United States Office of Solid Waste 9242.3-12
Environmental Protection and Emergency Response EPA 540/R-95/061
Agency Washington, DC 20460 PB95463414
May 1995
fcEPA
Response Action Contract
(RAC) Users' Guide -
Appendix G: Model Statements of Work
) AMM 0ft nfQCMff nVMT
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EPA REGION VII IRC
090454
United States Office of Solid Waste 9242.3-12
Environmental Protection and Emergency Response EPA 540/R-95/061
Agency Washington, DC 20460 PB95-963414
May 1995
Superfund
Response Action Contract
(RAC) Users' Guide -
Appendix G: Model Statements of Work
) Printed on Recycled Paper
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SERA
United States Office of Solid Waste 9242.3-12
Environmental Protection and Emergency Response EPA 540/R-95/061
Agency Washington. DC 20460 PB95-963414
May 1995
Superfund .
Response Action Contract
(RAC) Users' Guide -
Appendix G: Model Statements of Work
.-j-oiir.en-is.:1. Protection
legion ₯11 Information
726 Minnesota Ave,
Kansas .City9J KS 66101-.g79S
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Status Change Form
The Superfund Document Center
401 M Street, SW Mail Code 5201G Washington, DC 20460 (703) 603-8917
Q Change Q Add
Q Delete
Name
Address
City
State
Zip
Telephone
Mail Code
Office
Status Change Form
The Superfund Document Center
401 M Street, SW Mail Code 5201G Washington, DC 20460 (703) 603-8917
Q Change Q Add
Q Delete
Name
Address
City
Telephone
State
Zip
Mail Code
Office
Status Change Form
The Superfund Document Center
401 M Street, SW Mail Code 5201G Washington, DC 20460 (703) 603-8917
Q Change Q Add
Q Delete
Name
Address
City
State
Zip
Telephone
Mail Code
Office
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Response Action Contract
(RAQ Users' Guide
Appendix G: Model Statements of Work
Table of Contents
MAY 31, 1995
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TABLE OF CONTENTS
Foreword,
vii
Introduction
VIII
Model Program Support Statements of Work
Model Statement of Work for Non-Site-Specific Equipment (to be added)
Model Statement of Work for Ongoing Administrative Support
Model Statement of Work for Ongoing Technical Support
Model Site-Specific Statements of Work
Model Statement of Work for Remedial Investigation/Feasibility Study
Model Statement of Work for Remedial Investigation/Feasibility Study Oversight
(to be added)
Model Statement of Work for Remedial Design
Model Statement of Work for Remedial Design Oversight
Model Statement of Work for Remedial Action
Model Statement of Work for Remedial Action Oversight
Model Statement of Work for Non-Time Critical Removal Support (to be added)
Model Statement of Work for Non-Time Critical Removal Action (to be added)
MAY 31, 1995
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FOREWORD
Foreword
This is Appendix G to RAC Users' Guide, Volume 1: Reference Guide.
This appendix contains model statements of work for selected response
activities.
Inquiries and comments concerning this guide should be made to:
Nancy Ortowski
Hazardous Site Control Division (5203G)
Office of Emergency and Remedial Response
U.S. Environmental Protection Agency
401 M Street, S.W.
Washington, DC 20460
(703) 603-8785
Additional copies of this document (PB95-963414) may be obtained from
the following source:
Superfund Document Center (5201G)
401 M Street, S.W.
Washington, DC 20460
(703) 603-8917
vli
MAY 31, 1995
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RAC USERS' GUIDE: APPENDIX QMODEL STATEMENTS OF WORK
Introduction . , . , .
This appendix contains model statements of work (SOWs) for several -
types of program support and site-specific Response Action Contract
(RAC) work assignments. These SOWs were developed by EPA Head-
quarters and Regional personnel. All model SOWs conform with the
RAC SOW work breakdown structure. The model SOWs, however, go to
a greater level of detail in identifying and describing subtasks. If there is
a conflict between the model SOWs and the contract SOW, the contract
SOW takes precedence.
The model SOWs are provided in hard copy and electronic versions. The
attached diskette contains model SOW files in WordPerfect 5.1 format.
The file name for each SOW is identified in the following index. SOWs
are listed in the order in which they appear in the appendix.
Index to Model Statement of Work Diskette
Model Statement of Work Title
Model Program Support Statements of Work
Model Statement of Work for Non-Site-Specific
Equipment
Model Statement of Work for Ongoing
Administrative Support
Model Statement of Work for Ongoing
Technical Support
Model Site-Specific Statements of Work
Model Statement of Work for Remedial
Investigation/Feasibility Study
Model Statement of Work for Remedial
Investigation/Feasibility Study Oversight
Model Statement of Work for Remedial Design
Model Statement of Work for Remedial Design
Oversight RD_
Model Statement of Work for Remedial Action
Model Statement of Work for Remedial Action
Oversight RA.
Model Statement of Work for Non-Time Critical
Removal Support
Model Statement of Work for Non-Time Critical
Removal Action
File Name
To be added
ADMIN.SOW
TECH.SOW
RI-FS.SOW
To be added
RD.SOW
.OVER.SOW
RA.SOW
.OVER.SOW
To be added
To be added
vill
MAY 31, 1995
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INTRODUCTION
The model site-specific SOWs in this appendix include "comment boxes"
throughout the text. The comment boxes contain explanatory instructions
and information that is helpful to the Work Assignment Manager in
preparing the work assignment. The comment boxes are shown in the
hard copy SOW included in this appendix. The comment boxes appear
on-screen when using the electronic file, however, they do not print out
when printing SOWs from the electronic file.
Ix
MAY 31, 1995
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Equipment SOW
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MODEL STATEMENT OF WORK FOR
NON-SITE-SPECIFIC EQUIPMENT
To be added at a later date.
1 Model Non-Site-Specific Equipment SOW (5/31/95)
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Administrative Support SOW
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MODEL STATEMENT OF WORK FOR
ONGOING ADMINISTRATIVE SUPPORT
The contractor shall furnish the personnel, services, materials, and property necessary to implement
the following non-site-specific ongoing program support activities under the Region Response
Action Contract (RAC) number - :
Task 1 - Project Planning and Support
Task 2 - Contract Integrity
Task 3 - Information Control and Reporting
Task 4 - Ongoing Administrative Support
Task 5 - Work Assignment Close Out
The contractor is explicitly prohibited from charging the following items under this program support
work assignment:
self-evaluation of site-specific (non-program support) activities/work assignments;
preparation of site-specific work assignment progress reports;
management of subpool subcontractors; and
regional and other managers' time spent on resolving site issues.
Program supportrelated travel will be restricted and shall be
pre-approved by the government.
The contractor shall provide the following ongoing program support products and services required
during the following period: through
Task 1 - Project Planning and Support
The contractor shall:
1.1 Attend a kick-off or project scoping meeting with EPA to discuss ongoing program support of
the contract; submit a draft ongoing program support workplan, cost estimate, and schedule
for EPA review and comment; prepare for and attend a negotiations meeting with EPA on the
draft workplan; and provide a final work plan (including revised budget, schedule and scope
of services to be provided) for ongoing program support activities.
1.2 Submit revised cost estimates and/or workplans to EPA if warranted.
1.3 Perform project management activities, including:
Attend a monthly progress report meeting or participate in a monthly progress report
conference call with the EPA Project Officer (PO) and Contracting Officer (CO).
Establish and maintain a work assignment file pertaining to this work assignment.
Prepare technical and cost information pertaining to this work assignment for
inclusion in the monthly progress reports and monthly invoice
Monitor and track work assignment progress
Model Ongoing Administrative Support SOW (5/31/95)
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Task 2 - Contract Integrity
The contractor shall:
2.1 Provide a work assignment proposal to the EPA PO for new work assignments which shall
include:
performing a COI disclosure
proposed technical approach
proposed work assignment staffing
site-related experience
corporate experience related to contamination encountered at the site
2.2 Perform necessary revisions and updates of the following standard operating procedures:
contract-wide quality management plan (QMP)
health and safety plan (HASP)
quality assurance project plan (QAPP)
conflict of interest (COI) plan and procedures
equipment management plan
confidential business information (CBI) management and control systems
analytical services delivery plan
2.3 Notify the EPA CO and PO of any proposed changes in key personnel and, upon written
approval of the EPA CO, modify the contract management plan to the approved reflect
organizational, managerial, or procedural changes;
2.4 Accommodate specified oversight and/or review mechanisms that EPA may require including:
Annual allocation
Complete a master allocation schedule
Identify which non-site activity costs should be allocated to sites and
categorize these costs
Identify costs charges to sites with site spill identifiers (SSIDs) and without
SSIDs
Redistribute costs for sites which initially did not have SSIDs but which were
subsequently assigned an EPA SSID
Provide EPA with an invoice listing paid costs within 120 days after the end
of the fiscal year
Work with EPA to reconcile the paid invoice amounts provided by the
contractor records against EPA records
Submit two copies of the draft Annual Allocation Report to the EPA
Superfund Accounting Branch (SAB) within 60 days after the invoice amounts
and notification to proceed are given by SAB
Submit two copies of the final Annual Allocation Report to the SAB within 30
days after written notice from EPA
Submit a Summary Allocation Report on EPA-approved electronic media
Model Ongoing Administrative Support SOW (5/31/95)
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Financial monitoring reviews (FMRs) . , ,
Attend and participate in an entrance conference with the EPA CO and/or
representatives of the EPA Financial Analysis Branch (FAB)
Provide contract-specific documents and records and address specific questions
as requested by the EPA CO and/or the EPA FAB in accordance with FAR
52.215-1 (Examination of Records)
Respond formally to and address issues raised by the FMR
Annual closeout
Submit an annual closeout claim to the EPA CO within 150 days of the end of
the Federal fiscal year
Submit a debit or credit voucher for any variances between claimed and
negotiated costs
Submit a Release Statement to the EPA CO after the negotiation of direct and
indirect costs is completed
Indirect rate audits/adjustments
After completion of the annual closeout Release Statement, evaluate contractor
provisional indirect rates and submit an Indirect Rate Agreement to the CO
Upon receipt of the signed Indirect Rate Agreement, provide an invoice
reflecting the additional charges or credits owed the government for the period
of the rate charge
2.5 Participate in and respond to audits and reviews performed by the EPA Inspector General, the
General Accounting Office and other oversight organizations and interested parties.
2.6 Perform internal management system audits (MSAs) or internal quality assurance reviews,
prepare and respond to internal corrective action reports, and implement recommended
corrective actions for contract-specific SOPs in response to the internal MS As or reviews.
Task 3 - Information Control and Reporting
This task includes work efforts required to collect, compile, and report contract information.
Specifically, this task encompasses preparation and distribution of non-site-specific reports and
portions of reports required in the contract Reports of Work, as follows:
3.1 Prepare summary (contract-level) portions of the monthly progress reports, assemble
individual work assignment reports portions of the monthly progress reports, and compile the
overall monthly progress reports for each month in the work assignment period of
performance, as specified below:
RAC Contract Management Indicator Report (SUM-1)
RAC Work Assignment Cost Variance Report (WA-1)
RAC Work Assignment Invoiced Costs vs. Incurred Costs Report (WA-2)
RAC Subpool Report (WA-3)
RAC Contract Cost Variance Report (CFS-1)
RAC Contract Invoiced vs. Incurred Cost Report (CFS-2)
RAC Contract Modification Log (CFS-3)
RAC Contract Funding Status - Dollars Report (CFS-4)
RAC Contract Funding Status - LOE Report (CFS-5)
RAC Contract Subpool Report - Contract Level (CFS-6)
3 Model Ongoing Administrative Support SOW (5/31/95)
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RAC Contract Invoice Backup Report - Contract Summary (CIB-1)
RAC Contract Invoice Backup Report - Work Assignment Summary (CIB-2)
RAC Contract Invoice Backup Report - Work Assignment Travel Details (CIB-3)
RAC Contract Invoice Backup Report - Work Assignment ODCs (CIB-4)
RAC Contract Invoice Backup Report - Work Assignment Subpool Detail (CIB-5)
RAC Contract Invoice Backup Report - Accounts/DCNs to be Charged (CIB-6)
NOTE: Preparation of site-specific work assignment reports shall be charged to the
appropriate site-specific work assignments under the "project planning and support"
task. Only the assembly of the site-specific work assignment reports into the overall
progress report shall be chargeable to this work assignment.
3.2 Prepare and distribute the following non-CLP analytical services reports of work on a
monthly basis:
Non-CLP Tracking Form
ANSETTS Database Updates
3.3 Prepare and distribute national reports each fiscal year quarter, as follows:
RAC Contract National Program Support Summary (NAT-1)
RAC Contract National Work Area Costs Report (NAT-2)
RAC Contract National Capacity Report (NAT-3)
Task 4 - Ongoing Administrative Support
The contractor shall:
4.1 Coordinate cross-cutting and multi-work assignment issue resolution.
4.2 Schedule prime and team subcontract human resources required to support contract efforts.
4.3 Monitor the overall quality and performance of ongoing technical work assignments.
4.4 Perform general (non-work assignment specific) accounts payable function for all invoices and
charges under the contract.
4.5 Attend meetings convened by EPA (such as the annual program managers meeting with the
EPA Waste Management Division Director).
4.6 Perform special assignments requested by either the EPA PO or CO for EPA which are
required to support the RAC.
Model Ongoing Administrative Support SOW (5/31/95)
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Task 5 - Work Assignment Close Out
The contractor shall:
5.1 Obtain copies of corporate and team subcontract mobilization work assignment files from
temporary file storage and place them in appropriate order for conversion to long-term data
storage in conformance with the following requirements:
"Revised Draft for Records Management Standards for Superfund Contractors and Grantees,"
Office of Solid Waste and Emergency Response, TES XIII Contract 68-W1-0007, Work
Assignment C11215, June 20, 1994 (or most recent revision).
5.2 Transfer these data to microfiche, microfilm, or other EPA-approved data storage technology.
5.3 Prepare a Work Assignment Closeout Report (WACR) in accordance with Region
procedures (dated
Model Ongoing Administrative Support SOW (5/31/95)
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Technical Support SOW
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MODEL STATEMENT OF WORK FOR
ONGOING TECHNICAL SUPPORT
The contractor shall furnish the personnel, services, materials, and property necessary to implement
the following non-site-specific ongoing Program Support activities under the Region II Response
Action Contract (RAC) number -__- :
Task 1 - Project Planning and Support
Task 2 - Ongoing Technical Support
Task 3 - Work Assignment Close Out
The contractor is explicitly prohibited from charging the following items under this program support
work assignment:
self-evaluation of site-specific (non-program support) activities/work assignments;
preparation of site-specific work assignment progress reports;
management of subpool subcontractors; and
regional and other managers' time spent on resolving site issues.
Program support-related travel will be restricted and shall be
pre-approved by the government.
The contractor shall provide the following ongoing program support products and services required
during the following period: through .
Task 1 - Project Planning and Support
The contractor shall:
1.1 Attend a kick-off or project scoping meeting with EPA to discuss on-going program support
of the contract; submit a draft on-going program support workplan, cost estimate, and
schedule for EPA review and comment; prepare for and attend a negotiations meeting with
EPA on the draft workplan; and provide a final work plan (including revised budget, schedule
and scope of services to be provided) for on-going program support activities;
1.2 Submit revised cost estimates and/or workplans to EPA if warranted.
1.3 Perform project management activities, including: »
Attend a monthly progress report meeting or participate in a monthly progress report
conference call with the EPA Project Officer (PO) and Contracting Officer (CO).
Establish and maintain a work assignment file pertaining to this work assignment.
Prepare technical and cost information pertaining to this work assignment for
inclusion in the monthly progress reports and monthly invoice.
Monitor and track work assignment progress.
1 Model Ongoing Technical Support SOW (5/31/95)
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Task 2 - Ongoing Technical Support
The contractor shall:
2.1 Prepare health and safety plans for multiple site activities.
2.2 Prepare a contract-wide quality assurance project plan.
2.3 Procure and obtain pollution liability insurance (PLI) and bill premiums to this subtask (if the
CO approves PLI as a direct cost).
2.4 Prepare technical guidance and standard operating procedures for the RAC.
2.5 Attend pre-approved training (with specific and prior PO and CO approval) including CLP
methods and Hazard Ranking System model.
Task 3 - Work Assignment Close Out
The contractor shall:
3.1 Obtain copies of their corporate and team subcontract mobilization work assignment files from
temporary file storage and place them in appropriate order for conversion to long-term data
storage in conformance with the following requirements:
"Revised Draft for Records Management Standards for Superfund Contractors and Grantees,"
Office of Solid Waste and Emergency Response, TES XIII Contract 68-W1-0007, Work
Assignment C11215, June 20, 1994 (or most recent revision).
3.2 Transfer these data to microfiche, microfilm, or other EPA-approved data storage technology.
3.3 Prepare a Work Assignment Closeout Report (WACR) in accordance with Region
procedures (dated
Model Ongoing Technical Support SOW (5/31/95)
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Rl/FSSOW
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(date)
MODEL STATEMENT OF WORK FOR
REMEDIAL INVESTIGATION/FEASIBILITY STUDY
SITE, COUNTY, STATE
ATTACHMENTS
Attachment 1. Summary of Major Submittals for the Remedial Investigation and Feasibility Study at (Site) 22
Attachment 2. Work Breakdown Structure 25
Attachment 3. Regulation and Guidance Documents 32
Attachment 4. Transmittal of Documents for Acceptance by EPA 34
Attachment 5. Transmittal Register .35
Points for the Work Assignment Manager or Remedial Project Manager (WAM/RPM) to consider in
preparing the Statement of Work (SOW) for the Remedial Investigation/Feasibility Study (RI/FS):
The purpose of this SOW is twofold:
1. To tell the contractor what EPA wants done. Be as specific as possible hi describing what the
contractor is required to do. In that way, the contractor will understand the requirements, will write a
work plan and budget describing how and at what cost he or she plans to meet those requirements,
and ultimately will be responsible for performing to those requirements. Whenever there is an
absolute requirement (e.g., prepare the Quality Assurance Project Plan (QAPP) in accordance with
QAMS-005/80 (December 29, 1980)), it is best to state it. Add the attachments to the SOW: (1)
Summary of Major Submittals for RI/FS at (Site), (2) Work Breakdown Structure, and (3)
Transmittal of Documents for Acceptance by EPA.
2. To give the contractor a work breakdown structure for recording costs. In this manner, work plan
costs and final costs of different RI/FS projects can be compared and analyzed.
Use of a Work Breakdown Structure (WBS)
1. A WBS has been developed for this model work assignment in order for EPA to track the initial and
final costs of each element used for preparing future cost estimates and to share these data with other
Federal agencies. The WBS is, essentially, the outline for this work assignment and is included as
Attachment 2 to the SOW.
2. If an element is not to be used, do not change the numbering system: instead, insert "not used" or
"N/A" after the element number after deleting the text for that element.
3. For the items used for a given project, additional descriptions (e.g., type of samples and estimated
number) should be added in order for the contractor and WAM/RPM to develop estimated costs on a
common basis.
2.0 Introduction
.0.1 Site Description
Provide a brief site description and site history.
Model RI/FS SOW (5/31/95)
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.0.2 Purpose
The purpose of this Statement of Work (SOW) is to set forth the requirement for conducting a.
Remedial Investigation/Feasibility Study (RI/FS) to select a remedy to eliminate, reduce, or control
risks to human health and the environment. This SOW is designed to provide the framework for
conducting the RI/FS activities at (site). The goal is to develop the minimum
amount of data necessary to support the selection of an approach for site remediation and then to
, use this data that results in a well-supported Record of Decision (ROD) within months
after approval of the Project Management and Work Plans. The estimated completion date for this
work assignment is .
.0.3 General Requirements
.0.3.1 The contractor shall conduct the RI/FS in accordance with this SOW and all other relevant
guidance used by EPA in conducting an RI/FS. The primary contact for this work
assignment is , Tel. ; the secondary contact is ,
Tel. .
.0.3.2 A summary of the major deliverables and a suggested schedule for submittals are attached
(Attachment 1). The contractor shall submit the major deliverables using the form
Transmittal of Documents for Acceptance by EPA. Attachment 4.
The attachments to this model SOW may be copied and completed for a given RI/FS. Attachment 4 is a
form for use by the contractor in the transmittal of documents to EPA, for use as an attachment to the
completed SOW. Attachment 5 is a transmittal register log for use by the WAM/RPM in tracking
documents submitted by the contractor.
.0.3.3 Specifically, the RI/FS involves the investigation and study of .
.0.3.4 The contractor shall furnish all necessary and appropriate personnel, materials, and
services needed for, or incidental to, performing and completing the RI/FS.
.0.3.5 A list of primary guidance and reference material is attached (Attachment 3). In all cases,
the contractor shall use the most recently issued guidance.
.0.3.6 The estimated cost of the RI/FS is $ .
.0.3.7 The contractor shall communicate at least weekly with the Work Assignment Manager or
Remedial Project Manager (WAM/RPM), either in face-to-face meetings or through
conference calls.
.0.3.8 The contractor shall notify the WAM/RPM when 75 percent of the approved work
assignment budget has been expended and when 95 percent has been expended.
.0.3.9 The contractor shall document all decisions that are made in meetings and conversations
with EPA. The contractor shall forward this documentation to the WAM/RPM within two
working days of the meeting or conversation.
It still remains the WAM's responsibility to fully document all decisions made. The contractor's
documentation is to be used for confirmation only.
.0.3.10 EPA will provide oversight of contractor activities throughout the RI/FS. EPA review and
approval of deliverables is a tool to assist this process and to satisfy, in part, EPA's
responsibility to provide effective protection of public health, welfare, and the
environment. EPA will review deliverables to assess the likelihood that the RI/FS will
achieve its goals and that its performance requirements have been met. Acceptance of
deliverables by EPA does not relieve the contractor of responsibility for the adequacy of
the deliverables.
.0.4 Record-Keeping Requirements
The contractor shall maintain all technical and financial records for the RI/FS in accordance with
the contract. At the completion of the RI/FS, the contractor shall submit copies of the
official record of the RI/FS in (format) to the WAM/RPM.
Model RI/FS SOW (5/31/95)
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1. Technical and financial records must be able to support decisions made during the RI/FS as well as
during cost recovery.
2. Check with the Regional Records Manager and with Regional Counsel regarding the distribution,
number of copies, and preferred format (i.e., hard copy, microform, CD-ROM) for the official
records of the RI/FS.
.0.5 Equipment Transfer
At the completion of the RI/FS, or when government property is no longer required at the site, the
contractor shall arrange for the proper disposition of government-furnished or contract-acquired
property (purchased with contract funds) in accordance with the contract requirements. The
disposition (transfer, sale, or abandonment) of government personal property and the tracking of
such equipment shall be coordinated with the Contract Property Administrator. For additional
information, refer to Contractor's Guide for Control of Government Property, Office of
Administration and Resources Management, December 1988.
.0.6 Project Closeout
At the completion of the RI/FS work assignment, the contractor shall perform all necessary project
closeout activities as specified in the contract. These activities may include closing out any
subcontracts, indexing and consolidating project records and files as required in Paragraph 0.4
above, and providing a technical and financial closeout report to EPA. Final costs shall be
reported to EPA (on disk) broken down into the cost for each element of the Work Breakdown
Structure (WBS) (Attachment 2) for this work assignment.
2.1 Project Planning and Support
The purpose of this task is to determine how the RI/FS will be managed and controlled. The following
activities shall be performed as part of the project planning task:
.1.1 Project Planning
.1.1.1 Attend Scoping Meeting. Before or concurrent with developing the Work Plan, the
contractor shall attend a scoping meeting to be held at the EPA Regional Office.
Location of meetings and the WAM/RPM's expectations for the number of contractor personnel to attend
should be specified for cost estimation purposes.
.1.1.2 Conduct Site Visit. The contractor shall conduct a site visit with the EPA WAM/RPM
during the project planning phase to assist in developing a conceptual understanding of the
RI/FS requirements for the site. Only the minimum essential personnel necessary to
develop the individual Work Plan(s) will be authorized a site visit. A list of the
Contractor's prospective personnel and their purpose for the site visit shall be submitted to
the EPA WAM/RPM within 10 calendar days prior to performing the site visit.
Information gathered during the visit shall be used to better scope the project and to help
determine the extent of additional data necessary to implement the RI/FS. The contractor
acknowledges that it has satisfied itself as to the character, quality, and quantity of surface
and subsurface materials or obstacles to be encountered insofar as this information is
reasonably ascertainable from an inspection of the site, including all exploratory work done
by EPA, as well as from the site file made a part of this work assignment. Any failure of
the contractor to take the actions described and acknowledged in this paragraph will not
relieve the contractor from responsibility for estimating properly the LOE hours and cost
of successfully accomplishing the RI/FS.
.1.1.3 Evaluate Existing Information. The contractor shall evaluate existing data and documents,
including previous site investigations, Preliminary Assessment Reports, Site Inspection
Reports, Hazardous Ranking System Scoring Package, and other data and documents as
Model RI/FS SOW (5/31/95)
-------
directed by EPA. This information shall be used to determine if any additional data are
needed for RI/FS implementation. The documents available for review are listed in
Attachment
The WAM/RPM will create an attachment to this SOW listing additional reference materials. To control
expenses, additional documents to list in the attachment should be limited to documents specific to the site.
.l'.1.4 Develop Technical Project Goals and Objectives. The contractor shall prepare data needs
and data quality objectives (DQOs) for analytical sampling to be performed during RI/FS.
the goals and objectives should be used to define the analytical methods and protocols,
decontamination procedures, and EPA reporting levels (e.g., I, II, III, IV) required.
(1) Not used - Develop Conceptual Site Model
(2) Identify Preliminary Project Requirements
(a) Data Needs and DQOs
(b) Not used - Objectives & Potential Alternatives
(c) Not used - Possible Treatability Studies
(d) Not used - ARARs and/or Standards
(e) Not used - NEPA Requirements
(f) Not used - Other Regulatory Requirements/Restrictions
(g) Not used - Prepare Conceptual Exposure Pathway Analysis
The WAM/RPM should require the contractor to identify DQOs for the collection of samples during RI/FS.
Other requirements and standards that may be applicable to the contractor's SOW should also be identified.
.1.1.5 Develop Work Plan. The contractor shall present the general approach that will be used
for the RI/FS at a Work Plan scoping meeting with the WAM/RPM. This meeting will be
held at the Region office.
If the RI/FS will be complex, consider modifying subtask 3.1.1.4(1) to include a scoping meeting. A
scoping meeting held before the contractor finalizes the technical approach will ensure that the WAM/RPM
and the contractor are in agreement as to the approach to be taken and that the agreed-upon approach is
reflected in the Work Plan. The contractor may not have to rewrite the Work Plan if this is done.
(1) Develop Draft Work Plan. The contractor shall prepare and submit a draft RI/FS
Work Plan within 30 calendar days after initiation of the Work Assignment (WA).
Submit the original to the Contracting Officer (CO) and two copies to the Project
Officer (PO). The Work Plan shall include a comprehensive description of the
additional data collection and evaluation of activities to be performed, if any, and the
plans and specifications to be prepared. A comprehensive design management schedule
for completion of each major activity and submittal shall also be included. The Work
Plan shall be developed in conjunction with the Sampling and Analysis Plan (SAP) and
Health and Safety Plan (HASP), although each plan shall be delivered under separate
cover within 30 calendar days after initiation of the WA.
1. The WAM/RPM must ensure that the submittal requirements in this SOW are in accordance with the
submittal requirements for the contract.
2. The WAM/RPM must prepare an independent Government cost estimate (IGCE) for the RI/FS before
the Work Assignment (WA) is issued to the contractor.
Model RI/FS SOW (5/31/95)
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(a) Develop Narrative. Specifically, the Work Plan shall present the following:
- A statement of the problem(s) and potential problem(s) posed by the site and
how the objectives of the RI/FS will address the problem(s).
- A background summary setting forth: (1) a brief description of the site
including the geographic location and a description of the physiographic,
hydrologic, geologic, demographic, ecological, cultural, and natural resource
features of the site; (2) a brief synopsis of the history of the site including a
summary of past disposal practices and a description of previous responses that
have been conducted by local, State, Federal, or private parties at the site; (3)
a summary of the existing data including physical and chemical characteristics
of the contaminants identified and their distribution among the environmental
media at the site.
The contractor's technical and management approach to each task to be
performed, including a detailed description of each task; the assumptions used;
the identification of any technical uncertainties (with a proposal for the
resolution of those uncertainties); the information needed for each task; any
information to be produced during and at the conclusion of each task; and a
description of the work products that will be submitted to EPA. The
contractor shall identify any subcontractors it plans to use to accomplish 'all or
part of a task's objectives. Tasks and subtasks shall be presented in the same
WBS format as provided in this work assignment.
A schedule for specific dates for the start and completion of each required
activity and submission of each deliverable required by this SOW. (See
Attachment for format.) This schedule shall also include information
about timing, initiation, and completion of all critical path milestones for each
activity and deliverable and the expected review time for EPA.
For schedule development, the WAM/RPM should indicate to the contractor whether activity will continue
concurrent with EPA review or whether work is to stop until the contractor receives review comments. In
deciding which to prescribe, weigh the obvious tradeoff of cost of possible rework versus shortened
schedule.
(b) Develop Cost Estimate. The contractor's estimated cost to complete the work
assignment shall be broken down into the Level of Effort (by P-level) and cost for
each element of the Work Breakdown Structure (Attachment 2) and submitted to
EPA on disk.
(c) Internal QA and Submission of Draft Work Plan.
(2) Prepare Final Work Plan
(a) Attend Negotiation Meeting. The contractor shall attend a Work Plan negotiation
meeting at the Region office.
(b) Modify Draft Work Plan and Cost Estimate. If the contractor finds that the
planned RI/FS cannot meet any ARAR, the contractor shall describe the issue and
recommend technical solutions in a memo to the WAM/RPM. The contractor
shall make revisions to the Work Plan as a result of EPA's comments and/or
negotiation agreements.
(c) Internal QA and Submission of Final Work Plan.
.1.2 Preparation of Site-Specific Plans
.1.2.1 Develop Site Management Plan. After EPA approval of the RI/FS Work Plan, the
contractor shall prepare a Site Management Plan (SMP) that provides EPA with a written
understanding of how access, security, contingency procedures, management
responsibilities, and sampling are to be handled.
(1) Develop Health and Safety Plan. Prepare a site-specific HASP that specifies employee
training, protective equipment, medical surveillance requirements, standard operating
procedures, and a contingency plan in accordance with [40 CFR 300.150 of the NCP
5 Model RI/FS SOW (5/31/95)
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and] 29 CFR 1910.120 1(1) and (1)(2). A task-specific HASP must also be prepared
to address health and safety requirements for site visits.
(2) Develop Sampling and Analysis Plan (Chemical Data Acquisition Plan)
(a) Quality Assurance Project Plan. The contractor shall prepare a Quality Assurance
Project Plan (QAPP) in accordance with EPA QA/R-5 (latest draft or revision).
The QAPP shall describe the project objectives and organization, functional
activities, and quality assurance/quality control (QA/QC) protocols that shall be
used to achieve the desired Data Quality Objectives (DQOs). The DQOs shall, at
a minimum, reflect use of analytical methods for identifying contamination and
addressing contamination consistent with the levels for remedial action objectives
identified in the National Contingency Plan.
(b) Field Sampling Plan. Prepare a Field Sampling Plan (FSP) that defines the
sampling and data collection methods that shall be used for the project. The FSP
shall include sampling objectives; sample locations and frequency; sampling
equipment and procedures; sample handling and analysis; and a breakdown of
samples to be analyzed through the Contract Laboratory Program (CLP) and
through other sources, as well as the justification for those decisions. The FSP
shall consider the use of all existing data and shall justify the need for additional
data whenever existing data will meet the same objective. The FSP shall be
written so that a field sampling team unfamiliar with the site would be able to
gather the samples and field information required. The contractor shall document
any required changes to the FSP in a memorandum to the WAM/RPM.
1. Depending on the complexity of the sampling effort needed to support the RI/FS, the FSP and QAPP
can be combined into a single Sampling and Analysis Plan (SAP).
2. The WAM/RPM should minimize the duplication of data collection by requiring the contractor to use
existing data whenever practicable. Contractors tend to "mistruct" data collected by others regardless
of the quality. Limiting the collection of data can shorten the schedule period.
3. The WAM/RPM should reduce time and costs by using an on-site laboratory to analyze routine
samples rather than going through the CLP.
4. The WAM/RPM should identify whether audits will be performed and specify contractor response
items.
(c) Data Management Plan. Prepare a Data Management Plan to address
requirements for project management systems including tracking, storing, and
retrieving data. The plan shall also identify software to be used, minimum data
requirements, data format, and backup data management. The plan shall address
both data management and document control for all RI/FS activities.
.1.2.2 Develop Pollution Control and Mitigation Plan. Prepare a Pollution Control and
Mitigation Plan that outlines the process, procedures, and safeguards that will be used to
ensure contaminants or pollutants are not released off-site during RI/FS implementation.
(1) Transportation and Disposal Plan (Waste Management Plan). Prepare a Transportation
and Disposal Plan that outlines how wastes that are encountered during the RA will be
managed and disposed of. The contractor shall specify the procedures that will be
followed when wastes will be transported off-site for storage, treatment, or disposal.
.1.2.3 Develop Risk Assessment Plan. Prepare a Risk Assessment Plan to determine whether site
contaminants of concern pose a current or potential risk to human health and the
environment in the absence of any remedial action. The plan shall include all assumptions
and methods required to conduct a baseline risk assessment.
Model RI/FS SOW (5/31/95)
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.1.3 Project Management
The WAM/RPM should specify the format for submissions (e.g., Monthly Progress Reports) if there are
Region-specific or other requirements.
.1.3.1 Prepare Periodic Status Reports. The contractor shall prepare Monthly Progress Reports.
(1) Document Cost and Performance Status. The contractor shall document the status of
each task and report costs and level of effort (by P-level) expended to date.
(2) Prepare and Submit Invoices
.1.3.2 Meeting Participation and Routine Communications. The contractor shall attend project
meetings, provide documentation of meeting results, and shall contact the WAM by
telephone on a weekly basis to report project status.
.1.3.3 Maintain Cost/Schedule Control System. The contractor shall develop and maintain a
system to monitor and control the costs and schedule of the Work Assignment. The
contractor shall specify the process to continuously update the information in the system as
a result of engineering network analyses and changing field conditions. The system shall
have the capability to compare technical progress with expenditures and predict completion
dates and cost to complete information.
.1.3.4 Perform Value Engineering
.1.3.5 Perform Engineering Network Analysis
.1.3.6 Manage, Track, and Report Equipment Status. The contractor shall manage, track, and
report the status of all site-specific equipment.
.1.3.7 Project Closeout. The contractor shall perform the necessary activities to closeout the
work assignment in accordance with contract requirements.
.1.4 Subcontract Procurement and Support Activities
.1.4.1 Identification and Procurement of Subcontractors. Procure and administer the necessary
subcontracts, including, but not limited to the following:
(1) Drilling Subcontractor
(2) Surveying Subcontractor
(3) Geophysical Subcontractor
(4) Site Preparation Subcontractor
(5) Analytical Services Subcontractor(s)
(6) Waste Disposal Subcontractor
(7) Treatability Subcontractor(s)
(8) Other(s)
.1.4.2 Establish and Carry Out a QA Program for Subcontracts
.1.4.3 Perform Subcontract Management
2.2 Community Relations
The contractor shall provide community relations support to EPA throughout the RD. The contractor
shall provide community relations support in accordance with Community Relations in Superfund: A
Handbook, June 1988. Community relations shall include the following subtasks:
Listed below are a number of possible community relations activities that may be required, depending on
the specific situation.
.2.1 Develop Community Relations Plan (CRP)
The contractor shall develop a CRP to address community relations requirements during RI/FS.
This CRP may be modified from an existing CRP to meet site-specific requirements.
.2.1.1 Conduct Community Interviews. The contractor shall assist the WAM/RPM in conducting
community interviews to identify community concerns associated with the RI/FS. The
Model RI/FS SOW (5/31/95)
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contractor shall assist the WAM/RPM in identifying key community members, establishing
an interview schedule, conducting interviews, and summarizing results.
.2.1.2 Prepare the CRP. The contractor shall prepare the CRP to address community relations
requirements and community concerns during the RI/FS ^
(1) Draft CRP. The contractor shall submit a draft CRP within 14 days after completion
of the community interviews.
(2) Final CRP. Within 7 days of receipt of EPA comments, the contractor shall submit
the final CRP.
.2.2 Prepare Fact Sheets. The contractor shall prepare a fact sheet that informs the public about
activities related to the final design, a schedule for the RA, activities to be expected during
construction, provisions for responding to emergency releases and spills, and any potential
inconveniences such as excess traffic and noise that may affect the community during the RA.
.2.3 Public Hearing, Meetings, and Availability Support. The contractor shall support and assist in
public hearings, meetings, and open houses. The contractor shall prepare presentation materials
and provide support as needed for public meetings.
1. The number and locations of anticipated public meetings should be identified in the SOW.
2. The WAM/RPM should specify the number of contractor personnel expected to be in attendance at
the public meetings.
.2.3.1 Technical Support. The contractor shall provide technical support for community
relations. This support may include preparing technical input to news releases, briefing
materials, and other community relations vehicles, and helping the WAM/RPM to
coordinate with local agencies.
.2.3.2 Logistical and Presentation Support. The contractor shall assist the WAM/RPM in
preparing technical briefing materials and in arranging for the logistical details for the
meeting(s).
.2.3.3 Public Notice Support. The contractor shall assist the WAM/RPM in drafting public
notices, announcing public meetings and placing the notice in a local paper of general
circulation.
.2.4 Maintain Information Repository and Mailing Lists. The contractor shall develop or revise site
mailing lists and maintain a repository of information on activities related to the site-specific RI/FS
activities as described in Appendix A.8, page A-19, of Community Relations in Superfund: A
Handbook, June 1988.
.2.5 Proposed Plan Support
.2.6 Responsiveness Summary Support
The WAM/RPM should specify the format for Community Relations submissions (e.g., fact sheets, news
releases) if there are Region-specific or other requirements.
2.3 Data Acquisition
Data acquisition entails collecting environmental samples and information required to support the RI/FS.
The planning for this task is accomplished in Task 2.1, Project Planning and Support, which results in the
plans required to collect the field data. Data acquisition starts with EPA approval of the FSP and ends
with the demobilization of field personnel and equipment from the site.
The contractor shall perform the following field activities or combination of activities for data acquisition
in accordance with the EPA-approved FSP and QAPP developed in Task 2.1.
Model RI/FS SOW (5/31/95)
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Before beginning field activities, consider specifying a kickoff meeting with all principal personnel to clarify
objectives, communication channels, etc., to ensure the efficient use of available funds.
.3.1 Mobilization and Demobilization
Provide the necessary personnel, equipment, and materials for mobilization and demobilization to
and from the site for the purpose of conducting the sampling program under subtask 2.3.2, Field
Investigation.
.3.1.1 Identify Field Support Equipment, Supplies, and Facilities
.3.1.2 Mobilization. Mobilize and set up a field laboratory to facilitate rapid turnaround times
for analytical results and identification of sample locations for subsequent sampling rounds.
(1) Site Preparation
(a) Perform Demolition
(b) Clearing and Grubbing
(c) Perform Earthwork
Provide Borrow Pit
Construct Haul Roads
(d) Construct Roads, Parking, Curbs, and Walks
(e) Install Storm Drainage and Subdrainage
(f) Install Fencing and Site Security
(2) Installation of Utilities
(a) Install Electrical Distribution
(b) Install Telephone and Communication System(s)
(c) Install Water, Sewage, and Gas Distribution
(d) Install Fuel Line Distribution
(3) Construction of Temporary Facilities
(a) Construct Decontamination Facilities
(b) Construct Sample and Derived Waste Storage Facility
(c) Construct Field Offices
(d) Construct Mobile Laboratory
(e) Construct Other Temporary Facilities
.3.1.3 Demobilization. Demobilize the field laboratory.
(1) Removal of Temporary Facilities
(2) Site Restoration
.3.2 Field Investigation. Conduct environmental sampling to include the following:
.3.2.1 Perform Site Reconnaissance. The contractor shall conduct site surveys including
property, boundary, utility rights-of-way, and topographic information. These surveys are
to ensure the accuracy of existing information for the RI/FS.
For items of this Model Statement of Work that are not needed for a given project, please retain the
numbers for the items, but enter "Not Used" or "N/A" after the numbers of those items.
For the items used for a given project, additional descriptions (e.g., type of samples and estimated number)
should be added in order for the contractor and WAM/RPM to develop estimated costs on a common basis.
(1) Ecological Resources Reconnaissance
(a) Well Inventory
(b) Residential Well Sampling
(c) Land Survey
(d) Topographic Mapping
(e) Field Screening
Model RI/FS SOW (5/31/95)
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.3.2.2 Conduct Geological Investigations (Soils and Sediments)
(1) Collect Surface Soil Samples
(2) Collect Subsurface Soil Samples
(3) Soil Boring and Permeability Sampling
(4) Collect Sediments Samples
(5) Survey Soil Gases
(6) Test Pit
.3.2.3 Conduct Air Investigations
(1) Sample Collection
(2) Air Monitoring Station
.3.2.4 Conduct Hydrogeological Investigations: Ground Water
(1) Install Well Systems
(a) Accomplish Mobilization
(b) Develop Wells
(c) Conduct Downhole Geophysics
(d) Install Monitoring Wells
(e) Install Test Wells
(f) Install Gas Wells
(2) Collect Samples
(3) Collect Samples During Drilling (e.g., HydroPunch or Equivalent)
(4) Conduct Tidal Influence Study
(5) Perform Hydraulic Tests (Pump Tests)
(6) Measure Ground-Water Elevation
.3.2.5 Conduct Hydrogeological Investigations: Surface Water
(1) Collect Samples
(2) Study Tidal Influence
(3) Measure Surface-Water Elevation
.3.2.6 Conduct Waste Investigation
(1) Collect Samples (Gas, Liquid, Solid)
(2) Dispose of Derived Waste (Gas, Liquid, Solid)
.3.2.7 Conduct Geophysical Investigation
(1) Surface Geophysical Activity [can just list these]
(2) Magnetometer
(3) Electromagnetics
(4) Ground-Penetrating Radar
(5) Seismic Refraction
(6) Resistivity
(7) Site Meteorology
(8) Cone Penetrometer Survey
(9) Remote Sensor Survey
(10) Radiological Investigation
.3.2.8 Conduct Ecological Investigation
(1) Wetland and Habitat Delineation
(2) Wildlife Observations
(3) Community Characterization
(4) Identification of Endangered Species
(5) Biota Sampling and Population Studies
.3.2.9 Collect Contaminated Building Samples.
.3.2.10 Dispose of Investigation-Derived Waste. Characterize and dispose of investigation-derived
wastes in accordance with local, State, and Federal regulations as specified in the FSP (see
the Fact Sheet, Guide to Management of Investigation-Derived Wastes, 9345.3-03FS
(January 1992)).
10 Model RI/FS SOW (5/31/95)
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1. The WAM/RPM must determine the types of sampling that will be needed from the list above.
2. The anticipated number of samples should be specified so that both the contractor and the WAM/RPM
can develop the cost estimates.
3. The WAM/RPM should consult with the Technical Review Team to determine the types and numbers
of samples to be collected. The numbers may be refined upon negotiation with the contractor.
4. The WAM/RPM should specify the expected written and/or photographic documentation to be
recorded in the field.
5. The WAM/RPM should specify the type of field activity reports that are expected, the frequency, and
required distribution (RPM, State representative, etc.).
2.4 Sample Analysis
The contractor shall arrange for the analysis of environmental samples collected during the previous task.
The sample analysis task begins with reserving sample slots in the CLP and the completion of the field
sampling program. This task ends with the contractor validating the analytical data received from the
laboratory.
1. Consider adding a subtask for on-site laboratory analysis. The purpose of this new subtask would be
to perform screening analyses only.
2. If special analytical services (SAS) are required, they must be specified in a subtask.
The contractor shall perform the following activities or combination of activities to analyze test results:
.4.1 Screening-Type Laboratory Sample Analysis
.4.1.1 Analyze Air and Gas Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.2 Analyze Ground-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.3 Analyze Surface-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.4 Analyze Soil and Sediment Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.5 Analyze Waste (Gas) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.6 Analyze Waste (Liquid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
11 Model RI/FS SOW (5/31/95)
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.4.1.7 Analyze Waste (Solid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.8 Analyze Biota Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.9 Analyze Bioassay Samples
.4.1.10 Perform Bioaccumulation Studies
.4.2 CLP-Type Laboratory Sample Analysis
.4.2.1 Analyze Air and Gas Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.2 Analyze Ground-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.3 Analyze Surf ace-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.4 Analyze Soil and Sediment Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.5 Analyze Waste (Gas) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.6 Analyze Waste (Liquid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.7 Analyze Waste (Solid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.8 Analyze Biota Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.9 Analyze Bioassay Samples
.4.2.10 Perform Bioaccumulation Studies
2.5 Analytical Support and Data Validation
The contractor shall arrange,for the validation of environmental samples collected during the previous
task. The sample validation task begins with reserving sample slots in the CLP and the completion of the
field sampling program. This task ends with the contractor validating the analytical data received from the
laboratory. The contractor will perform appropriate data validation to ensure that the data are accurate
and defensible.
