EPA-AA-IMS-80-7
          TECHNICAL REPORT
           NOVEMBER 1980
  EPA I/F1 MODEL PROGRAM GUIDELINES
REQUEST FOR CONTRACT PROPOSAL (RFP)

-------
                                    EPA-AA-IMS-80-7
              Technical Report
                November 1980
      EPA I/M Model Program Guidelines
     Request for Contract Proposal (RFP)
                     by
             William B. Clemmens
              David  Brzezinski
                Becky  Waring
                     of
                EPA I/M Staff

                     and

               Fred  lacobelli
                     of
   •Arizona Bureau of Vehicular  Inspection
       Inspection and Maintenance  Staff
    Emission Control Technology Division
Office of Mobile Source Air Pollution Control
    U.S. Environmental  Protection Agency
             Ann Arbor, Michigan

-------
                                       2

                               Table of Contents
I.     Forward                                                         3

II.    Descriptive  Outline  of the  Model  RFP                           5

III.   Model  RFP                                                       8

      Section  I          Introduction                                11
      Section  II         Abbreviations and Definitions               13
      Section  III        Program Information                         17
      Section  IV         Contract  Requirements                       18
      Section  V          Equipment Specifications                    19
      Section  VI         Operating Requirements                      36
      Section  VII        Administrative  Conditions                   67
      Section  VIII      Bidder  Qualifications                       72
      Section  IX         Cost Proposal                               74
      Figures
      Tables
      Appendicies

-------
I.    Forward

After legislative authority to implement an  I/M  program  has  been passed by the
State Legislature, those Administrators  responsible  for  the program  are  faced
with the  "how  to do it" aspects  of implementation.   One immediate  concern is
the decision on  the  type of  program to be  implemented  —  centralized or  de-
centralized.    If a  centralized  program  is selected,  the  Administrator  must
deal with  the  task  of developing  a network  of  inspection  facilities.   The
development of the -inspection  networks  as well as the operation of inspection
facilities is  often  performed  by the  private  sector  under contract- to  the
State.   For  those states choosing  to use  the contractor approach  for either
construction  or operation,  the State has the responsibility to  develop a  docu-
ment specifying the services that the State wants.

This document is  generally  called an RFP  (Request for Proposal)  and contains
the detailed specifications required.   The question  is "How jnuch  detail?" and
"what services?" should be  included in the State RFP.

To  provide  guidance or  appropriate suggestions  to  these  questions,  the  EPA
staff has developed the attached  "Model  RFP".   The model RFP was  developed as
a general, guideline  for  any state implementing a  centralized  I/M program, and
is based  on  the assumption that  many  of  the  basic  inspection  operations  are
common between  the various  states.   But  just as many  functions  or specifi-
cations may be common between states, each  state may have unique circumstances
that require  different  treatment of  certain subject  areas.    Therefore,  the
"Model RFP" is  not presented as  a  "cross out our name  and insert  your  name"
document,  each  state  should carefully  consider  the  appropriateness  of  each
specification to their situation, and as necessary add or delete the necessary
items.

Another issue is  the relationship of the  "model  RFP" to the EPA policy on min-
imum requirements.  Obviously,.the I/M  Staff has made  an effort  to  insure the
model RFP is consistant with current EPA  policy.   The  model RFP in many cases,
however,   provides  specifications  and requirements that  may  be  more inclusive
than any  EPA  requirements.   The  reasons  for the more detailed specifications
are that  (1)  the staff  feels  that  "good  engineering  judgment"  would require
these details  to insure that  in  the long-run the job was  performed correctly
and in a  cost effective manner,  (2)  the I/M Staff feels  that many items  would
be  performed  by  the contractor  as  a necessity  of operating the  program,  and
the additional information  would  allow  more contractors  to understand and bid
on the RFP as well as  provide  the state a more consistant manner with which to
evaluate  the bidders response,  and  (3)  the  I/M  Staff  wished to  provide  tech-
nical information to the State Administrators  that would allow  them to make an
informed  decision if they  wished to delete an  item rather  than  omit  an  item
because someone had not thought of it or evaluated its usefulness.

-------
As encompassing  as  the Model RFP  may appear, it  does  not cover all  possible
program options.  New and more efficient  techniques  may be developed with con-
tinued dialog.   Therefore,  the  I/M Staff suggests  that  the  states use  this
document  for  guidance  in  the development  of their  own document  taking  into
consideration the state's  (or county's,  city's)  unique needs.  The  I/M Staff
at EPA's  Ann  Arbor  facility  is  available to discuss the  State's  document and
to provide additional assistance or information as necessary.   You  may contact
Tom Cackette,  Donald White,  or Bill Clemmens at (313)668-4367.

-------
II.   Descriptive Outline of Model RFP

A. Section I - Introduction

The introduction  summarizes the  background and  purpose of  the program,  the
expected  contents  of  proposals,  and  the  bases  for  proposal  evaluation.  It
cites  the  statutory  authority  for  the program,  names the agency  responsible
for its implementation  and administration, and  provides instructions  for  the
submission of  proposals.  It also  describes the  expected  time period  of  the
contract,  the geographic area and population to  be covered, and the  method of
payments  of the  contractor.   Forthcoming  bidders'  conferences  are  also  an-
nounced here.

B. Section II - Abbreviations and Definitions

Section 2  is straightforward.   It  contains abbreviations  and  definitions  of
terms  used in  the  other sections of the  RFP.  Statutory or technical language
and other usages differing from normal  usage should  be  clarified in  this  sec-
tion.

C. Section III - Program Information

This section  summarizes the statutory  authority  for the program and presents
any pertinent technical  reports-or  documents available-to  bidders  for  review.
If investigation  of  another jurisdiction's centralized  program  would informa-
tionally benefit bidders, it should be  referred  to here, as well as  any regu-
lations or administrative  procedures  governing  the  program.   The  model  RFP
section presents a fictitious list  of documents  a state  typically  produces in
the process  of formulating  its  I/M program  plan,  and  the  individual  state's
equivalent  of these  should be  made  available  to  bidders.    More  extensive
background information may be brought  to  bidder's  attention at  a bidder's con-
ference .

D. Section IV - Contract Requirements

This section  includes the  scope of work  and  the program  schedule,  outlining
what is expected in a contractor's bid  and  performance in .terms  of"methods and
resources.   If a  bidder should  address  program options under  consideration,
such as convertibility  from  idle to  loaded mode testing,  this  section should
raise those options.

E. Section 5 - Equipment Specifications

This Equipment  Specifications  provide to the bidder specific requriements and
guidelines  relating  to  the  test facilities  (design,  land use,  environmental
impact, construction,  etc.),  and the testing equipment.   The equipment speci-
fications  also  provide general requirements on  the  functional  utilization of
location of the facilities within the required facility network.

-------
F. Section VI - Operating Requirements

The Operating  Requirements  defines all operations  or  functions which are  the
contractor's responsibility.   The  requirements provide  for  tasks involved  in
operating  the  facilities,  following  the  required administrative  procedures,
inspecting vehicles, providing the proper reports,  and and effectively  utiliz-
ing a QA/QC program.  Pre-acceptance requirements  are  also included.

G. Section VII - Administrative Conditions

This section  defines the distribution  of administrative responsibilities  be-
tween the  contractor and the  state.   It includes  the  conditions under  which
the program  is to  be  conducted and  provisions  to protect  the state in case
disputes or difficulties  with  the  contractor should arise.  These latter pro-
visions in particular should be written with legal assistance.

Administrative matters  to be resolved  in  this section  include the method  of
collection of  fees  and  reimbursement  of the contractor,  what  rights  the  state
has to replace or expropriate  the  contractor,  and who is to manage public  in-
formation activities.   Other more  standard  contract provisions cover  the  areas
of auditing,  indemnity, financial  responsibility,  equal  employment  practices,
compliance  with  local   statutes,  conflict  of interest, and so  forth.   Of
course, these must also be tailored to each specific program.

Arizona's experience has indicated problems with  collecting  fees at the time
of registration rather  than at the inspection  site.  Motorists may  request  in-
spections  and forego  registration,   leaving  the   contractor  undercompensated.
The model  RFP calls for  fee  collection at the inspection  site, and  requests
that the bidder propose a workable system of accounting  for  fees collected, or
a better alternative.

The model  RFP outlines compensation  for the  contractor based on a  projected
annual number of inspections, with a  declining scale  of  compensation  per  addi-
tional inspection.   Other conceivable compensation schemes include  a  flat sum,
a  straight  fee per  test, cost  plus  fixed  fee  and cost plus incentive fee,
among other  variations.  In the case of a cost-plus scheme,  the  audit  provi-
sions of this section  would have to be expanded  and  refined to  distinguish
allowable cost categories.

Emissions  inspection programs  are unlikely  to succeed  without the support of
the public. .-The  model  RFP requests  a  plan and  budget  for  public  information
activities  on  the  part of the contractor,  but such  activities could  just as
well be conducted by the state or a separate special purpose contractor.

Circumstances  may arise  to prevent  the  normal  fulfillment  of the  contract.
The  contractor's  performance  may  be unacceptable to the  state,  even  though
meeting  the  legal   requirements  of  the  contract.   Or   the  state may  repeal
statutory authority  for the contractor-operated  program.  The  model  RFP  hand-
les  such contingencies  by  allowing  the  state to replace or  expropriate  the
contractor if necessary, with sufficient notice and fair compensation.

-------
Should the contractor fail to meet some of the terms  of contract,  on the other
hand,  the  state would  suffer damage.  The  model RFP  asks the contractor  to
propose  a   fair schedule of liquidated  damages  for  specific  identifiable
breaches, although it  is conceivable for  the state to  prescribe a schedule  in
its RFP.

H. Section VIII - Bidder Qualifications

This section  outlines  what a bidder  must  show to prove its ability to fulfil
the  contract  it proposes.   This  includes  evidence  of financial   backing  and
organizational  resources such  as  plant  equipment,  personnel  and experience
with similar  projects.   The  section also describes  the state's  criteria  for
evaluating  proposals.    The  model  RFP  illustrates a typical  scoring  scheme,
which  is of course  subject  to adaptation  to the  purposes and priorities  of
each particular state.

I. Section IX - Cost Proposal

The  final section  requests  the bidder's proposal  for an inspection fee appro-
priate to various  possible  program formats.   The  matter of costs  also raises
the  questions  of the sliding marginal fee scheme  for tests beyond the guaran-
teed minimum,  the  costs of inspections provided during the voluntary phase-in
period,  and  the budget  for  public information activities  planned  by the con-
tractor .

J. Appendices

Appendices  attached  to  each state's  actual  RFP  would include the statutory
authority and regulations governing the  program, demographic  data,  and  any
detailed specifications  for  facilities,  equipment,  test  procedures  or stan-
dards,  etc.   Since  this order of  information  would be idiosyncratic  to  any
particular state, such appendices have been omitted from the model RFP.

-------
                 MODEL RFP

        Request for Proposal  (RFP)
                  for the
        Establishment and Operation
                    of
Motor Vehicle Inspection Program Facilities
            Submit Proposals to:

          Paul A.  Polluter,  Chief,
       Bureau of Vehicle Inspections
           1987 Compliance Drive
         Cleanair, Smogonia   001977

-------
                                Table  of Contents
Section I  Introduction                                            11
Section II  Abbreviations and Definitions                          13
      A. Abbreviations                                             13
      B. Definitions                                               14
Section III  Program Information                                   17
      A. Statutory Authorization                                   17
      B. Regulations                                               17
      C. Published Documentation                                   17
Section IV  Contract Requirments                                   18
      A. Scope of Work                                             18
      B. Program Schedule                                          18
Section V  Equipment Specifications                                19
      A. Introduction                                             - 19
      B. OVEIP Network Requirements                                20
      C. OVEIP Site and Facility Requirements                      21
      D. Equipment Requirements                                    24
      E. Documentation Procedures                                  30
      F. Warranty Requirements                                     35
Section VI  Operating Requirements                                 36
      A. Overview                                                  36
      B. Facility Operations                                       37
      C. Inspection Procedures                                     40
      D. Waiver Criteria                                           52
      E. Reports                                                   56
      F. QA/QC Requirements for Inspection Testing                 60
      G. State Access to Facilities                                63
      H. Pre-Acceptance Contract Requirements                      64
Section VII  Administrative Conditions                             67
      A. Remuneration of the Contractor                            67
      B. Public Information Activities                             68
      C. Auditing of Program Records                               68
      D. Minor Failures of Performance                             68
      E. Expropriation or Replacement of the Contractor            69
      F. Performance Bonds                                         70
      G. Contractor's Indemnification of the State                 70
      H. Contractor Liability                                      70
      I. Conformity to Codes                                       70
      J. Equal Opportunity Practices                               70
      K. Conflict of Interest                                      71
Section VIII  Bidder Qualifications                                72
      A. Financial Capability                                      72
      B. Organization and Manpower                                 72
      C. Program Schedule                                          72
      D. Identification of Subcontractors                          72
      E. Contractor's Support Facilities                           72
      F. Related Experience                                        72
      G. Evaluation Guidelines                                     73

-------
                                       10

                                Table  of  Contents
                                   (continued)

Section IX  Cost Proposal                                          74
      A. Inspection Fee                                            74
      B. Declining Fee Scale for Additional Inspection             74
      C. Costs for Voluntary Inspections During Phase-in Period    74
      D. Public Information Activities Budget                      74
Figures
Tables
Appendicies

-------
                                       11

                         Establishment and Operation of
                   Motor Vehicle  Inspection Program  Facilities
                            for the  State  of  Smogonia

                            Section I - Introduction

This document  is a request  for  a  firm proposal  and bid on  the establishment
and operation of a network  of official testing facilities for  a motor vehicle
emissions inspection program  (MVIP).   The MVIP  is mandated  by Smogonia Revised
Statutes  1125-4029- through- 25-4041(1979),   and "is  to  be  implemented in  the
counties of Biltmore, Safari, Mountain, and'Granada.

All non-exempt in-use vehicles registered in these  counties  are required  to be
inspected annually for  excessive emissions  as of January 1,  1983,  as a condi-
tion of registration.  The inspection facilities  are to  be  operational  and
available to motorists  for  voluntary  inspections  as of„July 1,  1982.  Vehicles
failing  inspection  will be  entitled to  reinspection  following  the necessary
repairs.

The  Smogonia  Departments  of Environmental  Protection  and  Motor Vehicles  are
jointly  responsible  for the implementation  and  administration  of  the MVIP.
An  interdepartmental  team  of  technical and administrative  personnel  will  re-
view and evaluate proposals,  and contractor selection  will be based on  its
findings.

The contractor will  be expected to procure  inspection sites,  build inspection
facilities, conduct  inspections, and  submit documentation  of  testing activi-
ties  and test  data.   The  state  intends to  contract with  a  single private
franchisee for a minimum of five years.

The  following  information allows a general  estimation of the  scope of effort
required  (the estimate is not a guaranteed number):

    Estimated number of subject vehicle registrations           1,500,000
    Estimated number of vehicles to be retested at
       30% initial failure rate                                   450,000
    Maximum driving distance to serve 80% of population          10 miles
    Absolute maximum driving distance                            30 miles
    Test  procedure to be utilized                               3-mode idle

More detailed  specifications are provided  in sections V and VI of this  docu-
ment.

This document  includes definitions, information, the  scope  of work, technical
provisions, administrative  conditions, proposal evaluation  criteria,  and cost
proposal  requirements  pertinent to  an  MVIP  contract.   The  requirements  and
descriptions in  this RFP  take  precedence over all  previously  published  docu-
ments,  including those attached  to  the RFP as appendices.

-------
                                       12

The  requirements  of  this  request  for  proposal  and  the  successful  bidder's
response will  be  the basis for  the  contract terms.  Proposals will be  evalu-
ated in terms of their  responsiveness  to each requirement, as well as overall
merit and cost, in comparision with other proposals.

Bidders may also propose alternatives,  in addition to responding to the  basic
requirements.  Proposed alternatives with  supporting technical  justification
will be  evaluated as  well as  the minimally  required responses.   Proposals
that merely  repeat the  legislative• language or contents  of this RFP will  be
considered unresponsive.  Proposals should  identify the rationale and method-
ology to  be  employed for each task and be  in sufficient detail to permit  the
evaluation committee  to assess  the bidder's  degree of  understanding of  the
total program  requirements, the  technical appreciation of the various program
tasks,  and the thoroughness  with which  it  will implement the  MVIP.   The  re-
sponse to the RFP must be submitted in three volumes:

    1)  Technical Proposal
    2)  Management Proposal
    3)  Cost Proposal

Twelve copies  of the  proposal  (Volumes  1,  2,  and  3) .must  be received  on  or
before 5 P.M., June  30, 1981.  Address  responses  to Paul A  Pollution,  Chief,
Bureau  of  Vehicle  inspection,   1987   Compliance   Drive,  Cleanair,  Smogonia,
001977.  All bidders are advised that the proposal  will become property  of  the
State  and will  not be returned.  All submitted  documents will be  held  in
strict confidence by the State.  All bidders should advise the Bureau  of their
"bid/no bid" decision within 10 days of receipt of the RFP.

Questions and  correspondence  regarding this RFP  are also to be addressed  to
Paul A.  Pollution, at  the  above address.   Responses to questions and  corre-
spondence will be provided at the bidder's  conference,  scheduled  for April  15,
1981, at Room  212, 1987 Compliance Drive, Cleanair, Smogonia.  Notification of
the contract award will be made about August 15, 1980.

