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DIRECTIVE NUMBER: 9833.4
+•*
TITLE: CCn^endium of. CEROA Response Selection Guidance
Docunents
APPROVAL DATE:- «ay 22' 1989
EFFECTIVE DATE: May 22, 1989
ORIGINATING OFFICE: QWPE
Q FINAL
D DRAFT
LEVEL OF DRAFT
QA — Signed by AA or OAA
SB — Signed by Office Director
Q C — Review & Comment
REFERENCE (other documents):
S WER OS WER OS WER
DIRECTIVE DIRECTIVE Dl
' *• •. *
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^ »-«-
,O,PPA
ot=rM
I ProiecUon Agency
Wwhlngton, DC 20460
OSWER Directive initiation Request
I Originator Information
9833.4
N«m* ol Conuct Penon
Deborah Lebow
M*J Cod*
OS-510
Otfic*
OWPE
T«i*pno/ie Cod*
475-6770
3. Title: :
Compenduim of CERCLA Response Selection Guidance Documents
4. Summtr/ ol Cxccuv* (indude bn«( statement ol purpose)
The Compendium consists of 32 Volumes of Guidance documents frequently used in the
Selection of Response accion under CERCLA. The purpose of the compendium is twa-fold.
It describes how to use che "Compendium Response Selection Guidance Documents." Pro-
vides Regions copies of and a list of each guidance document frequently used in select
a response action. Theser documents are required to be referenced in each Administrat
5. Myv|tt level
B - Signed by Offlc* Director
C - Foe Review & Comment
8.
Document
to
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be
•>* •
distributed
to
States by Headquarters? [ j Y«
X
No
Thlt R»qu«»l M»«u OSWE« Olr«ctlv«» Syitem Format SUndard*.
9. Sio/\tlur* of Letd Office Directive* Coordinttor ^
VjO^o^o^ (XX. oOi JJLud^v^-^'
10. N«/ne »nd Title ol Approvinj C':ci»J
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Sf A Form 131S-T7 (Rev. 5-17) Previcus ediUons e/eobtdtetc-
OSWER OSWER OSWER 0
VE DIRECTIVE DIRECTIVE DIRECTIVE
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^'*°"*>*
(m)
OSWER DIRECTIVE 9833.4
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON. O.C. 20460
MAY 2 2 I989
MEMORANDUM
30liO
EM6«GE\C' a-S'C
SUBJECT: CERCLA Administrative Records:
Compendium of Frequently Used Guidance Documents in
tesponae Actions
MtgZt, /A'
FROM:
TO:
Sally /fansbach, Acting Director
CERCLA Enforcement Division
Administrative Record Coordinators
Regions I - X
Enclosed in the five boxes accompanying this memorandum are
the Users Manual, index, and bound volumes comprising the
Compendium of CERCLA Response Selection Guidance Documents
(Compendium). As you may know, the purpose of the Compendium is
to save Agency resources by not having to copy frequently used
guidance documents for each administrative record. The
Compendium also serves as a central library of guidance documents
relevant to many aspects of the Superfund program.
The initial version of the Compendium being issued today
consists of 120 documents bound in 32 volumes. The Users Manual
and index have been revised to reflect comments received on
drafts distributed March 14, 1989.
At this point in time, one copy of the Compendium is being
distributed to each Region. The master copy of the Compendium is
being maintained at Headquarters in the RCRA/CERCLA Docket room.
Several participants at the recent administrative record workshop
in Region III indicated that they would like extra copies for
other offices within their Regions. Since removal actions in
Regions Z end ZZ are managed at locations separate from remedial
actions, tJtoM Regions will receive an extra copy of the
CompendiusUfe the near future. Additional copies may also be
available ^|KJM request. Please keep in mind that the Compendium
requires a comiderable amount of space and will continue to grow
as new documents are added.
Adding new or revised documents to the Compendium will most
likely be done during a biannual update. The first update is
tentatively scheduled for November of this year. As a general
rule, draft documents are only included if they are considered
releasable and no other guidance on the subject matter is
currently available. Relevant draft documents that could not be
included in this version of the Compendium will be added during
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OSWER DIRECTIVE 9833.4
the updates when releasable. My staff will be monitoring the
status of relevant draft documents, as well as documents
presently included in the Compendium that may be superseded.
