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k ATTACHMENT 2 - LOOKUP TABLE FOR STARS/OWAS REPORTS
Attached is a list containing the reports that use a lookup
table.
*; NUMBERS TABLE NAMES
CGP-2280 AO 3 2. FY91. PHASE. ADMIN. PENDING
CGP- 2330 AO 3 2 . F Y9 1 . PHASE . ADMIN . PENDING
CGP-2345 AO 3 2. FY91. ADMIN. BACKLOG
CGP-2500 A032 . FY91 . PHASE .ADMIN. PENDING
CGP-2510 AO 3 2. FY91. PHASE. ADMIN. PENDING
-------
ATTACHMENT 3: SELECT LOGIC MATRIX
Attached is the Select Logic Matrix. There were no changes
for FY 1991, however, if you have any questions please contact
Tannie Latta on FTS-382-5831.
CONTENTS
1. Copy of Select Logic Matrix
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TTACIIMENT 4 - DATA ELEMENT DICTIONARY CHANGE FOR
CONSTRUCTION GRANTS
NOTE: Revised portions of the data element dictionary pages
for SRF are blocked for easy identification.
Ref. No. N9 — Final Audit Completion Code
Ref. No. M9 — Facility Plan Approval Code
(Clarification of Program Coverage
Section to reflect FY 1989 Executive
Committee decision)
Ref. No. 01 — Financial Assistance Identification
Number {Added reference for WWT
Construction Indian Set-Aside Program)
-------
AUDIT-COMPLETE-CODE
5 June 1990
Final Audit Completion Code
Ref.No. N9-C
General Description
Definiti on:
A target or event code representing the current status of the final
audit of the assistance agreement. The final event is either the
issuance of the final audit report by the Office of the Inspector
General (or other authorized auditing authority for State Revolving
Fund (Project level)) to the action official, or, if no audit is
required. the date the project is screened out by the authorized
auditing authority and returned to the action official. Entering a
target code and date is optional. The date related to this code is
contained in Final Audit Completion Date (Ref No N9-C. Audit-Complete-
Date) .
Use of
level)
this element is optional for State Revolving Fund (Project
Legitimate Entries:
Target codes:
Opti onal:
T - Original target date
TC - Backlog - EPA
TG - Administrative problems
Event codes:
Requ i red:
A
AD
AE
Final event: Final audit completed - report sent by
authorized auditing authority to action official
Audit not required because project was screened out and
returned to action official
Date when authorized auditing authority notifies action
official that a previously issued interim audit will
fulfill the requirement - final event is date of author—
ized auditing authority letter
AH - Date when authorized auditing authority informs action
official that a final audit will not be performed because
the audit was not initiated within three years of audit
request ^_____
Optional:
A3 - Interim audit - reviewed by action official
A4 - Other audit - reviewed by action official
AS - Draft document received by action official
-------
A6 - Draft document reviewed by action official - comments
sent to audit
AUDIT-COMPLETE-CODE Ref.No. N9-C
Appli cab i 1 i ty
Requirement:
Required or optional in national system: See definition
Program Coverage:
WWT Construction (All Steps) and State Revolving Fund (Project level,
State Optional System)
Record Type :
Category of Information:
Milestone Tracking Information: Project Close-Out
User Entities:
National System
UJDI
IT-COMPLETE-CDDE Ref.No. N9-C
Coding/Data Entry Information
Edit Criteria:
Activity List Name:
FINAL AUDIT COMPLETED DT
AUDIT-COMPLETE-CODE Ref.No. N9-C
Retrieval Information
Related Data Elements:
Format: A Length: 2.0
Default Headings:
-------
I^ February 1990
Facility Plan Approval Code
LAN-APR-CODE Ref.No. M9-F
General Description
Defi ni t i on:
A target or event code representing the current status of the facility
planning effort included as a part of a project guarded under the
Indian Set-aside Program. JThe actual project could be a Step 1 plus 2
plus T~t a Step 2 plus 3, or a Step 3 grant* but must be coded as a
Step 3. The date related to this code is contained in Facility Plan
Approval Date (Ref No M9-F» Fac Plan-Apr-Date).]'"
