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Contents
OCEPA and You
Services 2
Responsibilities 2
Steps To Top-Quality Publications 3
Terminology 4
Processes and Forms 6
Numbering System 8
Inventory Form—Line-By-Line Guidance 10
inventory Form—2200-5—Sample 11
Printing Request Form—Line-By-Line Guidance 12
Printing Request Form—2340-1—Sample 13
Writing Style 14
Graphic Standards 16
Typography And Layout 21
Layout Grids And Cover Elements 22
OMB Controls 32
EPA Requirements
Disclaimers 30
Mailing Labels 30
Funding 31
Printing Regulations
Printing Defined 32
Who May Print—Not Contractors Or Grantees 32
Penalties For Violations 32
Mailing-List Validation 32
Bylines 33
Contractor/Grantee Names 33
Recycled Printing Paper 33
Use of Color 34
Illustrations, Etc 34
Employee Photos 34
Illustration Guidelines 35
Appendix—EPA Order 2200.4A 36
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Introduction
This booklet contains descriptions of
processes, guidelines, and other in-
formation to assist you in efficiently
creating top-quality publications for
EPA. It also describes the regulations
and standards governing the manage-
ment and production of publications
within and for the Agency.
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OCEPA & You
Services
The Editorial Services Division within
the Office of the Associate Adminis-
trator for Communications, Educa-
tion, and Public Affairs (OCEPA), is
staffed with specialists who have the
expertise and equipment to turn your
text into professional-caliber publica-
tions for optimal communication of
your message.
Our editors can work with you to
achieve just the right tone and level
of writing while maintaining proper
grammar and conforming to Agency
style. Our staff and contract
photographers can provide stock
images and location photography,
and our design and production team
can provide the correct look and feel
to maximize your message's impact
while maintaining EPA's corporate
image. When contract work is called
for, we can arrange it or help you
evaluate outside proposals. In
consultation with other OCEPA
communications experts, we can
assist in the planning, the processing,
the marketing, and the evaluation of
your publication.
In other words, the Editorial
Services Division is a full-service
operation, capable and eager to assist
its clients along virtually every step
of the way towards creating effective,
timely, and top-quality publications.
Our clients generally discover that
OCEPA's services in planning, edit-
ing, design, illustration, layout, type-
setting, and marketing are an inex-
pensive (if not free) and superior
alternative to having the work done
by private contractors. Another plus
is the guarantee that the results will
comply with all regulations and stan-
dards; thus helping to avoid last-min-
ute delays in printing.
If you have a message to commu-
nicate, give OCEPA a call on
202 260-5590. If a publication seems
the best vehicle for the message, the
Editorial Services Division (260-4359)
is ready and willing to provide pro-
fessional assistance.
Responsibilities
OCEPA is charged with ensuring that
the Agency's communication efforts
are comprehensive, credible, and
accurately reflect EPA policy and
goals.
For all non-technical publications,
the Editorial Services Division works
to:
• Ensure that the tone and level of
writing is suitable for the intended
audience.
• Ensure that the writing is in accor-
dance with Agency style and ac-
cepted rules of grammar and us-
age.
• Determine if the whole package
adds up to effective communica-
tion.
• Maintain the Agency's public image
through application of the Graphic
Standards System.
• Ensure that the production process
is cost effective.
Since resources are always limited,
the level of scrutiny applied to vari-
ous publications will vary. Generally,
the wider the distribution and the
more critical the issues covered, the
more complete will be OCEPA's edi-
torial participation.
Your attention to the Agency's
needs and your cooperation with
OCEPA's tasks are critically needed
and greatly appreciated.
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Steps To Top-Quality Publications
1. Decide on form, message, audience, and desired impact.
2. Confer with your AA's/RA's Product Review Officer and other communications staff. Once
concept is agreed upon, consult the product-review guidebook (Developing Products For The
Public) and/or discuss with OCEPA's Communication Planning Division (202 260-5590).
3. Sometime between steps 2 and 7, get a number for the publication by calling EPIC at
FT5 684-7980.
4. Research to obtain all necessary data and policy.
5. Write the first draft. In some cases, the Editorial Services Division staff can assist in the writing.
6. Edit and rewrite to achieve an accurate and professional text. From this point on, close
coordination with the Editorial Services Division is advisable to minimize obstacles and glitches.
7. Fill out the Public-Information-Product Inventory form and send to the Publication Review
Coordinator, Editorial Services Division (A-107). Forms are available from this same office, call
202 260-4371. Submitting this form eliminates the need to fill out a Notification Of Intent To
Publish form.
8. Design a format that makes sense for the message, the audience, the distribution method, and
your budget.
9. Illustrate with photographs and artwork that communicate clearly and please the eye.
10. Typeset for economy, and readability.
11. Create a layout that aesthetically fills the pages.
12. Proof the assembled mechanicals.
13. Circulate for review by all concerned parties (see product-review guidebook).
14. Compile lists for distribution.
15. Document that all reviews and approvals have been completed.
16. Complete form 2340-1, Publication Review Record And Printing Request (available from Printing
Management Section in room G100D). Editorial Division signature required if Inventory form
has not been entered into Master Inventory System or to authorize variance from Graphic
Standards System.
17. Deliver the camera copy to EPA Printing Management.
18. Announce the publication's availability and market as appropriate.
19. Monitor response and distribution to evaluate usefulness and predict need for reprints.
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Terminology
Banner
The name and logo of a periodical
which appears boldly across the top
of the first page or cover. (This term
is often confused with "masthead.")
Bleed
To trim the margins of a printed page
so as to cut into the printed area.
Call-Out
A short quote from the text, printed
in larger type and placed within or
around the actual text. Used to
intrigue the reader or to make a page
full of type look less formidable.
Camera-copy
The mechanicals and accompanying
art and photographs which are ready
to send to the printer.
Caption
A word or brief phrase, usually in
bold or headline type, placed above a
photograph or other illustration as a
label. (Compare to Cutline.)
Colophon
An inscription giving facts about the
physical production of a publication:
typefaces, presses, paper, etc. (The
term can also mean a printer's or
publisher's identification mark.)
Cutline
A descriptive phrase or sentence(s)/
usually in small or italic type, placed
under or beside a photograph or
other illustration.
Display Type
Heads, subheads, captions, cutlines,
call-outs, illustration labels, and any
other type that is not part of the main
body of text. Rules of punctuation
and grammar are often different for
display type.
Drop Cap
An enlarged letter at the begin-
ning of a block of text. It is set
into the copy and aligned with the
top of the text.
Dummies
Preliminary drawings or layouts
showing the position of illustrations
and text as they are to appear in the
final publication.
Foreword (Never "Forward")
(See Preface.)
Galleys
The continuous sheet of text returned
from the typesetter, which is cut into
columns and used to create mechanic-
als.
Gutter
The unprinted area between the right
edge of the type on the left page and
the left edge of the type on the right
page.
Halftones
Reproductions of photographs or
drawings through use of a screen pat-
tern to show shading (as opposed to
"line art").
Head-to-head
The text on the front and the text on
the back of a sheet are aligned in the
same direction.
Impression
The result of one complete motion/
cycle of a printing press. Depending
on the size of the press and the di-
mensions of the page, one impression
can be from one to four or more pag-
es.
Introduction
That part of the front text that gives
the background, importance, and/or
overview of the subject of the publica-
tion. (Compare to Preface.)
Ligature
Two or three typeset characters
linked to create a single letterform.
Example— ffi.
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Masthead
A box giving advertising and sub-
scription rates and listing the names
and titles of those involved in the
publication of a periodical. Some use
this term as a synonym for "banner."
(In early newspapers it was placed at
the top of the first page.)
Mechanicals
Exact renderings of the formal layout
of the publication pages, using
corrected galleys of type to fill all
copy blocks. They are the text
portion of the camera-copy.
Mock-up
A stage between dummies and
camera-copy that often uses photo-
copies of galleys and rough sketches
of artwork.
Orphan
A paragraph's first line isolated at the
bottom of a page of type. (See
Widow.)
Photostats or Stats
Photographic reproductions of mec-
hanicals. To achieve the necessary
clarity and sharpness over the entire
plate, a special camera is required.
Preface
That part of the front text (usually the
first) that gives the why and how of
the publication itself. This term is
preferred to the equivalent "foreword."
Ring Folios
Encircled numbers written in non-
reproducible blue that identify the
actual page count in a document.
Often ring folios will not correspond
to the printed page numbers (folios),
as these begin after the front matter
and/or vary by chapter.
Runaround
Type set to fit the contour of an illus-
tration or typographic element.
Saddle Stitch
Binding the pages of a publication by
use of staples in the fold of the
leaves.
Signatures
Groups of printed sheets, containing
the images of from 4 to 64 pages,
which are folded as one unit to form
a section of a book or pamphlet.
Table Of Contents
A list of the main headings and the
pages on which they appear. Should
be labeled simply "Contents." Should
not include front matter items.
Type...
A typeface is determined by its interi-
or proportions, relative line widths,
and overall design. Typefaces are
referred to by "brand" names such as
Palatino and Helvetica. Type form
refers to distortions of a typeface—
such as Extra Condensed or Extend-
ed, and angle— Roman or Italic.
(The latter characteristic is also
known as type "posture.") Type
weight means the general thickness
of the letters' structural lines, such as
light, medium, and demibold. Type
families are rather arbitrary catego-
ries of similar typefaces (and all of
their different forms and weights)
such as Modem and Script.
Typesetting
The process of placing proportionally
spaced type on a page using high-
quality photo-composition equipment.