Newly generated guidance documents will be added only if they
meet the criteria for inclusion in the Compendium, i.e.,
frequently relied upon when selecting a response action. A more
detailed discussion of update procedures is provided in the Users
Manual.
One of the documents included in the Compendium requires
further explanation. The ability to reference the Integrated
Risk Information System (IRIS) in a record file index is limited.
since IRIS is maintained on, E-Mail and its data is frequently
updated, it is not possible to include a complete version of the
system in hard copy or on diskettes in the Compendium. Document
5009 of the Compendium is a brochure on how to access IRIS. It
is included only to let the user know that the system is
frequently used and available for review. Specific data from
IRIS considered or relied upon for a response action selection
should be physically included in the record file for that site
and not incorporated by reference to the Compendium.
Now that the Compendium has been produced, Regional
personnel will have a better idea of its contents and usefulness
in the response action selection process and in the development
of administrative record. Input on adding documents to the
Compendium from Regional personnel involved in response action
selections and in the development of administrative record would
be greatly appreciated as the time for each update approaches.
If properly used, the Compendium will serve to reduce the burden
otherwise placed on Agency resources in copying and storing
frequently used guidance documents in a multitude of
administrative records. In addition, response action decision
makers will have easy access to a wide range of current guidance
documents often relied upon throughout the selection process.
If you have any questions or comments on the documents
currently included in the Compendium, its use, or the updating
procedures, please contact Deborah Lebov of my staff at FTS 475-
8235. The Compendium will also be a topic of discussion at
administrative record training seminars to be conducted in most
Regions in the near future.
Attachment*?
cc: (memorandum and Users Manual only)
Waste Management Division Directors, Regions I - X
RCRA/CERCLA Branch Chiefs, Regions I - X
Regional Counsels, Regions I - X
Lisa Friedman, OGC
Glenn Unterberger, OECM
RUBS Wyer, OERR i
Tim Fields, OERR
Clem Rastatter, OERR
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OSWER DL receive v98]3.i
COMPENDIUM OF CERCLA
RESPONSE SELECTION
GUIDANCE DOCUMENTS
USERS MANUAL
U. S. ENVIRONMENTAL PROTECTION AGENCY
OFFICE OF WASTE PROGRAMS ENFORCEMENT
MAY 1989
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OSWER Directive ;;9833.i
TABLE OF CONTENTS
Section
! 0 INTRODUCTION ...... . ....................
:.0 OVERVIEW OF COMPENDIUM USE ............
2.1 USE BY EPA PERSONNEL .............
USE BY THE PUBLIC .................
.
3.0 STRUCTURE OF THE COMPENDIUM
3.1 FILE STRUCTURE
3.2 INDEX STRUCTURE
4.0 UPDATING THE COMPENDIUM
4.1 REGIONAL INPUT
4.2 KEEPING THE COMPENDIUM CURRENT
LIST OF TABLES
Table
3-1 COMPENDIUM CATEGORIES AND NUMBER SERIES
Appendix ...
A REGIONAL COMPENDIUM LOCATIONS AND ADMINISTRATIVE RECORD
COORDINATORS
B COMPENDIUM OF CERCLA RESPONSE SELECTION GUIDANCE DOCUMEN
INDEX
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OSWER Di.recci.ve ;:
1.0 INTRODUCTION
This manual describes how to use the "Compendium of CERCLA Response Seiec:ion
Guidance Documents" ^Compendium). Each I' S. Environmental Protection Agenc;. iE?Ai
Regional Office maintains a compendium of guidance documents frequently used during
development and selection of response actions under the Comprehensive Environmental
Response, Compensation, and Liability Act (CERCLA).
EPA Headquarters used several sources to develop the initial Compendium. These so-::es
included a pamphlet titled "Selected Technical Guidance for Superfund Projects" (OSWER
Directive 9200.7-01); the OSWER Directive System; the Superfund, Resource Conservation a-d
Recovery Act (RCRA), and Enforcement dockets; the Hazardous Waste Collection Database; 2nd
any existing regional compendiums. The documents in the Compendium are referenced in
administrative records for decisions on selection of response actions.
The administrative record described here is the body of documents that form the bas;5 for
selection of a CERCLA response action. Establishment of the administrative record is required
by §113(k) of CERCLA. An administrative record is the compilation of documents considered or
relied on by EPA in making a decision. Documents that EPA anticipates will be included i- •-•?
administrative record when the decision on a response action selection is made, are refer.-e: :: -.-
the "administrative record file." Guidance documents, or portions of guidance document. :-_
are considered or relied on in selecting a CERCLA response action should be part of an
administrative "record file.
