UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
                       WASHINGTON, D.C.  20460
                                            OSWER // 9832.18
                          MAR 2 I 1991
                                                      OFFICE OF
                                             SOLID WASTE AND EMERGENCY RESPONSE
MEMORANDUM

SUBJECT:




FROM:
TO:
Written Demand for Recovery of Costs  Incurred Under the
Comprehensive Environmental Response,  Compensation, and
Liability Act (CERCLA)

Bruce Diamond, Director
Office of Waste Program

William A. White
Acting Associate Enforcem
  for Superfund

Regional Administrators, Regions I -  X
     To   maximize   cost   recovery   under   the   Comprehensive
Environmental Response,  Compensation,  and L-iability Act (CERCLA) ,
Regions  are responsible  for documenting costs,  issuing  written
demands1  for  those costs,   and  pursuing  parties  that  do  not
reimburse the Environmental  Protection Agency (EPA).
     1/  The term "written demand" is used throughout this document
in reference to CERCLA § 107(a).  A "demand letter" is the form of
written  demand which  is issued  where response  costs have  been
incurred  under CERCLA but are  not  contained in a  special notice
letter.  Thus, demand letters as referenced in the "Superfund Cost
Recovery  Strategy"  (July 29, 1988,  OSWER Directive No.  9832.13),
or any other CERCLA policy or guidance, are  considered  a type of
written  demand.  Although EPA is not required by  CERCLA to issue
written  demands to  accrue  interest, use of  these  written demands,
in  accordance with this  guidance,  will help  maximize  interest
recovery.   See U.S.  v. Bell  Petroleum Services.  Inc..  MO-88-CA-05
(W.D.  Texas March 8, 1990) where prior written demand was held not
to be  strictly required for recovery of prejudgment interest.  The
court  stated that the  language  in CERCLA 107(a)  regarding written
demands  essentially  is   a  guideline  for  courts  to  follow  for
determining  the date  from which prejudgment interest begins  to
accrue.
                                                         Printed on Recycled Paper

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                                             OSWER # 9832.18

     The primary purposes of written demands are:  (1) to formalize
the demand for payment of incurred costs plus future expenditures,
(2) to infora potential  defendants of the  dollar amount of those
costs, and  (3)  to  establish  that interest  begins to  accrue on
expenditures.   This guidance  is  intended to  help assure that
written demand  is  made  early to  maximize recovery  of interest,
without creating an unduly burdensome process.

     This guidance updates those portions  of the directive "Cost
Recovery Actions under the Comprehensive  Environmental Response,
Compensation, and Liability Act of 1980  (CERCLA) "  (August 26, 1983,
OSWER Directive  No.  9832.1),  which address  use and  issuance of
written  demand.     Additional  information  about  cost  recovery
activities may be  found  in the  documents  listed  in Appendix C,
Index of Existing Relevant Guidances.

Attachment

cc:  Directors, Waste Management  Division,
          Regions I, IV,  V,  and VII
     Directors, Hazardous Waste Management Division,
          Regions III,  VI, VIII,  and  IX
     Director, Emergency  and  Remedial  Response  Division,
          Region II
     Director, Hazardous  Waste Division,
          Region X
     Regional Counsel,  Regions I-X

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                                             OSWER / 9832.18

          Written Demand for Recovery of Costs  Incurred
         Under the Comprehensive Environmental Response
            .Compensation and Liability Act (CERCLA)

I.   Authority to Incur Interest

II.  Types of Written Demand
     A.  Special Notice Letters Containing Demand for Payment
     B.  Demand Letters
          1. Following Removal or Remedial Activities
          2. Oversight Reimbursement
          3. Partial Settlement
          4. Prior to Referral to DOJ

III. Content of Written Demand

IV.  Roles and Responsibilities of Regions
     A.  Pre-Demand Activities
     B.  Documentation/Interest Calculation
          1.  Documentation
          2.  Interest
     C.  Preparing and Issuing the Demand
     D.  Use of Recipient List
     E.  States and State-lead Sites
     F.  Payment
     G.  Negotiation and Settlement
     H.  Procedure in Event of No Response or No Settlement

V.   Disclaimer and Further Information

Appendix A  Model Demand Letters
Appendix B  Sample Summary of Costs
Appendix C  Index of Existing Relevant Guidance

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                                             OSWER t 9832.18

I.  AUTHORITY TO INCUR INTEREST

     CERCLA § 107(a) provides,  among other things, that specified
classes of responsible parties are  liable  for all costs incurred
by the United States government in response to a release or threat
of release of hazardous substances.   In addition,  PRPs are liable
for damages  for injury  to, destruction  of  or  loss  of  natural
resources, including the costs of assessing such injury, loss, or
destruction,   and  for costs  of  any  health  assessment  or  health
effects study carried out under CERCLA § 104(i).

     The  Superfund  Amendments and  Reauthorization  Act of  1986
(SARA) extends responsible party  liability under CERCLA to include
interest on recoverable costs.   CERCLA § 107(a)  states:

     [t]he amounts  recoverable  in  an  action under  this  section
     shall include  interest on the  amounts  recoverable... .   Such
     interest shall accrue from the later of (i)  the date payment
     of a specified  amount  is demanded in writing,  or  (ii) the date
     of the  expenditure  concerned.   The rate of  interest  on the
     outstanding unpaid balance of  the  amounts  recoverable under
     this  section  shall  be  the  same  rate as  is specified  for
     interest on investments of the Hazardous Substance Superfund
     established under subchapter A  of chapter 98, of Title 26 [of
     the Internal Revenue Code of 1954,  as modified in 1986].

EPA3 intends  to use this authority and demand interest on all costs
as appropriate.

II. TYPES OF WRITTEN DEMAND

A. Special Notice Letter Containing Demand for Payment

     Special  notice letters  should contain  written demand  for
reimbursement of past and future costs.  For example, if a special
notice letter includes a  demand for payment, interest may begin to
     2/  For pre-SARA expenditures, various courts have  held that
EPA may collect preju--.fment interest on recoverable  costs.   U.S.
v. Northernaire Platin? Co. 685 F. Supp.  1410  (W.D.  Mich. 1988),
aff d.  889  F.2d  1497  (6th  Cir. 1989);  U.S.  v.   Northeastern
Pharmaceutical & Chemical Co. . 579 F. Supp.  823  (W.D.  Mo. 1984),
aff'd in part,  rev'd in part, and  remanded. 810 F.2d 726 (8th Cir.
1986), cert, denied. 108  S.  Ct.  146 (1987).

