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INVENTORY OF
STATE DRINKING WATER
INFORMATION SYSTEMS
Prepared by
Office of Drinking Water
U.S. Environmental Protection Agency
l) ~ HEADQUARTERS LIBRARY
g . ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON. D.C. 20460
"I >;p Printed on Recycled Paper
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TABLE OF CONTENTS
I. Introduction 1-1
II. Overview II-l
III. Detailed Descriptions of Each State's System ffl-l
Appendix A
il 22, 1991
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L Introduction
Basic Purpose and Scope of this Document
EPA's Office of Drinking Water (ODW) is pleased to present this inventory of State
drinking water information systems. This document is intended to assist State staff members
who are interested in learning about drinking water information systems in other States.
For example, if you are considering upgrading, expanding or improving your own State's
drinking water information system, you may find it instructive to learn more about systems
that other States currently use. This may help you in.the following ways:
* Expansion of system functions: You may be able to identify particular system
functions that you would like to add to your own State's system. For example, you
may discover that some States' systems have particularly powerful capabilities for
identifying MCL violations, and for automatically generating correspondence (e.g.,
warning letters). .
• Improvement of interface with EPA's system: You may be able to identify better
methods for translating your State's data into formats required by the Federal
Reporting Data System (FRDS).
• Development of new system: You may want to consider developing a new.
information system for your own State. One approach might be to emulate another
State's system - by using its software design concepts. Alternatively, you may even
want to obtain a copy of another State's software, load the software onto your own
hardware, and tailor the software to meet your own State's needs1. You can use the
inventory to identify other States' systems that might meet your needs and which are
based on software and hardware that are available to you in your State.
• Contact with other States: You may want to learn the names and telephone numbers
of staff in other States who are managing their- own States' drinking water information
systems.
Under this approach, you would have to consult with the Stale that has the software, and would have to purchase
copies of any proprietary packages required to run thai software.
22, 1991 . M
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The inventory presents details on each information system, on a standard form. Exhibit
1-1 describes the type of information that is contained in these forms. In brief, you can use
this inventory to answer the following questions:
• What types of information systems have other States developed to manage their
drinking water data?
» What hardware and software do these systems use? .
• What types of data do these systems maintain in their data bases?
• What types of functions do these systems perform?
• Who uses these systems?
• What approaches do these systems use for convening data into FRDS formats?
• What documentation is available for these systems?
• Who can you contact in each State for more information?
You may want to skim through the entire inventory. Alternatively, you may want to
focus on those systems that are compatible with the types of hardware and software available
in your State. A description of how the inventory is organized is in Section C
B. Context and Background for this Inventory
ODW prepared this inventory in response to requests from several States. It is one of
several initiatives to improve State/EPA data sharing, and to assist the States in meeting their
drinking water information management needs.
Most States have substantial data collection and analysis burdens associated with drinking
water programs. Primacy States have to submit large amounts of data to EPA, which EPA
then loads into FRDS to administer the Safe Drinking Water Act (SDWA). Virtually all
States, including primacy and non-primacy States, have their own information management
systems for Public Water System (PWS) data. These systems are based on microcomputers
(sometimes referred to as "personal computers" or "PCs"), minicomputers, and mainframe
computers.
Many States use their own drinking water information systems, in part, to assist in
reporting data to EPA. Typically, a State will collect data and enter it into its drinking water
information system; use the system to convert the data into a format that can be "read" by
FRDS; then transmit this FRDS-compatible data to EPA, where it is loaded into FRDS.
April 22,1991 1-2
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In most cases, States also use their drinking water information systems to meet a variety
of their own program support needs. For example, many States use their own systems to
inspections and enforcement actions, and some States use their systems to automatically
violations of State and federal drinking water regulations.
C. How this Inventory is Organized
In addition to this Introduction, the inventory contains two other chapters and an
appendix.
Chapter II: Overview. This chapter provides an overview of selected State drinking
water information systems that are included in this inventory. Part of the
overview includes a table which summarizes each drinking water system.
A review of this table will give you a basic understanding of all of the
systems in the inventory. In addition, this table can help you identify a
subset of systems of particular interest to you. For example, you may
want to use the summary table to identify all systems that use dBASE
software.
Chapter ffl: Detailed Descriptions of Each State's System. This chapter describes
each State's drinking water information system in detail. The information
is presented on standard-format inventory forms. The forms are quite
detailed, and typically are at least nine pages long for each State. The
forms are arranged alphabetically, by State. We encourage you to review
the table and summary information in Chapter II first — and then decide
which of the detailed inventory forms (in Chapter III) you want to review.
Appendix A: Examples of System Outputs. Appendix A presents examples of output
reports and also includes sample pages of system documentation.
D. Sources of Information in this Inventory
This inventory is based on information supplied by State drinking water staff. The
interviewees are listed in the inventory forms in Chapter 10. All information was obtained by
telephone. Due to limited resources, the methodology for this inventory did not include
on-site reviews or system tests.
After compiling the information, ODW sent initial drafts of each inventory form to the
EPA Regions and to the States for their review and comment. Approximately 32 States
returned comments before the deadline for this document This version of the inventory
reflects these comments. Comments we received past the deadline will be incorporated in the
next version of the inventory.
22,1991 1-3
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E. How this Inventory Will be Updated
ODW will update this inventory periodically, and will send copies of updated pages to
States.
We anticipate several types of changes:
• We will continue to respond to comments, as we receive them. If you want to
propose changes or corrections, please photocopy the appropriate pages, make die
necessary changes on the photocopy, and send it to EPA. (See section "F', below, for
contact information.)
• We may prepare descriptions of additional State systems. (Some States maintain more
than one system to manage their drinking water information. In the current version of
the inventory, we describe only one system per State. If your State has more than one
system, and you think the other system(s) should be described, please let us know.)
• We may perform a thorough update of the inventory — probably on an annual basis.
ODW would like to receive comments regarding the updating process. Specifically, how
often should the inventory be updated? If you have suggestions, please let us know.
F. How to Contact EPA Regarding this Inventory
Please contact Arnetta Davis, in EPA's Office of Drinking Water, if you have questions
or comments; need additional copies of this document; have suggestions on how to modify,
improve or add to the inventory; or if you want to propose changes or corrections.
Ms. Arnetta Davis
Office of Drinking Water
U.S. Environmental Protection Agency (WH-550E)
RoomE1113C
401 M Su SW
Washington, DC 20460
Telephone: (202) 382-2803
Telefax: (202) 245-4383
April 22, 1991 1-4
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IL Overview
This chapter provides an overview of the State drinking water information systems that
included in this inventory. By reading this chapter, you can obtain a good understanding
the range of systems in the different States.
In addition, by consulting the summary table in Exhibit II-1, you can identify specific
systems that meet certain criteria (e.g., systems that run on particular hardware and/or
software). You can then decide which systems you want to explore in greater detail. Chapter
III contains the detailed descriptions of each system.
A. Summary Table
Exhibit H-l, starting on the next page, provides a summary of the States' drinking water
information systems, listed alphabetically by State. For each drinking water system, the
summary table indicates:
• Whether the system maintains:
- MCL & Monitoring Violations
— Enforcement Actions
— Compliance Schedules
* Whether the system provides mailing support
• -Whether the system determines SNCs
* The data output format for FRDS uploading
* The hardware and software on which the system currently resides
* The name and telephone number of a lead contact within the State.
il 22,1991
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B. Overview of Selected State Systems
To help illustrate the range of systems, we have selected a handful of innovative systems
describe briefly in text These descriptions illustrate the different approaches various States
use to manage their PWS data. You may want to read these summaries to obtain a flavor of
the type and range of systems before proceeding to the detailed inventory forms contained in
Chapter HI.
1. Alaska
The Alaska Department of Environmental Conservation (DEC), Division of
Environmental Quality, developed the "APWS" system. The system is written in Advanced
Revelation, a commercial database package that runs in a DOS environment APWS resides
on 286- and 386-based microcomputers linked by a Novell network, and represents a major
upgrade of Alaska's previous information system. The system currently maintains the last
five years of information about Alaska's 4000 Public Water Systems (PWSs).
APWS has the following approximate storage requirements:
• 640 kilobytes of RAM.
• 5 megabytes storage for the Advanced Revelation software package.
™ • 5 megabytes of storage for the system and associated programs.
• 70 megabytes of storage for PWS data.
Sampling results and updated inventory information are received in hard copy from
laboratories and five district offices. All updates to the system are performed via on-line data
entry in DECs regional offices.
The system produces standard reports, and has extensive ad-hoc reporting capabilities.
All reports can be viewed on screen or sent to a printer for hard copy. On-line help screens
are available to assist users unfamiliar with the program. A user's documentation manual
provides an overview of the entire system as well as a description of each dam field.
Other highlights of the system include:
• Extensive Data Structure. The system is capable of maintaining all of the data
required by FRDS-II and also allows DEC to store some of its general administrative
data.
22.1991 H-6
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Violation Flagging, and Generation of Correspondence to Non-Compliers. The
system automatically identifies all MCL violations and automatically creates a
corresponding violation record. Entry of monitoring violations causes the system to
prompt the operator to correct the input If no correction is madet the system
automatically brings up a violation report screen where the violation is documented.
Upgrades to the system, expected to be complete in December of 1991, will include
the ability to automatically generate letters to PWSs in violation.
Automated QA Support for Data Entry. In addition to the non-reporting violation
responses described above, the system has built-in edit-checking to ensure that MCL
entries fall within acceptable ranges. System users are responsible for checking die
accuracy of all other information they input
Strong Capabilities for Uploading to FRDS-IL The system automatically writes
data (in Data Transfer Format) to a floppy disk, which DEC sends to Region X,
April 22,1991 H-7
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2. Florida
The Florida Department of Environmental Regulation (DER), Drinking Water Section,
the "PWS Data Base" system. This system is written in COBOL and resides on a
UNISYS (Sperry) 2200. The data base maintains approximately 300,000 records, totaling 275
megabytes of storage. The system is relatively new, developed shortly after FRDS-II was
created. DER uses the database to manage information on Public Water Systems (PWSs).
The system supports remote and local data entry. For example:
• Approximately 20 field offices (county and district) enter data themselves. These
offices utilize on-line data entry capabilities, via a telecommunications hookup to the
PWS database.
• Inventory data for the balance of the counties is performed by DER's District Offices,
which also use on-line hookups to the system.
• Compliance and violation data is entered by DER Headquarters staff, using terminals
that are directly connected to the system. (This includes sampling results data, which
is submitted directly to DER Headquarters by certified laboratories.)
The system produces standard reports, and also provides an ad-hoc reporting capability.
Standard reports are generated using a library of report programs which DER wrote using
Ease software. Data Ease is also used for ad-hoc reporting capability.
Jteta
Other highlights of the system include:
* Extensive Data Structure. The system maintains the same types of data as FRDS-Q,
as well as additional fields not in FRDS-EL
• Violation Flagging, and Generation of Correspondence to Non-Compliers. The
system automatically tracks the types of monitoring reports PWSs are required to
submit for the current month. The system flags all instances of non-reporting, and
also flags MCL violations. The system then generates letters to those PWSs in
violation. Another capability of the system is the ability to identify PWSs in
significant non-compliance. (DER plans to update the definition of SNC to correspond
with EPA's three-tier definition.)
* Compliance Management Support Compliance schedules can be input into one of
several free-form screens to facilitate PWS supervision. Monitoring limits for
trihalomethanes, Chem/Rads, and bacti (coliform) can easily be altered to facilitate
stricter compliance. The capability to easily alter other monitoring limits is planned
for the future. Reports indicating the last inspection date of each PWS are used to
22,1991 0-8
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schedule future inspections. Variance and exemption data can also be entered into the
system.
• Automated QA Support for Data Entry. As sampling results are input, all values
resulting in MCL violations flash on screen. This allows for confirmation of correct
data entry. (In addition, Drinking Water Division staff manually review high and Ipw
violation values for quality assurance.)
• Strong Capabilities for Uploading to FRDS-EL The system automatically writes
data (in Data Transfer Format) onto a magnetic tape, which DER sends to EPA
Region IV. No intermediate manual steps or adjustments to die data are required.
The system has both a user's manual and a technical guide.
April 22.1991 D-9
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3. Kentucky
The Kentucky Department of Natural Resources and Environmental Protection, Division
Water, uses a customized version of the Model State Information System (MSIS). The
mized system is written in Structured COBOL and SAS, and resides on an IBM 3090
mainframe. The master data file and update routines are in COBOL. Data are kept in flat
files, where SAS is used to, generate printed and on-screen reports, and to perform statistical
analysis of the information.
Inventory information and sample results are input to the system by keypunch operators
in the central office. To reduce keypunch error, all data is input by two operators, whose
files are then compared. Entries not matching are rekeyed. All violations in the system are
cross checked manually. The system generates reports from a library of programs written in
SAS. Reports can be reviewed on screen or in hard copy. There is currently no special
utility or report shell to make it easy for the user to request ad hoc reports.
Other highlights of the system include:
• Extensive Data Structure. The system has the capability to maintain all of the data
fields i in FRDS-II. Revisions and updates to the system have kept it current with
FRDS-II additions, including the revised reporting requirements.
• Violation Flagging, and Generation of Correspondence to Non-Compliers. The
system stores all sampling results and flags any MCL violations. Instances of non-
reporting are also identified as violations. A subroutine can identify significant non-
compliance violations which are stored in a SAS data set for further analysis, tetters
to PWSs in violation are automatically generated by the system.
* Compliance Management Support. Compliance schedules can be input into the
system, which will then track a PWS's progress. Although this capability exists, it is
not used by the Department. All current and historical enforcement actions are stored
by the system.
• Strong Capabilities for Uploading to FRDS-IL The system writes data to magnetic
tape in Data Transfer Format using SAS programs. There are no intermediary steps or
conversion programs.
The user's and systems administration manuals developed by USEPA for the MSIS
system are outdated. They do not reflect additional programming capabilities and do not
contain information on the program code or reporting capabilities of SAS.
il 22,1991
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4. New Jersey
The New Jersey Department of Environmental Protection (DEP), Division of Water
Sources, administers the New Jersey Public Water Systems (NJPWS) information
management system. The system resides on an IBM 4381 mainframe, and is written in SAS.
DEP staff access the mainframe via dedicated terminals and microcomputers emulating
dedicated terminals. | The system is used to manage information on New Jersey's Public
Water Systems (PWSs).
PWS sample results and updates are uploaded in batch files created by keypunch
operators in DER's central office. Standard printed reports are generated using an assortment
of programs written by DER. Ad hoc reports can only be generated by users who can write
their own SAS retrieval routines. There is no formatted on-screen reporting capability,
although users do have on-screen access to raw data files.
Other highlights of the system include:
• Extensive Data Structure. The system maintains as much data as FRDS-IL The
chart (in Appendix A) provides an overview of the system architecture.
• Violation Flagging, and Generation of Correspondence to Non-Compliers. The
system automatically identifies sample results that are MCL violations. The system
also tracks reporting frequencies and sample submission dates, and can automatically
flag non-reporting/monitoring violations. Violations causing a PWS to be in
significant non-compliance, as defined by the state, are also identified by the system.
Letters indicating non-compliance are automatically generated by the system and sent
to all PWSs in violation.
* Strong Data Manipulation Capabilities. Data maintained by the system can be
accessed and displayed in almost any format, The system software, SAS, is very
powerful and can manipulate data more extensively than most database programs.
This ability allows DEP to run statistical analysis of the data and supply other state
offices with useful information.
* Strong Capabilities for Uploading to FRDS-IL All system information is sent to
FRDS-EI via a dedicated telephone line, directly to NCC. Violation information is
reported in Data Transfer Format (DTP). Inventory information is uploaded in MSIS,
or FRDS 1.5, format DER is presently implementing program changes, and expects
to upload all information to FRDS-n in DTP by early 1991.
il 22,1991 . . n-11
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* Extensive Documentation and User Support. DER has developed both a user's
manual and a systems administration manual for NJPWS. These manuals, currently
under revision to include new FRDS-II update information, include a data element
dictionary and descriptions of each field.
The system contains built in edit-checking routines to ensure sample data is within
reasonable criteria. DER staff also review printed violation reports for further quality control.
April 22,1991
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5. South Carolina
The South Carolina Department of Health and Environmental Control (DHEC), Division
Water Quality and Enforcement, developed the Water Supply Information
Management System. The system is written in dBASE ni+, and resides on a DOS-based
microcomputer. The microcomputer is connected to other microcomputers by a Novell
network and is also hardwired to an NAS 8000 mainframe. The system is used to track
Public Water System (PWS) data and upload that information to FRDS.
Hard copy data from laboratories and regional offices are input by DHEC staff into a
copy of die system residing on a second microcomputer on the network. Once complete,
updated files are copied to the primary system to replace the preexisting data files. South
Carolina uses the system to track all PWSs, including those serving less than 25 people.
The system has the following approximate storage requirements:
• 640 kilobytes of RAM to run the system.
• 600 kilobytes of storage for the dBASE application.
• 350 kilobytes of storage for programs written by DHEC.
• 400 kilobytes of storage for entry programs.
P • 4.9 megabytes of storage for indexes.
• 22 megabytes for data storage.
The system generates standard reports, programmed by DHEC that can be selected from
menus. Ad-hoc reports can be generated by users familiar with dBASE commands. All
reports are available in hard copy, from a printer linked to the network, or onscreen.
Other highlights of the system include:
» Extensive Data Structure. The system maintains all data required for a PWS to be
registered in FRDS-H, and most other data maintained by FRDS-IL
• Violation Flagging, and Generation of Correspondence to Non-Compilers. The
system automatically flags all MCL violations. Instances of non-monitoring and
reporting are also identified as violations. Through a menu selection, notification
letters can be generated to PWSs in violation.
22,1991 H-13
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* Compliance Management Support. Compliance schedules can be entered into the
system, which will then track the PWSs progress in meeting that schedule. There are
no fields for variances or exemptions since the state does not issue any.
• Automated QA Support for Data Entry. The system has built-in edit-checMrag
capabilities for monitoring data. DHEC staff manually review at least 10% of all data
for quality control.
• Use of dBASE Software. dBASE is a widely used software package which many
people use. Training and programming time can be reduced for departments with staff
familiar with the software.
Violation data is prepared for FRDS in Data Transfer Format (DTP). Inventory
information is prepared in MSIS (FRDS 1.5) format The system is currently under revision,
and DHEC forecasts all data will be uploaded in DTP by mid-1991. To upload to FRDS,
data is transferred from the microcomputer to the NAS 8000 mainframe, where it is sent over
a leased line (i.e.» telecommunications line) to NCC.
April 22.1991
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6. Tennessee
The Division of Water Supply of the Tennessee Department of Conservation developed
"Tennessee Compliance Tracking System" using FoxBASE-f (Version 2.1), a commercial
tabase package that runs in an IBM DOS environment The system is installed on an NCR
brand 286 based microcomputer and requires 60 megabytes of storage to maintain the state's
Public Water Supply (PWS) data for the last six years.
A copy of the Compliance Tracking System is installed on a second microcomputer
which is hardwired to the first. Update information is entered on line into the second
system. Once completed, updated files are copied to the primary system to replace the old
data files. This allows the Department to have the master Compliance Tracking System as a
backup and available for full time data retrieval.
Report programs which the Department wrote using R&R Relation Report Writer
software, support both standard and ad-hoc printed reports. Other highlights include:
• Extensive Data Structure. The system has the capability to maintain almost all of
the data fields in FRDS-II.
• Violation Flagging, and Generation of Correspondence to Non-Compilers. The
system automatically identifies all non-reporting and MCL violations. The system can
also identify violations and PWSs that meet or exceed significant non-compliance
levels. Violation nonces are then generated by the system and sent to those PWSs in
violation. In addition, mailing labels and general information letters can be generated
by the system.
* Automatic QA Support for Data Entry. Built-in edh-checking routines check data
eligibility. Fields that are coded with edit checks will only accept predetermined
answers or specific types of data as valid entries.
• Quick and Easy Program Adaptability. Since the program resides on a single
microcomputer, programming changes can be made with relative ease. Structural
changes, such as the addition of new data fields or changes to the format of output,
are easy to implement.
• Strong Capabilities for Uploading to FRDS-II. The system writes output to a
floppy disk in Data Transfer Format (DTP), which the Department sends to Region
IV.
There are no user's or system administration manuals for this system. A limited number
of help screens are written into the program. Knowledge of FoxBASE is necessary to
implement program changes.
Iril 22,1991 IMS
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7. Utah
^^ The Utah Department of Health (DOH), Division of Environmental Health, Bureau of
^Prinking Water/Sanitation, developed the Bureau of Water/Sanitation System. The system
resides on a NIXDORF2 600/45 minicomputer, and is written in Editor. The system
maintains data on Public Water Systems (PWSs), and small non-public water systems that fall
below federal reporting limits.
Seven work stations are tied into the minicomputer, which has a 66 megabyte hard disk.
The information system runs on 56 kilobytes of RAM. The system occupies slightly more
than 5 megabytes of disk storage, and takes up an additional 34 megabytes for data storage.
Inventory information and sample results from private laboratories are keypunched into
the system by central office staff. State laboratory bacteriological and chemical sample
results are uploaded from magnetic tape submitted and prepared by die lab. The state is
expecting private labs to have electronic transfer capability by the middle of 1991.
Standard reports are available from a variety of programs written by DOH staff. Ad-hoc
reports can only be generated by writing new programs. All reports can be viewed on screen
or produced in hard copy. The system is menu-driven; it presents message lines indicating
which options are available to the user. DOH staff feel it is very easy to use.
Other highlights of the system include:
• Extensive Data Structure. The system maintains almost all of the data fields in
FRDS-H. The system maintains additional data in the following areas:
— Submission and tracking of engineering plans.
— Data on certified operators, including their training and examination history.
— General administrative data for the Bureau of Drinking Water/Sanitation such as
prioritization of enforcement actions and staff statistics.
- Emergency response action lists.
— Mailing lists of interested parties and support groups.
The NIXDORF 600/43 is an early generation minicomputer running in a proprietary DPEX operating system. Newer
NIXDORF products run on the UNIX operating system and can support programming done on older models.
1122,1991 n.16
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Violation Flagging, and Generation of Correspondence to Non-Compilers. The
system automatically identifies all MCL violations, and instances of non-reporting.
Notification letters to those PWSs in violation are generated by the system through
interaction with a WANG V-S word processor. The system indicates which PWSs are
in significant non-compliance, and can generate hard copy lists of those systems;.
Strong Capabilities for Uploading to FRDS-EL The system was one of the first
systems to upload PWS information in Data Transfer Format (DTP). Data files are
sent from the NIXDORF minicomputer to the Department's (Prime computer)
mainframe, where they are transferred via modem to Region VUL
April 22,1991
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IH. Detailed Descriptions of Each State's System
This chapter provides details about each State's infoimation system on standard forms.
systems vary significantly on a number of dimensions, such as types of data maintained;
functions performed; hardware and software employed; and methods for transferring data to
FRDS.
These forms are based on information from State drinking water and data management
personnel. As noted in the Introduction, all information was obtained by telephone, and
States and Regions were provided the opportunity to comment on interim drafts. We received
comments from approximately.32 states. The attached forms reflect these comments.
Upgrades and enhancements to State information systems occur regularly. Please see Section
E in the Introduction on how this inventory will be updated. New and updated information
received by ODW will be reflected in future versions of this document.
22, 1991
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Inventory Form
State Drinking Water Information Systems
Alaska
1. Background Information
1.1. Tracking number for this interview form: AK1
1.2. Information system identification
1.2.1. Official name of system: Advanced PWS Supply
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Alaska
1.2.5. Name of state agency that maintains and operates the system:
Department of Environmental Conservation
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Doug Martinson
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Environmental Quality, Drinking Water Program
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 3601 C Street, Ste. 316
Anchorage, AK 99503
1.4.4. Interviewee's telephone number: (907) 273-4275
1.4.5. Backup contact:
il 22, 1991 Alaska -1
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2. For which purposes is the system used (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
For State regulated issues.
X General administration
X Uploading to FRDS
• Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.) ' '
X .CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
April 22, 1991
Alaska - 2
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X System location data
X Source location data (e.g., well latitude/longitudes)
The system has fields for this information, but the State has not yet
entered the data.
X Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
, "X" next to ail that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
The system automatically creates a violation record if
there is a monitoring violation.
X MCL violations
SNCs (also see next question)
The system can sort for SNCs, but they do not use this
capability.
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
Yes
How are SNCs defined in this system?
X EPA definition
State definition
Other definition
pril 22, 1991 Ajajfra . 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
_XT_ Compliance schedules
X Progress in meeting compliance schedules
X Variances
X Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X_ Scheduling of inspections/inspectors
Can print a list with last inspection dates.
X Summaries of results of inspections
Can input the last survey date and the name of the inspector.
3.7, What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)"
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
. apply.)
Financial data (e.g., fees) ;
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22. 1991 ****** ' 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
Data arrives directly from the field (e.g., sysem; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system: systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
X Data arrives from another agency within the state (e.g., health department)
Data is received and input in Regional offices.
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
X Input operator review
_____ 2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query
X By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
22, 1991 AJaska - 5
-------
r
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently convening to DTP,
There are problems with the conversion.
MSIS format If MSIS format, check those that apply:
___ We are currently convening to DTP.
There are problems with the conversion.
X FRDS n Data Transfer Format (DTF). If DTP is used:
Were there any problems with the conversion?
Yes. There were some problems with coding data in the
correct (DTF) format, and the first upload had incomplete
data which FRDS rejected.
Was the conversion fully successful?
Fairly successful.
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next: to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
X Telephone support
Other
4.3. WEat other users of this system are there? (Put an "X" next to all that apply.)
X Other offices within the same state
April 22, 1991 Alaska-6
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Regional offices have access to the data. There is a demand by other
agencies to use the data.
X Other states
Montana uses a copy of the system.
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Piit an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC
Compaq 386s and NCR work stations.
Other
5.1.2. Distributed
X PC network Network type: Novell 215
PC/minicomputer networkNetwork type:
PC/mainframe networkNetwork type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: DOS
Applications software: Advanced Revelation
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Needs to be updated.
Training material
System administration manual
ril 22, 1991 Alaska - 7
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Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
They want to update the system to allow regional offices to input data and
electronically upload it into the system.
5.6. The following are Issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
No Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
X Would any other fees be required (e.g., for licensing of proprietary software)?
Any users would need to purchase Advanced Revelation.
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
5 megabytes of storage are needed for the Revelation software package
and an additional 5 megabytes are needed for the system's programs.
April 22, 1991
Alaska* 8
-------
X What is least amount of memory required for the system to run?
640 kilobytes of RAM are needed to run the system.
X What are the current storage requirements for the system's data?
Each Region requires an average of 20-30 megabytes of disk storage for
data. The entire data set for the state, encompassing five years of data,
requires 70 megabytes of storage.
X What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
The system can address FRDS-II well, and is easily adaptable to changing requirements
(especially for surface water treatment laws that may be changing). The system does
require an in-depth knowledge of Revelation.
7. Miscellaneous
7.1. Does the interviewee use FRDS
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2 Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS H interactive retrieval training?
No
il 22, 1991
Alaska - 9
-------
-------
Inventory Form
State Drinking Water Information Systems
Alabama
1. Background Information
1.1. Tracking number for this interview form: AL1
1.2. Information system identification
1.2.1. Official name of system: FRDS-n
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different): FRDS
1.2.4. State: Alabama
1.2.5. Name of state agency that maintains and operates the system:
' Department of Environmental Management
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Mike McCary
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency /office/ division (or branch): Environmental Data
Section
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address:
1751 Congressman W.L.
Dickinson Drive
Montgomery, AL 36130
1.4.4. Interviewee's telephone number (205) 271-7927
1.4.5. Backup contact: Nanette Lumpkin
il 22, 1991
Alabama-1
-------
2. For which purposes is the system used (put an "X" next to all that apply.)
X Inventories of water systems
Compliance (e.g., tracking violations; tracking inspections)
To date, the only entries into the system are violations. The system
will be able to identify and track violations when all monitoring
information and sample results are entered. This capability is
expected by the end of 1991.
Enforcement (e.g., enforcement histories)
Mailings support (e.g., generation of mailing labels; production of
warning letters)
Fee tracking
Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
X General administration
X Uploading to FRDS
X Other
3. Data .issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next
to all that apply.) '
X CWSs
NTNCs
NCWSs
Others
3.2. Which types of inventory information does the system maintain about
PWSs? (Put an "X" next to all that apply.)
X Source/entity data
Each source is maintained as a separate entry.
System administration data
Demographics (e.g., population served)
X System size
April 22, 1991 Alabama - 2
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System owner/operator data
System treatment data
System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
__ Operator Certification
A separate dBASE program on a PC tracks drinking water and
waste water operator certification.
. X Entry Point
3.3. Which types of violation information does the system maintain about FWSs?
(Put an '"X" next to all that, apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
Planned changes to the system will enable it .to track the
following:
X Monitoring/reporting violations
_XTJLJ MCL violations
X SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is
a SNC?
No
How are SNCs defined in this system?
EPA definition
___ State definition
Other definition
22, 1991 Alabama-3
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3.4. Which types of enforcement information does the system maintain about
PWSs? (Put an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles).
Other
3.5. Which types of inventory information does the system maintain about
PWSs? (Put an "X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
.. X Variances
____ Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X"
next to all that apply.)
Scheduling of inspections/inspectors
X , Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put ah "X" next to
all that'apply.)
Ground
Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to
all that apply.)
Financial data (e.g., fees)
___ Other resources data
3.9. What types of historical data are maintained in the system? (Please
describe. Refer to the categories above, as appropriate.)
April 22, 1991 Alabama - 4
-------
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put
an "X" net to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories)
to the state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a
regional office, which forwards the information to headquarters where
the system is maintained.
*
X Data arrives from another agency within the state (e.g., health
department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to
all that apply.)
___ Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an
"X" next to all that apply.)
Input operator review
2nd party review
. Confirmation by water system that supplied data
On-line verification
By repeat query
X By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to
FRDS)? (Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
22. 1991 Alabama • 5
-------
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next
to all that apply.)
____ Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
_^__ There are problems with the conversion.
X FRDS 0 Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion? No
Was the conversion fully successful? Yes
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an, "X"
next to'all that apply.)
. X Standard on screen reports
X Standard printed reports
Ad-hoc on screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X"
next to' all that apply.)
X On-line help screens
_1J_U_. Telephone support
X Other
4.3. What other users of this system are there? (Put an "X" next to all that
apply.)
X Other offices within the same state
Other State offices have data access capabilities, but cannot
manipulate the data.
April 22, 1991 Alabama - 6
-------
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that
apply.)
5.1.1. Centralized
X Mainframe
WANG VS 73-60 With Hardwired terminals
Minicomputer
PC
Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer networkNetwork type:
PC/mainframe networkNetwork type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: WANG operating system
Applications software: PACE
5.3. What types of documentation are available to support the system? (Put an
"X" next to all that apply.)
User's manual
Training material
System administration manual
Technical guide
il 22, 1991 Alabama - 7
-------
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Walter Corbitt
Address: (same)
Telephone: 205-271-7921
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets
these requirements?
X Yes, there are changes planned.
The department is in the conversion process and working
idiosyncracies out of the program.
5.5.2. What other changes are planned for the system?
Changes will be made, as required to report to EPA.
5.6. The following are issues pertaining to the transportability of the system.
Put an "X" next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
No Would the owning state agency charge a fee for a copy or use of the
system?
Would any other fees be required (e.g., for licensing of proprietary
software)?'
What is the smallest size (megabytes of disk space) that is required
for efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven
software) is there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application Two.
April 22, 1991 Alabama - 8
-------
6. What are the interviewee's perceptions of system's strengths and weaknesses?
»Very pleased with system. Its architecture is just like the federal FRDS-II
system. PACE does have some problems in terms of extracting data. Users must
make a formalized query.
