United States
Environmental Protection
Agency
OSWER 9380.2-02
July 1987
Superfund
&EPA
Superfund Innovative
Technology Evaluation
(SITE) Operations Plan
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OSWER DIRECTIVE 9380.2-02
SUPERFUND INNOVATIVE TECHNOLOGY EVALUATION OPERATIONS PLAN
o Communications/Technology Transfer Activities
o Site-Specific Community Relations Activities
o Internal Coordination Activities
July 1987
U.S. Environmental Protection Agency
Office of Solid Waste and Emergency Response
OSWER Directive 9380.2-02
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OSWER DIRECTIVE 9380.2-02
NOTICE
The information in this document has been funded, wholly or
in part, by the United States Environmental Protection
Agency (EPA) under Contract No. 68-01-7090 to CH2M HILL. It
has been distributed to the EPA Regions for review and has
been revised per their comments.
ii
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OSWER DIRECTIVE 9380.2-02
CONTENTS
Page
1 Introduction 1-1
2 SITE Program Products 2-1
2.1 Impediment Studies 2-1
2.2 Demonstrations 2-1
2.3 Applications Analyses 2-3
2.4 Emerging Technologies Development 2-3
3 Audiences for SITE Program Information 3-1
3.1 Technology Developers and Suppliers 3-1
3.2 Government Cleanup Managers and
Regulators and Their Engineering
Contractors 3-2
3.3 Regulated Community 3-2
3.4 Professional Engineering and Academic
Community 3-3
3.5 Public 3-3
4 Communications and Technology Transfer
Activities 4-1
4.1 Audiences 4-1
4.2 Communications and Technology Transfer
Activities 4-4
5 Site-Specific Community Relations Activities 5-1
6 Action Plan for Internal Coordination During
the Demonstration Program 6-1
6.1 Program Office and Key Staff Roles and
Responsibilities 6-3
6.2 Activities During the SITE
Demonstration Stage 6-13
6.3 Technology Demonstrations as Part
of Other Agency Actions 6-20
iii
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03WER DIRECTIVE 9380„2-02
Tables
2-1 Products Resulting from the Site Program
4-1 Site Communications Phase Action Plan
4-2 Action Plan—Site Technology Transfer
Activities Associated with Site Products
4-3 Action Plan—Overall Site Technology
Transfer Activities
6-1 Organizations and Key Staff
Participating in the Site Program
6-2 Summary of Major Staff Responsibilities
6-3 Steps in the Demonstration Stage
of the Site Program
6-4 Action Plan for Internal Coordination
of the Site Program During the
Demonstration Stage
Page
2-4
4-7
4-11
4-15
6-2
6-11
6-14
6-15
Figures
6-1
Estimated Schedule of SITE Program
Tasks and Milestones
6-19
IV
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OSWER DIRECTIVE 9380.2-02
Section 1
INTRODUCTION
The Environmental Protection Agency (EPA) has begun an
extensive and aggressive national program to find, test, and
encourage the use of alternative technologies to treat haz-^
ardous waste. This program, called the Superfund Innovative
Technology Evaluation (SITE) program, will actively seek
alternatives to the traditional practice of using land
disposal for cleaning up hazardous waste sites.
In large part, the long-term success of the SITE program
will depend on the Agency's ability to communicate program
information and results.
This document describes how communication and coordination
of the SITE activities and their results will occur.
Sections 2 and 3 contain background information describing
the products that will be generated by the SITE program and
the audiences that are targeted to receive that information.
Sections 4, 5, and 6 detail the three major action plans for
disseminating information—communications/technology trans-
fer, community relations, and internal coordination. These
activities are summarized below:
o Communications/Technology Transfer. These
activities are designed to encourage participation
in the SITE program, to notify interested parties
of the status of SITE activities, and to
disseminate the technical information generated.
o Community Relations. Section 5 provides a general
outline of the site-specific community relations
activities that will occur under the SITE program.
It covers only the demonstration phase of the SITE
program and has been developed to ensure that
residents adjacent to demonstration sites are
fully aware of and involved in planned
activities. Specific community relations
activities are described in Section 6.
o Internal Coordination. An action plan outlining
detailed internal coordination roles and
responsibilities is provided in Section 6. It
covers only the demonstration phase of the SITE
program and has been developed to ensure that
adequate coordination and information-sharing
occur between the responsible program offices and
other federal and state agencies.
aA key to acronyms and abbreviations appears in Tables 6-1
and 6-2.
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OST1ER DIRECTIVE 9380.2-02
Section 2
SITE PROGRAM PRODUCTS
The SITE program contains four different stages:
1. Impediment studies
2. Demonstrations
3. Applications analyses
4. Emerging technologies development
A brief description of each activity and its major products
is provided below.
2.1 IMPEDIMENT STUDIES
Studies of impediments to the development and commercial use
of alternative technologies will be conducted. Products
from these impediment studies will most likely include issue
and options papers, policy memorandums and guidance, and
status reports.
2.2 DEMONSTRATIONS
Major products from the demonstration program will include
the following:
JOINT SITE-SPECIFIC DECISION DOCUMENT
A local public notice and comment period will be held on
each proposed site/technology match. The regional office
will prepare a responsiveness summary and forward it, along
with its recommendations, to headquarters. On the basis of
the region's recommendation, OSWER and ORD will jointly make
a go/no go decision on the site/technology match and prepare
a decision document.
ANNUAL STATUS REPORT TO CONGRESS
A status report covering all phases of the SITE program will
be prepared annually and submitted to Congress. It will
highlight major activities of the past year and outline pro-
jected activities for the coming year.
TECHNOLOGY SUMMARY AND SITE-SPECIFIC DEMONSTRATION FACT
SHEET
Informational material will be issued for each selected
demonstration project during its planning phase. This mate-
rial will summarize the technology to be used, its antic-
ipated applicability for Superfund sites, the nature of the
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OSWER DIRECTIVE 9380.2-02
site where the demonstration is planned, the role of the
demonstration project in the site remediation process, the
expected schedule, and any special considerations specific
to the site or technology. The criteria for selecting the
demonstration project will also be briefly explained. This
information may be contained in two separate documents: a
technology summary that focuses on the technology to be dem-
onstrated and a site-specific demonstration fact sheet that
describes the application of the technology to the specific
site.
SITE-SPECIFIC DEMONSTRATION PLAN
A demonstration plan will be prepared for each demonstration
project. It will include a project work plan, a quality
assurance/quality control plan, and testing protocols. It
will also evaluate the impact on human health and the
environment and describe how the demonstration complies with
the "applicable or relevant and appropriate requirements"
(ARARs). The demonstration plan will be jointly prepared
and signed by both ORD and the regional office.
STATUS REPORTS ON DEMONSTRATIONS
Internal status reports will be prepared quarterly, or more
often if required, for each demonstration project. They
will provide information for use in site-specific community
relations products, communication documents, and
newsletters.
REPORT ON THE RESULTS OF EACH DEMONSTRATION PROJECT
A report will be prepared to evaluate the results of each
demonstration. It will provide raw data and evaluations
including standardized cost data and technical performance
information. It will also summarize the results of the dem-
onstration and analyze the success (or failings) of the
project. Design information, as available, will also be
included. A summary fact sheet, prepared for public dis-
tribution, will accompany this report.
SUMMARY OF OVERALL DEMONSTRATION RESULTS
A summary of the technical results of completed
demonstrations will be prepared on an annual or biannual
schedule for demonstrations completed during that time
period. A fact sheet will be prepared to accompany this
report. If the summary is prepared annually, it may be
combined with the report to Congress.
Data will be generated throughout the conduct of the
demonstration projects. It is the Agency's policy not to
release data until the data have been subjected to quality
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OSWER DIRECTIVE 9?80.2-02
control, validation, and peer review. However, this process
will be expedited so that preliminary results are made
available as soon as possible. Data will be available on
request once the necessary reviews have been conducted.
2.3 APPLICATIONS ANALYSES
Applications analyses will be conducted for technologies
that warrant further investigation after completion of the
demonstration. Such analyses will examine the applicability
of the technology to other Superfund sites and include fac-
tors such as cost, appropriate site conditions, efficiency
characteristics, and waste types. Policies and procedures
that need to be taken into account in applying promising new
technologies to Superfund sites will also be examined. Each
analysis will be documented in a report.
2.4 EMERGING TECHNOLOGIES DEVELOPMENT
ORD will conduct an emerging technologies development
program that includes the following activities:
1. Assisting developers of emerging technologies with
continued research
2. Conducting tests on emerging technologies
3. Developing "new" emerging technologies through existing
research programs
Reports will be prepared to document the findings of these
activities as appropriate.
