Environmental Justice Through Pollution Prevention 2001 Grant Guidance


United States
Environmental Protection
Agency	
                        Pollution Prevention
                        and Toxics
                   EPA742-B-01-001
                   February 2001
                   www.epa.gov/oppt/eip2
    2001 Grant Guidance

       Environmental
       Justice
       Through
       Pollution
       Prevention
EPA
742-
B-
01-001
U.S. EPA Headquarters Library
   Mail code 3201
1200 Pennsylvania Avenue NW
  Washington DC 20460

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TABLE OF CONTENTS

INTRODUCTION 1

I. Scope and Purpose of the Environmental Justice Through Pollution

Prevention Grant Guidance 1

II. Eligible Applicants and Activities 3

III. Application Requirements 5

IV. Evaluation of Proposals 7

V. Process for Awarding Grants 7

VI. Expected Time-frame for Reviewing and Awarding Grants 8

VII. Project Period and Final Reports 9

VIII. Definitions 9

IX. EPA Regional Contacts 10

X. Information Regrading Definition of Small Business 11

Appendix A Checklist of Application Materials A-3

Appendix B Application Forms and Instructions B-l

Appendix C : Map of EPA Regions C-l

Appendix D State Single Points of Contact D-l
US
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INTRODUCTION

This guidance outlines the purpose, goals, and general procedures for application and award of
Environmental Justice Through Pollution Prevention (EJP2) grants for Fiscal Year (FY) 2001. EPA
anticipates that approximately 5750,000 in grant funds will be available to eligible organizations. Applications
must be mailed to EPA's contractor, Eastern Research Group Inc., (ERG) (please see address listed in Section
III. B), and received no later than 5 p.m. e.s.t. Friday, April 20,2001.
I.
SCOPE AND PURPOSE OF EJP2 GRANT PROGRAM
Since 1995, the EJP2 grant program has funded projects which have sought to encourage innovative,
non-regulatory pollution prevention techniques in environmental justice communities. Over the last five years
of the program, eligible grant recipients have experimented with a variety of different approaches. With
experience, we are better able to assess the types of projects and techniques that might be replicated in other
affected communities, and the types of projects that should be deferred. We anticipate having less money than
in previous years, and applicants can make better use of their time and energy if all eligibility requirements
are followed. This grant program is designed specifically to fund only those projects that directly benefit
minority and low- income communities by applying pol lution prevention approaches. EPA will not award EJP2
funds to proposals for cleanup and disposal activities, trash collection, recycling, and/or pest removal, and/or
other initiatives that are aimed at avoiding the generation of pollution.

This year, EPA will limit eligibility to projects involving:

• Helping Small Businesses Prevent Pollution in Communities. Projects in this category should
involve forging voluntary partnership programs, demonstration projects, and/or general technical
assistance and training.

• Fostering Partnerships Between Industrial Facilities and Communities. Projects in this category
should involve helping community residents forge relationships with large industrial facilities in their
neighborhoods in an attempt to work with the facilities to make environmental improvements and
address community concerns.

• Demonstrating Agricultural Pollution Prevention. Projects in this category should involve
providing tools to farm workers on best management practices that attempt to reduce pesticide use and
worker exposure.

* Improving Tribal Environments. Projects in this category should involve developing strategies that
address environmental concerns and promote the development of tribal environmental legislation
essential for pollution prevention.

This year, EPA will not fund projects primarily involving:

• Educating Communities about Pollution Prevention. Projects in this category provided outreach
materials and technical assistance on pollution prevention approaches through the medium of
television broadcasts, brochures, and newsletters to affected communities.

» Promoting Efficient Resource Use Within Communities. Projects in this category promoted energy
efficiency, advocated alternative modes of transportation, and launched the development of urban
gardens.
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• Fostering Youth Education and Involvement. Projects in this category involved carrying out
educational programs and developing curricula to help youth better comprehend environmental issues
and develop their capacity to address environmental problems in their communities.

Projects from previous years that fit these various categories are described in more detail in EPA's
publication on Promoting Environmental Justice through Pollution Prevention (EPA742K-00-001) and in
EiPA's Assessment of the Environmental Justice through Pollution Prevention grants program, available in
Adobe Acrobat Reader .pdf format on EPA's EJP2 Internet Home Page at: http://www.epa.gov/opptintr/ejp2.
Copies of the Assessment are also available by calling 703 841-0483.
A.
Background on EJP2 Grant Program
In 1990. Congress enacted the Pollution Prevention Act, which established a national policy to prevent
or reduce pollution at the source whenever possible. EPA has increasingly devoted its attention to actively
ensuring fair environmental protection for all communities while trying to empower those most often
disenfranchised from the decision-making process, namely the poor and people of color. In its 1992 report,
Environmental Equity-: Reducing Risk for All Communities, EPA concluded that people of color and low-
income communities are subject to higher levels of toxic pollutant exposure than the general population.
Recognizing the disproportionate environmental impacts that many minority and low-income communities face,
EPA's Office of Pollution Prevention and Toxics (OPPT) is devising ways to aid these communities solve
environmental problems through pollution prevention, which is any practice that reduces or eliminates a
pollutant prior to recycling, treatment or disposal. EJP2 grants are meant to aid in the approach toward
environmental protection by playing a central role in reducing environmental risks while promoting public
irivoKement and increasing economic benefits.
B.
How Does EPA Define Environmental Justice
En\ ironmental justice is the fair treatment and meaningful involvement of all people regard less of race,
color, national origin, or income with respect to the development, implementation, and enforcement of
environmental la\\ s. regulations, and policies. Fair treatment means that no group of people, including a racial,
ethnic, or socioeconomic group, should bear a disproportionate share of the negative environmental
consequences resulting from industrial, municipal, and commercial operations orthe execution of federal, state,
local, and tribal programs and policies.

C. How is Pollution Prevention Defined Under the Environmental Justice Through Pollution
Prevention Grants Program?

EPA has defined pollution prevention as source reduction, which is any practice that reduces or
eliminates a pollutant prior to recycling, treatment, or disposal. EPA further defines pollution prevention as
the use of other practices that reduce or eliminate the creation of pollutants through:

Increased efficiency in the use of raw materials, energy, water, or other resources, and
• Protection of natural resources by conservation.

To help the public better understand pollution prevention, EPA has established a hierarchy of
environmental management practices. In order of preference, these practices include:

• Pollution Prevention and Source Reduction
• Recycling
• Treatment
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• Safe Disposal

This grant program is focused on applying pollution prevention and source reduction techniques to
bring about better environmental protection.