Legitimate Entries:
Target codes:
Requi red:
T - Current target date
Event codes:
Requ i red:
A - Final event: Date facility planning efforts, including
NEPA requirements* approved
FACPLAN-APR-CODE Ref.No. M9-F
Appli cab i1i ty
Requirement:
Required in national system: Specified programs only
Program Coverage:
MMT Construction (Steps 1, 2, 3, 4> 7 and 9)
Record Type:
Category of Information:
User Entities:
National System
-------
FACPLAN-APR-CODE Ref.No. M9-F
Coding/Data Entry Information
Edit Criteria:
I Activity List Name:
FACPLAN-APR-CODE Ref.No. M9-F
Retrieval Information
Related Data Elements:
Format: A
Default Headings:
Length:
2.0
ADABA5 Files and NATURAL Synonyms:
GICS3-CONTRACT
6ICS6-PRDJ-TEHP
GICSO-PROJ
GICS2-PROJ
6ICS6-PROJ
IRS Mnemonic:
FACILITY-APR-CODE
FACPLAN-APR-CDDE
FACPLAN-APR-CODE
FACPLAN-APR-CODE
FACPLAN-APR-CODE
FACPLAN-APR-CODE
IOBOL Mnemonic:
Jeeord Positions:
ACPLAN-APR-CODE Ref.No. M9-F
-------
22 August 1989
Financial Assistance Identification Number
GRANT-NO Ref.No. 01-A
General Description
Def i n i t i on :
The Financial Assistance Identification Number is assigned to identify
each preappl i cat i on, unsolicited proposal., application, Mastewater
Treatment Construction prospective project, awarded grant, loan, and
cooperative, Interagency and Intergovernmental agreement.
The full
parts s
Financial Assistance Identification Number consists of three
Serial Number (formerly Ref No 01-A) - A six position number which
identifies a specific financial assistance application or agree-
ment .
Sequence Number (formerly Ref No 54-A) - A two position number
which identifies either a specific project within a Mastewater
Treatment Construction grant or a specific project period or
budget period in all other financial assistance programs.
Amendment Designator (formerly Ref No 03-A) - A one position code
containing either a preapplication designator (*) or an identifi-
cation code (0-9, A-Z) of an amendment to a financial assistance
reement or to a project within a Wastewater Treatment Construe-
on grant.
*» «
*
For a complete description of the Financial Assistance Identification
Number as used for all EPA financial assistance programs, see the
Grants Administration Manual, Part 4.
This information is located on Page
Agreement/Amendment Form 5700-20A.
1, Block 1 of the EPA Assistance
Legitimate Entries:
Serial Number:
Headquarters Research, Demonstration and special purpose grants:
Positions 1-8 - Research and Demonstration
i dent i f i er
w 2-6 - 00000-49999 - Sequentially assigned number
Asbestos Hazard Abatement Program:
Positions 1-2 - 85-89 - Asbestos identifier
" 3-6 - 0000-9999 - Sequentially assigned number
adquarters Training grants:
-------
Positions 1-2 - 90 - Training identifier
3-6 - 0000-9999 - Sequentially assigned number
n
[eadquarters Fellowships:
Positions 1-2 - 91 - Fellowship identifier
" 3-6 - 0000-9999 - Sequentially assigned number
Interagency Agreements:
Positions 1-2 - 93 - Interagency Agreement identifier
" 3-6 - 0001-9999 - Sequentially assigned number
Hater Pollution Control Program (Section 106) - State:
Positions 1-2 - 00 or 99 - State and Local Assistance
identifier
" 3 0-9 - Region number
•» 4-5 - 01-79 - State numeric code
"6-0 - Zero fi11
Water Pollution Control Program (Section 106) - Interstate:
Positions 1-2 - 00 or 99 - State and Local Assistance
tdenti fier
" 3 - 0-9 - Region number
" 4-5 - 99 - Interstate Commission identifier
" 6 - 0-9 - Sequentially assigned number
gional other than Hater Pollution Control Program and HHT
onstruct i on:
Positions 1-2 - 00 or 99 - State and Local Assistance
identifier
" 3 - 0-9 - Region number
" 4-6 - 001-989 - Sequentially assigned number
State Revolving Fund Capitalization Grant:
Positions 1-2 - 01-79 - State numeric code
" 3-6 - 0001 - SRF Capitalization Grant identi-
fier
State Revolving Fund project:
Positions 1-2 - 01-79 - State numeric code