12 Model RI/FS SOW (5/31/95)
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1. For RI/FS, full data validation procedures may be necessary. The WAM/RPM may want to specify
the level of data validation required.
2. The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
The contractor shall perform the following activities or combination of activities to validate test results:
.5.1 Prepare and Ship Environmental Samples
.5.1.1 Ground-Water Samples
.5.1.2 Surface and Subsurface Soil Samples
.5.1.3 Surf ace-Water and Sediment Samples
.5.1.4 Air Samples
.5.1.5 Biota Samples
.5.1.6 Other Types of Media Sampling and Screening
.5.2 Coordinate with Appropriate Sample Management Personnel
.5.3 Implement EPA-Approved Laboratory QA Program.
.5.4 Provide Sample Management (Chain of Custody, Sample Retention, and Data Storage)
Ensure the proper management of samples. Ensure accurate chain-of-custody procedures for
sample tracking, protective sample packing techniques, and proper sample-preservation techniques.
.5.5 Validate Data
.5.5.1 Review Analysis Results Against Validation Criteria
.5.5.2 Provide Written Documentation of Validation Efforts
The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
2.6 Data Evaluation
The contractor shall organize and evaluate existing data and data gathered during the previous tasks that
will be used later in the RI/FS effort. Data evaluation begins with the receipt of analytical data from the
data acquisition task and ends with the submittal of the Data Evaluation Summary Report. Specifically,
the contractor shall perform the following activities or combination of activities during the data evaluation
effort:
.6.1 Data Usability Evaluation and Field QA/QC
.6.2 Data Reduction, Tabulation, and Evaluation.
Evaluate, interpret, and tabulate data in an appropriate presentation format for final data tables.
Design and set up an appropriate database for pertinent information collected that will be used
during the RI/FS.
.6.2.1 Evaluate Geological Data (Soils and Sediments)
.6.2.2 Evaluate Air Data
.6.2.3 Evaluate Hydrogeological Data: Ground Water
.6.2.4 Evaluate Hydrogeological Data: Surface Water
.6.2.5 Evaluate Waste Data
.6.2.6 Evaluate Geophysical Data
.6.2.7 Evaluate Ecological Data
.6.3 Modeling
.6.3.1 Contaminant Fate and Transport
.6.3.2 Water Quality
.6.3.3 Ground Water
.6.3.4 Air
.6.3.5 Other Modeling
13 Model RI/FS SOW (5/31/95)
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.6.4 Develop Data Evaluation Report. Evaluate and present results in a Data Evaluation Summary
Report and submit to the WAM/RPM for review and approval. After the WAM/RPM's review,
attend a meeting with EPA to discuss data evaluation results and next steps.
The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
The WAM/RPM should specify that the contractor shall prepare and submit a Technical Memorandum to
the WAM/RPM if new analytical data needs or significant data problems are identified during the
evaluation.
2.7 Risk Assessment
The Risk Assessment will determine whether site contaminants pose a current of potential risk to human
health and the environment in the absence of any remedial action. The contractor shall address the
contaminant identification, exposure assessment, toxicity assessment, and risk characterization. The Risk
Assessment will be used to determine whether remediation is necessary at the site, provide justification for
performing remedial action, and determine what exposure pathways need to be remediated.
.7.1 Human Health Risk Assessment. The contractor shall evaluate and assess the risk to human health
posed by site contaminants.
.7.1.1 Draft Human Health Risk Assessment Report. Prepare a draft Human Health Risk
Assessment Report that addresses the following:
(1) Hazard Identification (sources). The contractor shall review available information on
the hazardous substances present at the site and identify the major contaminants of
concern.
(2) Dose-Response Assessment. Contaminants of concern should be selected based on
their intrinsic lexicological properties.
(3) Prepare Conceptual Exposure/Pathway Analysis. Critical exposure pathways (e.g.,
drinking water) shall be identified and analyzed. The proximity of contaminants to
exposure pathways and their potential to migrate into critical exposure pathways shall
be assessed.
(4) Characterization of Site and Potential Receptors. The contractor shall identify and
characterize human populations in the exposure pathways.
(5) Exposure Assessment. The exposure assessment will identify the magnitude of actual
or potential human exposures, the frequency and duration of these exposures, and the
routes by which receptors are exposed. The exposure assessment shall include an
evaluation of the likelihood of such exposures occurring and shall provide the basis for
the development of acceptable exposure levels. In developing the exposure assessment,
the contractor shall develop reasonable maximum estimates of exposure for both
current land use conditions and potential land use conditions at the site.
(6) Risk Characterization. During risk characterization, chemical-specific toxicity
information, combined with quantitative and qualitative information from the exposure
assessment, shall be compared to measured levels of contaminant exposure levels and
the levels predicted through environmental fate and transport modeling. These
comparisons shall determine whether concentrations of contaminants at or near the site
are affecting or could potentially affect human health.
(7) Identification of Limitations/Uncertainties. The contractor shall identify critical
assumptions (e.g., background concentrations and conditions) and uncertainties in the
report.
(8) Site Conceptual Model. Based on contaminant identification, exposure assessment,
toxicity assessment, and risk characterization, the contractor shall develop a conceptual
model of the site.
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.7.1.2 Final Human Health Risk Assessment Report. After the draft Human Health Risk
Assessment Report has been reviewed and commented on by EPA, the contractor will
incorporate EPA comments and submit the final Human Health Risk Assessment Report.
.7.2 Ecological Risk Assessment. The contractor shall evaluate and assess the risk to the environment
posed by site contaminants.
.7.1.1 Draft Ecological Risk Assessment Report. Prepare a draft Ecological Risk Assessment
Report that addresses the following:
(1) Hazard Identification (sources). The contractor shall review available information on
the hazardous substances present at the site and identify the major contaminants of
concern.
(2) Dose-Response Assessment. Contaminants of concern should be selected based on
their intrinsic lexicological properties.
(3) Prepare Conceptual Exposure/Pathway Analysis. Critical exposure pathways (e.g.,
surface water) shall be identified and analyzed. The proximity of contaminants to
exposure pathways and their potential to migrate into critical exposure pathways shall
be assessed.
(4) Characterization of Site and Potential Receptors. The contractor shall identify and
characterize environmental exposure pathways.
(5) Select Chemicals, Indicator Species, and End Points. In preparing the assessment, the
contractor will select representative chemicals, indicator species (species that are
especially sensitive to environmental contaminants), and end points on which to
concentrate.
(6) Exposure Assessment. The exposure assessment will identify the magnitude of actual
or environmental exposures, the frequency and duration of these exposures, and the
routes by which receptors are exposed. The exposure assessment shall include an
evaluation of the likelihood of such exposures occurring and shall provide the basis for
the development of acceptable exposure levels. In developing the exposure assessment,
the contractor shall develop reasonable maximum estimates of exposure for both
current land use conditions and potential land use conditions at the site.
(7) Toxicity Assessment/Ecological Effects Assessment. The toxicity and ecological
effects assessment will address the types of adverse environmental effects associated
with chemical exposures, the relationships between magnitude of exposures and adverse
effects, and the related uncertainties for contaminant toxicity (e.g., weight of evidence
for a chemical's carcinogenicity).
(8) Risk Characterization. During risk characterization, chemical-specific toxicity
information, combined with quantitative and qualitative information from the exposure
assessment, shall be compared to measured levels of contaminant exposure levels and
the levels predicted through .environmental fate and transport modeling. These
comparisons shall determine whether concentrations of contaminants at or near the site
are affecting or could potentially affect the environment.
(9) Identification of Limitations/Uncertainties. The contractor shall identify critical
assumptions (e.g., background concentrations and conditions) and uncertainties in the
report.
(10) Site Conceptual Model. Based on contaminant identification, exposure assessment,
toxicity assessment, and risk characterization, the contractor shall develop a
conceptual model of the site.
.7.1.2 Final Ecological Risk Assessment Report. After the draft Ecological Risk Assessment
Report has been reviewed and commented on by EPA, the contractor will incorporate EPA
comments and submit the final Ecological Risk Assessment Report.
2.8 Treatability Study and Pilot Testing
Technologies that may be suitable to the site should be identified as early as possible to determine whether
there is a need to conduct treatability studies to better estimate costs and performance capabilities. At
present, it is unknown whether a bench test or pilot study will be conducted. However, should a bench
15 Model RI/FS SOW (5/31/95)
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test or pilot study be determined as necessary, the contractor shall submit a testing plan identifying the
types and goals of the study. The treatability study shall determine the suitability of remedial technologies
to site conditions and problems.
The three levels of treatability studies are laboratory screening, bench-scale testing, and pilot-scale testing.
The laboratory screening is used to establish the validity of a technology to treat waste and is normally
conducted during the FS. Bench-scale testing is used to identify the performance of the technology
specific to a type of waste for an operable unit. Often bench-scale tests are conducted during the FS.
Pilot-scale testing is used to provide quantitative performance, cost, and design information for
remediation and is typically performed during RD (see the Fact Sheet, Guide for Conducting Treatability
Studies Under CERCLA, November, 1993).
In accordance with the management schedule established in the approved RI/FS Work Plan, the contractor
shall perform the following activities:
.7.1 Literature Search
.7.2 Develop Treatability and Pilot Work Plan
Prepare the Treatability Study Work plan and submit to the WAM/RPM for review and approval.
The Treatability Study Work Plan shall describe the technology to be tested, test objectives, test
equipment or systems, experimental procedures, treatability conditions to be tested, measurements
of performance, analytical methods, data management and analysis, health and safety procedures,
and residual waste management. The DQOs for the treatability study shall also be documented.
The Treatability Study Work Plan shall also describe pilot plant installation and startup, pilot plant
operation and maintenance procedures, and operating conditions to be tested.
If testing is to be performed off-site, permitting requirements shall be addressed. A schedule for
performing the treatability study shall be included with specific dates for each task and subtask,
including EPA review periods. Key milestones that should have completion dates specified
included, but are not limited to, the procurement of contractors and the completion of sample
collection, the performance period, sample analysis, and report preparation.
The WAM/RPM should be clear about the expected schedule and specify deadlines for each activity to
maintain the overall RI/FS schedule. When reviewing the contractor's Work Plan, the WAM/RPM should
check to see that the schedule in the Treatability Study Work Plan is consistent with the schedule in the
RI/FS Work Plan.
The Treatability Study Work Plan shall describe in detail the treatment process and how the
proposed vendor or technology will meet the performance standards for the site. The Treatability
Study Work Plan shall address how the contractor will meet all discharge or disposal requirements
for any and all treated material, air, water, and expected effluents. Additionally, the Work Plan
shall explain the proposed final treatment and disposal of all material generated by the proposed
treatment system.
1. The WAM/RPM should list the treatment tram and components of the system, if possible.
2. Where do treated water and residuals go?
3. Will there be discharges to air? Is an air pathway analysis needed to ensure the protection of workers
and the public?
4. Does the contractor need to consider Land Disposal Restrictions?
5. The WAM/RPM should consider having a contingency plan in case problems develop.
16 Model RI/FS SOW (5/31/95)
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Conduct the Treatability Studies, as necessary, to determine whether the remediation technology or
vendor of the technology can achieve the performance standards. Treatability studies shall be
conducted as described in the EPA-approved Final Treatability Study Work Plan.
The following activities may be required during the performance of the treatability study and pilot
testing:
.7.3 Bench Test
.7.3.1 Procure Test Facility and Equipment. The contractor shall procure test facility
and equipment, including the procurement procedures necessary to acquire the
vendor, equipment, or facility to execute the tests.
.7.3.2 Provide Vendor and Analytical Service
.7.3.3 Test and Operate Equipment. The contractor shall test equipment to ensure
operation, then start up and operate equipment.
.7.3.4 Retrieve Sample for Testing. The contractor shall obtain samples for testing as
specified in the Treatability Work Plan.
.7.3.5 Perform Laboratory Analysis. The contractor shall establish a field laboratory to
facilitate fast-turnaround analysis of test samples, or, if necessary, shall procure
outside laboratory services to analyze the test samples and evaluate test results.
.7.3.6 Characterize and Dispose of Residuals
.7.4 Pilot-Scale Test
.7.4.1 Procure Test Facility and Equipment. The contractor shall procure test facility
and equipment, including the procurement procedures necessary to acquire the
vendor, equipment, or facility to execute the tests.
.7.4.2 Provide Vendor and Analytical Service
.7.4.3 Test and Operate Equipment. The contractor shall test equipment to ensure
operation, then start up and operate equipment.
.7.4.4 Retrieve Sample for Testing. The contractor shall obtain samples for testing as
specified in the Treatability Work Plan.
.7.4.5 Perform Laboratory Analysis. The contractor shall establish a field laboratory to
facilitate fast-turnaround analysis of test samples, or, if necessary, shall procure
outside laboratory services to analyze the test samples and evaluate test results.
.7.4.6 Characterize and Dispose of Residuals
.7.5 Field Test
.7.5.1 Procure Test Facility and Equipment. The contractor shall procure test facility
and equipment, including the procurement procedures necessary to acquire the
vendor, equipment, or facility to execute the tests.
.7.5.2 Provide Vendor and Analytical Service
.7.5.3 Test and Operate Equipment. The contractor shall test equipment to ensure
operation, then start up and operate equipment.
.7.5.4 Retrieve Sample for Testing. The contractor shall obtain samples for testing as
specified in the Treatability Work Plan.
.7.5.5 Perform Laboratory Analysis. The contractor shall establish a field laboratory to
facilitate fast-turnaround analysis of test samples, or, if necessary, shall procure
outside laboratory services to analyze the test samples and evaluate test results.
.7.5.6 Characterize and Dispose of Residuals
.7.6 Develop Treatability Study Report.
days after completion of the Treatability Study, the contractor shall prepare and
submit the Treatability Study Evaluation Report that describes the performance of the
technology. The study results shall clearly indicate the performance of the technology or
vendor compared with the performance standards established for the site. The report shall
also evaluate the treatment technology's effectiveness, implementability, cost, and final
results compared with the predicted results. The report shall also evaluate full-scale
application of the technology, including a sensitivity analysis identifying the key parameters
affecting full-scale operation.
17 Model RI/FS SOW (5/31/95)
-------
The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
The WAM/RPM should consider holding a project review meeting with the Technical Review Committee
and other team members after completing the above task to present the results of the Treatability Study and
to summarize the status of the RI/FS.
2.9 Remedial Investigation Report
The Contractor shall develop and deliver a Remedial Investigation (RI) report that accurately establishes
the site characteristics such as media contaminated, extent of contamination, and the physical boundaries
of the contamination. Pursuant to this objective, the contractor shall obtain only the minimally essential
amount of detailed data necessary to determine the key(s) contaminant(s) movement and extent of
contamination. The key contaminant(s) must be selected based on persistence and mobility in the
environment and the degree of hazard. The key contaminant(s) identified in the RI shall be evaluated for
receptor exposure and an estimate of the key contaminant(s) level reaching human or environmental
receptors must be made. The contractor shall use existing standards and guidelines such as drinking-water
standards, water-quality criteria, and other criteria accepted by the EPA as appropriate for the situation
may be used to evaluate effects on human receptors who may be exposed to the key contaminant(s) above
appropriate standards or guidelines.
The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
.9.1 Draft RI Report. In accordance with the schedule developed in the RI/FS work plan, the
contractor shall submit a draft RI Report which includes the following.
.9.1.1 Site Background. The contractor shall assemble and review available facts about the
regional conditions and conditions specific to the site under investigation.
.9.1.2 Investigation
(1) Field Investigation & Technical Approach
(2) Chemical Analysis & Analytical Methods
(3) Field Methodologies
Biological
Surface Water
Sediment
Soil Boring
Soil Sampling
Monitoring Well Installation
Groundwater Sampling
Hydrogeological Assessment
Air Sampling
.9.1.3 Site Characteristics.
(1) Geology
(2) Hydrogeology
(3) Meteorology
(4) Demographics and Land Use
(5) Ecological Assessment
.9.1.4 Nature and Extent of Contamination
(1) Contaminant Sources
(2) Contaminant Distribution and Trends
.9.1.5 Fate and Transport
(1) Contaminant Characteristics
18 Model RI/FS SOW (5/31 /95)
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(2) Transport Processes
(3) Contaminant Migration Trends
.9.1.6 Summary and Conclusions.
.9.2 Final RI Report. After EPA review of the draft RI Report, the contractor will incorporate EPA
comments and submit the final RI Report.
2.10 Remedial Alternatives Screening
The contractor shall investigate only those hazardous waste management alternatives that will remediate
or control contaminated media (soil, surface water, ground water, sediments) remaining at the site, as
deemed necessary in the RI, to provide adequate protection of human health and the environment. The
potential alternatives should encompass, as appropriate, a range of alternatives in which treatment is used
to reduce the toxicity, mobility, or volume of wastes but vary in the degree to which long-term
management of residuals or untreated waste is required, one or more alternatives involving containment
with little or no treatment; and a no-action alternative. Alternatives that involve minimal efforts to reduce
potential exposures (e.g., site fencing, deed restrictions) should be presented as "limited action"
alternatives.
.10.1 Prepare Draft Technical Memorandum. The contractor shall prepare a draft Technical
Memorandum presenting the potential alternatives and including the following information:
.10.1.1 Establish Remedial Action Objectives. Based on existing information, the contractor shall
identify site-specific remedial action objectives which should be developed to protect
human health and the environment. The objectives should specify the contaminant(s) and
media of concern, the exposure route(s) and receptor(s), and an acceptable contaminant
level or range of levels for each exposure route (i.e., preliminary remediation goals).
.10.1.2 Establish General Response Actions. The contractor will develop general response actions
for each medium of interest by defining contaminant, treatment, excavation, pumping, or
other actions, singly or in combination to satisfy remedial action objectives. The response
actions should take into account requirements for protectiveness as identified in the
remedial action objectives and the chemical and physical characteristics of the site.
.10.1.3 Identify & Screen Applicable Remedial Technologies. The contractor shall identify and
screen technologies based on the developed general response actions. Hazardous waste
treatment technologies should be identified and screened to ensure that only those
technologies applicable to the contaminants present, their physical matrix, and other site
characteristics will be considered. This screening will be based primarily on a
technology's ability to effectively address the contaminants at the site, but will also take
into account a technology's implementability and cost. The contractor will select
representative process options, as appropriate, to carry forward into alternative
development. The contractor will identify the need for treatability testing for those
technologies that are probable candidates for consideration during the detailed analysis.
.10.1.4 Develop Remedial Alternatives in accordance with NCP.
.10.1.5 Screen Remedial Alternatives for Effectiveness, Implementability, and Cost. The
contractor shall screen alternatives to identify the potential technologies or process options
that will be combined into media-specific or sitewide alternatives. The developed
alternatives shall be defined with respect to size and configuration of the representative
process options; time for remediation; rates of flow or treatment; spatial requirements;
distances for disposal; and required permits, imposed limitations, and other factors
necessary to evaluate the alternatives. If many distinct, viable options are available and
developed, the Research Engineer will screen the alternatives that undergo the detailed
analysis to provide the most promising process options. The alternatives should be
screened on a general basis with respect to their effectiveness, implementability, and cost.
.10.2 Prepare Final Technical Memorandum. After EPA review of the draft Technical Memorandum,
the contractor will incorporate EPA comments and submit the final Technical Memorandum.
19 Model RI/FS SOW (5/31/95)
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2.11 Remedial Alternatives Evaluation
The contractor will conduct a detailed evaluation of alternatives.
.11.1 Perform Remedial Alternatives Evaluation. The evaluation shall include: (1) a technical description
of each alternative that outlines the waste management strategy involved and identifies the key
ARARs associated with each alternative; and (2) a discussion that profiles the performance of that
alternative with respect to each of the evaluation criteria. The Research Engineer shall provide a
table summarizing the results of this analysis. Once the individual analysis is complete, the
alternatives will be compared and contrasted to one another with respect to each of the evaluation
criteria.
2.12 FS Report and RI/FS Report
the Contractor shall develop a Feasibility (FS) Report consisting of a detailed analysis of alternatives and
cost-effectiveness analysis in accordance with NCP 300.68(h)(3)(i)(2). The report shall contain a
summary of alternative remedial actions in accordance with Chapter 3, NCP 300.68(h)(3)(i)(2)(A); 2) Cost
Analysis in accordance with Chapter 7, NCP 300.68(h)(3)(i)(2)(B); 3) Institutional analysis in accordance
with Chapter 4, NCP 300.68(h)(3)(i)(2)(C); 4) Public-health analysis in accordance with Chapter 5, NCP
300.68(h)(3)(i)(2)(D); 5) Environmental analysis in accordance with Chapter 6, NCP
300.68(h)(3)(i)(2)(E).
The WAM/RPM should specify the format for submissions if thfYe are Region-specific or other
requirements.
.12.1 Prepare Draft FS Report. The contractor shall prepare a draft FS and submit to EPA according to
the schedule in the RI/FS work plan. The FS Report should contain the following:
.12.1.1 Summarizes Feasibility Study Objectives
.12.1.2 Summarizes Remedial Objective
.12.1.3 Articulate General Response Action
.12.1.4 Identification & Screening of Remedial Technologies
.12.1.5 Remedial Alternatives Description
.12.1.6 Detailed Analysis of Remedial Alternatives. The contractor's technical feasibility
considerations shall include the careful study of any problems that may prevent a remedial
alternative from mitigating site problems. Therefore, the site characteristics from the RI
must be kept in mind as technical feasibility of the alternative is studied. Specific items to
be addressed are reliability (operation over time), safety, operation and maintenance, ease
with which the alternative can be implemented, and time needed for implementation.
.12.1.7 Summary and Conclusions
. 12.2 Prepare Final FS Report. After EPA review of the draft FS Report, the contractor will incorporate
EPA comments and submit the final FS Report.
2.13 Post RI/FS Support
This task consists of support required for preparation of the ROD for the site. The contractor shall
perform the following support activities:
.13.1 Attend Public Meetings, Briefings, & Technical Meetings with PRPs
.13.2 Prepare Presentation Materials
.13.3 Provide Technical Assistance - Responsiveness Summary
.13.4 Provide Technical Assistance - Proposed Plan & ROD
.13.5 Prepare Feasibility Study Addendum
20 Model RI/FS SOW (5/31/95)
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2.14 Negotiation Support
.14.1 Attend Negotiation Sessions and Meetings
.14.2 Review of PRP Documents
.14.3 Provide Technical Memorandum
.14.3.1 Prepare Draft Technical Memorandum
.14.3.2 Respond to Comments
.14.3.3 Submit Final Technical Memorandum
2.15 Administrative Record
. 15.1 Coordinate with Administrative Record Coordinator
.15.2 Provide Assistance in Document Compilation
.15.3 Prepare Draft Administrative Record Index
.15.4 Prepare Administrative Record Index
.15.5 Coordinate Duplication of Administrative Index
.15.6 Assemble Administrative Record and Index
2.16 Work Assignment Closeout
.16.1 Return Documents to Government
.16.2 File Duplication/Distribution/Storage
.16.3 File Archiving
.16.4 Microfiche/Microfilm/Optical Disk
.16.5 Prepare Closeout Report. The contractor shall include a breakdown on disk of final costs and
Level of Effort (by P-Level) in the same detail and format as the Work Breakdown Structure
(Attachment 2).
21 Model RI/FS SOW (5/31/95)
-------
Attachment 1
Summary of Major Submittals for the Remedial Investigation/Feasibility Study at
(Site)
TASK
2.1.1.2
2.1.1.5
2.1.1.5
2.1.2.1
2.1.2.1
2.1.2.1(1)
2.1.2.1(1)
2.1.2.1(2)
2.1.2.1(2)
2.1.2.1(2)
2.1.2.1(2)
2.1.2.1(2)
2.1.2.1(2)
DELIVERABLE
Site Visit Report
RI/FS Work Plan
Final RI/FS Work Plan
Draft Site Management Plan
(SMP)
Final SMP
Draft Health and Safety Plan
(HASP)
Final HASP
Draft Sampling and Analysis
Plan (SAP)
Final SAP
Draft Quality Assurance
Project Plan (QAPP)
Final QAPP
Draft Field Sampling Plan
(FSP)
Final FSP
REF
NO.*
NO. OF
COPIES
3
3
3
3
3
3
3
3
3
3
3
3
3
DUE DATE
(calendar days)
10 days after site visit
30 days after initiation of work
assignment (WA)
15 days after receipt of EPA
comments
(#) days after approval of RI/FS
Work Plan
(#) days after receipt of EPA
comments
30 days after initiation of WA
15 days after receipt of EPA
comments
21 days after approval of RI/FS
Work Plan
10 days after receipt of EPA
comments
30 days after initiation of WA
15 days after receipt of EPA
comments
30 days after initiation of WA
15 days after receipt of EPA
comments
EPA REVIEW
PERIOD
7 days after receipt of report
21 days after receipt of Work
Plan
NA
10 days after receipt of SMP
NA
21 days after receipt of HASP
NA
14 days after receipt of SAP
NA
21 days after receipt of QAPP
NA
21 days after receipt of FSP
NA
-------
Attachment 1
Summary of Major Submittals for the Remedial Investigation/Feasibility Study at
(Site) (continued)
TASK
2.2.1
2.2.1
2.2.2
2.6.4
2.7.1.1
2.7.1.2
2.7.2.1
2.7.2.2
2.8.2
2.8.2
2.7.6.1
2.7.6.3
2.9.1
DELIVERABLE
Draft Community Relations
Plan (CRP)
Final CRP
Fact Sheets
Data Evaluation Summary
Report
Draft Human Health Risk
Assessment Report
Final Human Health Risk
Assessment Report
Draft Ecological Risk
Assessment Report
Final Ecological Risk
Assessment Report
Treatability Study Work Plan
Final Treatability Study Work
Plan
Treatability Study Evaluation
Report
Final Treatability Study
Evaluation Report
Draft Remedial Investigation
(RI) Report
REF
NO.*
NO. OF
COPIES
3
3
3
3
3
3
3
3
3
3
3
3
3
DUE DATE
(calendar days)
(#) days after initiation of WA
(#) days after receipt of EPA
comments
As needed
10 days after receipt of analytical
results from laboratory
.(#) days after completion of field
investigations
(#) days after receipt of EPA
comments
(#) days after completion of field
investigations
(#) days after receipt of EPA
comments
45 days after RI/FS Work Plan
approved
15 days after receipt of EPA
comments
30 days after completion of
Treatability Study
15 days after receipt of EPA
comments
(#) days after RI/FS Work Plan
approval
EPA REVIEW
PERIOD
14 days after receipt of revised
CRP
NA
10 days after receipt of fact sheet
15 days after receipt of report
(ff) days after receipt of report
NA
(#) days after receipt of report
NA
21 days after receipt of
Treatability Study Work Plan
NA
21 days after receipt of report
NA
21 days after receipt of report
-------
Attachment 1
Summary of Major Submittals for the Remedial Investigation/Feasibility Study at
(Site) (continued)
TASK
2.9.2
2.10.1
2.10.2
2.11.1
2.12.1
2.12.2
DELIVERABLE
Final RI Report
Draft Remedial Alternatives
Technical Memorandum
Final Remedial Alternatives
Technical Memorandum
Remedial Alternatives
Evaluation
Draft Feasibility Study Report
Final Feasibility Study Report
REF
NO.*
NO. OF
COPIES
3
3
3
3
3
3
DUE DATE
(calendar days)
(#) days after receipt of EPA
comments
(#) days after RI/FS Work Plan
approval
(#) days after receipt of EPA
comments
(#) days after completion of
Remedial Alternatives Technical
Memorandum
(#) days after completion of RI
(#) days after receipt of EPA
comments
EPA REVD2W
PERIOD
NA
(#) days after receipt of
memorandum
NA
(#) days after receipt of
evaluation
(#) days after receipt of report
NA
-------
Attachment 2
Work Breakdown Structure (WBS) for
Remedial Investigation/Feasibility Study
2.0 Remedial Investigation/Feasibility Study
.01 Project Planning and Support
.01 Project Planning
.01 Attend Scoping Meeting
.02 Conduct Site Visit
.03 Evaluate Existing Information
.04 Develop Technical Project Goals & Objectives
.01 Develop Conceptual Site Model
.02 Preliminary ID of Project Requirements
.01 Data Needs & DQOs
.02 RA Objectives & Potential Alternatives
.03 Possible Treatability Studies
.04 ARARs and/or Standards
.05 NEPA Requirements
.06 Other Regulatory Requirements/Restrictions
.07 Prepare Conceptual Exposure Pathway Analysis
.05 Work Plan Development
.01 Draft Work Plan Development
.01 Develop Narrative
.02 Develop Cost Estimate
.03 Internal QA & Submission
.02 Final Work Plan Preparation
.01 Attend Negotiation Meeting
.02 Modify Draft Work Plan/Cost Estimate
.03 Internal QA & Submission
.02 Preparation of Site Specific Plans
.01 Develop Site Management Plan
.01 Develop Health & Safety Plan
.02 Sampling & Analysis Plan (Chemical Data Acquisition Plan)
.01 Quality Assurance Project Plan
.02 Field Sampling Plan
.03 Data Management Plan
.02 Develop Pollution Control & Mitigation Plan
.01 Transportation & Disposal Plan (Waste Management Plan)
.03 Develop Risk Assessment Plan
.03 Project Management
.01 Prepare Periodic Status Reports
.01 Document Cost and Performance Status
.02 Prepare/Submit Invoices
.02 Meeting Participation/Routine Communications
.03 Maintain Cost/Schedule Control System
.04 Perform Value Engineering
.05 Perform Engineering Network Analysis
.06 Manage, Track, and Report Equipment Status
.07 Project Closeout
.01 Return Documents to Government
.02 File Duplication/Distribution/Storage
.03 File Archiving
.04 Microfiche/Microfilm/Optical Disk
.05 Prepare Closeout Report
.04 Subcontract Procurement/Support Activities
.01 ID and Procurement of Subcontractors
.01 Drilling Subcontractor
.02 Surveying Subcontractor
.03 Geophysical Subcontractor
25 Model RI/FS SOW (5/31/95)
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.04 Site Preparation Subcontractor
.05 Analytical Services Subcontractor(s)
.06 Waste Disposal Subcontractor
.07 Treatability Subcontractor(s)
.08 Other(s)
.02 Contractor QA Program
.03 Perform Subcontract Management
.02 Community Relations
.01 Community Relations Plan (CRP) Development
.01 Conduct Community Interviews
.02 Prepare CRP
.01 Draft CRP
.02 Final CRP
.02 Prepare Fact Sheets
.03 Public Hearing, Meetings, & Availability Support
.01 Technical Support
.02 Logistical & Presentation Support
.03 Public Notice Support (writing, or placement of)
.04 Maintain Information Repository/Mailing List
.05 Proposed Plan Support
.06 Responsiveness Summary Support
.03 Data Acquisition
.01 Mobilization/Demobilization
.01 ID Field Support Equipment/Supplies/Facilities
.02 Mobilization
.01 Site Preparation
.01 Perform Demolition
.02 Clearing and Grubbing
.03 Perform Earthwork
.01 Provide Borrow Pit/Haul Roads
.04 Construct Roads/Parking/Curbs/Walks
.05 Install Storm Drainage/Subdrainage
.06 Install Fencing/Site Security
.02 Installation of Utilities
.01 Install Electrical Distribution
.02 Install Telephone/Communication System(s)
.03 Install Water/Sewer/Gas Distribution
.04 Install Fuel Line Distribution
.03 Construction of Temporary Facilities
.01 Construct Decontamination Facilities
.02 Construct Sample/Derived Waste Storage Facility
.03 Construct Field Offices
.04 Construct Mobile Laboratory
.05 Construct Other Temporary Facilities
.03 Demobilization
.01 Removal of Temporary Facilities
.02 Site Restoration
.02 Field Investigation
.01 Site Reconnaissance
.01 Ecological Resources Reconnaissance
.02 Well Inventory
.03 Residential Well Sampling
.04 Land Survey
.05 Topographic Mapping
.06 Field Screening
.02 Conduct Geological Investigations (Soils/Sediments)
.01 Surface Soil Sample Collection
.02 Subsurface Soil Sample Collection
.03 Soil Boring/Permeability Sampling
.04 Sediments Sample Collection
26 Model RI/FS SOW (5/31/95)
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.05 Soil Gas Survey
.06 Test Pit
.03 Conduct Air Investigations
.01 Sample Collections
.02 Air Monitoring Station
.04 Conduct Hydrogeological Investigations - Groundwater
.01 Well Systems Installation
.01 Accomplish Mobilization
.02 Perform Well Development
.03 Conduct Downhole Geophysics
.04 Install Monitoring Wells
.05 Install Test Wells
.06 Install Gas Wells
.02 Sample Collection
.03 Hydro Punch
.04 Tidal Influence Study
.05 Hydraulic Tests (Pump Tests)
.06 Groundwater Elevation Measurement
.05 Conduct Hydrogeological InvestigationsSurface Water
.01 Sample Collection
.02 Tidal Influence Study
.03 Surface Water Elevation Measurement
.06 Conduct Waste Investigation
.01 Sample Collection (Gas, Liquid, Solid)
.02 Derived Waste Disposal (Gas, Liquid, Solid)
.07 Conduct Geophysical Investigation
.01 Surface Geophysical Activity
.02 Magnetometer
.03 Electromagnetics
.04 Ground Penetrating Radar
.05 Seismic Refraction
.06 Resistivity
.07 Site Meteorology
.08 Cone Penetrometer Survey
.09 Remote Sensor Survey
. 10 Radiological Investigation
.08 Conduct Ecological Investigation
.01 Wetland and Habitat Delineation
.02 Wildlife Observations
.03 Community Characterization
.04 Identification of Endangered Species
.05 Biota Sampling/Population Studies
.09 Collect Contaminated Building Samples
.04 Sample Analysis
.01 Screening Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Groundwater Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
27 Model RI/FS SOW (5/31/95)
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.03 Radiochemistry
.05 Analyze Waste (Gas) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
. 10 Perform Bioaccumulation Studies
.02 CLP-Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Groundwater Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.05 Analyze Waste (Gas) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
. 10 Perform Bioaccumulation Studies
.05 Analytical Support and Data Validation
.01 Prepare and Ship Environmental Samples
.01 Groundwater Samples
.02 Surface and Subsurface Soil Samples
.03 Surface Water & Sediment Samples
.04 Air Samples
28 Model RI/FS SOW (5/31/95)
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.05 Biota Samples
.06 Other types of media sampling and screening
.02 Coordinate with appropriate Sample Management personnel
.03 Implement EPA-approved Laboratory QA program
.04 Provide Sample Management (Chain of Custody, sample retention, & data storage)
.05 Perform Data Validation
.01 Review analysis results against validation criteria
.02 Provide written documentation of validation efforts
.06 Data Evaluation
.01 Data Useability Evaluation/Field QA/QC
.02 Data Reduction, Tabulation and Evaluation
.01 Evaluate Geological Data (Soils/Sediments)
.02 Evaluate Air Data
.03 Evaluate Hydrogeological DataGroundwater
.04 Evaluate Hydrogeological DataSurface Water
.05 Evaluate Waste Data
.06 Evaluate Geophysical Data
.07 Evaluate Ecological Data
.03 Modeling
.01 Contaminant Fate and Transport
.02 Water Quality
.03 Groundwater
.04 Air
.05 Other Modeling
.04 Develop Data Evaluation Efforts
.01 Draft Report
.02 Incorporation of Comments
.03 Final Report
.07 Assessment of Risk
.01 Human Health Risk Assessment
.01 Draft Human Health Risk Assessment Report
.01 Hazard Identification (sources)
.02 Dose-Response Assessment
.03 Prepare Conceptual Exposure/Pathway Analysis
.04 Characterization of Site and Potential Receptors
.05 Exposure Assessment
.06 Risk Characterization
.07 Identification of Limitations/Uncertainties
.08 Site Conceptual Model
.02 Final Human Health Risk Assessment Report
.02 Ecological Risk Assessment
.01 Draft Ecological Risk Assessment Report
.01 Hazard Identification (sources)
.02 Dose-Response Assessment
.03 Prepare Conceptual Exposure/Pathway Analysis
.04 Characterization of Site and Potential Receptors
.05 Select Chemicals, Indicator Species, & End Points
.06 Exposure Assessment
.07 Toxicity Assessment/Ecological Effects Assessment
.08 Risk Characterization
.09 Identification of Limitations/Uncertainties
.10 Site Conceptual Model
.02 Final Ecological Risk Assessment
.08 Treatability Study/Pilot Testing
.01 Literature Search
.02 Develop Treatability/Pilot Work Plan
.03 Bench Test
.01 Procure Test Facility and Equipment
.02 Provide Vendor & Analytical Service
.03 Test and Operate Equipment
29 Model RI/FS SOW (5/31/95)
-------
.04 Retrieve Sample for Equipment
.05 Laboratory Analysis
.06 Characterize and Dispose of Residuals
.04 Pilot-Scale Test
.01 Procure Test Facility and Equipment
.02 Provide Vendor & Analytical Service
.03 Test and Operate Equipment
.04 Retrieve Sample for Testing
.05 Laboratory Analysis
.06 Characterize and Dispose of Residuals
.05 Field Test
.01 Procure Test Facility and Equipment
.02 Provide Vendor & Analytical Service
.03 Test and Operate Equipment
.04 Retrieve Sample for Testing
.05 Laboratory Analysis
.06 Characterize and Dispose of Residuals
.06 Document Treatability Study
.01 Draft Report
.02 Incorporation of Comments
.03 Final Report
.09 Remedial Investigation Report
.01 Draft RI Report
.01 Site Background
.02 Investigation
.01 Field Investigation & Technical Approach
.02 Chemical Analysis & Analytical Methods
.03 Field Methodologies
.01 Biological
.02 Surface Water
.03 Sediment
.04 Soil Boring
.05 Soil Sampling
.06 Monitoring Well Installation
.07 Groundwater Sampling
.08 Hydrogeological Assessment
.09 Air Sampling
.03 Site Characteristics
.01 Geology
.02 Hydrogeology
.03 Meteorology
.04 Demographics and Land Use
.05 Ecological Assessment
.04 Nature and Extent of Contamination
.01 Contaminant Sources
.02 Contaminant Distribution and Trends
.05 Fate and Transport
.01 Contaminant Characteristics
.02 Transport Processes
.03 Contaminant Migration Trends
.06 Summary and Conclusions
.02 Final RI Report
.10 Remedial Alternatives Screening
.01 Prepare Draft Technical Memorandum
.01 Establish Remedial Action Objectives
.02 Establish General Response Actions
.03 Identify & Screen Applicable Remedial Technologies
.04 Develop Remedial Alternatives in accordance with NCP
.05 Screen Remedial Alternatives for Effectiveness, Implementability, and Cost
,02 Prepare Final Technical Memorandum
30 Model RI/FS SOW (5/31/95)
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. 11 Remedial Alternatives Evaluation
.01 Perform Remedial Alternatives Evaluation
.12 FS Report and RI/FS Report
.01 Prepare Draft FS Report
.01 Summarizes Feasibility Study Objectives
.02 Summarizes Remedial Objective
.03 Articulate General Response Action
.04 Identification & Screening of Remedial Technologies
.05 Remedial Alternatives Description
.06 Detailed Analysis of Remedial Alternatives
.07 Summary and Conclusions
.02 Prepare Final FS Report
.13 Post RI/FS Support
.01 Attend Public Meetings, Briefings, & Technical Meetings with PRPs
.02 Prepare Presentation Materials
.03 Provide Technical Assistance - Responsiveness Summary
.04 Provide Technical Assistance - Proposed Plan & ROD
.05 Prepare Feasibility Study Addendum
. 14 Negotiation Support
.01 Attend Negotiation Sessions and Meetings
.02 Review of PRP Documents
.03 Provide Technical Memorandum
.01 Prepare Draft Technical Memorandum
.02 Respond to Comments
.03 Submit Final Technical Memorandum
. 15 Administrative Record
.01 Coordinate with Administrative Record Coordinator
.02 Provide Assistance in Document Compilation
.03 Prepare Draft Administrative Record Index
.04 Prepare Administrative Record Index
.05 Coordinate Duplication of Administrative Index
.06 Assemble Administrative Record and Index
.16 Work Assignment Closeout
.01 Return Documents to Government
.02 File Duplication/Distribution/Storage
.03 File Archiving
.04 Microfiche/Microfilm/Optical Disk
.05 Prepare Closeout Report
31 Model RI/FS SOW (5/31/95)
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Attachment 3
Regulations and Guidance Documents
The following list, although not comprehensive, comprises many of the regulations and guidance documents that
apply to the RI/FS process:
1. American National Standards Practices for Respiratory Protection. American National Standards Institute
Z88.2-1980, March 11, 1981.
,2. ARCS Construction Contract Modification Procedures September 89, OERR Directive 9355.5-01/FS.
3. CERCLA Compliance with Other Laws Manual, Two Volumes, U.S. EPA, Office of Emergency and
Remedial Response, August 1988 (DRAFT), OSWER Directive No. 9234.1-01 and -02.
4. Community Relations in Superfund A Handbook, U.S. EPA, Office of Emergency and Remedial
Response, June 1988, OSWER Directive No. 9230.0-3B.
5. A Compendium of Superfund Field Operations Methods, Two Volumes, U.S. EPA, Office of Emergency
and Remedial Response, EPA/540/P-87/001a, August 1987, OSWER Directive No. 9355.0-14.
6. Construction Quality Assurance for Hazardous Waste Land Disposal Facilities, U.S. EPA, Office of Solid
Waste and Emergency Response, October 1986, OSWER Directive No. 9472.003.
7. Contractor Requirements for the Control and Security of RCRA Confidential Business Information, March
1984.
8. Data Quality Objectives for Remedial Response Activities, U.S. EPA, Office of Emergency and Remedial
Response and Office of Waste Programs Enforcement, EPA/540/G-87/003, March 1987, OSWER
Directive No. 9335.0-7B.
9. Engineering Support Branch Standard Operating Procedures and Quality Assurance Manual, U.S. EPA
Region IV, Environmental Services Division, April 1, 1986 (revised periodically).
10. EPA NEIC Policies and Procedures Manual, EPA-330/9-78-001-R, May 1978, revised November 1984.
Jl. Federal Acquisition Regulation, Washington, DC: U.S. Government Printing Office (revised periodically).
12. Guidance for Conducting Remedial Investigations and Feasibility Studies Under CERCLA, Interim Final,
U.S. EPA, Office of Emergency and Remedial Response, October 1988, OSWER Directive NO.
9355.3-01.
13. Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by Potential
Responsible Parties, U.S. EPA Office of Emergency and Remedial Response, EPA/540/G-90/001, April
1990.
14. Guidance on Expediting Remedial Design and Remedial Actions, EPA/540/G-90/006, August 1990.
15. Guidance on Remedial Actions for Contaminated Ground Water at Superfund Sites, U.S. EPA Office of
Emergency and Remedial Response (DRAFT), OSWER Directive No. 9283.1-2.
16. Guide for Conducting Treatability Studies Under CERCLA, U.S. EPA, Office of Emergency and Remedial
Response, Prepublication version.
17. Guide to Management of Investigation-Derived Wastes, U.S. EPA, Office of Solid Waste and Emergency
Response, Publication 9345.3-03FS, January 1992.
18. Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office of Research
and Development, Cincinnati, OH, QAMS-004/80, December 29, 1980.
19. Health and Safety Requirements of Employees Employed in Field Activities, U.S. EPA, Office of
Emergency and Remedial Response, July 12, 1982, EPA Order No. 1440.2.
20. Interim Guidance on Compliance with Applicable of Relevant and Appropriate Requirements, U.S. EPA,
Office of Emergency and Remedial Response, July 9, 1987, OSWER Directive No. 9234.0-05.
21. Interim Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office of
Emergency and Remedial Response, QAMS-005/80, December 1980.
22. Methods for Evaluating the Attainment of Cleanup Standards: Vol. 1, Soils and Solid Media, February
1989, EPA 23/02-89-042; vol. 2, Ground water (Jul 1992).
23. National Oil and Hazardous Substances Pollution Contingency Plan; Final Rule, Federal Register 40 CFR
Part 300, March 8, 1990.
24. NIOSH Manual of Analytical Methods, 2nd edition. Volumes I-VII for the 3rd edition, Volumes I and II,
National Institute of Occupational Safety and Health.
25. Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities, National Institute of
Occupational Safety and Health/Occupational Health and Safety Administration/United States Coast
Guard/Environmental Protection Agency, October 1985.
26. Permits and Permit Equivalency Processes for CERCLA On-Site Response Actions, February 19, 1992,
OSWER Directive 9355.7-03.
27. Procedure for Planning and Implementing Off-Site Response Actions, Federal Register, Volume 50,
Number 214, November 1985, pages 45933-45937.
