OTTiteO States EPA/IMSD-91-104
Environmental Protection 1991 Edition
Agency
Administration And Resources ManagementJF>M-2V1D)
ACCESS ERA""
Records Management
Programs
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UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
JUL - 9 1991
OFFICE OF
ADMINISTRATION
AND RESOURCES
MANAGEMENT
TO:
U.S. Citizens, EPA Staff and Partners:
ACCESS EPA is your guide to EPA information resources,
services and products. Its purpose is to make environmental
information useful for citizens, environmental organizations
and businesses, as well as EPA staff.
We strongly believe that public access to information
strengthens EPA's ability to fulfill its mission. Convenient
access to information helps you to fully participate in
critical environmental decisionmaking and gives EPA the
feedback necessary to steer the development of programs.
ACCESS EPA includes pointers to the wealth of EPA
information available through many access contacts. ACCESS
EPA is available as both a consolidated guide and in the
following series of individual titles:
. Public Information Tools
. Major EPA Dockets
. Clearinghouses and Rotlines
. Records Management Programs
. Major EPA Environmental
Databases
. EPA Library and
Information Services
. State Environmental Libraries
ACCESS EPA titles, updated annually, are for sale by the
U.S. Government Printing Office and the National Technical
Information Service. The titles are also available for
reference at Federal Depository Libraries.
We very much welcome your comments on ACCESS EPA. There
is a form at the back of each title to make it easy for you to
help us further improve access to environmental information.
Sincerely,
@ Printed on Recycled Paper
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U.S. EPA
OPPTS ChemIcal library
EPA West Room 3379 MC7407T
1200 Pennsylvania Ave. NW
Washington DC 20460-0001
Material belongs to: EPA/IMSD-91-104
Offic'~ of Toxic Substances Library 1991 Edition
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Information Access Branch
Information Management and Services Division
U.s. Environmental Protection Agency
401 M Street, SW
Washington, DC 20460
-------
EPA Metropolitan Washington
Federal Telephone Number Changes
EP A Commercial (CML), Federal Telecommunications System (FTS), and
Telecommunications Devices for the Deaf (TDD) phone numbers within the
Washington Metropolitan area are scheduled to change after August 26,1991.
Phone numbers prefaced by 245, 252, 382, 426, 475, and 755 will change to 260.
Generally, the last four digits of the phone numbers will not change.
If you have difficulty reaching any of the phone numbers, or need additional
assistance, call the EP A Headquarters Locator at:
Before August 26,1991
After August 26,1991
Commercial:
Federal:
(202) 382-2090 (CML)
(8) 382-2090 (FTS)
(202) 260-2090 (CML)
(8) 260-2090 (FTS)
Toll Free (800) numbers will be unaffected by the change.
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Contents
INTRODUCTION ............................. .......... ............ .... .... .................. ............................. vii
RECORDS MANAGEMENT PROGRAMS
National Records Management Program
Washington, DC [[[1
Headquarters Records Management Program
Washington, DC ............................. ............ [[[ 3
Records Management Program (Reg. 1) [[[4
Hazardous Waste Superfund Records
Management Program-Remedial (Reg. 1)[[[6
Hazardous Waste Superfund Records
Management Program-Removal (Reg. 1) [[[8
New England Regional Laboratory
Records Management Program (Reg. 1) [[[9
Environmental Research Laboratory lORD
Records Management Program
Narrangansett, RI (Reg. 1) [[[10
Records Management Program (Reg. 2) [[[11
Hazardous Waste Superfund Records Management Program (Reg. 2) ...............12
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Air and Energy Engineering Research Laboratory
Records Management Program
Research Triangle Park, NC [[[ 20
Atmospheric Research and Exposure Assessment Laboratory
Records Management Program
Research Triangle Park, NC (Reg. 4) [[[21
Environmental Research Laboratory lORD
Records Management Program
Athens, GA (Reg. 4) ............................. ...................... """" ......., ...... .... ......., ...,......... 22
Environmental Research Laboratory lORD
Records Management Program
Gulf Breeze, FL (Reg. 4) [[[23
Health Effects Research Laboratory Records Management Program
Research Triangle Park, NC (Reg. 4) [[[24
National Air and Radiation Laboratory
Records Management Program
Montgomery AL (Reg. 4) ........................... ........ [[[ 25
Environmental Criteria and Assessment Office
Records Management Program
Research Triangle Park, NC (Reg. 4) [[[26
Records Management Program (Reg. 5) [[[27
Hazardous Waste Superfund
Records Management Program (Reg. 5) [[[28
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Environmental Criteria and Assessment Office
Records Management Program
(Cincinnati) (Reg. 5) . """ ...... [[[ ...... "" 32
Records Management Program (Reg. 6) [[[33
Hazardous Waste/Superfund
Records Management Program-Remedial (Reg. 6) ..........................................34
Robert S. Kerr Environmental Research Laboratory
Records Management Program
Ada, OK (Reg. 6) ... ............................ ................ .............................................. ..........36
Records Management Program (Reg. 7) [[[37
Hazardous Waste Superfund Records
Management Program-Remedial (Reg. 7) [[[38
Hazardous Waste Superfund Records
Management Program-Removal (Reg. 7) [[[39
Records Management Program (Reg. 8) [[[40
Hazardous Waste Superfund Records
Management Program-Remedial (Reg. 8) [[[41
Hazardous Waste Superfund Records
Management Program-Removal (Reg. 8) [[[42
Records Management Program (Reg. 9) [[[43
Hazardous Waste Superfund Records
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Appendix A
Alphabetical Index ..... .......... ........ .......... .......... ........ ............ ................ ..........., ........ .... 52
Appendix B
Agency Records Management Policy '"''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''''...55
Records Management Network Collection and Services Form
VI
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Introduction
Records Management Programs is designed to allow EP A staff and the public to
identify records management contacts in each facility or program, and to
facilitate communications among records managers Agencywide. It contains
information about the records management programs and the services they offer.
Entries are arranged by EP A organizational structure. Headquarters records
management programs are listed first, followed by the ten Regions in which the
network is located. Additional records programs, including Laboratories and
Superfund, are listed after the entry for their Regional records management
program. An alphabetical cross-reference to these records programs is included
in Appendix A, "Alphabetical Index."
The mission of the Agency's records management program is to provide records
management leadership and expertise to all Agency programs. The main
objectives of the Agency's records management program are to ensure access to
facilitate environmental decision making, and manage records in the most
efficient and economical manner. These objectives are achieved through a
comprehensive program of policy and guidance development, communication
and outreach initiatives, education and training, and direct services to programs.
The National Records Management Program at Headquarters provides the
overall framework to accomplish the mission, issues Agencywide policy and
guidance, and provides client and records network communication.
Regions and Laboratories designate a Records Management Officer to implement
records management programs, and carry out records management
responsibilities in their area. Appendix B, "Agency Records Management
Policy," explains the Agency's records management structure and
responsibilities and references the Federal legislation and supporting regulations
which govern the records management programs of all Federal Agencies.
Vll
-------
The information in this Records Management Programs is based on a survey of
records management programs conducted by the Information Access Branch,
Information Management and Services Division, Office of Information Resources
Management. A copy of the ''Records Management Survey" form is located in
the back of the directory for programs that may not be included in this edition.
Completed forms and questions about the directory should be sent to:
Gloris J. Butler
Records Management Network Coordinator
Information Management and Services Division PM-211D
U.s. Environmental Protection Agency
401 M Street, SW
Washington, DC 20460
(202) 245-3639 (CML)
(8) 245-3639 (FrS)
viii
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NATIONAL RECORDS MANAGEMENT PROGRAM
Address:
Fax:
Principal Contact(s}:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
u.s. Environmental Protection Agency
Information Management and Services Division
Office of Information Resources Management
401 M Street SW, PM-211D
Washington, DC 20460
(202) 382-3923 (CML)
Michael L. Miller
National Program Manager for Records
Management
(202) 382-5911 (CML)
(8) 382-5911 (FrS)
ML.MILLER
EP A30714
Gloris J. Butler
Coordinator for Records Management Network
and Dockets Network
(202) 245-3639 (CML)
(8) 245-3639 (FrS)
G.BUTLER
EPA 3745
Description of Program: The National Records Management Program is
responsible for providing leadership and direction for the Agency's national
records management program. Among its responsibilities are developing an
overall records management strategy; producing the policy, procedures, and
guidance necessary to implement that program; cooperating with other units in
OIRM in developing policies and guidance on the application of technology to
records management; coordinating the program within the Agency and with
interested outside parties such as the National Archives and Records
Administration; representing the Agency in interagency records management
groups; and assisting records programs across the Agency with advice and
technical expertise, especially the Superfund and Dockets programs.