D. How is Pollution Prevention Different from Other EPA Programs?

EPA grant programs have traditionally focused on preventing pollution through reactive means, usually
by way of treatment, cleanup, recycling, and/or disposal. EJP2 grants, however, use pollution prevention
methods as a preferable approach toward reducing pollution at the source, thereby lessening the need to treat,
recycle, and dispose of contaminants. By using proven pollution prevention approaches contaminants have
less of a chance to enter the environment and potentially cause adverse environmental health and safety side-
effects.

E. What If My Project is Not Pollution Prevention?

EPA, along with other federal agencies, may have other grant funds available to address your particular
needs. For example, EPA's Environmental Justice Small Grants Program, managed by the Office of
Environmental Justice, provides grant funding for projects that address environmental justice problems through
ways other than pollution prevention. A list of all EPA grant programs can be found in the Catalog of Federal
Domestic Assistance.. You may also find copies at some 1,300 Federal Deposit Libraries around the nation
(usually located at major colleges and/or universities), or at National Agricultural Libraries (usually located
in rural or agricultural areas). You may also find the Catalog of Federal Domestic Assistance on the Internet
at: http://www.cfda.gov. To purchase copies please call the General Services Administration at 202 708-5126.

F. What is the Impact of This Program on Small Entities?

The EJP2 grant program is targeted at nonprofit and community organizations, and therefore benefits
small entities. We have informed potential grantees by Federal Register publication, updates on the EPA web
site, and by maintaining a mailing list of interested parties. We have worked to minimize any potential adverse
impacts by clarifying the applicability of the guidance, by encouraging applications that stand little chance of
funding, and by providing information on successful projects and approaches.

G. Submission to Congress and the Comptroller General

The Congressional Review Act, 5 U.S.C. §801 et seq., as added by the Small Business Regulatory
Enforcement Fairness Act of 1996, generally provides that before a rule may take effect, the agency
promulgating the rule must submit a rule report, which includes a copy of the rule, to each House of the
Congress and to the Comptroller General of the United States. EPA will submit a report containing this rule
and other required information to the U.S. Senate, the U.S. House of Representatives, and the Comptroller
Genera! of the United States prior to publication of the rule in the Federal Register. A Major rule cannot take
effect until 60 days after it is published in the Federal Register. This action is not a "major rule" as defined
by 5 U.S.C. §804(2).
II.
ELIGIBLE APPLICANTS AND ACTIVITIES
A. Who May Submit Applications, and May an Applicant Submit More Than One Proposal?

Any incorporated non-profit community organization, local government, or federally recognized tribal
government may submit an application upon publication of this solicitation. "Non-profit" organization means
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any corporation, trust, association, cooperative, or the organization that:

(1) Is operated primarily for scientific, education, service, charitable, or similar purposes:n the public
interest;

(2) Is not organized primarily for profit; and

(3) Uses its net proceeds to maintain, improve, and/or expand its operations.

While state and local governments and academic institutions are eligible to receive grants, preference
v/i II be given to non-profit, community-based/grassroots organizations and state and federally recognized tribal
organizations. Organizations must be incorporated by Friday, April 20,2001 in order to be eligible to receive
EJP2 grant funds. For-profit organizations, federal agencies, and individuals are not eligible for this
grant. Organizations excluded from applying directly, as well as those inexperienced in grant-writing, are
encouraged to develop partnerships and prepare joint proposals with organizations that are eligible for funding.
Mo appl leant can receive two grants for the same project at one time. EPA wil I consider only one proposal per
project. Applicants may submit more than one application as long as the applications are for separate and
distinct projects.

El. What Types of Projects Are Eligible for Funding?

In past years EPA has encouraged a variety of innovative approaches to pollution prevention through
the EJP2 program. The program recently conducted an assessment of previous EJP2 grants. The Assessment
includes details on previous grant projects, and factors that contributed to project success. Based on the
Assessment, and the fact that the EJP2 program has less money to award in FY 2001, EPA is narrowing the
types of projects that will be funded under this program. In past years, this program has been extremely
competitive. In the most recent competition, EPA was able to fund fewer^than one out of every six
applications.

This year, the EJP2 program wilt only fund projects in four categories:

(Please refer to Section I for further description)
Helping Small Businesses Prevent Pollution in Communities;
• Fostering Partnerships Between Industrial Facilities and Communities;
• Demonstrating Agricultural Pollution Prevention;
• Improving Tribal Environments.

More detail on the types of projects that have been funded is available in the Assessment, and in the
EPA Brochure entitled Promoting Environmental Justice Through Pollution Prevention. In the past, EPA has
funded grants involving:

(Please refer to Section 1 for further description)
• Fostering Youth Education and Involvement
• Educating Communities about Pollution Prevention; and
• Promoting Efficient Resource Use within Communities.

EPA strongly encourages cooperative efforts between communities, business, industry, and
government to address common pollution prevention goals. In addition to narrowing the focus, EPA is
encouraging applicants to use already existing information and material rather than use scarce resources to
research and develop new initiatives to satisfy a project's goal. EPA urges all applicants to consult the
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Assessment of EPA's EJP2 Grant Program. The EJP2 Assessment is available by calling:
703 841 -0483, or one can obtain a downloadable version in Adobe Acrobat Reader .pdf format via EPA's EJP2
Internet Home Page at: http://www.epa.gov/opptintr/ejp2.

C. How Much Money May Be Requested? Are Matching Funds Required?
Organizations seeking funds from the EJP2 grant program can request up to $75,000 for projects. EPA
no longer requires cost sharing or matching for this grant program from institutions of higher education,
hospitals, and other non-profit organizations, unless otherwise required by statute, regulation, Executive Order
or official Agency policy. Applicants that are governmental entities, such as state and local governments are
subject to a 25 percent matching or cost-sharing requirement. Matching or cost-sharing requirements may be
satisfied through either cash or in-kind contributions.

D. Are There Any Restriction on the Use of Federal Funds?

Yes. EPA grant funds can only be used for the purposes set forth in the grant agreement. Grant funds
from this program cannot be used for matching funds for other federal grants, construction, personal gifts (e.g.,
t-shirts, buttons, and hats), purchasing furniture, litigation, lobbying, or intervention in federal regulatory or
adjudicatory proceedings. In addition, the recipient may not use these federal assistance funds to sue the
federal government or any other government entities. For more information, referto 40 CFR 30.27, "Allowable
Costs."

III. APPLICATION REQUIREMENTS

A. What is Required for Applications?

Proposals from eligible organizations must include the following information listed below. To save
paper, please provide double-sided copies whenever possible. Please include onejoriginal application packet
(with original signatures where required) and one copy of the application packet. Proposals that do not
include all materials listed below will not be considered for funding. To obtain copies of the EJP2 grant
program guidance and application package or to obtain more information regarding the EJP2 grant program,
please call 703 841-0483. A complete electronic copy of the EJP2 grant program guidance and application
package is also available via the Internet at EPA's EJP2 Internet Home Page at:
http://www.epa.gov/opptintr/ejp2.

