&EPA
             United States
             £"\ rcn-
             Agency
          OHice of
          So^d Waste and
          Emergency Response
DIRECTIVE NUMBER:  9242.3-03
TITLE: Procedures For Initiating Remedial Response

APPROVAL DATE:  07/06/84
EFFECTIVE DATE:  07/06/84
ORIGINATING OFFICE:  OERR/HRSD
SPINAL
D DRAFT
 STATUS:

REFERENCE (other documents):
  OS WER     OS WER     OS WER
/£   DIRECTIVE   DIRECTIVE

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03/19/87 united States Environmental Protection Agency
Washington, D.C. 20460
EPA OSWER Directive Initiation Request
2. Originator Information
Name of Contact Person MaHCode Office
, KASCHAK OERR/HSCD
3. Title
PROCEDURES FOR INITIATING REMEDIAL RESPONSE
SERVICES
i
i I
1 . Directive Number
9242.3-03

Telephone Number
382-2348
:
4. Summary of Directive (Include brief statement of purpose)
Procedures attempt to steamline work plan
development process. REM contractors (NUS, CH2M
Hill and COM) will be authorized to begin
specified tasks concurrent with work plan
development. Develops a more comprehensive site
specific work plan,, and reduces "dead time" during
work plan reviews. Region site managers will be
given the latitude to identify approved initial
tasks on a site-by-site basis. (July 1984)
5. Keywords
SUPERFUND, CERCLA,. REMEDIAL, REM CONTRACT, TASK AUTHORIZATION,
CONTRACT OPERATIONS, PROCEDURE
6a. Does this Directive Supercede Previous Dlrectlve(3)?[~ | yes | Xj NO What directive (number, title)
b. Does it Supplement Previous Directlves(s)? | 	 yes 1 X | No What directive (number, title)

7. Draft Level
A - Signed by AA/DAA B - Signed by Office Director 1 C - For Review &(
•
This Request Meets OSWER Directives System Format
8. Signature of Lead Office Directives Coordinator
9. Name and Title of Approving Official
WYER


Comment I In Development


Date
Date
07/06/84
OSWER     OSWER     OSWER
    DIRECTIVE    DIRECTIVE

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*'y 6'                                                   OSUER Directive 9242.3-3
                        PROCEDURES FOR INITIATING REMEDIAL
                                 RESPONSE SERVICES
      INTRODUCTION

          Under both the REM/FIT and REM II contracts,  all  remedial  response
      activities will be initiated through work  assignments issued  to  the
      Contractor by the Contracting Officer.   Exhibit 1 graphically  illus-
      trates the sequence of Federal and Contractor  management  interactions
      and documentation required for initiation  of Contractor remedial re-
      sponse services through the issuance of  a  work assignment.  Four basic
      steps are involved.

               Step 1 — Development and issuance of the work assignment
                         package

               Step 2 — Completion  of  interim work assignment activities

               Step 3 — Approval and implementation of the Contractor work
                         plan

               Step 4 — Completion  of work assignment  amendments and
                         project closeout.

      The  following  sections  describe the procedures, paperwork, and person-
      nel  involved  in implementing each of these steps.

      STEP 1 —  DEVELOPMENT AND  ISSUANCE OF THE WORK ASSIGNMENT PACKAGE

          The process begins  in  the  Regional office where the Regional Site
      Project Officer (RSPO)  and/or  the Regional Project Officer (RPO) will
      prepare the work assignment package.  The package will consist of four
      elements:

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                                                      EXHIBIT
                                                                                       OSWER  Directive 9242.3-3
                        Flow Diagram for  Initiating Remedial  Planning  Activities
                                        by Issuance of a  Work Assignment
 STEP 1
                                                           /  REGIONAL   /
                                                           / COORDINATOR /
STEP 2
                                                 NO - MODIFICATION REQUIRED
' INTERIM WA SOW
  OELIVERABLES
   SCHEDULE
       APPROVED
     DELIVERABLES
       SCHEDULE
                                                   NO - MODIFICATION REQUIRED
              .CONTRACTOR
INTERIM WA SOW
 DELIVERABLES
(EG., WORK PLAN
 H&S PLAN. ETC.)
YES      WORK PLAN ONLY
    TO CONTRACTING OFFICER
         (SEE STEP 3)
STEPS
                                                    NO - MODIFICATION REQUIRED
STEP 4
                                CONTRACTOR
                               INITIATES WORK
                                WA AMENDED
                                AS NECESSARY
                                 CONTRACTOR
                               COMPLETES WORK
                                                                WACR
                           HO
                         PROJECT
                         OFFICER
                                                                               KEY:

                                                                               RPO -  REGIONAL PROJECT OFFICER
                                                                               RSPO - REGIONAL SITE PROJECT OFFICER
                                                                               SOW -  STATEMENT OF WORK
                                                                               WA -   WORK ASSIGNMENT
                                                                               WACR - WORK ASSIGNMENT COMPLETION REPORT

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                                                      OSWER  Directive 9242.3-3

         A work assignment cover sheet
         An interim work assignment statement of work (SOW)
         A complete work assignment SOW for the entire project
         A procurement request/requisition.

    The work assignment cover sheet is a one-page summary of basic
information about the individual work assignment.  It includes such
items as the name and address of the Contractor/ the  contract number,
the name of the site, the work assignment number, the authorized level
of effort, the period of performance, and the names,  addresses, and
phone numbers of the EPA Contracting Officer,  Project Officer, RSPO,
and RPO.  The RSPO and RPO must obtain the first two  digits  of the
work assignment number from the HQ Regional Coordinator  since these
numbers are assigned sequentially.   The last five digits are the
site-specific account numbers, which include:

         A one digit activity code

         A one digit Region identifier

         A two digit Region-specific site/spill identifier

         A decimal point and number to reflect an amendment  to the
         work assignment.

 A copy of a sample work assignment cover sheet is shown in  Exhibit 2.

    The interim work assignment SOW defines the initial  start-up tasks
the Contractor is expected to perform under the work  assignment.
Typically, these include such things as the development  of a work
plan, the collection and evaluation of existing data, the development
of a health and safety plan, the development of a QA/QC plan, topo-
graphic mapping, and development of a sampling plan.   A copy of a
sample interim work assignment SOW is shown in Exhibit 3.  The example
interim work assignment SOW shown also requests that  the Contractor

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                                                           OSWER Directive 9242.3-3
                              EXHIBIT  2

                 Sample Work Assignment  Cover Sheet
A.  Contractor:
 B.  Contract Nunber:
Camp, Dresser & McKee
7630 Little River Turnpike
Suite 500
Annandale, VA  22003

68-01-6939
C.  SITE/Title:

D.  Assignment Number:

E.  Statement of Work:

F.  Level of Effort (Work hours)

G.  Period of Performance:
Del Norte, CA/ RI/FS

01-9L33

Attached

1248 Interim Authorization/ 6500 Total Estimate

In SCW
Contracting Officer
     Contracting Officer Approval
William Topping
PHONE  382-3202
Environmental Protection Agency (PM-214-F)
401 M Street, S.W.
Washington, D.C.  20460

                           Date
Project Officer
     Signature
William Kaschak
PHONE  382-2348
Environmental Protection Agency  (WH-548E)
401 M Street, S.W.
Washington, D.C.  20460

                           Date
Regional Project Officer
     Signature
Keith Takata             PHONE  (415) 974-8910
Environmental Protection Agency
Region IX
215 Freemont Street
San Francisco, CA  94150

                           Date
Region Site Project Officer
Tom Mix
PHONE  (415) 974-8150

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                         EXHIBIT 3                °SWER Directive 9242.3-3