7. Miscellaneous
7.1. Does the interviewee use FRDS
^X Yes, the interviewee personally uses FRDS
Frequency: Quarterly
Main purpose(s): Data checking
: No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS H training provided by EPA?
No
Did the interviewee attend the FRDS n interactive retrieval training?
No
m
nil 22, 1991 Alabama - 9
-------
-------
Inventory Form
State Drinking Water Information Systems
Arizona
1. Background Information
1.1. Tracking number for this interview form: AZ1
1.2. Information system identification
1.2.1. Official name of system:
1.2.2. Common name (if different): •
1.2.3. Commonly used acronym-(if different):
1.2.4. State: Arizona
1.2.5. Name of state agency that maintains and operates the system:
Department of Environmental Quality
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Robert Andrews
- 1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
1.4.2.2. .EPA Region/division/branch/secrion:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 2005 N. Central Avenue
Pheonix, Arizona 85004
1.4.4. Interviewee's telephone number (602) 257-2205
1.4.5. Backup contact:
:, 1991 Arizona - 1
-------
I
All data is now tracked manually by the state. Sample data is input quarterly into the
FRDS-DE program to update FRDS-II.
For which purposes is the system used (put an "X" next to all that apply.)
Inventories of water systems
Compliance (e.g.. tracking violations; cracking inspections)
Enforcement (e.g., enforcement histories)
Mailings support (e.g.. generation of mailing labels; production of warning letters)
Fee cracking
Tracking of submission of required reports on monitoring ,
Tracking of submission of other required reports
_ General administration
Uploading to FRDS
Other
3. Data issues
3.1. For which types-of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
CWSs
NTNCs
NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
._ Source/entity data
System administration data
Demographics (e.g., population served)
__ System size
System owner/operator data
System treatment data
April 22, 1991 Arizona.- 2
-------
System location data
Source location data (e.g., well latitude/longitudes)
Sanitary Surveys
Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all.that apply.)
Type of violation
Date of violation
Parametric data (e.g., limit; level measured)
Capable of storing multiple violations of same type
Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
MCL violations .
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
How are SNCs defined in this system?
EPA definition
State definition
__ Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
Current enforcement actions
Historical enforcement actions (or profiles)
Other
pril 22, 1991 Arizona - 3
-------
3.S. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next, to all that
apply.)
Ground
Surface
Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
.apply.)'
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
___ Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
April 22, 1991
Arizona - 4
-------
3.11, Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
On-line (key) data entry
Data is keypunched
Other
3.11 What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
2nd party review
Confirmation by water system that supplied Hata
On-line verification
By repeat query
By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
pril 22, 1991 Arizona - 5
-------
MSIS format If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1, What types of reports arc generated for use within the state? (Put an "X" next to all
that apply.)
Standard on screen reports
Standard printed reports
Ad-hoc on screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
April 22, 1991 Arizona - 6
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5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
The state has the following hardware available for use in developing an
information tracking system.
5.1.1. Centralized
Mainframe
X Minicomputer
Honeywell DPS-6
X PC
386 Machine
Other
S.I.2. Distributed
X PC network Network type: Novell
PC/minicomputer networkNetwork type:
PC/mainframe networkNetwork type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
The following software would be used to support the above listed hardware.
System software:
Applications software: ORACLE DBMS for the Minicomputer; dBASE m+ for
the PC
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
System administration manual
Technical guide
il 22, 1991 Arizona-7
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Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Terry Fields
Address: Data Processing Unit (for information regarding the
minicomputer)
Telephone: (602) 257-6945
5.5. Please indicate any of the following changes planned for die system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) dial is required for
efficient operation of the system?
_. What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are mere any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
April 22, 1991 Arizona - 8
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7. Miscellaneous
7.1. Does the interviewee use FRDS
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS II training provided by EPA?
Did the interviewee attend the FRDS n interactive retrieval training?
il 22, 1991 Arizona - 9
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-------
Inventory Form
State Drinking Water Information Systems
Arkansas
1. Background Information
1.1. Tracking number for this interview form: AR1
1.2. Information system identification
1.2.1. Official name of system: Public Water System Inventory
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Arkansas
1.2.5. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Harold Seifert
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): Division of Engineering
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 4815 W. Markham
Little Rock, Arkansas 72205-3867
1.4.4. Interviewee's telephone number (501) 661-2623
1.4.5. Backup contact:
22,1991 Arkansas - 1
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2. For which purposes is the system used (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
The system stores the last 12 months of compliance history. A violation flag
indicates compliance or noncompliance for each parameter in the system.
X Enforcement (e.g., enforcement histories)
Minimal enforcement information is maintained in a separate Lotus 1-2-3 file
on a PC.
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Fee tracking
Tracking of submission of required reports on monitoring
. Tracking of submission of other required reports
General administration
Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2 Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
April 22, 1991 . Arkansas - 2
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X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
^X. Operator Certification
r Entry Point
3.3 Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Inventory and violation data are in two interactive databases. PWS ID#s and
Customer #s are used to interrelate the information. Separate programs, written
in Basic, access the data as needed.
X Type of violation
X Date of violation
Parametric data (e.gl. limit: level measured)
Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X^ MCL violations
X SNCs (also see next question)
The system can generate a SNC report.
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State definition
Other definition
22, 1991 Arkansas - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
Stored in Lotus 1-2-3 file on PC.
Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
X ^ Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)'
X Ground
X Surface
X Purchased
3.8. What wpes of resource data is tracked by the system? (Put an "X" next to all that
apply.)'
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 Arkansas - 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems* laboratories) to the
state agency headquarters that manages the system.
CWS data is collected from the field by the State Department of Health.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
NCWS data is submitted by local Health Departments and central office
staff.
__ Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to ail that apply.) •
X Input operator review
- 2nd parry review
Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
X Data telecommunications (e.g., via modem)
Region can dial into State inventory system.
22, 1991 Arkansas - 5
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X Diskette delivered to EPA Regional Office
Compliance information is delivered to Region VI in disk form.
X Other
Enforcement actions and inventory are delivered to Region VI in hard
copy.
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
thai apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
. FRDS 0 Data Transfer Format (DTF). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
X Other
Compliance data is delivered to Region VI in dBASE. Inventory and
enforcement data is delivered to the Region in hard copy.
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
April 22, 1991 Aikansas - 6
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4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.) •
X^ Other offices within the same state
Inorganic and water biology laboratories use the system for mailing
addresses.
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
X Minicomputer
WANG VS 5000
PC
Other
5.1.2, Distributed
PC network Network type:
PC/minicomputer networkNetwork type:
PC/mainframe networkNetwork type:
Other
5.1.3. Hybrid
il 22, 1991 Arkansas - 7
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5.2. In what environment and on what software does the system run?
System software: WANG Operating System
Applications software: .BASIC
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Contains limited documentation on query and report access capabilities.
_ Training material.
X System administration manual
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
The Data Processing section will develop a new inventory system on the
WANG. The system will be a relational database, using either Pace or
Cobol software.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
April 22, 1991 . Arkansas - 8
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Would the owning state agency charge a fee for a copy or use of die system?
If so, what amount?
Would any other fees be required (e.g.t for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are die current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
jv._r[;j Are there any other factors not yet discussed?
What is the sue of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
BASIC does not lend itself to routine user access; it is not compatible with other
languages.
7. Miscellaneous
7.1. Does the interviewee use FRDS
Yes. the interviewee personally uses FRDS
Frequency:
Main purpose(s): -
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS II training provided by EPA?
Yes
Did the interviewee attend die FRDS n interactive retrieval training?
No
il 22, 1991 Arkansas - 9
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Inventory Form
State Drinking Water Information Systems
California
L Background Information
1.1. Tracking number for this interview form: CA1
1.2. Information system identification
1.2.1. Official name of system: State Water Evaluation E.... P.— System
1.2.2. Common name (if different):
1.2J. Commonly used acronym (if different): SWEEPS
1.2.4. State: California
1.2.5. Name of state agency that maintain? and operates the system:
. Department of Health
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Mark Ratbbun
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Health and Welfare Data Center
1.4.2.2. EPA Region/division/branch/section:
1.4.Z3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 2151 Berkley Way
Berkley, CA 94704
1.4.4. Interviewee's telephone number (415) 540-2186
1.4.5. Backup contact: Duncan Wilson (for "SWEEPS" information)
April 22, 1991 California - 1
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Control of PWSs currently resides with both County and State District offices. The 58
Counties oversee small PWSs, and the 14 District Offices are generally responsible for large
PWSs. The information contained in this inventory form references a popular County
system and a new District system. New legislation scheduled to go in effect will give the
State control over all PWSs. The State will then be in a position to implement a common
data management system.
i
District offices will be using a mainframe system that is currently under development by the
State. Offices will access the mainframe via terminals with dedicated lines. Information
regarding this new system is printed in italic type.
Each of the Counties independently decides what type of information system to use.
Many of the counties use "SWEEPS", a system developed and maintained by a private
contractor. SWEEPS, previously available on only a mainframe, has now been adapted for
microcomputer use. This is enabling many more counties to use SWEEPS, and it is now in
use by most Counties. Information in this inventory form pertaining to SWEEPS is printed
in standard type.
Where an "X" is checked and no comment is provided, both systems have that
capability.
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g.. tracking violations; racking inspections)
,,iuiXm . Enforcement (e.g.. enforcement histories)
_X_^ Mailings support (e.g., generation of mailing labels; production of warning letters)
X Fee tracking
This capability is planned for the implementation after the system is developed.
X Tracking of submission of required reports on monitoring
The system for District Offices will have this capability.
Tracking of submission of other required reports
General administration
Uploading to FRDS
Other
April 22,1991 California - 2
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3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
_^_ Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
The system for District Offices will have this capability.
System administration data
The system for District Offices will have this capability.
X Demographics (e.g.. population served)
The system for District Offices will have this capability.
X System size
The system for District Offices will have this capability.
X System owner/operator data
The system for District Offices will have this capability,
X System treatment data
The system for District Offices will have this capability.
X _ System location Hata
The system for District Offices will have this capability.
Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
The system for District Offices will have this capability.
Operator Certification
Entry Point
April 22, 1991
California - 3
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3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
The system for District Offices will have this capability.
X Date .of violation
The system for District Offices will have this capability.
X Parametric data (e.g., limit; level measured)
The system for District Offices will have this capability.
X Capable of storing multiple violations of same type
The system for District Offices will have this capability.
X Capable of storing multiple violations of different types
3.3. L Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
The system for District Offices will have this capability.
X MCL violations
The system for District Offices will have this capability.
X SNCs (also see next question)
This capability is planned for the implementation after the
system is developed.
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
How are SNCs defined in this system?
X EPA definition
State definition
Other definition
April 22, 1991
California - 4
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
The system for District Offices will have this capability.
Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
The system for District Offices will have this capability.
X Progress in meeting compliance ^h^ifes
The system for District Offices will have this capability.
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
The system for District Offices will have this capability.
X Summaries of results of inspections
The system for District Offices will have this capability.
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
The system for District Offices will have this capability.
X Surface
The system for District Offices will have this capability.
X Purchased
The system for District Offices will have this capability.
April 22, 1991 California - 5
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3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
X Financial data (e.g., fees)
The system for District Offices will have this capability.
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system,
Data will be sent directly from laboratories to headquarters via a local area
network.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where die system is
maintained.
Counties send data on floppy disks in ASCII format to headquarters.
__ Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
X Data is electronically uploaded
On-line (key) data entry
..._ Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
^_.M Input operator review
2nd party review
Confirmation by water system that supplied data
On-line verification
April 22,1991 California - 6
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By repeat query
X By edit-checking
Well ID numbers are subject to a validity check by the system.
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
j Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
j Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
MSIS format If MSIS format, check those that apply:
__ We are currently converting to DTP.
__ There are problems with the conversion.
X FRDS H Data Transfer Format (DTP). If DTP is used:
The new system for the district offices will send data to FRDS-II in DTP.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
The system for District Offices will have this capability.
pril 22, 1991 California - 7
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X Standard printed reports
The system for District Offices win have this capability.
X Ad-hoc on screen reports
The system for District Offices will have this capability.
X Ad-hoc printed reports
The system for District Offices will have this capability.
4.2. What types of support are available to users of die system? (Put an "X" next to all
that apply.)
On-line help screens
X Telephone support
The system for District Offices will have this capability.
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other .
S. System.configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe IBM with terminals and emulation stations
__t Minicomputer
X PC Some County offices have microcomputers
Other
5.1.2. Distributed
___ PC network Network type:
___ PC/minicomputer network Network type:
April 22, 1991 California - 8
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PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: DOS for microcomputers
IBM operating system for the mainframe
Applications software: Both SWEEPS and the mainframe system under
development use FOCUS software.
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
The new mainframe system will have a Data Element Dictionary, capture
screens, and data value descriptions.
Training material
System administration manual
___ Technical guide
_____ Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
.pril 22, 1991 California - 9
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5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
. Would the owning state agency charge a fee for a copy or use of the system? If
so, what amount?
__ Would any other fees be required (e.g., for licensing of proprietary software)?
* ...._ What is the smallest size (megabytes of disk space) that is required for efficient
operation of the system?
. What is least amount of memory required for the system to run?
L What are the current storage requirements for the system's data?
. What degree of modularity (e.g., substantial use of table-driven software) is there
in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
7. Miscellaneous
7.1. Does the interviewee use FRDS?
___ Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
____ No, the interviewee does not use FRDS
7.2. Did die interviewee attend the FRDS n training provided by EPA?
Did the interviewee attend the FRDS II interactive retrieval training?
April 22, 1991 CalifiHiria - 10
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t
Inventory Form
State Drinking Water Information Systems
Colorado
Background Information
1.1. Tracking number for this interview form: CO1
1.2. Information system identification
1.2.1. Official name of system: Colorado Drinking Water Compliance System
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Colorado
1.2.5. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Dave Rogers
1.4.2. Interviewee's Agency/Office: •
1.4.2.1. State agency/office/division (or branch):
Colorado Department of Health
Water Quality Control Division
Drinking Water Program
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 4210 East llth Avenue
Denver, Colorado 80220
1.4.4. Interviewee's telephone number (303) 331-4554
1.4.5. Backup contact:
nil 22, 1991 Colorado - 1
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2. For which purposes is the system used (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
Enforcement (e.g.f enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
The system generates mailing labels.
Fee tracking
X Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
General administration
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2, Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
___LIT System administration data
X Demographics (e.g., population served)
System size
X System owner/operator data
April 22, 1991 Colorado - 2
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X System treatment data
X System location data
Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
. X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
The system can sort on different fields to produce lists of violations.
X Monitoring/reporting violations
X MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State definition
Other definition
pril22, 1991 Colorado-3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Dating back to about 1985.
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)"
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
i Financial data (e.g.. fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 Colorado - 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
_X_ Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Laboratories send sample results to the central office.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Inspection data arrives from regional offices.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to ail that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
X 2nd party review
Staff spot checks data input.
Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checking
Other
pril 22, 1991 Colorado - 5
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3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office .
Planning on installing a direct communications line to NCC in the near
future.
Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
X Card image. If card image, check those that apply:
X We are currently converting to DTP.
Inventory, bacti, and turbidity are uploaded in FRDS
1.5 format. The Department plans to convert to DTF
by the end of 1991.
There are problems with the conversion.
MSJS format. If MSIS format, check those that apply:
We are currently converting to DTF.
^^ There are problems with the conversion.
X FRDS n Data Transfer Format (DTF). If DTF is used:
Chemical and enforcement data is currently transferred in DTF using the
FRDS-DE program. Once this system, which is just being installed, is
complete, uploads will be sent in DTF by the system.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
April 22, 1991
Colorado - 6
-------
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4:2. What types of support are available to users of the system? (Put an "X" next to all
that apply j
On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
X Other offices within the same state
Other offices request data in hard copy or on diskette. There are no
other interactive users of the system.
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized .
Mainframe
Minicomputer
X PC
CompuAdd 286, COMPAQ 386
Other
ril 22, 1991 Colorado - 7
-------
5.1.2. Distributed
._ PC network Network type:
PC/minicomputer networkNetwork type:
PC/mainframe networkNetwork type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE IV
5.3. What types of documentation are available to support die system?. (Put an "X" next
to all that apply.)
User's manual
Training material
System administration manual
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
April 22, 1991 Colorado - 8
-------
X Yes, there are changes planned.
The new system, which includes the revised reporting requirements,
will be in place by the summer of 1991.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
_X_.._ Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
4 to 5 megabytes.
X What is least amount of memory required for the system to run?
(NOTE: dBASE usually requires 640 kilobytes of RAM to operate.)
What are the current storage requirements for the system's data?
The Department has 30 megabyte hard disks.
•_ What degree of modularity (e.g.. substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
X What is the size of the current staff to support application
1 part-time administrator, 4 technicians/users, and 1/2 employee for data
entry, .
6. What are the interviewee's perception of system's strengths and weaknesses?
il 22, 1991 Colorado - 9
-------
I
7. Miscellaneous
7.1. Does the interviewee use FRDS
T Yes, the interviewee personally uses FRDS
Frequency: Used only once
Main purpose(s): Training
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
No
Did the interviewee attend the FRDS H interactive retrieval training?
Yes
April 22, 1991
Colorado - 10
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Inventory Form
State Drinking Water Information Systems
Connecticut
1. Background Information
1.1. Tracking number for this interview form: CT1
1.2. Information system identification
1.2.1. Official name of system: Violations
1.2.2. .Common name (if different):
. 1.2.3. Commonly used acronym (if different):
1.2.4. State: Connecticut
1.2.5. Name of state agency that maintains and operates the system:
Department of Health Services
1.3 Name of interviewer Milenko RaJich
1.4. Basic interviewee information
1.4.1. Name of interviewee: Joy Zocco
1.4.2. Interviewee's Agency/Office:
1.4,2.1. State "agency/office/division (or branch): Data Processing Section
1.4.2.2.' EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 150 Washington Street
Hartford, CT 06106
1.4.4. Interviewee's telephone number 203-566-5049 (x!272)
1.4.5. Backup contact:
tt 22- 1991 . Connecticut - 1
-------
2. For which purposes is the system used (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e,g., tracking violations; tracking inspections)
Compliance information data entry began five months ago. !
_ Enforcement (e.g., enforcement histories)
Enforcement actions can be described in text fields associated with violation
fields.
_ Mailings support (e.g.. generation of- mailing labels; production of warning
letters)
Planned for the future.
_ Fee tracking
_ Tracking of submission of required reports on monitoring
Planned for the future.
_n Tracking of submission of other required reports
_ General administration
_ _ Uploading to FRDS
• Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
_ Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X Demographics (e.g., population served)
April 22, 1991
Connecticut - 2
-------
X System size
X System owner/operator data
System treatment data (Planned)
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
^X^ Type of violation
X Date of violation •
Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3-3.1. X Is the system capable of identifying or flagging violations
Future plans for the system include the ability to identify exceptions,
or sample results that would normally be considered violations. The
responsible engineer would then have the option of allowing the
exception without creating a violation, or not allowing the exception
and creating a violation. Engineers would also have the opportunity
to have a form letter generated- by the system to those PWSs with
exceptions or violations.
X _ Monitoring/reporting violations
X MCL violations
X SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
The system currently flags repeat non-compilers. A method of flagging
SNCs will beadded in the future.
How are SNCs defined in this system?
EPA definition
22, 1991 Connecticut - 3
-------
X State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
Enforcement actions starting in mid-1990 are stored.
X Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
X Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
Summaries of results of inspections (Planned)
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)*
X Ground
X Surface
X T Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
April 22, 1991 Connecticut - 4
-------
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
The system maintains data on inactive PWSs, town population data across
several years, violation tracking, and bas the capability of storing prior lab tests
(although not yet in use).
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? - (Put an "X" next to all that
apply.)
X Data is electronically uploaded (beta testing)
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to ail that apply.)
X Input operator review
_Xr. 2nd parry review
Confirmation by water system that supplied data
X Inspection Review
On-line verification
By repeat query
X By edit-checking
There are programs that look for obvious, out-of-range errors.
Other
22, 1991 Connecticut - 5
-------
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.) i
_. Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
The Department currently uses the FRDS-DE program to upload data to
FRDS. They plan on using the program until their own system is
updated, holds all the information required by FRDS-C, and is able to
upload into DTF.
Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image.- If card image, check those that apply:
We are currently converting to DTF.
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTF.
There are problems with the conversion.
FRDS H Data Transfer Format (DTF). If DTF is used:
Were there any problems with the conversion?
Was the conversion fully successful?
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
_X_ Standard on screen reports
X Standard printed reports
jg Ad-hoc on screen reports
X Ad-hoc printed reports
April 22, 1991
Connecticut - 6
-------
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
Telephone support
X Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
. Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized'
Mainframe
Minicomputer
X PC • : •
Epson and Compaq
Other
5.1.2. Distributed
X PC network Network type: Banyon
\ PC/minicomputer nerworkNetwork type:
PC/mainframe nerworkNetwork type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE III
1991 Connecticut-?
-------
S.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
An information package, consisting of instructions and examples of the
screens has been developed.
X Training material
X System administration manual
X Technical guide
.Annotated code
Other
5.4. What is the name of die system administrator (if not the interviewee)?
Name: Connie Healy
Address: Water Supply
Telephone: (203) 566-1253
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
The system includes most of the required fields. All required fields will
be in place as the system is upgraded.
There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
The system will be upgraded to allow for many of the changes indicated
in this inventory. The Health department estimates that it will take
approximately two years before all the changes are made.
5.6. The following are issues pertaining to the transportability of die system. Put an "X"
next to those questions for which an answer is supplied.
^C Is the system run on public domain applications software?
Developed in-house.
April 22, 1991
Connecticut - 8
-------
X Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Enough to cover costs of media and technical assistance.
X Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
.efficient operation of the system?
The total storage for both the system and data is currently 10 megabytes
(full-scale 44 megabytes).
X What is least amount of memory required for the system to run?
5 megabytes.
X What are the current storage requirements for the system's data?
20 megabytes.
X What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
dBase development consists almost entirely of modules.
Are there .any other factors not yet discussed?
inX ; What is the size of the current staff to support application?
Technical support • one systems analyst.
6. What are the interviewee's perception of system's strengths and weaknesses?
Each engineer uses it several times a day. The system has the potential to eliminate
much of the current need for storage of (paper) records.
7. Miscellaneous
7.1. Does the interviewee use FRDS
___ Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
22, 1991 Connecticut -
-------
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
April 22, 1991
Connecticut - 10
-------
Inventory Form
State Drinking Water Information Systems
Delaware
1. Background Information
1.1. Tracking number for this interview form: DEI
1.2. Information system identification
1.2.1. Official name of system: FRDS U
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Delaware
1.2.5. Name of state agency that maintains and operates the system:
Department of Health and Social Services
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Nome of interviewee: Jack Pingree
1,4.2. interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Public Health, Bureau of Environmental Health, Office of
Sanitary Engineering
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: P.O. Box 637
Dover, Delaware 19903
1.4.4. Interviewee's telephone number 302-739-5410
1.4.5. Backup contact: Jeff Beaman
a-22. 1991
Delaware -1
-------
2. For which purposes is the system used (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
Mailings support (e.g., generation of mailing labels; production of warning
letters)
Mailings support is done manually.
Fee tracking
Tracking of submission of required reports on monitoring
Tracking of submission of required reports on monitoring is done manually.
. Tracking of submission of other required reports
Tracking of submission of other required reports is done manually.
General administration
X Uploading 10 FRDS
Other
3. Data issues .
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to ail that apply.)
X Source/entity data
System administration data
^X Demographics (e.g., population served)
X System size
April 22, 1991
Delaware - 2
-------
X System owner/operator data
X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
The system has limited source location data.
X Sanitary Surveys
Selected data from sanitary surveys is maintained, but no narrative.
Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
_X__ Date of violation
Parametric data (e.g., limit; level measured)
Parametric data is maintained manually.
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3,1. Is the system capable of identifying or flagging violations
The system may have the capability to identify or flag violations, but
the office is not aware of how to use it.
' Monitoring/reporting violations
_____ MCL violations
_____ SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State definition
Other definition
Til 22, 1991 Delaware-3
-------
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
Historical enforcement actions (or profiles)
Historical enforcement action data is maintained manually.
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all. that apply.)
X Compliance schedules
Compliance scheduling is done manually.
X Progress in meeting compliance schedules
Progress in meeting compliance schedules is tracked manually.
Variances
_. Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put ah "X" next to all
that apply.)
Scheduling of inspections/inspectors
X Summaries of results of inspections
Violations data gathered from inspections is maintained in the system.
3.7. What types of water sources are tracked by the system? (Put an "X" next to aJl that
apply.)'
X Ground
X Surface
Purchased
There is very little purchased water in Delaware.
3.8 What types of resource data is tracked by the system? (Put an "X" next to all. that
apply.)
Financial data (e.g., fees)
April 22, 1991 Delaware - 4
-------
Other resources data
3.9 What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
Historical violations and chemical data are maintained in the system.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system: systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
The system is being upgraded to be able to electronically upload data.
X On-line (key) data entry
Data is keypunched
Other
3.11 What are the primary means by which data QA/QC is performed? (Put an "X" next,
to all that apply.)
X Input operator review
2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checking
X Other
The regional offices review the data.
Til 22, 1991 Delaware - 5
-------
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.) ;
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
_. Card image. If card image, check those that apply:
We are currently converting to DTP.
.... There are problems with the conversion.
MS1S format. If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
X FRDS H Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Removing some bugs and entering data.
Was the conversion fully successful?
Yes
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
Standard printed reports
Ad-hoc on screen reports
Ad-hoc printed reports
April 22, 1991 Delaware - 6
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4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
Telephone support
X Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
X Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC
IBM
' Other
5.1.2. -Distributed
PC network Network type:
PC/minicomputer networkNetwork type:
X PC/mainframe networkNetwork type: Banyon
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: FRDS-DE
22, 1991 Delaware - 7
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S.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Selected information from the FRDS n training manual is used for user
support.
X Training material
_____ System administration manual
Technical guide
.Annotated code
X Other
FRDS-DE training session.
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements'?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
The office is in the process of having a consultant upgrade the system to
have the ability to electronically upload data from both the laboratories
and the regional offices. With the upgrade, they also hope to have more
people actually entering data and be able to interface with the laboratories
and regional offices. The system will also be able to track trends and
produce reports.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied
X Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
April 22, 1991
Delaware - 8
-------
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
_____ What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
X What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Using the FRDS-DE program.
___ Are there any other factors not yet discussed?
X What is the size of the current staff to support application
One employee with only 15-20 minutes per month for the input of data;
there will be more when the upgrade is complete.
6. What are the interviewee's perception of system's strengths and weaknesses?
The system has a useful way to maintain data, but manuals are too much material to
sort through. The office wants to be able to save the data automatically under the date
entered.
7. Miscellaneous
7.1. Does the interviewee use FRDS
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
^X No, the interviewee does not use FRDS
7,2. Did the interviewee attend the FRDS II training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
il 22, 1991 Delaware - 9
-------
-------
t
Inventory Form
State Drinking Water Information Systems
Florida
Background Information
1.1. Tracking number for this interview form: FL1
1.2. Information system identification
1.2.1. Official name of system: PWS Data Base
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Florida
1.2.5. Name of state agency that maintains and operates the system:
Department of Environmental Regulation
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Kenna Study
J.4.2. Interviewee's Agency/Office: Drinking Water
1.4.2.1. State agency/office/division (or branch): Dept. of Environmental
Regulation
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 2600 Blairstone Road
Tallahassee, FL 32399-2400
1.4.4. Interviewee's telephone number (904) 487-1762
1.4.5. Backup contact:
22, 1991 . Florida - 1
-------
2. For which purposes is the system used (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
The system automatically produces letters to PWSs in violation.
Fee tracking
X Tracking of submission of required reports on monitoring
Tracking of submission-of other required reports
General administration
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.),
X CWSs ' .
X NTNCs
X NCWSs
X Others
The PWS system is capable of tracking non-pubiic water systems from
information supplied by counties. This information is used by the
counties for their own tracking efforts.
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
_____ System administration data
X Demographics (e.g., population served)
April 22, 1991
Eorida - 2
-------
X System ske
X System owner/operator data
X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation • •
X Parametric data (e.g.. limit; level measured)
The system maintains parametric data for all types of violations. In
addition, ail laboratory data must be accompanied by a certified
laboratory identification number or the data will be rejected.
. X Capable of storing multiple violations of. same type
X Capable of storing multiple violations of different types
3.3.1. . X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
X SNCs (also see next question)
The system can generate SNC reports for the previous
12-month period.
22, 1991 Florida - 3
-------
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
X EPA definition
Florida is currently using EPA's old definition. They
plan on reprogramming the new three-tier definition by
December 1991.
State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
• an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information dpes the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
Florida can modify the program to use stricter compliance limits for three
contaminant types: trihaiomethane, Chem/Rads, and bacti. The capability
to easily alter'limits for other contaminants is planned for the future.
X Progress in meeting compliance schedules
There are several free-form screens where comments regarding a water
system's ability to meet compliance schedules can be made.
X Variances
X Variance type
Other
April 22, 1991
Florida - 4
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3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/Inspectors
Reports based on the last inspection date are generated to identify water
systems due for inspection.
X Summaries of results of inspections
Summary reports are kept in comment fields.'
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g.. fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency that manages the system.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Sampling data is delivered to the field offices from laboratories or
drinking water systems with their own laboratories for on-line entry.
Inventory information is entered into the PWS database directly by the
seven district and 10 approved county offices. (The 10 approved counties
are part of Florida's Health Department.)
X Data arrives from another agency within the state (e.g., health department)
22, 1991 Honda - 5
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3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Information sent to the State offices (district and county) is entered on-
line.
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
X 2nd party review
High and low values are manually reviewed from hard copy.
Confirmation by water system that supplied data
On-line verification
X By repeat query
MCL violations flash on-screen when entered.
• *
X By edit-checking
X Other
There are on-line transaction edits before storing some data.
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to ail that apply.)
Data telecommunications (e.g.. via modem)
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
X Magnetic Tape to NCC
April 22, 1991 Florida-6
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3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
MSIS format If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with die conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with die conversion? Minor
Was die conversion fully successful?
Discovered in February 1991 that the state violation
conversion to federal violations was not working properly.
•Other
4. User issues
4.1. What types of reports are generated for.use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of die system? (Put an "X" next to all
that apply.)
X On-line help screens
X Telephone support
X Other
Annual training and manual updates.
Ml 22, 1991 Florida - 7
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4.3. What other users of this system are there? (Put an "X" next to all that apply.)
X Other offices within the same state Can only view and request reports.
X Other states Request reports.
X Other Public - request reports.
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe
UNISYS 2200; Florida uses dedicated lines exclusively for security
reasons. The system previously ran on a Sperry 1193.
Minicomputer
' PC
Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer nerworkNetwork type:
PC/mainframe nerworkNetwork type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: UNISYS OS-2200
Applications software: COBOL
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
X Training material
April 22, 1991
Florida - 8
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X System administration manual
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Greg Knobel
Address: Administrative and Technical Services Division
Telephone: (904) 488-0892
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
With the adoption of the TCR, masssive changes planned.
5.5.2. What other changes are planned for the system?
Automated tracing and invalidation of samples under new coliform rule
requirements. When the surface water treatment rule becomes effective,
the sampling protocol will be altered to recognize plant requirements.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
Exact system size is not available. There are over 300,000 records.
What is least amount of memory required for the system to run?
22,1991 Florida-9
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X What are the current storage requirements for the system's data?
276 megabytes are currently required for data storage.
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What .is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
The system contains about four times the information needed for PROS which is used at
the State level. The interviewee's perception is that the system is very good and that
there should be more automation.
