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EPALIB82OO3
Guide to
Library
Sources and Services
by Sam! W. Klein
November 19S2
Headquarters Library
Library Systems Staff
U.S. Environmental Protection Agency
Washington, B.C. 2O46O
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Table of Contents
Foreword Hi
HEADQUARTERS LIBRARY 1
General Information 1
Location 1
Hours 1
Telephone 1
History 2
Collection 2
Library Services 3
Circulation 3
Inter library Loans 3
Reference 3
Computerized Literature Searches 4
Selective Dissemination of Information (SDI) 4
Bibliographies 4
Reproduction 5
Tours 5
What's New in the HO Library 5
Collection 6
Scope 6
Circulating Books 6
Reference Books 6
Periodicals 7
Congressional Documents 7
Public Information Reference Unit (PIRU) 7
Microforms 8
Collection Acess 8
Books 8
Journals •. 10
Technical Reports 11
EPA Reports 11
Non-EPA Reports 11
Floor Plan 13
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Table of Contents (Cont'd)
TRANSLATIONS 15
Location 15
Hours 15
Telephone • • • 15
Items Previously Translated By EPA 15
Materials That Need Translation 15
INFORMATION CLEARINGHOUSE 17
Location 17
Hours : 17
Telephone 17
Sample Record 19
/
PUBLIC INQUIRIES CENTER 21
Location 21
Hours 21
Telephone ;... 21
RECORDS MANAGEMENT .. 23
Location 23
Hours 23
Telephone :-rrr> 23
This document has not been peer and administrately reviewed
within EPA and is for internal agency use/distribution only.
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FOREWORD
The purpose of this publication is to provide current information con-
cerning the different operations offered by the EPA Library Systems
Staff: the Headquarters Library, Translations, the Information Clear-
inghouse, the Public Inquiries Center, and Records Management. It has
been prepared to acquaint new and longer-term EPA staff with our var-
ious resources, services, and policies.
It is hoped that this guide will be a helpful and convenient introduc-
tion to these services.
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IV
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HEADQUARTERS
LIBRARY
GENERAL
INFORMATION
LOCATION
Waterside Mall
Room 2404
401 M Street S.W.
Washington, D.C. 20460
HOURS Monday-Friday 8:00 a.m. - 4:30 p.m.
TELEPHONE Supervisory Librarian 382-5924
Reference 382-5921
382-5922
Circulation 382-5921
Inter library Loan 382-5934
382-5933
Literature Searches 382-5923
Selective Dissemination of
Information (SDI) 382-5923
Tours 382-5921
Acquisitions 382-5931
382- 5932
Public Information Reference-
Unit (PIRU) 382-5926
382-5925
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HISTORY
COLLECTION
The Headquarters Library was established in October 1972 with
the collection of the former Federal Water Quality Administration.
To support EPA's mandate, new subject areas were developed, in-
cluding air pollution, solid wastes, resource recovery, noise abate-
ment, radiation, hazardous wastes, pesticides, and toxicology. With
the establishment of the Toxic Information Center, the Library no
longer is expanding in the areas of pesticides and toxicology. There
is an emphasis on social, economic, legislative, administrative, and
management literature related to environmental pollution and control.
30,000 books, reports and documents
900 periodicals, journals, newsletters, newspapers, abstracts, indexes
Microfiche of reports, including reports of EPA and its predecessor
agencies
Microfilm covering back files of major newspapers, indexing and
abstracting services, and periodicals
PIRU, the Public Information Reference Unit
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CIRCULATION
INTERLIBRARY
LOANS
LIBRARY SERVICES
Books may be borrowed for four weeks, periodicals for two weeks.
^Renewals are granted on request, provided that no reservation has ~
been placed for the item. Reference material and microfilm are
not loaned. All borrowed material must be returned to the library
before an employee can receive official clearance for departure
from EPA.
The library will attempt to borrow any magazine or book needed
that is not available in the library, if your request is job related.
Material borrowed from other libraries must be returned promptly
by the date specified.