-------
                                       13

                   Section II - Abbreviations and Definitions

Whenever the  following  abbreviations and terms  (or pronouns  in place of them)
are used in the RFP, their meaning shall be as follows:

A. Abbreviations

    AC    Alternating Current
    ANS   American National Standard
    ANSI  American National Standards, Institute, Inc.
    ARD   Automotive Repair Dealer
    ASCII American Standard Code for Information Interchange
    ASTM  American Society for Testing and Materials
    CFH   Cubic Feet Per Hour
    CFM   Cubic Feet Per Minute
    CNG   Compressed Natural Gas
    CRT   Cathode Ray Tube
    CO    Carbon Monoxide
    C02   Carbon Dioxide
    DC    Direct Current
    EIA   Electronics Industries Association
    °C    Degrees Celsius
    °F    Degrees Fahrenheit
    GVW   Gross Vehicle Weight
    HC    Hydrocarbons
    HDV   Heavy Duty Vehicle (over 8,500 pounds GVW)
    HP    Horsepower
    Hz    Hertz
    IBM   International Business Machines, Inc.
    IEEE  Institute of Electrical and Electronic Engineers
    I/M   Inspection/Maintenance
    K     Kilo or x 1,000 when used with any dimensional unit
  .  KV    1,000 Volts
    LDV   Light Duty Vehicle (8500 pounds or less GVW)
    LPG   Liquid Petroleum Gas
    MA    0.001 Amperes
    MPH   Miles Per Hour
    MV    0.001 Volts
    MVIP  Motor Vehicle Inspection Program
    NBS   National Bureau of Standards
    NDIR  Nondispersive Infrared
    NEC   National Electrical Code
    NEMA  National Electrical Manufacturer's Association
    NFPA  National Fire Protection Association
    NO    Nitric Oxide
    NOx   Oxides of nitrogen, including undetermined portions of NO and N02.
    OSHA  Occupational Safety and Health Act
    OVEIP Official Vehicle Emission Inspection Program
    P-P   Peak to Peak
    PPM   Parts per Million
    RFP   Request for Proposal
    RPM   Revolutions per Minute
    SAE   Society of Automotive Engineers
    V     volts

-------
                                       14

B. Definitions

Accuracy;  The  combination of bias  and precision errors,  technically  defined
as Uncertainty, that quantify  the difference between the analyzer  reading and
the true value (see equivalency).

Analytical Gases:   Gases of known concentration used  in  the analytical  process
as a reference.  The four basic categories are:

              Gas                                          Use
    a) Zero Gas                                  Laboratory, Manufacturer,  and
                                                   State Auditor
    b) Calibration Gas                           Laboratory and Manufacturer
    c) Audit Gas                                 State Auditor
    d) Span Gas                                  Field Emission Inspection

Analysis System;  A  system that incorporates an analyzer(s)  and  sampling  com-
ponents for the purpose of exhaust gas analysis.

Analyzer:  A device  that has the  capability  to  identify unknown concentrations
of particular  constituents  in  automobile or truck exhaust  gases  by comparison
to analytical gases.  Commonly used interchangeably with "instrument".

Bidder   Any  person,  firm,  partnership, corporation,  or combination  thereof,
submitting a bid  for the work contemplated, acting  directly  or through  a  duly
authorized representative.

Calibration;    The  act of  defining  or,  checking  the  full calibration  curve of
the  analyzer.   Generally  considered  a  laboratory  procedure,  calibration  re-
quires 6 to 12 calibration gases per analyzer range or scale.

Calibration Curve: A curve  (usually a polynomial)  that  describes  the relation-
ship between meter  movement (i.e. chart deflection  or  voltage)  and concentra-
tion level.  For  field instruments the  calibration  curve  is usually  fixed at
the factory.

Calibration Gases:   Analytical  gases that are  used  to determine  the accuracy
of an  analyzer calibration curve.  Calibration gases are usually  traceable to
NBS Standard Reference Materials within 1%.

Change - Any change in the Contract authorized by the specifications.

Contract -  The written agreement covering the  furnishing  of labor and  mater-
ials and.the performance of the work.   The  Contract shall include  bonds  when
required, drawings and all agenda, and changes to foregoing documents.

-------
                                       15

Contractor - The person  or persons, firm partnership, corporation,  or  combin-
ation thereof, private or  municipal, that has  been  awarded a contract with the
State of Smogonia,  or the legal representatives of such entity.

Days - Calendar days, unless otherwise designated.

Disabled  Area:   An area  convenient to  the  testing lanes  for the  purpose  of
temporarily locating vehicles that become inoperable in the test lanes.

Drift:  The average amount of  change  with  time of analyzer  reading.   Two com-
ponents of drift are:

    a) Zero drift - average change in zero reading
    b) Span drift - average change in the difference between the zero and
                    span readings

Facility  -  The building and equipment  at  any single  site  which  implement the
vehicle inspection capability.

Facility Down-time - That  period  of time during  which a single facility is not
capable of  performing the total  intended  function  (including automated test
operation), as defined in this RFP.   Facility down-time  does not include the
time required  for  conducting the  contractor's  calibration  and maintenance pro-
cedures  if such   procedures  require  not  more  than  two  hours,  down-time  per
week.  Facility down-time  does include  all time required  to diagnose and cor-
rect equipment failures which simultaneously disable a complete facility.

Interference (electronic):   Analyzer  read-out  errors  caused  by  instrument
response  to electromagnetic  sources and power  supply variations.   Common forms
of electromagnetic sources are:

    a) Radio Frequency Interference (RFI)
    b) Very High Frequency Interference  (VHF)

Interference (gases);   Analyzer  read-out errors caused  by instrument response
to non-interest gases typically occuring in vehicle exhaust.

Lane Down-Time - That  period of time  during which a single  lane is not capable
of  performing in  accordance  with  the  intended use  as  defined  in the RFP,
excluding  the  time required for  Contractor's  calibration  and maintenance pro-
cedures.

Output Rate -  Number  of vehicles  completely inspected per unit of time,  usual-
ly expressed in vehicles  per hour.

Position  - A portion of a  lane where vehicle inspection tasks  are conducted.

Program - Motor Vehicle Inspection  Program.

-------
                                       16

Queue - A  vehicle  or vehicles that are  waiting  to be inspected, usually  in a
line.

Queuing Area - The area in  front  of the  doors of the facility that is intended
for temporary storage of the vehicles waiting to be tested.

Source Medium -  The  medium  selected1 for system  software generation,  such  as
cards, magnetic tape, punched tape, or magnetic discs.

Span or Spanning;  The  act  of adjusting the  analyzer's  calibration curve into
the  correct  reference frame.   Gas Spanning uses  a  span  gas  for  a  reference
during the  adjustment process.   Electrical spanning  attempts  to duplicate the
span gas voltage level to be used as a surrogate  reference  during  the adjust-
ment process.

Span Gases;  Analytical  gases that are  used  to adjust  or  return the analyzer
response characteristics to those determined by the calibration gases.

Test Time -  The  total time for one vehicle to be completely tested, beginning
when the vehicle is  released by the owner  to  inspection station personnel and
ending when the owner leaves the  facility with the vehicle.

True Dynamometer Horsepower  -  Measured  horsepower plus  windage,  friction, and
other losses in the dynamometer.

Work  -  All the work  specified,  indicated,  shown, or contemplated  in the con-
tract .

-------
                                       17

                         Section  III  Program  Information


A. Statutory Authorization

Authorization for the motor vehicle  inspection  program is provided in Smogonia
Revised statutes 1125-4029  through 25-4041  (1979)  (Appendix A).   The  statute
requires annual  inspection  of all nonexempted light  duty motor  vehicles,  to
establish  their  conformity  with  emissions  standards  as a  precondition  of
annual vehicle registration.   Vehicles  failing the inspection  must  receive a
written indication of defects  likely to have caused  the  failure  from  the in-
spector,  and then must have the  necessary  repairs performed in order to pass a
re-inspection.   Required repairs  are  limited  as described  in Section  VI.D.
Waiver Criteria.

B. Regulations

Regulations  fixing  the  procedures  and  standards  for the required  emissions
inspection,  the  qualifications  of inspection  personnel, motorist  protection
measures, classes of vehicles exempt  from the  requirement, and so forth, are
found  at  79  Smogonia Administrative  Code  358,  under  Title  21,  Health  and
Environmental Regulation; Chapter 42, Motor Vehicle Inspections.

C. Published Documentation

The following documents  are  the  only publicly  available  sources of background
information on the Smogonia MVIP:

    1.  The  Feasibility  of_ An Official  Vehicle Emissions Inspection Program,
    Volume I and II - a  repoTE to  the  legislature submitted  by DEP January 15,
    1978.    This  report includes  conceptual   approaches  for  various  test
    methods, network operations and instrumentations.

    2.  Evaluation  c_f Automated Vehicle Test  Methods  PAE  Study  Corporation,
    Nov.  1978.THIs report evaluates  four conceptual  approaches for automated
    vehicle testing.

    3.  Cost Effectiveness  of Automotive  Parameter Checks,  FAMC  Corporation,
    July  1978~   This  report"evaluates the cost-effectiveness of  parameter
    checks  on various  control  technologies in  maintaining  design  emissions
    characteristics.

These documents  will be  available  to all bidders for review at 1987 Compliance
Drive, Cleanair,  Smogonia,  during normal  business hours, until the bid  sub-
mission deadline, June  30,  1981.  Responses to  questions about this informa-
tion, as well as any additional information which becomes available,  will  be
provided at  the  bidders conference, April  15, 1981.  Of  course,  the require-
ments  and  descriptions   presented  in this RFP  supersede  those in  the  listed
documents.

-------
                                       18

                        Section IV Contract Requirements
A. Scope of Work
The contractor  will be  expected  to do all  things  necessary or  incidental  to
the following tasks  in  implementing the MVIP, including  furnishing  the neces-
sary personnel,  facilities, equipment, etc.:

Task  1:    Design  the MVIP  Facility  Network;    Each  proposal  must  include  a
design for  a  network of inspection  facilities meeting the  technical  require-
ments of  Section  V.  The  design  must account for  possible  expansions  of  the
program to incoporate safety inspections and loaded mode emissions inspections.

Task  2:    Acquire Sites and Construct Inspection Facilities:   The  contractor
must select, acquire, and  prepare sites acceptable  to  the State,  and construct
on them inspection  facilities, in accordance  with  the technical  requirements
of Section V.

Task 3:   Install  Inspection Equipment;  The  contractor must  install inspection
and data  collection equipment meeting  the  requirements  of  Section  V  at  each
inspection facility.

Task 4:   Operate  Vehicle inspection Network;   The contractor must be complete-
ly responsible for  the  operation  and  maintenance of all inspection facilities,
in accordance  with  the  provisions  of Sections  V  and VI regarding  inspection
procedures, operations, equipment quality  audit, and  documentation.   The  con-
tractor must  follow the program  schedule set  forth in  Section  IV  commencing
operation of the  facility  network on July 1,  1982, and  continuing  to operate
it until  at least December 31,  1987, subject to program extension  or termin-
ation under the conditions established in Section VII.
                                   p

Task 5:  Submit Documentation and Test Data;

The contractor must  submit documentation  and test  data  to the state,  as  pro-
vided in Section V.  and VI.

B. Program Schedule

The statutory mandate  for  the MVIP requires that inspections be  available to
motorists  on  a voluntary  basis  as  of July  1, 1982,  and  that  they  be„. pre-
requisite to vehicle registrations  as of January 1, 1983.   Each  contract  pro-
posal must include a detailed  schedule  for  the accomplishment of  each critical
task for implementation of the program.

-------
                                       19

                      Section V - Equipment Specifications
A. Introduction
Bidders are required to  include  in  their  proposals a description of all of the
equipment  necessary to  conduct  the  I/M program  outlined  in  the  Operating
Requirements  (see  Section  VI).   The  equipment  specifications provide  to  the
bidder specific  requirements and guidelines  relating  to the  test  'facilities,
and the testing  equipment.   Guidelines on other  equipment that may-be required
is at the discretion of  the bidder  with the exception that  the  equipment must
comply with  the  "general specifications"  for equipment  requirements  (see Sub-
section V.D.I.).  Additionally,  the bidder  must  coordinate  all  of  the test
facilities into  a network that  provides for  proper location and utilization of
the individual facilities.  An outline of the subsections is as follows:

              Section                         Title

                 B                     OVEIP Network Requirements
                 C                     OVEIP Site and Facility Requirements
                 D                     Equipment Requirements
                 E                     Documentation Procedures
                 F                     Warranty Requirements

-------
                                       20

                                                                SEC:  V.B.

B. OVEIP Network Requirements

    1. The approximate location and number of  facilities  shall be indicated in
    the proposal.   The technical approach  used to  arrive at  the number  and
    location shall  also  be provided, as  well  as necessary revisions  required
    to incorporate  a  safety  inspection  along with  the  emission  inspection.
    The facilities shall be incorporated  into  a network that  meets the follow-
    ing requirements.

         a)  Legislative  Requirements:   The   legislation  requires   mandatory
         annual  emissions  inspection  of  all  nonexempt  vehicles   in  non-
         attainment counties.   Figure 1 depicts the approximate boundaries.

         b) Other Guidelines:

              1) The estimated number  of vehicles to be  inspected annually is
              listed by county in  Table 1.   The proposal shall  include suffi-
              cient resources  (facilities, personnel,  etc.) with justification
              to inspect the number of vehicles  listed in Table  1 on  an annual
              basis.

              2) The  bidder should propose  his network design  with  technical
              justification in  terms of  vehicle maximum  and average  driving
              distance,  motorist convenience,  and  fee  (see Section   IX  for
              inspection fee cost proposal).

-------
                                       21

                                                                SEC: V.C.I.

C.  OVEIP Site and Facilities

    1.   Inspection Site Requirements

    The contractor  shall acquire the  inspection  sites in accordance  with his
    proposed  facility network  design  as  outlined  in  subsection  V.B.    The
    sites shall  be  located within  three miles of the  bidder's  proposed loca-
    tions.  (In the event that  a  proposed  facility  location  falls outside this
    three-mile radius,  State approval  of such a  location will  be required).
    The State will approve each site  subject  to the contractor's proposed net-
    work design criteria and only if the following criteria are met:

         a)  Zoning;  Proper  zoning for construction and  operation of a vehi-
         cle  inspection  facility  shall be  cleared' through the  appropriate
         authorities.

         b)  Location:   The inspection  site shall  not be located near schools,
         parks, or hospitals.   The  ease of ingress and  egress  from the facil-
         ity shall not impede traffic flow.

         c)  Environmental Reports:   The State  shall have  the  responsibility
         for preparing  the program  Environmental  Impact  Report' (EIR)  for the
         entire Vehicle  Inspection  Program.   This  program  EIR will  address, as
         specifically  as possible,  the  environmental  impact  of  the  vehicle
         inspection stations  to be constructed within  the  specific  counties.
         The  State  will file  notices  of  determination  for  specific  sites
         selected to  verify  that these  sites conform to  the requirements and
         standards established  by the program EIR.

         d)  Land Requirements;   The  minimum  lot size for a  two-lane facility
         shall  be  125-foot   frontage  by  200-foot  depth  (25,000  net  square
         feet).  A  four-lane facility  shall  have  a  minimum  .lot size  of 175-
         foot  frontage  by 200-foot  depth (35,000 net square  feet).  Allowances
         will  be made for sites with a different  number of  lanes  and  for ir-
         regularly shaped lots.

         e)   Queuing Area:    The  number  of  queuing  spaces   on  the inspection
         site shall be at least twelve  for each inspection lane.

         f)   Disabled Area;   The  number of disabled spaces  on  the inspection
         site  shall  be  at least  two for  each inspection lane.   The disabled
         spaces shall be convenient to the testing lanes and the location must
         be  consistent   with  the manner in  which  disabled  vehicles will  be
         removed.from the testing lanes.

         g)  Parking:   For every  400  square  feet of facility area,  one parking
         stall shall be  provided  (for employees and visitors).

-------
                                   22

                                                            SEC: V.C.2.

     h)  Landscaping:  At least 3% of the  total  inspection site area shall
     be landscaped.

2.   OVEIP Facility Requirement

The contractor  shall construct the inspection facility  in accordance with
State-approved  floor  plans  and  construction  concepts.   The  contractor
shall  provide  preliminary  plans  and,  upon  approval  of  the  preliminary
plans,  shall submit working  drawings  for  approval  by  the  State.   The
following items shall be included in the facility requirement:

     a)  Architectural Design:   The  design of  the  facility shall be  in
     keepingwiththesurrounding  community  architectural  theme.   The
     architectural design shall be reviewed and approved by both the State
     and local  authorities.   The builder shall have  the construction con-
     form to all  local zoning  laws,  ordinances,  and building codes or the
     current  uniform  building  code, whichever  is more demanding  in its
     requirements.

     b)  Additional Length for Revised  Inspections;    The  contractor  shall
     design, place,  and construct the  facility in  a way  that  would allow
     additional  inspection  positions   to  be  added  later  to accomodate
     revised or additional inspections.  It is expected that the magnitude
     of such additions would be  limited to one  inspection position in each
     lane.

     c) Safety  and Fire Requirements;  The facility shall conform to regu-
     lations and  orders of the  State  Department of  Industrial Relations,
     the Occupational Safety  and Health Act,  and the. requirements of the
     State Fire Marshall Safety Order.

     d) Ventilation:   The facility  shall  provide  adequate ventilation to
     the vehicle  inspection and  other  areas so that  ambient carbon monox-
     ide exposure of  employees  does not  exceed  400 ppm-hours on any one
     day of operation or  that  the rate  of accumulation  does  not exceed 50
     ppm-hours  per  hour or a  maximum  concentration of  300 ppm.  CO moni-
     tors are  required,  the detectors  for which shall  be placed adjacent
     to the  emissions test position of each  lane 5  to 6  feet above the
     floor.  Records  shall be maintained for a minimum of five  years.

     e)  Vehicle Size:   Each   facility   shall  provide   the  capability  of
     accommodatingand  testing  gasoline  powered  vehicles  up to  33,000
     pounds of  GVW.   Only one  lane  per  facility  need have capability above
     8500 pounds of GVW.

     f)  Adaptability to Loaded Mode  Testing  (if applicable):   There shall
     be provisions for easy and  rapid retrofit of each  lane of each facil-
     ity for loaded  mode testing.   These provisions shall include space in
     the  floor  slab  for  a dynamometer and  installation  of  all utilities
     and services which cannot  later be  installed without  breaking up or

-------
                                   23

                                                            SEC:  V.C.3.

     cutting into  the  floor slab.   The bidder  shall include  in his  bid
     specifications for a  dynamometer  which is compatible with  the  provi-
     sions  for  retrofit.   The dynamometer  shall  be capable  of  testing
     vehicles up to  8500 pounds of  GVW and shall conform to the specifi-
     cations in subsection V.D.10.

     g) Tire Inflation Air;  A source  of compressed  air  available 24 hours
     a day to the public shall be provided  at a convenient location.

