HAVE FURTHER QUESTIONS
FUND CONTRi
VJ MO
2-o 3
S^^ s>
S*!2<2
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S «J 5 °- *• * <
Figure 5-12
TN I
1-2-74
-------
-------
CHAPTER 5 -
SPETOING ACTIONS ABOUT WHICH
YOU »A'/ KAVE FURT-iEX OUES7ICNS
FUND COKTROL
C
u
a
5 3 OS
5*3
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05
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t« *^
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Blanket Order
Supplies and S
a
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2
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and Services
(GSA Only)
CJ
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REGIONS A Nil
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of the Governn
i.e.. Not fron
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1-2-74
CV'P
-------
-------
•CHAPTER 5' •-• — •- ' -
SPENDING ACTIONS ABOUT WHICH
YOU MAY HAVE FURTHER QUESTION'S
FUND CONTROL
ORDER FOR SUPPLIES OR SERVICES
i.i PACKAGES .\.VO PAf£!tS WITH ORDER AHOiOR
CONTRACT .VL'.WSEAS Y V
07-09-73
3UUU13 PO(3aOil314 41i706N99l 26.10
S200.00 .
BLANKET PURCHASE ESTIMATE FOR THE MONTH OF Jal-X
Vv"
TO-
Fisher Scientific Company
5431 Creek Road
Cincinnati, Ohio 45242
L
J
"»Gt
1
Office of Water Programs
U. S. Environmental Protection Agency
ATTN: Dr. E. L. Xoonce
401 M. Street
'Washington, O.C. :04oO
\
» Tv«« o«C«l> »*0 0»,'>t »fT«:M«Q ]i-«f T« » IM
ry o» ^l JJSC 252 (C) ( J) ,' \
DESTIMAnON
woof
SET 30 DAYS
1C M t OULE
'
—
.™,c-«~ :„
This is Blanket Purchase Order for chemica
and laboratory supplies as required during
the period July 09. 1973 thru June 30. 1974
Prices quoted and billed against this order
shall be
for sales
those established by the vendor
to the Federal Covernment( includ L
time and trade discounts) and GSA Federal
Supply Schedule where applicable.
Under this agreement, the Government will b<
obligated
to pay only for orders placed by
phone or in person by Dr. Koonce, R. Blanch.
H. Kolde.
and H. Krleger. Individual call
orders shall not exceed $75
more than
Estimated
o^m£f* ._ J****
00 and total no
$200.00 for any one month.
IJ"oviV^ c ^\i£.
rs^^ ~ V" W^v" ^ V'"»v
Total Obligation S2400.00 ^ CU\«5 *uj*^
O ausMS* H *
2ST2SU-
SEE BILLING INSTRUCTIONS ON REVERSE
"**"" **"x™ T0" U . S . Environmental Protection Agency
Accounting Operations Office
Washington, D.C. 20460 -
&
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147-105
TH 1
1-2-74
figure 5-14
CHAP 5
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-------
CHAPTER 5
SPENDING ACTIONS ABOUT WHICH
YOU HAY HAVE FURTHER QUESTIONS
HMD CONTROL
ll
Bl
i I
TN-4
12/23/77
figure 5-0.5
CHAP 5
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ENVIRONMENTAL PROTECTION AGENCY
CHAPTER 6 - SPECIAL GUIDELINES FOR RC's
IN CHARGE OF AGENCY SUPPORT
TABLE OF CONTENTS
MANUAL
FUND CONTROL
PARAGRAPH
TITLES
PARAGRAPH
JWMBERS
General ..... 1
Typical Obligations 2
Agency Support Obligations , 3
Estimating Che Coat of Recurring Services 4
Miscellaneous Obligation Documents .......5
Figure 6-1. Miscellaneous Obligation Document
TH 1 (1-2-74)
ORIG1HATOR-.PM 226
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ENVIRONMENTAL PROTECTION AGENCY
CHAPTER 6
SPECIAL GUIDELINES FOR RC's
IN CHARGE OF AGESCY SUPPORT
MANUAL
FUND CONTROL
1. GENERAL. RC's responsible for Agency support have certain spending
action situations somewhat unique to Agency support. For example,
the number of ccsnltnents actions will tend to be fewer than for
other RC's. More importantly, the types of obligation actions dealt
with will often have little or no supporting documentation available
and therefore appropriate steps aust be taken. This point is ,
discussed in more detail in the following paragraphs.
2. TYPICAL OBLIGATIONS. The "typical" obligation has sons basic
supporting document that has all Che essential information anyone
needs to know about the transaction. (Appendix 3 of this Manual is
almost totally dedicated to an identification of the documents and a
description of what information goes where.) Examples of supporting
obligation documents would include travel authorizations, purchase
orders, contracts, and grant agreements.
3. AGENCY SUPPORT OBLIGATIONS.
a. It "is characteristic of an RC responsible for Agency support
that the most common types of obligation spending actions are those
having the following traits:
(1) Have little or'no supporting documentation; and
(2) Money amount must be estimated.
As an example of the above, consider the case of utilities. Such items
as heat and electricity are vital services about whose necessity
there is no question. They are essential and the organization served,
e.g., region or a NERC, must have them. It is not a normal practice,
however, to issue a purchase order each month (or even each year) to
the utility companies providing the services. Once arranged for,
such services are provided continuously until the companies are
TN i (1-2-74)
ORIGINATOR: PM 226
CHAP 6
PAR 1
-------
MANUAL
FUND CONTROL
CHAPTER 6
SPECIAL GUIDELINES FOR RC's
IN CHARGE OF AGENCY SUPPORT
advised to terminate the service. Basically this same description
applies to rent. Once an EPA organization has taken occupancy on
space, it has usually done so under the provisions of a long-term
lease.
b. In the case of both utilities and renc, payment to the vendor
companies is based on a periodic stateoienc received from them.
c. the key point related to the above types of recurring expenses
is that the responsible RC must estimate their amount and record
them in the DCR even though no supporting documentation is immediately
available.
4. ESTIMATING THE COST OF RECURRING SERVICES.
a. The problem of estimating the amount of recurring services
to be provided varies in difficulty. Rent expense for any particular
time period is usually capable of being estimated with almost total
accuracy. Utilities can also be estimated with a fair degree of
accuracy if the RC has analyzed past experience in service usage.
The amount of stock printing or GSA car usage, however, is sufficiently
varied that any estimates for these expenses are usually only "ball
park" figures.
b. The DCN assigned to an obligation initially should be used
throughout the fiscal year. Once an estimate is made for the first
time and assigned a DCN, the basic procedure is to keep it up-to-date
from that point onward.
5. MISCELLANEOUS OBLIGATION DOCUMENTS.
a. It is a fundamental requirement, specified by law, that no
agency can record a spending action unless there is supporting
documentation. As was noted in the above paragraphs, however, Agency
support obligations frequently do not have such documentation. In
order to meet the legal requirements, as well as for reasons related
to good money control procedures, most agencies use a special form,
CHAP 6
PAR 3
TN i
1-2-74
-------
CHAPTER 6
SPECIAL GUIDELINES FOR RC's
III CHARGE OF AGENCY SUPPORT
MANUAL
FUND CONTROL
EPA Fora 2550-10, to provide the transaction documentation in those
cases when it is not noraally available. In EPA this fora is called
Miscellaneous Obligation Document (MOD). A copy of this fora appears
on Figure 6-1. Figure 6-1 also explains the key features on the MOD
and provides guidance concerning how to complete it.
b. MOD's do not require special handling. . They should be
forwarded to the FMO in accordance with noraal procedure (described
in chapter A). Likewise the MOD's have no unusual features regarding
how they should be recorded in the OCR. In summary, the RC in charge
of agency support has two areas that make spending control a little
different from other RC's:
(1) More of the obligations aust be estimated; and
(2) More of the supporting obligation documents tend to
be RC-prepared MOD's.