" 3-6 - 0001-9999 - Unique SRF project identifier
HUT Construction State Assistance:
Positions 1-2 - 01-79 - State numeric code
" 3-6 - 0000 - Zero fill
HT Construction Local Assistance:
-------
Positions 1-2 - 01-79
" 3-6 - 0001-9999
- State numeric code
- Facility need/grant objective
r
WT Construction Indian Set-Aside Program:
Positions 1-2 - 03
" 3-6 - 0001-9999
- Indian set-aside program identi-
fier
- Facility need/grant objective
Sequence Number:
Headquarters Research, Demonstration and Training grants and
Fellowships and Regional grants other than annual program grants
and WWT Construction:
01-99 - Budget period number
Interagency Agreements:
01-99 - Project/budget period number
Regional annual program grants:
00-99 - Fiscal year of project
State Revolving Fund Capitalization Grants:
00-99 - Fiscal year of new or continuation SRF grant award
ktate Revolving Fund Projects:
00-99 - Continuation of unique project identifier number
WWT Construction State Management Assistance grants:
00-99 - Fiscal year of appropriation
WWT Construction State grants for advances of allowances:
01-19 - Sequentially assigned number
WWT Construction State grants for 205(j) CWater Quality Manage-
ment) :
21-49 - Sequentially assigned number
WWT Construction local grants:
01-99 - Project sequence number
Amendment Designator:
Headquarters and Regional "mother" recordsr other than Interagency
Agreements* WWT Construction and assistance adjustments:
- Preapplication designator
-------
j. ii
m
0 - Original award (Grant/Record Type N or C)
1-9, A-Z - Amendment designator
Interagency Agreements, WWT Construction, Headquarters "dummy"
Itiple accounts, and WPC State and Areawide WQM Planning (Sec-
ion 208):
0 - Original award (Grant/Record Type N or C ("mother"
records) or 1-9, D, J-M or R ("dummy" records))
1-9, A-Z - Amendment designator
WWT Construction:
0 - Original award (Grant/Record Type N or C)
1-9, A-Z - Amendment designator
WWT Construction "dummy" contract records for Step 3,
-------
Requ irement:
in national system: All grant programs
Program Coverage:
All Financial Assistance Programs
Record Type:
Category of Information:
Management Information: Financial Assistance
Identification
User Entities:
National System
GRANT-NO
Ref.No. Dl-A
Coding/Data Entry Information
Edi t^^iter ia:
Acti^ty List Name:
GRANT-NO Ref.No. 01-A
Retrieval Information
Related Data Elements:
Format: A Length: 9.0
Default Headings:
GRANT
NO
(01)
ADABA5 Files and NATURAL Synonyms:
GICS-HQ-AMEN-DZO
GIC&rHQ-PRDJ-DZO
GI^VAYNENTS GRANT-NO
-------
GICS6-PROJ-TEMP
GICSO-AMEN
6ICSO-MILE
GICSO-MILE-FINAN
GI^^-KILE-PAYEE
6ICS1
GICS1
GICS1
GICS1
GICS1
GICS2
GICSZ
GICS2
GICS2
GICS2
GICS2
GIC52
GIC52
GICS2
GICS2
GICS2
GICS2
GICS2
GICS3
GICS3
GICS3
GICS3
GICS3
GI
GICS4-MILE
GICS4-MILE
GICS4-MILE
GICS4-PROJ
GICS5-AMEN
GICS5-MILE
6ICS5-MILE
GIC55-HILE
GICS5-PROJ
GICS6-AMEN
GICS6-MUE
GICS6-MILE
GICS6-MILE
GICS7-AMEN
GICS7-MILE
GICS7-MILE
GICS7-MILE
GICS7-PROJ
GICS8-AMEN
GICS8-MILE
GICS8-MILE
GICS8-MILE
GICS8-PROJ
GICU-AMEN
AMEN
MILE
MILE-FINAN
MILE-PAYEE
PROJ
AMEN
CONTRACT
MILE
MILE-FINAN
MILE-PAYEE
PROJ
WA10N-GICS-PROJ
WA10NRVO
WA10NSRO
WA10NSR1
WA100-GICS-MILE
WA20C-GICS-PROJ
WA20D-GICS-AMEN
AMEN
CONTRACT
HILE
MILE-FINAN
MILE-PAYEE
PROJ
FINAN
PAYEE
FINAN
PAYEE
FINAN
PAYEE
FINAN
PAYEE
FINAN
PAYEE
[C&fi-/
'•"
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
BRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
GRANT-NO
-------
GICS9-MILE-FINAN GRANT-NO
6ICS9-MILE-PAYEE GRANT-NO
GICS9-PROJ GRANT-NO
WAOO-GICS-MILE GRANT-NO
GI^^-CHANGE-ORDER GRANT-NO
GlUI-PROJ GRANT-NO
GICS-HQ-PROJ GRANT-NO
GICS-HQ-AMEN
GICS-INSPECTIONS GRANT-NO
GICS-PLANSPECS GRANT-NO
IRS Mnemonic:
COBOL Mnemonic:
Record Positions:
1-9
GRANT-NO Ref.No. 01-A
-------
STATE REVOLVING FUND
SECTION
-------
ATTACHMENT 5 - STATE REVOLVING FUND (SRF) REPORTS
Attached are the new and revised FY '91 State Revolving Fund
( SRF ) reports .