The result usually saves space while
it improves readability. Recently, the
term has come to be applied to pro-
portional laser printing.
Widow
A paragraph's last line isolated at the
top of a page of type. (See Orphan.)
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Processes And Forms
Publication management at EPA
focuses on three general areas:
reviewing, cataloging, and printing.
Reviewing
Two important processes regulate the
review and approval of Agency pub-
lications.
The first is Agency Order
2200.4A, EPA Publications Review
Procedure. Essentially, this document
directs each Assistant/Associ-
ate/Regional Administrator to estab-
lish internal review procedures to
provide for "expeditious approval"
and assure "high quality" of their pro-
grams' publications prior to release.
When this Order was issued, the
printing form was revised to reflect
this process by adding spaces for the
signatures of the reviewers, and re-
naming it the Publication Review Re-
cord And Printing Request form.
The Order also requires that
certain publications be forwarded to
the public affairs office for final ap-
proval: documents and audiovisual
products with policy implications,
periodicals, and any "other item re-
quired to be reported to the Office of
Manag'ement and Budget." (Almost
all publications are "required to be re-
ported to" OMB and thus are subject
to approval by the public affairs of-
fice.)
While OCEPA is concerned with
the entire inventory of Agency publi-
cations (see next section on "Catalog-
ing"), the office is not in a position to
carefully review each of the hundreds
of documents produced annually by
EPA. To determine which publica-
tions merit thorough reviews by
OCEPA and other offices, EPA estab-
lished a "Product Review" process.
This is the second of the two impor-
tant review and approval processes in
the Agency.
Under the Product Review pro-
cess, the originator of a public-infor-
mation product (publication, video,
exhibit, etc.) and the program's Prod-
uct Review Officer use specific crite-
ria to determine whether to send
OCEPA a "Concept Notification" form
and a "Final Draft Review" form.
Upon receipt, a member of OCEPA's
Communications Planning Division
distributes the form or the draft to
various outreach experts, synthesizes
comments and assists in resolving
conflicts. As part of this process, the
Editorial Services Division may re-
view the text for grammar, level,
tone, style, and effectiveness.
The Product Review process is
intended to:
• Ensure that Agency policy is prop-
erly interpreted and that poten-
tially embarrassing mistakes are
avoided.
• Reduce confusion and conserve
resources by eliminating dupli-
cations.
• Enhance the product's usefulness.
• Take advantage of every opportuni-
ty to communicate the Agency's
priorities and themes.
A full explanation of the Product
Review process is given in a booklet
titled Developing Products For The
Public: A Handbook For EPA Communi-
cators. For copies of the Product-Re-
view forms, call the Communications
Planning Division on 202 260-5590.
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Cataloging
EPA needs to maintain an up-to-date
inventory of information products for
several reasons. A catalog of pub-
lications, videos, etc., is an essential
tool in fulfilling EPA's obligation to
provide information to the public.
The Office of Management and Bud-
get requires all federal departments
to maintain an electronic listing of
publication titles. Finally, publication
coordinators, communications plan-
ners, printing officers, and others
need accurate data to make sound
managerial decisions.
EPA's Center for Environmental
Research Information (CERI) compiles
a computer database and prints an
annual catalog of all technical pub-
lications it produces. All other EPA
publications (that is, all non-CERI
publications) plus all audiovisual and
other types of public-information
products, are recorded for cataloging
using the Public-Information-Product
Inventory form—EPA form 2200-5.
When an Inventory form (for a
publication) is processed, a GPO form
3868 (Notification Of Intent To Pub-
lish) is automatically created and for-
warded to the Government Printing
Office, thus eliminating the need for
the originator to fill out this form.
Since the 3868 is required by GPO at
least 30 days prior to printing, publi-
cation originators should complete
and submit the Inventory form as
soon as all the requested information
can be assembled. Publication origi-
nators should also be aware that
EPA's Printing Management Section
will not accept a job without evi-
dence of an accepted Inventory
form.
The Inventory forms are submit-
ted to the Publications Review Coor-
dinator in the Editorial Services Divi-
sion of OCEPA. This person checks
the form for completeness and re-
views the keywords and the catalog
description for appropriateness and
readability. The originator may be
asked for clarifications or revisions
before the form is approved. The
forms are then forwarded to EPIC
(the Environmental Publications and
Information Center) in Cincinnati for
inclusion in the Master Inventory Sys-
tem and creation of the GPO 3868
forms.
The Master Inventory System is
a database of more than 30,000 entries
that provides for entering orders,
determining quantities in stock, and
using key words to search for docu-
ments. In the not-too-distant future,
staff throughout the Agency will be
able to access the System—and com-
plete Inventory forms—directly via
computer.
A sample Public-Information-
Product Inventory form along with a
line-by-line explanation appears on
pages 10 and 11. If your Product Re-
view Officer doesn't have copies, you
may pick up this form from room
3623.
Printing
All EPA printing is done by or
through the Agency's Printing Man-
agement Section (hereinafter called
"the print shop") within the Recy-
cling, Printing Services, and Mail
Management Branch of the Facilities
Management and Services Division of
OARM. No printing can be done
without going through this office.
(See section on Printing Regulations
for a full explanation of this require-
ment.) The print shop has a limited
in-house printing capability restricted
to single-color jobs of fewer than
60,000 impressions (single or multi-
page sheets printed in one equipment
cycle. All other jobs are sent to GPO
for auction to contract printers.
External printing jobs typically
take a month or more, so advance
planning is a must if you have a
scheduled time for distributing your
publication.
All printing is initiated using
EPA form 2340-1, Publication Review
Record And Printing Request. An
annotated sample of this form can be
found on pages 12 and 13. These
forms are available from Printing
Management (room G100D) 'and from
the Supply Store.
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The EPA numbering system is maintained by EPIC.
To obtain a publication number call
FTS 684-7980
Processes And Forms
Numbering System
An Agencywide numbering system is
essential for efficient tracking and
dissemination of EPA information
products. This, in turn, is necessary to
fulfill the Agency's mission to make
environmental information available
to the public.
As of January 1,1992, all EPA
publications, both scientific and
public-oriented, are assigned numbers
under one system. The system is
applicable to all products (publica-
tions, disks, films, or whatever)
intended for distribution outside the
Agency, through the PIC, EPIC, NTIS,
or otherwise.
Developed jointly by OARM and
OCEPA, the system reflects the Agen-
cy's current structure and needs
while following a pattern similar to
the one established in 1974 for techni-
cal documents.
The publication number must
appear on each publication cover in
accordance with this manual. (See pp.
23, 26, and 28.) EPA publications
without numbers will not be accepted
for printing.
Structure
The new publication number consists
of an alphanumeric designator identi-
fying: the AA/RAship, office within
the AA/RAship, publication type,
year of publication, sequence number
and, as necessary, an indicator of
volume number for publications bear-
ing identical titles.
A sample number looks like this:
201-N-91-123b
The number has six elements, labeled
'a' through 'f for explanation purpos-
es.
a
20
b
1
c
N
d
92
e
123
f
b
a. '20' — The first two digits signify
the organization responsible for
producing the publication. The
proper code for the organization
is selected from the "Office Iden-
tification Codes" list (see below).
Note that the larger and more
complex offices have from three
to six possible identification
codes.
b.'!' — This single digit is assigned
to a specific office within the
organization at the discretion of
that office's management, in
coordination with EPIC.
In the '201' the 20 signifies
the AA for Administration and
Resources Management and the 1
might indicate the Office of Admin-
istration.
c. 'N' — A single letter identifies the
type of information product. In
this example, 'N' signifies a peri-
odical.
These codes are assigned
using the "Priority Order" list in
the box on page 9. For example,
a compilation of federal Register
notices stored on a floppy disk
would be given type code 'C
because the "computer" entry is
listed before the "Federal Regis-
ter" entry.
The main purpose of these
codes is to give librarians and
inquirers an idea of what they're
looking for before effort is ex-
pended on the search. Everyone
seeking Federal Registers, for
example, might not have a com-
puter available to read a disk.
The codes will have numerous
other uses, such as allowing a
computer to exclude draft and
unpublished documents when
printing a list of publications on
a certain topic.
d. '92' — The calendar year of publi-
cation.
e. '123' — A three-digit number (001
through 999) will be assigned by
the EPIC. The number starts
with 001 on each January first
and increases by one for each
new publication.
f. 'b' — An expander to the publica-
tion number is assigned to indi-
cate multiple volumes only.
(Volume indicators are not used
for single volumes. Therefore, if
there is an 'a' there must be a
'b'.) This is a lower case letter
with one exception: a capital F
can be used to indicate a Final
public-comment draft.
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Office Identification Codes
10 Administrator, Deputy
Administrator
11 Administrative Law Judges
12 Science Advisory Board
13 Cooperative Environmental
Management
14 Associate Administrator for
Congressional and Legislative
Affairs
15 Civil Rights
16 Assistant Administrator for
International Activities
17 Associate Administrator for
Communications, Education, and
Public Affairs
18 Small and Disadvantaged
Business Utilization
20-22 Assistant Administrator for
Administration and Resources
Management
23 Assistant Administrator for
Policy, Planning, and Evaluation
27 Associate Administrator for
Regional Operations and
State/Local Relations
30-34 Assistant Administrator for
Enforcement
35 Office of Inspector General
36 Office of General Counsel
40-45 Assistant Administrator for
Air and Radiation
50-55 Assistant Administrator for
Solid Waste and Emergency
Response
60-65 Assistant Administrator for
Research and Development
70-75 Assistant Administrator for
Pesticides and Toxic Substances
80-85 Assistant Administrator for
Water
901 Region 1
902 Region 2
903 Regions
904 Region 4
905 Regions
906 Region 6
907 Region 7
908 Regions
909 Region 9
910 Region 10
930 Central Regional Laboratory,
MD
Type Codes in Alphabetical Order
A Article reprinted from other pub.