7. Miscellaneous
7.1. Does the interviewee use FRDS
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
. X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
April 22, 1991
Florida-10
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Inventory Form
State Drinking Water Information Systems
Georgia
1. Background Information
1.1. Tracking number for this interview foim: GA1
1.2. Information system identification
1.2.1. Official name of system: Georgia Drinking Water Database System
1.2.2. Common name (if different): WATSUP (Program Name)
1.2.3. Commonly used acronym (if different):
1.2.4. State: Georgia
1.2.5. Name of state agency that maintains and operates the system:
Georgia Department of Natural Resources
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Paul Arnold
1.4.2. Interviewee's Agency/Office:
1.4.2.1. Slate agency/office/division (or branch):
Environmental Protection Divison
Drinking Water Program
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 205 Butler Street, SE
Floyd Tower East, Suite 1066
Atlanta, GA 30334
1.4.4. Interviewee's telephone number (404) 656-4807
1.4.5. Backup contact: Doug Davenport
il 22, 1991 Georgia - 1
-------
2. For which purposes is the system used (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning; letters)
Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
General administration
X Uploading to FRDS
Inventory data is maintained using the PRIME system; violation data is
maintained on a PC using the program Clipper.
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
______ System administration data
X Demographics (e.g., population served)
X System size
April 22, 1991 Georgia - 2
-------
X System owner/operator data
X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
Operator Certification
Entry Point
3.3.. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of .storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
A program must be run against tbe data to generate lists of
microbiological violations.
Monitoring/reporting violations
^u MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
X EPA definition
The EPA definition of SNC as of April 1990 is used to
determine SNCs.
State definition
_ Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
22,1991 Georgia-3
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_X Cuirent enforcement actions
Enforcement information is on microcomputers in the Clipper Program.
Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? '[Put an
"X" next to all that apply.)
X Compliance schedules
Compliance schedules for microbiological violations only are in the system.
Most other compliance data is tracked manually at the regional level.
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.}"
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)"
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 Georgia - 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system: systems' laboratories) to the
state agency headquarters that manages the system.
The State does most of the laboratory work for PWSs and has a system to
store data and print reports on the PRIME system. The other
laboratories do not have direct access and some data is received from the
systems themselves.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to ail that apply.)
X Input operator review
X 2nd party review
X Confirmation by water system that supplied data
On-line verification
There is on-line verification data QA/QC for microbiological data.
By repeat query
X By edit-checfcing
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
X Data telecommunications (e.g., via modem)
The data is sent via modem directly to NCC.
22,1991 Georgia-5
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Diskette delivered to EPA Regional Office
Other
Mapetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently convening to DTP.
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
___ There are problems with the conversion.
FRDS D Data Transfer Format (DTP). If DTP is used:
X
As of October 1, 1990, all transfers will be in DTP. Conversion and
testing are complete.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that appiy.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
Ad hoc reports are available only with programming.
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next; to all
that apply.)
X On-line help screens
April 22, 1991
Georgia - 6
-------
X Telephone support
Other
. 4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5,1.1. Centralized
Mainframe
X Minicomputer
PRIME 2755: access via terminals.
; PC
Other
5.1.2. Distributed
X PC network Network type: Novell; this will Ethernet.
X PC/minicomputer networkNetwork type: Twisted Pair
PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: Primes
Applications software: Info
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
System administration manual
il 22, 1991 Georgia - 7
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Technical guide
__ Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Ted Jackson
Address: Division of Environmental Protection
Telephone: (404) 656-6593
5.5. Please indicate any of the following changes planned for the system
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
X There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
Plan to discontinue use of the Clipper Program to maintain enforcement
information and develop a proram on the Prime Computer similar to the
inventory programs.
5.6. The following are issues pertaining to the transportability of the system. Put 5m "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g.f for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
The system uses 8 megabytes of main memory, currently uses 400 to 500
megabytes of disk storage. New regulations will increase need greatly.
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Many separate databases can be accessed with the INFO program.
April 22, 1991 Georgia - 8
-------
Are there any other factors not yet discussed?
What is the size of the current staff to support application
What are the interviewee's perception of system's strengths and weaknesses?
The Drinking Water Program is setting up a PC network to be tied into the PRIME.
There are some problems with down time when the air conditioning is shut off. Prime is
unable to interface with other computers and software applications.
7. Miscellaneous
7.1. Does the interviewee use FRDS
X Yes, the interviewee personally uses FRDS
Frequency: Once per quarter.
Main purpose(s): To upload inventory changes and violation
data.
No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS II training provided by EPA?
Did the interviewee attend the FRDS n interactive retrieval training?
d!22, 1991 Georgia-9
-------
-------
Inventory Form
State Drinking Water Information Systems
Hawaii
1. Background Information
1.1. Tracking number for this interview form: HI1
1.2. Information system identification
1.2.1. Official name of system:
1.22, Common name (if different):
1.2.3. Commonly used acronym (if different): WST-BAC, PWS-INV.
1.2.4. State:
1.2 J. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer
1.4. Basic interviewee information
1.4.1. Name of interviewee: Linda Bauer
• .
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): Safe Drinking Water Branch
1.4.2.2. EPA Region/divisionybranch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.43. Interviewee's mailing address: 5 Waterfront Plaza
500 Ala Moana Blvd. Ste. 250
Honolulu, HI 96813
1.4.4. Interviewee's telephone number 808-543-8258
1.4.5. Backup contact: David Higa
22,1991 Hawaii - 1
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The state's sytem is comprised or four databases kept on microcomputers. Three of the
databases can be linked by PWS ID number. The fourth system, used to track VOS's
and unregulated sample results, can not be interlinked with the others.
2. For which purposes is the system used (put an "X" next to all that apply.)
X Inventories of water systems
Inventory information is stored in one of the three interlinkabie databases.
X Compliance (e.g.. tracking violations; tracking inspections)
A second database tracks bacti and turbidity. The third interlinked
database tracks organic, inorganic, and THM violations.
X Enforcement (e.g., enforcement histories)
Enforcement information is tracked for Bacti and turbidity only.
Mailings support (e.g.. generation of mailing labels; production of warning letters)
Fee tracking
Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
General administration
Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all mat
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
April 22.1991 Hawaii - 2
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X Demographics (e.g., population served)
X System size
System owner/operator data
System treatment data
System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g.. limit; level measured)
Sample results for Bacti and turbidity are entered into the system for
some islands. Other islands submit a summary which lists only the
instances of violation
. X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
For the old Total Conform, turbidity, and Bacti
violations only.
X MCL violations
For the old Total Conform, turbidity, and bacti
violations only.
SNCs (also see next question)
il 22, 1991 Hawaii - 3
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3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
Yes
How are SNCs defined in this system?
X EPA definition
State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
. Historical enforcement actions (or profiles).
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
X Other
The system can indicate when the last survey was completed.
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
The system stores only the survey date.
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)'
X Ground
X Surface
X Purchased
April 22, 1991 Hawaii - 4-
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3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Army and Navy bases and the Honolulu Board of Water Supply submit
their* own results.
X Data arrives from another agency within the state (e.g., health department)
Some islands have their own labs and submit results on floppy disk.
Smaller islands submit hard copy summaries.
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
X Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
2nd parry review
Confirmation by water system diat supplied data
On-line verification
By repeat query
By edit-checking
22, 1991 . Hawaii - 5
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Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
A diskette is delivered directly to PRC, an EPA contractor providing
FRDS support
X Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
__ There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
X FRDS H Data Transfer Format (DTP). If DTP is used:
The Safe Drinking Water Branch uses the FRDS-DE program to upload
data to FRDS-II. All relevant information is entered into tbe FRDS-DE
program every quarter.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports arc generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
April 22, 1991
Hawaii - 6
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Ad-hoc reports are generated by creating custom dBASE commands and
routines.
X Standard printed reports
X Ad-hoc on screen reports
The system is menu driven.
^X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1.. Centralized
Mainframe
Minicomputer
X PC
IBM-XT and WANG PC
Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer networkNetwork type:
PC/mainframe networkNetwork type:
Other
22,1991 Hawaii-7
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5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE III+
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.).
• X User's manual
A set of instructions was written for the bacti and tubidity database part
of the system.
Training material
System administration manual
They believe the system meets the RRR.
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5,5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
April 22, 1991 Hawaii - 8
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Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g.t for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
_; What is least amount of memory required for the system to run?
The Branch currently uses a 20 megabyte hard disk and a Bernoulli box.
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
Miscellaneous
7.1. Does the interviewee use FRDS
_____ Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS II training provided by EPA?
Yes
Did the interviewee attend the FRDS U interactive retrieval training?
Yes
ril 22, 1991 Hawaii - 9
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-------
t
Inventory Form
State Drinking Water Information Systems
Idaho
Background Information
1.1. Tracking number for this interview form: ID1
1.2. Information system identification
1.2.1. Official name of system: Public Drinking Water Supplies
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
. 1.2.4. State: Idaho
1.2.5. Name of state agency that maintains and operates the system:
Department of Health and Weifare
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Renee Hardy
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Environmental Quality, Operations Unit
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 1410 North Hilton St.
Boise, ID 83706
1.4.4. Interviewee's telephone number (208) 334-5870
1.4.5. Backup contact: Steve Dempsey
il 22, 1991 Idaho - 1
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Idaho is currently developing a new system to track PWS information. The following
inventory fact sheet contains information about this system. The expected completion
date for Idaho's new tracking system is December 1991.
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Fes tracking
X Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
X General administration
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWS.s does the system maintain data? (Put ah "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all mat apply.)
X Source/entity data
X System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
April 22, 1991 Idaho - 2
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X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
\ Monitoring/reporting violations
X MCL violations
X SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
X EPA definition
State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
1991 Waho - 3
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3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
X Variances
X Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
___ Scheduling of inspections/inspectors
To be determined upon further development
X Summaries of results of inspections '.
3.7. - What types of water sources are tracked by the system? (Put an "X" next to all that
apply./
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all. that
apply.)*
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
VOCs, bacteria, and turbidity.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system: systems' laboratories) to the
state agency headquarters that manages the system.
April 22, 1991 Idaho - 4
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X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Inventory information is reported to field offices which then send the data
to the main office.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
_^rr Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Data verification methods are undergoing further consideration.
Input operator review
X 2nd party review
Confirmation by water system that supplied data
On-line verification
By repeal query
By edit-checking
Other
3.13, How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
X Data telecommunications (e.g., via modem)
Direct connection to NCC.
Diskette delivered to EPA Regional Office
Other
il22.1991 Idaho-5
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Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
^ We are currently converting to DTP.
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
iir_ There are problems with the conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with die conversion?
Was the conversion fully successful? Yes
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
Telephone support
Other
April 22, 1991 Idaho - 6
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4.3. What other users of this system are there? (Put an "X" next to all that apply.)
X Other offices within the same state
Other states
Other .
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
___ Mainframe
Minicomputer
X PC IBM PS 2
Other
5.1.2. Distributed
X PC network Network type: Token Ring
PC/minicomputer network Network type:
__. PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE III, Clipper
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
To be developed.
X Training material
il 22, 1991
Idaho - 7
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X System administration manual
To be developed.
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Steve Dempsey
Address: 1410 N. Hilton, 2nd Floor
Boise, ID 83706
Telephone: (208) 334-0414
S.5. Please indicate any of the following changes planned for the system,
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
The system will require 30 megabytes total.
X What is least amount of memory required for the system to run?
640 kilobytes
X What are the current storage requirements for the system's data?
5 Megabytes
April 22, 1991
Idaho - 8
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__X_ _ What degree of modularity (e.g., substantial use of table-driven software) Is
there in the system?
Menu-driven software
X Are there any other factors not yet discussed?
Wide-area access
X What is the size of the current staff to support application
16 state-wide
6. What are the interviewee's perception of system's strengths and weaknesses?
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
il 22, 1991 Idaho - 9
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Inventory Form
State Drinking Water Information Systems
Illinois
1. Background Information
1.1. Tracking number for this interview form: IL1
1.2. Information system identification
1.2.1. Official name of system: Sample Automation Facility Evaluation
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different): SAFE
1.2.4. State: Illinois
1.2.5. Name of state agency that maintains and operates the system:
Illinois Environmental Protection Agency
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Charles Bell
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): •
Division of Public Water Supplies
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address:. P.O. Box 19276
Springfield, IL 62794-9276
1.4.4. Interviewee's telephone number (217) 785-4653
1.4.5. Backup contact:
22, 1991 Dlinois - 1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g.. generation of mailing labels; production of warning letters)
_ Fee tracking
X Tracking of submission of required reports on monitoring
X^ Tracking of submission of other required reports
General administration
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.;
X CWSs . !
NTNCs
NCWSs
The State Department of Public Health oversees Non-community water
systems.
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
April 22, 1991 mads - 2
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X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
IL _s Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
The system is designed to hold all sample results, however only violation
data is input due to resource limitations.
_ X LI Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3-3.1. X'-n Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
The system does not automatically identify radiological
reporting violations.
X MCL violations
___ SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No. There is a persistent violator report available for Bacti violations
only.
How are SNCs defined in this system?
EPA definition
State definition
Other definition
22, 1991 Illinois - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
The system has the ability to track compliance schedules, but it is not
used.
Progress in meeting compliance schedules
X Variances
X Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
•__X Scheduling of inspections/inspectors
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply./
X Ground
X Surface '
X Purchased ,
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
The system maintains historical data on raw water sources and on all certified
operations.
April 22, 1991 niinois - 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems* laboratories) to the
state agency headquarters that manages the system,
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
X Data is electronically uploaded
Data is electronically uploaded from laboratory information systems.
X On-line (key) data entry
Bacti data is entered into an entry program which then batch uploads the
data.
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.) " .
Input operator review
X 2nd party review
Confirmation by water system that supplied data
On-line verification
__ By repeat query
By edit-cnecking
X Other
Data is verified in the field before it is entered into the system.
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
22, 1991 Illinois - 5
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Other
Magnetic Tape to Region
X Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
_____• We are currently convening to DTP.
. There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
X FRDS H Data Transfer Formal (DTP). If DTP is used:
Were there any problems with the conversion? No
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
There is a very limited on-screen reporting capability.
X Standard printed reports
___t Ad-hoc on screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next; to ail
that apply.)
X On-line help screens
____ Telephone support
Other
April 22, 1991 Dlinois - 6
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4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
___ Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe IBM 3090
Minicomputer
PC
Other • •
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Nerwork rype:
Other
5.1.3. Hybrid
5.2. In what environment and on what.software does the system run?
System software:
Applications software: COBOL
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Training material
X System administration manual
Technical guide
iril 22, 1991 Illinois - 7
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Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Lou Allyn Byus
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
X There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or. use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application?
6. What are the interviewee's perception of system's strengths and weaknesses?
It would be better if the system were on-line and bad inquiry capabilities so thai;
regional offices could use it
April 22, 1991
Illinois - 8
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7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Did the interviewee attend the FRDS E interactive retrieval training?
No
22, 1991 Illinois - 9
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Inventory Form
State Drinking Water Information Systems
Indiana
1. Background Information
1.1. Tracking number for this interview form: INI
1.2. Information system identification
1.2.1. Official name of system: Drinking Water Information Management System
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different): DWIMS
1.2.4. State: Indiana
1.2.5. Name of state agency that maintains and operates the system:
Department of Environmental Management
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Linda Edwards
• 1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): Drinking Water Branch
1.4.2.2. EPA RegioiVdivisioivbranch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 105 South Meridian
Indianapolis IN 46225
1 1.4.4. Interviewee's telephone number. (317) 233-4190
1.4.5. Backup contact:
22,1991 Indiana-1
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Indiana is in the process of receiving primacy. As such, they are developing an
information management system using dBASE IV. The following information address
this dBASE system, although it is not yet complete.
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e,g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Fees are tracked through the Board of Health laboratories.
__ Fee tracking
X Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
____ General administration
X Uploading to FRDS
Other .
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
April 22, 1991
Indiana-2
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X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
X Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation '
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
__ SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
How are SNCs defined in this system?
EPA definition
ii
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3.S. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
X Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X. Scheduling of inspections/inspectors
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)"
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X*' net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
X Data arrives from another agency within the state (e.g., health department)
Some data arrives from the Department of Health.
April 22, 1991 Indiana - 4
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3.11. Which methods are used to enter data into the system? (Put an "X" next to all thai
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
X 2nd party review
This is their current method of QA/QC.
Confirmation by water system that supplied data
On-line verification •
Repeat query and on-line edit checking will be developed in the future.
By repeat query
. By edit-checking
. Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to ail that apply.)
X Data telecommunications (e.g., via modem)
Data will be sent via floppy disk or modem once the system is fully
developed. Currently, bacti information is sent to Region V by modem.
Diskette delivered to EPA Regional Office
Other
Magnetic Tape 10 Region
Magnetic Tape to NCC
22, 1991 Indiana - 5
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3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
ni There are problems with the conversion.
MSIS format If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
.__X_^ Standard on screen reports
X Standard printed reports
X^ Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line .help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
_____ Other offices within the same state
Other states
Other
April 22, 1991 Indiana-6
.
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5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
' 5.1.1. Centralized
Mainframe
Minicomputer
X PC Epson 286
. Other
5.1.2. Distributed
X PC network Network type: Novell
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
. 5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE IV
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Training material
X System administration manual
It will meet the revised reporting requirements once complete.
Technical guide
Annotated code
Other
il 22, 1991 Indiana - 7
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5.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Pat an "X"
next to those questions for which an answer is supplied.
»,
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
X What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
April 22, 1991 Indiana - 8
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7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X Nfo, the interviewee does not use FRDS
7,2. Did the interviewee attend the FRDS U training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
nil 22, 1991 Indiana - 9
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Inventory Form
State Drinking Water Information Systems
Iowa
1. Background Information
1.1. Tracking number for this interview form: IA1
1.2. Information system identification
1.2.1. Official name of system: Water Supply Facility List
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different): WSFL
1.2.4. State: Iowa
1.2.5. Name of state agency that maintains and operates the system:
Department of Natrual Resources
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Tamie Calef
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): Data Processing Bureau
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: Data Processing Bureau, IA DNR
900 East Grand, Wallace Building
DesMoines,IA 50319
1.4.4. Interviewee's telephone number (515) 281-8956
1.4.5. Backup contact:
pril 22, 1991 ' Iowa -1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
JJX_ Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
The WSFL system stores data that computer programs can access to
calculate and determine which systems need to be sent "reminder notices" to
initiate action.
X
•••I^BMM*
X
X
^^^•^^MMHI
X
^^^^^^•B
X
3. Data issues
Fee tracking
Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
General administration
Uploading to FRDS
Other
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.). ,
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all dial apply.)
X Source/entity data
System administration data
X Demographics (e.g.. population served)
X System size
X System owner/operator data
April 22, 1991
Iowa - 2
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X System treatment data
X System location data (Nearest city)
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys (only inspection date is stored)
Operator Certification
Operator certification information is maintained in a separate database.
X Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to ail that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations .
X Monitoring/reporting violations
X MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
ji__rmf EPA definition
X State definition
The system does not define SNCs. Iowa attempts to resolve
violations before they become SNCs.
Other definition
22, 1991 Iowa - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
X Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)'
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)'
Financial data (e.g., fees)
X Other resources data
Fiscal, personnel and hardware available to operate the system.
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
The system maintains historical data on violations and follow-up actions,
monitoring results, monitoring requirements, construction records, and operation
permits.
April 22, 1991
Iowa - 4
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Wril
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
System data arrives via a 2-year renewable water supply operation permit
application from the field directly to the state agency headquarters that
manages the system (DNR). Analytical data is sent from the field (system
or system's labs) to the University Hygienic Laboratory which is then
electronically transmitted to DNR for editing and uploading into WSFL.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
X Data is electronically uploaded
Sample results from the laboratories are electronically uploaded.
X On-line (key) data entry
Data is keypunched
X Other
Batch programs are used to load, delete, and modify data.
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all chat apply.)
X Input operator review
2nd party review
X Confirmation by water system that supplied data
On-line verification
By repeat query
X By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
.__.., Data telecommunications (e.g., via modem)
22, 1991 Iowa - 5
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Diskette delivered to EPA Regional Office
Other '
X Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
_ There are problems with die conversion.
X MSIS format If MSIS format, check those that apply:
There are no major problems with the conversion, except for limited
resources. Currently, inventory and source data is sent in FRDS 1.5,
while violation and follow-up data is sent in FRDS II. Full conversion of
the system to DTF is anticipated by mid-1991.
We are currently converting to DTF.
There are problems with the conversion.
FRDS n Data Transfer Format (DTF). If DTF is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
April 22, 1991
Iowa- 6
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4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
The system is menu driven and displays screen messages.
X Telephone support
; Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states . . •
X Other
EPA Region VII has direct access to view only. Any person or state
agency that is connected to the State network may access USFL for view
only.
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe IBM 3090
Minicomputer
PC
Other
5.1.2. Distributed
PC network Network type:
_L PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. . Hybrid
5.2. In what environment and on what software does the system run?
System software: VMS-ESA
Applications software: IDMS DATABASE
WprU
22, 1991 Iowa - 7
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5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
There is a limited amount of training material.
Training material
System administration manual
Technical guide
X Annotated code
• Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements? • .
There are no changes planned since the system already meets thtsse
requirements?
X^ Yes, there arc changes planned.
Anticipate full conversion by mid-1991.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is die system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
The system operates a 500 cylinder mainframe.
April 22, 1991
Iowa - 8
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What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
i What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
_____ Are there any other factors .not yet discussed?
X What .is the size of the current staff to support application
It is projected that approximately two FTEs will be required per year.
This estimate ranges from 1-4 people.
6. What are the interviewee's perception of system's strengths and weaknesses?
Very use-friendly after initial sign-on.
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS II training provided by EPA?
Yes
Did the interviewee attend the FRDS H interactive retrieval training?
Yes
pril 22, 1991 Iowa - 9
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Inventory Form
State Drinking Water Information Systems
Kansas
1. Background Information
1.1. Tracking number for this interview form: KS1
1.2. Information system identification
1.2.1. Official name of system:
1.2:2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Kansas
1.2.5. Name of state agency that maintains and operates the system:
Department of Health and Environment,
Bureau of Water
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Jean Herrold
1.4.2. .Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): Public Water Supply Section
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
L4.3. Interviewee's mailing address: Forbes Field
Bldg. #740
Topeka, Kansas 66620
1.4.4. Interviewee's telephone number (913) 296-5518
1.4.5. Backup contact:
"ril
22, 1991 Kansas - 1
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Kansas does not have an information system to track PWS. All data is manually
tracked and stored. Update information for FRDS-O is sent via hardcopy (card 45) to
the Regional Office.
The Word processing center has a mailing list with fees, lab accounts, EPA #, County,
and brief description of each PWS. The following capabilities are deroved from this
mailing list
2. For which purposes is the system used? (put an "X" next to all that apply.)
Inventories of water systems
_ Compliance (e.g., tracking violations; tracking inspections)
__ Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
X Fee tracking
Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
X General administration
Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
X Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
For surface, ground, and purchased surface and ground souces only.
X System administration data
April 22, 1991
Kansas - 2
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X Demographics (e.g., population served)
System size
, System owner/operator data
_ System treatment data
X System location data
PWS county only.
Source location data (e.g., well latitude/longitudes)
Sanitary Surveys
. __a Operator Certification
___ Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Type of violation
. Date of violation
Parametric data (e.g.. limit; level measured)
Capable of storing multiple violations of same type
. Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
._TVI> Monitoring/reporting violations
. MCL violations
__ SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
How are SNCs defined in this system?
__ EPA definition
State definition
Other definition
nil 22, 1991 Kansas - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
_ Current enforcement actions
Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
__ _ Compliance schedules
Progress in meeting compliance schedules
___ Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
ihat apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)'
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)'
X Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in die system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
April 22, 1991 . Kansas -4
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X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
__ Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
il 22, 1991 Kansas - 5
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3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
X Card image. If card image, check those that apply:
We are currently converting to DTP.
__ There are problems with the conversion.
MSIS format If MSIS format, check those that apply:
___ We are currently converting to DTP.
__ There are problems with the conversion.
FRDS E Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the -conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
Standard on screen reports
X Standard printed reports
Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
__ Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
April 22, 1991 Kansas -
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5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
PC
Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
X PC/mainframe network Network type: LAN +
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: DOS
Applications software: WordPerfect 5.0
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
System administration manual
Technical guide
Annotated code
Other
il 22. 1991 Kansas - 7
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5.4. What is the name of the system administrator (if not the interviewee)?
Name: Steve Brown
Address: Data Processing Section
Telephone: (193) 296-5612
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
__ There are no changes planned since the system already meets these .
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for die system?
5.6. The following are issues pertaining to the transportability of the system. Pat an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system? If
so. what amount?
• Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for efficient mm
operation of the system? . • • ^^
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
___ What degree of modularity (e.g., substantial use of table-driven software) is there
in the system?
i Are there any other factors not yet discussed?
___ What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
April 22, 1991 Kansas - 8
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7. Miscellaneous
7.1. Does the interviewee use FRDS?
_ Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Did the interviewee attend the FRDS n interactive retrieval training?
il 22, 1991
Kansas - 9
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Inventory Form
State Drinking Water Information Systems
Kentucky
1. Background Information
1.1. Tracking number for this interview form: KYI
1.2. Information system identification
1.2.1. Official name of system: MSIS
1.2.2. Common name (if different): Kentucky Drinking Water Information
System
1.2.3. Commonly used acronym (if different):
1.2.4. State: Kentucky
1.2.5. Name of state agency that maintains and operates the system:
Department of Natural Resources and Environmental Protection
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Vicki Ray
1.4.2. Interviewee's Agency/Office: -
1.4.2.1. State agency/office/division (or branch): Division of Water
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 18 Reilly Road
Frankfort, Kentucky 40601
(502) 564-3410
1.4.4. Interviewee's telephone number: (502) 564-3510
1.4.5. Backup contact:
2, 1991 Kentucky - 1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X^ Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
The monthly operative report is also tracked.
General administration
X Uploading to FRDS
. Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs ' (M|
X NTNCs
X NCWSs
X Others Semi-public
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
X System location data
April 22, 1991 Kentucky - 2
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X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
Operator certification data is included in a separate, menu-driven
database but is integrated with the PWS inventory via PWS ID.
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No. These indicators are stored in a separate SAS data set and used for
persistent violator reports.
How are SNCs defined in this system?
X EPA definition
The old EPA definition is used.
State definition
Other definition
nil 22, 1991 . Kentucky - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
The capability of the system to maintain compliance schedules is not fully
used.
X Progress in meeting compliance schedules
The capability is not used fully.
X Variances
The system has the capability to maintain variance data.
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
The capability exists, but is not used. Scheduling criteria varies, therefore
SAS report programs are used. Schedules are determined by central
office.
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)'
X Ground
X Surface
X Purchased
April 22, 1991 Kentucky - 4
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3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the .categories above, as appropriate.)
Historical data on all categories is maintained.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
information comes via the laboratory. Operating reports are sent to both
the main and field office. Most data is entered into the system in the
main office.
X Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
X Data is electronically uploaded
X On-line (key) data entry
X Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
X Input operator review
Input is keyed in by two different operators and electronically compared
for discrepancies.
X 2nd party review
Information on violations is checked manually.
22, 1991 Kentucky - 5
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Confirmation by water system that supplied data On-line
verification
By repeat query
By edit-checking
X Other
Random audit - data verification
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
Other
___ Magnetic Tape to Region
' X Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.;
Card image. If card image, check those that apply:
We are currently convening to DTP.
There are problems with the conversion.
MS IS format. If MSIS format, check those that apply:
___ We are currently converting to DTP.
__ There are problems with the conversion.
X FRDS H Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion? Yes. >
A new program had to be written. There were many errors
due to misunderstanding FRDS II documentation.
Was the conversion fully successful?
Other
April 22, 1991 Kentucky - 6
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4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
Standard on screen reports
X Standard printed reports
Ad-hoc on screen reports
TX ^ Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe IBM 3090
Minicomputer
X PC (In development)
Other
5.1.2. Distributed
PC network Network type:
X PC/minicomputer network Network type: (In development)
PC/mainframe network Network type:
Other
priT 22, 1991 Kentucky - 7
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5.L3. Hybrid
5.2. In what environment and on what software does the system run?
System software:
Applications software: Structured COBOL for master file and update. SAS for
reports or statistical information.
5.3. What types of documentation are available to support the system?' (Put an "X" next
to all that apply.)
X User's manual
The User's Manual is for the original MSIS system, but does not include
any adaptations to the program made by the state.
Training material
System administration manual
Technical guide
___ Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
' Name:
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system,
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
X There are no changes planned since the system already meets these
requirements?
Yes. there are changes planned.
5.5.2. What other changes are planned for the system?
April 22, 1991 Kentucky - 8
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4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
, Standard on screen reports
X Standard printed reports
Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that appiy.j
On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other • .
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe IBM 3090
Minicomputer
X PC (In development)
Other
5.1.2. Distributed
PC network Network type:
X PC/minicomputer network Network type: (In development)
PC/mainframe network Network type:
Other
1122,1991 Kentucky-7
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5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software:
Applications software: Structured COBOL for master file and update. 8AS for
reports or statistical information.
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
The User's Manual is for the original MSIS system, but does not include
any adaptations to the program made by the state.
Training material
System administration manual
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: . " . •
Address:
Telephone:
5.5. Please indicate any of the following changes planned for die system,
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
X There are no changes planned since the system already meets these
requirements?
Yes, mere are changes planned.
5.5.2. What other changes are planned for the system?
April 22, 1991 Kennicky - 8
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5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?.
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
il 22, 1991 Kentucky - 9
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Inventory Form
State Drinking Water Information Systems
Louisiana
1. Background Information
1.1. Tracking number for this interview form: LAI
1.2. Information system identification
1.2.1. Official name of system: Safe Drinking Water Program
1.2.2. Common name (if different):
1.2.3. Commonly used, acronym (if different):
1.2.4. State: Louisiana
1.2.5. Name of state agency that maintains and operates the system:
Department of Health and Hospitals
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Mr. Leslie LoMon
L4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Office of Public Health Engineering
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: Room 403
P.O. Box 60630
New Orleans, LA 70160
1.4.4. Interviewee's telephone number 504-568-5109
1.4.5. Backup contact:
pril 22, 1991 Louisiana - I
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The information system as a whole consists of a number of different programs. The
mainframe holds bacti data and some inventory information. Chemical data Is
maintained by chemical laboratories and by the central office on a microcomputer.
Inventory information is maintained on the mainframe, but more detailed and up to date
information resides on the microcomputer in the main office. The following information,
except where noted, pertains to the entire system as a whole.
2. For which purposes is the system used? (put an "X" next to ail that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
^( Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Some mailing support is available, but the resources are not extensive.
___ Fee tracking
_jn_ Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
General administration
X ' Uploading to FRDS
Violation data is uploaded in Card 45. Inventory data is uploaded in FRDS
II.
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
April 22, 1991 Louisiana - 2
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X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
There is some limited capability for operator certification information, but
it is not used. More extensive data is kept in a separate database and is
also tracked by a contractor on PC.
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
. Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
SNCs (also see next question)
3.3.2. Does die system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State definition
Other definition
il 22, 1991 Louisiana - 3
L
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
Public notification is the only action taken. The state does not have the
means to enforce compliance.
Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? ([Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
Summaries of results of inspections '
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)"
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 Louisiana - 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Bacti laboratory results are sent in hard copy to the central office where
they are keypunched into the system. Future changes to the system will
include bar coded labels on the samples delivered to the laboratories.
Labs will then be able to enter a sample result and assign it to the correct
PWS by scanning the bar code. This information will then be sent on
floppy disk to the mainframe.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Inventory data is sent through the regional office to headquarters.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to-all that
apply.)
Data is electronically uploaded
On-line (key) data entry
X Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.) '
Input operator review
2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query
; By edit-checking
X Other
The inventory system has an internal validity check. Regional database
information is compared to current data and checked by hand.
nil 22, 1991 Louisiana - 5
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3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e,g., via modem)
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
X Magnetic Tape to NCC
The magnetic tape is used to update inventory information.
3.U. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
X Card image. If card image, check those that apply:
^C We are currently converting to DTP.
i There are problems with the conversion.