Grant Application:
The total number of pages per application may not exceed 25 double-sided pages. Pages must be letter
size (8'/2n x 11"), with normal type size (11 CPI), and have at least 1" margins.

(1) One page summary cover sheet must include:
a) name of applicant;
b) address of applicant;
c) phone number & e-mail address for contact;
d) project name;
e) dollar amount requested from EPA;
f) identification of what category the project will address (e.g. helping small businesses
prevent pollution in communities, fostering partnerships between industrial facilities and
communities, demonstrating agricultural pollution prevention, or improving tribal
environments);
g) brief description of the environmental justice issue(s) to be addressed by the project;
h) brief description and explanation of the parties contributing to the concern (e.g. small

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business, an industrial/agricultural facility or farm);
i) brief description of what type of pollution prevention approach will be utilized to address
the environmental justice issues in the project proposal; and
j) brief description of the purpose of the grant proposal.

(2) Narrative (no more than 5 pages in length). The narrative should include a:
a) description of the affected communities;
b) identification of what category the project will address (e.g. helping small businesses
prevent pollution in communities, fostering partnerships between industrial facilities and
communities, demonstrating agricultural pollution prevention, or improving tribal
environments);
c) description of the environmental justice issue(s) to be addressed by the project;
d) description of the pollution prevention approach that wiH be utilized in the project;
e) description of the involvement of community and partner organizations in developing and
implementing the project;
f) description of the anticipated environmental results and other benefits for the community;

g) description of the approach used to evaluate the project.

(3) Letters of commitment, memoranda of understanding, or other documents that highlight
significant involvement of other partners in your grant application.

(4) Resumes or biographical information regarding the lead and other key personnel in the grant
application.

(5) Any additional information (e.g., history of the organization(s) and success stories).

(6) Key contacts information sheet.

(7) Application for Federal Assistance, SF 424, the official form required for all federal grants
that requests basic information about the grantee and the proposed project.

(8) The Federal Standard Form SF 424A, which provides information on budget and match.

(9) Detailed, itemized budget.

(10) Certification of Non-Construction, SF 424B

(11) Certification Regarding Debarment, Suspension, and Other Responsibility Matters Form.

Please note: your application may be subject to your state's intergovernmental review process, or the
consultation requirements of Section 204, Demonstration Cities and Metropolitan Development Act. Check
with your state's Single Point of Contact to determine your requirements. Applicants from American Samoa,
Guam, Puerto RicoT and the U.S. Virgin Islands should also check with their Single Point of Contact. If you
do not know who your Single Point of Contact is, please call your EPA regional contact (see Appendix C) or
EPA Headquarters Grants Policy, Information and Training Branch at 202 564-5325. Federally recognized
tribal governments are not required to comply with this procedure.

B. When and Where Must Applications be Submitted?
Applicants must submit one signed original grant application and one copy by mail, by person,
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or by courier on or before 5 p.m. e.s.t., April 20,2001 to the following address:

EJP2 Grant Program
c/o ERG
2200 Wilson Boulevard, Suite 400
Arlington VA, 22201

To request additional copies of the grant application, or for any questions please call 703 841-0483.

IV. EVALUATION OF PROPOSALS

All proposals must meet three requirements in order to be considered for funding by this program:

(1) Would the project benefit a minority and/or low-income community?

(2) Would the project use a pollution prevention approach to address the environmental problems
of the community?

(3) Does the project address one or more of the priority funding areas identified for this program
in Section II of this guidance?

Proposals will be evaluated and scored by the reviewers on the basis of the following four criteria:

(1) Is the proposed approach likely to successfully address the community's environmental
concerns?

(2) Does the project seem cost-effective?

(3) Does the project identify a method for measuring and documenting the project's
environmental results and other benefits for the community, either quantitatively or
qualitatively?

(4) Were the affected community, business or other institutions, and other partners and potential
participants effectively involved in the development of the proposal?

V. PROCESS FOR AWARDING AND ISSUING GRANTS

A. How Will Applications be Reviewed?

Each EPA Regional office will form a review panel that will review and evaluate all grant applications
from communities within that Region. Applications will be screened to ensure that they meet eligibility
requirements of this guidance. Postcards of acknowledgment confirming the receipt of a grant package
application will be sent to all applicants by April 27. 2001. Official letters notifying grant applicants of the
status of their application will be sent out by November 15, 2001.

B. How Will Final Selections be Made?

After individual projects are reviewed and ranked accordingto the criteria in Section V, EPA Regional
offices wil! compare the best applications and make final selections. Additional factors that EPA may take into

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account include geographic and socioeconom ic balance, diverse nature of the projects, cost, and projects whose
benefits can be sustained after the grant is completed.

The EJP2 grant program has historically been an extremely competitive process. In the most recent
competition, EPA was able to fund fewer than one out of every six applications. If your project is not funded,
you can refer to information regarding other EPA and federal grant opportunities listed in the Catalog, of
Federal Domestic Assistance.

Funding decisions for the EJP2 grant program's FY 2001 cycle will be publicly announced by October
31,2001. Official letters informing all applicants of the status of their application will be sent out not later than
November 15,2001.

VI. EXPECTED TIME FRAME FOR REVIEWING AND AWARDING GRANTS
February 21,2001
FY 2001 EJP2 Application Guidance is available and published in
the Federal Register.
February 21,2001 to
April 20,2001

April 20,2001
April 27,2001
Eligible grant recipients develop and complete their
applications.

Applications must be postmarked by this date and mailed to:
EJP2 Grant Program
c/o ERG
2200 Wilson Boulevard,
Suite 400, Arlington VA, 22201

Postcards will be sent to confirm receipt of grant applications.
April 27, 2001 to
October 30,2001
October 31,2001

November 2,2001

November 15,2001

October 1,2003
EPA regional program officials review and evaluate
applications and select grant finalists. Applicants will be contacted
by the Region if their application is being considered for funding.
Additional information may be required from the finalists, as
indicated in Unit IV. EPA regional grant offices process grants and
make awards.

EPA expects to release the national announcement of the
FY 2001 Environmental Justice Through Pollution Prevention
Grant Recipients

All projects must begin on or after this date.

Official letters will be sent notifying all applicants of the status of
their application.