A list of the major products resulting from the SITE program
activities is summarized in Table 2-1.
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OSWER DIRECTIVE 9380.2-02
Table 2-1
PRODUCTS RESULTING FROM THE SITE PROGRAM
Impediment Studies
o Issue and options papers (as appropriate)
o Policy memorandums and guidance (as appropriate)
o Status reports
Demonstration Program
o Joint site-specific decision document
o Annual status report to Congress
o Technology summary
o Site-specific demonstration fact sheet
o Site-specific demonstration plan
o Status reports on demonstrations
o Report on the results of each demonstration
project
o Summary of overall demonstration results
Applications Analyses
o Applications reports (as appropriate)
Emerging Technologies Development
o Technology reports (as appropriate)
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OSWSR DIRECTIVE 9380.2-02
Section 3
AUDIENCES FOR SITE PROGRAM INFORMATION
The effectiveness of communication and technology transfer
will largely depend on providing the right information to
the interested audience(s) in a timely fashion. A Superfund
Needs Survey was conducted during the spring of 1986 to
identify the Superfund staff's technical information needs.
The survey, while not conducted specifically for the SITE
program, provided useful information on groups that will
potentially use products from the SITE program. Much of the
following discussion is based on findings included in the
Needs Survey.
Five major audiences for SITE information have been
identified:
1. Technology developers and suppliers
2. Government cleanup managers and regulators and their
engineering contractors
3. The regulated community
4. The professional engineering and academic community
5. The public
These audiences and their major information needs are
described below.
3.1 TECHNOLOGY DEVELOPERS AND SUPPLIERS
Technology developers and suppliers include the following
groups:
o Manufacturers of cleanup equipment
o Vendors
o Entrepreneurs and inventors developing and
commercializing new techniques and equipment
o Site cleanup firms
Technology developers and suppliers conduct the actual
cleanup activities at Superfund remedial and removal sites.
They need up-to-date information on available technologies
and detailed technical information on how these technologies
are being successfully applied. Because the SITE program is
seeking to promote the development and application of
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OSWER DIRECTIVE 9380.2-02
innovative technologies, technology developers and suppliers
must also be aware of the incentives that EPA is offering to
encourage the use of alternative technologies.
3.2 GOVERNMENT CLEANUP MANAGERS AND REGULATORS
AND THEIR ENGINEERING CONTRACTORS
Federal and state staff members, who manage cleanup
activities and regulate potentially responsible party
actions or permitting programs, and their engineering
contractors can greatly influence the selection of
alternative technologies used at remedial and removal sites.
In general, this group includes:
o Remedial staff
o Removal staff
o Enforcement staff
o RCRA permit writers and reviewers
o Field inspectors
o Other hazardous waste management staff
o EPA and state engineering contractors
It is important that the government cleanup managers and
regulators be educated consumers of technical services.
They must be provided with summary information and given
access to detailed technical reports. This group also
requires prompt and easy access to policy and guidance
information, particularly as it pertains to the selection
and implementation of remedial and removal activities.
Since the government's engineering contractors are often
responsible for recommending cleanup technologies, they must
have access to all available technical information,
including detailed design data where available.
3.3 REGULATED COMMUNITY
The regulated community consists of:
o Owners/operators of currently operating facilities
o Potentially responsible parties
This group is highly motivated to seek information that is
applicable to its specific hazardous waste problems either
through its consulting engineers or directly from the
Agency- Members of the regulated community are expected to
be interested in the SITE program if demonstration results
are pertinent to their site or if they believe their site
may be a candidate for a demonstration of an innovative
technology. They are best reached by summary information
that allows them to determine the applicability of the
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OSWER DIRECTIVE 9380.2-02
technology to their particular waste or site. They must
also have access to detailed technical documents.
3.4 PROFESSIONAL ENGINEERING AND ACADEMIC COMMUNITY
This group includes:
o Professional engineering and trade associations
o Academic community
This is a large group with information needs ranging from
the general to the very specific. The group is interested
in gaining a general understanding of the type of informa-
tion that is available and how it can be obtained. It is
also generally interested in technical advances that are
being made in the hazardous waste field and in the
directions in which innovative technology research is
proceeding.
The publications distributed by this group reach a broad
audience and are an important tool in disseminating
information on the SITE program.
3.5 PUBLIC
The public includes a variety of groups and individuals such
as:
o National and regional environmental groups
o Residents of communities near Superfund sites
o Elected officials
o Other interested groups or individuals
The information needs of this group vary widely. Often, the
summary information on overall program activities and
results will be appropriate. However, communities located
near demonstration sites will require more detailed informa-
tion about site activities. This site-specific information
will be provided through the community relations activities
described in Section 5.
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OSWER DIRECTIVE 9380.2-02
Section 4
COMMUNICATIONS AND TECHNOLOGY TRANSFER ACTIVITIES
The dissemination of information about SITE activities and
their results is an important aspect of the SITE program.
This information flow will occur in two phases: (1) commu-
nications and (2) technology transfer. While the audiences
for both of these information phases are generally the same,
their priority and the techniques used to reach them will
differ.
The communications phase will be most active in the early
stages of the SITE program, when it is most important to
alert people to the program's goals and activities. In
general, it is the purpose of the communications activities
to:
o Encourage participation in the SITE program
o Notify various audiences about SITE activities and
their progress
o Communicate EPA's commitment to the use of
alternative technologies and the steps being taken
to achieve that end
The technology transfer phase will be most active once
results from demonstrations are available. If alternative
technologies are to be applied more broadly at Superfund
sites, Agency personnel, engineers, and others must have
access to reliable technical information. Thus, it is the
purpose of the technology transfer phase to:
o Provide technical information from the SITE
program to those who need it in a form they can
use
4.1 AUDIENCES
In general, the SITE communications program will reach all
of the audiences previously listed in Section 3. However/;
some audiences necessarily have a higher priority than
others. For example, it is extremely important that
developers of promising new technologies be aware of the
SITE demonstration program and how they can participate.
The following discussion highlights the most important
audiences for both the communications and technology
transfer phases of the program. Technical information will
also be made available to the other audiences discussed in
Section 3 since each audience has a role to play in the
application and acceptance of alternative technologies.
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OSW3R DIRECTIVE 9380.2-02
4.1.1 COMMUNICATIONS PHASE
Technology Developers and Suppliers
The most important audience to be reached during the
communications phase is the developers, suppliers, and ven-
dors of promising innovative technologies. It is critical
that members of this audience be aware of the SITE program,
understand how they can participate, and know where they can
receive additional information.
The message to be conveyed to this audience is:
"A demonstration program exists to apply innovative
alternative technologies at Superfund remedial and
removal sites. We are interested in your participation
if you are the developer, supplier, or vendor of such a
technology. Here is how you can receive additional
information or apply for a demonstration of your
product."
Technology developers and suppliers are a widely dispersed
group and, as a result, can be hard to reach. In the early
stages of the SITE program, it will be necessary to use
broad communication techniques such as the following to
reach this group:
o Press advisories published in trade association
newsletters and professional publications
(journals, magazines)
o Editorial briefings by senior Agency staff to
build interest in the SITE program in professional
publications
o Articles prepared for professional publications
o Speeches, briefings, or exhibits at trade and
professional conferences
o Fact sheets and brochures available at trade and
professional conferences
As interested developers and suppliers are identified,
follow-up communication can be accomplished via Agency news-
letters, fact sheets, status reports, and direct contact.
Government Cleanup Managers and Regulators and Their
Engineering Contractors
This is also an important audience for SITE communications.
It is a large audience but one that is easy to identify and
reach through normal Agency distribution channels and
mailing lists.
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OSWER DIRECTIVE 9380.2-02
The primary message to be conveyed to this group is:
"A Superfund Innovative Technology Evaluation program
is now in progress. Here is how it works, what it will
do, what your specific role is, how it may affect your
remedial or removal site cleanup activities, and how
you can get more information about the program."
Standard Agency communication and networking techniques such
as the following can be used to reach this group:
o Memorandums
o Fact sheets
o Bulletins
o Videoconferences, if appropriate
o Status reports
o Meetings
4.1.2 TECHNOLOGY TRANSFER PHASE
The major audiences for the technology transfer phase
include government cleanup managers and regulators, their
engineering contractors, and developers and suppliers of
cleanup services and equipment. These groups are the ones
that are most closely involved in the development and
application of alternative technologies at Superfund sites.