B Reference (Glossary,
Bibliography, etc.)
C Computer (CD-I, CD-ROM,
Floppy Disk, etc.)
D Draft
E Exhibit
F Unbound Pub. (Fact Sheet,
Leaflet)
H Photograph, Filmstrip, Slide, etc.
J Peer-reviewed Journal
K Bound Pub. (Booklet, Pamphlet)
M Microfilm, Microfiche
N Periodical (other than peer-
reviewed journal)
P Public Comment Draft
Q Unpublished
R Report
S Summary, Research Brief
U Audio
V Video
X Internal
Z Federal Register
Type Codes
In Priority Order
Assign codes in the following
sequence:
E Exhibit
C Computer (CD-I, CD-
ROM, Floppy Disk,
etc.)
V Video
U Audio
M Microfilm, Microfiche
H Photograph, Filmstrip,
Slide, etc.
A Article reprinted from
other publication
Q Unpublished
Z Federal Register
J Peer-reviewed Journal
N Periodical (Journal,
Newsletter)
X Internal
B Reference (Bibliogra-
phy, Glossary, etc.)
D Draft
P Public Comment Draft
S Summary, Research
Brief
R Report
F Unbound Pub. (Fact
Sheet, Leaflet)
K Bound Pub. (Booklet,
Pamphlet)
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10
Processes And Forms
The Public-Information-Product
Inventory Form—2200-5
Line-By-Line Guidance
1. TITLE—Short and simple is best
with a key word as close to the start
as feasible. For further guidance, see
the section on Titles under "Writing
Style."
2. NUMBER—Numbers for all EPA
information products are assigned by
the manager of the EPA Publications
and Information Center in Cincinnati,
Ohio. To obtain a number, call
FTS 684-7980. See page 8 for details
on the numbering system.
3. FORMAT—Use one of the terms
listed here if applicable. If none seem
to fit, call 260-6642 for assistance. In
any event, avoid using a description
of the content, i.e., "fact sheet," or
"draft."
Flyer: A single sheet of paper with
type placed without regard for
any folds.
Leaflet: A single, folded sheet with
type placed in columns between
the folds.
Pamphlet: Two or more bound (usu-
ally stapled) sheets without a
separate cover (see "booklet").
Booklet: Any number of bound sheets
with a separate cover (one made
of paper different in weight, fin-
ish, or color from the inside
pages).
Poster: A single sheet intended for
wall-mounting or similar public
display.
Slides: 35mm transparencies.
Vu-Graphs: Overhead transparencies.
Videotape Audiotape
Film Microfilm
Floppy Disk Microfiche
CD-I Exhibit
CD-ROM
4. SERIES—Indicate here if the
product is one of several under an
overall title or category, such as "Tech
Facts," or "public-service announce-
ment."
5-8. Self-explanatory.
9. CONTRACTORS/GRANTEES—If
a contractor or grantee was, is, or will
be involved in the research (editorial,
not scientific research), writing, edit-
ing, design, or other preparation of
the product, list the company or
organization's name, the EPA con-
tract/grant number, and the amount
of money spent or allotted.
10. SOURCE—The box(es) checked
here will tell catalog readers where to
obtain your product. If proper source
isn't listed, give details in item 20.
11. Number of individual units to be
produced. For exhibits, indicate ex-
pected number of showings per year
and number of years of usefulness
fi.e. 5/2).
12. COLORS—Do not include the
color of the paper stock. For exam-
ple, black ink on blue paper is a one-
color process.
13. SIZE—For publications, this is
the dimensions of the folded product.
For leaflets, size typically will be 4" x
9". Pamphlets and booklets may be
4" x 9", 5Ve" x 8W, or 8VV x 11".
For videotapes, this is the type:
VHS, 3/4", 1", etc.
For audiotapes this is cassette,
reel, etc.
For film, this is 16mm, 8mm, etc.
For computer disks, 3W or 5Vt".
For an exhibit, this is either
table-top or free-standing.
14. LENGTH—For publications, this
is the number of printed pages, not
including any separate cover. If the
publication will be but is not yet
typeset, the number of pages can be
roughly estimated by considering the
following:
Amount Of Text Produced
Per Double-Spaced Page (25 lines)
Of Typewritten Text
Publication Size Portion of Page
4" x 9" three-quarters
5%" x 8%" two-thirds
81/2xH" one-third
For tapes and film, length is
time. For transparencies and micro-
film/fiche this is number in package.
For computer disks, give length in
bytes. For exhibits, give width and
depth.
15. AUDIENCE—Describe in terms
of educational level (i.e., children,
average citizen, or college graduate),
degree of subject knowledge (i.e.
none, general, or skilled), and involve-
ment (uncaring, business/financial, spe-
cial-interest group, governmental, or
personal).
16. PROMOTION—List quantities,
audiences, and timing for flyers, press
releases, announcements, advertise-
ments (where? in what?), review
copies (to whom?), or other market-
ing activities planned for the product.
[This information is necessary to com-
plete GPOform 3868—Notification Of
Intent To Publish.] For many EPA
documents, the response will be
"none."
17. DESCRIPTION—A concise para-
graph that clearly gives the catalog
reader enough information to decide
whether to order or seek out the
product.
18. KEY WORDS—These terms will
be used to locate your product in the
Agency's electronic databases and li-
brary files and indexes. Careful
thought in their selection is crucial to
the effectiveness of your product. In
general, concentrate on terms that
distinguish and specify; avoid com-
monalities, such as "environment"
and "report."
19. CERTIFICATION—The Product
Review Officer is the person in each
program office who has been desig-
nated by the AA/RA to handle the
EPA Product-Review process. If you
are unsure who this is in your pro-
gram, call your AA/RA's secretary or
the OCEPA Communications Plan-
ning Division at 260-4361.
20. COMMENTS—Use this space to
contain overflow information from
items 9,10, and 16; or to flag special
characteristics or considerations.
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PUBLIC-INFORMATION-PRODUCT INVENTORY Print neat|y^firmlvto ensure a" c°p'es are Ie9'ble
Guidance in completing this form is given on the reverse side.
1. Title
4. Series
7a. Contact Name
8. Issuance
n Initial O Periodical — Frequency will ha issiias par
l~l Revision of existing document— Title-
9. Contractors
ID Nn Amount $
Name
1 1 . Quantity 12. No. of Ink Colors
Cover Text
15. Audience
2. EPA Product Number
3. Format
5. Date Submitted [mo.-day-yr.] 6. Publication Date [mo.-yr.]
7b. Mail Code 7c. Telephone
|~| Raprint — Data last printed
Numher
10. Source D Public Information Center
n Program D EPIC — Cincinnati
13. Size 14. Length
16. Promotion
1 7. Catalog Description (topics covered and points made)
1 8. Key Words (for indexes and databases) [no more than 12]
19. Product-Review Officer's Certification — The concept of this material and the expenditure of resources for its production are approved by
Program/Regional management, and the OCEPA Communications Planning Division has been notified in ample time for comment. It will be
produced in accordance with all applicable and pertinent Agency and federal rules and regulations (induding those given in the OCEPA
Publication Management guidebook. Two copies of all non-technical publications will be sent to the Editorial Services Division of OCEPA upon
completion. One copy of video/audio products will be sent to the Multi-Media Services Division of OCEPA upon completion.
Name (printed) Date
Signature
20. Comments
ORIGINATOR: Keep bottom copy, send rest to: PRC, Editorial Services Div., OCEPA (A-1 07), U.S.EPA, Wash., DC 20460
Fnr OHFPA USR Only R»r.oi™rf
Accepted and forwarded to EPIC
For EPIC Use Only:
EPA Form 2200-5 (1-92)
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12
Processes And Forms
Publication Review Record And
Printing Request—2340-1
Line-By-line Guidance
1 - 5. (self explanatory)
6. Overtime can as much as triple
the printing cost.
7. Due to the auction/contract pro-
cess at GPO, printing times are im-
possible to predict accurately. It is
wise to allow six weeks for printing,
yet jobs are sometimes completed in
one week or less. Faster service can
often be obtained at additional cost.
8 • 13. In almost all cases, these
items are left blank, as composition is
completed prior to submitting the job
to GPO.
14. (a) "Camera Copy" refers to the
quantity of physically separate boards
or pages of mechanicals.
(b) "Negatives" are rarely involv-
ed, except with reprints.
(c) "Overlays" do not include
tissues covering the mechanicals,
only sheets of plastic with parts
of illustrations.
(d) Count only illustrations that
are not part of the mechanicals.
Normal photographs are "half-
tones."
15. An 11" x IT sheet folded once to
make four standard letter-sized pages
would be described as 8-%" x 11".
16. Almost always "Head to Head."
17. If it's not a form, leave this un-
marked.
18, 19, & 22. Paper "Grade" is an
indication of a paper's strength and
finish. "Weight" is a measure of pa-
per's thickness or density expressed
as the weight of 500 sheets. [Note:
Since cover stock is manufactured in
smaller sheets than text stock, 50-lb
cover paper is thicker than 50-lb text
paper.] The typical leaflet is printed
on 40-lb, offset. If using in-house
printing, simply specify "bond." The
typical booklet cover is 50-lb vellum.