The state is waiting for the FRDS-DE program code to
upload in DTK. Once received, they can copy the code
and the mainframe will no longer be used.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
April 22, 1991 . Louisiana - 6
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Ad-hoc on screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
•^
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe IBM; contains inventory in MSIS
____ Minicomputer
X PC EPSON 286. Violation and enforcement data is kept in the
microcomputer. A separate inventory kept on the microcomputer
is more current than the mainframe copy.
Other
5.1.2. Distributed
X PC network Network type: PC-LAN (in the central office only)
.. PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. Hybrid
pril 22, 1991 Louisiana - 7
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5.2. In what environment and on what software does the system run?
System software: VMS for the mainframe system; MS-DOS for the PC based
system.
Applications software: COBOL for the mainframe system; Clipper for the PC
based system.
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual For the mainframe system.
Training material
X System administration manual For the mainframe system.
Technical guide
Annotated code
'Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: J.J. Ray
Address:
Telephone: 504-508-5100
5.5. Please indicate -any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
_X__ _^ Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
They want to copy a more complete inventory from the Clipper pirogram
on the PC to the mainframe, since they update FRDS inventory
information from the mainframe. In time, they want to move away from
the mainframe system and keep everything on microcomputers. The main
advantage of the mainframe now is that it can produce ail the
bacteriological sample reports that are needed.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
April 22, 1991 Louisiana - 8
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Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e,g.» for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
X What is least amount of memory required for the system to run?
640 kilobytes of memory is required for the microcomputer system.
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
The PC is helpful in getting away from the mainframe. The system can generate bar-
coded labels for field units to use to identify bacti samples.
Miscellaneous
7.1. Does the interviewee use FRDS? .
X Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
No, die interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS II training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
il 22, 1991 Louisiana - 9
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Inventory Form
State Drinking Water Information Systems
Maine
1. Background Information
1.1. Tracking number for this interview form: ME1
1.2. Information system identification
1.2.1. Official name of system: Drinking Water Program
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different): DWP
1.2.4. State: Maine
1.2.5. Name of state agency that maintains and operates the system:
Bureau of Health
1.3 Name of interviewer Milenko Raltch (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Lynda Hadsell
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Drinking Water Program
Diy. of Health Engineering, DWP
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: Division of Health and Engineering
State House Sta. 10
Augusta, Maine 04333-0010
1.4.4. Interviewee's telephone number: (207) 289-5683
1.4.5. Backup contact:
22, 1991 . Maine -1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Fee tracking
X Tracking of submission of required .reports on monitoring
X Tracking of submission of other required reports
___ General administration
Uploading to FRDS
This function is not available yet. The FRDS-DE program is used for
uploading purposes.
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
X Others
Bottled water facilities are also included.
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
April 22. 1991 Maine-2
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X System treatment data
X System location data (town located in)
X Source location data (e.g., well latitude/longitudes)
^X. Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
Monitoring/reporting violations
MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
. Other '
22,1991 Maine-3
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3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
X Progress in meeting compliance schedules
Overdue letters are generated for those who are not in compliance.
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
- X Surface
X Purchased .
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in die system? (Please describe. Refer
to the categories above, as appropriate.)
Engineering orders are maintained in the system along with violations, sample
results, etc. No data is purged from the system.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
April 22, 1991 Maine • 4
-------
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
X Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review •
2nd party review
Confirmation by water system that supplied data
On-line verification
^ By repeat query
X By edit-checking
System has ranges of acceptable values for sampling results.
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
The FRDS-OE program is currently used to upload FRDS.
Other
Magnetic Tape to Region
Magnetic Tape to NCC
pril 22, 1991 Maine - 5
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3.14, In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.) '
Card image. If card image, check those that apply:
We are currently convening to DTP.
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
X FRDS H Data Transfer Format (DTP). If DTP is used:
All upload flies are generated by FRDS-DE program. The state is waiting
for information on the exact structure of DTP output to further develop
its system.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.}
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
X Other
Information Systems Support Specialist
April 22, 1991 Maine - 6
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4.3. What other users of this system are there? (Put an "X" next to all that apply.)
X Other offices within the same state
The Eating and Lodging Licensing Agency also uses the system for camp
and restaurant data.
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC
Other
5.1.2. Distributed
X PC network Network type: New - 3 COM with 29 PCs.
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS on PCs - OS2 on Server
Applications software: dBASE III+
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Training material
X System administration manual
Technical guide
pril 22, 1991 Maine - 7
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Annotated code
.i
X Other
Program documentation
5.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements? ;
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
Formal enforcement actions and automatic determination of violation
capabilities need to be added.
5.5.2. What other changes are planned for the system?
Greater system automation is planned.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
No Would the owning state agency charge a fee for a copy or use of the system?
if so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
X What is least amount of memory required for the system to run?
640 kilobytes of memory is needed,
X What are the current storage requirements for the system's data?
A 320 megabyte hard drive is available* of which 110 megabytes are
presently used by DWP alone.
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
April 22, 1991
Maine - 8
-------
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
There are currently ten staff members consisting of one data person, two secretaries, and
six-seven field staff to manage the systems. Without this information support, the staff
would be lost. Increased automation could help to improve the system.
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS II training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
,Pril22, 1991 Maine-9
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Inventory Form
State Drinking Water Information Systems
Maryland.
1. Background Information
1.1. Tracking number for this interview form: MD1
1.2. Information system identification
1.2.1. Official name of system:
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Maryland
1.2.5. Name of state agency that maintains and operates the system:
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: a) Hashem Pezeshki b) Boyd Grove
• 1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): Water Supply Program
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 2500 Broening Highway
Dundalk, MD 21224
1.4.4. Interviewee's telephone number (301) 631-3715
1.4.5. Backup contact:
il 22, 1991 Maryland - 1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
Mailings support (e.g., generation of mailing labels; production of warning letters)
This information is contained in a separate R:BASE program running on a
microcomputer.
Fee tracking
Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
General administration
Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Non-community water systems are tracked in a different section of the
Water Supply Division than community systems. Both sets of data,
however, are* tracked with Lotus 1-2-3 software.
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next 10 all that apply.)
All of this information is in manual files.
Source/entity data
System administration data
Demographics (e.g., population served)
April 22, 1991 Maryland - 2
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System size
System owner/operator data
___ System treatment data
System location data
_• Source location data (e.g., well latitude/longitudes)
__ Sanitary Surveys
Operator Certification .
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X"- next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g.. limit; level measured)
Some of the community sample results are kept in Lotus 1-2-3 files.
X Capable of storing multiple violations of same type
_X _ Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
The system cannot identify violations based on a complex
determination of what constitutes a violation. It can, however, sort
a particular set of data to determine MCL violations.
X Monitoring/reporting violations
X MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State definition
Other definition
22, 1991 . Maryland - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply,)
All of this data is in manual files.
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
j Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to ail that
apply.)
Ground
Surface
Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 Maryland - 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems* laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
X Data arrives from another agency within the state (e.g., health department)
County health departments send quarterly summaries of those PWSs
sampled and any violations to the Water Supply Division.
3.11. Which methods ore used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to ail that apply.)
Input operator review
2nd party review
. Confirmation by water system that supplied data
On-line verification
By repeat query
; By edit-checidng
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
Other
22, 1991 Maryland - 5
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Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently convening to DTP.
There are problems with the conversion.
MSIS format If MSIS format, check those that apply:
We are currently converting to DTP.
__f There are problems with the conversion.
X FRDS H Data Transfer Format (DTP). If DTP is used:
Data is entered into FRDS-DE for the quarterly update to regional offices.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within die state? (Put an "X" next to all
that apply.)
AH reports are generated by printing ranges of Lotus 1-2-3 worksheets.
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
Other
April 22, 1991 Maryland - 6
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4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is die system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC IBM compatible 286 machine
Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: LOTUS 1-2-3 (Ver. 2.1)
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
System administration manual
Technical guide
iril 22, 1991 Maryland - 7
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Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
• Requirements?
There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of-the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
X What is least amount of memory required for the system to run?
640 kilobytes
What are the current storage requirements for the system's data?
_JLI What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
April 22, 1991 Maryland - 8
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6, What are the interviewee's perception of system's strengths and weaknesses?
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
1, 1991 Maryland - 9
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-------
Inventory Form
State Drinking Water Information Systems
Massachusetts
1. Background Information
1.1. Tracking number for this interview form: MAI
1.2. Information system identification
1.2.1. Official name of system:
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Massachusetts
•
1.2.5. Name of state agency that maintains and operates the system:
Department of Environmental Protection
1.3 Name of interviewer Milenko Raiich (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Karen Doherty
1.4.2. Interviewee's Agency/Office: • .
1.4.2.1. State agency/office/division (or branch): Division of Water Supply
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 1 Winter Street
Boston, MA 02108
1.4.4. Interviewee's telephone number (617) 292-5775
1.4.5. Backup contact:
iril 22, 1991 Massachusetts -
-------
Massachusetts DEP currently maintains PWS data in a dBASE m system residing on a
network of microcomputers. The following information, in standard print, refers to this
current system.
Information in italic print refers ta a new system being developed in ORACLE. The new
system will have all the capabilities of the current system in addition to the capabilities listed
in italics.
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
*
X Compliance (e.g., tracking violations; tracking inspections)
The new system will provide generation of letters and labels to the regional
offices, which are responsible for compliance activities.
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Fee tracking
X Tracking of submission of required reports on monitoring
Tracking of submission of other required reports ;
X General administration
Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
April 22, 1991 Massachusetts - 2
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3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
The current system has source/entity data, but it can only be interrelated
with inventory information (and not violation data). The new system will
have source/entity information.
X System administration data
The new sytstem will contain system administration data.
X Demographics (e.g., population served)
X System size
. X System owner/operator data
X System treatment data
jX System location data
The new system will contain system location data,
X Source location data (e.g., well latitude/longitudes)
The new system will contain source location data.
X Sanitary Surveys
Operator Certification
The new system will contain operator certification.
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
The new system will be capable of all tracking of the topics listed below. All
sample results will be input and the system will automatically identify
violations and PWSs in significant noncompliance.
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
22,1991 Massachusetts - 3
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3.3.1. Is the system capable of identifying or flagging violations
Monitoring/reporting violations
MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
Yes
How are SNCs defined in this system?
EPA definition
X State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.) •
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
No variances or exemptions are issued by the State. . .
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Each region is responsible for its own scheduling.
Summaries of results of inspections
April 22, 1991 - Massachusetts - 4
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3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
_ Financial data (e.g., fees)
_ Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to die
state agency headquarters that manages the system.
Inventory information and sample results are received from each region in
hard copy and entered into the system.
X Data arrives from the field -(e.g.. system; systems' laboratories) to a regional
. office, which forwards the information to headquarters where the system is
maintained.
The new system will allow on-line entry from each regional office. Data not
entered by the region will be sent to the central office for entry.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
2nd party review
22,1991 Massachusetts - 5
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Confirmation by water system that supplied data
On-line verification
The new system will have field dependent data verification. Exact details of the
files and types of verification are not yet available.
By repeat query
By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to ill that apply.)
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS'uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply: "
We are currently converting to DTP.
There are problems with the conversion.
X MSIS format. If MSIS format, check those that apply:
The new system will upload all PWS information in DTP.
_ We are currently converting to DTP.
i There are problems with the conversion,
FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other
April 22, 1991 Massachusetts - 6
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4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
Reporting capabilties for the new system are notfutty know at this time.
Standard on screen reports
X Standard printed reports
Ad-hoc on screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that appiy.)
On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other ' .
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC IBM-Compatible
Other
5.1.2. Distributed
X PC network Network type: Banyon
PC/minicomputer network Network type:
PC/mainframe network Network type:
il 22, 1991 Massachusetts - 7
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Other
11.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE III+. The new system will be in ORACLE.
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
A user's manual will be developed for the new system.
Training material
Training material will be developed for the new system.
System administration manual
_. Technical guide
Annotated code
; Other .
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Dorothea Williams
Address: Water Supply Data Management
Telephone: (617) 292-5528
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
X There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned
5.5.2. What other changes are planned for the system?
April 22, 1991 Massachusetts - 8
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5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system ran on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so. what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
t
There are too many people involved with the current system since it encompasses four
separate regional systems and the central office system.
Miscellaneous
7.1. Does the interviewee use FRDS?
X Yes, the interviewee personally uses FRDS
Frequency: Once per quarter.
Main purpose(s): To review regional submissions to main office.
X No, the interviewee does not use FRDS
7,2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
Bril 22, 1991 Massachusetts - 9
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-------
f
Inventory Form
State Drinking Water Information Systems
Michigan
Background Information
1.1. Tracking number for this interview form: Mil
1.2. Information system identification
1.2.1. Official name of system: P22 System - DPS 6
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
. 1.2.4. State: Michigan
1.2.5. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Karen Kalinowski
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Water Supply, Bureau of Environmental and
Occupational Health
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 3423 North Logan
P.O. Box 30195
Lansing, Michigan 48909
1.4.4. Interviewee's telephone number: (517) 335*8316
1.4.5. Backup contact:
il 22, 1991 Michigan - 1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of waier systems
X Compliance (e.g., tracking violations; tracking inspections)
Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
_ Fee tracking
. Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
X General administration
X * Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.) * .
X CWSs
X NTNCs
X NCWSs
X Others
The system tracks some "Type 3" PWSs » small systems that do not fall
under the Federal definition, but serve more than one household.
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X Demographics (e.g.. population served)
X System size
X System owner/operator data
X System treatment data
April 22, 1991 Michigan - 2
-------
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X .Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable, of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
For community systems only.
MCL violations
u SNCs (also see next question)
Information is downloaded to a dBASE IV program on
a microcomputer which can sort and list violations. The
lists must then be manually reviewed to determine
SNCs.
3.3.2. Does the system store an indicator of whether a particular violator is a
SNC?
No
How are SNCs defined in this system?
X EPA definition
State definition
Other definition
22, 1991 Michigan - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Pitt
an "X" next to all that apply.)
X Current enforcement actions
Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that appiy.)
X Scheduling of inspections/inspectors
The system tracks how many times PWSs should be and are visited.
X Summaries of results of inspections
The evaluation data is maintained.
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)*
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to al mat
apply.)
Financial data (e.g., fees)
Other resources data
April 22, 1991
Michigan - 4
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3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
The system tracks facility details, construction dates, the depth of wells, and
other facility information.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to ail that apply.)
X Data arrives directly, from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data from state laboratories and district engineers is entered directly into
the system.
i_ Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
_Xij_ Data arrives from another agency within the state (e.g., health department)
Non-community system information is delivered from local health
departments.
3.11. Which methods are used to enter data into the system? (Put an "X" next to all mat
apply.)
Data is electronically uploaded
X On-line (key) data entry
District engineers .and state laboratory personnel enter update information
via remote terminal access.
Data is keypunched
Other
3.12. What arc the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
X 2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query
X By edit-checking
Other
22, 1991 Michigan - 5
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3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
Quarterly uploads are sent in DTF format on a floppy disk via FRDS-DE.
Other
X Magnetic Tape to Region
Annual inventory uploads are sent on tape once, a year.
Magnetic Tape to NCC
3.1.4. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
X Card image. If card image, check those that apply:
X We are currently converting to DTF. (for inventory info)
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently convening to DTF.
_ There are problems with the conversion. flfc
X FRDS 0 Data Transfer Format (DTF). If DTF is used:
For violation data, using FRDS-DE.
Were there any problems with the conversion?
Was the conversion fully successful?
_____ Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
One record at a time.
X Standard printed reports
April 22, 1991 Michigan - 6
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X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
;_ On-line help screens
t Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
ni Mainframe
X=L Minicomputer Honeywell DPS-6, with PCs that emulate terminals
'„ PC
Other
5.1.2. Distributed
X PC network Network type: Novell under development for non-
community program.
PC/minicomputer network Network type:
PC/mainrrame network Network type:
Other
5.1.3. Hybrid
il 22, 1991 Michigan - 7
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5.2. In what environment and on what software does the system run?
System software: GCOS (mini applications)
Applications software: COBOL (mini applications)
The microcomputers run dBASE IV which is used to generate some ad hoc
reports. Chemical sample results are stored in INFO 6, a database package run
on the Honeywell.
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Training material
System administration manual
Technical guide
Annotated code .
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Marvin Breedlove
Address: Data Processing Center
Telephone: (517) 335 8736
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
The system will be upgraded to maintain all required information
simultaneously with DTP transfer capability.
5.5.2. What other changes are planned for the system?
Developing an enhanced non-community program. They also want to
develop the system to track all monitoring, and are working towards
establishing a telecommunications network with local health departments.
April 22, 1991 Michigan - 8
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5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g.t for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
___ Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
Entire staff can look at the same data and files; the on-line accessibility is very good.
There has been some difficulty developing data which is both meaningful to the office
and FRDS-compatible-enforcement data is not easily transferable.
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes. the interviewee personally uses FRDS •
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
il 22, 1991 Michigan - 9
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f
Inventory Form
State Drinking Water Information Systems
Minnesota
Background Information
1.1. Tracking number for this interview form: MN1
1.2. Information system identification
1.2.1. Official name of system: No system exists.
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
. 1.2.4. State: Minnesota
1.2.5. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Doug Mandy
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Environmental Health, Water Supply and Well
Management Section, Public Water Supply Unit
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 925 Southeast Delaware
P.O. Box 59040
Minneapolis, MN 554594040
1.4.4. Interviewee's telephone number (612) 627-5179
1.4.5. Backup contact:
il 22, 1991 Minnesota - 1
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2 There is no information system currently in use in Minnesota. All data Is kept
manually. They are trying to upload with the FRDS-DE program, but are experiencing
a large number of errors. They are planning on developing a system in dBASE IV+,
since they own the software. No programming has been done to date. The Department
of Health is investigating other State systems and plans on hiring a programmer to help
develop and institute a new system.
2. For which purposes is the system used? (put an "X" next to all that apply.) ,
Inventories of water systems
Compliance (e.g., tracking violations; tracking inspections)
... Enforcement (e.g., enforcement histories)
Mailings support (e.g., generation of mailing labels; production of warning letters)
. Fee tracking
; Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
• General administration
Uploading to FRDS
; • Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
CWSs
NTNCs
NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Source/entity data
System administration data
Demographics (e.g., population served)
System size
April 22, 1991 Minnesota - 2
-------
System owner/operator data
System treatment data
System location data
Source location data (e.g., well latitude/longitudes)
Sanitary Surveys
Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Type of violation
Date of violation
Parametric data (e.g., limit; level measured)
Capable of storing multiple violations of same type
Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
Monitoring/reporting violations
MCL violations
SNCs (also see next question)
3.3.2. Does the system stone an indicator of whether a particular violator is a SNC?
How are SNCs defined in this system?
EPA definition
State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
Current enforcement actions
Historical enforcement actions (or profiles)
Other
22, 1991 Minnesota - 3
-------
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
. Compliance schedules
Progress in meeting compliance schedules
Variances
_ Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
Ground
Surface
Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)' '
Financial data (e.g.. fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
_ Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a reijional
office, which forwards the information to headquarters where the system is
maintained.
Eight district offices conduct surveys and forward the information to the
central office. Sample results, conducted by the state laboratory, are sent
to the district offices where they are included in the survey reports sent to
the central office.
April 22, 1991
Minnesota - 4
-------
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
____ On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checking
Other '
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
____ There are problems with the conversion.
pril 22, 1991 Minnesota - 5
-------
MSIS format If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues ,
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
Standard on screen reports
Standard printed reports
Ad-hoc on screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an' "X" next to all
that apply.)
On-line help screens •
**
__ Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all mat apply.)
5.1.1. Centralized
Mainframe
Minicomputer
April 22, 1991 . Minnesota - 6
-------
PC
Other
5.1.2. Distributed
X PC network Network type: Novell 2.15
PC/minicomputer network Network type:
_., PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE IV+
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
AM System administration manual
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
iril 22/1991 Minnesota - 7
-------
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
,. ....-,.,.....—..„
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did -the interviewee attend the FRDS D training provided by EPA?
Yes.
Did the interviewee attend the FRDS n interactive retrieval training?
No.
April 22, 1991 Minnesota - 8
-------
Inventory Form
State Drinking Water Information Systems
Mississippi
1. Background Information
1.1. Tracking number for this interview form: MSI
1.2. Information system identification
1.2.1. Official name of system: Region VIII program
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Mississippi
1.2.5. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Leland May
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Bureau of Environmental Health
Division of Water Supply
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: P.O. Box 1700
Jackson, MS 39215-1700
• a
1.4.4. Interviewee's telephone number (601) 960-7518
1.4.5. Backup contact: Bill Wall
, 1991 Mississippi - 1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
The system maintains bacteriological compliance data.
X Enforcement (e.g., enforcement histories)
The system maintains bacteriological enforcement data.
X Mailings support (e.g., generation of mailing labels; production of warning letters)
.m Fee tracking
Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
General administration
X Uploading to FRDS
The Division of Water Supply is using the FRDS-DE program.
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
_ Source/entity data
X System administration data
X Demographics (e.g., population served)
April 22, 1991 Mississippi - 2
-------
X System size
System size data is reported in number of connections.
X System owner/operator data
System treatment data
. System location data
Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
The system maintains data on the date of the last survey only.
Operator Certification
Operator certification data is maintained in a separate file.
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of-violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State definition
Other definition
pril 22, 1991 Mississippi - 3
-------
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
Historical enforcement actions (or profiles)
The Division of Water Supply keeps toe last two historical enforcement
actions in hardcopy.
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)'
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 Mississippi - 4
-------
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems* laboratories) to the
state agency headquarters that manages the system.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Inventory information is provided by field engineers.
____ Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
On-line (key) data entry
X Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
X 2nd party review • . •
Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
The data must be reentered in FRDS-DE to be sent on diskette.
Other
1991 Mississippi - 5
-------
I
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
______ We are currently converting to DTP.
_ There are problems with the conversion.
MSIS format If, MSIS format, check those that apply:
There is no conversion in process. All data is re-entered in FRDS-DE.
_LI_^ We are currently converting to DTP.
There are problems with the conversion,
_. FRDS E Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other , .
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
_____ Telephone support
Other
April 22, 1991 Mississippi - 6
-------
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC MEMOREX 386
Other • .
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does die system run?
System software: MS-DOS
Applications software: FoxBASE
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Training material
System administration manual
Technical guide
pril 22,1991 Mississippi - 7
-------
Annotated code
Other
S.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address: • .
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next 10 those questions for which an answer is supplied.
Is the system run on public domain applications software?
.Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required fair
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
The State has approximately 2000 PWSs and the system is getting us by.
April 22, 1991
Mississippi - 8
-------
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Attended some of the workshop.
pril 22, 1991
Mississippi • 9
-------
-------
Inventory Form
State Drinking Water Information Systems
Missouri
1. Background Information
1.1. Tracking number for this interview foim: MO1
1.2. Information system identification
1.2.1. Official name of system:
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Missouri
1.2.5. Name of state agency that maintains and operates the system:
Department of Natural Resources
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Patty Purvis
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Public Drinking Water Program
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: P.O. Box A6
Jefferson City, MO 65102
1.4.4. Interviewee's telephone nuir.oer: 314-751-8330
1.4.5. Backup contact:
April 22, 1991 Missouri - 1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
_____ Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
X Fee tracking
X Tracking of submission of required reports on monitoring
___ Tracking of submission of other required reports
___ General administration
X Uploading to FRDS
Other
3. Data issues
3.1. .For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
X System location data
. X Source location data (e.g., well latitude/longitudes)
April 22, 1991 Missouri - 2
-------
Sanitary Surveys
Operator Certification
, Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X • MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
Yes
How are SNCs defined in this system?
X EPA definition
__^ State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
__^ Historical enforcement actions (or profiles)
Other
pril 22, 1991 • Missouri - 3
-------
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
. Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
* Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
Ground
Surface
Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all thai
apply.)' •
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters whexe the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
April 22, 1991 Missouri - 4
-------
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
X 2nd party review
Confirmation by water system that supplied data
• On-line verification
By repeat query
J X By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
MSIS format. If MSIS format, check diose that apply:
We are currently converting to DTP.
___ There are problems with the conversion.
22, 1991 Missouri - 5
-------
X FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Dual data entry system; new system on PC.
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.) ,
Standard on screen reports
X Standard printed reports
Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state .1
_ Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe With terminal network
Minicomputer
PC
Other
April 22,1991
Missouri - 6
-------
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In .what environment and on what software does the system run?
System software: Entry Point
Applications software: SAS, Answer, dBASE
53. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
System administration manual
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
W122, 1991 Missouri-7
-------
S.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
300-350 Megabytes to run
X What is least amount of memory required for the system to run?
150 Megabytes for inventory and comp
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
7. Miscellaneous
7.1. Does the interviewee use FRDS?
X Yes, the interviewee personally uses FRDS
Frequency: Quarterly
Main purpose(s): Quarterly Update
__ No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
No
Did the interviewee attend the FRDS n interactive retrieval training?
No
April 22, 1991
Missouri - 8
-------
Inventory Form
State Drinking Water Information Systems
Montana
1. Background Information
1.1. Tracking number for this interview form: MT1
1.2; Information system identification
1.2.1. Official name of system:
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Montana
1.2.5. Name of state agency that maintains and operates the system:
Department of Health and Environmental Sciences
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Jim Melsted
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):.
Water Quality Bureau
Monitoring and Reporting Section
1.4.2.2. EPA Region/divisionybranch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: Cogswell Bldg.
Room A206
Helena, MT 59620
1.4.4. Interviewee's telephone number 406-444-2406
1.4.5. Backup contact:
il 22, 1991 Montana-1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X- Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g.. generation of mailing labels; production of warning letters)
Fee tracking
Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
___ General administration
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs . ' .
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
^X. System owner/operator data
X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
April 22, 1991 Montana - 2
-------
X Sanitary Surveys
Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured). '
X Capable of storing multiple violations of same type
X__ Capable of storing multiple violations of different types
3.3.L X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular-violator is a SNC?
Yes
How are SNCs defined in this system?
X EPA definition
State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
Current enforcement actions
_nuj Historical enforcement actions (or profiles)
Other
iril 22, 1991 . Montana - 3
-------
3.5. Which types of inventory information does the system maintain about PWSs? (Pitt an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)' ~ . . «
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all mat
apply.)
Data is electronically uploaded
April 22, 1991 . . Montana-4
-------
X On-line (key) data entry
Data is keypunched
Other'
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
2nd party review
Confirmation by water system that supplied data
On-line verification
X By repeat query
X By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
X Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
- X Other .
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
X MSIS format. If MSIS format, check those that apply:
X We are currently converting to DTP.
__TJJ There are problems with the conversion.
Using the new Revelation system.
22, 1991
Montana- 5
-------
FRDS H Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
Telephone support
Other
4.3. What other users .of this system are there? (Put an "X" next to all that apply.)
. Other offices within the same state
Other states
Other :
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC IBM 286 & 386
Other
April 22, 1991 . Montana-6
-------
5.1.2. Distributed
. X PC network Network type: Novell
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: Revelation
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Training material
X System administration manual
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Pam Dale
Address: .
Telephone: 406-444-4549
5.5. Please indicate any of die following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
22, 1991 Montana - 7
-------
r
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
____ Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for die system to run?
What are the current storage requirements for the system's data?
. What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
___ Are mere any other factors not yet discussed?
_. What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
April 22, 1991 Montana - 8
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Inventory Form
State Drinking Water Information Systems
Nebraska
1. Background Information
1.1. Tracking number for this interview form: NB1
1.2. Information system identification
1.2.1. Official name of system:
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Nebraska
1.2.5. Name of state agency that maintains and operates the system:
Nebraska Department of Health
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Scott Peterson
1.4.2. Interviewee's Agency/Office:
1.4.2.1. Slate agency/office/division (or branch):
Division of Drinking Water and Environmental Sanitation
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: P.O. Box 95007
Lincoln, NE 68509
1.4.4. Interviewee's telephone number. (402) 471-2541
1.4.5. Backup contact:
il 22, 1991 Nebraska -1
-------
2. For which purposes is the system used? (put an "X" next to ail that apply.)
, X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
___ Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
• General administration
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTXCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
X System location data
Source location data (e.g., well latitude/longitudes)
April 22, 1991 Nebraska-2
-------
Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X^ Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
Monitoring/reporting violations
MCL violations
SNCs (also see. next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
____ EPA definition
State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Data is maintained from July 1989.
Other
iril 22, 1991
Nebraska- 3
-------
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
X Progress in meeting compliance schedules
X Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.) .
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X1* net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to Jill mat
apply.)
April 22, 1991
Nebraska - 4
-------
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the. primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
X Input operator review
2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checldng
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
____ Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently convening to DTP.
There are problems with the conversion.
pril 22, 1991 Nebraska - 5
-------
X FRDS H Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other •
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports . •
•X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
Other
4.3. What other users" of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC IBM, System 2, Model 60
Other
April 22, 1991
Nebraska - 6
-------
5.1.2. Distributed
\ PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE III+
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
.__ System administration manual
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes. there are changes planned.
5.5.2. What other changes are planned for the system?
22,1991 Nebraska-7
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5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
___ What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
X What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
The system is not user-friendly, and there are no verification mechanisms.
7. Miscellaneous
7.1. Does the interviewee use FRDS?
X Yes, the interviewee personally uses FRDS
Frequency: Once a quarter.
Main purpose(s): To- transmit data to EPA.
No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS H training provided by EPA?
No
Did the interviewee attend the FRDS ri interactive retrieval training?
No
April 22, 1991 Nebraska - 8
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Inventory Form
State Drinking Water Information Systems
Nevada
1. Background Information
1.1. Tracking number for this interview form: NV1
1.2. Information system identification
1.2.1. Official name of system: PWS Compliance Tracking System
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Nevada
1.2.5. Name of state agency that maintains and operates die system:
Department of Human Resources
1.3 Name of interviewer: Miienko Ralich (Cadmus)2
1.4. Basic interviewee information
1.4.1. Name of interviewee: Larry Roundtree
1.4.2! • Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Nevada State Health Division
Consumer Health Protection Services
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 505 East King Street
Room 103
Carson City, NY 89710
1.4.4. Interviewee's telephone number 702-687-4750
1.4.5. Backup contact:
ril 22, 1991 • Nevada - 1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
. X Compliance (e.g., tracking violations; tracking inspections)
Enforcement (e.g.t enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Mailing labels can be printed by the system.
__ Fee tracking
Tracking of submission of required reports on monitoring
.._L_ Tracking of submission of other required reports
General administration
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTN'Cs
X NCWSs
._ Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X .Demographics (e.g., population served)
System size
System owner/operator data
System treatment data
April 22, 1991
Nevada - 2
-------
System location data
Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
The system stores microbiological violation and enforcement information only.
Other contaminant types are tracked manually.
X Type of violation
X Date of violation
,_^ t Parametric data (e.g., limit; level measured)
For microbiological data only.
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
For microbiological data only.
X MCL violations
For microbiological data only.
SNCs (also see next question).
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State definition
Other definition
22, 1991 Nevada - 3
-------
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
For biological data only.
X Historical enforcement actions (or profiles)
For biological data only.
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all mat apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors -
___ Summaries of results of inspections •
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all. mat
apply.)
Financial data (e.g., fees)
t Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 Nevada - 4
-------
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
___ Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to ail that apply.)
Input operator review
2nd party, review
^_ Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
• Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
X Other
All non-biological information is delivered to Region IX in hard copy.
Magnetic Tape to Region
Magnetic Tape to NCC
pri!22, 1991 Nevada-5
-------
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
X FRDS H Data Transfer Format (DTP). If DTP is used:
Biological information is written to a floppy disk in DTP by the system.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
All non-biological information is delivered to Region EX in bard copy.
4. User issues
4.1. What types of reports arc generated for use within the state? (Put an "X" next to all
that apply.)
Since the system maintains only biological and inventory data, report contents
are limited* to biological and inventory information.
X Standard on screen reports
A limited number of reports can be viewed on screen.
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
_____ Telephone support
Other
April 22, 1991 Nevada - 6
-------
4.3. What other users of this system arc there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
; Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all mat apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC IBM/AT
Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE III
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
System administration manual
Technical guide
il 22, 1991 Nevada - 7
-------
. Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5:1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
The system was developed by Region vm. The Department is watting for
an upgrade that will track other types of violations and include the VOC,
TCR and surface water treatment rule requirements.