     3/   This document refers  to  "EPA" rather than "lead-agency."
As discussed in part IV E of this guidance, EPA is responsible for
issuing a written demand  in situations where  a state  has the lead
for enforcement actions.

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                                             OSWER # 9832.18

accrue from the date of the special notice letter for those costs
already expended.  The  special notice is not the only or  first time
EPA may issue a demand  for costs incurred.  Therefore, interest may
begin accruing at an earlier date than  the issuance of the Special
notice with  demand.   Interest  begins to accrue  for   subsequent
expenditures upon  the  date  of expenditure.4   Once written demand
has been  sent with the  special notice  letter,  record  of demand
should be entered into  CERCLIS and Regional tracking  systems as an
issued demand.   If a reasonable estimate of  past costs cannot be
developed  prior  to issuance  of the special notice  letter,  that
information may be provided at  a later point.5
     General notice letters, also, may contain written  demand for
reimbursement  of past  and future costs if sufficient evidence of
PRP liability  is available at the time of issuance and  past costs
are known.

B.   Demand Letters

     Demand letters should be issued:

          o    following completion of individual response actions.
               If  response  actions are taken  at operable units,
               demand letters should be issued following  completion
               of actions at each unit,

          o    for oversight costs,
     V   However,  see  the discussion in footnote 1 concerning U.S.
v. Bell Petroleum Products. Inc.

     5/   As stated in the  October  19,  1987,  "Interim Guidance on
Notice  Letters,  Negotiations,  and Information  Exchange"  (OSWER
Directive number 9834.10):

     The [special notice]  letter should include a demand that PRPs
     reimburse  EPA for  the  costs the  Agency  has  incurred  in
     conducting  response  activities  at  the  site pursuant  to
     §107(a).  The letter  should identify the action EPA undertook
     and the cost of conducting the action.  The letter should also
     indicate  that the Agency  anticipates expending additional
     funds on activities covered by this notice and other specified
     future activities.  Finally, the  letter should  demand payment
     of interest for past and future response costs incurred by EPA
     pursuant to §107(a).

The model notice letters in OSWER directive number 9834.10 contain
a sample paragraph for demand in special notice letters, which is
included in Appendix A of this guidance.

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                                             OSWER # 9832.18

          o    to non-settlers when less than 100% of EPA's costs
               are,  or will be,  obtained under a settlement, and

          o    prior  to  referral  to  the  Department of  Justice
               (DOJ)„

Depending on  how a PRP  responds to  a  demand  letter,  including
whether it settles and how it complies  with  settlement terms, a PRP
may receive more than one demand letter  for the same costs.

     To promote cost recovery and maximize recovery of interest,
EPA will transmit written demand as early as practicable following
expenditures associated with a response action.  The  letter should
also indicate  that the Agency anticipates that additional funds may
be  expended  on  activities  covered  by this   notice  and  other
specified future actions.

     1. Following Removal or Remedial  Activities;   Demand letters
should be issued after:

     o    completion of a removal action,

     o    completion of a Remedial Investigation/Feasibility Study
          (RI/FS) (i.e.,  at issuance of  a  ROD)  for  a site or,  if
          applicable,  an  individual operable unit, and

     o    an award of a contract for a Remedial Action (RA) for a
          site or,  if applicable,  an individual operable unit.
          (The demand  should include Remedial Design  (RD) costs and
          estimated RA costs).

     To expedite cost  recovery, demand letters should be issued as
soon as  possible following an  appropriate response action,  but
generally no  later  than  twelve months  after completion  of  each
distinct phase of a response action.  For  example,  for a non-CERCLA
104(b)  removal,  when  removal activities are  done;   for a funded
RI/FS,  at the time the Region issues a § 122(a)  letter related to
RD/RA  negotiations.   (If the Region  does  not  issue a S 122 (a)
letter, but  issues  a special notice  letter,  the special notice
should contain  a demand for  RI/FS costs  and  a  separate demand
letter is not necessary.)  In accordance with the "Superfund Cost
Recovery Strategy"  (OSWER Directive No.   9832.13), written demand
for RD and RA  should be made  no later than  the  initiation  of
physical on-site construction of the remedial action.

     Regions should  periodically review disbursements of costs and
estimates of future costs and issue a subsequent demand for payment
of costs to PRPs when these costs or estimates  have  significantly
accumulated or  increased.   Demand letters  should always  reflect
EPA's  most  current  costs.   An updated  accounting of costs  in  a

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                                             OSWER f 9832.18 .

demand  letter will  help avoid possible delays in negotiations by
minimizing  lag  time while PRPs negotiate allocation issues among
themselves.

     2.  Oversight  Reimbursement;    EPA  seeks  reimbursement  of
oversight costs pursuant to either administrative consent orders,
judicial consent  decrees,  or  demand letters issued independently
of  a  consent order  or decree  (for  example,  for oversight  of a
unilateral administrative order).  Typical administrative consent
orders provide that EPA will seek reimbursement from PRPs by a bill
or accounting,  rather  than a  "demand letter,"  at the end of each
one-year  period  throughout   the  period  of  the order for  all
oversight costs incurred during that year.

     Where  there  is a settlement embodied in  a  consent order or
decree, bills should specifically  reference  the  provision in the
order or decree  which provides for oversight reimbursement, and the
section which specifies the schedule for reimbursement.  Bills for
reimbursement  of negotiated  oversight  costs should   include  a
statement that:

          "[t]he cost of EPA's oversight of the PRP's cleanup for
          the period of rinsert time period] at the [insert name]
          facility,  including related administrative expenses,  is
          $	.  In accordance with rinsert consent decree or
          administrative order on consent provision number! demand
          is hereby made upon  [insert  name]  for payment of  the
          above stated sum."

     If  PRPs are  operating  under  an administrative  order  or
judicial decree which  does not  include a  provision  for oversight
reimbursement,  a  demand letter  should normally  be  issued  which
demands reimbursement for costs related to oversight.  An oversight
reimbursement demand is covered by the reservation of rights clause
in an order or decree.

     Demand  letters for oversight reimbursement, where  the  work
was performed outside the framework of a settlement for such costs,
should include a statement that:

          "[t]he cost of EPA's oversight of the PRP's cleanup for
          the period of [insert time period]  at the [insert  name]
          facility,  including related administrative expenses,  is
          $	.   In accordance with CERCLA  S 107,  demand  is
          hereby made upon [insert name) for payment of the  above
          stated sum."