REFERENCE
The staff tries to answer all requests for information and also to
provide assistance to patrons by introducing them to the library's
different resources and instructing them in how to use them.
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COMPUTERIZED
LITERATURE
SEARCHES
SDI
Searches on bibliographic databases to newspapers, journals, con-
ference proceedings, patents, statistics, technical reports, book
reviews, etc., are available on request. Both immediate interactive
and retrospective-searching produce bibliographic and/or statistical
data and abstracts.
SDI (Selective Dissemination of Information) or current awareness
updates from the online databases are available on a regular basis.
Subject searches are run against the new portion of the appropriate
databases. Users receive regular lists of citations of new literature
in their areas of interest.
BIBILOGRAPHIES
The library compiles bibliographies on selected topics to assist EPA
program areas. Contact the Supervisory Librarian if you need a
particular bibliography prepared. This service is only available on
a limited basis.
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REPRODUCTION
TOURS
Photocopying machines, as well as microfiche and microfilm reader-
printers, are available free of charge, but with a 25-page limit. Indivi-
dual periodical articles and book excerpts can be reproduced for per-
sonal research within the restrictions of the Copyright Law. Instruc-
tions for use of each machine are located on each unit.
Library tours begin each Wednesday at 9:00 a.m., giving an overview
of the layout, catalogs, indexes, and services. Call ahead to arrange a
tailored visit or to schedule a different time if 9:00 a.m. is not con-
venient.
What's New
in the EPA
HQ Library
The monthly What's New in the EPA HQ Library offers a convenient
way of keeping up to date. It lists upcoming conferences, selected
articles of interest appearing in new periodical issues, new book and
journal acquisitions, new developments on the database community,
as well as issues and developments as they arise. Call the Reference
area if you would like to receive this newsletter.
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THE COLLECTION
SCOPE
CIRCULATING
BOOKS
REFERENCE
BOOKS
Major subject areas covered in the Headquarters Library include areas
dealing with pollution control:
Legislation
Management
Solid Waste
Economics
Resource Recovery
Business
Hazardous Waste
Administration
The circulating collection is arranged by Library of Congress
classification and shelved on A1-A16.
Users are welcome to use the reference collection within the
library. Major groupings of the collection are:
Abstracts/Indexes shelved on C1-C10
Federal Register B6
Code of Federal Regulations (CFR)... B5
Who's Who D5
Reference Directories, Almanacs, etc .. B1—B4
Encyclopedia D4-D5
U.S. Code Congressional &
Administrative News D6
Environment Reporter py
Telephone Books D9
Dun & Bradstreet, Standard & Poor's.. D8
State Industrial Directories 08
Maps D11
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PERIODICALS
PUBLIC
INFORMATION
REFERENCE
UNIT (PIRU)
The periodical collection includes several hundred journals and
current events magazines. They are shelved alphabetically and
the complete list of titles is kept on each of the three catalog
tables. Recent issues of select newsletters and magazines are
kept in the front of the library, D1-D3.
CONGRESSIONAL
DOCUMENTS
There is a small collection of hearings, reports, prints, etc.,
relevant to Agency concerns. Items in paper copy generally
date from the last Congress. There is a complete microfiche
collection from the Congressional Information Service (CIS),
from 1970—present
PIRU, located within the Headquarters Library, allows public
access to EPA records and regulations under the Freedom of
Information and Privacy Acts. Material consists of documents
supporting proposed Agency actions that are published in the
Federal Register as well as public comments on proposed re-
gulations. The major categories are:
Effluent Guidelines
State Implementation Plans
Hazardous Waste
Drinking Water
Background Documents for Resource Recovery
NPDES Quarterly Non-Compliance Reports
Mobile Source Status Reports
Prevention of Significant Deterioration
Unlimited photocopying of PIRU material is allowed with a
charge of $0.20/page in accordance with the Code of Federal
Regulations.
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MICROFORMS
There is a large collection of both microfilm and microfiche
housed in the library. The microfilm covers back files of major
newspapers, patents, indexing and abstracting services, and per-
iodicals. The reels are filed alphabetically.