Certain frequently used guidance documents may be referenced in the index to an
administrative record but not physically included in the administrative record file. The re:V
should indicate the title and location of any documents included in.the administrative re::.-: -
maintained in the Compendium, which is kept at a central regional location. If a guidance
document that u not listed in the Compendium is considered or relied on in selecting the -
action, the dociUMOt must b« physically included in the administrative record file. The
Compendium h*lp« reduce the burden of copying and storing multiple copies of frequen:
guidance documents.
Section 2.0 of this manual briefly discusses use of the Compendium by EPA pers.;-
the public. Section 3.0 discusses the Compendium's file and index structure. Documents
Compendium are filed in three-ring binders and listed on an index which is generated t>
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OSU'ER Directive .-9633. ^
maintained on a computer database. Procedures for updating the Compendium are presented :.-.-
Section 4.0.
2.0 OVERVIEW OF COMPENDIUM USE
The Compendium is intended for use by two groups EPA personnel, during the process
of response action selection and administrative record development, and the public, for re^ie1* :t"
documents referenced in the index to an administrative record.
The user should note that although the term 'guidance" is often used in discussing the
Compendium, it does not imply that only guidance documents are included. The documents ma>
also be policies, memoranda, clarifications, case studies, manuals, handbooks, reports, and other
documents used in the selection of CERCLA response actions.
2.1 USE BY EPA PERSONNEL
EPA personnel use the Compendium primarily to reference frequently used guidance
documents that may be maintained in the Compendium rather than physically included in e2ci
administrative record file. The index must indicate which documents are physically located -
the Compendium and must specify the location and accessibility of the Compendium. The -
should also reference only the specific documents in the Compendium that were considerej
relied on for the site for which the record is being compiled. The index should not refere.-.
entire Compendium.
2.2 USE BY THE PUBLIC
As with any unrestricted document included in a record, the Compendium documer
accessible for public review. When.EPA publishes a notice of availability of an adminisrr^: -
record file, that notice will include the location of the Compendium. The Compendium •*•
available for public viewing at a central regional establishment (for example, the EPA Re;
Office), and not tt or near the site for which the record is being compiled. (See Append M •
a list of the '^tlhr* of each regional copy of the Compendium and the names of the Reg.. -
Administrative Record Coordinators.)
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OSWER Oireceive .;.;983J.i
3.0 STRUCTURE OF THE COMPENDIUM
Currently, the Compendium is organized into 10 categories. An overview of the file
structure is presented below, as well as a discussion of the index that identifies the documents
included in the Compendium. This section also discusses :he data elements identified in the
index. The data elements provide vital information on the documents included in the
Compendium and are contained in a database used to compile the Compendium and generate :-e
index.
3.1 FILE STRUCTURE
The Compendium is structured according to 10 major categories that generally reflect :he
various components of a response action selection under CERCL.A. Table 3-1 lists the current
Compendium categories. The documents are further grouped into subcategories that indicate
their more specific nature, when applicable. For example, the remedial investigation/feasibii.;;-
study (RI/FS) section of the Compendium is broken down into more specific subcategories to
identify the wide range of RI/FS documents available. When the documents apply to multiple
categories, secondary references are provided in the Compendium index.
Each document has been assigned a unique four-digit document number. The bc'-.-j
documents contained in each category are arranged numerically. When a user wants to ac:es; i
document, he or she will find the document filed according to the assigned number. The r'•;-•
digit number series assigned to each category are also listed in Table 3-1.
3.2 INDEX STRUCTURE
When, an administrative record index refers to a document contained in the Compep.j..
that document is also identified in the Compendium index. The index, contained as the :..-•:
document in the Compendium, provides the information necessary to identify and locate :-^
desired document (For a copy of the current Compendium index, see Appendix B.)
Became in most case* the user will know the title of the document rather than the -.. • -••
assigned, the index lists the documents under each category in alphabetical order. An
alphabetical listing of secondary references follows the primary documents listed under -u-
category.
