UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
v
KEB22199C OFF1CEOF
SOLID WASTE AND EMERGENCY RESPONSE
OERR DIRECTIVE 9200.4-06A
MEMORANDUM
SUBJECT: Uniform Format for OERR Policy/Directive Memos -
Revised Instructions
FROM: Henry L. Longest II, Director -•• jj^*
Office of Emergency and Remedial/flesponse
TO: All OERR Staff
Purpose: To remind all OERR staff producing guidance, policy
or technical documents of uniform format requirements and to
provide additional instructions to ensure proper distribution
within the agency and through the National Technical Information
Service (NTIS), a repository organization of the U.S. Department
of Commerce.
Background: As part of our evolving documents management
system, style and format instructions for directives .were issued
to staff on March 14, 1988. It is now necessary to add to those
instructions to ensure that all documents are properly entered
into the comprehensive Documents Management Program.
Objective: The comprehensive Documents Management Program
will ensure that all Superfund documents, including policy-
memoranda and directives, are available to users external to EPA
through NTIS, significantly decreasing internal distribution
workload.
Implementation: Specifically, this memorandum requires four
actions which are to be implemented immediately:
(1) Assure that all directive material has the appropriate
directive number assigned and displayed on the document. Contact
the Superfund Documents Coordinator (SDC) at 475-8864 for
assistance in obtaining this number.
(2) Assure that all OERR directive material is in the format
of this memo, containing the following elements: purpose,
background, objective, and implementation.
(3) Show the Superfund Documents Coordinator, OS-240, as
recipient of a reproduction-quality copy of the signed document.
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It is the responsibility of the document preparer to ensure that
this ctualitv copy "is placed in the hands of the SDC immediately
upon signature.
(4) submit, with the signature copy of the document, a typed
"Report Document Page11, which will be used for submitting the
document to the NTIS archive. A copy of a correctly completed
form is attached to this directive. When the document is signed,
provide the SDC with the completed "Report Document Page" and the
above-mentioned first-copy reproduction of the signed document.
Directives packages which do hot contain all of these
elements will be returned to the originator for correction.
Attachment
cc: Superfund Documents Coordinator
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UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
AJL- t (990
OFFICE OF
SOLID WASTE AND EMERGENCY RESPONSE
MEMORANDUM
SUBJECT: Transmittal of Directive Revising Instructions for
Preparing OERR Policy/Directive Menu
FROM: Henry L. Longest II, Director G\
Office of Emergency and Remedial
TO: OERR Division Directors
OERR Branch Chiefs
OERR Section Chiefs
Purpose: The purpose of this memorandum is to transmit OERR
Directive #9200.4-06A, which I signed on February 22, 1990 for
inclusion in the Publications Standards Handbook and Toolbox.
Background: Although the revision was signed in February, it
was not intended for implementation until the Handbook was
formally issued. Recently each OERR staff member received a
personal copy of the Handbook and Toolbox for immediate
implementation.
Objective: The changes in managing Policy Directives and
Memoranda are primarily triggered by quality and completeness
issues stemming from the decision to place all OERR documents in
NTIS. Since persons outside the agency will be purchasing these
documents from NTIS, quality and format consistency are extremely
important.
Implementation: The directive requires immediate
implementation, and includes the request that document preparers
submit the NTIS-entry form, which is attached to the directive,
together with instructions for completion. Additional copies of
the NTIS form are available from the Documents Coordinator.
During the remainder of FY-90, there will be a concentrated
focus on ensuring that the documents system is complete and
accurate and that the new Handbook system is fully operational.
Your cooperation is an important component in this effort and is
much appreciated. Please contact Betti VanEpps at 475-8864 if you
have questions.
Attachments
cc: OERR Staff
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REPORT DOCUMENTATION PAGE
form Approved
OMB No 0704-Ot88
PJC : '?D-:*T -z fti.'o?'- 'o" tn.(s :oe time for revie* r*- instrxctic-nv iea';"1'^ e> M nc aata vou'ce*.
gaTrterina anc natntairnng The data needed, and completing ind rtviewinq th» collection of information Send comment} regarding thii burden estimate *' arv ^t^er ascect of t(%-^
collection 01 mtormation. mciudmg juggesnons for reducing thiv Ouraen to Waihmgion He»Oquaa*ri Semen, Oireclorat* for information Ooeraiiom and Heooni. 1215 jetferwn
Oav>t Higr«vav. Su'le U04 Arlington, va 222C2-4302 *nd to tne Office of Management *nd Budget, Paperwork Reduction Project (0704-0118), Wnhmgton. OC 20503
1. AGENCY USE ONLY (Leave blink)
2. REPORT
enter s
ATE
3. REPORT TYPE AND DATES COVERED
Directive
4. TITLI AND SUBTITLE
Exact Title
6, AUTHORS)
Leave Blank
5. FUNDING NUMBERS
Leave Blank
7 PERFORMING ORGANIZATION NAME(S) AND ADDRESS(ES)
Environmental Protection Agency
Office of Solid Waste and Emergency Response
401 M Street SW
Washington, D.C. 20460
8. PERFORMING ORGANIZATION
REPORT NUMBER
Directive number
exactly as issued
9. SPONSORING ' MONITORING AGENCY NAME(S) AND ADDRESS(ES)
Environmental Protection Agency
Office of Emergency and Remedial Response
401 M Street SW
Washington, D.C. 20460
10. SPONSORING/MONITORING
AGENCY REran* N'JMSER
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11. SUPPLEMENTARY NOTES
Leave Blank
123. DISTRIBUTION AVAILABILITY STATEMENT
Leave Blank
12b. DISTRIBUTION CODE
Leave Blank
13. ABSTRACT (Maximum 200 words)
Enter purpose statement from directive.
u. SUBJECT TERMS
Leave Blank
15. NUMBER OF PAGES
Leave Blank
u. SECURITY CLASSIFICATION
OF REPORT
Leave Blank
16. SECURITY CLASSIFICATION
OF THIS PAGE
Leave Blank
19. SECURITY CLASSIFICATION
OF ABSTRACT
Leave Blank
20. LIMITATION OF ABSTRACT
Leave Blank
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2-89..
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