&ER& Office of Administratioi n Resources Management (3204) EPA200-R-95-001 August 1995 Environmental Procurement Strategy EPA's Action Plan for Implementing Executive Order 12873 on Federal Acquisition, Recycling, and Waste Prevention CLEANERS ------- Contents Page Number Preface: The Purpose of This Document 1 Part 1: Introduction and Background 2 Summary of E.G. 12873 Requirements 4 Cross Reference of Recent Environmental Executive Order Requirements 8 Part 2: Agency Affirmative Procurement Activities and Plans to Implement Executive Order 12873 9 E.O. Section 302 Agency Environmental Executive 10 Strengthen Existing Infrastructure Education and Outreach 401 Acquisition Planning 11 402 Affirmative Procurement Programs 11 501 Specifications Review and Revisions 11 502 Comprehensive Procurement Guideline and Recovered Material Advisory Notice 20 503 Guiding Principles for Environmentally Preferable Products and Services 21 504 Paper Minimum Content Standards 22 505 Brightness Specifications 22 506(b) Re-Refined Oil and Retread Tires 22 601 Waste Prevention and Recycling Goals 23 602 Procurement Goals 11 701 Contractor Compliance for Government-Owned or Leased Facilities 14 702 Acquisition and Management of Federal Buildings (Green Buildings Initiatives) 14 704 Model Facilities Demonstration Programs 14 705 Waste Prevention and Recycling Programs 23 802 Internal Awards Program 26 903 Federal Acquisition Regulation 26 Part 3: EPAs Leadership Role with Other Federal Agencies and Private Organizations 27 Attachments: 29 A Executive Order 12873 A-l B Environmental Procurement Strategy Implementation Highlights B-l C EPAs Energy and Water Conservation Program C-l D Key EPA Environmental Procurement Contacts D-l E Resources E-l ------- concerned consumer. President Bill Clinton Executive Order 12873 October 20,1993 ^^^^^^^^^^^^^^^^^^^i^^^ll^HHBI EPA's Environmental procurement Strategy 'REFACE: _ The Purpose of This Document ta October 20,1993, President Clinton signed Executive Order 2873 on Federal Acquisition, Recycling, and Waste Prevention. - mong other things, die Executive Order directs federal agencies purchase recycled and environmentally preferable products id services. EPA, with its mission of environmental protection, has impor- rat responsibilities under Executive Order 12873. This docu- ent describes EPA's action plan to implement its responsi- _ ilities and to achieve mandated procurement goals. It outlines >ecific strategies that the Agency has already undertaken and tose that it plans to initiate to improve its environmental pro- _nrement performance. Consistent with the letter and intent of Executive Order 2873, EPA is committed to maximizing procurement of recycled intent and other environmentally preferable products and services in all procurements, from small purchases to major acquisitions. c By summarizing the many current and planned procurement implementation activities at EPA, this Environmental Procure- ment Strategy can serve as a tool to help all Agency managers coordinate and streamline their related efforts, and to help other federal agencies that'are pursuing similar goals. Key reference documents underpinning EPA's activities and a list of helpful resources are included as appendices. ------- PART 1 Government Purchasing Mandates for Recycled Products ^^^^^M Introduction and Background Under Section 6002 of the Resource Conservation and Recovery Act (RCRA), Congress provided a mechanism to increase govern- ment purchases of recycled products. These purchases, in turn, help to stimulate markets for materials recovered from solid waste by using the government's purchasing power. On October 20, 1993, President Clinton issued Executive Order 12873 on Federal Acquisition, Recycling, and Waste Prevention. Applicable to all Executive Branch agencies, it reaf- firms and strengthens the affirmative procurement requirements contained in RCRA and assigns specific additional regulatory responsibilities to EPA. EPAs Statutory Responsibilities Under RCRA PROCUREMENT RCRA Section 6002 requires EPA to designate products that ca.n be made with recovered materials and to recommend practices for procuring them. Once EPA designates a procurement item or product category, procuring agencies are required to buy the item with the highest recovered materials content level practicable. Prior to 1995, EPA issued five procurement guidelines for paper and paper products, re-refined lubricating oil, retread tires, building insulation, and cement and concrete made with fly ash. These "designated items" have been the focus of EPA's buy recy- cled efforts over the past several years. On May 1,1995, EPA designated an additional 19 items. The Agency's buy recycled efforts now extend to procurement of these items. In addition, on March 15,1995, EPA issued draft revised rec- ommendations for the recovered materials content of paper. These are addressed further on page 23. Responsibility for complying with RCRA Section 6002 rests with the procuring agencies that purchase designated items. They must revise their specifications and develop an affirmative pro- curement program that sets forth the agency's policies and proce- dures for implementing the RCRA requirements. The affirmative procurement program must contain at least four elements: A recovered materials preference program. An agency promotion program. ------- TRAFFIC CONES A requirement that vendors estimate and certify the recovered materials content of their products, and reasonable verification of those estimates and certifications by procuring agencies. A program to monitor and annually review the effectiveness of the affirmative procurement program. In addition to complying with its statutory requirement to 4esignate procurement items and issue guidelines, EPA is provid- ing technical assistance to federal agencies to help them design and implement their own affirmative procurement programs. EPA also conduces ongoing public information and outreach through the RCRA Hotline to explain the procurement guidelines and to facilitate their implementation. The Agency responds to requests for information from the full range of stakeholder interests, including federal procuring agencies, state and local govern- ments, contractors, grantees, manufacturers and vendors of desig- nated items, and the general public. EPA's Responsibilities Under Executive Order 12873 Executive Order 12873 set forth procedures for EPA to follow in implementing Section 6002 of RCRA. It requires, the Agency to designate items in a Comprehensive Procurement Guideline (CPG) and to recommend procurement practices in a related Recovered Material Advisory Notice (RMAN). It also requires EPA to develop guiding principles for agencies to use in purchas- ing environmentally preferable products. In addition, EPA also has responsibilities as a procuring agency, such as appointing an Environmental Executive, reviewing and revising specifications, and reporting to the Federal Environmental Executive. ------- EXECUTIVE ORDER 12873 SUMMARY OF FEDERAL AGENCY REQUIREMENTS Section Action Action Office Timeframe 301 (a) Designate a Federal Environmental Executive (FEE) who has responsibility to coordinate Federal implementation of the E.O. Submit a report to OMB on Federal compliance with the provisions of the E.O. Required of President Clinton Not specified Required of the FEE At the time of the Agency's budget submission 301 (b) Appoint one full-time employee from specified agencies to assist the FEE Required of EPA, DOD, GSA, and one other agency on a rotating basis Not specified 301 (c) Provide personnel to support duties of the FEE (e.g., participate in work groups and committees established under Section 301 (d)) Requested of all agencies Not specified 301 (d) Establish workgroups and committees that recommend actions to fulfill the FEE'S goals Required of the FEE Not specified 302 Designate an Agency Environmental Executive at a level no lower than at the Deputy Assistant Secretary level or equivalent to coordinate all agency environmental programs in procurement, facilities management, and logistics support and to ensure compliance with the E.O, Required of each Executive Department and major procuring agency Within 90 days (January 18,1994) 401 Consider environmental factors in acquisition planning Required of all agencies, including program and acquisition managers Not specified 402 Develop and implement affirmative procurement programs (APP) and procure existing EPA guideline items Required of all agencies Not specified 402(a) Revise internal programs to incorporate new items designated by EPA guidelines Required of all agencies Within 1 year of the new item designation ------- Section Action Action Office Timeframe 402(b) Agencies shall ensure that APPs require that 100% of purchases meet or exceed EPA guideline standards Required of all agencies Not specified 402(c) Track agency pure lases of guideline items and submit a report to the FEE on agency purchases of guideline items Required of the Agency Environmental Executives Not specified 402(d) Include provisions in contracts and grants that require deliverables to be printed double-sided on recycled paper meeting or exceeding EPA standards Required of all agencies Not specified 403 Establish and implement an APP covering existing EPA guideline items Required of all agencies Within 90 days (January 18,1994) 404 Develop an electronic acquisition system Implement an electronic acquisition system Required of OFPP and file President's Council on Management (PMC) as recommended by the National Performance H6VI6W Required of all agencies Not specified At the direction of OFPP and PMC 501 Review and revise specifications to include preferences for recycled and environmentally-preferable products Report to the FEE on agency compliance with this section Required of all agencies Required of all agencies Annually 502 Propose Comprehensive Procurement Guideline and Recovered Material , Advisory Notice designating recycled items and recommending practices for procuring those items Required of EPA Within 180 days (April 18,1994) and annual updates thereafter 503(a) Propose guiding principles for purchasing environmentally preferable products Required of I Within 180 days (April 18,1994) 503(b) Modify agency procurement programs to use EPA guidance on environmentally preferable products to the maximum extent practicable Required of all agencies Upon issuance of EPA guidance ------- Section Action Action Office Timeframe 504 Begin procuring printing and writing paper containing minimum postconsumer or recovered materials content specified in the E.O.: Any level of postconsumer materials or 50% recovered materials that are by- products of a finished product other than paper or textiles; 20% postconsumer materials for uncoated commodity grades and 50/20% for uncoated non-commodity grades; or 50% recovered materials; and 30% postconsumer materials for uncoated commodity grades and 50/30% for uncoated non-commodity grades; or 50% recovered materials Required of all agencies ing on the following schedule: Immediately December 31,1994 December 31,1998 504(c)(2) Implement waste prevention techniques so that annual expenditures for recycled content printing and writing paper do not exceed current annual budgets Required of all agencies Not specified 505 Revise brightness specifications to eliminate barriers to purchasing paper products made by production processes that minimize the emission of harmful byproducts Required of GSA in consultation with the Joint Committee on Printing and other agencies Within six months (April 20,1993) 506 Begin procuring re-refined lubricating oil and retread tires for agency fleet vehicles Required of all agencies Within 180 days (April 18,1994) 507 Establish a program for testing recycled products and publish appropriate reports Gather information on life cycle analyses to assist agencies in selecting environmentally preferable products and services Required of NIST Required of NIST, in consultation with EPA and other public and private organizations Not specified Not specified 601 Establish goals for solid waste prevention and recycling to be achieved by 1995, and submit to the FEE Required of all agencies Within 180 days (April 18,1994) and report progress against goals annually ------- Section Action Action Office Timeframe 602 Establish a goal for increasing the procurement of recycled and environmentally preferable products Required of all agencies Annually 603 