All projects must conclude, and funds must be expended by this
date.
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VII. PROJECT PERIOD AND FINAL REPORTS

Activities must be completed and funds spent within the time frame specified in the grant award,
usually two years. An additional third year may be allowed if a grant extension is extended. Project start dates
will depend upon the grant award date (most projects begin in August or September). The recipient
organization is responsible for the successful completion of the project. The recipient project manager is
subject to approval by the EPA project officer, but EPA may not designate a particular person as the project
manager.

All recipients must submit final reports for EPA approval within sixty (60) days of the end of the
project period. Specific report requirements (e.g., Final Technical Report and Financial Status Report) will
be described in the award agreement. EPA will collect, review, and disseminate grantees' final reports to serve
as model programs.

VIII. DEFINITIONS

Affected Communities-Individuals or groups of individuals who are subject to an actual or potential health,
economic or environmental threat arising from or which arose from pollution sources or proposed polluting
sources. Affected parties for example include individuals who live near pollution sources and whose health
is or might be endangered or whose economic interest is directly threatened or harmed.

Community Development Financial Institution (CDFI)- An institution that meets the criteria specified in
Section 103 of the Riegle Community Development and Regulatory Improvement Act of 1994.

Environmental Justice-The fair treatment of people of all races, cultures and incomes with respect to the
development, implementation and enforcement of environmental laws, regulation programs and polices. Fair
treatment means that no racial ethnic or socioeconomic group should bear a disproportionate share of the
negative environmental consequences resulting from the operation of industrial, municipal, and commercial
enterprises, and from the execution of federal, state, local, and tribal programs and polices.

Low-Income Community- A population that is classified by the U.S. Bureau of Census as having an
aggregated mean income (for a family of four) of $17,029 per year, adjusted for by the cost-of-living index of
the locality, and whose income level is at the lowest 25 percent of the total population of a defined area or
jurisdiction.

Non-profit organization - Any corporation, trust, association, cooperative, or organization that: 1) is operated
primarily for scientific, education, service, charitable, or similar purposes in the public interest; 2) is not
organized primarily for profit; and 3) uses its net proceeds to maintain, improve, and/or expand its operations.

People of Color Community-A population that is classified by the U.S. Bureau of the Census as African
American, Hispanic American, Asian, and Pacific American, American Indian Eskimo, Aleut and other
nonwhite persons, whose compositions at least 25 percent of the total population of a defined area or
jurisdiction

Pollution Prevention-The reduction or elimination of pollutants through source reduction, increased efficiency
in the use of raw material energy, water, or other resources; or the protection of natural resources by
conservation. Pollution prevention measures that reduce the amount of pollutants released into the environment
prior to recycling, treatment, and disposal.
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Small Business-As defined by the Small Business Administration's (SBA) Small Business Size Regulations
n 13 CFR, Part 121. Because SBA's definition of small business is very complex, and varies by industry,
Section XI lists information that can help determine if the business you intend to work with qualifies as a small
business.

Tribe-All federally recognized American Indian tribes (including Alaska native villages), pueblos, and
rancheros. The term tribe refers only to federally-recognized indigenous peoples. Other indigenous peoples
are able to apply for grants as long as they are incorporated and otherwise meet eligibility requirements as a
nonprofit organization.

IX. EPA REGIONAL CONTACTS
Ronnie Harrington
USEPA Region I (SAA)
1 Congress Street - Suite 100
Boston, MA 02114-2023
Pat O'Leary
Region I
Primary Contact:
Secondary Contact:
Region 2
F'rimary Contact:
Secondary Contact: Deborah Freeman
Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, Vermont
Phone:617918-1703
E-mail: harrington.veronica@epa.gov
Phone:617918-1978
E-mail: oleary.pat@epa.gov
New Jersey, New York, Puerto Rico, U.S. Virgin Islands
Marcia Seidner Phone:212637-3584
USEPA Region 2 (SPMMB) E-mail: seidner.marcia@epa.gov
290 Broadway. 25th Floor
New York, NY 10007
Phone:212637-3730
E-mail: freeman.deborah@epa.gov
Region 3
Primary Contact:
Region 4

Primary Contact:

Secondary Contact:
Region 5
Primary Contact:
Delaware, District of Columbia, Maryland, Pennsylvania, Virginia, West Virginia
Jeff Burke Phone: 215 814-2761
USEPA Region 3 (3EIOO) E-mail: burke.jeff@epa.gov
1650 Arch Street
Philadelphia, PA 19103-2029

Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina,
South Carolina, Tennessee
Dan Ahern
USEPA Region 4
61 Forsyth Street, S.W.
Atlanta, GA 30303-8960
Gloria Love
Phone: 404 562-9028
E-mail: ahern.dan@epa.gov

Phone: 404 562-9672
E-mail: love.gloria@epa.gov
Illinois, Indiana, Michigan, Minnesota, Ohio, Wisconsin
Phil Kapian Phone: 312 353-4669
USEPA Region 5 (DW-8J) E-mail: kaplan.phil@epa.gov
77 West Jackson Boulevard
Chicago, IL 60604-3590
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Region 6
Primary Contact:
Region 7
Primary Contact:
Region S
Primary Contact:
Secondary Contact:
Region 9
Primary Contact:
Secondary Contact:
Region 10
Primary' Contact:
Arkansas, Louisiana, New Mexico, Oklahoma, Texas
EH Martinez Phone: 214 665-2119
USEPA Region 6 (6EN-XP) E-mail: martinez.eli@epa.gov
1445 Ross Avenue, Suite 1200
Dallas, Texas 75202-2733

Iowa, Kansas, Missouri, Nebraska
Althea Moses Phone: 913 551-7649
USEPA Region 7 (RAECO) E-mail: moses.althea@epa.gov
901 North Fifth Street
Kansas City, KS 66101

Colorado, Montana, North Dakota, South Dakota, Utah, Wyoming
Linda Walters
USEPA Region 8 (8P-P3T)
999 18th Street, Suite 500
Denver, CO 80202-2466
Jean Belille
Phone:303312-6385
E-mail: walters.linda@epa.gov

Phone:303312-6556
E-mail:beliIle.jean@epa.gov
Arizona, California, Hawaii, Nevada, American Samoa, Guam
Eileen Sheehan Phone: 415 744-2190
USEPA Region 9 (WST-1-1) E-mail: sheehan.eileen@epa.gov
75 Hawthorne Street
San Francisco, CA 94105
John Katz Phone: 415 744-2150
E-mail: katz.john@epa.gov
Alaska, Idaho, Oregon, Washington
Lucita Valiere Phone: 206 553-2964
USEPA Region 10 (01-085) E-mail: valiere.lucita(<
1200 Sixth Avenue
Seattle, WA 98101
}epa.gov
X. INFORMATION REGARDING DEFINITION OF SMALL BUSINESS

Small business regulations are contained in Title 13 CFR Part 121, and the Federal Acquisition
Regulation 48 CFR Part 1.9.
For the small business definition of the applicable size standard and for size standard questions, you
may contact the SBA located in one of the Area Offices of the office of Government Contracting or in
Washington. D.C. A downloadable file with a table of the size standards is also available on "SBA ONLINE"
under both the financial assistance and government contracting sections. You may reach SBA ONLINE via
your computer at 800 697-4636; or in the Washington Metropolitan Area at 202 401-9600. The SBA ONLINE
home page is on the Internet at: http:// www.sbaonline.sba.gov.