1
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Description of Services Provided: The National program provides a wide
range of services to EP A records managers and staff. It develops guidance
products and training materials to meet the needs of the Agency's records
management staff; responds to requests for technical assistance on all aspects of
records management; operates the Docket and Records Management Networks;
coordinates communications and networking among records and dockets
managers Agencywide; promotes improved communications among records and
dockets managers through meetings, site visits, conferences, and the publication
of INFO ACCESS and the Records Management Programs Directory; and
coordinates relations with the National Archives and Records Administration.
Description of Finding Aids: The National staff maintains the official set of
Agency records disposition schedules, which serve as a high level finding aid to
all Agency records. The National program staff also maintains a complete set of
Agency records management policy, guidance, and procedures, as well as a
reference collection of records management related materials.
2
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HEADQUARTERS RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Information Management and Services Division
Office of Information Resources Management
401 M Street SW, PM-211D
Washington, DC 20460
Fax:
(202) 382-3923 (CML)
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Harold Webster
Headquarters Records Officer
(202) 382-5912 (CML)
(8) 382-5912 (FrS)
H. WEBSTER
EPA 3728
Description 01 Program: The Headquarters records management program is
responsible for providing operational records management support for all
Headquarters programs.
Description 01 Services Provided: The Headquarters program provides a
wide range of services to Headquarters offices to assist them in properly
managing their records. The Headquarters records management program
provides technical assistance on all aspects of records management, records
disposition, and filing procedures; briefs program managers on records
management responsibilities; trains staff in records management procedures; and
assists in retiring records to the Washington National Records Center.
Description 01 Finding Aids: The Headquarters staff maintains a complete list
of all records stored at the Washington National Records Center.
3
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REGION 1
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
REGIONAL RECORDS MANAGEMENT PROGRAM
u.s. Environmental Protection Agency
Region 1
Regional Records Management Program
JFK Federal Building, PIM
Boston, MA 02203
N/A
Margo Palmer
Regional Records Officer
(617) 565-1495 (CML)
(8) 835-1495 (FrS)
N/A
N/A
Barbara A. Callahan
Records Manager, Congress Street Records
Center
(617) 565-4905 (CML)
(8) 835-4905 (FrS)
N/A
N/A
Jay Janell
Regional Counsel Records/Librarian
(617) 565-4980 (CML)
(8) 835-4980 (FrS)
N/A
N/A
Description of Program: Operates records centers for the Air Management
Division, the Water Management Division, and the Regional Office. The
program assists in the management of administrative, program, and technical
support files for all Regional programs. Major areas of activity include designing
and equipping the records centers; proposing Regional policies, procedures, and
standards for Regional records management; and developing program-specific
file structures.
4
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Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: conducting space
planning, retiring, and retrieving records; generating records holding reports;
creating file plans; developing file structures; assisting with records disposition;
and developing storage and retrieval systems.
Description of Finding Aids: Container Tracking System: An automated
system (dBase II and Clipper) that locates records by room number and container
and provides a description of the records, activity level, and restrictions.
Regional Counsel Records Tracking System: An automated system (dBase III)
that tracks records for cases, state programs, and other files and matches them
with Records Control Schedule numbers, cut-off dates, retirement dates, and
destruction dates.
5
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REGION 1
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
HAZARDOUS WASTE SUPERFUND REMEDIAL
RECORDS MANAGEMENT PROGRAM
u.s. Environmental Protection Agency
Region 1
Waste Management Division
Records Center (RES CAN 6)
One Congress Street
Boston, MA 02203
(617) 573-9640 (CML)
(8) 833-1640 (FrS)
Brenda Haslett
Remedial Administrative Record Coordinator,
Superfund Records Manager
(617) 573-9640 (CML)
(8) 833-1640 (FrS)
N/A
N/A
Evano L. Cunha
Head Librarian, Waste Management Division
Records Center
(617) 573-5729 (CML)
(8) 833-1729 (FrS)
N/A
N/A
Description of Program: The program operates the Waste Management
Division Records Center and is responsible for the creation and management of
the Administrative Record for Superfund Remedial sites and the organization of
the Superfund site files. Files include Resource Conservation and Recovery Act
(RCRA) and Superfund Administrative Records, National Priority List (NPL)
and Federal Facilities Dockets, and the National Record Decision and
Compendium Collections.
6
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Description of Services Provided: The program provides support for EPA staff
in the areas of records maintenance, reference, retrieval, microfilming, and
litigation research. It also operates a public research room and responds to
telephone calls and written inquiries from the public.
Description of Finding Aids: The program maintains automated systems for
both RCRA and Superfund file structures and document tracking systems and
Contract Lab Program (CLP) tracking data. The RCRA records are compiled on
an in-house system (Docutrak).
7
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REGION 1
HAZARDOUS WASTE SUPERFUND REMOVAL
RECORDS MANAGEMENT PROGRAM
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
u.s. Environmental Protection Agency
Region 1
Environmental Services Division (EEB-LEX)
60 Westview Street
Lexington, MA 02173-3185
(617) 860-4397 (CML)
(8) 828-6397 (FrS)
Pam Bruno
Administrative Record
Coordinator-Removals
(617) 860-4309 (CML)
(8) 828-6309 (FrS)
N/A
N/A
Lyn McCoy
Superfund Removal Records Librarian
(617) 860-4600 (CML)
(8) 828-6600 (FrS)
N/A
N/A
Description of Program: The Superfund Removal Records Management
Program provides records management support to the Emergency Planning and
Response Branch and is responsible for the creation and management of
Administrative Records for Superfund Removal Actions.
Description of Services Provided: The program provides support for EPA
staff in the areas of Administrative Record Creation, site file organization,
reference, records retrieval, and litigation research. It also coordinates storage,
retention, and disposition of records. The files in the collection include removal
site files, spill reports, and other miscellaneous superfund documents. The
program also provides public access to Removal Administrative Records and
other nonrestricted documents.
Description of Finding Aids: Superfund removal records are organized in site
files by subject. The program is the process of implementing an online catalog of
documents using Inmagic software.
8
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NEW ENGLAND REGIONAL LABORATORY
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
New England Regional Laboratory
60 Westview Street
Lexington, MA 02173
Fax:
N/A
Principal Contact(s}:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Lyn McCoy
Superfund Removal Records Librarian
(617) 860-4600 (CML)
(8) 828-4397 (FrS)
N/A
N/A
Description of Program: Provides records management support to the
laboratory. Develops and implements an online catalog of site files.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the Center.
Provides public access to administrative records.
Description of Finding Aids: Site files are organized by subject or numeric
systems. Both methods have the capability of being switched to the other
method. INMAGIC software is used for online access to removal site file
indexes.
9
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ENVIRONMENTAL RESEARCH LABORATORV/ORD (NARRAGANSETT),
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Environmental Research Lab/ORD
South Ferry Road
Narragansett, RI 02882
Fax:
(8) 838-6030 (FrS)
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Neal F. Lackie
Wet Lab Manager Property Officer
(401) 782-3030 (CML)
(8) 838-6030 (FrS)
N/A
EPA 8461
Description of Program: Provides records management support to the
laboratory.
Description of Services Provided: Maintains property records files.
Coordinates storage, retention, and disposition of records. Serves as contact
point between laboratory and the Federal Records Center and handles the
retirement of records to the Center.
