QUALITY ASSURANCE PROGRAM
PART I
FOR USEPA REGION II
FISCAL YEAR 1989
DOCUMENT CONTROL NUMBER
MMB-001/89
U. S. ENVIRONMENTAL PROTECTION AGENCY
REGION II
26 FEDERAL PLAZA
NEW YORK, NEW YORK 10278
OCTOBER 1988
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Concurrences
(1)
Name:
Gerard F. McKenna
Title: Region II Quality Assurance Officer
Signature ~ ~ ~ (c....~---
(2)
Name:
Barbara Metzger
Title: Director, Environmental Services
Signature ~~ t~
Region II QAPP
Part I
Revision No. 0
Date: 10/1/88
. Page: 1 of 33
Phone:
201-321-6645
Date
c.I/7/8,7
Phone:
201-321-6754
Division
Date~
(3)
Name:
'Pedro A. Gelabert
Title:
Director, Caribbean Field Office
Signature_~~ ~~
(4)
Name:
Conrad Simon
Title: Directo, r~ and ~aste Management
~/.
Signature ~' 4.~ -
/-
(5)
Name:
Richard L. Caspe
Title: Direct~~ter Ma~ement Division
~/ "/ <-.
Signature .
(6)
Name:
Stephen Luftig
Title: Direct~mergency ~emedi[l R . ponse
Signat ure '-..J -e. [ '- !J . . \f
Phone:
809-725-7825
Date~
Phone:
212-264-2301
Division
Date
fl'~/FJ
Phone:
212-264-2513
Date
4/jt!ĢiH)
-
Phone:
212-264-8672
Division ,I I,A (~I
Date~
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Concurrences cont'd.
(7)
Name:
Douglas Blazey
Ti de:
f Regional
Signa'ture.
(8)
Name:
Herbert Barrack
Title: Assistan~Regional/Administrator,
Office~. f .~O;iC'li Manage"
-(-/7 '.~6 f "
Signature ./ c.IF ... pe,.~~~
f'
.' .
i
{
Approval for Regional Implementation
Name:
William Muszynski
Title:
Approval for Agency
Name:
St anley Blacker
Title: Director, jJ9aAi~y As~uranc: Mallagement Staff
Signature ~
Region II QAPP
Part I
Revision No. 0
Date: 10/1/88
Page: 2 of 33
Phone:
212-264-1018
Counsel A A'.. 0 1/\ ~
Date~\
Phone:
212-264-2520
Date
.1 .,
-/ ,~
. ~! !:u"1
~ J~~/tT 7
,,," ,(0" i "
"; /
Phone:
212-264-2525
Date
~~
Phone:
202-382-5763
Date ~//b/ 17
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Section
Number
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
Appendix I
PART 1 ..
SECTION INDEX
Title
Region II Quality Assurance Policy..............
Major Mission Elements Requiring QA.............
Data Quality ObjectivE!S.........................
Quality Assurance Project Plans.................
Standard Operating Prclcedures...................
Regional Audit Program..........................
Assignment of Responsibility....................
Resources for the Q~ F'rogram....................
Annual Planning.................................
QA Training.....................................
Ac ro nyms .....................................
Regi on II QAPP
Part I
Revision No. 0
Date: 10/1/88
Page: 3 of 33
Page
4
5
15
17
19
19
23
29
29
30
31
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Region 11 QAPP
Part 1
Revision No. 0
Date: 10/1/88
Page: 4 of 33
Introduction:
This Quality Assurance Program Plan (QAPP) has three major parts. Parts
I and 11 are intended to document the Region's ongoing policies, procedures
and management systems that are in place to implement the Quality Assurance
(QA) Program, and manage QA for the Regional Laboratory, respectively.
Part III is a combination of the Annual QA Status Report for the preceding
year and QA Work Plan for the upcoming year.
Parts 1 and 11 are not normally revised annually, but rather only when
QA policies, procedures or management are significantly changed.
Section 1.0 - Region 11 Quality Assurance Policy
USEPA Region II is committed to a Program aimed at improving and assur-
ing the quality of all environmental measurements performed by or for
the Region. The goal of this Quality Assurance (QA) Program is for all
environmental data to be of known quality, with all aspects" of their
collection documented, and all documentation verifiable and defensible.
Overall responsibility for the QA Program in Region II rests with the
Regional Administrator, with responsibility for planning, oversight, and
policy recommendation delegated to the Quality Assurance Officer (QAO),
in the Monitoring Management Branch (MMB) of the Environmental Services
Division (ESD). All personnel involved with environmental measurements,
including field, laboratory, project, and data processing personnel, as well"
as grant and contract officers, have the responsibility to ensure the quality
of the data associated with those measurements. MMB is available to sup-
port the QAO by providing manpower, technical expertise, and training to
Region II pe~sonnel and to assist them in carrying out their QA responsibi-
lities.
Program and project managers are responsible for specifying their data
quality needs and providing adequate resources to ensure that they will'
be satisfied. This is accomplished through the development and implemen-
tation of QAPPs for all extramural programs, and QA Project Plans (QAPjPs)
for all' projects involving environmental measurements. QAPjPs, developed
before measurements begin, describe the acceptable levels of data quality
as well as the proposed means for achieving them, and assign responsibility
to each stage. Programs and projects are then reviewed through QA audits
to ensure conformance with the applicable QAPP or QAPjP.
It is Region II policy that the QA associated with
ities is to be integrated as much as possible into
ities themselves. This unification stretches from
and planning through data collection and end use.
data collection activ-
the measurement activ-
resource allocation
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Region II QAPP
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Section 2.0 - Kajor Mission Elements Requiring QA
The purpose of this section is to convey a sense of the seope of Region
II's mission in order to put the QA Program in perspective. Each of the
Region's major missions is described for each Division down to the branch
level. ESD responsibilities are described down to the section level since
the majority of environmental data are generated in ESD.