     Oversight costs should be accurately recorded as an oversight
activity in CERCLIS  to ensure proper tracking and  follow-up of this
cost recovery category.

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                                             OSWER # 9832.18


     3. Partial Settlement;  If a settlement has been reached with
fewer than 100% of the PRPs for only  a  portion  of costs incurred
by EPA, a demand letter may be  issued to the remaining non-settling
responsible parties,  if sufficient liability evidence is available
to the  Region.   This may be followed by  appropriate enforcement
action  seeking  recovery  of remaining costs.   The  demand letter
should  request  reimbursement  of the  total  cost  of remediation,
oversight,  and operation  and maintenance, less the amount settled,
plus interest.  If appropriate,  the  demand letter should indicate
that a portion of the  response and/or costs  have  already  been
settled and note the  settled amount.  For purposes of negotiations
and subsequent litigation with non-settling PRPs, when pursued, the
Region  may  wish to  attribute specific  costs to  the appropriate
operable unit.  If there  are no remaining PRPs,  the remaining PRPs
are not financially viable,  or the evidence  of  their liability is
too weak,  the Region should close-out  costs in  accordance  with
OSWER Directive No. 9832.11.

     4.  Prior to Referral to DOJ;  Demand letters should be issued
to all defendants prior to referral of a cost recovery case to the
Department of Justice (DOJ).  In limited  instances,  however,  EPA
may choose to issue the  demand letter  concurrently with referring
the cost recovery case to DOJ.  This latter approach may be taken,
for example, where the statute of  limitations deadline is rapidly
approaching  and when  negotiations  have  broken  off  and it  is
apparent to the Region that the PRP will not reimburse EPA after
follow-up  contact has   been  attempted.    Regions  should  take
particular care that demand letters  issued  prior to  CERCLA  §107
cost recovery referral should  reflect  EPA's  most current costs.

III. CONTENT OF WRITTEN  DEMAND

     Many of the following items (except numbers 7-10) are included
in  a   special  notice letter  regardless  of whether  the  letter
includes a written demand.   However, when  a  special notice letter
includes a written demand, numbers 7-10 will need  to be included
in the  special  notice letter.   In addition  to  the items  on  the
following  list,  Regions  may  also  choose  to   include S  104(e)
information  request  letters with  the special  notice  and demand
letters.  Model written  demands  are  provided in  Appendix A.  At a
minimum, demand letters  should include:

1.   The  name,  location and  spill  identification  number,   if
     appropriate,  of  the site.

2.   Reference to EPA's authority to administer CERCLA and the fund
     established under CERCLA (or reference to authority to recover
     costs where the response activities for which reimbursement
     is sought occurred  prior  to CERCLA).

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                                             OSWER # 9832.18


3.   Statement describing  the  release or threatened release of a
     hazardous  substance   from   a  facility  which  causes  the
     incurrence of response costs.

4.   A specification  of the dates and  types of response actions
     undertaken by EPA at the site.

5.   A  statement  that  EPA believes  that  the  recipient   is  a
     responsible party as defined  in CERCLA § 107(a) and  liable for
     the sum set forth in the demand letter.

6.   Reference to  any notice  given to  the  recipient  prior  to or
     during  the  response action  which allowed the  recipient an
     opportunity  to  undertake  the work  or pay  the expense  of
     response.

7.   The total  cost  of the response action.   When the  Region
     expects that future costs  will be  incurred, the demand letter
     should  clearly  state that   in   addition  to  sums  already
     expended, EPA plans to expend additional sums on the site for
     which  the  responsible party is  liable.   Costs  previously
     demanded, but not paid, should again be  demanded.  Previously
     demanded,  unpaid  costs  should  also  reflect  appropriate
     interest which   has  accrued.    [This   is  also  included  in
     special notice demand].

8.   A demand for  payment  which  includes the Superfund lock box
     address.  [This is also included in special notice demand.]

9.   A statement that,  pursuant to CERCLA § 107(a), "interest shall
     accrue from the later of (i)  the date payment of a specified
     amount is demanded in  writing, or (ii) the date of the actual
     expenditure  concerned.    The   rate   of   interest  on  the
     outstanding unpaid balance of the amounts  recoverable  under
     [CERCLA  §  107]  shall  be the same rate as is  specified for
     interest on investments of the Hazardous Substance Superfund
     established under subchapter  A of chapter 98, Title 26 of the
     Internal Revenue Code  of  1954,"  [as modified  in  1986].   The
     demand letter should specify the current interest rate.  Also,
     the demand should note that EPA is not required by CERCLA to
     issue a written demand for recovery of prejudgment interest.
     The written demand serves as a guideline for determining the
     date from which prejudgement  interest begins to accrue.  [This
     is also included in special notice demand.]

10.  A statement that  specifies in the event the  recipient  files
     for protection in the Bankruptcy Court,  EPA reserves its right
     to file a Proof of Claim or Application for Reimbursement of

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                                             OSWER # 9832.18

     Administrative Expenses against the bankrupt's estate.   [This
     is also included in special notice demand.]

11.  A general statement giving the  names  of  other  PRPs to which
     the written demand is sent.  If a PRP steering committee has
     been  formed by  previously  identified  PRPs,  the  steering
     committee's contact  should be provided.    [This  information
     will already be in special notice letters but will be needed
     in demand letters that follow special notice.]

12.  A statement that  the recipient of the demand  letter should
     contact EPA within a specified period (normally thirty days)
     to discuss the recipient's liability.

13.  The name, address, and telephone  number  of a representative
     of EPA whom the recipient should contact.

14.  A warning that if the recipient  fails to contact EPA within
     the specified time,  a  suit may be filed  in  the  appropriate
     U.S. District Court for recovery of  the costs incurred.

15.  For small administrative  cost recovery actions,  a  draft of
     EPA's proposed  consent order  for the cost recovery  claim
     should be enclosed with the demand for payment.

IV.  ROLES AND RESPONSIBILITIES OF REGIONS

A.   Pre-Demand Activities

     When Regions are  planning enforcement work at a site,  full
consideration  should  be  given   to   ensuring  that   activities
supporting  the  cost   recovery action  be  incorporated  in  the
litigation strategy.  This includes  consideration of  sufficiency
of  resources,   timing  of  written  demands,  compilation  of
documentation and cost summaries on a periodic  basis, etc.  Regions
are expected to incorporate issuance of written demand into CERCLIS
or other  case tracking systems a  Region  uses for cost  recovery
purposes.  For timing of issuance of demand, Regional Branch Chiefs
should track the sites for which they are  responsible.