Periodically review agency APPs and reporting procedures Required of all agency Inspectors General At the request of the President's Council on Integrity and Efficiency 701 Include provisions for compliance with Executive Order requirements in new contracts for contractor operation of government-owned or -leased facilities; also include in existing contracts where economically feasible Required of all agencies Effective immediately (October 20,1993) 702 Ensure compliance with provisions of the Executive Order in the acquisition and management of federally-owned and leased space and in the construction of new federal buildings Required of all agencies Within 90 days (January 18,1994) 703 Develop a legislative proposal providing authority for agencies to retain proceeds generated from recycling and waste prevention programs Required of GSA Within 90 days (January 18,1994) 704 Establish model facility demonstration programs that include waste prevention and procurement of recycled and other environmentally preferable products using electronic acquisition Required of each Executive Department and major procuring agency Not specified 705 Initiate a program to promote cost- effective waste prevention and recycling in ail facilities that is compatible with state and local recycling requirements Required of all agencies Not specified 801 Develop agency awards program for environmental innovation Required of the White House Annually 802 Develop internal agency awards program for environmental innovation Required of all agencies Not specified 903 Incorporate E.O. requirements into the Not specified Federal Acquisition Regulation, including! direction and guidance on agency affirmative procurement programs Within 180 days (April 18,1994) ------- Related Environmental In 1993 and 1994, the President also signed several other Executive Orders and Executive Memoranda related to environmental manage- ment within federal facilities, covering energy, water conservation, and Executive Orders pollution prevention. Some of the requirements of these Executive Orders overlap with those in Executive Order 12873. For that reason, some of EPA's implementation activities respond to more than one presidential mandate. Therefore, in the development of this Environ- mental Procurement Strategy, EPA has taken an integrated systems approach to ensure that these interrelated Executive Order mandates are covered. Cross Reference of Recent Environmental Executive Order Requirements Common Requirements Review and Revise Documents (Specs, STDs, etc.) FAR Changes Contract Language Life Cycle Concepts Acquisition/ Procurement Policy Goals Annual Reporting Awards E012856 Augusts, 1993 Right-to-Know & Pollution Prevention Section 3-303(b) Section 3-303(c) Section 1-104 Section 4-404 Sections 3-301, 3-303(a) Sections 3-301, 3-303(a) Sections 4-402, 5-507 E012873 October 20, 1993 Acquisition, Recycling & Waste Prevention Sections 401, 501,505,506 Section 903 Section 701 Section 401 Sections 401 -404, 502-504, 701-702 Sections 601, 602 Sections 301, 501. 601 Sections 801, 802 EO12902 March 8, 1994 Energy Efficiency & Water Conservation Section 507(d) Section 306(c) Sections 306, 309 Section 501 (d), 507 Section 303 Section 308 Section 504 E012843 April 21, 1993 Ozone Depleting Substances Sections 4(a)&(b) Sections Sections 3, 4(c) Section 1, 3, & 4 Sections (One Time) E012844 April 21, 1993 Alternative Fuel Vehicles Section 2(c) Section 1 Sections 142 Section 6 E012845 Aprl21,1993 Energy Efficient Computers Section 1(b) Section 1(b) Section 2 Section 1(d) 8 ------- PART 2 EPA Leads the Federal Buy Recycled Effort Agency Affirmative Procurement Activities and Plans to Implement Executive Order 12873 Given the Agency's mission of environmental protection, it is no surprise that over the past several years, EPA has been leading federal government efforts in recycling, waste prevention, and pro- curement of recycled and environmentally preferable products. In June 1992, EPA helped sponsor the Government Buy Recycled Products Trade Fair and Showcase. More than 200 recy- cled product distributors and manufacturers participated. Over 3,000 individuals from federal agencies, state governments, and universities came to learn about these innovative products and their purchase by the federal government. Since a significant portion of the federal waste stream is paper, EPA has stressed the purchase of recycled paper since 1989, when the paper procurement guideline was first imple- mented. The Agency worked closely with the U.S. Government Printing Office (GPO) and the U.S. General Services Administration (GSA) to ensure that the paper EPA uses not only meets, but exceeds recovered material content recommendations. In fact, EPA was the first federal agency to achieve 100 per- cent compliance with the RCRA requirement that all documents and other paper materials be printed on recycled paper. In 1989 and 1990, three separate EPA Orders (numbers EP52.210-150, EP52.210-155, and EP52.210-160) required that all grantees and contractors use recycled paper and double-sided copying for all reports submitted to the Agency. These orders exceed require- ments published in the Federal Acquisition Regulations (FAR) in May, 1995. In FY 1995, EPA's headquarters supply store sold over $1 million worth of goods, 41 percent of which were recycled-con- tent products. The Agency's goal in FY 1996 is to increase recy- cled products procurement by 10 percent, working toward the ultimate goal of procuring as many designated recycled-content items and environmentally preferable products as possible.The following section of this Environmental Procurement Strategy summarizes Agency accomplishments and future plans to imple- ment Executive Order 12873. ------- E.G. SECTION 302: Appoint Environmental Executive Strengthen Existing Infrastructure Conduct Agency Education and Outreach EPA Appointed an Agency Environmental Executive Jonathan Z. Cannon, EPA's General Counsel, was appointed EPA's Environmental Executive. He is working closely with the Federal Environmental Executive to coordinate all Agency efforts in the areas of environmental procurement and acquisition, stan- dards and specifications review, facilities management, waste prevention, and recycling. He also represents EPA on an intera- gency work group to develop an awareness and outreach program for the private sector to facilitate market development for envi- ronmentally preferable and recycled products and services, to promote new technologies, and to improve awareness about fed- eral efforts in this area. In addition, he is responsible for stan- dardizing EPA reports and for reviewing Agency programs and acquisitions to ensure compliance with Executive Order 12873. EPAs Waste Reduction and Recycling Coordinators Support Implementation EPA's existing Headquarters Waste Prevention and Recycling Committee (WPRC), chaired jointly by OARM and OSW, along with the recycling coordinators in all headquarters offices, regional offices, and laboratories, comprise an existing infrastruc- ture ready to support intensified procurement initiatives. A list of these individuals is included in the appendix to this report. EPA Will Conduct Internal and External Outreach and Education Waste reduction and recycling coordinators will continue to play a key role in the Agency's implementation efforts and in educat- ing other federal agencies. EPA's Office of Administration and Resources Management will conduct outreach programs, includ- ing instructional materials, video-conferencing, workshops, brochures, and focus groups. EPA is currently participating in a workgroup with GSA to develop a computer-based training pro- gram about waste reduction and recycling that will be made available to all government agencies. 10 ------- E.G. SECTIONS: 401 Acquisition Planning 402 Affirmative Procurement Programs 501'Review and Revise Specifications 602 Goals for Increasing Procurement of Recycled and Environmentally Preferable Products EPA Formed the Affirmative Procurement Action Team The Affirmative Procurement Action Team (APAT) was created in March 1994, to oversee the implementation of Executive Order 12873 requirements in Agency policy and practice. APAT has been responsible for setting goals, coordinating various ad hoc pollution prevention efforts throughout the Agency, and provid- ing leadership to all federal agencies for the purchase of recycled content and other environmentally preferable products. During FY 1994/95, APAT developed EPA's affirmative pro- curement strategy, set realistic and attainable goals, and outlined plans to conduct education and outreach both within EPA and for other agencies. The plan, as described in this document, is also intended to serve as a blueprint for the Administrator's policy directives. APAT includes Agency representatives who are involved in procurement policy development and acquisition of goods and services from the following offices: Office of Administration and Resource Management (OARM) Facilities Management & Services Division (FMSD) Safety Health & Environmental Management Division (SHEMD) Office of Grants & Debarment (OGD) Office of Acquisitions Management (OAM) Office of Solid Waste (OSW) Office of Pollution Prevention (OPP) Office of General Counsel (OGC) EPA Regions and Laboratories Chaired by the Agency's Waste Prevention and Recycling Coordinator, APAT held meetings between March and October 1994. At one of their first meetings, APAT members realized that a large number of ad hoc efforts were already underway in vari- ous program and administrative offices to improve EPA's envi- ronmental procurement performance. APAT~meetings have served as a forum for sharing and coordinating those efforts. 11 ------- EPA Is Implementing Environmental Procurement in Contracts They have also provided an opportunity for the group to inter- face with other key federal procuring agencies, such as GSA. APAT members have taken a fresh and critical look at the way the Agency obtains goods and services. After gathering infor- mation on EPA's purchasing successes and challenges, APAT identified four specific areas on which to focus future efforts: Environmental acquisition in EPA Contracts Environmental acquisition in EPA Grants Environmental Procurement and Demonstration Projects through "green building" Initiatives Special Projects With direct involvement of EPA's Office of Acquisition Management, the Agency has begun the complex process of extending environmental procurement requirements to contractors. All documents relating to Agency affirmative procurement program implementation are available online to EPA employees through the Agency LAN Systems. During FY 1993, EPA spent $1.163 billion in contracts for goods and services, an amount constituting 19 percent of the Agency's fiscal year budget. By requiring contractors to supply recycled and environmentally preferable goods, EPA extends the impact of its environmental procurement preference throughout the national economy. For example, in June 1994, EPA issued Procurement Policy Notice 94-9, requiring all microcomputers, including personal computers, monitors, and printers, to meet EPA's Energy Star requirements for energy efficiency. This Energy Star requirement applies to equipment ordered from GSA Schedule contracts, open market buys, bankcard purchases, contractor-acquired property (where title reverts to the Agency upon completion of the con- tract), and government-furnished property. During FY 1994, the Agency invested $16 million in Energy Star computers, printers, and monitors. In 1994, President Clinton signed the Federal Acquisition Streamlining Act (FASA). FASA will expand the use of EPA's bankcard, as recommended by the National Performance Review. EPA program officials are now able to purchase many supplies and services without going through a procurement organization. EPA's 785 Bankcard holders made 26,156 purchases, totalling almost $9 million in FY 1994. These EPA employees are encour- aged to buy products containing recovered materials and emplo- ing energy-efficiency. Employees are also encouraged to prevent waste by first checking on the availability of office supplies for reuse from EPA's Supply Store before buying new supplies. 