2.1 - ENVIRONMENTAL SERVICES DIVISION - Responsible for setting priorities
and assuring that resources are available to collect environmental samples,
analyze collected samples and evaluate the resulting data in support of
regional and national compliance monitoring programs. Directs and coord-
inates the field and laboratory support for the Region. Directs the
implementation of the regional QAPP. Directs special studies, investigations
and surveys to support regional enforcement actions or define environmental
quality problems.
Provides advice and assistance to state and local agencies and oversight
of state programs in monitoring, analytical testing, quality assurance,
for the regional Federal Insecticide, Fungicide and Rodenticide Act
(FlFRA) .
Translates Headquarters policy into compliance-oriented regional programs
and a delegated pesticides program. Directs the Toxic Substances Control
Act (TSCA) compliance program and oversees the Federal portion of FIFRA.
Provides formal liaison between Region II, the International Joint Commis-
sion, and the Great Lakes National Program Office.
2.1.1. - TECHNICAL SUPPORT BRANCH - Consists of an Organic Chemistry Section,
an Inorganic Chemistry Section, and a Sanitary Chemistry and Microbiology Sec-
tion. Responsible for chemical cmd microbiological testing of pollutants
in support of CERCLA/SARA, RCRA, CWA, CAA, TSCA, AHERA, FIFRA, MPRSA and SDWA
(see Appendix I, Acronyms List for explanation). Produces all analytical results
in accordance with the regional QA Program. Provides consultation and assist-
ance to state, local, and other laboratories.
a. Organic Chemistry Section - RE~sponsible for performing analyses of environ-
mental and performance evaluation samples for organic contaminants, including
purgeables and non-volatile organic compounds, pesticides, herbicides and
PCBs. Has regional expertise in gas chromatography (GC) and gas chromato-
graph/mass spectrometry (GC/MS) and provides such expertise as witnesses
in litigation.
All analyses performed are in support of regional, state-delegated or
Headquarters programs. Analyses are performed on either the GC or GC/MS
in accordance with laborat~ry standard operating procedures, EPA proto-
cols and good laboratory practices.
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Region II QAPP
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b. Inorganic Chemistry Section - Responsible for analyzing environmental and
performance evaluation samples for inorganic contaminants including trace
metals, nutrients and total organic halides. Performs analyses using atomic
absorption (AA) units, inductively coupled argon plasma (ICAP) units, spectro-
meters, auto analyzers, and TOX analyzers. Provides expert witness support in
litigation in these chemistry specialties. Performs all analyses in support
of regional, state-delegated, and Headquarters programs. Conducts all anal-
yses in conformance with laboratory standard operating procedures, EPA protocols
and good laboratory practices. Coordinates with other laboratory sections to
assure that all standard operating procedures are in place and current.
c. Sanitary Chemistry and Microbiology Section - Responsible for performing anal-
lyses of environmental samples for total/fecal coliform, Salmonella, entero-
cocci, enteroviruses, mutagenicity (Ames Test), conventional wet chemistry
(e.g., alkalinity, BOD, solids, turbidity, dissolved oxygen), cyanides, phenols
and other chemical pollutants. Performs analyses using conventional micro-
biology equipment and sanitary chemistry equipment such as pH meters, conductivity
meters, turbidity meters and specific ion electrode probes. Performs analyses
in support of. regional, state-delegated, and Headquarters programs. Conducts
all analyses in conformance with laboratory standard operating procedures, EPA
protocols and good laboratory practices. Responsible for providing all labora-
tory sections with clean gla~sware and purified laboratory water. Coordinates
with other laboratory sections to assure timely completion of analyses and
issuance of complete laboratory reports through the proper operation of the
Official Sample Cont~ol and Repository (OSCAR) system.
2.1.2 - PESTICIDES AND TOXIC SUBSTANCES BRANCH - This Branch consists of the
Pesticides and Asbestos Section and the Toxic Substances Section Section.
Responsible for the implementation of the FIFRA, TSCA, Asbestos School
Hazard Abatement Act (ASHAA), Asbestos Hazard Emergency Response Act (AHERA) and
Section on 313 of the. Emergency Planning and Comm~ity Right-To-Know Act (Title
III of SARA). The FIFRA program has been delegated to all Region II States and
. is basically an oversight program providing both technical and financial
assistance. The TSCA program is an enforcement effort with major emphasis on
polychlorinated biphenyl (PCB) c.hemicals. The Asbestos Acts address friable
asbestos in primary and secondary schools. Section 313 of the Title III program
establishes an inventory of toxic chemical emissions from certain facilities.
a. Pesticides and Asbestos Sectio,n - Provides technical and program assistance
to state and local agencies c01ncerned with the use of pesticides. Awards
grants annually and monitors state programs for conformance with the grant
commitments. Conducts import inspections of chemical shipments for compliance
with FIFRA regulations and collects samples as necessary to support potential
enforcement actions. Assists the Office of Regional Counsel in the preparation
of complaints and consent decrees, as well as participating in settlement
conferences. Provides lead personnel for conducting Good Laboratory Practice
(GLP) and Data Audit Inspections at private sector laboratories using
Headquarters experts to determine adherence
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Region 11 QAPP
Part 1
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to laboratory procedures and to validate data only
quarters programs. Acts as focal point to respond
state, local agencies, indust17 and the public for
the selected TSCA regulations.
for FlFRA and TSCA Hea-
to requests from the
information in FlFRA and
Provides supervision and direc:tion for the asbestos-in-schools inspection
program using personnel hired under the grant between EPA Headquarters and
the American Association of Retired Persons (AARP). The staff consists
primarily of retired professionals who conduct inspections, provide techni-
cal assistance and recommend Emforcement actions as appropriate for noncom-
pliance with these regulation~l. Also provides the technical support neces-
sary for settlement conferences.
b. Toxic Substances Section - Responsible for surveillance and com-
pliance evaluation of industries required to comply with TSCA regulations
and for Section 313 of the Title 111 program. The section is primarily
concerned with regulations concerning PCBs. Determines technical compliance
for industries and other facilities that manufacture, distribute or use
chemicals by examining production processes and records, and
distribution/disposal records as necessary. Issues complaints_for TSCA
violations and for providing the technical support necessary for settlement
conferences.