32 Model RI/FS SOW (5/31/95)
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28. Procedures for Completion and Deletion of NPL Sites, U.S. EPA, Office of Emergency and Remedial
Response, April 1989, OSWER Directive No. 9320.2-3A.
29. Quality in the Constructed Project: A Guideline for Owners, Designers and Constructors, Volume 1,
Preliminary Edition for Trial Use and Comment, American Society of Civil Engineers, May 1988.
30. Remedial Design and Remedial Action Handbook, U.S. EPA, Office of Emergency and Remedial
Response, June 1995, OSWER Directive No. 9355.5-22.
31. Revision of Policy Regarding Superfund Project Assignments, OSWER Directive No. 9242.3-08,
December 10, 1991. [Guidance, p. 2-2]
32. Scoping the Remedial Design (Fact Sheet), February 1995, OSWER Publ. 9355-5-21 FS.
33. Standard Operating Safety Guides, U.S. EPA, Office of Emergency and Remedial Response, November
1984.
34. Standards for the Construction Industry, Code of Federal Regulations, Title 29, Part 1926, Occupational
Health and Safety Administration.
35. Standards for General Industry, Code of Federal Regulations, Title 29, Part 1910, Occupational Health and
Safety Administration.
36. Structure and Components of 5-Year Reviews, OSWER Directive No. 9355.7-02, May 23, 1991.
[Guidance, p. 3-5]
37. Superfund Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by
Potentially Responsible Parties, April 1990, EPA/540/G-90/001.
38. Superfund Remedial Design and Remedial Action Guidance, U.S. EPA, Office of Emergency and Remedial
Response, June 1986, OSWER Directive No. 9355.0-4A.
39. Superfund Response Action Contracts (Fact Sheet), May 1993, OSWER Publ. 9242.2-08FS.
40. TLVs-Threshold Limit Values and Biological Exposure Indices for 1987-88, American Conference of
Governmental Industrial Hygienists.
41. Treatability Studies Under CERCLA, Final. U.S. EPA, Office of Solid Waste and Emergency Response,
EPA/540/R-92/071a, October 1992.
42. USEPA Contract Laboratory Program Statement of Work for Inorganic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, July 1988.
43. USEPA Contract Laboratory Program Statement of Work for Organic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, February 1988.
44. User's Guide to the EPA Contract Laboratory Program, U.S. EPA, Sample Management Office, August
1982.
45. Value Engineering (Fact Sheet), U.S. EPA, Office of Solid Waste and Emergency Response, Publication
9355.5-03FS, May 1990.
33 Model RI/FS SOW (5/31/95)
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Attachment 4
TRANSMIT! AL OF DOCUMENTS FOR ACCEPTANCE BY EPA
TO:
SUBTASK NO.
DATE:
FROM:
DELIVERABLE
NO. OF
COPIES
TRANSMITTAL NO.
1 1 New Transmittal
1 1 Resubmittal of
Transmittal No.
REMARKS
ACCEPTANCE ACTION
DOCUMENTS FOUND ACCEPTABLE (LIST BY SUBTASK NO.)
NAME/TITLE/SIGNATURE OF REVIEWER
DATE
-------
Attachment 5
TRANSMITTAL REGISTER
PROJECT TITLE AND LOCATION
d
a
i
00
DELIVERABLE
s.y
46
u u
as
CONTRACT NO.
Transmittal
No.
Date
Received
Date Comments
Sent to
Contractor
WORK ASSIGNMENT NO.
1
< I a
& p. «
U g Q
<
REMARKS
-------
RI/FS Oversight SOW
-------
MODEL STATEMENT OF WORK FOR
REMEDIAL INVESTIGATION/FEASIBILITY STUDY OVERSIGHT
To be added at a later date.
Model RI/FS Oversight SOW (5/31/95)
-------
RDSOW
-------
(date)
MODEL STATEMENT OF WORK FOR REMEDIAL DESIGN
SITE, COUNTY, STATE
ATTACHMENTS
Attachment 1. Summary of Major Submittals for the Remedial Design at (Site) 24
Attachment 2. Work Breakdown Structure 28
Attachment 3. Regulation and Guidance Documents 34
Attachment 4. Transmittal of Documents for Acceptance by EPA 36
Attachment 5. Transmittal Register 37
Points for the Work Assignment Manager or Remedial Project Manager (WAM/RPM) to consider in
preparing the Statement of Work (SOW) for Remedial Design (RD):
The purpose of this SOW is twofold:
1. To tell the contractor what you want done. Be as specific as possible in describing what you want
the contractor to do. The contractor will write a work plan and budget describing how and at what cost the
requirements will be met and ultimately will be responsible for performing those requirements. Whenever
there is an absolute requirement (e.g., prepare the Quality Assurance Project Plan (QAPP) in accordance
with QAMS-005/80 (December 29, 1980)), state it. Add the attachments to the SOW: (1) Summary of
Major Submittals for the Remedial Design at (Site), (2) Work Breakdown Structure, and (3)
Transmittal of Documents for Acceptance by EPA.
2. To give the contractor a work breakdown structure for recording costs, hi this manner, work plan
costs and final costs of different remedial design projects can be compared and analyzed.
Use of a Work Breakdown Structure (WBS)
1. A WBS has been developed for this model work assignment for EPA to track the initial and final costs
of each element used for preparing future cost estimates and to share this data with other Federal agencies.
The WBS is, essentially, the outline for this work assignment and is included as Attachment 2 to the SOW.
2. If an element is not to be used, do not change the numbering system: instead, insert "not used" or
"N/A" after the element number after deleting the text for that element.
3. For the items used for a given project, additional descriptions (e.g., type of samples and estimated
number) should be added in order for the contractor and WAM/RPM to develop estimated costs on a
common basis
3.0 Introduction
.0.1 Site Description
Provide a brief site description and site history.
.0.2 Purpose
The purpose of this Statement of Work (SOW) is to set forth the requirements for the Remedial
Design (RD) of the selected remedy as defined in the Record of Decision (ROD) issued on
1 Model RD SOW (5/31/95)
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(date). The RD is generally defined as those activities to be undertaken by the
contractor to develop the final plans and specifications, general provisions, and special
requirements necessary to translate the ROD into the remedy to be constructed under the remedial
action (RA) phase. The RA is generally defined as the implementation phase of site remediation or
construction of the remedy, including necessary operation and maintenance, performance
monitoring, and special requirements. The RA is based on the RD to achieve the remediation goals
specified in the ROD. This SOW is designed to provide the framework for conducting the RD
activities at (site). The goal is to complete and deliver the final plans and
specifications within months after approval of the work plan. The estimated completion
date for this work assignment is .
.0.3 General Requirements
.0.3.1 The contractor shall conduct the RD in accordance with this SOW and consistent with the
ROD issued on (date), the Remedial Design/Remedial Action (RD/RA)
Handbook (U.S. EPA Office of Solid Waste and Emergency Response (OSWER), 9355.0-
04B, EPA 540/R-95/059, June 1995), and all other guidance used by EPA in conducting
an RD. The primary contact for this work assignment is , Tel. ; the
secondary contact is ; Tel. .
.0.3.2 A summary of the major deliverables and a suggested schedule for submittals are attached
(Attachment 1). The contractor shall submit the major deliverables using the form
Transmittal of Documents for Acceptance by EPA. Attachment
The attachments to this model SOW may be copied and completed for a given RD. Attachment 4 is a form
for use by the contractor in the transmittal of documents to EPA and should be an attachment to the
completed SOW. Attachment 5 is a transmittal register log for use by the WAM/RPM in tracking
documents submitted by the contractor.
.0.3.3 Specifically, the RD involves the design of .
.0.3.4 The contractor shall furnish all necessary and appropriate personnel, materials, and
services needed for, or incidental to, performing and completing the RD.
.0.3.5 A list of primary guidance and reference material is attached (Attachment 3). In all cases,
the contractor shall use the most recently issued guidance.
.0.3.6 The estimated cost of the RA, as outlined in the ROD, is $ .
.0.3.7 The contractor shall communicate at least weekly with the Work Assignment Manager or
Remedial Project Manager (WAM/RPM), either in face-to-face meetings or through
conference calls.
.0.3.8 The contractor shall notify the WAM/RPM when 75 percent of the approved work
assignment budget has been expended and when 95 percent has been expended.
.0.3.9 The contractor shall document all decisions that are made in meetings and conversations
with EPA. The contractor shall forward this documentation to the WAM/RPM within two
working days of the meeting or conversation.
It is the WAM's responsibility to document fully all decisions made. The contractor's documentation is
used for confirmation only.
.0.3.10 EPA will provide oversight of contractor activities throughout the RD. EPA review and
approval of deliverables is a tool to assist this process and to satisfy, in part, EPA's
responsibility to provide effective protection of public health, welfare, and the
environment. EPA will review deliverables to assess the likelihood that the RD will
achieve its remediation goals and that its performance and operations requirements have
been correctly identified. Acceptance of plans and specifications by EPA does not relieve
the contractor of responsibility for the adequacy of the design.
.0.4 Record-Keeping Requirements
Model RD SOW (5/31/95)
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The contractor shall maintain all technical and financial records for the RD in accordance with the
contract. At the completion of the RD, the contractor shall submit copies of the official
record of the RD in (format) to the WAM/RPM.
1.' Technical and financial records must support decisions made during the RD as well as cost recovery.
2. Check with the Regional Records Manager and with Regional Counsel regarding the distribution,
number of copies; and preferred format (i.e., hard copy, microform, CD-ROM) for the official records of
the RD.
.0.5 Equipment Transfer
At the completion of the RD work assignment, the contractor shall transfer to the EPA Equipment
Coordinator all equipment purchased with contract funds in accordance with the contract.
.0.6 Project Closeout
At the completion of the RD work assignment, the contractor shall perform all necessary project
closeout activities as specified in the contract. These activities may include closing out any
subcontracts, indexing and consolidating project records and files as required in Paragraph 0.4
above, and providing a technical and financial closeout report to EPA. Final costs shall be
reported to EPA (on disk) broken down into the cost for each element of the Work Breakdown
... Structure (WBS) (Attachment 2).for this work assignment.
3.1 Project Planning and Support
The purpose of this task is to determine how the site-specific remediation goals, as specified in the ROD,
will be met. The following activities shall be performed as part of the project planning task:
.1.1 Project Planning
.1.1.1 Attend Scoping Meeting. Before or concurrent with developing the Work Plan, the
contractor shall attend a scoping meeting to be held at the EPA Regional Office.
Location of meetings and RPM expectations for the number of contractor personnel to attend should be
specified for cost estimation purposes.
.1.1.2 Conduct Site Visit. The contractor shall conduct a site visit with the EPA WAM/RPM
during the project planning phase to assist in developing a conceptual understanding of the
RD requirements for the site, Information gathered during the visit shall be used to better
scope the project and to help determine the extent of additional data necessary to
implement the RD. A Health and Safety Plan (HASP) is required for the site visit. The
contractor shall prepare a report that documents all EPA, contractor, and site personnel
present at the visit; all decisions made during the visit; any action items assigned,
. including person responsible and due date; any unusual occurrences during the visit; and
any portions of the site that were not accessible to the contractor and the effect of this on
the RD. This report shall be submitted to the EPA WAM/RPM within 10 calendar days of
the site visit. .
.1.1.3 Evaluate Existing Information. The contractor shall obtain, copy (if necessary), and
evaluate existing data and documents, including the Remedial Investigation/Feasibility
Study (RI/FS), the ROD, and other data and documents as directed by EPA. This
information shall be used to determine if any additional data are needed for RD
implementation. The documents available for review are listed hi Attachment .
3 Model RD SOW (5/31/95)
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The WAM/RPM will create an attachment to this SOW. Additional documents to list in the attachment
could include the summary of the "Information Collection" effort (see Chapter 3 of the Guidance for
Scoping the Remedial Design), Focused Feasibility Studies (FFSs), State documentation, hydrogeological
information, and RPM file data. However, to control expenses, limit review to pertinent documents
specific to the site.
.1.1.4 Develop Work Plan. The contractor shall present the general approach that will be used
for the RD at a Work Plan scoping meeting with the WAM/RPM. This meeting will be
held at the Region office.
If the RD will be complex, consider modifying subtask 3.1.1.4(1) to include a scoping meeting. A scoping
meeting held before the contractor finalizes the technical approach ensures that the government and the
contractor agree on the approach to be taken and that the work plan reflects the agreed-upon approach. The
contractor may not have to rewrite the work plan if this is done.
(1) Develop Draft Work Plan. The contractor shall prepare and submit a draft RD Work
Plan within 30 calendar days after Work Assignment (WA) initiation. The contractor
submits the original to the Contracting Officer (CO), one copy to the Project Officer
(PO), and one copy to the WAM/RPM. The Work Plan shall include a comprehensive
description of the additional data collection and evaluation of activities to be
performed, if any, and the plans and specifications to be prepared. A comprehensive
design management schedule for completion of each major activity and submittal shall
also be included. The Work Plan shall be developed in conjunction with the Sampling
and Analysis Plan (SAP) and HASP, although each plan shall be delivered under
separate cover within 30 days after WA initiation.
1. The submittal requirements in this SOW must be in accordance with the submittal requirements for the
contract.
2. An independent government cost estimate (IGCE) for the RD must be prepared before the work
assignment (WA) is issued to the contractor.
3. Verify the work plan submittal timeframe with the PO.
4. Additional copies of the work plan can be submitted to the WAM/RPM, if specified, for distribution to
other technical staff.
(a) Develop Narrative. Specifically, the Work Plan shall present the following:
A statement of the problem(s) and potential problem(s) posed by the site and
how the objectives of the RD will address the problem(s).
A background summary setting forth: (1) a brief description of the site
including the geographic location and a description of the physiographic,
hydrologic, geologic, demographic, ecological, cultural, and natural resource
features of the site; (2) a brief synopsis of the history of the site including a
summary of past disposal practices and a description of previous responses that
have been conducted by local, State, Federal, or private parties at the site; (3)
a summary of the existing data including physical and chemical characteristics
of the contaminants identified and their distribution among the environmental
media at the site.
The contractor's technical and management approach to each task to be
performed, including a detailed description of each task; the assumptions used;
Model RD SOW (5/31/95)
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the identification of any technical uncertainties (with a proposal for the
resolution of those uncertainties); the information needed for each task; any
information to be produced during and at the conclusion of each task; and a
description of the work products that will be submitted to EPA. The
contractor shall identify any subcontractors it plans to use to accomplish all or
part of a task's objectives. Tasks and subtasks shall be presented in the same
WBS format as provided in this work assignment.
A schedule for specific dates for the start and completion of each required
activity and submission of each deliverable required by this SOW. (See
Attachment 1 for format.) This schedule shall also include information about
timing, initiation, and completion of all critical path milestones for each
activity and deliverable and the expected review time for EPA.
For schedule development, the WAM/RPM should indicate to the contractor whether design activity will
continue concurrent with EPA design review or whether work will stop until the contractor receives design
review comments. In deciding which to prescribe, weigh the trade off between the cost of possible rework
versus a shortened schedule.
(b) Develop Cost Estimate. The contractor's estimated cost to complete the work
assignment shall be broken down into the Level of Effort (by P-level) and cost for
each element of the Work Breakdown Structure (Attachment 2) and submitted to
EPA on disk.
(c) Internal QA and Submission of Draft Work Plan.
(2) Prepare Final Work Plan
(a) Attend Negotiation Meeting. The contractor shall attend a Work Plan negotiation
meeting at the Region office.
(b) Modify Draft Work Plan and Cost Estimate. If the contractor finds that the
remedial action being designed differs significantly from the ROD or that an
ARAR cannot be met, the contractor shall describe the issue and recommend
technical solutions in a memo to the WAM/RPM. The contractor shall make
revisions to the Work Plan as a result of EPA's comments and/or negotiation
agreements. The final work plan shall be submitted within 15 days after receipt of
EPA comments.
(c) Internal QA and Submission of Final Work Plan.
.1.2 Preparation of Site-Specific Plans
.1.2.1 Develop Site Management Plan. After EPA approval of the RD Work Plan, the contractor
shall prepare a Site Management Plan (SMP) that provides EPA with a written
understanding of how access, security, contingency procedures, management
responsibilities, and waste disposal are to be handled.
(1) Develop Pollution Control and Mitigation Plan
(2) Develop Transportation and Disposal Plan (Waste Management Plan)
.1.2.2 Develop Health and Safety Plan. Prepare a site-specific HASP that specifies employee
training, protective equipment, medical surveillance requirements, standard operating
procedures, and a contingency plan in accordance with [40 CFR 300.150 of the NCP and]
29 CFR 1910.120 1(1) and (1)(2). Whenever possible, refer to the HASP developed for
the RI/FS when preparing the HASP for the RD. A task-specific HASP must also be
prepared to address health and safety requirements for site visits.
.1.2.3 Develop Sampling and Analysis Plan (Chemical Data Acquisition Plan)
(1) Quality Assurance Project Plan. The contractor shall prepare a Quality Assurance
Project Plan (QAPP) in accordance with EPA QA/R-5 (latest draft or revision). The
QAPP shall describe the project objectives and organization, functional activities, and
quality assurance/quality control (QA/QC) protocols that shall be used to achieve the
desired Data Quality Objectives (DQOs). The DQOs shall, at a minimum, reflect use
of analytical methods for identifying contamination and addressing contamination
5 Model RD SOW (5/31/95)
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consistent with the levels for remedial action objectives identified in the National
Contingency Plan. The QAPP developed for the RI/FS should be referenced or
adapted whenever possible when preparing the QAPP for the RD.
(2) Field Sampling Plan. Prepare a Field Sampling Plan (FSP) that defines the sampling
and data collection methods that shall be used for the project. The FSP shall include
sampling objectives; sample locations and frequency; sampling equipment and
procedures; sample handling and analysis; and a breakdown of samples to be analyzed
through the Contract Laboratory Program (CLP) and through other sources, as well as
the justification for those decisions. The FSP shall consider the use of all existing data
and shall justify the need for additional data whenever existing data will meet the same
objective. The FSP shall be written so that a field sampling team unfamiliar with the
site would be able to gather the samples and field information required. The FSP
developed for the RI/FS must be referenced or adapted whenever possible when the
FSP is prepared for the RD; the contractor shall document any required changes to the
FSP in a memorandum to the WAM/RPM.
1. Depending on the complexity of the sampling effort needed to support the RD, the FSP and QAPP can
be combined into a single Sampling and Analysis Plan (SAP).
2. Minimize the duplication of data collection by requiring the contractor to use existing data whenever
practicable. Contractors tend to "mistrust" data collected by others regardless of the quality. Limiting date
. collection can shorten the design period.
3. Reduce time and costs by using an on-site laboratory to analyze routine samples rather than going
through the CLP.
4. Identify whether audits will be performed and specify contractor response items.
(3) Data Management Plan
(4) Develop Other Plan(s)
.1.3 Project Management
.1.3.1 Prepare Periodic Status Reports. The contractor shall prepare Monthly Progress Reports.
(1) Document Cost and Performance Status. The contractor shall document the status of
each task and report costs and level of effort (by P-level) expended to date.
(2) Prepare and Submit Invoices
.1.3.2 Meeting Participation and Routine Communications. The contractor shall attend project
meetings, provide documentation of meeting results, and shall contact the WAM by
telephone on a weekly basis to report project status.
.1.3.3 Perform Engineering Network Analysis
.1.3.4 Manage, Track, and Report Equipment Status. The contractor shall manage, track, and
report the status of all site-specific equipment.
.1.3.5 Work Assignment Closeout
The RPM/WAM should specify the format for submissions (e.g., Monthly Progress Reports) if there are
Region-specific requirements or other specific requirements.
.1.4 Subcontract Procurement and Support Activities
.1.4.1 Identification and Procurement of Subcontractors. Procure and administer the necessary
subcontracts, including, but not limited to the following:
(1) Drilling Subcontractor
(2) Surveying Subcontractor
(3) Geophysical Subcontractor
Model RD SOW (5/31/95)
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(4) Site Preparation Subcontractor
(5) Analytical Services Subcontractor(s)
(6) Waste Disposal Subcontractor
(7) Treatability Subcontractor(s)
(8) Other(s)
.1.4.2 Establish and Carry Out a QA Program for Subcontracts
.1.4.3 Perform Subcontract Management
3.2 Community Relations
The contractor shall provide community relations support to EPA throughout the RD. The contractor
shall provide community relations support in accordance with Community Relations in Superfund: A
Handbook, June 1988. Community relations shall include the following subtasks:
Listed below are a number of possible community relations activities the RPM/WAM may require
.2.1 Develop Community Relations Plan (CRP)
The contractor shall develop an RI/FS CRP to address community relations requirements during the
RD. This CRP may be modified from an existing CRP to meet site-specific requirements.
.2.1.1 Conduct Community Interviews
.2.1.2 Prepare the CRP
(1) Draft CRP
(2) Final CRP
.2.2 Prepare Fact Sheets
The contractor shall prepare a fact sheet that informs the public about activities related to the final
design, a schedule for the RA, activities to be expected during construction, provisions for
responding to emergency releases and spills, and any potential inconveniences such as excess traffic
and noise that may affect the community during the RA.
.2.3 Public Hearing, Meetings, and Availability Support
The contractor shall support and assist in public hearings, meetings, and open houses. The
contractor shall prepare presentation materials and provide support as needed for public meetings.
1. The number and location of anticipated public meetings should be identified hi the SOW.
2. The RPM should specify the number of contractor personnel expected to attend the public meetings
.2.3.1 Technical Support. The contractor shall provide technical support for community
relations. This support may include preparing technical input to news releases, briefing
materials, and other community relations vehicles, and helping the WAM/RPM to
coordinate with local agencies.
.2.3.2 Logistical and Presentation Support
.2.3.3 Public Notice Support
.2.4 Maintain Information Repository and Mailing Lists
The contractor shall develop or revise site mailing lists and maintain a repository of information on
activities related to the site-specific remedial design as described in Appendix A.8, page A-19, of
Community Relations in Superfund: A Handbook, June 1988.
The RPM/WAM should specify the format for Community Relations submissions (e.g., fact sheets, news
releases) if there are Region-specific requirements or other specific requirements.
Model RD SOW (5/31/95)
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3.3 Data Acquisition
Data acquisition entails collecting environmental samples and information required to support the RD.
The planning for this task is accomplished hi Task 3.1, Project Planning and Support, which results hi the
plans required to collect the field data. Data acquisition starts with EPA's approval of the FSP and ends
with the demobilization of field personnel and equipment from the site.
The contractor shall perform the following field activities or combination of activities for data acquisition
in accordance with the EPA-approved FSP and QAPP developed hi Task 3.1.
Before beginning field activities, consider specifying a kickoff meeting with all principal personnel to clarify
objectives, communication channels, etc., to ensure the efficient use of available funds.
.3.1 Mobilization and Demobilization
Provide the necessary personnel, equipment, and materials for mobilization and demobilization to
and from the site for the purpose of conducting the sampling program under subtask 3.3.2, Field
Investigation.
.3.1.1 Identify Field Support Equipment, Supplies, and Facilities
.3.1.2 Mobilization. Mobilize and set up a field laboratory to facilitate rapid turnaround times
for analytical results and identification of sample locations for subsequent sampling rounds.
(1) Site Preparation
(a) Perform Demolition
(b) Clearing and Grubbing
(c) Perform Earthwork
Provide Borrow Pit
- Construct Haul Roads
- Construct Roads, Parking, Curbs, and Walks
- Install Storm Drainage and Subdrainage
- Install Fencing and Site Security
(2) Installation of Utilities
(a) Install Electrical Distribution
(b) Install Telephone and Communication System(s)
(c) Install Water, Sewage, and Gas Distribution
(d) Install Fuel Line Distribution
(3) Construction of Temporary Facilities
(a) Construct Decontamination Facilities
(b) Construct Sample and Derived Waste Storage Facility
(c) Construct Field Offices
(d) Construct Mobile Laboratory
(e) Construct Other Temporary Facilities
.3.1.3 Demobilization. Demobilize the field laboratory.
(1) Removal of Temporary Facilities
(2) Site Restoration
.3.2 Field Investigation. Conduct environmental sampling to include the following:
.3.2.1 Perform Site Reconnaissance. The contractor shall conduct site surveys including
property, boundary, utility rights-of-way, and topographic information. These surveys are
to refine the survey data from the RI/FS and to ensure the accuracy of the information for
the RD.
For items of tnis Model Statement of Work that are not needed for a given project, please retain the
numbers for the items, but enter "Not Used" or "N/A" after the numbers of those items.
For the items used for a given project, additional descriptions (e.g., type of samples and estimated number)
should be added in order for the contractor and RPM/WAM to develop estimated costs on a common basis.
Model RD SOW (5/31/95)
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(1) Ecological Resources Reconnaissance
(a) Well Inventory
(b) Residential Well Sampling
(c) Land Survey
(d) Topographic Mapping
(e) Field Screening
.3.2.2 Conduct Geological Investigations (Soils and Sediments)
(1) Collect Surface Soil Samples
(2) Collect Subsurface Soil Samples
(3) Soil Boring and Permeability Sampling
(4) Collect Sediments Samples
(5) Survey Soil Gases
(6) Test Pit
.3.2.3 Conduct Air Investigations
(1) Sample Collection
(2) Air Monitoring Station
.3.2.4 Conduct Hydrogeological Investigations: Ground Water
(1) Install Well Systems
(a) Accomplish Mobilization
(b) Develop Wells
(c) Conduct Downhole Geophysics
(d) Install Monitoring Wells
(e) Install Test Wells
(f) Install Gas Wells
(2) Collect Samples
(3) Collect Samples During Drilling (e.g., HydroPunch or Equivalent)
(4) Conduct Tidal Influence Study
(5) Perform Hydraulic Tests (Pump Tests)
(6) Measure Ground-Water Elevation
.3.2.5 Conduct Hydrogeological Investigations: Surface Water
(1) Collect Samples
(2) Study Tidal Influence
(3) Measure Surface-Water Elevation
.3.2.6 Conduct Waste Investigation
(1) Collect Samples (Gas, Liquid, Solid)
(2) Dispose of Derived Waste (Gas, Liquid, Solid)
.3.2.7 Conduct Geophysical Investigation
(1) Surface Geophysical Activity [can just list these]
(2) Magnetometer
(3) Electromagnetics
(4) Ground-Penetrating Radar
(5) Seismic Refraction
(6) Resistivity
(7) Site Meteorology
(8) Cone Penetrometer Survey
(9) Remote Sensor Survey
(10) Radiological Investigation
.3.2.8 Conduct Ecological Investigation
(1) Wetland and Habitat Delineation
(2) Wildlife Observations
(3) Community Characterization
(4) Identification of Endangered Species
(5) Biota Sampling and Population Studies
.3.2.9 Collect Contaminated Building Samples.
Model RD SOW (5/31/95)
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.3.2.10 Dispose of Investigation-Derived Waste. Characterize and dispose of investigation-derived
wastes in accordance with local, State, and Federal regulations as specified in the FSP (see
the Fact Sheet, Guide to Management of Investigation-Derived Wastes, 9345.3-03FS
(January 1992)).
1. The WAM/RPM must determine the types of sampling that will be needed and select from the list
above.
2. The numbers of samples anticipated should be specified so that both the contractor and the WAM/RPM
can develop the cost estimates.
3. The WAM/RPM should consult with the Technical Review Team to determine the types and numbers of
samples to be collected. The numbers may be refined upon negotiation with the contractor.
4. The WAM/RPM should specify the expected written and/or photographic documentation to be recorded
in the field.
5. The WAM/RPM should specify the type of field activity reports that are expected, the frequency, and
required distribution (RPM, State representative, etc.).
3.4 Sample Analysis
The contractor shall arrange for the analysis of environmental samples collected during the previous task.
The sample analysis task begins with reserving sample slots in the CLP and the completion of the field
sampling program. This task ends with the contractor validating the analytical data received from the
laboratory.
1. The RPM/WAM should consider adding a subtask for on-site laboratory analysis. The purpose of this
new subtask would be to perform screening analyses only.
2. If special analytical services (SAS) are required, they must be specified in a subtask.
The contractor shall perform the following activities or combination of activities to analyze test results:
.4.1 Screening-Type Laboratory Sample Analysis
.4.1.1 Analyze Air and Gas Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.2 Analyze Ground-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.3 Analyze Surface-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.4 Analyze Soil and Sediment Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.5 Analyze Waste (Gas) Samples
(1) Organic
(2) Inorganic
10 Model RD SOW (5/31/95)
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(3) Radiochemistry
.4.1.6 Analyze Waste (Liquid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.7 Analyze Waste (Solid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.8 Analyze Biota Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.9 Analyze Bioassay Samples
.4.1.10 Perform Bioaccumulation Studies
.4.2 CLP-Type Laboratory Sample Analysis
.4.2.1 Analyze Air and Gas Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.2 Analyze Ground-Water Samples
(1) Organic
(2) Inorganic . .
.(3) Radiochemistry ,; .
.4.2.3 Analyze Surface-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.4 Analyze Soil and Sediment Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.5 Analyze Waste (Gas) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.6 Analyze Waste (Liquid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.7 Analyze Waste (Solid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.8 Analyze Biota Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.9 Analyze Bioassay Samples
.4.2.10 Perform Bioaccumulation Studies
3.5 Analytical Support and Data Validation
The contractor shall arrange for the validation of environmental samples collected during the previous
task. The sample validation task begins with reserving sample slots in the CLP and the completion of the
V.Q\'t- 11 Model RD SOW (5/31/95)
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field sampling program. This task ends with the contractor validating the analytical data received from the
laboratory.
Perform appropriate data validation to ensure that the data are accurate and defensible.
1. For RD, full data validation procedures are usually not necessary. The WAM/RPM may want to
specify the level of data validation required.
2. The WAM/RPM should specify the format for submissions if there are Region-specific requirements or
if you have specific requirements.
The contractor shall perform the following activities or combination of activities to validate test results:
.5.1 Prepare and Ship Environmental Samples
.5.1.1 Ground-Water Samples
.5.1.2 Surface and Subsurface Soil Samples
.5.1.3 Surface-Water and Sediment Samples
.5.1.4 Air Samples
.5.1.5 Biota Samples
.5.1.6 Other Types of Media Sampling and Screening
.5.2 Coordinate with Appropriate Sample Management Personnel
.5.3 Implement EPA-Approved Laboratory QA Program.
.5.4 Provide Sample Management (Chain of Custody, Sample Retention, and Data Storage)
Ensure the proper management of samples. Ensure accurate chain-of-custody procedures for
sample tracking, protective sample packing techniques, and proper sample-preservation techniques.
.5.5 Validate Data
.5.5.1 Review Analysis Results Against Validation Criteria
.5.5.2 Provide Written Documentation of Validation Efforts
The WAM/RPM should specify the format for submissions if there are Region-specific requirements or if
the WAM/RPM has specific requirements.
3.6 Data Evaluation
The contractor shall organize and evaluate existing data and data gathered during the previous tasks that
will be used later in the RD effort. Data evaluation begins with the receipt of analytical data from the
data acquisition task and ends with the submittal of the Data Evaluation Summary Report. Specifically,
the contractor shall perform the following activities or combination of activities during the data evaluation
effort:
.6.1 Data Usability Evaluation and Field QA/QC
.6.2 Data Reduction, Tabulation, and Evaluation.
Evaluate, interpret, and tabulate data in an appropriate presentation format for final data tables.
Design and set up an appropriate database for pertinent information collected that will be used
during the RD.
.6.2.1 Evaluate Geological Data (Soils and Sediments)
.6.2.2 Evaluate Air Data
.6.2.3 Evaluate Hydrogeological Data: Ground Water
.6.2.4 Evaluate Hydrogeological Data: Surface Water
.6.2.5 Evaluate Waste Data
.6.2.6 Evaluate Geophysical Data
.6.2.7 Evaluate Ecological Data
.6.3 Modeling
.6.3.1 Contaminant Fate and Transport
12 Model RD SOW (5/31/95)
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.6.3.2 Water Quality
.6.3.3 Ground Water
.6.3.4 Air
.6.3.5 Other Modeling
.6.4 Develop Data Evaluation Report. Evaluate and present results in a Data Evaluation Summary
Report and submit to the WAM/RPM for review and approval. After the WAM/RPM's review,
attend a meeting with EPA to discuss data evaluation results and next steps.
The WAM/RPM should specify the format for submissions if there are Region-specific requirements or if
the WAM/RPM has specific requirements.
The WAM/RPM should specify that the contractor shall prepare and submit a Technical Memorandum to
the WAM/RPM if new analytical data needs or significant data problems are identified during the
evaluation.
3.7 Treatability Study and Pilot Testing
The purpose of the treatability study is to provide sizing and operations criteria that are used in design
drawings and specifications and in the engineer's cost estimate to optimize the RD. The task begins with
the preparation of a Treatability Study Work Plan that provides the technical specifics of the study and
ends with the contractor's submittal of the Treatability Study Evaluation Report. In some instances,
information on technology performance can be found in the current literature and should be reviewed
before the Treatability Study is designed.
The three levels of treatability studies are laboratory screening, bench-scale testing, and pilot-scale testing.
The laboratory screening is used to establish the validity of a technology to treat waste and is normally
conducted during the FS. Bench-scale testing is used to identify the performance of the technology
specific to a type of waste for an operable unit. Often bench-scale tests are conducted during the FS.
Pilot-scale testing is used to provide quantitative performance, cost, and design information for
remediation and is typically performed during RD (see the Fact Sheet, Guide for Conducting Treatability
Studies Under CERCLA, November, 1993).
In accordance with the design management schedule established in the approved RD Work Plan, the
contractor shall perform the following activities:
.7.1 Literature Search
.7.2 Develop Treatability and Pilot Work Plan
Prepare the Treatability Study Work plan and submit to the WAM/RPM for review and approval.
The Treatability Study Work Plan shall describe the technology to be tested, test objectives, test
equipment or systems, experimental procedures, treatability conditions to be tested, measurements
of performance, analytical methods, data management and analysis, health and safety procedures,
and residual waste management. The DQOs for the treatability study shall also be documented.
The Treatability Study Work Plan shall also describe pilot plant installation and startup, pilot plant
operation and maintenance procedures, and operating conditions to be tested.
If testing is to be performed off-site, permitting requirements shall be addressed. A schedule for
performing the treatability study shall be included with specific dates for each task and subtask,
including EPA review periods. Key milestones that should have completion dates specified
included, but are not limited to, the procurement of contractors and the completion of sample
collection, the performance period, sample analysis, and report preparation.
In the SOW, the WAM/RPM should be clear about the expected schedule, and specify deadlines for each
activity to maintain the overall RD schedule. When reviewing the contractor's Work Plan, check to see that
the schedule in the Treatability Study Work Plan is consistent with the schedule in the RD Work Plan.
13 Model RD SOW (5/31/95)
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The Treatability Study Work Plan shall describe in detail the treatment process and how the
proposed vendor or technology will meet the performance standards for the site. The Treatability
Study Work Plan shall address how the contractor will meet all discharge or disposal requirements
for any and all treated material, air, water, and expected effluents. Additionally, the Work Plan
shall explain the proposed final treatment and disposal of all material generated by the proposed
treatment system.
1. List the treatment train and components of the system if possible.
2. Where do treated water and residuals go?
3. Will there be discharges to air? Is an air pathway analysis needed to ensure the protection of workers
and the public?
4. Does the contractor need to consider land disposal restrictions?
5. Consider having a contingency plan in case problems develop.
Conduct the Treatability Studies, as necessary, to determine whether the remediation technology or
vendor of the technology can achieve die performance standards. Treatability studies shall be"
conducted as described in the EPA-approved Final Treatability Study Work Plan.
The following activities may be required during the performance of the treatability study and pilot
testing:
.7.3 Bench Test
.7.3.1 Procure Test Facility and Equipment. The contractor shall procure test facility
and equipment, including the procurement procedures necessary to acquire the
vendor, equipment, or facility to execute the tests.
.7.3.2 Provide Vendor and Analytical Service
.7.3.3 Test and Operate Equipment. The contractor shall test equipment to ensure
operation, then start up and operate equipment.
.7.3.4 Retrieve Sample for Testing. The contractor shall obtain samples for testing as
specified in the Treatability Work Plan.
.7.3.5 Perform Laboratory Analysis. The contractor shall establish a field laboratory to
facilitate fast-turnaround analysis of test samples, or, if necessary, shall procure
outside laboratory services to analyze the test samples and evaluate test results.
.7.3.6 Characterize and Dispose of Residuals
.7.4 Pilot-Scale Test
.7.4.1 Procure Test Facility and Equipment. The contractor shall procure test facility
and equipment, including the procurement procedures necessary to acquire the :
vendor, equipment, or facility to execute the tests.
.7.4.2 Provide Vendor and Analytical Service
.7.4.3 Test and Operate Equipment. The contractor shall test equipment to ensure
operation, then start up and operate equipment.
.7.4.4 Retrieve Sample for Testing. The contractor shall obtain samples for testing as
specified in the Treatability Work Plan.
.7.4.5 Perform Laboratory Analysis. The contractor shall establish a field laboratory to
facilitate fast-turnaround analysis of test samples, or, if necessary, shall procure
outside laboratory services to analyze the test samples and evaluate test results.
.7.4.6 Characterize and Dispose of Residuals
.7.5 Field Test
.7.5.1 Procure Test Facility and Equipment. The contractor shall procure test facility
and equipment, including the procurement procedures necessary to acquire the
vendor, equipment, or facility to execute the tests.
.7.5.2 Provide Vendor and Analytical Service
14 Model RD SOW (5/31/95)
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.7.5.3 Test and Operate Equipment. The contractor shall test equipment to ensure
operation, then start up and operate equipment.
.7.5.4 Retrieve Sample for Testing. The contractor shall obtain samples for testing as
specified in the Treatability Work Plan.
.7.5.5 Perform Laboratory Analysis. The contractor shall establish a field laboratory to
facilitate fast-turnaround analysis of test samples, or, if necessary, shall procure
outside laboratory services to analyze the test samples and evaluate test results.
.7.5.6 Characterize and Dispose of Residuals
.7.6 Develop Treatability Study Report.
days after completion of the Treatability Study, the contractor shall prepare and
submit the Treatability Study Evaluation Report that describes the performance of the
technology. The study results shall clearly indicate the performance of the technology or
vendor compared with the performance standards established for the site. The report shall
also evaluate the treatment technology's effectiveness, implementability, cost, and final
results compared with the predicted results. The report shall also evaluate full-scale
application of the technology, including a sensitivity analysis identifying the key parameters
affecting full-scale operation.
Specify the format for submissions if there are Region-specific requirements or if there are other specific
requirements.
Consider holding a project review meeting with the Technical Review Committee and other team members
after completing the above task to present treatability study results and to summarize the RD status.
3.8 Preliminary Design
Preliminary Design begins with the initial design and ends with the completion of approximately 30
percent of the design effort. At this stage, the contractor shall have field-verified the existing conditions
of the site, as necessary. The contractor shall provide supporting data and documentation with the design
documents defining the functional aspects of the project to prove that the completed project will be
effective in meeting the remediation goals and applicable or relevant and appropriate requirements
(ARARs). For projects where the U.S. Army Corps of Engineers (USAGE) is responsible for RA
performance, the contractor shall prepare design submittals to conform to the format prescribed in
Technical Requirements for Pre-Design and Design Submittals, USAGE, ETL 1006. In accordance with
the schedule established in the RD Work Plan, the contractor shall submit to EPA the Preliminary Design,
which shall consist of the following subtasks:
Depending on the RA complexity, the WAM/RPM may require design submittals at 30 percent and again at
95 to 100 percent, eliminating the intermediate design submittal at 60 percent design completion.
.8.1 Preliminary Design
The contractor shall prepare a Design Criteria Report that defines in detail the technical parameters
upon which the design will be based. Specifically, the Design Criteria Report shall include the
preliminary design assumptions and parameters, including (1) waste characterization; (2) pretreating
requirements; (3) volume and types of each medium requiring treatment; (4) treatment schemes
(including all media and byproducts), rates, and required qualities of waste streams (i.e., input and
output rates, influent and effluent qualities, potential air emissions, and so forth); (5) performance
standards; (6) long-term performance monitoring and operations and maintenance (O&M)
requirements; (7) compliance with all ARARs, pertinent codes, and standards; (8) technical factors
of importance to the design and construction including use of currently accepted environmental
control measures, constructability of the design, and use of currently acceptable construction
15 Model RD SOW (5/31 /95)
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practices and techniques. In addition to a Design Criteria Report, the contractor shall do the
following:
It is recommended that a Design Criteria Report be submitted at approximately 10 percent completion.
.8.1.1 Recommend Project Delivery Strategy and Scheduling. The schedule shall include an
evaluation of a phased approach to expedite the RA.
.8.1.2 Prepare Preliminary Construction Schedule. A preliminary RA schedule appropriate to the
size and complexity of the project shall be included in the plans and specifications.
.8.1.3 Prepare Specifications Outline. The general specifications outline shall include all
specification sections to be used. Format and organization shall be as described in Chapter
10 of the Architect Engineer Manual, USAGE, AEIM-14, Omaha District, July 1989,
which incorporates the Construction Specification Institute (CSI) format. USAGE also
developed standardized specifications for RDs that should be used whenever possible. Ms.
Tommian McDaniel at EPA Headquarters (Tel. 202-761-4363) may be contacted for more
information.
The need for performance specifications in lieu of a detailed design is determined under this subtask.
.8.1.4 Prepare Preliminary Drawings. The drawings and schematics shall reflect organization
and clarity. This submittal should include (1) an outline or listing of proposed drawings
and schematics; (2) facility representations including a revised process flow diagram and a
preliminary piping and instrumentation diagram; (3) a general arrangement diagram; and
(4) site drawings. Engineering drawings shall be submitted in full size and half size
reproductions. Standard formats for use in preparing design drawings shall be those
described in the USAGE Architect Engineer Manual.
The character of the drawings and schematics will vary according to the remedy. Formatting requirements
for the drawings should be specified in this subtask.
.8.1.5 Prepare Basis of Design Report. The contractor shall submit a detailed description of the
evaluations conducted to select the design approach as part of the Basis of Design Report.
This report shall include a Summary and Detailed Justification of Assumptions. This
summary shall include (1) calculations supporting the assumptions; (2) a draft process flow
diagram; (3) a detailed evaluation of how all ARARs will be met; (4) a plan for
minimizing environmental and public impacts; and (5) a plan for satisfying permitting
requirements.
.8.1.6 Prepare Preliminary Cost Estimate. The preliminary RA cost estimate shall be a
preliminary evaluation of the costs of all the elements of the RA. The estimate should be
accurate within plus percent and minus percent and be prepared by using the
M-CACES Gold cost estimating system for remedial action. Results of the value
engineering (VE) screening are presented as part of the RA cost estimate. (See subtask
3.8.4.)
16 Model RD SOW (5/31 /95)
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1. In the subtask above, use plus 40 percent and minus 20 percent for simple projects; plus 50 percent and
minus 30 percent for complex projects.
2. M-CACES Gold Estimating System is the computer software currently used for estimating construction
costs by the U.S. Army of Corps of Engineers (USAGE) for its RA projects and will facilitate its review of
the cost estimate. The use of this system is required under Response Action Contracts (RACs) but is
optional under ARCS contracts.
.8.2 Describe Variances with the ROD
If the contractor finds that the RA being designed differs from the ROD or that an ARAR cannot
be met, the contractor shall describe the issue and recommend technical solutions in a
memorandum to the WAM/RPM.
.8.3 Land Acquisition and Easement Requirements
The need for land acquisition for access and easement requirements shall be identified and
submitted as part of the Basis of Design Report.
.8.3.1 Identify Need and Locations
.8.3.2 Provide Technical Support for Land Acquisition Efforts
.8.4 Conduct and/or Assist in Value Engineering Screening
The VE screening shall include an evaluation of cost and function relationships, concentrating on
high-cost areas. The VE screening shall be performed by an independent Value Engineering group
that is not otherwise participating in the RD. The outcome of the screening shall be a
recommendation for or against a full-scale VE study (a subtask performed during intermediate
design) based on the potential for cost savings as a result of design changes. [Value Engineering
Fact Sheet, May 1990.]
.8.5 Respond to Design Review Comments
The contractor shall consolidate and respond to design review comments. A written response to
each comment shall be provided. The response shall indicate whether the contractor has decided to
implement a design change as a result of the comment, and how the change will impact the selected
remedy, RD/RA costs, and/or schedule. A summary of the responses to comments shall be
submitted to the WAM prior to initiation of Intermediate Design. The design changes shall be
incorporated under Intermediate Design (Task 3.10).
.8.6 Participate in Preliminary Design Review or Briefing
The contractor shall participate in design review meetings to be held at Region offices.
The WAM/RPM should specify the format for submissions if there are Region-specific requirements or
other specific requirements.
The contractor shall implement QC procedures to ensure the quality of all reports and submittals to
EPA. These procedures shall include, but are not limited to, internal technical and editorial
review; the independent verification of all calculations used in the design; and the documentation of
all reviews, the problems identified, and corrective actions taken.