In all other respects the responsibilities and procedures of agency
support RC's are Identical to those of other agency RC's.
TM i
1-2-74
CHAP 6
PAR 5
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-------
CHAPTER 6 .
SPECIAL GUIDELINES FOR ac's
IX CHARGE OF AGENCY SUPPORT
FUND CONTROL-
ENVIRONMENTAL PROTECTION AGENCY
MISCELLANEOUS OBLIGATION DOCUMENT
OBLIGATIONS) POR THE MONTH OF
,13.
PURPOSE:,
THIS NOTICE IS
, AN ORIGINAL OBLIGATION
. AN INCREASE TO A PREVIOUS OBLIGATION
. A DECREASE TO A PREVIOUS OBLIGATION
APPROPRIATION:
1
k**
>
>-
a
ae
23
o
«-9
^—EFFECTIVE
|| DATE
*
-------
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ENVIRONMENTAL PROTECTION AGENCY
CHAPTER 7 - OBTAINING ACCOUNT NUMBERS
TABLE OF CONTSITS
MANUAL
FUND CONTROL
PARAGRAPH
TITLES
PARAGRAPH
NUMBERS
Purpose i
Topics 2
What Co Use to Check. Account Nuabers 3
Who Establishes Account N'uabers , 4
How Are Account Numbers Established 5
When Additional Account Numbers Are Needed ..........,6
How che Last Digit of the Account Number Can Be Used .... ^ 7
Figure 7-1. RC Account Number Listing
TN l (1-2-74)
ORIGINATOR: PM 226
CHAP 7
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-------
ENVIRONMENTAL PROTECTION AGENCY
CHAPTER 7
OBTAINING ACCOUNT NUMBERS
MANUAL
FUND CONTROL
1. PURPOSE. The purpose of this chapter is to provide additional
information concerning account nunbers.
2. TOPICS. The topics discussed in the following paragraphs are:
a. What to use to check account numbers when you are recording
spending actions in the OCR;
b. How to obtain new or additional account numbers; and
c. How the "local needs" digit of the account number can be
used.
3. WHAT TO USE TO CHECK ACCOUNT NUMBERS.
a. The first step in recording a spending action document in the
DCR is determining the correctness of the accounting codes already
located on the document. For checking the object class, you use
Appendix A of this Manual. For checking the appropriation and the
account number you use the RC Account Number Listing supplied to you
by your RC chief.
b. Your RC Account Number Listing, similar to Figure 7-1 is
supplied to your RC chief by the FMO.
4. WHO ESTABLISHES ACCOUNT NUMBERS? The account numbers which your
responsibility center uses are established by your RC chief, in
cooperation with the FMO. This means the account numbers in use are
meaningful to the day-to-day activities which are conducted in your
offices..
5. HOW ARE ACCOUNT NUMBERS ESTABLISHED?
The two instances when account numbers need to be established
are:
TN l (1-2-74}
ORIGINATOR: PM 226
CHAP 7
PAR 1
-------
MANUAL
FUND CONTROL
CHAPTER 7
OBTAINING ACCOUNT NUMBERS
(1)
Prior to the start of each new fiscal year; and
•N.
(2) When the work of your RC changes.
The processes used in establishing account numbers in these two cases
are different. The procedures are discussed in the following para-
graphs .
b. At the start of May, in preparation for the new fiscal year
starting July 1, your servicing finance office will provide your RC
chief a computer listing of proposed account numbers for the new
fiscal years. This will be in the same format as the RC account
number listing. By getting an early start on defining the account
numbers for the new fiscal year, you can receive computer assistance
in setting up fixed account numbers for your employees, as well as
supplying an account number for grants and contracts under review
which will utilize your RC's money in the new. fiscal year. Establish-
ing new fixed account numbers for payroll is discussed in chapter 5,
paragraph 4. .
c. As mentioned above, your RC will be provided a computer list-
ing of possible new account numbers for the new fiscal year. These
are based on your RC's current activities, i.e., account numbers.
Only the first leftmost digit is changed' to indicate the new year of
available money, for example XZ10 13C991 becomes 421018C991. For
FY 74 the section of law codes, as- we know it, in fiscal year 1973
have also been changed to reflect new requirements.
d. Your RC chief will review this listing and compare it to the
work that he has planned in the new fiscal year. He can note
deletions by striking out account numbers which are no longer appli-
cable, and insert new account numbers on the computer listing, as
required.
e. The use of the tenth digit of the account number, which
is reserved for local needs, will also be reviewed as part of this
establishment process. Paragraph 7 describes potential uses of the
local needs digit.
CHAP 7
PAR 5
TN I
1-2-74
-------
CHAPTER 7
OBTAINING ACCOUNT NUMBERS
MANUAL
FUND CONTROL
f. When your RC chief has completed his review, he will sign the
revised listing and forward ic Co the FMO. The FMO will incorporate
these account nmbers in the computer when the suballowances are
issued to your RC in the new fiscal year. When this occurs, you will
be supplied a revised RC Account Number Listing.
6. WHEN ADDITIONAL ACCOUNT NUMBERS ARE NEEDED. During the fiscal
year, ic may be necessary for your RC chief to get additional account
numbers. These account numbers can be established by contacting
your servicing finance office, and supplying the FMO with the follow-
ing information:
a. The subelement which the project relates to;
b. The division level Responsibility Center code to which project
responsibility is assigned;, and
c. The tide of the project (limited to 23 characters). Based
on the information outlined above, the FMO can supply the additional
information- which the computer needs for the establishment of new
account numbers.
7. HOW THE LAST DIGIT OF THE ACCOUNT NUMBER CAN BE USED. The last
digit of the account number can be used to serve your local needs.
Generally, it provides your RC chief with additional refinements on
controlling where or for what his money is spent. The use made of
the tenth digit is normally dependent on the type of location of the
RC. Use of this digit is optional. If your RC does not desire to
use it, it should be zero. Possible uses, based on RC type, are:
a. Service oriented -responsibility center, such as a servicing
finance office:
(1) One-Financial Systems Branch; and
(2) Two—Financial Reports and Analysis Branch.
TN i
1-2-74
CHAP 7
PAR s
-------
MANUAL
FUND CONTROL
CHAPTER 7
OBTAINING ACCOUNT NUMBERS
b. Program oriented responsibility centers, such as Air and Water
Prograos Division:
(1) One—Urban areas;
(2) Two—Rural areas;
(3) Three-Heavy industry areas; and
(4) Four-Light industry areas.
c. Responsibility centers in the NERC's may use the tenth digit
for the Research Objective Achievement Plan (ROAP).
CHAP 7
PAR 7
TN 1
1-2-74
-------
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-------
-------
ENVIRONMENTAL PROTECTION AGENCY
CHAPTER 8 - HOW THE END OF THE FISCAL
TEAR AFFECTS YOU AND THE OCR
TABLE OF CONTENTS
MANUAL
FUND CONTROL
PARAGRAPH
TITLES
PARAGRAPH
NUMBERS
Purpose » 1
Money is Withdrawn on June 30 . . . . * .2
Cooaicsents -Need to be Reviewed in June 3
Valid Connit=ent3 chat Must be Reissued in Che New
Fiscal Year . . . *
TN 1 (1-2-74)
ORIGINATOR: PM 226
CHAP 8
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ENVIRONMENTAL PROTECTION AGENCY
CHAPTER 3
HOW THE HSU OF THE FISCAL
YEAS AFFECTS YOU AND THE OCR
MANUAL
FUND CONTROL
1. PURPOSE. This chapter describes what happens to Che money if it
is not spent and what you must do to make sure that the money
"reserved" as consnitaents is obligated.