Under the Title 111 program, the Section provides assistance to industry in
completing Toxic Release Inventory (TRl) forms, for implementing the annual
reporting requirement for the TRI form and for advising affected communities
on the provisions of the Section 313 regulations.
2.1.3 - MONITORING MANAGEMENT BRANCH - This branch consists of an Air and Water
Section and a Toxic and Hazardous Waste Section. Responsible for conducting
the Region's quality assurance and data management programs, prepares and
maintains the Regional Quality Assurance Program Plan, and establishes
-requirements for all Agency monitoring and enforcement programs.
Plans, coordinates, provides technical assistance, and evaluates activities
with EPA, state, local and other Federal and private laboratory and field
operations. Develops quality assurance and data management plans and agreements
with state and local agencies; plans and develops quality assurance and data
management programs for activitiE~s of a11 Agency programs carried out in the
Region. Carries out reviews of data quality objectives, QAPjPs and standard
operating procedures. Provides D~nagement and technical systems audits and
evaluations of data quality. OpE~rates a proficiency testing program and acts
as a focal point for EPA methodology requirements and quality assurance services.
In addition, the Monitoring Management Branch maintains an inventory of all
monitoring projects in the Region, provides data necessary for the
Environmental Status Reports, and reviews all state grantee outputs for
monitoring activity. Personnel Ilerforming this function report directly to the
Branch Chief.
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~~ooII~P
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a. Air and Water Section - Responsible for providing quality assurance direction,
assistance and evaluation of ambient and source monitoring data collection
activities related to CWA, SDWA, MPRSA, FlFRA, TSCA, and CAA. Prepares
and maintains the Regional QAPP, and establishes requirements for the programs
relevant to these acts. Reviews grants, cooperative and interagency agreements,
permits, contracts, study plans, protocols, quality assurance project plans,
and standard operating procedures to assure that quality assurance requirements
are met.
Carries out management, technical and performance audits of data collect-
ion systems. Provides evaluations of air monitoring sites for conformance
with siting criteria, reviews air stationary source testing and monitoring
projects, and RCRA Trail Burn Plans to assure that quality assurance
requirements are met. Performs certification inspections of drinking
water laboratories. ~views and evaluates monitoring data. Investigates
special monitoring data probl.!ms and provides training on measurements and
QA/QC procedures. Reviews state monitoring programs.
b. Toxic and Hazardous Was~e Section - Responsible for providing quality.assur-
ance direction, assistance and evaluation of environmental monitoring acti-
vities related to CERCLA/SARA, and RCRA. Reviews grants, cooperative and.
interagency agreements, conse:~t decree orders, permits, contracts, lFBs,
study plans, QAPjPs and standard op~rating procedures to assure that
quality assurance requirements are met. Carries out management, technical
and performance audits of data. collection systems. Reviews RCRA WAPs
to assure that all technical and QA requirements are satisfied. Provides
the Depu~y Project Officer function for Region II Contract Laboratory
Program contractors. Reviews and validates Contract Laboratory Program
data. Performs audits of data quality and investigates special data
quality problems. Provides training and assistance in measurements and
.QA/QC procedures.
2.1.4 - SURVEILLANCE AND MON~TORING HRANCH - This Branch consists of a Superfund
Support Section, an Ambient Monitoring Section and a Source Monitoring Section.
Responsible for the collection and evaluation of environmental data in all Agency
monitoring and enforcement programs. Conducts investigations and studies of sur-
face water, groundwater and air quality at RCRA regulated facilities and industrial
and municipal wastewater treatment plants. Provides direct field activity and con-
tractor management of waste site field investigations and studies in support of
Superfund remedial, removal, enforcement and emergency response activities. Pro-
vides technical assistance to municipal treatment plants to improve operating pro-
cedures.
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Region II QAPP
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a. Superfund Support Section - Responsible for the management of the Field In-
vestigation Team (FIT) contractor which supports the Superfund remedial, re-
moval, enforcement and emergency response actions of the Region. Activities
include overall technical direction and oversight for a wide range of highly
scientific studies and management tasks. Responsibilities include planning,
controlling and evaluating the activity of a large .number of contractor-sup-
ported activities. Interfaces FIT activity with the other national contractor
programs such as the Contract Laboratory Program (CLP), Remedial Contractor
Program (REM), Technical Assistance Team (TAT), and the EnviTonmental Photo-
graphic Interpretation Center (EPIC). The Regional Sample Control Center
(RSCC) in this section is responsible for coordinating laboratory analysis
activity with data validation and report generation. Investigations and
studies of air emissions are also conducted by this section.
b. Ambient Monitoring Section - Responsible for the implementation and oversight
of state activities for the basic water quality monitoring programs. Entails
ambient water monitoring, ocean monitoring and shoreline beach surveillance
with particular emphasis in the area impacted by the ocean dumping activities.
Reviews and evaluates technical aspects of the ocean dumping permit progr~.
