All-in-1 Records Management
Resource Directory
The All-in-1 bulletin board for information on records management
resources in the Regional office is now available. By accessing this
bulletin board, you will be able to find out:
+ Who has file plans and for which records.
4 What computer software is being used and for
what functions.
+ Who's microfilming, what records they're filming,
and what format they're using.
4 Who's using barcoding and what they're using it for.
+ Who has records management manuals.
The name of the bulletin board is:
EPA_RECORDS_MGMT_RESOURCES_DIR
Instructions on accessing All-in-1 bulletin boards can be found in the ALL-IN-1
TECHNICAL REFERENCE GUIDE (December 1991), pages 4-38 through 449. You can receive
instructions on accessing and using bulletin boards by typing REQ from the Electronic
Messaging menu. At the REQUEST prompt, type BBINFO and press RETURN. You may then
read, print, send, forward, or refile (RED) the message. If you have questions on using the
bulletin boards, contact the Email Admin (Vickie Hare) at (919) 629-7862.
This is a "read only" board so you will not be able to send messages on it, but you may
send messages or post other information on the other records bulletin board, EPA_RECORDS.
After you have added the bulletin board to your index, the "notes' or topics you can select
(SEL) from the Group Conferencing menu are
1.0 FILE PLANS
3.0 MICROFILMING
4.0 BARCODING
5.0 MANUALS PRODUCED BY THE REGIONS
6.0 COMPUTER DATABASES
If your program has a product that could be added to the bulletin board, contact Sandy
York (contractor) at 303-680-6576 or Email YORK.SANDY.
Information Access Branch, Information Management and Services Division EPA-220-F-92-007
U.S. Environmental Protection Agency August 1992
$5> Printed on Recycled Paper
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Records Management Resource Directory
([ File Plans |
Region Offi
1 Air, Pesticides and Toxics
Audit Coordinator
Finance Section
Human Resources and Support Branch
Office of Regional Counsel
Planning and Analysis Section
Planning and Technical Evaluation
Toxic Substances Control Section
3 All offices
4 Air Compliance
Air Enforcement
Air, Pesticides, and Toxic Management
Division
Drinking Water
Environmental Services Division
RCRA
Regional Counsel
Superfund
Water Division
5 All offices
GLNPO
6 Air, Pesticides, and Toxic Division
Environmental Services Division
Hazardous Waste Division
Management Division
Water Management Division
7 Superfund
Information Access Branch, Information Management and Services Division
U.S. Environmental Protection Agency August 1992
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File Plans (cont'd.)
8
10
Administrative Services
Drinking Water
Health and Safety
NPDES Permits
Public Water Supply Implementation &
Enforcement
RCRA
Superfund
Comptroller's Office
Human Resource Management Branch
Inspector General
RCRA
RCRA
Superfund
COMPUTER DATABASES
(Does not include Automated SF135)
Region
1
Function
Regional Counsel tracking system
Container tracking system
Superfund indexing system
Superfund checkout
Superfund Contract Laboratory Program
tracking system
RCRA files
Superfund removal records
Record disposition database
RCRA files
Superfund files
Superfund Administrative
-Record tracking, compilation, checkout,
label creation
Software
DBASE
CLIPPER
DOCTOOL
In-house
DBASE
DOCUTRAK
INMAGIC
PERFORM
DBASE
DBASE
DBASE
Information Access Branch, Information Management and Services Division
U.S. Environmental Protection Agency
August 1992
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Computer Databases (cont'd.)