[NOTE: ITEMS 3.8.2 THROUGH 3.8.6, INCLUSIVE, ARE NOT INCLUDED IN THE 6-PERCENT
DESIGN LIMITATION CALCULATIONS.]
3.9 Equipment, Services, and Utilities
This task includes all efforts necessary to procure long-lead equipment and/or services.
.9.1 Identify Long-Lead Equipment Services and/or Utilities
The contractor shall prepare a list of any elements or components of the facility that will require
custom fabrication or long lead time for procurement. The list shall also state the basis for such
need, and list the recognized sources of such procurement. '
:,. 17 Model R^sbW (5/31/95)
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This task does not include contract award. Contract award should normally be conducted as part of a
separate RA work assignment.
.9.2 Procure Long-Lead Equipment Services and/or Utilities
The contractor shall prepare necessary plans and specifications, advertise for, and evaluate bids for
equipment and services.
3.10 Intermediate Design
The intermediate design begins at the completion of the preliminary design phase and ends with the
completion of approximately 60 percent of the total design effort. The contractor shall submit to EPA the
Intermediate Design submittal which shall consist of a continuation and expansion of the Preliminary
Design submittal. Review comments on the Preliminary Design shall be reflected in the Intermediate
Design. A Value Engineering Study shall be performed based on approved recommendations from the VE
screening submitted with the preliminary design. The Intermediate Design documents shall be submitted
in accordance with the approved design management schedule and shall consist of the following subtasks:
.10.1 Update Construction Schedule
The schedule for implementation of the RA shall identify the timing for initiation and completion of
all critical path tasks. The schedule shall specifically identify duration for completion of the project
and major milestones.
.10.2 Prepare Intermediate Specifications
Plans and specifications shall conform to acceptable standards and shall be formatted in accordance
with CSI requirements. Plans and specifications shall include preliminary specifications for
construction, installation, site preparation, and field work standards, including an equipment startup
and operator training plan. A table of contents for the general specifications shall be provided with
this submittal. All specifications shall conform to CSI format.
.10.3 Prepare Intermediate Drawings
The contractor shall submit an outline or listing of drawings: facility representations containing a
process flow diagram, a piping and instrumentation diagram, and a control logic table; and
continuation and expansion of drawings submitted with the Preliminary Plans and Specifications.
Include engineering drawings for grading/paving, foundation, and electrical, structural, and
mechanical elements, etc.
.10.4 Prepare and Submit Revised Basis of Design Report
The contractor shall submit a revised summary of the evaluations conducted to select the design
approach as part of the revised Basis of Design Report. The report shall include the following
components:
Summary and Detailed Justification of Assumptions. This summary shall include: (1)
design calculations supporting the assumptions; (2) a revised process flow diagram; (3) a
detailed evaluation of how ARARs will be met; (4) a plan for minimization of
environmental and public impacts; and (5) heat and mass balances.
Recommended RA Contracting Strategy. The contractor shall address the management
, approach for procuring the RA contractor, including procurement methods, phasing
alternatives, and contractor and equipment availability concerns.
Plan for Satisfying Permitting Requirements. EPA comments shall be incorporated into an
updated Permits Plan.
Identification of Easement and Access Requirements. The need for land acquisitions for
access and easement requirements shall be identified and submitted as part of the
Intermediate Design.
Identification of the projected O&M requirements and development of an estimate of annual O&M
costs.
.10.5 Prepare Revised RA Cost Estimate
This revised estimate of the RA shall be developed using flow sheets, layouts, and equipment
details. The estimate shall be accurate within plus percent and minus percent and be
prepared using the M-CACES Gold Cost Estimating System for Remedial Action.
18 Model RD SOW (5/31/95)
-------
1. In the subtask above, use plus 30 percent and minus 15 percent for simple projects; plus 40 percent and
minus 20 percent for complex projects.
2. Use of M-CACES Gold Estimating System computer software for the cost estimate is required for EPA
RD work assignments under RACs and is recommended for ARCS. This system is used by USAGE for
construction cost estimating and will enable contractor-prepared construction estimates to be reviewed more
readily for accuracy.
.10.6 Participate in Intermediate Design Review or Briefing
The contractor shall participate in a variety of design review activities, including design review
meetings to be held at Region . The contractor shall also perform and submit a report
describing the results of the following design reviews:
.10.6.1 Initial Constructability Review. The contractor shall review and provide written comments
for the Initial Constructability Review. The constructability review shall be conducted to
evaluate the suitability of the proposed project and its components in relation to the project
size.
.10.6.2 Initial Biddability Review. The contractor shall review and provide written comments for
the initial biddability review.
.10.6.3 Initial Operability Review. The contractor shall review and provide written comments for
the Initial Operability Review. The operability review shall assure that the completed
project will conform to applicable performance and operations requirements.
.10.6.4 Initial Environmental Review. The contractor shall review and provide written comments
for the Initial Environmental Review.
.10.6.5 Initial Claims Prevention Screening. The contractor shall review and provide written
comments for the Initial Claims Prevention Screening. The claims prevention review is to
be conducted to eliminate conflicts, inconsistencies, ambiguities, errors, omissions, or
other identifiable problems in the plans, specifications, and contract documents that are
subject to change orders and contractor claims.
.10.7 Perform VE Study and Report Recommendations
The VE Study shall be conducted and the Report prepared by an independent Value Engineering
group that is not otherwise participating in the RD (as in subtask 3.8.4).
.10.8 Describe Variances with the ROD
If the contractor finds that the remedial action being designed differs from the ROD, or that an
ARAR cannot be met, the contractor shall describe the issue and recommend technical solutions in
a memorandum to the WAM/RPM.
.10.9 Respond to Design Review Comments
A written response to each comment shall be provided. The response shall indicate whether the
contractor has decided to implement a design change as a result of the summary of the responses to
comments shall be submitted to the WAM prior to initiation of Intermediate Design. The design
changes shall be incorporated under Intermediate Design (Task 3.10).
[NOTE: ITEMS 3.10.6 THROUGH 3.10.9 ARE NOT INCLUDED IN THE 6-PERCENT DESIGN
..LIMITATION CALCULATIONS.]
3.11 Prefinal and Final Design
The contractor shall submit the Prefinal Design according to the design management schedule. The
Prefinal Design shall function as the draft version of the Final Design. The Prefinal Design shall address
comments generated from the Intermediate Design Review and clearly show any modifications of the
design as a result of incorporation of the comments. After EPA review and comment on the Prefinal
Design, the Final Design shall be submitted. All Final Design documents shall be approved by a
Professional Engineer registered in (state where site is located). EPA approval of the Final
Design is required before initiating the RA, unless specifically authorized by EPA.
19 . Model RD SOW (5/31/95)
-------
.11.1 Prepare Prefmal Design Specifications
A complete set of construction drawings and specifications (general specifications, drawings, and
schematics) shall be submitted at the prefmal stage. All specifications shall conform to CSI format.
Value engineering report recommendations (submitted with the intermediate design) that have been
approved by EPA shall be incorporated into the prefmal design drawings and specifications. The
final design plans and specifications must be consistent with the technical requirements of all
ARARs. Any off-site disposal shall be in compliance with the policies stated in the Procedure for
Planning and Implementing Off-Site Response Actions (Federal Register, Volume 50, Number 214,
November 1985 pages 45933-45937) and other applicable guidance.
General correlation between drawings and technical specifications is a basic requirement of any set
of working construction plans and specifications. Before submitting the project specifications, the
contractor shall coordinate and cross-check the specifications and drawings; and complete the
proofing of the edited specifications and the cross-checking of all drawings and specifications.
.11.2 Prepare Prefmal Drawings
The final submittals shall include a complete set of construction drawings and specifications as well
as a set of one-half size reductions of drawings. All specifications shall conform to CSI format.
.11.3 Prepare Final Basis of Design Report that incorporate any changes since the intermediate design
submittal.
.11.4 Prepare Revised RA Cost Estimate
The contractor shall prepare a definitive cost estimate of the offers to be received for RA for each
work item from definitive engineering data, within an accuracy of plus 15 percent to minus 5
percent. The definitive cost estimate should be accompanied by a range estimate and analysis of
the project's potential scope, cost, and schedule change during RA, broken down by work activity.
One copy of the quantity takeoff sheets, including the appropriate items, shall be included with
each estimate submitted. All work items shall be broken down into labor, materials, and
equipment. The contractor shall provide the basis for development of all unit prices used in the
estimate. Unit prices, overhead, profit, and other categories shall be shown as separate items. The
final estimate will be based on the advertised plans and specifications including amendments. It
should reflect current prices for labor, materials, and equipment. The estimate shall separately
identify contingencies within the defined project scope. The contractor shall prepare the RA cost
estimates by using the M-CACES Gold Estimating System.
The use of M-CACES Gold Estimating System for the cost estimate is required for RD work assignments
under RACs and is recommended under ARCS.
.11.5 Prepare 100-Percent Design Submittal
.11.6 Participate in Prefmal/Final Design Review
The contractor shall participate in a Prefmal Design review meeting. The meeting shall be held at
Region headquarters. The contractor shall also consolidate and respond to Intermediate and
Prefmal Design review comments. A written response for each comment shall be provided before
incorporating the changes into the design. The changes shall be incorporated as part of the 100-
Percent Design submittal.
.11.7 Prepare Subcontract Award Documents
The contractor shall prepare complete contract documents, including (1) complete RA SOW
including, wherever appropriate, drawings and specifications, complete cost proposal, and the
required schedule; (2) terms and conditions of the contract including payments, delivery schedule,
point of delivery, and acceptance criteria; (3) method of procurement including evaluation, basis,
and method of awarding contract; (4) criteria to be employed in evaluating bids and offers; (5)
prevailing wage determinations (DBA); (6) deadline and location for submitting bids and offers, if
applicable; and (7) appropriate contract clauses.
.11.8 Perform Biddability, Operability, and Constructability Reviews
The contractor shall conduct final constructability, biddability, operability, environmental, and
claims prevention reviews and document results.
20 Model RD SOW (5/31/95)
-------
.11.9 Prepare Revised Project Delivery Strategy
.11.10 Document VE Modifications
.11.11 Draft Operations and Maintenance (O&M) Manual
The manual should include the following:
.11.11.1 An operations and maintenance plan that includes a description of normal operation and
maintenance including start-up procedures, tasks for operation, tasks for maintenance,
prescribed treatment or operation conditions, and schedule for each O&M task
.11.11.2 A description of potential operating problems including common and/or anticipated
remedies and useful-life analysis of significant components and replacement costs
. 11.11.3 Quality Assurance Plan for O&M including a description of routine monitoring tasks,
description of required laboratory tests and their interpretation, required data
collection, and location of monitoring points comprising the points of compliance
monitoring
.11.11.4 Alternate procedures to prevent releases or threatened releases of hazardous substances,
pollutants, or contaminants, which may endanger health and the environment or cause
an exceedance of any cleanup standard
.11.11.5 Corrective action to be implemented in the event that cleanup standards for ground
water, surface water discharges, and air emissions are exceeded and a schedule for
implementing these corrective actions
.11.11.6 Safety Plan for O&M including a description of precautions and necessary equipment
for site personnel, safety tasks required in event of systems failure, and safety tasks
necessary to address protection of nearby residents.
.11.11.7 Description of equipment including the equipment identification numbers, installation of
monitoring components, maintenance of site equipment, and replacement schedule for
equipment and installed components
[NOTE: ITEMS 11.6 THROUGH 11.10, INCLUSIVE, ARE NOT INCLUDED IN THE 6-PERCENT
DESIGN LIMITATION CALCULATIONS.]
.11.11.8 Records and reporting mechanisms required including daily operating logs, laboratory
records, records for operating costs, mechanism for reporting emergencies, personnel
and maintenance records, and reports to U.S. EPA, its designates, and the State.
If RA does not require O&M, delete the text and insert "not used" or "N/A" after line item 3.11.11.
.11.12 Construction Quality Assurance Plan
The contractor shall submit as part of the Prefmal Design a draft Construction Quality Assurance
(CQA) Plan. The CQA Plan shall be prepared in accordance with "Construction Quality Assurance
for Hazardous Waste Land Disposal Facilities" (EPA, October, 1986). The CQA Plan shall then
be finalized and submitted with the Final Design. At a minimum, the draft QA Plan shall provide
requirements for the following elements:
.11.12.1 Responsibility and authority of all organization and key personnel involved in the
remediation action construction
.11.12.2 CQA Personnel Qualifications. The contractor shall establish the minimum
qualifications of the CQA Officer and supporting inspection personnel.
.11.12.3 Inspection Activities. The contractor shall establish the observations and tests that will
be required to monitor the construction and/or installation of the components of the
Remedial Action(s). The plan shall include the scope and frequency of each type of
inspection to be conducted. Inspections shall be required to verify compliance with
environmental requirements and include, but not be limited to, air quality and
emissions monitoring records, waste disposal records (e.g., RCRA transportation
manifests), etc. Inspections shall also ensure compliance with all health and safety
procedures.
21 Model RD SOW (5/31/95)
-------
. 11.12.4 Sampling requirements. The contractor shall establish the requirements for sampling
activities, sample size, sample locations, frequency of testing, criteria for acceptance
and rejection, and plans for correcting problems as addressed in the project
specifications.
.11.12.5 Documentation. The contractor shall describe the reporting requirements for CQA
activities. This shall include such items as daily summary reports and inspection data
sheets.
3.12 Postremedial Design Support
This task consists of support required to prepare contract bidding documents and issue the Invitation for
Bids or the Request for Proposals. The task starts with EPA's approval of contract documents developed
under Task 11 and ends with the submittal of construction contractors' bids. The contractor shall perform
the following postremedial design activities:
.12.1 Prebid (Presolicitation) Activities
. 12.1.1 Printing and Distribution of Contract Documents. Print and distribute to prospective
bidders the contract documents that were finalized in Task 11.
.12.1.2 Advertising and Soliciting of Bids. Advertise and solicit bids for construction services.
An advertisement shall be prepared and published in
(1) Prebid (Presolicitation) Meetings. The contractor shall arrange and attend prebid
meetings to provide clarification on plans, specifications, and contract documents to all
bidders.
(2) Resolution of Inquiries and/or Issuing Addenda. The contractor shall resolve bidder
inquires and document all contact with potential bidders, and issue amendments to
contract documents if additional information becomes available that all bidders should
be made aware of after solicitation.
(3) On-Site Visits. The contractor shall participate in on-site visits that may be required to
further clarify the services required.
.12.2 Preaward Activities
.12.2.1 Receipt of Bids (Offers)
(1) Determination of Responsive, Responsible Bidders (Offerers)
(2) Perform Reference Checks
(3) Prepare Bid (Offer) Tabulation
(4) Perform Bid (Offer) Analysis
.12.2.2 Receipt and review of Followup Items from Lowest Responsible Bidder (Offerer)
.12.2.3 Review of EEO and MBE Requirements and SDB Subcontracting Plans
.12.3 Update Site-Specific Plans
.12.3.1 Modify Site Management Plan (if necessary)
.12.3.2 Modify Sampling and Analysis Plan (if necessary)
.12.3.3 Modify Health and Safety Plan (if necessary)
.12.3.4 Modify Community Relations Plan (if necessary)
In some cases, it may be advisable to use this task to initiate the procurement process, although these
services can be procured as part of the RA work assignment.
22 Model RD SOW (5/31/95)
-------
3.13 Work Assignment Closeout
.13.1 Return Documents to Government.
.13.2 Duplicate, Distribute, and Store Files
.13.3 Archive Files
.13.4 Prepare Microfiche, Microfilm, and Optical Disk
.13.5 Prepare Closeout Report. The contractor shall include a breakdown on disk of final costs and
Level of Effort (by P-level) hi the same detail and format as the Work Breakdown Structure
(Attachment 2).
23 Model RD SOW (5/31/95)
-------
Attachment 1
Summary of Major Submittals for the Remedial Design at
(Site)
TASK
3.1.1.2
3.1.1.4
3.1.1.4
3.1.2.1
3.1.2.1
3.1.2.3(1)
3.1.2.3(2)
3.1.2.2
3.1.2.3(2)
3.1.2.3(1)
3.1.2.2
3.2.1
3.2.1
DELIVERABLE
Site Visit Report
RD Work Plan
Final RD Work Plan
Draft Site Management Plan
(SMP)
Final SMP
Draft QAPP
Draft FSP
Draft HASP
Final QAPP
Final FSP
Final HASP
Draft Revised CRP
Final Revised CRP
REF
NO.*
21
8
5
36
19
21
8
5
36
19
4
4
NO. OF
COPIES
3
3
3
3
3
3
3
3
3
3
3
3
3
DUE DATE
(calendar days)
10 days after site visit
30 days after initiation of work
assignment (WA)
15 days after receipt of EPA
comments
(#) days after approval of RD
Work Plan
(#) days after receipt of EPA
comments
30 days after initiation of WA
30 days after initiation of WA
30 days after initiation of WA
15 days after receipt of EPA
comments
15 days after receipt of EPA
comments
15 days after receipt of EPA
comments
(#) days after initiation of WA
(#) days after receipt of EPA
comments
EPA REVIEW
PERIOD
7 days after receipt of report
21 days after receipt of Work
Plan
NA
10 days after receipt of SMP
NA
21 days after receipt of QAPP
21 days after receipt of FSP
21 days after receipt of HASP
NA
NA
NA
14 days after receipt of revised
CRP
NA
-------
Attachment 1
Summary of Major Submittals for the Remedial Design at
(Site) (continued)
TASK
3.2.2
3.6.4
3.7.2
3.7.2
3.7.6
3.7.6
3.8.1
3.8.1.5
3.8.1.5
3.8.1
3.8.4
DELIVERABLE
Fact Sheets
Data Evaluation Summary
Report
Treatability Study Work Plan
Final Treatability Study Work
Plan
Treatability Study Evaluation
Report
Final Treatability Study
Evaluation Report
Design Criteria Report
Basis of Design Report
Basis of Design Report
(Revision)
Preliminary Plans and
Specifications**
VE Screening Report
REF
NO.*
16
41 (FS)
16
41 (FS)
16
42 (FS)
16
41 (FS)
NO. OF
COPIES
3
3
3
3
3
3
3
3
3
3
3
DUE DATE
(calendar days)
As needed
10 days after receipt of analytical
results from laboratory
45 days after RD Work Plan
approved
15 days after receipt of EPA
comments
30 days after completion of
Treatability Study
15 days after receipt of EPA
comments
45 days after RD Work Plan
approved
45 days after RD Work plan
approved
Revised and distributed as
necessary (dynamic document)
60 days after RD Work Plan
approved
(#) days after RD Work Plan
approved
EPA REVIEW
PERIOD
10 days after receipt of fact sheet
15 days after receipt of report
21 days after receipt of
Treatability Study Work Plan
NA
21 days after receipt of report
NA
21 days after receipt of report
21 days after receipt of report
15 days after receipt of report
30 days after receipt of plans &
specs
21 days after receipt of report
-------
Attachment 1
Summary of Major Submittals for the Remedial Design at
(Site) (continued)
TASK
3.8.5
3.9.1
3.9.2
3.10
3.10.7 :
3.10.9
3.11
3.11.5
3.11.6
3.11.7
3.11.7
DELIVERABLE
Response to Design Review
Comments
List of Long-Lead Procurement
Items
Plans and Specifications for
Procurement of Long-Lead
Procurement Items
Intermediate Plans and
Specifications1
Value Engineering Report
.Response, to Design Review
comments
Prefinal Plans and
Specifications
100-Percent Design
Response to Prefinal Design
review comments
Draft RA contract documents
Final RA contract documents
REF
NO.*
NO. OF
COPIES
3
3
3
3
3
3
3
3
3
3
3
DUE DATE
(calendar days)
(#) days after design review
meeting
(#) days after Preliminary Design
approved
(#) days after receipt of EPA
comments on the Long-Lead
Procurement Item List
30 days after Preliminary Design
approved
(#) days after initiation of VE
Study
(#) days after Intermediate Design
Review Meeting
(#) days after Intermediate Design
approved .
(tt) days after prefinal design
comments received
(#) days after design review
meeting
(#) days after Final Design
approved
(#) days, after receipt of EPA
comments on Draft RA contract
documents
EPA REVIEW
PERIOD
15 days after receipt of response
10 days after receipt of list
15 days after receipt of plans &
specs
21 days after receipt of int. plans
& specs
21 days after receipt of report
15 days after receipt of response
21 days after receipt of plans &
specs
NA
15 days after receipt of response
21 days after receipt of RA
documents
NA
*See Attachment 3 for list of references.
**Preliminary Plans and Specifications Submittal Items:
-------
Attachment 1 .
Summary of Major Submittals for the Remedial Design at
(Site) (continued)
3.8.1.1 Project Delivery Strategy and Scheduling
3.8.1.2 Preliminary RA Schedule
3.8.1.3 Specifications Outline
3.8.1.4 Preliminary Drawings and Schematics
3.8.1.5 Basis of Design Report
3.8.1.6 Preliminary RA Cost Estimate
3.8.2 Variances from the ROD
Intermediate Plans and Specifications Submittal Items:
3.10.1 Update Construction Schedule
3.10.2 Intermediate Specifications
3.10.3 Intermediate Drawings and Schematics
3.10.4 Revised Basis of Design Report
3.10.5 RA Cost Estimate
3.10.8 Variances from the ROD
nPrefmal Plans and Specifications Submittal Items:
3.11.1 Prefinal Drawings and Specifications
3.11.2 Prefinal Drawing Reductions
3.11.3 Final Basis of Design Report
3.11.4 Revised RA Cost Estimate
3.11.7 Subcontract Award Documents
3.11.8 Biddability, Operability, and Constructability Reviews
Reports
3.11.9 Revised Project Delivery Strategy and Schedule
3.11.10 Document VE Modifications
3.11.11 Draft Operations and Maintenance (O&M) Manual
3.11.12 Construction Quality Assurance Plan
-------
Attachment 2
Work Breakdown Structure (WBS) for Remedial Design (RD)
3.0 Remedial Design
.01 Project Planning and Support
.01 Project Planning
.01 Attend Scoping Meeting
.02 Conduct Site Visit
.03 Evaluate Existing Information
.04 Work Plan Development
.01 Draft Work Plan Development
.01 Develop Narrative
.02 Develop Cost Estimate
.03 Internal QA & Submission
.02 Final Work Plan Preparation
.01 Attend Negotiation Meeting
.02 Modify Draft Work Plan/Cost Estimate
.03 Internal QA & Submission
.02 Preparation of Site-Specific Plans
.01 Develop Site Management Plan
.01 Develop Pollution Control & Mitigation Plan
.02 Transportation & Disposal Plan (Waste Management Plan)
.02 Develop Health & Safety Plan
.03 Sampling & Analysis Plan (Chemical Data Acquisition Plan)
.01 Quality Assurance Project Plan
.02 Field Sampling Plan
.03 Data Management Plan
.04 Other Plan(s)
.03 Project Management
.01 Prepare Periodic Status Reports
.01 Document Cost and Performance Status
.02 Prepare/Submit Invoices
.02 Meeting Participation/Routine Communications
.03 Perform Engineering Network Analysis
.04 Manage, Track, and Report Equipment Status
.05 Work Assignment Closeout
.04 Subcontract Procurement/Support Activities
.01 ID and Procurement of Subcontractors
.01 Drilling Subcontractor
.02 Surveying Subcontractor
.03 Geophysical Subcontractor
.04 Site Preparation Subcontractor
.05 Analytical Services Subcontractor(s)
.06 Waste Disposal Subcontractor
.07 Treatability Subcontractor
.08 Other(s)
.02 Establish and Carry Out a QA Program
.03 Perform Subcontract Management
.02 Community Relations
.01 Community Relations Plan (CRP) Development
.01 Conduct Community Interviews
.02 Prepare CRP
.01 Draft CRP
.02 Final CRP
.02 Prepare Fact Sheets
.03 Public Hearing, Meetings, & Availability Support
.01 Technical Support
.02 Logistical & Presentation Support
.03 Public Notice Support (writing, or placement of)
28 Model RD SOW (5/31/95)
-------
.04 Maintain Information Repository/Mailing List
.03 Data Acquisition
.01 Mobilization/Demobilization
.01 ID field support equipment/supplies/facilities
.02 Mobilization
.01 Site Preparation
.01 Perform Demolition
.02 Clearing and Grubbing
.03 Perform Earthwork
.01 Provide Borrow Pit
.02 Construct Haul Roads
.04 Construct Roads/Parking/Curbs/Walks
.05 Install Storm Drainage/Subdrainage
.06 Install Fencing/Site Security
.02 Installation of Utilities
.01 Install Electrical Distribution
.02 Install Telephone/Communication System(s)
.03 Install Water/Sewer/Gas Distribution
.04 Install Fuel Line Distribution
.03 Construction of Temporary Facilities
.01 Construct Decontamination Facilities
.02 Construct Sample/Derived Waste Storage Facility
.03 Construct Field Offices
.04 Construct Mobile Laboratory
.05 Construct Other Temporary Facilities
.03 Demobilization
.01 Removal of Temporary Facilities
.02 Site Restoration
.02 Field Investigation
.01 Perform Site Reconnaissance
.01 Ecological Resources Reconnaissance
.02 Well Inventory
.03 Residential Well Sampling
.04 Land Survey
.05 Topographic Mapping
.06 Field Screening
.02 Conduct Geological Investigations (Soils/Sediments)
.01 Surface Soil Sample Collection
.02 Subsurface Soil Sample Collection
.03 Soil Boring/Permeability Sampling
.04 Sediments Sample Collection
.05 Soil Gas Survey
.06 Test Pit
.03 Conduct Air Investigations
.01 Sample Collection
.02 Air Monitoring Station
.04 Conduct Hydrogeological InvestigationsGround Water
.01 Well Systems Installation
.01 Accomplish Mobilization
.02 Perform Well Development
.03 Conduct Downhole Geophysics
.04 Install Monitoring Wells
.05 Install Test Wells
.06 Install Gas Wells
.02 Collect Samples
.03 Hydro Punch
.04 Conduct Tidal Influence Study
.05 Conduct Hydraulic Tests (Pump Tests)
.06 Perform Ground-Water Elevation Measurement
.05 Conduct Hydrogeological InvestigationsSurface Water
29 Model RD SOW (5/31/95)
-------
.01 Collect Samples
.02 Conduct Tidal Influence Study
.03 Perform Surface Water Elevation Measurement
.06 Conduct Waste Investigation
.01 Collect Samples (Gas, Liquid, Solid)
.02 Derived Waste Disposal (Gas, Liquid, Solid)
.07 Conduct Geophysical Investigation
.01 Surface Geophysical Activity
.02 Magnetometer
.03 Electromagnetics
.04 Ground Penetrating Radar
.05 Seismic Refraction
.06 Resistivity
.07 Site Meteorology
.08 Cone Penetrometer Survey
.09 Remote Sensor Survey
.10 Radiological Investigation
.08 Conduct Ecological Investigation
.01 Wetland and Habitat Delineation
.02 Wildlife Observations
.03 Community Characterization
.04 Identification of Endangered Species
.05 Biota Sampling/Population Studies
.09 Collect Contaminated Building Samples
. 10 Disposal of Investigation-Derived Waste
.04 Sample Analysis
.01 Screening-Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Ground-Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.05 Analyze Waste (Gas) Samples ,
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples -
.01 Organic ;
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples
.01 Organic ,
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
30 Model RD SOW (5/31/95)
-------
. 10 Perform Bioaccumulation Studies
.02 CLP-Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Ground-Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.05 Analyze Waste (Gas) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
. 10 Perform Bioaccumulation Studies
.05 Analytical Support and Data Validation
.01 Prepare and Ship Environmental Samples
.01 Ground-Water Samples
.02 Surface and Subsurface Soil Samples
.03 Surface Water & Sediment Samples
.04 Air Samples
.05 Biota Samples
.06 Other types of media sampling and screening
.02 Coordinate with appropriate Sample Management personnel
.03 Implement EPA-approved Laboratory QA program
.04 Provide Sample Management (Chain of Custody, sample retention, & data storage)
.05 Perform Data Validation
.01 Review analysis results against validation criteria
.02 Provide written documentation of validation efforts
.06 Data Evaluation
.01 Data Useability Evaluation/Field QA/QC
.02 Data Reduction, Tabulation and Evaluation
.01 Evaluate Geological Data (Soils/Sediments)
.02 Evaluate Air Data
.03 Evaluate Hydrogeological DataGround Water
.04 Evaluate Hydrogeological DataSurface Water
.05 Evaluate Waste Data
.06 Evaluate Geophysical Data
.07 Evaluate Ecological Data
31 Model RD SOW (5/31/95)
-------
.03 Modeling
.01 Contaminant Fate and Transport
.02 Water Quality
.03 Ground Water
.04 Air
.05 Other Modeling
.04 Develop Data Evaluation Report
.07 Treatability Study/Pilot Testing
.01 Literature Search
.02 Develop Treatability/Pilot Work Plan
.03 Bench Test
.01 Procure Test Facility and Equipment
.02 Provide Vendor & Analytical Service
.03 Test and Operate Equipment
.04 Retrieve Sample for Equipment
.05 Perform Laboratory Analysis
.06 Characterize and Dispose of Residuals
.04 Pilot-Scale Test
.01 Procure Test Facility and Equipment
.02 Provide Vendor & Analytical Service
.03 Test and Operate Equipment
.04 Retrieve Sample for Testing
.05 Perform Laboratory Analysis
.06 Characterize and Dispose of Residuals
.05 Field Test
.01 Procure Test Facility and Equipment
.02 Provide Vendor & Analytical Service
.03 Test and Operate Equipment
.04 Retrieve Sample for Testing
.05 Perform Laboratory Analysis
.06 Characterize and Dispose of Residuals
.06 Develop Treatability Study Report
.08 Preliminary Design
.01 Preliminary Design
.01 Recommend Project Delivery Strategy and Scheduling
.02 Prepare Preliminary Construction Schedule
.03 Prepare Specifications Outline
.04 Prepare Preliminary Drawings
.05 Prepare Basis of Design Report/Design Analysis
.06 Prepare Preliminary Cost Estimate
.02 Describe Variances with ROD
.03 Land Acquisition/Easement Requirements
.01 Identify need for, and locations
.02 Provide Technical Support in Land Acquisition Efforts
.04 Conduct and/or assist in Value Engineering (VE) screening
.05 Respond to Design Review Comments
.06 Participate in Preliminary Design Reviews/Briefing
[NOTE: ITEMS 8.02 THROUGH 8.06, INCLUSIVE, ARE NOT INCLUDED IN THE 6-PERCENT
DESIGN LIMITATION CALCULATIONS]
.09 Equipment/Services/Utilities
.01 Identify long-lead equipment services, and/or utilities
.02 Procure long-lead equipment services, and/or utilities
. 10 Intermediate Design
.01 Update Construction Schedule
.02 Prepare Preliminary Specifications
.03 Prepare Intermediate Drawings
.04 Prepare Basis of Design Report/Design Analysis
.05 Prepare Revised Cost Estimate
32 Model RD SOW (5/31/95)
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.06 Participate in Intermediate Design Review/Briefing
.07 Perform VE Study and Report Recommendations
.08 Describe Variances with ROD
.09 Respond to Design Review Comments
[NOTE: ITEMS 10.06 THROUGH 10.09, INCLUSIVE, ARE NOT INCLUDED IN THE 6-PERCENT
DESIGN LIMITATION CALCULATIONS]
. 11 Prefinal/Final Design
.01 Prepare Prefinal Design Specifications
.02 Prepare Prefinal Drawings
.03 Prepare Basis of Design Report/Design Analysis
.04 Prepare Revised Cost Estimate
.05 Prepare 100-Percent Design Submittal
.06 Participate in Prefinal/Final Design Review
.07 Prepare Subcontract Award Document(s)
.08 Perform Biddability (offerability) and Constructability Reviews
.09 Prepare Revised Project Delivery Strategy
.10 Document VE Modifications
. 11 Draft O&M Manual
.12 Prepare Construction QA Plan
[NOTE: ITEMS 11.06 THROUGH 11.10, INCLUSIVE, ARE NOT INCLUDED IN THE 6-PERCENT
DESIGN LIMITATION CALCULATIONS]
. 12 Post Remedial Design Support
.01 Prebid (Presolicitation) Activities
.01 Printing & Distribution of Contract Documents
.02 Advertising/Soliciting of Bids
.01 Prebid (presolicitation) meetings
.02 Resolution of inquiries/Issuing Addenda
.03 On-site visits
.02 Preaward Activities
.01 Receipt of Bids (offers)
.01 Determination of responsive, responsible bidders (offerers)
.02 Perform Reference checks
.03 Bid (offer) Tabulation
.04 Bid (offer) Analysis
.02 Receipt of follow-up items from lowest responsible bidder (offerer)
.03 Review of EEO, MBE requirements, SDB subcontracting plans
.03 Update Site-Specific Plans
.01 Modify Site Management Plan (if necessary)
.02 Modify Sampling & Analysis Plan (if necessary)
.03 Modify Health & Safety Plan (if necessary)
.04 Modify Community Relations Plan (if necessary)
.13 Work Assignment Close Out
.01 Return Documents to Government
.02 File Duplication/Distribution/Storage
.03 File Archiving
.04 Microfiche/Microfilm/Optical Disk
.05 Prepare Closeout Report
33 Model RD SOW (5/31/95)
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Attachment 3
Regulations and Guidance Documents
The following list, although not comprehensive, comprises many of the regulations and guidance documents that
apply to the RD process:
1. American National Standards Practices for Respiratory Protection. American National Standards Institute
Z88.2-1980, March 11, 1981.
2. ARCS Construction Contract Modification Procedures September 89, OERR Directive 9355.5-01/FS.
3. CERCLA Compliance with Other Laws Manual, Two Volumes, U.S. EPA, Office of Emergency and
Remedial Response, August 1988 (DRAFT), OSWER Directive No. 9234.1-01 and -02.
4. Community Relations in Superfund A Handbook, U.S. EPA, Office of Emergency and Remedial
Response, June 1988, OSWER Directive No. 9230.0-3B.
5. A Compendium of Superfund Field Operations Methods, Two Volumes, U.S. EPA, Office of Emergency
and Remedial Response, EPA/540/P-87/001a, August 1987, OSWER Directive No. 9355.0-14.
6. Construction Quality Assurance for Hazardous Waste Land Disposal Facilities, U.S. EPA, Office of Solid
Waste and Emergency Response, October 1986, OSWER Directive No. 9472.003.
7. Contractor Requirements for the Control and Security of RCRA Confidential Business Information, March
1984.
8. The Data Quality Objectives Process for Superfund: Interim Final Guidance, U.S. EPA,
EPA/540/R-93/071, September 1993.
9. Engineering Support Branch Standard Operating Procedures and Quality Assurance Manual, U.S. EPA
Region IV, Environmental Services Division, April 1, 1986 (revised periodically).
10. EPA NEIC Policies and Procedures Manual, EPA-330/9-78-001-R, May 1978, revised November 1984.
11. Federal Acquisition Regulation, Washington, DC: U.S. Government Printing Office (revised periodically).
12. Guidance for Conducting Remedial Investigations and Feasibility Studies Under CERCLA, Interim Final,
U.S. EPA, Office of Emergency and Remedial Response, October 1988, OSWER Directive NO.
9355.3-01.
13. Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by Potential
Responsible Parties, U.S. EPA Office of Emergency and Remedial Response, EPA/540/G-90/001, April
1990.
14. Guidance on Expediting Remedial Design and Remedial Actions, EPA/540/G-90/006, August 1990.
15. Guidance on Remedial Actions for Contaminated Ground Water at Superfund Sites, U.S. EPA Office of
Emergency and Remedial Response (DRAFT), OSWER Directive No. 9283.1-2.
16. Guide for Conducting Treatability Studies Under CERCLA, U.S. EPA, Office of Emergency and Remedial
Response, Prepublication version.
17. Guide to Management of Investigation-Derived Wastes, U.S. EPA, Office of Solid Waste and Emergency
Response, Publication 9345.3-03FS, January 1992.
18. Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office of Research
and Development, Cincinnati, OH, QAMS-004/80, December 29, 1980.
19. Health and Safety Requirements of Employees Employed in Field Activities, U.S. EPA, Office of
Emergency and Remedial Response, July 12, 1982, EPA Order No. 1440.2.
20. Interim Guidance on Compliance with Applicable of Relevant and Appropriate Requirements, U.S. EPA,
Office of Emergency and Remedial Response, July 9, 1987, OSWER Directive No. 9234.0-05.
21. Interim Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office of
Emergency and Remedial Response, QAMS-005/80, December 1980.
22. Methods for Evaluating the Attainment of Cleanup Standards: Vol. 1, Soils and Solid Media, February
1989, EPA 23/02-89-042; vol. 2, Ground water (Jul 1992).
23. National Oil and Hazardous Substances Pollution Contingency Plan; Final Rule, Federal Register 40 CFR
Part 300, March 8, 1990.
24. NIOSH Manual of Analytical Methods, 2nd edition. Volumes I-VII for the 3rd edition, Volumes I and II,
National Institute of Occupational Safety and Health.
25. Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities, National Institute of
Occupational Safety and Health/Occupational Health and Safety Administration/United States Coast
Guard/Environmental Protection Agency, October 1985.
26. Permits and Permit Equivalency Processes for CERCLA On-Site Response Actions, February 19, 1992,
OSWER Directive 9355.7-03.
27. Procedure for Planning and Implementing Off-Site Response Actions, Federal Register, Volume 50,
Number 214, November 1985, pages 45933-45937.
34 Model RD SOW (5/31/95)
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28. Procedures for Completion and Deletion of NPL Sites, U.S. EPA, Office of Emergency and Remedial
Response, April 1989, OSWER Directive No. 9320.2-3A.
29. Quality in the Constructed Project: A Guideline for Owners, Designers and Constructors, Volume 1,
.': Preliminary Edition for Trial Use and Comment, American Society of Civil Engineers, May 1988.
30. Remedial Design/Remedial Action (RD/RA) Handbook, U.S. EPA, Office of Solid Waste and Emergency
.-..-; Response (OSWER), 9355.0-04B, EPA 540/R-95/059, June 1995.
31. Revision of Policy Regarding Superfund Project Assignments, OSWER Directive No. 9242.3-08,
December 10, 1991. [Guidance, p. 2-2]
32. Scoping the Remedial Desigri"(Fact Sheet), ^ February 1995, OSWER Publ. 9355-5-21 FS.
33. Standard Operating Safety Guides, U.S. EPA, Office of Emergency and Remedial Response, November
1984. ...
34. Standards for the Construction Industry, Code of Federal Regulations, Title 29, Part 1926, Occupational
Health and Safety Administration.
35. Standards for General Industry, Code of Federal Regulations, Title 29, Part 1910, Occupational Health and
Safety Administration.
36. Structure and Components of 5-Year Reviews, OSWER Directive No. 9355.7-02, May 23, 1991.
[Guidance, p. 3-5]
37. Superfund Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by
Potentially Responsible Parties, April 1990, EPA/540/G-90/OOL
38. Superfund Remedial Design and Remedial Action Guidance, U.S. EPA, Office of Emergency and Remedial
Response, June 1986, OSWER Directive No. 9355.0-4A.
39. Superfund Response Action Contracts (Fact Sheet), May 1993, OSWER Publ. 9242.2-08FS.
40. TLVs-Threshold Limit Values and Biological Exposure Indices for 1987-88, American Conference of
. Governmental Industrial Hygienists.
41. Treatability Studies Under CERCLA, Final. U.'S. EPA, Office of Solid Waste and Emergency Response,
EPA/540/R-92/071a, October 1992.
42. USEPA Contract Laboratory Program Statement of Work for Inorganic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, July 1988.
43. USEPA Contract Laboratory Program Statement of Work for Organic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, February 1988.
44. User's Guide to the EPA Contract Laboratory Program, U.S. EPA, Sample Management Office, August
1982.
45. Value Engineering (Fact Sheet), U.S. EPA, Office of Solid Waste and Emergency Response, Publication
9355.5-03FS, May 1990.
35 Model RD SOW (5/31/95)
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Attachment 4
TRANSMITTAL OF DOCUMENTS FOR ACCEPTANCE BY EPA
TO:
SUBTASK NO.
- -
DATE-
FROM:
DELIVERABLE
:- . ' ' " ' - '
NO. OF
COPIES
TRANSMITTAL NO.
1 1 New Transraittal
1 1 Resubmittal of
Transmittal No.
REMARKS
ACCEPTANCE ACTION
DOCUMENTS FOUND ACCEPTABLE (LIST BY SUBTASK NO.)
NAME/TITLE/SIGNATURE OF REVIEWER
DATE
-------
Attachment 5
TRANSMITTAL REGISTER
PROJECT TITLE AND LOCATION
1
^e
3
§
CO
DELIVERABLE
5.3
6 &
z u
II
CONTRACT NO.
Transmittal
No.
Date
Received
Date Comments
Sent to
Contractor
WORK ASSIGNMENT NO.
l|l
REMARKS
-------
RD Oversight SOW
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(date)
MODEL STATEMENT OF WORK FOR REMEDIAL DESIGN OVERSIGHT
SITE, COUNTY, STATE
ATTACHMENTS
Attachment 1. Summary of Major Submittals for the Remedial Design at (Site) 15
Attachment 2. Work Breakdown Structure 17
Attachment 3. Regulation and Guidance Documents 22
Attachment 4. Transmittal of Documents for Acceptance by EPA 24
Attachment 5. Transmittal Register 25
Points for the WAM/RPM to consider in preparing the Statement of Work for Remedial Design Oversight:
The purpose of this Statement of Work is twofold:
1. To tell the contractor what you want done. Be as specific as possible in describing what you want
the contractor to do. The contractor will write a work plan and budget describing how and at what cost the
requirements will be met and ultimately will be responsible for performing those requirements. Whenever
there is an absolute requirement (e.g., that the contractor prepare the QAPP in accordance with QAMS-
005/80, December 29, 1980), state it. Add the attachments to the SOW: (1) Summary of Major Submittals
for the Remedial Design at (Site), (2) Work Breakdown Structure, and (3) Transmittal of Documents
for Acceptance by EPA.
2. To give the contractor a work breakdown structure for recording costs. Work plan costs and final
costs of different RD oversight projects can be compared and analyzed with a work breakdown structure.
Use of a Work Breakdown Structure (WBS)
1. A WBS has been developed for this model work assignment so EPA may track the initial and final costs
of each element used for preparing future cost estimates. The WBS is, essentially, the outline for this work
assignment and is included as SOW Attachment 2 .
2. If an element is not used, do not change the numbering system; instead, insert "not used" or "N/A"
after the element number after deleting the text for that element.
3. For the items used for a given project, additional descriptions (e.g., type of samples and estimated
number) should be added in order for the contractor and RPM/WAM to develop estimated costs on a
common basis.
6.0 Introduction
.0.1 Site Description
Provide a brief site description that contains information relative to RD oversight planning and
implementation such as location, operational history, remedial response history, waste types, quantities, and
milestones specified within the ROD.
Model RD Oversight SOW (5/31/95)
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.0.2 Purpose
The purpose of this work assignment is to obtain contractor support for the oversight of the
remedial design (RD) at the (site). Implementation of the RD shall be performed by
the Potentially Responsible Parties (PRPs). The estimated completion date for this work assignment
.0.2.1 Description of the RD
Describe the specific RD for which oversight is required. Provide a summary of the general response
objectives, description of the remedy, and expected period of performance of the RD.
.0.2.2 Objectives of Oversight. The primary objective of PRP oversight is to ensure that the
remedies specified in the RD and used in the remedial action (RA) protect public health and
the environment during the life of the project and are implemented in compliance with the
terms of the Settlement Agreement. Oversight meets its objectives by observing and
documenting that the PRP has complied with all applicable laws, regulations, and
requirements, and has met all performance standards specified in the Settlement Agreement.
.0.3 General Requirements
.0.3.1 The contractor shall conduct the RD Oversight in accordance with this Statement of Work
(SOW) and to ensure consistency with the ROD issued on (date), the Consent
Decree, the Remedial Design/Remedial Action (RD/RA) Handbook (U.S. EPA Office of
Solid Waste and Emergency Response (OSWER), 9355.0-04B, EPA 540/R-95/059, June
1995) and all other guidance used by EPA in conducting an RD/RA. See references listed
in Attachment 3. The primary contact for this work assignment is , Tel. _; the
secondary contact is , Tel. .
.0.3.2 A summary of the major deliverables and the schedule for submittal is attached. See
Attachment 1. The contractor shall submit the major deliverables using the form
Transmittal of Documents for Acceptance by EPA. Attachment 4
The attachments to this model SOW may be copied and completed for a given RD. Attachment 4 is a form
for use by the contractor in the transmittal of documents to EPA. Attachment 5 is a transmittal register log
for use by the WAM/RPM in tracking documents submitted by the contractor.
.0.3.3 Specifically, the RD involves the design of
.0.3.4 The contractor shall furnish all necessary and appropriate personnel, materials, and services
needed, or incidental to, performing and completing the RD oversight.