Description of Finding Aids: N / A
10
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REGION 2
REGIONAL RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 2
Regional Records Management Program
26 Federal Plaza, Room 937D
New York, NY 10278
Fax:
N/A
Principal Contact(s}:
Email Name:
Email Box ID:
Carol Equo
Regional Records Officer
(212) 264-1414 (CML)
(8) 264-1414 (FrS)
N/A
EP A 9299
Name:
Responsibility:
Telephone:
Description of Program: The program assists in the management of
administrative, program, and technical support files for all Regional programs.
Major areas of activity include proposing Regional policies, procedures, and
standards for Regional records management, and developing program-specific
file structures.
Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: conducting space
planning, retiring and retrieving records, generating records holding reports,
creating file plans, developing file structures, and developing storage and
retrieval systems.
Description of Finding Aids: N / A
11
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REGION 2
HAZARDOUS WASTE SUPERFUND
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 2
Emergency and Remedial Response Division
26 Federal Plaza, Room 759
New York, NY 10278
Fax:
N/A
Principal Contact(s):
Name:
Responsibility:
Email Name:
Email Box ID:
Jennie Delcimento
Superfund Records Manager and
Remedial Coordinator Administrative Records
(212) 264-8676 (CML)
(8) 264-8676 (FrS)
N/A
N/A
Telephone:
Description of Program: The program operates the Emergency and Remedial
Response Division Records Center and is responsible for the creation and
management of the Administrative Record for Superfund sites and the
organization of the site files. Files include Superfund Administrative Records,
National Priority List (NPL) and Federal Facilities Dockets, and the National
Record of Decision and Compendium Collections.
Description of Services Provided: The program provides support for Division
staff in the areas of records maintenance, Freedom of Information Act (FOIA)
support, site file compilation, reference, records retrieval, and Administrative
Record compilation. It also provides public access to the Administrative Record
and responds to telephone calls from the public.
Description of Finding Aids: N / A
12
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REGION 3
REGIONAL RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 3
Administrative Management Branch
841 Chestnut Building (3PM20)
Philadelphia, PA 19107
Fax:
(8) 597-0811 (FrS)
Principal Contact(s}:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Anna M. Butch
Regional Records Manager
(215) 597-1180 (CML)
(8) 597-1180 (FrS)
A.Butch
EP A 9399
Description of Program: Oversees the Regional Records Management Program
in Region 3. The program assists in the management of administrative, program,
and technical support files for all Regional programs. Major areas of activity
include designing and equipping the records centers; proposing Regional
policies, procedures, and standards for Regional records management; and
developing program-specific file structures.
Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: conducting space
planning, retiring and retrieving records, generating records-holding reports,
creating file plans, developing file structures, developing storage and retrieval
systems, deciding retention and disposition of records, coordinating clean-up
days, holding quarterly meetings, and conducting training.
Description of Finding Aids: Maintain official set of agency record control
schedules and records management manuals as well as records policy and
guidance material.
13
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REGION 3
HAZARDOUS WASTE SUPERFUND REMEDIAL
RECORDS MANAGEMENT PROGRAM
Address:
US. Environmental Protection Agency
Region 3 (3HW16)
Waste Management Division
841 Chestnut Street
Philadelphia, PA 19107
Fax:
N/A
Principal Contact{s}:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Margaret Leva
Superfund Records Manager
(215) 597-3037 (CML)
(8) 597-3037 (FTS)
N/A
N/A
Description of Program: The program operates the Waste Management
Division Records Center and is responsible for the creation and management of
the Administrative Record for Superfund sites and the organization of the site
files. Files include Superfund Administrative Records, National Priority List
(NFL) and Federal Facilities Dockets, and the National Record of Decision and
Compendium Collections.
Description of Services Provided: The program provides support for EPA
staff in the areas of records maintenance, reference, retrieval, and litigation
research. Responds to telephone calls from the public.
Description of Finding Aids: N/ A
14
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REGION 4
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
REGIONAL RECORDS MANAGEMENT PROGRAM
u.s. Environmental Protection Agency
Region 4
Information Services Section
345 Courtland Street, NE
Atlanta, GA 30365
N/A
Rebecca Slack-Kemp
Regional Records Officer
(404) 347-2316 (CML)
(8) 257-2316 (FrS)
RSLACK
EP A 9483
Bette Drury
Records Analyst
(404) 347-2316 (CML)
(8) 257-2316 (FrS)
N/A
N/A
Description of Program: The program assists in the management of
administrative, program, and technical support files for all Regional programs.
Major areas of activity include developing and implementing a Regional records
management plan; providing training, technical guidance, and assistance in
records management to all programs; developing program-specific file
structures; and implementing the records disposition program.
Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: retiring and
retrieving records, creating file plans, applying records disposition schedules,
developing file structures, and developing storage and retrieval systems. The
program offers an on-site checkout of records approved for public inspection and
copying facilities.
Description of Finding Aids: In-house folder-level tracking system (SQUIRM).
15
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REGION 4
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
HAZARDOUS WASTE SUPERFUND RECORDS
MANAGEMENT PROGRAM
U.S. Environmental Protection Agency
Region 4
Waste Management Division,
Waste Programs Branch
345 Courtland Street, NE
Atlanta, GA 30365
(404) 347-5205 (CML)
Harold L. Key
Superfund Records Manager
(404) 347-5242 (CML)
(8) 257-5242 (FrS)
H.KEY
EP A 9435
Debbie Jourdan
Administrative Records Coordinator
(404) 347-5242 (CML)
(8) 257-5242 (FrS)
N/A
N/A
Tom Love
Head Librarian, Superfund Records Center
(404) 347-0506 (CML)
(8) 257-0506 (FrS)
N/A
N/A
Gussie Lofton
RCRA Records Manager
(404) 347-0506 (CML)
(8) 257-0506 (FrS)
N/A
N/A
16
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Description of Program: The program operates the Waste Management
Division Records Center and is responsible for the creation and management of
the Administrative Record for Superfund Remedials and Removals and the
organization of the Superfund site files. Files include Resource Conservation and
Recovery Act (RCRA) and Superfund Administrative Records, National Priority
List (NPL) and Federal Facilities Dockets, and the National Record of Decision
and Compendium Collections.
Description of Services Provided: The program provides support for EPA
staff in the areas of records maintenance, reference, retrieval, and litigation
research. Responds to telephone calls from the public.
Description of Finding Aids: The Regional staff maintains a complete listing of
all RCRA and Superfund site files and a list of records retired to the Federal
Records Center. The Regional staff also maintains a complete set of
administrative records for the Remedial and Removal programs in Region 4.
17
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OFFICE OF ADMINISTRATION AND RESOURCES MANAGEMENT
(RESEARCH TRIANGLE PARK) RECORDS MANAGEMENT PROGRAM
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box iD:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
u.s. Environmental Protection Agency
Office of Administration and Resources Management
Research Triangle Park, NC 27711
(919) 541-3552 (CML)
(8) 629-3552 (FrS)
Sonny Webb
Research Triangle Park Records Officer
(Mail Drop 36)
(919) 541-3031 (CML)
(8) 629-3031 (FrS)
S.BLACKMAN
EP A 3940
Deborah Singer-Redner
NDPD Records Manager
(919) 541-1487 (CML)
(8) 629-1487 (FrS)
D.sINGER
EPA 37080
Terri Burrell (MD-29)
Personnel Records
(919) 541-4359 (CML)
(8) 629-4359 (FrS)
N/A
EP A 3143
Bertha R. Johnson
Contracts Records Manager
N/A
N/A
N/A
18
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Description of Program: The records management program of the Office of
Administrative and Records Management (OARM) in Research Triangle Park
is organized at the divisional level with each division providing its own records
manager who in turn provides services to the division. The program operates
the Research Triangle Park Records and Storage Center for inactive records at its
facility at Page Road and 1-40.
Description of Services Provided: Each divisional level records manager
maintains the records of that division, implements records disposition and
retirement procedures, and provides records management support and expertise
within the division. The Research Triangle Park Records and Storage Center
provides assistance in records retirement and disposal and will pick up and
deliver records.