Works with state and local agencies on all ambient water monitoring activities
in Region II. The water media activities also include on-site bioassay sur-
veys. Provides expertise upon request to state and local agencies in their
implementation of all ambient water quality monitoring activities. Represents
the Region on the International Joint Commission's Water Quality Monitoring
Task Forces and Workgroups and Great Lakes National Program Office's activi
ties concerning water quality monitoring issues impacting Region II.
c. Source Monitoring Section - Responsible for performing studies, evaluations
and surveys to detect, identify and measure pollutants and toxic substances
present in soils, surface waters and groundwaters due to discharges from
NPDES permitted industrial plants, municipal sewage treatment facilities and
.RCRA regulated facilities. Performs surveys for purposes of NPDES compliance,
surveillance, enforcement, operational evaluation, and/or technical assistance
to other program elements or state and interstate agencies. The RCRA field
activities include hazardous waste permit compliance inspections, corrective
action monitoring at RCRA regulated facilities and enforcement support moni-
toring. Extensive coordination with program offices in both the Region and
state agencies is required.
2.2 - WATER MANAGEMENT DIVISION - Responsible for public water supply, domestic
and industrial wastewater treatment control, marine discharge, construction
grant funding for domestic wastewater facilities, ocean dumping and groundwater
which includes the Underground Injection Control (UIC), Wellhead Protection
(WHP) and Sole Source Aquifer (SSA) programs. Reviews state work plans and
recommends grant awards for water pollution control, water quality management,
and the safe drinking water programs;
2.2.1 - DRINKING/GROUNDWATER PROTECTION BRANCH - Responsible for managing both
the Public Water System Supervision- (PWSS) aspects and the UIC aspects of
the Safe Drinking Water Act.
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Region II QAPP
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PWSS activities have been delegated to the statesj the Region's role is pri-
marily one of oversight. PWSS monitoring-related activities that are conducted
by the states consist of development, inspection, and certification of private
laboratories for drinking water parametersj management of PWSS self-monitoring
data supplied by water purveyorsj and surveillance monitoring of PWSS purveyors.
This branch works with MMB in approving and auditing state agency laboratory
programs. The states are responsible for certifying and auditing all other labo-
ratories within the state which analyze for drinking water parameters. Perform-
ance audits are conducted by the mailing of performance evaluation (PE) samples
to the water purveyors.
The UIC program provides for the protection of current and potential drinking
water aquifers from contamination by the injection of fluids into wells,
and fostering appropriate management of all other aquifers based on the
evaluation of their current and projected uses.
Injection wells authorized by rule or permits are issued.for various
classes of underground injections and monitoring can be required as part of
the permit application, or as a monitoring requirement in the permit, or the
~egulatory agency may conduct surveillance monitoring. A generic QAPjP has
been developed for this type of monitoring.
2.2.2 - WATER PER~IIS AND COMPLIANCE BRANCH - Overviews state-delegated
NPDES permit and pretreatment programsj tracks compliance with NPDES permit
requirementsj oversees the state enforcement programs and inititates Federal
enforcement actions as necessary. The purpose of the NPDES programs is to
control industrial and municipal discharges through effluent limitations,
self-monitoring requirements, reporting requirements, and specific action re-
quirements, all of which are included in permits issued to the discharger by
the state agency.
Permittee self-monitoring data is inputted to the Permits Compliance System (PCS)
and is evaluated for follow-up surveillance or enforcement actions. Both state
and ESD personnel conduct NPOES surveillance monitoring. This involves both Com-
pliance Sampling Inspections (CSIs) and Compliance Biomonitoring Inspections (CBls).
QAPjPs have been prepared and approved for routine CSIs and CBIs conducted by ESO.
Laboratory performance is evaluated by mailing all major permittees PE samples to
be analyzed by the appropriate laboratory (DMR study). Also, NPOES monitoring
can be expanded to include indirect industrial dischargers to domestic wastewater
facilities with approved stat~ and local pretreatment toxic control programs.
In addition to routine and surveillance monitoring, intensive survey monitoring
is performed in determining wasteload allocations, which may lead to more
stringent effluent limitations, for water-quality limited streams. Monitoring
1s also conducted to support enforcement actions.
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Region II QAPP
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2.2.3 - MARINE AND WETLANDS PROTECTION BRANCH - Responsible for the technical
review and evaluation of environmental impacts with regard to the disposal of
municipal and industrial wastes, dredged materials, cellar dirt and wooden debris
in marine and/or wetland areas in the Region. Monitoring requirements can be
included in permits to identify the nature of the disposed waste and/or to moni-
tor ambient water quality. Monitoring is also conducted to support enforcement
actions and site designations. Estuaries within the Region II boundaries
selected for involvement in the National Estuary Program come under the purview
of this branch.
2. 2.4 - NEW YORK, NEW JERSEY, AND THE CARIBBEAN MUNIC I PAL PROGRAMS BRANCHES -
These branches are responsible for managing the Construction Grants Programs,
and the management of Publicly Owned Treatment Works (POTW) specific permit/
compliance/enforcement actions under NPDES, in their respective areas. En-
vironmental monitoring associated with construction grants is generally per-
formed in the facility planning stages to de~ermine whether secondary treatment
or advanced wastewater treatment is necessary to meet water quality standards.
This monitoring is generally performed by the state agency and QAPjPs's are
usually prepared. Before/after monitoring of POTW facilities constructed with
construction grant funds are also conducted.
2.2.5 - WATER STANDARDS AND PLANNING BRANCH - Develops and implements the
programs authorized by Sections 106, 208, 205(g), 205(j), Title III and Title
IV of the Clean Water Act. State water monitoring programs are partially
operated with these funds. Fixed station monitoring networks and intensive
surveys are conducted by these programs. Network data are used to determine
long term trends and are used in development of the biennial 305(B) Report.
Intensive surveys are conducted for wasteload allocation monitoring and use-
attainability monitoring. Use-attainability analyses are required when, as
part of the triennial review, the state is considering proposed uses for waters
that are less than fishable/swimmable. QAPjPs are required to be developed
when monitoring is involved. .
This branch also evaluates and develops recommendations on secondary treatment
301(h) waiver requests.