.0.3.5 A list of primary guidance and reference material is attached. See Attachment 2. In all
cases, the contractor shall use the most recently issued guidance. ' :
.0.3.6 The contractor shall maintain oversight files as specified in the contract and by the Work
Assignment Manager or Remedial Project Manager (WAM/RPM). The WAM/RPM may
periodically audit the site files and record-keeping procedures.
.0.3.7 The contractor shall communicate at least weekly with the WAM/RPM, either in person or
through conference calling, to report on oversight progress.
.0.3.8 The contractor shall notify the WAM/RPM when 75 percent and when 95 percent of the
approved work assignment budget has been expended.
.0.3.9 The'Contractor shall document all decisions that are made in meetings and conversations
with EPA or the PRP. The contractor shall forward this documentation to the WAM/RPM
within 2 working days of the meeting or conversation.
It is the WAM's responsibility to document fully all decisions made. The contractor's documentation is
used for confirmation only.
Model RD Oversight SOW (5/31/95)
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.0.3.10 EPA will provide oversight of contractor activities throughout the RD oversight efforts.
EPA review and approval of the contractor's deliverables is a tool to assist this process
and to satisfy, in part, EPA's responsibility to provide effective protection of public
health, welfare, and the environment during the Contractor's oversight of the PRP's
remedial activities. EPA will review the deliverables prepared during the oversight to
assess the likelihood that the RD will achieve its remediation goals and that all
performance requirements applicable to the
RD have been correctly identified and implemented. However, acceptance of deliverables
by EPA does not relieve the contractor of responsibility for the adequacy of the deliverable.
.0.4 Oversight Official
The contractor shall designate one or more Oversight Officials to work directly with the
WAM/RPM during the RD oversight. The Oversight Official(s) is (are) the individual(s)
responsible under this Statement of Work for providing technical support in monitoring PRP
compliance with the Settlement Agreement.
.0.5 Equipment Transfer
At the completion of the work assignment, the contractor shall transfer all equipment purchased with
contract funds to the EPA Equipment Coordinator in accordance with the contract.
.0.6 Project Closeout
At the completion of the work assignment, the contractor shall perform all necessary project
closeout activities as specified hi the Contract. These activities may include closing out any
subcontracts, indexing and consolidating project records and files as required in 6.0.3.6 above, and
providing a technical and financial closeout report to EPA.
The task structure that follows has been drafted to support the development of a comprehensive RD
Oversight SOW to execute a well-defined RD, but can be tailored to support a phased RD SOW to which
amendments will be made over the project life cycle as more specific requirements for RD oversight
activities are determined.
6.1 Project Planning and Support
.1.1 Project Planning. This task includes efforts related to project initiation.
.1.1.1 Attend Scoping Meeting. The contractor shall attend a scoping meeting to be held at the
EPA Regional Office before or concurrent with developing the oversight Work Plan.
The location of meetings (and approximate number of contractor attendees) should be specified for cost-
estimating purposes.
.1.1.2 Conduct Site Visit. The contractor shall conduct a 1-day site visit with the EPA
WAM/RPM during the project planning phase to develop a conceptual understanding of the
site and the RD scope and requirements. A Health and Safety Plan (HASP) is required for
the site visit. The contractor shall prepare a letter report that documents all EPA,
contractor, and site personnel present at the visit; all decisions made during the visit; any
action items assigned, including person responsible and due date; any unusual occurrences
during the visit; and any portions of the site that were not accessible to the contractor and
the impact of this on oversight of the remedial design. This report shall be submitted to the
EPA WAM/RPM within 10 calendar days of the site visit.
Model RD Oversight SOW (5/31/95)
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.1.1.3 Evaluate Existing Information. The contractor shall obtain, copy (if necessary), and review
available information pertaining to the site from EPA. The contractor shall evaluate the
existing data and documents, including the Record of Decision (ROD), the Consent Decree
(CD), the PRP Work Plan for the RD/RA, and other data and documents as directed by
EPA. The specific documents to be reviewed are listed in Attachment 3.
The RPM will create an attachment to this SOW that lists site-specific information that the contractor may
use in oversight of the remedial design (see Chapter' 3 of the Guidance for Scoping the Remedial Design).
To streamline this task and control expenses, limit the review to documents that help the contractor to scope
the project accurately and optimize oversight tasking. Specify reports and other documentation that
establish the nature and extent of contamination: a summary of risk(s), a list of cleanup targets, and the
basis for design. At a minimum, this should include the ROD, the CD, and the PRP work plan.
Additional documents that may be appropriate include the Remedial Investigation/Feasibility Study (RI/FS),
Focused Feasibility Studies (FFS), State documentation, applicable or relevant and appropriate requirements
(ARARs), evaluations, hydrogeological information, and other material located in the site file.
.1.1.4 (Not Used) . .. . . .,,.; ...-..,... .. . ..-".,-,..', ... ...'. '. . . '. .
.1.1.5 Develop RD Oversight Work Plan '.,.- ';'l-. ;. .'"' , ".;',,. v,,','. '.,'.....','
(1) Develop Draft Oversight Work Plan. The contractor shall prepare and submit a Draft
RD Oversight Work Plan within 30 calendar days after initiation of the work. , .
assignment (WA). The contractor shall use information from the EPA-approved PRP
Work Plan, appropriate guidance, and direction provided by the EPA.WAM/RPM as
the basis for preparing, the RD Oversight Work Plan. RD oversight work must be
coordinated and properly sequenced with EPA and PRP RD activities. Submit the
original to the Contracting Officer (CO), one copy to the Project Officer (PO), and one
copy to the WAM/RPM. ,
1. The RPM/WAM should verify the draft and final work-plan submittal limefranies with .the^ P.O...,'.'. , ...
2. Additional copies of the work plan can be submitted to the WAM/RPM, if specified, for distribution to
other technical staff. .
(a) Deyelop Narrative. The RD Oversight Work Plan shall include a comprehensive
description of projeqt tasks, the ..procedures to accomplish them, quality
assurance/quality control (QA/QC) systems and project-specific QA/QC
procedures to be followed, project documentation, and project schedule.
Specifically, the Work Plan shall include the following:
Identification of RD. project elements and the associated oversight tasking
including review of PRP planningrdesign, and activity reporting
documentation; field sampling and analysis activities, and treatability study
activities. Output of this task will be a detailed work breakdown structure of
the RD oversight project.
The contractor's technical and management approach to each task to be
performed, including a detailed description of each task; the assumptions used;
the identification of any technical uncertainties (with a proposal for the
resolution of those uncertainties); the information needed for each task; any
information to be produced during and at the conclusion of each task; and a
description of the work products that will be submitted to EPA. Information
Model RD Oversight SOW (5/31/95)
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shall be presented in a sequence consistent with the work breakdown structure
format defined in the standard WBS. See Attachment .
A schedule with specific dates for the start and completion of each required
activity and submission of each deliverable required by this SOW. (See
Attachment 1 for format.) This schedule shall also include information
regarding timing, initiation, and completion of all critical path milestones for
each activity and deliverable and the expected review time for EPA.
A project communications and management plan, including a data management
plan and contractor reporting requirements, such as meetings and presentations
to EPA at the conclusion of major phases of the project. The data
management plan shall address the requirements for project management
systems including tracking, storing, and retrieving data and also shall identify
software to be used, minimum data requirements, data format, and backup data
management. The plan shall address both data management and document
control for all oversight activities conducted during the RD.
The WAM/RPM should consider issuing the RD oversight WA in phases and modifying the SOW for
funding as more information is available. This will enable the WAM/RPM to prepare a more detailed and
accurate SOW and IGCE for each tasked phase.
The oversight contractor may be tasked to conduct oversight activities in the following steps:
1. Review documents, including the PRP work plan, to develop the oversight work plan. If the PRP work
plan is unavailable, then the WAM/RPM may want to task the contractor to review background information
and to provide general startup support.
2. Develop the oversight work plan.
3. Modify the scope of work for funding to include RA oversight activities.
(b) Develop Cost Estimate. The contractor's estimated cost to complete the work
shall be broken down into the Level of Effort (by P-level) and cost for each
element of the Work Breakdown Structure (Attachment 2) and submitted to EPA
on disk.
(c) Perform Internal QA and Submit Draft Oversight Work Plan
(2) Prepare Final Oversight Work Plan
(a) Attend Negotiation Meeting. The contractor shall attend a Work Plan negotiation
meeting at the Region office. EPA and the Oversight Contractor will refine
the SOW requirements and funding issues related to the Oversight Work Plan.
(b) Modify Draft Oversight Work Plan and Cost Estimate
Model RD Oversight SOW (5/31/95)
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If the RD project is implemented using a phased approach to develop additional information throughout the
:RD phase, the WAM/RPM should specify the anticipated number of modifications and, to the extent
possible, the scope of the modification(s).
Examples:
1. If the extent of contamination is not fully defined, indicate that the length of field work is not fully
delineated and a modification may be required to accommodate this unqualified field element.
2. If treatability testing is ongoing and may significantly affect RD activities, but oversight is required for
treatability activities, specify that the RD Oversight Work Plan will be completed in multiple phases
(c) Perform Internal QA and Submit Final Oversight Work Plan within 15 days after
receipt of EPA comments on the draft work plan.
.1.1.6 Review PRP Plans. The contractor shall review the following PRP-developed work plans
for conformance with applicable EPA standards and guidance (see also Task 6.7 for review
instructions) and provide written review comments to the WAM/RPM.
(1) Review PRP Site Management Plan
(a) Review PRP Pollution Control & Mitigation Plan
(b) Review PRP Transportation and Disposal (of site-derived wastes) Plan
(2) Review PRP Health and Safety Plan
(3) Review PRP Sampling and Analysis Plan (Chemical Data Acquisition Plan)
(a) Review PRP Quality Assurance Project Plan (QAPP)
(b) Review PRP Field Sampling Plan (FSP)
(c) Review PRP Data Management Plan
(4) Review Other PRP Plan(s)
.1.2 Preparation of Site-Specific Plans
.1.2.1 (Not used)
.1.2.2 Develop Health and Safety Plan. Prepare a site-specific HASP that specifies employee
training, protective equipment, medical surveillance requirements, standard operating
procedures, and a contingency plan in accordance with 29 CFR 1910.120 1(1) and (1)(2).
Whenever possible, use the HASP developed for the Remedial Investigation/Feasibility
Study (RI/FS) in preparing the HASP for the RD.
1. The HASP may not constitute an Emergency Response Plan. Site conditions may warrant a separate
deliverable.
2. EPA does not approve the contractor's HASP, but reviews it to ensure that it is complete and adequately
protective.
.1.2.3 Develop Sampling and Analysis Plan (Chemical Data Acquisition Plan). Prepare an FSP
that defines the oversight sampling and information-collection methods that shall be used for
the project. It shall include sampling objectives; sample locations and frequency; sampling
equipment and procedures; sample handling and analysis; and which samples are to be
analyzed through the Contract Laboratory Program (CLP), which through other sources,
and the justification for those decisions. The FSP shall be written so that a field sampling
team unfamiliar with the site would be able to gather the samples and field information
required. The FSP developed for the RI/FS should be used whenever possible in preparing
the FSP for the RD oversight activities.
Model RD Oversight SOW (5/31/95)
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1. Depending on the complexity of the sampling effort needed to support the RD, the FSP and QAPP can
be combined into a single Sampling and Analysis Plan (SAP).
2. Minimize FSP preparation costs by requiring die oversight contractor to utilize the RI/FS FSP as a
reference during the development of its sampling plan.
(1) Quality Assurance Project Plan. Prepare a QAPP in accordance with QAMS-005/80
(December 29, 1980). The QAPP shall describe the project objectives and
organization, functional activities, and QA/QC protocols that shall be used to achieve
the desired Data Quality Objectives (DQOs). The DQOs shall, at a minimum, reflect
use of analytical methods for identifying contamination and addressing contamination
consistent with the levels for remedial action objectives identified in the National
Contingency Plan.
(2) Field Sampling Plan. The contractor shall prepare an FSP that defines the oversight
sampling and information-collection methods that shall be used for the project. It shall
include sampling objectives; sample locations and frequency; sampling equipment and
procedures; sample handling and analysis; and description of which samples are to be
analyzed through the CLP, which through other sources, and the justification for those
decisions. The FSP shall be written so that a field sampling team unfamiliar with the
site would be able to gather the samples and field information required. The FSP
developed for the RI/FS should be used whenever possible in preparing the FSP for the
RD/RA Oversight activities.
(3) Data Management Plan
1.2.4 Other Plan(s)
.1.3 Project Management
The contractor shall perform general work assignment management including management and
tracking of costs, preparation of Monthly Progress Reports, attendance at project meetings, and
preparation and submittal of invoices.
If the contractor finds that the RA being designed differs significantly from the ROD, the
construction or implementation is not consistent with the design, requirements delineated within the
Consent Decree are not being met, or that there are compliance issues with applicable or relevant
and appropriate requirements (ARARs) at any point in the process, the contractor shall notify the
WAM/RPM immediately to describe the issue. The contractor shall then recommend, technical
solutions in a memorandum ASAP.
.1.3.1 Prepare Periodic Status Reports. The contractor shall prepare monthly progress reports.
(1) Document Cost and Performance Status. The contractor shall document the status of
each task and report costs and Level of Effort (by P-level) expended to date.
(2) Prepare and Submit Invoices
.1.3.2 Participate in Meetings and Communicate Routinely. The contractor shall attend project
meetings, provide documentation of meeting results, and shall contact the WAM/RPM by
telephone on a weekly basis to report project status.
.1.3.3 (Not used)
.1.3.4 (Not used)
.1.3.5 (Not used)
.1.3.6 Manage, Track, and Report Equipment Status
.1.3.7 Work Assignment Closeout
.1.4 Subcontract Procurement and Support Activities
.1.4.1 Identify and Procure Subcontractors
(1) (Not used)Drilling Subcontractor
(2) (Not used)Surveying Subcontractor
7 Model RD Oversight SOW (5/31/95)
-------
(3) (Not used)Geophysical Subcontractor
(4) (Not used)Site Preparation Subcontractor
(5) Analytical Services Subcontractor(s)
(6) (Not used)Waste Disposal Subcontractor
(7) (Not used)Treatability Subcontractor(s)
(8) Other(s)
.1.4.2 Develop Subcontractor QA Program
.1.4.3 Perform Subcontract Management
6.2 Community Relations
This task includes efforts related to the update and implementation of the Community Relations Plan
(CRP) for the site. The contractor shall provide community relations support to EPA throughout the RD
in accordance with Community Relations in Superfund A Handbook, June 1988. Community relations
shall encompass the following subtasks:
Listed below are a number of possible community relations activities the WAM/RPM may require. The
WAM/RPM should determine the community relations activities the PRP is conducting and coordinate to
the extent practical to avoid duplication of effort.
.2.1 Develop Community Relations Plan
.2.1.1 Conduct Community Interviews
.2.1.2 Update CRP. The contractor shall update the RI/FS CRP to address community relations
requirements during the RD.
(1) Draft CRP
(2) Final CRP
.2.2 Prepare Fact Sheets
The contractor shall prepare a fact sheet to inform the public about activities related to the final
design, a schedule for the RD and later for the RA, activities to be expected during construction,
provisions for responding to emergency releases and spills, and any potential inconveniences such as
excess traffic and noise that may affect the community during onsite activities.
.2.3 Public Hearing, Meetings, and Availability Support
The contractor shall prepare presentation materials and provide support as needed for public
meetings. The contractor shall assist in communication and coordination with local agencies. The
contractor shall attend citizen advisory group meetings
The number and location of anticipated public meetings should be identified in the SOW for cost estimating
purposes.
.2.3.1 Technical Support. The contractor shall prepare technical input to news releases, briefing
materials, and other community relations vehicles.
.2.3.2 Logistical and Presentation Support
.2.3.3 Writing and Placement of Public Notice Support
.2.4 Maintain Information Repository/Mailing List
The contractor shall maintain a repository of information on activities related to the RD as described
in Appendix A.8, page A-19, of Community Relations in SuperfundA Handbook, June 1988. The
contractor shall also maintain and update mailing lists to ensure that all companies, persons, and/or
agencies are notified of site activities and scheduled public meetings as required.
Model RD Oversight SOW (5/31/95)
-------
I The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
6.3 Data Acquisition Oversight
This task involves oversight of work efforts related to sampling during both RD and RA. The purpose of
the sampling is to compare results with PRP data. The planning for this task is accomplished in Task 6.1,
Project Planning, whereby all of the necessary plans required to collect the field data are determined and
arranged. This task begins with EPA's approval of the FSP prior to RD and ends with the demobilization
of field personnel and equipment from the site after RA is complete.
The contractor shall perform the following field activities or a combination of activities for the data
acquisition effort in accordance with the EPA-approved FSP and QAPP developed in Task 6.1:
Before beginning field activities, consider specifying a kickoff meeting with all principal personnel to clarify
objectives and communication channels to ensure the efficient use of available funds.
.3.1 Mobilization and Demobilization Oversight
The contractor shall oversee procurement of the necessary personnel, equipment, and materials for
efficient mobilization and demobilization to and from the site.
.3.1.1 (Not used)
.3.1.2 Mobilization Oversight
(1) (Not used)
(2) Installation of Utilities
(3) Construction of Temporary Facilities
(a) Construct Decontamination Facilities
(b) Construct Sample or Derived Waste Storage Facility
(c) Construct Field Offices
(d) Construct Mobile Laboratory
(e) Construct Other Temporary Facilities
.3.1.3 Demobilization Oversight
(1) Removal of Temporary Facilities
(2) Site Restoration
.3.2 Perform Field Investigation Oversight
The contractor shall collect a percentage of split samples for analysis during RD. Split sampling
during RD is required for comparison with the remediation contractor's data.
The WAM/RPM should specify the expected written and/or photographic documentation to be recorded in
the field as well as the type of field activity reports expected by the RPM, the frequency, and the required
distribution (RPM, State representative, etc.).
Ensure the proper management of samples by the PRP, including accurate chain-of-custody
procedures for sample tracking, protective sample-packing techniques, and proper sample-
preservation techniques. Ensure that the PRP characterizes and disposes of investigation-derived
wastes in accordance with local, State and Federal regulations as specified in the FSP (see the Fact
Sheet Guide to Management of Investigation-Derived Wastes, 9345.3-03FS, January 1992).
.3.2.1 Perform Site Reconnaissance Oversight
(1) Ecological Resources Reconnaissance
Model RD Oversight SOW (5/31/95)
-------
(2) Well Inventory
(3) Residential Well Sampling
(4) Land Survey
(5) Topographic Mapping
(6) Field Screening
.3.2.2 Perform Geological Investigations Oversight (Soils and Sediments)
.3.2.3 Perform Air Investigations Oversight
.3.2.4 Perform Hydrogeological Investigations OversightGround Water
(1) Well Systems Installation
(2) Sample Collection
(3) Samples collected during drilling (e.g., hydro punch or equivalent)
(4) Tidal Influence Study
(5) Hydraulic Tests (Pump Tests)
(6) Ground-Water Elevation Measurement
.3.2.5 Perform Hydrogeological Investigations OversightSurface Water
.3.2.6 Perform Waste Investigation Oversight
.3.2.7 Perform Geophysical Investigation Oversight
.3.2.8 Perform Ecological Investigation Oversight
.3.2.9 Perform Contaminated Building Samples Oversight
.3.2.10 Perform Disposal of Investigation-Derived Waste Oversight
.3.2.11 Perform Prepare Data Acquisition Oversight Reports
6.4 Analysis of Split Samples
.4.1 Perform Screening-Type Laboratory Sample Analysis
.4.1.1 Analyze Air and Gas Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.2 Analyze Ground-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.3 Analyze Surface-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.4 Analyze Soil and Sediment Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.5 Analyze Waste (Gas) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.6 Analyze Waste (Liquid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.'7 Analyze Waste (Solid) Samples
(1) Organic
(2) Inorganic
10 Model RD Oversight SOW (5/31/95)
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(3) Radiochemistry
.4.1.8 Analyze Biota Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.9 Analyze Bioassay Samples
.4.1.10 Perform Bioaccumulation Studies
.4.2 CLP-Type Laboratory Sample Analysis
The contractor shall request CLP analytical services in accordance with procedures outlined in the
User's Guide to the Contract Laboratory Program, EPA, December 1986.
.4.2.1 Analyze Air/Gas Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.2 Analyze Ground-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.3 Analyze Surface-Water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.4 Analyze Soil and Sediment Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.5 Analyze Waste (Gas) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.6 Analyze Waste (Liquid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.7 Analyze Waste (Solid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.8 Analyze Biota Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.9 Analyze Bioassay Samples
.4.2.10 Perform Bioaccumulation Studies
6.5 Analytical Support and Data Validation of Split Samples
The contractor shall arrange for the analysis and validation of environmental split samples collected. The
sample analysis and validation task begins with reserving sample slots in the CLP and the completion of
the RD field sampling program. This task ends with contractor validation of the analytical data received
from the laboratory. The contractor shall perform the following activities or combination of activities to
analyze and validate test results:
>'.! j ;- 11 Model RD Oversight SOW (5/31/95)
-------
.5.1 Prepare and Ship Environmental Samples
.5.1.1 Ground-Water Samples
.5.1.2 Surface and Subsurface Soil Samples
.5.1.3 Surf ace-Water and Sediment Samples
.5.1.4 Air Samples
.5.1.5 Biota Samples
.5.1.6 Other Types of Media Sampling and Screening
.5.2 Coordinate With Appropriate Sample Management Personnel
.5.3 Implement EPA-Approved Laboratory QA Program
.5.4 Provide Sample Management (chain of custody, sample retention, and data storage)
.5.5 Perform Data Validation
The contractor shall perform appropriate data validation to ensure that the data are accurate and
defensible. Complete the necessary summary tables, validation worksheets, and DQO summary
forms.
For the RD, full data validation procedures are usually not necessary. The WAM/RPM may want to
specify the level of data validation required.
.5.5.1 Review Analysis Results Against Validation Criteria
.5.5.2 Provide Written Documentation of Validation Efforts
Implement quality control procedures to ensure the quality of all reports and submittals to
EPA.
The WAM/RPM should specify the format for submissions if there are Region-specific or other specific
requirements.
6.6 Data Evaluation of Split Samples
This task involves comparison of the PRP's data that will be used in the remedial design effort with data
resulting from the analysis of split samples. Data evaluation begins with the receipt of analytical data
from the data acquisition task and ends with the submittal of a Data Evaluation Summary Report.
Specifically, the contractor shall compare, evaluate, interpret, and tabulate data in an appropriate
presentation format for final data tables.
.6.1 Data Useability Evaluation and Field QA/QC
.6.2 Data Reduction, Tabulation, and Evaluation
.6.2.1 Evaluate Geological Data (Soils and Sediments)
.6.2.2 Evaluate Air Data :
.6.2.3 Evaluate Hydrogeological DataGround Water
.6.2.4 Evaluate Hydrogeological Data-Surface Water
.6.2.5 Evaluate Waste Data .
.6.2.6 Evaluate Geophysical Data
.6.2.7 Evaluate Ecological Data
.6.3 Modeling
.6.3.1 Contaminant Fate and Transport
.6.3.2 Water Quality ...
.6.3.3 Ground Water
.6.3.4 Air . .
.6.3.5 Other Modeling .
.6.4 Develop Data Evaluation Report . .
12 Model RD Oversight SOW (5/31 /95)
-------
The contractor shall evaluate and present results in a Data Evaluation Summary Report to submit to
the WAM/RPM for review and approval. The report will include a comparison of the split sample
data collected with PRP data. After the WAM/RPM's review, attend a meeting with EPA to
discuss data evaluation results and next steps.
Implement quality control procedures to ensure the quality of all reports and submittals to EPA.
These procedures shall include, but are not limited to, internal technical and editorial review; and
the documentation of all reviews, the problems identified, and corrective actions taken.
The WAM/RPM should .specify, that the contractor prepare and submit a Technical Memorandum to the
WAM/RPM if new analytical data needs or significant data problems are identified during the evaluation.
6.7 Review of PRP Remedial Design Documents
This task involves work.efforts to review PRP RD submittals. The contractor shall perform reviews to
, focus on the technical and engineering merit. Letter reports will be submitted upon the completion of
' each "-"- ----- --... . . .
review by the oversight contractor within 21 calendar days of the start of the review, identifying specific
issues and suggested corrective action. The following factors are to be considered during the review of all
PRP sub.mittals: .,,,.,..;> . ,
Technical requirements of the ROD, Unilateral Administrative Order (UAO), Administrative Order
of Consent (AOC), CD,.and .compliance with ARARs
. Standard professional engineering practices ,
Applicable statutes, EPA policies, directives, and regulations (see Attachment 3)
' Spot checking design calculations to assess accuracy and quality of design activities
Examination of planning and construction schedules for meeting project completion goals
The oversight contractpr shall review the PRP-prepared planning, predesign, and design project
documentation to ensure professional quality, technical accuracy, compliance with the PRP RD Work
Plan, the ROD and Consent Decree, CERCLA, and all ARARs. ;
.7.1 Review PRP Remedial Design Documents
.7.1.1 Review Preliminary Design
(1) Project Delivery Strategy and Scheduling
(2) Preliminary Construction Schedule .
(3) Specifications Outline
(4) Preliminary Drawings
(5) Basis of Design Report/Design Analysis
(6) Preliminary Cost Estimate
(7) PRP Description of Variances with ROD
(8) PRP Response to Design Review Comments
(9) Participate in Preliminary Design Review/Briefing
.7.1.2 Review (PRP Remedial) Intermediate Design Documents
(1) Construction Schedule
(2) Preliminary Specifications
(3) Intermediate Drawings
(4) Basis of Design Report/Design Analysis
(5) Revised Cost Estimate
(6) PRP Description of Variances with ROD
(7) PRP Response to Design Review Comments
(8) Participate in Intermediate Design Review/Briefing
., , -,.. -... 13. Model RD Oversight SOW (5/31/95)
-------
.7.1.3 Review Prefmal/Final Design
(1) Prefinal Design Specifications
(2) Prefinal Drawings
(3) Basis of Design Report/Design Analysis
(4) Revised Cost Estimate
(5) Final Design Submittal
(6) Participate in Prefinal/Final Design Review
(7) Subcontract Award Document(s)
(8) Biddability (Offerability) and Constructability Reviews
(9) Revised Project Delivery Strategy
.7.2 (Not used)
6.8 Technical Meeting Support
This task includes work efforts related to attendance at and documentation of meetings with EPA, PRPs,
the PRP contractor, and the State Agency. The contractor shall attend meetings and provide
documentation of meeting results. Within days after a meeting, the contractor will submit to the
WAM/RPM a written report summarizing the meeting results. Meetings may be scheduled to coincide
with the following specific milestones during the RD/RA:
At PRP RD Work Plan Review
At Design Submittal Reviews
Before initiating onsite field sampling and treatability study during design
At completion of all sampling during design
6.9 Work Assignment Closeout
.9.1 Return Documents to Government
.9.2 Duplicate, Distribute, and Store Files
.9.3 Archive Files
.9.4 Prepare Microfiche, Microfilm, and/or Optical Disk
.9.5 Prepare Closeout Report. The contractor shall include a breakdown on disk of final costs and Level
of Effort (by P-level) in the same detail and format as the Work Breakdown Structure
(Attachment 2).
14 Model RD Oversight SOW (5/31/95)
-------
Attachment 1
Summary of Major Submittals for the Remedial Design Oversight at
(Site)
TASK
6.1.1.2
6.1.1.5
6.1.1.5
6.1.1.6
6.1.2.2
6.1.2.3(1)
6.1.2.3(2)
6.1.2.2
6.1.2.3(1)
6.1.2.3(2)
6.2.1
6.2.1
DELIVERABLE
Site Visit Report
Draft RD Oversight Work Plan
Final RD Oversight Work Plan
Comments on Reviews of PRP
Plans
Draft HASP
Draft QAPP
Draft FSP
Final HASP
Final QAPP
Final FSP
Draft Revised CRP
Final Revised CRP
REF
NO.*
5
8
19
21
36
36
19
21
8
5
36
19
21
8
5
4
4
NO. OF
COPIES
3
3
3
3
3
3
3
3
3
3
3
3
DUE DATE
(calendar days)
10 days after site visit
30 days after initiation of work
assignment (WA)
15 days after receipt of EPA
comments
21 days after receipt of work plans
from EPA
30 days after initiation of WA
30 days after initiation of WA
30 days after initiation of WA
15 days after receipt of EPA
comments
15 days after receipt of EPA
comments
15 days after receipt of EPA
comments
(#) days after initiation of WA
(#) days after receipt of EPA
comments
EPA REVIEW
PERIOD
7 days after receipt of report
21 days after receipt of Work Plan
NA
NA
21 days after receipt of HASP
21 days after receipt of QAPP
21 days after receipt of FSP
NA
NA
NA
14 days after receipt of revised
CRP
NA
-------
Attachment 1
Summary of Major Submittals for the Remedial Design Oversight at
(Site) (continued)
TASK
6.2.2
6.6.4
6.7
DELIVERABLE
Fact Sheets
Data Evaluation Summary
Report
Letter Reports
REF
NO.*
NO. OF
COPIES
3
3
3
DUE DATE
(calendar days)
As needed
10 days after receipt of analytical
results from laboratory
21 days after receipt of PRP
design submittal
EPA REVIEW
PERIOD
10 days after receipt of fact sheet
15 days after receipt of report
14 days after receipt of letter
report
*See Attachment 3 for list of references
-------
Attachment 2
Work Breakdown Structure (WBS) for
Remedial Design Oversight (RDO)
6.0 Remedial Design Oversight
.01 Project Planning and Support
.01 Project Planning
.01 Attend Scoping Meeting
.02 Conduct Site Visit
.03 Evaluate Existing Information
.04 Oversight Work Plan Development
.01 Draft Oversight Work Plan Development
.01 Develop Narrative
.02 Develop Cost Estimate
.03 Internal QA & Submission
.02 Final Oversight Work Plan Preparation
.01 Attend Negotiation Meeting
.02 Modify Draft Work Plan and Cost Estimate
.03 Internal QA & Submission
.05 Review PRP Plans
.01 Review PRP Site Management Plan
.01 Review PRP Pollution Control & Mitigation Plan
.02 Review PRP T&D Plan
.02 Review PRP Health & Safety Plan
.03 Review PRP Sampling & Analysis Plan (Chemical Data Acquisition Plan)
.01 Review PRP Quality Assurance Project Plan
.02 Review PRP Field Sampling Plan
.03 Review PRP Data Management Plan
.04 Other PRP Plan(s)
.02 Preparation of Site-Specific Plans
.01 Not used
.02 Develop Health & Safety Plan
.03 Sampling & Analysis Plan (Chemical Data Acquisition Plan)
.01 Quality Assurance Project Plan
.02 Field Sampling Plan
.03 Data Management Plan
.04 Other Plan(s)
.03 Project Management
.01 Prepare Periodic Status Reports
.01 Document Cost and Performance Status
.02 Prepare/Submit Invoices
.02 Meeting Participation/Routine Communications
.03 Maintain Cost/Schedule Control System
.04 Perform Value Engineering
.05 Perform Engineering Network Analysis
.06 Manage, Track, and Report Equipment Status
.07 Work Assignment Closeout
.04 Subcontract Procurement/Support Activities
.01 ID and Procurement of Subcontractors
.01 Not used-Drilling Subcontractor
.02 Not used -Surveying Subcontractor
17 Model RD Oversight SOW (5/31/95)
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.03 Not used -Geophysical Subcontractor
.04 Not used -Site Preparation Subcontractor
.05 Analytical Services Subcontractor(s)
.06 Not used Waste Disposal Subcontractor
.07 Not used -Treatability Subcontractor(s)
.08 Other(s)
.02 Contractor QA Program
.03 Perform Subcontract Management
.02 Community Relations
.01 Community Relations Plan (CRP) Development
.01 Conduct Community Interviews
.02 Update CRP
.01 Draft CRP
.02 Final CRP
.02 Prepare Fact Sheets
.03 Public Hearing, Meetings, & Availability Support
.01 Technical Support
.02 Logistical & Presentation Support
.03 Public Notice Support (writing, or placement of)
.04 Maintain Information Repository/Mailing List
.03 Data Acquisition Oversight
.01 Mobilization/Demobilization Oversight
.01 Not used-ID field support equipment/supplies/facilities
.02 Mobilization Oversight
.01 Site Preparation
.01 Perform Demolition
.02 Clearing and Grubbing
.03 Perform Earthwork
.01 Provide Borrow Pit
.02 Construct Haul Roads
.04 Construct Roads/Parking/Curbs/Walks
.OS Install Storm Drainage/Subdrainage
.06 Install Fencing/Site Security
.02 Installation of Utilities
.01 Install Electrical Distribution
.02 Install Telephone/Communication System(s)
.03 Install Water/Sewer/Gas Distribution
.04 Install Fuel Line Distribution
.03 Construction of Temporary Facilities
.01 Construct Decontamination Facilities
.02 Construct Sample/Derived Waste Storage Facility
.03 Construct Field Offices
.04 Construct Mobile Laboratory
.05 Construct Other Temporary Facilities
.03 Demobilization Oversight
.01 Removal of Temporary Facilities
.02 Site Restoration
.02 Field Investigation
.01 Site Reconnaissance Oversight
.01 Ecological Resources Reconnaissance
.02 Well Inventory
.03 Residential Well Sampling
.04 Land Survey
.05 Topographic Mapping
.06 Field Screening
18 Model RD Oversight SOW (5/31/95)
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.02 Geological Investigations Oversight (Soils/Sediments)
.01 Surface Soil Sample Collection
.03 Air Investigations Oversight
.04 Hydrogeological Investigations Oversight-Ground Water
.01 Well Systems Installation
.02 Collect Samples
.03 Hydro Punch
.04 Tidal Influence Study
.05 Hydraulic Tests (Pump Tests)
.06 Ground-Water Elevation Measurement
.05 Hydrogeological Investigations Oversight-Surface Water
.06 Waste Investigation Oversight
.07 Geophysical Investigation Oversight
.08 Ecological Investigation Oversight
.09 Contaminated Building Samples Oversight
.10 Disposal of Investigation-Derived Waste Oversight
.11 Prepare Data Acquisition Oversight Reports
.04 Sample Analysis of Splits
.01 Screening-Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Ground-Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.05 Analyze Waste (Gas) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
.10 Perform Bioaccumulation Studies
.02 CLP-Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
19 Model RD Oversight SOW (5/31/95)
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.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Ground-Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.05 Analyze Waste (Gas) Samples , .
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples '
.01 Organic : :-.>.' . ;
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
.10 Perform Bioaccumulation Studies :
.05 Analytical Support and Data Validation of Split Samples
.01 Prepare and Ship Environmental Samples
.01 Ground-Water Samples
.02 Surface and Subsurface Soil Samples
.03 Surface Water & Sediment-Samples,
.04 Air Samples
.05 Biota Samples
.06 Other types of media sampling and screening
.02 Coordinate with appropriate Sample Management personnel
.03 Implement EPA-approved Laboratory QA program
.04 Provide Sample Management (Chain of Custody, sample retention, & data storage)
.05 Perform Data Validation
.01 Review analysis results against validation criteria
.02 Provide written Documentation of validation efforts
.06 Data Evaluation of Split Samples
.01 Data Useability Evaluation/Field QA/QC
.02 Data Reduction, Tabulation and Evaluation
.01 Evaluate Geological Data (Soils/Sediments)
.02 Evaluate Air Data
.03 Evaluate Hydrogeological Data-Ground Water
.04 Evaluate Hydrogeological Data-Surface Water
.05 Evaluate Waste Data
20 Model RD Oversight SOW (5/31/95)
-------
.06 Evaluate Geophysical Data
.07 Evaluate Ecological Data
.03 Modeling
.01 Contaminant Fate and Transport
.02 Water Quality
.03 Ground Water
.04 Air
.05 Other Modeling
.04 Develop Data Evaluation Report
.07 Review PRP Remedial Design Documents
.01 Review Preliminary Design
.01 Project Delivery Strategy and Scheduling
.02 Preliminary Construction Schedule
.03 Specifications Outline
.04 Preliminary Drawings
.05 Basis of Design Report/Design Analysis
.06 Preliminary Cost Estimate
.07 PRP Description of Variances with ROD
.08 PRP Response to Design Review Comments
.09 Participate in Preliminary Design Review/Briefing
.02 Review Intermediate Design
.01 Construction Schedule
.02 Preliminary Specifications
.03 Intermediate Drawings
.04 Basis of Design Report/Design Analysis
.05 Revised Cost Estimate
.06 PRP Description of Variances with ROD
.07 PRP Response to Design Review Comments
.08 Participate in Intermediate Design Review/Briefing
.03 Review Prefinal/Final Design
.01 Prefmal Design Specifications
.02 Prefmal Drawings
.03 Basis of Design Report/Design Analysis
.04 Revised Cost Estimate
.05 Final Design Submittal
.06 Participate in Prefinal/Final Design Review
.07 Subcontract Award Document(s)
.08 Biddability (offerability) and Constructability Reviews
.09 Revised Project Delivery Strategy
.10 Document VE Modifications
.07.02 (Not Used)
.08 Technical Meeting Support
.09 Work Assignment Close Out
.01 Return Documents to Government
.02 File Duplication/Distribution/Storage
.03 File Archiving
.04 Microfiche/Microfilm/Optical Disk
.05 Prepare Closeout Report
21 Model RD Oversight SOW (5/31/95)
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Attachment 3
Regulations and Guidance Documents
The following list, although not comprehensive, comprises many of the regulations and guidance documents
that apply to the RD process:
1. American National Standards Practices for Respiratory Protection. American National Standards
Institute Z88.2-1980,March 11,1981.
2. ARCS Construction Contract Modification Procedures September 89, OERR Directive 9355.5-01/FS.
3. CERCLA Compliance with Other Laws Manual, Two Volumes, U.S. EPA, Office of Emergency and
Remedial Response, August 1988 (DRAFT), OSWER Directive No. 9234.1-01 and -02.
4. Community Relations in Superfund -A Handbook, U.S. EPA, Office of Emergency arid Remedial
Response, June 1988, OSWER Directive No. 9230.0-3B.
5. A Compendium of Superfund Field Operations Methods, Two Volumes, U.S. EPA, Office of Emergency
and Remedial Response, EPA/540/P-87/001a, August 1987,OSWER Directive No. 9355.0-14.
6. Construction Quality Assurance for Hazardous Waste Land Disposal Facilities, U.S. EPA, Office of
Solid Waste and Emergency Response, October 1986,OSWER Directive No.'9472.003.
7. Contractor Requirements for the Control and Security of RCRA Confidential Business Information,
March 1984.
8. The Data Quality Objectives Process for Superfund: Interim Final Guidance, U.S. EPA, EPA/540/R-
93/07 I.September 1993.
9. Engineering Support Branch Standard Operating Procedures and Quality Assurance Manual, U.S: EPA
Region IV, Environmental Services Division, April 1, 1986 (revised periodically).
10. EPA NEIC Policies and Procedures Manual, EPA-330/9-78-001-R, May 1978, revised November 1984.
11. Federal Acquisition Regulation, Washington, DC: U.S. Government Printing Office (revised
periodically).
12. Guidance for Conducting Remedial Investigations and Feasibility Studies Under CERCLA, Interim
Final, U.S. EPA, Office of Emergency and Remedial Response, October 1988, OSWER Directive NO.
9355.3-01. .
13. Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by Potential
Responsible Parties, U.S. EPA Office of Emergency and Remedial Response, EPA/540/G-90/001, April
1990.
14. Guidance on Expediting Remedial Design and Remedial Actions, EPA/540/G-90/006, August 1990.
15. Guidance on Remedial Actions for Contaminated Ground Water at Superfund Sites, U.S. EPA Office of
Emergency and Remedial Response (DRAFT), OSWER Directive No. 9283.1-2.
16. Guide for Conducting Treatability Studies Under CERCLA, U.S. EPA, Office of Emergency and
Remedial Response, Prepublication version.
17. Guide to Management of Investigation-Derived Wastes, U.S. EPA, Office of Solid Waste and
Emergency Response, Publication 9345.3-03FS,January 1992.
18. Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office of
Research and Development, Cincinnati, OH, QAMS-004/80, December 29, 1980.
19. Health and Safety Requirements of Employees Employed in Field Activities, U.S. EPA, Office of
Emergency and Remedial Response, July 12,1982, EPA Order No. 1440.2.
20. Interim Guidance on Compliance with Applicable of Relevant and Appropriate Requirements, U.S.
EPA, Office of Emergency and Remedial Response, July 9, 1987, OSWER Directive No. 9234.0-05.
21. Interim Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office
of Emergency and Remedial Response, QAMS-005/80, December 1980.
22. Methods for Evaluating the Attainment of Cleanup Standards: Vol. 1, Soils and Solid Media, February
1989, EPA 23/02-89-042; vol. 2, Ground water (Jul 1992).
23. National Oil and Hazardous Substances Pollution Contingency Plan; Final Rule, Federal Register 40
CFR Part 300, March 8, 1990.
24. NIOSH Manual of Analytical Methods, 2nd edition. Volumes I-VII for the 3rd edition, Volumes I and
II, National Institute of Occupational Safety and Health.
22 Model RD Oversight SOW (5/31/95)
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25. Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities, National
Institute of Occupational Safety and Health/Occupational Health and Safety Administration/United
States Coast Guard/Environmental Protection Agency, October 1985.
26. Permits and Permit Equivalency Processes for CERCLA On-Site Response Actions, February 19,1992,
OSWER Directive 9355.7-03.
27. Procedure for Planning and Implementing Off-Site Response Actions, Federal Register, Volume 50,
Number 214, November 1985, pages 45933-45937.
28. Procedures for Completion and Deletion of NPL Sites, U.S. EPA, Office of Emergency and Remedial
Response, April 1989, OSWER Directive No. 9320.2-3A.
29. Quality in the Constructed Project: A Guideline for Owners, Designers and Constructors, Volume 1,
Preliminary Edition for Trial Use and Comment, American Society of Civil Engineers, May 1988.
30. Remedial Design/Remedial Action (RD/RA) Handbook, U.S. EPA, Office of Solid Waste and
Emergency Response (OSWER), 9355.0-04B.EPA 540/R-95/059, June 1995.
31. Revision of Policy Regarding Superfund Project Assignments, OSWER Directive No. 9242.3-08,
December 10,1991. [Guidance, p. 2-2]
32. Scoping the Remedial Design (Fact Sheet), February 1995, OSWER 9355-5-21FS.
33. Standard Operating Safety Guides, U.S. EPA, Office of Emergency and Remedial Response, November
1984.
34. Standards for the Construction Industry, Code of Federal Regulations, Title 29, Part 1926, Occupational
Health and Safety Administration.
35. Standards for General Industry, Code of Federal Regulations, Title 29, Part 1910, Occupational Health
and Safety Administration.
36. Structure and Components of 5-Year Reviews, OSWER Directive No. 9355.7-02,May 23, 1991.
[Guidance, p. 3-5]
37. Superfund Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by
Potentially Responsible Parties, April 1990.EPA/540/G-90/001.
38. Superfund Remedial Design and Remedial Action Guidance, U.S. EPA, Office of Emergency and
Remedial Response, June 1986, OSWER Directive No. 9355.0-4A.
39. Superfund Response Action Contracts (Fact Sheet), May 1993, OSWER Publ. 9242.2-08FS.
40. TLVs-Threshold Limit Values and Biological Exposure Indices for 1987-88, American Conference of
Governmental Industrial Hygienists.
41. Treatability Studies Under CERCLA, Final. U.S. EPA, Office of Solid Waste and Emergency
Response, EPA/540/R-92/071a, October 1992.
42. USEPA Contract Laboratory Program Statement of Work for Inorganic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, July 1988.
43. USEPA Contract Laboratory Program Statement of Work for Organic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, February 1988.
44. User 's Guide to the EPA Contract Laboratory Program, U.S. EPA, Sample Management Office,
August 1982.
45. Value Engineering (Fact Sheet), U.S. EPA, Office of Solid Waste and Emergency Response, Publication
9355.5-03FS,May 1990.
23 Model RD Oversight SOW (5/31/95)
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Attachment 4
TRANSMIT! AL OF DOCUMENTS FOR ACCEPTANCE BY EPA
TO:
SUBTASK NO.
DATE:
FROM:
DELIVERABLE
f
NO. OF
COPIES
TRANSMITTAL NO.
1 1 New Transmittal
1 1 Resubmittal of
Transmittal No.
REMARKS
ACCEPTANCE ACTION
DOCUMENTS FOUND ACCEPTABLE (LIST BY SUBTASK NO.)
NAME/TITLE/SIGNATURE OF REVIEWER
DATE
-------
Attachment 5
TRANSMITTAL REGISTER
PROJECT TITLE AND LOCATION
d
Z
J4
V3
3
Si
3
on
DELIVERABLE
SJS
. a.
15
1 8
a a
CONTRACT NO.
Transmittal
No.
«!
n a>
Q O
Date Comments
Sent to
Contractor
WORK ASSIGNMENT NO.