3.   Bid Requirements

For  the  response  to  this  RFP,  the bidder  must submit  typical  configur-
ations of  each  site and  facility  by type, layout  and  schematics,  and  an
artist's conception of the building and landscape.   Detailed  construction
plans and blueprints are not required for bid response.

-------
                                       24

                                                                SEC:  V.D.  1.

D.  Equipment Requirements

    1. General Specifications

    All equipment shall be  designed  and constructed so as to  comply with cur-
    rent OSHA regulations  as  implemented  by  the  State.   Specific  features
    shall be in accordance with the following paragraphs:

         a) Equipment shall be designed for easy access to all components con-
         tained within enclosures.   Slide-out or hinged mountings with  quick-
         disconnect connectors  and handles  for extraction  shall be  employed
         where enclosures would otherwise prevent access  to  equipment.

         b) Mechanical and  electrical  interchangeability shall exist  between
         like assemblies,  components,  and their replacement  parts.

         c) Unless otherwise specified, batteries shall not  be incorporated  in
         the  design  of  any equipment  supplied under the   contract.   Battery
         backup to maintain computer functions  (memory, time keeping,  etc.)  is
         acceptable.

         d)  Electronic enclosures  shall  provide  dust-protective  housing  of
         sheltered equipment.   Ventilating air  flow  shall  be filtered.   The
         enclosures  shall provide  complete  dustprotective  housing  of  equip-
         ment.   National  Electrical  Manufacturer's Association  (NEMA)  stan-
         dards for enclosures shall be applied.

         e)' The  National  Electric Code shall govern  all electrical  install-
         ation  of equipment  and  electrical  distribution  systems.    This  re-
         quirement shall not relieve the contractor from  the responsibility  of
         meeting the requirements of all applicable local electrical  codes.

         f) Performance  of equipment  shall  be  protected  from degradation  by
         the  presence  of interference signals, which may   be present at  any
         facility.  It shall  be the  contractor's responsibility to determine
         the  degree  of interference control required at  each  site.   Equipment
         shall  be prevented  from  generating  interference   signals  that  will
         affect the proper operation of any equipment  in  the facility.

         g) Cables used in the test lane shall  be designed  of  material resist-
         ant  to  gasoline, gasohol  (20% mixture),  oil,  water, and  engine  ex-
         haust.   They shall be of  heavy construction to  survive  abuse.   Bund-
         led'  cables  shall  be  protected  from  abrasion  and  fraying  or  dis-
         location of individual conductors.

-------
                                   25

                                                            SEC: V.D. 2.-8.

2. Inspection Analyzers

The emission  inspection analyzers  shall be accredited  and meet  the U.S.
EPA's recommendations  found  in EPA-AA-IMS-80-5-B for manual  systems.  The
computer  operated analyzer  (see EPA-AA-IMS-80-5-A  and  EPA-AA-IMS-80-5-B)
may be bid in place of the manual system.

3. Calibration Gases

Calibration gases shall be traceable to  NBS SRMs.   Sufficient calibration
gases shall be  on hand to perform  periodic  multi-point  calibration checks
for each range used on each analyzer.

A. Span Gases and Gas Delivery System

Span gases shall  be traceable to NBS SRMs.   It  is  perferred that the span
gases be  located  in a central ventilated enclosure  (minimum storage temp-
erature 40°F)  at  each  facility.   It is the bidders responsibility to in-
sure that the manifolded span  gas lines  to each  test lane, are installed in
a manner  that  allows easy ,maintenance^ access, agd are leak free.  The span
gas enclosure and manif old^ system ^should, b*er  capable  of accepting one stan-
dard  "6-Pack"  carrier of, ,"lAYrj3ri,,"T^"'size,;  bottles,/for every  six(6) test
lanes.  The bidder.may submit,'other'span (gas supply  systems as an alterna-
tive with  proper  justification (cost,1  technical, and operational), compar-
ing the preferred system to the alternate system.

5. Calibration and Maintenance Equipment

The bidder shall  include in  the  proposal the general type  of equipment and
facilities that will be available for performing preventative maintenance,
performing equipment repairs, and  insuring  that the analyzers  are oper-
ating properly before they are returned to service.

6. Catalyst Inspection Equipment

The bidder  shall  include  in  the proposal the type  of equipment that will
be available for  observing the underside of  inspected vehicles to identify
catalyst tampering.   All  devices including those that use  mirrors shall be
designed in a manner that does not require  the  inspector  to stoop over to
perform the inspection.

7. Spare Parts Inventory

The contractor  shall maintain sufficient spare  parts or have a guaranteed
delivery  of  spare parts that  will  allow the contractor to  meet the reli-
ability requirements  in subsection  VI.F.8.

-------
                                   26

                                                       SEC:  V.D. 8.-10.

8. Disabled Vehicles

The contractor must  identify  the means by which  disabled  vehicles will be
moved out of the test lanes to the disabled area.

9. Idle Speed

The bidder  must propose  the  necessary equipment  to measure  vehicle  idle
speed.

     a)  For facilities  without automatic  data  collection,  a  simple RPM
     display accurate to +3% is adequate.

     b)  For facilities  utilizing  automatic data collection  (ADC)  equip-
     ment,  the  RPM  data must  be  accessible  through  an RS  232  port -for
     storage.

     c) Retrofit Idle Pass/Fail System:

          1) If the  state elects to  include an additional test  to deter-
          mine excessive  idle speed, the  contractor shall  make and imple-
          ment  the   proper  changes  to  the equipment,  forms,  procedures,
          etc.  that  will  allow excessive  idle  speed  to  be  used  as  a
          pass/fail  criteria  during  the emission test.  An ADC system may
          make a  pass or fail  decision based  on  idle speed  limits stored
          in a computer.

          2) The  state  may  select the retrofit  excessive  idle speed pass/
          fail option at any time before or after the contract is awarded.

10.  Retrofit Option, Chassis Dynamometer

The bidder  must include  in the proposal  as  a  retrofit  option  a chassis
dynamometer.   The  proposal  shall  include  any  necessary  equipment  and
facility modifications  (if  necessary) that will allow the state  to exer-
cise  the  retrofit option at  any time either before or  after  the contract
is awarded  and the  facility  constructed.  The necessary  equipment shall
include any modification  required  to the  emission analyzer  to permit load-
ed operation  (loaded mode  kit  requirements  can  be found  in  report No.
EPA-AA-IMS-80-B).   In  addition,  the  chassis  dynamometer  shall  provide
rolls  to  support the  driving wheels  (including those of  front  and  rear
wheel drive vehicles  but  not  including  those of four-wheel drive vehicles)
of vehicles to be tested,  and to permit  their continuous  rotation.   The
power generated by the vehicle engine and delivered to the rolls through

-------
                                   27

                                                  SEC: V.D. 10.

the tire  treads shall  be  transmitted to  a power-absorption  device.   The
load  may  be  established by  the  physical design  characteristics of  the
absorber  or  by  automatic  control.   The  horsepower  may  be measured  and
monitored by a computer.  The  frame  and  roll  assembly(s)  shall be suitable
for mounting below  floor level  in a  manner to permit  standard vehicles of
all makes  to  be driven over the  rolls  to the test position,  to  be tested
in a  level attitude,  and to be driven off after test.  Roll brakes  and a
between-rolls plate form shall  enable easy movement of the vehicles in and
out of the dynamometer.   The  dynamometer design shall  provide  for  safe
testing of front wheel drive vehicles.

The chassis dynamometer shall provide the following capabilities:

     a)  Power Absorption;   The  dynamometer  shall  be  capable  of  being
     adjusted to produce a load of 9.0 +1.0 hp at 30 mph.

     b) Speed Accuracy:  Speed  shall  be  measured with an  accuracy  of _+1.0
     mph at 30 mph true roll speed.

     c) Short Term Stability;  Power  absorption at constant speed  shall not
     drift more than 0.5 hp during any single test. mode.

     d) Roll Weight Capacity;  The dynamometer shall be capable of support-
     ing the driving axle of vehicles rated up to 8,501 pounds gross vehi-
     cle weight.

     e)  Between Rolls Wheel Lifts;  These  shall  be manually  controllable
     and capable of lifting  6,000 pounds  (only applies if twin roll dyna-
     mometers are-proposed).

     f) Roll Brakes; Both rolls shall be locked when the wheel lift is up.

     g) Electrical Output Signals; These shall provide  a  representation of
     dynamometer speed and true horsepower.

     h) Roll Configuration;  Each  roll shall  have a  diameter of  not  less
     than 8 inches.   The rolls shall be  spaced  so that a tire whose radius
     is 13 inches  will contact the  rolls  with  an included  angle  from the
     wheel center  to  the  roll centers  of not  less  than  58  and  not more
     than 63 degrees.   The  rolls  shall  provide a  contact  surface  not less
     than  96  inches  wide.   If  the  rolls  are  divided, the inner-end-to-
     inner-end dimension shall not be more than 24 inches.

     i)   Speed  and Horsepower  Indications:   Meters  or   their  functional
     equivalent shall  be  provided in the  Test  Display Unit and  shall in-
     clude  a  speed  indication  and  horsepower   indication  (resolution:
     speed, 1  NPH; power,  1 HP)  having single  scale  lengths of  not  less
     than 7.5  inches.   The  speed  scale  shall indicate  0  to 60 mph and the
     horsepower scale shall indicate 0 to 40 hp.

-------
                                   28

                                                       SEC:  V.D.  10.-11.

     j)  Dynamometer Calibration:   Provisions  shall  be  included  in  the
     instrumentation  systemEo~ calibrate the  dynamometer  for  speed  and
     true horsepower  (i.e.  includes bearing losses  etc.  to identify  true
     roll HP)  in the  field.  The  calibration unit  shall  consist of  all
     devices and accessories necessary to perform periodic  calibration  and
     adjustment of the dynamometer to specifications.

     k) Safety Interlock; A  Roll Speed Sensor and safety  interlock circuit
     shall be  provided that prevents  the application  of the roll  brakes
     and upward lift movement at any roll speed above 1/2  mph.

11.  Optional Automatic Data Collection with  Operator Interaction (not a
retrofit option)

The bidder  may propose  as  an  option, an  interactive real time  data  col-
lection  system.   The  system  may  consist  of  one   central  computer  tied
directly to  the  test equipment in  each  lane,  or  it may consist  of  a  host
computer tied  to  a microprocessor  in  each  lane which  is  in turn tied  to
the test equipment.   The system  used  shall  be  interactive  in  that  the
operator is  prompted for input data  and testing  instructions,  the  equip-
ment is interogated  for  test data,  and the computer returns a pass or fail
decision (with test  results) based on the input  and test data.   The  real
time system shall perform the following functions:

     a) Minimum;   All  testing  functions specified  in Chapter VIII of  EPA
     Report  No.  EPA-AA-IMS-80-5-B  ("Recommended  Specifications  for  Emis-
     sion Inspection Analyzers").

     b) Minimum:  The automatic data collection function  (and  data)  speci-
     fied in Chapter IX  of EPA Report  No.  EPA-AA-IMS-80-5-B  ("Recommended
     Specifications for Emission Inspection Analyzers").

     c) Minimum; The real time system shall  have  provisions for  the  addi-
     tion of  retrofit  equipment  (idle speed, dynamometer).  All  new  para-
     meters  such  as roll  speed  and  power  absorption  shall be  measured,
     collected and integrated  into  the requirements specified  in this sub-
     section.

     d) Minimum:  The  central  or  host computer shall generate  a data base
     of test  data,  retest data,  waiver  and  maintenance records  (see  Sec-
     tion VI  for proper  format).   Bulk data  storage devices may be  used
     for analysis on larger computers.

     e) Minimum;  The  central or  host computer shall  allow  and provide  for
     access to, editing, and generation  of reports  from the data base.   An
     access code system must prevent unauthorized  editing  of the data base.

-------
                              29

                                                  SEC: V.D. 11.

f) Minimum: The central  or  host computer shall allow  and  provide for
access  and editing  of all  programs  in the  system.   An  access  code
system must prevent unauthorized editing of the programs.

g) Minimum:  Digital sample rates of analog measurement  signals shall
be at least 10 hertz.

h) Minimum;  Each  lane shall  have  an appropriate data input .terminal
or equivalent for the inspector.

i)  Minimum:   The  computer  or  microprocessor  shall   limit-check  all
input data, and notify the operator or  inspector  of out  of limit con-
ditions.

j) Minimum;  The  system software shall  consist of  all necessary  pro-
grams that will allow  the real  time computer  system to correctly per-
form all of the functions specified.

     1) All  software written shall be  prepared to achieve  the basic
     goals listed below in order of importance as listed:

          i.   Reliability
          ii.  Modiflability
          iii. Understandability
          iv.  Efficiency

     2) The  programs  shall  be constructed  in modules  consisting  of
     not  more than  800 assembly  language statements  each,  divided
     functionally so  that  each module makes  no  assumptions  about the
     operation of  modules  other than  those  contained in the module
     interface  specifications.    Interface  specifications   of   all
     modules shall be explicitly stated in the software documentation.

     3) Any  modifications  to  the  software,   either  before  or after
     completion,'shall be  made by  correcting  the  source medium and
     recompiling  or  assembling  rather  than  by, patching,  to ensure
     that the final  software  is reliable,  modifiable, understandable,
     and properly documented.

     4)  The  software  provided shall  function  correctly.   It shall
     enable control  of all  devices as specified.   The software shall
     function without modification in any size facility configuration.

k)  The  bidder may  propose  as  an  option  any additional  features  or
programs  that will  improve  efficiency,  flexibility,   or other aspect
of the  facility.

-------
                                       30

                                                                SEC:  V.E. 1.

E.  Documentation Requirements

In order  to  guarantee that the  State would have sufficient  data  available  to
operate the  test  facilities in  the  event  that the  contract  option  for State
purchase  of  the inspection facility  or network  is  exercised, as outlined  in
subsection VII.E.,  the entire  system  shall  be  fully  documented.   All final
documentation and all design  changes shall  be documented as  required  in this
section.

    1.   Design Documentation

    Design documentation  shall  be  submitted  to  the State Representative  for
    review and approval on a schedule that shall  be  a  part  of the  contractor's
    proposal  as required  in  subsection IV.B.   Design documentation shall  be
    provided  for the  location,  acquisition,  and layout of  sites,  construction
    of buildings, completion of equipment,  and provisions of software.

         a) Site Acquisition Plan:  Prior  to  beginning the process  of  acquir-
         ing  sites  for inspection facilities, the contractor  shall  submit  his
         plan for location of sites  and  for selection of  the final sites  to
         the  State  Representative for  approval.   Ttie  plan shall  indicate  how
         the  site selection criteria  required in subsection V.C.  will  be sat-
         isfied.

         b)  Facilities Design Data:    The  contractor   shall  submit  building
         plans  to  the  State  Representative  for  approval  prior   to  beginning
         building construction, in accordance with subsection V.C.

         c) Equipment  Design Data:'  Design documentation shall  consist  of such
         working drawings  and data on materials  and  equipment as  are required
         for  the  proper  control of  the  work,  including  but  not limited  to
         fabrication  drawings, layouts, and  similar  classes of drawings.  Data
         on  materials and equipment include  materials and  equipment  lists,
         catalog  data sheets,   performance   curves,   diagrams,   and  similar
         descriptive  material.   Materials  and equipment lists  shall  give,  for
         each item  thereon, the  name and location of  the  supplier or manufac-
         turer,  trade name,  catalog  reference,  size,  finish, and   all other
         pertinent  data.    Design  documentation  shall include,  but   is  not
         limited to, the following specific documents:

              1) Master block  diagrams  of  the complete system.  These drawings
              shall  contain  sufficient information  to  serve  as   the assembly
              •drawings for the system.

              2) Equipment layout for  each  type  of facility  showing .the pre-
              cise  location of each  major  item  of equipment  and  the required
              utilities for  each.   Electrical service  shall  be  indicated  by
              voltage, phase  and current  load, shop air by  pressure  and maxi-
              mum volume  flow, water  by pressure, temperature and  maximum vol-
              ume flow, and water drain location.

-------
                                   31

                                                            SEC: V.E. 2.

          3) Master assembly  parts  lists,  with assembly  breakdown showing
          major  subassemblies  and  equipment  items  and  major  .omponents
          within such subassemblies by name and part number.

          4) Interface control drawings.

          5) System  cabling drawings,  wire  lists,  and  terminal  and  con-
          nector designations.