2.2.6 - THE OFFICE OF GROUNDWATER COORDINAIION - Responsible for the development
of water policies and strategies and supports the Regional Groundwater Steering
Committee. Reviews and approves state groundwater programs funded with "Special
106 funds". When the annual workplans call for groundwater monitoring, QAPjPs
are required. It also has the lead in the Geographic Information Systems (GIS)
pilot program being considered by the Region, and has the responsibility for the
WHP and SSA programs.
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2.3 - EMERGENCY & REMEDIAL RESPONSE DIVISION ~ Responsible for the development,
implementation and coordination of Regional activities under the Comprehensive
Environmental Response Compensation and Liability Act (CERCLA, also known as
Superfund), as amended by Superfund Amendments Reauthorization Act (SARA). Man-
ages a comprehensive program for site evaluation, expedited response actions,
immediate removals and long-term. remedial actions including cost recovery
actions. Serves as the focal point for all emergency response and emergency
contingency planning activities. Responsible for spill control and monitoring
programs under Section 311 of the Clean Water Act. See table 1 for a summary
of Superfund monitoring.
2.3.1 - NEW JERSEY COMPLIANCE AND NEW YORK/CARIBBEAN SItE COMPLIANCE BRANCHES-
Responsible for conducting hazard assesments, managing technical assistance
grants for hazardous waste sites. Monitor non-binding allocations of
responsibility (NBARS), negotiated settlements and de minimis settlements as
appropriate, manage CERCLA technical enforcement activities, draft administrative
orders, follow up on-compliance with orders and with negotiated settlements,
develop cost recovery cases and conduct negotiations with responsible
parties. Provide support to attorneys on litigation. Prepare and update the
annual regional inforcement program pl~n within the Superfund Comprehensive
Accomplishments Plan (SCAP). Carry out remedial investigations/feasibility
study (RI/FS) responsibilites for the sites classified as enforcement lead.
2.3.2 - PROGRAM SUPPORt "BRANCH .. Responsible for managing contract award,
evaluation and use, maintenance of several Superfund program tracking and
data management systems as well as broad enforcement, support and policy
coordination. the branch also manages the Superfund site assessment and
investigation programs, federal facility Superfund sites, dioxin sites, and
site deletion activities. Branch provides regional and divisional expertise
in several technical subject areas, fosters inter and intradivision
coordination in the Superfund program. QAPjPs submitted for site
investigations (SIs) are reviewed and approved by MMB. Many SIs are conducted
by the FIt contractor in which case the projects are managed by 5MB of ESD.
The branch also manages the REM and tES contracts.
2.3.3 - NEW JERSEY, AND NEW YORK/CARIBBEAN REMEDIAL ACtION BRANCHES - These
two branches are responsible for preparing the SCAP (Superfund Comprehensive
Accomplishments Plan), carrying out remedial investigations, managing
technical assistance grants, conducting feasibility studies, performing or
overseeing remedial design activites, managing EPA remedial contractor
activities, serving as coordinator, as neede, for construction oversight.
In addition, the Branches serve as liaison with the Corps of Engineers
for design and construction projects, EPA responsibilities for operation
and maintenance of facilities constructed at NPL sites, support cost
recovery actions, participate in establishing multi-year site cleanup
schedules, review monitoring plans and data, and coordinate all activities
with state officials, as appropriate.
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QAPjPs submitted for RI/FS and RD activiteis are reviewed and approved
by MKB unless this authority has been delegated to the States for State
lead projects.
2.3.4 - REMOVAL ACTION BRANCH - Branch staff serve as On-Scene
Coordinators (OSC) an monitor the longer term removal-type clean up
activities of responsible parties. . the Branch undertakes sustained
federally funded removal actions; provides the technical field support
for enforcement asssociated with removal actions; conducts inspections of
sites to determine potential for removal actions; and coordinates regional
interaction with FEMA and regional participation in Federally declared
disasters.
2.3.5 -RESPONSE AND PREVENTION BRANCH - Responsible for screening incoming
notification of oil and hazardous substance releases, managing Region II's
response to oil and hazardous substance release incidents on a 24 hour basis,
managing technical enforcement of the oil spill prevention program;
undertaking short-term removal-type mitigation activities (or responsible by
party oversight) and providing support to the emergency response program
equipment maintenance, readiness, and administraion. In addition, the
Branch has primary responsibility for implementing the provisions of the
Emergency Planning and Community Right to Know Act including such activities
as overseeing state implementation of the Act and delivering Agency technical
and training support to the states and to local government, as appropriate.
the Branch also undertakes Federal removal actions, oversees responsible
party removal actions, as assigned, provides the Region's Project Officer(s),
and Deputy Project Officer(s) for mitigation and technical assistance team
contractors managed by the Branch; manages the regional data base of oil and
chemical releases, enforces the notification requirements of the CWA, CERCLA
and SARA Title III; maintains centralized data on innovative on-site
treatment/disposal technologies, and maintains the Removal Program technical
library.
2.4 - THE AIR AND WASTE MANAGEMENT DIVISION - Responsible for the development,
implementation, and coordination of the air, solid waste, and radiation programs
in the Region. Actively participates in the negotiation and implementation of
state workplans, cooperative agreements, and state/EPA agreements to prioritize
and integrate pollution control activities. Manages the Regional Hazardous Waste
Management program mandated by the Resource Conservation and Recovery Act (RCRA).
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2.4.1 - REGIONAL RADIATION REPRESENTATIVE - Responsible for coordinating and
evaluating "existing and proposed environmental monitoring and surveillance
activities in accordance with E~~ Monitoring and Surveillance Guides and EPA
Environmental Radiation Standards. Reviews current and proposed Radiological
Emergency plans at existing and proposed nuclear power plants.