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OSWER Direceive •••'9333. '•*
TABLE 3-1
COMPENDIUM CATEGORIES AND NUMBER SERIES
CATEGORIES
NUMBER SERIES
Index
Pre-Remedial
Removal Action
Remedial Investigation/
Feasibility Study
General
RI Data Quality/Site &
Waste Assessment
Land Disposal Facility Technology
Other Technologies
Groundwater Monitoring &
Protection
ARARs1
Water Quality
Risk Assessment
Cost Analysis
Community Relations
Enforcement
S«lecdw •/ Remedy/Decision
OocuiMali
0000
0001-0999
1000-1999
2000-2999
2000-2099
2100-2199
2200-2299
2300-2399
2400-2499
3000-3999
4000-4999
5000-5999
6000-6999
7000-7999
8000-8999
9000-9999
Applicable or Relevant and Appropriate Requirements
4
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t"' 5 '.v' i£ rl ! j '- - •- - - i '•' - " ' 3 -> -> • -
The Compendium index is maintained on a database using dBASE III Plus software. This
database contains numerous data elements that store the information distinguishing and grouping
each document into the appropriate categories. The database is currently maintained at EP.A
Headquarters.
Maintaining the index in a database allows the information to be organized in different
ways. For example, should the Region need an index that is sorted entirely in alphabetical order
by title, chronologically by document date, numerically by the number assigned each documen;.
etc., EPA Headquarters can generate and forward such an index. The data elements of the
Compendium database, as identified on the index, are included in Appendix B.
4.0 UPDATING THE COMPENDIUM
The Compendium is designed to allow- for the periodic addition of newly developed policy
or guidance documents. Updates to the Compendium are necessary in the following cases: i i i
EPA releases relevant new guidance, policy, reports, etc.; (2) regional staff find additional
documents that should be included in the Compendium; and (3) existing documents are revised or
superseded. EPA Headquarters will continue to monitor the information sources used to develop
the initial Compendium for new or revised documents that may qualify for inclusion in :.-,e
Compendium.
Guidance documents identified for addition to the Compendium will be revieuej \~. •
relevant information will be entered into the existing database. After the database is -rJr?•: :
new index will be generated and sent to each Regional Office. This new index will rer.j-; i-
previous indices. Hard copies of the additional documents will be sent to each region :':<•
inclusion in the Compendium. The revised index will indicate the category for each ne-
document.
4.1 REGIONAL INPUT
Parties involved in the response action selection process, as well as Administrate ? - •
Coordinators, oay find documents that are frequently included in administrative records -. . •
not referenced in the Compendium. In such cases it may be desirable to include the doc-
in the Compendium as pan of the updating process. However, since the Compendium ;i :?• »
to be nationally applicable, only documents used frequently in different regions will be -.
Any region-specific document should be maintained in separate regional files and not in --
Compendium.
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OSWER Directive -v9833.i
4.2 KEEPING THE COMPENDIUM CURRENT
Once a document is included in the Compendium, it will remain in the Compendium ;o
maintain rhe integrity of any record that refers to it. However, documents contained in the
Compendium may be revised in the future to reflect changes, for example, changes in policy.
technology, or law. The most current version of these documents will be added to. the
Compendium, as appropriate, so that they will be available for the administrative record process.
Although no document included in the Compendium will ever be replaced or removed
once an administrative record index refers to it, those documents that are superseded win be
flagged and identified on a separate index (superseded index) attached to the Compendium's rnn.n
index. The superseded index will also identify the corresponding revised version added to the
Compendium to indicate the new document that should be used.
Response action selections frequently rely on technical data generated at Superfund sites
across the country. Such data is often maintained on national databases! Depending on their use
and availability, certain of these databases may be included in the Compendium. For example.
the Public Health Risk Evaluation Database (PHRED) is part of the Compendium. PHRED is
stored on two floppy diskettes that are regularly updated as additional information becomes
available. Whenever updated PHRED diskettes are generated, they will be added to the
Compendium. Those diskettes that were previously included will also remain in the Comber-..: _-
and will be identified on the superseded index.