12 ------- During FY 1995 and 1996, EPA's Contracts Office will engage in the following additional activities to implement Executive Orders 12873 and 12843: Revise the Contracts Management Manual and Acquisitions Handbook Develop specific outreach and training modules to promote the program. Affirmative procurement will be covered in spe- cial workshops at EPA's National Procurement Conference in November 1995. Target affirmative procurement for small purchases through the Agency's bankcard training program. Efforts are currently underway to capture purchases of recycled content products at "point-of-sale." Monitor compliance through contractor certifications and automated systems such as the Integrated Contract Management System (ICMS) and the Small Purchase Acquisitions Management System (SPAMS). Issue a Procurement Policy Notice (PPN) to establish EPA service practices to maximize the use of non-ozone-depleting supplies and services. EPA Is Implementing Environmental Acquisition in Grants and Cooperative Agreements Parallel to the activities in the contracts arena, EPA will be extending the reach of its procurement efforts by requiring recip- ients of assistance funding to buy recycled and environmentally preferable products: During FY 1996, EPA's Grants Office will begin to implement the following activities: Add special conditions to all state and local government assis- tance awards requiring recipients to comply with RCRA 6002. Develop a fact sheet for grant recipients, grant specialists, and OSW regional contacts describing RCRA requirements as they apply to state and local recipients of assistance funding. Reference RCRA 6002 requirements in grants application kits for state and local governments. Revise the Project Officer Training Course to add affirmative procurement topics. Add affirmative procurement requirements to the Assistance Administration Manual. Monitor compliance through certifications at grant close-out and through the automated grants information system. Survey state grants officials about their affirmative procure- ment programs. 13 ------- E.O. SECTION 701'. Compliance for Contractor Operation of Government-Owned or Leased Facilities E.O. SECTION 702; Acquisition and Management of Federally-Owned and Leased Space and Construction of New Federal Buildings E.O. SECTION 704: Model Facilities Demonstration Programs EPA is Strengthening its Green Buildings Program EPA Drafted a Green Buildings Vision and Policy Statement Vast opportunities for implementing both RCRA and Executive Order procurement requirements exist in building construction, renovation, and maintenance. For several years, EPA has been implementing "green building" strategies in a variety of ways, and these efforts will accelerate with future construction and ren- ovation projects. EPA has already taken steps to respond to a variety of energy conservation and clean air mandates, including chloroflouro car- bon (CFC) and halon removal in laboratory chiller units and "Green Light" system installation in 500,000 square-feet of space by the end of FY 1994. In addition, EPA audited more than 10 percent of its facilities pursuant to Executive Order 12901. The Agency also recently issued guidance to encourage energy-effi- cient lighting upgrades while minimizing any potential impacts on the environment from relamping and disposal operations. The Green Buildings Vision and Policy Statement on the next page, now being finalized, will serve as a guide for EPA and as a model for other agencies. It presents a holistic, systems approach to sustainable building design, renovation, and maintenance. Natural Light Pollution Prevention Energy & Resource Efficiency Optimize Existing Systems Waste Reduction Good Indoo Air Quality Cost Savings Green Buildings incorporate sustainable design, renovation, and maintenance considerations. 14 ------- EPA GREEN BUILDINGS VISION AND POLICY STATEMENT In order to maintain leadership in environmental protection, EPA must lead by example. Through sustainable design arid construction of EPA facilities we will model responsible environmental behavior and help create the framework within which the building industry as a whole can shift towards practices which will promote "Green Buildings". Green Buildings are structures that incorporate the principles of sustainable design design in which the impacts of a building on the environment will be minimal over the life- time of that building. Green Buildings incorporate principles of energy and resource efficiency, practical applications of waste reduction and pollution prevention, good indoor air quality and natural light to promote occupant health and productivity, and transportation efficiency in design and construction, and during use and reuse. Agency facilities, both new and existing, should serve as models for a healthy workplace with minimal environmental impacts. To achieve this goal, EPA will utilize both innovative "state of the art" technologies and a holistic approach to design, construction, renovation and use. EPA will work with the private sector to identify opportunities for innovation and to help create markets for both products and design concepts. Important considerations in the design, construction and use of EPA owned and leased facilities include the following: Site planning that utilizes resources naturally occurring on the site such as solar and wind energy, natural shading, native plant materials, topography and drainage. Location and programs to optimize use of existing infrastructure and transportation options, including the use of alternative work modes such as telecommuting and telecon- ferencing. Use of recycled content and environmentally preferable construction materials and fur- nishings, consistent with EPA Procurement Guidelines. * Minimization of energy and materials waste throughout the building's life cycle, from design "through demolition or reuse. Design of the building envelope for energy efficiency. Use of materials and design strategies to achieve optimal indoor environmental quality, particularly including light and air, to maximize health and productivity. Operation systems and practices which support an integrated waste management system. Recycling of building materials at demolition. Management of water as a limited resource in site design, building construction and building operations. Utilization of solar and other renewable technologies where appropriate. Evaluation of trade-offs will be an important component of the design of Green Buildings. Where the goals of a Green Building are contradictory (for example increased ven- tilation vs. increased energy efficiency), the trade-offs will have to be evaluated in a holistic framework to achieve long-term benefits for the environment. Abo, the physical considera- tions must be balanced with other policy objectives such as environmental justice, particular- ly with regards to site location. We anticipate that there may not always be single answers to recurring building issues, but we will adopt a consistent approach to evaluating all buildings- for sustainable design considerations. 15 ------- EPA is Adding Green Building Requirements to the Solicitation for Offer (SFO) In cooperation with GSA, EPA Region 3 is revising its Solicitation for Offer document used by Headquarters offices for buildings leased through GSA. The document covers all aspects of structural, mechanical, and electrical engineering design, space layout, and floor plans. It also discusses proper environmental management and recycling of construction and demolition debris, building maintenance and cleaning, and use of recycled-conient and environmentally preferable products, such as gypsum wall- board, ceramic tile, carpeting, and paint. EPA Will Incorporate Green Building Requirements in Standards During FY 1995, EPA will finalize revisions to its Engineering, Planning, Architecture, and Space Standards and Guidelines for EPA Facilities. This document will become the mechanism for implementing green building principles and procurement require- ments of Executive Order 12873 in all new EPA laboratories. EPA's existing Space Guidelines will be integrated into the revised standard. EPA Will Demonstrate Green Building Principles in Specific New Construction APATs Green Buildings Task Group has identified several con- struction projects that will demonstrate technologies and con- cepts that begin to define an integrated "systems" approach to green buildings procurement. These include the research and administration facility at Research Triangle Park, North Carolina; Region 3's Environmental Science Center; and the Christopher Columbus Center in Baltimore, Maryland. In some cases, oppor- tunities to incorporate green building design have been limited because projects were already underway when APAT initiated its work. EPA is now including green building requirements in plans for all new facilities, such as the new laboratories in Regions 1 and 5 and the laboratories planned in Las Vegas, Nevada. These green buildings projects could potentially involve many of the products designated in EPA's Comprehensive Procurement Guideline as well as related environmental mandates such as those for energy efficiency, pollution prevention, and general resource conservation. 16 ------- Green Building Demonstration Projects RTPLab Numerous strategies are being pursued to incorporate "green" principles in EPA's new one-million square-foot facility at Research Triangle Park, North Carolina. Environmental design elements include: An atrium designed to enhance o aylight and ininuftizy exterior surfaces. Exterior window shading to reduce heat gain. Use of indigenous plants to reduce water consumption (Xeriscaping). Selection of environmentally preferable materials. Use of Green Lights. A centralized fume hood exhaust system. Strategically locating equipment to minimize the effect of electromagnetic fields. Using a modular design that allows efficient space reconfiguration when functions and needs change. Region 3 Lob The design for the Region 3 Environmental Science Center incorporates the following green principles: Reusing the infrastructure from a housing barracks that previously existed on the site. Using recycled materials, such as cement containing fly ash and building insulation containing recovered materials. Using materials such as glass, aluminum, and masonry with the intent of recycling them at the end of the building's service life. Ensuring a well-insulated building exterior. Maximizing daylight in laboratory rooms. Installing high-efficiency heating and air conditioning systems with automated controls. Installing Green Lighting. - Using modular designs that allow efficient space reconfigurations when functions and needs change. "Naturalist" landscaping design to reduce watering and maintenance. Christopher Columbus Center EPA is participating in a partnership with city, state, and private organizations to construct the Christopher Columbus Center in Baltimore, Maryland. The center is a combined working laboratory and public demonstration facility for coastal plains ecosystems research. It incorporates the following tech- nologies and principles: Green Lighting systems. Insulated glazing. Energy-efficient heating, air conditioning, and exhaust systems. Utilizing steam from a local plant fired with domestic solid waste for space heating, hot water, and laboratory sterilization. ... 17 ------- EPA Will Showcase Energy and Water Conservation in Existing Facilities EPA's Waterside Mall headquarters facility and its Ann Arbor laboratory will showcase energy and water conservation innova- tions under Executive Order 12902. These projects will demon- strate a combination of energy-conserving technologies that could be applied by other EPA offices and laboratories, govern- ment agencies, and commercial facilities (See Attachment #4). Headquarters Waterside Mall Washington, DC EPA is working with the owner of the Waterside Mall complex to identify conservation opportunities, technologies, and fund- ing sources for those technologies. Waterside Mall has also ' been designated as an 'Energy Star Showcase building. The fol- lowing activities are underway: Energy-efficient lighting has been installed in 50 percent of the offices at Waterside Mall. This project is scheduled for completion by the Spring of 1995. The owner of the facility and EPA are jointly installing a direct digital control system in the complex. EPA's involve- ment focuses on monitoring indoor environmental quality. The owner is providing building systems monitoring and control including an energy management system. The owner is taking advantage of incentives provided by the local utility to install environmentally preferable air condi- tioning equipment. The owner is installing temperature-controlled and metered rest room sinks. Reduced flow and automatic urinals are also being tested in several locations. EPA, the Department of Energy (DOE), and the owner are sharing costs to demonstrate solar hot water heating. NVFEL Laboratory, Ann Arbor, MI EPA is considering implementing several recommendations from an energy and water conservation review conducted in the Spring of 1994 at its Ann Arbor, Michigan, laboratory, including: Utilizing alternative cooling technologies that are more effi- cient than those now in place and that require retro-fitting for CFC removal. Capturing and reapplying waste energy associated with a one-pass air requirement. Installing a direct digital heating and air conditioning con- trol system. Installing energy-efficient lighting. 