5.6. The following are issues pertaining to the transportability of the system. Put an."X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so. what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
. What degree of modularity (e.g.t substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
April 22, 1991 Nevada-8
-------
6. What are the interviewee's perception of system's strengths and weaknesses?
Miscellaneous
7.1. Does the interviewee use FRDS? .
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS Q interactive retrieval training?
No
ril 22, 1991 Nevada - 9
-------
-------
Inventory Form
State Drinking Water Information Systems
New Hampshire
1. Background Information
1.1. Tracking number for this interview form: NH1
1.2. Information system identification
1.2.1. Official name of system: Drinking Water Program
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: New Hampshire
1.2.3. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Milenko Ralich (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Laurie Cullenof
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Water Supply and Pollution Control Division
Water Supply Engineering Bureau
Division of Environmental Services
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 6 Hazen Drive
P.O. Box 95
Concord, NH 03302-0095
1,4.4. Interviewee's telephone number: (603) 271*2923
1.4.5. Backup contact: Jim GUI
il 22, 1991 New Hampshire - 1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
Compliance (e.g., tracking violations; tracking inspections)
Enforcement {e.g., enforcement histories)
The system tracks Bacti information. The Department plans to have ithe
system upgraded within two years to track all sampling and monitoring
requirements.
X Mailings support (e.g., generation of mailing labels; production of warning letters)
The system produces labels which the State uses to send out sample
collection bottles. Monitoring violation letters are also generated by the
system.
X . Fee tracking
JX. Tracking of submission of required reports on monitoring
For Bacti monitoring only.
Tracking of submission of other required reports
General administration
Uploading to FRDS .
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs .
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Source/entity data
X System administration data
X Demographics (e.g., population served)
April 22, 1991 New Hampshire - 2
-------
X System size
System owner/operator data
X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Bacti data is the only information tracked by the system.
X Type of violation
X Date of violation
Parametric data (e.g., limit; level measured)
Capable of storing multiple violations of same type
Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
Monitoring/reporting violations
MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
How are SNCs defined in this system?
EPA definition
State definition
Other definition
1991 New Hampshire - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
Current enforcement actions
Minimal information is maintained on enforcement actions. More
information will be maintained in the future when the system is fully
upgraded.
Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does die system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all. that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to die categories above, as appropriate.)
The past year's Bacti violations only.
April 22, 1991 New HamEishire - 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to ail that apply.)
X Data arrives directly from the field (e.g., system; systems* laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Ji , Data is keypunched "
Other '
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
______ 2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
X Data telecommunications (e.g., via modem)
Data from the information system on the WANG is printed, and manually
reentered into the FRDS-DE program. Output data from the FRDS-DE
program, in DTP, is then uploaded to the WANG mainframe and sent via
a telecommunications line directly to NCC.
Diskette delivered to EPA Regional Office
Other
22, 1991 New Hampshire - 5
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Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently convening to DTP.
__ There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
X FRDS D Data Transfer Format (DTP). If DTP is used:
All uploads are currently done through the FRDS-DE program which is
loaded on a WANG microcomputer that is hardwired to the WANG
mainframe.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
Standard on screen reports
X Standard printed reports
Ad-hoc oii screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
Other
April 22, 1991 New Hampshire - 6
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4.3. What other users of this system are there? (Put an "X" next to all that apply.)
_ X Other offices within the same state
The data is also used by the Ground Water Section and the Water
Reserve Board.
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe WANG VS 7110 with hardwired terminals.
__ Minicomputer
X PC A WANG microcomputer is connected to the mainframe and
operates as a stand alone microcomputer and as a mainframe
terminal.
Other
5.1.2. Distributed
PC network Network type:
; PC/minicomputer network Network type:
r PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: WANG operating system.
Applications software: PACE management system.
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
____^ Training material
il 22, 1991 New Hampshire - 7
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System administration manual
Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Linda Stafford
Address: Water Supply Data Manager
Telephone:
5.5. Please indicate any of die following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
The system is in the early development stages and should be complete
within two years. Once completed, the system will track all sampling
results and 'reporting requirements, and generate upload files in DTP.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
| Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
diere in the system?
April 22, 1991 New Hampshire - 8
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Arc there any'other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Did the interviewee attend the FRDS n interactive retrieval training?
il 22, 1991 ' New Hampshire - 9
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-------
Inventory Form
State Drinking Water Information Systems
New Jersey
1. Background Information
1.1. Tracking number for this interview form: NJ1
1.2. Information system identification
1.2.1. Official name of system: New Jersey Public Water System
1.2.2. Common name (if different): NJPWS
1.2.3. Commonly used acronym (if different):
1.2.4. State: New Jersey
1.2.5. Name of state agency that maintains and operates the system:
Department of Environmental Protection.
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Vickie Prill
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Water Resources, Bureau of Safe Drinking Water
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 401 E. State Street CN 029
Trenton, NJ 08625
1.4.4. Interviewee's telephone number (609) 292-9979
1.4.5. Backup contact:
fril 22, 1991 New Jersey -
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
X Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
General administration
X Uploading to FRDS ;
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
X ur System location data
X Source location data (e.g., well latitude/longitudes)
April 22, 1991 New Jersey - 2
-------
X Sanitary Surveys
Operator Certification
The system maintains laboratory certification information.
X Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to ail that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g.. limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
X SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
Yes
How are SNCs defined in this system?
X EPA definition
State definition
Orner definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
PWSs have the option of deleting the systems' compliance action indicator
after they return to compliance. The violation and action data, however,
are still maintained by the system.
Other
22, 1991 New Jersey - 3
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3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources aze tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)" . ^
• X Financial data (e.g., fees)
X Other resources data
3.9. What types of historical data are maintained in the system?' (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquaners that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within the state (e.g., health department)
April 22, 1991 New Jersey - 4
-------
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
X Data is electronically uploaded
Currently working on direct data entry by laboratories on disk.
X On-line (key) data entry
X Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
X Input operator review
Logs are kept. Logs are printed by NSPWS.
X 2nd party review
Review of violation reports.
X Confirmation by water system that supplied data
On-line verification
By repeat query
X By edit-checking
Data must fall within reasonable criteria ranges.
Other
' 3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
X Data telecommunications (e.g., via modem)
Transmittai via dedicated line to NCC.
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
pril 22, 1991
New Jersey - 5
-------
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently convening to DTP.
There are problems with the conversion.
X MSIS format If MSIS format, check those that apply:
Inventory data is transmitted in FRDS 1.5 format. Conversion to DTF is
scheduled for early 1991.
X We are currently convening to DTF.
There are problems with the conversion.
X FRDS n Data Transfer Format (DTF). If DTF is used:
Violations data is transmitted in DTF.
Were there any problems witfi the conversion? No
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
On-screen access is limited to viewing the raw data flies.
X Standard printed reports
Ad-hoc on screen reports
Custom printed reports require new SAS routines to be written.
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
April 22, 1991 New Jersey - 6
-------
X Telephone support
Telephone or electronic mall.
X Other
System Documentation
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Regional enforcement offices send enforcement actions to be entered into
the system.
Other states
' Other
5. System configuration and system management and administration
S.I. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe IBM 4381
Minicomputer
PC
Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
X PC/mainframe network Network type: Banyan Vines
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MVS
Applications software: SAS
il 22, 1991 New Jersey - 7
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S.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
. X User's manual
Training material
X System, administration manual
. Technical guide
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
• Name:
Address: Office of Telecommunications and Information Systems
Telephone":
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Pat an "X"
next to those questions for which an answer, is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
April 22, 1991 New Jersey - 8
-------
Are there any other factors not yet discussed?
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
7. Miscellaneous
7.1. Does the interviewee use FRDS?
X Yes, the interviewee personally uses FRDS
Frequency: I/quarter
Main purpose(s): Check edit violations in DTP
No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS H training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
ril 22, 1991 New Jersey - 9
-------
-------
Inventory Form
State Drinking Water Information Systems
New Mexico
1. Background Information
1.1. Tracking number for this interview form: NM1
1.2. Information system identification
1.2.1. Official name of system: Drinking Water Database
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: New Mexico
1.2.5. Name of state agency that maintains and operates the system:
Department of Health and Environment
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Richard Asbury
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Environmental Improvement Division, Drinking Water Section
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: P.O. Box 965
Las Graces, NM 88004
1.4.4. Interviewee's telephone number (505) 524-6300
1.4.5. Backup contact:
pril 22, 1991 New Mexico - 1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports .
X General administration
X Uploading to FRDS ,
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
. X CWSs
X NTNCs . . -.
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
X System location data
April 22, 1991 New Mexico - 2
-------
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
The system maintains an indicator of whether or not the operator is
certified. More in-depth operator information is in a database maintained
by the Training and Certification Section.
m Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations .of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
X SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No. This information is maintained in a separate program.
How are SNCs defined in this system?
X EPA definition
State definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
Historical enforcement actions (or profiles)
Other
pril 22, 1991 New Mexico - 3
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3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Information can be kept in a "remarks field."
Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased • -
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)'
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
Chemical sampling histories are kept to 1983.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
State laboratories send sample results directly to the central office.
April 22, 1991 New Mexico - 4
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X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Sanitary survey information and private laboratory sample results are sent
to the central office from the 21 field offices.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
X 2nd party review
Field offices will occasionally review hard copy data.
Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put-an "X" next to all that apply.)
X Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
pril 22, 1991 New Mexico - 5
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3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
MSIS format If MSIS format, check those that apply:
•
__ We are currently converting to DTP.
There are problems with the conversion.
X FRDS 0 Data Transfer Format (DTP). If DTP is used:
Violation, envorcement and inventory information is uploaded to FRDS H
in DTP.
Were there any problems with the conversion? No
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.) • .
X Standard on screen reports-
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
,_X__ Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
April 22, 1991 New Mexico - 6
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Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
" Minicomputer
X PC IBM PS 2, Model 80
Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE IV
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
System administration manual
Technical guide
Annotated code
Other
pril 22, 1991 New Mexko - 7
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S.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
.There are no changes planned since the system already meets these
requirements?
X Yes. there are changes planned.
Conversion scheduled for completion in January 1991.
5.5.2. What other changes are planned for the system?
The Department is planning on creating a new system in ORACLE on a
minicomputer. This will give them more system strength and allow them
to have terminals in the field for increased efficiency. They plan on
developing the new system to parallel FRDS II.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions tor which an answer is supplied.
X Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
X What is least amount of memory required for the system to run?
640 kilobytes of RAM are required to run dBASE.
X What are the current storage requirements for the system's data?
Data is stored in a 32 megabyte partition on the system hard disk. Hie
exact size is not known.
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
April 22, 1991 New Mexico - 8
-------
Are there any other factors not yet discussed?
X What is the size of the current staff to support application
One administrator and one secretary; neither is full time.
6. What are the interviewee's perception of system's strengths and weaknesses?
The system is very good for producing ad-hoc reports very quickly.
7. Miscellaneous
7.1. Does the interviewee use FRDS?
X Yes. the interviewee personally uses FRDS
Frequency: Daily
Main purpose(s): Input and extract useful data.
No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
ril 22, 1991 New Mexico - 9
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Inventory Form
State Drinking Water Information Systems
New York
L Background Information
1.1. Tracking number for this interview form: NY1
1.2. Information system identification
1.2.1. Official name of system: Safe Water System
1.22. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: New York
1.2J. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Frank Faro
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Center for Environmental Health
Division of Environmental Protection
Bureau of Public Water System Protection
Field Coordination Section
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: NY State Department of Health
Room 406
1215 Western Avenue
Albany, NY 12203
1.4.4. Interviewee's telephone number (518) 458-6731
1.4.5. Backup contact:
pril 22, 1991 New York - 1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support
The system is used to generate mailing labels.
Fee tracking • ,
Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
General administration
X Uploading to FRDS
X Other - -
Information for schools and FOIA requests are generated by the system.
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next .to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
X „ Demographics (e.g., population served)
X System size
The system tracks the size of industrial, residential, and commercial
populations served.
April 22, 1991 New York-2
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X System owner/operator data
X System treatment data
X System location data
X Source location data (e.g.» well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
X Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
• Parametric data (e.g.. limit; level measured)
The system will be upgraded to have the capabiltiy to accept sample
results and automatically determine those PWSs in violation.
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
No. Violations are determined manually and then input into the
system.
___ Monitoring/reporting violations
MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
X EPA definition
State definition
Other definition
.pril 22,1991 . New York-3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Historical enforcement data after 1980 is maitained by the system.
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
. ^ Variances
Variance type
Odier
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by die system? (Put an "X" next to all. that
apply.)
Financial data (e.g.» fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 New York - 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
Data actives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
X ^ Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Hardcopy monitoring and MCL data is sent by PWS's to one of
approximately 45 county health departments, or one of the ten State field
offices. These offices toward violation information to the central office to
be keypunched into the system.
X Data arrives from another agency within the state (e.g., health department)
(see preceding explanation)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all mat
apply.)
Data is electronically uploaded
On-line (key) data entry
X Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
__ Input operator review
2nd party review
Confirmation by water system that supplied data
On-line verification
. By repeat query
X By edit-checking
The system has some edit checking routines to ensure the correct
type and range of data.
Other
April 22,1991 New York-5
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3.13. How data is exported to EPA Regional Offices (for eventual uploading to FROS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
Other
X Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to die EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
mm There are problems with the conversion.
X MSIS format. If MSIS format, check those that apply:
X We are currently converting to DTP.
The system is.being converted to provide output in DTP.
This capability is expected to be available during the
second or third quarter of 199L
. _ There are problems with the conversion.
FRDS H Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was die conversion fully successful?
Other
4. User issues
• 4.1. What types of reports are generated for use within die state? (Put an "X" next to all
that apply.)
_^ Standard on screen reports
X Standard printed reports
Ad-hoc on screen reports
X Ad-hoc printed reports
Ad-hoc reports can be printed by writing new SQL routines.
April 22, 1991 New York - 6
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4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
S.I. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe IBM
Minicomputer
. PC
Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
_ PC/mainframe network Network type;
5.1J. Hybrid
5.2. In what environment and on what software does the system run?
System software:
Applications software: IDMS Database
April 22, 1991 , New York - 7
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5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
User's manual
Training material
System administration manual
___ Technical guide
i Annotated code
Other
5.4. What is, the name of the system administrator (if not the interviewee)?
Name: Art Venne
Address:
Telephone: (518)473-8142
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
Yes. there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so. what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to
What are the current storage requirements for the system's data?
April 22,1991 New York - 8
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What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
X What is the size of the current staff to support application
The current support staeff is approximately 11 FTEs in the central office
and the equiveiant of 10 FTEs in the District and County offices.
6. What are the interviewee's perception of system's strengths and weaknesses?
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, die interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No. the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS II training provided by EPA?
Yes
Did the interviewee attend 'the FRDS n interactive retrieval training?
No
April 22, 1991 New York - 9
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-------
Inventory Form
State Drinking Water Information Systems
North Carolina
1. Background Information
1.1. Tracking number for this interview form: NCI
1.2. Information system identification
1.2.1. Official name of system: Public Water Supply System
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different): PWSS
1.2.4. State: North Carolina
1.2.5. Name of state agency that maintains and operates the system:
Department of Environment, Health and Natural Resources
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Martha Moore
•• 1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): Public Water Supply Section
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: P.O. Box 27687
Raleigh, NC 27611-7687
1.4.4. Interviewee's telephone number (919) 733-2321
1.4.5. Backup contact: John McFadyen
il 22, 1991 North Carolina -1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of moling labels; production of warning letters)
_____ Fee tracking
^X ^ Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
General administration
X Uploading to FRDS
By tape (now) > by tape or direct line to NCC (FRDS II)
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCVVSs
X Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
JC Demographics (e.g.t population served)
X System size
X System owner/operator data
X System treatment data
X System location data
April 22, 1991 North Carolina - 2
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X - Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys Dates (now) Dates and reason (PROS II)
X Operator Certification (FRDS II)
X Entry Point(FRDS II)
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
X SNCs (also see next question)(FRDS II)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
X EPA definition
Slate definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
pril 22, 1991 North Carolina - 3
-------
3.5. Which types of inventory information does the system "urimain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
Progress in meeting compliance schedules
X Variances
X Variance type
X Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
__. ' Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.) -
Financial data (e.g., fees)
X Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
Historical results of sample analyses, violations, and enforcements.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "'X' net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
X Data arrives from another agency within the state (e.g., health department)
April 22, 1991 North Carolina - 4
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3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
X . Input operator review
X 2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query
X By edit-checking Some (now) - a lot (FRDS U)
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
X Data telecommunications (e.g., via modem) (FRDS II)
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
X Magnetic Tape to NCC(FRDS II)
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
22, 1991 North Carolina - 5
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X MSIS format If MSIS format, check those that apply:
X We are currently convening to DTP.
There are problems with the conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
X Other
4. Cser issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
Ad-hoc on -screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
April 22, 1991 • North Carolina - 6
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X Minicomputer WANG VS100 with hardwire work stations.
PC
Other
5.1.2. Distributed (Undecided)
X PC network Network type: LAN
PC/minicomputer network Network type:
X PC/mainframe network Network type: Unknown
Other
5.1.3. X Hybrid
5.2. In what environment and on what software does the system run?
System software:
Applications software: COBOL
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
Training material •
X System administration manual
Technical guide
Annotated code
X Other-
5.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone:
22,1991 North Carolina - 7
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7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
April 22, 1991 North Carolina - 9
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S.S. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system? FRDS H Format
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
X Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Cost of material and time. This would be provided on a time available
basis.
Would any other fees be required (e.g.. for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system? 300 - 500 MEG
X What is least amount of memory required for the system to run? 12 MEG
X What are the current storage requirements for the system's data?300 MEG
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
X What is the size of the current staff to support application 4
6. What are the interviewee's perception of system's strengths and weaknesses?
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
dl 22, 1991 North Carolina - 8
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-------
Inventory Form
State Drinking Water Information Systems
North Dakota
1. Background Information
1.1. Tracking number for this interview form: ND1
1.2. Information system identification
1.2.1. Official name of system: Bacteriological Monitoring Program
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: North Dakota
1.2.5. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Jim Allman
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Water Supply and Pollution Control
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 1200 Missouri Avenue
P.O. Box 5220
Bismarck, ND 58502-5520
1.4.4. Interviewee's telephone number (701) 2244558
1.4.5. Backup contact:
pril 22,1991 North Dakota -1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
The system can automatically generate letters to PWSs.
Fee tracking
_X.._ Tracking of submission of required reports on monitoring
. • Tracking of submission of other required reports
X General administration
X Uploading to FRDS
. Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next tor all that
apply.) '
X CWSs W
X NTNCs
X NCWSs
X Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
^ System administration data
X Demographics (e.g.. population served)
X System size
X System owner/operator data
April 22, 1991 North Dakota - 2
-------
X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
___ Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
The system maintains the date of Bacti violations only.
X Parametric data (e.g., limit; level measured)
The system keeps all sample results for Bacti data only.
X Capable of storing multiple violations of same type
Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
The system flags Bacti violations only.
^X. Monitoring/reporting violations
For Bacti violations only.
X MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
Yes. The State uses a system of priority points to determine repetitive
non-compilers based on the number of violations, the types of violations,
and the population served of the PWS in violation.
How are SNCs defined in this system?
EPA definition
X State definition
Other definition
.pril 22, 1991 North Dakota - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Historical data is stored for one year.
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
. Progress in meeting compliance schedules
. Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)'
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to ill that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 North Dakota - 4
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3.10. How is data consolidated, transcribed, and prepared for data entry? .(Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
State and PWS laboratories send sample results directly to the central
office.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
i
NCWS information arrives from one of six District Health Offices
• Data arrives from another agency within die state (e.g., health department).
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
Data is electronically uploaded
X On-line (key) data entry
Data is entered on-line into an entry program, and then batch uploaded
into the system.
Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
X Input operator review
X 2nd party review
_ Confirmation by water system that supplied data
On-line verification
By repeat query
By edit-checJdng
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
X Data telecommunications (e.g., via modem)
FRDS uploads are sent via TSO network directly to NCC.
pril 22, 1991 North Dakota - 5
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Diskette delivered to EPA Regional Office
. Other
Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
We are currently converting to DTP.
_____ There are problems with the conversion.
X FRDS n Data Transfer Format (DTF). If DTP is used:
Were there any problems with the conversion? No
Was the conversion fully successful? Yes
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
The last 12 months of Bacti and Chem/Rad data can be view on screen.
X Standard printed reports
Ad-hoc on screen reports
Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
The system is menu driven and provides explanations to the user with
each menu.
April 22, 1991 North Dakota - 6
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._ Telephone support
- Other •
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
Other states
Other
t
5. System configuration and system management and administration
5.1, What is the system's hardware architecture? (Put an "X" next to all that apply.)
•: 5.1.1. Centralized :
Mainframe
X Minicomputer IBM .
PC
Other 1
5.1.2. Distributed . •
PC network ' Network type: • "
PC/minicomputer network Network type: '
PC/mainframe network Network type:
Other
5.1.3. . Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
' * Applications software: dBASE IV
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.) ' •
User's manual
Training material
__ System administration manual
^Wpril 21
22,1991 North Dakota-7
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Technical guide
Annotated code
<
' Other •
5 A What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
X There are no changes planned since the system already meets these
• requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
" Would the ownjng state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
. What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
X What are the current storage requirements for the system's data?
About 5 megabytes of storage space are required for the system.
X What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
X .What is the size of the current staff to support application
About 5 FTEs are required to maintain the entire system*
April 22, 1991 North Dakota - 8
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6. What are the interviewee's perception of system's strengths and weaknesses?
The system is good because dBASE IV allows a large degree of flexibility and
manipulation of data. .The system operates slowly, however, because about 775 PWSs
are tracked.
7. Miscellaneous
7.1. Does the interviewee use FRDS?
X Yes, the interviewee personally uses FRDS
Frequency: 2-3 times per quarter.
Main purpose(s): To extract data.
No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
No -_ - .-•''.
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
il 22, 1991
North Dakota -9
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Inventory Form
State Drinking Water Information Systems
Ohio
1. Background Information
1.1. Tracking number for this interview form: OH1 .
1.2. Information system identification .. • •
1.2.1. .Official name of system: MSIS
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Ohio
1.2.5. Name of state agency that maintains and operates the system:
Ohio Environmental Protection Agency
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Evelyn Young
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Public Drinking Water . •
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's Bailing address: 1800 Watermark Drive
Columbus, OH 43266-0149
1.4.4. Interviewee's telephone number 614-644-2752
1.4.5. Backup contact: Rick Herron
il 22, 1991 Ohio -1
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2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
' Fee tracking
Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
X General administration
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs •
' X NCWSs
Others . •
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
k
X Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
X System location data
April 22, 1991 Ohio - 2
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X Source location data (e.g., well latitude/longitudes')
X Sanitary Surveys . •_. ,- ,
X Operator Certification In planning stage :
; • Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.) ' - .
X Type of violation
X^ Date of violation '
• i X . Parametric data (e.g.. limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
The system can generate a persistent violator report.
'_ X^ .MCL violations •
X SNCs (also see next question)
Program in specification phase to generate SNC
report
3.3.2. Does the system store an indicator of whether a particular violator is a- SNC?
No
How are SNCs defined in this system?
X EPA definition
. State definition .
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.) .
X Current enforcement actions .
Enforcement actions are kept in violation files.
X Historical enforcement actions (or profiles)
1991 . Ohio-3
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The last 3 to 4 fiscal years are kept in the active database. Older data is
archived to magnetic tape.
__, Other . „.
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
The system will be able to maintain compliance schedules by mid-1991.
Progress in meeting compliance schedules
X Variances
X Variance type :
o
Other '
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.) .
X Scheduling of inspections/inspectors
This capability is not used by the State; however, it is currently under
evaluation.
Summaries of results of inspections'
' • '
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)" "
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 Ohio-4
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3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
PWSs send copies of laboratory reports to the central office.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional "
office, which forwards the information to headquarters where the system is
maintained. • "..
5 district offices track. Bacti and biological sample results on
microcomputers. Hard copies of Bacti and turbidity results are stored at
the district office. All other hard copy information is stored at the central
office. ..
X Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.) ; •
Data is electronically uploaded
On-line (key) data entry
X Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
X 2nd party review . • . .
Information is reviewed by a second keypunch operator.
# . \
Confirmation by water system that supplied data
On-line verification ,
._ By repeat query -
X By edii-checking .
__ Other . .
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X",next to all that apply.)
Data telecommunications (e.g.t via modem)
pril22, 1991 Ohio-5
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Diskette delivered to EPA Regional Office
' Other •
Magnetic Tape to Region
X Magnetic Tape to NCC •
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next 1:0 all
that apply.) .
Card image. If card image, check those that apply:-
We are currently convening to DTP.
_. There are problems with the conversion.
X MSIS fonnat. If MSIS format, check those that apply:
Inventory data is currently uploaded in FRDS 1.5 format. It will Ite
uploaded' in DTF by December 1991.
!
X We are currently converting to DTF.
There are problems with the conversion.
X FRDS n Data Transfer Format (DTF). If DTF is used:
Violation and enforcement data is uploaded in DTF.
Were there any problems with the conversion?
Was the conversion fully successful? Yes.
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
_ Standard on screen reports
X Standard printed reports
Ad-hoc on screen reports
X Ad-hoc printed reports
April 22, 1991 Ohio-6
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4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
X Telephone support -
X Other
4.3. What other users of this system arc there? (Put an "X" next to all that apply.)
X Other offices within the same state . ,
Other offices request data from the system.
Other states
' ' Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe ' • . * .
IBM 3090 with hardwired terminals. Access to the IBM is through
a UNISYS (Sperry) 7000.
. Minicomputer
X PC ..-•'.
Other .
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.1.3. • Hybrid .:
il 22, 1991 . . Ohio - 7
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5.2. In what environment and on what software does die system run?
System software:
Applications software: COBOL
5,3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
_ Training material
X System administration manual
Technical guide
. Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name:. Rick Herron
Address: Ohio EPA, Data and Systems Office
Telephone: 614-644-2997
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
. There are no changes planned since the system already meets these
requirements?
X Yes. mere are changes planned.
5.5.2. What other changes are planned for the system?
Ohio EPA plans to update the system to include all revised reporting
requirements and automatic identification of violations. They are holding
off on these, and other revisions, until the total coliform and surface
treatment rules are in effect. This will enable them to consolidate the
revision process and conserve resources.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
April 22,1991 Ohio-8
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Would any other fees be required (e'.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
' What are the current storage requirements for the system's data?
. •' What degree of modularity (e.g.t substantial use of table-driven software) is
there in the system?
Are-there any other factors not yet discussed?
What is.the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
The system functions well, but with the many changes in the drinking water program, it
is difficult to stay current.
7. Miscellaneous
7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes . . • •' -
Did the interviewee attend the FRDS H interactive retrieval training?
No ' •' . . '• " ' • '
ri!22, 1991 • ' Ohio-9
-------
-------
Inventory Form
State Drinking Water Information Systems *
Oklahoma
1. Background Information
1.1. Tracking number for this interview foim: OKI .- ' •
1.2. Information system identification
1.2.1. Official name of system: Aquarius and Bacti Aquarius
-1.2.2, Common name (if different):
T
1.2.3. Commonly used acronym (if different):
1.2.4. State: Oklahoma
1.2.5. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Lisa Richardson (cadmus)
.1.4. Basic interviewee information
1.4.1. Name of interviewee: Mike Harrell
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): Water Quality Service
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. .Interviewee's mailing address: 1000 NE 10th Street
Oklahoma City, OK 73152
1.4.4. Interviewee's telephone number (405) 271-7352
1.4.5. Backup contact:
22, 1991 Oklahoma - 1
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The Aquarius system was originally written for the IBM mainframe and was to
encompass the entire information tracking system. A separate Bacti Aquarius program
was written to allow the state to meet federal requirements. A third component of the
system, maintained on a microcomputer, tracks vulnerability and YOG data. The three
components contain a field for PWS ID number, thus enabling each component to be
interrelated. The Department plans to move the entire system to a microcomputer
network over the next year.
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
Compliance (e.g., tracking violations; tracking inspections)
X • Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
X Fee tracking
X^ Tracking of submission of required reports on monitoring
A separate program on a microcomputer tracks submission of required
reports.
X Tracking of submission of other required reports .
. General administration • . ....
X Uploading to FRDS ... ,
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.) , . •
X CWSs
X NTNCs
X NCWSs
X Others
The system tracks smaller, State regulated PWSs that do not fall under
federal guidelines.
April 22,1991 Oklahoma - 2
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3.2, Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
The system stores mailing addresses and telephone numbers.
X Demographics (e.g.. population served)
X System size
X^ System owner/operator, data
X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys •
. Operator Certification
Operator certification is tracked by a different department
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all. that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations ,
X Monitoring/reporting violations
X MCL violations
SNCs (also see next question)
22, 1991 . Oklahoma - 3
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3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
X EPA definition
___ State definition
.. Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Pot
an "X" next to all that apply.)
X Current enforcement actions
The system tracks current administrative orders, enforcement actions in
progress, and level one violators.
__i.._ Historical enforcement actions (or profiles)
Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
X Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
The Environmental Health Administration tracks this data.
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all mat
apply.) :
X Ground
X Surface
X Purchased
April 22, 1991 Oklahoma-4
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3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.) • . •
X Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
The PC component maintains data on vulnerability and VOC data.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.) -
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system,
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
Data arrives from another agency within die state (e.g., health department)
3.11. Which methods are used to enter data into the system? .(Put an "X" next to all that
apply.) "''•'.
X Data is electronically uploaded . .
Data from laboratories is electronically uploaded.
X On-line (key) data entry
; Data is keypunched -
____ Other
3.11 What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
Input operator review
X 2nd party review ..'••'
Confirmation by water system that supplied data
On-line verification
_. By repeat query , . -
.-. X^_ By edit-checking
Other
il 22, 1991 Oklahoma-5
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3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Violation information is sent to NCC via modem.
Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region ,
X Magnetic Tape to NCC ' "
Inventory information is sent to NCC on a magnetic tape.
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.) .
Card image. If card image, check those that apply:
X We are currently convening to DTP.
Violation data is uploaded in Card image. Conversion
to DTP should be complete by January of 1992.
There are problems with the conversion. ,
X MSIS format. If MSIS format; check those that apply: : ,
Inventory data is uploaded in FRDS 1.5 format
X We are currently converting to DTP.
Conversion to DTF should be complete by January of
1991.
There are problems with the conversion.
FRDS H Data Transfer Format (DTF). If DTF is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other ,*
April 22, 1991 . Oklahoma-6
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4. User issues .
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
_ X Standard on screen reports
AH reports are generated using EZtreive Plus report writing software.
X Standard .printed reports
X Ad-hoc on screen reports
Ad-hoc reporting capabilities require creation of custom dBASE routines
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that-appiy.)
X On-line help screens
The microcomputer component has help screens.
Telephone support
Other
4.3. 'What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
;. Other states ' ,
Other .
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
X Mainframe IBM 4381 is used to house the system inventory.
Minicomputer
X PC Compaq 386 microcomputer network houses the system's
violation and enforcement information
Other
5.1.2. Distributed .
X PC network Network type: Novell
pril 22, 1991 Oklahoma - 7
-------
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other
5.13. Hybrid
/
5.2. In what environment and on what software does the system run?
System software: MS-DOS for the microcomputer network
Applications software: dBASE m+ for the microcomputer network and
COBOL for the mainframe
5.3. What types of documentation are available to support the system? (Put an "X" next
to ail that apply.)
X User's manual
A user's manual exists for the Aquarius mainframe system.
Training material
_. System administration manual
Technical guide
•_ Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Ernie Landry
Address: Data Processing Section
Telephone: (405) 271-4542
5.5. Please indicate any of the following changes planned for the system,
S.S.I. Is the system currently being revised to meet the Revised Reporting
Requirements?