B.    Documentation/Interest Calculation

     1. Documentation;  EPA Headquarters,  the  Region, DOJ,  other
federal agencies, and states each have certain  responsibilities in
organizing cost  documentation  information.   Cost  documentation
responsibilities have  been delegated  to   the  Regions such  that
Regions now document all costs for sites in their respective areas.
The "Procedures for Documenting Costs for CERCLA S 107  Actions"
(January 30,  1985, OSWER Directive No. 9832.4)  describes the roles
and responsibilities of each office in preparing cost documentation

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                                             OSWER  #  9832.18

for  litigation  (this  guidance  is  being updated).    Roles  and
responsibilities  for- developing  demand  letters are  inter-  and
intra-office and as such need to be  coordinated.

     For  most demands,  a  current automated  transaction report
(e.g., Software Package of Unique  Reports  (SPUR) or CDMS  reports)
will   adequately   document  direct   costs,   including   pre-1986
contractor expenditures. CDMS reports may also calculate interest.
As discussed below, amounts in automated reports should be checked
for completeness and supplemented by indirect costs, interest, and
other Agency costs.

     The  following  information  should  be  available prior  to
issuance of a demand:

     o    A current automated transaction report for the  site,

     o    An indirect cost calculation, and

     o    An interest calculation (if not in the automated  report) .

This information forms the basis of a good faith cost estimate that
can be used to begin settlement negotiations for costs.   Accuracy
of the estimates should  be verified before good  faith negotiations
commence.   The specified  amount  for  written  demand  in  special
notice  letters may  be based  on  a reasonable estimate at  the
Region's discretion.  Estimates  may include  the following items:
intramural  costs,  extramural  costs,  indirect  cost calculation,
historic  and  annual  cost  allocations,  oversight  costs,  and
interest.  The Regional  Financial  Management   Office  may be  of
assistance in answering questions  about billing.

     Demands based on automated  transaction  reports muct be made
with recognition that there may be  delays  in  billings and payments
which  therefore are  not posted   in  the system,  and  that  only
expenditures incurred through the  last day of the preceding month
are included.  In addition, costs  incurred by other Agencies such
as DOJ and ATSDR (for health studies)  are not included.  To ensure
the accuracy of automated transaction reports, OSCs and RPMs should
review the automated transaction report data prior to issuance of
demand.  For viable cases  where the Region has reason to believe
that the report does not contain all data,  the Region should locate
and  review all  cost recovery  documents.   Thus,  care  must  be
exercised  not to  forego  potential  reimbursement  by submitting
incomplete  demands  for  payment.   Demands are  the  Agency's  best
     6/   Viability  of  cases  and factors  for determination  of
viability are discussed in the "Cost Recovery Strategy" (July 29,
1988 OSWER Directive number 9832.13).

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                                             OSWER # 9832.18

approximation of  costs  incurred by  EPA  to date,  and therefore,
should not be assumed to be the final statement of incurred costs
for reasons explained above.

     If an Administrative Record7 file is available to the public,
the location of the file may be included in the demand.  PRPs may
be  interested  in  the specific  breakout  of  costs  that may  be
available in the file. Quick and easy access to the file may help
expedite negotiations.

     2.   Interest;    The  interest  rate  is tied to  52-week U.S.
Treasury MK-Bills (MK-bills) that mature in early September of each
year.  Like the securities from which the  interest rate  is derived,
interest will be compounded annually.  On October 1 of each year,
outstanding receivables,  which  include interest accrued during the
previous fiscal year,  will begin accruing interest at the new rate.
For additional  information  about  interest rates and calculating
interest, see:

     o    "Interest Rates for Debts  Recoverable Under the Super fund
          Amendments and Reauthorization Act of  1986" (September
          30, 1987,  Comptroller Policy Announcement 87-17)  or

     o    Comptroller  Directive "Financial Management  of  the
          Superfund Program" (July 25, 1988, Directive No. 2550.D);

or contact your Financial Management Office.

C.  Preparing and Issuing the  Demand

     Roles  and responsibilities for developing  demand  letters
involve  full  coordination  among   all  Regional   offices   with
responsibilities for cost recovery,  including the Waste Management
Division,  Financial Management Office,  and Office  of  Regional
Counsel.   Regions may develop  an  internal written  agreement  to
assure  implementation of  roles and responsibilities for  cost
recovery, including issuance of demands.

     The demand  should be  sent certified  mail,  return  receipt
requested.   The return receipt should be included with a copy  of
the demand in the site file.
     7'/'  The Administrative Record is the body of  documents upon
which the Agency based  its selection of a response action.   For
additional  information   about  administrative  records,  see  the
"Guidance on Administrative Records for  Selecting CERCLA Response
Actions," December 3,  1990, OSWER Directive  No. 9833.3A-1.
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                                             OSWER # 9832.18

D.  Use of Recipient List

     Written demand  should be issued to  all  known,  viable PRPs.
When the list of recipients of special notice letters as provided
in  the "Interim  Guidance  on Notice  Letters,   Negotiations  and
Information  Exchange"   (February  23, 1988,  OSWER Directive  No.
9834.10) is up-to-date, the special notice list  may be used.  When
not complete, it should be updated.   At sites where special notice
letters are  not sent,  prior to referral  to  DOJ, separate demand
letters should be sent to PRPs.  Before issuing  a demand letter to
a PRP who has received only a general notice (without a demand),
the Region should determine whether  it has sufficient evidence of
liability to make a demand.

E.  States and State-lead Sites

     EPA will be responsible for issuing written demand at state-
lead sites where Fund money was expended.  Where EPA spends money
at  a  site,  EPA will  pursue cost recovery  for  that money.   EPA
intends to coordinate all cost recovery action with states to avoid
split claims.

F.  Payment

     When payment  is rendered in  response to  a written  demand,
remittance should be made payable to the "EPA Hazardous Substance
Super fund"  and  sent  to  the  Regional  Superfund  Lock  Box,  in
accordance  with the  EPA  Office  of the Comptroller  Directive
"Financial Management  of  the Superfund Program"  (July  25,  1988,
Directive No. 2550.D).

