3 UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
/ WASHINGTON. D.C. 204GO
OSWER Directive 9242.6-13
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8 iyyi- SOLID '.VAST!! AMO EME RGENCY RESPONS =
MEMORANDUM
SUBJECT: Performance Tracking Under ARCS C9n^r^cts
PROM: Henry L. Longest II, Director
Office of Emergency and Remed
TO: Director, Waste Management Division
Regions I, IV, V and VII
Director, Emergency and Remedial Response Division
Region II
Director, Hazardous Waste Management Division
Regions III, VI, VIII and IX
Director, Hazardous Waste Division
Region X
PURPOSE
The purpose of this memorandum is to request your assistance
in developing a non-resource intensive method for reporting
performance based work allocation results under the ARCS
contracts.
BACKGROUND
One objective of the ARCS strategy is to encourage
outstanding contractor performance and customer service. Those
uujitractors with high performance achiev
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is to initiate a resource intensive series of phone calls to the
Project Officers in each Region.
We anticipate a continuing need to report on the outcome of
the ARCS performance system, and the resulting assignment of new
work. Therefore, a method needs to be implemented to regularly
obtain this data from the Regions in a minimally intrusive way.
IMPLEMENTATION
The attached draft form has been developed to serve as the
vehicle to transmit performance results data to the Hazardous
Site Control Division at the conclusion of each Performance "
Evaluation Board (PEB). It is recognized that many influences
impact the final decision as to which contractor gets what work
assignment and some of those have been incorporated into the
information requested on the form.
In the implementation of this form, it became evident that
the data should represent the period beginning with the
calculation of a Performance Index Rating Score (PIRS) and ending
with the next revision of that score. The reason for this is
that we want to examine the results of a PIRS on the assignment
of work. A PIRS will be used for this purpose until it is
recalculated at the next PEB. Therefore, the period for the
attached form will start with a PIRS calculation and end with the
next PIRS calculation, and will not track with performance
evaluation periods.
For purposes of analyzing the effectiveness of the reporting
format, I request that each Region complete the form based upon
the results of the last complete period starting with the
establishment of the PIRS and ending with the calculation of the
next PIRS. For example, assume that a PIRS was calculated on
January 15 for the performance evaluation period ending on
December 1 and that the next PIRS is calculated on July 15 for
t-h*> p«T-forrnance evaluation period ending on June 1. For the
purposes of this test, the PIRS established on January 15 was
used in the work assignment distribution decisions until the next
PIRS was calculated on July 15 and that is the period that we' are
interested in (January 15 to July 15).
I recognize that the PIRS calculation is being revised by
the Acquisition Manager to incorporate both technical as well as
Program Management ratings, however, for the purpose of testing
the form, use whatever PIRS was developed by your Region for the
period reported.
I request that your completed form reflecting the most
current reporting period, as well as comments to improve this
process, be submitted to Scott Fredericks, mail code OS-220-W,
within two weeks from the date of this memo. Questions should
also be directed to Scott at 703-603-8771.
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Regional Award Fee Summary
Region:
Date PIRS Rating Assigned:
Combined PIRS Ratings in
Descending Order
Contractor Name
• No. of New Work Assignments
Issued to Contractors Durii
Rating Period
• Percentage (%) of New Work
Assignments Issued to Contractors
During Rating Period
• Dollars Obligated for Now Work
Assignments During Rating Period,
by Contractor
• Percentage (%) of Dollars Obligated
for New Work Assignments During
Rating Period, by Contractor
• Number of New Work Assionments
Representing Follow on Work, by
Contractor
• No. of Work Assignments Affected
by Serious COIs During Rating
Period, by Contractor
• No. of Work Assignments Affected
by Lack of Capacity During Bating
Period, by Contractor
CS1OOM
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