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DLrecc Lve -
APPENDIX A
REGIONAL COMPENDIUM LOCATIONS AND ADMINISTRATIVE RECORD COORDINATORS
Region
I
II
[II
IV
VI
Address
90 Canal Streer
Boston. MA 02203
60 Westview Street *
Lexington, MA 02173
26 Federal Plaza
New York, NY 10278
Woodbridge Avenue •
Raritan Depot • Bldg 10
Edison. NJ 08837
841 Chestnut Street
Philadelphia. PA 19107
345 Courtland Street, N.E.
Atlanta, GA 30365
230 South Dearborn Street
Chicago, IL 60604
1445 Ross Avenue
12th Floor, Suite 1200
Dallas. TX 75270
Coordinator/PH »
1. Remedial
2. Removal
I. Diane Kelley
(617)573-1672
FTS 833-1672
2. Pam Bruno
(617)860-4309
1. Jennie Delcimento
(212)264-8676
FTS 264-8676
2. Mark Pane
(201)321-6813
FTS 340-6813
1. Margaret Leva
(215)597-3037
FTS 597-3037
2. Dennis Carney
(215)597-0992
FTS 597-0992
1. Charlotte Williams
(404)347-2930
FTS 257-2930
2. Jan Rogers
(404)347-3931
FTS 257-393!
1. Susan Swales
(312)886-7336
FTS 886-7336
2. Pam Schafer
(312)886-2120
FTS 886-2120
1. Karen Witten
(214)655-6735
FTS 255-6735
2. JoAnn Woods
(214)655-2270
FTS 255-2270
The Compendium was initially distributed to remedial Administrative Record
Coordinators only Copies may not be located at this address.
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OSWER Di.receiv
Region
Address
Coordinator/PH
I. Remedial
2. Removal
VII
vin
rx
x
726 Minnesota Avenue
Kansas Citv. KS 66101
25 Funsron Road *
Kansas City, KS66II5
999 18th Street
Suite 500
Denver. CO 80202
215 Fremont Street
San Francisco, CA 94105
1200 Sixth Avenue
Seattle. WA 98101
! Maureen Hunt
(913)236-2856
FTS 757-2856
2. Helen Bennett
(913)236-3881
FTS 757-3881
1. Carol Macy
(303)293-1281
FTS 564-1281
2. Carol Pokorny
(303)294-7638
FTS 564-7638
1. Thomas Mix (acting)
(415)974-7414
FTS 454-7414
2. Same
I. Lynn Williams
(206)442-2121
FTS 399-2121
2. Same
The Compendium was initially distributed to remedial Administrative Record
Coordinators only. Copies may not be located at this address.
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OSWER Di.recci.ve '/9833.i
APPENDIX B
COMPENDIUM OF CERCLA
RESPONSE SELECTION
GUIDANCE DOCUMENTS
INDEX
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OSWER Directive
TABLE OF CONTENTS
Category - Subcateggrv Number Series'
Pre-Remedial 000 i-0002
Removal Action 1000-1008
RI/FS - General 2000-2012
RI/FS - RI Data Quality/Site & Waste Assessment 2100-2119
RI/FS - Land Disposal Facility Technology 2200-2212
RI/FS - Other Technologies 2300-2320
RI/FS - Ground-Water Monitoring & Protection 2400-2408
ARARs 3000-3005
Water Quality 4000-4003
Risk Assessment 5000-5015
Cost Analysis 6000-6001
Community Relations 7000-7000
j
Enforcement 8000-8001
Selection of Remedy/Decision Documents 9000-9001
Data Element Definition*
List of Organizational Abbreviations and Acronyms Identified in the Index
*The range for each number series identified represents the numbers assigned to those doc.-•
currently in the Compendium.
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OSWER Uiroutiv,
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DATA Et EMENT DEFINITIONS
The data elements of the Compendium database, as identified on the index, are sho*n
below;
DATA ELEMENT
Doc No
Vol
Tide
Date
Authors
Status
Pages
Tier
Attachments
OSWER/EPA N««6«r
DEFINITION
Unique four-digit number assigned to a document included
in the Compendium according to category.
Volume number of the binder in which the hard copy of
the document is contained.
Title of the document. Secondary Reference is identified
following the title when a document relates to more than
one category. The document itself is filed under the
number series assigned to its primary category.
The date the document was published by or released from
the issuing office or entity.
Author(s) and affiliation(s). Also includes identification of
the EPA Project Officer and issuing office, where
applicable.
Indicates the status of a document, either draft or final
version.
Total number of printed pages of the document. inciuJir.^
any attachments.
Tier I or Tier 2. Tier 1 documents are the core docu.r^rvs
of the Compendium as listed in the pamphlet titled
"Selected Technical Guidance for Sup«rfund Projects.'
compiled by OERR. Tier 2 documents are all other
documents included in the Compendium.
Attachments to a document by complete or abbreviate
title.
EPA report or OSWER Directive System numbers. -*rerf
applicable.
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