18 ------- Other Related Green Building Activities EPA has established a Tailored Collaborative Working Arrangement with the Department of Energy's National Renewable Energy Laboratory (NREL) to develop a Solar Process Heat Program in applicable EPA facilities. Each EPA-owned facili- ty will be evaluated by NREL to determine its suitability for a ; olar-generated hot water system. When projects are determined to be cost-effective, EPA will share the cost of the purchase and installation of the solar system. In cooperation with DOE, other federal agencies, private and public utilities, and technology man- ufacturers, EPA is also pursuing similar agreements for wind energy, ground- and water-source heat pumps, and natural gas fuel cell electric generator technologies. EPA also is attempting to establish an integrated environmen- tal facility management program within its facilities, for activities that typically have been implemented as stand-alone programs. Integrating energy and water conservation, refrigerant manage- ment, and pollution prevention programs offers unique opportu- nities to highlight the synergistic conservation and environmental benefits of the various federal mandates. Additionally, the Agency's facility engineers and architects are working together with EPA's own program engineers, scientists, policy analysts, and experts at other federal agencies and private institutions, to bring a comprehensive, real-life, coordinated green buildings initiative into focus for the federal sector. These efforts help coordinate and promote the efforts of the Department of Energy's Federal Energy Management Program, EPA's Office of Research and Development (ORD) and Office of Air and Radiation (OAR), the National Institute of Standards and Technology (NIST), the Green Building Council, the Public Technology Institute, and the National Science Foundation's Industry and University Cooperative Research Consortia. The Agency believes that, through this cross-agency networking, sig- nificant awareness of the issues and development of solutions for sustainable human cohabitation with nature will emerge. 19 ------- E.O. SECTION 502l Propose a Comprehensive Procurement Guideline and Recovered Materials Advisory Notice EPA Issued a C omprehensive Procurement Guideline and Recovered Materials Advisory Notice On May 1,1995, in compliance with its responsibilities under the Executive Order, EPA issued a final Comprehensive Procurement Guideline (CPG) that designates 19 items to be purchased with a preference for recovered material content. Concurrently, EPA published an accompanying Recovered Material Advisory Notice (RMAN) recommending procurement practices and ranges of recovered material content levels within which the designated items are available. The Agency will devel- op a variety of outreach and education tools to inform Executive branch agencies and the general public about the CPG and RMANs, including fact sheets, implementation manuals, slides, and other materials. On March 15,1995, EPA also issued a draft RMAN revising recovered material content levels for paper and paper products. After assessing public comments, EPA plans to issue a final paper products RMAN in FY 1996. Items Designated in the Final Comprehensive Procurement Guideline Vehicular Products Engine Coolant Construction Products Structural Fiberboard Laminated Paperboard Carpet Floor Tiles Ground Granulated Patio Blocks Cement and Concrete Containing Blast Furnace Slag Transportation Products Traffic Control Cones Traffic Barricades Park & Recreation Products Playground Surfaces Running Tracks Landscaping Products Hydraulic Mulch Yard Trimmings Compost Nonpaper Office Products Office Recycling Containers Office Waste Receptacles Plastic Desktop Accessories Toner Cartridges Binders Plastic Trash Bags 20 ------- E.O. SECTION 503l Propose Guiding Principles for Environmentally Preferable Products and Services EPA Developed Draft Guidance on Environmentally Preferable Products and Services Cleaning Products Pilot Computer Pilot During FY 1994, EPA held a series of stakeholder meetings and worked closely with the White House and the Office of Federal Procurement Policy (OFPP) to plan its approach to draft guidance on environmentally preferable products. At the time this docu- ment went to press, a proposed guidance was undergoing review by Office of Management and Budget (OMB). EPA intends to take a two-pan approach for implementing Section 503 of the Executive Order: (1) general guidance and (2) pilot acquisitions. General guidance will include a set of guiding principles that establish a framework for implementation. A set of "tools" for Executive agencies will also be included. The sec- ond pan will consist of product category-specific guides (PCSGs), relating to current or future pilot acquisitions, that will serve as "laboratories" to test the principles in the general guidance. The following are three examples of pilot projects in which EPA is involved in the acquisition of environmentally preferable prod- ucts and services: At the request of GSA, in 1993, EPA identified environmental performance criteria for "green" cleaning products. EPA held stakeholder meetings and conducted cost/benefit analyses. GSA's Federal Supply Service is using EPA's findings to procure envi- ronmentally preferable cleaning products. Vendor information on the environmental performance of their products is published so that federal purchasers can include environmental criteria, along with cost and performance, in their purchasing decisions. The federal government spends approximately $4.6 billion annu- ally on computer hardware. Through its Energy Star program, EPA has purchased energy-efficient computers, printers, and monitors. In addition, the Agency is collaborating with GSA and computer manufacturers to identify additional attributes for acquiring environmentally preferable computer components and systems. Pilot to Improve Information About Environmentally Preferable Products GSA's Environmental Products Guide identifies products avail- able from GSA sources of supply that claim at least one environ- mental attribute. During FY 1995, GSA and EPA plan to launch a demonstration project to publish more comprehensive informa- tion on the environmental performance of products listed in both the Guide and on GSA's New Item Introductory Schedule. 21 ------- E.O. SECTION 504: Paper Minimum Content Standards E.O. SECTION 505; Brightness Specifications E.O. SECTION 506(b): Purchase of Re-Refined Oil and Retread Tires EPA Is Revising Recycled Paper Standards EPA is developing an RMAN to provide new recommendations for paper products and to incorporate Executive Order require- ments. EPA has been leading an interagency work group that includes representatives from the Joint Committee on Printing, GSA, GPO, U.S. Forest Service, Internal Revenue Service, Office of Federal Procurement Policy, and other agencies involved in paper and paper products procurement. The work group is revis- ing EPA's Guideline for Federal Procurement of Paper and Paper Products Containing Recovered Materials (40 CFR Part 250) to incorporate Executive Order requirements. EPA Tested and Started Using Recycled Paper Exceeding Executive Order Requirements In February 1994, EPA's Printing and Photocopy Management Branch started testing copier paper that exceeds the postcon- sumer recovered material content requirements for printing and writing papers in the Executive Order. The paper also addresses the brightness issues discussed in Section 505 of the Executive Order. It contains 100 percent recovered materials and 50 per- cent postconsumer materials. The Agency started using this paper well in advance of the December 31, 1994, deadline. In fact, all EPA documents are printed on recycled-content papers. Percentage of EPA Documents Printed on Recycled Paper Outside Procurements In-House Printing FY89 FY90 FY 91 FY 92 FY 93 FY 94 22 ------- EPA is Working to Increase Purchases of Re-refined Oil and Retreads EPA's vehicle fleets are largely secured under contract with GSA. Several barriers to the purchase of re-refined engine oil and retreaded tires have been identified. The Agency has participated with GSA in an interagency workgroup formed by the Federal Environmental Executive to facilitate the purchase of these desig- nated items for all fleet vehicles. This effort included discussions with automotive manufacturers which resolved warranty issues. EPA is also working with voluntary standards-setting organizations to develop a standard specification for re-refined lubricating oil. EPA is aware of barriers to the increased purchase of retread tires by federal procuring agencies, including that passenger vehi- cles are leased for a three-year period, during which time replace- ment tires are usually not required. E.O. SECTION 601: Waste Prevention and Recycling Goals E.O. SECTION 705: Waste Prevention and Recycling Programs EPA Launched the Paper-Less Office Campaign MPEI-LESS OFFICE CAMPAIGN 1994 Results Photocopy Impression Reductions 219,836,528 186.861.049 186.407.767 AcfuMwl to9moMh*faroomp«itonwlh1fl04. On Earth Day 1994, Administrator Browner announced a major Agencywide waste prevention initiative, the Paper-Less Office Campaign. While EPA's paper recycling program is successful, this new initiative encourages employees to reduce paper use by adopting wise paper use practices, such as double-sided photo- copying. It also encourages employees to use electronic modes of communication such as E-mail and voice mail, limit hard-copy distribution by routing and posting memoranda, purge mailing lists, and establish centralized files and reference libraries. The Agency achieved a 15 percent reduction in photocopying nationwide during the first year of the campaign, resulting in an estimated $100,000 savings in paper costs. EPA has set a goal of an additional 15 percent reduction for the second year of the campaign. The campaign has' been implemented through the Agency's existing Headquarters Waste Prevention and Recycling Committee along with recycling coordinators in all 10 regions and all major laboratories. Each Assistant Administrator and Regional Administrator has committed personnel and resources to support the campaign. Each Agency office is measuring progress by moni- toring monthly photocopy impressions and pledges. The campaign work group has researched current barriers and opportunities to expand internal paper-less practices. The group is drafting a new distribution policy and recommendations for improving internal communications, while at the same time reducing the amount of paper the Agency uses. 23 ------- EPA Accepted and Promoted the National Office Paper Recycling Challenge In 1993, Administrator Browner accepted the National Office Paper Recycling Challenge by pledging to buy only recycled paper and to recycle all Agency waste paper by 1995. In addition, she wrote to the CEOs of all Fortune 500 companies asking each of them to also accept the Challenge. To date, EPA is the only federal agency to formally accept the challenge. EPA Launched the ENVIPCO Demonstration Project On Earth Day, 1994, the Agency inaugurated the demonstration of a new automated recycling collection system called ENVIPCO. A collaborative effort among Envipco Corporation, Town Center Management, EPA, and the residential community surrounding EPA's Waterside Mall Headquarters facility, this project showcas- es a new technology for institutional and community recycling. The system can process more than 40 plastic, glass, and metal cans per minute and electronically notifies a collection vehicle dispatcher when the storage silos at the site approach capacity. Since April 1994, 20,000 containers have been recycled through the ENVIPCO System. Proceeds from the sale of materials col- lected at the ENVIPCO site will go to support community pro- grams and EPA's Day Care Center. The project is consistent with the Clinton Administration's "Environmental Technologies Plan," issued on Earth Day 1995. EPA Launched the "Carry Your Share For The Environment Challenge" Beginning in FY 1995, EPA Headquarters implemented a new program entitled "Carry Your Share for the Environment." It encourages employees and residents in the surrounding commu- nity to voluntarily use the drop-off collection containers for glass and aluminum located at Waterside Mall. The goal is to increase collection volume and to benefit the community by directing revenues from the sale of these recyclables to community service programs. EPA Headquarters is currently re-engineering its recy- cling collection program to maximize its cost-effectiveness and its benefit to the environment. EPA Has Prepared Exhibits and Presentations on Executive Order 12873 The Agency crafted three displays for loan to federal agencies to help promote their recycling and buy-recycled programs. The U.S. Postal Service took one of these displays to an international postal symposium, sponsored by the United Nations, held in Berne, Switzerland. Entitled Buy Recycled Products, the display was highly visible to representatives from countries all over the world. In addition, the Office of Solid Waste, in conjunction with the U.S. Conference of Mayors, developed a buy recycled exhibit for Headquarters and each EPA region. 