The microfiche collection contains:
• NTIS reports from EPA as well as from other
government agencies
• Congressional documents from CIS, 1970—present
• Reports and articles that correspond to select items
from Environment Abstracts/Index, 1971—present
• State Laws
• APT 1C, Air Pollution Technical Information Center
reports, 1970-1976
• Newsbank, a current awareness reference service,
1970-1976
COLLECTION ACCESS
BOOKS
8
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9 Environmental carcinogens selected methods of analysis^,
\ \ - -
Łgen, H.\\ mternationaj AgencyRfor Research on Cancer.
PUBR:IARC^Lyon:>\ 1978. ALT-TLE: Analysis of
volatile nitrosamines in food. SERIES: International Agency
for Research on Cancer. IARC Scientific Publications: no. 18
CONTENTS: v. 1. Analysis of volatile nitrosamines in food.
SUBJ: Nitrates-Environmental aspects\Nitrosamines\Nitrogen
compounds-Toxicology^! OCLC04395687]
EHBM
/ EJBM
9 ELBM
BKS RA1231.I61 v.1
BKSRC268.6.A1l6no. 18
BKS RA1231.I61 v. 1
4-
5-
6-
7-
8-
Title
Personal author
Corporate author
)Publisher, place .
Date
Alternate title
Series
Subjects
- EPA Library in which the item is located;
EJB indicates the Headquarters Library
- Call number: a subject classification and
shelf location designator
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JOURNALS
Journals are listed in the Journal Holdings Report. An entry
looks like this:
Harvard Business Review 1— 1922—
New York, NY; Harvard University Grad School of Bus. Admin. BM
EO3B
E03B
DC
DC
9^ 10 11
0045(19671-0057 (1979) M/
0055 (1977)-to present *—12
\
1. Title
2. Birth/death dates and vol.
3. Publisher and place
4. Frequency
5. Library code
6. State
7. Beginning volume
8. Beginning date
9.iEnding volume
10. Ending date
11. Microform
12. * Sporadic missing issues
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TECHNICAL
REPORTS
EPA REPORTS
NON-EPA
REPORTS
Most EPA reports are submitted to the National Technical
Information Service (NTIS) and assigned a number, such as
PB 82-209386. The quarterly EPA Publications Bibliography
indexes these by title, subject, report number, contract/ grant
number, and personal and corporate author. The abstracts are
included with the citations. The remaining documents, not
found in NTIS, are shelved by EPA report number. Reports
without numbers can be found in the book catalog.
Non-EPA reports are listed either in the book catalog or in the
NTIS Government Reports Announcements & Index, shelved
on C-6. Reports are either in paper copy or in microfiche.
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FLOOR PLAN
S-?
CATALOGING
COMER READER/PRINTER
ACQUISITION
ILL
JOURNALS
PIHU
ABSTRACTS/
INDEXES
STAFF
SELECT
CURRENT
PERIODICALS
g SgS
D-1
D-3
C-t5
C-11
CH D-11
B-29 B-1S B-18 B-10
B-1
PtRU
wirs
g REPORTS
i»
C*
Ul
wl
a
cc M
II P
i
3D
rn
3D
ffl
Z
COM
-CATALOGS
D
n-iiil
0-4
ENCYCLOPEDIA
WHO'S WHO
A-,
STAFF
CIRCULATING BOOKS
M
D-S
—I STAFF
REF. TOOLS
D-6
STAFF
0-7
„ .
D-8
BUSINESS
TELEPHONE BKS.
D-9
CATALOG COPIER'
LAW LIBRARY
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TRANSLATIONS
LOCATION
HOURS
TELEPHONE
ITEMS
PREVIOUSLY
TRANSLATED
BY EPA
Waterside Mall
Room 2903A
401 MSt.,S.W.
Washington, D.C. 20460
.7:30a.m. - 4:00 p.m.
Monday—Friday.
382-5917
A central tanslation service is available for the exclusive use of EPA staff.