2fU
8 Q
<
REMARKS
-------
RASOW
-------
(Date)
MODEL STATEMENT OF WORK FOR REMEDIAL ACTION
SITE, COUNTY, ' STATE
ATTACHMENTS
Attachment 1. Summary of Major Submittals for the Remedial Action at (Site) 22
Attachment 2. Work Breakdown Structure 24
Attachment 3. Regulation and Guidance Documents 30
Attachment 4. Transmittal of Documents for Acceptance by EPA 32
Attachment 5. Transmittal Register 33
1. To tell the contractor what EPA wants done. The WAM/RPM should be as specific as possible in
describing what you want the contractor to do. The contractor will write a work plan and budget
describing how and at what cost the requirements will be met and ultimately will be responsible for
performing to those requirements. Whenever there is an absolute requirement (e.g., prepare the
QAPP in accordance with QAMS-005/80 (December 29, 1980 or prepare the Remedial Action Report
in accordance with OSWER Publication 9355.0-39FS (June 1992)), state it.
2. To give the contractor a structure for recording costs. Work plan costs and final costs of different
remedial action projects can be compared and analyzed.
Use of a Work Breakdown Structure (WBS)
1. A WBS has been developed for this model work assignment in order for EPA to track the initial and
final costs of each element used and share this data with other Federal agencies. The WBS is,
essentially, the outline for this work assignment and is included as Attachment 2 to this SOW.
2. If an element is not to be used, do not change the numbering system: instead, insert "not used" or
"N/A" after the element number and then delete the text for that element.
3. For the items used for a given project, additional descriptions (e.g., type of samples and estimated
number) should be added in order for the contractor and RPM/WAM to develop estimated costs on a
common basis.
7.0 Introduction
.0.1 Site Description
Provide a brief site description and site history.
.0.2 Purpose
The purpose of this Statement of Work (SOW) is to set forth the framework and requirements for
implementing the Remedial Action (RA) at (site) in accordance with the objectives of the
Remedial Design (RD). The Record of Decision (ROD) issued on (date) defines the selected
remedy. The RA is the implementation phase of site remediation or construction of the remedy, including
1 Model RA SOW (5/31/95)
-------
necessary operation and maintenance, performance monitoring, and special requirements. The RA is
based on the RD to achieve the remediation goals specified in the ROD. The goal for completion of this
RA is months after work plan approval. The estimated completion date for this work assignment
is
For the purposes of this model SOW, the RA contractor, also referred to as "the contractor", is defined
as the firm responsible for performing the SOW. The RA contractor is under contract to EPA through the
Alternate Remedial Contracting Strategy (ARCS) or Remedial Action Contractor (RAC) contracting
vehicles. The construction contractor, also referred to as the "constructor" is responsible for planning
and managing the construction activities in accordance with the contract documents. In most cases, the
constructor is a subcontractor to the RA contractor and will utilize the services of specialty subcontractors
in order to accomplish the RA.
During the RA, there are many participating team members that will have specific roles and responsibilities
throughout the RA. Up front in the SOW, the RPM may consider defining the nomenclature used to refer
to the different participants. Defining the RA contractor, the construction contractor, and other
subcontractors will ensure that the terms are used consistently throughout the SOW and Work Plan and will
facilitate a clear understanding of whom is expected to do what parts of the SOW. The RPM may consider
adding appropriate definitions to section 0.2.
.0.3 General Requirements
.0.3.1 The contractor shall conduct the RA in accordance with this SOW and the final plans and
specifications developed during the RD. The RA shall also be consistent with the ROD
issued on (date), the Remedial Design/Remedial Action (RD/RA) Handbook
(U.S. EPA Office of Solid Waste and Emergency Response (OSWER) 9355.0-04B, EPA
540/R-95/059, June 1995), and all other guidance used by EPA in conducting an RA. The
primary contact for this work assignment is , tel. ( ) ; the
secondary contact is , tel. ( ) .
.0.3.2 A summary of the major deliverables and a suggested schedule for submittals is attached.
See Attachment 1.
.0.3.3 Specifically, the RA involves the construction and implementation of
(briefly explain the major components of the RA).
.0.3.4 The contractor shall furnish all necessary and appropriate personnel, including
subcontractors, materials, and services needed for, or incidental to, performing and
completing the RA.
.0.3.5 A list of primary guidance and reference material is attached. See Attachment 2. In all
cases, the contractor shall use the most recently issued guidance.
.0.3.6 The estimated cost of the RA, as outlined in the RD cost estimate, is $ _.
.0.3.7 The contractor shall communicate at least weekly with the Work Assignment Manager or
Remedial Project Manager (WAM/RPM), either in face-to-face meetings or through
conference calls.
.0.3.8 The contractor shall notify the WAM/RPM when 75 percent of the approved work
assignment budget has been expended and when 95 percent has been expended.
.0.3.9 The contractor shall document all decisions that are made in meetings and conversations
.:.'-.:'- 'with EPA. The contractor shall forward this documentation to the WAM/RPM within two
working days of the meeting or conversation.
.0.3.10 EPA will provide oversight of contractor activities throughout the RA. EPA review and
approval of deliverables is a tool to assist this process and to satisfy, in part, EPA's
responsibility to provide effective protection of public health, welfare, and the
environment. EPA will review deliverables, including specific deliverables from the
constructor to the RA contractor, to assess the likelihood that the constructed remedy will
2 Model RA SOW (5/31/95)
-------
achieve its remediation goals and that its performance and operations requirements have
been met. Acceptance of plans and design-required submittals (i.e., shop drawings, design
details) by EPA does not relieve the RA contractor, the constructor, or any subcontractors
from their professional responsibilities.
.0.4 Record-Keeping Requirements
The contractor shall maintain all technical and financial records for the RA in accordance with the
contract. At the completion of the RA, the contractor shall submit copies of the official record
of the RA in (format) to the WAM/RPM.
1. Technical and financial records must support decisions made during the RA as well as to support cost
recovery.
2. The WAM/RPM should check with the Regional Records Manager and with Regional Counsel
regarding the distribution, number of copies, and preferred format (i.e., hard copy, microfilm,
microfiche, CD-ROM) for the official records of the RA.
.0.5 Equipment Transfer
At the completion of the RA work assignment or when government personal property is no longer
required at the site, the contractor shall arrange for the proper disposition of government-furnished or
contract-acquired property (purchased with contract funds) in accordance with the contract requirements.
The disposition (transfer, sale, or abandonment) of government personal property and the tracking of such
equipment (see item .1.2.4) shall be coordinated with the Contract Property Administrator. For additional
information, refer to Contractor's Guide for Control of Government Property, Office of Administration
and Resources Management, December 1988.
.0.6 Project Closeout
At the completion of the RA work assignment, the contractor shall perform all necessary project closeout
activities as specified in the contract. These activities may include closing out any subcontracts, indexing
and consolidating project records and files as required in Paragraph 0.4 above, and providing a technical
and financial closeout report to EPA. Final costs shall be reported to EPA (on disk) broken down into the
cost for each element of the WBS for this work assignment (see item .1.2.5, Project Management, Work
Assignment Closeout).
7.1 Project Planning and Support
.1.1 Project Planning
The purpose of this task is to plan for the execution and overall management of this work assignment.
The technical and managerial activities required to implement the RA and the associated costs are
developed during the planning phase and are detailed in the RA Work Plan. Activities required for
general work assignment management that will occur throughout the duration of the project are included in
this task. This task may begin before or after the approval of the final design package and will continue
through work assignment closeout. The following activities shall be performed as part of the project
planning and support task:
Model RA SOW (5/31/95)
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1. Depending on project status and if the designer will continue as the RA contractor, the WAM/RPM
may not need to task some of the following tasks (e.g. conduct site visit [1.1.2] or evaluate existing
information [1.1.3]) that are needed to familiarize a new contractor with the site.
2. Before developing the RA SOW, the WAM/RPM should review the RD SOW or RD work plan to
confirm if any RA planning or pre-construction activities were tasked during the RD work
assignment. Some activities may have been conducted by the RD contractor in Task 12, Post RD
Support)
3. In order to expedite the RA, initial planning for the RA may start before final approval of the design
package and therefore, overlap with RD or post-RD activities tasked to the designer. This is possible
when the designer will oversee the construction as the RA contractor.
.1.1.1 Attend Scoping Meeting. Before or concurrent with developing the RA Work Plan, the
contractor shall attend a scoping meeting to be held at the EPA Regional Office.
The meeting location and the RPM's expectations for the number of contractor personnel to attend should
be specified for cost estimation purposes. Consider having the designer, if different than the RA
contractor, attend the meeting to present any special considerations and to facilitate the transfer of site and
design information prior to work plan development.
.1.1.2 Conduct Site Visit. The contractor shall conduct a site visit with the EPA WAM/RPM and
designer's representative (if appropriate) during the RA planning phase to assist in
developing an understanding of the site and any construction logistics. Information
gathered during the visit shall be used to better scope the project and to implement the RA.
A Health and Safety Plan (HASP) is required for the site visit. The contractor shall
prepare a report that documents the site visit and any required action items or decisions.
This report shall be submitted to the EPA WAM/RPM within 10 calendar days of the site
visit.
.1.1.3 Evaluate Existing Information. The contractor shall obtain, copy (if necessary), and
evaluate existing data and documents, including the final Design Package, the RD Work
Plan, the ROD, Remedial Investigation/Feasibility Study (RI/FS), and other data and
documents as directed by WAM/RPM. This information shall be used to determine if any
additional data are needed prior to procuring the constructor. The documents available for
review are listed in Attachment 3.
The WAM/RPM should specify the following key documents for the RA contractor to review:
Final Drawings and Specifications Project Delivery Strategy
(100% Design)
Final Basis of Design and VE Modifications
Design Analysis
RA Cost Estimate Draft O&M Manual
Construction Quality Assurance Plan Quality Assurance Plan for O&M
Additional documents to list in Attachment 3 could include the summary of the "Predesign Information
Collection" Effort (see Chapter 3 of the Guidance for Scoping the Remedial Design), Focused Feasibility
Studies (FFS), State documentation, hydrogeological information, and RPM file data. However, to control
expenses, limit review to pertinent documents specific to the site and construction of the remedy.
Model RA SOW (5/31/95)
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.1.1.4 Develop Work Plan. The contractor shall prepare and submit a RA Work Plan which
includes a detailed description of construction activities, operations and maintenance,
performance monitoring, and an overall management strategy for the RA. The contractor
shall present the general approach that will be used for the RA at a Work Plan scoping
meeting with the WAM/RPM. This meeting will be held at the Region office.
If the RA will be complex, consider modifying subtask 3.1.1.4 (1) to include an additional scoping meeting
to be held before the contractor finalizes the technical approach. This will ensure that the WAM/RPM and
the contractor are in agreement as to the approach to be taken and that the agreed-upon approach is
reflected in the Work Plan. The contractor may not have to rewrite the Work Plan if this is done.
.1.1.4 Develop Work Plan (continued)
(1) Develop Draft Work Plan. The contractor shall prepare and submit a draft RA Work
Plan within 30 calendar days after initiation of the work assignment (WA). Submit the
original to the Contracting Officer (CO), one copy to the Project Officer (PO), and one
copy to the WAM/RPM or in accordance with contract requirements. The Work Plan
shall include a detailed description of the technical approach for the remediation and
construction activities in accordance with the final design and ROD. The necessary
procedures, inspections, deliverables, and schedules shall be specified. A
comprehensive construction management schedule for completion of each major activity
and submittal shall also be included.
The WAM/RPM should verify the work plan submittal timeframe with the PO. Additional copies of
the work plan can be submitted to the WAM/RPM, if specified, for distribution to other technical
staff.
2. The WAM/RPM should ensure that the submittal requirements in this SOW are in accordance with
the submittal requirements for the RA contract as specified in the plans and specifications.
3. The WAM/RPM must prepare an Independent Government Cost Estimate (IGCE) for the RA before
the WA is issued to the contractor. The WAM/RPM should use the designer's final RA cost
estimate, prepared as part of the final design (RD SOW, Task 11) as a starting point and add the costs
associated with the construction management and oversight activities performed by the RA contractor,
as specified in this SOW. Contact Regional IGCE Coordinators for assistance.
(a) Develop Narrative. Specifically, the Work Plan shall present the following:
A statement of the problem(s) and potential problem(s) posed by the site and
how the objectives of the completed RA will address the problem(s).
The contractor's technical approach to each task to be performed, including a
detailed description of each task; the assumptions used; the information needed
for each task; any information to be produced during and at the conclusion of
each task; and a description of the work products that will be submitted to
EPA. Tasks and subtasks shall be presented in the same WBS format as
provided in this work assignment SOW. The technical descriptions shall
include enough detail to back up the costs and level of effort presented in
A schedule for specific dates for completion of each required activity and
submission of each deliverable required by this SOW. (See Attachment 1).
This schedule shall also include information about timing, initiation, and
completion of all critical path milestones for each activity and deliverable and
the expected review time for EPA.
5 Model RA SOW (5/31/95)
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An organizational structure which outlines the responsibilities and authority of
all organizations and key personnel involved hi the RA. A description of key
project personnel's qualifications (project manager, resident engineer, quality
assurance official, etc.) shall be provided.
(b) Develop Cost Estimate. The contractor's estimated cost to complete the work
assignment, including subcontractors' costs, shall be prepared for each element of
the WBS (Attachment 2) and submitted to EPA on disk [specify format]. The
contractor shall provide a breakdown of the cost and Level of Effort (LOE), by
professional levels, for each subtask of the Work Assignment.
(c) Internal QA and Submission of Work Plan.
(2) Prepare Final Work Plan
(a) Attend Negotiation Meeting. The contractor shall attend a Work Plan negotiation
meeting at the Region office. Any technical issues and possible solutions
shall be discussed at this meeting. The contractor shall confirm these discussions
and suggested plan of action in a memorandum to the WAM/RPM within 2 days
of the meeting.
(b) Modify Draft Work Plan and Cost Estimate. The contractor shall make revisions
to the Work Plan as a result of EPA's comments and/or negotiation agreements.
(c) Internal QA and Submission of Final Work Plan within 15 days after receipt of .
EPA comments on the draft Work Plan.
.1.2 Project Management
1. The WAM/RPM should specify the format for submissions (e.g., Monthly Progress Reports) if there
are Region-specific or other requirements.
2. During construction, there may be especially active periods. The WAM/RPM should specify
additional communication requirements or status reports from the RA contractor. Also, the
WAM/RPM should arrange for personal visits to the site during these times.
.1.2.1 Prepare Periodic Status Reports. The contractor shall prepare Monthly Progress Reports.
(1) Document Cost and Performance Status. The contractor shall document the technical
progress and status of each task in the WBS for the reporting period in accordance
with contract requirements. The contractor shall report costs and level of effort (by P-
level) for the reporting period as well as cumulative amounts expended to date.
(2) Prepare and Submit Invoices. Monthly invoices will be prepared and submitted in
accordance with the level of detail as specified in the contract.
.1.2.2 Meeting Participation and Routine Communications. The contractor shall attend project
meetings, provide documentation of meeting results, and shall contact the RPM by
telephone on a weekly basis to report project status.
.1.2.3 Maintain Cost/Schedule Control System. The contractor shall develop and maintain a
system to monitor and control the costs and schedule of the Work Assignment. The
contractor shall specify the process to continuously update the information in the system as
a result of engineering network analyses and changing field conditions. The system shall
have the capability to compare technical progress with expenditures and predict completion
dates and cost to complete information. In addition to reporting cost and progress of the
elements of this SOW, the cost/schedule control system must report and control costs
within Task 8, RA Implementation, in sufficient detail to control construction costs.
.1.2.4 Manage, Track, and Report Equipment Status. The contractor shall manage, track, and
report the status of all government-furnished equipment and contract-acquired property in
accordance with contract requirements. Labelling and record keeping requirements for
government personal property are outlined in the Contractor's Guide for Control of
Model RA SOW (5/31/95)
-------
Government Property, Office of Administration and Resources Management, December
1988.
.1.2.5 Work Assignment Closeout. The contractor shall perform the necessary activities to
closeout the work assignment in accordance with contract requirements.
.1.2.6 Coordinate with Local Emergency Response Teams. The contractor shall coordinate with
local emergency responders to ensure the proper implementation of the HASP and
specifically the Emergency Response Plan. The contractor shall review and complete the
emergency responder agreement, if necessary, conduct a kickoff meeting at the site with
all local emergency responders, and notify the responders of any changes to the
Emergency Response Plan throughout the RA. [For more information, refer to Emergency
Responders Agreements for Fund-Lead Remedial Actions, publication 9285.6-04FS, March
1994]
7.2 Community Relations
The contractor shall provide community relations support to EPA throughout the RA. The contractor shall
provide community relations support in accordance with Community Relations in Superfund: A Handbook, June
1988. This task begins with the approval of the RA Work Plan and continues throughout the duration of the
work assignment. Community relations shall include the following subtasks:
1. Listed below are a number of possible community relations activities the WAM/RPM may require,
depending on the specific situation. Refer to the Community Relations in Superfund: A Handbook,
Chapter 7 and Appendix A, for suggested community relations activities during RA.
2. With implementation of the remedy, site activity increases and so does the likelihood of community
concerns and questions. In addition to the community relations activities listed below in the WBS, the
WAM/RPM may consider the following activities to communicate progress during construction:
arranging site tours and workshops; establishing observation decks; and videotaping cleanup activities.
These activities may be tasked in items .2.3.1. Technical Support, or added to the WBS under as a
separate item and numbered accordingly (i.e., .2.3.5). The WAM/RPM should plan for and develop
a proactive and effective program with the assistance of the Regional Community Relations Specialist.
3. The WAM/RPM should review the current community relations plan, if one exists, and direct the RA
contractor to update the existing CRP to address activities and concerns specific to the RA.
4. The WAM/RPM should specify the format for Community Relations submissions (e.g., fact sheets,
news releases) if there are Region-specific or other requirements.
.2.1 Develop Community Relations Plan (CRP)
.2.1.1 Conduct Community Interviews. The contractor shall assist the WAM/RPM in conducting
community interviews to identify community concerns associated with the RA. The
contractor shall assist the WAM/RPM in identifying key community members, establishing
an interview schedule, conducting interviews, and summarizing the results.
.2.1.2 Prepare the CRP. The contractor shall update the existing CRP to address community
relations requirements and community concerns during the RA.
(1) Draft CRP. The contractor shall update the CRP and submit a draft version within 14
days after completion of the community interviews.
(2) Final CRP. Within 7 days of receipt of EPA comments, the contractor shall submit a
final CRP.
.2.2 Prepare Fact Sheets
Model RA SOW (5/31/95)
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1. This subtask may have been completed during the RD. In that case, the WAM/RPM may task the
RA contractor to revise the fact sheet before construction begins with the current schedule, expected
conditions, and relevant points of contact.
2. Depending on the complexity of the RA, the WAM/RPM should consider communicating construction
progress by sending out regular fact sheets. Specify to the contractor the anticipated number of fact
sheets, topics, and number of copies required.
The contractor shall assist the WAM/RPM in preparing a fact sheet that informs the public about
activities related to the final design, the schedule for the RA, activities to be expected during
construction, measures to be taken to protect the community, provisions for responding to
emergency releases and spills, and any potential inconveniences such as excess traffic and noise
that may affect the community during the RA.
.2.3 Public Meetings and Availability Support
The number and location of anticipated public meetings should be identified in the SOW for cost estimation
purposes. Similarly, the RPM should specify the number of contractor personnel expected to be in
attendance at the public meetings.
.2.3.1 Technical Support. The contractor shall assist the WAM/RPM in providing technical
support for community meetings that may be held during the RA. This support may
include preparing technical input to news releases, briefing materials, arranging other
community relations vehicles (i.e., site tours), and helping the WAM/RPM to coordinate
with local agencies.
.2.3.2 Logistical and Presentation Support. The contractor shall assist the WAM/RPM in
preparing technical briefing materials and in arranging for the logistical details for the
meeting(s).
.2.3.3 Public Notice Support. The contractor shall assist the WAM/RPM in drafting public
notices, announcing the public meetings and placing the notice in a local paper of general
circulation.
.2.4 Maintain Information Repository and Mailing Lists
The contractor shall assist the WAM/RPM in developing or revising site mailing lists and
maintaining a repository of information on activities related to the site-specific remedial action as
described in Appendix A.8, page A-19, of Community Relations in Superfund: A Handbook, June
1988.
7.3 Site Specific Plans
The purpose of this task is to review the existing site-specific plans that were prepared during RD, and update,
as necessary, for the RA contractor to implement the RA. Typical plans include a health and safety plan,
sampling and analysis plan, and construction quality assurance plan. This task begins with approval of the RA
Work Plan and will occur throughout the duration of the work assignment. The RA contractor has the overall
responsibility to prepare, update, and/or maintain the necessary site-specific plans for implementation of the
RA. Since the constructor and any subcontractors will prepare their own RA plans, the RA contractor will
incorporate the plans and procedures received from any subcontractors into the overall site plans. Construction
plans and procedures are living documents and the contractor shall update the appropriate plans, as necessary,
throughout the RA.
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1. The RPM/WAM should check to see if the update and/or preparation of RA site specific plans were
tasked during the RD (Task 12, Post Remedial Design Support).
2. The RA Contractor is tasked in this section to update any necessary plans for RA implementation. It
should be noted that the Constructor and any subcontractors will prepare their own plans. The
WAM/RPM should budget for the RA contractor to modify site plans to incorporate plans and
procedures received from any subcontractors and to account for changing field conditions.
3. Typical sampling and analysis activities by the RA contractor include confirmatory sampling (i.e.,
take split samples with the constructor) to ensure cleanup standards have been met; air sampling and
analysis to monitor air quality around the site perimeter; and wastewater discharge sampling to
monitor National Pollutant Discharge Elimination System (NPDES) requirements.
.3.1 Update Site Management Plan. After EPA approval of the RA Work Plan (see Item 3.1.1.4), the
contractor shall update the Site Management Plan (SMP) that was prepared during RD. This plan
provides EPA with a written understanding of how access, security, health and safety, contingency
procedures, management responsibilities, and waste disposal are to be handled during construction.
The contractor shall update the plan, as necessary, to incorporate any subcontractors' plans.
.3.1.1 Update Health and Safety Plan. Prepare a site-specific HASP that addresses overall health
and safety considerations for all personnel onsite. The contractor shall incorporate the
constructor's and any subcontractors' HASPs into the overall site plan. The RA contractor
shall provide the overall framework for site safety and ensure that adequate warning
systems and notifications are understood by all parties. The HASP shall specify employee
training, protective equipment, medical surveillance requirements, standard operating
procedures, and a contingency plan in accordance with [40 CFR 300.150 of the NCP and]
29 CFR 1910.120 1(1) and (1)(2). Whenever possible, refer to the HASP developed for
the RI/FS or RD when preparing the HASP for the RA. For any site visits, a task-specific
HASP must also be prepared to address health and safety requirements.
.3.1.2 Update Sampling and Analysis Plan (Chemical Data Acquisition Plan). Prepare a sampling
and analysis plan to reflect the specific objectives of any data acquisition conducted during
construction. The SAP will outline the data collection and quality assurance requirements
of any sampling and analysis conducted by the contractor.
(1) Quality Assurance Project Plan. The contractor shall prepare a Quality Assurance
Project Plan (QAPP) in accordance with EPA QA/R-5 (latest draft or revision). The
QAPP shall describe the project objectives and organization, functional activities, and.
quality assurance/quality control (QA/QC) protocols that shall be used to achieve the
desired data quality objectives (DQOs). The DQOs shall, at a minimum, reflect use of
analytical methods for identifying contamination and addressing contamination
consistent with the levels for remedial action objectives identified in the National
Contingency Plan. The QAPP developed for the RD and/or RI/FS should be
referenced or adapted whenever possible when preparing the QAPP for the RA.
(2) Field Sampling Plan. Prepare a Field Sampling Plan (FSP) that defines the sampling
and data collection methods that shall be used for the project. The FSP shall include
sampling objectives; sample locations and frequency; sampling equipment and
procedures; sample handling and analysis; and a breakdown of samples to be analyzed
through the Contract Lab Program (CLP) and through other sources, as well as die
justification for those decisions. The FSP shall consider the use of all existing data and
shall justify the need for additional data whenever existing data will meet the same
objective. The FSP shall be written so that a field sampling team unfamiliar with the
site would be able to gather the samples and field information required. The FSP
developed for the RD and/or RI/FS must be referenced or adapted whenever possible;
9 Model RA SOW (5/31/95)
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the contractor shall document any required changes to the FSP in a memorandum to
the WAM/RPM.
1. The Sampling and Analysis Plan (SAP) may be optional during certain RAs. It is prepared and
updated from the SAP prepared during RD if the RA contractor has sampling and analysis
responsibilities outside of those required of the constructor. In most cases, the RA contractor will
split samples with the constructor to confirm and validate cleanup actions. These samples will be
analyzed through the CLP (Level 4 data are required).
2. The WAM/RPM should reduce time and costs by using an onsite laboratory to analyze routine
samples as construction proceeds (i.e., to delineate excavation limits) rather than going through the
CLP. This is usually the constructor's responsibility and is included in the contract documents. .
3. The WAM/RPM may consider requesting a plan for acquiring permits throughout the construction
process. This plan could be part of the Construction Management Plan, and may avoid timely and
costly construction delays.
4. The WAM/RPM should identify whether audits will be performed and specify contractor response
items.
.3.1.2 Update Sampling and Analysis Plan (continued)
(3) Data Management Plan. Prepare a Data Management Plan that outlines the procedures
for storing, handling, accessing, and securing data collected during the RA.
(4) Develop Other Plan(s)
.3.2 Update Pollution Control & Mitigation Plan. Prepare a Pollution Control & Mitigation Plan that
outlines the process, procedures, and safeguards that will be used to ensure contaminants or
pollutants are not released off-site during the implementation of the RA. Any plans and procedures
prepared during the RD should be referenced or adapted whenever possible (i.e, sediment and
erosion control plan and air monitoring plan ).
. .3.2.1 . Update Transportation & Disposal Plan (Waste Management Plan). Prepare a
Transportation & Disposal Plan that outlines how wastes that are encountered during the
RA will be managed and disposed of. The contractor shall specify the procedures that will
be followed when wastes will be transported off-site for storage, treatment, and/or
disposal.
.3.3 Update Construction Quality Assurance (CQA) Plan. The contractor shall review and update the
final Construction Quality Assurance (CQA) Plan as submitted as part of the final design
documents. The CQA Plan shall outline the necessary steps to inspect and sample construction
materials (i.e., membranes, concrete) and to ensure the overall quality of the constructed project.
The CQA Plan shall be in accordance with "Construction Quality Assurance for Hazardous Waste
Land Disposal Facilities" (EPA, October, 1986) and will include the following elements:
Responsibility and authority of all organization and key personnel involved in the
- : remediation action construction.
CQA Personnel Qualifications. The contractor shall establish the minimum qualifications
of the CQA Officer and supporting inspection personnel.
Inspection Activities. The contractor shall establish the observations and tests that will be
"required to monitor the construction and/or installation of the components of the RA(s).
The plan shall include the scope and frequency of each type of inspection to be conducted.
Inspections shall be required to verify compliance with environmental requirements and
include, but not be limited to, air quality and emissions monitoring records, waste disposal
records (e.g., RCRA transportation manifests), etc. Inspections shall also ensure
compliance with all health and safety procedures.
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Sampling requirements. The contractor shall establish the requirements for sampling
activities, sample size, sample locations, frequency of testing, criteria for acceptance and
rejection, and plans for correcting problems as addressed in the project specifications.
Documentation. The contractor shall describe the reporting requirements for CQA
activities. This shall include such items as daily summary reports and inspection data
sheets.
7.4 Procurement of Subcontract
The purpose of this task is to solicit, evaluate, select, and award the necessary subcontracts to construct and
implement the RA. This task begins with the approval of the RA Work Plan and review and modification of the
contract documents prepared during the RD. After advertising and evaluating bids, this task ends with the
award of one or more construction contracts to implement the RA. The contractor shall perform the following
procurement activities:
1. The prebid and preaward activities may have been tasked to the RD contractor during Task 12, Post
Remedial Design Support. The RA contractor will need to update the general conditions and dates
prior to printing and distribution.
2. The WAM/RPM should consider having a project meeting with the RA contractor early in this task to
review procedures and schedules for evaluating bids. It is important for the WAM/RPM to be
involved during this process to ensure that the Contracting Officer's requirements for consent are met.
This will help ensure that construction proceeds on schedule.
3. The WAM/RPM's role during this task is to oversee the technical information that is provided to
bidders, monitor the overall procurement process and schedule, review written questions and
responses, and attend any prebid and preconstruction conferences.
4. In an Invitation for Bid (IFB) or low bid procurement, the successful bidder is referred to as the
lowest responsible bidder (offerer). If a request for cost and technical proposal (RFP) is used instead
of the IFB, the procurement process and associated terminology for successful bidders are different
(i.e., proposals in the competitive range versus lowest responsible bidder). The WAM/RPM should
refer to the Remedial Design/Remedial Action (RD/RA) Handbook (U.S. EPA Office of Solid Waste
and Emergency Response (OSWER) 9355.0-04B, EPA 540/R-95/059, June 1995) for more
information on the different types of procurement.
.4.1 Prebid (Pre-Solicitation) Activities
.4.1.1 Printing & Distribution of Contract Documents. Print and distribute to prospective bidders
the contract documents that were finalized during RD.
.4.1.2 Advertising/Soliciting of Bids. Advertise and solicit bids for construction services. An
advertisement shall be prepared and published in .
(1) Prebid (pre-solicitation) Meetings. The contractor shall arrange and attend prebid
meetings to provide clarification on plans, specifications, and contract documents to all
bidders.
(2) Resolution of Inquiries/Issuing Addenda. The contractor shall resolve bidder inquires
and document all contact with potential bidders, and issue amendments to contract
documents if additional information becomes available that all bidders should be made
aware of after solicitation.
(3) On-site Visits. The contractor shall participate in onsite visits that may be required to
further clarify the services required.
.4.1.3 Readvertise/Resolicit Bids, if necessary. The contractor shall readvertise and resolicit bids
in accordance with the Federal Acquisition Regulations (FAR) requirements.
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.4.2 PreAward Activities
.4.2.1 Receipt of Bids (offers). After receipt of all bids within the solicitation period, the
contractor shall perform the necessary activities to review, compile, and evaluate all bids
received. The contractor shall conduct any necessary reference checks to ensure
qualifications of responsible bidders.
(1) Determination of Responsive, Responsible Bidders (offerers) or proposals in the
competitive range.
(2) Perform Reference Checks
(3) Bid (offer) Tabulation
(4) Bid (offer) Analysis
.4.2.2 Receipt of Follow-up Items from Responsible Bidder(s) (offerers). The contractor shall
request the necessary follow-up items (i.e., subcontracting plan), from the responsible
bidder(s), if the follow-up items are evaluated as part of the selection criteria.
.4.2.3 Review of Equal Employment Opportunities (EEO), MBE Requirements, Small
Disadvantaged Business (SDB) Subcontracting Plans. The contractor shall review the
bidder(s) plans to ensure that the successful bidder meets the requirements set forth in the
bidding documents.
.4.2.4 Request for Consent from EPA. After a comprehensive review of the lowest responsible
bidder's submittals, the contractor shall request EPA's consent to award.
.4.3 Post Award Activities
.4.3.1 Attend Post Award Meetings/Preconstruction Conference. The contractor shall arrange
and conduct the necessary post award meetings with the successful bidder, including the
preconstruction conference. The purpose of the preconstruction meeting(s) is to develop
common goals, lines of communication, and construction-specific procedures. The
contractor shall prepare a meeting agenda, invite key personnel, and prepare minutes of the
meeting.
.4.3.2 Review Permits, Insurance, Bonds. The contractor shall review the successful bidder's
permit plan, insurance coverage, warranties, and bond to minimize site risks and potential
financial damages.
.4.3.3 Review and Approve RA Subcontractor's Schedule. The contractor shall review the
successful bidder's schedule and evaluate that schedule in regards to the overall project
schedule.
.4.3.4 Review and Approve RA Subcontractor's Measurement and Payment Schedule
.4.3.5 Review RA Subcontractor's Submittals - Issue Notice to Proceed (NTP)
.4.3.6 Review Revisions/Addendum of RA Subcontractor's Submittals
7.5 Subcontract Management Support
The purpose of this task is to provide management and oversight of the subcontractor(s) responsible for remedial
construction. This task begins with the RA contractor issuing a Notice to Proceed to the constructor and ends
with the completion of the RA and final payment to the constructor. The contractor shall institute procedures,
monitor progress, and maintain systems and records to ensure that the work proceeds according to requirements
specified in the contract documents. The contractor shall perform die following subtasks:
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1. EPA is required to perform technical and cost analyses for any changes to the construction contracts.
Refer to ARCS Construction Contract Modification Procedures, OSWER Directive 9355.5001/FS,
September 1989
2. The WAM/RPM may specify EPA review of any non-conformance reports to assess the status of
construction activities.
3. The WAM/RPM should evaluate if value engineering support is required (see items .5.4.2 and .6.3.2)
and then consult with the Project Officer or Contracting Officer for the latest guidance regarding
value engineering proposals under the RAC contracts.
.5.1 Financial Management.
.5.1.1 Review/Approve Invoices. The contractor shall promptly review and approve progress
payments as determined prior to construction in the Measurement and Payment Schedule
(see item .4.3.4).
.5.1.2 Review/Approve Subcontract Modifications. The contractor shall promptly review any
necessary subcontract modifications, confer with the WAM/RPM, and approve appropriate
changes.
.5.1.3 Maintain Tracking Systems. The contractor shall maintain the necessary tracking systems
to monitor quality of work, resource requirements, and cost and schedule status.
(1) Construction Codes of Accounts
(2) Work Breakdown Structure (WBS)
(3) Schedule (CPM, PERT)
.5.2 Cost Monitoring.
.5.2.1 Weekly/Monthly Tracking
.5.2.2 Analyze Progress Payments. The contractor shall monitor costs of the constructor and all
subcontractor(s) in relation to the status of construction or percentage of work completed.
The contractor shall track and project progress payments to ensure the overall financial
progress of the RA.
.5.2.3 Monitor RA Subcontractor for Compliance with Davis-Bacon Act
.5.3 Engineering Support
.5.3.1 Review Field Logs. On a weekly basis, the contractor's design team shall review field
logs that document the daily activities and inspections. The contractor shall provide
recommendations to improve site operations and inspections, if required.
.5.3.2 Periodic Attendance at Meetings. At the subcontractor's request, the RA contractor shall
attend any construction-related meetings to provide design clarification and technical
support.
.5.4 Engineering Support Option
.5.4.1 Review Field Change Requests. The contractor's design team shall review any changes to
the construction documents and specifications due to actual field conditions and submit to
EPA for review and approval.
.5.4.2 Review VE Proposals. The contractor shall review any VE proposal submitted by the RA
subcontractor.
.5.4.3 Review Non-Conformance Reports
.5.4.4 Review Re-Design Proposals
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7.6 Detailed Resident Inspection (Resident Engineer)
This task includes the field supervision and documentation of the RA constructor's work as it proceeds onsite.
The task begins with the constructor's mobilization to the site and ends with the final inspection. The contractor
will provide the necessary personnel to observe the constructor's daily activities, procedures, and inspections on
behalf of EPA.
1. The WAM/RPM must carefully review the design package to assure coordination and compatibility of
Resident Engineer's inspection activities with construction contract documents.
2. The WAM/RPM should specify the expected written and/or photographic documentation to be
recorded in the field.
3. The WAM/RPM should specify the required frequency and distribution for any field activity reports
(RPM, State representative, etc.).
.6.1 Attend Periodic Meetings. The contractor shall attend any meetings, at the request of the
constructor, to provide clarification on contract documents and specifications.
.6.2 Provide Field Presence and Oversight. The contractor shall provide a Resident Engineer to observe
and document the daily field activities of the constructor. Specific subtasks may include:
.6.2.1 Maintain Field Logs and Daily Diaries
.6.2.2 Interpret Subcontract Documents
.6.2.3 Develop Sketches Reflecting Field Conditions
.6.2.4 Review Submitted Construction Drawings
.6.2.5 Prepare Reports on Inspections
.6.2.6 Monitor, Update, and Report Construction Progress
.6.2.7 Review/Recommend Time Extensions
.6.2.8 Coordinate with Home Office/Management Support
.6.2.9 Perform Davis-Bacon Act Inspections
.6.2.10 Conduct Final Inspection
(1) Conduct Site Walkover
(2) Prepare Draft Final Inspection Report
(3) Respond to Comments
(4) Prepare Final Inspection Report
.6.3 Provide Engineering Support to Design Team
.6.3.1 Recommend Actions on Health and Safety Considerations
.6.3.2 Provide Support on VE Proposals.
.6.3.3 Review/Recommend Design Changes
.6.3.4 Provide Support on Change Order Requests. The Resident Engineer shall assist in the
evaluation and processing of change order requests.
.6.3.5 Provide Support in Claims Resolution. The Resident Engineer shall maintain records to
support the resolution of any claims filed by the constructor.
.6.3.6 Provide Support for Construction Schedule Changes
.6.4 Perform Field Testing. The contractor shall provide the necessary personnel and equipment to
collect any confirmatory samples, perform any necessary field testing, and conduct inspections of
work.
.6.5 Monitor Quality Assurance/Quality Control Procedures
7.7 Cleanup Validation
The purpose of this task is for the RA contractor to perform confirmatory sampling of any data collected by the
constructor during construction and to verify that final cleanup levels or standards, as specified in the ROD,
14 Model RA SOW (5/31/95)
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have been achieved. This task may also include regular confirmatory testing of materials used during
construction to determine if they are consistent with the requirements of the construction contract documents
(i.e., soils testing, materials testing, chemical or biochemical testing of water). Analyses of confirmatory
samples, validation of data, and evaluation of results are included in this task. This task may begin during the
early stages of construction, continue throughout construction, and end with the final inspection to ensure
cleanup levels have been met.
1. The Work Breakdown Structure for field investigations, sampling, and analyses presented below was
compiled for all phases of a remedial project from Remedial Investigation through final construction
of the remedy. The detailed list is included to preserve the WBS. The WAM/RPM should specify in
the SOW only the investigations that are required for RA.
2. Confirmatory sampling is usually quite focused and limited depending on the site and remedy-specific
conditions. The WAM/RPM, in conference with the Technical Review Team, should determine the
level of confirmatory sampling and specify the number of samples so both the contractor and the
WAM/RPM can develop accurate cost estimates. The actual numbers may be refined upon
negotiation with the contractor.
3. The cleanup validation activities may serve as the basis for site delisting and therefore, it is critical
that the data quality objectives defined in the RA Work Plan and Sampling and Analysis Plan are met.
In order to document construction procedures and results, which are defensible, Contract Laboratory
Program data (level 4) are required.
.7.1 Mobilization/Demobilization
.7.1.1 Mobilize. The contractor shall acquire all necessary equipment, supplies, and personnel to
set up onsite operations for confirmatory sampling and analyses.
.7.1.2 Demobilize. The contractor shall dismantle and pack up all equipment associated with the
confirmatory sampling activities.
.7.2 Field Investigation
.7.2.1 Conduct Geological Investigations (Soils/Sediments)
(1) Surface Soil Sample Collection
(2) Subsurface Soil Sample Collection
(3) Soil Boring/Permeability Sampling
(4) Sediments Sample Collection
(5) Soil Gas Survey
(6) Test Pit.
.7.2.2 Conduct Air Investigations
(1) Sample collection
(2) Air Monitoring Station
.7.2.3 Conduct Hydrogeological Investigations: Groundwater
(1) Well Systems Installation
(A) Accomplish Mobilization
(B) Develop Wells
(C) Conduct Downhole Geophysics
(D) Install Monitoring Wells
(E) Install Test Wells
(F) Install Gas Wells. '
(2) Collect Samples
(3) Collect Samples during Drilling (e.g. Hydro Punch or equivalent)
(4) Conduct Tidal Influence Study
(5) Perform Hydraulic Tests (pump tests)
(6) Measure Groundwater Elevation
.7.2.4 Conduct Hydrogeological Investigations: Surface Water
15 Model RA SOW (5/31/95)
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(1) Collect Samples
(2) Study Tidal Influence
(3) Measure Surface Water Elevation
.7.2.5 Conduct Waste Investigation
(1) Collect Samples (Gas, Liquid, Solid)
(2) Dispose of Derived Waste (Gas, Liquid, Solid)
.7.2.6 Conduct Geophysical Investigation
(1) Surface Geophysical Activity
(2) Magnetometer
(3) Electromagnetics
(4) Ground Penetrating Radar
(5) Seismic Refraction
(6) Resistivity
(7) Site Meteorology
(8) Cone Penetrometer Survey
(9) Remote Sensor Survey
(10) Radiological Investigation
.7.2.7 Conduct Ecological Investigation
(1) Wetland and Habitat Delineation
(2) Wildlife Observations
(3) Community Characterization
(4) Identification of Endangered Species
(5) Biota Sampling and Population Studies
.7.2.8 Collect Contaminated Building Samples.
.7.2.9 Dispose of Investigation-Derived Waste. Characterize and dispose of investigation-derived
wastes hi accordance with local, State, and Federal regulations as specified in the FSP and
the Waste Management Plan (For more information, refer to the Fact Sheet entitled, Guide
to Management of Investigation-Derived Wastes, 9345.3-03FS [January 1992]).
.7.3 Sample Analysis
1. Analyses of soil and sediment samples (physical properties), surface and ground water samples, waste
samples, discharge samples, and air samples are the most likely types of confirmatory samples taken
during RA. However, additional analyses are presented below to preserve the WBS and to provide
the WAM/RPM consideration with a comprehensive listing for consideration.
2. The WAM/RPM should consider adding a subtask for onsite laboratory analysis, if required. The
constructor will usually provide this service through the construction contract and there may be no
reason for the contractor to provide an independent onsite laboratory.
3. For cleanup validation and to ensure that the cleanup standards have been met, CLP analyses are
more likely to be performed than screening analyses. Some screening analyses in combination with
CLP may be required as construction proceeds. The WAM/RPM should specify the types of sample
analyses required at specific milestones during construction.
.7.3.1 Screening Type Laboratory Sample Analysis. The contractor shall arrange for and conduct
the appropriate combination of screening analytical tests for any materials and/or
confirmatory samples taken at the site:
: (1) Analyze Air and Gas Samples
(A) Organic
16 Model RA SOW (5/31/95)
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(B) Inorganic
(C) Radiochemistry
(2) Analyze Ground Water Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(3) Analyze Surface Water Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(4) Analyze Soil and Sediment Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(5) Analyze Waste (Gas) Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(6) Analyze Waste (Liquid) Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(7) Analyze Waste (Solid) Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(8) Analyze Biota Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(9) Analyze Bioassay Samples
(10) Perform Bioaccumulation Studies
.7.3.2 CLP Type Laboratory Sample Analysis. The contractor shall arrange for and conduct the
appropriate combination of CLP analytical tests for any materials and/or confirmatory
samples taken at the site:
(1) Analyze Air and Gas Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(2) Analyze Ground Water Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(3) Analyze Surface Water Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(4) Analyze Soil and Sediment Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(5) Analyze Waste (Gas) Samples
(A) Organic
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(B) Inorganic
(C) Radiochemistry
(6) Analyze Waste (Liquid) Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(7) Analyze Waste (Solid) Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(8) Analyze Biota Samples
(A) Organic
(B) Inorganic
(C) Radiochemistry
(9) Analyze Bioassay Samples
(10) Perform Bioaccumulation Studies
.7.4 Analytical Support and Data Validation
1. For RA, full data validation procedures are usually not necessary. The WAM/RPM may specify the
level of data validation required.
2. The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
.7.4.1 Prepare and Ship Environmental Samples. The contractor shall ensure the proper
management of samples in the field and arrange for shipment to the designated laboratory.
Accurate chain-of-custody procedures for sample tracking, protective sample packing
techniques, and proper sample-preservation techniques will be used.
(1) Ground Water Samples
(2) Surface and Subsurface Soil Samples
(3) Surface Water and Sediment Samples
(4) Air Samples
(5) Biota Samples
(6) Other Types of Media Sampling and Screening
.7.4.2 Coordinate with Appropriate Sample Management Personnel
.7.4.3 Implement EPA-Approved Laboratory QA Program.
.7.4.4 Provide Sample Management (Chain of Custody, Sample Retention, and Data Storage)
.7.4.5 Perform Data Validation. The contractor shall validate appropriate data to ensure that the
confirmatory data are accurate and defensible.
(1) Review Analysis Results against Validation Criteria
(2) Provide Written Documentation of Validation Efforts
.7.5 Data Evaluation
1. The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
2. The WAM/RPM should require the contractor to prepare and submit a Technical Memorandum to the
WAM/RPM summarizing the quality of data, preliminary results of evaluation, and if significant data
problems are identified early in the evaluation.