Description of Finding Aids: Each division maintains finding aids to its
records. The Research Triangle Park Records and Storage Center maintains a
computerized listing of boxes in storage there.
19
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AIR AND ENERGY ENGINEERING RESEARCH LABORATORY
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Air and Energy Engineering Research Laboratory/ORO
MO-49
Research Triangle Park, NC 27711
Fax:
N/A
Principal Contact(s):
Email Name:
Email Box ID:
Martha Daniel
Laboratory Records Manager
(919) 541-2922 (CML)
(8) 629-2922 (FrS)
N/A
EP A 8332
Name:
Responsibility:
Telephone:
Description of Program: Provides records management support to the
laboratory.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the Center.
Description of Finding Aids: N / A
20
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ATMOSPHERIC RESEARCH AND EXPOSURE ASSESSMENT
LABORATORY RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Atmospheric Research and Exposure Assessment
Laboratory
MD-75
Research Triangle Park, NC 27711
Fax:
N/A
Principal Contact{s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Nell W. Carras
AREAL Records Manager
(919) 541-2106 (CML)
(8) 629-2351 (FrS)
N/A
8241 (AREAL)
Description 01 Program: Provides records management support to the
laboratory.
Description 01 Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the Center.
Advises senior staff on records management regulations.
Description 01 Finding Aids: Maintains paper copies of records disposition
schedules and listings of records retired to the Federal Records Center.
21
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ENVIRONMENTAL RESEARCH LABORATORY/ORD (ATHENS)
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Environmental Research Lab/ORD
College Station Road
Athens, GA 30613
Fax:
N/A
Principal Contact(s}:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Martha M. Brady
Records Management Officer (Laboratory)
(404) 546-3129 (CML)
(8) 250-3129 (FrS)
N/A
EP A 8436
Description of Program: Provides records management support to the
laboratory.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the records to the Center.
Description of Finding Aids: N / A
22
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ENVIRONMENTAL RESEARCH LABORATORY/ORD (GULF BREEZE)
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Environmental Research Laboratory /ORD
Sabine Island
Gulf Breeze, FL 32561-3999
Fax:
(904) 228-9201 (CML)
(8) 934-9201 (FTS)
Principal Contact(s}:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Connie Shoemaker
Laboratory Records Manager
(904) 934-9226 (CML)
(8) 228-9226 (FTS)
N/A
EPA 8476
Description 01 Program: Provides records management support to the
laboratory. Proposes records management policies, procedures, and standards
for the laboratory.
Description 01 Services Provided: Provides staff with central file depository.
Assists in retrieving information upon request. Provides copies of documents
through the library upon request by the public. Coordinates storage, retention,
and disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the Center.
Description 01 Finding Aids: Indexing system for correspondence is not
automated. A numerical system based on the EP A Directives System is used.
Indexing system used for contributions and library activities is automated by
ERL/GB and is available upon request.
23
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HEALTH EFFECTS RESEARCH LABORATORY/ORD
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Health Effects Research Laboratory, RSD/ERC/ORD
MD-70
Research Triangle Park, NC 27711
Fax:
N/A
Principal Contact(s}:
Email Name:
Email Box ID:
Jerry Gerding
Technical Information Manager
(919) 541-5157 (CML)
(8) 629-5157 (FrS)
N/A
N/A
Name:
Responsibility:
Telephone:
Description of Program: Provides records management support to the
laboratory.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the Center.
Description of Finding Aids: The records of all the technical information
products are filed by an internal Health Effects Research Laboratory (HERL)
publication number, with the hard-copy records stored in the Environmental
Research Center (ERC) in Research Triangle Park. The computerized files reside
within the HERL Management Information System (MIS) on a VAX computer in
Research Triangle Park.
24
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NATIONAL AIR AND RADIATION LABORATORY
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
National Air and Environmental Radiation Laboratory
Program Management Office
1504 Avenue A
Montgomery, AL 36115-2601
Fax:
(205) 270-3454 (CML)
(8) 228-3454 (FrS)
Principal Contact(s}:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Robert E. Lincoln
Provides for access to records
(205) 270-3410 (CML)
(8) 228-3410 (FrS)
RLINCOLN
EPA 6107
Description of Program: Provides records management support to the
laboratory.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the Center.
Description of Finding Aids: N / A
25
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ENVIRONMENTAL CRITERIA AND ASSESSMENT OFFICE
(RESEARCH TRIANGLE PARK) RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Office of Health and Environmental Assessment, ORD
Environmental Criteria and Assessment
MD-52
Research Triangle Park, NC 27711
Fax:
(919) 541-5078 (CML)
(8) 629-5078 (FrS)
Principal Contact(s):
Email Name:
Email Box ID:
Diane H. Ray
Records Manager
(919) 541-3637 (CML)
(8) 629-3637 (FrS)
ECAO.TSS/Research Triangle Park
8068
Name:
Responsibility:
Telephone:
Description of Program: Provides records management suppprt to the office.
Description of Services Provided: Assists in the management of criteria
documents, scientific assessments, and other special reports as required by
various legislative authorities. Provides access records to Agency staff and the
public, including documents and bibliographic reference files. Services include
storage and retrieval of information related to projects.
Description of Finding Aids: The Air Quality Criteria Document docket files
are indexed in accordance with Office of General Counsel (OGC) guidelines. The
Hazardous Air Pollutant (HAP) and Inhalation Reference Concentration (RFC)
project files are indexed in a similar system developed by Environmental Criteria
and Assessment Office (ECAO). The index information is entered into a dBase
file.
26
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REGION 5
Address:
Fax:
Principal Contact(s):
Name:
ResponsibHity:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box 10:
REGIONAL RECORDS MANAGEMENT PROGRAM
U.S. Environmental Protection Agency
Region 5
Records Management Program
230 S. Dearborn (5M1)
Chicago, IL 60604
N/A
Lynn Calvin
Regional Records Officer
(312) 353-1481 (CML)
(8) 353-1481 (FTS)
L. CALVIN
EP A 9533
Louise DeBrower
Records Analyst
(312) 353-1594 (CML)
(8) 353-1594 (FrS)
N/A
N/A
Description of Program: The program assists in the management of
administrative, program, and technical support files for all Regional programs.
Major areas of activity include designing and equipping the records centers,
proposing Regional policies, procedures, and standards for Regional records
management, and developing program-specific file structures.
Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: developing
Regional and programmatic records programs; conducting space planning,
retiring, and retrieving records; generating records-holding reports; creating file
plans; developing file structures; and developing storage and retrieval systems.
Description of Finding Aids: N / A
27
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REGION 5
HAZARDOUS WASTE SUPERFUND
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 5
Waste Management Division
230 S. Dearborn (5-H-12)
Chicago, IL 60604
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
N/A
J an Pfundheller
Records Manager-Removal
(312) 353-5821 (CML)
(8) 353-5821 (FrS)
J .Pfundheller
EP A 95039
J ames Bell
Records Manager-Remedial
(312) 353-5821 (CML)
(8) 353-7446 (FrS)
N/A
N/A
Marilyn Jansa
Head Librarian/Records
(312) 427-5316 (CML)
N/A
N/A
Description of Program: Operates the Waste Management Division Records Center
and is responsible for the creation and management of the Administrative Record for
Superfund Remedials and Removals and the organization of the Superfund site files.
Files include Resource Conservation and Recovery Act (RCRA) and Superfund
Administrative Records, National Priority List (NPL) and Federal Facilities Dockets,
and the National Record of Decision and Compendium Collections.
Description of Services Provided: Provides support for EP A staff in the areas
of records maintenance, reference, retrieval, and litigation research. Operates
public research room and responds to telephone calls from the public.
Description of Finding Aids: Indexes to Administrative Records maintained in
dBase 3+.
28
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ENVIRONMENTAL MONITORING SYSTEMS LABORATORY/ORD RECORDS
MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Environmental Monitoring Systems Laboratory
26 W. Martin Luther King Drive
Cincinnati, OH 45268
Fax:
N/A
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Diana L. Irwin
Provides access to records
(513) 569-7301 (CML)
(8) 684-7301 (TIS)
N/A
EPA 8218
Description of Program: Provides records management support to the
laboratory.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the Center.