Report
600 State Revolving Fund Cap Grant Detail Report
[Report revised to include the actual date of
payment . ]
612 Project Level Milestones for 212 Projects
[Report revised to add Initiation of Operations
code.]
618 SRF Project Records Cost Categories
Binding-Date-Actual From 891001 Thru 900930
[Report created to display SRF Cost Categories.]
If you have any questions contact Jannie Latta on
FTS 382-5831.
-------
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^JX
'ACHMENT 6 - DATA ELEMENT DICTIONARY CHANGES FOR THE
STATE REVOLVING FUND (SRF)
NOTE: Revised portions of the data element dictionary pages
for SRF are blocked for easy identification.
Ref. No. IQ — Annual Report Date
Ref. No. GQ — Binding Committment Target Amount
Ref. No. VA — Intended Use Plan Fiscal Year
Ref. No. IW — Payment Date (New Data Element)
Ref. No. 34 — Project Funding Status
-------
26 September 1990
Annual Report Date
ANNUAL-RPT-DATE . Ref.No, IQ-A
General Description
Definition:
The date of the most recent Annual Report submitted to the EPA Region-
al Office which contains new information for the State Revolving Fund
project. iThia data element is updated at the time of the annual
report following these actual events:
Binding commitment
Construction start
Initiation of operation
Performance certification
Legitimate Entries:
Positions 1-2 - Year
" 3-« - Month
" 5-6 - Day
ANNUAL-RPT-DATE Ref.No. IQ-A
Appli cab i111y
Requirement:
Required in national system: Specified programs only
Program Coverage:
State Revolving Fund (Project level)
Record Type:
Category of Information:
Management Information: Project Management
User Entities:
National System (Nationally required element)
.
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5 June 1990
Binding Commitment Target Amount
BINDING-AMT-TARSET Ref.No. GQ-A
General Description
Definiti on:
Legal obligations by the State to the local recipient that define the
terms and t iming for assistance to a project through the State Reyglv-
1 np Fund. | Target information is obtained from the State Project
1 Priority List or the Intended Use Plan.
Legitimate Entries:
Dollar amount, in whole dollars.
BINDING-AMT-TARGET Ref.No. GQ-A
Applicabi lity ———
Requirement:
Required in national system: Specified programs only
Program Coverage:
^tate Revolving Fund (Project level)
Record Type:
Category of Information:
Financial Information: Funds Awarded SRF - Project Level
User Entities:
National System
BINDING-AMT-TARGET Ref.No. GQ-A
Coding/Data Entry Information
Edit Criteria:
Activity List Name:
DING-AMT-TARGET Ref.No. GQ-A
.... ... Retrieval Information —— —
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28 September 1990
Intended Use Plan Fiscal Year
INTENDED-USE-PLAN-FY . . Ref.No. VA-A
General Description
Def i ni ti on:
The latest fiscal year in whichthe Intended Use Plan (IUP) inwhich
the project appears Is submitted to the EPA Regional Office. This
data element need not be updated after actual binding commitment.
Legitimate Entries:
State Fiscal Year - 00-99
INTENDED-USE-PLAN-FY Ref.No. VA-A
Applicability
Requi rement:
Required in national system: Specified programs only
Program Coverage:
Revolving Fund (Project level)
Record Type:
Category of Information:
Applicant/Project Information: Project Authority and
Coverage
User Entities:
National System (Nationally required element)
INTENDEO-USE-PLAN-FY Ref.No. VA-A
Coding/Data Entry Information
Edit Criteria:
Activity List Name:
IRTENDED-USE-PLAN-FY Ref.No. VA-A
—————— Retrieval Information —— ———-————
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20 December 1990
PAYMENT-DATE Ret.No. IW-A
General Description
Def i n i 11 on:
The actual date of the quarterly payments made to the State Revolving
Fund. The date is needed for determining SRF National requirements
(e.g.» binding commitments in the amount of 120% of each payment are
required within one year of payment).
This is a member of the periodic group SRF Capitalization Grant
Payment Information (Ref No Ql-A, Payment-PE). There can be a maximum
of eleven occurrences in the group.
Legitimate Entries:
Positions 1-2 - Year
" 3-
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5 June 1990
Project Funding Status
FUNDIN6-STATUS Ret.No. 34-A
General Description
Defi ni 11 on:
A code identifying the funding status of a project based on its
position on the accepted State Project Priority List.