          6) Installation  drawings and  procedures.   All details  shall be
          final' and  shall  cover  all  phases  of  installation  such  as  pit
          requirements,  air supply, electrical requirements,  water supply
          and disposal, and complete installation procedures.

          7) Pneumatic  and electrical  schematics  of the  system  and  all
          major subassemblies and items of equipment.

2. Software Design (optional, only needed if Real Time System is used)

The bidder  shall submit as part  of the Proposal an overall plan  for  the
design  and  implementation  of the System Controller .-programming.   The plan
shall contain  milestones indicating when'major events>r(-i.e.,  design,  cod-
ing, testing,  etc.)  will begin"and end, and  shall indicate how the bidder
intends  to  ensure a  close cooperation  between  State ,and  contractor,  in-
cluding a schedule for meetings to review the programming progress.

Following the  completion of the  programming,  the contractor  shall submit
to the  State Representative one  copy  of the  final  program documentation.
Two additional  copies  shall be submitted prior to  final  acceptance of the
last  system.    All  copies   shall  be neatly bound looseleaf  in three-ring
binders  and  pages shall be numbered in  such  a manner that revised sheets
may be easily added in place or in addition to those originally supplied.

In  the   event  that  errors or  omissions  on  the part  of   the  contractor
.require  modification  of the software  subsequent  to delivery  of  the soft-
ware documentation,  the contractor shall  correct all copies  of  the docu-
mentation.

System  software documentation  shall  consist  of  a preface  and  four divi-
sions as described below.   If two or more volumes  are used, Division Four
shall  be in a separate volume.   Each division  shall  be  provided with a
Table of Contents.

     a)  Preface  -  A general  Table of  Contents, Table  of Illustrations,
     Charts, and Diagrams  and  a general  description of the  operation of
     the System Controller  with all peripheral devices.

     b)  Division One - System Description

-------
                              32

                                                       SEC: V.E. 2.

Section  1.   A Table of Contents which generally itemizes the contents
of  division  one.   Included in  this Table  of Contents shall be cross-
reference of program names to subsystems.

Section  2.   General  Description  -  This  section  shall  present  the
overall  purpose of what  the program  is to  accomplish.   All assump-
tions by the contractor shall be stated with  their reasons.

Section  3.   Inputs and Outputs - All  input data sources  and system
outputs  shall be  listed.   A brief statement as to  source,  disposi-
tion,  content, and meaning  that  is  required to  identify and clarify
the  items listed shall be included.

Section  A.   Operation  Objectives  - This  section shall  describe  the
operational  objectives for  each major  section of the  program logic
and  shall  include  the relationships to  other major  sections.   These
descriptions shall be divorced from any reference  to a specific com-
puter, assembler,  or compiler.

Section  5.   A System Chart  -  A general flow chart showing the entire
system,  all  of the inputs  to the system, and the outputs generated by
the  system.    The  operations  to be performed by  each subsystem shall
be  described  to   include  major decisions.   Cross  reference  to  all
detail descriptions of particular programs shall  be included.

c)  Division  Two -  Program Flow  Charts and  Narratives

Each program  flow  chart  shall be preceded  by  a narrative describing
what the program does,  what  it uses as input, and what it  produces as
.output.   -Module  interface  specification  shall  be  included  in this
narrative.   Each  module of  the programming  logic shall  be  presented
in  detail  in  program  flow charts with  the use of statement  and deci-
sion blocks  with  lines connecting  these  blocks  to  show  the flow of
information.  Mathematical  and/or  engineering terminology and equa-
tions  shall  be incorporated  when necessary  to  fully  describe  the
operation  being performed.   Details  of register operations are  not
required.

.d)  Division.Three  - Appendix

Section  1.   Off-line  Software - Instructions  for  use,  memory dumps,
listings,  narratives,  and  flow charts.

Section  2.   Terms  and  Definitions, including:

      a.   Description of table  and special non-data  terms  and  defini-
      tions commonly used  with  the system.

-------
                              33

                                                       SEC:  V.E.  3.

     b.   Description  of the  data base  and list  of  data  names  and
     definitions which are used within the system.

     c.  A list  of any mathematical formulas used in  coding,  showing
     the equation  reference number  (same as that in the  Program Flow
     Chart),  use of  the  equation,  constants  used  in the  equation,
     value of each constant, and the constant's label,  if any.

     d.  A glossary listing of every variable used in  the coding with
     the label and description for each variable.

Section 3.  Hardware Descriptions and Documentation -
This shall  include manufacturers'  programming  manuals and  a  general
description of system hardware as it affects software, details.

Section A.  Memory and Mass Data Storage Utilization Maps -
a map of the internal  storage of the System Controller shall  be pro-
vided.  It  shall  show  the numbered locations  of  the memory  and the
information stored in each location, including  any overlay  areas.  In
addition,   maps   of the storage  of programs  and data  shall  be  pro-
vided.  They shall show the areas occupied  and  the  information stored
in each.

e) Division Four - Program Listings

Section 1.   Listing of source  language  statements,  if  not  assembly
language.

Section 2.  Program assembly  listings  -  A complete  and fully debugged
annotated  assembled listing  of all  coding required  for  successful
running of the  supplied software  programs.  The listing shall  match
the  programs  as supplied  in  final form.   The listing shall  include
the following as a minimum:

     0    Location counter values (P-register values)
     0    Machine language operation codes
     0    Machine language operands
     0    Assembly language coding labels
     0    Assembly language mnemonic operation codes
     0    Assembly language mnemonic operands
     0    Comments

The  listing  shall be compatible  with  the  program flow  charts.   Com-
ments shall describe  the required operations work  each instruction  is
performing.

-------
                                   34

                                                            SEC:  V.E.  3.

3.   Final System Documentation

     a) Final system documentation supplied to the  State  shall  include the
     following items as a minimum:

          1) One copy  of the final "as-built" building and  site plans for
          each facility, correct in every detail.

          2)  One set  of maintenance and operation manuals  for  all  system
          equipment.

          3)  Software documentation specified in paragraph V.E.2.

          A)  Complete  wiring,  plumbing and  interconnection diagrams  for
          all system equipment in each facility.

     b) Final  system documentation  shall  be supplied  upon completion  of
     the last facility.   It  is not the State's  intent  that this document-
     ation  include  chip  or  circuitboard  details  or  patent  information.
     Information necessary  for  maintenance at  the component  replacement
     level should be provided.

A.   Documentation of System Changes

     a) System  changes subsequent  to completion of each system  shall  be
     documented in a  manner  similar to that  used for  the  original  design
     of the  affected unit.   Reasons  for  changes and an  indication  of the
     effective date of the changes shall be included.   All copies of docu-
     mentation  previously  delivered to the  State  Representative  shall  be
     updated.

-------
                                       35

                                                                SEC: V.F.

F. Warranty Requirements

In the event  that  the State would exercise the  contract  option as outlined in
subsection VII.E.,  to purchase any individual  facility or the  entire  inspec-
tion network  as  described in  Chapters  V and VI, warranties  shall be provided
for facilities, equipment, and software.

    1.   Equipment Warranties

    The  contractor  shall guarantee  that  total system  hardware  performance
    shall meet specifications for a period of six months  from date of transfer
    of ownership to  the State.  Warranty work shall  be performed on site at no
    expense  to the  State.   This includes  parts,  labor,  travel,  and  other
    expenses  incurred by  the  contractor or  his representatives.   Warranties
    will be applied  on a facility basis, that is,  the period of  warranty  for
    equipment  at  each  facility  shall  commence on  the  date that  particular
    facility is transferred to the State.

    In addition  to  the  contractor-supplied warranty,  any  vendor  or  original
    manufacturer warranties shall be transferred to  the State upon transfer of
    each facility to the State.

    2.   Software Warranty

    System Controller software shall  be warranted  for a  period  of one  year
    from date of transfer of the last  facility to the  State.   The  warranty
    shall guarantee  source and load media  integrity and the  functional capa-
    bility in accordance with  specifications.   System software  modifications
    by the State after delivery by the  contractor  shall not be warranted.   The
    original  software,  including  copies of  source media  and  documentation,
    shall be  available from the vendor  during the  period  of warranty for a sum
    not to exceed $200.

-------
                                       36

                                                                SEC: VI.A.

VI. Operating Requirements

A. Overview

The contractor is responsible  for  operating the inspection program under state
oversite  and per  the  procedures  in  this  section.   The contractor's  tasks
involve operating the  facilities,  following the required administrative proce-
dures, inspecting  vehicles, providing  the proper  reports,  and  utilizing  the
necessary QA/QC  procedures  to  insure that  valid  data  is obtained.  An outline
of the subsections is as follows:

         Section             Title

            B                Facility Operations
            C                Inspection Procedures
            D                Waiver Criteria
            E                Reports
            F                QA/QC Requirements for Inspection Testing
            G                State Access to Facilities
            H                Pre-Acceptance Contract Requirements

-------
                                       37

                                                           SEC:  VLB. 1.-3.

B. Facility Operations

The contractor  is responsible  for  operating the  facilities  and the  coordin-
ation of  operations  within  the network.   As such,  the  contractor shall  be
responsible for the  hiring  and training of staff  for  each inspection station.
This staff shall consist  of  adequate  inspection personnel  dependent on  the
number  of individual  lanes  proposed, station management  needed to supervise
station  activities,   and  a  technical  staff to   maintain and  calibrate  the
inspection equipment.   The proposal  must  address how  the bidder  proposes  to
comply with the following operational criteria.

    1.   Hours of Operation

    The contractor  shall  schedule the hours  of  station operation  to  accommo-
    date  the  vehicle  population and public convenience   in  specific  areas.
    This  shall  not  be less than 40 hours per week.   The proposed operation
    schedule and schedule changes must be approved by the State.

    2.   Personnel Qualifications

    The contractor  shall  staff stations with personnel  meeting qualifications
    consistent with  the scope  of work required  to perform the  inspections  and
    related maintenance activities.

    Appendix  G  outlines, the  State's personnel job  specifications  for  hiring
    vehicle inspectors and line managers.   The contractor  may use these  speci-
    fications as a guideline.

    3.   Training

    The contractor  shall train all  personnel required to  operate and maintain
    the  inspection  system.    Courses shall  contain  specialized  information
    required  to-train  personnel  to  perform  their required tasks.   Curricula
    shall include, but need not be limited to, the following:

         a) OVEIP Program Orientation

         b) Vehicle Emissions and Standards

         c) Inspection and Facility Operation Procedures

         d) Techniques of Malfunction Diagnosis  and Repair

         e) Public Relations

         f) Complaint  Handling

-------
                                   38

                                                       SEC: VLB. 4.-9.

A.   Interface with Auto Repair Industry

The State shall  be responsible for interfacing with  the  automotive repair
industry  to  upgrade  the  training  of  auto  mechanics  and  to  resolve
inspection-related repair actions.   The  contractor  shall  direct such items
to the designated State department, as necessary.

5.   Consumer Complaint Handling

Consumer  complaints   regarding   vehicle-inspection  activities  shall  be
handled by the contractor if at all  possible.   The  contractor shall submit
a monthly report on  the  status of all consumer complaints, including those
unresolved, to the OVEIP staff.

6.   Consumer Vehicle Damage

The  contractor shall  be fully  responsibile  for  any  and/or  all  vehicle
damage during inspections as required in subsections VII.H. and I.

7.   Inspection Personnel Attire

The  contractor shall  require  inspection personnel directly  involved with
consumer  and emissions  testing  to  wear uniforms.   The  contra'ctor  shall
submit samples of the uniforms to the State for approval.

8.   Safety

The  contractor shall  comply  with  all  local, State,  and federal safety
standards.   Operations shall  cease if ambient CO exceeds  400 ppm-hours in
a work  shift, 50  ppm-hours  per  hour, or a maximum instantaneous level of
300  ppm  (see subsections V.C.2., and  VI.F.  for  CO detector  and recording
requirements).   The contractor's  safety program shall  include, but need
not be limited to, the following areas:

     a) Fire
     b) Earthquake
     c) Civil  Disturbance
     d) Bomb Threat
     e) Explosion
     f) Personnel  Evacuation Plan
     g) Personnel  Operating Procedures

9.   Contractor Operating Procedures

The  contractor shall  provide  to  the OVEIP staff detailed procedures con-
taining  the work  task, assignments  of  the  inspection personnel and line
management.   These procedures shall  cover  both  idle, and if used, loaded
mode  inspection  regimes.  The  State  will retain the  option  of conducting
on-site surveillance to ensure compliance with the  operating  procedures.

-------
                                   39

                                                       SEC:  VLB.  10.

10. Security

The contractor  shall be responsible  for the  security  of  the  facility.
Specifically:

     a) The  contractor  shall  propose methods to prevent  unauthorized  tam-
     pering with the inspection equipment,  and

     b) The contractor shall propose a system of security for  certificates
     of compliance and certificates  of  waiver such that  fraudulent certi-
     ficates-will not be produced.   Methods  must include  strict accounting
     of all certificate forms,  and may  include machine production or  com-
     pletion  of each  certificate  on-site  for each  vehicle eligible  for
     each certificate.

-------
                                       40

                                                                SEC: VI.C.

C.  Inspection Procedures

A flow chart of the  Inspection  process is presented in Figure VI-1.  A listing
of the major tasks is as follows:

         Subsection                         Title

             1.                        Determine Eligibility for Testing
             2.                        Pre-Test Inspection Criteria
             3.                        Inspection Test
             A.                        Test Report
             5.                        Diagnostic Statements
             6.                        Legal Proof of Conformity

These subsections detail the inspection  requirements.   The  bidder must propose
sufficient  resources (facility  design,  equipment,  personnel,  time,  etc.)  to
perform the requirements.  The bidder must also  propose the means by which the
bidder would implement these requirements.

-------
                                   41
                                 Queue  Area

                                  (maximum)
                            15 Minute Wait
                            DETERMINE ELIGIBILITY
                               FOR TESTING
                       Non Exempt
                       Vehicles
                              Exempt
                              Vehicles
          list Test)
     Pre Test Screening

          1. Check Retest Code
          Collect Repair Forms
          and all previous test
          reports.
          2. Visual Inspection
          3. Assign New Test Code
                              Return Vehicle
                              for Re test ing
                                        1. Repair Vehicle
                                        2. Complete Repair/Waiver form
Inspection Test
     1. Tampering Check
     2. Emission Test
     Test Report
Pass
r
Fail
               on
          Retest
          Fail on
          Initial Test
                                                       Return Vehicle to
                                                       Licensed Mechanic for
                                                       Completion of
                                                       Repair/ Waiver Form
                    Issue
                     tepair Report/Waiver Form
                    and test Report	
                 pairs performed
                  Licensed Mechanic
                              No
                             Yes
                                        Meets Waiver
                                        Criteria
                                        Yes
Issue Certificate
of conformity
               Issue Waiver
               Certificate
                                   T
                                NO
                                 Figure VI-1

-------
                                   42

                                                       SEC: VI.C. 1.-2.

1. Determination of Eligibility for Testing

     a)  Exempt Vehicles:  All  exempt  vehicles  shall  be  rejected  without
     testing.   No  fees  shall be  collected from the  vehicle owner  and  an
     appropriate code shall  be recorded for each rejected vehicle  for use
     in tabulating the  weekly  operations report.  Exempt  vehicles  include
     the following.

          1) Any vehicles registered  outside  the Legislative boundaries or
          exempt by law (see Appendix A).

          2)  Motorcycles,  vehicles  with  two-cycle  engines,  and  vehicles
          powered with fuels other than gasoline (diesel, LPG or LNG).

          3) All vehicles with a GVW rating greater than 8500 pounds.

          A) Any vehicle with  a shipping or title  curb weight greater than
          6000 pounds.

     b) Non-Exempt Vehicles;   The bidder shall  propose to inspect  all non-
     exemptmotorvehicles  (including  vehicles  brought  in  from  out-of-
     state)  undergoing  annual  registration commencing January  1,  1983,  in
     accordance with  the  requirements  for  the  emission  inspection.   Non-
     exempt  vehicles  being  registered  in  the area covered  by  the  inspec-
     tion program for the first time will require inspection.

          1)  Staggered  Registration:  For the bidder's information, annual
          vehicle registration renewal  is  now on a  staggered basis  whereby
          approximately 1/12 of the registrations are renewed each month.

          2)  Inspection Requirements  with  OVEIP: Figure 2  shows  the steps
          a  motorists  must  take  for  the  initial   registration  or  the
          registration  renewal.   Basically,  this  depicts  the  statutory
          requirements of the Motor Vehicle Code (Appendix B).

2. Pre-Test  Inspection Criteria

The  contractor shall screen all  nonexempt vehicles  before allowing those
vehicles  to  precede  to the inspection test.   Bidders  must  indicate  in
their  proposal the technique  or  manner in  which  they  will implement the
following prescreening criteria:

     a) Check  for retest code or status;

          1)  The motorist  must provide the current  registration  certifi-
          cate  and any previous  (last  30 days)  test reports  and  "Repair
          Report/Waiver"' forms.   Does  the motorist  have  the  proper docu-
          mentation?  Is  the documentation consistent and for the correct
          vehicle?

-------
                              43

                                                  SEC: VI.C. 2.

     2) Is this the initial test, first retest, etc.?

     3) For retest vehicles,  collect  any  "Repair Report/Waiver" forms
     and all previous "Test Reports."

     4) Check  the  "Repair Report/Waiver"  forms  for completeness.
     Are the  "Repair  Report/Waiver" and  the  "Test Report"  forms  for
     the vehicle undergoing the inspection?