Each of the six area offices of the SBA's Office of Government Contracting, and two offices in the
Washington, D.C. area, have an employee designated as a Size Specialist. Their addresses and telephone
numbers are as follows:
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Office of Government Contracting
New York Area Office
U.S. Small Business Administration
26 Federal Plaza, Suite 3108
New York, N.Y. 10278
Phone:212264-7756

Office of Government Contracting
Philadelphia Area Office
U.S. Small Business Administration
475 Allendale Road, Suite 201
King of Prussia, PA 19406
Phone:610962-3723

Office of Government Contracting
Atalanta Area Office
U.S. Small Business Administration
1720 Peachtree Road, N W
Suite 318 North
Atalanta, GA 30309
Phone: 404 347-7587

Office of Government Contracting
Chicago Area Office
U.S. Small Business Administration
300 South Riverside Plaza, Suite 1975
Chicago, IL 60606-6617
Phone:312353-7674
Office of Government Contracting
Dallas Area Office
U.S. Small Business Administration
8625 King George Drive, Building C
Dallas, TX 75235-3391
Phone: 214 767-7639

Office of Government Contracting
San Francisco Area Office
U.S. Small Business Administration
71 Stevenson Street, 20* Floor
San Francisco, CA 94105-2939
Phone:415975-4853

Office of Size Standards
U.S. Small Business Administration
409 3rd Street, SW
Washington, D.C. 20416
Phone:202205-6618

Office of Industrial Assistance
U.S. Small Business Administration
409 3rd Street, SW
Washington, D.C. 20416
Phone: 202 205-6475
EJP2 Guidance
Page 12
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APPENDIX A: CHECKLIST OF APPLICATION MATERIALS

Please be sure to include all the items listed on the checklist in your application packet. Each item
should be clearly identified and arranged in the following order. In order to help conserve paper, please
provide double sided copies whenever possible.

D A 1 page summary cover sheet.

D Narrative of the proposal not to exceed 5 pages.

D Letters of commitment, memoranda of understanding, or other documents.

D Resumes or biographical information regarding the lead investigator, and other key personnel in
ihc grant application.

D An\ additional information deemed useful by the applicant.

D Kc\ Contacts Information Sheet

D Application of Federal Assistance, SF 42 4A.

D The Federal Standard Form SF 424A.

D Detailed, itemized budget.

D Certitkation of Non-Construction, SF 424B _

D Certification Regarding Debarment, Suspension, and Other Responsibility Matters.
The total number of pages per application may not exceed 25 double-sided pages.

Please include one original (with original signatures where appropriate) and one copy of the application
packet.

Grant application must be received by EPA at the following address not later than 5 p.m. e.s.t.,
April 20,2001:
EJP2 Grant Program
c/o ERG
2200 Wilson Boulevard, Suite 400
Arlington,VA22201

For questions concerning the grant program guidance, or for additional information please call 703 841-
0483.
Appendix A
Page A-1
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APPENDIX B: APPLICATION FORMS AND INSTRUCTIONS

Appendix B contains the following forms and instructions necessary for submitting a grant application:

• Key Contacts Information Sheet.
• Application for Federal Assistance, SF 424.
• Federal Standard Form SF 424A.
• Instructions for Detailed, Itemized Budget.
• Certification of Non-Construction, SF 424B.
• Certification Regarding Debarment, Suspension, and Other Responsibility Matters.
Appendix B
PageB-l
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-------
KEY CONTACTS INFORMATION SHEET

Authorized Representative: Original awards and amendments will be sent to this individual for review
and acceptance, unless otherwise indicated.
Name:.

Title:-
Complete Address:.
Phone Number:.
Payee: Individual authorized to accept payments.

Name:

Title:
Complete Address^.
Phone Number:.
Administrative Contact: Individual from Sponsored Programs Office to contact concerning
administrative matters (i.e., indirect cost rate computation, and rebudgeting requests, etc.)
Name:.

Title:_
Complete Address:.
Phone Number:.
Project Manager: Individual responsible for the technical completion of the proposed work.

Name:

Title:
Complete Address:.
Phone Number:.
Appendix B
PageB-2
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-------
APPLICATION FOR
OMB Approval No. 0348-0043
FEDERAL ASSISTANCE
[1. TYPE OF SUBMISSION:
Application
| PI Construction
I Q Non-Construction
Preapplication
2. DATE SUBMITTED Applicant Identifier
3. DATE RECEIVED BY STATE State Application Identifier

n Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier
i O Non-Construction
Is. APPLICANT INFORMATION
[Legal Name:
(Address (give city, county. State, and zip code):
[B. EMPLOYER IDENTIFICATION NUMBER/OVJ.
; — i ! • ' " ;

8. TYPE OF APPLICATION:
D New D Continuation D Revision
I If Revision, enter appropriate letters) in box(es) ' i
A. Increase Award B. Decrease Award C. Increase Duration
D. Decrease Duration Q\\\ejspecify):

[10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER:
TITLE:
12. AREAS AFFECTED BY PROJECT^/ifes, Counties,
13. PROPOSED PROJECT
Start Date Ending Date
I I I— '•• ! II

States, etc.):
Organizational Unit:
Name and telephone number of person to be contacted on matters involving
this applicatioryp/ve area code)
7. TYPE OF M>PL\Ct(.tn:(enter appropriate letter in box)
A. State H. Independent School Dist.