             Sample  Interim Work Assignment SOW


           Del  Norte County Pesticide Storage Area

                        Initial  Tasks



 Task 1.   Site  Evaluation  (72 Hours)

    o  Review and  evaluate  existing information and data
    o  Review aerial photography
    o  Review local  geology and  hydrology


 Task 2.   Site  Survey (112  Hours)

    o  Conduct  field survey and prepare site topographic map
    o  Sub-contractor authorization
    o  Site visit


 Task 3.   Development of Site-Specific Plans (448 Hours)

    All administrative activities  prior to full field work
      including:

    o QA/QC  Plan
    o Site Management Plan
    o Data Management Plan
    o Health and  Safety  Plan
    o  Chemical Analyses  Plan
    o  Sampling Plan
    o  Community Relations  Activities
    o  Schedule and  costs
    o Work Plan Development


Task  4.   Site Soil  Survey  (296 Hours)

    o  EM  31 Survey
    o  Field Sampling
   o  Field sample  analyses


Task  5.  Additional  Requirements  (320  Hours)

   o  Report on EM  31 Survey
   o  Evaluation  and  report on chemical analyses  and soil
       contamination
   o  QA/QC Audit
   o  Attend meetings, briefings  as  needed.


Total Project Hours:  1,248

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                                                      OSWER Directive 9242.3-3
should conduct a soil survey.  In general, work such as a soil survey
or  initial sampling may be performed under an interim SOW if such
efforts will promote the preparation of a more accurate and
comprehensive work plan.  The interim work assignment SOW also defines
the authorized hours and dollars to be expended on the initial
start-up tasks.  Exhibit 4 is provided as a guide for the RSPO/RPO to
use in preparing the interim SOW.  The exhibit contains estimated
hours for professional level of effort (LOE), based on information in
existing work plans that have been developed for RI/FS activities at
sites that can generally be classified as either "simple", "moderate",
or "complex", with regard to the magnitude of the required remedial
response activities.  These estimates are to be used as guidance only,
and do not necessarily represent upper or lower limits for
accomplishing a particular activity.

    The complete work assignment SOW defines the remaining tasks the
Contractor is expected to perform under the full work assignment.  The
SOW should be sufficiently detailed to define what must be done under
the activity, yet flexible enough to allow the Contractor some discre-
tion in developing an effective work plan to respond to EPA's needs.

    The procurement request/requisition (PR) is used to order the
specific tasks and activities defined in the interim and final SOWs.
Guidance on completing a PR is forthcoming in an EPA publication en-
titled "Superfund Remedial Program Financial Management Authority,
Responsibilities and Procedures" which will be distributed to coincide
with the Regional delegations scheduled to take effect October 1, 1984.

    When the four elements of the work assignment package are all com-
pleted, the RSPO/RPO will send the package to the Contracting Officer
with a copy to the HQ Regional Coordinator and HQ Project Officer.
Upon receipt of the package, the Contracting Officer will prepare a
contract modification using Standard Form 30 and then issue the work
assignment to the Contractor.  The work assignment will contain both
the interim and complete SOWs.

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                                                            OSWER  Directive 9242.3-3
                                 EXHIBIT I*


               Estimates of Labor Hours Required to Complete

   Interim Work Assignment Tasks for Simple,  Moderate and Complex Sites-
     Interim Tasks
Work Plan Preparation
       Complexity of Site

Simple      Moderate      Complex

100-160      120-400      360-700
Collection and Evaluation of
  Existing Data
 40-80
60-160
120-200
Health and Safety Plan Preparation
 30-60
50-100
 80-200
QA Plan Preparation
 30-60
60-120
100-180
Topographic Mapping
 40-80
80-120
100-150
Sampling Plan Development
 80-100
100-200     200-300
Program Management/Community Relations
 40-160
120-200     160-320
*Estimates are based on data from previous experience with performance  of
 similar tasks.