X There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned
5.5.2. What other changes are planned for the system?
April 22,1991 Oklahoma - 8
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5.6. The following are issues pertaining .to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
X What is least amount of memory required for the system to run?
640 kilobytes of RAM are required to run the system.
X What are the current storage requirements for the system's data?
The microcomputer system uses 50 to 60 megabytes of disk storage, 7 of
which are to support the network.
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
t
What are the interviewee's perception of system's strengths and weaknesses?
Interviewee is pleased with PC applications; however, there is little support for
mainfraim applications.
7. Miscellaneous
7.1. Does the interviewee use FRDS?
_^ Yes, the interviewee personally uses FRDS
* Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did me interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
pril 22, 1991 Oklahoma - 9
-------
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Inventory Form
State Drinking Water Information Systems
Oregon
1. Background Information ' ' .
1.1. Tracking number for this interview form: OR1
1.2. Information system identification
1.2.1. Official name of system: Safe Water Systems
1.2.2. Common name (if different):,
1.2.3. Commonly used acronym (if different):
1.2.4. State: Oregon
1.2.5. Name of state agency that maintains and operates the system:
Department of Human Resources
•L • ...
1.3 Name of interviewer: Lisa Richardson (Cadmus)
1.4, Basic interviewee information
1.4.1. Name of interviewee: Mary Alvey
1.4.2. Interviewee's Agency/Office: - .
1.4.2.1. State agency/office/division (or branch):
Health Division
Office of Environmental Health
Drinking Water Section
1.4.2.2. EPA Region/division/branch/section: ' '.
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: P.O. Box 231
Portland, OR 97207
.1.4.4; Interviewee's telephone number (503)229-5056
1.4.5. Backup contact: Vicki King
22, 1991 Oregon-1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
^X Compliance (e.g.t tracking violations; tracking inspections)
Enforcement (e.g., enforcement histories) ' " .
X Mailings support (e.g.. generation of mailing labels; production of warning letters)
Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
General administration
X Uploading to FRDS
Other ' .
i
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.) " • '
X CWSs
X NTNCs . .
X NCWSs
X Others • '
The system tracks some smaller systems not covered under Federal
regulations.
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X Demographics (e.g., population served)
X System size
Tracked in gallons of production.
X System owner/operator data
April 22, 1991 Oregon - 2
-------
X System treatment data . • "
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary "Surveys •
X Operator Certification ...
Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.) , .
X Type of violation .
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
_ X _:w Capable of storing multiple violations of different types
3.3.1. _y^_ Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
. X MCL violations
SNCs (also see next question)
. The system can sort on violation fields to generate lists
of violators.
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State definition
Other definition
il 22, 1991 . Oregon - 3
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3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
Enforcement actions are stored in a separate dBASE system that is not
interactive with the inventory system.
Historical enforcement actions (or profiles)
; Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
Progress in meeting compliance schedules
Variances
__ Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
X Summaries of results of inspections
The last inspection date is maintained.
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)'
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
Monitoring and chemical records since 1986 are in the system.
April 22, 1991 Oregon - 4
-------
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained. -
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.).
Data is electronically uploaded
X On-line (key) data entry
Data is keypunched
Other .' ' ' .
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
10 all that apply.)
Input operator review
_X _ 2nd party review
Confirmation by water system that supplied data
On-line .verification
X By repeat query . . , , .
X By edit-checking
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
Diskette delivered to EPA Regional Office
Other
X Magnetic Tape to Region
Magnetic Tape to NCC
April 22, 1991 Oregon -5
-------
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next no all
that apply.) ' .
Card image. If card image, check those that apply:
We are currently converting to DTP.
. There are problems with the conversion.
X MSIS format If MSIS format, check those that apply:
. . Conversion for all data should be complete by January, 1991.
X We are currently converting to DTP.
There are problems with the conversion.
X FRDS H Data Transfer Format (DTP). If DTP is used:
Inventory information is uploaded in DTP.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports _ •
. X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens .
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state
April 22, 1991 Oregon-6
-------
Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
.•5.1.1. Centralized
Mainframe
Minicomputer
X PC
Other
5.1.2. Distributed
X PC network Network type: Novell
PC/minicomputer network Network type:
PC/mainframe network Network type:
. Other
5.1.3. Hybrid - ' ''
5.2. In what environment and on what software does the system ran?
System software: MS-DOS
Applications software: dBASE III+ (Compiled by Clipper)
5.3. What types of documentation are available to support the system? (Put an "X" next
to ail that apply.)
X User's manual ' -
The user's manual is out of date.
__ Training material
X System administration manual • '
"'9 • •'•''••
The system administration manual is out of date.
Technical guide .
Jail 22, 1991 ' Oregon - 7
-------
Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)? . •>
Name: •
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets those
requirements?
%
X Yes, there are changes planned.
Changes will be complete by January* 1991.
5.5.2. What other changes are planned for the system?
5.6. The. following are issues pertaining to the transportability of the system. Put an "X"
- next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
No Would the owning state agency charge a fee for a copy or use of the system?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
N • efficient operation of the system?
X What is least amount of memory required for the system to run?
640 kilobytes of RAM.
X What are the current storage requirements for the system's data?
Over 40 megabytes of storage are required for the data currently in the
system.
X What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
April 22, 1991 Oregon - 8
-------
6. What are the interviewee's perception of system's strengths and weaknesses?
Flexible, easy to use & share data; especially geographic data. Close linkage with other
systems has not been available.
7. Miscellaneous
7.1.' Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency:
. Main purpose(s): .
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS H training provided by EPA?
No - - '
.Did the interviewee attend the FRDS II interactive retrieval training?
No
pril 22, 1991 . Oregon - 9
-------
-------
Inventory Form
State Drinking Water Information Systems
Pennsylvania
1. Background Information ,
1.1. Tracking number for this interview form: PAl
1.2. Information system identification
1.2.1. Official name of system: MSIS
1.2.2.- Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: Pennsylvania
1.2.5. Name of state agency that maintains and operates the system:
Department of Environmental Resources
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.L Name of interviewee: Barry Greenawald
1.4.2. Interviewee's Agency/Office:
"1.4.2.1. State agency/office/division (or branch):
Bureau of Community Environmental Control
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
. 1.4.3. Interviewee's mailing address: P.O. Box 2357
Fifth Floor, Executive House
Harrisburg, PA 17105-2357
1.4.4. Interviewee's telephone number. (717) 787-0122
1.4.5. Backup contact: Bill Sedlak
il 22, 1991 Pennsylvania - 1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems •
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
The system can automatically generate "monitoring reminder notices"
which are sent to PWSs.
__ Fee tracking
X Tracking of submission of required reports on monitoring
^ Tracking of submission of other required reports
X General administration
X Uploading to FRDS
Other
3, Data issues . ,
t
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.) * -
X CWSs " . 'W
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
April 22, 1991 Pennsylvania - 2
-------
X System treatment data ' .
X System location data, •
X Source locaidon data (e.g., well latitude/longitudes)
X Sanitary Surveys
X Operator Certification
X Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type •
X Capable of storing multiple violations of different types
• 3.3.1. X. Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
_p^_ State definition
. Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
1991 Pennsylvania - 3
-------
3.S. Which types of inventory infonnation does the system maintain about PWSs? ([Put an
"X" next to all that apply.)
; Compliance schedules
_ Progress in meeting compliance schedules
Variances . :
T Variance type
___ Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
^ Scheduling of inspections/inspectors
_____ Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply-)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that /jj|
apply.) ^F
X Financial data (e.g., fees)
Cost estimates of correcting deficiencies and fulfilling "needs"
X Other resources data
Facilities "needs"
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
The system stores historical violation and enforcement data.
April 22, 1991 Pennsylvania - 4
-------
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.) . ._
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Laboratories send chemical sample results to regional offices and to the
data management contractor responsible for updating the system.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
: ofncftt which forwards the information to headquarters where the system is
malntaitiinl'
Inventory and enforcement data is sent to the data management
contractor from the regional offices, which are then keypunched into the
system. .
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into die system? (Put an "X" next to all that
apply.)
X Data is electronically uploaded
Some laboratory data is transmitted on magnetic tape..
___ On-line (key) data entry
X Data is keypunched .
•_; Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
X Input operator review
X 2nd party review
_. Confirmation by water system that supplied data ' • •
On-line verification .
X By repeat query
* ' . . .
•X By edit-checking ' '. •,
_ :F Other
3.131 How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
- . Data telecommunications (e.g., via modem)
22,1991 Pennsylvania - 5
-------
_ Diskette delivered to EPA Regional Office
___. Other • . ;;
. Magnetic Tape to Region . •
X Magnetic Tape to NCC
Sent by the data management contractor.
3.14. In what format is data sent to die EPA for FRDS uploads? (Put an "X" next to all
that apply.)
_____ Card image. If card image, check those that apply:
We are currently convening to DTP.
: . There are problems with the conversion.
X MSIS format. If MSIS format, check those that apply:
X We are currently convening to DTP. .
X There are problems widi die conversion.
Inventory information is scheduled to be uploaded in
DTP by May, 1991.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Violation Data is uploaded in DTP.
Were there any problems with the conversion?
Was the conversion fully successful?
. Other . •
4. User issues . .
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
The department can access some inventory data contained in the "Public
Water File". This is achieved by downloading the file from the system to
a microcomputer, and then using SAS software to review the data.
X Standard printed reports
• Ad-hoc on screen reports
X Ad-hoc printed reports
April 22,1991 Pennsylvania - 6
-------
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens • .
. X Telephone support
The contractor supplies support when needed by Department staff
members. • ,
Other
4.3. What other users of mis system are there? (Put an "X" next to all mat apply.)
X Other offices within the same state
The Bureau of Laboratories inputs certification data.
* Other ststcs
Other
5. System configuration and system management and administration
* 5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
S.I.I. Centralized •
__ Mainframe . •
X Minicomputer • WANG-5000 -
PC
- . Other
5.12. Distributed
. PC network Network type:
PC/minicomputer network Network type:
• PC/mainframe network Network type;
Omer
5.L3. _ Hybrid
5.2. In what environment and on what software does the system run?
* • i • '
System software: WANG Operating System
Applications software: COBOL
April 22,
22,1991 ' Pennsylvania - 7
-------
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User's manual
The system came with original documentation from the EPA (Le* far the
MSIS system), which has been somewhat updated as changes to the
program have been made.
^^ Training material
X System administration manual
A systems PWF user manual exists for field and laboratory staff.
Technical guide
.._ Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Paul Taylor
Address: . • PRC, Inc. - Harrisburg
Telephone: (717) 637^5090
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
j There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
The revisions are almost flnaL They are currently working through
technical and operational problems, and expect the revisions to be
final by the Fall of 1991.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
___ Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
April 22,1991 Pennsylvania - 8
-------
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) mat is required for
efficient operation of the system?
• What is least amount of memory required for the system to run?
• X What are the current storage requirements for the system's data?
The current system uses approximately 700 megabytes.
What degree of modularity (e.g.. substantial use of table-driven software) is
mere in the system?
. f*
....... Are there any other factors not yet discussed?
X What is the size of the current staff to support application
3.5 contractor staff and 23 state staff.
6. What are the interviewee's perception of system's strengths and weaknesses?
The system would be much more useful if there were additional on-line capabilities. As
it now stands, they must ask the contractor for any data runs that are not routinely
supplied. • ' ,
7. Miscellaneous
7.1. Does the interviewee use FRDS? .
X Yes, the interviewee personally uses FRDS
Frequency: Once per month.
Main purpose(s): Data retrieval.
^ No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS IT training provided by EPA?
Yes
- . ^
Did the interviewee attend the FRDS n interactive retrieval training?
No . .
April 22
22,1991 ,.. Pennsylvania - 9
-------
-------
Inventory Form
State Drinking Water Information Systems
Rhode Island
2. Background Information
1.1. Tracking number for this interview fonn: RI1 •
1*2* linromTfltioo system i{lffntiiPCi*Tioii
1.2.1. Official name of system: FRDS Inventory System .
1.12. Common name (if different):
1.23. Commonly used acronym (if different):
1.2.4. State: Rhode Island
1.2^. Name of state agency that maintains and operates the system:
Department of Health
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Brian Barrett
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Drinking Water Quality
1.4.2.2. EPA Region/division/branch/section:
1.4.Z3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: Room 209, Cannon Building
3 Capital Hill
. Providence, RI 02908-5097
1.4.4. Interviewee's telephone number 401-277-3336
1.4.5. Backup contact: John Kachanis
pri!22, 1991 . Rhode Island -1
-------
2. For which purposes Is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g.t tracking violations; tracking inspections)
X Enforcement (e.g., enforcement lustones)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
X Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
X Uploading to FRDS
X Other Data acquisition of laboratory results.
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs ' ' . '
• .
X NCWSs
. _ . Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data.' .
X Demographics (e.g., population served)
. System size
X System owner/operator data
X System treatment data
X System location data
April 22,1991 . Rhode Island - 2
-------
X Source location dat8 (e.g., well
X Sanitaiy Surveys .
^^^ Operator Certification - . . .
Planned for In the future,
_ Entry Point
33. Which types of violation information does the system maintain about PWSs? (Put an
. "X" next to all mat apply.)
X Type of violation *
. X Date of violation '• ,
X Parametric data (e.g., limit; level measured). •
5
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is die system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
_ __ SNCs (also see next question)
, *
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
Yes
How are SNCs defined in this system?
' ' j
X EPA definition
• State definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" ne^ to all that apply.) "
X Current enforcement actions
X Historical enforcement actions (or profiles)
Other
22,1991 Rhode Island - 3
-------
3.5. Which types of inventory infonnation does the system m^in^iti about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules
X Progress in meeting compliance schedules
_X Variances
X Variance type
____' Other •' •• - • ' . •
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors ',
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to an mat
apply.)
X Ground
X Surface
X : Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.) • ' ' •
X Financial data (e.g., fees) As of 10/1/90 •
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
Violation infonnation is maintained from 1986.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
State labs enter data on-line. Sample results from private labs are
keypunched.
April 22, 1991 Rhode Island - 4
-------
Data arrives from the field (e.g.t system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
Data arrives from .another agency within the state (e.g., health department).
3.11. Which methods are used to enter data into the system? (Put an "X" next to all mat
apply.)
X . Data is electronically uploaded
For state laboratory sample results.
On-line (key) data entry . '.,.-. " .
X Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all mat apply.)
X Input operator review ., .-
1 X 2nd party review . '
. Confirmation by water system that supplied data
On-line verification
By repeat query .
X By edit-checking . .
Keypunched and electronically uploaded data are subject to edit-
checking and range verification routines.
- ' Other . .
\ • ' • '.
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
^^^ Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
• • •- .
Other
Magnetic Tape to Region
Magnetic Tape to NCC
pril 22,1991 Rhode Island - 5
-------
3.14. ID what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
. that apply.)
X Card image. If cart image, check those that apply:
X We are currently convening to DTP.
Inventory information is sent in 1.5 format by the
system.
__ There are problems with the conversion.
MSIS format If MSIS format, check those mat apply:
-• We are currently converting to DTP. ;
___ There are problems wim die conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Violation Information is entered into the FRDS-DE program and. sent in
DTP.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.) -
Reports are generated using a Structured Query Language supported by File
Pro, the system software.
X Standard on screen reports •
X Standard printed reports •
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
Telephone support
Other
April 22, 1991 Rhode Island - 6
-------
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
X Other offices within the same state
.Other stales .
Other
1 - •
5. System configuration and system management and administration
5.1. What is die system's hardware architecture? (Pot an "X" next to all that apply.)
- 5.1.1. Centralized
Mainframe . •
X PC
16 MHZ, Tandy 4000
._ Other .
5.1.2. Distributed :
X PC network Network type: Santa Cruz XENIX with 16 users.
PC/minicomputer network Network type:
' - .. PC/mainframe network Network type:
Odier
5.13. Hybrid
5.2. In what environment and on what software does the system run?
System software:
Applications software: 4GL-F1LE PRO 16+
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.).. .
X User's manual
There are a number of pages assembled that describe the system and are
used as training material.
^^^ Training material
22,1991 Rhode Island - 7
-------
, System administration
_____ Technical guide
Annotated code,
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of ths following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements? .
There are no changes planned since the system already meets these
requirements?
X Yes, there are changes planned.
Changes are being held until pending legislation and rule-making
procedures are finalized.
5.5.2. What other changes are planned for the system?
The system will be upgraded to generate upload data in DTF. There are
also plans to replace the microcomputer network with a larger system,
running a UNIX operating system.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
i
What is the smallest size (megabytes of disk space) mat is required for
efficient operation of the system?
X What is least amount of memory required for the system to run?
640 kilobytes of RAM.
April 22,1991 Rhode Island - 8
-------
X What ate the current storage requirements for the system's data?
There is a 170 megabyte Scuzzi Drive supporting the entire network;
however, plans are. to upgrade to 1/2 gigabyte soon.
. What degree of modularity (e.g.t substantial use of table-driven software) is
mere in the system?
Are mere any other factors not yet discussed?
X What is the size of the current staff to support application?
Three
6. What are the interviewee's perception of system's strengths and weaknesses? •
Integrated system design based on FRDS.
\
7. Miscellaneous
! 7.1. Does the interviewee use FRDS?
Yes, the interviewee personally uses FRDS
Frequency: ' • s -
Main purpose(s):
" X No, the interviewee does hot use FRDS
7.2. Did the interviewee attend the FRDS H training provided by EPA?
Yes"
Did the interviewee attend the FRDS n interactive retrieval training?
No ' ' . •
il 22, 1991 Rhode bland - 9
-------
-------
Inventory Form
-. :• State Drinking Water Information Systems
South Carolina
1. Background Information
1.1. Tracking number for this interview fonn: SCI
1.2. Information system identification
12.1. Official name of system: Water Supply Information Management System
1.2.2. Common name (if different):
1.2.3. Commonly used acronym (if different):
1.2.4. State: South Carolina
1.2 J. Name of state agency that maintains and operates the system:
Department of Health and Environmental Control
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Melinda Mathias
••" . .
• . 1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Drinking Water Quality and Enforcement
1.4.2.Z EPA Region/division/branch/secdon:
1.4.Z3. EPA Headquaiters office/division/branch/section:
1.4.3. Interviewee's mailing address: 2600 Bull Street
Columbia, SC 29201
1.4.4. Interviewee's telephone number (803) 734-5310
1.4.5. Backup contact:
pril22,1991 . South Carolina -1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems •
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g.f enforcement histories) . •
X Mailings support (e.g., generation of mailing labels; production of warning fetters)
[TX M Fee tracking
i
X Tracking of submission of required reports on monitoring
__ Tracking of submission of other required reports
X Uploading to FRDS
_ Other
3. Data issues
. 3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.) .
X CWSs
X NTNCs . . ' ' '
X NCWSs
X Others
The system tracks small water systems serving populations less thaw 25.
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply*)
X Source/entity data
^^^ System administration data • '
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
X. System location data
April 22, 1991 South Carolina. - 2
-------
X Source location data (e.g., wdl latitude/longitudes)
X Sanitary Surveys . , . .
^^^ Operator Certification
Operator certification is reviewed during sanitary surveys.
___ Entry Point
3.3. Which types of violation information does die system maintain about PWSs? (Put an
"X" next to all mat apply.)
X Type of violation '
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
_ SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
_ EPA definition .
ocfimtioffi
The State uses a definition stricter than EPA's to avert
instances of Federal SNC.
Other definition . •
rpril 22, 1991 South Carolina - 3
-------
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all mat apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
Information maintained back to 1984.
^^_ Other
3.5. Which types of inventory information does the system n\»mtam about PWSs? (Put an
"X" next to all mat apply.)
X Compliance schedules
X Progress in meeting compliance schedules
Variances
The system is not programmed for variance/exemption data since the State
does not issue them. . .
Variance type
__ Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
t"
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all mat
apply.)
Financial data (e.g., fees)
Other resources data
April 22, 1991 South Carolina - 4
-------
3.9. What types of historical data are maintained in Ac system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all mat apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to me
state agency headauarters that manages the system.
Laboratory data is sent directly to the central office.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained. '
Inventory and survey data is sent to the central office in hard copy by 11
regional offices.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all mat
apply.) ; . / , •
___ Data is electronically uploaded ,. •
X On-line (key) data entry
Data is entered, on-line into a copy of the system. Updated files are then
copied over to the main system. . •
. Data is keypunched
__ Other .
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.) .
Input operator review
X 2nd party review
At least 10% of all data entered is reviewed for accuracy.
' Confirmation by water system that supplied data
prU22,1991 South Carolina - 5
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On-line verification
By repeat quay .
X By edit-cfaecking
For monitoring data only. .
Other
3.13. How data Is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
^^^ Data, telecommunications (e.g., via modem) • '
Diskette delivered to EPA Regional Office
X Other
' Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with die conversion. fmb,
X MSIS format. If MSIS format, check those that apply:
Inventory information is now sent in FRDS 1.5 format. Changes to the
system are ongoing, and inventory information is expected to be uploaded
in DTP by mid-1991.
.X We are currently converting to DTP.
__ There are problems with the conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Violations data is uploaded in DTF.
Were there any problems with the conversion?
Was the conversion fully successful?
Other . .
April 22, 1991 South Carolina -6
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4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X- Standard printed reports - .
X Ad-hoc on screen reports
X Ad-hoc primed reports .
,4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
On-line help screens
^^__ Telephone support
; Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
X Other offices within the same state
The 11 regional offices use data from the system.
Other states
Other • • . -
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all mat apply.)
3
5.1.1. Centralized . .. ' s -
. . Mainframe
._ Minicomputer
X PC • ' . '"'•':'•
- * •
IBM microcomputer on a PC network and hardwired to a
mainframe. '
Other
il 22, 1991 South Carolina - 7
-------
5.12. Distributed ,
X PC network Network type: Novell
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other- ;
5.13. Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: dBASE HI+
5.3. What types of documentation are available to support the system? (Put an "X" next
to all mat apply.) .
. User's manual . • .
Training material \
^^^ System administration manual
Technical guide
_____ Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Steve Vassey (Information System) / Jeff Nuovo (Mainframe
System)
Division of Drinking Water Quality and Enforcement / Bureau of
Information Resource Management
Telephone: (803) 734-5310 / (803) 734-4785
April 22, 1991
South Carolina - 8
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5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the: system currently being revised to meet the Revised Repotting
Requirements?
There are no changes planned since the system already meets these
requirements? "
X Yes, there are changes planned. .
Most new fields for the revised reporting requirements are already
In the system.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of die system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
X Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount? ,
No. A number of other States have copies of and use the system. Other
States have built their own systems based on this system design.
Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) mat is required for
efficient operation of the system?
Approximately. 6 megabytes.
X What is least amount of memory required for the system to run?
640 kilobytes.
X - What are the current storage requirements for the system's data?
22 megabytes are used for current storage.
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
. Are there any other factors not yet discussed?
What is the size of the current staff to support application
pril 22,1991
South Carolina - 9
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6. What are the interviewee's perception of system's strengths and weaknesses?
The Division feels the system is good. It meets all their needs, and can be programmed
by staff members. . •
7* Miscellaneous • '
7.1. Does the interviewee use FRDS?
_____ Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did die interviewee attend the FRDS n training provided by EPA?
Yes .
Did the interviewee attertd the FRDS n interactive retrieval training?
No
April 22, 1991 South Carolina - 10
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Inventory Form
State Drinking Water Information Systems .
• • . ' t • •
South Dakota
L Background Information
1.1. Tracking number for this interview form: SD1 ,
1.2. Information system identification. .
1.2.1. Official name of system: No system name.
1.22. Common name (if different):
1.23. Commonly used acronym (if different); ,
c
1.2.4. State: South Dakota
1.25. Name of state agency that maintains and'operates the system:
Department of Water and Natural Resources
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Rob Kittay .
1.4.2. Interviewee's Agency/Office:
i . • ' , " •
. . 1.4.2.1- State agency/office/division (or branch): Office of Drinking Water
"" 1.4.2.2. EPA Region/division/branch/section: ...'..
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: • 523 East Capital Street
Foss Building, Room 412
Pierre, SD 57501-3181
1.4.4. Interviewee's telephone number 605-773-4208
1.4.5. Backup contact: Darron Busch
22,1991 South Dakota - 1
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Two separate systems, with very similiar capabilities, track PWSs. Community systems
(55% of the FWSs in the State) are tracked by a mainframe system, non-community
systems (45%) are tracked by a microcomputer system.
2. For which purposes Is the system used? (put an "XH next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g.* enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
. • General administration
i
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.) ...
X CWSs
X NTNCs . , -
There are about 30 NTNC PWSs in the state.
f X NCWSs .
Non-community water systems, which comprise about 45% of all PWSs,
are tracked on the microcomputer system.
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X Demographics (e.g.. population served)
April 22,1991 South Dakota:- 2
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X System size ' .
X System owner/operator data
X System treatment data
X System location data
X Source location data (e.g., well latitude/longitudes)
X Sanitary Surveys
^^_ Operator Certification
Operator ccrtiflcation is tracked for all PWSs in a separate dBASE
program residing on a microcomputer.
X Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation •
X Date of violation
X Parametric data (e.g., limit; level measured) .
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
_ _ SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
Yes
How are SNCs defined in this system? ' '
X
Gcfinition *
22,1991 South Dakota • 3
-------
3.4. Which types of enforcement information does the system mstmym about PWSs? (Put.
an "X" next to all mat apply.) .
X Current enforcement actions
X Historical enforcement actions (or profiles)
—___ Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
, , ^ «
, -Progress in meeting compliance schedules
Variances
Variance type
. Other
3.6. Which types of scheduling capabilities does die system have? (Put an "X" next to all
that apply.)
X_a Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.) .
X Ground
_JK_ Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
' Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
April 22,1991 South Dakota - 4
-------
_ Data arrives from die field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where me system is
HTJfl I ffltSMflllQ, ' »
_ Data arrives frdm another agency .within the state (e.g., healm department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all mat
apply.) .
Data is electronically uploaded .
X On-line (key) data entry
^__ Data is keypunched • . • * -
_ Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
. Input operator review
_ 2nd patty review
_ Confirmation by water system that supplied data
On-line verification
_ By repeat query
_ By edit-cheddng
X Other .
Instances of non-compliance are manually checked before NOVs are sent
out.
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via
X Diskette delivered to EPA Regional Office
For NCWs from the microcomputer system.
Other
Magnetic Tape to Region
For CWSs from the mainframe system.
Magnetic Tape to NCC
22,1991 . South Dakota - 5
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3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.) . .
Card image. If card image, check those that apply:
___ We are currently convening to DTP.
. There are problems with die conversion.
MSIS format If MSIS format, check those that apply:
__ We are currently convening to DTP.
• There are problems with the conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Upload information from both systems is currently written in FRDS LS
format The Department is going to expand the microcomputer system to
eventually include all PWS data, and will be upgrading it to write files in
DTP. The mainframe system phase-out and DTP uploading capabilities
are near completion.
Were there any problems with the conversion? Yes
Was the conversion fully successful? Yes
Other
4. User issues
.4.1. What types of reports are generated for use within die state? (Put an "X" nest to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
Ad-hoc reports are available from the microcomputer system only.
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
..... Telephone support
Other
April 22,1991 South Dakota - 6
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4.3. What other users of this system axe there? (Put an "X" next to an that apply.)
_ Other offices within the same state
_; _ Otherstates .
_ _ Other .
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all mat apply.)
5.1.1. Centralized
X Mainframe IBM 3090
X PC 386-based machines.
Other
S.LiTTJistributed
X PC network Network type: Token Ring
_ PC/minicomputer network Network type:
.ijjijj: PC/mainframe network Network type:
_ . Other
5.1.3. _ Hybrid / .
5.2. In what environment and on what software does die system run?
System software: MS-DOS for the microcomputer system.
Applications software: dBASE for the microcomputer system. AidaBASE is the
database structure for the mainframe system. Natural
Programming Language is used to access and
manipulate the database.
5.3. , What types of documentation are available to support the system? (Put an "X" next
to all mat apply.)
* *
X User's manual
. For the mainframe system only.
_ Training material
^5nl22
22,1991
South Dakota. - 7
-------
X System administration manual
For the mainframe system only. • ,
Technical guide
Annotated code .
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: • ' '
i
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
There are no changes planned since the system already meets these
.requirements?
_X_ Yes. there are changes planned.
5.5.2. What other changes are planned for the system?
The Office of Drinking Water is planning to move all PWS data to the
microcomputer system in the future. They feel that programming changes
.will be easier to implement on a smaller system. This move will .
encompass changes in upload formatting (to DTF) and will encompass the
revised reporting requirements.
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
Would the owning state agency charge a tee for a copy or use of die system?
If so, what amount?
; Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) mat is required for
efficient operation of the system?
dBASE requires 5 megabytes of storage. They do not yet know the full
size of the system including all programs.
April 22, 1991 South Dakota - 8
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XiL[[i What is least amount of memory required for the system to run?
640 kilobytes.
X What are the current storage requirements for the system's data? .
The system currently uses 8 megabytes of storage, but has less than 70%
of the data entered into the system. The system resides on a 300
megabyte bard disk.
_____ What degree of modularity (e.g., substantial use of table-driven software) is
mere in the system?
Are mere any other factors not yet discussed?
.._..!_. What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
The PC system is strong.
7. Miscellaneous
t s
7.1. Does the interviewee use FRDS? .
' Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Yes : '•-,'• ' . ' "' '
pri!22,1991 . South Dakota - 9
-------
-------
Inventory Form
State Drinking Water Information Systems
Tenn
L Background Information
LI. Tracking number for mis interview form: TNI
1.2. Information system identification -
1.2.1. Official name of system: Tennessee Compliance Tracking System
1.2.2. Common name (if different):
1.23. Commonly used acronym (if different):
1.2.4. State: Tennessee
1.2.5. Name of state agency that maintains and operates the system:
Department of Conservation
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Margaret Keck
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch): Division of Water Supply
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 150 9th Avenue North, 2nd Floor Terra Bl
Nashville, TN 37247-3001
1.4.4. Interviewee's telephone number 615-741-6636
1.415. Backup contact:
pril 22,1991 Tennessee - 1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g.. tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels; production of warning letters)
X Fee tracking
X Tracking of submission of required reports on monitoring
^X Tracking of submission of other required reports
• • General administration
X Uploading to FRDS " ,
Other . ; •
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.) ;
X CWSs i •
X NTNCs ' .
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
X System location data
April 22, 1991 Tennessee - 2
-------
• X Source location data (e.g.» well
X Sanitary Surveys .
X Entry Point
33. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
' < * * "
X Date of violation
. X Parametric data (e.g., limit; level measured)
This information is stored in a separate, interrelated database file.
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types • j
3.3.1. X Is the system capable of identifying or flagging violations
Xm Monitoring/reporting violations
X^ MCL violations
X SNCs (also see next question)
3.3.2, Does the system store an indicator of whether a particular violator is a SNC?
How are SNCs defined in this system?
X EPA definition
^^^ State definition
3.4. Which types of enforcement information does the system maintain about PWSs? .(Put
an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
_ Other r . . '• . •
April 22,1991 Tennessee-3
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3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.) • ,
._:: • Compliance schedules
' Progress in meeting compliance schedules
X Variances
This capability is not used by the State.
•
X Variance type
Other
3.6. Which .types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.) . ..
X Scheduling of inspections/inspectors . .
This capability is not used by the Stale.
, Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
Financial data (e.g., fees)
Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
Data files six years old are purged from the system and archived to another
microcomputer or a mainframe for storage.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an ?X" net
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
"""""" state agency headquarters that manages the system.
Laboratory data is sent directly to the central office.
April 22,1991 Tennessee-4
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X Data arrives from the field (e.g.t system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained. • ' • "
Inventory information is gathered by one of four regional offices and then
sent to the central office. Non-community water system information is
sent in by county health departments.