24 ------- EPAs Regional Offices Are Conducting Implementation Activities The Office of Solid Waste (OSW) Regional Implementation Team (RIT) includes a representative from each regional office who is responsible for RCRA Section 6002 and Executive Order 12873 implementation. The following are highlights of recent regional office implementation activities: Region 1 worked with GSA to provide technical assistance on buying recycled products and staffed a buy recycled booth at a GSA conference in April 1995. Region 4, along with GSA, U.S. Conference of Mayors, and state environmental and procuring agencies, is conducting a series of workshops to inform state procurement officials about the CPG and E.0.12873. Region 5 conducts training sessions for GSA on procurement guidelines and Executive Order requirements. Region 5 also attends all state annual recycling conferences, staffs a buy recycled booth, and distributes procurement guideline infor- mation. Region 6 will co-sponsor workshops with GSA to explain Executive Order requirements to federal agencies in the region. A buy recycled "mini-book" highlighting facts and information about recycled products is also under develop- ment. Region 8 produced the 1994 Federal Agency Waste Prevention, Procurement, and Recycling information packet in partnership with the GSA regional office and sent it to 500 federal agencies in the six-state region. In June 1994, Region 9 and GSA jointly published a compre- hensive training manual and videotape entitled "Federal Waste Reduction Guide". It provides hands-on information on reducing, reusing, and buying recycled products for federal agencies in the region, pulling together all relevant personnel and organizational resources, as well as policy and legislative mandates. Region 10 will establish an EPA/GSA federal roundtable to facilitate discussions between the two agencies. The region will also provide hands-on assistance and education to federal procurement and recycling contacts once the CPG and other Executive Order products are finalized. Regions and laboratories will continue their implementation and outreach efforts in FY1996. 25 ------- E.O. SECTION 802: Internal Awards Program E.O. SECTION 903: Federal Acquisition Regulation EPA is Designing an Awards Program for the Paper-Less Office Campaign EPA is currently monitoring quantitative and qualitative progress towards Paper-Less Office Campaign goals, Agencywide. Each office's performance in reducing paper consumption will serve as the basis for an awards program to recognize outstanding accom- plishments. In FY 1996, a special event will recognize offices and individuals that have made outstanding contributions toward campaign goals. EPA Will Expand the Honor Awards Program Through the existing Honor Awards Program, individual Agency employees and groups will he recognized for outstanding contri- butions to EPA's internal environmental management program. EPA Helped to Amend the Federal Acquisitions Regulations As a member of the Civilian Agency Acquisition Council (CAAC) and the Environmental Committee (DoD), EPA incorporated affirmative procurement mandates into the Federal Acquisitions Regulations (FAR) through a final rule (Case 92-54). The rule clearly reflects the government's preference for the acquisition of environmentally-sound and energy-efficient products and services and to establish an affirmative procurement program favoring items containing recovered materials (Issued 5/31/95). 26 ------- PART 3 ^^^^^^^^ill^^^H EPAis Leadership Role With Other Federal Agencies and Private Organizations In addition to complying with its affirmative procurement responsibilities, EPA is serving as a role model to other federal agencies, providing research and guidance, and is promoting compliance with RCRA's affirmative procurement requirements and the Executive Order. EPA is also participating in public/pri- vate partnerships to help "mainstream" the development and use of environmentally preferable and recycled products. EPA is involved in several procurement activities in coopera- tion with other federal agencies and the private sector through the following programs: EPA Participates in GSAs Alternative Fuels Vehicle Program GSA's Alternative Fuels Vehicles (AFVs) program is targeting 22 Clean Air Act non-attainment cities, one of which is Washington, DC. As an incentive, GSA is offering a rate reduction to cus- tomers that use AFVs, which are powered by methanol, ethanol, or natural gas. EPA has 599 conventional vehicles and 117 AFVs. By using AFVs, EPA is promoting the development of cleaner automobiles and is also preventing pollution. EPA is Promoting . GSAs Environmental Products Guide EPA is promoting GSA's Environmental Products Guide as a way to ensure that federal agencies purchase recycled and other envi- ronmentally preferable products. The Guide will be featured in buy recycled workshops which will be conducted for Agency staff beginning in FY 1996. 27 ------- EPA is Conducting Outreach and Education to Other Federal Agencies As discussed under Section 705 implementation, OSWs RIT has been conducting outreach to other federal agencies within each region. In addition, the Agency's Paper-Less Office Campaign is designed as a model waste reduction program. EPA has been sharing Paper-Less Office Campaign logistical information and campaign materials with other federal agencies. EPA's campaign managers have made numerous presentations to other agencies, including GSA, NASA, and at meetings held by the Federal Environmental Executive. EPA provides ongoing technical assis- tance on recycling collection as well. EPA is Conducting Outreach and Education to the Private Sector WASTE In January 1994, EPA inaugurated the WasteWi$e Program, a voluntary partnership with America's businesses to foster waste prevention, recycling, and buying or manufacturing recycled products. As of July 1995, nearly 400 companies have joined the program. EPA is providing technical information and support through a helpline; quarterly newsletter; bi-monthly bulletin; and a Partner Information Exchange that enables WasteWi$e compa- nies to contact each other directly to share information. Companies set their own goals, quantify their progress, and report back to EPA. Membership organizations can participate in WasteWi$e as Partners or Endorsers. Endorsers commit to pro- moting participation in WasteWi$e to its members. An Annual Progress Report documenting the program's first year activities and achievements is scheduled for publication in the Fall of 1995. EPA is Helping Develop Standards for Recycled and Environmentally Preferable Products EPA is participating in standards-setting organizations such as the American Society for Testing and Materials (ASTM) and the U.S. Green Buildings Council. These groups include stakeholders from government, business and industry, academia, as well as buyers and users. A number of "green" standards are currently being developed by such groups for paper products, plastic, con- struction, and other recycled and environmentally preferable products. 28 ------- Attachments A Executive Order 12873 B Environmental Procurement Strategy Implementation Highlights C EPAfc Energy and Water Conservation Program D Key EPA Environmental Procurement Contacts E Resources 29 ------- Federal Register / Vol. 58, No. 203 / Friday, October 22,1993 / Presidential Documents ' 54911 Presidential Documents Executive Order 12873 of Octbber 20,1993 FEDERAL ACQUISITION, RECYCLING, AND WASTE PREVENTION WHEREAS, the Nation's interest is served when the Federal Government can make more efficient use of natural resources by maximizing recycling and preventing waste wherev- er possible; WHEREAS, this Administration is determined to strengthen the role of the Federal Government as an enlightened, environmentally conscious and concerned consumer; WHEREAS, the Federal Government should through cost-effective waste prevention and recycling activities work to conserve disposal capacity, and serve as a model in this regard for private and other public 'institutions; and WHEREAS, the use of recycled and environmentally preferable products and services by the Federal Government can spur private sector development of new technologies and use of such products, thereby creating business and employment opportunities and enhanc- ing regional and local economies and the national economy; NOW, THEREFORE, I, WILLIAM J. CLINTON, by the authority vested in me as President by the Constitution and the laws of the United States of America, including the Solid Waste Disposal Act, Public Law 89-272, 79 Stat. 997, as amended by the Resource Conservation and Recovery Act ("RCRA"), Public Law 94-580, 90 Stat. 2795 as amended (42 U.S.C. 6901-6907), and Section 301 of title 3, United States Code, hereby order as follows: PART 1 - PREAMBLE Section 101- Consistent with the demands of efficiency and cost effectiveness, the head of each Executive agency shall incorporate waste prevention and recycling in the agency's daily operations and work to increase and expand markets for recovered materials through greater Federal Government preference and demand for such products. Sec. 102. Consistent with policies established by Office of Federal Procurement Policy ("OFPP") Policy Letter 92-4, agencies shall comply with executive branch policies for the acquisition and use of environmentally preferable products and services and implement cost-effective procurement preference programs favoring the purchase of these products and services. Sec. 103. This order creates a Federal Environmental Executive and establishes high-level Environmental Executive positions within each-agency to be responsible for expediting the implementation of this order and statutes that pertain to this order. PART 2 - DEFINITIONS For purposes of this order Sec. 201. "Environmentally preferable" means products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw A-1 ------- materials acquisition, production, manufacturing, packaging, distribution, reuse, opera- tion, maintenance, or disposal of the product or service. Sec. 202. "Executive agency" or "agency" means an Executive agency as defined in 5 U.S.C. 105. Eor the purpose of this order, military departments, as defined in 5 U.S.C. 102, are covered under the auspices of the Department of Defense. Sec. 203. "Postconsumer material" means a material or finished product that has served its intended use and has been discarded for disposal or recovery, having completed its life as a consumer item. "Postconsumer material" is a part of the broader category of "recov- ered material". Sec. 204. "Acquisition" means the acquiring by contract with appropriated funds for sup- plies or services (including construction) by and for the use of the Federal Government through purchase or lease, whether the supplies or services are already