UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
JUL I T 1990 OFFICE OF
SOLID WASTE AND EMERGENCY RESPONSE
OERR DIRECTIVE 9200.4-02
MEMORANDUM
SUBJECT: Use of OERR Publications Standards Handbook
and Toolbox
FROM: Henry L. Longest II, Director
Office of Emergency and Remedia/Vk^sponse (OS-200)
TO: All OERR Staff
Purpose: This memorandum is to implement the procedures
outlined in the OERR Publications Standards Handbook and Toolbox
and to transmit personal copies to all OERR managers and staff.
Background: This is another step in the ongoing process of
managing and controlling OERR's extensive bibliography which
includes policy directives and memoranda, fact sheets and
bulletins, guidance and technical documents, directories, public
brochures, and user's guides.
Objective: The objective of the documents management
"system, of which this Handbook is an integral cornerstone, is to
ensure that all OERR documents are centrally controlled and
indexed, share a standard appearance, and are readily available
to users inside and outside the agency.
Implementation: Effective July 19, 1990, all documents which
are developed or entered for printing are subject to the policies
and procedures delineated in the Handbook and Toolbox. Copies
are being distributed at the Section Chief level. Each
supervisor is responsible to ensure that each employee receives a
personal copy and is advised of the importance of the procedures
and standards. It is also the responsibility of each employee to
ensure that contractor staff involved in document development
submit products that are fully in compliance with the Handbook.
It is the responsibility of the Superfund Documents Coordinator
(SDC) to scrutinize all documents submitted for adherence to the
policies and procedures and to assist document preparers in
interpretation as appropriate. The SDC will return inadequate or
incorrect documents to the program for correction where
necessary.
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-2-
Staff cooperation in this important aspect of our documents
management program is appreciated. Please direct all of your
questions to Betti VanEpps, 475-8864.
Attachments
cc: OERR Division Directors
OERR Branch Chiefs
OERR Section Chiefs
Contracts Project Officers
Betti VanEpps
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&EPA
United States
S."-viror.meri'3i
Agency
Office of Emergency and
Remedial .^esoonse
Wasnmgton. DC 20460
EPA 5-10 P-9COG2
Superfund
OERR Publications
Standards Handbook
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EPA/540/P-90/002
Directive: 9200.4-02
April 1990
OERR Publications Standards Handbook
Office of Emergency and Remedial Response
U.S. Environmental Protection Agency
Washington, DC 20460
-------
TABLE OF CONTENTS
INTRODUCTION 1
Purpose of Superfund Documents 1
Publications Standards Toolbox 2
Key Personnel and Offices in OERR Document Production 4
Responsibilities of OERR Division Document Managers 7
Management of Contractors 7
Legal Considerations 8
PLANNING 11
Key Considerations 11
First Step - Part A: Document Publication Checklist . 12
Document Numbering 13
Responsibility for Document Numbering 13
Document Classification 13
Printing Arrangements 14
Printing Costs 15
PREPARATION 17
General Specifications t 18
Stages of Document Preparation 18
Size of Documents 18
Binding 18
Single-/Double-sided Presentation 18
Software 18
Covers and Banners 19
OERR Requirements 19
Covers for Manuals Printed by CERI 19
Required Elements: Covers for User's Guides 20
Required Elements: Banner-carrying Documents
(e.g., fact sheets, bulletins) : 20
Cover and Banner Type Size and Typeface 23
Color and Paper Stock: Covers 24
Color and Paper Stock: Banner-carrying Documents 25
EPA Logo 25
"Front Matter:" Title Page, Introductory Information, and
and Executive Summaries (for documents with separate coven
only) IS
Order 2o
Page Numbering 26
Tide Page 26
Ordering Information 26
Table of Contents 23
Disclaimer 28
iii
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The policies and procedures set forth here are intended
as guidance to Agency and other government employees.
They do not constitute rulemaking by the Agency, and
may not be relied on to create a substantive or
procedural right enforceable by any other person. The
Government may take action that is at variance with the
policies and procedures in this manual
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TABLE OF CONTENTS
Outreach 53
Document Availability 53
Life Cycle Review 53
Appendix A: Sample Completed Document Publication,
Preparation, and Distribution Checklists 55
Appendix B: Glossary 59
Appendix C: Cost Table for Printing OERR Documents 61
Appendix D: ILS. Government Printing Office Style Manual Abstract 63
Appendix E: EPA Logos 69
Appendix F: CERI Style Specification Sheets 71
LIST OF EXHIBITS
No. Title Page
1-1 Timeline 3
3-1 Sample User's Guide Cover 21
3-2 Sample Fact Sheet Banner 22
3-3 Sample Bulletin Banner 22
j-4 Sample Grid Formats 32
3-5 Sample Format for Memorandum-Style Directives 33
4-1 Completed Form 2340-1 45
4-2 Sample NTIS Document Report Form 47
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TABLE OF CONTENTS
Credits and Acknowledgements ............................... 29
Executive Summaries ...................................... 30
Mailer Option .......................................... 30
Viewpoint/Author of Reports ................................ 30
Main Body of Text (all documents) ................................. 30
Page Format and Layout ................................... 30
Memorandum-style Policy Directives ........................... 31
Typeface .............................................. 31
Type Case, Form, and Weight ................................ 34
Point Size and Columns .................................... 34
Right-justified Margins ..................................... 35
Hyphenation ........................................... 35
Vertical Rules .......................................... 35
Page Numbering ......................................... 35
Section Numbering ....................................... 36
Running Heads and Running Foots ............................ 36
Highlight Boxes ......................................... 36
Illustrations and Photographs ................................ 37
Graphics .............................................. 37
Charts, Tables, and Figures ................................. 37
Use of Color in Text of Document . . . ; ........................ 38
Footnotes and Endnotes .................................... 38
Back Matter ................................................. 39
Appendices ............................................ 39
Bibliographies/Reference Lists ............................... 39
Miscellaneous Review of Document Layout ............................ 39
Speeding the Printing Process ..................................... 40
Document Concurrence .......................................... 40
Completion of Document Preparation ................................ -fcj
PRINTING
Timing
Preparation of Printing Package
Printing Requisition Form and Funds Release
NTIS Report Document Form .......
Printer Selection
Quantity
Advance Copy Policy .....
Penalties for Violations
Maintenance of Original Copies
DISTRIBUTION AND INVENTORY MAN \(,KMENT
Distribution Policy (Except Mcm.'i irulum-style Directives)
Distribution of Memorandum-sivk- I 'ircctives
Advance Copies
Mailing Lists and Labels
Freedom of Information Act RCIJU-J-I-
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OERR Publications Standards Handbook
Introduction
INTRODUCTION
Purpose of Superfund
Documents
Purpose and Scope. The Office of Emergency and Remedial Response
(OERR) Publications Standards Handbook provides Superfund
personnel and their contractors with a comprehensive reference to
Agency and OERR standards and policies for publishing six major
types of Superfund documents:
Guidance and technical documents (including Reports to
Congress);
Fact sheets and bulletins;
Directories;
Public brochures;
Policy directives and memoranda; and
User's Guides
This Handbook does not address the publication of regulations,
Federal Register notices, other rulemaking documents (e.g., regulatory
impact analyses), or documents for listing sites on the National
Priorities List.
Document publishing is essential to Superfund's mission of
disseminating information. Superfund documents serve many purposes.
For example, they
provide information and direction regarding procedures.
policies, and technical developments that enable progrjm
personnel to conduct daily business uniformly and
consistently throughout the country;
provide guidance in lieu of regulation;
respond to requests for assistance from persons
implementing the program; and
provide easy-to-understand information about Supcr!-..nJ
activities and policies.
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OERR Publications Standards Handbook
Introduction
EXHIBIT 1-1: Estimated Timeline For Planning, Preparing, Printing,
and Distributing Superfund Documents
II
£3
«W
00
"
i
0.
Planning
2-4 weeks
Preparation
5-9 months
Printing and
Distribution
10 weeks
Document
Publication
Completed
Initiate Document;
Get Document
Number
(may be shorter,
depending on document)
Prepare SAR/
Workgroup Consult with Finalize
Schedule Appropriate Superfund Document
(if necessary) Documents Personnel Plan
10 days
2 days
Total time
for this stage:
2-4 weeks
o
I
Peer Review/ Write Concurrence Assemble
Write Printer Final and Package PRO
Draft Review Draft Approval for PRO Approval
2-6 months
3 weeks
3 weeks
, ,. J
2 weeks
3 days
3-5 days
Total time
for this stage:
10 weeks
preparation umc)
Advance Copies,
Bid if Necessary,
Job and Final Printing
n
1 1 3-5 days 4-5 v
Q.Q
k-eeks
2 weeks 1 week
Advance Begin
Distribution, Final
1 week
Close
Files
TouJ i. me
for these N!.H::S
10 *cek»
if necessary Distribution
(5th week
after printing
begins)
Note: All times are estimates and may vary depending on document type, target audience, and other factors. The a.
document planning and preparation also may overlap in some circumstances. Check with the Superfund Documc.-iu i
for specific time estimates for each document, liems shown over a bold line are generally in effect for all documc.iu
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OERR Publications Standards Handbook
Introduction
Publications Standards
Toolbox
This Handbook is the primary guidance for OERR publications
managers in each division, work assignment managers, and for
contractors who are assisting in the preparation of OERR publications.
The purpose of the Handbook is to ensure that Superfund documents
are consistent in appearance and meet all Agency standards for format
and content.
A shorter companion to this Handbook, entitled OERR Publications
Standards Toolbox (OSWER Directive 9200.4-02-2), summarizes the
standards for producing each type of document. The Toolbox is a
compendium of quick reference fact sheets for preparing each type of
document; checklists, which provide step-by-step procedures for
producing documents; sample forms; and a Glossary and a Style
Manual abstract, which are included as appendices in the Handbook.
The Toolbox is useful as a quick reference guide to help work
assignment managers and contractors meet the major requirements
described in this Handbook.
Organization. The contents of the Handbook and the Toolbox are
organized under four major headings, which represent the four
essential stages in the publication of any type of Superfund document:
Planning
Preparation
Printing
Distribution
Planning
Preparation
Printing and
Distribution
2-4. weeks
5-9 months
(may be shorter,
depending on document)
10 weeks
A document is not "published" until each of these tour
been completed. Exhibit 1-1 shows the approximate amouni
required at each stage, broken down into subtasks, althoutn
estimates may vary depending on the document being pro-J...
Appendix A provides example checklists that are available :
document preparers complete each of these tasks (blank ..h-'
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OERR Publications Standards Handbook
Introduction
Communications Coordinator* - 382-2180
Major publications, including key guidance and public information
documents, may also be part of OERR's strategic communications
program. The preparation of major documents should be discussed
with the Communications Coordinator during the planning stage to
determine if additional requirements (e.g., a communications plan) are
applicable. The Communications Coordinator --
is responsible for developing and implementing the
OERR Communications Strategy. The purpose of this
strategy is to ensure that key activities are highlighted for
the Agency through EPA's Office of External Affairs.
should be consulted early on in the document
preparation process to help the preparer determine the
following:
whether a formal communications plan is
required;
who the target audiences are (this can affect
style and content of a document); and
what distribution strategy should be employed.
Publications Review Officer - OSWER, 382-4617
In the Office of each Assistant Administrator, a Publications Review
Officer is designated to coordinate publications for that program office.
The Publications Review Officer --
reviews and approves information products;
advises the Assistant Administrator, Regional
Administrator, and Office Director on publication and
audiovisual issues;
speaks for the Assistant Administrator, RegionaJ
Administrator, and Office Director on publications
review, printing, and audiovisual policies;
certifies that all of the office's products abide K t P\.
Office of Management and Budget, Government Pnn.nn
Office, and other relevant policies, regulations. j.~.d a*v
and
ensures that scientific and technical EPA products 'ij-.«
undergone adequate peer review prior to their
publication as EPA documents.
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OERR Publications Standards Handbook
Introduction
Key Personnel and Offices
in OERR Document
Production
available in the OERR Publications Standards Toolbox). Appendix B is
a glossary of printing and publication terms that may be unfamiliar to
document preparers.
Although there are many EPA Headquarters personnel involved in
document production, OERR document preparers will deal directly
with only a few of these people. This section identifies the major
publication personnel, tells how they can be reached, and marks with
an asterisk (*) those with whom OERR document preparers will often
come into direct contact. (All phone numbers are FTS.)
Superfiind Documents Coordinator* - 475-8864
The Superfund Documents Coordinator --
is the primary contact for all coordination of the
production of Superfund documents.
assigns identification numbers and an inventory location
to documents, and coordinates all aspects of printing and
distribution.
is the primary contact with the EPA printing officers.
addition to tracking and coordinating all printing
requirements, the Superfund Documents Coordinator
must sign all printing requisition forms before the*, .r
accepted for printing.
provides quality assurance of OERR publications ,r.tl
ensures that all documents meet standards oi ^. :.-
in appearance and design. The Superfund Dot;i:rv.