     5) For  retest vehicles  at  facilities  with  computer  Data  Base
     facilities, call up the  file on  the  retest vehicle and enter the
     repair information  (from the Repair  Report  form) on  that file.
     For  systems  without  extensive  data bases,  enter  all  data  and
     print a new form.

b)  Visual Safety Inspection;    Each  vehicle   shall   be  visually  in-
spectedprior  to  Sne emission  test  for the  following  unsafe  con-
ditions:

     1) Fuel  leaks:   All  fuel leaks  in  or  around engine area,  fuel
     tank or lines to such a degree as to cause wetness or pooling of
     fuel.

     2) Oil  leaks:   All continuous leaking of engine or transmission
     oil onto the floor.

     3) Coolant leaks:   All continuous leaking of engine coolant onto
     the  floor  to such a  degree that engine  overheating  has occured
     or will occur within a short time.

     4) Other:  All other  unsafe conditions such  as  bulging radiator
     hose(s),  loose  fans,   loud  internal  engine  noises,  and obvious
     exhaust leaks.

c)  All vehicles passing  the   prescreening criteria   (in   a)   and  b)
aboveDshall  be  assigned  a  test  code status  (or  retest  code)  and
shall precede to the emission test.

d.)  All vehicles failing the   prescreening criteria   (in   a)  and  b)
above)  shall be  rejected until such  time  the  vehicle passes the pre-
screening  criteria.   No emissions  test  shall  be  performed -on  a  re-
jected  vehicle.   Do not  collect a  fee from vehicles  failing the pre-
screening  criteria.   Each  vehicle and   each  time  the same  vehicle
fails  the  prescreening  criteria, it  shall be reported  in the weekly
operations report by an appropriate code.

e)  Collect the Inspection  fee;   Collect  an  inspection  fee , from each
vehicle passing the  prescreening criteria before  allowing that vehi-
cle to  precede to the emission test according to the following:

-------
                                   44

                                                       SEC:  VI.C.  3.

          1)  Each  year the  first emission  retest  following the  initial
          emission,  inspection will  be  provided  to  the   public  free  of
          charge.  The one  free  retest shall be incorporated into the  fee
          for the initial test per sections VII and IX,

          2)  For each  subsequent retest the public  will  be charged a  fee
          (rounded to  the nearest $0.50)  at the rate  of 75 percent  of the
          fee for the initial test.

3. Inspection Test

The  inspection  test  shall   consist  of five  separate  tasks as  described
below.   The  tasks  include   a  tire  pressure  check,  an emission  standard
selection process, a cursory tampering check,  a pre-test  instrument  check,
and the emission test.

     a)  Tire  Pressure  Check  and  Inflate;   Each  motorist shall be  asked if
     a  checkof  tirepressureis  desired.   In  addition, each  motorist
     shall be asked if the contractor  may  correct  underinflated  tires.   If
     consent  is obtained, the tire pressure shall be   checked.   Inflation
     of  underinflated  tires  shall be  to the vehicle manufacturers'  recom-
     mended tire pressures.   The State may choose to  provide standardized
     pressures in place of the manufacturer specifications at a later date.

     b) Selection of Standards:

          1) Overview of the process

               i) Identify the vehicle

               ii) Record the  identification data  and pre-test data  on the
               proper  forms, or enter  the  data into the computer  (if used).

               iii) If a computer  is  used, allow  the computer to  select
               the  standards; otherwise  identify  the standards  for  the
               vehicle and record them on  the form.

               iv)  If a computer is  used,  verify  that  the computer  has
               determined the standards before preceding.

          2)     Identification Criteria and  Pre Test Data.      Information
          marked  (AUTO)may be   automatically  entered by  a computer  (if
          used).

               i)    Date (Auto)
               ii)   Vehicle license plate number
               iii)  VIN
               iv)   Vehicle type  (LDV, LOT, HDG, etc.)

-------
                              45

                                                  SEC:  VI.C.  3.c)

          v)    Vehicle make
          vi)   Vehicle model
          vii)  Vehicle Model Year
          viii) Odometer
          ix)   Test Facility l.D. (Auto)
          x)    Test-Lane Number (Auto)
          xi)   Facility Inspection Test Number (Auto)
          xii)  Retest Code (Initial test,  first retest,  second
                retest, etc.)
          xiii) Spare channels (3)

     3) Standards.  The State is  responsible  for  determining both the
     value and the number  of standards to  be used.  The bidder  shall
     assume  a minimum  of  6 categories  of standards  (see  Table  5).
     The  bidder  shall  show sufficient  planning to  allow  up to  20
     categories -at  one time.   The State  shall have  complete  flexi-
     bility  to vary  the  standards values  and number of  categories
     (between  0  and  20)  at any  time.    The  State shall  also  have
     flexibility to adjust the  value  of the  standards for  each  test
     mode  (i.e.  different  standards for different modes)  at anytime.
     The contractor may propose  or initiate at a later  date,  subject
     to State  approval,  a mechanism that  will allow  such changes  to
     be made in a uniform, timely, and orderly manner.

     4) Applying the Standards.   The  vehicle  inspector shall  use the
     identification data  and the following  criteria  to  select  the
     appropriate standards.   If  a computer is  used,  it may make the
     determination:

          i)   Vehicle Model Year
          ii)  Type of Vehicle

               (a)  Light-Duty Vehicle
               (b)  Light-Duty Truck
               (c)  Heavy-Duty Gas Truck

          iii) Spare Channel (e.g. fuel type)
          iv)  Spare Channel (e.g. Catalyst - non-catalyst,
               California - non-California)

c) Tampering Check; Each vehicle  shall be  checked for  obvious tamper-
ing of  the emission control system.   Failure of the  tampering  check
shall constitute failure of  the  inspection  test.   The  check  shall not
be proposed  as an  all inclusive  check,  rather the bidder shall  pro-
pose procedures  that  will  allow detection  of visual or  obvious  tamp-
ering.  The following is offered for guidance:

-------
                         46

                                             SEC: VI.C. 3.c)

1)  The  check  should  not  require  more  than  one  minute on  the
average.

2)  The  inspector  may  maintain a  library  of  emission  control
schematics by  vehicle year,  make,  and  model  for settling dis-
putes.

3) In a tampering dispute, the vehicle owner may elect to:

     i) leave  the testing  line to seek proof  of non tampering
     (i.e. obtain control  system  information   from  an  accepted
     source), and

     ii)  return  to the  same inspection  facility  with document-
     ation within 20  days  and continue with  the  inspection.
     Such  returnees  shall not  be  charged for the  completion of
     the inspection test.

4)  Failing the tampering check  shall  be> considered  the  same as
failing the  emission  check.   The motorist will  be entitled to a
re inspection in  the  normal  manner after repairs.   No  emission
test is permitted on vehicles failing the tampering check.

5)  At  a  minimum  the  tampering inspection  will look   for  (no
removal or disassembly of parts will be required):

     i) any obvious loose, cracked, or deteriorated hoses, and

     ii)  air cleaner  assembly intact  with hot air duct  from the
     exhaust manifold in place, and

     iii) air  pump operation (i.e.  is the belt  on,  and  does air
     pump pulley rotate when engine is started?), and

     iv)  catalyst  (i.e.  has  the^catalyst been  removed; are there
     obvious signs of serious structural damage?), and

     v)  fuel  tank  restrictor   (i.e.  has  the  restrictor  that
     allows  only  lead free fuel nozzles  to  fit  the  fuel tank on
     catalyst  cars  been  removed;  has   the  "unleaded  gasoline
     only" decal' been  removed?).   The  contractor shall   use  a
     go/no-go  gauge to check the fuel tank restrictor diameter.

     vi)  The  contractor  shall  provide  (for  a  nominal  fee)  new
     "Unleaded Gasoline  Only" decals  for those  vehicles without
     decals.   The  decals  shall be  generally  universal  and  a
     practical duplicate  of OEM decals.   Each vehicle for which
     a  decal is  required must have a  decal  in place before pro-
     ceding to the emission test.

-------
                              47

                                                  SEC:  VI.C. 3.d)-e)

d)  Pre Test Instrument Check:   The  inspector  shall: insure  that  the
emission  inspection  analyzer and  other test  equipment  (i.e.  tacho-
meter, chassis dynamometer  if used,  etc.)  are operated  in  compliance
with all of the facility QA/QC procedures before inspecting a vehicle.

e) Emission Check: Each  vehicle shall be tested  for HC  and  CO emis-
sions on  the applicable  test sequences.  The following general guide-
lines on procedures and test sequences shall be used.

     1) Instrument Procedures.

          i)   Position  the  vehicle  for the test.  The  vehicle must
          be  at  normal  operating temperature with all  accessories
          turned off,  the  transmission in  neutral or  park, and on a
          level surface.

          ii)  Insert the probe.

          iii) Follow  the   test sequence   for  the  vehicle  involved
          allowing the emissions to stabilize at each test mode.

          iv)  For each  test  mode initiate the "sample  read" system
          (manual  or  computer  analyzers,  see EPA  Report EPA-AA-IMS-
          80-5-B)  as  soon  as   the  emissions  stabilize  or after  30
          seconds in the mode to determine the official test values.

          v)   For dual  tailpipe vehicles  repeat  step iv)  for each
          tailpipe  before   preceding  to  the  next  mode  in the test
          sequence.  Either manually  or allow  a  computer  to  average
          the  values  from  each tailpipe.    The  average  value  is the
          official value for that mode.

     2-) Pre-81 Unloaded Test Sequence.

          i)  After  the  vehicle  is  positioned  and  the  probe  is
          inserted, follow  the  instrument  procedures to determine the
          official test values with the vehicle at an idle.

          ii)  Compare  the  official  test values  with  the  standards,
          and  determine  a  pass or fail  status.  A  computer  may per-
          form the comparison and the  pass  or fail determination.  If
          the official test values are  below the  standards, the vehi-
          cle  has  passed  the  emission  check and  is  eligible  for a
          "Certificate of Conformity".

          iii)  If  the  vehicle  fails  either the  HC or  CO standards
          continue the test with a 2500 RPM mode.

-------
                         48

                                             SEC: VI.C. 3.e)

     iv) Raise  the vehicle hood  (if necessary)  and  attach  the
     tachometer lead.

     v) Precondition the  vehicle  at an engine speed  of 2500  RPM
     (+300 RPM) for 30 seconds.

     vi) Allow  the vehicle to return  to idle and  determine  the
     official test values at idle.

     vii)  Compare  the  official  test values  at  the  second idle
     mode  with  the standard and  determine  pass  or  fail  status.
     A computer may  perform the  comparison and  the  pass  or fail
     determination.

3) Post-80 Unloaded Test Sequence.

     i)  After  the  vehicle  is   positioned  and  the  probe   is
     inserted, raise the hood and attach the tachometer lead.

     ii) Determine  the  official  test values  at  an  engine  speed
     Of 2500 RPM (+300 RPM).

     iii)  Allow the  vehicle to return to idle and  determine  the
     official test values at idle.

     iv)  Compare  the  official test  values  for each mode  and
     determine a pass  or  fail status for each mode.   A computer
     may perform  the comparison  and the  pass or fail determin-
     ation.   The  vehicle  must pass the  HC and  CO  standards  for
     both  the 2500 RPM mode and the idle  mode to obtain a "pass-
     ing"  status.

A. Loaded  Test Sequence.

     i)  If the State  exercises  the  "Loaded Mode"  retrofit  op-
     tion,  the loaded  operation  shall  be  substituted for  the
     2500  RPM mode in both the Pre-81 and Post-80 test sequences.

     ii) The loaded mode  to be substituted  for the  2500 RPM mode
     shall  be- 30' MPH (+1  MPH) with a load of 9 (+1) horsepower
     at the rolls.

     iii)  The  vehicle  shall  be  operated  in  the   highest  gear
     appropriate for a 30 mph cruise without lugging the engine.

-------
                         49

                                             SEC:  VI.C. A.

A. Test Report

     a) Test Report Criteria:  After  the  inspection  test is con-
     el u6^d~Tne~coriIracTor~shall issue  to the  motorist "a  test
     report  containing  the  following information.   It is  pre-
     ferred that  the  "Test Report",  the  "Vehicle Repair  Report
     Form", and  the  "Waiver Form" be  combined into one  form  as
     indicated later in this section.

          1)  The  "Identification Criteria  and  Pre-Test  Data"
          collected [See C.3.b)2)].

          2) The  Criteria  used to determine  the  applicable stan-
          dards [See C.3.b)A)] and the standards used.

          3) The retest code.

          A) A tampering inspection statement (pass or  fail).

          5) A statement indicating a  "Valid"  or  "Void" emission
          test.

          6) Reason(s) for any "Void" tests.

          7)  Offical  test  values for HC and CO for   each  test
          mode.

          8) An  overall pass or  fail  indication as well  as for
          each test mode.

     b)  "Passed" Vehicles:  After  the vehicle   has  passed  the
     inspection,the  inspector  shall  indicate  this information
     'to the motorist, and  either issue a  Certificate of Conform-
     ity  or  direct the motorist to  an   adjacent administrative
     office where the Certificate  can be obtained.   A computer
     may issue or print the Certificate.

     c)  "Failed Vehicles";  If   a  vehicle fails  the  inspection
     test, the inspector or administrative personal  shall inform
     the motorist of this condition and perform the following:

          1) Failure on Initial Test.

               i)   Issue Test Report to the motorist.
               ii)  Issue Diagnostic Information to the motorist.
               iii) Issue "Repair.Report/Waiver Form" to the
                    motorist.

-------
                                   50

                                                       SEC:  VI.C.  5.-6.

                    2) Failure on 1st Retest

                         i) Update  the  previous test report with  the  most
                         recent test data and retest code.
                         ii)  Review  the  "Repair  Report/Waiver  Form"  to
                         identify  if sufficient  waiver  items  have  been
                         inspected or repaired  to  qualify  the.vehicle  for
                         a waiver.

                         iii)  Make  a determination on whether  a  waiver  is
                         to be granted.

                         iv) If the  vehicle  does not  qualify  for  a waiver,
                         inform  the motorist  of  this  determination,  the
                         reasons for the  determination,  and return updated
                         "Test Report"  and "Repair Report/Waiver  Form"  to
                         the motorist,  or issue a  new updated Report  and
                         Form to  the motorist.   Also reissue  the Diagnos-
                         tic Information.

                         v) If the  vehicle qualifies  for a waiver,  either
                         issue a  "Waiver  Certificate" or  direct 'the  motor-
                         ist to  an  adjacent administrative  office  where
                         the Certificate can be obtained.

                    3)  Failure  on Subsequent Retests.  The  procedure  for
                    subsequentretestsshallincorporate  the  guidelines
                    for "Failure on the  1st Retest".

5. Diagnostic Statements

     a)  Each vehicle  which  fails  the emission  portion  of  the  vehicle
     inspection shall receive the list  of diagnostic  information  (Table  3)
     with the emission  "Test  Report.  This  information can be  used  by the
     repair  mechanic  as  a guide to efficient cost-effective  repair  of
     those problems which may cause high emissions.

     b) The contractor may  combine  the  list of diagnostic information with
     the  emission  test  report  printed  by the automated emission testing
     system into a single  form containing all  the  information  described  in
     Table 3 and in the "Test Report."

6. Legal Proof of Conformity

     a) The  owner  of each  vehicle  whose  test  report indicates conformity
     with the  appropriate standards for  that  vehicle model year  shall  be
     provided with a  certificate of conformity which shall be  legal proof

-------
                              51

                                                  SEC:  VI.C.  5.-6.

that the vehicle has met the requirements of  the  laws  regarding vehi-
cle emission  inspection.   This certificate will  contain,  at a mini-
mum, the date of the test  and  the vehicle license number  to uniquely
identify the vehicle in compliance.

b)  If  the  contractor prefers,  the  certificate  of conformity and  the
test report  printed by an automated emission  testing system  may  be
combined into a  single form which  contains  the  information required
in  the  "Test  Report".   Vehicles which  fail  the  standards of compli-
ance must be clearly marked as such on any combined  form so  that such
a form cannot be used as legal proof of compliance.

-------
                                       52

                                                           SEC:  VI.D.  1.-2.

D. Waiver Criteria

The contractor shall  be responsible  (with  State oversight) for  making  waiver
determinations.   The  following  criteria shall apply  in  waiver issues and  the
bidder shall propose means of implementing the requirements.

    1. Eligibility for Waiver

    Each  vehicle  which  has failed  its  initial  inspection and  at least  one
    reinspection,  and whose latest test  report  indicates  failure to  pass  the
    appropriate standards  of  compliance for  that vehicle's  model year,  but
    indicates passing of the tampering  check,  may be eligible for a  waiver.
    The granting  of a waiver shall be based on the waiver criteria.

    2. Waiver Criteria

    A vehicle shall be granted a waiver if:

         Criterion 1; The vehicle has  failed  to  meet  the appropriate  standards
         of  compliance  for  HC  and  CO emissions  on  its initial  test and  at
         least one reinspection  after  maintenance, but has passed  the  tamper-
         ing check.  And,

         Criterion 2: For all 1981 model  year and later  vehicles whose mileage
         is  less  than 50,000 miles  and whose age is less  than 5 years,  the
         vehicle  operator  presents  a signed statement from an  appropriate  new
         car dealership  stating  that the vehicle is not eligible  for  emission
         control  system warranty work.  And,

         Criterion  3:   A licensed  mechanic  has  diagnosed and  attempted  to
         repair the vehicle to pass reinspection.  And,

         Criterion 4:  The  licensed mechanic  has  followed the  standard  repair
         list preprinted  on the waiver  application  form (Table 6).   The idle
         mixture   adjustment and  spark timing adjustment  has  been marked  as
         "OK" (diagnosed  as not needing  repair)  or as  "Repaired."  All  other
         items on  the  list  must also  have been  marked in one  of these  two
         ways, except that  if  the  actual  expenditure  for  the  diagnosis  and
         repairs  for items already checked  has reached $75  for  1980 and earli-
         er  model year  vehicles  or $100 for 1981 and  later model year vehicles
         then remaining items  (other  than  idle  mixture  and  spark timing  ad-
         justments) may be checked as  "Needs Repair" or "Lhdiagnosed."  And,

-------
                                   53

                                                       SEC:  VI.D.  1.-2.