Description of Finding Aids: Indexing system is manual. Indexed according to
Records Management Manual alphanumeric system, thereunder by fiscal year.
29
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ENVIRONMENTAL RESEARCH LABORATORY/ORD (DULUTH)
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Environmental Research Laboratory
6201 Congdon Boulevard
Duluth, MN 55804
Fax:
N/A
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Kimberley A. Johnson
Administrative Services Coordinator
(218) 720-5544 (CML)
(8) 780-5544 (FrS)
N/A
EP A 8456
Description of Program: Provides records management support to the
laboratory.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and Federal
Records Center and handles the retirement of records to the center.
Description of Finding Aids: N / A
30
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MOTOR VEHICLE EMISSION LABORATORY (MVEL)
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Motor Vehicle Emission Laboratory (MVEL)
2565 Plymouth Road
Ann Arbor, MI 48105
Fax:
(313) 688-4368 (CML)
(8) 374-8368 (FTS)
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Debra Talsma
Head Librarian, provides access to records
(313) 668-4311 (CML)
(8) 374-8311 (FTS)
OMS/ AMS ATTN: Librarian
EP A 6476
Description of Program: Provides records management support to the
laboratory.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the Center.
Description of Finding Aids: The librarian maintains a complete list of all the
records stored within the MVEL record storage facility. Records are arranged by
the individual division and branch and thereunder by type and year.
31
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ENVIRONMENTAL CRITERIA AND ASSESSMENT OFFICE (CINCINNATI)
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Environmental Criteria and Assessment Office
26 W. Martin Luther King Drive
Cincinnati, OH 45268
Fax:
(513) 569-7475 (CML)
(8) 684-7535 (FrS)
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Linda Schwaegerle
Technical Information Unit Project Officer
(513) 569-7535 (CML)
(8) 684-7535 (FrS)
ECAO/CINC
EPA 8141
Description of Program: Technical Information Unit provides records
management support to the laboratory.
Description of Services Provided: Assists in the management of criteria
documents, court files, and office files. Provides access to records for Agency
staff, including document and reference files. Services include collection
management and circulation, online searching, and desktop publishing
assistance. Assists in retiring records to the Federal Records Center.
Description of Finding Aids: REFEREE and dBase are used as access tools.
32
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REGION 6
REGIONAL RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 6
Communications Services Unit
1445 Ross Avenue, Suite 1200
Dallas, TX 75202
Fax:
(8) 255-2146 (FTS)
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Nancy Yarberry
Regional Records Officer
(214) 655-6690 (CMU
(8) 255-6690 (FTS)
N. YARBERRY
EPA 96018
Description of Program: The program coordinates the maintenance of records
in the centralized file rooms and assists in the management of administrative,
program, and technical support files for all Regional programs. Major areas of
activity include proposing Regional policies, procedures, and standards for
Regional records management and developing program-specific file structures.
Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: coordinates the
maintenance of records in centralized file rooms and the transfer and storage of
records, provides training for personnel on records management, creates and
updates file plan guidance, generates records holding reports, and develops
storage and retrieval systems.
Description of Finding Aids: Modified dBase III tracking system; a folder
system instead of an indexing system; and automated color code/bar code
system.
33
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REGION 6
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
HAZARDOUS WASTE SUPERFUND REMEDIAL
RECORDS MANAGEMENT PROGRAM
u.s. Environmental Protection Agency
Region 6
Hazardous Waste Management Division
1445 Ross Avenue, Suite 1200
Dallas, TX 75202-2733
(214) 655-6460 (CML)
(8) 255-6460 (FrS)
Linda Falk
Superfund Records Management Coordinator
(214) 655-6720 (CML)
(8) 255-6720 (FrS)
N/A
N/A
Pat Nelson
RCRA Records Manager
(214) 655-6750 (CML)
(8) 255-6750 (FrS)
P.NELSON
EP A 9658
Description of Program: The program operates the Hazardous Waste Division
Records Center and is responsible for the creation and management of the
Administrative Record for Superfund Remedials and the organization of the
Superfund site files. Files include Resource Conservation Recovery Act (RCRA)
and Superfund Administrative Records, National Priority List (NPL), Office of
Solid Waste and Emergency Response (OSWER) directives, Federal Facilities
Dockets, and the National Record of Decision and Compendium Collections.
Description of Services Provided: The program provides support for EPA
staff in the areas of records maintenance, reference, retrieval, and litigation
research. Responds to telephone calls and Freedom of Information Act (FOIA)
from the public.
34
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Description of Finding Aids: The following areas are tracked through an
automated database: Freedom of Information Act requests (FOIAs), Community
Relations lists, Office of Solid Waste and Emergency Response (OSWER)
directives, Topo maps, pre-remedial section, Removal Enforcement cases file
records and authorized personnel ID badges that have bar codes, and monthly
reports illustrated with Harvard graphics.
35
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ROBERT S. KERR ENVIRONMENTAL RESEARCH LABORATORY
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Robert S. Kerr Environmental Research Laboratory
P.O. Box 1198
Ada, OK 74820
Fax:
N/A
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Anna M. Runyan
Laboratory Records Management Officer
(405) 332-8800, ext. 224 (CML)
(8) 743-2224 (FrS)
ERL/ Ada
EPA 8441
Description 01 Program: Provides records management support to the Office
of the Director.
Description 01 Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the center.
Description 01 Finding Aids: N / A
36
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REGION 7
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Fax:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
REGIONAL RECORDS MANAGEMENT PROGRAM
u.s. Environmental Protection Agency
Region 7
Information Management Branch
726 Minnesota Avenue
Kansas City, KS 66101
(913) 551-7467 (CML)
(8) 276-7467 (FrS)
Carol Brakeall
Information Management Branch
(913) 551-7527 (CML)
(8) 276-7527 (FrS)
C.BRAKEALL
EP A 9706
Richard Sumpter
Program Analysis and Policy Development
(913) 551-7661 (CML)
(8) 276-7661 (FrS)
PP AS.CHIEF
EPA 9742
(8) 276-7579 (FrS)
Patricia L. Jones
Regional Records Custodian
(8) 276-7238 (FrS)
P.JONES
EP A 9799
Description of Program: Assists in the management of administrative program
and technical support files for all Regional programs. Major areas of activity
include proposing Regional policies, procedures, and standards for Regional
records management and developing program-specific file structures.
Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: conducting space
planning, retiring and retrieving records, generating records-holding reports,
creating file plans, developing file structures, and developing storage and
retrieval systems. Assists programs in writing directives.
Description of Finding Aids: N / A
37
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REGION 7
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
HAZARDOUS WASTE SUPERFUND REMEDIAL
RECORDS MANAGEMENT PROGRAM
u.s. Environmental Protection Agency
Region 7
Waste Management Division
726 Minnesota Avenue
Kansas City, KS 66101
N/A
Barry R. Thierer
Superfund Records Center Manager
(913) 551-7515 (CML)
(8) 276-7515 (FrS)
N/A
EP A 97039
Jennifer S. Anderson
RCRA Records Center Manager
(913) 551-7644 (CML)
(8) 276-7515 (FrS)
T. HOGAN
EP A 97039
Description of Program: The program operates the Waste Management
Division Records Center and is responsible for the creation and management of
the Administrative Record for Superfund Remedials and the organization of the
Superfund site files. Files include Resource Conservation and Recovery Act
(RCRA) and Superfund Administrative Records, all Superfund and RCRA site
files, HRS packages, Federal Facilities Dockets, and the National Record of
Decision and Compendium Collections.
Description of Services Provided: The program provides support for EPA
staff in the areas of records maintenance, reference, retrieval, microfilming, and
litigation research. Operates public research room and responds to telephone
calls from the public.
Description of Finding Aids: The program maintains automated systems for
both RCRA and Superfund file structures and document tracking system. The
Superfund records are indexed on an Administrative Record Indexing and
Tracking, Contract Laboratory Program (CLP) indexing, dBase, and INMAGIC.