2. MCNZY IS WITHDRAWN ON JUNE 30.
a. All nsoney that is not recorded as an obligation in the FAQ
reports as of June 30 is withdrawn froa your RC and is either returned
to the Treasury or is available to be redistributed by the Budget
office in the new fiscal year. The redistribution does not necessarily
follow the distribution of the previous fiscal year, but may be
distributed in accordance with the new work plan established for the
new fiscal year.
b. Conmitnents for which no obligation docucent has been issued
by June 30 can no longer be charged to the suballowance issued for
the fiscal year ending June 30.
3. COMMITMENTS NEED TO BE REVIEWED
JUNE.
a. In preparation for the closing of the fiscal year at June 30,
you and your RC chief should review each open commitment in the May
DCR and in the Transactions to be Verified weekly report for June.
These reviews will enable you to:
(1) Identify commitments that will become obligations by
June 30, although the documentation will not reach the FMO in time.
(2) Have your RC chief obtain a "notice of award" (in the
case of contracts) from the Contracting Officer which can be used by
the FMO as the obligating document.
(3) Cancel any commitments no longer required; and
(4) Identify valid commitments that will not become
obligations by June 30 and must be recommitted in the next fiscal
year.
TN 1 (1-2-74)
ORIGINATOR: PM 226
CHAP 8
PAR 1
-------
MANUAL
FUND CONTROL
CHAPTER 8
HOW THE END OF THE FISCAL
YEAR AFTECTS YOU AND THE OCR
In addition, based on Che review, the Allowance Holder may be able
to reprogram, in accordance with the policies issued by the Office of
Resources Management, his suballovances with excess money to the
3uballowance needing soney.
b. Effective with fiscal year 1974, prior to the official
closing of the fiscal year by the FMO, you will be provided a special
listing showing all open cossaitsents for your RC, You should review
the listing for the same purposes as described above for the Hay and
June reports. In addition, you should determine whether an obligation
document was issued but not received by the FMO* If so, obtain a
copy and forward it to the FMO.
c» The primary purposes of these reviews are to insure that the
FMO has recorded all obligations issued by June 30 and to determine
what valid cooaltaents will not become obligations by June 30 and
therefore must be recommitted in the next fiscal year in accordance
with policies Issued by the Office of Resources Management.
4. VALID COMMITMEKTSTHAT MUST BE REISSUED IN THE NEW FISCAL YEAR.
All valid commitments that did not become obligations by June 30 will
be treated aa new commitments in the new fiscal year. You should
contact the individuals who submitted these requests and have them
prepare and submit to you amended requisitions reflecting only the
new fiscal year accounting data. When you receive the amended
requisition you will prepare a Commitment Notice, assign it a new
DCS, record it in the OCR and forward the requisition to the appro-
priate processing office.
CHAP 8
PAR 3
1-2-74
-------
ENVIRONMENTAL PROTECTION AGENCY
APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
MANUAL
FUND CONTROL
11.00 PERSONNEL COMPENSATION
Comprises gross compensation (before deductions for taxes and other
purposes) for personal services of individuals. This classification
covers all payments (salaries and wages, as well as overseas station
allowances considered as an incremental addition to salaries based
upon environmental conditions within an area) for personal services
rendered to the Government by its Officers or employees, either
civil or uniformed, and compensation for services rendered by con-
sultants or others. (Payments to consultants serving under con-
tractual arrangement who use their own facilities and include in
their charges related costs aside from personal compensation are
chargeable to major object class code 25). The reference to posi-
tions in the following classifications relates to positions occupied
and not to the type of appointment.
PERMANENT POSITIONS - Regular salaries and wages paid directly to
employees in full-time permanent positions, as defined below, with-
out regard to type of appointment. Includes payment for leaver-used
but excludes premium pay. .
Permanent positions are defined as full-time positions established
for a limited period of one year or more, or without time limit, or
- which have been occupied for one year .or more, regardless of the
intent when established. -. . • .
POSITIONS OTHER THAN PERMANENT - Comprised, of salaries and wages paid
directly -to employees in positions not included in full-time "perman-
ent positions" above.
premium pay.
Includes payments for * leave used but excludes
Temporary Employment - Regular pay for full-time employment
in positions-established for a limited period of less than
one year, (e.g., seasonal work).
Part-time Employment - Regular pay for employment in positions
which require work on a prearranged schedule of hours or days
of work less than the prescribed hours or days of work for full-
time employees in the same group or, class.
Intermittent Employment - Regular pay for employment of con-
sultants and others in positions which require work on an
irregular or seasonal basis, with hours or days of work only
for time actually employed or services actually rendered.
TN 4 (12/23/77)
ORIGINATOR; PM-22(
A-l
-------
MANUAL
FUND CONTROL
APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
OTHER PERSONAL COMPENSATION - Comprised of all other personal
compensation paid directly to employees. Excludes base pay and
pay for leave used.
Overtime - Payments for services in excess of the 40 hour
week or 8 hour day.
Holiday Pay - Payments for services of 8 hours or less on
holidays.
Sunday pay - Payments above the basic rate of 8 hours or less
of regularly scheduled work on Sundays for which this premium
pay is given.
Nightwork Differential - Payments above the basic rate for
nightwork between 6:00 P.M. and 6:00 A.M. which is not subject
to overtime or Sunday pay.
Post Differential - Payments above the basic rate for service
at hardship posts aboard and which are based upon conditions
of environment differing substantially from those in the
continental United States.
Hazardous Duty Pay - Payments above the basic rate because of
assignments involving hazardous duty, e.g. flight pay.
Other PaymentsAbove Basic Rates - Payments above basic rates
for any other premium pay, such as flight pay, premium pay in
lieu of overtime, etc.
11.12 Permanent, Full-Time, Civilian - Other than Wage Board - Permanent
refers to positions occupied without" regard to type of appointment
and are positions established or occupied for a period of one year
or more.
11.13 Permanent Full-Time, Civilian - Wage Board - See 11.12 above for
definition of permanent.
11.19 Lump Sum Terminal Leave, Civilian - Payment made to a civilian
employee upon termination of employment with the Government for the
amount of unused accumulated leave.
11.31 Experts and Consultant! - Compensation for services rendered by
experts and consultants employed on a per diem or fee basis.
(Payment to consultants serving under a contractual arrangement
are chargeable to major object class 25).
A-2
TN 4
12/23/77
-------
APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
MANUAL
FUND CONTROL
11.34 Temporary Civilian - Regular pay for civilian and wage board
employees in positions where tenure is classified as temporary
and work schedule is classified as full-time, intermittent (WAE)
and part-time. Excludes experts and consultants. (See 11,31).
11.39 Personal Services, Civilian, All Other - Salaries and wages paid
directly to employees who do not fall in one of the above categories,
e.g., permanent employees working intermittent or part-time.
11.52 Night Differential - Payment above the basic rate for night work
between 6:00 P.M. and 6:00 A.M. which is not subject to overtime
or Sunday Pay.
11.53 Overtime Pay - Payment for services in excess of the 40 hour week
or 8 hour day.