Coordinator serves as the OERR contact with ih.
Publications Review Officer in the Office of tiv \
Administrator.
ensures that sufficient inventory is established .:..',
maintained, that documents are retired or re--:-. :
appropriate, and that all documents are avail.it-i.
accessible on demand and permanently archr., : -
OERR Reference Center.
publishes the annual Catalog of Superfund P- - .
Publications (EPA/540/8-89-008) and its pen. :.,
updates.
In
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OERR Publications Standards Handbook
Introduction
Responsibilities of OERR
Division Document
Managers
Management of
Contractors
Headquarters Print Shop
The Headquarters Print Shop is located in Room MG-100D of EPA
Headquarters. This facility prints up to 65,000 impressions (i.e.,
single-sided pages) of internal documents and facilitates specialty
printing services, which are handled for them by external contractors.
The Headquarters Print Shop is the printer of choice for OERR
documents that will have limited distribution or that require quick
turnaround. The Headquarters Print Shop does not offer editing or
layout services, nor does it have inventory management services.
National Technical Information Service (NTIS)
U.S. Department of Commerce
5285 Port Royal Road
Springfield, VA 22161
(703) 487-4600
NTIS is the technical archiving service of the Department of
Commerce, which OERR has chosen as its preferred archive for
Superfund documents. The following apply to the use of NTIS
services:
All documents obtained from NTIS must be purchased.
OERR documents placed in this archive at the time of
printing remain available after they are out of print from
agency sources.
OERR is currently implementing a policy, to be fully
effective at the beginning of FY91, that NTIS will be ihe
general source for inventory and distribution of
Superfund documents to the general public and to .nher
audiences who do not receive the publication at its initial
printing. (See PREPARATION, PRINTING and
DISTRIBUTION sections in this Handbook for m.ire
information on using NTIS.)
As part of the annual work plan, OERR Division managers plan ind
schedule new documents at the beginning of the fiscal year, i u n
Division is also responsible for reviewing and updating its J
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OERR Publications Standards Handbook
Introduction
The Superfund Documents Coordinator is the primary person in
OERR who will work with the Printing Review Officer.
Printing Control Officer - 382-2216
EPA's Printing Control Officers ensure that government printing
regulations are enforced and provide advice on and assistance in
producing documents and scheduling printing. They are experienced
graphics and printing specialists whose expertise can be valuable in
designing and producing a document. Printing Control Officers
procure printing services from the Government Printing Office.
All printing requisitions sent to the Printing Control Officer require
the signature of the Superfund Documents Coordinator before they
can be accepted by the printing office. Any follow-up contact with the
Government Printing Officer is the responsibility of the Superfund
Documents Coordinator.
Center for Environmental Research Information (CERI)
Superfund Contact: Director, Environmental Assessment Staff, Office
of Research and Development, FTS-8-684-7358 or 513-569-7358;
Publications Manager, FTS-8-684-7562 (Publications Office).
CERI is an EPA facility hi the Office of Research and Development
(ORD), Cincinnati, that is responsible for publishing, keeping an
inventory, and distributing the bulk of EPA's technical publications
The CERI staff includes writer/editors, professional layout artists, and
technical subject specialists. CERI, through the office of
administration, procures printing services through the Government
Printing Office and operates the Agency's publications warehouse
CERI is the printer of choice for all major OERR documents j i .
guidances, directories) because of its publishing and inventory
capabilities.
CERI documents must meet ah1 EPA graphics standards as .-,;> ^
Office of Research and Development technical standards ami i 'I WK
consistency requirements. This Handbook incorporates all . -t
requirements in one place. CERI has issued its own guidan>.
describing its standards in detail (Handbook for Preparing
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OERR Publications Standards Handbook
Introduction
Trade Names and Manufacturers' Names.
Bring the use of trade names and manufacturers' names in a
document to the attention of the Project Officer and the Superfund
Documents Coordinator before the document is cleared for
publication. Always capitalize trade and manufacturers' names when
referring to them in a document
Final documents that contain any information unique to a company,
laboratory, or individual, including the use of trade names, must carry
in the disclaimer notice a standardized statement similar to the one
shown in Highlight 2. This disclaimer assures the reader that the
Agency neither endorses nor recommends any commercial product
mentioned in the document. Include this information as part of the
disclaimer placed in a footnote or on the back of the tide page (see
PREPARATION section for more information on disclaimers).
Highlight 2: Disclaimer notice for trade names
"Mention of trade names or commercial products does not
constitute endorsement or recommendation for use."
Copyrights to Government Information.
Information developed, compiled, or written by a government
employee as part of that person's official duties is considered to be in
the public domain and, as such, is not protected by copyright
provisions. Although EPA employees are permitted to offer for
publication in the private sector a paper, an article, or a portion of a
book produced under the auspices of the government, they mav not
execute an assignment of copyright to a publisher. Return any t\-rms
requesting the assignment of copyright privileges to the publisher
unsigned with the following statement affixed (Highlight 3):
Highlight 3: Denial of copyright protection
The assignment cannot be executed, since the referenced ^<
was authored by a United States Government employee .is -
that person's official duties, and, in view of Section 105 ! P j
Law 94-553, it is not subject to copyright protection."
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OERR Publications Standards Handbook
Introduction
Legal Considerations
The Government may be subject to liability for misuse of the literary
or intellectual property (patents, trademarks, proprietary information)
of others. Always observe the document publication guidelines
described below in this section and resolve specific copyright and legal
questions through the Superfund Documents Coordinator.
Freedom of Information Act
Documents that are distributed to Regions, even in draft or pre-
publication form, may be subject to public access under the Freedom
of Information Act (FOIA). The Superfund Documents Coordinator
is responsible for meeting FOIA requests for all OERR documents.
Copyrighted, Contributed, or Unpublished Material.
Do not incorporate copyrighted material in an EPA document unless
written permission of the copyright owner has been obtained. Prior
use of copyrighted material in another government publication does
not necessarily constitute permission to use it in an EPA publication.
When permission has been obtained and the material is used in an
OERR document, identify it by a statement such as the one shown in
Highlight 1. Place this information in a footnote, bibliography, or
other list of references.
Highlight 1: Permission for use of copyright
"Reprinted from (title of publication, year of first publication)
by (name of author) with permission of (names of copyneht
owner, if different from that of author)".
NTIS requires that all copyright release letters accompany puNu.ii
submitted to it for distribution. When a report containing a-pvrv
sent for distribution through NTIS, submit the original and > P.L
of all copyright release letters along with the document. The
Superfund Documents Coordinator will advise the document : r
if necessary, on assembling this information.
Unpublished work may be protected under common law or .,;..:.
even though there is no copyright notice. Refer problems r-j!.:i.--»
the protection given to unpublished work to the Superfund I >..:-
Coordinator, who will consult with the Office of General ( ..-
resolve the matter.
Courtesy requires that uncopyrighted materials from, or
rendered by, persons outside of OERR be acknowledged in
bibliographic reference, or statement in the text. Do not ^;
lines, however, for designers, typographers, layout artists. <
directors. In addition, do not credit material purchased K
government (e.g., from contractors).
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OERR Publications Standards Handbook
Planning
PLANNING
Key Considerations
Initiate Document;
Get Document
Number
Prepare SAR/
Workgroup Consult with Finalize
Schedule Appropriate Superfund Document
(if necessary) Documents Personnel Plan
2-5 days
10 days
2 days
Purpose of this section. This section presents a brief overview of the
planning stage for all types of Superfund documents, discusses factors
to consider when planning a document, and describes document
classification and numbering systems.
Keep the following important considerations in mind when planning a
Superfund document:
Target audience. Superfund documents are always
documents that can be obtained by anyone. To
their writing, however, document preparers must
determine who needs the document they are prep
Key questions for document preparers to consider
the following: How large is the potential audienc
the document? What does the audience need to
to understand the issue? How much technical kn.
does this group have? Through what other kinds
information sources (e.g., print, training course i ^
information already disseminated?
Type of document. Key questions: What kind i
document (e.g., fact sheet, guidance manual) is
appropriate for the target audience? Are there
documents published, or being prepared, that ..:r
serve the audience? What are these other d^v .r-
Have they been reviewed? How is this docume:-.i
different? Must this document be linked to : re-
development of another document?
Quantity. Key questions: Are advance cop;r^
document necessary to meet immediate needs
final printing is complete? How large is ihc i ..:
that needs or should have this document? i I *
public
11
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OERR Publications Standards Handbook
Introduction
Any non-government author developing information under a
government grant, cooperative agreement, or contract may arrange for
copyright of that material without the approval of the Agency.
However, in these instances, the Government is vested with a royalty-
free, non-exclusive, and irrevocable license to publish, translate,
reproduce, and deliver that information, and to authorize others to do
so.
10
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OERR Publications Standards Handbook
Planning
Document Numbering
Responsibility for
Document Numbering
Document Classification
Date of document initiation and planned printing date;
Name of work assignment manager/document preparer;
Division producing the document; and
Name of contractor (if any) assisting in production of the
document.
Submit the document publication checklist to the Superfund
Documents Coordinator, who will assign a document number and
return the checklist to the document preparer. (This same checklist
will be used to obtain concurrence on the document when the
document is ready for printing). The document preparer must ensure
that this document number appears on all draft and final versions of
the document.
Document numbers are the means by which documents are located,
ordered, and referenced. The type of number a Superfund document
is assigned depends on its classification and its printing and inventory
control locations.
The Superfund Documents Coordinator is responsible for manaonu all
phases of the numbering process. Document preparers are rjsp..n-ible
only for ensuring that all documents receive a number during the
planning stage, and that the number the Superfund Document
Coordinator assigns appears correctly on all versions (draft .mJ :\~.t\)
of a document.
The document numbering system is scheduled for revision .in.i
simplification during FY90 and 91. When that process ruiv >., n
completed, a Toolbox section will be issued with instruct ii> p. > : r
managing the new process.
In addition to the directives system, OSWER defines and
major guidance documents in two categories based upon :
importance in the statutory/regulatory system. Document
must meet OSWER requirements for Category I documc.-
addition to any other requirements described elsewhere.
Category I: Category I documents are statutory/ r .-.-
guidance documents that --
have significant impact on non-OSWER re,
programs;
13
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OERR Publications Standards Handbook
Planning
First Step - Part A:
Document Publication
Checklist
final copies are necessary to cover all these potential
target audiences and to provide an appropriate
inventory?
Distribution strategy. Key questions: Who needs to get
this document? When do they need it? How should all
target audiences be reached? What distribution tools or
mailing keys are appropriate?
Budget. Key questions: How much will it cost to
prepare, print, and distribute the document? Are there
options to reduce the cost of preparing and printing a
document, or to increase the number of uses a document
may serve? Is the cost of preparing and printing this
document in the Division's budget?
Timeframe. Document preparation may range from
weeks to months. Key questions: How long will it take
to produce the document? What are the factors that
may potentially delay preparation, printing, or distribution
of the document? Are there program contingencies that
require distribution soon after a document is approved
(and, therefore, require printing of advance copies).'
Clearance. Key questions: Who must review and concur
on this document? Does this document appear on one
of the Priority Work Plans, the 90-Day study, or some
other tracking system? What is the clearance stniiee\
that will allow the document to move quickly (i.e.. At-.,>
needs to review the document when)?
If questions on these topics arise, consult with appropriate publu..;. -.-
personnel (e.g., the Superfund Documents Coordinator) early :n -.
document publishing process.
The first step in actually producing a document is to prepare
of the document publication checklist and submit it to the v
Documents Coordinator. Copies of this checklist are avaibHi
Toolbox and from the Superfund Documents Coordinator. <
the checklist by providing the following information:
Title of document;
Type of document being prepared (e.g., fact -:
guidance manual);
It the document is a major guidance;
The status of the document (i.e., revised or :-. -
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OERR Publications Standards Handbook
Planning
Printing Costs
Appendix C provides a quick-reference costing table to assist work
assignment managers in making a rough estimate of printing charges
for documents sent to CERI or those printed outside the
Headquarters Print Shop. Consider estimates of printing costs both
during the planning of a document, and when preparing to print a
document.
For large documents (e.g., guidance manuals), the style of page layout
can greatly affect costs. The editorial staff at CERI is particularly
adept at assisting document preparers in choosing a layout and style
that is cost-effective and has a professional appearance. Careful
planning at the outset may mean the difference between a $10,000
print job and an equally effective $5,000 job.