Technical information will also be made available to the
other audiences discussed in Section 3 since each has a role
to play in the application and acceptance of alternative
technologies.
Government Cleanup Managers and Regulators and Their
Engineering Contractors
Government cleanup managers and regulators and their
engineering contractors are the highest priority audience
for technology transfer information. This is a large group
but one that is easy to identify and reach through normal
Agency distribution channels and mailing lists. The
following tpchniques will be used:
o Technology transfer bulletins
o Memorandums
o Fact sheets
o Briefing materials
o Workshops and seminars
o Final reports and supporting data
o Summaries of results
o Technology clearinghouse
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OSWER DIRECTIVE 9380.''-02
Technology Developers and Suppliers
A major effort will be made to reach this group as part of
the communications phase outlined previously. As a result
of this activity, a mailing list will be available for use
by the technology transfer program. Where direct contact
can be made, members of this group will be provided with
copies of bulletins, reports, and other written materials.
However, conference presentations, seminars, speeches, and
articles in professional and trade publications will also be
extremely effective ways to reach this audience.
4.2 COMMUNICATIONS AND TECHNOLOGY TRANSFER ACTIVITIES
4.2.1 COMMUNICATIONS PHASE
A variety of communications activities are planned. Each of
these activities is described in detail below and listed on
Table 4-1.
Articles and Notices in Professional and Trade Association
Publications
One of the most effective ways to reach the technology
developers and suppliers is through professional and trade
association publications such as newsletters, magazines, and
journals. Three activities will be conducted to promote the
inclusion of SITE program information in these publications.
1. Senior Agency officials and staff will attend
editorial briefings with the major publications.
In order to be of interest to the editorial
boards, these briefings will cover a range of
Agency hazardous waste programs and initiatives.
The SITE program will be included, and its impor-
tance to the readers of the publications will be
emphasized.
2. The Agency will also issue press advisories to
these publications to announce planned program
activities, deadlines for participation, and pro-
gram results. The publications will also be
notified of the availability of reports that may
be of interest to their readers.
3. Opportunities to prepare technical articles for
publication in journals or magazines will also be
sought. Once results from specific demonstrations
are available, the Agency and the developer will
contact appropriate publications to discuss their
interest in proposed articles. Reprints of the
articles will be prepared for distribution at
conferences and speeches.
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OSWFR DIRECTIVE 9380.2-02
Alternative Technologies Slide Presentation/Speech
OERR has recently prepared a slide presentation on
alternative technologies for use in seminars, workshops,
and presentations to technical, environmental, and citizen
groups. A module outlining the SITE program's major goals
and features is included. This module will be updated
yearly as program results become available.
In addition, OEETD is preparing slide modules for
10 technologies selected for SITE demonstration. The text
that will accompany each slide will describe each process,
its advantages and disadvantages, wastes that it can treat,
and any performance data available.
Speakers Bureau
A speakers bureau, including staff from headquarters, the
regions, and laboratories will be established to promote the
participation of EPA speakers in conferences and
professional meetings. It will identify regional and
headquarters staff who are qualified to speak on the SITE
program and will look for opportunities to place them on
conference panels and rosters.
The speakers bureau will develop the following tools for use
by Agency staff:
o Inserts on the SITE program for use in speeches on
other hazardous waste topics
o A speech on the current status of the SITE program
(This was presented at the 1986 HMCRI conference.)
o Six-month updates of the SITE program speech so
that it accurately reflects the current status
o The alternative technologies presentation
discussed above
Fact Sheets
Two fact sheets are available that provide a general
introduction to the SITE program. The first is a general
fact sheet on the SITE program and is available for public
distribution. The second is a background paper that pro-
vides more detailed information to inform regional and state
staff members of the program and allow them to respond to
questions. (Fact sheets discussing site-specific demonstra-
tion activities and their results will be prepared as part
of the site-specific community relations activities
outlined in Section 5.)
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OSWEP DIRECTIVE 9380.2-02
Brochures
A professionally produced brochure will describe the overall
goals of the SITE program and its planned activities. It
will be prepared for general audiences to provide them with
a program overview and direct them to the appropriate staff
for further information. It will be designed to fit into
standard displays at EPA information centers and
conferences.
Annual Status Report to Congress
One of the SITE program products outlined in Section 2 is an
annual status report to Congress. This document will also
serve an important communications function. The report will
include an update on past, ongoing, and planned activities.
The information collected in the report will also be used
for newsletter articles, speeches, and briefings. The sta-
tus report, or a summary, will be distributed to a wide
audience, including environmental groups and trade
associations.
SITE Strategy and Program Plan
This document describes the overall SITE program and
discusses in detail the four stages of the program. The
criteria for evaluating a proposed technology is also
included. The document number is 540/G-86/001 and can be
ordered from ORD's Center for Environmental Research
Information, FTS #684-7562.
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Table 4-1
SITE COMMUNICATIONS PHASE ACTION PLAN
Techniques/Products
1. Articles and Notices in
Professional and Trade
Association Publications
- Editorial briefings
- Press advisories
- Articles
Priority Audience
Reach developers/vendors
and other professionals
with notification of
SITE program and planned
activities.
Responsibilities/
_ Coordination _
OSWER SITE coordinator
with assistance from
ORD Technical Program
Director. Briefings to
be conducted by top EPA
staff . Coordination
with Administrator
and OERR, as well as
OPA.
Schedule
As needed
O
en
2. Alternative Technologies
Slide Presentation/Speech
3. Speakers Bureau
- Establish speakers
bureau
- Inserts on SITE
for use in Agency
speeches
- Speech on SITE
program
Provide information on
SITE program for profes-
sional, academic, and
environmental and general
public audiences. This
presentation has been
prepared as part of the
Superfund technology
transfer program.
Provide information on
goals, status, and
results of SITE program
to professional/environ-
mental audiences.
Superfund technology
transfer coordinator.
Coordination with ORD
and Director's Office.
Completed
M
O
VD
•ti
00
O
OSWER SITE coordinator.
Coordination with ORD,
OERR, and OPA.
Coordination with ORD,
OERR , Administrator ' s
Office, and OPA.
Coordination with ORD;
peer review.
Winter 1987
As needed
Completed
Speech updates
Coordination with ORD.
As needed
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Table 4-1
(Continued)
Techniques/Products
4. Fact Sheets
5. Brochures
Annual Status Report
to Congress
I
CD
7. Mailing List
8. SITE Program Strategy
and Plan
Priority Audience
Provide regional and
state Agency staff
with program overview
and reference.
Provide information on
SITE program for general
public and promotional
material for developers
and vendors.
Report past and planned
activities to Congress.
This is not solely a
communications activity.
However, copies will be
distributed to environ-
mental, professional,
and other interested
groups as well as
Congress.
Provide up-to-date
distribution of material
to appropriate audiences.
List is being prepared as
part of the Superfund
technology transfer
program.
Provide detailed infor-
mation on SITE program
for all audiences.
Responsibilities/
Coordination
OSWER SITE coordinator.
Coordination with ORD,
OPA, and communications
work group.
OSWER SITE coordinator.
Coordination with ORD,
OERR, and OPA.
ORD SITE coordinator
in coordination
with OSWER SITE
coordinator.
Coordination with OEA
and Administrator's
Office.
Schedule
Completed
As needed
Annually
W
JO
O
w
vo
OJ
oo
o
•
N)
O
Superfund technology
transfer coordinator.
Coordination with OSWER
and ORD SITE coordina-
tors, ORD Technical
Program Director, and
CERI.
OSWER SITE Coordinator.
Coordination with ORD.
Summer 1987
Completed
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OSWER DIRECTIVE 9380.2-02
4.2.2 TECHNOLOGY TRANSFER PHASE
The technology transfer phase is built around activities
designed to:
1. Notify; Audiences and user groups must be aware
of the information generated by the SITE program
and where and how they can obtain it.
2. Summarize; Audiences must be able to easily
determine which information is useful to them and
which is not. This is particularly true for gov-
ernment staff, who generally receive more written
material than they can effectively read and use.
3. Distribute; Hard copies of technical documents
must be distributed so that audiences can have
access to the detailed information contained in
them. Other ways to disseminate information, such
as bulletins, workshops, and seminars, must also
be developed.