in existence or must be created, developed, demonstrated and evaluated. Acquisition begins at the point when agency needs are established and includes the description of requirements to satis- fy agency needs, solicitation and selection of sources, award of contracts, contract financ- ing, contract performance, contract administration and those technical and management functions directly related to the process of fulfilling agency needs by contract. Sec. 205. "Recovered materials" means waste materials and by-products which have been recovered or diverted from solid waste, but such term does not include those materials and byproducts generated from, and commonly reused within, an original manufacturing process (42 U.S.C. 6903 (19)). Sec. 206. "Recyclability" means the ability of a product or material to be recovered from, or otherwise diverted from, the solid waste stream for the purpose of recycling. Sec. 207. "Recycling" means the series of activities, including collection, separation, and processing, by which products or other materials are recovered from the solid waste stream for use in the form of raw materials in the manufacture of new products other than fuel for producing heat or power by combustion. Sec. 208. "Waste prevention," also known as "source reduction,1* means any change in the design, manufacturing, purchase'or use of materials or products (including packag- ing) to reduce their amount or toxicity before they become municipal solid waste. Waste prevention also refers to the reuse of products or materials. Sec. 209. "Waste reduction" means preventing or decreasing the amount of waste being generated through waste prevention, recycling, or purchasing recycled and environmen- tally preferable products. Sec. 210. "Life Cycle Cost" means the amortized annual cost of a product, including cap- ital costs, installation costs, operating costs, maintenance costs and disposal costs dis- counted over the lifetime of the product. Sec. 211. "Life Cycle Analysis" means the comprehensive examination of a products envi- ronmental and economic effects throughout its lifetime including new material extraction, transportation, manufacturing, use, and disposal. PART 3 THE ROLE OF THE FEDERAL ENVIRONMENTAL EXECUTIVE AND AGENCY ENVIRONMENTAL EXECUTIVES Sec. 301. Federal Environmental Executive, (a) A Federal Environmental Executive shall be designated by the President and shall be located within the Environmental Protection A-2 ------- Agency ("EPA"). The Federal Environmental Executive shall take all actions necessary to ensure that the agencies comply with the requirements of this order and shall generate an annual report to the Office of Management and Budget ("OMB"), at the time of agency budget submissions, on the actions taken by the agencies to comply with the require- ments of this order. In carrying out his or her functions, the Federal Environmental Executive shall consult with the Director of the White House Of f ice on Environmental Policy. I (b) Staffing. A minimum of four (4) full time staff persons are to be provided by the agen- cies listed below to assist the Federal Environmental Executive, one of whom shall have experience in specification review and program requirements, one of whom shall have experience in procurement practices, and one of whom shall have experience in solid waste prevention and recycling. These four staff persons shall be appointed and replaced as follows: (1) a representative from the Department of Defense shall be detailed for not less than one year and no more than two years; (2) a representative from the General Services Administration ("GSA") shall be detailed for not less than one year and no more than two years; (3) a representative from EPA shall be detailed for not less than one year and no more than two years; and (4) a representative from one other agency determined by the Federal Environmental Executive shall be detailed on a rotational basis for not more than one year. (c) Administration. Agencies are requested to make their services, personnel and facili- ties available to the Federal Environmental Executive to the maximum extent practicable for the performance of functions under this order. (d) Committees and Work Groups. The Federal Environmental Executive shall establish committees and work groups to identify, assess, and recommend actions to be taken to fulfill the goals, responsibilities, and initiatives of the Federal Environmental Executive. As these committees and work groups are created, agencies are requested to designate appropriate personnel in the areas of procurement and acquisition, standards and speci- fications, electronic commerce, facilities management, waste prevention, and recycling, and others as needed to staff and work on the initiatives of the Executive. (e) Duties. The Federal Environmental Executive, in consultation with the Agency Environmental Executives, shall: (1) identify and recommend initiatives for government-wide implementation that will promote the purposes of this order, including: (A) the development of a federal plan for agency implementation of this order and appro- priate incentives to encourage the acquisition of recycled and environmentally preferable products by the Federal Government; (B) the development of a federal implementation plan and guidance for instituting eco- nomically efficient federal waste prevention, energy and water efficiency programs, and recycling programs within each agency, and (C) the development of a plan for making maximum use of available funding assistance programs; (2) collect and disseminate information electronically concerning methods to reduce waste, materials that can be recycled, costs and savings associated with waste prevention A-3 ------- and recycling, and current market sources of products that are environmentally preferable or produced with recovered materials; (3) provide guidance and assistance to the agencies in setting up and reporting on agency programs and monitoring their effectiveness; and (4) coordinate appropriate government-wide education and training programs for agen- cies. Sec. 302. Agency Environmental Executives. Within 90 days after the effective date of this order, the head of each Executive department and major procuring agency shall designate an Agency Environmental Executive from among his or her staff, who serves at a level no lower than at the Deputy Assistant Secretary level or equivalent. The Agency Environmental Executive will be responsible for (a) coordinating all environmental programs in the areas of procurement and acquisition, standards and specification review, facilities management, waste prevention and recy- cling, and logistics; (b) participating in the interagency development of a Federal plan to: (1) create an awareness and outreach program for the private sector to facilitate markets for environmentally preferable and recycled products and services, promote new tech- nologies, improve awareness about federal efforts in this area, and expedite agency efforts to procure new products identified under this order; (2) establish incentives, provide guidance and coordinate appropriate educational pro- grams for agency employees; and (3) coordinate the development of standard agency reports required by this order, (c) reviewing agency programs and acquisitions to ensure compliance with this order. PART 4 - ACQUISITION PLANNING AND AFFIRMATIVE PROCUREMENT PRO- GRAMS Sec. 401. Acquisition Planning. In developing plans, drawings, work statements, specifi- cations, or other product descriptions, agencies shall consider the following factors: elim- ination of virgin material requirements; use of recovered materials; reuse of product; life cycle cost; recyclability; use of environmentally preferable products; waste prevention (including toxicity reduction or eliminatin); and ultimate disposal, as appropriate. These factors should be considered in acquisition planning for all procurements and in the eval- uation and award of contracts, as appropriate. Program and acquisition managers should take an active role in these activities. Sec. 402. Affirmative Procurement Programs. The head of each Executive agency shall develop and implement affirmative procurement programs in accordance with RCRA sec- tion 6002 (42 U.S.C. 6962) and this order. Agencies shall ensure that responsibilities for preparation, implementation and monitoring of affirmative procurement programs are shared between the program personnel and procurement personnel. For the purposes of all purchases made pursuant to this order, EPA, in consultation with such other Federal agencies as appropriate, shall endeavor to maximize environmental benefits, consistent with price, performance and availability considerations, and shall adjust bid solicitation guidelines as necessary in order to accomplish this goal. (a) Agencies shall establish affirmative procurement programs for all designated EPA guideline items purchased by their agency. For newly designated items, agencies shall A-4 ------- revise their internal programs within one year from the date EPA designated the new items. (b) For the currently designated EPA guideline items, which are: (i) concrete and cement containing fly ashi (ii) recycled paper products; (iii) re-refined lubricating oilj (iv) retread tires; and (v) insulation containing recovered materials; and for all future guideline items, agencies shall ensure that their affirmative procurement programs require that 100 per- cent of their purchases of products meet or exceed the EPA guideline standards unless written justification is provided that a product is not available competitively within a rea- sonable time frame, does not meet appropriate performance standards, or is only avail- able at an unreasonable price. (c) The Agency Environmental Executives will track agencies' purchases of designated EPA guideline items and report agencies purchases of such guideline items to the Federal Environmental Executive. Agency Environmental Executives will be required to justify to the Federal Environmental Executive as to why the item(s) have not been purchased or submit a plan for how the agencies intend to increase their purchases of the designated item(s). (d) Agency affirmative procurement programs, to the maximum extent practicable, shall encourage that: (1) documents be transferred electronically, (2) all government documents printed internally be printed double-sided, and (3) contracts, grants, and cooperative agreements issued after the effective date of this order include provisions that require documents to be printed double-sided on recycled paper meeting or exceeding the standards established in this order or in future EPA guide- lines. Sec. 403. Procurement of Existing Guideline Items. Within 90 days after the effective date of this order, the head of each Executive agency that has not implemented an affirmative procurement program shall ensure that the affirmative procurement program has been established and is being implemented to the nunri«ii«n extent practicable. Sec. 404. Electronic Acquisition System. To reduce waste by eliminating unnecessary paper transactions in the acquisition process and to foster accurate data collection and reporting of agencies' purchases of recycled content and environmentally preferred prod- ucts, the executive branch will implement an electronic commerce system consistent with the recommendations adopted as a result of the National Performance Review. PART 5 - STANDARDS, SPECIFICATIONS AND DESIGNATION OF ITEMS Sec. 501. Specifications. Product Descriptions and Standards. Where applicable, Executive agencies shall review and revise federal and military specifications, product descriptions and standards to enhance Federal procurement of products made from recov- ered materials or that are environmentally preferable. When converting to a Commercial Item Description (CID), agencies shall ensure that environmental factors have been con- sidered and that the CID meets or exceeds the environmentally preferable criteria of the government specification or product description. Agencies shall report annually on their compliance with this section to the Federal Environmental Executive for incorporation into the annual report to OMB referred to in section 301 of this order. (a) If an inconsistency with RCRA Section 6002 or this order is identified in a specifica- tion, standard, or product description, the Federal EnvironmentaLExecutive shall request A-5 ------- that the Environmental