B. County . State Controlled Institution of Higher Learning
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Intemnunicipal M. Profit Organization
G. Special District N. Other (Specify)

9. NAME OF FEDERAL AGENCY:
11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT:
14. CONGRESSIONAL DISTRICTS OF:
a. Applicant
15. ESTIMATED FUNDING:
a. Federal
b. Applicant
;c. State
d. Local
e. Other
f. Program Income
g. TOTAL
S
S
S
S
S
S
S
00
00
00
00
00
00
00
b. Project
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
ORDER 12372 PROCESS?
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE
AVAILABLE TO THE STATE EXECUTIVE ORDER 12372
PROCESS FOR REVIEW ON:
DATE
b. No. D PROGRAM IS NOT COVERED BY E. O. 12372
D OR PROGRAM HAS NOT BEEN SELECTED BY
FOR REVIEW
STATE
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
O Yes If "Yes," attach an explanation. Q No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT, THE
DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE
ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Type Name ot Authorized Representative
d. Signature of Authorized Representative
b. Title c. Telephone Number
e. Date Signed

I Previous Edition Usable
I Authorized for Local Reproduction
Standard Form 424 (Rev. 7-97)
Prescribed by OMB Circular A-102
-------
U.S. ENVIRONMENTAL PROTECTION AGENCY
EJP2 GRANT PROGRAM
CUSTOMIZED INSTRUCTIONS FOR THE SF 424

This is a standard form used by applicants as a required factsheet for applications submitted for federal assistance. Certain states have established a
review and comment procedure pursuant to Executive Order 12732 and have selected this program to be included in their process. The applicant
will use this form to certify that the State has been given an opportunity to review this submission. It will be used by EPA to obtain applicant
certification that states that have established a review and comment procedure in response to Executive Order 12372 and have selected the program
to be inducted in their process, have been given an opportunity to review the applicant's submission.
Item: Entry:

1. For the purpose of the EJP2 grant program, all applicants
are completing applications for nonconstruction programs
oily.

2. Eate application submitted to EPA (or state if applicable)
&. applicant's own control number (if applicable).

3. S:ate use only (if applicable).

4. If this application is to continue or revise an existing
award, enter present federal identifier number. If this
application is for a new project, leave blank.

5. Legal name of the applicant, name of primary
organizational unit that will undertake the assistance
activity, complete address of the applicant, and name and
telephone number of the person to contact on matters
related to this application.

6. Eiter Employer identification Number (EIN) as assigned
by the Internal Revenue Service.

7. Enter the appropriate letter in the space provided. Please
mite that for-profit organizations, federal agencies, and
individuals are not eligible for award under the EJP2 grant
piogram.

8. Check appropriate box and enter appropriate letter(s) in
the space(s) provided:

—"New" means a new assistance award.
-"Continuation" means an extension for an additional
funding and budget period for a project with a projected
completion date.
--"Revision" means any change in the Federal
Government's financial obligation or contingent liability
from an existing obligation.

9. Name of the federal agency from which assistance is being
requested with this application: U.S. Environmental
Protection Agency

10. The EJP2 grant program does not have a Catalog of
Federal Domestic Assistance number. Please fill in "EJP2
grant program" for the title.
Item: Entry:

11. Enter a brief descriptive title of the project. If more than
one program is involved, you should append an
explanation on a separate sheet. If appropriate (e.g.,
construction or real property projects), attach a map
showing project location.

12. List only the largest political entities affected (e.g., state,
counties, and cities).

13. All EJP2 grant projects must have a starting date on or
after October 1, 1999, and a ending date no later than
September 30,2001.

14. List the applicant's Congressional district and any
district(s) affected by the program or project.

15. Please refer to Section III of the EJP2 grant application
package for information regarding cos) sharing or matching
requirements. Amount requested from the Federal
government for the entire life of the grant should go into
box (a). Cost-sharing or matching amount by the applicant
should go into box (b). Please note that the cost-sharing or
matching amount by the applicant should equal to the
determined percentage of the total cost of the project (e.g.,
if the total cost of the project is $100,000, and the
mandated applicant cost-sharing or matching amount is 25
percent then the federal portion would equal $75,000, and
the applicant portion would equal $25,1)00). The total (box
(g)) should reflect the cost for the entire life of the
program.

16. Applicant should contact the State Single Point of Contact
(SPOC) for Federal Executive Order 12372 to determine
whether the application is subject to the State inter-
government review process. A complete listing of SPOC's
are attached in Appendix D of the grant guidance.

17. This question applies to the applicant organization, not the
person who signs as the authorized representative.
Categories of debt include delinquent audit disallowances,
loans, and taxes.

18. To be signed by the authorized representative of the
applicant. A copy of the governing body's authorization
for you to sign this application as official representative
must be on file in the applicant's office. (Certain Federal
agencies may require that this authorization be submitted
as part of the application).
Appendix B
PageB-4
-------
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U.S. ENVIRONMENTAL PROTECTION AGENCY
EJP2 GRANT PROGRAM
CUSTOMIZED INSTRUCTIONS FOR THE SF 424A
This is a standard form used by applicants as a required budget information for applications submitted for
federal assistance. It will be used by the EPA to obtain budget information regarding the application.

Please note that a detailed, itemized budget is also required as a part of the EJP2 grant application. Please
refer to Appendix B for guidelines for completing the detailed, itemized budget.
Section: Entry:

A. Please leave blank.

B. Please complete column 1 and column 5
oi this Section. The totals for column 1
UIK! column 5 should equal. If the
proposed project is expected to generate
income as a result of project activity,
please complete column 1 and column
5, row ". Program Income. If no
income t^ expected, please leave blank.

C. Please lea\e blank.

D. Please leave blank.

E. Please leave blank.

F. Direct charges (box 21) should equal to
the total cost of project from section B.
If you have an approved indirect charge
rate, include estimate for indirect
charges in box 22.
Appendix B
PageB-7
-------
INSTRUCTIONS FOR CONSTRUCTING
DETAILED BUDGET INFORMATION
Please follow the format of the sample detailed budget below when constructing your detail budget
information form. Whenever possible, include an explanation for specific budget item.
I. Personnel
0.2 Full time equivalent (FTE) Executive Director at $40,000 per year
0.2 FTE Project Coordinator at $12.00 per hour
0,5 FTE Community Outreach Worker at $10.00 per hour
II. Fringe Benefits at 10 percent
0.2 FTE Executive Director
0.2 FTE Project Coordinator
0.5 FTE Community Outreach Worker

III. Travel
Local travel at $0.26 per mile: outreach coordinator
travel to outreach communities
2 conference travel: from Chicago, IL to Washington, DC
at $500 per person to present
results of project at the end of project
IV. Equipment (Rental)
Audio visual and projector rental: for community outreach
presentations
Computer equipment
\. Supplies
Paper and office supplies
Postage
Printing, 1,000 copies of report
Telephone
TOTAL:
$ 8,000.00
4,600.00
9.600.00
22,200.00
$ 800.00
460.00
960.00
2,220.00

$ 500.00
1.000.00
1,500.00
$ 500.00
500.00
1,000.00
$ 500.00
500.00
1,500.00
500.00
3,000.00

$ 29,920.00
Appendix B
PageB-8
-------
OMB Approval No. 0348-0040
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.

PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case, you will be notified.
I As the duly authorized representative of the applicant, I certify that the applicant:

1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non-Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.

2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.