Data arrives from another agency within the state (e.g., health department)
3.11. Which methods axe used to enter data imp the system? (Put an "X" next to all that
apply.)
X Data is electronically uploaded
X On-line (key) data entry
X Data is keypunched • t .
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
__ Input operator review -
X 2nd party review . • .
Confirmation by water system that supplied data /
On-line verification • • • . . • * • .
By repeat.query .
X By edit-checking . ,.,,.'•'
.' ' Other ' .. . '_ . . .•...,../•
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
Data telecommunications (e.g., via modem)
j*
X Diskette delivered to EPA Regional Office • ....
.m Other.
Magnetic Tape to Region . .
Magnetic Tape to NCC .
April 22, 1991 : Tennessee-5
-------
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those mat apply:
We are currently converting to DTP.
....-...._... There are problems with the conversion.
' MSIS format if MSIS format, check those mat apply:
• We are currently converting to DTP.-
There are problems with the conversion.
X FRDS E Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion? None
Was the conversion fully successful?
Other - . •• .!
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" nexit to all
that apply.)
• X Standard on screen reports
R&R Relational Report Writer is used to generate reports. It is fast and
user friendly, and can relate up to 10 files for a single report. -
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
Telephone support
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the same state . .
They are trying to update the system so that other State offices will have
access to the data more easily.
April 22, 1991 Tennessee - 6
-------
_____ Other states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
' Mainframe
• Minicomputer •.
X PC
IBM NCR 286. The system is loaded on two microcomputers that
are hardwired together. Information is updated on one machine,
and then batch uploaded to the other.
Other-
5,1.2. Distributed
PC network Network type: ' ,
.__, PC/minicomputer network Network type:
' PC/mainframe network Network type:
-• Other . . •
5.1.3. ..Hybrid ...
5.2. In what environment and on what software does the system run?
System software: MS-DOS
Applications software: FoxBASE+ (Ver. 2J)
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
_____ User's manual
^^^ Training material
^^^^ System administration
_____ Technical guide
April 22,1991 Tennessee-7
-------
Annotated code
Other
5.4. What is the name of die system administrator (if not the interviewee)?
Name: Same
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
X There are no changes planned since the system already meets these
requirements?
Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) mat is required for
efficient operation of the system?
X What is least amount of memory required for the system to run? ,
640 kilobytes
X What are the current storage requirements for the system's data?
Currently using 60 megabytes on an 80 megabyte hard disk.
What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
Are there any other factors not yet discussed?
What is the size of the current staff to support application
April 22,1991 .Tennessee-8
-------
6. What are the interviewee's perception of system's strengths and weaknesses?
Completely on-line; easy retrieval.
7. Miscellaneous
7.1. Does die interviewee use FRDS?
X Yes, the interviewee personally uses FRDS
Frequency: Quarterly
Main purpose(s): Check quality of data.
No, the interviewee does not use FRDS
7.2. Did die interviewee attend die FRDS n training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
22,. 1991 . Tennessee-9
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Inventory Form ..
State Drinking Water Information Systems
Texas
1. Background Information
1.1. Tracking number for this interview fonn: TX1
1.2. Information system identification
1.2.1. Official name of system:
1.2.2. Common name (if different):
, . 1.2.3. Commonly used acronym (if different):
1.2.4. State: Texas
1.2.5. Name of state agency that maintains and operates the system:
Department of Health, division of Water Hygiene
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Anthony Bennett
•""
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
, • >i
Data Reports and Water Quality Monitoring Branch
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/tiv&on/branch/section:
1.4.3. Interviewee's mailing address: 1100 West 49th Street
Austin, TX 78756
1.4.4. Interviewee's telephone number (512) 458-7497
1.4.5. Backup contact:
U22.1991 Texas-1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
• • . *
X Compliance (e.g.f tracking violations? Tracking inspections)
The mainframe system tracks submission of reports and samples for Bacti
and turbidity. A separate microcomputer system tracks Chem/Rad data,
although this information Is reentered into the mainframe system to generate
FRDS upload ffles.
X Enforcement (e.g.( enforcement histories) .
A separate microcomputer based system (using dBASE HI+) will begin to
keep enforcement histories in the near future.
. X Mailings support (e.g., generation of mailing labels; production of warning letters)
The system can provide mailing support for Bacti monitoring activities.
X Fee tracking ' '
A separate system on the mainframe tracks submission of fees.
__ t Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
General administration . .^
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all mat
apply.)
X CWSs
X NTNCs '
X NCWSs
X Others
3.2. Which types of inventory information does the system *»a"*fiMn about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
April 22, 1991 Texas - 2
-------
X Demographics (e.g., population served)
_X _ System size
X System owner/operator data
.. X System treatment data •
. • System location data
Source location data (e.g., well
. X Sanitary Surveys ."'...
Operator Certification
' ' '•; Entry Point .
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation • • -
X Date of violation . ,
•;w._ Parametric data (e.g., limit; level measured)
_Xrm Capable of storing multiple violations of same type
Multiple.violations for the same month are stored as a single violation.
X Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
' '
. Monitoring/reporting violations
^ MCL 'violations
• SNCs (also see next question)
3.3.2. Does.the system store an indicator of whether a particular violator is a SNC?
No • . .
How are SNCs defined in this system?.
EPA definition '' '
.-,' State definition
.; Other definition ;
'pril22,1991 Texas-3
-------
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
_____ Current enforcement actions
____ Historical enforcement actions (or profiles)
k » '
• Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
. Compliance schedules
..._ Progress in meeting compliance schedules
• Variances :
— Variance type
_. Other .
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.) .
X Scheduling of inspections/inspectors
t
The system can be used to schedule PWS inspections.
Summaries of results of inspections
3.7. What types of water sources are tracked by the system,? (Put an "X" next to all that
apply.)
X Ground
X Surface . '
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
j Financial data (e.g.t fees)
. • Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22, 1991 Texas - 4
-------
3.10. How is data consolidated, transcribed, and prepared for data entry ? : (Put an "X" net
to all that apply.) - - .
X Data anives directly from flic field (e.g., system; systems' laboratories) to me
state agency headquarters that manages die system.
_ Data anives from the field (e.g., system; systems* laboratories) to a regional
office, which forwards the information to headquarters where me system is
:i Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all mat
apply.)
__ Data is electronically uploaded . .
X On-line (key) data entry
___ Data is keypunched
/ J_ Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
_ 'Input operator review
-•£*'»*-
• X 2nd party review
' * . / '
_ Confirmation by water system that supplied data
On-line verification
_ By repeat query
X By
The system performs random edit checks on Bacti and inventory
data.
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
_ Data telecommunications (e.g., via modem)
. _ Diskette delivered to EPA Regional Office
; _ Other
. Magnetic Tape to Region
X Magnetic Tape to NCC .
April 22.1991 Texas-5
-------
3.14. In what format is data sent to the EPA for FRDS uploads? (Pot an "X" next to all
that apply.) '
___ Can! image. If card image, check those that apply:
__ We are currently convening to DTP.
^^ There are problems with the conversion.
X MSIS format. If MSIS format, check those mat apply:
X We are currently converting to DTP.
X There are problems with the conversioa
There is not yet a date on which conversion will take
place. The Department may decide to switch the entire
system to a microcomputer based system, although the
mainframe would continue to provide mailing support.
• FRDS n Data Transfer Fonnat (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful? • • '
t
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
There are a limited number of fields that are eligible to be indudei in ad
hoc reports.
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put ah "X" next to all
mat apply.)
On-line help screens
___ Telephone support
Other
April 22, 1991 Texas-6
-------
4.3. What other users of this system axe there? (Put an "X" next to all that apply.)
X Other offices within die same state
i Other stales
- Other
5. System configuration and system management and administration
. i .
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
\ " ' , * •
X Mainframe UNISYS 1100 Series
__ Minicomputer
_ PC . ' ' '' ' •
_ Odier ' .
5.1.2. Distributed
_ PC network .Network type: .
......... PC/minicomputer network Network type: '•'•..-
.«• • ' PC/mainframe network Network type:
•— _ Other.
5.1.3; . • Hybrid
5.2. In what environment and on what software does the system run?
System software: UNISYS Operating System
Applications software: COBOL and MAPPER, which is used to access data.
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.) •
X User's manual
Training
j ' System i
Technical guide
Annotated code
Other
April 22,1991 Texas-7
-------
5.4. What Is the name of the system administrator (if not the interviewee)? . ,
Name: BUI Hennlg
Address: Data Processing Section
Telephone: (512)458-7645
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Reporting ,
' Requirements?
There are no changes planned since die system already meets these
requirements?
X^ Yes, there are changes planned.
The revised reporting requirements will be in place by January of
1992.
5.5.2. What other changes are planned for the system?
S.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge alee for a copy or use of the system?
If so, what amount? . •
__ Would any other fees be required (e.g., for licensing of proprietary software)?
X What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
The system inventory requires about 4 megabytes of storage each year.
Each year's violation data requires about 2 megabytes of storage.
_____ What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data? . ;;
___ What degree of modularity (e.g.. substantial use of table-driven software) is
there in the system?
Are mere any other factors not yet discussed?
X What is the size of the current staff to support application?
About six to eight FTEs are required to fully support the system.
April 22,1991 Texas - 8
-------
6. What are the interviewee's perception of system's strengths and weaknesses?
The system lacks flexibility.
7. Miscellaneous
7.1. Does the interviewee use FRDS?
___ Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
No
Did the interviewee attend the FRDS n interactive retrieval training?
No
,pril 22,1991 .Texas - 9
-------
-------
Inventory Form
State Drinking Water Information Systems
Utah
L Background Information '
1.1. Tracking number for this interview fbim: UT1
1.2. • Information system identification
1.2.1. Official name of system: Bureau of .Water Sanitation System
1,12. Common name (if different): Ken's system
1.23. Commonly used acronym (if different):
1.2.4. State: Utah
1.2.5. Name of state agency that maintain* and operates the system:
Department of Health
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information ...
1,4.1. Name of interviewee: Ken Bousfleld
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Division of Environmental Health
Bureau of Drinking Water/Sanitation
1.4.2.2. EPA Region/divisionAnanch/section:
1.4.2.3. EPA Headquarters office/divisiaD/branch/section:
1.4.3. Interviewee's mailing address: 288 North 1460 West
P.O. Box 16690
- Salt Lake City, Utah 84116
1.4.4. Interviewee's telephone number (801) 538-6159
. 1.4.5. Backup'contact:
April 22, 1991 . Utah -1
-------
. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems . •
X Compliance (e.g., tracking violations; tracking inspections)
X . ' Enforcement (e.g., enforcement histories) ,
X Mailings support (e.g., generation of mailing labels; production of warning letters)
X . Fee tracking
^^^_ Tracking of submission of required reports on monitoring ~<
X Tracking of submission of other required reports
X.._ General administration
X Uploading to FRDS i
Other . ;
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs ' ' ".'•'•"' \ •
X NCWSs
X Others • • •
There is a non-public category for systems that are too small to fall under
the Federal limits.
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.) ' •
X Source/entity data
X System administration data
X Demographics (e.g.t population served)
t
X System size
X System owner/operator data
April 22, 1991 Utah-2
-------
o X System treatment data
X System location data
X Source location data (e.g., well
X Sanitary Surveys . . .
For the most recent surrey.
X Operator Certification •
_ Entry Point • '
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X . Type of violation
X Date of violation .
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. X Is the system capable of identifying or flagging violations
X • Monitoring/reporting violations
X MCL violations
_ SNCs (also see next question)
A dummy file can be created to sort on violation fields
and generate a printout of SNCs.
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
Yes
How are SNCs defined in this system?
X EPA definition • ......
Other definition
'pril22,1991 , Utah r 3
-------
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all thai apply.)
«X Current enforcement actions
' X Historical enforcement actions (or profiles)
The system stores the last 3 years of information.
Other .
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all mat apply.) -
Compliance schedules
m meetm2 CQ^FIPMancc schedules
X Variances
X Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
mat apply.)
X Scheduling of inspections/Inspectors
This capability is not used..
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
• apply.)
X . Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by die system? (Put an "X" next to alt that
apply.)
___ Financial data (e.g.. fees)
Other resources data
April 22,1991 Utah - 4
-------
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
Chemical data is available for the last 20 years. Bacteriologic data is available
for the most recent one to two year period.
3.1Q. How is data consolidated, transcribed, gnfl prepared for data entry? (Pot an "X" net •
to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
agency headoiiarters tti^T manages th^ system.
.._.. Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained,
_ Data arrives from another agency within the state (e.g., health department)
3.11. Which methods are used to enter data into the system? (Put an "X" next to all that
apply.)
X Data is electronically uploaded
The State health lab sends data on magnetic tape.
\
X On-line (key) data entry
Inventory information is updated on-line. Data from private labs is also
updated on-line. They plan to have electronic transfer from private labs
by mid-199L
_ Data is keypunched
_ Other ,_•; r .,...,..' * V'-. .' "' '' • '
3.1Z What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.) . , ' .
____ Input operator review
X 2nd party review
_ Confirmation by water system that supplied data
On-line verification
_ By repeat query
X By edit-checJong
Other
April 22,1991 Utah - 5
-------
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all mat apply.)
X Data telecommunications (e.g., via modem)
Data is transferred by magnetic tape to a Prime mini computer and then
sent by modem to Region VOL
Diskette delivered to EPA Regional Office
Odfter
___ Magnetic Tape to Region
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check mose mat apply:
___ • We are currently convening'to DTP.
___ There are problems with the conversion.
MSIS format. If MSIS format, check those that apply:
—_ We are currently converting to DTP.
there are problems with me conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Yes. There were some early problems Unking violation and
enforcement data.
Was the conversion fully successful? Yes
Other
4. User issues
4.1. What types of reports are'generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
April 22,1991 .„ Utah-6
-------
^X^ Ad-hoc on screen repents
Ad-hoc reports require custom programming.
• • • '
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
mat apply.) •
X On-line help screens
Menu-driven with message lines that offer different options the user can
take.
Telephone support
Other .
4.3. What other users of mis system are there? (Put an "X" next to all that apply.)
X Other offices within the ^flmff state
Other offices use the data.
Other states
Other
»• . '• '
System configuration and system management and administration
S.I. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
* Mainframe
X Minicomputer NIXDORF 600/45 with 7 terminals. .
PC .'••.-•'-
Odier
5.1.2. Distributed " - ;
PC network Network type:
. PC/minicomputer netwoik Network type:
• PC/mainfirame network Network type: .
Other • ' ' •
5.13. Hybrid
il 22, 1991 . Utah - 7
-------
5.2. In what environment and on what software does the system run?
System software: Editor.operating system.
Applications software: EDITOR (same as the operating system).
5.3. What types of documentation are available to support the system? (Put an "X" next
to all diat apply.)
X User's manual
There are several pages that provide an overview of the system and its
structure.
_^_ Training material
System administration manual
Technical guide
X Annotated code
Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: . Same
Address:
Telephone:
*
5.5. Please indicate any of the following changes planned for the system.
5.5.1. Is the system currently being revised to meet die Revised Reporting
Requirements?
X There are no changes planned since the system already meets these
requirements?
Yes, there are changes, planned
5.5.2. What other changes are planned for the system?
April 22, 1991 Utah - 8
-------
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
' "X. Is the system ran on public domain applications software?
. Utah's public domain -
. No Would the owning state agency charge a fee for a copy or use of the system?
The department would be willing to share the application software with
other state free of charge. They would not be able to provide system
• support
___ Would any other fees be required (e.g., for licensing of proprietary software)?
X What is die smallest size (megabytes of disk space) that is required for
efficient operation of die system?
The system occupies 4.7 megabytes of disk storage.,
• X What is least amount of memory required.for die system to run?.
56 kilobytes of RAM.
What are the current storage requirements for die system's data?
The system currently uses 34 megabytes of storage for PWS data.
X What degree of modularity (e.g., substantial use of table-driven software) is
there in the system?
' There are 24 standard tables. More tables can be added as new
regulations are passed. •
_____ Are diere any other factors not yet discussed? .
X What is die size of die current staff .to support application *
About 1/4 to 1/2 FTE for administration and 1-1/2 FTE for data entry.
6. What are the Interviewee's perception of system's strengths and weaknesses?
User-friendy; rarely experience operational problems; easy to train staff on its use.
22,1991 Utah-9
-------
7. Miscellaneous
7.1. Does the interviewee use FRDS?
._ Yes, the interviewee personally uses FRDS
Frequency!
• Main purpose(s):
X No, die interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS H training provided by EPA?
Yes
Did the interviewee attend the FRDS n interactive retrieval training?
No
April 22,1991 Utah-10
-------
Inventory Form-
State Drinking Water Information Systems
Vermont
L Background Information
1.1. Tracking number for this interview form: VT1
1.2. Infonnation system identification
1.2.1. Official name of system: * - •• . : .
1,2.2. Common name (if different):*
1.23. Commonly used acronym (if different): .
1.2.4. State: Vermont '
1.2J. Name of state agency that maintains and operates the system:
Department of Health .
1.3 Name of interviewer Milenko Ralicb (Cadmus)
1.4. Basic interviewee information
. 1.4.1. Name of interviewee: Kim Jones
1.4.2. Interviewee's Agency/Office:
. 1.4.2.1. State agency/office/division (or branch):
Environmental Health Division, Water Supply Program
1.4.2.Z EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 60 Main Street
Box 70
Burlington, VT 05402
1.4.4. Interviewee's telephone number (802) 863-7344
1.4.5. Backup contact:
pril 22, 1991, Vermont - 1
-------
2. For which purposes is the system used? (put an NX" next to all that apply.)
X " Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories) ;
X Mailings support (e.g., generation of mailing labels; production of warning letters)
The system can generate mailing labels and special notices to PWSs.
X Fee tracking • - * *; . • ' .
X Tracking of submission of required reports on monitoring
•. Tracking of submission of other required reports
__ General administration
X Uploading to FRDS
Other
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does- the system maintain about PWSs? (Pot an
"X" next to all that apply.)
X^ Source/entity data
X System adrniris*raT'nn data
X Demographics (e.g., population served)
X System size
X System owner/operator data
April 22,1991 Veimont - 2
-------
• X System treatment data
X System location data .
_ Source location data. (e.g.« well latitude/longitudes)
;. X Sanitary Surveys
-. Operator Certification
^^^ Entry Point " .
3.3. Which types of violation infonnatioh does the system maintain about PWSs? (Put an
"X" next to all mat apply.)
X Type of violation
^X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
_ Capable of storing multiple violations of different types
3.3.1. __ Is the system capable of identifying or Sagging violations
X Monitoring/reporting violations
X MCL violations
___ SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No
. How are SNCs defined in this system? '
* • »** ,
•••' EPA definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions '
April 22, 1991v , ; Vermont - 3
-------
X Historical enforcement actions (or profiles) •
^_^ Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
hl
_____ Process in meeting compliance
. Variances
. ____ Variance type
^^_ Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
X Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground .
X Surface A
X Purchased
3.8. What types of resource data is tracked by die system? (Put an "X" next to all mat
apply.)
X Financial data (e.g., fees)
X Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
• to all that apply.)
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
___ Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained.
April 22,1991 Vermont-4
-------
__ Data arrives firom another agency within the state (e.g., health department)
mm 3.11. Which methods ace used to enter data into die system? (Put an "X" next to all mat
^ apply.)
Data is electronically uploaded
X On-line (key) data entry
__ Data is keypunched
. Other
• . 3.12. What are the primary means by which data QA/QC is, performed? (Put an "X" next
• tO all fhflj apply,)
Input operator review
• 2nd party review
Confirmation by water system that supplied data
On-line verification
__f By repeat query
X By edit-checking
The system has verification checks for field codes used in FEDS.
Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
' Data telecommunications (e.g.» via modem)
" X Diskette delivered to EPA Regional Office
• • Other
. - Magnetic Tape to Region
Magnetic-Tape to NCC
1991 . Vermont-5
-------
3.14. In what formal is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
___ We are currently convening to DTP.
_ There are problems with die conversion.
MSIS fbnnaL If MSIS format, check those mat apply:
__ We axe currently converting to DTP.
____ There are problems with die conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with die conversion? No :
Was the conversion fully successful?
Other ' '
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
Standard on screen reports
X Standard printed reports
X. _ Ad-hoc on screen reports ,:
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens
Telephone support .
X Other
On-site support
4.3. What other users of this system are there? (Put an "X" next to all mat apply.)
Other offices within the same state
April 22, 1991 Vennont - 6
-------
Other states
; Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all mat apply.)
5.1.1. Centralized
^^^ Adamfraine
X Minicomputer VAX 8550
' PC ' -,
.Other
5.1.2. Distributed .
__ PC network- Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other . ,
5.1.3. Hybrid .
5.2. In what environment and on what software does die system run?
System software: VMS
Applications software: 1032
5.3. What types of documentation are available to support the system?. (Put an "X" next
to all that apply.)
User's manual
- Training material •
System administration manual
Technical guide
Annotated code
.'I'-/'
Other
pril 22.1991 . •>. Vermont - 7
-------
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same -
Address:
Telephone:
5.5. Please indicate any of the following changes planned for the system.
• 3.5.1. Is the system currently being revised to meet the Revised Reporting
Requirements?
.. There are no changes planned since the system already meets these
requirements? .
X Yes, there are changes planned.
Changes will be made to meet TCR/SWTR requirements.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
___ Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system? If
so, what amount? .
•• - • ''
___ Would any other fees be required (e.g., for licensing of proprietary software)?
^^ What is the smallest size (megabytes of disk space) that is required for efficient
operation of the system?
__ What is least amount of memory required for the system to run?
What are the current storage requirements for the system's data?
.. What degree of modularity (e.g., substantial use of table-driven software) is mere
in the system?
Are mere any other factors not yet discussed?
i
___ What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
April 22, 1991 Vermont - 8
-------
7. Miscellaneous
7.1. Does die interviewee use FRDS? .
__ Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, die interviewee does not use FRDS
7.2. Did die interviewee attend die FRDS H training provided by EPA?
Yes
Did the interviewee attend the FRDS H interactive retrieval training?
Yes
April 22, 1991
Vermont - 9
-------
-------
Inventory Form -
State Drinking Water Information Systems
, . Virginia
L' Background Information
1.1. Tracking number for this interview form: VA1
1.2. information system identification
12.1. Official name of system: FRDS-DE and MSIS
1.22. Common name (if different):
1.23. Commonly used acronym (if different):
1.2A State: Virginia
1.2.5. Name of state agency that maintain* and operates the system:
Department of Health . .
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Evans Massie
1.4.2. Interviewee's Agency/Office: .
~ ' :• • '-. -~-- "
1.4.2.1. State agency/office/division (or branch):
Division of Water Supply and Engineering
. . 1A22. EPA Region/division/branch/section:
1.4.2.3; EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 109 Governors Street
Richmond, VA 23219
1.4.4. Interviewee's telephone number 804-786-1756
1.4.5. Backup contact: •
22, 1991 Virginia-1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
• X Inventories of water systems
The MSIS system maintains inventory information.
X Compliance (e.g., tracking violations; tracking inspections)
The Department uses a manual system to track violations, and an "inhouse"
automated system to track inspections.
Enforcement (e.g... enforcement histories) ' • ' '
___ Mailings support (e.g., generation of mailing labels; production of warning letters)
. ' Fee tracking
X Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
___ General administration ,
X Uploading to FRDS
Other
3. Data issues
3:1, For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
X System administration data
X Demographics (e.g., population served)
X System size
X System owner/operator data
April 22,1991 Virginia-2
-------
X System treatment data
X System location dflt*
X Source location data (e.g.. well latitude/longitudes)
X Sanitary Surveys
^^ Operator Certification
Entry Point
3.3. Which types of violation information does the system *n^'ptam about PWSs? (Put an
"X" next to all that apply.)
_ Type of violation
_ Date of violation
• Parametric data (e.g., limit: level measured)
_ Capable of storing multiple violations of same type
___ Capable of storing multiple violations of different types
3.3.1. _ _ Is the system capable of identifying or flagging violations
' Monitonng/reportiDg violations
MCL violations- . • -
_ SNCs (also see nea question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
How are SNCs defined in this system?
EPA definition "
Other
3.4. Which types of enforcement information does die system
an "X" next to all mat apply.)
_ Current enforcement actions
' Historical enforcement actions (or profiles)
Other
about PWSs? (Put
22, 1991
Virginia . 3
-------
3.5. Which types of inventory information docs the system maintain about PWSs? (Put an
"X" next to all that apply.)
Compliance schedules
Progress in meeting compliance schedules
Variances • .•
___ Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
Scheduling of inspections/inspectors
Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased •
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.) '.,..*..
__ Financial data (e.g.t fees)
Other resources data .
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
maintained. •
Laboratories send bactf sample data to the regional offices which record
the violations and toward a report to the central office.
April 22,1991 Virginia-4
-------
X Data arrives from another agency within the state (e.g., health department)
Chemical sample results are fowarded directly to the central office by
laboratory.
3.11. Which methods are used to enter data into the system? (Put an "X" next to all mat
apply.)
___ Data is electronically uploaded :
X On-line (key) data entry
For the FRDS-DE program. . . .
.• i" - . * _.
X Data is keypunched ,
For the mainframe system.
Other ,
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.) . ' .
Input operator .review
X 2nd party review
_____ Confirmation by water system that supplied data
On-line verification ' •
• By repeat query
X. By edit-chedong
X Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.) , .
• Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
Other
Magnetic Tape to Region
Magnetic Tape to NCC
pri!22, 1991 , Virginia-5
-------
3.14. In what format is data sent to die EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the
IUUYCXMUI1.
MSIS format If MSIS format, check those that apply.
We are currently converting to DTP.
___ There axe problems with the conversion. <
X PROS n Data Transfer Format (DTP). If DTP is used:
The Department uses the FRDS-DE program to upoad data to FRDS-IL
Were there any problems with the conversion? ,
Was the conversion fully successful?
Other .
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
Reports are generated from the mainframe for inventory information.
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
mat apply.)
X On-line help screens ,
X Telephone support
X Other
4.3. What other users of this system are there? (Put an "X" next to all mat apply.)
«_
Other offices within the same state
April 22,1991 Virginia-6
-------
Otter states
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized • ' " •
X Mainframe IBM 4381
Minicomputer
X PC MEMOREX TELEX 7045 '
Other
5.12. Distributed *
PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
Other . .
5.1.3. . Hybrid
5.2. In what environment and on what software does the system run?
System software: MS-DOS for the microcomputer system.
HPO-5 for the mainframe system.
Applications software: Clipper for the microcomputer system.
. COBOL for the mainframe system.
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.) '•'... . •
X User's manual .
Training material
X System administration manual . •,
^^^ Technical guide -
' Annotated code ,
Other
22,1991 . ; : Virginia-?
-------
S.4. What is the name of the system administrator (if not the interviewee)?
Name:
Address:
Telephone: .
5.5. Please indicate any of die following changes planned for the system.
5.5.1. Is the system currently being revised to meet the Revised Repotting
Requi tftflmus 7
There are no changes planned since the system already meets these -
requirements?
X Yes, there are changes planned.
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put in "X"
next to those questions for which an answer is supplied.
Is the system run on public domain applications software?
Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary software)?
What is the smallest size (megabytes of disk space) that is required for
efficient operation of the system?
What is least amount of, memory required for the system to run?
_____ What are the current storage requirements for the system's data?
____ What degree of modularity (e.g., substantial use of table-driven software) is
' there in the system?
____ Are there any other factors not yet discussed? |
What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
They are too far removed from FRDS and cannot use system to help the state with its
tracking efforts.
April 22,1991 Virginia - 8
-------
., t
7. Miscellaneous
7.1. Does the interviewee use FRDS?
X Yes, the interviewee personally uses FRDS
Frequency: .
Main purpose(s): Data verification
No, the interviewee does not use FRDS
7.2. Did die interviewee attend the FRDS n training provided by EPA?
Yes
. Did the interviewee attend the FRDS II interactive retrieval training?
Yes
Ap
pril 22, 1991
Virginia-9
-------
-------
Inventory Form
State Drinking Water Information Systems
.Washington'
1. Background Information .
1.1. Tracking number for mis interview form: WAI
1.2,1. Official name of system: Drinking Water Program
1.2.2. Common name (if different):
1.23. Commonly used acronym (if different): . '. -
1.2.4. State: Washington
L25. Name of state agency that maintains and operates die system:
Department of Health
1.3 Name of interviewer Lisa Richardson (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Peggy Johnson
1.4.2. Interviewee's Agency/Office:
1.4.2.1. State agency/office/division (or branch):
Environmental Health Program
Division of Drinking Water
Technical Services Section
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: Building 3, Airdustriat Park
Mailstop LD11
OIympia,WA 98504
1.4.4. Interviewee's telephone number 206-753-3528
1.4.5. Backup contact:
April 22,1991 '.."'••' Washington-1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g.« enforcement histones)
Enforcement data management is a small part of the program.
X Mailings support (e.g.» generation of mailing labels; production of warning letters)
____ Fee tracking
X Tracking of submission of required reports on monitoring
' Tracking of submission of other required icpoits
_____ General administration
X Uploading to FRDS. .
_ _ Other .
3. Data issues .
3.1. For which types of .PWSs does the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
X Others
The program maintains data on systems that have as few as two service
connections or more.
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all mat apply.)
X Source/entity data
X System administration data
X Demographics (e.g.. population served)
X System size .
April 22,1991 Washington - 2
-------
X System owner/operator data
_X System treatment data • ' "
X System location data .
X Source location data (e.g.. well latitude/longitudes)
He system has source location data in terms of township range.
__ Sanitary Surveys
_ Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Type of violation
X Date of violation
X Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type -
X Capable of storing multiple violations of different types :
3.3.1. X Is the system capable of identifying or flagging violations
X Monitoring/reporting violations
X MCL violations
_ ; ' ' __ SNCs (also see next question)
3.3.2. Does the system store 'an indicator of whether a particular violator is a SNC?
No
How are SNCs defined in this system?
EPA definition
State defimoon
_ Other definition • ~ -
April 22,1991 Washington - 3
-------
3.4. Which types of enforcement information does the system maintain about PWSs? (Pot
. an "X" next to all that apply.)
X Current enforcement actions
The system handles the entire letter sequence, from warning to formal
action letters.
X Historical enforcement actions (or profiles)
[ Other
3.5. Which types of inventory information .does the system maintain about PWSs? "[Put an
"X" next to all mat apply.)
^^_ Compliance schedules
. Progress in meeting compliance schedules
___ Variances
•I
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.) . , - .
Scheduling of inspections/inspectors . .
Summaries of results of inspections
3.7. What types of water sources ate tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
___ Financial data (e.g.. fees)
__—_ Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
April 22,1991 . Washington-4
-------
3.10. How is data consolidated, transcribed, and prepared for data entry? • (Put an "X" net
to all that apply.)
X Data arrives directly from die field (e.g., system; systems* laboratories) to me
CDSU12UECS ~
Water Quality information arrives from the laboratories. Inventory data
arrives from the systems themselves.
X Data anives from the field (e.g., system; systems' laboratories) to a regional
. office; which forwards me information to headquarters where the system is
majmirinrd,
Some inventory data arrives via Regional offices.
_ _ Data anives from another agency within the state (e.g., health department)
3.11. Which methods are used to'enter data into the system? (Put an "X" next to all that
apply.) •
X Data is electronically uploaded
_ On-line (key) data entry
___ Data is keypunched
_ Other •
3.12. What are die primary means by which data QA/QC is performed?. (Put an "X" next
to all that apply.)
X Input operator review
X 2nd party review
_ Confirmation by water system that supplied data
On-line verification • . . »
_ By repeat query .
> ^. -
X By edit-cheddng
_ Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
_ Data telecommunications (e.g., via modem)
_ Diskette delivered to EPA Regional Office
_ Other
pril22,1991 .. • . Washington - 5
-------
X Magnetic Tape to Region .
Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to an
that apply.)
... Card image. If card image, check those that apply:
__ We aze currently converting to DTP. „ "
^^_ There are problems with the conversion. >
X MSIS format. If MSIS format, check those that apply:
X We are onrently convening to DTP.