Executive of the pertinent agency advise the Federal Environmental Executive as to why the specification cannot be revised or submit a plan for revising it within 60 days. (b) If an agency is able to revise an inconsistent specification but cannot do so within 60 days, it is the responsibility of that agency's Environmental Executive to monitor and implement the plan for revising it. Sec. 502. Designation of Items that Contain Recovered Materials. In order to expedite the process of designating items that are or can be made with recovered materials, EPA shall institute a new process for designating these items in accordance with RCRA section 6002(e) as follows, (a) EPA shall issue a Comprehensive Procurement Guideline con- taining designated items that are or can be made with recovered materials. (1) The proposed guideline shall be published for public comment in the Federal Register within 180 days after the effective date of this order and shall be updated annually after publication for comment to include additional items. (2) Once items containing recovered materials have been designated by EPA through the new process established pursuant to this section and in compliance with RCRA section 6002, agencies shall modify their affirmative procurement programs to require that, to the maximum extent practicable, their purchases of products meet or exceed the EPA guide- line standards unless written justification is provided that a product is not available com- petitively, not available within a reasonable time frame, does not meet appropriate performance standards, or is only available at an unreasonable price. (b) Concurrent with the issuance of the Comprehensive Procurement Guideline required by section 502(a) of this order, EPA shall publish for public comment in the Federal Register Recovered Material Advisory Notice(s) that present the range of recovered mate- rial content levels within which the designated recycled items are currently available. These levels shall be updated periodically after publication for comment to reflect changes in market conditions. Sec. 503. Guidance for Environmentally Preferable Products. In accordance with this order, EPA shall issue guidance that recommends principles that Executive agencies should use in making determinations for the preference and purchase of environmental- ly preferable products. (a) Proposed guidance shall be published for public comment in the Federal Register within 180 days after the effective date of this order, and may be updated after public comment, as necessary, thereafter. To the extent necessary, EPA may issue additional guidance for public comment on how the principles can be applied to specific product cat- egories. (b) Once final guidance for environmentally preferable products has been issued by EPA, Executive agencies shall use these principles, to the maximum extent practicable, in iden- tifying and purchasing environmentally preferable products and shall modify their pro- curement programs by reviewing and revising specifications, solicitation procedures, and policies as appropriate. Sec. 504. Minimum Content Standard for Printing and Writing Paper. Executive agency heads shall ensure that agencies shall meet or exceed the following minimum materials content standards when purchasing or causing the purchase of printing and writing paper: A-6 ------- (a) For high speed copier paper, offset paper, forms bond, computer printout paper, car- bonless paper, file folders, and white woven envelopes, the minimum content standard shall be no less than 20 percent postconsumer materials beginning December 31,1994. This minimum content standard shall be increased to 30 percent beginning on December 31,1998. j (b) For other uncoated printing and writing paper, such as writing and office paper, book paper, cotton fiber paper, and cover stock, the minimum content standard shall be 50 per- cent recovered materials, including 20 percent postconsumer materials beginning on December 31, 1994. This standard shall be increased to 30 percent beginning on December 31,1998. (c) As an alternative to meeting the standards in sections 504(a) and (b), for all printing and writing papers, the minimum content standard shall be no less than 50 percent recov- ered materials that are a waste material byproduct of a finished product other than a paper or textile product which would otherwise be disposed of in a landfill, as determined by the State in which the facility is located. (1) The decision not to procure recycled content printing and writing paper meeting the standards specified in this section shall be based solely on a determination by the con- tracting officer that a satisfactory level of competition does not exist, that the items are not available within a reasonable time period, or that the available items fail to meet rea- sonable performance standards established by the agency or are only available at an unreasonable price. (2) Each agency should implement waste prevention techniques, as specified in section 402(d) of this order, so that total annual expenditures for recycled content printing and writing paper do not exceed current annual budgets for paper products as measured by average annual expenditures, adjusted for inflation based on the Consumer Price Index or other suitable indices. In determining a target budget for printing and writing paper, agencies may take into account such factors as employee increases or decreases, new agency or statutory initiatives, and episodic or unique requirements (e.g., census). (3) Effective immediately, all agencies making solicitations for the purchase of printing and writing paper shall seek bids for paper with postconsumer material or recovered waste material as described in section 504(c). Sec. 505. Revision of Brightness Specifications and Standards. The General Services Administration and other Federal agencies are directed to identify, evaluate and revise or eliminate any standards or specifications unrelated to performance that present barriers to the purchase of paper or paper products made by production processes that minimize emissions of harmful byproducts. This evaluation shall include a review of unnecessary brightness and stock clause provisions, such as lignin content and chemical pulp require- ments. The GSA shall complete the review and revision of such specifications within six months after the effective date of this order, and shall consult closely with the Joint Committee on Printing during such process. The GSA shall also compile any information or market studies that may be necessary to accomplish the objectives of this provision. Sec. 506. Procurement of Re-refined Lubricating Oil and Retread Tires. Within 180 days after the effective date of this order, agencies shall implement the EPA procurement guidelines for re-refined lubricating oil and retread tires. (a) Commodity managers shall finalize revisions to specifications for re-refined oil and retread tires, and develop and issue specifications for tire retreading services, as com- modity managers shall take affirmative steps to procure these items in accordance with RCRA section 6002. A-7 ------- (b) Once these items become available, fleet managers shall take affirmative steps to pro- cure these items in accordance with RCRA section 6002. Sec. 507. Product Testing. The Secretary of Commerce, through the National Institute of Standards and Technology ("NIST"), shall establish a program for testing the perfor- mance of products containing recovered materials or deemed to be environmentally preferable. NIST shall work with EPA, GSA and other public and private sector organi- zations that conduct appropriate life cycle analyses to gather information that will assist agencies in making selections of products and services that are environmentally prefer- able. (a) NIST shall publish appropriate reports describing testing programs, their results, and recommendations for testing methods and related specifications for use by Executive agencies and other interested parties. (b) NIST shall coordinate with other Executive and State agencies to avoid duplication with existing testing programs. PART 6 - AGENCY GOALS AND REPORTING REQUIREMENTS Sec. 601. Goals for Waste Reduction. Each agency shall establish a goal for solid waste prevention and a goal for recycling to be achieved by the year 1995. These goals shall be submitted to the Federal Environmental Executive within 180 days after the effective date of this order. Progress on attaining these goals shall be reported by the agencies to the Federal Environmental Executive for the annual report specified in section 301 of this order. Sec. 602. Goal for Increasing the Procurement of Recycled and Other Environmentally Preferable Products. Agencies shall strive to increase the procurement of products that are environmentally preferable or that are made with recovered materials and set annual goals to maximize die number of recycled products purchased, relative to non-recycled alternatives. Sec. 603. Review of Implementation. The President's Council on Integrity and Efficiency ("PCIE") will request that the Inspectors General periodically review agencies' affirma- tive procurement programs and reporting procedures to ensure their compliance with this order. PART 7 - APPLICABILITY AND OTHER REQUIREMENTS Sec. 701. Contractor Operated Facilities. Contracts that provide for contractor operation of a government-owned or leased facility, awarded after the effective date of this order, shall include provisions that obligate the contractor to comply with the requirements of this order within the scope of its operations. In addition, to the extent permitted by law and where economically feasible, existing contracts should be modified. Sec. 702. Real Property Acquisition and Management. Within 90 days after the effective date of this order, and to the extent permitted by law and where economically feasible, Executive agencies shall ensure compliance with die provisions of this order in die acqui- sition and management of federally owned and leased space. GSA and odier Executive agencies shall also include environmental and recycling provisions in die acquisition of aU leased space and .in die construction of new federal buildings. Sec. 703. Retention of Funds. Within 90 days after die effective date of this order, die Administrator of GSA shall develop a legislative proposal providing audiority for A-8 ------- Executive agencies to retain a share of the proceeds from the sale of materials recovered through recycling or waste prevention programs and specifying the eligibility require- ments for the materials being recycled. Sec. 704. Model Facility Programs. Each Executive department and major procuring agency shall establish model facility demonstration programs that include comprehensive waste prevention ind recycling programs and emphasize the procurement of recycled and environmentally preferable products and services using an electronic data interchange (EDI) system. Sec. 705. Recycling Programs. Each Executive agency that has not already done so shall initiate a program to promote cost effective waste prevention and recycling of reusable materials in all of its facilities. The recycling programs implemented pursuant to this sec- tion must be compatible with applicable State and local recycling requirements. Federal agencies shall also consider cooperative ventures with State and local governments to pro- mote recycling and waste reduction in the community. PART 8 - AWARENESS Sec. 801. Agency Awards Program. A government-wide award will be presented annually by the White House to the best, most innovative program implementing the objectives of this order to give greater visibility to these efforts so that they can be incorporated gov- ernment-wide. Sec. 802. Internal Agency Awards Programs. Each agency shall develop an internal agency-wide awards program, as appropriate, to reward its most innovative environmen- tal programs. Winners of agency-wide awards will be eligible for the White House award program. PART 9 - REVOCATION, LIMITATION AND IMPLEMENTATION Sec. 901. Executive Order No. 12780, dated October 31,1991, is hereby revoked. Sec. 902. This order is intended only to improve the internal management of the execu- tive branch and is not intended to create any right or benefit, substantive or procedural, enforceable at law by a party against the United States, its agencies, its officers, or any other person. Sec. 903. The policies