     Inclusion in a formal legal document  (e.g., an administrative
consent order issued by the Agency or a consent decree entered by
a court) of a requirement for payment of costs to EPA requires the
establishment  of  an   "Accounts   Receivable"   in   the  Agency's
Integrated Financial Management System (IFMS), pursuant to Office
of  the  Comptroller Directive  No.  2540,   October 24,  1990.   If,
however, a  payment is  received  on  demand,  and no formal  legal
document  has  been  issued,   an   accounts  receivable  will  be
established upon receipt of payment and entered as received.

G.  Negotiation and Settlement

     When a PRP responds to a written demand by expressing a desire
to negotiate EPA's claim,  negotiations pursuant  to CERCLA S 122(h)
may be appropriate and settlement discussions should be initiated
and carried out within a limited period of time.  For negotiation
purposes only,  Regions may wish to  develop  a  breakout of  costs
incurred (see Appendix B for an example).  Additional information
on  development of  a  negotiation team and redelegation  issues  may

                               13

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                                             OSWER # 9832.18  .

be  found  on pages  22-25,  33-35,  and  38-41,  in  "Superfund Cost
Recovery Strategy" (July 29, 1988,  OSWER Directive  No. 9832.13) and
pages 23=27  in  "Cost Recovery Actions Under  CERCLA"  (August 26,
1983, OSWER Directive No.  9832.1).

H.  Procedure in Event of No Response or No Settlement

     When settlement negotiations fail,  Regional  management must
decide which sites to refer for judicial action under CERCLA S 107.
The  "Superfund  Cost  Recovery Strategy"  (July 29,  1988,  OSWER
Directive No. 9832.13)  lists the relevant factors to be considered
in determining whether to refer a  case for cost recovery.  If the
Region decides not to pursue a cost  recovery action,  the decision
must be documented in a cost recovery close-out memorandum.8

     If no response  is  received to  a demand  letter,  a follow-up
phone  call  or  letter  should  be  sent.    If  there  is  still  no
response,  a  determination must be made whether the facts of the
case justify EPA's taking further steps to pursue the cost recovery
claim.   As  stated   in  the  "Superfund  Cost Recovery  Strategy,"
Regions should generally anticipate developing cases for litigation
for all sites in which total costs  of response exceeded two hundred
thousand dollars and negotiations for settlement were unsuccessful.
Sites in which total costs of response do  not  exceed  two hundred
thousand dollars are also candidates  for referral  consistent with
the  case   selection criteria.    The  "Superfund  Cost  Recovery
Strategy"  and the "Guidance on Documenting  Decisions not to Take
Cost Recovery Actions"  (June 7, 1988, OSWER Directive No. 9832.11)
further describe the case selection  criteria.

     When reimbursement of oversight costs is not made upon demand
or  issuance  of  a  bill (under a  consent order  or decree) ,  the
enforcement approach is dependent  upon the underlying  enforcement
document,   if one  exists.    If a consent decree  prc/ides  for
reimbursement, a  demand for stipulated penalties should be made in
accordance with  the terms of  the consent  decree,  and  a motion
should be  filed  to  enforce the decree.    If  work was  performed
pursuant to a decree that did  not  provide for  and  did  not release
defendants from oversight and other costs (past, for example), the
original action  should  be amended  or a new action should be filed.
Stipulated penalties and, if necessary, a judicial  referral should
be pursued  in the case of non-payment  for EPA costs,  including
those for oversight activities, under  an  administrative order.
     */    "Guidance on  Documenting  Decisions  not to  Take  Cost
Recovery Actions,"  (June 7, 1988, OSWER Directive number 9832.11).
                               14

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                                             OSWER #9832.18

V.  DISCLAIMER AND FURTHER INFORMATION

     The policies and procedures established in this document are
intended  solely  for  the  guidance  of   employees  of  the  U.S.
Environmental Protection Agency.  They are not intended, and cannot
be relied upon, to create any rights,  substantive or procedural,
enforceable by any party  in litigation against the United States.
EPA reserves the right to act at variance with these policies and
procedures and to change  them at any time without public notice.

     For  further  information concerning  this guidance,  please
contact the Guidance and  Evaluation Branch in the Office of Waste
Programs Enforcement at FTS (202) 475-6770.
                                15

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                                                 OSWER  f  9832.18


                              APPENDIX A

                         MODEL DEMAND LETTER


[Date]
CERTIFIED MAIL
RETURN RECEIPT REQUESTED

Addressee Name
Addressee Title and Corporation
Address
Address

Re:     [Insert site name and mailing address]

Dear    [Insert name]:

   Pursuant  to  authority contained  in §  104 of  the  Comprehensive
Environmental Response,  Compensation,  and  Liability Act of 1980, as
amended by the Superfund Amendments  and  Reauthorization Act of 1986
("CERCLA"),  42  U.S.C.  S  9604,  [insert "in  cooperation  with" state
agency  if  appropriate]  the  United States  Environmental Protection
Agency  ("EPA") determined on  [insert  date/  if available] that there
was  a  release  or  substantial  threat of  a  release  of  hazardous
substances (as defined by § 101(14) of CERCLA) from a facility known
as: [insert facility name and address] ("facility").

   Beginning on [insert date], EPA undertook response actions pursuant
to §  104  of  CERCLA, 42  U.S.C.  § 9604.  The  response  actions taken
include the following:   [Insert brief description including dates of
activities as lettered items below.]

   a.
   b.

   [If notice has not been previously provided/ insert the following
two paragraphs.]  Under  §  107(a)  of  CERCLA,  42  U.S.C.  S  9607(a),
responsible parties may be held liable for all costs incurred by the
Government  (including interest)  in  responding  to  any release  or
threatened release  of hazardous  substances  at the facility.   Such
costs  may  include,  but  are  not  limited  to,  expenditures  for
investigation, planning,  response, enforcement activities,  oversight
of response actions that are  performed by  parties  other  than EPA or
its contractors,  and operation and maintenance of  monitoring systems.

   Responsible parties under CERCLA include current  and former owners
or operators  of the  facility,  persons who arranged  for  treatment
and/or disposal of any hazardous substances found  at  the facility, and

                                 16

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                                                OSWER t 9832.18

persons who accepted hazardous substances for transport and selected
the site or facility to which the hazardous substances were delivered.
EPA has evaluated evidence in connection with  its investigation of the
[insert  name]  "facility  and  determined  that  you,  as  a  [insert
addressee's relationship  to the site],  are a  potentially responsible
party.