3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.

4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.

5. Will comply with the Intergovernmental Personnel Act of 7.
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).

6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education 8.
Amendments of 1972. as amended (20 U.S.C. §§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee
3), as amended, relating to confidentiality of alcohol
and drug abus& patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.

Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally-assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases.

Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in part with Federal funds.
(Previous Edition Usable
Authorized for Local Reproduction
Standard Form 424B (Rev, 7-97)
Prescribed by OMB Circular A-102
-------
9. Will comply, as applicable, with the provisions of the Davis-
Bacor, Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874). and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §§327-
333), regarding labor standards for federally-assisted
construction subagreements.

10. Will crjmply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurasle construction and acquisition is $10,000 or more.

11. Will comply with environmental standards which may be
prescrbed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Oroer (EC1* 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990. (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U S C §§1451 et seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176!C' o! tne Clean Air Act of 1955, as
amended (42 U S C §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Ac: o1 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act o1 1973, as amended (P.L. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 et seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.

13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 et seq.).

14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.

15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.

16. Wilt comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.

17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non-Profit
Organizations.0 ~

18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
flTLE
APPLICANT CRQANIZATION
DATE SUBMITTED
Standard Form 424B (Rev. 7-97) Bacl
-------
EPA Project Control Number
United States Environmental Protection Agency
Washington, DC 20460

Certification Regarding
Debarment, Suspension, and Other Responsibility Matters
The prospective participant certifies to the best of its knowledge and belief that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any federal department or agency;

(b) Have not within a 3-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public
transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicated for or otherwise criminally or civilly charged by a government entity
(federal, state, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this
certification;

(d) Have not within a 3-year period preceding this application/proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.

I understand that a false statement on this certification may be grounds for rejection of this proposal or
termination of the award. In addition, under 18 USC Sec. 1001, a false statement may result in a fine of
up to $10,000 or imprisonment for up to 5 years, or both.
Typed Name and Title of Authorized Representative
Signature of Authorized Representative
Date
I am unable to certify to the above statements. My explanation is attached.
-------
INSTRUCTIONS

Under Executive Order 12549, an individual or organization debarred or excluded from participation in
federal assistance or benefit programs cannot receive any assistance award under a federal program, or a
subagreement thereunder for $25,000 or more.

Accordingly, each prospective recipient of an EPA grant, loan, or cooperative agreement and any contract
cr subagreement participant thereunder must complete the attached certification or provide an explanation
v/hy they cannot. For further details, see 40 CFR 32.510, participants' responsibilities, in the attached
regulation.

Where to Submit

The prospective EPA grant, loan, or cooperative agreement recipient must return the signed certification or
explanation with its application to EPA Headquarters or the appropriate regional office as required in the
application instructions.

A, prospective prime contractor must submit a completed certification or explanation to the individual or
organization awarding the contract.

Each prospective subcontractor must submit a completed certification or explanation to the prime contractor
for the project.

How To Obtain Forms:

EPA includes the certification form, instruction, and a copy of its implementing regulation (40 CFR Part 32)
in each application kit. Applicants may reproduce these materials as needed and provide them to their
prospective prime contractor, who, in turn, may reproduce and provide them to prospective subcontractors.

Additional copies and assistance may be requested by calling the Grants Administrative Division at 202
564-5315 or by writing to:

Compliance Branch
Grants Administrative Division (PM-216F)
U.S. Environmental Protection Agency
401 M Street, SW
Washington, DC 20460
Appendix B
Page B-J2
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Appendix C: Map of EPA Regions
EPA Regional Offices and State Breakdown
Alabama
Alaska
Arizona
Arkansas
Califexnia
Colorado
Connecticut
Delaware
District of Poll Tibia
CTnrirfa
Georgia
Hawaii
Idaho
ffliiss
Indiana
Iowa
Kansas
Kentucky
Louisiana
Region 1
Region 2
Region 3
Connecticut
Maine
Massachusetts
New Hanpshire
Rhode Island
Vermont

New Jersey
New York
Puerto Rico
Vuxpn Islands

Delaware
T1i
-------
APPENDIX D: STATE SINGLE POINTS OF CONTACT
Your appl ication to an EPA program may be subject to your state's inter-governmental review process and/or
consultation requirements under Section 204, Demonstration Cities and Metropolitan Development Act.
Listed below are the Single Point- of- Contacts for the states and U.S. territories with a designated Single
Point-of-Contact. Please check the list not see if such review is required in your state or territory. Those
states and U.S. territories that are not listed do not have an established single point-of-contact. For further
information regarding Single Points-of-Contact, please call EPA at (202) 260-9266. Please also note that
federally recognized tribal organizations are not required to comply with this procedure.
ARIZONA
Ms. Joni Saad
Arizona State Clearinghouse
3800 N. Central Avenue
Fourteenth Floor
Phoenix, AZ 85012
Phone(602)280-1315
Fax (602) 280-8144

ARKANSAS
Mr. Tracy L. Cope land
Manager, State Clearinghouse
Office of Intergovernmental Services
Department of Finance and Administration
1515 W. 7th Street, Room 432
Little Rock, AR 72203
Phone (501)682-1074
Fax (501) 682-5206

CALIFORNIA
Grants Coordinator
Office of Planning and Research
1400 Tenth Street, Room 121
Sacramento, CA 95814
Pnone (916)323-7480
Fax (916) 323-3018

DELAWARE
Mrs. Francine Booth
Federal Aid Coordinator
State Single Point of Contact
Executive Department, Office of the Budget
T'lomas Collins Building
P.O.Box 1401
Dover, DE 19903
Phone(302)739-3326
Fax (302) 739-5661
DISTRICT OF COLUMBIA
Mr. Charles E. Nichols
State Single Point of Contact
Office of Grants Management and Development
717 14th Street, NW, Suite 500
Washington, DC 20001
Phone (202) 727-6554
Fax (202)727-1617

FLORIDA
Florida State Clearinghouse
Department of Community Affairs
2740 Centerview Drive
Tallahassee, FL 32399-2100
Phone (904) 922-543 8
Fax (904) 487-2899

GEORGIA
Mr. Tom Reid, III, Coordinator
Georgia State Clearinghouse
270 Washington Street, SW, Eighth Floor
Atlanta, GA 30334
Phone (404) 656-3855
Fax (404) 656-3828

ILLINOIS
Ms. Virginia Bova
State Single Point of Contact
Dept. of Commerce & Community Affairs
James R. Thompson Center
100 West Randolph, Suite 3-400
Chicago, IL 60601
Phone (312) 814-6028
Fax (312) 814-1800
Appendix D
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INDIANA
Ms. Frances E. Williams
State Budget Agency
212 State House
Indianapolis, IN 46204
Phone(317)232-5619
Fax(317)233-3323