Consult with the Superfund Documents Coordinator, the Headquarters
printing office, or the editorial staff at CERI to obtain guidance on
cost-effective printing.
15
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OERR Publications Standards Handbook
Planning
Printing Arrangements
are mandated by statute or court order;
contain policy interpretation about specific statutory
and/or technical regulations not previously addressed in
regulations; and/or
impose a significant economic impact on the regulated
community.
Consult with the Communications Coordinator to determine if a
document is a Category I document. Category I documents must
be developed under the same review and approval procedures
invoked under formal rulemaking, and must be designated as
"major," "minor," or "significant" actions. In most cases,
document preparers must submit a Start Action Request (SAR)
and a communications plan for these documents. These
documents also will undergo Red Border and Office of
Management and Budget review.
Category II: Category II documents are procedural and technical
guidance documents that --
describe administrative procedures to implement and
comply with a regulatory process;
describe EPA (OSWER) -approved technologies, test
methods, or laboratory procedures; and/or
address quality assurance issues.
Category II documents do not require a Start Action Request iv\K'
communications plan, or Red'Border or Office of Management .::-..:
Budget review, or any other special requirements.
CERI is the printer of choice for major OERR guidances, dir^
. and brochures. Other types of documents (e.g., fact sheets,
intermittent bulletins, user's guides) can be printed through i:.\'
Headquarters. Government Printing Regulations allow the
Headquarters Print Shop to print internal documents that will
no more than 65,000 impressions (e.g., 16,250 copies of a four
document) and that will be printed on recyclable, standard-is^.
of certain limited colors and weights. This internal option is i
particularly efficient way to print fact sheets, announcements.
memoranda, quick turnaround, and limited run jobs that do .-.
the 65,000 impressions limit. If jobs exceed the impressions :
Government Printing Office will arrange for the job to be
competitively bid and printed outside the Agency. More inti<
on printing OERR documents is available in the PRINTING
this Hamlhi>i-k
14
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OERR Publications Standards Handbook
Preparation
PREPARATION
Peer Review/ Write Concurrence Assemble
Write
Draft
2-6 months
Printer
Review
1 |
3 weeks
Final
Draft
3 weeks
and
Approval
2 weeks
Package
for PRO
3 days
PRO
Approval
3-5 days
Purpose of this section. This section presents the basic principles of
document preparation and provides information regarding style and
format requirements for all types of Superfund documents. The
Toolbox presents fact sheets on how to prepare each major type of
Superfund document (i.e., guidance and technical documents, including
Reports to Congress; fact sheets and bulletins; directories; public
brochures; policy directives and memoranda; and user's guides).
The official style manual for producing all Superfund publications is
the U.S. Government Printing Office Style Manual. An abstract .if the
major style requirements (i.e., capitalization, punctuation, abbreviation,
and use of italics and numerals) is included in Appendix D ax AC!! as
in the Toolbox.
The information in this document preparation section is oream.. i
under the following headings:
General Specifications;
Covers and banners;
Title pages and introductory information (Fr i:i '!..:>.
and executive summaries;
Body of text;
Appendices and Bibliographies (Back Man.-,
Miscellaneous (i.e., document name, speedi:^
printing process, document concurrence, c ;:.; ..
preparation).
17
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OERR Publications Standards Handbook
Preparation
Covers and Banners
OERR Requirements
Covers for Manuals
Printed by CERI
where the computer version can be found (name of contact and phone
number).
This section describes the general requirements designed to ensure
that covers and banner-carrying documents (i.e., non-cover documents,
such as fact sheets and bulletins) are consistent in terms of
information and appearance. "Banner" refers to the identifying
information, including issuing agency, document number, date of
publication, logo, and document title, that appears at the top of non-
cover documents. Text in these documents appears below the banner,
on the same page. (The text of fact sheets and bulletins, for example.
begins beneath the banner, on the same page.) Required identifying
information, layout, type size and typeface, color, and logo design are
all discussed in this section.
EPA graphics standards require general consistency in cover formats.
OERR, however, has more stringent consistency requirements that
document preparers must observe. Failure to observe these
requirements will cause documents to be returned to
the document preparer for correction. The requirements that nni-t he
met for OERR documents are summarized below.
All OERR documents are to be consistent in <:rp. ' :".-
and readily distinguishable as OERR publication,
Identification information (e.g., document nun-; .
agency) must be printed across the top of ti~>-
publication.
The legal name of the Agency must always K
three lines, with "United States" spelled out.
EPA Region numbers, if used on a cover, mi;-
arabic numerals (e.g., 1, 2).
The title of the document must be set flush '.
ragged right (unjustified). When titles take i::
than one line, the decision about where to K-. :
should be based on both logic and visual app.
. hyphenation of titles whenever possible.
Use of pictures and other decorative mater '
covers of documents or in banners is d;scr
Do not prepare covers for guidance or technical manuuK
that will be printed by CERI. CERI will prepare these
first page ft documents submitted to CERI will be the '.:
19
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OERR Publications Standards Handbook
Preparation
General Specifications
Stages of Document
Preparation
Size of Documents
Binding
Single-/Double-sided
Presentation
Software
The General Specifications section identifies the labels that indicate
the stages of document preparation and describes general size and
binding specifications for all OERR documents.
Identify every guidance or technical document, brochure, directory, or
user's guide as a "draft" or "final" document. Print documents such as
fact sheets, bulletins, and public brochures only in final form. Identify
documents as "interim final" only after they are formally approved by
the Agency but are still awaiting the final promulgation of regulations
on which the guidance is based (Example: documents whose authority
is based on the proposed revised National Contingency Plan). Once
the regulations are promulgated, "interim final" documents can be
reprinted as final documents.
Print most Superfund documents on 8-1/2" x 11" paper (i.e, standard
size paper). Documents such as public brochures, however, may be
printed in 4" x 9" or 8-1/2" x 5-1/2" layouts. Consult with the
Superfund Documents Coordinator early in the process whenever a
document will not be printed on 8-1/2" x 11" paper.
Superfund documents can be bound in a variety of ways. When
documents are printed by CERI, they generally will be "perfect bound,"
although other options, such as saddle-stitch, do exist. Some
documents may be shrink-wrapped so that they can be placed in a
3-ring binder. Consult with the Superfund Documents Coordinator .>n
document binding options.
Submit camera-ready copy for reproduction or printing single-Mj-.-J
However, always print or reproduce Superfund documents double -
sided, in accordance with Agency policy to conserve paper. Iruii^c
blank white pages in the text only where it is necessary to cn.sun: -.
a chapter or other element starts on the right-hand side. Docum-.-
elements that must start on the right-hand side are the title p.ikie
table ul contents, list of exhibits, preface, executive summary <:i
included), and the first page of each chapter or Appendix.
Prepare ..II Superfund documents in Wordperfect 4.2, 5.0, «r
Provide .. -p.-. of the disks with all final text to a work assu
'.:ie printer, as part of the "printing package" ot .
i iearly label all disks. If graphics are produced
.ill e.. in a different software system), do not pr
r -i. >ns of the graphics. However, submit cam?n
.%:;h the final product, as well as a written recor
e.'. r .
document
from t!v.
compir-. r
hard o'i
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QERR Publications Standards Handbook ' Preparation
EXHIBIT 3-1: Sample User's Guide Cover
United States Office of Emergency and Publication xxxx.x-xx
Environmental Protection Remedial Response Month 19_
Agency Washington. DC 20460
Suoerfund
SEPA Title
User's Guide
21
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OERR Publications Standards Handbook
Preparation
Required Elements:
Covers for User's Guides
Required Elements:
Banner-Carrying
Documents (e.g., fact
sheets, bulletins)
Work assignment managers may have contractors or the Government
Printing Office prepare covers for user's guides that CERI will not
print. The following elements must appear on document covers of
user's guides.
Office and Division Designation and Mail Code;
The document number;
EPA logo;
The date the document went to the printer;
A double line separating the title from the header, with
the word "Superfund" between the lines;
A OERR publication number in the upper right-hand
corner;
The title of the document;
The words "User's Guide" centered on the page.
User's guides will not have the stacked, wave-like lines that guidance
manuals have. Exhibit 3-1 shows a sample OERR document cover for
a user's guide.
All fact sheets must have a standard banner identical to that >h.'u.n n
Exhibit 3-2. Bulletins also must appear with a standard banner
identical to that shown in Exhibit 3-3. In addition, discuss the .:L ,^n
of all bulletin banners with the Superfund Documents Coordin.ii. r
prior to the printing of the first issue.
The banners for fact sheets and bulletins must contain the foil.*-*
elements:
A single-line border around the banner;
The EPA logo;
The words "United States Environmental Proi,-,' -
Agency" and "Office of Solid Waste and Emcr^-.--.
Response" spelled out in full;
The document number;
The date the document went to the printer (rr - - -:
.ear);
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OERR Publications Standards Handbook
Preparation
Cover and Banner "type
Size and Typeface
The title (see below for typeface and type size
specifications);
A horizontal line separating the title from the header;
The words "Office of Emergency and Remedial
Response" and the name of the originating division;
The mail code of the Division preparing the document;
The type of document (e.g., "Quick Reference Fact
Sheet" or "Intermittent Bulletin"); and
For Intermittent Bulletins, the volume and sequence
numbers."
Set the titles of documents with 4" x 9" or 5-5/8" x 8-3/4" covers in 24
point type. For documents with 8-1/2" x 11" covers, set the titles in
30 point type. For intermittent publications, such as bulletins, type
sizes as large as 48 point type may be used.
Increase type sizes on covers and banners if it is necessary to keep
extremely short titles from "getting lost" on the page.
Univers is the standard typeface for titles and heads. Always set mam
titles or titles of series in Univers Bold, with the Agency logo and
titles in matching height. Set subtitles in Univers Light, in ihe virne
size as main titles. Substitute similar weights of Helvetica if L'nr.ers
typeface is unavailable. Sample typefaces are shown in Highlight 4
Highlight 4: Sample typefaces
Universe Bold 30Pt
Universe Light 300,
Helvetica Bold 30 P>
Helvetica Light
30 01
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OERR Publications Standards Handbook
Preparation
EXHIBIT 3-2: Sample Fact Sheet Banner
6 EPA
United States
Environmental Protection
Agency
Office of
Solid Waste and
Emergency Response
Publication xxxx.x-xxFS
Month 19
This is a Fact Sheet Title
Office of Emergency and Remedial Response
Name of Division Mail Code
Quick Reference Fact Sheet
EXHIBIT 3-3: Sample Bulletin Banner
A EPA
United States
Environmental Protection
Agency
Office of
Solid Waste and
Emergency Response
This is a Bulletin Title
Publication »ooc.x-xxl
Montn 19
Office of Emergency and Remedial Response
Name of Division Mail Coda
Voiu
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OERR Publications Standards Handbook
Preparation
Color and Paper Stock
Banner-Carrying
Documents
EPA Logo
"Front Matter:" Title
Page. Introductory
Information, and
Executive Summaries (for
documents with separate
covers only)
Fact sheets and bulletins must be reproduced on recyclable, standard
issue paper. There are no specific requirements for the color of the
paper on which fact sheets and bulletins must be reproduced. Unlike
Superfund documents that have separate covers, banners of bulletins
and fact sheets are not printed in colors different from the text.
Instead, the banners are always printed in ink used for the document
itself. One option to enhance the appearance of fact sheets and
bulletins and increase the color options available is to print these
documents on white paper with different colored inks.
The EPA logo must appear on the cover or in the banner of all
Superfund documents. Follow the specifications described below at all
times when using the EPA logo:,
Do not alter the space between the two elements (the
custom-designed letters and the symbol).
Do not alter the proportion, sizes, or construction of
either element.
Always reproduce the logo in a single color; never u^c
two or more colors.
Always keep the two elements together; never use en her
element individually.
Only use reproductions of the logo. Do not aHumr-i '>
create a new logo on a computer.
The integrated form is the only authorized visual
identifier of the Agency.
Highlight 5: KP\ I o
SEFtt
An example of the EPA logo is shown in
Highlight S. Copies of the EPA logo
suitable for reproduction are also available
in Appendix E of this Handbook or from
the Government Printing Office. The
printing office will reject any cover or
banner that contains a computer-generated
EPA logo.
This scciii'n presents policies on preparing tables of conic r.t-
disclaimcr-v . >rJering information, and acknowledgements ! <
of docurrK-Mt-, with separate covers (i.e., guidance and techr.:.
manuals, hnvhures, directories, and user's guides). Do m-i
this "from matter" when preparing fact sheets or bulletins.