   [If notice has been previously provided, insert all or part of the
following paragraph, consistent with the operative facts].  On [insert
date] EPA provided  [insert  either  "oral  notice followed  by written
confirmation dated 	;	" or "written notice"] to  you that
[insert name of addressee]  is a party who may be  liable  for  money
expended by  EPA to  take  response action  at  the facility.   At that
time,  EPA  also  offered  [insert   name   of   addressee]  and  other
potentially responsible parties the opportunity to  voluntarily take
the action necessary to abate any releases or  threats  of  release of
hazardous substances from the facility or  to reimburse EPA for actions
taken.    Because you  did  not  undertake  the  necessary  actions,  EPA
expended funds  provided under  the authority of CERCLA to clean up the
facility.

   The  cost  to date  of  the  response  actions related  to  the  site
through  EPA  funding  is approximately  $  [state direct  and  indirect
costs as specifically as possible].  This statement of expenditures
is preliminary, and does not limit EPA from providing a revised figure
if additional costs  are identified.

   [Note: In a  judicial proceeding for cost recovery, the Agency will
be required  to prove  the  actual amounts expended.   If a  previous
demand letter was  issued, or if a request for payment was included in
the notice letter, costs  previously demanded, but  not  paid,  should
again be demanded.  These costs should also reflect interest that has
accrued.]

   In accordance with S 107(a) of CERCLA, demand is hereby made for
payment  of the above amount  plus any  and all interest recoverable
under S 107 or any other  provisions  of  law.

   EPA anticipates that additional funds may be expended on the site.
Whether EPA  funds the  entire  response  action  or simply incurs  costs
by overseeing the parties conducting the response activities, you are
potentially liable for the expenditures plus  interest.

   Interest on past  costs  incurred shall accrue from the date of this
demand  for payment  or any earlier demand,   whichever is  earlier;
interest  on  future  costs  shall accrue  from  date  of  expenditure,
pursuant to CERCLA S 107(a), 42 U.S.C S 9607(a),   interest rates are
variable.  The rate applicable on any  unpaid  amounts  for  any fiscal
year is  the  same as is specified for interest  on investments of the


                                 17

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                                                OSWER / 9832.18

Hazardous Substance  Superfund  which is determined by the Department
of the Treasury.  The current annual rate of  interest on unpaid costs
is [z.zx%].

   EPA  is not  required by  CERCLA  to issue  a written  demand  for
recovery of prejudgment interest.  However, the date a written demand
is made  may  be used by  a  court in  determining the  date from which
prejudgment interest begins to accrue.

   For your information, we  have enclosed a  list of persons who are
receiving  a  letter  seeking  reimbursement of  the  costs identified
herein.   While your liability  is  joint and  several, you and other
parties may allocate among yourselves the costs to be paid to EPA.

   Remittance  must  be  made  payable  to  the  "U.S.  EPA Hazardous
Substance  Superfund" established  pursuant  to  CERCLA  in Title  26,
Chapter  98  of  the Internal Revenue Code,  and must reference  the
[insert name] facility.  Please send your remittance to:

        EPA - Region
        Attn: Superfund Accounting
        P.O. Box [insert Superfund Lock Box]
        Pittsburgh, PA 15251
        [Note: for Region 4 and 5 the mailing address is slightly
   different.]

   If you desire to discuss your liability9 with EPA, please contact
[insert  name and  title]  in  writing,  not later  than  thirty  (30)
calendar days  after  the date of this letter.  [Insert  name]  may  be
contacted at [insert phone number].

   In the event that  you file  for protection in  the Bankruptcy Court,
EPA reserves its right  to file a proof of  Claim or application for
Reimbursement  of  Administrative   Expenses  against  the  bankrupt's
estate.

   If you fail to respond to this demand within thirty  (30) calendar
days,  EPA  will  conclude that  you have  declined to  reimburse  the
Hazardous Substance Superfund for  site expenditures.  Consequently,
EPA may pursue civil litigation against you, pursuant to CERCLA
§§ 106(a) and 107(a), 42 U.S.C.  SS 9606(a) and 9607(a).
           For small  administrative cost recovery actions, a draft of
   the proposed settlement document should be enclosed with the demand
   for payment.

                                 18

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                                                OSWER f  9832.18

Sincerely,
[insert title]
United States Environmental Protection Agency
                                 19

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                                                OSWER t 9832.18


                             Attachment
List of Other Potentially Responsible Parties

1.      Steering Committee Chairman
        Name of the Committee
        Corporation
        Address

2.      Name
        Address

3.      Name
        Address

4.      Name
        Address
                                 20

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                                                OSWER # 9832.18

    DEMAND PARAGRAPHS FOR INCLUSION IN SPECIAL NOTICE LETTERS FOR
    REMEDIAL INVESTIGATION/FEASIBILITY STUDY  (RI/FS) OR REMEDIAL
                  DESIGN/REMEDIAL ACTION  (RD/RA).*


                         DEMAND FOR PAYMENT

With this  letter,  EPA demands that you reimburse  EPA for its costs
incurred  to date,  and  encourages  you to  voluntarily negotiate a
[consent order  (not  available  for  RD/RA)] [consent decree] in which
you and other PRPs agree to perform the [RI/FS] [RD/RA].

In accordance with CERCLA,  EPA already has undertaken certain actions
and incurred certain costs  in response to conditions at the site.  The
cost to date of the response actions related to the site through EPA
funding is  approximately $  [state  direct  and  indirect costs to date
as specifically as possible].   In accordance with § 107(a)  of CERCLA,
demand is hereby made for payment of the above-amount  plus  any and all
interest recoverable under  § 107 or under any other provisions of law.

As  indicated  above,  EPA anticipates  expending  additional funds for
the [RI/FS]  [RD/RA].   Whether  EPA  funds  the  entire [RI/FS] [RD/RA],
or  simply  incurs  costs by  overseeing the  parties  conducting  the
response activities, you are potentially  liable for all expenditures
plus interest.

Interest on past  costs incurred shall accrue from the  date of this
demand  for  payment  or  any earlier  demand,   whatever is  earlier;
interest  on future  costs  shall  accrue  from  date  of  expenditure,
pursuant to CERCLA § 107(a), 42 U.S.C § 9607(a).  Interest rates are
variable.   The  rate  applicable  on  any unpaid  amounts for  any fiscal
year is the same  as  is specified for  interest on  investments of the
Hazardous Substance  Superfund which is  determined  by the  Department
of the Treasury.  The current  annual rate  of interest on unpaid costs
is  [x.xx%].