11.54 Foreign Post Differential, Civilian - Payment above the basic
rate for services at hardship posts abroad which are based upon
conditions of environment differing substantially from those in
the continental United States.
11.55 Hazardous Duty Pay, Civilian - Payment above the basic rate for
assignments involving hazardous duty.
11.56 Sunday Pay - Pay above the basic rate of 8 hours or less of
regularly scheduled work on: Sundays.
11.57 Holiday Pay - Payment for services performed on a legal holiday.
11.59 Other Premium Pay, Civiliari - Payment above the basic rate for any
premium pay not specified above/ e.g., nonforeign differential.
11.71 Base Pay, Commissioned Officers - Regular salaries paid directly
to commissioned officers. Excludes allowances For quarters and
subsistence and premium pay.
11.72 Quarters & Subsistence, Commissioned Officers - Allowances for
quarters and subsistence paid to commissioned officers.
11.73 Other Pay, Commissioned Officers - All other pay of commissioned
officers including premium pay and differentials, except cost of
living allowances chargeable to object classes 12.23 and 12.24.
11.74 Lump Sum Terminal Pay, Commissioned Officers - Payment to commis-
sioned officers upon termination of active duty status for the
, amount of unused accumulated leave.
TN 4
12/23/77
A-3
-------
MANUAL
FUND CONTROL
APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
11.81 Special Personal Services Payments - Compensation of persons not
reportable to the Civil Service Commission as Federal employees,
and payments for personal services that do not represent salaries
or wages paid directly to Federal employees. Includes total amount
paid to other agencies (compensation and benefits) for reimbursable
details of civilian and military personnel.
12.00 PERSONNEL BENEFITS
Comprises cash allowances paid to employees incident to their
employment and payments to other funds for the benefit of employees.
Perquisites provided in kind, such as uniforms or quarters, and pay-
ments to veterans and former employees resulting from their employ-
ment, such as those described under object classes 13 and 42, are
excluded. Expenses incurred by civilian employees in moving to new
duty station, as authorized in Public Law 89-516, such as subsistence
and temporary lodging, real estate costs, and miscellaneous moving
expense are included. Dislocation allowances paid to Commissioned
Officers are also classified under this heading.
CIVILIAN EMPLOYEES - Cash allowances and payments to other funds
for civilian employees. Excludes perquisites provided in kind and
payments to former employees resulting from their employment.
Allowances - Includes quarters allowances, uniform allowances
(when paid in cash), reimbursements for notary public expenses,
incentive awards, allowances above basic rates of pay for
services outside the District of Columbia to compensate for a
higher cost of living at the post of assignment than found in
the contiguous 48 states and the District of Columbia. Also
includes allowances for separate maintenance, education for
dependents and transfers for employees stationed abroad.
Payments to Other Funds - Includes employer's share of costs
of employees' life insurance, health insurance, health benefits,
retirement, accident compensation (payments to the Bureau of
Employees' Compensation), Federal Insurance Contributions Act
taxes, and other such payments.
COMMISSIONED OFFICERS - Cash allowances and payments to other funds
for commissioned officers including uniform allowances, cost of
living allowances, dislocation and family separation allowances,
and employer's share of cost of Federal Insurance Contribution Act
(FICA) and Servicemen's Group Life Insurance. Excludes basic
allowance for quarters and subsistence.
PERSONNEL BENEFITS
12.10 Social Security (FICA) Contributions, Civilian - Employer's portion
of Federal Insurance Contributions Act taxes.
A-4
TH 4
12/23/77
-------
APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
MANUAL
FUND CONTROL
12.11 Retirement Contributions - Employer's contribution to the employee
retirement fund.
12.12 Insurance (FEGLI) Contributions - Employer's share of the Federal
Employees' Group Life Insurance.
12.13 Health Benefits Contributions - Employer's share of the employee
Health Benefit Plan Costs.
12.14 Foreign Allowances, Civilian - Payment above the basic rate for
services rendered to compensate for a higher cost of living.
12.15 Nonforeign Allowances,Civilian (COLA) - Payment above the basic
rate for services rendered to compensate for a higher cost of
living in Alaska, Hawaii, Puerto Rico and the Virgin Islands.
12.16 Uniform Allowances, Civilian - Payments for uniforms when paid
in cash to civilian employees.
12.17 Permanent Change of Station Benefits, Civilian - For subsistence
and temporary housing expenses, real estate costs, and miscellaneous
moving expenses related to permanent change of station of civilian
employees. Excludes family travel expenses and storage or household
. goods chargeable to major object classes 21 and 25.
12.18 Other Personnel Benefits, Civilian - Payment for any item not
listed above, e.g., incentive awards. Excludes benefits related
to permanent change of station.
12.21 Insurance (SGLI)Contributions, Commissioned Officers - Employer's
',* share of the Servicemen's Group Life Insurance (Commissioned
Officers).
. r •
12.22, Social Security (PICA) Contributions, Commissioned Officers -
Employer's portion of Federal Insurance Contribution Act taxes.
;.. (
12.23 Foreign Allowances, Commissioned Officers - Payment above basic
rate for services rendered to compensate for higher cost of living.
12.24 Nongoreifin Allowances (COLA), Commissioned Officers - Payment
above the basic rate for services rendered to compensate for a
higher cost of living in Alaska, Hawaii, Puerto Rico, and the
Virgin Islands.
12.25 Permanent Change of Station Benefits, Commissioned Officers -
Includes dislocation and family separation allowances. Excludes
family travel expenses and storage of household goods chargeable
to maior obicct classes 21 and 25.
TN
12/23/77
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MANUAL
FUND CONTROL
APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
12.26 Other Personnel Benefits, Commissioned Officers - Includes uniform
allowances, personal allowances based on rank, and other allowances
not otherwise classified.
13.00 BENEFITS FOR FORMER PERSONNEL
Comprises pensions, annuities, or other benefits due to former
employees or their survivors based (at least in part) on the
length of their services to the Government, or other than
benefits paid from funds financed from employer and/or employee
contributions and premiums. Includes federal payments to funds
which provide benefits to former employees. Excludes benefits
provided in kind, such as hospital and medical care. Also
excludes indeminities for the disability or death of former
employees.
Retirement Benefits - Compensation in the form of annuities
or other retirement benefits paid to former Government
Personnel (civil or military) or to their survivors, exclu-
sive of payments from retirment trust fund.
Severence Pay - Payments made to former employees involun-
tarily separated through no fault of their own.
OtherBenefits - Unemployment compensation for Federal
Employees and ex-servicemen and other allowances paid
directly to the beneficiary.
13.01 Severence Pay—Payment for former employees involuntarily
separated from employment by the Government.
21.00 TRAVEL AND TRANSPORTATION OF PERSONS
Includes transportation of Government employees or others, their
per diem allowances while in an authorized travel status, and other
expenses incident to travel which are to be paid by the Government
either directly or by reimbursing the traveler both for travel
away from and in and around permanent duty station and for rentals
of passenger vehicles from Government motor pools. It excludes
those related travel expense authorized by Public Law 89-516 in-
curred by civilian employees in locating new living quarters which
are properly recorded under major object classes 12.22, and 25.
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APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
MANUAL
FUND CONTROL
Transportation of Persons - Services in connection with
carrying persons from place to place, whether by land,
air, or water, and the furnishing of accommodations inci-
dent to actual travel. This includes commercial trans-
portion charges, rental of passenger cars, charter buses
or airplanes, ambulance service, and expenses incident to
the operation of the rented or chartered conveyances.