25
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OERR Publications Standards Handbook
Preparation
Color and Paper Stock:
Covers
Use white vellum as the cover stock for OERR publications, except
for user's guides, where light gray vellum is used. Use colored inks
for the text on covers (e.g., titles) to identify the document as one of
the following types:
Public Documents: "Public" documents are those that are specifically
designed for a public audience (all Superfund documents are always
available to the public). These may include Reports to Congress,
progress reports, NFL listing information, explanatory brochures,
guidance documents that enable specific non-agency personnel or the
public to participate in a program, general information documents, and
bibliographies. Use the following for public documents:
Cover stock: white vellum
Ink: blue ink (Color: PMS-300).
Technical Documents: Technical documents are those that assist in
implementing technical aspects of the program; they may address such
topics as field investigation, use of technologies, and risk assessment.
Use the following for technical documents:
Cover stock: white vellum
Ink: "Superfund Red" (Color: PMS-200).
Guidance Documents: Guidance documents provide information,
policies, and procedures in areas such as risk assessment, regulatory
compliance, and remedy selection. Use the following for guidance
documents:
Cover stock: white vellum
Ink: gray (Color: PM-417U).
Other Manuals and Directories: Use the following for other types , .r
Superfund documents with covers:
Cover stock: white vellum
Ink: jade green (Color: PMS-334U).
User's (itiiiies: User's guides describe procedures for implement:.-!* <
using systems, such as computer software. Use the following f.-r .-<:
guides.
Cover stock: light gray vellum
Ink: Hue-green (Color: PMS-312) is suggested, but anv .. . < i
ink is acceptable.
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OERR Publications Standards Handbook
Preparation
Highlight 6: Sample ordering information language
Additional copies of this document can be obtained from:
[Insert the appropriate address and
phone number from the list below]
When ordering documents, refer to Publication [give
document number here].
Most often, the location from which additional copies can be obtained
will be:
National Technical Information Service (NTIS)
U.S. Department of Commerce
5285 Port Royal Road
Springfield, VA 22161
(703) 487-4600
On a case-by-case basis, the Superfund Documents Coordinator may
designate one of the following locations as the place from which
additional copies can be obtained:
Center for Environmental Information (CERI)
26 W. Martin Luther King Drive
Cincinnati, OH 45268
(513) 569-7931
Superfund Docket and Information Center (SDIC)
EPA Headquarters
OS-245
401 M Street SW
Washington, DC 20460
FTS 475-7230
EPA Public Information Center (PIC)
PM-211B
401 M Street SW
Washington, DC 20460
FTS 475-7751
More information on the procedures for printing and distnbuiir^
Superfund documents can be found in the PRINTING and
DISTRIBUTION sections of this Handbook.
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OERR Publications Standards Handbook
Preparation
Order
Page Numbering
Title Page
Ordering Information
The following is the general order in which to place front matter when
these elements are included in a document:
(1) Title page (mandatory);
(2) Notice;
(3) Table of contents (mandatory);
(4) Lists of exhibits, charts, and illustrations;
(5) Preface;
(6) Acknowledgements;
(7) Executive Summary of document.
Number prefaces, tables of contents, lists of exhibits, and other
material preceding the main text consecutively with lower case roman
numerals (e.g., i, ii, iii). The title page is considered page "i" but does
not show the page number; the table of contents is generally "iii" or
"v," with title page and notice, if any, preceding it. The title page,
table of contents, list of exhibits, preface, and executive summary all
should start on the right-hand side of the page and, therefore, should
have odd numbers.
The title page of this Handbook should be used as a guide to
preparing tide pages of OERR documents. The title page should
include the document number, date of printing, title of document, the:
stage of the document (e.g., interim final), and author informM\»n
Place information on where to obtain additional copies of '.he
publication on the inside of the cover or on the back side of the ;.c
page of each final guidance, technical manual, Report to Cunicrr^.
directory, user's guide, and those public brochures that have a -.;» n
cover. Highlight 6 provides a sample of appropriate ordering
information.
26
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OERR Publications Standards Handbook
Preparation
Credits and
Acknowledgements
Include a disclaimer on the back of the title page of final documents.
Highlight 8 shows a sample disclaimer.
Highlight 8: Sample final disclaimer
NOTICE: The policies set out in this memorandum are intended
solely for the guidance of Government personnel. They are not
intended, nor can they be relied upon to create any rights
enforceable by any party in litigation with the United States. EPA
officials may decide to follow the guidance provided in this
memorandum, or to act at variance with the guidance, based on an
analysis of specific site circumstances. The Agency also reserves
the right to change this guidance at any time without public notice.
Place a disclaimer that the document should not be quoted or cited on
every page of the body of a draft document and on any appendices
(including charts and exhibits), generally as a running foot, along \vith
the date of the draft. Final documents do not require disclaimers of
the sort described here, but may still require a trade name/commercial
product disclaimer (see INTRODUCTION for more information).
A sample disclaimer for each page of a draft document is shown m
Highlight 9. Other spacing (e.g., left or right-aligned) of this
information in the running foot can also be used.
Highlight 9: Sample disclaimer language - Each Page
Draft - Do Not Cite or Quote
[Date]
The following policies apply to credits and acknowledgements
Members of EPA workgroups responsible for ;
documents can be listed in the introductory mi :
However, never specifically acknowledge EPA
involved with the production of a publication .:>.
documents.
Issue all EPA publications in the name of itu- v
Never list a contractor or grantee's name or , -
contract number in an OERR document (e.g.
on tide page).
29
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OERR Publications Standards Handbook
Preparation
Table of Contents
Disclaimer
The following policies apply to tables of contents:
Include a table of contents in all documents of significant
length.
List all numbered sections headings (i.e., chapter tides,
main section headings, and numbered subsections) in the
table of contents. Include unnumbered sections in the
table of contents, if appropriate for a specific document.
Always include titles of appendices in the table of
contents.
Separate lists of exhibits, figures, charts, or tables
(depending on how illustrations are labeled) may also be
included in addition to the table of contents. If there
are very few figures or tables (or a great number of
them), you may elect not to include a list.
Number table of contents pages with small roman
numerals. Tables of contents should always start on the
right-hand side of a document (and, therefore, have an
odd number).
Place a disclaimer on all draft documents on the title page or on ihc
page following the title page (i.e., the back of the title page). InciuJc
in the disclaimer a date on which the final report is scheduled to K-
released. The disclaimer must caution the readers that the docum-nt
is in draft form, should not be quoted or cited, and has not been
subject to required EPA policy and/or technical review. See
7 for a sample disclaimer.
Highlight 7: Sample disclaimer language - Title Page
This document is a draft and should not be quoted or ciu-ii
It has not yet been subject to EPA policy review. The tin.!
document is scheduled to be released in [date: month.
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OERR Publications Standards Handbook
Preparation
Memorandum-style Policy
Directives
Typeface
a consistent and visually appealing manner. The relationship among
the logo, the typography, and other design elements is of utmost
importance in maintaining a visual balance and continuity throughout
all of EPA's publications. Use the grid systems at all times as layout
guides for preparing artwork.
Three standard grid formats have been established; 8-1/2" x 11",
5-5/8" x 8-3/4", and 4" x 9". Use of the 8-1/2" x 8-1/2" format is
discouraged, but can be used for rare, Agencywide situations that
justify extra expense. The grid format for 8-1/2" x 11" documents is
displayed in Exhibit 3-4. Other grid formats are available from the
Superfund Documents Coordinator. The grid formats are intended for
use by graphics personnel as a guide for page layout.
Appendix F includes style specification sheets used by CERI in
planning technical documents. These should be consulted by editing
personnel in preparing camera-ready layouts for submission as
deliverables.
OERR has strict format requirements for memorandum-style
directives. The Office Director will not sign directives that are not in
proper format. Improperly formatted memoranda may result in
publication delays. A sample of the correct format for memorandum
style directives is shown in Exhibit 3-5.
OSWER and OERR directives are usually prepared in the form of
memoranda. They are signed by the Office Director or OSWER
Assistant Administrator. A directive is issued for the following
purposes:
To set policy or procedures that are required of Rc^.>n>,
or program personnel;
To set policy or procedures that are required of < )t R i<
personnel; and/or
present a standard, philosophy, concept, or
irmation that will be referred to frequently.
To r
information that
Documents in other formats may accompany directives as
These attachments, if short, do not have specific layout
Display Type. Set heads, subheads, captions, and cutlines in - ,
sizes and v.eights of the body type, and use a sans-serif type
(preferably L'nivers, but Helvetica is acceptable). Univers LS :'-.
recommended type for labeling charts, graphs, and illustration-,
31
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OERR Publications Standards Handbook
Preparation
Executive Summaries
Mailer Option
Viewpoint/Author of
Reports
Main Bodv of Text (All
Documents)
Page Format and Layout
An executive summary is a short synopsis of the key points of a
document. Executive summaries may include tables or other
appropriate summary information. Number these summaries with
lower case roman numerals, include them in the table of contents, and
place them immediately before the first chapter. The first page of the
executive summary should start on the right-hand side of the page.
The executive summary is not mandatory in any document. When
included, however, it may be the basis of the abstract that NTIS
requires on the NTIS Report Document Form to catalog the
document. See PRINTING section for more information on NTIS
abstracts.
A document can be designed for direct mailing by having the return
address printed on the back cover, as well as by leaving room for a
mailing address. This option eliminates the need for a mailing
envelope. Use this postage- and time-saving option whenever possible.
One voice - EPA's. Demarcations between EPA Offices should not
exist outside the Agency. To present one voice in Superfund
documents, note authors of OERR documents in the following
manner:
Always include the words "United States Environmental
Protection Agency," "Office of Solid Waste and
Emergency Response," and "Office of Emergency and
Remedial Response" in the titles of documents
Include the name of the OERR Division responsible vr
publishing the document in the title. Do not ahHrv.-.iic
the names of the Division. Do not include branch .md
section names.
Do not use any logo or other design that is iniendi-J ;
distinguish an office from the EPA corporate
that visually competes with the EPA logo.
This section presents requirements for page format, typeface,
other elements of text layout for guidance and technical man
well as for tact sheets and bulletins, public brochures, policv
and memoranda, and user's guides.
For each of the standard publication formats, a grid system -
established for both covers and inside layouts. The grid <.-.
tool to assist production staff in laying out covers and paiic*.
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OERR Publications Standards Handbook Preparation
EXHIBIT 3-5: Sample Format for Memorandum-Style Directives
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON, D.C. 20460
February 22,1990
Office of
Solid Waste and Emergency Response
OERR DIRECTIVE 9200.4-06A
MEMORANDUM
SUBJECT: Uniform Format for OERR Policy/Directive Memos - Revised Instructions
FROM: Henry L. Longest II, Director
Office of Emergency and Remedial Reponse
TO: All OERR Staff
Purpose: To remind all OERR staff producing guidance, policy or technical documents of uniform format
requirements and to provide additional instructions to ensure proper distribution within the agency and through iho
National Technical Information Service (NTIS), a repository organization of the U.S. Department of Commerce
Background: As part of our evolving documents management system, style and format instructions t'.-r
directives were issued to staff on March 14,1988. It is now necessary to add to those instructions to ensure thai .ill
documents are properly entered into the comprehensive Documents Management Program.
Objective: The comprehensive Documents Management Program will ensure that all Superfund doc u n; i- .-:,.
including policy memoranda and directives, are available to users external to EPA through NTIS, sigruiu.!.-
decreasing internal distribution workload.
Implementation: Specifically, this memorandum requires four actions which are to be impic:: :
immediately:
(1) Assure that all directive material has the appropriate directive number assigned and display c,<
document Contact the Superfund Documents Coordinator (SDC) at 475-8864 forassistance in obtaining this-
(2) Assure thatall OERR directive material is in me formatofmismemo.containingthe following .. .
purpose, background, objective, and implementation.
(3) Show the Superfund Documents Coordinator, OS-240, as recipient of a reproduction-quality :.T
signed document.
It is the responsibility of the document preparer 10 ensure that this quality copy is placed in the hands « t
immediately upon signature.
(4) Submit, with the signature copy of the document, a typed "Report Document Page," which *
for submitting the document to the NTIS archive. A copy of a correctly completed form is attached to th i -
When the document is signed, provide the S DC > i th Lhecompleted"ReportDocumentPage"andtheabovc .
first-copy reproduction of the signed document.
Directives packages which do not contain allot' these elements will be returned to the originator l\ >r.
Attachment
cc: Superfund Documents Coordinator
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OERR Publications Standards Handbook
Preparation
EXHIBIT 3-4: Sample Grid Formats
All diagram are drawn to
scale, using pica measurements
(1 Column >
Layout Grid for 8!& x 11 Publication
Top of pa
,1 i
35
(2 Columns)
Top of page.