EPA is not  required by CERCLA to issue a written demand for recovery
of prejudgment interest.  However,  the date a written demand is made
may be used by a court in determining  the  date from which prejudgment
interest begins to accrue.

In  the  event that you file for protection in  the  Bankruptcy Court,
EPA reserves  its  right to  file a Proof of Claim or  Application for
Reimbursement  of  Administrative   Expenses  against  the  bankrupt's
estate.

Remittance  must be made payable to the "U.S.  EPA Hazardous Substance
Superfund"  established pursuant to CERCLA in  Title  26, Chapter 98 of
                                 21

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                                                OSWER # 9832.18

the  Internal  Revenue  Code,  and  must reference  the  [insert name]
facility.  Please send your remittance to:

        EPA - Region
        Attn: Superfund Accounting
        P.O. Box [insert superfund Lock Box]
        Pittsburgh, PA 15251
        [Note: for Region 4 and 5 the mailing address is slightly
   different.]
*  Excerpted  with  modifications  from  "Interim Guidance on  Notice
Letters, Negotiations,  and Information Exchange," Appendix C (October
17, 1987, OSWER Directive No.  9834.10)
                                 22

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                                                OSWER # 9832.18

  DEMAND PARAGRAPHS FOR INCLUSION IN NOTICE OF POTENTIAL LIABILITY
                 AND EPA CONDUCT OF  REMOVAL ACTION.*
                         DEMAND FOR PAYMENT

In accordance with CERCLA,  EPA already has undertaken certain actions
and  incurred  certain costs  in  response to conditions  at  the site.
These  response actions  include [describe  response actions  at  the
site].  The cost to date of the response actions related to the site
through EPA  funding is  approximately $ [state direct  and indirect
costs to date as specifically as possible].  In accordance with
§ 107 (a) of  CERCLA,  demand is hereby made  for  payment  of  the above
amount plus any and all interest recoverable under  § 107 or under any
other provisions of  law.   You are  potentially liable  for additional
costs plus interest if EPA conducts additional  activities at the site.

Interest on past  costs incurred shall accrue from £he  date  of this
demand  for payment  or  any  earlier  demand,  whatever  is  earlier;
interest  on  future  costs   shall  accrue from  date of  expenditure,
pursuant to CERCLA § 107(a), 42 U.S.C § 9607(a).  Interest rates are
variable.   The  rate  applicable  on  any unpaid  amounts  for any fiscal
year is the same as  is  specified for  interest on  investments of the
Hazardous Substance  Superfund which is determined  by  the Department
of the Treasury.  The current annual rate of interest on unpaid costs
is [x.xx%].

EPA is not required by CERCLA to issue a written demand for recovery
of prejudgment  interest.  However,  the date a written  demand is made
may be used by a court in determining  the date from which prejudgment
interest begins to accrue.

In the event  that  you file for protection  in the  Bankruptcy Court,
EPA reserves  its  right to  file a Proof of  Claim or Application for
Reimbursement  of  Administrative  Expenses  against  the  bankrupt's
estate.

Remittance must be made payable to the "U.S. EPA Hazardous  Substance
Superfund" established pursuant to CERCLA in Title  26,  Chapter 98 of
the  Internal  Revenue  Code, and must reference the  [insert  name]
facility.   Please send your remittance to:

        EPA - Region
        Attn: Superfund Accounting
        P.O. Box [insert Superfund Lock Box]
        Pittsburgh, PA 15251
        [Note: for Region 4 and 5 the nailing address is slightly
   different.]
                                 23

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                                                OSWER # 9832.18

*  Excerpted  with  modifications from  "Interim  Guidance on  Notice
Letters, Negotiations,  and Information Exchange," Appendix C (October
17, 1987, OSWER Directive No.  9834.10).
                                 24

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                                                OSWER # 9832.18

  DEMAND PARAGRAPHS FOR INCLUSION IN NOTICE OF POTENTIAL LIABILITY
  AND OFFER TO NEGOTIATE FOR REMOVAL ACTION OR NOTICE OF POTENTIAL
     LIABILITY FOR REMOVAL AND USE OF SPECIAL  NOTICE NEGOTIATION
                            PROCEDURES.*

                         DEMAND FOR PAYMENT

With this  letter,  EPA demands that you reimburse  EPA  for its costs
incurred  to date,  and encourages  you to  voluntarily negotiate  a
consent order or decree in which you and other PRPs agree to perform
the response action.

In accordance with CERCLA,  EPA already  has undertaken certain actions
and  incurred  certain costs in  response  to conditions at  the site.
These  response actions  include  [describe  response actions  at the
site].  The cost to date of the response actions related to the site
through EPA funding is approximately $[state direct  or indirect costs
to date as specifically as possible].   In accordance with § 107(a) of
CERCLA, demand is hereby made for payment of the above amount plus any
and all interest recoverable under § 107 or  under any other provisions
of law. You are potentially liable for additional costs plus interest
if EPA conducts additional activities at the site.

Interest on past  costs incurred shall accrue from  the date  of  this
demand  for payment  or any  earlier demand,  whichever is  earlier;
interest  on future  costs shall  accrue from  date of  expenditure,
pursuant to CERCLA § 107(a),  42 U.S.C § 9607(a).  Interest rates are
variable.   The rate  applicable  on any  unpaid  amounts  for  any fiscal
year is the same  as  is specified  for interest on  investments of the
Hazardous  Substance  Superfund which is determined  by  the  Department
of the Treasury.  The current  annual rate of interest on unpaid costs
is [x.xx%].

EPA is not required by CERCLA to issue a written demand for recovery
of prejudgment interest.  However, the date a written demand is  made
may be used by a court in determining the date from which prejudgment
interest begins to accrue.

In the  event  that you file for protection  in  the  Bankruptcy Court,
EPA reserves  its  right to file a Proof of  Claim or Application for
Reimbursement  of  Administrative   Expenses  against  the  bankrupt's
estate.