Region Function Software
4 RCRA docket DBASE
Regional file inventories, label INMAGIC
production & reports
FOIA tracking system PC FOCUS
5 File plans DBASE
Superfund checkout and Administrative DBASE
Record indexes
Water compliance document indexes DBASE
RCRA checkout DBASE
Regional file disposition schedules INMAGIC
GLNPO publications and forms MAC DATABASE
6 Folder checkout DBASE
Superfund document index INMAGIC
7 Superfund Administrative Record DBASE
tracking system
RCRA document index DBASE
8 Superfund site file documents, Administrative INMAGIC
Records, and guidance documents
RCRA facility documents INMAGIC
Regional Administrator's INMAGIC
incoming mail
NDPES permits checkout DBASE
9 Superfund document tracking systems IMAGETRAX
and DBASE
and FOXPRO
RCRA checkout DBASE
10 Superfund site files, technical guidance FOXBASE
system, records checkout and
inventory (folder level)
Superfund records to Federal CLIPPER
Records Center
RCRA Solid Waste Program Library Files DBASE
(being developed)
Information Access Branch, Information Management and Services Division
U.S. Environmental Protection Agency August 1992
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C
MICROFILMING
Region
1
4
5
6
8
10
Function
Superfund Administrative Records
Superfund site files [Planning stages]
Regional Counsel enforcement case files
Superfund Administrative Records
RCRA notifications
Superfund Administrative Records
Water enforcement/adm
Superfund Administrative Records
Toxics and Pesticides enforcement case files
Pesticide files
Superfund site files and Administrative Records
Superfund Administrative Records
RCRA notifications
Superfund Administrative Records
Format
Microfiche
Roll film &
microfiche
Roll film
Roll film
Microfiche
Microfiche
Microfiche
Microfiche
Roll film &
Microfiche
Roll film
Roll film
Planning stages
Roll film
Information Access Branch, Information Management and Services Division
U.S. Environmental Protection Agency
August 1992
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BARCODING
J
Region Function
5 Folder checkout for Super-fund and RCRA
[Planning stages]
6 Folder checkout for Air/Pest/Toxic Division;
Management Division;
Hazardous Division;
Water Division
Enforcement/Compliance and NPDES permits
7 Folder checkout for Superfund
8 Document control for Finance
Folder checkout for NPDES permits
Document control for Superfund
9 Document control for Superfund
10 Folder checkout and inventory for Superfund
Information Access Branch, Information Management and Services Division
U.S. Environmental Protection Agency August 1992
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f MANUALS PRODUCED BY THE REGIONS])
Region Manual Title
4 Region IV Coordinated Records Management System
INMAGIC Database: Training Manual
Air Enforcement Case File Guidance Manual
Office of Regional Counsel Records Management Guidance
Air, Pesticides, and Toxic Management Division Program Records
Environmental Services Division Program Records
Water Division Program Records
Superfund -Administrative Record Compilation and
Site File Organization
RCRA Procedures Manual
5 Draft Regional Guidelines & Procedures
GLNPO Procedures
6 Regional Orders on Use of Alternate Storage Areas
Micrographic Management Policy
National Security Information
Superfund Records Procedures Manual
SOP'S for RCRA, Management Division File Rooms
7 Region VIE Records Management Handbook
Superfund Site Team Records Management Manual
Records Management Overview - Instructor's Manual
8 Superfund Records Management Manual
Superfund CBI
9 Region DC Records Management Manual
Regional Order on Records Management
10 Superfund Records Management Manual for Region 10
Information Access Branch, Information Management and Services Division
U.S. Environmental Protection Agency August 1992
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National Records Management Program
Request Form
Mail or FAX to the NRMP at the
following mailing address:
National Records Management Program
Information Management and Services
Division, PM-211D
U.S. EPA, 401 M Street, SW
Washington, DC 20460
202/FTS 260-5911
FAX: 202-260-3923
My address:
Name
Office and Mail Code
City, State, Zip
Phone Number
Check the space that corresponds to your request:
Add me to the INFO ACCESS distribution list.
Add a staff member to the list; list person(s) below.
Please remove me from the INFO ACCESS mailing list.
Please send me the item(s) checked on the back of this form.
We would like a visit from the HQ/Regional RM person.
We would like to set up a records program - please contact us.
Comments/Suggestions
Information Access Branch, Information Management and Services Division
U.S. Environmental Protection Agency
August 1992
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