23
32
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OERR Publications Standards Handbook
Preparation
Right-justified Margins
Hyphenation
Vertical Rules (lines)
Page Numbering
Highlight 11: Recommended Column Widths
(Bold shows standard settings)
8-1/2" x 11" Pases
Single column (with subheads on left) of 35 picas: 11 on 13.
Two columns of 23 picas: 10 on 11J.
Three columns of 15 picas: 9.5 on 10.5.
Four columns of 11 picas: 9.5 on 10.
5-5/8" x 8-3/4" Pages
Single column (with subheads on left) of 20 picas: 10 on
11.5.
Two columns of 14.5 picas: 9.5 on 10.5.
Three columns (rarely advisable) of 9.5 picas: 9.5 on 10.
4" x 9" Pages
Single column of 18.5 picas: 9.5 on 10.5.
Single column (with subheads on left) of 14.5 picas: 9.5 on
10.5.
Two columns of 10 picas: 9.5 on 10.
Set columns of type ragged-right in guidance and technical m.
unless the columns of text are wider than 14.0 picas (apprcxii
inches). Always use right-justification for columns of text m
sheets and bulletins, regardless of column width.
Avoid using end-of-line hyphens for unjustified type, exec pi
necessary to prevent long words from causing extremely >h.
Minimize the use of hyphenation to the extent feasible, jru;
allow more than two successive lines to end with hyphens.
Do not use vertical rules (lines) in guidance and technicjl
to divide columns of type. Use vertical rules in fact she-.-;
intermittent publications, such as bulletins.
Where required, place page numbers at the bottom cenu-.-
page. Do not use page numbers for fact sheets, bulletin^
brochures »t less than eight pages. Always align the lo<..:-
numbers lie., place them in the same horizontal and ver:
from page-to-page. Number the pages of the body of tru
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OERR Publications Standards Handbook
Preparation
Type Case, Form, and
Weight
Point Size and Columns
Body type. Set the body of an EPA publication in the Palatino
typeface. Computer/laser-printed materials should be produced using
Charter, if it is available. Times Roman, such as the typeface used in
this Handbook, is an acceptable alternative. Use serif typefaces in
most cases. Sample typefaces are shown in Highlight 10.
Highlight 10: Sample typefaces
Sample of Palatino 12 pt
Sample of Palatino 10 pt
Sample of Univers 12 pt
Sample of Univers 10 pt
The following is a hierarchy for using capital letters in titles. Set
document, chapter, and section headings within chapters in all caps
and bold. Set second-level heads in initial caps and bold, and third-
level heads in italics or in bold with run in text (as is done in this
Handbook). Center chapter titles to distinguish them from major
chapter headings. Set most text in a medium weight, and place words
or phrases to be emphasized b boldface. Use italics (or underline if
italics is not available) for block quotations, book tides, for emphasis,
and for sub-sub headings.
Vary type sizes for heads, cutlines, and figures as proportion and
aesthetics dictate. The typesizes (in points) shown in Highlight 11 are
recommended for each of the column widths allowed by the EPA
graphics standards system. The standard page layout for Superfund
guidance and technical documents and fact sheets and bulletins is
8-1/2" x 11" pages with two columns of equal width. Use other
column widths only when circumstances require (and consult with :he
Superfund Documents Coordinator before another format is usedi
Print public brochures and directives on an 8-1/2" x 11" layout, -r rn
other layouts appropriate for the publication (e.g., 4" x 9"). L'-c j
multi-column format for public brochures, because it is easier :',-r m
audience to read. Always print policy memoranda and directr.;-, n tn
8-1/2" x 11" layout, and do not use a multi-column format fur :-u .7*
of document.
34
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OERR Publications Standards Handbook
Preparation
Illustrations and
Photographs
Graphics
Charts, Tables, and
Figures
Limit the use of photographs, line drawings, and other graphic
illustrations to those that are directly related to the subject matter of
the publication, are in the public interest, and are "restricted to the
minimum size necessary to accomplish their purpose."
Employee Photos. Illustrations depicting federal employees must show
them "actually engaged in an act or service related to their official
duties." No illustration shall "serve to aggrandize any individual" (i.e.,
no "mug shots").
When using one or two colors for a document, print photographs --
especially photographs of people -- in black and white, not in color.
When using four colors, specify special colors (such as for rules or
display type) as proportions of process inks.
Keep illustrations as simple and. uncluttered as possible, and use extra
care in proofing them.
Use graphics or icons as appropriate to enhance the appearance of a
document and to illustrate key concepts or points. The only
restrictions on the use of graphic material are that it must be neat.
done in accordance with the restrictions on the use of color, and
presented for printing or reproduction in a camera-ready format Do
not use graphics that have been distorted as a result of copying as
camera-ready copy.
When including charts, tables, and figures in text, follow the tell.
general rules:
Title all charts, tables, and figures, and number cu
sequentially and consistently throughout the doc UP-.
Refer to each chart, table, or figure in the text . !
document.
Place charts, tables, and figures on or immediaK..
the page of their first reference in the text, taki:-..-
account the layout of the relevant pages.
Neat and clear presentation of information is :M
when using charts, tables, and figures. Use h"!.:
underlining, and clearly labelled headings for th.i.
tables as appropriate. Indicate sources of all ::'
as appropriate, as well as units of measure
(unabbreviated), and footnotes, as necessary, t.-
the material.
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OERR Publications Standards Handbook
Preparation
Section Numbering
Running Heads and
Running Foots
Highlight Boxes
consecutively with arabic numbers from the first page through the end
of the document.
Number prefaces, tables of contents, lists of exhibits, and other
material preceding the main text consecutively with lower case roman
numerals (e.g., i, ii, iii). The title page is considered page "i" but does
not show the page number; the table of contents is generally "iii" or
"v," with title page and notice, if any, preceding it.
Number appendices and other material following the body of the text
consecutively, as if they were part of the main text. Insert a blank
page where necessary to ensure that a chapter begins on the right-
hand side. These blank pages are counted as pages, but are not
numbered.
Number chapters beginning with the Introduction. Prefaces and other
material before the Introduction may be unnumbered if they are short.
Number subsections sequentially, but never beyond three digits, (e.g.,
3.1.2). Do not use four-digit numbering (e.g., 3.1.2.1). Sections do
not have to be numbered beyond a level that is reasonable, as
appropriate for the layout of each document.
Keep running heads and running foots (headers and footers) simple,
and only put in them information that needs to be repeated from page
to page. Examples of information that may be contained in headers
and footers include
document or section titles;
page numbers (in footers only); and
disclaimers.
Do not put directive or publication numbers as headers or :.
the document.
Use highlight boxes, where appropriate, to set off and se^re^us ir>
points or auxiliary information. Always number highlight K. *r%
sequentially throughout the document, title each box, and rLuc i
single or double border around the box. Always reference! -. ^-..^hi
boxes in the text, and place them immediately after the hrsi :r.-rrKc
in the text occurs, taking into account the layout of reie\.m: ; nn
Examples of highlight boxes are shown throughout this tfj.-j.~---
Ensure that highlight boxes do not inhibit photocopying qu.i,.:. "v.ii
may mean that you cannot shad.; highlight boxes (dep°.nd:.~.^ -> . -.:
quality and reproducability).
36
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OERR Publications Standards Handbook
Preparation
Back Matter
Appendices
Bibliographies/Reference
Lists
Miscellaneous Review of
Document Layout
over the other. Number footnotes and endnotes consecutively
throughout the document. Separate footnotes from the last line of
text by one space and a one-inch line. Place endnotes on a separate
page, either at the end of each chapter, or at the end of the
document. The appropriate format for footnotes and endnotes is
specified in the U.S. Government Printing Office Style Manual. The
format of a sample note is shown in Highlight 12.
Highlight 12: Sample Footnote
William Strunk, Jr., and E.B. White, The Elements of Style.
3rd ed., MacMillan Publishing, New York, NY, 1979, pp. 23-
25.
Reference all appendices in the text of a document, number their
pages consecutively, as if they were part of the main text of the
document, and include all disclaimers appropriate for the text of the
document on each page of.the appendix. .List the titles of appendices
in the table of contents.
Items included in reference lists include only those sources cued
text. A bibliography can include all sources consulted, whether
they are cited in the text. Include bibliographies and referent ;
separate pages, as necessary, for a document. It is not necc^-.ir-.
include a bibliography or list only to reference other OERR r
OSVVER publications. References and bibliographies may K- -
appropriate for technical publications.
:ne
Review all documents for appearance and content before
them to the Superfund Documents Coordinator for repro
printing. In addition, review documents for compliance U.
standards using the document preparation checklist, whu
the Toolbox. A sample checklist is found in Appendix A
items tn check specifically are
correct cover and/or title page design,
of document number and correct date;
correct page numbering of front matter, text.
appendices;
39
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OERR Publications Standards Handbook
Preparation
Use of Color in Text of
Document
Footnotes and Endnotes
Enclose charts, tables, and figures (either on all sides or
on the top and bottom) in a box made up of a single or
double line. This helps draw attention to the material in
the chart or table.
Carefully limit the use of color in the text of EPA publications. EPA
and OERR policy discourages the use of color except where it is vital
to the effectiveness of the document. The following categories of
multicolor printing may qualify for the use of government printing
funds:
Maps and technical diagrams where color is necessary
for clarity,
Object identification (e.g., medical specimens, diseases,
plants, flags, uniforms);
Safety programs, fire prevention, savings bonds programs,
and competitive areas of personnel recruiting;
Areas where dearly identifiable savings in costs can be
soundly predicated on multicolor use;
Printing for programs required by law, whose relative
success or failure is in direct proportion to the degree of
public response, and where that response can be logically
attributable to the number of colors used and the
manner in which they are presented.
Examples of printed items using color that do not qualify for the use
of government printing funds include --
where color is used primarily for decorative effea.
where color is used in lieu of effective layout and d
where color is used excessively,
where the use of multicolor printing does not rif
careful, advance planning that recognizes the
the use of color is expected to make to the ultur.aie rnd-
purpose of the document.
Footnotes are notes appearing at the foot of a page; endntxci *
simply, notes) appear at the end of a chapter or document, f^i^fr te
references. Keep footnotes and endnotes to a minimmn m >* '-' '<
publications, and limit their content to citations (instead of :-->*n*t rv
text). When necessary, use either type of note; one is not pt-_:r---.j
-------
OERR Publications Standards Handbook
Preparation
a camera-ready copy of a document;
a computer disk with the text in Wordperfect 4.2, 5.0, or
5.1;
camera-ready.text, charts, exhibits, and any other.
additional information required for printing;
a written record of where computer-generated graphics
are located;
a signed concurrence form (Part B of the document
publication checklist), directive, or memorandum,
indicating the document has been approved for printing
(see Document Concurrence section);
a NTIS Report Document Form;
a completed printing requisition form (EPA Form
2340-1); and
a completed distribution checklist.
These last two items are described in more detail in the next sections
of this Handbook.
41
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OERR Publications Standards Handbook
Preparation
Speeding the Printing
Process
Document Concurrence
Completion of Document
Preparation
alignment of page numbering from page-to-page
(particularly in pages with charts, tables, and exhibits);
correct labeling of document as draft or final;
consistent margin width;
correct section numbering and exhibit and chart
references;
proper use of disclaimers; and
general appearance (e.g., use of white space, layout).
The length of time required to print a document is directly
proportional to the quality of the copy submitted to a printer.
Therefore, the "camera-ready" copy should be of the best possible
quality and edited in accordance with OERR and/or CERI standards'
described in this Handbook. The Superfund Documents Coordinator
will hold or return sub-standard material until corrections have been
made.
Superfund documents cannot be printed until appropriate review of
their content has occurred. This review may include other OERR
Divisions, as well as other EPA offices. Before the Superfund
Documents Coordinator will accept a Superfund document for prmimg.
the Assistant Administrator, Office Director, or his Deputy (for
OSWER or OERR directives) or Division Director (for other
documents) must sign Part B of the document publication check LSI
(document concurrence), which is part of the document preparation
checklist, or issue a separate directive indicating that the documrni .*
available. This concurrence will indicate to the Superfund Documem*
Coordinator that the document has undergone appropriate re vie* md
has been approved for printing.
In addition to formal concurrence, the Division distributing a
Superfund document should provide a transmittal letter announv.-.n«
that the document is available.
Document preparation is not complete until a document prep-i/cr
submit a 'printing package" to the Superfund Documents CO.T :-.-u
This "package" must include --
40
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OERR Publications Standards Handbook
Printing
PRINTING
Timing
Advance Copies,
Bid if Necessary,
Job and Final Printing
3-5 days 4-5 weeks
Purpose of this section. This section presents requirements and
suggestions for printing a document, the third stage in document
production.