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                                                     OSWER Directive 9242.3-3
 STEP  2 — COMPLETION OF INTERIM WORK ASSIGNMENT ACTIVITIES

    The Contractor will be required to acknowledge receipt of the work
 assignment in writing within one week of receipt.  The acknowledgement
 of  receipt must be submitted to the RSPO/RPO with copies forwarded to
 the HQ Regional Coordinator and the Contracting Officer.

    The interim work assignment SOW will stipulate that the Contractor
 should prepare and submit within 15 days of receipt of the work as-
 signment a schedule of interim work assignment SOW deliverables along
 with  an estimate of labor hours that will be required to produce the
 work  plan and each of the other interim deliverables.  within 15 days,
 the Contractor will submit this schedule and the estimate of required
 labor hours to the RSPO/RPO for review and approval.  If approved, the
 RSPO/RPO will notify the Contractor to proceed with the task autho-
 rized in the interim SOW.   If not approved, the RSPO/RPO will contact
 the Contractor to explain the reasons why and to discuss what modifi-
 cations will be necessary to correct any problems with the scheduling
or  labor hour estimates.   The RSPO/RPO should pay particular attention
 to  the numbers of labor hours proposed by the Contractor to make sure
 that  these numbers do not vary substantially from those provided in
 the interim work assignment authorization.   Upon agreement between the
 RSPO/RPO and the Contractor on any modifications, a new schedule or
 labor hour estimate will be prepared by the Contractor and submitted
 to  the RSPO/RPO for final approval.  If there is an increase in the
LOE above the amount provided in the interim authorization resulting
from  the revisions, the approval must be submitted through the Con-
tracting Officer.

    The Contractor will then initiate the interim SOW tasks according
 to  the schedule and labor hours approved by the RSPO/RPO.   The de-
liver ables,  as a result of conducting the initial tasks, may include,
but are not limited to, the following:

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                                                      OSWER Directive 9242.3-3
         Work plan
         Health and safety plan
         QA/QC plan
         Site sampling plan
         Community relations plan.

    The most significant of these deliverables  will  be the  development
of a detailed work plan, which describes how  the Contractor plans  to
accomplish all the activities and tasks outlined in  the complete work
assignment SOW for the remedial response.   It should address at least
the following elements:

         Objectives and scope of the proposed activity and  its rela-
         tionship to other activities

         Technical approach, anticipated problems, proposed solutions

         Work to be performed under  each task,  including objectives
         and scope, information sources, and  methods to be  used

    .     Safety and contingency measures (if  applicable)

         Schedule, including critical path  and  milestones,  and staf-
         fing of each task

         Anticipated number of labor  hours  to complete the  activity

         A detailed cost estimate for the activity

         Cash flow scheduling and cost control  procedures

         Subcontracting  plan

         Document production and distribution.

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                                                      OSWER  Directive 9242.3-3
    When  the work plan is completed, the Contractor will submit it to
 the RSPO/RPO for review and approval.  If approved, the RSPO/RPO will
 send the work plan to the Contracting Officer with copies to the HQ
 Regional Coordinator and Project Officer.  Attached to the work plan
 will be a vork plan approval form, which is initiated by the.Contrac-
 tor and submitted to the RSPO who completes the form, signs it, and
 sends it to the RPO for approval and signature.  The RPO then forwards
 the form for review and approval to the Contracting Officer with
 copies to the HQ Regional Coordinator and Project Officer.  These
 procedures may vary somewhat with respect to the actual processing of
 the paperwork depending on the contractor involved.  However,  a
 minimum number of approvals, that is, of the RSPO, RPO, and
Contracting Officer, will always be required.  A copy of a sample work
 plan approval form is shown in Exhibit 5.