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.7.5.1 Data Useability Evaluation/Field QA/AC
.7.5.2 Data Reduction, Tabulation, and Evaluation. The contractor shall evaluate, interpret, and
tabulate data in an appropriate presentation format for final data tables. The contractor
shall design and set up an appropriate database for pertinent information collected that will
be used to validate the RA.
(1) Evaluate Geological Data (Soils and Sediments)
(2) Evaluate Air Data
(3) Evaluate Hydrogeological Data: Ground Water
(4) Evaluate Hydrogeological Data: Surface Water
(5) Evaluate Waste Data
(6) Evaluate Geophysical Data
(7) Evaluate Ecological Data
.7.5.3 Modeling. The contractor shall perform limited and focused computer modeling of data
(i.e., air monitoring data) to facilitate data evaluation and interpretation.
(1) Contaminant Fate and Transport
(2) Water Quality
(3) Ground Water
(4) Air
(5) Other Modeling
.7.5.4 Develop Data Evaluation/Cleanup Status Report. Evaluate and present the sampling and
analytical results in a summary report and submit to the WAM/RPM for review and
approval. The report will assess the progress of the RA based on these results and identify
any actions required. After the WAM/RPM's review, the contractor shall attend a meeting
with EPA to discuss data evaluation results and next steps.
7.8 Remedial Action Implementation (Subpool Activities)
The purpose of this task is to provide the contractor with a structure for recording the activities performed and
costs incurred by the constructor and any subcontractors during RA implementation. A funding reserve is
allocated in this task to account for unforeseen site conditions and associated adjustments (i.e., change orders.
The use of MCACES Gold for construction cost estimates and the USAGE WBS will provide consistency
for construction cost estimates so that costs for similar RAs can be compared.
.8.1 Remedial Action Subcontract Cost. The contractor shall monitor and track the costs associated
with the constructor's implementation of the remedy.
.8.2 Remedial Action Reserve (15% of Remedial Action Subcontract). The contractor shall monitor and
track the reserve in relation to any approved change orders and notify the WAM/RPM when 75%
of the reserve has been expended.
7.9 Project Performance (Operation and Maintenance [O&M])
The purpose of this task is to perform the activities necessary to protect the integrity of the remedy and to
evaluate system performance. This task begins during the later stages of construction with the revision of the
O&M manual and ends with submittal of final technical memoranda summarizing project performance.
The services provided here must be integrated with design document requirements. Design decisions will
dictate the level of effort required of the RA contractor versus the constructor.
.9.1 Operation and Maintenance (O&M)
19 Model RA SOW (5/31/95)
-------
.9.1.1 Review O&M Manual. The contractor shall review and update the O&M Manual, as
necessary, to include as-built drawings and equipment data sheets. The revised manual
shall be submitted to the WAM/RPM 30 days prior to the start of operation.
(1) Describe/Analyze Potential Operating Problems
(2) Review Conformity to Applicable Performance and Operations Requirements
.9.1.2 Ensure Adequate Training for O&M Staff. The contractor shall support all necessary
training of the O&M staff, including State personnel and contractors.
.9.1.3 Develop Corrective Action Plans. The contractor shall identify any potential system
failures and develop corrective action plans, if necessary.
.9.1.4 Review Records/Reporting Requirements
.9.1.5 Review Laboratory Procedures
.9.1.6 Review Process Systems
.9.1.7 Review Safety and Emergency Systems. The contractor shall perform the necessary
reviews of safety and emergency systems
.9.1.8 Review Warranty Information and Files
.9.2 System Performance
.9.2.1 Evaluate Equipment including operating parameters and performance. At a minimum, the
performance data to be collected shall be as needed to satisfy the requirements for
preparing the Cost and Performance Reports required under Section 7.9.3
.9.2.2 Performance Tests Oversight. The contractor shall oversee any performance tests
conducted by the constructor and document procedures and results.
.9.2.3 Gather and Test Samples (see task 7 for details).
.9.3 Report Project Performance
.9.3.1 The contractor shall prepare a technical memorandum to summarize the system's
performance and required O&M procedures. The contractor also shall prepare a Cost and
Performance Report in accordance with the guidance document entitled Guide to
Documenting Cost and Performance for Remediation Projects. Publication EPA-542-B-95-
002, March 1995. The report shall summarize the performance data collected under
section .9.2.1 as well as project costs. The Draft Technical Memoranda and Draft Cost
and Performance Report shall be submitted to the WAM/RPM 30 days prior to the final
inspection.
.9.3.2 Respond to Comments
.9.3.3 The contractor shall respond to any comments from EPA and prepare the Final Technical
Memoranda and Cost and Performance Report within 10 days of receipt of comments.
7.10 Project Completion and Close Out
The purpose of the project completion and close-out activities is for the RA contractor to conduct the necessary
inspections to verify completed work, make final payments, close out subcontracts, and prepare a Remedial
Action Report.
1. The RPM/WAM should identify when government accepts transfer of the constructed facilities at the
completion of the work assignment.
2. It is important for the WAM/RPM to consider the nature of any site improvements that will be funded
with Superfund monies. Often reasonable activities that restore the physical appearance of the site
and result in the long-term effectiveness of the remedy are included in the construction contract (i.e.,
road improvements). If not, the WAM/RPM may task the RA contractor to complete these activities.
20 Model RA SOW (5/31/95)
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. 10.1 Demobilization
.10.1.1 Removal of Temporary facilities. The contractor shall dismantle, pack up, and move off-
site any temporary facilities (i.e., trailers) or equipment used during the course of the RA.
.10.1.2 Site Restoration. At the direction of the WAM/RPM, the contractor shall conduct
reasonable activities that restore the physical appearance of the site (i.e., road restoration,
fence removal, limited landscaping).
.10.1.3 Termination of Engineering Support Activities.
.10.2 Pre-final/Final Activities
. 10.2.1 Make pre-final/final inspection. The contractor shall conduct the prefinal inspection with
the constructor and develop a punch list of deficiencies. The contractor shall prepare and
submit a prefinal inspection report which includes the list of deficiencies, completion dates
for outstanding items, and the date for a final inspection.
.10.2.2 Make Lockout Inspection. The contractor shall arrange for the final lockout inspection and
determine if all terms of the contract have been satisfied.
.10.3 Final Payment/Punch List
.10.3.1 As-built resolution/certification
.10.3.2 Trial Period Oversight
.10.4 Remedial Action Report
.10.4.1 Prepare draft Remedial Action Report. The contractor shall prepare and submit to the
WAM/RPM the Remedial Action Report, hi accordance with the fact sheet entitled,
Remedial Action Report, Documentation for Operable Unit Completion, Publication
9355.0-39FS, June 1992. The report shall summarize RA events, performance standards
and construction quality control, construction activities, final inspection, certification that
the remedy is operational and functional, O&M, and RA costs.
. 10.4.2 Respond to Comments
.10.4.3 Prepare/Issue Final Remedial Action Report. After receipt of EPA comments, the
contractor shall prepare and submit the final Remedial Action Report to the WAM/RPM.
7.11 Work Assignment Closeout
.11.1 Return Documents to Government
.11.2 Duplicate, Distribute, and Store Files
.11.3 Archive Files
.11.4 Prepare Microfiche, Microfilm, and Optical Disk
.11.5 Prepare Closeout Report. The contractor shall include a breakdown on disk of final costs and level
of effort (by P-level) in the same detail and format as the Work Breakdown Structure (Attachment
2).
21 Model RA SOW (5/31/95)
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Attachment 1
Summary of Major Submittals for the Remedial Action at
(Site)
TASK
1.1.2
1.1.4
1.1.4
1.2.1
2.1.2
2.1.2
3.1
3.1
3.1.1
3.1.1
3.1.2
3.1.2
3.2
DELIVERABLE
Site Trip Visit Report
RA Work Plan
Final RA Work Plan
Status Reports
Draft Community Relations
Plan (CRP)
Final CRP
Draft Revised Site
Management Plan (SMP)
Final Revised SMP
Draft Revised Health and
Safety Plan (HASP)
Final Revised HASP
Draft Revised Sampling and
Analysis Plan (SAP)
Final Revised SAP
Draft Revised Pollution
Control & Mitigation Plan
REF
NO.
NO. OF
COPIES
3
3
3
3
3
3
3
3
3
3
3
3
3
DUE DATE
(calendar days)
10 days after site visit
30 days after initiation of work
assignment (WA)
15 days after receipt of EPA
comments
Monthly and as directed by
WAM/RPM
14 days after completion of
community interviews
7 days after receipt of EPA
comments
21 days after approval of RA
Work Plan
10 days after receipt of EPA
comments
21 days after approval of RA
Work Plan
10 days after receipt of EPA
comments
21 days after approval of RA
Work Plan
10 days after receipt of EPA
comments
21 days after approval of RA
Work Plan
EPA REVIEW
PERIOD
7 days after receipt of report
21 days after receipt of Work
Plan
NA
NA
7 days after receipt of draft CRP
NA
14 days after receipt of SMP
NA
14 days after receipt of plan
NA
14 days after receipt of plan
NA
14 days after receipt of plan
-------
TASK
3.2
3.3
3.3
6.2.10
6.2.10
7.5.4
7.5.4
9.1.1
9.3
9.3
10.4
10.4
11.5
11.5
11.6
DELIVERABLE
Final Revised Pollution Control
& Mitigation Plan
Draft Revised Construction
Management Plan
Final Revised Construction
Management Plan
Draft Final Inspection Report
Final Inspection Report
Draft Data Evaluation
Summary Report
Final Data Evaluation
Summary Report
Draft Revised Operations and
Maintenance (O&M) Manual
Draft Technical Memorandum
Final Technical Memorandum
Draft Remedial Action Report
Final Remedial Action Report
Draft Closeout Report
Final Closeout Report
Final Costs
REF
NO.
NO. OF
COPIES
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
DUE DATE
(calendar days)
10 days after receipt of EPA
comments
21 days after approval of RA
Work Plan
10 days after receipt of EPA
comments
10 days after Final Inspection
7 days after receipt of EPA
comments
14 days after receipt of analytical
results from laboratory
7 days after receipt of EPA
comments
30 days before Final Inspection
10 days after completion of
performance tests
10 days after receipt of EPA
comments
30 days after Final Inspection
14 days after receipt of EPA
comments
30 days after final RA Report
submitted
14 days after receipt of EPA
comments
90 days after WA closeout
EPA REVIEW
PERIOD
NA
14 days after receipt of plan
NA
NA
NA
14 days after receipt of report
NA
21 days after receipt of report
21 days after receipt of
memorandum
NA
21 days after receipt of report
NA
21 days after receipt of report
NA
NA
-------
Attachment 2
Work Breakdown Structure (WBS) for
Remedial Action (RA)
TASK 1 PROJECT PLANNING AND SUPPORT
1.0 Project Planning and Support
.01 Project Planning
.01 Attend Scoping Meeting
.02 Conduct Site Visit (if necessary)
.03 Evaluate Existing Information (if necessary)
.04 Work Plan Development
.01 Draft Work Plan Development
.01 Develop Narrative
.02 Develop Cost Estimate
.03 Internal QA & Submission
.02 Final Work Plan Preparation
.01 Attend Negotiation Meeting
.02 Modify Draft Work Plan/Cost Estimate
.03 Internal QA & Submission
.02 Project Management
.01 Prepare Periodic Status Reports
.01 Document Cost and Performance Status
.02 Prepare/Submit Invoices
.02 Meeting Participation/Routine Communications
.03 Maintain Cost/Schedule Control System
.04 Manage, Track, and Report Equipment Status
.05 Project Closeout
.06 Coordinate with Local Emergency Response Teams
TASK 2 COMMUNITY RELATIONS
2.0 Community Relations
.01 Community Relations Plan (CRP) Development
.01 Conduct Community Interviews
.02 Prepare CRP
.01 Draft CRP
.02 Final CRP
.02 Prepare Fact Sheets
.03 Public Hearing, Meetings, & Availability Support
.01 Technical Support
.02 Logistical & Presentation Support
.03 Public Notice Support (writing, or placement of)
.04 Maintain Information Repository/Mailing List
TASK 3 DEVELOPMENT AND UPDATE OF SITE SPECIFIC PLANS
3.0 Development and Update of Site Specific Plans
.01 Update Site Management Plan
.01 Update Health & Safety Plan
.02 Update Sampling & Analysis Plan (Chemical Data Acquisition Plan)
.01 Quality Assurance Project Plan
.02 Field Sampling Plan
.03 Data Management Plan
.02 Update Pollution Control & Mitigation Plan
.01 Transportation & Disposal Plan (Waste Management Plan)
.03 Update Construction Quality Assurance Plan
TASK 4 PROCUREMENT OF SUBCONTRACT
24 Model RA SOW (5/31/95)
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4.0 Procurement of Subcontract
.01 Prebid (Pre-Solicitation) Activities
.01 Printing & Distribution of Contract Documents
.02 Advertising/Soliciting of Bids
.01 Prebid (pre-solicitation) meetings
.02 Resolution of inquiries/Issuing Addenda
.03 On-site Visits
.03 Readvertise/Resolicit bids if necessary
.02 Pre-Award Activities
.01 Receipt of Bids (offers)
.01 Determination of responsive, responsible bidders (offerers)
.02 Perform Reference checks
.03 Bid (offer) Tabulation
.04 Bid (offer) Analysis
.02 Receipt of follow-up items from lowest responsible bidder (offerer)
.03 Review of EEO, MBE requirements, SDB subcontracting plans
.04 Request for Consent from EPA
.03 Post-Award Activities
.01 Attend Post Award Meetings/Preconstruction Conference
.02 Review permits, insurance, bonds, etc.
.03 Review & approve RA subcontractor schedule
.04 Review & approve RA subcontractor measurement and payment schedule
.05 Perform RA subcontractor Submittal Review - Issue Notice to Proceed (NTP)
.06 Review Revisions/Addendum of RA subcontractor Submittals
TASK 5 MANAGEMENT SUPPORT
5.0 Management Support
.01 Financial Management
.01 Review & approve Invoices
.02 Review & approve Subcontract Modifications
.03 Maintain Tracking Systems
.01 Construction Codes of Accounts
.02 Work Breakdown Structure (WBS)
.03 Schedule (CPM, PERT, etc.)
.02 Cost Monitoring
.01 Weekly/Monthly Tracking
.02 Analyze Progress Payments
.03 Monitor RA Subcontractor for Compliance with Davis-Bacon Act
.03 Engineering Support
.01 Review Field Logs
.02 Periodic Attendance at Meetings
.04 Engineering Support Option
.01 Review Field Change Requests
.02 Review VE Proposals
.03 Review Non-Conformance Reports
.04 Review Re-Design Proposals
TASK 6 DETAILED RESIDENT INSPECTION (Resident Engineer)
6.0 Detailed Resident Inspection
.01 Attend Periodic Meetings
.02 Provide Field Presence and Oversight
.01 Maintain Field Logs and Daily Diaries
.02 Interpret Subcontract Documents
.03 Develop Sketches Reflecting Field Conditions
.04 Review Submitted Construction Drawings
.05 Prepare Reports on Inspections
.06 Monitor, Update, & Report Construction Progress
.07 Review/Recommend Time Extensions
25 Model RA SOW (5/31/95)
-------
.08 Coordinate with Home Office/Management Support
.09 Perform Davis-Bacon Act Inspections
. 10 Final Inspection
.01 Conduct Site Walkover
.02 Prepare draft Final Inspection Report
.03 Respond to Comments
.04 Prepare Final Inspection Report
.03 Provide Engineering Support to Design Team
.01 Recommend Actions on H&S Considerations
.02 Review/Recommend Action on VE Proposals
.03 Review/Recommend Design Changes
.04 Provide Support on Change Order Requests
.05 Provide Support in Claims Reduction
.06 Provide Support for Construction Schedule Changes
.04 Perform Field Testing
.05 Monitor Quality Assurance/Quality Control Procedures
TASK 7 CLEANUP VALIDATION
7.0 Cleanup Validation
.01 Mobilization/Demobilization
.01 Mobilize (acquire equipment/supplies/personnel)
.02 Demobilize
.02 Field Investigation
.01. Conduct Geological Investigations (Soils/Sediments)
.01 Surface Soil Sample Collection
.02 Subsurface Soil Sample Collection
.03 Soil Boring/Permeability Sampling
.04 Sediments Sample Collection
.05 Soil Gas Survey
.06 Test Pit
.02 Conduct Air Investigations
.01 Sample Collections
.02 Air Monitoring Station
.03 Conduct Hydrogeological Investigations - Groundwater
.01 Well Systems Installation
.01 Accomplish Mobilization
.02 Perform Well Development
.03 Conduct Downhole Geophysics
.04 Install Monitoring Wells
.05 Install Test Wells
.06 Install Gas Wells
.02 Sample Collection
.03 Hydro Punch
.04 Tidal Influence Study
.05 Hydraulic Tests (Pump Tests)
.06 Groundwater Elevation Measurement
.04 Conduct Hydrogeological InvestigationsSurface Water
.01 Sample Collection
.02 Tidal Influence Study
.03 Surface Water Elevation Measurement
.05 Conduct Waste Investigation
.01 Sample Collection (Gas, Liquid, Solid)
.02 Derived Waste Disposal (Gas, Liquid, Solid)
.06 Conduct Geophysical Investigation
.01 Surface Geophysical Activity
.02 Magnetometer
.03 Electromagnetics
.04 Ground Penetrating Radar
.05 Seismic Refraction
26 Model RA SOW (5/31/95)
-------
.06 Resistivity
.07 Site Meteorology
.08 Cone Penetrometer Survey
.09 Remote Sensor Survey
. 10 Radiological Investigation
.07 Conduct Ecological Investigation
.01 Wetland and Habitat Delineation
.02 Wildlife Observations
.03 Community Characterization
.04 Identification of Endangered Species
.05 Biota Sampling/Population Studies
.08 Collect Contaminated Building Samples
.09 Dispose of Investigation Derived Waste
.03 Sample Analysis
.01 Screening Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Groundwater Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.05 Analyze Waste (Gas) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
. 10 Perform Bioaccumulation Studies
.02 CLP-Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Groundwater Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
27 Model RA SOW (5/31 /95)
-------
.02 Inorganic
.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.05 Analyze Waste (Gas) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
. 10 Perform Bioaccumulation Studies
.04 Analytical Support and Data Validation
.01 Prepare and Ship Environmental Samples
.01 Groundwater Samples
.02 Surface and Subsurface Soil Samples
.03 Surface Water & Sediment Samples
.04 Air Samples
.05 Biota Samples
.06 Other Types of Media Sampling and Screening
.02 Coordinate with Appropriate Sample Management Personnel
.03 Implement EPA-Approved Laboratory QA Program
.04 Provide Sample Management (Chain of Custody, Sample Retention, & Data Storage)
.05 Perform Data Validation
.01 Review Analysis Results Against Validation Criteria
.02 Provide Written Documentation of Validation Efforts
.06 Data Evaluation
.01 Data Useability Evaluation/Field QA/QC
.02 Data Reduction, Tabulation and Evaluation
.01 Evaluate Geological Data (Soils/Sediments)
.02 Evaluate Air Data
.03 Evaluate Hydrogeological DataGroundwater
.04 Evaluate Hydrogeological DataSurface Water
.05 Evaluate Waste Data
.06 Evaluate Geophysical Data
.07 Evaluate Ecological Data
.03 Modeling
.01 Contaminant Fate and Transport
.02 Water Quality
.03 Groundwater
.04 Air
.05 Other Modeling
.04 Document Data Evaluation Efforts
TASK 8 REMEDIAL ACTION IMPLEMENTATION (SUBPOOL ACTIVITIES)
8.0 Remedial Action Implementation
.01 Remedial Action Subcontract Cost
28 Model RA SOW (5/31/95)
-------
.02 Remedial Action Reserve (15% of Remedial Action Subcontract)
TASK 9 PROJECT PERFORMANCE
9.0 Project Performance (O&M)
.01 Operation & Maintenance (O&M)
.01 Review O&M Manual
.01 Describe/Analyze Potential Operating Problems
.02 Review Conformity to Applicable Performance & Operations Performance
.02 Ensure Adequate Training for O&M Staff
.03 Develop Corrective Action Plans (if necessary)
.04 Review Records/Reporting Requirements
.05 Review Laboratory Procedures
.06 Review Process Systems
.07 Review Safety and Emergency Systems
.08 Review Warranty Information and Files
.02 System Performance
.01 Evaluate Equipment
.02 Site Restoration
.03 Gather and Test Samples (see Task 7 for details)
.03 Report Project Performance
.01 Develop Draft Technical Memoranda and Cost and Performance Report
.02 Respond to Comments
.03 Prepare Final Technical Memoranda and Cost and Performance Report
TASK 10 PROJECT COMPLETION AND CLOSE OUT
10.0 Project Completion and Close Out
.01 Demobilization
.01 Removal of Temporary Facilities
.02 Site Restoration
.03 Termination of Engineering Support Activities
.02 Pre-Final/Final Activities
.01 Make Pre-Final/Final Inspection
.02 Make Lockout Inspection
.03 Final Payment/Punch List
.01 As-built Resolution/Certification
.02 Trial Period Oversight
.04 Remedial Action Report
.01 Prepare Draft Remedial Action Report
.02 Respond to Comments
.03 Prepare/Issue Final Remedial Action Report
TASK 11 WORK ASSIGNMENT CLOSE OUT
11.0 Work Assignment Close Out
.01 Return Documents to Government
.02 File Duplication/Distribution/Storage
.03 File Archiving
.04 Microfiche/Microfilm/Optical Disk
.05 Prepare Closeout Report
29 Model RA SOW (5/31/95)
-------
Attachment 3
Regulations and Guidance Documents
The following list, although not comprehensive, comprises many of the regulations and guidance documents that
apply to the RD process:
1. American National Standards Practices for Respiratory Protection. American National Standards Institute
Z88.2-1980, March 11, 1981.
2. ARCS Construction Contract Modification Procedures September 89, OERR Directive 9355.5-01/FS.
3. CERCLA Compliance with Other Laws Manual, Two Volumes, U.S. EPA, Office of Emergency and
Remedial Response, August 1988 (DRAFT), OSWER Directive No. 9234.1-01 and -02.
4. Community Relations hi Superfund A Handbook, U.S. EPA, Office of Emergency and Remedial
Response, June 1988, OSWER Directive No. 9230.0-3B.
5. A Compendium of Superfund Field Operations Methods, Two Volumes, U.S. EPA, Office of Emergency
and Remedial Response, EPA/540/P-87/001a, August 1987, OSWER Directive No. 9355.0-14.
6. Construction Quality Assurance for Hazardous Waste Land Disposal Facilities, U.S. EPA, Office of Solid
Waste and Emergency Response, October 1986, OSWER Directive No. 9472.003.
7. Contractor Requirements for the Control and Security of RCRA Confidential Business Information, March
1984.
8. Data Quality Objectives for Remedial Response Activities, U.S. EPA, Office of Emergency and Remedial
Response and Office of Waste Programs Enforcement, EPA/540/G-87/003, March 1987, OSWER
Directive No. 9335.0-7B.
9. Engineering Support Branch Standard Operating Procedures and Quality Assurance Manual, U.S. EPA
Region IV, Environmental Services Division, April 1, 1986 (revised periodically).
10. EPA NEIC Policies and Procedures Manual, EPA-330/9-78-001-R, May 1978, revised November 1984.
11. Federal Acquisition Regulation, Washington, DC: U.S. Government Printing Office (revised periodically).
12. Guidance for Conducting Remedial Investigations and Feasibility Studies Under CERCLA, Interim Final,
U.S. EPA, Office of Emergency and Remedial Response, October 1988, OSWER Directive NO.
9355.3-01.
13. Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by Potential
Responsible Parties, U.S. EPA Office of Emergency and Remedial Response, EPA/540/G-90/001, April
1990.
14. Guidance on Expediting Remedial Design and Remedial Actions, EPA/540/G-90/006, August 1990.
15. Guidance on Remedial Actions for Contaminated Ground Water at Superfund Sites, U.S. EPA Office of
Emergency and Remedial Response (DRAFT), OSWER Directive No. 9283.1-2.
16. Guide for Conducting Treatability Studies Under CERCLA, U.S. EPA, Office of Emergency and Remedial
Response, Prepublication version.
17. Guide to Management of Investigation-Derived Wastes, U.S. EPA, Office of Solid Waste and Emergency
Response, Publication 9345.3-03FS, January 1992.
18. Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office of Research
and Development, Cincinnati, OH, QAMS-004/80, December 29, 1980.
19. Health and Safety Requirements of Employees Employed in Field Activities, U.S. EPA, Office of
Emergency and Remedial Response, July 12, 1982, EPA Order No. 1440.2.
20. Interim Guidance on Compliance with Applicable of Relevant and Appropriate Requirements, U.S. EPA,
Office of Emergency and Remedial Response, July 9, 1987, OSWER Directive No. 9234.0-05.
21. Interim Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office of
Emergency and Remedial Response, QAMS-005/80, December 1980.
22. Methods for Evaluating the Attainment of Cleanup Standards: Vol. 1, Soils and Solid Media, February
1989, EPA 23/02-89-042; vol. 2, Ground water (Jul 1992).
23. National Oil and Hazardous Substances Pollution Contingency Plan; Final Rule, Federal Register 40 CFR
Part 300, March 8, 1990.
24. NIOSH Manual of Analytical Methods, 2nd edition. Volumes I-VII for the 3rd edition, Volumes I and II,
National Institute of Occupational Safety and Health.
25. Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities, National Institute of
Occupational Safety and Health/Occupational Health and Safety Administration/United States Coast
Guard/Environmental Protection Agency, October 1985.
26. Permits and Permit Equivalency Processes for CERCLA On-Site Response Actions, February 19, 1992,
OSWER Directive 9355.7-03.
27. Procedure for Planning and Implementing Off-Site Response Actions, Federal Register, Volume 50,
Number 214, November 1985, pages 45933-45937.
30 Model RA SOW (5/31/95)
-------
28. Procedures for Completion and Deletion of NPL Sites, U.S. EPA, Office of Emergency and Remedial
Response, April 1989, OSWER Directive No. 9320.2-3A.
29. Quality in the Constructed Project: A Guideline for Owners, Designers and Constructors, Volume 1,
Preliminary Edition for Trial Use and Comment, American Society of Civil Engineers, May 1988.
30. Remedial Design/Remedial Action (RD/RA) Handbook, U.S. EPA, Office of Solid Waste and Emergency
Response (OSWER) 9355.0-04B, EPA 540/R-95/059, June 1995. ..-,;.,... . ;.:;
31. Revision of Policy Regarding Superfund Project Assignments, OSWER Directive No. 9242.3-08,
December 10, 1991. [Guidance, p. 2-2] ...,
32. Scoping the Remedial Design (Fact Sheet), February 1995, OSWER Publ. 9355-5-2,1 FS.
33. Standard Operating Safety Guides, U.S. EPA, Office of Emergency and-Remedial Response, November
1984. .
34. Standards for the Construction Industry, Code of Federal Regulations, Title 29, Part 1926, Occupational
. Health and Safety Administration. .
35. Standards for General Industry, Code of Federal Regulations, Title 29, Part 1910, Occupational Health and
Safety Administration.
36. Structure and Components of 5-Year Reviews, OSWER Directive No. 9355.7-02, May 23, 1991.
[Guidance, p. 3-5]
37. Superfund Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by
. Potentially Responsible Parties, April 1990, EPA/540/G-90/001. . :.; - .
38. Superfund Remedial Design and Remedial Action Guidance, U.S. EPA, Office of Emergency and Remedial
Response, June 1986, OSWER Directive No. 9355.0-4A.
39. Superfund Response Action Contracts (Fact Sheet), May. 1993, OSWER Publ. 9242.2-08FS.
40. TLVs-Threshold Limit Values and Biological Exposure Indices for 1987,88, American Conference of
Governmental Industrial Hygienists. .
41. Treatability Studies Under CERCLA, Final. U.S. EPA, Office of Solid Waste, and Emergency Response,
EPA/540/R-92/071a, October 1992.
42. USEPA Contract Laboratory Program Statement of Work for Inorganic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, July 1988.
43. USEPA Contract Laboratory Program Statement of Work for Organic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, February 1988. , ....
44. User's Guide to the EPA Contract Laboratory Program, U.S. EPA, Sample Management Office, August
1982. . .. ......
45. Value Engineering (Fact Sheet), U.S. EPA, Office of Solid Waste and Emergency Response, Publication
9355.5-03FS, May 1990. . .. .....
31 Model RA SOW (5/31/95)
-------
Attachment 4
TRANSMITTAL OF DOCUMENTS FOR ACCEPTANCE BY EPA
TO:
SUBTASK NO.
DATE:
FROM:
DELIVERABLE
NO. OF
COPIES
TRANSMITTAL NO.
1 1 New Transmittal
1 1 Resubmittal of
Transmittal No.
REMARKS
ACCEPTANCE ACTION
DOCUMENTS FOUND ACCEPTABLE (LIST BY SUBTASK NO.)
NAME/TITLE/SIGNATURE OF REVIEWER
DATE
-------
Attachment 5
TRANSMITTAL REGISTER
PROJECT TITLE AND LOCATION
d
z
J4
3
§
bO
DELIVERABLE
S.S
IS
u «j
3 a
O Q
CONTRACT NO.
Transmittal
No.
Date
Received
Date Comments
Sent to
Contractor
WORK ASSIGNMENT NO.
2S IS
3 B-Q
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REMARKS
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RA Oversight SOW
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(Date)
MODEL STATEMENT OF WORK
FOR REMEDIAL ACTION OVERSIGHT
SITE, COUNTY, STATE
ATTACHMENTS
Attachment 1. Summary of Major Submittals for the Remedial Action Oversight at (Site) 21
Attachment 2. Work Breakdown Structure 23
Attachment 3. Regulation and Guidance Documents 28
Attachment 4. Transmittal of Documents for Acceptance by EPA 30
Attachment 5. Transmittal Register 31
Purpose of RA Oversight Model SOW
1. To tell the contractor what EPA wants done. This model SOW is for contractors to provide
oversight of RAs being conducted by Potentially Responsible Parties (PRPs). Be as specific as
possible in describing what the RA oversight contractor is required to do. In that way, the contractor
will understand the requirements, will write a RA Oversight Work Plan and associated budget to meet
those requirements, and will be ultimately responsible for satisfying those requirements. Whenever
there is an absolute requirement (e.g., that the contractor prepare the Quality Assurance Project Plan
(QAPP) in accordance with QAMS-005/80, December 29, 1980), state that requirement.
2. To give the contractor a structure for recording costs. A structured cost schedule will simplify
cost comparisons of specific tasks being performed at similar RA oversight projects.
Use of Work Breakdown Structure (WBS)
1. A WBS was developed for this model SOW for the WAM/RPM to track the initial and final costs of
each element and to share these data with other Federal agencies. The WBS is, essentially, the
outline for this model SOW and is included as Attachment 2 to this document.
2. If an element is not to be used, do not change the numbering system, instead, insert "Not used" for
that element number after deleting the text for that element.
3. For elements in the SOW for a given project, additional descriptions (e.g., type of samples and
estimated number) should be added to the SOW for the contractor and WAM/RPM to develop
estimated costs on a common basis.
8.0 Introduction
.0.1 Site Description
Provide a brief site description that contains information relative to RA oversight planning and
implementation such as location, operational history, remedial response history, waste types, quantities, and
milestones specified in the Record of Decision (ROD) and Remedial Design (RD) documents.
.0.2 Purpose
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The purpose of this SOW is to provide the framework and requirements for the contractor to
provide oversight of the construction and implementation of the RA, including system start-up and
diagnostic testing, operation and maintenance, and performance monitoring, at (site).
Actual construction and implementation of the RA shall be performed by the PRP's constructor.
The ROD issued on (date) describes the RA selected for this site, and the RD
documents provide the construction and implementation detail required to achieve the selected RA.
The goal is to complete the RA by . The estimated completion date for this work
assignment is .
Many contractors, subcontractors, and other participating team members will be involved in the completion
of the RA. The WAM/RPM may consider identifying and defining each team member to avoid potential
confusion. Upfront definitions will ensure that the names and titles of team members are used consistently
throughout the completion of the RA, and that the roles and responsibilities of each team member are clear
in the SOWs, project plans, and other critical project and contract documents.
For the purposes of this model SOW, the "contractor" is defined as the firm responsible for performing the
SOW. The contractor is under contract with EPA to provide oversight of the "RA constructor," who is
under contract with the PRPs. The contractor may be contracted through the Alternate Remedial
Contracting Strategy (ARCS) or Remedial Action Contractor (RAC) contracting vehicles, but will not be
performing RA construction or implementation tasks.
For a PRP-lead remediation project, it is likely that RD and RA would be performed by PRP constructors
and contractors, with oversight provided by EPA contractors. This model SOW is written with the
assumption that the contractor (providing RA oversight) is not the same as the contractor that provided RD
oversight. If the same contractor is used, some of the tasks described in this model SOW could be
modified or "Not used." !
.0.2.1 Description of the RA
A brief description should include a summary of the general response objectives for the subject site, the
selected RA described in the ROD to achieve those objectives, and a description of subsequent RD
documents required for construction and implementation of the RA.
.0.2.2 Objectives of Oversight. The primary objective of PRP oversight is to ensure that the RA,
as specified in the ROD and the RD documents, is accurately interpreted and adhered to
during construction and implementation. The RA must protect public health and the
environment during the life of the project and must comply with the terms of the Settlement
Agreement or Consent Decree (CD). Successful RA oversight is accomplished by observing
and documenting that the PRP has complied with all applicable laws, regulations, and
requirements, and has met all performance standards specified in the CD.
.0.3 General Requirements
.0.3.1 The contractor shall perform RA oversight in accordance with this SOW and shall ensure
consistency with the ROD, RD documents produced for the site, the CD, the Remedial
Design and Remedial Action Handbook (U.S. EPA Office of Solid Waste and Emergency
Response (OSWER) 9355.0-04B, EPA 540/R-95/059, June 1995) and other relevant
guidance used by EPA in conducting RAs. The primary contact for this work assignment is
, Tel. ( ) ; the secondary contact is , Tel.
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.0.3.2 A summary of the major deliverables and the schedule for submittal is attached. See
Attachment 1.
.0.3.3 Specifically, the RA involves the construction and implementation of
(briefly describe the major components of the RA).
.0.3.4 The contractor shall furnish all necessary and appropriate personnel, materials, and services
needed, or incidental to, performing and completing the RA oversight.
.0.3.5 A list of primary guidance and reference material is listed in Attachment 2. In all cases, the
contractor shall use the most recently issued guidance.
^
.0.3.6 The contractor shall maintain RA oversight files as specified in the contract and by the
WAM/RPM.
.0.3.7 The contractor shall communicate at least weekly with the WAM/RPM, either in person or
through conference calls, to report on RA oversight progress.
.0.3.8 The contractor shall notify the WAM/RPM when 75 percent and when 95 percent of the
approved work assignment budget has been expended.
.0.3.9 The contractor shall document all decisions that are made in meetings and conversations
with EPA or the PRP. The contractor shall forward this documentation to the WAM/RPM
within 2 working days of the meeting or conversation.
Although the contractor is being tasked to document decisions made in meetings and conversations with
EPA or the PRP, the WAM/RPM is ultimately responsible for documenting the decisions and should not
solely rely on the contractor to do this.
.0.3.10 EPA will provide oversight of contractor activities throughout the RA oversight efforts.
EPA review and approval of the contractor's deliverables is a tool to assist this process
and to satisfy, in part, EPA's responsibility to provide effective protection of public
health, welfare, and the environment during the contractor's oversight of the PRP's
remedial activities. EPA will review the deliverables prepared during the oversight to
assess the likelihood that the RA will achieve its remediation goals and that all.
performance requirements applicable to the RA have been correctly identified and
implemented. However, acceptance of deliverables by EPA does not relieve the
contractor of responsibility for the adequacy of the deliverable.
.0.4 Oversight Official
The contractor shall designate an Oversight Official (i.e., the contractor's site manager responsible
for the work assignment) to report directly to the WAM/RPM during RA oversight. The Oversight
Official is the point-of-contact (POC) from the contractor, who acts as a liaison between the
WAM/RPM, the PRP, the PRP's RA constructor, and the PRP's Independent QA Team. The
Oversight Official is responsible for providing technical support in monitoring PRP compliance with
the CD. Specific responsibilities of the Oversight Official include ensuring that the PRP is working
with an Independent QA Team, assisting in the review of professional qualifications, reviewing RA
submittals, and providing summary and activity reports to the WAM/RPM.
.0.5 Equipment Transfer
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At the completion of the RA, or when government property is no longer required at the site, the
contractor shall arrange for the proper disposition of government-furnished or contract-acquired
property (purchased with contract funds) in accordance with the contract requirements. The
disposition (transfer, sale, or abandonment) of government personal property and the tracking of
such equipment shall be coordinated with the Contract Property Administrator. For additional
information, refer to Contractor's Guide for Control of Government Property, Office of
Administration and Resources Management, December 1988.
.0.6 Project Closeout
At the completion of the RA, the contractor shall perform all necessary project closeout activities as
specified in the contract. These activities may include closing out any subcontracts, indexing and
consolidating project records and files, and providing a technical and financial closeout report to
' EPA. Final costs shall be reported to EPA electronically, categorized by each cost element in the
WBS.
8.1 Project Planning and Support
The purpose of this task is to plan for the execution and overall management of this SOW. Technical and
management activities required to oversee the PRP's implementation of the RA, along with associated
costs, are developed during the planning phase and are detailed in the contractor's RA Oversight Work
Plan. Activities required for general work assignment management, including preparation of monthly
progress report and invoices, that will occur throughout the duration of the project are included in this
task. This task may begin before or after approval of the final RD and will continue through the RA
oversight work assignment closeout.
.1.1 Project Planning
.1.1.1 Attend Scoping Meeting. The contractor shall attend a scoping meeting to be held at the
EPA Regional Office before or concurrent with developing the contractor's RA Oversight
Work Plan.
Location of meetings and the WAM/RPM's expectations for the number of contractor personnel to attend
should be specified for cost estimation purposes. Consider having the RD oversight contractor, if different
than the RA oversight contractor, attend initial meetings and site visits to present any special considerations
and to facilitate the transfer of site and design information prior to the development of the RA Oversight
Work Plan.
.1.1.2 Conduct Site Visit. The contractor shall conduct a one-day site visit with the WAM/RPM
during the project planning phase to develop a conceptual understanding of the site and the
RA scope and requirements. A Health and Safety Plan (HASP) is required for the site visit.
The contractor shall prepare a letter report that documents all EPA, RA constructor, RA
oversight contractor, and site personnel present at the visit, all decisions made during the
visit, any action items assigned, including person responsible and due date, any unusual
occurrences during the visit, and any portions of the site that were not accessible to the
contractor and the impact of this on oversight of the RA. This report shall be submitted to
the WAM/RPM within 10 calendar days of the site visit.
.1.1.3 Evaluate Existing Information. The contractor shall obtain, copy (if necessary), and review
available information pertaining to the site from EPA. The contractor shall evaluate the
existing data and documents, including the ROD, the CD, and the PRP's RA Work Plan, if
available. The specific reference documents to be reviewed are listed in Attachment 3.
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The WAM/RPM may want to specify that the contractor focus on the review of RD documents submitted
by the PRP's RD contractor. The contractor should perform a relatively thorough review of final design
documents to gain an understanding of the RA to be constructed and implemented at the subject site. A
detailed review of earlier stages of design (i.e., review of preliminary and intermediate design documents,
described under Task 6.7.1 in the WBS) would not likely be required of the RA oversight contractor.
In addition to providing the contractor with final design documents, the WAM/RPM may want to compile
summaries contained in project reports to describe the nature and extent of contamination, cleanup goals and
objectives, the selected RA, and critical aspects of the ongoing community relations program. The
WAM/RPM could also provide reference documents for the selected RA, such as technology summaries
and fact sheets.
.1.1.4 Develop Technical Project Goals and Objectives. The contractor shall prepare data needs
and data quality objectives (DQOs) for analytical sampling to be performed during
oversight. The goals and objectives should be used to define the analytical methods and
protocols, decontamination procedures, and EPA reporting levels (e.g., I, II, III, IV)
required to match those used by the PRP's RA constructor.
(1) Not used - Develop Conceptual Site Model
(2) Identify Preliminary Project Requirements
(a) Data Needs and Data Quality Objectives
(b) Not used - RA Objectives and Potential Alternatives
(c) Not used - Possible Treatability Studies
(d) Not used - ARARs and/or Standards
(e) Not used - NEPA Requirements
(f) Not used - Other Regulatory Requirements/Restrictions
The WAM/RPM should require the contractor to identify DQOs for the collection of samples during RA
oversight. Other requirements and standards that may be applicable to the contractor's SOW should also be
identified.
.1.1.5 Develop RA Oversight Work Plan
(1) Develop Draft RA Oversight Work Plan. The contractor shall prepare and submit a
Draft RA Oversight Work Plan within 45 calendar days after initiation of the work
assignment. The contractor shall use information from the EPA-approved PRP's RA
Work Plan, if available, appropriate guidance, and direction provided by the
WAM/RPM as the basis for preparing the RA Oversight Work Plan. RA oversight
work must be coordinated and properly sequenced with EPA and PRP RA activities.
Submit the original to the Contracting Officer, one copy to the Project Officer, and one
copy to the WAM/RPM.
1. The WAM/RPM should verify the work plan submittal timeframe with the PO.
2. Additional copies of the work plan can be submitted to the WAM/RPM if specified, for distribution to
other technical staff.
(a) Develop Narrative. The RA Oversight Work Plan shall include a comprehensive
description of project tasks, the procedures to accomplish them, quality
assurance/quality control (QA/QC) systems and project-specific QA/QC
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procedures to be followed, project documentation, and project schedule.
Specifically, the RA Oversight Work Plan shall include the following:
Identification of RA project elements and the associated oversight tasks
including review of PRP planning, construction, and implementation
documentation. This task will result in a detailed breakdown of subtasks
within the WBS tasks.
- The contractor's technical approach to each task to be performed, including a
detailed description of each task, the assumptions used, the information needed
for each task, any information to be produced during and at the conclusion of
each task, and a description of the work products that will be submitted to
EPA. Information shall be presented in a sequence consistent with the work
breakdown structure format defined in the standard WBS.
A schedule with specific dates for completion of each required activity and
submission of each deliverable required by this SOW. This schedule shall also
include information regarding timing, initiation, and completion of all critical
path milestones for each activity and deliverable and the expected review time
for EPA.
. - A project communications and management plan and contractor reporting
requirements, such as meetings and presentations to EPA at the conclusion of
major phases of the project.
(b) Develop Cost Estimate. The contractor's estimated cost to complete the work
shall be broken into Level of Effort (by P-level) and cost for each element of the
Work Breakdown Structure (Attachment 2) and submitted to EPA on disk.
(c) Perform Internal QA and Submit Draft RA Oversight Work Plan
(2) Prepare Final RA Oversight Work Plan. The contractor shall prepare a Final RA
Oversight Work Plan 15 days after receipt of EPA comments on the draft. This final
version shall incorporate comments on the draft version as directed by the
WAM/RPM.
(a) Attend Negotiation Meeting. The contractor shall attend a Work Plan negotiation
meeting at the EPA Regional Office. EPA and the contractor will refine the SOW
requirements and funding issues related to the RA Oversight Work Plan.
(b) Modify Draft RA Oversight Work Plan and Cost Estimate.
(c) Perform Internal QA and Submit Final RA Oversight Work Plan.
.1.1.6 Review PRP Plans. The contractor shall review upfront plans prepared by the PRP's RA
constructor. These plans should constitute a complete set of construction-related work plans
and project plans, based on generic guide specifications for construction.
The review of PRP plans under this task includes those plans which can be prepared prior to the preparation
of detailed construction plans. The review of detailed construction plans is described in Task 6.7, "Review
of PRP Documents." Generic guide specifications for construction may be used by the PRP's RA
constructor to prepare these upfront PRP plans. The RA oversight contractor should recognize the
preliminary level of detail that can be expected during their review of upfront plans.
.(1) .Review PRP Site Management Plan
(a) Review PRP Pollution Control & Mitigation Plan
(b) Review PRP Transportation and Disposal (of site-derived wastes) Plan
(2) Review PRP Health and Safety Plan
(3) Review PRP Sampling and Analysis Plan
(a) Review PRP Quality Assurance Project Plan
(b) Review PRP Field Sampling Plan
(c) Review PRP Data Management Plan
(4) Review Other PRP Plan(s)
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.1.2 Preparation of Site-Specific Plans
The site-specific plans to be prepared by the contractor may consist of revisions or modifications to existing
plans. If the RA oversight contractor was also the RD oversight contractor, this task should be abbreviated
to reflect only revisions to existing plans. Similarly, if a new RA oversight contractor is being used,
previous site plans can be provided by the WAM/RPM as examples to streamline this task.
.1.2.1 Not used
.1.2.2 Develop Health and Safety Plan (HASP) that specifies employee training, protective
equipment, medical surveillance requirements, standard operating procedures, and a
contingency plan in accordance with 29 CFR 1910.120. Whenever possible, use the HASP
developed for the RI/FS and/or RD oversight work assignments in preparing the HASP for
RA oversight. Provisions in the RA constructor's HASP may also be incorporated into the
contractor's HASP.