It generally takes four to eight weeks from the date the printer
receives camera-ready copy and a printing requisition until the final
product is delivered. This time estimate will vary depending on (he
type of document and the printer being used. Document preparcrs
must plan their production schedules to include printing time. Do
not promise delivery of documents earlier than a printing schedule
will allow. In some circumstances, if copies of documents are retired
before final printing is complete (e.g., for internal needs, Freed, -i >'
Information Act requests), document preparers can arrange Ai;h he
Superfund Documents Coordinator for the printing of advance , ; es
of the document (see Advance Copy Policy). Do not photocopy
documents to resolve problems of poorly planned printing schedules.
To print any document efficiently and cost-effectively, consider
the size and complexity of the document (e ^ " "~.'»'r of
pages, number of graphics);
the date the document is needed;
the printing lead time required to prepare :~c . nt;
the needs of the audience (e.g., who need.s -.-..- r-.t
when);
the quantity of copies (advance and final) --. : : :
costs and budget.
43
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OERR Publications Standards Handbook
Printing
EXHIBIT 4-1: Form 2340-1
. CONTACT fcn^wm iM>m mtf coot M
o-> soc.- BETH v*»J6PP5 -
aham aunfml
b)?«jMr*V
1 OFFICE CONTBOU NO.
3.0ATB
DATE
FORM. PUBLICATION. OH ISSUANCE NO. AMD TTOE OK OE3CKFT10N
C.OMPL.WT& TITLE vJlT>4 fU'SU CATl fl W
6Q.
NJOM&ER IGftd* Color, tni Wiijntl 19. COLOR INK
21 . COVER STOCK
D S.« Q S«
22. COLOR INK
21 PCRFOflATE/SCOKE PmiM U Too/Lift
OTHER:
v Wn to
24. PUNCH
Do«.« M
2S. AOORESBINQ AND MAILING
26. C Sc
US
QconoSintn C
O Pummii U
Di
s,« U B
i iiiOmr
B «i SOB
1. Q
m Q luft Wwkof O
27. UM
lor Manion*! »«erticationi or r>m«ru
6. Qu«ililT(C«M« e. OTHER MAILING Mrt«n MOMJ w -r >:
28. FUNDS AME AVAILABLE /CamonM ClnU
31.
21. ALLOTWCNT NO.
M. RETURN NEGATIVES. PLATES. COPY TO:
r.F C6«.X,Co?y ^j=HA»»J<;
S.DC- os-iH-o
13. RESTRICTIONS ON QUANTITY rCfi** am ar
D ummM UM Only O Aonnt O
LJ Wnrttn uau
34. DELIVER TO:
35. APPROVED BY
1. QUANTITY
CH/fP
b. AGENCY/DIVISION
3OOM
36. 1 concur in the publication of the itttcbed m»ienii tnd cenify thu it complies with Agency Order No. li:o
I. SIGNATURC
». AA/RA FOR
37. If tint monngj t» to b»
D,
to ma Oflicx o< tn«r^« AJIm. loaara . DATE
EPA Farm 234OO l*-«4t
RXIUCM EPA Farm T-80. Z340-B. «nd itw
PUBUCAT1ON REVIEW RECORD AND PRINTING o I . - i \ '
-------
OERR Publications Standards Handbook
Printing
Preparation of Printing
Package
Printing Requisition Form
and Funds Release
Before a document (advance copy or final) can be sent to any printer,
document preparers must submit a "printing package" to the Superfund
Documents Coordinator that includes the following:
A camera-ready copy of a document;
A computer disk with the text in Wordperfect 4.2, 5.0, or
5.1;
Camera-ready text, charts, exhibits, artwork, and any
other additional information required for printing;
A written record of where computer-generated graphics
are located;
A signed concurrence form (Part B of the document
publication checklist), directive, or memorandum,
indicating the document has been approved for printing
(see Document Concurrence section, page 40);
A NTIS Report Document Form;
A completed printing requisitidn form (EPA Form
2340-1); and
A completed distribution checklist (see next secii.>
The Superfund Documents Coordinator will forward the diKmiu:,:
the printer only after receiving a complete "printing packae-j '
Superfund Documents Coordinator then will assist in receiving >
cost figures, tracking progress, and resolving problems.
Take the following steps to complete a printing requisition
Form 2340-1) for a new EPA document and to have hinds
for document production:
Get and Fill out an EPA Publication Reviev. ,
Printing Request Form (EPA Form 2340-1) :
Superfund Documents Coordinator, your Pni;
Officer, or Publications Review Officer. An
a correctly filled out form is shown in Exhi!
Directions on how to fill out the form arc r
ihc Toolbox.
Obtain signatures on Form 2340-1 from:
Section chief;
Branch chief; and
Division Director (if appropriate).
44
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OERR Publications Standards Handbook
Printing
EXHIBIT 4-2: Sample NTIS Document Report Form
REPORT DOCUMENTATION PAGE
Form Approved
OMB No. 0704-0188
totleaion of mfvm.iiGft. indudinq wgcjntiont to/ rpdixinq tins ourden to Wdsnmqton M. DISTRIBUTION CODE
13. ABSTRACT (Minimum iOOwords)
The purpose of this document is to provide Regional decision makers and other
interested individuals with a ready reference on those technologies in the SITE
Demonstration and Emerging Technologies Programs. Each profile contains a:
(1) technology description, (2) discussion on waste applicability, (3) status
report, and (4) EPA Project Manager and Technology Contact. Technologies are ;
presented in alphabetical order by developer name with separate sections for :
the SITE Demonstration and Emerging Technologies Programs.
14. SUBJECT TERMS
17. SECURITY CLASSIFICATION
OF REPORT
UNCLASSIFIED
18. SECIIHil i ,.. is .KiHON
OF THIS 'i.'.i
UNCLis^:-:-:;
19. SECURITY CLASSIFICATION
OF ABSTRACT
UNCLASSIFIED
15. NUMUER OF ?-. .
16. PRICE CODE
20. LIMITATION O'
NSN 7540-01-280 SSOO
Standard Ftjrm
47
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OERR Publication* Standards Handbook
Printing
NTIS Report Document
Form
Printer Selection
Submit Form 2340-1, together with other parts of the
printing package, to the Superfund Documents
Coordinator. The Superfund Documents Coordinator
will review the package, log it in, and send it to the
Funds Control Clerk, if necessary, to release printing
funds. The Funds Control Gerk will not release funds
for a document without the Superfund Documents
Coordinator's signature. When the Funds Control Clerk
releases the funds, the printing package will be returned
to the Superfund Documents Coordinator, who will log
out the document and send it to the appropriate print
shop.
For technical documents, the Superfund Documents Coordinator also
will complete a Technical Report Data Form (EPA 2220-1) with
assistance from the document preparer.
All OERR documents require a completed NTIS Document Report
Form ("Report Documentation Page"). Type this form with the
information shown in Exhibit 4-2 and return it to the Superfund
Documents Coordinator as part of the printing package.
All OERR documents must include an abstract of no more than 200
words. The abstract is a summary of the document's content. NTIS
uses the abstract in its catalog to describe the document. Document
preparers must write the abstract carefully and accurately and provide
it on the NTIS Document Report Form as part of a camera-ready
printing package.
The Superfund Documents Coordinator is the central control p.-i
all document printing and makes the initial and final contacts M-u
of the Agency's printing offices. No contractor shall engage in. .
subcontract for, any printing hi connection with the performance
work under an OERR contract.
The Superfund Documents Coordinator is responsible for
between having a document printed at CERI or the
Print Shop based on the following considerations:
Large volume, high demand, or technical
requiring assistance with layout format and type
will be printed and distributed through CERI
Smaller volume, lower demand documents noi .
65,000 impressions (i.e., single-sided pages) will '
printed through Headquarters Print Shop ?nd ->
distributed through either the Superfund Dock;!
Information Center or the Public Information <
-------
OERR Publications Standards Handbook
Printing
Penalties for Violation
Steps to print advance copies. Follow the steps below to print
advance copies of documents.
Consult with the Superfund Documents Coordinator early
in document planning and preparation process to
determine if advance copies are necessary.
Prepare a separate print order and distribution checklist
(i.e., complete a separate Form 2340-1 from the one
completed for the main print run).
Determine the quantity of advance copies needed.
Consult with the Superfund Documents Coordinator to
make this decision.
Determine, in conjunction with the Superfund Documents
Coordinator, the location at which the documents will be
printed. OERR has determined that the Headquarters
Print Shop will be the place at which most advance
copies wiU be printed. NTIS will be used as the
. repository from which audiences may purchase the
document.
Determine with the Superfund Documents Coordinator
how the documents will be'distributed. Distribution
should be determined at the time of printing (see
DISTRIBUTION for more information). The Sup.riun.d
Documents Coordinator also will arrange an ;.n.o';!>T.
location to handle the balance of the requests
Determine the timing of advance copies. Ad'...:-.,.
printing runs generally can be finished within ;< - -KS
of submittal to the printer. The Superfund [ .-
Coordinator will assist with quick turn-around :
advance printing run.
Determine the costs of advance copies. Sep..;.:-.
estimates are required for advance copy and '.
printing.
Any federal employee who circumvents federal printing :
haune a commercial shop print a document, either dircv
a contractor or grantee, or who approves of such an au.
committed an illegal act an may be personally liable for
49
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OERR Publications Standards Handbook
Printing
Quantity
Advance Copy Policy
Fact Sheets and intermittent publications not exceeding
65,000 impressions will be printed by the Headquarters
Print Shop.
OSWER and OERR Directives in the form of
memoranda will be reproduced at Headquarters custom
copy centers and distributed by program office staff.
In addition, the Superfund Documents Coordinator will
send a copy of documents to NTIS, who will print the
documents for purchase by all audiences who are not
part of the original distribution
It is a violation of Federal printing regulations to print any document
without working through a Printing Control Officer. The Superfund
Documents Coordinator will coordinate contacts with the Printing
Control Officer for all OERR publications.
The quantity of a document that should be printed is based on the
distribution strategy for that document. To determine the quantity of
documents to print, consider the size of the audience that needs the
document (which OERR calls the "directed distribution"). (Other
audiences always will be able to obtain a copy of the document from
NTIS; see the DISTRIBUTION section for more details.) Consult
with the Superfund Documents Coordinator and Communications
Coordinator to identify all appropriate audiences. The next section of
this Handbook, DISTRIBUTION, provides assistance in evaluating the
number of copies of documents that should be printed. Do not copy
documents to circumvent the advance printing process or printing
timetable.
Purpose and policy.
Advance copies of documents are only printed to --
eliminate the need to photocopy documents;
cover immediate needs of Regional and Headquarter
personnel.
Advance copies of documents are only printed when a documeni ;-
final and approved either by the Assistant Administrator or Olfiir
Director (for directives) or Division Director (for other document-
Advance copies are not draft versions of a final document Thr» -ill
only be printed when a document is considered final.
-------
OERR Publications Standards Handbook
Distribution
DISTRIBUTION
AND INVENTORY
MANAGEMENT
Distribution Policy
(Except Memorandum-
style Directives)
2 weeks
Advance
Distribution
(5th week
after printing
begins)
1 week
Begin
Final
Distribution
1 week
Close
Files
Purpose of this section. This section presents the basic principles of
document distribution. Document distribution is first considered as
part of the publication planning process, but a formal distribution plan
is not required until the document preparer presents the "printing
package" to the Superfund Documents Coordinator for final approval.
Distribute all OERR publications (except memorandum-style
directives) through the two-step document distribution system that
OERR has established. In the first step, OERR document preparcrs
are responsible for identifying a directed distribution list, which
includes all internal and external audiences that OERR wants to
receive a copy of a document at each printing. This directed
distribution also wUl include a limited number of inventory copic, ;.«r
audiences included in the directed distribution (this inventor, -A-iii !"-
maintained either by CERI or at the Superfund Docket).
To specify the directed distribution, complete the document
distribution checklist, which is available in the Toolbox or :>-m :hc
Superfund Documents Coordinator. This approach to distnru:. - :>>Cs
not imply that directed distribution of documents will be sm.iil :.
the contrary, directed distributions may be extensive, particular . ,v.--..n
it is important for contractors, professional associations, or .-.:\
Superfund program personnel to have a copy of the docurr.j.-.!
Document preparers must carefully plan directed distributions .1
the widest appropriate use is made of all Superfund docurr.;..-.;
For the second step, OERR has determined that NTIS w-.l! '
the sole public source of Superfund documents. Under th>
documents are entered into NTIS either by CERI (if CERI . - -c
document), or by the Superfund Documents Coordinator '':'*
developing a marketing plan to inform the public of this r.v* .
-------
OERR Publications Standards Handbook
Printing
Maintenance of Original
Copies
The Superfund Documents Coordinator or CERI will maintain original
copies of all Superfund documents. This allows the program to locate
and reprint documents after document preparers have left the
program.