(Rental of all passenger-carrying vehicles is to be
charged to this object class, even though they may be
incidentally used for transportation of things). It
includes mileage allowances for use of privately owned
vehicles and related charges (such as ferry fares and
tolls) which are specifically authorized. It also
includes streetcar and taxi fare (including tips) whether
used for local transportation or for travel away from a
designated post of duty. . _
Subsistence for Travelers - Payments to travelers of per
diem allowances for reimbursement of actual expenses for
subsistence. .
Incidental Travel Expense - Other expenses necessitated by
travel, such as baggage transfer, steamer chairs, and
telephone and telegraph expenses, as authorized by travel
regulations. It does not cover miscellaneous expenses
incurred when in travel status which are not directly
related to travel.
• CLASSES OF OBJECTS
Object All Other
Per Diem & Subsistence 21.11
Common Carrier 21.13
Privately Owned Vehicle 21.14
Commercial Rental 21.15
GSA Car Rental 21.16
Other 21.17
1. CLASSES
Permanent
Change of
Station
21.21
21.23
21.24
21.25
21.27
Foreign
21.31
21.33
21.34
21.35
21.37
a. All other (21.IX) includes all classes of travel not iden-
tified in Ib and Ic below.
b. Permanent Change of Station (21.2X) - Permanent transfer
from one duty station to another duty station.
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MANUAL
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APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
2.
c. Foreign Travel (21.3X) - For the purpose of travel ad-
ministration within EPA, foreign travel means official
travel to or between points outside the 50 States, District
of Columbia, and territorial areas under the jurisdiction
of the United States. Travel to an international meeting
held in the United States is also subject to approval the
same as foreign travel. Further detail is provided in
Chapter 7 of the Travel Manual.
OBJECT
a. Per Diem and Subsistence.
(1) Per Diem - in lieu of subsistence expenses. Includes
all charges for meals, lodging, personal use of room
during daytime, baths, all fees and tips to waiters,
porters, baggage handlers, bellhops, hotel maids,
dining room stewards, telegrams and telephone calls
reserving hotel accommodation, laundry, cleaning and
pressing of clothing, and transportation, between
places of lodging or business and places where meals
are taken. _ .
(2) Subsistence - Reimbursement of actual subsistence
expenses. Authorization shall be limited to specific
travel where due to the unusual circumstances of the
assignment the maximum per diem allowance would be
much less than the amount required to meet the necessary
subsistence expenses of a traveler. See Per Diem.
b. Commercial Carrier - Includes bus, train, steamer,
and airplane accommodations.
c. Privately Owned Vehicle (P.O.V.) - The use of privately
" owned automobile, motorcycle, and airplane. Includes
automobile parking fee, ferry fares, and bridge, road and
tunnel tolls. Also includes aircraft landing and tie-
down fees.
d. Commercial Rental - Includes hire of boat, automobile,
aircraft, livery, where the main purpose is the transpor-
tation of people. Includes commercial rentals for which
there is a GSA contract. Non-passenger vehicles are pro-
perly chargeable to object class code 22.06. Does not include
GSA vehicles.
e. General Services Administration Vehicles - Where the main
purpose is the transportation of people such as cars,
buses, special purpose vehicles, etc. Non-passenger
vehicles are properly chargeable to object -class code 22.06.
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APPENDIX A
' \
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
MANUAL
FUND CONTROL
f. Other - Includes taxicabs, baggage handling charges, tele-
phone, telegraph, stenographic or typing services excluding
rental of typewriter, guides, interpreters, vehicle drivers,
room hire for official business, conversion of currency,
check cashing costs, travelers checks, travel document costs
and other necessarily incurred expenses.
22.00 TRANSPORTATION OF THINGS
Contractual charges for the transportation of things and for care
of such things while in process of being transported. It includes
postage used in parcel post, rental of trucks and other transporta-
tion equipment, and reimbursements to Government personnel for the
authorized movement of household effects or house trailers. (Charges
for the storage of household goods shall be charged to 25.80). It
excludes transportation paid by vendor, regardless of whether or not
the cost thereof is itemized on the bill for the commodities sold.
Initial transportation costs incident to delivery and installation
of equipment should be capitalized where conditions permit positive
and ready identification and the equipment meets the criteria for
capitalization.
Fr eight and Expresj? - Charges by common carrier and contract
carrier, including freight and express, dutnurrage, switching,
recrating, refrigerating, and other incidental expenses.
Drayage andother Local Transportation - Cartage, handling,
and other charges incident to local transportation, including
contractual transfers of supplies, equipment, etc.
Computation of Transportation Expenses - Payments to officers
and employees in lieu of payment of actual expense for trans-
portation of household goods and effects or house trailers upon
transfer of personnel from one official station to another.
22.06 Non-Passenger Vehicle Rental—Rental of trucks, fork lifts,
etc.
22.09 Other Transportation—Other expenses such as parcel post,
contractual charges for the transportation and care of
things (GBL's).
22.18 PCS Transportation ot Effects—Transporation of household
goods and effects related to an official change of station
(For storage see 25.80).
22.92 Relocation ofOffices—Transporation of equipment and
supplies due to relocation of offices.
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MANUAL
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APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
23.00 REST, COMMUNICATIONS AND UTILITIES
Rents - Charges for possession and use of land, structures, or
equipment (other than transportation equipment) owned by another
person. It. also includes periodic charges under purchase rental
agreements for equipment prior to the time the title to the equip-
ment is acquired. (Payments subsequent to the acquisition of title
should be classified as equipment). It excludes payments under
lease-purchase contracts for construction of buildings (included in
object class 32).
Utility Services - Charges for heat, light, power, water, gas,
electicity and other utility services exclusive of transportation
and communication service.
Communication Services; - Includes the transmission of message >
from place to place, such as contractual charges for land telegraph
service, marine cable service, radio and wireless telegraph ser-
vice, telephone and teletype service; charges for postage (other
than parcel post); contractual messenger service; and rental of
post office boxes, postage meter machines, mailing machines, and
teletype equipment. It also includes switchboard and service
charges and telephone installation costs. _
23.01 Ljnid ajid Structures --Rental use of land and buildings owned
by another except rentals included in Standard Level User
Assessed by GSA.
23.03 Computer and APP Equipment Rentals—Basic rental and extra
use charges for all leased computers and peripheral equip-
ment including terminals, card-punch machine as well as
maintenance, furnished as part of rental contracts.
23.04 ADP Data Phone Rentals
23.06 Demurrage on Gas Cylinders
23.07 Rental of Other Equipment --Rental of other equipment not
included in any other object, e.g., postage meter, post
office boxes, excluding communication equipment.
23,08 Rental of Photocopy Equipment- -Rental of photocopiers such as
Xerox, thermafax, etc.
23.10 Standard Level User Charges - Charges for rental of space
and related services assessed by the General Services Admin-
istration as Standard Level User Charges (SLUC) .
23.11 Local Telephone Service --Rental of telephone and charges
related to local service, e.g., switchboard charges, ex-
cluding installation charges.
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APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
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MANUAL
FUND CONTROL
23.13 Long Distance Service—Rental of leased lines or dedicated
lines for long distance service including toll calls.
23.14 FTS Service;--Rental of FTS lines and services from GSA.
23.15 Telephone Installations--Charges for installing telephones.
23.20 Utilities—Heat, light, water, gas, and other utility ser-
vices.
23.25 Penalty Mail--Payment made to the U.S. Postal Service for
the cost of mailing normal Government correspondence.
23.27 Other Communications--Services'not included in one of the
above categories.