Remittance must be made payable to the "U.S. EPA Hazardous Substance
Superfund" established pursuant to CERCLA in Title  26,  Chapter 98 of
                                 25

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                                                OSWER t 9832.18
the  Internal  Revenue  Code,  and  must reference  the  [insert name]
facility.  Please send your remittance to:

        EPA - Region 	
        Attn:  Superfund Accounting
        P.O. Box [insert Superfund Lock Box]
        Pittsburgh, PA 15251
        [Not*: for Region 4 and 5 the mailing address is slightly
   different.]
*   Excerpted with  modifications  from  "Interim  Guidance  on Notice
Letters, Negotiations,  and Information Exchange, "Appendix C  (October
17, 1987, OSWER Directive No.  9834.10).
                                 26

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                                                OSWER # 9832.18

                             APPENDIX B


                       SAMPLE SUMMARY OF COSTS
U.S. EPA Headquarters
     Payroll                                    $ZZ.ZZ
     Travel                  m                  $ZZ.ZZ

U.S. EPA Region
     Payroll (CDMS)                             $XZ.ZZ
     Travel                                     $XZ.ZX

Indirect Costs                                  $ZX.XX

Cooperative Agreement
    (letter of credit documentation) [state]*    $XX.XX

EPA Contracts
     Field Investigation Team                   $XX.ZX
     Technical Assistance Team                  $XX.XX
     Enforcement Support                        $XX.XX
     CLP                                        $XX.XX

Interest as of (date)                           $XX.XX
*Be sure to reconcile differences with states before issuance.
                                 27

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                                                OSWER f 9832.18

                             APPENDIX C
                 INDEX OF EXISTING RELEVANT GUIDANCE

Guidance  on Administrative  Records  for  Selecting  CERCLA Response
Actions.  December 3,  1990,   OSWER Directive  No.  9833.3A-1.   This
guidance addresses the procedures to ensure that EPA's administrative
records meet the following purposes:  1) to  ensure that the basis for
the response selection  is set forth in the record and that judicial
review concerning the adequacy of  a response selection is limited to
the record; and 2) to serve as a vehicle for public participation in
the selection of the response action.

Superfund Cost Recovery  Strategy.  July 29,  1988, OSWER Directive No.
9832.13.  This  document  sets forth EPA's case selection guidelines and
priorities; it emphasizes the advance planning necessary to initiate
cost recovery  actions  and describes  the cost recovery  process for
removal and remedial actions.

Financial Management of the  Superfund Program. July 25,  1988.  This
document  establishes financial  management  policies  unique  to  the
Superfund program  which  require  accounting for  costs  by  site  and
activity for purposes of cost recovery and external reporting.

Revision  of CERCLA  Civil  Judicial   Settlement  Authorities  under
Delegations 14-13-B  and 14-13-E.  June 17,  1988,  OSWER Directive No.
9012.10-A.   Delegation  14-13-B  allows a Regional  Administrator  to
exercise  EPA's  concurrence  authority  in  settlement  of  certain
Regionally initiated CERCLA civil judicial  actions and to request the
Attorney General to amend a consent decree.   Delegation 14-14-E allows
Regional Administrators  to exercise  EPA's  concurrence  on  de minimis
settlements under CERCLA S 122(g) with advance concurrence.

Guidance on Documenting Decisions  Not to Take  Cost  Recovery Action.
June 7, 1988,  OSWER  Directive No.  9832.11.   EPA has the discretion to
decide  whether or  not  to pursue  an  action  for  recovery  of  any
unreimbursed Superfund  monies;  if the  decision  is  not to  pursue  a
case,  EPA  must prepare a  close-out  memorandum.    This  guidance
discusses the contents of this close-out memorandum*

Removal  Cost  Management Manual.  April 1988,  OSWER Directive  No.
9360.0-02B.   EPA has developed this  manual to  provide comprehensive
cost management procedures  for  use by  the  On-Scene  Coordinator  and
other on-site personnel at Superfund removal actions.

Superfund Removal Procedures  (Revision No.  3), February  1988, OSWER
Directive No  9360.0-03B.  Revision  Number Three contains  detailed
explanations of cost control, cost documentation,  use of the Removal
Cost Management Manual,  and further guidance on  the importance of cost
documentation as it relates to Superfund removal  procedures.


                                 28

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                                                OSWER t 9832.18

Expansion of Direct Referral of Cases to the  Department of Justice.
January 14,  1988,  OSWER Directive No.  9891.  5A.   In an  effort to
streamline the enforcement  of  CERCLA and non-CERCLA  cases,  EPA has
prepared this guidance of updated policy and procedures expanding its
direct referral of cases to the Department  of  Justice.

State  Superfund  Financial  Management and  RecordXeepino  Guidance.
November  1987,   Office of  the  Comptroller,   Financial  Management
Division.

Guidance  OB  Federal  Superfund  Liens.  September  22,  1987,  OSWER
Directive No. 9832.12.  This guidance provides analysis of statutory
issues regarding  the nature  and scope of federal liens under § 107(1)
of CERCLA,  EPA  policy on filing  a federal lien  to support  a cost
recovery action,  and  procedures  for  filing a  notice  of  lien, which
includes an example of a notice of a  Superfund lien.

Potentially Responsible Party Search Manual. August  27,  1987, OSWER
Directive No. 9834.3-1A.  This  manual provides guidance to  EPA and
state personnel in identifying potentially responsible parties  (PRPs) ,
recognizing the elements of  a completed PRP search, and describing in
detail 28 tasks which  may be completed during  a PRP search.

PRP Search Supplemental Guidance for  Bites  in  the Superfund Remedial
Pyogra^ f  June 16,  1989,  OSWER  Directive No.  9834.3  2a.    This
supplemental guidance  describes  PRP  search planning  and  management
and the content of PRP search reports.

Cost Recovery Actions/Statute of  Limitations.  June 12, 1987, OSWER
Directive No. 9832.9   This memorandum updates  EPA's policy  on the
timely filing of cost recovery actions  and clarifies the Agency's
position on priorities for removal cost recovery referrals.


September  1986.     This  handbook   establishes   EPA's Agency-wide
procedures to ensure  that  accurate and adequate controls  exist for
documenting EPA's Superfund cleanup costs so that they fully reconcile
with EPA's Financial Management System.

Policy en Recovering Indirect Costs in CERCLA  Cost Recovery Actions.
June 27, 1986, OSWER Directive No. 9832.5.  This memorandum clarifies
EPA's policy on the recovery of  indirect costs in CERCLA cost recovery
actions and  provides  guidance  on  deciding whether  or not to seek
indirect costs.
                                 29

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