50
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OERR Publications Standards Handbook
Distribution
Freedom of Information
Act Requests
Outreach
Document Availability
Life Cycle Review
(e.g., through the Communications Coordinator's mailing lists) must be
used. Procedures for the operational system will become part of the
Toolbox when they are finalized.
When the NTIS system is fully operational, all FOIA document
requests will be referred to NTIS. Until that time, the Superfund
Documents Coordinator is responsible for meeting any Freedom of
Information Act (FOIA) requests for OERR documents.
Superfund publications are an important communications tool for the
program. Distributing specific documents and copies of the Catalog of
Superfund Program Publications at conferences and conventions may be
an important way to provide outreach for Superfund activities.
However, always discuss specific activities with the Superfund
Documents Coordinator and other communications management staff
to ensure there is a consistent process for conducting this outreach.
Get the prior approval of the Superfund Documents Coordinator for
any order forms for Superfund documents.
At the present time, all current OERR publications are available using
the ordering system described in the Catalog of Superfund Program
Publications (EPA/540/89-008). Documents can be ordered hy :hcir
number from the appropriate inventory location.
Each entry in the Catalog of Superfund Program Publications :cii.s
where the document is available, provides the order number. .-.-,'. ^-.cs
a brief description of the publication. When the NTIS distrihu!'. n
system is fully operational, the ordering procedures for
documents will be announced in the Catalog.
The Superfund Documents Coordinator is responsible for :t:
life cycle of documents and determining when documents ^h,
retired and removed from the Catalog of Superfund Program
Publications.
53
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OERR Publications Standards Handbook
Distribution
Distribution of
Memorandum-style
Directives
Advance Copies
Mailing Lists and Labels
of FY91, CERI's distribution service and the Superfund Docket and
Information Center will serve only directed agency distributions.
All Superfund documents will continue to be listed in the Catalog of
Superfund Publications (EPA/540/8-89/008 et. seq.) as well as a public
catalog published by NTIS.
Distribute signed, memorandum-style directives according to existing
distribution procedures, as directed by OSWER Directive 9200.4-06A
(included in this document as Exhibit 3-5). Submit a first-copy
reproduction of all signed directives and a completed, typed NTIS
Report Document Form to the Superfund Documents Coordinator
(see PRINTING section for more information on the NTIS Document
Report Form). The Superfund Documents Coordinator will submit
the document and completed form to NTIS.
The purpose of advance copies is to meet the immediate needs of
program personnel directly affected by the content of the document.
If advance copies are necessary, prepare a separate document
distribution checklist (from the checklist prepared for the final
document) and submit it to the Superfund Documents Coordinator as
part of the advance copies "printing package." Individuals for whom
advance copies may be appropriate include the following:
Headquarters staff;
Regional staff; and
Contractors.
The printing office will distribute advance copies of documents jt the
time printing is completed, based on the distribution checklist pro\ided
by the document preparer. Public users may purchase advance copies
from NTIS.
Document preparers should also reserve a limited number of jJ-- j.-.ce
copies for their own use and the use of the Superfund Documents
Coordinator. The Superfund Documents Coordinator will send in>
remaining advance copies to an inventory location (either the
Superfund Docket or Public Information Center) to fulfill
unanticipated advance copy document requests.
EPA is developing a mail-key system that will allow the auton.i:
generation oi Libels. When this system is operational, it will V
to generate Libels for each directed distribution group. Until i.
time, hand +-. --K-ration of labels and use of existing distribution
-* i
-------
Appendix A
Completed Document Publication, Preparation,
and Distribution Checklists
55
-------
Document Preparation Checklist
GUIDANCE AND TECHNICAL DOCUMENTS AND REPORTS TO CONGRESS
Document Title
Document Preptrer _.
. Document Number.
Phone Number
REVIEW the following tnu before submitting i guidance or technical document to the Superfund Document! Coordinator for printing. Consult the Superfund
Document! Coordinator (SDQ if any of the itandardi below are inappropriate for your document The areai noted below are only the most common areai that need to
be reviewed. Other areai, men i« use of color, inclusion of credit! and acknowledgements, and type case and weight also may need to be checked against the policies
in the OERR Publication! Standard Handbook (OSWER Directive 9200.4-02-1).
L
General Specification!
Correctly labelled "draft,"
"final," or "interim final."
Title Page
B
Includes document number.
Includes disclaimer (if "draft" document)-
B
Prepared in Wordperfect 4.2,
5.0, or 5.1.
Has no contractor credit!.
Include! ordering information (on back).
Table of Content!
B
Includes all numbered sections.
List of exhibits, tables, and charu.
Body of Text
2-column format.
Unjustified text (if less than 14 picas).
No vertical lines between columns.
Page numbers
I I Located at bottom center of each page.
I I Consecutive throughout document.
Section numbering
( | Fint chapter ^including ry..'o--iuci:-
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Document Publication Checklist
PART A PLANNING
COMPLETE queaioni A - G of thii planning checkliu before beginning prepanuon of any Superfund document. SUBMIT the completed checklist to the Superfund
Documenu Coordinator (SDQ (SB 312,475-8864). The SDC will aiiign t number to your document and return the form to you. PLACE the document number in the
appropriate place on every version (draft and final) of your document.
A. Document Title
B. Type of Document (check one)
O Guidance/Technical Document/Report to Congress D Fact Sheet/Bulletin O Directory
D Public Brochure CD Directive/Memo D User's Guide
C. Is the document a major guidance (e.g., major policy manual)? Q Yes O No
D. Document Status (check one) O Revise/Replace Existing Document
CH New Document (skip question E, continue with F)
E. Title and Directive Number of Existing Document
F. Date Document Initiated Printing Date
G. EPA Work Assignment Manager/Division/Phone
Contractor Manager (if any), Company, and Phone
TO BE COMPLETED BY SUPERFUND DOCUMENTS COORDINATOR ONLY
Directive/Control Number
SDC Initials Date.
PART B - DOCUMENT CONCURRENCE
SIGN this section when a non-directive document complies with ill document preparation standards and has been reviewed and approved for printing '
signed by the Office Director or Assistant Administrator to indicate that the document has been reviewed and approved for printing).
Document Preparer - Date
Division Documents Coordinator Date
Division Director Date '
PART C - PRINTING
FOR NON-DIRECTIVES, FOLLOW each of the steps below to submit your document to the printer.
1. COMPLETE EPA Form 2340-1 (printing requisition), which requires the signature! of your Section and Branch Chiefs and Division .^->.-., . .->
Director's designee), and an NTIS Report Document Form.
2. COMPLETE a document distribution checklist (available from the Superfund Documenu Coordinator).
3. GIVE the following "printing package" to the Superfund Documenu Coordinator (check off each item):
CD Camera-ready text C] Disk version of document Cj Camera-ready graphics I I NTIS Report D.X *-**
LJ Written record of where LJ Completed Form 2340.1 LJ Completed Distribution LJ Completed (*»..»..« -
graphics can be found checklist (this form)
FOR DIRECTIVES, PRINT and DISTRIBUTE the directive in accoriincr. »'i> current procedure* and provide the Superfund Documenu Coora.-^.- -
reproduction and a completed NTIS Report Document Form.
56
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Appendix B
Glossary
59
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Appendix C
Cost Table for Printing OERR Documents
61
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Appendix B: Glossary
Banner
Camera-ready
Font
Flush left (right)
Grid system
Impression
Justification
Pica
Point
Ragged right
Running Foot
Running Head
Sans-serif
A strip across the top of a page (e.g. title and publication information on
the first page of a fact sheet or intermittent publication)
Document that is ready for printing (perfect copy, no stray marks, no
tape, etc.).
Type style.
Type set to line up at the left (right).
A guide for printers and graphics personnel showing where type should
be placed on a page.
A single print or copy of a page.
Spacing of lines of text such that the lines are even at the margins.
A printer's unit used to measure typographical material (ca. 1/6").
A printer's unit used to measure type (ca. 1/72"), used principally for
designating type sizes. 12 pt. = 1 pica.
Type justified on the left and not justified on the right.
Also known as a "footer." Same information (usu. a line, page number,
disclaimer, or tide) repeated at the bottom of each page throughout a
chapter or document.
Also known as a "header." Same information (usu. a line or title)
repeated at the top of each page throughout a chapter or document
Type that has no serifs. (See serif).
Example of a sans-serif typeface
Serif
Short lines stemming from the upper and lower ends of the bir, k.- i
letter.
Example of a serif typeface
J
Typeface
The design of the type. Font.
Times-Roman font example
Courier font example
Type weight
Vertical rules
Variations in the same font, usu. light, medium, bold.
Vertical lines, often used to divide columns.
60
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Appendix D
Style Manual Abstract
63
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Appendix D: Style Manual Abstract
The following is a summary of the rules and uses of capitalization, punctuation, abbreviation, italics, and
numerals that often present problems for document preparers. A complete discussion of grammatical and
stylistic rules can be found in the U.S. Government Printing Office Style Manual, Washington: 1984.
1.0 CAPITALIZATION
Proper Names
1.1. Proper names and their derivatives are capitalized.
Rome Roman
Italy Italian
1.2. Derivatives of proper names used with independent common meaning, or no longer associated with
such names, are lowercased.
roman (type) Venetian blinds
1.3. A common noun or adjective forming an essential part of a proper name is capitalized; the
common noun used alone is not capitalized.
Statue of Liberty, the statue
Great Lakes; the lakes
1.4. A common noun used alone as a well-known short form of a specific proper name is capitalized.
the Capitol (at Washington)
the District (District of Columbia)
1.5. If a common noun or adjective forming an essential part of a name becomes separated from the
rest of the name by a common noun or adjective, the entire expression is not capitalized.
Union Station: union passenger station
Eastern States: eastern fanning states
1.6. The plural form of a common noun capitalized as part of a proper name is also capitalized
Potomac and James Rivers
British and French Governments
1.7. A common noun used with a date, number, or letter, merely to denote time or sequence. .T !.-r
the purpose of reference, record, or temporary convenience, does not form a proper name and i.-, n.*i
capitalized.
graph 8 paragraph 4
region 3 room A722
1.8. The following terms are lowercased, even with a name or number.
aqueduct drydock shipway
breakwater irrigation project slip
buoy jetty spillway
chute levee tunnel (but capitalize with
dam (but capitalize lock proper name)
with proper name) pier watershed
dike reclamation project weir
dock ship canal wharf
64
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1.9. The word "the" used as a part of an official name or title is capitalized. When such name or tide
is used adjectively, "the" is not capitalized.
The Hague; the Hague Court
This rule is generally disregarded in references to newspapers, periodicals, vessels, airships, trains, firm
names, etc.
the Tunes .the National Photo Co.
1.10. In foreign names such particles as d', da, de, delta, den, du, van, and von are capitalized unless
preceded by a forename or title.
Von Braun; Wernher von Braun
but d'Orbigny; Alcide d'Orbigny; de la Madrid: Miguel de la Madrid
In anglicized names such particles are usually capitalized, even if preceded by a forename. In names
set in capitals, de, von, etc., are also capitalized.
Names of Organized Bodies
1.11. The full names of organized bodies and their shortened names are capitalized. Other substitutes
are capitalized only in certain specified instances to indicate preeminence or distinction. (See pp. 35-61 of
the Style Manual for a complete list).
Government Printing Office; the Printing Office; the Office
U.S. Army, the Army, the Infantry, Army officer
United Nations; the Assembly, the Secretariat
Virginia Assembly, the assembly, the senate
The names of members and adherents of organized bodies are capitalized.
a Liberal an Elk
Names of Places
1.12. The official designations of counties, national domains, and their principal administrative divisions
are capitalized only if used as part of proper names, as proper names, or as proper adjectives.
New York State: the State, a State (a definite political subdivision of first rank);
Balkan States; State rights;
but state (referring to a federal government, the body politic); foreign states, statehood
1.13. A descriptive term used to denote a definite region, locality, or geographic feature is capu.ili.-c!
the Western Hemisphere the Midwest
the Central States the Continental Divide
Trade Names
1.14. Trade names are capitalized.
Plexiglass Foamite
Scientific Names
1.15. The names of a phylum, class, order, family, or genus is capitalized; the name of a spe-.:^ - <
capitalized.
Arthropoda Crustacea Homo sapiens
1.16. In soil science the 24 soil classifications are capitalized.
Alpine Meadow Bog Brown
1.17. Capitalize the names of the celestial bodies Sun and Moon as well as the planets.
65
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Titles of Persons
1.18. Civil, religious, military* and professional tides immediately preceding a name are capitalized.
President Bush Ambassador Gibson Chairman Smith
1.19. To indicate preeminence or distinction in certain specified instances, a common-noun title
immediately following the name of a person or used alone as a substitute for it is capitalized.