24.00 PRINTING AHD REPRODUCTION
Comprises contractual printing and reproduction, and the related
composition and binding operations,performed by the Government
Printing Office, other agencies or other units «jf the same agency
(on a reimbursable basis), and commercial printer. IricXu.de,s all
.' common processes of duplicating and standard forms when specf*-
fically printed or assembled to order, and printed envelopes and
letterheads.
^ Note: This object class consists of both (a) printing and binding
" '. as defined in the Government Printing and Binding Regulations
issued by the Joint Committee on Printing, and (b) reproduction
of the type which does not come within the Joint Committee's de-
finition.
Printing and Duplication - Job work done on printing presses
which utilize printers' type plates, or engravings; litho-
graphing; multigraphing; reproduction with machines employ-
f< ing photographically-made plates, related photo-reproduction
''* work, the use of varityping or other substitutes for type-
setting for reproduction by photo mechancial means; repro-
ductions by the spirit process; mimeographing; and the use
of stencils or direct image plates prepared by ordinary
typewriters.
Binding Operations connected with the foregoing.
Photostating, blueprinting, and photography.
Micr o f i lining.
24.01 Printing_and_Reproduction-.-Cost associated with printing
and reproduction including contractual services, composition
and binding, photography, etc. .
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MANUAL
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APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
25.99 OTHER CONTRACTUAL SERVICES
Comprises all contractual services not otherwise classified.
Supplies and materials furnished by the contractor in connection
with such services are included even though they may be separately
itemized on the voucher. Charges for services in connection with
initial installations of equipment, when performed by the vendor,
are included under the equipment object class code. Includes
contracts with State agencies and intermediaries (service con-
tracts). Includes consultant services when contract involves
use of consultant's facilities and other than personal services
costs are included in the price charged. Includes storage of
household effects.
Repairs and Alterations - Repairs and alterations to build-
ings, bridges, viaducts, vessels, equipment, and like items,
when done by contract.
Subsistence and Support of Persons - Contractual services
for board, lodging, care of persons, including hospital
care (except travel items, which are included under travel).
Stenographic Services - Contractual stenographic reporting
and typing.
Publication of Notices. Advertising, and Radio Broadcast
Time.
Tuition
Fees and Other Charges - Fees for abstracting land titles,
premiums on insurance (other than payments to the Civil
Service Commission), and surety bonds.
Operation of Facilities or Other Service Contracts.
25.18 Computer Facilities and Services - Contracts to provide com-
puter system time and related services (Does not include
service contracts for keypunching which should be reported
as 25.22).
25.19 Telecommunications Network Services - Contracts to provide
associated telecommunications network services.
25.20 Programming Services - Contracts to provide system analysis
design and programming services exclusive of telecommunica-
tions.
25.21 Maintenance of Data Processing Equipment—Contracts for
the repair and maintenance of data processing equipment
including separate maintenance contracts for leased equip-
ment .
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APPENDIX A
- ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
MANUAL
FUND CONTROL
25.22 ADP Studies and Services - Contracts to provide ADP/tele-
communication services such as keypunching/verifying; ADP
Studies; Advice on ADPE acquisition; ADP Library services
and consulting services not otherwise reported.
25.25 Repairs and Alterations, ..Building and Grounds—Contracts
for the repair, maintenance, and alteration of buildings
and grounds, excludes major construction.
25.32 Research and Development Contracts—Contracts for research
and development type work including basic and applied
research and development work as defined in Sec. 44.2,
OMB Circular A-ll.
25.36 Aircraft Maintenance—Contracts tor tne repair and main-
tenance of aircraft and leasing of other than passenger
transportation.
25.37 Health Units—Contracts for the operation of health facili-
ties.
25.38 Security Investigations--Contracts for conducting security
Investigations.
25.40 Advertising--Public notices and radio and television broad-
cast tirae.
25.45 Training--Contracts with other Federal agencies, universities,
etc., for training, tuition, and graduate studies, includes
books, reimbursement to employees for training.
25.48 Other Contracts and Agreements—Contracts and agreements not
otherwise classified, e.g., registration fee for meetings,
. charts and related art work.
25.50 Custodial Services--Contracts for such services as janitorial,
fire protection, and security.
25.70 Other Inter-agency Agreements--Contracts and agreements
with other Government agencies not otherwise classified.
25.80 Storage of Household Goods
26.00 SUPPLIES AND>tATKRiALS~
Comprises all commodities whether acquired by formal contract
or other form of purchase which are (a) ordinarily consumed or
expended within one year after they are put into use, (b) converted
in the process of construction or manufacture, or (c) used to
form a minor part of equipment of fixed property
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MANUAL
FUND CONTROL
APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
26.01 Laboratory Supplies—Items such as chemicals, glassware
to be used in the laboratory.
26.02 Office and 'Administrative Supplies—Examples are standard
forms, pencils, penalty and plain envelopes, desk trays,
etc.
26.03 Subscriptions--Subscriptions to newspapers and periodicals.
26.04 Data Processing Supplies—Examples are punch cards, tabu-
lating paper, magnetic tape.
26.05 Maintenance Supplies--Materials and parts entering into
construction or repair of equipment and building.
26.10 Other Supplies and Materials—Examples are fuel used in
operating motor vehicles, aircraft or boats, cleaning and
toilet supplies.
31.00 EQUIPMENT
Comprises personal property of a more or less durable nature -
that is, which may be expected to have a period of service of
one year or more after put into use without material impairment
of its physical condition. It includes charges for service in
connection with initial installation or reinstallation of equipment
when performed under contract. It excludes commodities which
are converted in the process of construction or manufacture, or
which are used to form a minor part of equipment or fixed property,
Not all equipment will be capitalized. '
Transportation Equipment - Vehicles, including passenger-
carrying automobiles, motor trucks, motorcycles, tractors,
aircraft, wagons, carts, vessels, steamships, barges, and
power launches.
Furniture and Furnishings-Movable furniture, .fittings, and
household equipment, including desks, tables,
typewriters, adding and bookkeeping machineSj
household equipment.
Books for permanent collections.
Implements and Tools
Machinery - Engines, generators, manufacturing machinery,
transformers, ship equipment, pumps, and other production
and construction machinery.
Instruments and Apparatus - Surgical instruments, X-ray
apparatus, signaling and telephone and telegraph equipment,
electronic equipment, scientific instruments and appliances,
measuring and weighing instruments and accessories, photo-
graphic equipment, picture projection equipment and ac-
cessories, and mechanical dratting devices. TM".
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chairs,
hospital and
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APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
MANUAL
FUND CONTROL
31.01 Scientific and Technical Equipment - Examples are measuring
and weighing instruments and accessories, mechanical draft-
ing devices.
31.02 Furniture and Office Equipment - Examples are desks, tables,
chairs, typewriters, adding machines.
31.12 Data Processing Equipment - Examples are electronic data
processing equipment (EDPE), CPU's and all ADPE equipment
electronically connected to the CPU's; as well as punch
card accounting machines (PCAM) equipment.
31.13 Other Data Processing Equipment - Examples are other types
of equipment, including peripherals that are unique to
the support of ADP and related telecommunications operations
(bursters, decollators, magnetic tape cleaners, special
purpose furniture including proprietary software).
31.15 Books—For permanent libraries.
31.80 Other Equipment Valued More than $200^--Examples are air-
craft, photographic equipment, engines.
31.90 Other Equipment Valued $200 or Less--Examples are hand
, t. tools, small pumps.