Available Paper "Colors" are
limited by GPO specifications and
contracts and exact matches are often
impossible. Therefore, if an exact col-
or, such as PMS-228, is desired as a
backdrop to a title, it must be ordered
as an ink color painted over white
paper. Otherwise, keep the orders
simple, such as "light blue." [Note for
the curious: PMS-228 is the Pantone
Matching System number for a dark
plum-red.)
20. Normally left blank
21. A "Self" cover is made of the
same paper as the rest of the publi-
cation.
23 & 24. (Self explanatory, but
rarely used)
25. If the printer is being requested
to send various quantities to different
addresses, attach a clear and accurate
list.
26. Most pamphlets and booklets
are "saddle-stitched"—with staples;
thicker publications are often "perfect
bound"—with glue.
28, 29, 31, & 32. Unneeded if
the job will be printed in-house, but
necessary for GPO printing.
30. Usually the program office or
the Product Review Officer for the
program.
33. Usually none.
34. If there are only a few destina-
tions, list them here.
35. According to the program's pro-
cedures.
36. Each program and region has
one official Publication Review Offi-
cer authorized to sign in place of the
AA/RA.
37. All publications that are dissemi-
nated without restriction—no matter
for what audience they were original-
ly written—are items "required to be
reported to OMB." Therefore, the
second box must be checked for all
EPA publications other than those
sent only to specifically identified
individuals or those excepted by EPA
Order 2200.4A.
38. The signature of the Director or
Deputy Director of the Editorial Ser-
vices Division is required when a box
in item 37 is checked and an Invento-
ry form has not been entered into the
Master Inventory System. The signa-
ture is also needed to authorize a
variance from the Graphic Standards
System.
-------
1 . CONTACT (program name, mail code. name. & phone number)
4. FORM, PUBLICATION,
2. OFFICE CONTROL NO.
OR ISSUANCE NO., AND TITLE OR DESCRIPTION
5. QUANTITY (Units of finished product) 6. IS OVERTIME AUTHORIZED TO r~~| I 1
MEET DESIRED DELIVERY DATE? | | Yes I I
NO
COMPOSITION AND PROOF
8. NUMBER OF PAGES SUBMITTED 10. FACE
MANUSCRIPT
12. ACTUAL IMAGE SIZE
9. TYPE
13. PROOF 13a. GALLEY 13b.
n n
I 1 Yes 1 1 No
Hold Days No. Sets
PRESSWORK AND BINDERY
14. NUMBER OF PIECES SUBMITTED
a. CAMERA COPY
b. NEGATIVES
c. OVERLAYS
d. ILLUSTRATIONS
(1) HALFTONE
(2) LINECUT
(3) OTHER
1 8. TEXT PAPER (Grade, Color, and Weight) 1 9. COLOR INK
21 . COVER STOCK 22. COLOR INK
I I Self I I Separate /Specify/
24. PUNCH T
D Top/Left L
. 3-Ring Binder LJ Other (Specify)
J Acco Fastener
26. D Side Stitch D Corner Stitch D Sew D Assemble Only
D Saddle Stitch D PastefoW D Perfect Bind D Band in Sets
27. Use separate sheet if needed for additional specifications or remarks
28. FUNDS ARE AVAILABLE {Commitment Clerk) 29. ALLOTMENT NO.
31 . APPROPRIATION NUMBER 32. DCN NO.
33. RESTRICTIONS ON QUANTITY (Check one only)
LJ Internal Use Only LJ Reprint LJ External Distribution
LJ Written approval is on file from the holder of any copyrighted material requisitioned.
35. APPROVED BY
15. SHE (Inches)
Trimmed Page
16. RUN (Check 01
D
LJ One Side LJ
20 Margins After Ba
Trim
(picas or inches)
PAGE
Hold Days
253923
3. DATE
7. DESIRED DELIVERY DATE
1 1 . SIZE
1 3c. SEND PROOF TO
X
K)
Head to Left LJ Head to He
Head to Right LJ Head to Foe
ck or Left
23. PERFORATE/SCORE Para
OTHER:
25
a. D Mailing K
b. Quantity (Copies)
Right Top
lei to Top/Left
1 7. Forms Must
„, Register
rt 1 1
Bottom
in from Top/Left
ADDRESSING AND MAILING
eys D
Bulk Mailing LJ Addressing Only
c. OTHER MAILING (Attach labels or listing)
30. RETURN NEGATIVES, PLATES, COPY TO:
a. QUANTITY
34.
DELIVER TO:
b. AGENCY/DIVISION
ROOM BLDG.
36. 1 concur in the publication of the attached material and certify that it complies with
a. SIGNATURE
b. AA/RA FOR
Agency Order No. 2200.4A
c. D
ATE
37. If this material is to be forwarded to the Office of External Affairs, indicate which of the following apply:
* * Has policy implications, as per attached explanation ' * Periodical as defined by OMB Circular A-3, or other item required to be reported to OMB.
38. APPROVED BY
a. FOR THE OFFICE OF EXTERNAL AFFAIRS (Signature/
b. D
ATE
EPA Form 2340-1 (4-84) PUBLICATION REVIEW RECORD AND PRINTING REQUEST
Replaces EPA Forms T-60, 2340-6, and the previous edition of 2340-1, which are obsolete.
COPY 1-PRINTING
-------
14
Writing Style
The rules given here are based on the
GPO and/or Associated Press style
books, with some modifications
stemming from either common sense
or personal eccentricities (depending
upon your level of agreement). They
should be applied consistently in
writing and editing all non-technical
publications.
Punctuation
Always use a comma after the second
to last entry in a series.
Dashes should be used spar-
ingly. They are best employed to set
off an "aside" within a sentence, and
should not be used to set off a final
phrase unless that phrase is an
appositive or summary.
When a dash is used—for
whatever purpose—there should be
no blank space before or after it.
Do not use a hyphen after an
adverb ending in "ly."
As a general rule (although gen-
eral rules are dangerous here) com-
pound modifiers should be hy-
phenated as required to avoid
ambiguity. Example: "a waste reduc-
tion program" is both a waste
program and a reduction program, so
a hyphen is not necessary to prevent
confusion. But, "a hazardous waste
program" could be interpreted as
referring to a waste program that is
dangerous, so a hyphen is preferred.
It is acceptable, however, to consider
the overall context when judging a
term's potential for ambiguity.
The text following a bullet, or
other graphic device used to set off
the elements of a list, should always
begin with a capital letter and end
with a period. Do not use semicolons
and do not put an "or" before the last
item. The only exception is when no
bulleted item is longer than the
length of the line, in which case the
periods may be omitted.
Numerals
Single digit numbers (lower than 10)
are spelled out unless they are used
with measurement symbols or abbre-
viations: 5", 6 mph, etc. Double digit
numbers (greater than nine) are ex-
pressed in digits unless they begin a
sentence; but such sentence structures
should be avoided whenever possible.
The numbers of EPA regions are
expressed in Arabic numerals, not
Roman.
Do not number items in a list
unless the number signifies an abso-
lute value or meaningful sequence, or
unless you frequently will need to
refer back to specific items; otherwise,
use bullets or other graphic devices.
Follow the lead of Ma Bell and
company; telephone numbers are
written: area code [hard space] ex-
change [hard hyphen] last four digits.
Example: 202 260-4359. The hard
spaces and hyphens prevent the num-
ber from breaking at the end of a line
of type.
Capitalization
The terms "federal," "state," "local,"
and "tribal" are not capitalized unless
they begin a sentence or are part of
an official title.
"Agency" is capitalized when it
refers to EPA.
The terms "section" and "article,"
as in article 3, section 14, are not
capitalized.
Unless otherwise specified here,
refer to the GPO Style Manual for
guidance on capitalization. In partic-
ular, see sections 3.5 (Chesapeake
Bay, the bay), 3.19, 3.35, and 3.44.
Abbreviations
As a noun, always spell out "United
States." As a modifier, "U.S." is ac-
ceptable (but not in the Agency's
name on covers and title pages).
Always use the two-letter postal
code abbreviations when abbreviating
state names. No periods: "NY" not
"N.Y." Note, however, that abbrevia-
tion is only appropriate in long lists
and addresses.
"Southwest" is one word; it is
abbreviated "SW." with only one
period. Ditto for all compass points.
Do not use "St." unless you are
referring to a saint.
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15
Titles
For clarity, consistency, and in view
of the needs of bibliographic
databases, titles should be restricted
to two levels: one main title followed,
if required, by one sub-title. In
references, the division between main
and sub-title is signified by a colon;
on covers it is indicated by spacing
down one line and shifting to a
lighter weight (and sometimes a
smaller size) of the same typeface.
Also for purposes of clarity and
easy reference, one of the key words
in the title should be at the beginning
or as near as feasible. Therefore, such
phrases as "Report To Congress" and
"Guide To Federal Activities" should
be placed as sub-titles rather than
used to begin the main title.
Miscellaneous Style
Labels for illustrations, tables, and
lists do not require the obvious
descriptions ("photograph," "table,"
"list," etc.). Especially, do not write
"Table of Contents."
Use the article "a" not "an"
before a pronounced "h." For exam-
ple: He is an heir to a historical
manor.
The first use of a temperature
measurement should be written "XX
degrees Fahrenheit" (or Celsius, not
centigrade). Further references to the
same scale are written "XX °F" or
"XX °C". Note the thin space (about
0.02") between the digit and the de-
gree symbol.
Spell out "percent" (one word).
Be sure to hyphenate when using as a
modifier: "five percent of the popu-
lace" but "a 40-percent reduction."