Technology Transfer Activities
The major technology transfer activities to be conducted
during the SITE program are discussed below and outlined in
Tables 4-2 and 4-3:
o Summaries. Summaries of all technical reports
will be prepared and will include names and
locations where additional information can be
obtained if needed.
o Annotated Bibliography. A comprehensive,
annotated bibliography will be prepared, including
abstracts of all products produced from the SITE
program. It will provide a common reference for
all program materials and will notify user groups
of available information.
o Workshops and Seminars. Workshops and seminars
will be developed to present information from the
SITE program to regional, state, and contractor
personnel. They will be presented in the regional
offices to maximize attendance by regional staff.
o Journal Articles. Articles will be prepared for
publication in professional journals and trade
magazines. The OSWER SITE coordinator and the ORD
Technical Program Director will annually determine
appropriate topics and assign responsibility for
article preparation within their program offices.
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OSWER DIRECTIVE 9380.2-02
o Bulletin/Newsletter Articles. Brief articles will
be prepared for publication in the Superfund tech-
nology transfer bulletin and in trade and profes-
sional newsletters. These will highlight specific
results of the SITE program such as performance
data for a recently demonstrated technology.
o Speakers Bureau. The speakers bureau discussed in
the communications phase will also serve as a
technology transfer activity. As results of dem-
onstrations become available, the OSWER SITE coor-
dinator and ORD Technical Program Director will
identify appropriate topics for conference papers.
The papers will be prepared by the regional
OSC/RPM or the ORD SPM for presentation at a vari-
ety of professional conferences. The SITE speech,
prepared as part of the communications strategy,
will be updated to include results of the demon-
strations. Specific data will be added to meet
the information needs of the tar.geted audiences.
o Distribution of Issue Papers, Memorandums, and
Policy Documents. Issue papers, memorandums, and
policy documents may be issued during the imple-
mentation of the SITE program. The issue papers
and memorandums will primarily be internal docu-
ments and will be distributed through normal
Agency channels, with further distribution to
state staff and engineering contractors as appro-
priate. If policy memorandums or guidance docu-
ments result from SITE program activities, they
will be distributed by the originating office
consistent with the Superfund policy distribution
system.
o Technology Clearinghouse. SARA Section 311(b)
requires the establishment of a technology
clearinghouse. Preliminary plans are now being
developed.
Tables 4-2 and 4-3 summarize the SITE technology transfer
action plan. Table 4-2 lists the technology transfer activ-
ities that will accompany specific SITE program technical
products. Table 4-3 lists overall technology transfer
activities that will occur throughout the SITE program.
4-10
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SITE Products
Status reports
(internal documents)
Demonstration Program
Joint site-specific
decision document
Table 4-2
ACTION PLAN
SITE TECHNOLOGY TRANSFER
ACTIVITIES ASSOCIATED WITH SITE PRODUCTS
Impediment Studies
Issue and options papers
(internal documents)
Policy memorandums and
guidance
Priority Audience
Government cleanup
managers and regulators
(selected distribution)
Technology developers
and suppliers
Government cleanup
managers and regulators
Regulated community (The
professional and academic
community and environ-
mental groups may also
have some interest in
these documents.)
Government cleanup
managers and regulators
(selected distribution)
All audiences
Technology Transfer Activities Responsibilities/Coordination Schedule
Issue and options papers will
be distributed through
normal Agency procedures.
Policy memorandums and
guidance will be distributed
consistent with Agency
procedures.
Status reports will be
prepared for limited
internal distribution
only.
Distribution of document
Preparation of newsletter
articles
Possible preparation of
article for publication
in professional or trade
journal or magazine if
sufficient interest exists.
Working groups and task
forces will be responsible
for preparation; distribution
will be coordinated by the
OSWER SITE coordinator.
Program offices will be
responsible for specific
documents; distribution will
be coordinated with the
OSWER SITE coordinator.
As developed
As needed
W
O
Working groups and task
forces will prepare as
needed; distribution will
be coordinated with the
OSWER SITE coordinator.
Jointly prepared by
ORD and OSWER SITE
coordinators.
OSWER SITE coordinator
and ORD Technical Program
Director will develop.
OSWER SITE coordinator
and ORD Technical Program
Director will prepare.
As needed
After final
site/technology
match
Annually, as
appropriate
As needed
vo
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-------
SITE Products
Priority Audience
Table 4-2
(continued)
Technology Transfer Activities Responsibilities/Coordination Schedule
Annual status report
to Congress
All audiences
Site-specific community
relations activities
will be developed at
sites selected for
demonstrations.
Distribution of status
report
Distribution of summary
information
Newsletter and publication
articles as appropriate
OSC/RPM, through delegation As needed
to CRC, will develop.
ORD SITE coordinator will Annually
develop with OSWER
assistance.
OSWER SITE coordinator will
prepare fact sheet and
newsletter/publication
articles.
Technology summary
to
Site-specific
demonstration fact sheet
Site-specific demonstration
plan
Status reports on
demonstrations (internal
documents)
Report on demonstration
project results
Technology developers
and suppliers
Government cleanup
managers and regulators
Professional and
academic community
Local residents
Government cleanup
managers and regulators
Technology developers
and suppliers
Local residents
These documents will be
distributed only to
program staff.
All audiences
Distribution of technology
summary
Distribution of fact sheet
Distribution as requested
Information from the status
reports will be used for
newsletter articles,
community relations
activities, briefings, and
notices to professional and
trade publications.
Distribution of report and
executive summary
ORD SPMs will prepare the
technology summary; distri-
bution will be coordinated
with the OSWER SITE coordi-
nator, ORD TPD, and CERI.
EPA regional CRC will
prepare and distribute.
ORD SPM will develop in
coordination with the RO.
ORD TPD in conjunction
with OSWER SITE coordinator
and either the OSC/RPM or
ORD SPM will develop.
After each
technology
has been
selected
After proposed
site/technology
match
As part of
demonstration
planning
activities
Status reports
will be prepared
monthly
ORD TPD and ORD SPMs develop. As available
SITE coordinators determine
distribution. CERI distributes.
-------
SITE Products
Priority Audience
Summary of overall
demonstration results
(may be combined
with annual status
report to Congress)
All audiences
I
(-»
u»
Applications Analyses
Applications reports
All audiences
Table 4-2
(continued)
Technology Transfer Activities Responsibi1ities/Coordination Schedule
Possible journal/trade
publication articles
Possible conference papers
Possible use of data
results in a range of news-
letter articles, speeches,
and seminars/workshops
Distribution of report
and executive summary
Articles for professional
and trade association
publication
Conference papers
Speech materials
Materials for newsletters
Workshop/seminar
Distribution of report
and executive summary
Possible articles for
publication
Possible conference paper
Materials for newsletter
ORD assigns OSHER SITE
coordinators' responsi-
bilities for article or
conference paper.
OSHER SITE coordinator uses
data/results for Inclusion
in other technology transfer
activities.
OSHER SITE coordinator
develops. ORD TPD
will determine report
distribution; it will
also assign responsibil-
ity for preparation of
articles and conference
papers.
OSHER SITE coordinator will
be responsible for speech
materials and newsletter
articles with ORD assistance.
OSHER and ORD SITE coordin-
ators will share responsi-
bility for workshop/seminar
activities.
OSHER will prepare report
with assistance from ORD.
OSHER SITE coordinator and
ORD TPD will determine
report distribution.
OSHER SITE coordinator will
assign responsibilities
for articles and confer-
ence papers.
OSHER SITE coordinator will
be responsible for news-
letter materials.
Annually, or
upon publica-
tion of the
report
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As appropriate
-------
SITE Products
Emerging Technologies
Development
Technology reports
Priority Audience
Technology developers
and suppliers
Prof ess I'-tial and
academi community
Table 4-2
(continued)
Technology Transfer Activities Responsibilities/Coordination Schedule
Distribution of reports
and executive summary
Possible conference papers
and publications
Materials for newsletters,
seminars, etc.
ORD TPD will prepare reports. As appropriate
OSHER and ORD SITE coordina-
tors will determine report
distribution.
ORD TPD will assign respon-
sibilities for conference
papers and professional
publications.
ORD TPD will be responsible
for newsletter articles.
OSWER and ORD SITE coordin-
ators will share responsibil-
ities for seminar materials.
I
l-»
£».
-------
Table 4-3
ACTION PLAN
OVERALL SITE TECHNOLOGY TRANSFER ACTIVITIES
Technology Transfer Product
Summaries
Annotated bibliography
Workshops and seminars
*>.
I
M
U1
Journal articles
Bulletin/newsletter
articles
Speakers bureau
Required Actions/Responsibilities
Document author prepares executive
summary for all SITE reports, except
those accompanied by fact sheets.
OSHER and ORD coordinate distribution.
Document author prepares abstract for
all significant SITE technical reports.
The need for workshops and seminars
will be determined once demonstration
results are available.