     Criterion 5: If  the  actual  expenditure for the diagnosis  and  repairs
     for all  items on  the standard repair  list has  not  reached  $75  for
     1980 and earlier model year vehicles or $100 for  1981  and  later model
     year vehicles,  the  licensed  mechanic has  attempted  to diagnose  and
     perform  other  repairs necessary  to bring  the vehicle into  compli-
     ance.   In this attempt,  the licensed mechanic must diagnose and per-
     form all other necessary  repairs  until one of the  following happens:
     (1) the  actual  expenditure  for diagnosis  and  repair of the items on
     the standard  repair  list  and other  repairs  necessary  to bring  the
     vehicle  into  compliance  has  reached  $75 for  1980  and earlier model
     year vehicles or $100 for 1981  and later model year vehicles,  or  (2)
     the only diagnosed  problems  which have  not  been  repaired  are  ones
     exempted by  the  state.   The  exempt  repairs shall  initially  (subject
     to change by the state)  be as follows:

          (i) repairs which require access to the combustion chamber

          (ii) repairs  which  require complete replacement  of  the carbure-
          tor (s).  Repair  or  replacement  of auxilliary  carburetor  devices
          (i.e.,  vacuum breaks,   solenoids,  etc.)  or  internal  carburetor
          parts  (i.e.,   floats,   accelerator  pumps,   metering  solenoids,
          gaskets, diaphragms, etc.) are not exempt  repairs.    '  '

     The licensed mechanic must  describe  on the waiver  justification form
     the diagnoses and repairs made to satisfy this  criterion.   And,

     Criterion 6:  The  mechanic  has properly  completed  all  parts   of  the
     repair report form.  And,

     Criterion 7;  The  repair  report  form  has  been signed by the repair
     mechanic and marked with the  identification number  of  the  repair gar-
     age employing him/her.

3. Waivers' Following Repairs by Persons other than  Licensed  Mechanics

It is  not  a  legal  requirement  that all  persons repairing  vehicles which
have failed  inspection, whether  for  compensation  or  not,  be  licensed by
the state.   A state licensing is necessary  only  for completing  and  signing
waiver justification forms or Waiver Application form  (see Table 6).

In cases in which a person other than  a licensed mechanic  (including cases
of owner repair)  has attempted  to repair  a vehicle at  least once  and  the
vehicle operator  must obtain  the  signature of  a  licensed  mechanic on  a
waiver justification form or Waiver Application form (see Table 6).

-------
                                   54

                                                       SEC: VI.D. 3.-4.

This licensed mechanic must follow the standard  repair  list and attempt to
diagnose  and perform  other  repairs  necessary  to bring  the  vehicle  into
compliance just as he or she would if the  vehicle  were  being presented for
repair  without  the  earlier  repair attempt  by  the non-licensed mechanic,
with  one  exception.   The  repair cost  limit which  would  otherwise  apply
($75 or $100 depending on model year) shall  be  reduced by the expenditure
for  certain  parts  replaced  during the  earlier  repair attempt-.   Earlier
parts expenditures  may be  credited to the cost  limit only if the motorist
presents to  the  licensed mechanic a  legible  and itemized  receipt  for the
parts replaced.   The receipt  must  have a legible date and the date  must
indicate purchase of the parts after  the date of the initial test.   Earli-
er expenditures may be credited only for the following  parts:

    HC Failure                 CO Failure

    Spark Plugs                Air Filter
    Ignition Wires             PCV Valve
    Distributor Cap            PCV Filter
    Distributor Rotor          Air Pump Belt
    Points (if applicable)     Exhaust Gas Oxygen Sensor (if applicable)
    Condenser (if applicable)

The licensed mechanic  shall be responsible for examining receipts for  such
parts and determining  which costs  are eligible to be credited towards the
cost limit.  The eligible  total  cost  must  be indicated  on the waiver just-
ification form.

The  licensed mechanic  must in all  cases diagnose and  adjust  as necessary
the idle mixture setting and spark timing setting.

The  motorist must  retain  the  receipts  for earlier parts  expenditures and
present them when requesting the waiver, if demanded.

4.   Contractor Duties in Reviewing Waiver Documentation

The contractor's duties  in reviewing waiver  requests shall consist of the
following, plus ancillary duties proposed by the contractor:

     a) Determine whether  the  vehicle has passed  the tampering check.  If
     not, no waiver shall be issued.

     b) Determine whether  the  vehicle is a 1981  or  later model year vehi-
     cle, has less  than 50,000 miles on the  odometer,  and is  less than 5
     years old.   For vehicles for which  the model year  is not definitive
     as to  whether the  vehicle  is less  than 5 years  old (e.g., a  1981
     vehicle being  inspected on  June 1, 1986) the contractor  shall assume
     the  vehicle  is less  than five  years old.   If  the vehicle  meets all

-------
                                   55

     three conditions, the contractor  will  determine whether the  motorist
     has a signed statement from an  appropriate new  car  dealership stating
     that the vehicle is not eligible  for emission control  system  warranty
     work.  The  State will distribute a standard form  for this  purpose,
     but its use is not essential.   The  statement must be dated after  the
     vehicle failed  its  initial inspection  and  must identify the  vehicle
     and the dealership.   If  the  motorist  has an acceptable statement,  it
     shall  be  collected  and  delivered  to  the  State and  the  Contractor
     shall  proceed with  the remainder of  its waiver  duties as described
     below.  If  the   motorist  does  not  have an  acceptable statement,  no
     waiver shall be  issued.

     c) Verify that  the  repair and  waiver  documentation presented by  the
     motorist is  completely  filled  out and that the  documents  indicate
     that the waiver criteria have  been met.   The  contractor shall  also
     verify that  the  Repair Garage Identification Number  is  legible.

     d)  If  waiver criteria have  all  been  met,  issue the  legal proof  of
     waiver.

     e) If a waiver has been requested but  not all criteria have been met,
     explain to the  motorist what  criteria are unmet and how  they can  be
     met.   The State  will  provide  printed  explanations*of the waiver  pro-
     cess and criteria which  the contractor  must  distribute to motorists
     who are denied a waiver.

5. Legal Proof of Waiver

     a) The owner  of each vehicle granted a  waiver  shall receive  a certi-
     ficate- of waiver which  shall be  legal  proof of  compliance with  the
     laws regarding  .vehicle emission  inspection.   Each  valid  certificate
     of waiver shall  contain,  at  a minimum,  the date of the test  and  the
     vehicle's license number  to  uniquely  identify the  vehicle to  be
     waived.

     b) If  the contractor  prefers,  the certificate of waiver  and  the test
     report printed  by an automated emission testing system  may   be  com-
     bined  into  a  single  form containing  all the information required  in
     the  "Test Report".   Vehicles which are  not  eligible for waiver  must
     be clearly  marked as such on  any combined form so that  such a  form
     cannot be used as legal  proof of waiver.

-------
                                       56

                                                           SEC: VI.E. 1.

E. Reports

    1. Inspection Reports

    The  contractor  shall  be  responsible  for  developing  and providing  all
    reports and forms related to the inspection test.

         a) The  contractor  must submit  all  forms to the  State Representative
         for approval prior to use of the form.

         b) The contractor may propose or  initiate  at a later date, subject to
         State approval, a mechanism  that  will  allow initiation,  modification,
         or withdrawal  of  forms  and reports in  a uniform,  timely, and orderly
         manner.

         c) As  a minimum the contractor shall prepare the  following reports/
         forms.

              1) Test Report;   The  test  report shall comply  with  the require-
              ments of  Subsection'...y.C.4., and  may  be combined with  a "Repair
              Report/Waiver" form.  See Table 6 for an example.

              2) Tamper Check Form:  The  tamper  check form  to assist  the  in-
              spectorshallcomply   with  the  requirements  of  Subsection
              VI.C.3.C.), and may be combined with other forms.

              3) Repair Report;

                   i)  The  "Repair  Report"  form  shall  contain  the  list  of
                   repair  type   codes described  in  Table  4  with  boxes  and
                   instructions  to  the repair  mechanic  to indicate the type of
                   repairs performed.  Space shall  be provided for description
                   of  diagnosis  and   repairs   performed  not  included in  the
                   list.  In addition, the repair mechanic shall  be instructed
                   to indicate  in  appropriate  spaces on the  form the vehicle
                   model  year,   vehicle  license  plate,  repair  parts  cost,
                   repair labor  cost, the repair garage identification number,
                   and   the  repair   mechanics   signature.    The   test  report
                   described in  section  VI.C.4. shall  be fastened to  (staple,
                   tape, glue, etc.) or printed in the Repair Report form.

                   ii)  The  "Repair  Report"  may be combined  into  a "Repair
                   Report/Waiver" form as illustrated in Table 6.

              4)  Waiver Form;  The  waiver  form shall  comply with  the Waiver
              Criteria  in Subsection  V.D.  and  specifically the repair  criteria
              in Subsection  VI.D.4.a) and in Table  6.   The  waiver form may be
              combined  into  a  "Repair Report/Waiver"  form  as  illustrated  in
              Table 6.

-------
                                   57

                                                       SEC:  VI.E. 2.

          5)  Certificates;  Certificates  of  Conformity and  Waiver  shall
          comply with the requirement in Section VI.

2. Reports to the State

     a) Weekly Reports:  Commencing  with the beginning  of operation of the
     firsTfacility,the  contractor will  be  required to  submit  weekly
     reports  containing  the  number of transactions,  inspection  results,
     and vehicle repairs.  The data shall be in machine readable  form and
     shall  be coded in  a manner  that will  allow further processing and
     analysis by  the State.   The  contractor may  propose  data  formats  or
     may initiate  formats  at a later  date (subject  to State  approval)  as
     well  as propose  or  initiate  a  mechanism  (also subject  to  State
     approval)  that  will  allow  changes  (additions,  withdrawals,  modifi-
     cations, etc.) to occur in a uniform, timely,  and orderly manner.

          1) Weekly Transactions.

               i)  The   contractor   will   be  required, to   submit  weekly
               reports,  by  inspection  facility,   and within  inspection
               facility by inspection lane showing  the following:

                    (1) Total vehicles received  into the lane or facility.

                    (2)  Total vehicles  rejected  from  testing  for safety
                    reasons.

                    (3)  Total  vehicles  not tested because of  being exempt
                    under State law.

                    (A) Total initial inspections made.

                    (5)  Total  vehicles  passing  initial   inspection  and
                    receiving certificate of compliance.

                    (6) Total vehicles failing initial inspection.

                    (7) Total reinspections made.

                    (8)  Total  vehicles  passing  reinspection and receiving
                    certificate of compliance.

                    (9) Total vehicles  receiving waiver upon  failing rein-
                    spection.

                    (10)  Total  vehicles   failing  reinspection  but  not
                    issued waiver.

                    (11) Total lane or facility  down-time.

-------
                              58

                                                  SEC:  VI.E.  2.

          ii) Totals  (1),  (2),  (3),  (5),   (6),  (8),   (9),  and  (10)
          shall  be  determined  by actual count of. individual vehicles
          and not from other  Totals  by subtraction or  addition.   The
          weekly report shall explain any failure  of Totals  (2),  (3),
          (A), and (7) to sum to Total(l).

     2) Inspection Results. The  contractor will be  required  to  submit
     on a  weekly  basis  the  "Test  Reports"  and  "Tamper Check  Forms"
     collected on each vehicle tested during  the  previous week.

     3) Vehicle  Repair Data.

          i) All  completed  "Repair Report/Waiver"  forms collected by
          the contractor  will  be  submitted  to the  State  each  week.
          In addition, information from at least  10% of the  collected
          completed repair  report  forms will be  coded by  the  con-
          tractor and submitted to  the State in a machine readable
          form.

          ii) The retest code  shall  indicate the number of  reinspec-
          tions  which have been performed   on  the vehicle  prior  to
          repair.    Vehicles  which  have  only  received  an  initial
          inspection will be coded  as zero.

          iii) The repair type  codes shall  match the  codes  listed in
          Table  4.   A repair  type  code shall be  recorded  for  each
          repair indicated on the vehicle repair  report form.

          iv) If  the  contractor wishes, the vehicle  "Repair  Report/
          Waiver" data may be collected and  recorded for each  vehicle
          receiving a reinspection.   The data may then be  submitted
          in a  machine  readable form along  with  the vehicle "Inspec-
          tion Results" (item 2) above) to  the State each week.

b) Operational Status Reports:  The contractor shall maintain data on
the operational status  of each  facility.  Summaries  of the data  (or
all of  the  data)  may be in machine  readable language.  The  State may
at any time request the current  status, or to inspect  current or past
data  on the status  of the  network  and of  each  facility within  the
network.  Items  that must be available for  inspection are:

     1) Daily log listing.

          i)    Equipment status
          ii)   Results of all calibrations and cross checks
          iii)  Lane status
          iv)   Corrective or repair actions  taken, if any

-------
                         59

                                             SEC: VI.E. 2.

     v)    Down-time,  if any
     vi)   Total tests performed in each  lane
     vii)  Aborted tests including time of day and reason
     viii) Ambient CO

2) Monthly Records.

     i) of all required scheduled maintenance.

     ii) of person-hours expended in scheduled maintenance.

     iii)  of corrective  (non-scheduled)  maintenance  performed
     and person-hours  expended.

3) QA/QC data.

-------
                                       60

                                                           SEC:  VI.F. 1.-4.

F. QA/QC Requirements for Inspection Testing

The purpose  of the QA/QC  program  is to insure  valid  data is  obtained  and to
assure  uniformity  between and  within  facilities.   Valid data  is  defined  as
measuring  the  true  emission  levels  in the  vehicle  tailpipe  correctly.   The
bidder  shall propose  the general  means  by  which  the  following  contractual
requirements will be met:

    1.  The  contractor is  responsible for  proposing and implementing a  QA/QC
    program that will  provide and  maintain valid emission test  data and valid
    monitoring of the ppm-hours of CO exposure.

    2.  The  QA/QC  program shall consider  the sources  of  error discussed  in
    "Analysis of  the Emission  Inspection  Analyzer" (EPA technical  report No.
    EPA-AA-IMS-80-5-A) as  well  as any  other  error sources and  the  contractor
    shall  implement  equipment and  operating  procedures dictated by  the QA/QC
    considerations.

    3. The QA/QC program shall embody a preventative maintenance program.

    4. Standard Operating  Procedures  implemented by the QA/QC shall  include as
    a minimum:

         a) HC hang-up checking procedures before and after each test.

         b) Hourly electronic span procedures for the emission analyzers.

         c)  Daily  and mid-day gas span check  procedures  for  the emission ana-
         lyzer.

         d) Daily visual inspection of all equipment.

         e)  Daily  warm-up procedures for all test  equipment  (i.e.  analyzers,
         dynamometers, etc.).

         f) Daily leak check procedures.

         g) Daily check of dynamometer power setting (if used).

         h)  Monthly  multi-point  calibration  checks  (6 bottles  per  range),
         response time, and interference checks.

         i) Monthly gas checks of CO exposure analyzers.

         j)  Periodic  cleaning  and  maintenance  of  all equipment per  EPA-AA-
         IMS-80-5-A,  EPA-A-IMS-80-5-B, or manufacturers instructions.

-------
                                   61

                                                       SEC:  VI .F. 5.-8.

5. The  QA/QC program  shall  include means  (possibly  a  "repeatable"  vehi-
cle(s))  that will allow  evaluation of  each lane's  ability to  correctly
determine the true emission value  of a vehicle.  The means  developed must
allow  comparisons  between lanes  at one  facility as  well   as. comparisons
between each facility.

6.  The  QA/QC  program  shall  have  an  "oversight"  mechanism that  allows
evaluation  of  trends  in  individual  analyzers,  test  lanes,  facilities,
etc.  Such  trend  analyses  shall be used as  a maintenance criteria, and as
a means to  review, update, and  improve standard operating procedures.  The
State may request  trend analysis information as part of the "Operational
Status Report" [see Subsection VI.E.2.b)].

7. The  contractor may propose or  initiate at  a later  date,  subject  to
State approval, a  mechanism  that will allow initiation, modifications  or
withdraw! of any  aspect of the QA/QC  program for the  purpose of improving
or streamlining  the  program,  or to  meet  changing  needs.    The  mechanism
shall provide  for  changes in a uniform,  timely, and orderly manner.  Any
QA/QC change shall not be initiated without  prior approval   from the State
Representative.

8. Reliability Requirements

     a)  Facility   Reliability;  The  QA/QC  program  shall insure that  un-
     scheduled repairs shall not result in facility down-time in excess of
     one hour  for  any single  event nor a total  of four  hours in any week,
     nor in lane down-time in  excess of 24 hours for any single  event or a
     total  of  24  hours in  any week.   The contractor  is   responsible  to
   '  insure that the reliability requirements are met.

     b)  Inspection  Lane Reliability;   The  QA/QC program shall  insure that
     unscheduledrepairsInanylane resulting in  down-time  shall  not
     cause the waiting period  in the queing area to  exceed 15 minutes.

     c) Contractor Penalties for Down-Time;  The penalty to  the  contractor
     for exceeding the 15 minute wait  time shall be  based on the following
     for each facility;

          1) Identify the length  of  the  wait   time  exceeding 15  minutes
          expressed as hours  to (XX.XXX).