The pronouns "we," "us," and
"our" should only be used to desig-
nate the Agency or a part thereof.
Do not use them to mean a combina-
tion of the reader and author, as in
"Let us examine the facts."
Avoid long series of modifiers
(more than two) by re-writing. Exam-
ple: "Leaking underground storage tank
regulation implementation plan" would
be considerably easier to grasp if
written "A plan to implement regula-
tions covering underground storage tanks
that leak."
Specific Terms
EPA, not the EPA. Also, do not spell
out "Environmental Protection Agen-
cy" in articles for the EPA Journal or
EPA Insight.
Our environment consists of
what surrounds us: air, water, trees,
etc. The "earth's environment" like-
wise consists of what surrounds the
earth: planets, stars, cosmic dust, and
the like.
The term "waste" is essentially
plural. Do not add an "s" unless you
are writing of different types. For
instance: "hospital waste is composed of
various dangerous items," but, "solid and
liquid wastes differ in important re-
spects."
The noun is "cleanup," the verb
form is "clean up," and the adjective
is "clean-up."
To "dispose" means to arrange,
incline, or set in readiness, as in "The
on-scene-coordinator will dispose the
clean-up crew on the site." If you want
to get rid of something, you must
"dispose of" it—even if you must
thereby end a sentence with a prepo-
sition.
Commonly Misused Words
Despite the leniency of some dictio-
naries, clarity and consistency de-
mand that "may" be used only to
signify permission, not as a synonym
for "can" or "might."
Be careful of using "which" in
place of "that." "Which" is a paren-
thetical modifier telling something
about the subject that is not absolute-
ly necessary to the communication:
"The project, which is six weeks overdue,
is still with the contractor." "That" pro-
vides a necessary definition or restric-
tion: "Let's review the project that is six
weeks overdue."
Do not begin a sentence with
"However" unless you mean it in the
sense of: "However we do it, they won't
like it." Using the term in the midst
of a sentence, however, is permissi-
ble.
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16
Graphic Standards
Included Publications
Unless otherwise indicated, the
standards given and regulations cited
herein apply to all Agency pub-
lications including but not limited to:
* Technical documents
* In-house publications
* Pamphlets and booklets
* Fact sheets
* Reports to Congress
* Instructional manuals
* Posters and bumper stickers
* Pins and buttons
* Catalogs
* Newsletters and journals
* Announcements
These standards and regulations
need not be applied to such adminis-
trative documents as internal direc-
tives, RFPs, and correspondence. (See
EPA Order 2200.4A in the appendix
of this booklet for a complete list of
exemptions from EPA's Publication
Review Procedure.)
Value And Purpose
In the mid-1970s, EPA worked with
the public relations firm of Cherma-
yeff & Geismar Associates to design a
high-quality, unified, contemporary
look for the Agency. The resulting
Graphic Standards System was issued
in 1977.
The system was created for three
main reasons:
• Agency management saw a need
for a single graphics approach to
EPA publications to help elimi-
nate the "patchwork" image
resulting from the Agency's
formation from many separate
federal offices.
• Documents were often published
with design and typography not
up to current professional stand-
ards, reflecting poorly upon the
Agency.
• The Government Printing Office
was encouraging all federal
departments to standardize the
size and format of their publica-
tions.
EPA's design package has long
been displayed by GPO as an ideal
system. The thoughtfulness which
went into its development is evident
from the remarkably little revision
required since 1977. The lasting val-
ue of the design was proven in 1988,
when the system won top honors in
the Presidential Design Awards spon-
sored by the National Endowment for
the Arts.
The value of the Graphic Stan-
dards System lies in its assurance of a
high quality and uniform appearance
for all EPA publications. It is not
intended to inhibit creativity or stand
in the way of meeting special needs
or applications. Should your require-
ments necessitate a departure from
the standards, the Editorial Services
Division will work with you to create
acceptable alternatives.
Status And Authority
EPA Order No. 1015.2A states, in
part:
3.b. The Agency will use the
Agency Identifier [logo] on all
brochures and other printed
matter.
3.c. This Agency will not use
any visual identification farms
other than those authorized in
this Order.
5.a. Organizations responsible
for the organization, prepara-
tion, presentation, or appear-
ance of printed communica-
tions or graphic materials
must comply with provisions
of this Order and appropriate
requirements in the EPA
Graphic Standards System
Handbook.
(The term "appropriate" is used to
indicate the exclusion of the hand-
book's requirements concerning sta-
tionery.)
5.b. (1) The Director, Office of
Public Awareness, is respon-
sible for: The implementation
and continuous management
of the EPA Graphic Standards
System, including supple-
ments and revisions to the
standards Handbook as re-
quired; and (2) The granting
or denying of requests for
exceptions to the policy pro-
mulgated in this Order.
-------
17
Current Version
The original Graphic Standards
System was presented in approxi-
mately 100 pages of directives, sug-
gestions, examples, and reproducible
artwork in a two-inch, three-ring
binder. In this time of fiscal
constraints, the cost of reproducing
and distributing additional copies of
this colorful publication is prohib-
itive. The actual text of the Stan-
dards—without the redundancies and
the artwork—is brief enough to fit in
the following few pages.
Direct quotes from the original
text are reproduced here in italic type
form so that the updates, printed in
roman type, can be noted easily.
Introduction
The graphic identity system for the
United States Environmental Protection
Agency reflects the Agency's intention to
communicate a strong, authoritative, and
consistent image.
This manual establishes and
delineates the graphic standards which
EPA will adhere to in all of its visual
communications.
The graphic standards put great
emphasis on the continuity and con-
sistency of all visual components to help
make EPA recognizable as a single
federal agency.
As this manual covers only the
major needs of the Agency's communica-
tions tasks, it is intended that supple-
ments be issued periodically to all holders
of the EPA Graphic Standards.
The EPA Logo
The central element of the graphic com-
munications standards is the Agency
logo, a combination of custom-designed
letters and symbol which has been created
as a single unifying element for the
Agency's multitude of communications,
and is designed to convey a simple and
contemporary image of the United States
Environmental Protection Agency. The
commonly used abbreviation EPA has
been adopted and replaces the lengthy
legal name in areas of primary visibility.
The accompanying symbol is an
integral element of the primary identifica-
tion. Aside from the importance of creat-
ing a memorable image for the EPA
itself, the logo serves to clearly distin-
guish publications distributed by the
federal agency from all other environmen-
tal agencies on state and local levels.
The Agency logo, even though it is
composed of two elements, is one unit of
identification. The relationship between
the two elements has been carefully estab-
lished.
• The space between them cannot be
altered.
• No alteration in the proportion, sizes,
or construction of either element is
permissible.
The logo must always be reproduced in
a single color, never in two or more
colors at once.
• The two elements should appear togeth-
er at all times.
• The individual elements should never
appear by themselves.
The integrated form is the only
authorized visual identifier of the Agency
(with the exception of the EPA Seal in
certain situations not applicable to
publications). AH other symbols and
logotypes that have been developed by the
various regions, programs, or special
offices are to be discontinued.
The height of the letters EPA must
be equal to the cap height of the type
being used.
The letters EPA in the Agency logo
were derived from the type/ace Univers
with some modifications in the design of
the individual letters required because of
their fixed relationship. When printing
the Agency logo, use repros only.
[Note: Copies of the logo suitable for
reproduction (repros) are available
from OCEPA.] The initials should not
be reset in normal Univers when they are
part of the Agency logo. The height of
the capital letters corresponds, however,
with the Univers alphabet and allows the
logo and the normal Univers setting to
match in height.
-------
18
Graphic Standards
EPAlog, EPAlert, or any other
special designations derived from the
EPA initials are never to be used as
they change and distort the Agency's
correct name both visually and audib-
ly, and compete with the Agency
logo. All other special names are to
be discontinued.
Agency Signatures
The EPA signature is the combination of
the logo and its full legal name. Its
application is mainly in print advertis-
ing, television, films, etc. and for all com-
munication components where the
standard grids do not apply.
When using advertising signatures,
it is important that they be placed in a
prominent position within the advertise-
ment format. The signature should align
with columns of text or other graphic and
illustrative elements whenever possible,
aligning the E of the initials and
allowing the Agency symbol to hang out
to the left.
The logo:
vvEPA
Typographic Organization—Covers
A major design consideration has been
the standardization of the arrangement of
cover information.
Layout standards have been estab-
lished to maintain consistency among
EPA publications. The standard layout
either groups together or separates differ-
ent levels of information and organizes
material both vertically and horizontally.
(See pp. 16,17, and 20.) All covers
and publications pages have been divided
into either one, two, three, or four ver-
tical columns.
Recurring identification elements
(the full legal name of the Agency, the
originating office [AA or staff] or re-
gion, the producing unit's mail code,
the date of issue, and the publication
number) are grouped across the top of the
publication.
Format For
Identification Elements
United States
Environmental Protection
Agency
20M-2017.2
June 1989
Region 3
(3PAOO)
Environmental Monitoring
Systems Laboratory
(ORD)
Air And Radiation (ANR-464)
The legal name must always be set
in three lines as shown, with " United
States" unabbreviated.
The number of the region should be
set in Arabic numerals.
Since space is extremely limited
in some formats, the words "Office
Of" should be omitted unless doing
so would imply an individual, i.e.
"Office Of General Counsel."
The signature:
vvEPA
United States
Environmental Protection
Agency
Washington DC 20460
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19
The configuration of the words and lines
of titles is a dominant design element on
a cover. Due to the variation in copy,
only general rules can be specified for
their graphic treatment.