X There are problems with the conversion. t.
Too many nnnimils are provided and makes distillation
of pertinent information difficult
FRDS n Data Transfer Format (DTP). If DTP is used:
Were there any problems with the conversion?
Was the conversion fully successful?
Other _ • - .
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
_X_ Ad-hoc on screen reports
Ad hoc reporting capabilities are limited by some selection criteria.,
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
mat apply.)
^_ On-line help screens
X Telephone support
Other
April 22,1991 - Washington-6
-------
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
X Other offices within the same state
Some local health departments have inquiry access; the Utilities and
Transportation Commission has on-line inquiry access as well.
Other states .
Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized .
X Mainframe IBM network with microcomputers
Minicomputer
PC
- Other
5.1.2. Distributed
PC network Network type:
PC/minicomputer network Network type:
__ PC/mainframe netwoik Network type:
Other
5.13. Hybrid
5.2. In what environment and on what software does the system run?
System software: Natural
Applications software: Adabas '
5.3. What types of documentation are available to support the system? (Put an "X" next
to all mat apply.)
X User's manual
Training material . •
X System administration manual (to be developed by July 1991)
!pril 22,1991 Washington - 7
-------
mmf__ Technical guide
Annotated code .
X Other
. Some resource persons. .
5.4. What is die name of die system administrator (if not die interviewee)?
Name: Simon Tung
Address: MS LD-11
Olympia, WA 98504 i
Telephone: (206) 586-8733
5.5. Please indicate any of the following changes planned for the system. ,
5.5.1. Is the system currently being revised to meet die Revised Reporting
Requirements?
There are no changes planned since the system already meets diese
requirements?
X Yes, mere aie changes planned.
The new data system will meet the Revised Reporting Requirements.
5.5.2. What other changes are planned for the system? .
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
Is die system run on public domain applications software?
No Would the owning state agency charge a fee for a copy or use of the system?
Would any other fees be required (e.g., for licensing of proprietary software)?
_ What is the smallest size (megabytes of disk space) mat is required for
efficient operation of the system?
What is least amount of memory required for the system to run?
What are the current storage requirements for die system's data?
What degree of modularity (e.g., substantial use of table-driven software) is
there in die system?
Are there any other factors not yet discussed?
April 22,1991 Washington • 8
-------
X What is the size of the current staff to support application.
15 FTEs are needed to maintain the system; L5 data entry employees and
one system administrator. Additional programming staff will be used as
needed.
6. What are the interviewee's perception of system's strengths and weaknesses?
The systems strength is that Regional offices have access to it. The system is very new
and will undoubtedly have "bugs" still to be discovered.
7. Miscellaneous
7.1. Does die interviewee use FRDS?
__' Yes, the interviewee personally uses FRDS
Frequency: .
Main purpose(s):
X No, the interviewee does not use FRDS .
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes
Did die interviewee attend the FRDS n interactive retrieval training?
Yes
7^122,
,1991 Washington -9
-------
-------
Inventory Form
State Drinking Water Information Systems
West Virginia
L Background Information
1.1. Tracking number for mis interview form: WV1
system
1.2.1. Official name of system: No system name.
1.22. Common name (if different):
1.23. Commonly used acronym (if different):
1.2.4. State: West Virginia
,- *•
1.2.5. Name of state agency mat maintains and operates the system:
, Office of Environmental Health Services
1.3 Name of interviewer: Lisa Richardson (Cadmus)
1.4. Basic interviewee information '
1.4.1. Name of interviewee: Jan Griffith
1.4.2. Interviewee's Agency/Office:
v 1.42.1. State agency/office/division (or branch):
Environmental Engineering Division
1.4.2.2. EPA Region/division/branch/section:
1.4,2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: 1900 Kanawha Blvd. East
Building 3, Room 550
Charleston, WV 26305
1.4.4. Interviewee's telephone number (304) 348-2981
1.4.5. Backup contact:
il 22,1991 West Virginia - 1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
!
X Enforcement (e.g., enforcement histories)
X Mailings support (e.g., generation of mailing labels: production of warning letters)
Fee tracking
X Tracking of submission of required reports on monitoring
X Tracking of submission of other required reports
• General administration
X Uploading to FRDS
Other
3. Data issues .
3.1. For which types of PWSs doe* the system maintain data? (Put an "X" next to all that
apply.)
X CWSs
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Source/entity data
System n^ifl^iT^$tr8ftofi o^T^j
X Demographics (e.g., population served)
X System size
X System owner/operator data :
X System treatment data
X System location data
Source location data (e.g., well latitude/longitudes)
April 22, 1991 West Virginia - 2
-------
Sanitary Surveys
Operator
_____ Entry Point . • •
33. Which types of violation information does the system maintain about PWSs? (Put an
"X" next to all that apply.) .
, X Type of violation
X Date of violation
Parametric data (e.g., limit; level measured)
Only those tests resulting in violations are entered into the system. -
X Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types
3.3.1. Is the system capable of identifying or flagging violations
Monitoring/reporting violations
. MCL violations
SNCs (also see next question)
3.3.2. Does the system store an indicator of whether a particular violator is a SNC?
No .
How are SNCs defined in dus system?
>
EPA definition
![' . ' •"" State-definition
Other definition
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
.an "X" next to all that apply.)
X Current enforcement actions
X Historical enforcement actions (or profiles)
No old data is erased from the system.
Other
il 22,1991 West Virginia - 3
-------
3.S. Which types of inventory information does the system maintain about PWSs? (Pot an
"X" next to all that apply.)
Compliance schedules
i
Progress in meeting compliance schedules
__, m Variances ,
_ Variance type
^^^ Other .
3.6. Which types of scheduling capabilities does die system have? (Put an "X" next to all
that apply.)
_ _ Scheduling of inspections/inspectors
____ Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.) !
X Ground
X Surface
X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
. apply-) .
_ Financial data (e.g., fees)
___ Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
Owner changes and public notification data.
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.) .
X Data arrives directly from the field (e.g., system; systems' laboratories) to the
state agency headquarters that manages the system.
Inventory data arrives directly from PWSs.
X Data arrives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
Violation data is sent in from the 6 district offices.
April 22,1991 West Virginia - 4
-------
• Data anives from another agency within die state (e.g., health depaztment)
• 3.11. Which methods axe used to enter data into the system? (Put an "X" next to all that
apply.)
^^^ Data, is electronically uploaded . •
X On-line (key) data entry
__ Data is keypunched •
' Other ' . -
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all mat apply.)
Input operator review
X 2nd party review
X Confirmation by water system that supplied data
On-line verification
__ By repeat query
• By edit-checking
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
^^^ Data telecommunications (e.g.( via modem)
X Diskette delivered to EPA Regional Office ..•'-•-
'. Other '
Magnetic Tape to Region ,
Magnetic Tape to NCC
3.14. In what fonnat is data sent to the EPA for FRDS uploads? (Put an "X" next to all
that apply.)
Card image. If card image, check those that apply:
We are currently converting to DTP.
There are problems with the conversion.
22,1991 West Virginia ^ 5
-------
- MSIS format If MSIS format, check those mat apply:
__tm We are currently converting to DTP.
_* • There are problems with the conversion.
X FRDS n Data Transfer Format (DTP). If DTP is used:
All data is re-entered into the FRDS-DE program and sent to Region
on floppy disk.
Were mere any problems with the conversion?
Was the conversion fully successful?
Other . '
4. User Issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports mm
• • • \^^
4.2." What types of support are available to users of the system? (Put an "X" next to all
that apply.)
X On-line help screens .
X Telephone support '
Other
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
___ Other offices within the same state >
Other states
Other
April 22,1991 West Virginia - 6
-------
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
^>p>pgp Mainframe
. Minicomputer
X PC IBM and Zenith
' Other
5.1.2. Distributed
X PC network Network type:
__ PC/minicomputer network Network type:
__ PC/mainframe network Network type:
Other
5.1.3. Hybrid , . .
5.2. In what environment and on what software does the system run? '
System software:. MS-DOS
Applications software: dBASE m+
5.3. What types of documentation are available to support the system? (Put an "X" next
to all that apply.)
X User s manual
IQ3ICZ12U
^^^ System administnitioii
• ' -
^^^ Technical guide
Annotated code
Other ' -
5.4. What is the name of the system administrator (if not the interviewee)?
Name: . Same
Address:
Telephone:
22,1991 West Virginia - 7
-------
5.5. Please indicate any of die following changes planned for the system.
5.5.1. Is die system currently being revised to .meet die Revised Reporting
<¥
t #
X There are no changes planned since die system already meets diese
requirements?
^^^ Yes* diere are changes planned.
532. What other changes are planned for die system?
5.6. The following are issues pertaining to die transportability of die system. Put an "X"
next to those questions for which an answer is supplied.
X Is die system run on public domain applications software?
_ Would die owning state agency charge a fee for a copy or use of die system?
If so, what amount?
_ _ Would any other fees be required (e.g., for licensing of proprietary software)?
_ _ What is die smallest size (megabytes of disk space) that is required for
efficient operation of the system?
_ What is least amount of memory required for the system to run?
_ What are the current storage requirements for die system's data?
_ _ What degree of modularity (e.g., substantial use of table-driven software) 'is
there in the system?
_ Are diere any odier factors not yet discussed?
X What is die size of die current staff to support application
There is one administrator and four clerks.
6. What are the interviewee's perception of system's strengths and weaknesses?
Lack of human resources.
T. Miscellaneous
7.1. Does die interviewee use FRDS?
X Yes, die interviewee personally uses FRDS
Frequency:
Main purpose(s):
_ No, die interviewee does not use FRDS
April 22, 1991 West Virginia - 8
-------
7.2. Did the interviewee attend the FRDS n training provided by EPA?
Yes ' . • - '
Did the interviewee attend the FRDS n interactive retrieval training?
Yes
22, '1991 . West Virgjnia - 9
-------
-------
Inventory Form
State Drinking Water Information Systems
Wisconsin
1. Background Information
1.1. Tracking number for this interview form: WI1
i
1.2. Information system identification
1.2.1. Official name of system: WATER/ENTRACK
1^2. Common name (if different):
1.23. Commonly used acronym (if different):
. 1.2.4. State: Wisconsin
1.2^. Name of state agency that maintains and operates the system:
Department of Natural Resources . -
1.3 Name of interviewer Martin Rebhun (Cadmus)
1.4. Basic interviewee information
1.4.1. Name of interviewee: Sharon Bur bach
1.4.2. Interviewee's Agency/Office: ' _.
1.4.2.1. State agency/office/division (or branch):
Division of Environmental Quality
.Bureau of Public Water Supplies
1.4.2.2. EPA Region/division/branch/section:
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: Box 7921
GEF n
Madison, WI 53707
1.4.4. Interviewee's telephone number 608-266-8696
1.4.5. Backup contact:
22,1991, Wisconsin - 1
-------
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
The WATER system tracks inventory data.
. X Compliance (e.g., tracking violations; tracking inspections)
• Enforcement (e.g., enforcement histories) .
The ENTRACK system tracks enforcement data.
X Mailings support (e.g., generation of mailing labels; production of warning letters)
m Fee tracking
X Tracking of submission of required reports on monitoring
. Tracking of submission of other required reports
____ General administration
X Uploading to FRDS
Other ;
3. Data issues
' ' •
3.1. For which types of. PWSs does the system maintain data? (Put an "X" next to all that
apply.) ..' • • •
• X CWSs • - • .
X NTNCs
X NCWSs
Others
3.2. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.) .
X Source/entity data
_^_ System administration data.
X Demographics (e.g., population served)
X System size
X System owner/operator data
X System treatment data
April 22. 1991 Wisconsin - 2
-------
9
X System location data
Source location data (e.g., well
'X' Sanitary Surveys
___ Operator Certification •
Operator certification is not tracked in the Public Water Section.
_ Entry Point
3.3. Which types of violation information does the system maintain about PWSs? (Pot an
"X" next to all that apply.)
The ENTRACK system tracks violation data.
X Type of violation
X Date of violation
__ Parametric data (e.g., limit; level measured)
X Capable of storing multiple violations of same type
..X.^ Capable of storing multiple violations of different types
3.3.1. _____ Is the system capable of identifying or flagging violations
Monitdnng/reporting violations
MCL violations .
_ SNCs (also see next question) , • •
333. Does the system store an indicator of whether a particular violator is a SNC?
f •
How are SNCs defined in this system?
*
EPA definition
Other
3.4. Which types of enforcement information does the system maintain about PWSs? (Put
an "X1 next to all that apply.)
The ENTRACK system tracks enforcement data.
X Current enforcement actions
il 22, 1991 Wisconsin -3
-------
........... X Historical enforcement actions (or profiles)
_ Other
* " - * --
3.5. Which types of inventory information does die system maintain about PWSs? (Put an
"X" next to all that apply.)
^^^ Compliance schedules
in meeting compliance schedules
Variances '
__ Variance type ;
_ Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
_ Scheduling of inspections/inspectors
_ Summaries of results of inspections
3.7. What types of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground ...
..'*•'
X Surface At
' X Purchased
3.8. What types of resource data is tracked by the system? (Put an "X" next to all that
apply.)
_ Financial data (e.g.t fees)
__ _ Other resources data
3.9. What types of historical data are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.)
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to1 all that apply.)
_ Data arrives. directly from the field (e.g., system; systems* laboratories) to the
state agency headquarters that manages the system.
X Data arrives from the field (e.g., system; systems* laboratories) to a. regional
office, which forwards the information to headquarters where the system is
maintained.
April 22, 1991 Wisconsin - 4
-------
_X_ Data arrives from another agency within the state (e.g., health department)
The district offices maintain formal violations data in the ENTRACK
system.
3.11. Which methods are used to enter data into the system? (Put an "X" next to all mat
apply.)
X Data, is electronically uploaded
The sample results from State laboratories are electronically uploaded.
On-line (key) data entry
X Data is keypunched
Other
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
. Input operator review
» i > ' , •
2nd party review
Confirmation by water system that supplied data
On-line verification
By repeat query . .
• X By edit-checking " '
Edft-checking is done by checking codes and water system ID#s.
__ Other " .
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.)
.., Data telecommunications (e.g., via modem)
X Diskette delivered to EPA Regional Office
Both ENTRACK and WATER systems data is sent on diskette to the EPA
Regional Office.
Other
_.. Magnetic Tape to Region
j Magnetic Tape to NCC
priI22,1991 . Wisconsin -5
-------
3.14. lii what format is data sent to die EPA for FRDS uploads? (Put an "X" next to an
that apply.)
_ __ Card image. If caid image, check those that apply:
t _ We are currently convening to DTF.
^^_ There are problems widi the conversion.
_ MSB format If MSIS format, check those that apply:
' We are currently convening to DTP.
___ There are problems with die conversion.
X FRDS n Data Transfer Format (DTF). If DTF is used:
Were diere any problems with the conversion?
There were some initial problems, but the prospects for
success look good. The data has to be reformatted to DTF
to send.
Was the conversion fully successful?
__ Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" next to all
that apply.)
_ Standard on screen reports
X Standard printed reports •
..... Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
mat apply.)
X On-line help screens
Both the ENTRACK and WATER systems have on-line help screens.
_ m Telephone support .,
. • Other
April 22,1991 Wisconsin - 6
-------
4.3. What other users of this system are there? (Put an "X" next to all mat apply.)
X Other offices within die same state .
v Data reports are provided to the Department of Health.
Other states
Odier
5. System configuration and system management and administration .
t
5.1. What is die system's hardware architecture? (Put an "X" next to all that apply!)
5.1.1. Centralized . •
X Mainframe D3M. There is an ORACLE Database at HQ with
: . hardwired terminals with D3M access through gateway.
There is an IMS Database at the regional center.
• Minicomputer .
' ' • PC-. • •-.',;'.-
^ Other ,_ ......
5.1.2. Distributed
• PC network Network type:
PC/minicomputer network Network type:
PC/mainframe network Network type:
. ; 'Other ' -' '.'.'•
5.L3. Hybrid
5.2. In what environment and on what software does die system run?
System software: '
Applications software: ORACLE and IMS Databases
5.3. What types of documentation are available to support die system? (Put an "X" next
. to all that apply.)
._• User's manual .
4iaimn& material
System administration manual
Technical guide
Ipril22,199r , Wisconsin-?
-------
Annotated code
Other
5.4. What is the name of die system administrator (if not die interviewee)?
Name: Patrick Powers, Data Coordinator in Bureau of Water
*;
Address'.
Telephone: 608-266-0460
5.5. Please indicate any of die following changes planned for die system. •
5.5.1. Is die system currently being revised to meet the Revised Reporting '
Requirements? . .
X There are no changes planned since the system already meets these
requirements? .
___ Yes, there are changes planned.
5.5.2. What other changes axe planned for the system?
5.6. The following are issues pertaining.to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
t
Is die system run on public domain applications software?
'
Would the owning state agency charge a fee for a copy or use of the system?
.If so, what amount?
Would any other fees be required (e.g., for licensing of proprietary .software)?
What is die smallest size (megabytes of disk space) diat is required for
efficient operation of die system?
What is least amount of memory required for die system to run?
What are the current storage requirements for die system's data?
What degree of modularity (e.g.. substantial use .of table-driven software) is
mere in die system?
Are mere any odier factors not yet discussed? .
What is die size of die current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
April 22,1991 Wisconsin - 8
-------
7. Miscellaneous
7.1. Does die interviewee use PROS?
• •
; Yes, the interviewee personally uses FRDS
Frequency:
Main purpose(s):
X No, die interviewee does not use FRDS
7.2. Did die interviewee attend die FRDS H training provided by EPA?
Yes
Did die interviewee attend die FRDS n interactive retrieval training?
No
April 22, 1991 Wisconsin - 9
-------
-------
Inventory Form • ; r
State Drinking Water Information Systems
• "'•'.' Wyoming
-• ' ' .
1. Background Information . . " .
LI. Tracking number for mis interview form: WY1
1.2. Information system identification
12.1. Official name of system: Compliance Tracking System (versions 1 and 2)
1.23. Common name (if different):
1.23. Commonly used acronym (if different): CTS-1 and CTS-2
1.2.4. State: Wyoming
1.2J. Name of state agency that maintains and operates the system:
EPA Region ym maintains the system for Wyoming.
1.3 Name of interviewer Lisa Richardson (Cadmus)
. 1.4. Basic interviewee information
1.4.1. Name of interviewee: Clint Lemmons
- 1.4.2. Interviewee's Agency/Office:
.' ' " '
1.4.2.1. State agency/ofnce/division (or branch):
1.4.2.2. EPA Region/division/branch/section:
Region Vm, Water Management Division
1.4.2.3. EPA Headquarters office/division/branch/section:
1.4.3. Interviewee's mailing address: EPA Region VIH
999 18th Street, Suite 500
Denver, CO 80202-2405
. 1.4.4. Interviewee's telephone number (303)294-7118
1.4.5. Backup contact: Tom Entzminge'r, Marshell Pullman
22, 1991 . Wyoming -1
-------
Region Vm developed and uses the Compliance Tracking System, version 1 (CTS-1) to
track Wyoming's PWSs. Several States have received copies of CTS-1 and use the
system to track their PWSs, A new system, CTS-2, is currently under development by
Region Vm, and is expected to be finished by early 199L The new system, CTS-2, will
incorporate new EPA rules and requirements, and will replace CTS-1. The information
contained in this system inventory form pertains to the new system, CTS-2,
2. For which purposes is the system used? (put an "X" next to all that apply.)
X Inventories of water systems
X Compliance (e.g., tracking violations; tracking inspections)
X Enforcement (e.g., enforcement histories)
Xr Mailings support (e.g., generation of mailing labels; production of warning letters)
The system will be able to automatically generate violation letters and
mailing labels.
. Fee tracking
X Tracking of submission of required reports on monitoring
Tracking of submission of other required reports
^_m General administration
X Uploading to FRDS
_ Other ' ' •
3. Data issues
3.1. For which types of PWSs does the system maintain data? (Put an "X" next to all that
apply.) -
X CWSs .
X NTNCs • • . , .
_X_ NCWSs
Others
April 22,1991 Wyoming-2
-------
33. Which types of inventory information does die system maintain about PWSs? (Put an
"X" next to all that apply.) ,
X Source/entity data. - .
X ' System administration
The system mriirtE*"* data on the congressional district and township of
each PWS.
_X_ Demographics (e.g., population served) .
r-[X. r System size , .
X System owner/operator data .
X System treatment data ' • ' ' •
X System location data
X Source location *Jata (e.g., well latitude/longitudes)
X Sanitary Surveys
•
_ Operator Certification
.- ' Entry Point
3.3; Which types of violation information does the system maintain about PWSs? (Put an
. "X" next to all that apply.)
X Type of violation .
X Date of violation
•.*.-.
X Parametric data (e.g., limit; level measured)
"*'.•*.
X^ Capable of storing multiple violations of same type
X Capable of storing multiple violations of different types ' /-
3.3.1. X Is the system capable of identifying or flagging violations
X vtnnitormg^|HMmyfl|w Violations
X MCL violations ' - .,"•"'
- • SNCs (also see next question) '
3.32. Does the system store an indicator of whether a particular violator is a SNC?
NO ' . :' .
How are SNCs defined in this system?
22,1991 Wyoming-3
-------
EPA definition
3.4. Which types of enforcement information does die system maintain about PWSs? (Put
an "X" next to all that apply.)
X Current enforcement actions • . • •
X Historical enforcement actions (or profiles)
X Other
3.5. Which types of inventory information does the system maintain about PWSs? (Put an
"X" next to all that apply.)
X Compliance schedules ' •
X Progress in meeting compliance schedules
Variances
Variance type
Other
3.6. Which types of scheduling capabilities does the system have? (Put an "X" next to all
that apply.)
X Scheduling of inspections/inspectors
X Summaries of results of inspections
3.7. What types, of water sources are tracked by the system? (Put an "X" next to all that
apply.)
X Ground
X Surface . .
X Purchased • .
3.8. What types of resource data is tracked by die system? (Put an "X" next to all mat
apply.)
Financial data (e.g., fees)
Other resources data
April 22,1991 Wyoming - 4
-------
3.9. What types of historical rfata are maintained in the system? (Please describe. Refer
to the categories above, as appropriate.) .
3.10. How is data consolidated, transcribed, and prepared for data entry? (Put an "X" net
to all that apply.)
X Data anives directly from the field (e.g., system; systems* laboratories) to the
~'~ "~ state agency headquarters that manages the system.
. Data anives from the field (e.g., system; systems' laboratories) to a regional
office, which forwards the information to headquarters where the system is
^^ Data arrive from another agency within die state (e.g., health department)
3.11. Which methods are used to enter data into die system? (Put an "X" next to all that
apply.)
_.__ Data is electronically uploaded
. X On-line (key) data entry
. Data is keypunched
X Other
By the end of 1991, laboratories will submit results to use on floppy disk.
3.12. What are the primary means by which data QA/QC is performed? (Put an "X" next
to all that apply.)
______ Input operator review
X 2nd party review .
_ Confirmation by water system that supplied data
On-line verification
__ By repeat query
X By edit-checking
The system will contain several edit checking routines including:
verification of PWS name and ID number; verification that required
data fields are entered; and validity checks for dates.
_ Other
3.13. How data is exported to EPA Regional Offices (for eventual uploading to FRDS)?
(Put an "X" next to all that apply.) <. . ,
__> Data telecommunications (e.g., via modem)
rpril22,1991 . Wyoming -5
-------
X Diskette delivered to EPA Regional Office
; Other
Magnetic Tape to Region '
. Magnetic Tape to NCC
3.14. In what format is data sent to the EPA for FRDS uploads? (Put an "X" next to all
mat apply.)
. Card image. If card image, check those that apply: .
We are currently convening to DTP.
i There are problems with the conversion,
MSIS format If MSIS format, check those that apply:
._ We are currently convening to DTP.
There are problems with the conversion. ... ;,
X FRDS n Data Transfer Format (DTF). If DTP is used:
The system, now under development, will upload files for FRDS in DTP.
Were there any problems with the conversion?
Was the conversion fully successful?
Other
4. User issues
4.1. What types of reports are generated for use within the state? (Put an "X" nexc to all
that apply.)
X Standard on screen reports
X Standard printed reports
X Ad-hoc on screen reports
X Ad-hoc printed reports
4.2. What types of support are available to users of the system? (Put an "X" next to all
mat apply.)
X On-line help screens
\ '
___ Telephone support
April 22,1991 Wyoming-6
-------
X Other ' . .......
Otiier EPA Regions . .
4.3. What other users of this system are there? (Put an "X" next to all that apply.)
Other offices within the Stunn? state
. Other states
• ^^^ Other
5. System configuration and system management and administration
5.1. What is the system's hardware architecture? (Put an "X" next to all that apply.)
5.1.1. Centralized
Mainframe
Minicomputer
X PC CTS-2 is shared on a local area network using an IBM PS2
model 80 as the file server.
Other . .
5.1.2. Distributed . '
* ' f • * " r
X PC network Network type: Novell
. PC/minicomputer network Network type: ' .
PC/mainframe network Network type:
. • Other ' • . >•••'•'';,'.'.•' ' * *
5.1.3. Hybrid "..-.'
5.2. In what environment and on what software does die system run?
System software: MS-DOS
Applications software: dBASE IV
5.3. What types of documentation are available to support die system? (Put an "X" next
to all that apply.) .
X User's manual
A user's manual for CTS-2 will be written. .
pril22,1991 . ,' Wyoming-7
-------
-X Training material
The Region will hold training sessions for States that wish to use the new
system.
X System administration
There are no plans to write a system administrative manual.
Technical guide
Annotated code
. _ Other
5.4. What is the name of the system administrator (if not the interviewee)?
Name: Same
Address: .
Telephone:
5.5. Please indicate any of the following changes planned for the system.
S.S.I. Is the system currently being revised to meet the Revised Reporting
Requirements? .
The new CTS-2 system will meet all Revised Reporting Requirements.
___ There are no changes planned since the system already meets these
requirements? . :
v _ ,^_ Yes, there are changes planned. "
5.5.2. What other changes are planned for the system?
5.6. The following are issues pertaining to the transportability of the system. Put an "X"
next to those questions for which an answer is supplied.
X Is the system run on public domain applications software?
No Would the owning state agency charge a fee for a copy or use of the system?
If so, what amount?
_ Would any other fees be required (e.g., for licensing of proprietary software)?
__ What is the smallest size (megabytes of disk space) that is required fat
efficient operation of the system? v
The system size in not yet known.
April 22,1991 Wyoming-8
-------
X What is least amount of memory required for the system to run?
640 kilobytes of RAM are required to run CTS-2 (dBASE IV).
What are the current storage requirements for the system's data?
__ What degree of modularity (e.g., substantial use of table-driven software) is
mere in the system?
.___. Are there any other factors not yet discussed?
__ What is the size of the current staff to support application
6. What are the interviewee's perception of system's strengths and weaknesses?
CTS n tracks all EPA requirements Including inventory, sources, treatment, site visits,
bacteriological, turbidity, and chem/rads. It is geared toward EPA regulations and
would require modification by the state to adapt to their particular regulations.
7. .Miscellaneous •
7.1. Does the interviewee use FRDS? . -
Yes, the interviewee personally uses FRDS
Frequency:
^ ! '
Main purpose(s):
X No, the interviewee does not use FRDS
7.2. Did the interviewee attend the FRDS n training provided by EPA?
No
Did the interviewee attend the FRDS n interactive retrieval training?
No
April 22, 1991 Wyoming-9
-------
-------
Appendix A
Examples of System Output
Examples of System Architecture
Tables of Contents from Two User's Manuals
-------
-------
Examples of System Output
-------
-------
11/26/9O
TENNESSEE PUBLIC WATER SYSTEMS BY NAME
PAGE 1
WS ID ft
PC
SURV DATE ..WATER SYSTEM.NAME
TELEPHONE
MAIL BOTTLES. TO
000059
12/19/88
1,106 (615)323-5485 P,0, BOX 264
BLOUNTVILLE
OF SERVICES - 402
HrW UTILITY DISTRICT','
TN 37617
Mr. Bill McMurray. . M
ll-W Utility District
1458 Harrtown Rd.
Blountsville TN 3761
JUNTY - SULLIVAN (SEASON)~ BEGIN - END -,
SOURCE NAME AVAIL LATITUDE LONGITUDE
PART. REMOVAL 2
BRISTOL WTR DEP P - -
TREATMENT
TASTE ?< ODOR CONTROL
UNTREATED
OOO
:>01261
OF
DUNT
OS/ 16/90 ABRAMS CREEK CAMPGROUND
GREAT SMOLY MTNS NATIONAL
75 (615)436-5615 RT. 2 .
GATLINBURG TN 37738
- 2
MAINTENANCE DIVISION
GREAT SMOKY MTNS NAT10!
RT. 2
GATLINBURG TN 3773S
BLOUNT (SEASON) BEGIN - O401 END - 1031
SOURCE NAME AVAIL LATITUDE LONGITUDE
-WELL.
PART. REMOVAL 1
P ' 035-36-30
TREATMENT
SOFTENING
083-56-00-
DISINFECTION
421
>00001
. .03/01/88.
ADAMS-CEDAR HILL WATER SY
2.775 (615)696-2266 P.O. BOX 6, KEESBURG RD.
. ADAMS TN 37010
OF SERVICES - 925 . .
Mr. Timothy Henson,
Adams-Cedar Hill Water
Box 6
Adams TN 3701C
JUNTY - ROBERTSON (SEASON) BEGIN -" END -
SOURCE NAME AVAIL LATITUDE LONGITUDE
-RED RIVER
PRECHLORINATION
P ART JjEMD V AL 1
PART.REMOVAL 2
PART. REMOVAL 3
*ti_»o
345
240
660
P • 036-35-35
TREATMENT
CORROSION CONTROL
SOFTENING
TASTE & ODOR 'CONTROL
IRON REMOVAL .
087-03-30-
MANGANESE REMOVAL
DISINFECTION
UNTREATED
FLUORIDE
4O1
-------
INORGANIC CHEMICAL RESULTS
11/26/90
PUS ID
SYSTEM NAME
000246 FRANKLIN WATER DEPT
SAMPLE CONTAMINANT
DATE NAME
07/18/89 ARSENIC
07/18/89 BARIUM
07/18/89 CADMIUM
07/18/89 CHROMIUM
07/18/89 FLUORIDE
07/18/89 LEAD
07/18/89 MERCURY
07/18/89 NITRATE (AS N)
07/18/89 SELENIUM
07/18/89 . SILVER
07/18/89 SODIUM
08/07/87 HARDNESS - CALCIUM
08/O7/87 PH
08/07/87 TOTAL ALKYLINITY
08/07/87 AGGRESSIVE INDEX
;>S/07/S7 TEMPERATURE C/.C)
58/07/87 LANGELIER INDEX
COUNTY
WILL'IAMSON
PAGE NO. 1
ANALYSIS
DATE
07/28/89
08/02/89
07/31/89
07/21/89
07/18/89
07/27/89
07/26/89'
07/20/89
07/28/89
07/31/89
08/22/89
O8/ 27/87
08/07/87
08/10/87
08/27/87
08/07/87
08/27/87
RESULT
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< 0.00100
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< 0.00100
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1 . 05OOO
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12.00000
28. OOOOO
+" 0.20000
MCL*
0.050OO
1 . OOOOO
0.0100O
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4. OOOOO
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10.00000
0.0100O
0.050OO.
NONE
NONE
NONE
NONE
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IMOI^IE j5^fc^>
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- MAXIMUM CONTAMINANT LEVEL ALLOWED BY STATE AND FEDERAL REGULATIONS
(NOTE THAT THERE IS NO MCL FOR SODIUM. AND SOME OTHER CONTAMINANTS
THIS INFORMATION IS AVAILABLE FOR PERSONS ON A SODIUM RESTRICTED DIET.
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