38
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REGION 7
HAZARDOUS WASTE SUPERFUND REMOVAL
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 7
Environmental Services Division
Emergency Planning and Response
25 Funston Road
Kansas City, KS 66115
Fax:
(8) 757-2934 (FTS)
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Helen Bennett
Removal Records Manager
(913) 236-3881 (CML)
(8) 757-3881 (FTS)
N/A
EP A 9783
Description of Program: Operates the Emergency Planning and Response
Branch records program and is responsible for the creation and management of
removal site files and spill reports.
Description of Services Provided: The program provides support for EPA
staff in the areas of records maintenance, reference, retrieval, and litigation
research. Makes records including Administrative Record available to the public
and responds to Freedom of Information Act requests (FOIAs) and other
requests from the public.
Description of Finding Aids: Sites are accessed by a combination site name and
a numeric code.
39
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REGION 8
REGIONAL RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 8
Administrative Services Branch
999 18th Street, Suite 500
Denver, CO 80202
Fax:
N/A
Principal Contact(s}:
Email Name:
Email Box ID:
Jackie Rivera
Regional Records Officer
(303) 293-1645 (CML)
(8) 330-1645 (FrS)
N/A
EP A 97039
Name:
Responsibility:
Telephone:
Description of Program: The program assists in the management of
administrative program and technical support files for all Regional programs.
Major areas of activity include proposing Regional policies and procedures,
standards for Regional records management, and developing program-specific
file structures.
Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: conducting space
planning, retiring and retrieving records, creating file plans, developing file
structures, developing storage and retrieval systems, and personnel training.
Description of Finding Aids: N / A
40
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REGION 8
HAZARDOUS WASTE/SUPERFUND REMEDIAL
RECORDS MANAGEMENT PROGRAM
Address:
US Environmental Protection Agency
Region 8
Superfund Remedial Branch, Enforcement Section
99918th Street, Suite 500 (8HWM-SR)
Denver, CO 80202
Fax:
(303) 330-1228 (CML)
Principal Contact(s}:
Name:
Responsibility:
Carole S. Macy
Administrative Records Remedial!
Records Management Coordinator
(8) 330-7038 (FrS)
c. MACY
EP A9835
Telephone:
Email Name:
Email Box ID:
Description of Program: The program operates the Superfund Records Center.
The Center is responsible for the organization and management of the Superfund
site files and for the creation of the Administrative Record. Collections include
Superfund site files, National Priority List (NPL) and Federal Facilities Dockets,
National Records of Decision, Guidance Compendiums, and Site Assessment
records.
Description of Services Provided: The program provides support for EPA
staff in areas of records maintenance, reference, retrieval, microfilming, indexing,
data input, and litigation research. Operates public research room and responds
to telephone calls from the public.
Description of Finding Aids: The program maintains automated systems for
Superfund Site Files and document tracking systems. Document level indexing
for the site file is supported by INMAGIC software.
41
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REGION 8
HAZARDOUS WASTE SUPERFUND REMOVAL
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 8
Emergency Response Branch, Enforcement Section
999 18th Street, Suite 500 (8HWM-ER)
Denver, CO 80202
Fax:
(8) 330-1238 (FrS)
Principal Contact(s):
Email Name:
Email Box ID:
Antonia (Tina) Artemis
Administrative Records Removal!
Records Management Coordinator
(303) 294-7039 (CML)
(8) 330-7039 (FrS)
N/A
EP A 9870
Name:
Responsibility:
Telephone:
Description of Program: The program operates the Hazardous Waste
Management Division, Emergency Response Branch Records Center and is
responsible for the creation and management of the Administrative Record for
Superfund Removals, removal site files, and oil spill reports. The program
organizes site files for inactive sites.
Description of Services Provided: The program provides support for EP A
staff in the areas of records maintenance, reference, retrieval, and litigation
research. Makes records available to the public and the records center.
Responds to requests from the public.
Description of Finding Aids: INMAGIC is used for automated indexing
system.
42
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REGION 9
REGIONAL RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 9
Information Management Branch
75 Hawthorn, M.S. P-5
San Francisco, CA 94105
Fax:
(8) 484-1474 (FrS)
Principal Contact(s):
Emall Name:
Email Box ID:
Marilyn K. Ryall
Regional Records Management Officer
(415) 744-1507 (CML)
(8) 484-1507 (FrS)
M.RY ALL
EP A99223
Name:
Responsibility:
Telephone:
Description of Program: The program assists in the management of
administrative, program, and technical support files for all Regional programs.
Major areas of activity include designing and equipping the records centers,
proposing Regional policies, procedures and standards for Regional records
management, developing program-specific file structures, implementing a
Records Management Task Force, and providing records management training.
Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: conducting space
planning, retiring and retrieving records, generating records holding reports,
creating file plans, developing file structures, developing storage and retrieval
systems, and preparing preliminary program plans for provision of "records
management consulting services" to the Regional personnel.
Description of Finding Aids: N / A
43
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REGION 9
Address:
Fax:
Principal Contact{s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
HAZARDOUS WASTE SUPERFUND
RECORDS MANAGEMENT PROGRAM
u.s. Environmental Protection Agency
Region 9
Superfund Records Center
75 Hawthorne Street, H-6-1
San Francisco, CA 94105
(415) 744-1796 (CML)
(8) 484-1796 (FrS)
Holly Hadlock
Superfund Records Manager /
Administrative Records Coordinator
(415) 744-2244 (CML)
(8) 484-2244 (FrS)
H.HADLOCK
EPA99168
Diane C. White
Superfund Records Center Manager
(415) 744-2166 (CML)
(8) 484-2166 (FrS)
DIANE.WHITE
EP A99230
Description of Program: The program operates the Waste Management
Division Records Center and is responsible for the creation and management of
the Administrative Record for Superfund Remedials and Removals and the
organization of the Superfund site files. Files include Superfund Administrative
Records, National Priority List (NPL) and Federal Facilities Dockets, NPL site
files, cost recovery documentation packages, site assessment files, and the
National Compendium Collection.
Description of Services Provided: The program provides support for EPA
staff in the areas of records maintenance, reference, retrieval, microfilming, and
litigation research. Operates public research room and responds to telephone
calls from the public. Develops guidance documents and training materials to
meet the needs of the Superfund staff.
Description of Finding Aids: The program uses Imagetrax for document level
indexing, bar-coding, and automated circulation.
44
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ENVIRONMENTAL MONITORING SYSTEM LABORATORY (EMSL)
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Environmental Monitoring System Laboratory (EMSL),
Office of Program Management and Support
P.O. Box 93478
Las Vegas, NV 89139-3478
Fax:
N/A
Principal Contact(s):
Email Name:
Email Box 10:
Barbara Queen
Records Management Officer
(702) 798-2561 (CML)
(8) 545-2561 (FrS)
B.QUEEN
EP A 8543
Name:
Responsibility:
Telephone:
Description of Program: Provides records management support to the
laboratory.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the Center.
Description of Finding Aids: Maintains records management policy, guidance,
and procedures as well as reference collection of records management-related
materials.
45
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REGION 10
REGIONAL RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Region 10
Records Management Program
1200 Sixth Avenue, MD-142
Seattle, WA 98101
Fax:
N/A
Principal Contact(s):
Name:
Responsibility:
Telephone:
Barbara McAllister
Email Name:
Email Box 10:
(206) 553-4044 (CML)
(8) 399-4044 (FrS)
N/A
EP A 90004
Description of Program: The program assists in the management of
administrative, program, and technical support files for all Regional programs.
Major areas of activity include designing and equipping the records centers;
proposing regional policies, procedures, and standards for Regional records
management; and developing program-specific file structures.
Description of Services Provided: The Regional Records Management
Program provides program assistance in the following areas: conducting space
planning, retiring and retrieving records, creating file plans, developing file
structures, and developing storage and retrieval systems.