1. The HASP may not constitute an Emergency Response Plan. Site conditions may warrant the
preparation of a separate Emergency Response Plan.
2. EPA does not approve the contractor's HASP, but reviews it to ensure that it is complete and
adequately protective.
.1.2.3 Develop Sampling and Analysis Plan (SAP) or Chemical Data Acquisition Plan to reflect the
specific objectives of data acquisition to be conducted during RA construction oversight.
The SAP will outline the data collection and QA/QC requirements of sampling and analysis
to be conducted by the contractor. The SAP may be composed of the Field Sampling Plan
(FSP) and Quality Assurance Project Plan (QAPP) under separate covers, or it may be a
single document, containing the essential elements of both the FSP and QAPP. The
contractor shall use the SAPs prepared for the RI/FS and/or RD oversight portions of the
project, whenever possible.
The Sampling and Analysis Plan (SAP) may not be required for certain RA oversight WAs. If required,
the SAP can be prepared by updating the SAP prepared for the RD. The contractor may collect split (or
duplicate) samples for laboratory analysis as samples are collected by the PRP's RA constructor. These
split samples are collected under Task 6.5 to assess the quality of analytical results provided by the PRP.
For a direct comparison, samples should be analyzed using the same analytical methods and EPA reporting
levels as those used by the PRP's RA constructor.
(1) Develop Quality Assurance Project Plan hi accordance with QAMS-005/80 (December
29, 1980). The QAPP shall describe the project objectives and QA/QC protocols to be
used in achieving the desired DQOs. The DQOs shall, at a minimum, reflect use of
analytical methods for identifying contamination and addressing contamination
consistent with the levels for RA objectives identified in the National Contingency Plan
(NCP). The selected analytical methods and reporting levels shall parallel those being
used by the PRP's RA constructor.
(2) Develop Field Sampling Plan to define the oversight sampling and information-
collection methods that shall be used for the project. It shall include sampling
objectives, sample locations and frequency, sampling equipment and procedures,
sample handling and analysis, and description of which samples are to be analyzed
through the Contract Laboratory Program (CLP), which through other sources, and
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the justification for those decisions. The FSP shall be written so that a field sampling
team unfamiliar with the site would be able to gather the samples and field information
required. The FSP developed for the RI/FS or RD oversight should be used whenever
possible in preparing the FSP for the RA oversight activities.
(3) Develop Data Management Plan to address requirements for project management
systems including tracking, storing, and retrieving data. The plan shall also identify
software to be used, minimum data requirements, data format, and backup data
management. The plan shall address both data management and document control for
all RA oversight activities.
1.2.4 Other Plan(s)
.1.3 Project Management
1. The WAM/RPM should specify the format for submissions; e.g., Monthly Progress Reports, if there
are Region-specific requirements or if you have specific requirements.
2. During construction, there may be especially active periods and the WAM/RPM should specify
additional communication requirements or status reports from the contractor. Also, the WAM/RPM
should arrange for personal visits to the site during these times.
.1.3.1 Prepare Periodic Status Reports. The contractor shall prepare Monthly Progress Reports.
(1) Document Cost and Performance Status. The contractor shall document the technical
progress and status of each task in the WBS for the reporting period hi accordance
with contract requirements. The contractor shall report costs and level of effort (by P-
level) for the reporting period as well as cumulative amounts expended to date.
(2) Prepare and Submit Invoices. Monthly invoices will be prepared and submitted in
accordance with the level of detail as specified in the contract.
.1.3.2 Meeting Participation and Routine Communications. The contractor shall attend project
meetings, provide documentation of meeting results, and shall contact the WAM/RPM by
telephone on a weekly basis to report project status. The contractor shall notify the
WAM/RPM immediately if inconsistencies with the design or non-compliance with the CD
or applicable or relevant and appropriate requirements (ARARs) are apparent. The
contractor shall describe the problem and provide recommended solutions in a technical
memorandum to the WAM/RPM.
.1.3.3 Not Used - Maintain Cost/Schedule Control System.
.1.3.4 Not used - Perform Value Engineering
.1.3.5 Not used - Perform Engineering Network Analysis
.1.3.6 Not used - Manage, Track, and Report Equipment Status.
.1.3.7 Work Assignment Closeout. The contractor shall perform the necessary activities to
closeout the work assignment in accordance with contract requirements.
.1.4 Subcontract Procurement and Support Activities
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Other than a CLP laboratory, it is unlikely that the contractor will require subcontractors for RA oversight
activities. A special laboratory may be desired in addition to a CLP laboratory to perform geotechnical
testing or biologic parameter testing for certain sites. Using non-CLP laboratories should be considered on
a case-by-case basis.
.1.4.1 Identify and Procure Subcontractors. The contractor shall identify, solicit, and award any
subcontracts that are required to complete the RA oversight activities.
(1) Not used - Drilling Subcontractor
(2) Not used - Surveying Subcontractor
(3) Not used - Geophysical Subcontractor
(4) Not used - Site Preparation Subcontractor
(5) Analytical Services Subcontractor(s)
(6) Not used - Waste Disposal Subcontractor
(7) Not used - Treatability Subcontractor(s)
(8) Other(s)
.1.4.2 Develop Subcontractor QA/QC Program. The contractor shall review, approve, and
monitor the subcontractor's QA/QC program and conduct audits, as required.
.1.4.3 Perform Subcontract Management. The contractor shall perform the necessary management
and oversight of any subcontractor(s) needed for RA oversight. The contractor shall
institute procedures, monitor progress, and maintain systems and records to ensure that the
work proceeds according to contract requirements. The contractor shall review and approve"
subcontractors' invoices and issue any necessary contract modifications.
8.2 Community Relations "~
The contractor shall provide community relations support to EPA throughout the RA. The contractor shall
provide community relations support in accordance with Community Relations in Superfund: A Handbook,
June 1988. This task begins with the approval of the contractor's RA Oversight Work Plan and continues
throughout the duration of the work assignment.
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1. Generally, EPA retains responsibility for community relations during a PRP-lead RA. The CD may
specify the level of PRP participation in these activities and the WAM/RPM should define the role of
the contractor and the level of interaction with the PRP.
2. A variety of possible community relations activities may be appropriate during the RA, based on the
characteristics and specific circumstances at your site. Refer to the Community Relations in
Superfund: A Handbook, Chapters 6 and 7 and Appendix A, for suggested community relations
activities during RA activities.
3. With implementation of the remedy, site activity increases and so does the likelihood of community
concerns and questions. In addition to the community relations activities listed below in the WBS, the
WAM/RPM may consider the following activities to communicate progress during construction:
arranging site tours and workshops, establishing observation decks, and videotaping cleanup
activities. These activities may be covered under Task 6.2.3.1, "Technical Support," or added to the
WBS as a separate item and numbered accordingly (i.e., 6.2.3.5). The WAM/RPM should plan for
and develop a proactive and effective program with the assistance of the Regional Community
Relations Specialist.
4. The WAM/RPM should review the current community relations plan, if one exists, and direct the
contractor to update the existing CRP to address activities and concerns specific to the RA.
5. The WAM/RPM should specify the format for Community Relations submissions (e.g., fact sheets,
news releases) if there are EPA Region-specific or other requirements.
.2.1 Develop Community Relations Plan
.2.1.1 Conduct Community Interviews. The contractor shall assist the WAM/RPM in conducting
community interviews to identify community concerns associated with the RA. The
contractor shall assist the WAM/RPM in identifying key community members, establishing
an interview schedule, conducting interviews, and summarizing the results.
.2.1.2 Update the CRP. The contractor shall update the existing CRP to address community
relations requirements and community concerns during the RA.
(1) Draft CRP. The contractor shall update the CRP and submit a draft version within 14
days after completion of the community interviews.
(2) Final CRP. Within 7 days of receipt of EPA comments, the contractor shall submit a
final CRP.
.2.2 Prepare Fact Sheets
The contractor shall assist the WAM/RPM in preparing a fact sheet that informs the public about
activities related to the final design, the schedule for the RA, activities to be expected during
construction, measures to be taken to protect the community, provisions for responding to
emergency releases and spills, and any potential inconveniences such as excess traffic and noise that
may affect the community during the RA.
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1. This subtask may have been completed during the RD. In that case, the WAM/RPM may task the
contractor to revise the fact sheet before construction begins with the current schedule, expected ;'
conditions, and relevant points of contact. '-'
2. Depending on the complexity of the RA, the WAM/RPM should consider communicating construction :
progress by sending out regular fact sheets. Specify to the contractor the anticipated number of fact '
sheets, topics, and number of copies required.
.2.3 Public Meetings and Availability Support
The number and locations of anticipated public meetings should be identified in the SOW for cost estimation
purposes. Similarly, the WAM/RPM should specify the number of contractor personnel expected to be in
attendance at the public meetings.
.2.3.1 Technical Support. The contractor shall assist the WAM/RPM in providing technical
support for community meetings that may be held during the RA. This support may include
preparing technical input to news releases, briefing materials, arranging other community
relations vehicles (i.e., site tours), and helping the WAM/RPM to coordinate with local ;
agencies. .
.2.3.2 Logistical and Presentation Support. The contractor shall assist the WAM/RPM in ;,'
preparing technical briefing materials and in arranging for the logistical details for the '*-
meetings.
.2.3.3 Public Notice Support. The contractor shall assist the WAM/RPM in drafting public
notices, announcing the public meetings, and placing the notice in a local paper of general
circulation.
.2.4 Maintain Information Repository and Mailing Lists
The contractor shall assist the WAM/RPM in developing or revising site mailing lists and
maintaining a repository of information on activities related to RA, as described in Appendix A.8,
page A-19, of Community Relations in Superfund: A Handbook, June 1988.
8.3 Data Acquisition Oversight
This task involves oversight of the PRP's collection of samples during the RA. The review of the PRP's
project plans required for this sampling effort is performed under Task 6.1.1.6. This task begins with
EPA's approval of the PRP's SAP, FSP, and QAPP prior to the PRP's mobilization, and ends with the
PRP's demobilization at the completion of the RA.
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Mobilization and demobilization oversight includes ensuring that the PRP's RA constructor and their
subcontractors efficiently perform start-up and closeout field activities per the overall schedule in the CD.
The RA oversight contractor should monitor site preparation and the construction of utilities and temporary
facilities, and ensure that an appropriate work sequence is followed while minimizing site disturbances. A
logical sequence for major mobilization and demobilization activities to be conducted by the RA constructor
may be as follows:
Mobilization
stage and organize equipment and materials onsite
prepare exclusion zone, decontamination area, and waste storage/staging area
construct utilities and temporary facilities
Daily Demobilization
consolidate and store debris and excess materials
decontaminate personnel and equipment
maintain secure waste storage/staging area
Final Demobilization
dismantle utilities and temporary facilities that are no longer required
ensure site has minimum disturbances (i.e., remove trash, debris, excess materials)
properly label waste stored/staged onsite, and ensure that provisions are in-place for its removal
.3.1 Mobilization and Demobilization Oversight
.3.1.1 Identify Field Support Equipment/Supplies/Facilities. The contractor may require a field
trailer and related utilities if it is infeasible to share the RA constructor's trailer. Other
support equipment, supplies, or facilities required for performing oversight activities should
be identified in this task.
.3.1.2 Mobilization Oversight. Mobilization activities to be conducted by the PRP's constructor
include preparing an exclusion zone, staging and organizing onsite equipment, and
constructing utilities and temporary facilities.
(1) Not used - Site Preparation
(2) Installation of Utilities
(a) Install Electric Distribution
(b) Install Telephone/Communication System
(c) Install Water/Sewer/Gas Distribution
(d) Install Fuel Line Distribution
(3) Construction of Temporary Facilities
(a) Construct Decontamination Facilities
(b) Construct Sample or Derived Waste Storage Facility
(c) Construct Field Offices
(d) Construct Mobile Laboratory
(e) Construct Other Temporary Facilities
.3.1.3 Demobilization Oversight. Demobilization activities to be conducted by the PRP's
constructor include consolidating and storing materials, decontaminating personnel and
equipment, and maintaining a secure waste storage/staging area.
(1) Removal of Temporary Facilities
(2) Site Restoration
.3.2 Perform Field Investigation Oversight. Field activities that require oversight include site
reconnaissance, data acquisition of air, groundwater, surface water, and other environmental media
12 Model RA Oversight SOW (5/31/95)
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samples, as well as the characterization, management and disposal of investigation-derived wastes
(IDW). The contractor shall ensure the proper collection and management of samples acquired by
the PRP, including accurate chain-of-custody (COC) procedures for sample tracking, protective
sample-packing techniques, and proper sample-preservation techniques. Ensure that the PRP
characterizes and disposes of investigation-derived wastes in accordance with local, State and
Federal regulations as specified in the FSP (see the Fact Sheet Guide to Management of
Investigation-Derived Wastes, 9345.3-03FS, January 1992).
The WAM/RPM should specify the expected written and/or photographic documentation to be recorded
in the field. The WAM/RPM also should specify the type of field activity reports expected by the
WAM/RPM, the frequency, and the required distribution (WAM/RPM, State representative, etc.).
.3.2.1 Perform Site Reconnaissance Oversight
(1) Ecological Resources Reconnaissance
(2) Well Inventory
(3) Residential Well Sampling
(4) Land Survey
(5) Topographic Mapping
(6) Field Screening
.3.2.2 Perform Geological Investigations Oversight - Soils and Sediments
.3.2.3 Perform Air Investigations Oversight
.3.2.4 Perform Hydrogeological Investigations Oversight - Groundwater
(1) Well Systems Installation
(2) CLP Sample Collection
(3) Screening Sample Collection. A screening sampling event can consist of temporary
sampling points to estimate the approximate distribution and range of contaminant
concentrations. CLP sampling can then be performed after the screening event to
confirm specific concentrations. Screening techniques include temporary piezometers,
well points, and direct push technology (DPT) sampling techniques such as piezocones,
resistivity cones, groundwater samplers, and soil gas samplers.
(4)' Tidal Influence Study
(5) Hydraulic Tests (Pump Tests)
(6) Groundwater Elevation Measurement
.3.2.5 Perform Hydrogeological Investigations Oversight - Surface Water
.3.2.6 Perform Waste Investigation Oversight
.3.2.7 Perform Geophysical Investigation Oversight
.3.2.8 Perform Ecological Investigation Oversight
.3.2.9 Perform Contaminated Building Samples Oversight
.3.2.10 Perform Disposal of Investigation-Derived Wastes Oversight
.3.2.11 Prepare Data Acquisition Oversight Reports
13 Model RA Oversight SOW (5/31/95)
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8.4 Analysis of Split Samples
.4.1 Perform Screening-type Laboratory Sample Analysis
The contractor shall request appropriate analytical services to match those being used by the PRP's RA
constructor. Using the same level of analysis will provide the data required to perform an accurate quality
comparison. The contractor should reference the procedures outlined in the User's Guide to the Contract
Laboratory Program, EPA, December 1986. Frequently, the PRP's RA constructor will use EPA Level II
analytical reporting using non-CLP methods for this task; the RA oversight contractor should use the same
level of analysis.
.4.1.1 Analyze Air and Gas Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.2 Analyze Groundwater Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.3 Analyze Surface water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.4 Analyze Soil and Sediment Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.5 Analyze Waste (Gas) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.6 Analyze Waste (Liquid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.7 Analyze Waste (Solid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.8 Analyze Biota Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.1.9 Analyze Bioassay Samples
14 Model RA Oversight SOW (5/31/95)
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.4.1.10 Perform Bioaccumulation Studies
.4.2 Perform CLP-type Laboratory Sample Analysis
The contractor shall request appropriate analytical services to match those being used by the PRP's RA
constructor. Using the same level of analysis will provide the data required to perform an accurate quality
comparison. The contractor should reference the procedures outlined in the User's Guide to the Contract
Laboratory Program, EPA, December 1986. Typically, the PRP's RA constructor will be using EPA
Level IV analytical reporting using CLP methods for this task; the RA oversight contractor should use the
same level of analysis.
.4.2.1 Analyze Air/Gas Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.2 Analyze Groundwater Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.3 Analyze Surface water Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.4 Analyze Soil and Sediment Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.5 Analyze Waste (Gas) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.6 Analyze Waste (Liquid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.7 Analyze Waste (Solid) Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.8 Analyze Biota Samples
(1) Organic
(2) Inorganic
(3) Radiochemistry
.4.2.9 Analyze Bioassay Samples
15 Model RA Oversight SOW (5/31/95)
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.4.2.10 Perform Bioaccumulation Studies
8.5 Analytical Support and Data Validation of Split Samples
The contractor shall collect split (or duplicate) samples of samples collected by the PRP's RA constructor,
and shall arrange for the analysis and validation of those samples. The contractor's split samples are to be
compared to samples collected by the PRP's RA constructor to assess the validity of the RA constructor's
sampling program. The sample collection, analysis, and validation task begins with reserving sample slots
in the CLP, and ends with the contractor's data validation letter report.
1. Sample collection procedures, analytical methods, and EPA reporting levels for the contractor's split
samples should be consistent with the procedures, methods, and levels being used by the PRP's RA
constructor.
2. For RA oversight purposes, full data validation procedures are usually not necessary. The
WAM/RPM may want to specify the level of data validation required.
3. The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
.5.1 Prepare and Ship Environmental Samples. The contractor shall properly collect and manage split
samples in the field, and arrange for appropriate shipment to the designated laboratory. The
contractor shall follow the procedures specified in the contractor's SAP, FSP, QAPP, and HASP
for proper sample preservation and protective sample packing, and then ship via an overnight carrier
to the designated laboratory.
.5.1.1 Groundwater Samples
.5.1.2 Surface and Subsurface Soil Samples
.5.1.3 Surface water and Sediment Samples
.5.1.4 Air Samples
.5.1.5 Biota Samples
.5.1.6 Other Types of Media Samples
.5.2 Coordinate With Appropriate Sample Management Personnel. The contractor shall arrange
shipment and delivery schedules with the appropriate sample management personnel and provide any
clarification on the data collection procedures that may be required.
.5.3 Implement EPA-Approved Laboratory QA Program. The contractor shall ensure the QA/QC
protocols, as specified in the QAPP, are followed.
.5.4 Provide Sample Management (COC, sample retention, and data storage). The contractor shall
follow accurate COC procedures for sample tracking.
.5.5 Perform Data Validation. The contractor shall perform appropriate data validation to ensure that
the data are accurate and defensible. The contractor shall review the appropriate laboratory data
packages according to the protocols specified in the contractor's RA Oversight Work Plan and
complete the necessary summary tables, validation worksheets, and DQO summary forms. The
contractor shall prepare and submit a data validation letter report within 21 calendar days of receipt
of the analytical results.
.5.5.1 Review Analysis Results Against Validation Criteria
.5.5.2 Provide Written Documentation of Validation Efforts
16 Model RA Oversight SOW (5/31/95)
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8.6 Data Evaluation of Split Samples
This task involves comparison of the PRP's data that is collected during the RA with data resulting from
the analysis of split samples collected by the contractor during RA oversight. Data evaluation begins with
the receipt of analytical data from the data acquisition task and ends with the submittal of a Data
Evaluation Summary Report. Specifically, the contractor shall compare, evaluate, interpret, and tabulate
data hi an appropriate presentation format for final data tables.
1. The WAM/RPM should specify the format for submissions if there are Region-specific or other
requirements.
2. The WAM/RPM should specify that the contractor prepare and submit a Technical Memorandum to
the WAM/RPM if new analytical data needs or significant data problems are identified during the
evaluation.
.6.1 Data Useability Evaluation and Field QA/QC. The contractor shall review the data collected and
the QA/QC protocols to evaluate if the data are appropriate for the intended use.
.6.2 Data Reduction, Tabulation, and Evaluation. The contractor shall evaluate, interpret, and tabulate
data in an appropriate presentation format for analysis. The contractor shall design and set up an
appropriate database for pertinent information collected that will be used to validate the RA. Data
management should be performed according to the contractor's Data Management Plan.
.6.2.1 Evaluate Geological Data - Soils and Sediments
.6.2.2 Evaluate Air Data
.6.2.3 Evaluate Hydrogeological Data - Groundwater
.6.2.4 Evaluate Hydrogeological Data - Surface Water
.6.2.5 Evaluate Waste Data
.6.2.6 Evaluate Geophysical Data
.6.2.7 Evaluate Ecological Data
.6.3 Modeling. The contractor shall perform limited and focused computer modeling of data (e.g., air
monitoring data) to facilitate data evaluation and interpretation.
.6.3.1 Contaminant Fate and Transport
.6.3.2 Water Quality
.6.3.3 Groundwater
.6.3.4 Air
.6.3.5 Other Modeling
.6.4 Develop Data Evaluation Report. The contractor shall evaluate and present results in a Data
Evaluation Summary Report to submit to the WAM/RPM for review and approval. The report will
include a comparison between the contractor's split sample data and the PRP's data, will provide an
assessment of this comparison, and will identify any actions required. After the WAM/RPM's
review, attend a meeting with EPA to discuss data evaluation results and next steps.
17 Model RA Oversight SOW (5/31/95)
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8.7 Review of PRP Documents
Task 6.1.1.6 in the WBS is "Review of PRP Plans," which is intended to include the review of upfront,
generic project plans, such as the SAP, FSP, QAPP, and HASP. This task (Task 6.7) is intended to
include the review of updates, amendments, or modifications to the upfront plans, as well as the review of
detailed construction plans, specifications, and related submittals.
This task involves work efforts to review detailed construction plans and related documents prepared by
the PRP's RA constructor. In addition to the review of project plans (e.g., SAP, FSP, QAPP, HASP)
under Task 6.1.1.6, the RA oversight contractor shall perform reviews as directed by the WAM/RPM.
The following factors are to be considered during the review of PRP, submittals:
Technical requirements of the ROD, Unilateral Administrative Order (UAO), Administrative Order
of Consent (AOC), CD, and compliance with ARARs
Standard professional engineering practices
Applicable statutes, EPA policies, directives and regulations
Spot checking design calculations to assess accuracy and quality of design activities
Examination of planning and construction schedules for meeting project completion goals
The contractor shall review the planning, construction, and implementation documentation as directed by
the WAM/RPM to ensure professional quality, technical accuracy, and compliance with the ROD and CD,
CERCLA guidance, and ARARs. Specific documents to be reviewed include the PRP's RA Work Plan,
Construction QAPP (CQAP), cut sheets, material lists, equipment lists and specifications, operation and
maintenance plans, and updates or modifications to the upfront project plans (e.g., SAP, FSP, QAPP,
HASP).
.7.1 Not used - Review of PRP Remedial Design Documents
Task 6.7.1 in the WBS is "Review PRP Remedial Design Documents." Because RD documents should be
provided to the contractor to review under Task 6.1.1.3, this task is not likely to be required.
.7.2 Review of PRP Remedial Action Documents. The contractor's review of PRP documents should be
focused on the technical and engineering aspects of the detailed construction-related submittals.
Letter reports shall be submitted upon the completion of each review by the contractor within 21
calendar days of the start of the review, identifying specific issues and suggested revision or other
action.
.7.2.1 Site Management for Construction
.7.2.2 PRP's Remedial Action Work Plan
.7.2.3 O&M Manual
.7.2.4 Remedial Action Report
.7.2.5 As-build Drawings
.7.2.6 Construction QAPP
.7.2.7 Construction QA Reports
18 Model RA Oversight SOW (5/31/95)
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8.8 Remedial Action Oversight
This task is intended to include general field oversight of the PRP's RA constructor during construction and
implementation of the RA. This task is separate from other field tasks to be performed under the SOW
(e.g., mobilization/demobilization oversight and data collection oversight). Field observations, recordings,
photographs, and other compliance-related oversight activities are to be performed under this task.
This task includes work efforts to provide technical field oversight of PRP RA activities to ensure that
construction and implementation is performed in accordance with RD plans, specifications, and the CD.
Oversight activities include observing and recording compliance with specific aspects of project plans and
design documents, photographing major field activities, maintaining a daily field notebook, and providing
reports to the WAM/RPM. The contractor's Oversight Official should coordinate with the PRP's
Independent QA Team and communicate and report to the WAM/RPM according to an agreed-upon
schedule.
.8.1 On-site Oversight of Construction
The WAM/RPM must define the appropriate level of oversight needed. For example, will oversight be
continuous over a long period or are short visits appropriate, will overnight stays be required, and is one
person adequate to oversee the whole RA?
.8.2 Periodic RA Oversight Reports
The appropriate frequency and level of detail must be specified (i.e., whether the reports are to be weekly
or periodic, whether the content is to be short and informal or very detailed).
.8.3 Participation in Remedial Action Meetings
.8.3.1 EPA Regional Office Meeting
.8.3.2 On-site Meetings
8.9 Technical Meeting Support
This task includes work efforts related to attendance at and documentation of meetings with EPA, PRPs,
PRP constructors and contractors, and state and local regulatory agencies. The contractor shall attend
meetings and provide documentation of meeting results. Within 7 days after a meeting, the contractor will
submit to the WAM/RPM a written report summarizing the meeting results. Meetings may be scheduled
to coincide with the following specific milestones during the RA:
Review of PRP RA Work Plan
PRP preconstruction conference
Technical progress meetings between the PRP constructor and the Independent QA Team
Kick-off, progress, and completion of any confirmatory (split) sampling
Prefinal/final inspections
19 Model RA Oversight SOW (5/31/95)
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8.10 Work Assignment Closeout
.10.1 Return Documents to Government
.10.2 Duplicate, Distribute, and Store Files
.10.3 Archive Files
.10.4 Prepare Microfiche, Microfilm, and/or Optical Disk
.10.5 Prepare Closeout Report. The contractor shall include a breakdown on disk of final costs and Level
of Effort (by P-level) in the same detail and format as the Work Breakdown Structure (Attachment
2).
20 Model RA Oversight SOW (5/31/95)
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ATTACHMENT 1
SUMMARY OF MAJOR DELIVERABLES FOR THE REMEDIAL ACTION OVERSIGHT AT
(SITE)
TASK
1.1.2
1.1.5
1.1.5
1.1.6
1.1.6
1.2.2
1.2.2
1.2.3
1.2.3
1.3.1
1.3.2
2.1.2
2.1.2
DELIVERABLE
Site Visit Letter Report
Draft RA Oversight
Work Plan
Final RA Oversight
Work Plan
Draft Technical
Memoranda Summarizing
Review of Upfront PRP
Plans
Final Technical
Memoranda Summarizing
Review of Upfront PRP
Plans
Draft Health and Safety
Plan (HASP)
Final HASP
Draft Sampling and
Analysis Plan (SAP)
Final SAP
Status Reports
Technical Memoranda
Summarizing Meeting
Results, Project Status,
and Non-Compliance
Issues
Draft Community
Relations Plan (CRP)
Final CRP
REF
NO.
NO. OF
COPIES
3
3
3
3
3
3
3
3
3
3
3
3
3
DUE DATE
(Calendar Days)
10 days after site visit
45 days after initiation
of work assignment
(WA)
15 days after receipt
of EPA comments
30 days after initiation
ofWA
10 days after receipt
of EPA comments
21 days after approval
of RA Work Plan
10 days after receipt
of EPA comments
21 days after approval
of RA Work Plan
10 days after receipt
of EPA comments
Monthly and as
directed by WAM
As required
14 days after
completion of
community interviews
7 days after receipt of
EPA comments
EPA REVIEW
PERIOD
7 days after
receipt of report
30 days after
receipt of work
plan
NA
14 days after
receipt of
memoranda
NA
14 days after
receipt of plan
NA
14 days after
receipt of plan
NA
NA
NA
7 days after
receipt of draft
CRP
NA
21
Model RA Oversight SOW (5/31/95)
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5.5
6.4
6.4
7.2
7.2
8.2
8.2
9.0
9.0
Data Validation Letter
Report
Draft Data Evaluation
Summary Report
Final Data Evaluation
Summary Report
Draft Letter Report
Summarizing Review of
PRP RA Documents
Filial Letter Report
Summarizing Review of
PRP RA Documents
Draft RA Oversight
Reports
Final RA Oversight
Reports
Draft Technical
Memoranda Summarizing
Meeting Results
Final Technical
Memoranda Summarizing
Meeting Results
3
3
3
3
3
3
3
3
3
21 days after receipt
of analytical results
from laboratory
45 days after receipt
of analytical results
from laboratory
7 days after receipt of
EPA comments
21 days after receipt
of PRP document
from EPA
10 days after receipt
of EPA comments
As required
7 days after receipt of
EPA comments
7 days after attendance
at meeting(s)
7 days after receipt of
EPA comments
NA
14 days after
receipt of report
NA
14 days after
receipt of letter
report
NA
As required
NA
10 days after
receipt of
memoranda
NA
22
Model RA Oversight SOW (5/31/95)
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Attachment 2
Work Breakdown Structure (WBS) for
Remedial Action Oversight
8.0 Remedial Action Oversight
.01 Project Planning and Support
.01 Project Planning
.01 Attend Scoping Meeting
.02 Conduct Site Visit
.03 Evaluate Existing Information
.04 Develop Technical Project Goals & Objectives
.01 Not Used - Develop Conceptual Site Model
.02 Preliminary ID of Project Requirements
.01 Data Needs & DQOs
.02 Not Used - RA Objectives & Potential Alternatives
.05 Work Plan Development
.01 Draft Work Plan Development
.01 Develop Narrative
.02 Develop Cost Estimate
.03 Internal QA & Submission
.02 Final Work Plan Preparation
.01 Attend Negotiation Meeting
.02 Modify Draft Work Plan/Cost Estimate
.03 Internal QA & Submission
.06 Review of PRP Plans
.01 Review PRP Site Management Plan
.01 Review PRP Pollution Control and Mitigation Plan
.02 Review PRP Transportation and Disposal Plan
.02 Review PRP Health and Safety Plan
.03 Review PRP Sampling & Analysis Plan
.01 Review PRP Quality Assurance Project Plan
.02 Review PRP Field Sampling Plan
.03 Review PRP Data Management Plan
.04 Other PRP Plan(s)
.02 Preparation of Site Specific Plans
.01 Not used
.02 Develop Health & Safety Plan
.03 Sampling & Analysis Plan (Chemical Data Acquisition Plan)
.01 Quality Assurance Project Plan
.02 Field Sampling Plan
.03 Data Management Plan
.04 Other Plan(s)
.03 Project Management
.01 Prepare Periodic Status Reports
.01 Document Cost and Performance Status
.02 Prepare/Submit Invoices
.02 Meeting Participation/Routine Communications
.03 Not Used - Maintain Cost/Schedule Control System
.04 Not Used - Perform Value Engineering
.05 Not Used - Perform Engineering Network Analysis
.06 Not Used - Manage, Track, and Report Equipment Status
.07 Work Assignment Closeout
.04 Subcontract Procurement/Support Activities
.01 ID and Procurement of Subcontractors
23 Model RA Oversight SOW (5/31/95)
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.01 Not Used - Drilling Subcontractor
.02 Not Used - Surveying Subcontractor
.03 Not Used - Geophysical Subcontractor
.04 Not Used - Site Preparation Subcontractor
.05 Analytical Services Subcontractor(s)
.06 Not Used - Waste Disposal Subcontractor
.07 Not Used - Treatability Subcontractor(s)
.08 Other(s)
.02 Contractor QA/QC Program
.03 Perform Subcontract Management
.02 Community Relations
.01 Community Relations Plan (CRP) Development
.01 Conduct Community Interviews
.02 Update CRP
.01 Draft CRP
.02 Final CRP
.02 Prepare Fact Sheets
.03 Public Hearing, Meetings, & Availability Support
.01 Technical Support
.02 Logistical & Presentation Support
.03 Public Notice Support (writing, or placement of)
.04 Maintain Information Repository/Mailing List
.03 Data Acquisition Oversight
.01 Mobilization/Demobilization Oversight
.01 ID Field Support Equipment/Supplies/Facilities
.02 Mobilization
.01 Not Used - Site Preparation
.02 Installation of Utilities
.01 Install Electrical Distribution
.02 Install Telephone/Communication System(s)
.03 Install Water/Sewer/Gas Distribution
.04 Install Fuel Line Distribution
.03 Construction of Temporary Facilities
.01 Construct Decontamination Facilities
.02 Construct Sample/Derived Waste Storage Facility
.03 Construct Field Offices
.04 Construct Mobile Laboratory
.05 Construct Other Temporary Facilities
.03 Demobilization Oversight
.01 Removal of Temporary Facilities
.02 Site Restoration
.02 Field Investigation Oversight
.01 Site Reconnaissance Oversight
.01 Ecological Resources Reconnaissance
.02 Well Inventory
.03 Residential Well Sampling
.04 Land Survey
.05 Topographic Mapping
.06 Field Screening
.02 Geological Investigations (Soils/Sediments) Oversight
.03 Air Investigations Oversight
.04 Hydrogeological Investigations Oversight - Groundwater
, .01 Well Systems Installation
.02 CLP Sample Collection
.03 Screening Sample Collection
24 Model RA Oversight SOW (5/31/95)
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.04 Tidal Influence Study
.05 Hydraulic Tests (Pump Tests)
.06 Groundwater Elevation Measurement
.05 Hydrogeological Investigations Oversight Surface Water
.06 Waste Investigation Oversight
.07 Geophysical Investigation Oversight
.08 Ecological Investigation Oversight
.09 Contaminated Building Samples Oversight
. 10 Disposal of Investigation-Derived Waste Oversight
. 11 Prepare Data Acquisition Oversight Reports
.04 Sample Analysis of Splits
.01 Screening Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Groundwater Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.05 Analyze Waste (Gas) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
. 10 Perform Bioaccumulation Studies
.02 CLP-Type Laboratory Sample Analysis
.01 Analyze Air/Gas Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.02 Analyze Groundwater Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.03 Analyze Surface Water Samples
.01 Organic
.02 Inorganic
25 Model RA Oversight SOW (5/31/95)
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.03 Radiochemistry
.04 Analyze Soil/Sediment Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.05 Analyze Waste (Gas) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.06 Analyze Waste (Liquid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.07 Analyze Waste (Solid) Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.08 Analyze Biota Samples
.01 Organic
.02 Inorganic
.03 Radiochemistry
.09 Analyze Bioassay Samples
. 10 Perform Bioaccumulation Studies
05 Analytical Support and Data Validation of Split Samples
.01 Prepare and Ship Environmental Samples
.01 Groundwater Samples
.02 Surface and Subsurface Soil Samples
.03 Surface Water & Sediment Samples
.04 Air Samples
.05 Biota Samples
.06 Other types of media sampling and screening
.02 Coordinate with appropriate Sample Management personnel
.03 Implement EPA-approved Laboratory QA program
.04 Provide Sample Management (Chain of Custody, sample retention, & data storage)
.05 Perform Data Validation
.01 Review analysis results against validation criteria
.02 Provide written documentation of validation efforts
.06 Data Evaluation of Split Samples
.01 Data Useability Evaluation/Field QA/QC
.02 Data Reduction, Tabulation and Evaluation
.01 Evaluate Geological Data (Soils/Sediments)
.02 Evaluate Air Data
.03 Evaluate Hydrogeological DataGroundwater
.04 Evaluate Hydrogeological DataSurface Water
.05 Evaluate Waste Data
.06 Evaluate Geophysical Data
.07 Evaluate Ecological Data
.03 Modeling
.01 Contaminant Fate and Transport
.02 Water Quality
.03 Groundwater
.04 Air
.05 Other Modeling
.04 Develop Data Evaluation Report
.07 Review of PRP Documents
.01 Not Used - Review PRP Remedial Design Documents
26 Model RA Oversight SOW (5/31/95)
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.01 Not Used - Review Preliminary Design
.02 Not Used - Review Intermediate Design
.03 Not Used - Review Pre-Final/Final Design
.02 Review PRP Remedial Action Documents
.01 Site Management Plan for Construction
.02 Remedial Action Work Plan
.03 O&M Manual
.04 Remedial Action Report
.05 As Built Drawings
.06 Construction QAPP
.07 Construction QA Reports
.08 Remedial Action Oversight
.01 On-Site Oversight of Construction
.02 Periodic RA Oversight Reports
.03 Participation in Remedial Action Meetings
.01 Region Office Meetings
.02 On-Site Meetings
.09 Technical Meeting Support
. 10 Work Assignment Close Out
.01 Return Documents to Government
.02 File Duplication/Distribution/Storage
.03 File Archiving
.04 Microfiche/Microfilm/Optical Disk
.05 Prepare Closeout Report
27 Model RA Oversight SOW (5/31/95)
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Attachment 3
Regulations and Guidance Documents
The following list, although not comprehensive, comprises many of the regulations and guidance documents that
apply to the RD process:
1. American National Standards Practices for Respiratory Protection. American National Standards Institute
Z88.2-1980, March 11, 1981.
2. ARCS Construction Contract Modification Procedures September 89, OERR Directive 9355.5-01/FS.
3. CERCLA Compliance with Other Laws Manual, Two Volumes, U.S. EPA, Office of Emergency and
Remedial Response, August 1988 (DRAFT), OSWER Directive No. 9234.1-01 and -02.
4. Community Relations in Superfund A Handbook, U.S. EPA, Office of Emergency and Remedial
Response, June 1988, OSWER Directive No. 9230.0-3B.
5. A Compendium of Superfund Field Operations Methods, Two Volumes, U.S. EPA, Office of Emergency
and Remedial Response, EPA/540/P-87/001a, August 1987, OSWER Directive No. 9355.0-14.
6. Construction Quality Assurance for Hazardous Waste Land Disposal Facilities, U.S. EPA, Office of Solid
Waste and Emergency Response, October 1986, OSWER Directive No. 9472.003.
7. Contractor Requirements for the Control and Security of RCRA Confidential Business Information, March
1984.
8. Data Quality Objectives for Remedial Response Activities, U.S. EPA, Office of Emergency and Remedial
Response and Office of Waste Programs Enforcement, EPA/540/G-87/003, March 1987, OSWER
Directive No. 9335.0-7B.
9. Engineering Support Branch Standard Operating Procedures and Quality Assurance Manual, U.S. EPA
Region IV, Environmental Services Division, April 1, 1986 (revised periodically).
10. EPA NEIC Policies and Procedures Manual, EPA-330/9-78-001-R, May 1978, revised November 1984.
11. Federal Acquisition Regulation, Washington, DC: U.S. Government Printing Office (revised periodically).
12. Guidance for Conducting Remedial Investigations and Feasibility Studies Under CERCLA, Interim Final,
U.S. EPA, Office of Emergency and Remedial Response, October 1988, OSWER Directive NO.
9355.3-01.
13. Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by Potential
Responsible Parties, U.S. EPA Office of Emergency and Remedial Response, EPA/540/G-90/001, April
1990.
14. Guidance on Expediting Remedial Design and Remedial Actions, EPA/540/G-90/006, August 1990.
15. Guidance on Remedial Actions for Contaminated Ground Water at Superfund Sites, U.S. EPA Office of
Emergency and Remedial Response (DRAFT), OSWER Directive No. 9283.1-2.
16. Guide for Conducting Treatability Studies Under CERCLA, U.S. EPA, Office of Emergency and Remedial
Response, Prepublication version.
17. Guide to Management of Investigation-Derived Wastes, U.S. EPA, Office of Solid Waste and Emergency
Response, Publication 9345.3-03FS, January 1992.
18. Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office of Research
and Development, Cincinnati, OH, QAMS-004/80, December 29, 1980.
19. Health and Safety Requirements of Employees Employed in Field Activities, U.S. EPA, Office of
Emergency and Remedial Response, July 12, 1982, EPA Order No. 1440.2.
20. Interim Guidance on Compliance with Applicable of Relevant and Appropriate Requirements, U.S. EPA,
Office of Emergency and Remedial Response, July 9, 1987, OSWER Directive No. 9234.0-05.
21. Interim Guidelines and Specifications for Preparing Quality Assurance Project Plans, U.S. EPA, Office of
Emergency and Remedial Response, QAMS-005/80, December 1980.
22. Methods for Evaluating the Attainment of Cleanup Standards: Vol. 1, Soils and Solid Media, February
1989, EPA 23/02-89-042; vol. 2, Ground water (Jul 1992).
23. National Oil and Hazardous Substances Pollution Contingency Plan; Final Rule, Federal Register 40 CFR
Part 300, March 8, 1990.
24. NIOSH Manual of Analytical Methods, 2nd edition. Volumes I-VII for the 3rd edition, Volumes I and II,
National Institute of Occupational Safety and Health.
25. Occupational Safety and Health Guidance Manual for Hazardous Waste Site Activities, National Institute of
Occupational Safety and Health/Occupational Health and Safety Administration/United States Coast
Guard/Environmental Protection Agency, October 1985.
26. Permits and Permit Equivalency Processes for CERCLA On-Site Response Actions, February 19, 1992,
OSWER Directive 9355.7-03.
27. Procedure for Planning and Implementing Off-Site Response Actions, Federal Register, Volume 50,
Number 214, November 1985, pages 45933-45937.
. 28 Model RA Oversight SOW (5/31/95)
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28. Procedures for Completion and Deletion of NPL Sites, U.S. EPA, Office of Emergency and Remedial
Response, April 1989, OSWER Directive No. 9320.2-3A.
29. Quality in the Constructed Project: A Guideline for Owners, Designers and Constructors, Volume 1,
Preliminary Edition for Trial Use and Comment, American Society of Civil Engineers, May 1988.
30. Remedial Design/Remedial Action (RD/RA) Handbook, U.S. EPA, Office of Solid Waste and Emergency
Response (OSWER) 9355.0-04B, EPA 540/R-95/059, June 1995.
31. Revision of Policy Regarding Superfund Project Assignments, OSWER Directive No. 9242.3-08,
December 10, 1991. [Guidance, p. 2-2]
32. Scoping the Remedial Design (Fact Sheet), February 1995, OSWER Publ. 9355-5-21 FS.
33. Standard Operating Safety Guides, U.S. EPA, Office of Emergency and Remedial Response, November
1984.
34. Standards for the Construction Industry, Code of Federal Regulations, Title 29, Part 1926, Occupational
Health and Safety Administration.
35. Standards for General Industry, Code of Federal Regulations, Title 29, Part 1910, Occupational Health and
Safety Administration.
36. Structure and Components of 5-Year Reviews, OSWER Directive No. 9355.7-02, May 23, 1991.
[Guidance, p. 3-5]
37. Superfund Guidance on EPA Oversight of Remedial Designs and Remedial Actions Performed by
Potentially Responsible Parties, April 1990, EPA/540/G-90/001.
38. Superfund Remedial Design and Remedial Action Guidance, U.S. EPA, Office of Emergency and Remedial
Response, June 1986, OSWER Directive No. 9355.0-4A.
39. Superfund Response Action Contracts (Fact Sheet), May 1993, OSWER Publ. 9242.2-08FS.
40. TLVs-Threshold Limit Values and Biological Exposure Indices for 1987-88, American Conference of
Governmental Industrial Hygienists.
41. Treatability Studies Under CERCLA, Final. U.S. EPA, Office of Solid Waste and Emergency Response,
EPA/540/R-92/071a, October 1992. -
42. USEPA Contract Laboratory Program Statement of Work for Inorganic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, July 1988.
43. USEPA Contract Laboratory Program Statement of Work for Organic Analysis, U.S. EPA, Office of
Emergency and Remedial Response, February 1988.
44. User's Guide to the EPA Contract Laboratory Program, U.S. EPA, Sample Management Office, August
1982.
45. Value Engineering (Fact Sheet), U.S. EPA, Office of Solid Waste and Emergency Response, Publication
9355.5-03FS, May 1990.
29 Model RA Oversight SOW (5/31/95)
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Attachment 4
TRANSMIT! AL OF DOCUMENTS FOR ACCEPTANCE BY EPA
TO:
SUBTASK NO.
DATE:
FROM:
DELIVERABLE
NO. OF
COPIES
TRANSMTTTAL NO.
1 1 New Transmittal
1 1 Resubmittal of
Transmittal No.
REMARKS
ACCEPTANCE ACTION
DOCUMENTS FOUND ACCEPTABLE (LIST BY SUBTASK NO.)
NAME/TTTLE/SIGNATURE OF REVIEWER
DATE
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Attachment 5
TRANSMITTAL REGISTER
PROJECT TITLE AND LOCATION
6
Z
^
ta
3
.0
3
00
-DELIVERABLE
S 8
6 &
Z U
j> 2
as
CONTRACT NO.
Transmittal
No.
Date
Received
Date Comments
Sent to
Contractor
WORK ASSIGNMENT NO.
EPA
Acceptance
Date
REMARKS
-
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NTCR Support SOW
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MODEL STATEMENT OF WORK FOR
NON-TIME CRITICAL REMOVAL SUPPORT
To be added at a later date.
1 Model Non-Time Critical Removal Support SOW (5/31/95)
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NTCR Action SOW
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MODEL STATEMENT OF WORK FOR
NON-TIME CRITICAL ACTION SUPPORT
To be added at a later date.
1 - Model Non-Time Critical Removal Action SOW (5/31/95)
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