It is expected that ORD will have
primary responsibility for any
workshops or seminars, in coordination
with OSHER.
The preparation of journal articles
resulting from SITE activities is
addressed in Table 4-1.
The OSHER SITE coordinator will prepare
articles bimonthly for inclusion in the
Superfund technology transfer bulletin.
Articles to trade and professional
newsletters will be prepared as
needed.
The SITE speakers bureau will meet
the needs of both the communications
and the technology transfer programs.
The OSHER SITE coordinator will be
responsible for the speakers bureau;
his/her responsibilities will include:
o Identifying speakers
o Preparing speech material
o Scheduling speeches
Schedule
Summaries written concurrent with
preparation of the document for
publication
Abstract written concurrent with
preparation of the document for
publication
As appropriate
See Table 4-1
Bimonthly
As appropriate
Ongoing
o
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o
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o
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I
o
to
Technology clearinghouse
To be determined
To be determined
-------
OSWER DIRECTIVE 9380.2-02
Standard Technology Transfer Procedures
Most of the SITE program activities will result in the
preparation of reports or other written materials. Distri-
bution of these reports, along with their accompanying
executive summaries, is an important element of the technol-
ogy transfer program. Standard procedures involved in this
distribution are outlined below.
o Document Numbers. ORD/CERI will designate
document numbers and enter each planned report
into a document tracking system that will monitor
all projects for the SITE program. (The EPA 600
series will be used.)
o Executive Summary. The author of each document
will prepare a 2- to 10-page executive summary.
This executive summary will include a description
of the purpose of the report, the findings or con-
clusions of the report, the location where copies
of the report can be obtained, and the names of
individuals who are knowledgeable on the subject.
Brief or summary items will not require an
executive summary.
o Abstracts. A 1- to 2-paragraph abstract will be
prepared by the author for each technical report.
This abstract will be included in the annotated
bibliography developed for the SITE program. It
will also include the name and phone number of a
contact person familiar with the document.
o Review for Use in Other Technology Transfer
Activities. Copies of each document, with its
accompanying executive summary and abstract, will
be sent to the OSWER SITE coordinator. He or she
will review these materials for possible use in
the Superfund technology transfer bulletin, in
program fact sheets, and in workshops or seminars.
o Document Printing and Distribution. The OSWER
SITE coordinator will determine distribution needs
and will notify ORD/CERI. ORD/CERI will be
responsible for the printing and dissemination of
materials to appropriate audiences using the SITE
mailing list, the development of the annotated
bibliography, and the inclusion of all reports in
the NTIS system.
o Library Distribution. Copies will be provided to
Library for inclusion in the hazardous waste
document collections of the headquarters and
regional libraries.
4-16
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OSfcEK DIRECTIVE 9380.2-02
4.2.3 DISTRIBUTION ACTIVITIES
A Superfund master mailing list is currently being prepared
by OSWER and ORD. It will be coded to facilitate distribu-
tion of materials based on audience need and interest. A
SITE mailing list will be maintained within this master
list. Technology developers, suppliers, other profession-
als, and other groups or individuals who express an interest
in the SITE program will be added to the mailing list.
4-17
-------
OSWER DIRECTIVE 9380,2-02
Section 5
SITE-SPECIFIC COMMUNITY RELATIONS ACTIVITIES
The objective of Superfund community relations activities is
to actively encourage two-way communication between commu-
nities affected by releases of hazardous substances and gov-
ernment agencies responsible for cleanup action. This enables
local citizens to have input to decisions about cleanup actions
so that the government staff may take local concerns into
account when planning the appropriate response. At the same
time, community relations activities must also ensure that
the community is provided with accurate and timely information
about cleanup plans and progress. A well-planned community
relations effort is an integral part of every Superfund action.
The Superfund Amendments and Reauthorization Act and the
National Contingency Plan (NCP) outline specific requirements
for community relations at all Superfund sites.
Community involvement and public comment are considered to
be critical parts of the SITE program and will be active
components of any demonstration program. The community
should be encouraged to provide information, opinions, and
suggestions at any time during site selection, during
development of the test plan, and during the actual demon-
stration. The community will have a formal opportunity to
comment after the tentative site/technology match.
In designing community relations activities for a particular
demonstration site, Agency staff must focus on the specific
concerns of the particular community and the alternative
technology under consideration. The amount of information
available on the operation of each technology may affect the
degree and nature of public concern. Some communities may
worry that their site is being used to test a technology
that has not been fully proven. At other sites, residents
may support the demonstration and use of an alternative
technology, even if information is limited, because they
believe that the site will be cleaned up more completely,
quickly, or efficiently-
It is likely that citizens will be concerned about the
possibility that the demonstration will increase the health
risk posed by the site. In particular, concerns may focus
on the risk of a potential failure of the technology. In
responding to these concerns, EPA should explain how the
Agency has considered the possible sources of environmental
releases and any potential impact from these releases, par-
ticularly if the technology should not perform as expected.
5-1
-------
OSWER DIRECTIVE 9380.2-02
In order to address these and other concerns, community
relations activities must occur throughout the demonstration
part of the SITE program. EPA must seek community input as
well as communicate clearly and often with the community
concerning what the technology can (and cannot) achieve and
what actions the demonstration entails. These activities
should begin as early as possible, starting with the screen-
ing of potential demonstration sites and continuing during
tentative site selection and the actual demonstration.
Site-specific community relations activities will be con-
ducted primarily by the regions and coordinated with SITE
program milestones. Activities will include preparing and
distributing a site-specific demonstration fact sheet,
holding public meetings, and publishing notices in local
newspapers. During the demonstration, two-way communication
with the community may be accomplished by the use of site
tours, open houses, workshops, an on-scene information
office, community meetings, and status reports. A summary
of the demonstration results and the final evaluation report
will also be made available to the community. Contractor
support will be provided to assist the regions in implement-
ing SITE-related community relations activities.
Community relations activities will be coordinated with the
community relations and technical staff at the EPA headquar-
ters, EPA regional, and state agency levels. Current agency
management direction calls for the OSC/RPM to have lead
responsibility for all activities occurring at his or her
site. Typically, community relations activities will be
conducted by the regional community relations coordinator
working with the OSC/RPM. Specific responsibilities and
activities are included in Section 6. These activities apply
to all NPL remedial sites and to those removal sites where
the activity will last 120 days or longer. It is assumed
that the Superfund regional community relations coordinator
has already conducted community interviews, completed a site-
specific community relations plan, and established an infor-
mation repository in the local community before the activities
outlined in Section 6 begin.
5-2
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OSW3R DIRECTIVE 9380.2-02
Section 6
ACTION PLAN FOR INTERNAL COORDINATION
DURING THE DEMONSTRATION PROGRAM
The demonstration stage of the SITE program is expected to
be very visible and will probably require the highest degree
of coordination among EPA offices. The purpose of this
action plan is to describe the internal coordination that
will be required to ensure smooth program operation and
clear assignment of responsibilities during the demonstra-
tions. The other three stages of the SITE program
(described in Section 2) may be the subject of separate EPA
planning documents, as necessary.
As described previously, the SITE program is a joint effort
being undertaken by ORD and OSWER. EPA staff from headquar-
ters, the ORD laboratories, and the regions will be involved
in its implementation. States will also be involved and
will have a higher level of participation at state-lead
sites. This action plan for internal coordination focuses
on the coordination and communication among offices at all
levels. To the extent possible, existing lines of
communication and organization will be used. In a few
cases, new contacts must be established among various
offices to ensure the smooth operation of the SITE program.
Historically, the Superfund program has vested primary
responsibility for site activities with the regional
OSC/RPM. The OSC/RPM will retain that responsibility during
the conduct of demonstration activities; however, it is
expected that many of the activities associated with the
demonstration will be managed by the ORD SITE project
manager (ORD SPM) working with the OSC/RPM. Once sites have
been identified for specific technology demonstrations, the
specific roles and responsibilities of the OSC/RPM and the
ORD SPM will be determined. It is believed the division of
responsibilities will be easily reconciled and that, in
practice, much of the technical work will be done by the ORD
SPM.
Table 6-1 lists the organizations and the key staff that are
participating in the SITE program.