Note: Codes J-M In Grant/Record Type (Ref No 04-A, Record-Type)
identify draft proposed Priority List records.
Legitimate Entries:
A - Project on EPA-accepted fundable portion of a State Project
Priority List. Project has met public hearing requirements
pursuant to CFR 35.2015.
B - Project on proposed fundable portion of a State Project Priority
List. Project has not yet met public hearing requirements pursu-
ant to CFR 35.2015.
C - Project on contingency portion of the planning portion of a State
Project Priority List. The project may be awarded due to bypass
provisions or due to additional funds becoming available. To
qualify for the category* it must have been presented at a public
hearing on this basis.
- Project on the planning portion of a State Project Priority List.
N - Projects on a State Project Priority List to receive assistance in
the future through a State Revolving Fund.
S - Projects on a State Project Priority List that are planned for
funding through a State Revolving Fundi as opposed to a grant
funded project.
FUNDING-STATUS Ref.No. 34-A
Applicability
Requirement:
Required in national system: Specified programs only
Program Coverage:
WWT Construction (Steps 1, 2* 3, 4, 7 and 9) and State Revolving Fund
(Project level)
Record Type:
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GENERAL INFORMATION
SECTION
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ATTACHMENT 7: GENERAL INFORMATION
Attached are several general information items:
1} GIGS Telephone Contact List
2) Construction Grants GICS Executive Committee
1991 Membership
3) Annual Calendar Of Events For GICS Activities
FY 1991
Please inform Sandra Duncan at FTS-382-7272 or 202-382-7272 of any
changes.
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November 1990
Construction Grants GIGS Executive Committee
1991 Membership
Chairperson: James Hanlon, Director, MCD
Eliot Tucker, Chief, PMB
Members: Jannie Latta, MCD
Larry McGee, MCD
Bill Kramer, PAD
Joyce Hudson, MFD
Permanent Workgroup Chairpersons
Richard Murdock, New York
John Chase, Colorado
Billy W. Sykes, Georgia
Advisory Members: Harry Baker, GAD
Connie Dwyer, OIRM
rani and Loan
Operations
Workgroup
Susanne Mann (VI)
Chairperson
Larry McGee (MCD)
James Wheeler (MCD)
Dick McDermott (MCD)
Jannie Latta (MCD)
Connie Dwyer (OIRM)
Larry MacMillan (I)
Chuck Fogg (III)
Gene Wojcik (V)
Terry Turner (VI)
Frank Mischlich (VII)
Ena Lindberg (Ml)
Debbie English (CO)
Don Anderson (CA)
Systems Issues
and Data Quality
Workgroup
Virginia Jones (IV)
Chairperson
Richard Barber (MCD)
Jannie Latta (MCD)
Connie Dwyer (OIRM)
Marianne Salerno (I)
Ray Kvalheim (II)
Seymour Gordimer (II)
Brenda Kidd (III)
Mary Logan (V)
Jan Raether (VI)
Minnie Adams (VIM)
Linda Ma (IX)
Doug Lake (X)
Diane Lockwood (AL)
Lester Cline (WV)
Reports and
Select Logic
Workgroup
Maryane Tremaine (VII)
Chairperson
Sandra Duncan (MCD)
Carol Crow (MCD)
Ehsan Rehman (MCD)
Ross Hardter (OIRM)
Al Nudelman (V)
Lenore Rayborn (V)
Emir/ Ragsdale (VI)
Madeline Maninno (VII)
Karen D'Eagle (OR)
Joe Albert (NY)
Lori Kajiwara (HI)
D - Municipal Construction Division
IFD - Municipal Facilities Division
PAD - Plannntng and Analysis Division
GAD - Grants Administration Division
OIRM - Office of Information Resources Management
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November 1990
1
ANNUM. CALENDAR OF EVENTS FOR GICS ACTIVITIES
FY 1991
August 1990
September
October
December
New workgroup chairpersons/members chosen for FY 1991
Headquarters distributes Executive Committee Summary
New chairpersons assume duties
Chairpersons hold Workgroup meetings
1991 Implementation Package Distributed
GICS reports drafted/revised and forwarded to
Reports and Select Logic Workgroup for review
Final changes implemented for GICS Reports
All final operational messages sent
(changes in elements, policy, etc.)
uary 1991 GICS Executive committee Meeting
Washington, DC
April/May 1991 Chairpersons hold Workgroup meetings
July 1991 2nd GICS Executive Committee Meeting
Location to be announced
Annual GICS User Group Meeting
Location to be announced
NOTE: ALL ACTIVITIES SUBJECT TO CHANGE
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