The mandatory specification is that
the title is to be set flush left and ragged
right (unjustified). Attention should be
given to the length of the lines. The
breakup of the words should consider
both their meaning and the resultant
shape, avoiding hyphenation whenever
possible.
Program Identifiers
To visually differentiate the various
program areas and major activities of
the Agency, the Graphic Standards
System established a separate
identification system that would not
compete with the Agency's logo.
This system consists of a specific
color for each program's use and a
band of bars and lines—called the
'Identifier'—across the publication's
cover at or near the bottom. Use of
the system is optional, but no other
identification symbols were/are
allowed.
The option of using specific
"program" colors never found favor
within the Agency. (Today, colors
are chosen according to their appro-
priateness to the subject matter and
the accompanying artwork.) Changes
in the Agency's organization some-
times require adjustments in the iden-
tification system. As any new Identifi-
er is a change to the Graphic Stand-
ards System, offices desiring new or
updated Identifiers should contact the
Editorial Services Division, OCEPA,
for assistance and authorization.
Subordinate offices within pro-
grams that have established Identi-
fiers cannot have Identifiers of their
own. A consistent image for such
offices, or for activities within such
offices, can be achieved by using
common illustrations on publication
covers. These illustrations must not
have the appearance of a logo or
symbol, and must be large enough
not to compete with the Agency's
identification system. Offices are
asked to consult with OCEPA before
initiating the design of any such illus-
tration.
Grids And Format
A number of specific sizes have been
adapted for all pamphlets, leaflets, and
booklets to accommodate standard paper
sizes. For each of the standard publica-
tion formats, a grid system has been
established for both covers and inside
layouts. The interrelationship between
logo, typography, and other design ele-
ments is of utmost importance in
maintaining a visual balance and
continuity throughout all ofEPA's publi-
cations.
The grid systems are designed to
accommodate all standard layout
requirements established for EPA and
allow for design flexibility of other design
elements. The grid systems should be
used at all times as layout guides for
preparing artwork. They are not
intended to restrict design creativity, but
to facilitate and assist the complex task of
the designer and to improve production
efficiency.
Four formats were established
by the original Graphic Standards
System. One of these, the 8%" x 8V21'
"Special format," is no longer used by
EPA due to its excessive use of paper.
The remaining three formats—
8V£" x 11", 5%" X 8%", and 4" x 9"-
represent the most efficient use of
printing-press paper and should not
be deviated from.
Documents intended for photo-
copying by recipients for further
distribution should be designed on
the 8W X 11" grid.
-------
20
Graphic Standards
Typography And Layout
The following specifications are
designed to achieve maximum
readability, as well as consistency
with other EPA publications.
Justification
Any column of type may be set
ragged-right. To avoid excessive
word-spacing, right-justification
should be used only if the columns
are wider than 14.0 picas.
Hyphenation
For unjustified type, avoid end-of-
line hyphens except when necessary
to prevent long words from causing
extremely short lines. In any case,
minimize hyphenation to the extent
feasible and never allow more than
two successive lines to end with
hyphens.
Vertical Rules (lines)
In the 1800s, newspapers were
forced to use vertical rules to lock
their type into the cylinder of the
printing press. Nowadays, when
the proper guide is followed, the
use of vertical rules to divide col-
umns of type is unnecessary and is
best avoided.
White Space
Liberal use of white space or "air"
(blank areas on the page) is encour-
aged whenever aesthetics, budget,
and printing constraints allow.
Cover Typeface
The standard typeface for title and
heads is Univers. This typeface estab-
lishes a contemporary appearance and
meets the specific requirements of
simplicity and versatility. Among the
outstanding virtues of Univers is its
clarity in small sizes, its even appear-
ance, and its well-designed individual
characters.
Main titles or titles of series are
always set in Univers Bold, with the
Agency logo and titles matching cap
height. Subtitles are set in Univers
Medium. The identification elements
at the top are set in Univers Light. If
Univers is unavailable, similar weights
of Helvetica may be substituted.
Text Typeface
Studies show that about two-thirds
of all readers prefer serif typefaces
over sans-serif designs. Since serif
faces also have a somewhat greater
legibility, they should be used for
the main body of text. EPA publi-
cations are generally typeset in the
Palatino typeface. Computer/laser-
printed materials will probably be
most legible if produced using
Charter, Lucida, or Stone—typefaces
designed specifically to maximize
legibility at the 300-dot-per-inch
resolution of the common laser
printer. This manual is set in Pala-
tino (printed on a 1000-dpi laser
printer).
Display Typeface
Heads, subheads, captions, and
cutlines may simply be set in vary-
ing sizes and weights of the body
type, or a sans-serif type (preferably
Univers, but Helvetica is accept-
able) may be used. Univers is also
recommended for labeling charts,
graphs, and similar illustrations.
Type Case, Form, And Weight
The text should be set in caps and
lower case. Titles, sub-titles, and
heads should have the initial letter
of each word capitalized—including
"a," "of," "the," etc. This eliminates
uncertainty and the need to reset
when line lengths are changed.
Use all caps only for unusual
and extreme emphasis or to denote
an acronym.
Most text should be set in a
medium weight, while words or
phrases to be emphasized due to
their importance to the content
should be in boldface. Italics may
be used to signify quotes, cite titles,
or to put the correct emphasis on a
word for clarity of meaning.
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21
Margins for this booklet
were set in WordPerfect
at 0.625" on both left and
right. Binding offset was
set at 0.225" to allow for
3-hole punching.
Cover Type Size
For 4" x 9" and 5-%" x 8-%" covers the
titles should be set in 24 point and
the identification elements in 8 point.
For 8-W x 11" covers the titles should
be 30 point and the identification ele-
ments in 9 point. For periodicals, up
to 48-point type may be used. Title
typesizes may be increased somewhat
to keep extremely short titles from
"getting lost" on the page. Subtitles,
especially lengthy ones, may be set in
a smaller size than the titles.
Body Type Size And Column Width
Reference materials, which are meant
to be consulted rather than read at
length, may be set as small as 8-point.
Type sizes for heads, cutlines, and
figures may vary as proportion and
aesthetics dictate (the most common
error is making display type too
large). Otherwise, the table below
shows the proper type sizes and dis-
tance between lines (leading) for each
of the column widths allowed by the
Graphic Standards System.
Landscape Formats
Avoid using landscape formats when-
ever possible. If numerous tables or
columnar materials demand a land-
scape orientation, the margins and
columns will be dictated by the form
of the data. Covers for landscape
booklets follow the same pattern as
SW x 11" portrait booklets, with the
title beginning three inches from the
left edge of the paper.
Standard Formats With Recommended Type Sizes
All dimensions are in inches except for those marked as points.
Shift margins as necessary for hole punch and other special bindings.
Page Dimension
Number of Columns
Column Width
Left Margin
Right Margin
Type Size (points)
Leading (points)
Or- WP Adj: Primary
WP Adj: Secondary
4x9
1
3.15
0.5
1+1
2.25
1.0
0.25
2
1.55
0.35
0.35
10
11
0.014
0.056
9.5
10.5
0.014
0.056
9.5
10
0.007
0.049
5.62 x 8.75
1
4.22
1.0
1+1
3.32
1.5
0.25
2
2.31
0.4
0.4
10.5
12
0.021
0.063
10
11.5
0.021
0.063
9.5
10.5
0.014
0.056
3
1.5
0.36
0.36
9.5
10
0.007
0.049
8.5x11
1+1
5.75
1.85
0.35
2
3.7
0.5
2+1
2.83
1.74
0.35
3
2.4
4
1.75
0.5
0.4
11
13
0.028
0.070
10
11.5
0.021
0.063
10
11
0.014
0.056
9.5
10.5
0.014
0.056
9.5
10
0.007
0.049
Spaces between text columns are 0.2", between subhead columns and text are 0.15".
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22
4"x 9" — Placement Of Cover Elements
United States
Environmental Protection
Agency
Number
Date
Office or Region (Ma\\ Code)
SEPA Title
Sub-title
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4" x 9" —Layout Grids
23
31/2
All diagrams are drawn to
scale using pica measurements
-1 1/2
-14 1/2-
-181/2-
2 Column Grid
1 column Grid with Title Column
1 Column Grid
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24
5%"x 83/4" — Placement Of Cover Elements
United States Number
Environmental Protection Date
Agency
Office or Region (Mail Code)
Title
Sub-title
-------
5%"x 83/4" — Layout Grids
25
-1 1/2
-1 1/2
-9 M2.
-141/2-
20-
3 Column Grid
2 Column Grid
1 Column Grid
with Title Column
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26
81/2"x 11" —Layout Grids
All grids in this format begin 2 1/2 picas from the left side of the page
(1 column)
A A
1
3
11 ,1 . " "35
Top of page
(2 column)
1
A
23 ' , 1 , V
Top of page .
(1+2 column)
11
1
23
1
1
1
3
1
A
V 17
3
All grids in this format end 3 picas from the bottom edge of the page
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27
(3 column)
15
Top of page
(4 column)
1
A. \i
^ 15 V
A.