expressed in this order, including the requirements and elements for effective agency affirmative procurement programs, shall be implemented and incor- porated in the Federal Acquisition Regulation (FAR) within 180 days after the effective date of this order. The implementation language shall consist of providing specific direc- tion and guidance on agency programs for preference, promotion, estimation, certifica- tion, reviewing and monitoring. Sec. 904. This order shall be effective immediately. WILLIAM J. CLINTON THE WHITE HOUSE October 20,1993 A-9 ------- Environmental Procurement Strategy Implementation Highlights-FY*96 Executive Order Section Action Item Time Frame Lead Office/Phone # 401, 402, 501 Contracts & Acquisition Manuals Revision National Procurement Conference Agency Bankcard Training New Contract Clauses for Estimating & Certifying Procurement Policy Notice: Ozone-Depleting Substances "Buy Recycled" Workshops Special Conditions to State & Local Government Assistance Awards Project Officer Training Course Revisions Grants Closeout Process/Monitoring Fact Sheet for Grant Recipients State Grants Officials Survey 2nd Quarter November, 1995 Ongoing 1st Quarter 1st Quarter 2nd Quarter 1st Quarter 2nd Quarter 4th Quarter 1st Quarter 2nd Quarter Office of Acquisition Management (OAM) 202-260-9032 Office of Acquisition Management (OAM) 202-260-9032 Office of Acquisition Management (OAM) 202-260-9032 Office of Acquisition Management (OAM) 202-260-9032 Office of Acquisition Management (OAM) 202-260-9032 Waste Prevention & Recycling Office 202-260-2541 Office of Grants & Debarment 202-260-2523 Office of Grants & Debarment 202-260-2523 Office of Grants & Debarment 202-260-2523 Office of Solid Waste 703-308-7278 Waste Prevention & Recycling Office 202-260-2541 B-1 ------- Executive Order Section Action Item Time Frame Lead Office/Phone # 701, 702, 704 504 503 601, 602 Special Initiatives "Green" SFO Green Building Requirements in EPA Buildings Standards Construction & Engineering Projects Energy & Water Conservation Project Final Paper RMAN Environmentally Preferable Guidance Environmentally Preferable Pilot Projects Waste Prevention & Recycling Goals Paper-less Office Campaign National Office Paper Recycling Challenge Waste Wise Program Envipco Automated Recycling System Carry Your Share Campaign Program 1st Quarter 1st Quarter Ongoing Ongoing 1st Quarter OMB Review (at press time) Ongoing 1st Quarter Ongoing Ongoing Ongoing Ongoing Ongoing EPA Region 3 215-597-1179 Facilities Management & Services Division 202-260-2165 Facilities Management & Services Division 202-260-2165 Facilities Management & Services Division 202-260-2094 Office of Solid Waste 703-308-7279 Office of Pollution Prevention 202-260-3557 Office of Pollution Prevention 202-260-3557 Waste Prevention& Recycling Office 202-260-2541 Waste Prevention & Recycling Office 202-260-2541 Waste Prevention & Recycling Office 202-260-2541 Office of Solid Waste 1-800-EPA-Wise Waste Prevention & Recycling Office 202-260-2541 Waste Prevention and Recycling Office 202-260-2541 B-2 ------- EPAfc Energy and Water Conservation Program What drives energy conserva- tion at EPA? A series of acts and executive orders from 1975 to 1994 have established requirements for federal agencies to reduce overall energy consumption by: 10% by 1995, 20% by 2000, 30% by 2005. How does EPA support energy reduction? In 1993, FMSD created the Energy and Water Conservation Program to be implemented at 16 owned or leased facilities where EPA directly pays the utilities. Is EPA taking an aggressive approach toward the energy reduction goals? Although EPA facilities could be exempt from such reduction, EPA is committed to environmental leadership and is therefore moving ahead to meet/exceed the reduction goals. What areas does the program address? Through an integrated facility management approach, the pro- gram focuses on four main areas: energy conservation, water con- servation, pollution prevention, and CFC phaseout, of which the latter three ultimately contribute to energy conservation. What is the reduction value based on? The baseline value is 1985 energy data from the participating facilities. Are there any uncontrollable consumption factors? Due to mission-related activities, EPA facilities report significant energy consumption rates. The systems that consume such large amounts of energy are EPA's primary target for energy reduction. What technologies are being considered for energy reduction? Striving toward the 1995 reduction goal, the following technolo- gies/system management options have either been implemented or are being evaluated for implementation: Green Lights/Diffused Natural Lighting Energy Star Office Equipment Heat Pipes Desiccant Cooling Systems w/wo Renewables Water/Ground Source Heat Pumps Solar Hot Water Cogeneration HVAC Distribution/Variable Air Delivery Direct Digital Control (DDC) Fuel Celk High Efficiency Central Plant Components Renewables (in general) Programmable Thermostats Infrared Sensors for Water Management Insulation Upgrades Photovoltaics C-1 ------- Has the program been successful? Yes! The majority of EPA's facilities have been assessed for ener- gy conservation opportunities. The following list highlights the technologies from which three or more EPA facilities will soon benefit: Green Lights HVAC Distribution/Variable Air Delivery Water Source Heat Pumps High Efficiency Central Plant Components Solar Hot Water DDC Water Saving Devices Three of EPA's buildings are designated as Energy Showcase Facilities per E.O. 12902. Through an OAR program, EPA is the only Federal agency to have its headquarters facility designated as an Energy Star Showcase Building! How are these projects being funded? B&F funding levels supporting these energy conservation efforts are approximately $1.5 million for FY95. Financing options such as Energy Savings Performance Contracting, Rebates, and Third Party Financing are becoming more attractive and feasible for Agency projects. What energy and cost savings are anticipated for these energy efficient projects? As an example of savings for EPA, the savings from 10 Green Lighting projects, for which data is available, are outlined below: 4.9 years (average) 2,491,000 KWHR = $266,000 $80,000 $17,150 3,738,000 Ibs. 31,800 Ibs. 13,700 Ibs. Payback Annual Savings Annual Utility Cost Saved Lumped Maintenance Costs Saved HVAC Cost Savings Annual CO2 Prevented Annual SO2 Prevented Annual NOx Prevented Where does EPA stand in meeting the 10% reduction goal? EPA is currently quantifying mission related activities, growth, and energy project savings over the past ten years in order to determine and validate overall energy consumption. C-2 ------- How is energy conservation encouraged at the facility level? The program has a strong awareness and training campaign. A quarterly newsletter sent to facility managers highlights energy management, energy efficient technologies, success stories in technology enhancement, program integration, and financing opportunities. What is EPA's role in the Energy Efficiency and Resource Conservation Challenge? Even though the challenge is a recent initiative for federal agen- cies, EPA's Energy and Water Conservation Program has already embodied the strategy of this challenge. EPA's role in this challenge is to continue to exercise environ- mental stewardship. What does the future hold? A plethora of opportunities to incorporate energy conservation within EPA's facilities. The potential to meet or exceed the goals set forth by the regu- lations. The potential for real cost savings in terms of reduced utility/fuel demand and reduced pollution. The ultimate mission of the Agency's program is to encourage EPA facilities to become environmentally responsible and to demonstrate environmental leadership in the local communites Through a holistic approach, the Agency's Environmental Procurement Strategy will coordinate environmental mandates including green buildings, recycled content, and environmen- tally preferable products, and CFC-free equipment. C-3 ------- Key EPA Environmental Procurement Contacts Agency Environmental Executives: Jonathan Z. Cannon, EPAs General Counsel Sallyanne Harper, Acting Assistant Administrator, OARM Affirmative Procurement Action Team (APAT): Dana Arnold Kathy Aterno Randall Bacon Betty Bailey Jonathan Baker Fernand Dahan Jeff Davidson Bruce Feldman Joseph Gillian Eun-Sook Goidel Beverly Goldblatt Terry Grist OSW Melvinjoppy FMSD OARM Janson Kelly FMSD FMSD David Wing OPTT OAM John Krakowiak Reg. 3 OGC Mike O'Reilly (Chair) FMSD FMSD Bill Ridge FMSD SHEMD Connie Posey FMSD OGD Paul Schaffer OAM FMSD Frank Sheffield FMSD OPPT Sharon Stahl OPPT OSW MiaZmud OSW OSW Waste Prevention and Recycling Coordinators Headquarters Kym Burke Tom Luminello Peter Cosier Darlecia Elliott Melissa Garcia Charlie Garlow John Hebert Glen Langlois Dan Levesque Regional Offices Bill Holbrook Stanley Siegel Lillian Smith Gary White Rich Hoffman OCEPA Crystal Station OAR OIA OIG OECM Crystal City OARM Fairchild Region 1 Region 2 Region 3 Region 4 Region 5 Karen Shanahan Roberta Parry Doug Parsons Gloria Posey Martha Price Lois Riley Hale Hawbecker Betty Wonkovich .Chris Zawlocki Laurie Goodteacher David Treece Virginia Bums Dave Duncan Inge Theisen OSWER OPPE OCLA OW OPPTS ORD OGC AO Regional Operations Region 6 Region 7 RegionS Region 9 Region 10 D-1 ------- Selected Information Resources Related to Implementation of Executive Order 12873 Catalog of Federal Agency Environmental Compliance/Management Documents (EPA300-B-94- 011), June 1994. This resource was developed by EPA to help civilian federal agencies identify and obtain existing information and guidance on environmental compliance and management topics. EPA Issues Comprehensive Procurement Guideline (EPA530-F-94-010), April 1995. This fact sheet summarizes the Comprehensive Procurement Guideline (CPG) and Recovered Materials Advisory Notice (RMAN) issued in response to Section 502 of E.O. 12873. Executive Order 12873, Federal Acquisition, Recycling, and Waste Prevention: Year One Review, October 20, 1994, Office of the Federal Environmental Executive. This report summarizes initiatives and accomplishments of the Office of the Federal Environmental Executive to implement E.O. 12873. Federal Waste Reduction Guide (A Federal Information Resources Guide for Waste Prevention, Recycling, and Buying Recycled), June 1994, EPA, GSA Region 9. This guidebook was developed by Region 9 as part of its Watching Your Waste educational and training program. Local Government Sustainable Buildings Guidebook: Environmentally Responsible Building Design and Management. The guidebook, produced with the support of the EPA Office of Administration and Resources Management, provides an overview of the issues that are involved in sustainable building practices. It is available from Public Technology, Inc., 1301 Pennsylvania Avenue, NW, Washington DC 20004-1793, 800 852-4934, 202 625-2400. Pollution Prevention in the Federal Government (EPA300-B-94-007), April 1994. This document discusses federal implementation of a series of executive orders related to 12783 including EO 12856 on Pollution Prevention; EO 12902 on Energy Efficiency; and EOs 12843, 12844, and 12845 on the acquisition of specific products that have environmental implications. Pollution Prevention and Right-to-Know in the Government (EPA100-K-93-001), October 1993. This booklet discusses implementation of Executive Order 12856 on preventing pollution at its source by substituting less hazardous materials, improving maintenance, and employing more effi- cient production processes. Procurement Guidelines for Government Agencies (EPA530-SW-91-011), December 1990. This fact sheet summarizes EPAs procurement guidelines on paper and paper products, re-refined oil, retread tires, building insulation, and cement and concrete containing fly ash. Report to Congress, Resource Conservation and Recovery Act: A Report on Agencies' Implementation for FY 1992 and 1993, July 1994, Office of Management and Budget, Office of Federal Procurement Policy. This report summarizes Federal agency implementation of RCRA Section 6002 and Executive Order 12873 for fiscal years 1992 and 1993. The RCRA Hotline also provides information on environmental procurement. Callers within the Washington Metropolitan Area must dial 703-412-9810 or TDD 703-412-3323 (Hearing impaired). Long-distance callers should dial 1-800-424-9346 or TDD l-800-553~-7672. E-1 ------- |