6-1
-------
OSWER DIRECTIVE 9380.2-02
Table 6-1
ORGANIZATIONS AND KEY STAFF
PARTICIPATING IN THE SITE PROGRAM
U.S. ENVIRONMENTAL PROTECTION AGENCY
o Office of Research and Development (ORD)
ORD technical project director (HWERL)
ORD SITE coordinator (OEETD)
ORD SITE project manager (HWERL)
— Center for Environmental Research Information (CERI)
o Office of Solid Waste and Emergency Response (OSWER)
Office of Program Management and Technology (OPMT)
OSWER SITE coordinator
— Office of Emergency and Remedial Response (OERR)
Office of Waste Programs Enforcement (OWPE) and Office of
Solid Waste (OSW)
o EPA Regional Offices
Superfund management
Regional SITE coordinator
On-scene coordinator/remedial project manager (OSC/RPM)
— Technology transfer contact
Superfund community relations coordinator
6-2
-------
OSWER DIRECTIVE 938C.*>-02
6.1 PROGRAM OFFICE AND KEY STAFF ROLES
AND RESPONSIBILITIES
This section details the roles and responsibilities that
each program office and the key staff will have in program
implementation.
6.1.1 OFFICE OF RESEARCH AND DEVELOPMENT (ORD)
ORD and OSWER share responsibility for the overall direction
and management of the SITE program. ORD's participation in
the program is coordinated through the Office of Environ-
mental Engineering and Technology Demonstration (OEETD).
The ORD SITE coordinator is in headquarters and is responsi-
ble for overall policy and organizational matters relating
to ORD. Day-to-day management of the SITE program is con-
ducted by the technical program director (ORD TPD), Hazard-
ous Waste Engineering Research Laboratory (HWERL) in
Cincinnati.
ORD has primary responsibility for two major SITE program
activities: (1) the demonstration program and (2) emerging
technologies development. ORD, through the Center for
Environmental Research Information (CERI), also assists in
disseminating technology transfer information that is gen-
erated by the SITE program.
ORD will appoint a SITE project manager (ORD SPM) for each
individual SITE demonstration project. While the regional
office OSC/RPM will have overall responsibility for all
activities at his or her site, it is expected that many of
the SITE technical tasks will be conducted by the ORD SPM.
Primary ORD SPM responsibilities will include testing proto-
cols, quality assurance/quality control (QA/QC), and data
evaluation. The ORD SPM will coordinate the demonstration
with the ongoing cleanup activities being conducted by the
OSC/RPM.
ORD Technical Program Director (ORD TPD) (HWERL)
o Shares SITE program implementation responsibility
with the OSWER SITE coordinator.
o Meets routinely with OSWER SITE coordinator to
ensure that all SITE activities are progressing
and that potential problems are being addressed.
o Solicits vendors of innovative technologies
through the publication of Requests for Proposals
(RFPs) and any other means.
o Selects technologies suitable for demonstration in
coordination with OSWER SITE coordinator, OERR,
OSW, and OWPE.
6-3
-------
OSWER DIRECTIVE 9380.2-02
o Develops technology summaries for internal and
external use.
o Manages evaluation contractor(s).
o Develops cooperative agreement(s) with vendor(s).
o Prepares reports on final results of demonstration
projects and prepares summary information.
o Is responsible for coordination with the Science
Advisory Board, the Department of Energy, and the
Department of Defense.
ORD SITE Coordinator (OEETD)
o Coordinates all SITE demonstration policy and
organization issues for ORD.
o Prepares joint site-specific decision document on
demonstrations with OSWER SITE coordinator.
o Reviews all major plans and reports.
o Shares responsibilities for policy and direction
of the overall SITE program with the OSWER SITE
coordinator.
ORD SITE Project Manager (ORD SPM) (HWERL)
o In coordination with the OSC/RPM, manages the
demonstration projects, including coordinating
site and waste preparation, planning and
conducting the analysis, and evaluating a specific
demonstration project.
o Develops site-specific demonstration plan and
information materials specific to the technology
to be demonstrated.
o In conjunction with the appropriate ORD staff,
performs technical review and QA/QC of any perfor-
mance data or technical information before these
are released to the public.
o Informs the regional SITE coordinator (or Regional
Management), the OSC/RPM, the regional Superfund
community relations coordinator, the OSWER SITE
coordinator, and other headquarters offices
orally and in writing (status reports) about the
ongoing technical activities at the site.
6-4
-------
OSWER DIRECTIVE 9380.2-02
o Compiles specific information materials for use in
communications, technology transfer, and community
relations activities in coordination with the ORD
TPD and the regional Superfund community relations
coordinator. (Staff responsible for specific
activities, such as community relations, will use
that information to prepare and distribute
appropriate materials.)
6.1.2 OFFICE OF PROGRAM MANAGEMENT AND TECHNOLOGY (OPMT)
The SITE program in OSWER is coordinated through the Office
of Program Management and Technology (OPMT) in the Office of
Solid Waste and Emergency Response (OSWER). It is
represented by the OSWER SITE coordinator. OSWER and ORD
share the responsibility for the overall direction and man-
agement of the SITE program. OPMT has the lead responsi-
bility for the impediment studies and for selecting sites
where demonstrations will occur. OPMT assists ORD in the
demonstration program by serving as a liaison with the
regions, participating in the review of technologies, and
assisting with the actual demonstrations. In addition,
OPMT has lead responsibility for conducting the applications
analyses and for implementing the communications and
technology transfer activities. OPMT, with the assistance
of OERR community relations staff, also assists the regional
offices in meeting special community relations needs
resulting from demonstration activities at specific
Superfund sites.
OSWIR SITE Coordinator
o Shares overall responsibility for policy,
organization, and direction of the entire SITE
program with the ORD SITE coordinator.
o Shares overall responsibility for SITE demon-
stration implementation with the ORD TPD.
o Meets routinely with the ORD TPD and the ORD SITE
coordinator to ensure that all site activities are
progressing and that potential problems are being
addressed.
o Provides the ORD SITE coordinator and ORD TPD with
information on high-priority Superfund wastes,
data needs, and available sites as a basis for
selecting technologies.
o Reviews technologies and matches them to
appropriate sites for demonstration in coordina-
tion with the ORD TPD, OERR, OWPE, OSW, the
regional SITE coordinator, the regional OSC/RPMs,
and the community relations coordinators.
6-5
-------
OSW?R DIRECTIVE 9380.2-02
o Prepares joint site-specific decision document on
demonstrations in coordination with the ORD SITE
coordinator.
o Is responsible for coordination among the regional
offices, OERR, OWPE, OSW, and the Office of
External Affairs (OEA). Provides them with infor-
mation and status reports; seeks comments on SITE
activities; and provides these comments to the ORD
SITE coordinator.
o Coordinates overall SITE demonstration activities
with the Association of State and Territorial
Solid Waste Management officials and other
interest groups.
o Ensures implementation of the communications,
technology transfer, and site-specific community
relations activities and this internal
coordination action plan.
o Compiles and distributes general information
materials, including site/technology-specific fact
sheets required for communications, technology
transfer, and community relations activities in
coordination with the ORD SITE coordinator and the
regional Superfund community relations coordinator,
6.1.3 OFFICE OF EMERGENCY AND REMEDIAL RESPONSE (OERR)
OERR will support OPMT in an advisory role, providing
information as needed for selecting and matching demon-
stration technologies to wastes and sites. OERR will assist
in implementing the SITE program by reviewing and commenting
on materials generated. OERR will receive copies cf all
information from the SITE program and will identify poten-
tial audiences for these materials. The community relations
staff within the Hazardous Site Control Division (HSCD) will
also consult with OPMT on appropriate community relations
activities for demonstration sites.
6.1.4 OFFICE OF WASTE PROGRAMS ENFORCEMENT (OWPE) AND
OFFICE OF SOLID WASTE (OSW)
OWPE and OSW will assist ORD and OPMT in choosing
technologies for demonstrations and in matching the tech-
nologies to the appropriate wastes and sites for demon-
strations. They will also participate in the impediments
studies. OSW will also help establish RCRA requirements
that apply to the technologies to be demonstrated.
6-6
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OSWER DIRECTIVE 9380.2-02
6.1.5 EPA REGIONAL STAFF
The regions will have primary responsibility for liaison
with state officials and hazardous waste management pro-
grams. They also will assist ORD and OPMT in selecting
demonstration sites by providing site nominations. General
regional SITE program responsibilities, such as site
nomination and interactions with state officials, are vested
in the regional Superfund management staff (i.e., branch
chiefs or division directors). In response to a December 1,
1986, memorandum to the regions, all 10 EPA regional offices
designated specific regional SITE coordinators. Therefore,
these responsibilities have been assigned to the regional
SITE coordinators with the understanding that regional
management will review their decisions.
The regional OSC/RPM is primarily responsible for the actual
implementation of demonstrations at specific Superfund
sites. Other key staff include the technology transfer
contact and the regional community relations coordinator.