Title of a head or assistant head of state: George Bush, President of the United States; the President
Title of a head or assistant head of a National governmental unit: James Baker, Secretary of State; the Secretary
Titles of the military. General of the Army
Titles of members of the diplomatic corps: the British Ambassador
Titles not capitalized: the president of George Washington University; the chairman; the professor
2.0 PUNCTUATION
Apostrophes and Possessives
2.1. The possessive case of a singular or plural noun not ending in "s" is formed by adding an
apostrophe and "s." The possessive case of a singular or plural noun ending in V or with an "s" sound is
formed by adding an apostrophe only.
prince's hostess' Dumas'
Essex's Jesus' Schmitz'
2.2. Joint possession is indicated by placing an apostrophe on the last element of a series, while
individual or alternative possession requires the use of an apostrophe on each element of a series.
Brown & Nelson's store Carter's or Reagan's administration
Colon
The colon Is used -
2.3. Before a final clause that extends or amplifies preceding matter.
Railroading is not a variety of outdoor sport: it is service.
2.4. To introduce formally any matter that forms a complete sentence, question, or quotation.
The following question came up for discussion: What policy should be adopted?
2.5. After a salutation.
Dear Sir
For complete rules of colon use, see the Style Manual.
Comma
The comma (3 used
2.6. To separate two words or figures that might otherwise be misunderstood.
Instead of hundreds, thousands came.
February 10, 1929
2.7. Before a direct quotation of only a few words following an introductory phrase.
He said, "Now or never.*
2.8. To indicate the omission of a word or words.
Then we had much; now, nothing.
66
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2.9. To set off parenthetic words, phrases, or clauses.
It must be remembered, however, that the Government had no guarantee.
The restriction is laid down in title IX chapter 8, section 14, of the code.
2.10. After each member within a series of three or more words, phrases, letters, or figures used with
"and," "or," or "nor."
red, white, and blue
neither snow, rain, nor heat
2.11. Before the conjunction in a compound sentence.
The boy went home alone, and his sister remained with the crowd.
Semicolon
The semicolon is used --
2.12. To separate clauses containing commas.
Reptiles, amphibians, and predatory mammals swallow their prey whole or in large pieces, bones included; waterfowl
habitually take shellfish entire; and gallinaceous birds are provided with gizzards that grind up the hardest seeds.
2.13. To separate statements that are too closely related in meaning to be written as separate sentences,
and also statements of contrast.
Yes; that is right.
No; we received one-third.
2.14. To set off explanatory abbreviations or words which summarize or explain preceding matter.
the industry is related to groups that produce finished goods; i.e., electrical machinery and transportation equipment.
The semicolon1 is not used - '
2.15. Where a comma will suffice.
Regional offices are located in New York, NY, Chicago, IL, and Dallas, TX.
3.0 ABBREVIATIONS
Abbreviations are used to save space and to avoid distracting the mind of the reader by a needless
spelling out of repetitious words or phrases. The nature of the publication governs the extent to w.hKh
abbreviations are used.
Internal and terminal punctuation in units of measure are to be omitted to conform with practice
adopted by scientific, technical, and industrial groups, nationally, and internationally. Where omission '
terminal punctuation causes confusion; e.g., the symbol "in" (inch) mistaken for the preposition in. .-..
abbreviation should be spelled out.
Abbreviations not generally known should be followed in the text by the spelled-out forms in
parentheses the first time they occur; in tables such explanatory matter should be supplied in a f. .-..
For full details on use of abbreviations, see pp. 135-145 in the Style Manual.
4.0 ITALIC
4.1. Italic is not used for mere emphasis, foreign words, or the titles of publications unless u '« .
requested.
67
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4.2. The names of aircraft, vessels, and spacecraft are italicized unless otherwise indicated. Missiles and
rockets will be caps and lowercase and will not be italicized.
4.3. The names of legal cases are italicized.
S.
5.1. A figure is used for a single number of 10 or more with the exception of the first word of the
sentence.
nearly 10 miles about 40 men
5.2. When 2 or more numbers appear in a sentence and 1 of them is "10" or more, figures are used for
each number.
That man has 3 suits, 2 pairs of shoes, and 12 pairs of socks.
but That man has three suits, two pairs of shoes, and four hats.
5.3. A unit of measurement, time, or money, which is always expressed in figures, does not affect the
use of figures for other numerical expressions within a sentence.
Each of the five girls earned 75 cents an hour.
68
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Appendix E
EPA Logos
69
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&EFK
§>
a
ili
1
8.
Q.
<
vvEPA
v°xEPA
O
t-
s°/EPA
SEPA
-------
Appendix F
CERI Style Specifications Sheets
71
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EPA/540/G-87/005
(OSWER Directive 9355.1-01)
September 1989
Superfund
Guidance Manual
Specifications
-"' U.S. Environmental Protection Agency
Office of Emergency and Remedial Response
Washington, DC 20460
-------
This section describes potential operational problems
associated with hospital waste incinerators, wet
scrubbers, and fabric filters.
This section describes potential operational problems
associated with hospital waste incinerators, wet
scrubbers, and fabric filters.
FIRST ORDER HEAD
This section describes potential operational problems
associated with hospital waste incinerators, wet
scrubbers, and fabric filters.
Second Order Head
This section describes potential operational problems
associated with hospital waste incinerators, wet
scrubbers, and fabric filters.
Third Order Head
This section describes potential operational problems
associated with hospital waste incinerators, wet
scrubbers, and fabric filters.
Fourth Order Head
This section describes potential operational problems
associated with hospital waste incinerators, wet
scrubbers, and fabric filters.
Fifth Order Head. This section describes potential
operational problems associated with hospital waste
incinerators, wet scrubbers, and fabric filters.
CERCLA ORIENTATION
This section describes potential operational problems
associated with hospital waste incinerators, wet
scrubbers, and fabric filters; discusses the cause of
the problems; and discusses possible solutions to the
.problems. Unfortunately, some operational problems
are the result of deficiencies in design, fabrication,
and/or installation of the equipment. Deficiencies in
incinerator design are usually the result of insufficient
information on the waste characteristics and/or
quantity. The following paragraphs assume that the
incinerator and its air pollution control system have
been properly designed, fabricated, and installed and
do not address any deficiencies in these areas it is
recommended that purchasers of hosonai waste
incinerators and air pollution control systems consult
with reputable manufacturers. In many cases, these
companies can provide complete turnkey service that
includes evaluation of the purchaser's needs, proper
design of the incinerator based on waste charac-
teristics, proper design of the air pollution control
device based on expected combustion exnaust gas
characteristics, fabrication of the incinerator with
appropriate quality control, installation and shakedown
of the entire system, and operator training.
CERCLA Orientation
This section describes potential operational problems
associated with hospital waste incinerators, wet
scrubbers, 'and fabric filters; discusses the cause of
the problems; and discusses possible solutions to the
problems. Unfortunately, some operational problems
are the result of deficiencies in design, fabrication,
and/or installation of the equipment. Deficiencies in
incinerator design are usually the result of insufficient
information on the waste characteristics and/or
quantity. The following paragraphs assume that the
incinerator and its air pollution control system have
been properly designed, fabricated, and installed and
do not address any deficiencies in these areas. It is
recommended that purchasers of hospital waste
incinerators and air pollution control systems consult
with reputable manufacturers. In many cases, these
companies can provide complete turnkey service that
includes evaluation of the purchaser's neeas proper
design of the incinerator based on waste charac-
teristics, proper design of the air pollution :Dntrol
device based on expected combustion e-raust gas
characteristics, fabrication of the mcmeraxr -vith
appropriate quality control, installation and ;"a*--oown
of the entire system, and operator traimrg
Black Smoke
The appearance of black smoke
presence of unburned carbonaceous '-
black smoke is caused because
combustion is occurring. Incomplete <
due to insufficient amounts of combur
quantity of volatiles/ soot present anr;
result of overcharging the unit charg .
volatile material or operating the pnrrvv
too high a temperature. The follow- ,
assist in eliminating black smoke:
i .s
r-e
j-,e
,rly
' 3t
-ay
1. Check/Increase secondary chamr-
air;
2. Check/decrease underfire air ''
should result in reducing the L-
operating temperature;
3. Check/increase secondary chamc--
Should these steps fail to eliminate -
evaluate the composition of the maie .
be charged. Highly combustible rr.at.-- .1
plastics, etc.) that are charged
proportion to the other refuse -
combustion rate which is too rapid
to handle. These materials may te
small quantities and in relatively s-
-'S
-?r
-3.
'O
73
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Superfund Guidance Mam
(Tvpe Sizes in Points. Meas
Page dimensions
Font
Type style
Margins:
left
right
top of pg to rule
rule to text top
Text bottom
to pg #1
Pg # to page btm
Left to right
Top to bottom (text)
Columns:
1 col. width
Type size
heads:
1 st order2
2nd order2
3rd orders
4th orders
5th order3
Tables
font
no. and title4
body
footnotes
Figures
font
no. and title5
callouts (c/lc)
All
8i x 11
helvetica or
times roman
Title Page
jal Specifications
jrements in Inches.)
Headings
.
12/1 4 bold all caps
12/1 4 bold c/lc
12/1 4 med c/lc
10/12 med c/lc
9/10 bold c/lc
helvetica or times
roman
helvetica or times
roman
Text
rt-left justified
1
1
.63
.5
..63
.38
6.5
8.75
2
3.13
9/10
(footnote 7/8)
i
i
helvetica or
times roman
8/9 bold <
top, fl. left
8/9
8/9 ,
helvetica or
times roman
8/9 bold
btm, fl. iett
8/9
1Page number position: bottom, centered.
2 Flush left. Called out (text below heading starts new paragraph).
3 Flush left. Run into text.
4Table title: Initial caps. No period at end.
5 Figure title: Initial caps on first word ana proper nouns only. Period at end.
74
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EPA/xxx/x-xx/xxx
OSWER Directive xxxx.x-x
October 1989
Superfund Handbook Specifications
Center for Environmental Research Information
Office of Research and Development
U.S. Environmental Protection Agency
Cincinnati, OH 45268
75
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Recordkeeping is an integral part of an equipment operation and maintenance
(O&M) program. The purpose of recordkeeping is to document major O&M
events and to collect historical data on key operating parameters. The
objective of recordkeeping is to prevent premature failure of equipment,
increase the life of the equipment, and to minimize emissions. Recordkeeping
allows facility and regulatory agency personnel to track performance, to
evaluate trends, to identify potential problem areas, and to determine
appropriate solutions. The magnitude and scope of recordkeeping activities
will depend on a combination of factors, including personnel availability and
training, size and sophistication of the equipment, and the level of
maintenance required. Only records of key performance parameters and
activities should be maintained to avoid accumulation of unnecessary
information.
1. FIRST ORDER HEAD
The following information should be readily available to O&M personnel: (1)
the manufacturer's equipment specification and instruction manuals, (2)
compliance emission tests, (3) operating permits, (4) operating logs, and (5)
maintenance activities log.
1.1 SECOND ORDER HEAD
The operating history provided by this information is useful in evaluating
current and future performance, maintenance trends, and operating
characteristics.
1.1.1 Third Order Head
A spare parts inventory also should be maintained with periodic updates so
that parts can be obtained and installed in a timely manner.
76
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Superfund Handbook Specifications
(Type Sizes in Points, Measurements in Inches)
Page dimensions
Fo:.t
Type style
Margins:
left
right
top
bottom
btm of text to pg #1
pg # to page btm
Left to right
Top to bottom (text)
Columns
Type size
Heads:
1 st order2
2nd orders
3rd order3
4th orders
5th orders
6th order*
Tables
font
no. and title4
body
footnotes
Figures
font
no. and title5
callouts (c/lc)
All
8* x 11
helvetica or
times roman
Title Page
1.25
1.25
1.25
2
Headings
s
14/1 5 bold all caps
14/1 5 bold all caps
14/1 5 bold c/lc
12/1 3 bold c/lc
12/13 med c/lc
12/1 3 bold c/lc
helvetica or times
roman
helvetica or times
roman
Text
rt-left justified
1.25
1.25
1
.63
.63
.5
6
8.88
1
12/13
(footnote 9/10)
i
helvetica or ;
times roman
8/9 bold i
top, fl. left
8.9
89
helvetica .-r
times rom,in
8/9 bold
btm, fl --
. 89
'Page number position: bottom, centered.
2 Centered
3 Rush left. Text below heading.
4 Flush left. Run into text.
5Table title: Initial caps. No period at end.
8 Figure title: Initial caps on first word and proper nouns only. Period at end.
a.s. covEtuoeirc raimiic amct
77
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