    If the RSPO/RPO does not approve the work plan, the RSPO/RPO will
 contact the Contractor to explain the reasons for the disapproval and
 to discuss what modifications in the work plan will be necessary to
 correct the problems.   Once the modifications are completed, the
 RSPO/RPO will prepare and sign the work plan approval form and submit
 it along with the work plan to the Contracting Officer with copies to
 the HQ Regional Coordinator for review, processing and approval.  The
 total funding specified in the work plan for the project must be
within that of the original PR.  If not, a  PR for the incremental
 increase must accompany the work plan approval form, or only partial
approval can be provided pending an increase in funding.  Any
 increases in funding in the PR must be consistent with Remedial
Accomplishments Plan (RAP)  resource ceilings.

STEP 3 — APPROVAL AND IMPLEMENTATION OF THE CONTRACTOR WORK PLAN

    Upon receipt of the work plan and the work plan approval form, the
Contracting Officer will review the work plan and either approve it or
reject it.  In some cases, approval may be  conditional, pending
                                10

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                                                                                  OSWER  Directive  9242.3-3
 SPM
RSPO
                                            EXHIBIT 5

                            Sample Work Plan Approval  Form


                                         WORK PLAN  APPROVAL
             DATE:
             FROM:
                    Regional Site Protect Officer
TO:
                 REM-Deputv Project Officer
            WANO.:
             SITE NAME:

             ACTIVITY: .
            __ Approval for entire work plan:

                                           Budget L

                                        LOE Hours _

                           Estimated Completion Oete _
            —  Partial approval:
                        Tasks Approved _

                               Budget L

                            LOE Hours _
    INSTRUCTIONS fOm PROCESSING
       "WORK PLAN APPROVAL"

1) SPM InlrlrtOT and iuemlti form to P1SPO.
2) MPO compictM form, gn HEM-HPO tlgnnur*
  •no mum* form to SPM.
3) SPM fonwo. comoi««d form to ZPMO
  (Ann: AZPM-Aamln.)
41 ZPMO OMrxn form to EPA MQ.
9) EPA MQ BrocMM/ieorovo form «nd
  r*turn> to ZPMO.
ei ZPMO natttln SPW of •oerovcl.
            __  Not approved:

            COMMENTS:  	
            RSPO Signature/Approval/Date
                                                   REM-RPO Signature/Aoproval/Date
EPA
 HQ
    Approved a* submitted
    Approved with changes
    Approved pending funding
    Partial approval
    Not approved

    Approved as submitted
    Approved with changes
    Approved pending funding
    Partial approval
    Not approved
                                                                REM-OPO Approval Signature/Date
                                                                CO Authorization Signature/Date
                                                                                                  CrOMBHILL
                                                                                                      6/3.84
                                               11

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                                                     OSWER Directive 9242.3-3
changes  in the budget, for example.  This will be indicated on the
work plan approval form.  The Contracting Officer or the HQ Regional
Coordinator will notify the RSPO/RPO of any problems which need to be
addressed in order to make the work plan acceptable and attempt to
resolve  these problems with the RSPO/RPO.  In those instances where
modifications to the work plan are necessary, the RSPO/RPO will
discuss  the suggested revisions with the Contractor outlining the
concerns of the Contracting Officer and/or the HQ Regional
Coordinator.  Upon agreement on the necessary changes, the Con-
tractor will prepare and submit to the RSPO a revised work plan which
addresses the Contracting Officer's and/or HQ Regional Coordinator's
commen ts.

    Once the Contracting Officer and the HQ Regional Coordinator ap-
prove the work plan, they will sign the work plan approval form and
return it to the Contractor.   The RSPO/RPO will be notified when the
work plan has been approved.