Regional SITE Coordinator
The regional SITE coordinator has general program
responsibilities (not site specific) in the region and is
the regional point of contact for the SITE program. In some
regions, the regional SITE coordinator may also be the Super-
fund technology transfer contact. Lead responsibilities and
tasks include:
o Coordinates with appropriate state and local
agencies to provide information on the SITE
program and activities.
o Informs regional management, including division
directors and the regional administrator, of SITE
activities. Briefs regional management on state
contacts as appropriate.
o Discusses tentative demonstration sites with the
OSC/RPMs and regional Superfund community rela-
tions coordinator to identify issues of local com-
munity concern and to determine if sites meet SITE
criteria (including technology-specific criteria)
developed by OSWER SITE coordinator.
o Proposes list of demonstration sites to OSWER SITE
coordinator; provides background information on
how sites meet criteria and any additional site
information requested by the OSWER SITE
coordinator.
o Distributes copies of information materials
(provided by OSWER SITE coordinator) upon request.
6-7
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OSWER DIRECTIVE 9380.2-02
On-Scene Coordinator/Remedial Project Manager (OSC/RPM)
The OSC/RPM is responsible for all ongoing removal and
remedial activities at the site. These activities include
the operation of the demonstration project, a responsibility
that will be shared with the ORD SPM. Lead SITE program
responsibilities and tasks include:
o Provides overview of all demonstration activities.
o Notifies the state of site selection prior to
public notice and comment period; concurrent with
public notice and comment period, initiates
intergovernmental review process with the state;
and notifies the state of final site selection and
agreement with the applicant.
o Provides the ORD SPM with access to the areas of
the site required for the demonstration and with
other support as required.
o Provides assistance and information to the OSWER
SITE coordinator in evaluating site nominations.
o Solicits input from PRPs.
o Coordinates with the OSWER SITE coordinator and
the ORD SPM to identify site preparation needs and
location of demonstration equipment.
o Is responsible for coordinating with RCRA, TSCA,
and other programs to define permitting needs at
both the federal and state levels. Is also
responsible for completing checklist to document
NEPA functional equivalency.
o Develops letter of agreement or revision to
consent order (in coordination with Regional
Counsel) with PRPs to address access and liability
issues as appropriate.
o Works with the CRC in conducting community
relations activities, including the responsiveness
summary and recommendations to headquarters on
site/technology match.
Regional Technology Transfer Contact
In some regions, the Superfund technology transfer contact
will be the same person as the regional SITE coordinator.
In those regions, the responsibilities listed here should be
added to those previously assigned to the regional SITE
coordinator. Lead responsibilities and tasks include:
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OSW3R DIRECTIVE 9380.2-02
o Provides general information on the SITE program
to interested parties.
o Distributes results of SITE demonstrations to
interested parties and participates in other tech-
nology transfer activities outlined herein.
Regional Superfund Community Relations Coordinator (CRC)
The regional Superfund community relations coordinator works
with the OSC/RPM in conducting site-specific community
relations activities at demonstration sites. Program
responsibilities and tasks include:
o Seeks community input (general public, residents
near demonstration sites, and industry groups) on
SITE program—both in general and on site-specific
issues.
o Provides assessment of community concerns during
the screening of sites (has no discussion of SITE
program with the community before tentative site
selection).
o Works with the OSC/RPM or SITE coordinator in
soliciting local public comments by conducting
briefings and workshops. (At least one
information briefing for the community is strongly
suggested after tentative site selection and/or
during the public comment period.)
o After tentative site selection, and prior to the
formal public comment period, seeks comments from
communities on technologies and sites.
o Prepares site-specific demonstration fact sheet
for the community-
o Issues public notices on the tentative site/
technology match to local newspapers and holds
public meeting. Mails copies of the public
notice and the site-specific demonstration fact
sheet to individuals on the local SITE mailing
list.
o Coordinates with the OSC/RPM on the responsiveness
summary.
o Once the demonstration plan for the site has been
completed, coordinates with the OSC/RPM on whether
to hold a second public notice and comment period
on the plan.
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OSWER DIRECTIVE 9380.2-02
o Works with the OSC/RPM or ORD SPM in implementing
community relations activities. Possible
activities could include:
Workshops
Briefings
Community meetings
Site tours
Observation deck
On-scene information office
Open house
o Places copies of, all pertinent and appropriate
materials in the local information repository(s).
6.1.6 STATE STAFF
State staff involvement in the SITE demonstration program
will vary depending upon whether the demonstration is
conducted at a federal- or state-lead site. In addition,
the state will have a chance to participate in the planning
process through the intergovernmental review process. State
staff responsibilities are discussed below:
o Federal-lead site. EPA regional staff will
coordinate with state staff prior to and during
the nomination of a federal-lead site for demon-
stration activities. Issues will include
permitting requirements and the suitability of the
site for a possible demonstration.
o State-lead site. EPA regional staff will also
coordinate with state staff prior to and during
the nomination of a state-lead site for demon-
stration activities. If a demonstration occurs at
a state-lead site, state staff will assume
responsibilities similar to those assumed by the
regional OSC/RPM at a federal-lead site. Use of a
state-lead site for a demonstration may require
modifications to the state cooperative agreement
or development of a new cooperative agreement to
cover the demonstration activities. Decisions
about these and other interagency issues will be
made on a site-by-site basis.
Table 6-2 summarizes the major responsibilities of key
staff.
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OSWER DIRECTIVE 9380 2-02
Table 6-2
SUMMARY OF MAJOR STAFF RESPONSIBILITIES
ORD SITE Technical
Program Director:
(ORD TPD)
ORD SITE Coordinator:
ORD SITE Project Manager:
(ORD SPM)
OSWER SITE Coordinator:
Office of Emergency and
Remedial Response,
Office of Waste Programs
Enforcement, and Office of
Solid Waste:
Manages technical program within ORD. Primary
lead responsibilities include solicitation of
vendors, selection of suitable technologies,
management of evaluation contractor, prepara-
tion of annual report to Congress, and imple-
mentation of the R&D program. Maintains
liaison with OSWER and ORD SITE coordinators.
Has overall ORD responsibility for the SITE
program including policy, organization, and
program development and direction. Maintains
liaison with OSWER SITE coordinator and
jointly prepares site-specific decision
document.
In coordination with the OSC/RPM, manages the
demonstration projects, including planning and
conducting the demonstration and analyzing and
evaluating the results of specific
demonstration projects.
Coordinates all OSWER SITE activities and
maintains overview of all SITE activities.
Primary lead responsibilities include matching
technologies to appropriate sites, preparing
joint site-specific decision document, and
maintaining regular contact with the regional
SITE coordinator, ORD SITE coordinator, and
other offices. Coordinates with OSC/RPM and
ORD SPM to resolve institutional/regulatory
issues on individual demonstrations.
Implements SITE communication and technology
transfer program. Provides oversight of
community relations plan.
Assist in the evaluation of technologies and
the matching of chosen technologies to
appropriate sites for demonstration. Help to
resolve operational problems and legal/
institutional impediments at demonstration
sites.
Superfund Regional
Management Staff:
Regional SITE Coordinator:
(or Regional Management)
Initiates contact with states, as necessary
and provides overview of demonstration
activities.
Has general SITE program responsibilities
in the region. Primary lead responsibilities
include acting as point of contact for the
regional office and interacting with
appropriate state officials.
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OSWER DIRECTIVE 9380.2-02
Table 6-2
(Continued)
On-Scene Coordinator/ Responsible for all ongoing removal and
Remedial Project Manager: remedial activities including the operation of
the demonstration project, a responsibility
that may be shared with the ORD SITE project
manager. Also responsible for identification
and resolution of regulatory issues and site
preparation needs. Provides site-specific
information in support of site nomination
process. Initiates the intergovernmental
review process with states.
Regional Technology Distributes SITE demonstration evaluation
Transfer Contact: results and related information to interested
parties. In some regions, will be the
regional SITE coordinator.
Regional Superfund Responsible for working with the OSC/RPM or
Community Relations ORD SPM to implement community relations
Coordinator: (CRC) activities for the demonstration project.
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OSWER DIRECTIVE 9380.2-02
6.2 ACTIVITIES DURING THE SITE DEMONSTRATION STAGE
The previous discussion described the roles and
responsibilities that each program office and its key staff
will assume in the SITE demonstration stage. This section
presents the same information organized in chronological
order by activity to provide a clear understanding of both
the sequence of events and the staff responsibilities for
each activity. Table 6-3 lists the major steps in the
demonstration stage. Figure 6-1 presents a timeline of the
major steps. Table 6-4 summarizes the action plan for
internal coordination of the SITE program during the
demonstrations and indicates the roles of key staff. It is
organized by event, beginning with the development of the
SITE program and concluding with the evaluation and
publication of demonstration results. In addition to
illustrating the lead responsibilities discussed previously,
the table also identifies both support and review functions.