1
15
»
V v
A. *
V
V
1
3
1
3
11
11
11
,1,
11
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28
81/2"x 11" — Placement Of Cover Elements
vvEPA
United States
Environmental Protection
Agency
Office [AA] or Region
(Mail Code)
Main Title
Subtitle
Publication Number
Date
vvEPA
United States
Environmental Protection
Agency
Office [AA] or Region
(Mail Code)
Category or
Series Title
Title
Publication Number
Date
Draft
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29
OMB Controls
On May 11,1922, the precursor to the
Office of Management and Budget
(OMB) issued a circular numbered A-
3 designed to "more effectively
manage the Government's periodi-
cals." In 1981, OMB Bulletin No. 81-
16 and Supplement No. 1 initiated a
control plan for both periodicals and
non-recurring publications (leaflets,
pamphlets, booklets, etc.). Under this
plan, a moratorium on all publishing
could only be lifted if an agency
demonstrated that a satisfactory
system to control publications had
been installed and implemented. The
control system must "be used to
monitor and review periodicals and
non-recurring publications to assure
that they are necessary in the
transaction of the public business
required by law." Under the latest
version of Circular A-3 (May 1985),
agencies must continue to implement
the OMB-approved control system
and must submit an annual report to
OMB listing virtually all publications,
both periodicals and non-periodicals,
issued in the preceding year.
Should OMB determine that
EPA's control system is not being
effectively implemented, or that peri-
odicals are being published without
prior OMB approval, or that all publi-
cations are not necessary, it is possi-
ble that a new moratorium could be
imposed. Since such an action by
OMB would severely hamper all EPA
units, each office must be sure that
their actions meet both the letter and
the intent of the law. The simplest
way to avoid jeopardizing everyone's
publications program is to follow the
guidelines in this document and to
work closely with OCEPA from the
inception of each publication.
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30
EPA Requirements
Disclaimers
As a general rule, disclaimers are not
required for publications in which
EPA is informing the public or indi-
cating environmentally preferable
procedures. Both OCEPA and the
Office of General Counsel strongly
discourage statements that attempt to
absolve EPA of any responsibility for
the "usefulness" of a publication.
In documents, such as confer-
ence proceedings, that include articles
by non-EPA individuals expressing
their own opinions, a disclaimer such
as the following should appear.
The material in this document
has been subject to Agency
technical and policy review
and approved for publication
as an EPA report. The views
expressed by individual au-
thors, however, are their own
and do not necessarily reflect
those of the U.S. Environ-
mental Protection Agency.
All draft documents require a
disclaimer. That disclaimer should
state that the document is in draft,
should not be quoted or cited, and
has not been subject to required EPA
policy and/or technical reviews. In
addition, the disclaimer should indi-
cate when the report is scheduled to
be released in final, official form.
For technical and scientific arti-
cles which are based on EPA-support-
ed work and published in profession-
ally peer-reviewed (refereed) journals,
a statement should be prominently
displayed that the work on which the
article is based was "supported in
whole, or in part, by the U.S. Envi-
ronmental Protection Agency under
contract/grant/cooperative agree-
ment/inter-agency agreement num-
ber ."
In those rare instances where a
document cannot be brought up to
Agency standards and yet is in final
form, an explanatory disclaimer is
called for. It should state that the
document had been subject to Agency
technical and policy review but failed
to meet Agency standards for publi-
cation as an EPA document. In addi-
tion, some explanation for the short-
comings must be included. The ex-
planation should discuss the technical
shortcomings (e.g., the monitoring
equipment was improperly calibrat-
ed) rather than procedural issues
(e.g., the grant, or grantee, expired.)
For material produced for inde-
pendent publication by an employee
on his or her own time and using no
EPA resources, no disclaimer is nec-
essary unless that employee's rela-
tionship to EPA is mentioned. In the
latter case, a disclaimer should state
that the views expressed are those of
the author(s) and do not necessarily
reflect those of EPA.
In all cases where particular
companies, trade or service names,
product names, or other commercial
references are cited, a disclaimer such
as the following is essential.
Mention of trade names,
products, or services does not
convey, and should not be
interpreted as conveying,
official EPA approval, en-
dorsement, or recommenda-
tion.
Mailing Publications
The Agency and the Postal Service
have rules governing addresses, la-
bels, self-mailers, use of the EPA
mailing permit, and method of pay-
ing for postage.
When space and format allow,
the Editorial Services Division's lay-
out artists can set up a publication so
that it may be mailed without being
placed in an envelope.
Each piece of mail must have a
complete and current address. The
last line of all United States addresses
should include the city, state, and zip
code. If possible, use the new zip + 4
code. For all foreign items, the coun-
try should be the last line of the ad-
dress. The address label should be
typed or printed by a computer and
not hand written.
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31
To eliminate the need for the
Post Office to cancel and postmark
mail, and to achieve other efficiencies,
EPA now uses the postage meter
system. All metered mail pieces must
have a complete return address in the
upper left corner along with the
words "Official Business, Penalty for
Private Use $300."
For the return address, the
Agency must be listed on the first
line, followed by a complete address
including the zip code. With one
exception, all mail leaving the Agency
will be stamped via a postage meter
in the EPA mail room.
The exception is the mailing
permit imprint that allows the
mailing to be taken directly to the
Post Office with EPA's mailing
permit number already imprinted.
The self-mailer does not need to be
individually stamped. Permit (bulk)
mailings must contain at least 200
pieces of identical size and weight or
weigh at least 50 pounds. If fewer
copies of publications with self-
mailers are sent to the mail room, the
mail handlers will have to overlay the
imprints with metered stamps. If a
contractor or anyone else puts permit-
printed publications in the mail, the
Postal Service will not deliver them.
The format of the permit imprint
should be cleared through the
headquarters Mail Management Staff
(PM-215, FTS 260-2040) prior to
printing.
A contractor may mail on behalf
of the Agency. If the Agency is pay-
ing for the postage, the contractor
must be authorized by the Mail Man-
agement Staff to deliver it to the Post
Office. Mail Management will also
work with the contractor to assure
that all Agency and Postal regulations
are met.
The mailer must provide docu-
mentation of the postal expenditure
after the mailing has been accepted
by the Post Office.
Mail Management charges pro-
grams for the cost of postage for
large mailings. This is done by using
Miscellaneous Obligation Document,
EPA Form 2550-10.
In deciding the class of mail to
be used, bear in mind that the longer
the item is in transit, the lower the
cost of the postage. The class of mail
should be displayed on the envelope
or self-mailer.
For more detailed information,
refer to EPA Mail Management
Manual #4821 available from the
headquarters Distribution Unit
(PM-215).
Funding
When planning the funding of
publications or audiovisual products,
it is often important to know the
appropriation category of the funds
that are to be used.
The production of publications,
TV public service announcements,
photographs, etc., are deemed man-
agement and administration support
items and are recorded in EPA's
finance system as Salaries and Ex-
penses appropriation expenditures.
Therefore, whenever funds are trans-
ferred to OCEPA to cover such costs,
Salaries and Expenses accounting
data must be used.
Any questions concerning re-
source usage or reimbursement
should be directed to The Director,
Office of Executive Support, Office of
the Administrator.
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32
Printing Regulations
Unless otherwise indicated, all cita-
tions in this section are from Govern-
ment Printing and Binding Regulations,
published by the Joint Committee on
Printing of the United States
Congress.
Printing Defined
"The term 'printing' ... shall be
construed to include and apply to the
processes of composition [which
includes "electronic character
generating devices"] platemaking,
presswork, binding, and microform."
Printing does not include "duplicat-
ing/copying," which is defined as
using a duplicating machine to
produce less than "5000 production
units of any one page" and less than
"25,000 production units in the aggre-
gate of multiple pages."
Desk-top publishing (DTP)
systems (and even word-processors)
are included under the term
"composition." GPO is currently
developing new regulations to cover
such systems. In the meantime,
control of DTP systems has been left
in the hands of each agency's print
shop. At the moment, EPA Printing
Management is not involved in
controlling the use of DTP systems
unless they lead to violations of other
printing regulations. For assistance in
using DTP systems to produce
program-specific publications (news-
letters, leaflets, etc.), consult the
Editorial Services Division of OCEPA.
Who May Print
"All printing, binding, and blank-
book work [tablets and such] for ...
every executive department [EPA]
shall be done at the Government
Printing Office, except... with the
approval of the Joint Committee on
Printing." This means that, unless
there is prior, specific approval from
Congress, the publication must be
printed through GPO. EPA's Printing
Management office is considered an
extension of GPO.
Not Contractors Or Grantees
[35-1] "The inclusion of printing with-
in contracts ... is prohibited unless
authorized by the Joint Committee on
Printing."
[36-1] "The inclusion of printing
within grants is prohibited unless
authorized by the JCP."
[From Public Law 101-163, sec-
tion 308] No funds "may be obligated
or expended by any entity of the
executive branch for the procurement
from commercial sources of any
printing."
[From a letter dated January 25,
1990, from Senator Wendell H. Ford,
Chairman of the Joint Committee on
Printing] "These provisions [in Public
Law 101-163] also apply to any type-
setting or other printing services
(including desk-top publishing servic-
es) that may be offered by graphic-
design contractors or any other ser-
vice/support contractors."
Penalties For Violations
Any federal employee who circum-
vents these regulations by having a
commercial shop print a document,
either directly or through a contractor
or grantee, or who approves of such
an action, will have committed an
illegal act and can be subject to civil
and criminal statutes under Titles 18
and 31 of the U.S. Code pertaining to
money and finance laws. In addition,
such violations risk bringing sanc-
tions onto the Agency that would
severely hamper the publishing pro-
cess for everyone.
Mailing-List Validation
"All departments shall make neces-
sary revisions to their mailing lists at
least once each year in order to elimi-
nate waste in government funds
caused by publications being improp-
erly addressed or mailed to persons
no longer desiring them. This meth-
od of revision shall require that per-
sons receiving publications indicate
that they wish to continue receiving
the publication. Failure to reply to a
mailing-list revision request shall
require the elimination of the
addressee from the mailing list unless
it is necessary in the conduct of offi-
cial business to continue mailing pub-
lications to the addressee."