Description of Finding Aids: N / A
46
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REGION 10
Address:
Fax:
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Name:
Responsibility:
Telephone:
Email Name:
Email Box 10:
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
HAZARDOUS WASTE SUPERFUND RECORDS
MANAGEMENT PROGRAM
u.s. Environmental Protection Agency
Region 10
Hazardous Waste Division
1200 Sixth Avenue, HW-1l3
Seattle, WA 98101
N/A
Lynn Williams
Superfund Records Manager /
Administrative Records Coordinator
(206) 553-2121 (CML)
(8) 399-2121 (FrS)
N/A
EPA 9065
Marilyn Magnuson
Head Librarian/Records Manager /Superfund
(206) 553-6512 (CML)
(8) 399-6512 (FrS)
N/A
EP A 9065
Margaret E. Hughes
RCRA Records Manager
(206) 442-6687 (CML)
(8) 399-6687 (FrS)
N/A
N/A
Description of Program: The program operates two records centers. The
Superfund Records Center is responsible for the creation and management of
Administrative Records for Superfund Remedials and Removals and the
organization of all Superfund site files, National Priority List (NPL) and Federal
Facilities Dockets, and guidance and technical reference materials. The Waste
Management Branch Records Center is responsible for the full management and
organization of all NPL and Resource Con:;uvation and Recovery Act (RCRA)
records generated by operations in Region 10.
47
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Description of Services Provided: The program provides support for EPA
staff in the areas of records maintenance, reference, retrieval, organization, and
indexing of Administrative Records, and inventory, microfilming and bar code
control for all Comprehensive Environmental Response, Compensation, and
Liability Act (CERCLA) and RCRA records. Operates public research room and
responds to telephone calls from the public.
Description of Finding Aids: The complete system is in process of creation
and development. The Regional file structure for Superfund site is organized by
site and arranged by subject. In Superfund, indexing and bar coding are done
on the dBase/Foxbase system developed in the region. In RCRA, logbooks and
out-cards indicate file removals. The RCRA records manager maintains a
crossfile of facility and site files held by individual technical staff.
48
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ENVIRONMENTAL RESEARCH LABORATORY (CORVALLIS) .
RECORDS MANAGEMENT PROGRAM
Address:
u.s. Environmental Protection Agency
Environmental Research Laboratory
200 S.W. 35th Street
Corvallis, OR 97333
Fax:
N/A
Principal Contact(s):
Name:
Responsibility:
Telephone:
Email Name:
Email Box ID:
Pamela C. Taylor
Laboratory Records Manager
(503) 757-4582 (CML)
(8) 420-4582 (FTS)
N/A
EP A 8542
Description of Program: Provides records management support of the
laboratory.
Description of Services Provided: Coordinates storage, retention, and
disposition of records. Serves as contact point between laboratory and the
Federal Records Center and handles the retirement of records to the center.
Description of Finding Aids: N / A
49
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Appendices
Material belongs to:
Office of Toxic Substance::; {jbrary --"1\
U.S. En',/i]T;~r:"~'I~t:l1 F"rolCc!IOn Agency'
40 I tit ':~ '-. L ) .1";.»3
, 1 f )'. " ,~ ','j' ~ f'
v'l as,Ul'<, .' 1., "-'h _~,HU'I..)
(7()~J) J, ': ,',. ': j/i
\.... ! "", .. -- _1./ ..---t
-------
APPENDIX A
ALPHABETICAL INDEX
Air and Engineering Research Laboratory (919) 541-2922 (CML) 20
Research Triangle Park, NC (8) 629-2922 (FrS)
Atmospheric Research and Exposure (919) 541-2106 (CML) 21
Assessment Laboratory (8) 629-2351 (FrS)
Research Triangle Park, NC
Environmental Criteria and Assessment (919) 541-3637 (CML) 26
Office, Research Triangle Park, NC (8) 629-3637 (FrS)
Environmental Criteria and Assessment (513) 569-7535 (CML) 32
Office, Cincinnati, OH (8) 684-7535 (FrS)
Environmental Monitoring Systems Laboratory (513) 569-7485 (CML) 29
Cincinnati, OH (8) 684-7585 (FrS)
Environmental Monitoring Systems Laboratory (702) 798-2561 (CML) 45
Las Vegas, NV (8) 545-2561 (FrS)
Environmental Research Laboratory /ORD (404) 546-3430 (CML) 22
Athens, GA (8) 250-3430 (FrS)
Environmental Research Laboratory (503) 757-4582 (CML) 49
Corvallis, OR (8) 420-4582 (FrS)
Environmental Research Laboratory /ORD (218) 720-5544 (CML) 30
Duluth, MN (8) 780-5544 (FrS)
Environmental Research Laboratory lORD (904) 934-9201 (CML) 23
Gulf Breeze, FL (8) 228-9201 (FrS)
Environmental Research Laboratory /ORD (401) 782-3030 (CML) 10
Narragansett, RI (8) 838-6030 (FrS)
Hazardous Waste/Superfund Records (212) 264-8676 (CML) 12
Management Program (Reg. 2) (8) 264-8676 (FrS)
Hazardous Waste/Superfund Records (404) 347-5241 (CML) 16
Management Program (Reg. 4) (8) 257-0506 (FrS)
52
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Hazardous Waste/Superfund Records (415) 744-1448 (CML) 44
Management Program (Reg. 9) (8) 484-2244 (FrS)
Hazardous Waste/Superfund Records (206) 442-6687 (CML) 47
Management Program (Reg. 10) (8) 399-6687 (FrS)
Hazardous Waste/Superfund Records (312) 353-5821 (CML) 28
Management Program (Reg. 5) (8) 353-5821 (FrS)
Hazardous Waste/Superfund Records (206) 553-2121 (CML) 47
Management Program (Reg. 10) (8) 399-2121 (FrS)
Hazardous Waste/Superfund Records (617) 573-5729 (CML) 6
Management Program-Remedial (Reg. 1) (8) 833-5729 (FrS)
Hazardous Waste/Superfund Records (215) 597-3037 (CML) 14
Management Program-Remedial (Reg. 3) (8) 597-3037 (FrS)
Hazardous Waste/Superfund Records «214) 655-6750 (CML) 34
Management Program-Remedial (Reg. 6) (8) 255-6750 (FrS)
Hazardous Waste/Superfund Records (913) 551-7515 (CML) 38
Management Program-Remedial (Reg. 7) (8) 276-7515 (FrS)
Hazardous Waste/Superfund Records (303) 294-7038 (CML) 41
Management Program-Remedial (Reg. 8) (8) 330-7038 (FrS)
Hazardous Waste/Superfund Records (617) 860-4309 (CML) 8
Management Program-Removal (Reg. 1) (8) 828-6309 (FrS)
Hazardous Waste/Superfund Records (913) 236-3881 (CML) 39
Management Program-Removal (Reg. 7) (8) 757-3881 (FrS)
Hazardous Waste/Superfund Records (303) 294-7039 (CML) 42
Management Program-Removal (Reg. 8) (8) 330-7038 (FrS)
Headquarters Records Management Program (202) 382-5912 (CML) 3
Washington, DC (8) 382-5912 (CML)
Health Effects Research Laboratory (919) 541-5157 (CML) 24
Research Triangle Park, NC (8) 629-5157 (FrS)
Motor Vehicle Emission Laboratory (313) 668-4311 (CML) 31
Ann Arbor, MI (8) 668-4368 (FrS)
53
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National Air and Radiation Laboratory (205) 270-3410 (CML) 25
Montgomery, AL (8) 228-3410 (FrS)
National Records Management Program (202) 382-5911 (CML) 1
Washington, DC (8) 382-5911 (FrS)
New England Regional Laboratory (617) 860-4600 (CML) 9
Lexington, MA (8) 828-4397 (FrS)
Office of Administration and Resources (919) 541-3031 (CML) 18
Management, Research Triangle Park, NC (8) 629-3031 (FrS)
Regional Records Management Program (Reg. 1) (617) (565-3374 (CML) 4
(8) 835-3374 (FrS)
Regional Records Management Program (Reg. 2) (212) 264-1414 (CML) 11
(8) 264-1414 (FrS)
Regional Records Management Program (Reg. 3) (215) 597-1180 (CML) 13
(8) 597-1180 (FrS)
Regional Records Management Program (Reg. 4) (404) 347-2316 (CML) 15
(8) 257-2316 (FrS)
Regional Records Management Program (Reg. 5) (312) 353-1481 (CML) 27
(8) 353-1481 (FrS)
Regional Records Management Program (Reg. 6) (214) 656-6444 (CML) 33
(8) 255-6540 (FrS)
Regional Records Management Program (Reg. 7) (913) 551-7527 (CML) 37
(8) 276-7527 (FrS)
Regional Records Management Program (Reg. 8) (303) 293-1645 (CML) 40
(8) 330-1645 (FrS)
Regional Records Management Program (Reg. 9) (415) 744-1507 (CML) 43
(8) 484-1507 (FrS)
Regional Records Management Program (Reg. 10) (206) 553-4044 (CML) 46
(8) 399-4044 (FrS)
Robert S. Kerr Environmental Research (405) 332-8800 (CML) 36
Laboratory, Ada, OK (8) 743-224 (FrS)
54
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APPENDIX B
AGENCY RECORDS MANAGEMENTPOUCY
The following statement concerning the Agency's records management program
is excerpted from the Information Resources Management Policy Manual, Series
2100, issued July 21, 1987. It forms the basis of the Agency's records
management program and delineates the responsibilities of Agency offices and
the role of the records management officers.