2.4.2 - AIR PROGRAMS BRANCH - Responsible for supplying technical and program
assistance to state and local air pollution control and transportation planning
agencies. Assists state and local governments in developing and carrying out
State Implementation Plans (SIPs) and in complying with air quality impact as-
sessment and air quality data management requirements. Manages SAROAD, the
ambient air data system, and coordinates the national, state and local Air Moni-
toring Station (NAMS/SLAMS) networks in the Region.
2.4.3 - AIR COMPLIANCE BRANCH -Responsible for supplying technical review and
giving guidance to state air pollution control agencies in carrying out those
portions of approved implementation plans pertaining to point sources. Imple-
ments regional efforts to assure compliance with National Emission Standards
for Hazardous Air Pollutants (NESHAP) and New Source Performance Standards
(NSPS). Conducts engineering field investigations and provides technical back-
up for air enforcement actions. Provides technical reviews of new sources
affected by Prevention of Significant Deterioration (PSD) regulations and monitors
state permit and inspection programs.
2.4.4 - HAZARDOUS WASTE PROGRAMS BRANCH - Responsible for supplying technical
and program assistance to state and local agencies engaged in solid and haz-
ardous waste management and disposal. Assists states in the preparation of
applications for state program authorization reviews, and recommends approval of
state applications for program authorization. Negotiates terms, conditions and
activities for state RCRA Subtitle C grants and monitors their performance.
Reviews and approves solid waste grants to states for demonstration, planning and
training projects. Responsible for implementing programs and oversight of state
programs for underground storage tanks, and managing the hazardous waste small
quantity generator program.
2.4.5 - HAZARDOUS WASTE FACILITIES B~~CH - Responsible for implementing the
facility management planning activities of the hazardous waste management pro-
gram by integrating permitting and enforcement activities into a cohesive manage-
ment process. Undertakes the development and implementation of hazardous waste
permit strategies with the Hazardous Waste Programs Branch, and oversees the
implementation of the program. Reviews state hazardous waste permits for ade-
quacy in New York and New Jersey. Develops and issues hazardous waste permits
in Puerto Rico and the Virgin Islands. Makes PCB authorizations under TSCA.
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2.4.6 - HAZARDOUS WASTE COMPLIANCE BRANCH - Responsible for compliance and
enforcement activities under RCRA. Investigates complaints. associated with
poor hazardous waste management, and initiates enforcement actions where ap-
propriate. Conducts inspections for compliance of interim status facilities
and permitted facilities, to develop enforcement actions, and for oversight
of authorized states. Responds to interim 'status and permit violations by
seeking voluntary compliance through Section 3008 and 3013 compliance orders,
Notices of Violations, and Section 3007 letters or by referring documented vio-
lations with specific recommendations for litigation to Office of Regional
Counsel. Responsible for initiating federal enforcement response where states
fail to take timely and appropriate action. Coordinates federal facility
activities related to RCRA, and provides technical assistance for determining
their compliance.
2.5 - THE OFFICE OF POLICY AND MANAGEMENT - Since the responsibilities of this
division are largely administrative and do not have a direct impact on monitoring,
they will not be described in detail. Those branches in this division which do
have monitoring related activties are described below.
2.5.1 - ENVIRONMENTAL IMPACTS BRANCH - Responsible for managing the develop-
ment of Environmental Impact Statements (EISs) as authorized by the National
Environmental Policy Act (NEPA). EIS monitoring funded by EPA requires the
development of a QAPjP which is submitted to liMB for review and approval..
2.5.2 - THE INFORMATION SYSTEMS BRANCH - Responsible for managing mainframe
data systems in the Region including the environmental data stored in STORET and
PCS. Also involved with the Geographic Information Systems (GIS) being considered
by the Region.
2.5.3 - THE PROGRAM AND POLICY INTEGRATION BRANCH - Responsible for coordinating
grant applications, workplans and semi-annual reviews of state air and water
programs, which include air and water monitoring activities. Also works with the
Monitoring Management Branch to document the QA component of the semi-annual
reviews of state air and water programs.
2.5.4 - THE GRANTS ADMINISTRATION BRANCH - Responsible for insuring that all
statutory and regulatory administrative requirements are addressed prior to
award of any grant or cooperative agreement. This includes compliance with
the quality assurance requirements of 40 CFR Part 30.302(d).
Section 3.0 - Data Quality Objectives
3.1 - General Policy - It is regional policy that high level decision makers
use data quality objectives (DQOs) as a mechanism for balancing conflicting
demands and data quality needs.
DQOs are qualitative and quantitative statements about the quality of data
needed for a specific environmental measurement program or project. The
purpose. of using DQOs is to ensure that the costs involved in data collection
are properly considered, in light of the costs and benefits rela,ted to the
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quality of the data and the quality of the resulting decision-making.
The formal concept of DQOs sponsored by EPA's Quality Assurance Management
Staff (QAMs) requires that high level decision makers define their general
data quality needs to technical staff members who develop alternative
measurement approaches for final decisio~s. Region II fUlly supports
and is committed to the DQO concept.
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Section 4.0 - Quality Assurance Project Plans
4.1 - General Guidance - It is regional policy that all projects involving en-
vironmental data collection (herE~after called "monitoring projects") carried
out by or for the Region shall have QAPjPs written and approved prior to the
initiation of monitoring~ This upplies to projects conducted or funded directly
by the Region (termed in-house) us well as those for which the Region has only
oversight responsibility, such ao state-lead projects or work to be performed by
potentially responsible parties (termed extramural). If EPA funds or carries
out directly one component of a t~onitoring project (i.e. analysis), the entire
study must have an approved QAPjP.
QAPjPs should be prepared according to "Interim Guidelines and Specifications
For Preparing Quality Assurance J?roject Plans", QAMS-005/80, December 29, 1980
or "Guidance For Preparation of C:ombined Work/Quality Assurance Project Plans
for Water Monitoring", OWRS-l, May 1984 (or later revisions of these documents
as they become available). MMB l:Jtaff may, upon request and discussion, allow
combination of the QAPjP into another document, such as a CERCLA "POP" or a
RCRA "WAP", to save duplication c)f effort. In programs, such as CERCLA, it is
the preferred practice.