          2) Identify the number of lanes  down.

          3) Identify  the maximum hourly inspection rate  (output  rate)  for
          each lane.

-------
                         62

                                             SEC:  VI.F.  8.

4) Compute the  number  of vehicles that  could be tested in  each
downed  lane  by  multiplying  the  down time  for  each lane by  the
maximum test rate per each lane.

5) Sum  the number of vehicles  that could be tested  in all  of the
downed lanes.

6)  The  penalty  to  the  contractor  shall be  equal  to  twice  the
contractor's  fee or  profit that  would  be due  to testing  the
number of vehicles identified in step 5).

-------
                                       63

                                                           SEC:  VI.G.

G. State Access to Facilities

The State will  conduct  a continous program of surveillance to  verify  that the
contractor is  performing emissions tests  using  properly  calibrated  and  cor-
rectly  functioning  equipment.   In order  to facilitate this surveillance,  the
cooperation of  the  contractor  is  required.   Therefore,  the bidder's  proposal
shall address the method of complying  with the following requirements:

    1. Any facility shall be available at any reasonable time,  upon no advance
    notice, for a check  of the calibration and proper  operation  of all equip-
    ment .

    2.  Any documentation  necessary  to  perform  calibration checks  shall  be
    available at each facility.

    3.  With  reasonable  notice,  access  shall be  available during nonworking
    hours to perform any checks that the contractor or  the  State  does  not  wish
    to perform during normal work hours.

    4.  Any  defective condition  that  would adversely affect  the accuracy  of
    tests  performed shall  be  corrected  immediately,  so   that  the  down-time
    requirements of paragraph VI.F.8.  are met.

    5. If so ordered by the State  Representative, a test lane affected by  such
    a  defective condition  shall  be closed,  and no  further  testing  shall  be
    conducted until  objective  evidence that  the defective  condition  has  been
    corrected and has been approved by the State  Representative.

-------
                                       64

                                                           SEC:  VI.H.  1.-3.

H. Pre-Acceptance Contract Requirements

After  the  contract  is awarded,  the contractor  will be  required  to  provide
information to the  State  before  initiation of the inspection program.   There-
fore, bidders must include the following in their proposal:

    1. Progress Reports

    In order  to  facilitate  the  State's  review of  contract  status,  .the  con-
    tractor will be  required  to  submit monthly detailed progress reports  dur-
    ing the design  and implementation phases of the  contract.   These progress
    reports shall outline  the contractor's activities for the  month  previous,
    any delays or  anticipated delays,  problems, differences  of interpretation
    and resolution of any past problems.

    The progress reports  shall be  considered one continuous document and  will
    contain cross-reference to earlier reports in order  to reduce the  volume
    and complexity  of each report.   At the  conclusion  of the implementation
    period, the contractor will  submit  a summary report and table  of contents
    for the entire progress report  document.

    2. Pre Construction Requirements

    In order  that the State  can be assured that the contractor  is proceeding
    to design and implement a viable inspection program on schedule,  the  con-
    tractor will  be required  to submit detailed  schedules on each  aspect  of
    design and construction identified in Section V.E. of the  facility network.

    3. In-Process Quality Assurance

         a)  The   contractor  will  establish and  maintain  a  quality-assurance
         program to ensure compliance with the requirements of the contract.

         b) All  phases of the work  manufactured or  performed  within the  con-
         tractor's  plant  or  at any  other  source, shall be controlled  at all
         points necessary  to  ensure conformance to  the contract.   The program
         shall provide for the prevention  and  ready  detection of discrepancies
         and"for  timely and positive corrective action.   The contractor shall
         make objective evidence of  quality conformance available to  the State
         Representative.

         c) The  authority and responsibility  of  those in  charge  of  design,
         production,  testing, and  inspection of  quality  control  shall  be
         clearly stated, as required in subsection VIII.B.

-------
                                   65

                                                       SEC:  VI.H.  4.

4. In-Process Inspection

     a) The contractor shall establish and maintain a  system  of in process
     inspection during the  manufacture,  construction,  and  installation  to
     ensure  the  quality and  serviceability of  all  system components  and
     subsystems.

     b)  The  State  Representative  shall  have access  to and may  inspect
     materials and equipment to  be incorporated  in the system  at mutually
     agreed upon times at  the  place of production or  manufacturer,  and  at
     the shipping point,  as well as at the site of the  work.

     c) The contractor's materials and equipment  contracts  shall  include a
     notice to the supplier or subcontractor of  these  inprocess inspection
     requirements.

     d) A record of all  in-process inspections performed  by the contractor
     and his subcontractors and  suppliers shall  be maintained  by the  con-
     tractor and shall be available  for review by the  State Representative
     at any  time  during the period  of contract   performance.    Such  record
     shall include  but  is  not limited  to,  applicable  components  and  sub-
     systems  performance  specifications  and  the  test  records  of  each
     tested item.

     e) All  of the construction and installation work performed  shall  be
     subject to inspection by the  State Representative for  conformity  with
     the drawings and specifications.

     f) The  contractor shall  furnish the State Representative  all reason-
     able  facilities  for his safety in  inspecting the  work  at  all times
     and at all places where inspection may take  place.

     g)  Neither "the inspection  nor  lack of  inspection  of any  portion  of
     the  work,  nor  the  presence  or absence of  the   State Representative
     during performance  of any of  the  work  shall waive any  of the require-
     ments of  the  contract or  relieve the  contractor of  any  obligations
     thereunder.   Defective work,  materials,  and equipment  may  be rejected
     notwithstanding their  prior inspection or lack of  inspection  by  the
     State Representative  and  notwithstanding their  conformance with the
     contract at the time of any prior inspection.          t.

     h)  Any  work,  materials,  or equipment  not conforming  to the specifi-
     cations and drawings  may  be rejected by the State  Representative and
     shall be corrected by the contractor.

-------
                                   66

                                                       SEC: VI.H. 5.

5. System Acceptance

     a) The contractor  shall  submit a draft of  a  detailed Acceptance Test
     Procedure.   Such  procedure  shall be  consistent with  the  Operation
     Manuals and  the requirements in the contract.   The  State will review
     and approve  or indicate  required changes in  the Acceptance Test Pro-
     cedure .

     b) Upon  the  completion  of  each  inspection  facility,  the contractor
     shall  demonstrate  its readiness.   The contractor  shall  conduct  the
     specified  inspections and  acceptance tests  in  the presence  of  the
     State Representative  in  accordance  with  the  approved  Acceptance Test
     Procedure.

-------
                                       67

                                                           SEC:  VILA.  1.-4.

                    Section VII - Administrative Conditions

A. Remuneration of the Contractor

    1. Fee Collection

    The contractor will collect all inspection  fees  from  motorists  at  the time
    and place of inspection.

    Each vehicle failing the inspection may receive  one  free  reinspection,  but
    only upon  presentation of  the  vehicle  inspection report  from its  prior
    inspection, and an indication  that necessary repairs have  been performed.
    If subsequent reinspections are necessary,  the motorist must  again  pay  the
    inspection  fee  as outlined in  subsection C.2.e).  Proposals must  address
    the problems of accounting and security posed by  collection of  fees  by  the
    contractor at the inspection facility.

    2. Calculation of Contractor's Share

    1,500,000 vehicles  in  the counties governed by  the program  are  projected
    to be subject to  the inspection requirement in  1983.  Table 1 identifies
    their distribution by county.   Program  planners estimate  a  30%  initial
    failure rate  and a  30%  rate  of  failure  of reinspection,  yielding to  an
    estimated total of 2,085,000  inspections  for the  first year  of the manda-
    tory program.  Projections beyond 1983 have not been made  in this RFP.

    3. The  state of Smogonia estimates  a minimum of 1,200,000  total  inspec-
    tions for 1983.  Reinspections as  well as initial inspections performed by
    the  contractor  will be compensated  by the  State and will be  included  in,
    the  calculation of the minimum number.   Additional  inspections are,to  be
    compensated  on  a  declining-scale  fee per  test, to be  proposed  by  the
    bidder.  The  estimated minimum number  of  inspections  to be purchased  by
    the state for each year of the contract is as follows:           '

                        1984 - 1,260,000
                        1985 - 1,320,000
                        1986 - 1,380,000
                        1987 - 1,450,000

    4. Disbursement to Contractor

    The  contractor  will be expected to  deliver all  collected  fees  to  the  de-
    signated  state  ..agency,  on  a  weekly  basis,  accompanied  by  a  detailed
    accounting  of  the  number of  inspections  and  reinspections performed  at
    each facility for  that week.   The contractor  will receive one  twelfth  of
    the  estimated minimum  compensation each month.   Once the  estimated minimum
    number  of  inspections has been  surpassed,  the  contractor  will  receive
    monthly compensation on  the  per-fee scale  applying  to  the  number  of addi-
    tional tests performed so far that year.

-------
                                       68

                                                           SEC:  VII.B.-D.

    5. Voluntary Phase-in Period;  Motorists  will not  be  charged for  inspec-
    tions they receive  before  January  1, 1983.   The contractor  may  be  compen-
    sated monthly  for  such voluntary  inspections on  a  straight  pertest  or
    overall fee basis, within 30 calendar days  after submitting  an  invoice and
    detailed accounting of  the  number  of inspections performed  at each  facil-
    ity.  Proposals  should  separately address  the costs  of phase-in  period
    inspections.   Only number of tests and pass/fail status need to  be  record-
    ed during the voluntary phase.   Detailed test data  is not  required.

B. Public Information Activities

An  effective  public  information  program is  essential to  the  success of the
motor vehicle  inspection  program.   Public information  activities may be  con-
ducted by  the State, or  by the contractor  or separate   special-purpose  con-
tractors, subject to the approval of the State  of each  activity. Proposals in
response to this  RFP should include'-a  plan  and budget for such activities on
the part of the contractor  as use  of television, radio and print media,  semi-
nars  for the  public  and for auto mechanics,,  handling of complaints  or  inquir-
ies from the  public, operation of a telephone  "hotline,"  special  promotional
events or demonstrations, and voluntary  phase-in period inspections.   The tim-
ing and rationale of planned activities should be indicated in such  plans.

C. Auditing of Program Records

The state  will have  the  right to audit  the  contractor's records and  record-
keeping  procedures  to  ascertain  the number  of  tests  performed by the  con-
tractor  for  which  compensation  is  required,  and  the  proper  collection,
accounting, and  forwarding  to  the  State  of  fees from motorists.   The  con-
tractor' will  be  required  to  furnish  copies of  relevant reports,  financial
statements, and  other information reasonably necessary to  such audits.   The
state will  provide the contractor  reasonable  notice  of such audits and ade-
quate time to respond to inquiries  regarding audit discrepencies.

D. Minor Failures o'f Performance

The contract  will  prescribe liquidated damages  for certain identifiable  fail-
ures  of  the contractor to  meet the  terms  of  the contract.   Such  liquidated
damages will  not  be penal  in  nature,  but will attempt  to reasonably approxi-
mate  actual damages  to  the state which  are difficult  to calculate,  caused by
the contractor's breaches.   Proposals must include a list  of  such identifiable
breaches with  proposed  fair liquidated  damages for each.  The  list must in-
clude at least the following:

    1. Failure of contractor to comply  with  a legitimate order  of  an  author-
    ized state offical to suspend operation of a test lane.

    2. Performance  of tests with  a faulty or improperly  calibrated analysis
    instrument.

-------
                                       69

                                                           SEC:  VII.E.

    3. Hazardous conditions resulting from, or excessive delay in, test queues.

E. Expropriation or Replacement of the Contractor

The state will reserve the  right  to expropriate or replace the  contractor  in
any or all aspects of management  or operation of the  inspection program at  any
time following January 1,  1983.   Expropriation of the  contractor  would result
from the  repeal  of all  or  the pertinent  part  of statutory authority  for  the
program.   Replacement  will  be permitted  when  found  necessary  for  the pro-
tection of the public  trust held  by the inspection  program .operator, by  an
interagency task force appointed  by the State Legislature to  investigate that
necessity.  In either event, the  contractor will receive  fair compensation  for
the following actual damages:

    1. Losses the  contractor has  incurred through default on  leases  for land,
    buildings, equipment or  other property for purposes of performance of  the
    program contract;

    2.  Losses the  contractor has  incurred  through  default  on contracts  of
    employment for purposes  of performance of the program contract,  including
    but not limited to obligations  for  relocation expenses,  severance  pay,  and
    other employee benefits;

    3.  Overhead  and other  indirect costs incurred by the contractor  in good
    faith efforts to mitigate losses on lease or employment contracts.

    4. Reasonable  costs  of materials purchased by the  contractor  for  purposes
    of  contract  performance  which  cannot   be   recovered  by  resale.   Such
    materials may  include,  but are not limited  to land,  buildings,  equipment,
    tools and supplies,  regardless of whether such materials are in  the pos-
    session of the contractor or have not yet been delivered to it;

    5. Actual costs of removing for purposes  of  resale materials covered under
    Section VII.E.

The  contractor  will  also  receive  a  fair   compensation  for  the  portion  of
reasonable return  on  its investment prevented by premature termination of  the
contract.  Proposals  should  include an  estimation  of the  overall amount  of
such return on investments.                       .   ;           .

The state will notify the  contractor ;at  least  six months,, prior to such pre-
mature termination of the  contract.  The contractor .will be  obligated  to take
all reasonable  efforts  to  mitigate  damages. -. The State  will be entitled  to
audit  the contractor's  books and records to verify  any damages  claimed.
Damages paid  to the contractors under conditions of  premature termination will
not relieve the State of other obligations to pay the  contractor  for  services
performed in  fulfillment of the contract.

-------
                                       70

                                                           SEC:  VII.F.-J.

F. Performance Bonds

The contractor must furnish, concurrently with signing the  contract,  a  payment
bond equal to 50%  of  the construction costs under  the  contract and  a  perfor-
mance bond in an amount equal to 50% of the remaining amount of the  contract,
excluding construction  costs.   Such bonds must  be  executed by  the contractor
and a corporate surety  approved by  the State.  Bonds  will  be renewed  annually,
as appropriate.

G. Contractor's  Idemnification of the State

The contractor must indemnify  the State  and its  agents  against any  claims  on
injuries or losses  caused  to third parties by the  contractor's negligence in
performing its  obligations  under  the contract.   The contractor  must  defend
against, and pay any court costs  or attorney's fees charged in  connection with
any such claims  against the  State 'or with agents.   The contractor  must  satisfy
any judgments against  the  State on such claims at  its own  expense.   No insur-
ance protection obtained by  the contractor  to  so indemnify the  State may have
the effect  of limiting  the  contractor's responsibility to the State  in this
regard.

H. Contractor Liability

The acceptance  or   approval  by the  State  of any order  or  procedure,  method,
structure or equipment submitted or employed by the contractor  will not in any
manner  relieve  the contractor  of  any  liability pertaining  to that order  or
procedure, method,  structure or equipment.

The contractor must provide his  own  liability  insurance.   The  State does not
assume liability for the actions or omissions of  the contractor.

I. Conformity to Codes

The contractor must conform  to  all  applicable Federal, State and local  govern-
ment code  requirements  including,  but not  limited  to,  employment, building
safety and fire codes,  and public building requirements for  use by the handi-
capped .

J. Equal Opportunity Practices

The contractor must provide  equal opportunity to  all  persons without  regard to
race, religion, ethnic background, or sex,  in  all matters  concerning  employ-
ment,  salary, promotion,  transfer,  recruitment,  layoff,   and selection  for
training, related to performance of the contract.

-------
                                       71

                                                           SEC:  VII.K.

K. Conflict of Interest

    1. The  contractor  and all sub-contractors  will  be subject to the  highest
    standard of fiduciary duty to the State in  the  conduct of the  inspection
    program.  The contractor must perform all functions of the  inspection  pro-
    gram in full accordance with the procedures and rules  set by  the state and
    by the terms of the contract.

    2. Neither the contractor nor any  other  private  concern operating  any  por-
    tion  of the inspection  program may  have any  financial interest  in  any
    automotive repairs  enterprise located within  the geographic area  subject
    to the program.

    3. The contractor must strictly avoid communication of any  false,  inaccur-
    ate or misleading information to  any person or in any certificate,  record
    or document  held or  submitted  to or on  behalf  of the  program  authority,
    regarding the  inspection  program, its standards,  procedures, or  require-
    ments, or any determination made or function performed under it.

-------
                                       72

                                                           SEC:  VIII.A.-G.

                      Section VIII - Bidder Qualification

A. Financial Capability

Each bidder must submit  financial or corporate records  documenting  its  finan-
cial capability  to commence  and operate  the vehicle  inspection program  de-
scribed in this RFP.  The documentation  must  be  in a form allowing a certified
public accountant to readily determine the bidder's financial capability. "

B. Organization and Manpower

Each bidder.must provide a  management  plan of the organization  and manpower to
be  assigned  to the  program, including  a brief  description of the  qualifi-
cations of key personnel  and the proportions of  their  time  to  be allocated to
this program.

C. Program Schedule

Each bidder  must  submit a  detailed,  time-phased  management planning  chart of
all tasks  to be performed  under Section  IV.A.,Busing  PERT/CPM or an  equiv-
alent  charting  technique,  and  corresponding to" the  schedule  set  in Section
IV.B.

D. Identification of Subcontractors

Each bidder  must  identify  all  construction  and equipment  subcontractors  and
outside consultants  it intends  to  employ for  purposes  of  this  program,' and
must describe their qualifications and the proportions  of time  and money to be
allocated to work they are to perform.