55
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IRM POLICY MANUAL
2100
7/21/87
CHAPTER 10-RECORDS MANAGEMENT
1.
PURPOSE. This policy prescribes objectives, responsibilities and
procedures for the conduct of the Agency's records/information
management program.
2.
SCOPE AND APPLICABILITY. This policy applies Agencywide to both
program and administrative records.
3.
BACKGROUND. Records created or acquired by an official or employee of
the Agency in the course of conducting Government business are the
property of the United States Government. Persons who create or acquire
custody or possession of official records by virtue of their positions as
officials or employees do not necessarily attain a proprietary interest in
such records. Official records are public records and belong to the
Government rather than to the employee. The penalties for the willful and
unlawful destruction, removal from files and private use of official records
are contained in 18 U.s.e. 2071. All EP A employees are responsible for
reporting any actual or threatened unlawful loss or removal of official
records to the Agency Records Management Officer, Information
Management and Services Division.
Detailed information on records management procedures and guidance are
con tained in the EP A Records Management Manual.
4.
AUlliORITIES.
a.
Federal Records Act of 1950, as amended (44 U.s.e. 3101-3107).
b.
36 CFR 1220 and 41 CFR 201-22.
c.
Paperwork Reduction Act of 1980.
d.
OMB Circular A-130, Management of Federal Information Resources.
5.
POLICY.
a.
The Agency shall make and preserve records to provide adequate and
proper documentation of the organization, functions, policy
decisions, procedures and essential transactions; and to protect the
56
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IRM POLICY MANUAL
2100
7/21/87
legal and financial rights of the Government and of persons directly
affected by Agency acti vi ties.
b.
As required by law, the official records of the Agency shall not be
destroyed without the prior approval of the National Archives and
Records Administration. This approval authority is provided in the
form of EP A Records Control Schedules. These schedules list official
records of the Agency (including many non-official records) and
prescribe the periods of authorized retention. All EP A employees are
responsible for insuring that records disposal actions agree with these
schedules.
c.
Records (of all media, paper, electronic, audiovisual, maps, etc.) shall
be retained in accordance with Agency retention schedules. After the
specified record retention period, records shall be disposed of or
forwarded to the Federal Records Center per Agency procedures.
d.
The Agency shall preserve and protect information that is vital to the
essential functions of the Agency during a national emergency or that
is essential to the legal rights and interests of individual citizens and
the Government.
e.
The Agency shall apply, whenever practicable, appropriate standards
and file structures to facilitate efficient filing, storage and retrieval of
records.
f.
The acquisition and use of state-of-the-art information storage and
retrieval systems (e.g., microform, electronic digital image, computer
assisted retrieval), shall be approved when technically feasible, cost-
effective and when it most appropriately satisfies program needs.
g.
The Agency shall establish uniform criteria for the acquisition of
information storage and retrieval technologies.
h.
Machine-readable and audiovisual records (i.e., microform records)
shall be maintained and protected in accordance with applicable
statutes and regulations.
i.
The acquisition of filing equipment and supplies for use within the
Agency shall be as economical as possible to meet filing requirements.
Filing equipment is not to be requested solely to improve appearance,
office decor, elevate status nor because of a desire for the latest
57
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IRM POLICY MANUAL
2100
7/21/87
design. Letter-size equipment shall be used unless there is a
requirement for legal-size. Used or reconditioned equipment shall be
used when available. As equipment becomes excess to local needs, it
shall be turned into the Property Office for further disposition.
j.
The integrity of the Agency's official files shall be insured at all times,
so that all official records relating to the operations of the Agency are
documented in the official files.
6.
RESPONSIBILITIES.
a.
The Assistant Administrators, Inspector General, General Counsel,
Associate Administrators, Regional Administrators, Laboratory
Directors and Headquarters Staff Office Directors shall provide for
the implementation of the records/information management
program within their respective areas. They shall:
(1)
Assure that the objectives of the EP A records management
program are achieved. These objectives include the following:
(a)
Prevent the creation of unnecessary records in any media.
(b)
Promote the application of filing systems and structures
for the efficient organization, maintenance and use of
records to facilitate retrieval and use.
(c)
Ensure that records of continuing value are preserved but
that valueless or non-current information are disposed of
or transferred to storage in a timely manner in accordance
with Agency records control and disposition schedules.
(d)
Ensure that the acquisition and use of all direct paper to
microform systems and equipment or electronic digital
image are technically feasible, cost-effective and most
appropriately satisfy program needs.
(e)
Ensure that appropriate criteria justifying the acquisition
of information storage equipment are applied.
(f)
Preserve and protect information that is vital to the
essential functions of the Agency during a national
58
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IRM POLICY MANUAL
(2)
(3)
(4)
2100
7/21/87
emergency or that is essential to the legal rights and
interests of individual citizens and the Government.
(g)
Provide for the Agencywide management of machine-
readable and audiovisual records in accordance with
applicable statutes and regulations.
Designate individuals within their respective areas to act as
Records Management Officers and Vital Records Officers.
.Assure that file custodians are designated within their area of
responsibility.
Assure that records control schedules are applied to the records
in their area.
The Director, Information Management and Services Division shall
provide overall supervision and policy guidance in records
management on an Agencywide basis.
b.
(1)
Records Management Officers.
c.
The Agency Records Management Officer in the Information
Management and Services Division, shall:
(a)
Develop policy, directives, instructional materials
governing the organization, maintenance and disposition
of all records, including machine-readable and
audiovisual.
(b)
Provide staff advice, guidance, assistance and training in
all aspects of the records/information management
program.
(c)
Coordinate program efforts and evaluate program
effectiveness by making periodic surveys of information
systems.
(d)
Coordinate the review and approval of requests for source
document micrographics/electronic image storage and
retrieval systems, equipment and services.
59
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IRM POLICY MANUAL
2100
7/21/87
(e)
Review and approve acquisition of records storage
equipment at Headquarters.
(f)
Plan and coordinate the EP A Vital Records Program.
(g)
Coordinate the retirement and retrieval of Headquarters
records to the Federal Records Center.
(2)
Records Management Officers at Headquarters shall serve as
coordinators of the records program in their areas.
(3)
Records Management Officers in Regional offices and
laboratories, when designated, shall perform responsibilities
corresponding to those of the Agency Records Management
Officer (see subparagraph c(1) above in their areas).
60
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RECORDS MANAGEMENT PROGRAM
COLLECTION AND SERVICES
PROGRAM NAME:
ADDRESS:
CITY, STATE, ZIP:
TELEPHONE (Including area code) :
FAX (If available) :
E-Mail Box ID:
Principal Contact (S) :
E-Mail Box Name:
Responsibility:
Description of Program:
Description of Services Provided:
Description of Finding Aids:
,,~\...~o S7""'l'~
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