When a group or continuum of mo~ltoring projects is carried out for the same
purpose and with the same personnel and procedures, a "generic" plan may be
developed. Otherwise, QAPjPs sh.iill be prepared separately for each project.
It is regional policy (Order No. R-5340.1, dated January 26, 1988), that all
monitoring projects carried out by EPA or EPA contractors involving environmentally
related measurements be registered through a coordinator in MMB in the Quality
Assurance Tracking database .(QTRAK). MMB will maintain a file of active projects
and will track all QA and monito:ring activities.
Responsiblity for the preparation of a QAPjP lies with the project officer,
whether he/she be the author, or the supervisor or. contract officer of the
project. Assistance in preparing the document should be available from all of
the key participants (QA, field, laboratory and project management). The pro-
ject officer is responsible for soliciting the necessary assistance. The plan
should be submitted to MMB ideally 60 days before the start of a project to af-
ford sufficient review and approval time.
Review and approval of all EPA or EPA contractor QAPjPs is the responsibility
of MMB. MMB will review all QAPJPs and approve or request changes in writing
within 20 workdays.
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For both in-house and extramural stack test programs and/or contracts, the
production of a separate stack test protocol for each test project to be con-
ducted is required. This protocol is the exact functional equivalent of a
QAPjP. "Guidelines for Stack Testing Protocol Development and Submittal"
(December 1987 or later revisions), are distributed to sources and contractors
by MMB to ensure that the protocols will satisfy all the requirements. In
all other aspects, these test programs are handled in the same manner as
other programs and projects with prior approval required.
Air monitoring or testing projects may not begin until HMB has approved the
stack test protocol.
QAPjPs prepared by the states or their contractors are approved by state QAOs.
Copies of the approved plans are held on file, available for EPAreview during
state management systems audits. For CERCLA and RCRA corrective actions, state
approved plans and associated comments are submitte~ to the EPA project officer.
4.2 - QAPjP'Contents
At a minimum, QAPjPs must contain the following items directly or by reference:
a.
Title Page, with provision for approval signatures and dates of signing.
b.
(if more than 5 pages);
Table of Contents
c.
Project Description and Techllical DesIgn
d.
Project Organization 'and Responsibilites;
'e.
Objectives for Measurement Data;
f.
Sampling Procedures;
Sample Custody and Documentation;
h.
Calibration Procedures and Frequency/Preventative Maintenance;
i.
Analytical Procedures;
j.
Data Reduction, Validation and Reporting;
k.
Internal Quality Control Checks;
1.
Performance and System Audits;
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m.
Specific Routine Procedures Used to Assess Data Precision, Accuracy
and Completeness, Representativeness, and Comparability;
n.
Corrective Action Procedures; and,
o.
Reports to Management.
4.5 - Exemptions From QAPjP Preparation
Exemptions from the requirement to prepare QAPjPs will not generally be given.
Approved combinations of QAPjPs and other workplan documents, as described in
Section 4.1 are not considered to be exemptions.
Emergency response groups will not have to prepare individual plans for
response situations, but this sh,dl not exempt them from the requirement for
having generic QA Plans approved and in place.
MMB staff will be available to discuss the need for waiving QAPjp requirements
in rare circumstances, under unusual conditions. This is not meant to encourage,
but rather to discourage monitoring without an approved Plan.
Section 5~0 - Standard Operation Procedures
5.1 ~ General Guidance - Standard-Operating Procedures (SOPs) are viewed as
extensions of QAPjPs. They must be part of QAPjPs by direct attachment or by
reference when they have already been made available. All field monitoring,
analytical and data handling procedures that are not covered explicitly in a
QAPjP must be in an approved SOP.
SOPs must be clearly written and be of the detail of a "cookbook" as those found
in the American Society for Testing of Materials (ASTM) method book. They must
"be maintained in document control and be kept up to date'- SOPs must be signed
by the preparer, and the approving supervisor. -Annually, they should be reviewed
and updated, if necessary.
SOPS must be readily available to all personnel usi.ng them and must be adhered to
rigorously. When the need arises for modification, the modification must be
carried out with supervisory concurrence and shall be documented.
Section 6.0 - Regional Audit Program
6.1 - General Guidance - Region II policy is to carry out an active audit
program. Audits will be of sufficient frequency and rigor to ensure that
QAPPS and QAPjPs are, in fact, being implemented.
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Because most monitoring activities have been'delegated to the states,
EPA audits of these activities will be given high priority to ensure that adequate
QA activities are conducted by stata QA counterparts to maintain data quality
at a high level. If inadequate monitoring audits are carried out by a
state, HMB shall undertake direct auditing of that state's projects. In addition,
Management Systems Audits of the state QA Programs shall be conducted on each
State QA enti ty.
Intramural projects shall be audited at a sufficient frequency to ensure that
data of known quality are collected and that QAPjPs are being implemented.
Reports are generally prepared by the auditors within 15 workdays of the audit
completion. The report is sent to either the appropriate EPA program office
(for technical systems audits), or to the auditee with a cover letter requesting
corrective action/comments (for management systems audit). Copies are also sent
to the state QAOs. ' ,
6.2 - Audit Type~
QA audits will be performed by HMB staff.
by the Region are defined as follows:
The yarious types of audits conducted
6.2.1 - Management Systems AUdit,(MSA) - A MSA is generally a QA Program Plan
review, checking managerial implementation of the approved QAPP. It evaluates
the unit's QA organization and its activities, as well as the degree of
management support afforded the program. Specifically, the audit covers the
following:
a. Implementation of the QAPPj
b. QAPjP development and approval, including adequacy of QAPjP reviews and data
review;
c. DQO development (where implemented);
d. SOP development and approvalj
e. Audit schedule and proceduresj
f. Tracking systems for QA activities and corrective actions;
g. 'Managerial support, including financial and resource supportj 'and,
h. QA responsibilities of personnel including project managers, field and
laboratory staff, and the QA staff.