[Section 31]
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33
Bylines
Section 16-1 of the Printing And
Binding Regulations states:
The printing of Government
employees' bylines in Govern-
ment publications shall be
confined to the authors of the
articles appearing therein, and
to the photographers who have
originated the pictures con-
tained therein.
The term "byline" refers to any
name listed for credit as opposed to
employee names that might be inte-
gral to the text itself. The term "au-
thor" can be legitimately applied only
to an individual who has conceived
of, who created, and who can be held
responsible for a text or section of
text. The term "author" cannot be
stretched to cover supervisors, man-
agers, advisors, and other such "con-
tributors."
Contractor/Grantee Names
If a report is generated by a contrac-
tor or grantee and published as such
without Agency endorsement, then
the contractor/grantee's authorship
should be recognized and a proper
disclaimer included on the title page.
Otherwise, all public-oriented materi-
als should be issued in the name of
the Agency and the authorship
should not be confused by listing
contractor/grantee names. This ap-
proach is also consistent with provi-
sion 13 of the Printing and Binding
Regulations, which disallows the print-
ing of "material which implies in any
manner that the government endorses
or favors any specific commercial
product, commodity, or service." If it
seems appropriate, the contract or
grant number may be unobtrusively
cited.
The work of grantees may be ac-
knowledged if their association with
a publication is important to its ac-
ceptability, image, or distribution.
Recycled Printing Paper
Under the Resource Conservation and
Recovery Act, section 6002, Part 250
(Guideline for Federal Procurement of
Paper and Paper Products Containing
Recovered Materials) federal agencies
are required to use paper containing
at least 50-percent recycled waste-
paper for printing publications of all
kinds. Exceptions can be made by
GPO if such paper is not readily
available at a reasonable price.
Such paper is increasingly avail-
able and is routinely used by EPA
Printing Management and specified
for publications printed through
GPO. Users should be aware, howev-
er, that a specific request for recycled
paper might result in delay due to a
lack of availability. If there is an ur-
gent, short-time delivery date involv-
ed, the program office requesting a
publication should note that fact in a
memo attached to the Publications
Review and Printing Request and state
that immediate unavailability of recy-
cled paper should not delay the pub-
lication beyond the requested deliv-
ery date.
Whenever feasible, all EPA pub-
lications should not only be printed
on recycled paper, but should display
the phrase "Printed on Recycled Pa-
per" on the lower right-hand corner
of the front cover.
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34
Printing Regulations
Use Of Color
Section 18-2 of GPO's Printing and
Binding Regulations cites the following
categories of multicolor printing as
having "demonstrable value" to the
government.
"(a) Maps and technical diagrams
where additional color is neces-
sary for clarity.
"(b) Object identification (medical
specimens, diseases, plants,
flags, uniforms, etc.)
"(c) Safety programs, fire prevention,
savings bonds programs, and
competitive areas of personnel
recruiting.
"(d) Areas wherein clearly identifiable
savings in costs can be soundly
predicated on multicolor use.
"(e) Printing for programs required
by law, whose relative success or
failure is in direct ratio to the
degree of public response, and
where that response can be logi-
cally attributable to the number
of colors planned and the man-
ner in which they are proposed
to be used.
"(f) Color for promotional or motiva-
tional purposes such as pro-
grams concerning public health,
safety, and consumer benefits; or
to encourage utilization of gov-
ernment facilities such as pro-
grams for Social Security, Medi-
care, and certain areas of need
for veterans...."
As examples that do not qualify
for the use of government printing
funds, the Joint Committee on Print-
ing cites printed items:
"(a) Wherein additional color is used
primarily for decorative effect.
"(b) Where additional color is used in
lieu of effective layout and de-
sign.
"(c) Where additional color is used
excessively. (Three when two
will suffice, etc.)
"(d) Where the inclusion of multicolor
does not reflect careful, compe-
tent advance planning that rec-
ognizes the contribution the use
of color is expected to make to
the ultimate end-purpose."
In line with these federal regula-
tions, the use of color in EPA publica-
tions shall be carefully limited. As a
rule of thumb, if a publication's audi-
ence is seeking the information con-
tained within, and needs no further
motivation to obtain the publication,
then only one color is called for (un-
less additional color is needed for
clarity, identification, or efficiency). If
a publication's audience is likely to be
receptive to the information but un-
likely to seek it out, then two or more
colors could be appropriate; especial-
ly if the document concerns "public
health" or "consumer" issues.
This "rule-of-thumb" is not
official policy and should not be
relied on without confirmation from
EPA's Printing Management office.
The wisest course is to send a written
justification to the Agency Printing
Officer before funds are committed
for designing a publication in more
than one color. Justifications are
most effective if brief and based on
the GPO criteria cited above.
Good looks and effectiveness
need not be sacrificed on the basis of
these rules. There is much that can
be done by competent designers to
create top-quality publications using
one or two colors.
Illustrations, Etc.
Photographs, line drawings, and
other graphic illustrations are limited
by the Joint Committee on Printing to
those that are related to the subject
matter of the publication, in the pub-
lic interest, and "restricted to the
minimum size necessary to accom-
plish their purpose."
Employee Photos
Illustrations depicting federal employ-
ees must show them "actually
engaged in an act or service related to
their official duties." Furthermore, no
illustration shall "serve to aggrandize
any individual." Therefore, unless a
publication is specifically designed to
highlight employees (such as an
awards ceremony program), "mug
shots" of AAs, Division Directors,
Branch Chiefs, and other employees
shall not be included in publications.
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35
Guidelines
Despite the restrictions cited above,
the use of illustrations to enhance the
communication of information in
publications is encouraged. The
following guidance should prove
beneficial.
• When employing one or two colors,
photographs—especially photo-
graphs of people—look best if
printed in black ink.
• When using four colors, special
colors (such as for rules or dis-
play type) must be specified as
proportions of process inks;
specifying with a system number
will force a fifth press run.
• Keep illustrations as simple and
uncluttered as possible, and use
double care in proofing them.
And don't forget to contact the
Editorial Services Division of OCEPA
for professional assistance in design
and aquisition of illustrations for
your publication.
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36
EPA Order 2200.4A
EPA PUBLICATIONS REVIEW PROCEDURE
1. PURPOSE: This Order establishes policy and
procedural requirements for the review of material
published or issued by the Environmental Protection
Agency. The EPA Publications Review Procedure is
established to:
a. Assure that materials published or issued by EPA,
including materials made available through the
National Technical Information Service, have been
developed using methodology which will achieve high
quality results;
b. Clarify EPA responsibilities for information
published or issued in the name of the Agency;
c. Provide for the expeditious approval of publications
before their public release; and
d. Identify, for external reporting requirements, all
periodicals, pamphlets, and audio-visual products
produced by EPA.
2. POLICY AND PROCEDURES: The Assistant
Administrators, General Counsel, Inspector General,
Associate Administrators, Regional Administrators, and
the Administrator's Staff Office Directors are the
responsible officials for the substance, form, and policy
implications of all materials originated in their
respective offices. These officials must establish internal
review procedures and controls to assure the high
quality of their publications and issuances. Each official
or his designee must indicate concurrence in the
publication or issuance of all materials by signing the
appropriate block on EPA Form No. 2340-1. This
concurrence includes a certification that such materials
have been adequately reviewed.
Such materials submitted by EPA contractors and
assistance recipients shall be processed, respectively, in
accordance with the pertinent contract clause or the
assistance regulation at 40 CFR 30.518.
3. DOCUMENTS SUBJECT TO REVIEW BY
HEADQUARTERS OFFICE OF EXTERNAL AFFAIRS:
The responsible officials listed above shall forward to
the Office of External Affairs for final publication
approval:
a. Any material that has policy implications; and
b. Any periodical as defined by OMB Circular A-3 or
other item required to be reported to the Office of
Management and Budget.
c. Any periodical, pamphlet, or audio-visual product
as defined in OMB Bulletin 81-16 or its successors.
4. MATERIALS SUBJECT TO THE PROCEDURES:
Materials published or issued in the name of the
United States Environmental Protection Agency, audio-
visual as well as printed materials, whether originated
by EPA employees, contractors, assistance recipients, or
consultants, are subject to the EPA Publication Review
Procedure except:
a. Congressional testimony;
b. Verbatim testimony from hearings;
c. Advance Notices of Proposed Rulemaking
(ANPRMs), proposed or final regulations subject to a
formal comment period;
d. Press releases approved by the Office of Public
Affairs or a counterpart organization within a Regional
office or laboratory;
e. Legal opinion, briefs, and memoranda, including
initial, final, or other decisions in quasi-judicial
administrative proceedings;
f. Federal Register Notices;
g. Notices of Public Hearings;
h. Requests for Proposal (RFPs);
i. Articles by EPA employees and assistance recipients
submitted for publications to refereed scientific journals
which include a statement indicating that the article
does not reflect the official views of EPA;
j. Criteria Documents and other similar documents
subject to a formal public comment period or review by
the Science Advisory Board or the Science Advisory
Panel;
k. Advisory Committee statements and reports;
1. Materials generated on an employee's own time
using private facilities;
m. Internal policy statements, memoranda, and
Directives;
n. Official Agency correspondence;
o. Publications of the Office of the Inspector General;
p. Such other materials as are deemed appropriate for
exclusion by the Office of External Affairs.
Howard M. Messner
Assistant Administrator, OARM
June 4, 1984
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