E. Contractor's Support Facilities

Each bidder must provide  a  description of its plant  equipment,  support  facil-
ities,  or  other  physical  assets  which  would contribute  to  and  are  available
for this program.

F. Related Experience

Each bidder must provide  a  list of similar activities  it  has performed, such
as vehicle inspection or air pollution monitoring projects.  Sample  reports or
design studies should be attached,  if  possible,  and will be held  confident-
ially by the State.

-------
                                       73

                                                           SEC:  VIII.G.

G. Evaluation Guidelines

    1. An  interdepartmental  evaluation team will  compare the  relative  merits
    of all  proposals  in response to  this  RFP  in terms  of fair and  objective
    guidelines.  Members of the  team  will  have technical expertise  in  a vari-
    ety of  areas including  site acquisition,  construction,  operations,  con-
    tract  administration,  legal  interpretation and vehicle  inspection  pro-
    cedures and equipment.  It will score  each section of the  proposals along
    the lines  of the  specific  requests in  this RFP, according  to  the  point
    system set forth in Table 2.

    2. If the bidder has suggested alternatives  backed with technical justifi-
    cation,  the  team  will  consider  these as  well  in   scoring . the  bidder's
    response to  a  specific  requirement.   Scores for each requirement will  be
    assigned by comparison among all  the proposals  on that issue.  A score  of
    zero will be assigned for each issue to which the bidder does  not respond.

-------
                                       74

                                                           SEC: IX.A.-D.

                           Section IX - Cost Proposal

Each bidder must submit a cost proposal separate from the technical proposal.

A. Inspection Fee

Each bidder must  propose a flat inspection  fee  to  cover the estimated minimum
number of inspections  the state plans to purchase  for  each -of the  five years
of  the  program  beginning January  1, 1983.   These estimated minima  are  set
forth in section  VILA.   Separate proposals should  be  made for each  of these
two potential inspection regimes:

    (1) Idle mode only.
    (2) Idle mode convertible to loaded mode at a later date.

B. Declining Fee Scale for Additional Inspections

Each  bidder  must propose a per-test  fee scale which  declines as  the number
increases of inspections performed  in addition to  the  estimated  minimum.   The
additional per-test fee  proposal should  be  organized by year and test mode, as
is the proposal  for  the  estimated  minimum  fee.   The state  estimates  approxi-
mately 2,085,000  inspections  for the first year of the program;  but proposals
should account  for  the  possibility  of a good many more inspections  than  the
projected number.  Bidders should take  care  to avoid  any  formula which would
provide for a  negative  marginal  fee per inspection at any point.  A formula
which provides a  given per-test fee for  the  first  block of additional inspec-
tions, and declining fees for  each  block of additional inspections thereafter,
would be  preferable,  since it  would allow the State to calculate the current
compensation due to the  contractor on  a  monthly  basis with  no delay, after the
annual minimum has been surpassed.

C. Costs for Voluntary Inspections During Phase-in Period

The state  intends to  allow motorists  to obtain vehicle emissions inspections
free of charge  during  the six months  preceding  the imposition of the inspec-
tion requirement.  Bidders may  propose a flat overall  fee for the provision of
an unlimited number  of  tests  during this period,  or  may propose  a  straight
per-test compensation, or both, as alternatives.

D. Public Information  Activities Budget

Each bidder must  propose a budget corresponding to the plan for public infor-
mation activities it proposes under section VII.B.

-------
              75
           Figure 1
    Legislative Boundaries
 (To be supplied  by the State)
           Figure 2
Registration Renewal Procedure
 (To be supplied  by  the State)

-------
                                       76
Biltmore
Safari
Mountain
Granada
                                    Table .1
                         BASIC PROPOSAL GUIDELINES FOR
                         NUMBER OF VEHICLE INSPECTIONS
                          (To be supplied by the State)
County     Initial Inspections  First Reinspection1
500,000
250,000
300,000
450,000
150,000
 75,000
 90,000
135,000
                                     Subsequent
                                     Reinspection2 Total
45,000
22,500
27,000
40,500
695,000
347,500
417,000
625,500
       TOTAL   1,500,000
                     450,000
                  135,000    2,085,000
(1) 30% failure rate at initial inspection.
(2) 30% failure rate at first reinspection.

-------
                                       77
                                     TABLE 2
                     SUMMARY  OF  BIDDER  RESPONSE REQUIREE'ENTS
                     PROPOSAL EVALUATION WEIGHTING CRITERIA
RFP                                                        Weighting
Section                                                    Factor

  V         Equipment Specifications                          1£
  B.     OVEIP Network Requirements                            6
  C.     OVEIP Site and Facility Requirements                  A
  D.     Equipment Requirements                                5
  E.     Documentation Procedures                              2
  F.     Warranty Requirements                                 2

  VI        Operating Requirements                            26_
  B.     Facility OperationsA
  C.     Inspection Procedures                                 5
  D.     Waiver Criteria                                       2
  E.     Reports                                               4
  F.     QA/QC Requirements for Inspection Testing             7
  G.     State Access;to Facilities                            2
  H.     Pre-Acceptance Contract Requirements                  2

 VII        Administrative Conditions                         15
  A.     Renumeration of the Contractor                        3
  B.     Public Information Activities                         8
  C.     Expropriation or Replacement of the Contractor        A

 VIII       Bidder Qualifications                             18
         Organization and Manpower                             A
         Program Schedule                                      3
         Identification Subcontractor                          2
         Contractor's Support Facilities                       2
         Related Experience                                    7

            Cost Proposal                 .                    22
         Inspection Fee                                       To~
         Declining Fee Scale for Additional Inspections        6
         Costs for Voluntary Inspections During Phase-in       3
         Period
  D.     Public Information Activities Budget                  3

-------
                                       78

                                     Table  3
                              Diagnostic  Statements

For each emission problem condition,  perform  the  checks and maintenance in the
sequence  as  listed  until  the  idle  measurements   for both  HC  and  CO  are
sufficiently   below   the   idle   emission  standards   to  assure   passing  a
reinspection.


Condition:    Fail Both Idle HC and Idle CO.

              Begin with  the  maintenance described to  correct  the idle  HC
              problem.   When  the idle HC measurement is acceptable,  begin per-
              forming  maintenance  described  to  correct  idle  CO -problems  as
              necessary.


Condition:  Fail Idle HC.

              1. Improper  Ignition Timing:  Compare with  manufacturers speci-
              fication.

              2. Faulty Ignition or  Misfire:   Check  for arcing or disconnected
              wiring.

              3. 'Vacuum  Leaks:  Check for .damaged,  missing,  or disconnected
              hoses and check  for  leaks  around the intake  manifold and base- on
              the carburetor.

              A. EGR  System  Incorrectly  Operating  at  Idle:   Check  for proper
              valve operation.

              5. Idle  Speed Set Too  Low:  Compare with manufacturers specifi-
              cation.

              6.  Air/Fuel   Mixture  Set  Too  Lean:   Check  or  set using  manu-
              facturers  specified  procedures.  Check  the  balance in  two  and
              four barrel carburetors.

              7. Worn Piston Rings or Values:   Perform compression check.
Condition:    Fail Idle CO.

Diagnosis:    1. Dirty Air Filter:  Clean or replace if necessary.

              2. Choke Stuck:  Check for proper operation and adjustment.

-------
                         79

3. PCV System Plugged:  Check valve and hoses for restriction.

A. Air  Pump and  Control  Valve Inoperative:  Check  belt,  bypass
valve, hoses, etc.

5. Idle  Speed  Set Too Low:  Compare  with  manufacturers specifi-
cation.

6. Air/Fuel Mixture Set Too  Rich:  Check or set  using manufactur-
ers specified procedures.

-------
                                       80
                                    Table 4.
                                  REPAIR CODES

The repair codes use a  four  numeral  matrix identifier for the types of repairs
listed in Table 6.   The first number of  the code  identifies which repair list,
(1 = HC list, 2  =  CO  list).   The second and third numbers in the code identify
the specific repair in the list  (i.e. 104  - the 04  indicate the first repair -
timing adj  - in the  HC list, 201 - the 01  indicates  the first repair  - air
filter - in the CO list).  The last  and  final number  in the code indicates the
specific repair  action  (1  =  UD, 2 = RR, 3 = AJ, 4 = NR, 5 =  OK,  e.g.  1045 =
timing ok, 2012 = air filter  replaced).
Code:
              Repair List
              1 = HC
              2 = CO
Type of Repair
Repair
Action
1 = UD
2 = RR
3 = AJ
4 = NR
5 = OK
Specific Codes:

Code   .HC List

101-   points
102-   condenser
103-   spark dwell adjustment
104-   spark timing adjustment
105-   vacuum hoses, fittings, and
       routings
106-   spark plugs
107-   ignition wires
108-   distributor caps
109-   distributor rotor
       Code    CO List

       201-    air filter
       202-    choke free movement
       203-    PCV valve
       204-    PCV filter
       205-    exhaust gas oxygen sensor
       206-    idle speed adjustment
       207-    idle air/fuel mixture
               adjustment
       208-    air pump belt

-------
                                       81

                                     Table  5

                             EMISSION TEST  STANDARDS

Standard       — Emission Standard*—         — MY Application —
Category       HC (PPM)          CO (%)          LDV      LDTl     LPT2

   1             1400              8.5           pre68    pre68    pre70
   2              700              7.0           68-71    68-71    70-72
   3              600              6.0           72-74    72-74    73-78
   4              400              4.0           75-79    75-83    79-83
   5          .    275              2.5            80        -
   6              200              1.0            81+      84+      84+


* Stringency Factor = 35%

LDV =  Light Duty Vehicle
LDTl = Light Duty Truck w/GWV less than 6000 pounds.
LDT2 = Light Duty Truck with curb weight greater than 6000 pounds, or
       Light Duty Truck w/GVW between 6000 pounds and 8500 pounds.  '

-------
                                                        82
                                                                           Table  6
                         TEST REPORT / REPAIR REPORT / WAIVER APPLICATION FORM
                                                                                            SERIAL NUMBER .
              VEHICLE DESCRIPTION

        LICENSE PUTE:	
                 VIN: 	
          MODEL YEAR: 	
        VEHICLE MAKE: 	
        VEHICLE MODEL:	>_
ENGINE EMISSION FAMILY: .
  (FROM EMISSION LABEL)
           ODOMETER: .
                                         NEW CAR
                                 EMISSION PERFORMANCE
                                        WARRANTY
                                                  YES  NO
                                VEHICLE MODEL YEAR
                                LESS THAN OR EQUAL
                                TO 5 YEARS OLD?
                                VEHICLE MILEAGE'
                                LESS THAN OR EQUAL
                                TO 50,000 MILES?
                                                                     STANDARD SELECTION
                                                       VEHICLE MODEL YEAR:	
                                                       VEHICLE TYPE: LDV	  LOT	 HDG_
                                                       EMISSION CATEGORY SELECTED:.
                                                       EMISSION STANDARDS:  HC	
                                                                          CO	
                                                                                                             .PPM
   INITIAL TEST
 TEST CODE	
    TEST RESULTS:
      PASS	
   FAIL CO	
   FAIL HC	
DATE:.
                    TEST FACILITY I.D.:.
                                                  FACILITY INSPECTION TEST NO:.
                                                                                         TEST LANE:.
DATA:  MODE  MEASUREMENT
             HC 	 PPM
             CO 	 V.
                     STANDARD    Past/Fill
2500
RPM
PPM
%
                                         MODE   MEASUREMENT
                                          IDLE
                                                HC
                                                      CO  _
PPM
y.
                                                               STANDARD    Past/Fall
                                                              	  PPM 	
     RETEST1
 TEST CODE	
DATE:.
                                        TEST FACILITY I.D.:.
                                                                      FACILITY INSPECTION TEST NO:
    TEST RESULTS:
      PASS	
    FAIL CO	
    FAIL HC	
DATA:  MODE  MEASUREMENT
             HC 	 PPM
       2500
       HPM
             CO
                     STANDARD    Pass/Fall  MODE   MEASUREMENT
                     	 PPM 	         HC 	 PPM
                     	 %   	         co   _   y.
                                                                                                             TEST LANE:
     RETEST 2
 TEST CODE	
    TEST RESULTS:
      PASS	
    FAIL CO 	;
    FAIL HC	
DATE:.
                    TEST FACILITY I.D.:.
                                                  FACILITY INSPECTION TEST NO:.
                                                                                         TEST LANE:.
DATA:  MODE  MEASUREMENT
             HC 	 PPM
             co	y.
                            STANDARD    Past/Fall  MODE   MEASUREMENT
2500
RPM
PPM
•A
                                         I
                                          IDLE
                                                HC
                                                      CO   _
PPM
y.
      STANDARD   PassfFail
     	  PPM 	
       DIAGNOSIS/REPAIRS FOR VEHICLES FAILING HC
                      •UD-   -RR-  -AJ-   -NR-  OK-   PART COST
REPAIR ITEM:
POINTS
CONDENSOR
SPARK DWELL ADJ.
SPARK TIMING ADJ.
                                  XX XX'
  XXXX  XXXX
                   xxxx I
                                  XXXX
         iSES, FITTINGS !
& ROUTiN>
SPARK PLUGS
IGNITION WIRES
DISTRIBUTOR CAP
DISTRIBUTOR ROTOR
TOTAL HC COST
             XXXX I
             XXXX i
             XXXX :
                                                  DIAGNOSIS/REPAIRS FOR VEHICLES FAILING CO
                                                                    •UD-   -RR-   -AJ-   -NR-  -OK-   PART COST
                                    REPAIR ITEM:

                                    AIR FILTER

                                    CHOKE FREE MOVEMENT

                                    PCV VALVE

                                    PCV FILTER
                                    EXHAUST GAS, FITTINGS
                                    OXYGEN SENSOR

                                    IDLE SPEED ADJ.

                                    IDEL AIR/FUEL MIXTURE ADJ.

                                    AIR PUMP BELT

                                    TOTAL CO COST
                                                                               •AJ-   -NR-
                                                                               XXXX
                                                                               XXXX
                                                                                                  XXXX
                                                                               XXXX
                                                                         XXXX '
                                                                                                    XXXX
                                                                    XXX   XXX
                                                                                     XXX
                                                                                                    XXXX
OTHER EMISSION RELATED MALFUNCTIONS:
POSSIBLE MALFUNCTIONS (EGR. GARB FLOAT, THERMOSTATIC VACUUM VALVES, AIR CLEANER, HOT AIR SYSTEM, ENGINE COMPRESSION, ETC.)
OTHER ITEMS DIAGNOSED OR REPAIRED:	
                                                                                                     . PARTS COST: $_
WAIVER: TO BE COMPLETED BY CERTIFIED MECHANIC
   PARTS COST ALLOWED FROM
  PREVIOUS REPAIR ATTEMPTS BY
   MOTORIST OR NON-CERTIFIED
          MECHANIC
                                     CERTIFIED MECHANIC'S COSTS i
                                    FOR ABOVE DIAGNOSIS/REPAIRS
                                             PARTS:
                                             LABOR:
                               PREVIOUS REPAIR PARTS:
                                  TOTAL WAIVER COST:
                                                            TIMING OK.
                                                      I CERTIFIED .
                                                                                                            IDLE A/F OK.
                                                                                         REPAIR MECHANIC'S SIGNATURE
                                                                                 REPAIR SERVICE CENTER I.D. No.i	
                                                                                                                     DATE
SEE REVERSE SIDE FOR ABBREVIATIONS

-------
                                       83

                              Symbols  for  Table 6


AJ    -  Component or Part  is "ADJUSTED"  such  that the item is now  in proper
         operating condition.

NR    -  "Needs Repair"  indicates  that the  item  has been inspected  and  found
         not to be  in proper operating  condition, however  the total  cost  of
         repairs has exceeded the appropriate cost limit.

OK    -  "OK" indicates  that the item has been inspected and  found  to be  in
         proper operating  condition,  or  the  item  is  not  applicable  to  the
         vehicle.

RR    -  "Repaired or Replaced"  indicates that the item  has been  repaired  or
         replaced such that the item is now in proper operating condition.

UD    -  "Uhdiagnosed" indicates  that the  item was not  checked prior to  ex-
         ceeding the cost limit.

-------
                             8A
                         APPENDIX A




       OFFICIAL VEHICLE EMISSIONS  INSPECTION PROGRAM



SMOGVILLE REVISED STATUTES,  SECTIONS 98-1700 THROUGH 98-1775
                         APPENDIX B



                 MOTOR VEHICLE REGISTRATION



SMOGVILLE REVISED STATUTES, SECTIONS 87-1600 THROUGH 87-1620

-------
                             85
                         APPENDIX C



              MOTOR VEHICLE SAFETY INSPECTION




 HOUSE BILL 2319, FORTY-FOURTH LEGISLATURE, SECOND SESSION
                         APPENDIX D



       UNIFORM ACT REGULATING TRAFFIC ON THE HIGHWAYS



SMOGVILLE REVISED STATUTES, SECTIONS 87-1630 THROUGH 87-1695

-------
                                       86
                                   APPENDIX E

                 PERFORMANCE CRITERIA FOR CARBON MONOXIDE AND

                       HYDROCARBON INSPECTION INSTRUMENTS

              See EPA Reports:

                  Title                                   Number
Analysis of the Emission Inspection Analyzer     EPA-AA-IMS-80-5-A
Recommended Specifications for
  Emission Inspection Analyzers                  EPA-AA-IMS-80-5-B
                                   APPENDIX F

             PROCEDURES FOR DYNAMOMETER ROAD HORSEPOWER CALIBRATION
                                   APPENDIX G

                  VEHICLE INSPECTION SPECIALIST SPECIFICATIONS

-------