STEP 4 — COMPLETION OF WORK ASSIGNMENT AMENDMENTS AND PROJECT CLOSEOUT

    After notification of work plan approval, the Contractor will pro-
ceed with the work.  If, during the course of the work, it becomes
necessary to modify the complete work assignment SOW,  an amendment to
the work assignment will have to be prepared by the RSPO, approved by
the RPO,  and forwarded to the Contracting Officer and the HQ Regional
Coordinator, Deputy Project Officer, and Project Officer for final
approval,and issuance.  This  might be necessary because of a change in
technical direction, a change in the schedule for completion, or a
significant change in the amount of resources required to complete the
job.
                                         A
    The procedure that will be followed in preparing a work assignment
amendment will be as follows:
                                12

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                                             OSWER Directive 9242.3-3
 The Contractor will notify the RSPO of the proposed modifica-
 tions.  The Contractor must submit a revised  Form 60  and pro-
 vide a detailed explanation on a task by task basis of
 changes (either increases  or decreases)  in LOE,  cost, and
 schedule.

 The RSPO will review the proposed modifications  and either
 approve or disapprove them.   If not approved, the  RSPO will
 contact the Contractor,  explain why the  proposed modifica-
 tions are  not approved,  and attempt to come to an  agreement
 about what changes will  be required.   The RSPO will then com-
 plete a work assignment  amendment form (see Exhibit 6 for a
 copy of a  sample work assignment amendment form) and submit
 it to the  RPO for approval and signature.

 The RPO will review the  work assignment  amendment  form and
 either approve or disapprove it.   If  it  is not approved, the
 RPO will notify the RSPO of the reason for the disapproval
 and attempt to resolve the problem.   If  necessary, the RSPO
 will contact the Contractor  to make any  necessary  changes in
 the proposed modifications to satisfy the suggestions and
.requirements of the RPO.   The RPO,  upon  approval,  will sign
 the work assignment amendment,  prepare a new  PR  and prepare a
 RAP amendment if additional  funds  are needed  which exceed the
 current RAP ceiling limits,  and submit them to the HQ
 Regional Coordinator for review and approval.

 If the HQ  Regional Coordinator has any problems  with the pro-
 posed modifications in the work assignment amendment, he/she
 will contact the RSPO or RPO to discuss  and resolve them.  In
 those cases where the proposed modifications  are significant,
 the Coordinator should consult with the  HQ Project Officer to
 obtain his/her review and  approval.   The HQ DPO/Project Of-
 ficer will then sign the work assignment amendment incorpora-
                       13

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                                                                         OSWER  Directive  9242.3-3
                                         EXHIBIT 6

                        Sample  Work  Assignment Amendment  Form
 USEPA
                          WORK ASSIGNMENT AMENDMENT
DATE'
WORK ASSIGNMENT NO.,
CONTRACT MOO NO.:
ACTIVITY:	
                                                                           NUS PROJECT NO.:
PROJECT NAME>
                                               LOCATION'
FROM'
                                               AMENDMENT NO.:
             EPA Regional Site Project Officer
TO:
                                              REFERENCE DOCUMENT:
            Regional Project Otlicer
SCOPC OF WORK, BUDGET AMENDMENT
            I. ORIGINAL W.A. AUTHORIZATION
            2. AMENDMENT AUTHORIZATION REQUEST.
            i  NEW PROJECT  TOTAL
                                                       LOE (hri)
                                                           DOLLARS
SCHEDULE AMENDMENT:
            I.  ORIGINAL SCHEDULE COMPLETION DATE
            2-  NEW SCHEDULE COMPLETION DATE
 COMMENTS'
             RSPO Signature/Approval/Date
                                                 RPO Signature/Approval/Oat*
       Approved o»
       Approved «itn cnonge*
       Approved pending funding
       Partial approval
       Not approved

       Approved at suomitfed
       Approved with cnangtj
       Approved pending funding
       Partial approval
       Not approved
                                         REM-OPO Approval Signature/Date
                                           CO Authorization Signature/Oaie
                                              14

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                                                     OSWER Directive 9242.3-3
         ting and authorizing all the approved modifications, and sub-
         mit it to the Contracting Officer for approval.  The Contrac-
         ting Officer will then sign the amendment and issue it to the
         Contractor.  A copy of the work assignment amendment should
         be sent by the Contracting Officer to the HQ Regional
         Coordinator and the RSPO and RPO for their records.