In this context, "support" means to assist with and "review"
means to review and comment on a proposed product or
approach.
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OSWER DIRECTIVE 9380.2-02
Table 6-3
STEPS IN THE DEMONSTRATION STAGE
OF THE SITE PROGRAM
Development of the SITE Program
Publish CBD announcement soliciting technologies
Select technologies for demonstration
Solicit site nominations from regions
Select tentative sites for demonstrations
Conduct communications activities (continuous)
Development of the Joint Site-Specific Decision
Document
Publish local notice of proposed site/
technology match for public comment
Respond to comments and develop decision
document
Issue public notice of final decision
document
Conduct of Site-Specific Demonstrations
- Identify and resolve regulatory issues
Develop demonstration plan
Finalize cooperative agreements
Prepare site and mobilize equipment
Conduct demonstration
Conduct community relations activities
(continuous)
Evaluate demonstration results
Publish demonstration results
Conduct technology transfer activities
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Table 6-4
ACTION PLAN FOR INTERNAL COORDINATION OF THE SITE PROGRAM DURING THE DEMONSTRATION STAGE
Activity
Regional Regional Technology
ORD ORD SITE OSHER Site OERR/ Management SITE Transfer
TPD Coordinator ORD SPM Coordinator OWPE/OSW Staff Coordinator Contact OSC/RPM CRC
Development of the SITE Program
o Define priority wastes and
types of data needed to
solect technologies. R R
o Compile general information
on SITE demonstration program. S S
L R
L
o Make initial contact with
states.
o Develop communications and
technology transfer plans.
o Provide headquarters with
Information on community issues.
Technology and Site Selection
and Hatching
o Solicit vendors.
o Determine technologies to
be used.
o Regional offices submit
candidate sites.
o Match technologies with
specific sites.
o Determine level of community
interest.
o Contact states and local
authorities about possible
site selection.
L
R
R
L
S S
S S
L
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Activity
2. Public Notice and Comment on
Proposed Site/Technology Match
o Initiate 60-day Intergovernmental
review to inform state of pro-
posed site/technology match.
o Issue local public notice.
Table 6-4
(continued)
Regional Regional Technology
ORD ORD SITE OSWER Site OERR Management SITE Transfer
TPD Coordinator ORD SPM Coordinator OWPE/OSH Staff Coordinator Contact OSC/RPM CW
S S S L S
S L
o Provide community with notice
and site information.
o Mall notices to appropriate
groups and individuals.
o Solicit public comments
from community (30-day
comment period) .
o Distribute information to
repositories.
Development of the Joint Site-
Specific Decision Document
o Write letters and make
follow-up calls to
state about site selection.
o Respond to public comments
and prepare responsiveness
summary and recommendations
to headquarters.
o Prepare joint site-specific
decision document on final
site/technology match.
o Distribute copies to regional
SITE coordinators.
o Distribute copies to states.
o Issue public notice and mail
copies to local SITE mailing
list.
O
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O
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-------
Table 6-4
(continued)
Activity
ORD
TPD
o Implement national communications
program.
o Distribute information to
repositories.
4. Implementation of the Demonstration
o Identify and resolve regulatory
issues.
o Sign agreements with vendors.
o Notify state of schedule of
activities.
o Manage demonstration,
> evaluation, and analysis.
o Develop demonstration plan.
o Conduct mandatory 60-day
state review of plan, if
requested by state.
o Prepare status reports.
o Inform regional management
and state officials of
progress.
o Develop and implement other
site-specific community
relations activities,
including discretionary
public notice and comment
on demonstration plan.
o Implement national
communications and technology
transfer activities.
o Distribute information to
repositories.
ORD SITE
Coordinator
ORD SPM
S
R
L
L
OSHER Site OERR/
Coordinator OHPE/OSH
Regional
Management
Staff
Regional Technology
SITE Transfer
Coordinator Contact OSC/RPM CRC
R (OERR)
L
L S
L
S
L S
S
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Table 6-4
(continued)
Activity
5. Evaluation and Publication
of Results
o Prepare demonstration result
reports.
o Disseminate reports for
internal peer review.
o Respond to comments and prepare
final technical reports.
o Implement technology transfer
activities.
o Distribute technical reports.
I
(-j
oo
o Distribute technology transfer
products.
o Distribute information to
repositories.
Key: L: Lead
S: Support
R: Review
Regional Regional Technology
ORD ORD SITE OSWER Site OERR/ Management SITE Transfer
TPD Coordinator ORD SPH Coordinator OWPE/OSW Staff Coordinator Contact OSC/RPM CRC
S
R R
R R S
S
L R
S
S
S
L
R
L
S
R
R
L
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ro
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Figure 6-1 Estimated S^edule of SITE Program Tasks and Milestones
MONTH:
9 10 11 12 13 14 15 16 17 18 19 20// 23 24
(Ti
I
Advertise In CBD <
Deadline for •ubmlitlon of propoul
Select technologies for demonstration
Notify developed of acceptance, conditional
acceptance, or refusal*
Request tlte nominations from region
Regions submit site nominations
Headquarters evaluates nominations, narrows
down number of sites, and obtains developer feedback
Regions Informally solicit comments from community,
PRPs, state and local government on specific sites
Tentatively select sites
Prepare Informational materials on proposed
site/technology match; begin Identifying Issues
and scoping the demonstration plan
Conduct 30-day local notice and public
comment period
Conduct 60-day Intergovernmental review process
with states.
Agency considers public comments and prepares
responsiveness summary
Agency prepares Joint site-specific decision
document on site/technology match
Ident'fy and resolve regulatory Issues
Develop demonstration plans
30-day public notice and review of demonstration
plan (at region's discretion)
Prepare Cooperative Agreement for developer* *
Initiate site preparation activities
Revise end sign Cooperative Agreement
Prepare site; mobilize and shakedown equipment
Conduct demonstration* • •
Draft report on demonstratlon(s) available
to regions
Conduct technology transfer activities; final
report to follow
• Conditionally accepted developers would be required to provide additional Information.
• • 60 day Intergovernmental review of Cooperative Agreement Is mandatory if state requests It.
• • • Length of demonstration will vary from 4 weeks (e.g.. some thermal processes) to several years
(e.g., in-sltu hlodegradatlon) depending on the technology.
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OSWER DIRECTIVE 9380.2-02
6.3 TECHNOLOGY DEMONSTRATIONS AS PART OF
OTHER AGENCY ACTIONS
Because of the need to develop information on the
treatability of Superfund wastes or the performance of
certain treatment technologies when applied to Superfund
wastes, the Agency will be gathering data on existing and
innovative technologies from a variety of sources over the
next several years. Whenever these tests or demonstrations
are conducted, be it for determining best demonstrated
available technology (BOAT); establishing cleanup
performance specifications; or verifying compliance with
design, construction, or regulatory standards; and no matter
what the funding source, it will be important to collect
data in a consistent manner so that these data may be used
throughout the Superfund program for the widest possible
applications. Issues requiring especially careful
coordination will include:
o Standardization of the type and amount of data
collected, testing procedures, data collection
procedures, and reporting
o Quality assurance and quality control procedures
In these cases, based on the experience gained from the SITE
program, ORD may be asked to assist OERR or the regions by
contracting with vendors, writing QA/QC procedures and
plans, reviewing testing protocols or test results, conduct-
ing tests, evaluating technology performance, writing demon-
stration reports, or aiding with other similar activities as
may be necessary.
Innovative technologies that are demonstrated either as part
of ongoing removal actions or remedial planning, design, and
construction activities may also be undertaken as part of
the SITE program. Where these demonstrations occur as part
of routine response actions, they will be conducted on a
"fast-track" basis, out of "synch" with the annual SITE dem-
onstration selection process. In this case, it is not the
intent of the SITE program to impede site cleanup activ-
ities but rather to gather data on how well the technology
is working. Possible opportunities for SITE demonstrations
during routine response actions should be identified to the
OSWER SITE coordinator as soon as possible for considera-
tion. In general, the responsibilities for "fast-track"
SITE demonstrations will be the same as described previously
in this section. Typically, most site activities will be
accomplished by the OSC/RPM and the ORD SPM working together
and agreeing on how the testing and demonstration will be
conducted.
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