32/00 LAND AND STRUCTURES
** Comprises land and interest in land, buildings and other struc-
aa tures, additions to buildings, non-structural improvements, and
'jp fixed equipment (whether an addition or replacement), when acquired
through purchase.
<8 Lands and Interest in Lands, including Easements and Rights
of Way
"' Building and other structures - The acquisition or con-
struction of buildings and structures, and additions there-
to, when acquired under contract." This includes principal
payments under lease-purchase contracts for construction of
buildings.
Non-structural Improvements - Improvements of land, such
as landscaping, fences, sewers, wells, reservoirs, when
acquired under contract.
Fixed Equipment - Fixtures and equipment which become per-
manently attached to or a part of buildings or structures
such as elevators, plumbing, power-plant boilers, fire alarm
_ systems, lighting or heating systems, and air-conditioning
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MANUAL
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APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
or refrigerating systems (whether an addition or a re-
placement), when acquired under contract. This includes
charges for services in connection with initial installa-
tions or reinstallations of fixed equipment when performed
under contract.
32.01 Land--Land, interest in land, easements, rights of way,
and improvements, such as fences, sewers, wells.
32.02 Buildings and other Structures--The acquisition or completed
construction of buildings or structures, additions to these
structures, fixtures and equipment which form a part of
these structures, such as fire alarm systems, elevators,
plumbing.
32.51 Construction in Progress—The construction of buildings,.
structures additions to these structures, or improvements
to land; must be transferred to 32.01 or 32.02 upon com-
pletion.
41.00 GRANTS, SUBSIDIES AND CONTRIBUTIONS
Comprises grants, subsidies, gratuities, and other aid for which
cash payments are made to States, other political subdivisions,
corporations, associations and individuals; contributions to inter-
national societies, commissions, proceedings, or projects, whether
in lump sum or as quotas of expenses; contributions fixed by treaty;
grants to foreign countries; taxes imposed by taxing authorities
where the Federal Government has consented to taxation (excluding
the employer's share of taxes). Includes readjustment and other
benefits for veterans, other than indemnities for death or disability.
(Note the obligations under grant programs which involve the
furnishing of services, supplies, materials and the like, rather
than cash are not charged to this object class, but the object
class representing the nature of the services, articles, or other
items which are purchased or otherwise provided).
41.10 Environmental Protection Consolidated Grants-Program Sup-
. port—A consolidated grant award to state, interstate or
local government agencies for management of various envi-
ronmental protection activities including but not limited to
air, water, and solid waste pollution. Various applicable
statutes. Grant program code "M".
41.11 Construction Grants for Wastewater Treatment Works—Awards
to state, interstate or local government agencies for the
construction of municipal wastewater treatment works.
P.L. 84-660 (Sec. 8): P.L. 92-500 (Sec. 109 and 201).
Grant program code "C".
A-16
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APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
MANUAL
FUND CONTROL
41.12 Air Pollution Control Program Grants—Awards to state,
interstate and local government agencies to aid them in
planning, maintaining, and improving programs for the ef-
fective prevention and control of air pollution. P.L.
91-604 (Sec. 105 and 106). Grant Program Code "A".
41.16 Great Lakes Pollution Control Grants--Research and Demon-
stration—Awards to state and interstate government agen-
cies and to private organizations and individuals for the
purpose of carrying out projects for the control and pre- .
vention of pollution within the Great Lakes and their water-
ways. P.L. 92-500 (Sec. 104 and 108). Grant program codes
"R" and "S".
41.17 Water Pollution Control State and Interstate Program Grants-
-Awards to state and interstate government agencies to aid
them in establishing and maintaining adequate programs for
the prevention and control of water pollution, P.L. 92-500
(Sec. 106). Grant program code "IV.
*
41.18 State PublicWater SystemSupervision-Program Grants--Awards
to states to aid in the development and implementation
of public water system supervision programs. P.L. 93-523
(Sec. 1443a and 1450). Grant program code "F".
.41.19 State Underground Water Source Protection-Program Grants-
rj -Awards to states to aid in the development and implemen-
tation of underground water injection control program plans.
;ri P.L. 93-523 (Sec. 1443b and 1450). Grant program code "F".
Safe Drinking Water State and Local Program Development
Grants—Awards to state and local government agencies for
development of water supply plans and programs other than
those authorized under Section 1443, P.L. 93-523. P.L.
;~ 93-523 (Sec 1442(b)(3)(c)). Grant program code "F".
41.21 Training Grants—Awards to state and local government agen-
cies and to educational institutions for the purpose of
developing and conducting training programs for the educa-
tion of personnel in the field of abatement and control
of environmental pollution. P.L. 91-52 (Sec. 204 and
210); P.L. 92-500 (Sec. 104, 109, 110 and 111); P.L.
93-523 (Sec. 1442); P.L. 92-516 (Sec. 23); P.L. 91-604
(Sec. 103). Grant program code "T".
[41.20
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APPENDIX A
ENVIRONMENTAL PROTECTION AGENCY OBJECT
CLASSIFICATION CODES FISCAL YEAR 1978
41.25 Fellowships--Awards to educational institutions for the
academic training of specified individuals in the field
of abatement and control of environmental pollution. P.L.
92-500 (Sec. 104); P.L. 91-604 (Sec. 103). Grant program
code "U".
41.41 Research Grants—Awards to governmental and non-governmental
organizations and individuals in support of research and
development projects designed to identify causes, effects,
extents, prevention and control of environmental pollution.
P.L. 78-410 (Sec 241 and 246); P.L. 92-500 (Sec. 104 and
105); P.L. 91-52 (Sec. 204 and 205); P.L. 93-523 (Sec.
1442); P.L. 92-516 (Sec. 20); P.L. 91-604 (Sec. 103 and
104). Grants program code "R".
41.45 Demonstratioji Grants--Awards to governmental and non-govern-
mental organizations and individuals in support of projects
designed to demonstrate new or improved techniques to
enhance environmental control. P.L. 92-500 (Sec. 104,
105, 107, 108 and 113); P.L. 93-523 (Sec. 1442 and 1444);
P.L. 91-604 (Sec. 103 and 104); P.L. 91-52 (Sec. 204).
Grants program Code "S".
41.51 Water Pollution Control Areawide Waste Treatment Management
Planning Grants—Awards to state, regional and local govern-
ment agencies to aid in the development of initial areawide
waste treatment plans for specific area's approved by the
appropriate Regional Administrator. P.L. 92-500 (Sec. 208).
Grant program code "P".
41.55 Comprehensive River BasinPlarmingGraotg--Awards to plan-
ning agencies to aid them in preparing recommendations
for more effective and economical ways by which municipal-
ities and industries can collect, store, treat and purify
waste. P.L. 84-660 (Sec. 3c). Grant program code "B".
41.56 Solid Waste Disposal Planning Grants—Awards to state,
interstate and local government agencies to aid in the
development of plans and programs for solution of Solid
Waste Management problems. P.L. 91-52 (Sec. 207). Grant
program code "L".
41.57 Solid and Hazardous Waste Management Program Support Grants -
Awards to state, interstate, and local governments to aid
in the development and 'implementation of programs to solve
solid waste management problems and control solid waste
A-18
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ENVIRONMENTAL PROTECTION AGENCY OBJECT
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MANUAL
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management systems. P.L. 94-580 (Sec. 3011, 4007-4009).
Grant program code "D".
41.61 Pesticides Enforcement Program Grants—Awards to State
Pesticides Regulatory Agencies to aid in the development
of state and local pesticides control capabilities. P.L.
92-516 (Sec. 23). Grant program code "E".