IOWA
Mr. Steven R. McCann
Division for Community Progress
Iowa Department of Economic Development
200 East Grand Avenue
Des Moines, IA 50309
Phone(515)242-4719
Fax (515) 242-4809

KENTUCKY
Mr. Ronald W. Cook
Office of the Governor
Department of Local Government
1024 Capital Center Drive
Frankfort, KY 40601-8204
Phone (502) 573-2382
Fax (502)573-2512

MAINE
Ms. Joyce Benson
State Planning Office
184 State Street
State House Station #3 8
Augusta, ME 04333
Phone (207) 287-3261
Fax (207) 287-6489

MARYLAND
Mr. William G. Carroll, Manager
Plan and Project Review
Maryland Office of Planning
301 West Preston Street, Rm. 1104
Baltimore, MD 21201-2365
Phone (410) 225-4490
Fax (410) 225-4480

MICHIGAN
Mr. Richard Pfaff
Southeast Michigan Council of Governments

Appendix D
660 Plaza Drive, Suite 1900
Detroit, MI 48226
Phone (313) 961-4266
Fax (313) 961-4869

MISSISSIPPI
Ms. Cathy Mallette, Clearinghouse Officer
Department of Finance and Administration
455 North Lamar Street
Jackson, MS 39202-3087
Phone (601)359-6762
Fax (601)359-6764

MISSOURJ
Ms. Lois Pohl
Federal Assistance Clearinghouse
Office of Administration
P.O. Box 809
Room 760, Tnunan Building
Jefferson City, MO 65102
Phone(314)751-4834
Fax(314) 751-7819

NEVADA
Department of Administration
State Clearinghouse _
Capital Complex
Carson City, NV 89710
Phone (702) 687-4065
Fax (702) 687-3983

NEW HAMPSHIRE
Mr. Jeffrey H. Taylor, Director
New Hampshire Office of State Planning
Attn: Intergovernmental Review Process
2 1/2 Beacon Street
Concord, NH 03301
Phone(603) 271-2155
Fax (603) 271-1728

NEW JERSEY
Mr. Andrew J. Jaskolka
State Review Process
Intergovernmental Review Unit
Department of Community Affairs
101 South Broad Street
CN 800 (Room 813A)
PageD-2
U.S. EPA Headquarters Library
Mail code 3201
1200 Pennsylvania Avenue NW
Washington DC 20460
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Trenton, NJ 08625-0800
Phone (609) 292-9025
Fax (609) 633-2132

NEW MEXICO
Mr. Robert Peters
State Budget Division
Bataan Memorial Building, Room 190
Santa Fe, NM 87503
Phone (505) 827-3640

NEW YORK
New York State Clearinghouse
Division of the Budget
State Capito!
Albany, NY 12224
Phone(518) 474-1605
FAX: (518) 486-5617

NORTH CAROLINA
Mrs. Chrys Baggett, Director
North Carolina State Clearinghouse
Office of the Secretary of Administration
116 West Jones Street, Suite 5 106
Raleigh, NC 27603-8003
Phone (919) 733-7232
Fax(919)733-9571

NORTH DAKOTA
Mr. Jim Void
North Dakota Single Point of Contact
Office of Intergovernmental Assistance
600 East Boulevard Avenue
Bismarck, ND 58505-0170
Phone (701)224-2094
Fax (701)224-2308

OHIO
Ms. Linda Wise
State Clearinghouse
Office of Budget and Management
30 East Broad Street, 34th Floor
Columbus, OH 43266-0411
Phone (614) 466-0698
FAX: (614) 466-5400

RHODE ISLAND
Mr. Kevin Nelson, Review Coordinator
Department of Administration
Office of Strategic Planning
One Capitol Hill, 4th Floor
Providence, RI 02908-5870
Phone (401) 277-2656
Fax (401)277-2083

SOUTH CAROLINA
Mr. Rodney Grizzle
State Single Point of Contact
Grant Services
Office of the Governor
1205 Pendleton St., Room. 331
Columbia, SC 29201
Phone (803) 734-0494
Fax (803)734-0356

TEXAS
Mr. Tom Adams, Director
Intergovernmental Coordination
Governor's Office
P.O. Box 12428
Austin, TX 78711
Phone(512)463-1771
Fax (512) 936-2681

UTAH
Ms. Carolyn Wright
Utah State Clearinghouse
Office of Planning and Budget
State Capitol, Room 116
Salt Lake City, UT 84114
Phone (801)538-1535
Fax (801)538-1547

VERMONT
Ms. Jeanine Crosby
State Single Point of Contact
Pavilion Office Building
109 State Street
Montpelier, VT 05609
Phone (802) 828-3326
Fax (802) 828-3339

WEST VIRGINIA
Mr. Fred Cutlip, Director
Appendix D
PageD-3
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Community Development Division
West Virginia Development Office
Building #6, Room 553
Charleston, WV 25305
Phone (304) 558-4010
Fax(304)558-3248

WISCONSIN
Mr. Jeff Smith
Federal/State Relations Office
Wisconsin Department of Administration
101 East Wilson St., 6th Floor
P.O. Box 7868
Madison, WI 53707
Phone (608) 266-0267
Fax (608) 267-6931

WYOMING
Mr. Matthew Jones
State Single Point of Contact
Office of the Governor
200 West 24th Street
State Capitol, Room 124
Cheyenne, WY 82002
Phone (307) 777-7446
Fax (307) 632-3909

GUAM
Mr. Giov T. Sgambelluri, Director
Bureau of Budget & Management Research
Office of the Governor
P.O. Box 2950
Agana, Guam 96910
Phone 011-671-472-2285
Fax Oil-671-472-2825

PUERTO RICO
Ms. Norma Burgos, Chairwoman
Mr. Jose E. Caro, Director
Puerto Rico Planning Board
Federal Proposals Review Office
Mini Has Government Center
P.O. Box 41119
San Juan, Puerto Rico 00940-1119
Phone (809) 727-4444 or (809) 723-6190
Fax (809) 724-3270 or (809) 724-3103
MARIANA ISLANDS
Ms. Jacoba T. Seman, Federal Programs
Coordinator
State Single Point of Contact
Planning and Budget Office
Office of the Governor
Saipan, MP 96950
Phone (670) 664-2289
Fax (670) 664-2272

VIRGIN ISLANDS
Ms. Linda Clark
Office of Management & Budget
#41 Norregade Emancipation
Garden Station, Second Floor
Saint Thomas, Virgin Islands 00802
Phone (809) 774-0750
Fax (809) 776-0069
Appendix D
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