Generally, this covers all technical documents for translation from foreign
languages into English, but English material can also be translated into
any other language.
EPA employees can call the office to check whether the document
needed has already been translated. Indexes can be checked by
AUTHOR, TITLE, JOURNAL, TR NUMBER, and/or KEY WORD
(TITLE KWOC). Complimentary copies of the English translations
are available on microfiche.
MATERIALS THAT
NEED TRANSLA-
TION (FOR EPA
EMPLOYEES
ONLY)
EPA Employees can use the translation office contract to obtain
translations. The requesting office must pay for the translation.
Processing time is normally 3—4 weeks, but arrangements can be
made for rush requests.
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INFORMATION
CLEARINGHOUSE
LOCATION
Waterside Mall
Room 2903
401 M St., S.W.
Washington, D.C. 20460
HOURS
Monday-Friday 8:00 a.m.- 4:00 p.m.
TELEPHONE
382-4486
The Information Clearinghouse was established to create an
ongoing inventory of all EPA's monitoring and statistical in-
formation on a variety of chemicals. The file contains over
500 databases and models, operated or funded by EPA. Entries
include an abstract and a contact point. The file, called CLEAR,
is available online through CIS (Chemical Information System).
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SAMPLE
RECORD
A small excerpt of one entry for the search of Dioxin on CLEAR,
follows:
FILE 1: ENTRY 1: ACCESSION NO. 2209000905
(DO.) Date of Questionaire: 12-28-81
(ID) Alphanumeric ID: D2209000905
(NAM! Name of Data Base of Model: National Institutes of
Health/Environmental Protection Agency (NIH/EPA)
Chemical Information System
(ACRI Acronym of Data Base or Model: CIS
(ABS) Abstract/Overview of Data Base or Model: The NIH/EPA
Chemical Information System (CIS) is a collection of scien-
tific data bases available through an interactive computer
program. No other publicly available information system can
provide such diverse numeric, as opposed to bibliographic,
data on so many (over 192,000) chemical substances. CIS
has a unique linking system, the heart of which is the struc-
ture and nomenclature search system (SANSS). SANSS
allows the user, in a single operation, to search 66 different
files including the TSCA inventory. CIS include 7 major
identification data bases (OHM-TADS; MASS spectometry;
carbon 13 NMR; organic crystals: single crystals and powder
defraction infrared spectroscopy). Additional data bases
cover TSCA plant and production information, toxicology,
the Federal Register, and bibliographic files.
(CTC) Contacts: Subject matter Stephen R. Heller
(202) 382-2424; Computer-Related Stephen R. Heller
(202)382-2424; EPA office Stephen R. Heller
(202)382-2424
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Primer
for Wastewater
Treatment
Recreation
and Land Use:
the Public Benefits-
of Clean Watere
Consider the Connections
-A Look at
the Future of
Hazardous.
Waste
Management
h» America
ACID
RAIN
Is quiet
I «€m Consider the -Comettiansl
home?
EPA's Emergency
Response Program
20
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PUBLIC INQUIRIES
CENTER
LOCATION
West Tower
North Gallery
401 M St., S.W.
Washington, D.C. 20460
HOURS
Monday—Friday 7:00 a.m.— 6:00 p.m.
TELEPHONE
382-7550
382-7554
382-7556
The Public Inquiries Center, known as PIC, was established under
EPA order to respond to inquiries from the public. Non-scientific
and non-technical pamphlets, posters, decals, and literature are
available and given or mailed to the public upon reuest.
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RECORDS
MANAGEMENT
LOCATION
HOURS
TELEPHONE
Waterside Mall
Room 2125
401 M St., S.W.
Washington, D.C. 20460
Monday-Friday 7:30 a.m.-4:00 p.m.
382-5911
382-5912
382-5913
The records management office:
• Develops file plans
• Develops record control schedules
• Assists with retiring and retrieving records to and
from the Federal Records Center
• Assists with selecting records equipment
• Performs microfilm feasibility studies
Although the office primarily works with EPA Headquarters staff,
it will assist the field upon request.
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