         The RSPO or RPO should also ensure that each approved work
         assignment amendment is recorded on Page 2 of the Work As-
         signment Completion Report (WACR) .  Specific instructions for
         preparing the amendments section of the WACR can be found in
         the award fee performance evaluation plans, that are
         available for both the RE^FIT and REM II contracts.
    At the completion of the work assignment, the Contractor will pre-
pare a WACR  (see Exhibit 7) and submit it to the RSPO and RPO who, in
turn, will submit it to the HQ Regional Coordinator and HQ Project
Officer for review and use in determining award fee recommendations.
The Contractor will also prepare and submit a final invoice and a work
assignment closeout form.*  A sample copy of a closeout form is shown
in Exhibit 8.  The RSPO will then fill out the closeout form,
indicating whether the work assignment is completed and the project
closed or whether it is incomplete and requires additional work, and
sends it along with the invoice to the RPO for signature.  The RPO
will then return the closeout form to the Contractor who will retain a
copy for the Contractor file and submit the original to the HQ Project
Officer with copies to the HQ Regional Coordinator and the Contracting
Officer.  The RPO will also send the final invoice to the HQ Project
Officer.
* If the work assignment involves the completion of an activity that
must be cost shared by the State (i.e., initial remedial measure), the
Contractor may also be required to submit reports (e.g., subcontractor
invoices) that document the completion of the remedial action.  For
further guidance on the types of documentation that may be required,
refer to the U.S. EPA manual on State Participation in the Superfund
Remedial Program (February 1984).
                                 15

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                                                   EXHIBIT  7
                                          OSWER  Directive  924.?.3-3
                                                           PAGE  1  OF 3
                            EPA WORK ASSIGNMENT COMPLETION REPORT (WACR)
  1. CONTRACT NO.
                                       2.  WORK ASSIGNMENT NO.
                                                                              3. EPA REGION
 4. CONTRACTOR/SUBCONTRACTORIS)
                5. CONTRACTOR SITE MANAGER (Name and Phone No.l
                                                          6. RSPO IName and Phone No.l
                                                           7. WORK LOCATION (Site Name & State/
  8. BRIEFLY DESCRIBE SCOPE OF WORK:
  9. DESCRIBE CONTRACTOR'S PERFORMANCE:
 10.  UNUSUAL PROBLEMS/OCCURRENCES AFFECTING CONTRACTOR'S PERFORMANCE:
 11. PHASE I AVAILABLE
                     12. PHASE I PAID
13.  PHASE II AVAILABLE
                                                               14. PHASE II AWARD RECOMMENDED?

                                                                   D YES     RECOMMENDED SIZE: ,

                                                                   D NO
                                                          (0-100%l
 15. STATE SPECIFIC REASONS FOR RECOMMENDATION FOR PHASE II AWARD: (Additional pages may be attached if neccessaryl
 1SPO
           Signature and Date
                                      REM RPO
       Signature and Date
                                    HQ EVALUATION COORDINATOR
Signature and Date
Distribution:
 HQ Evaluation Coordinator (Original!
 Contracting Officer (Copy I
 REV RPO iCopyl
 RSPO iCopyl
 Contractor (Copy'
              16

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                                                    EXHIBIT 7
                                                   (continued)
                                                                                       OSWER Directive 9242.3-3
                                                                                                         PAGE 2 of 3
EPA WORK ASSIGNMENT COMPLETION REPORT (WACR)
CONTRACT NO. WORK ASSIGNMENT NO. EPA REGION
PROJECT SCHEDULE AND COST INFORMATION WORKSHEET
APPROVED WORK PLAN
AND
WA AMENDMENT
DATES