41.81 Environmental Protection Consolidated Grants-Special Pur-
pose—Consolidated grants awards to governmental and non-
governmental agencies for accomplishment of specific en-
vironmental protection activities. Excluded from this
category are Consolidated Program Support and Consolidated
Research Grants. Various applicable statutes. Grant pro-
gram code "Y".
42.00 INSURANCE CLAIMS AND INDEMNITIES
Comprises payments of claims on life and marine insurance policies;
annuities paid from trust funds to former employees and others;
indemnities for destruction or injury of persons or property^
and other losses.
Insurance Claims - Insurance loss claims, including payments
on guarantees where no asset is received (Guaranteed Student
Loan Programs) . Includes benefits paid fro a the Federal
retirement and social insurance funds (SSA Benefit Payments
and Medicare Payments).
Jt
42.01
Indemnities - Compensation for loss of injury (not covered
by Government Insurance) such as awards arising from abro-
gation of contracts; damage to or loss of property; and
personal injury or death. Includes indemnities to veterans
and former civilian employees or .their survivors for death
or disability, whether service connected or not. Also
includes losses made good on Government shipment.
Insurance Claims and Indemnities — Benefits paid from the
Federal retirement and social insurance funds, compensation
for losses on Government shipments or contracts. Employees
and other claims for damages or loss under public law.
44.00 REFUNDS
Comprises refunds of the whole or part of amounts previously re-
ceived by the United States.
44.10 Refunds of General and Trust Fund Receipts
TN 4
12/23/77
A-19
-------
-------
ENVIRONMENTAL PROTECTION AGENCY
APPENDIX 3
ACCOUNTING CODES AND DOCUMENTS
MANUAL
FUND CONTROL
The purpose of this appendix is to describe Che codes required on each
spending action document submitted to the servicing finance-office,
as well as shoving where the codes are recorded on the spending
documents.
1. ACCOUNTING CODES. The codes required.on each spending docunent
'are referred to as "Accounting Codes". The codes used by the Agency
are:
a. Appropriation. The appropriation code is generally a seven-
digit number, such as 68X0103. These codes are included in the page
heading of the DCR.
b. Docuaent Control Nuaber. This number is discussed in detail
in chapter 4, subparagraph 2b(3). It is a. six-digit number assigned
in your Responsibility Center. Spending documents which do not have
a Document Control Number will not be processed by the procurement
office or accepted by your servicing finance office. .
c. Obligation Nuaber. This code consists of 'up to ten digits
and is used by the servicing finance office to relate payments back
to the original obligation.
d. Account Number. The Account Number is discussed in detail
in chapter 4, subparagraph 3b(4). The Account Number is a shortcut
method of identifying six types of information required on each
spending action. It is important that only authorized account numbers
are used. The use of unauthorized account numbers will not be accepted
by the computer, resulting in the FMO consulting you in order to get
the correct account number for the spending document.
TN i (1-2-74)
ORIGINATOR: pM 226
PAR 1
B-l
-------
MANUAL
FUND CONTROL
APPENDIX B
ACCOUNTING CODES AND DOCUMENTS
e« ObjectandSubobject Class Codes, The object and subobjecc
class codes, a four-digit number, are discussed in chapter 4,
aubparagraph 3b(5). The valid codes for the fiscal year starting
July 1, 1973 are identified and described in Appendix A. For commit-
ment notices this code always ends "00". Although the cotamitaent
notice will only show aajor object class level, a requisition or
other document leading to a commitment should show both object and
subobject class.
f. Amount. In dollars and cents.
g. Servicing Finance Office, This is a two-digit code which
indicates the finance office where your spending documents are sent.
This is also the finance office which will pay the seller. On
documents which include an invoice or billing address, be sure the
finance office code is in agreement with the billing address. This
will enhance the finance office's ability to promptly pay the seller
after he has submitted his bill. The servicing finance offices are
shown on Figure B-l. Figure B-2 indicates the accounting code
sequence to be used on all documents.
2. SPENDING DOCUMENTS. "The purpose of this paragraph is to provide
you with a collection of the documents which are most commonly used
by the Agency to record spending actions. Figure B-3 presents a list
of the documents which are included in this Appendix. The documents
are presented on Figures four through 19. Each document is shown on
a figure together with a brief description and the place on the form
where the accounting coding is entered.
PAR 2
B-2
TH j.
1-2-74
-------
APPENDIX 3
FUND CONTROL
CODE
01
02
03
04 '
05
06
07
08
09
10
15
22
LOCATION
Boston
New York
Philadelphia
Atlanta
Chicago
Dallas
Kansas City
Denver
San Francisco
Seattle
Headquarters
Durham
SERVING:
Region I
Region n
Region in
Region IV
Region V
Region VI
Region VII
Region VIII
Region DC
Region X
Payroll
Durham Offices, including:
Public Affairs
Administration
Resources Management
General Enforcement
Contracts
NERC
Bureau of Stationary
Source Pollution
Control
Bay St. Louis (pesticide)
Chaoblee (pesticide)
Ferrine (pesticide)
Montgomery (radiation)
Gulf Breeze (laboratory)
Narrangasett (laboratory)
Athens (laboratory)
Ada (laboratory)
Bears Bluff (field site)
IN 1
Figure B-l
(Part 1 of 2)
-------
FUND CONTROL
APPENDIX B
CODE
27
LOCATION
Cincinnati
30
33
Headquarters
Laa Vegas
SERVING:
All Cincinnati offices including:
Public Affairs ~
Administration
Training Center
Resources Management
Contracts
Water Hygiene
Solid Waste
Radiation
National Field Investigation Center
NERC
Ann Arbor (laboratory)
Grosse Isle (laboratory)
Duluth (laboratory)
Newt own (field site)
Grants Accounting
Las Vegas Offices, including:
- . Public Affairs
Resources Management
•NERC
45
99
Corvallis
Headquarters
Denver (field investigation)
Corvallia (pesticide)
NERC. CorvaUis
College. Alaska
Ely. Minnesota
All Washington. D. C. offices
Figure 3-1
(Part 2 of 2)
TN 1
1-2-74
-------
APPENDIX 3
FUND CONTROL
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1-2-74
Figure B-2
-------
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"UNO CONTROt
PURCHASE OF GOODS AND SERVICES
EPA 2550-9 Corrrr,itm Solicitation, Offer,
jnd Award
EP.\ l:,'00-3 tjr')curerr.ent
Requisition
EPA 2550-10 Miscellaneous Obliga-
tion Document
CUE
A A
X
F 44
Letter
Purchase Orrter-
Invoice-Vnucher
Intcraijcncv
Agreement
TRAVEL AND TRANSPORTATION
EPA "70-12 Request fop Sh.ppm*
(S.. B-ll)
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SF 1038
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TRAINING
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OF 37
Travel Authorization
Travel Voucher
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Government Trans-
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Requ*sc, Authorization
and Accord of Employee
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Nomination for InterAgency
training
X
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Chapcer 6
EPA
-------
rrxo CONTROL
APPENDIX 3
SMALL CLAIMS
Reference
Prenumbered
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Claia for Rataburseoant
for exp«nditurM on Official
EPA Order
No
PRINTING
SPA 1750-J
(See 3-10')
3equl.3lcj.on far Lacml
«cinj; S«rvtce
X EPA Prlnclng Manual
chapcer 3
* C * Commitment Document
O * Obligation Document
E * Expense Document
figuri B-3
(Psrc 2 at 2)
TN 1
1-2-74
-------
APPE.'.-OIX 3
FUN'D CO>TTROL
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APPENDIX B-
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