WORK PLAN APPROVAL DATE
Amendment 1
Amendment 2
Amendment 3












TOTAL PLANNED COST
TOTAL ACTUAL COST
VARIANCE
LOE&
EXPENSE
COST




SUBCON-
TRACTING
POOL
COST




TOTAL
PLANNED
COST




PLANNED
COMPLETION
DATE




ACTUAL
COMPLETION
DATE




DiftrtBution:
 HQ Evaluation Coortmitor lOrigmal)
 Contracting Otficar (Copy)
 REM RPO (Copvl
 BSPO ICooy)
 Contractor (Copyl
17

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                                                                               OSWER  Directive  9242.3-3
                                               EXHIBIT  7
                                              (continued)
                                                                                                PAGE 3 of 3
                       EPA WORK ASSIGNMENT COMPLETION REPORT (WACR)
 CONTRACT NO.
WORK ASSIGNMENT NO.
   EPA REGION
 PERFORMANCE CRITERIA RATING WORKSHEET
         PERFORMANCE CRITERIA
      RATING
SUPPORTING COMMENTS
 PROJECT PLANNING
 - ORGANIZING (E.G.. WORK PLAN
   DEVELOPMENT. DATA REVIEW)
 - SCHEDULING
 - BUDGETING
 TECHNICAL COMPETENCE & INNOVATION
 - EFFECTIVENESS OF ANALYSES
 - MEET PLAN GOALS
 - ADHERE TO REGS. & PROCEDURES
 - APPROACH CREATIVITY/INGENUITY
 - SUPPORT COE. STATE. ENFORCEMENT
 - EXPERT TESTIMONY
            _5

            .4

            _3

            .2

            .1
SCHEDULE & COST CONTROL
- BUDGET (HOURS & COST) MAINTENANCE
- PRIORITY'SCHEDULE ADJUSTMENTS
- COST MINIMIZATION
            .5

            .4

            .3

            .2

            .1
 REPORTING
 - TIMELINESS OF DELIVERABLES
 - CLARITY
 - THOROUGHNESS
            .5

            _4

            .3

            _2
RESOURCE UTILIZATION
-  STAFFING
-  SUBCONTRACTING
-  EQUIPMENT. TRAVEL. ETC.
            .5

            .4

            .3

            _2

            .1
EFFORT
   RESPONSIVENESS
   MOBILIZATION
   DAY-TO-DAY
   SPECIAL SITUATIONS (E.G.. ADVERSE/
   DANGEROUS CONDITIONS)
            .5

            .4

            .3

            _2

             1
Distribution:
 HQ Evaluation Coordinator (Original)
 Contracting Officer ICopv>
 REM RPO (Copy!
 HSPO iCoovl
 Contractor iCooyl
               18

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 SPM
RSPO
  r
                                                                                 OSWER  Directive  9242.3-3
                                             EXHIBIT  3

                          Sample Work Assignment Closeout  Form


                                      WORK ASSIGNMENT CLOSEOUT
             DATE:
            FROM:.
                   Regional Site Proiect Officer
             TO:
                 REM-Deputy Project Officer


             WA NO.:	
            SITE NAME:

            ACTIVITY: .
                     Assignment completed and project can bt cloud.
          INSTRUCTIONS FOB PROCESSING
         "WORK ASSIGNMENT CLOSEOUT"


     1)  SPM Inmates end submits form to «PSO.

     2)  H8PO comeim* form, gra REM-RPO ilpmun
        •nd return* form to SPM.

     3)  SPM forward! comelmd form to ZPMO
        (Ann: AZPM-Admln.). SPM rvtalni coov
       . for pro|*ct fll*.

     4)  Orlgnltl form ont to ZPMO for contract fll*.

     3)  ZPMO nndf eoolM to REM-DPO and CO,
        EPA HO.
            ^_^_  Assignment incomplete.


            Additional work required:	
            RSPO Approval Signature/Date
REM-RPO Approval Signature/Date
ZPMO       oc: CO, EPA HO
                                                                                                 OtiMBMlli
                                                                                                   6/8/84
                                                 19

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