6.2.2 - Technical Systems Audit (TSA) - A TSA is generally an on-site audit
of project-specific monitoring activities, either field or laboratory or both.
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It focuses on actual quality control activities of environmental data collection
systems, and uses the approved QAPjP as a base. TSAs. are conducted on intra-
mural projects, and extramural monitoring which the Region supports or requires.
They are conducted by staff who are familiar with the particular activity and.
related QC procedures. Specific activities vary with the scope of the audit,
but can include review of: .
a.
Sample collection and analytical activities;
b.
Equipment calibration techniques and records;
c.
Decontamination and equip~nt cleaning;
d.
Equipment suitability and maintenance/repair;
e.
Background and training of personnel;
f.
~boratory control charts, support systems, etc.;
g.
QC samples such as duplicates, trip and field blanks, method blanks,
unknown performance evaluation samples, etc.;
.h.
Sample containers, preservation techniques, chain of custody, etc.;
i.. Data logs, transfer, reduction and validation; and,
j.
Monitor Siting.
6.2.3 - Data Quality Audit (DQA) - A DQA focuses on collected data, and eval-
uates whether sufficient information exists to support the assessment of those
data's quality. A DQA determines it the data set will undergo any validation
procedure, either by the collector or data user, to establish data usability.
If DQOs exist, it will evaluate the data set(s) will be evaluated against
them. If deficiencies are found, the auditor will look for the causes,
either technical or managerial or both. DQAs are to be distinguished from
data validation activities which are part of the data normal generation
process.
In Region II, DQAs are not normally conducted alone, but rather are made part
of a TSA.
6.2.4 - Performance Evaluation (PE) Audits - A PE audit is a means of evaluating
laboratory performance by challenging the process with a sample of specific pol-
lutants in an appropriate matrix with the quantity and/or pollutant content being
unknown to the analyst. Nationally run studies are managed by MMB staff. These
include the Water Supply (WS) and Water Pollution Studies (WP) (conducted
twice a year), the DMR-QA PE study (conducted annually), and the RCRA and
FIFRA PE studies.
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In addition, PE audits 'may be conducted as needed to address particular study
needs. This includes, for example, an audit of an ambient air monitoring
operation in which cylinders of gas mixtures or audit devices are sent to
field operators to check the calibration/operation of the monitors.
6.3 - Audit Scheduling
Audit scheduling varies with audH type. MSAs are primarily conducted on
state QA programs and are scheduled once a year, based upon the state's
fiscal year cycle. MSAs of major EPA contractors (eg. REM, FIT) are scheduled
on an as needed basis, with problems uncovered during TSAs of these entities
being the major driving force.
TSAs are scheduled based upon up(~oming monitoring projects, and are selected
across media and program types dependent upon the general priority guidance
provided by EPA Headquarters for a particular fiscal year. When possible, TSAs
are scheduled to coincide with actual field monitoring activities. or laboratory
analyses, as appropriate.
PEs, outside of nationally run studies, are scheduled on an as needed basis as
determined by MMB Staff in conjunction with Program office personnel.
DQAs, as stated previously, are normally conducted as part of any particular
project's TSA. Decisions. to conduct specific DQAs should follow the same
criteria as for PEs.
Audits are normally conducted by ESD Staff, though joint state/ESD efforts
are regularly undertaken. These audits are used both for training of state
counterparts and to ensure QAPjP compliance. Counterparts in our more active
states have begun their own auditing programs.
6.4 - CERCLA Auditing
6.4.1 - TSAs - In addition to those conducted by MMB, TSAs are conducted by
the primary. consulting engineeril~ contractor for responsible parties for
field activities according to EPA Region II SOPs. EPA remedial contractors
and field investigation team contractors are also required to conduct TSAs of
their field activities.
6.4.2 - PEs - On an as-needed basis, PEs are submitted to all laboratories
providing CERCLA analytical serv:Lces, except for EPA' s Superfund Contract
Laboratories (CLP). PEs are required for all non-CLP labs which have not
analyzed PEs within the last 6 months. Results of PE audits are submitted to
ERRD project managers along with M}lB's recommendation of capability. MMB
makes arrangements for PE audits for the ERRD project managers.
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6.5 - Air Program Auditing
Air Program personnel traditionally have different terminology to describe
their audit functions. They are summarized as follows:
MSA . Ambient Air QA System AudH or National Air Audit (NAAS)
TSA . Stack (or CEM) Test Observation
In the ambient air monitoring pr1ogram, DQAs are conducted, in part, by the
Air and Waste Management Divisio:a.-' s (AWMD) Air Programs Branch through reviews
of detailed printouts of data and QA parameters produced by required automated
systems. Much of this review is also automated and is standardized nationwide.
Reports' for air audits are handl,ed in a slightly different manner. MSA (NAAS)
reports are written in conjuncti1on with. the Air and Waste Management Division
(AWMD) and distributed according to that division's schedule. Reports on
National PEs are issued directly from EPA, Headquarters. Results of TSAs are
transmitted to AWMD for forwardia.g to auditees, as appropriate.
Section 7.0 - Assignment of Responsibility
Ultimately, all personnel in Region II involved in any way with environmental
measurements have a responsibility for data quality. Specifically identified
responsibilities in Region II are as follows:
7.1 - The Regional Administrator has overall responsibility for the Regional
QA Program, as described in EPA Order 5360.1, dated April 3, 1984. Specifi-
cally he/she is responsible for ensuring that QA is an identifiable activity
with adequate resources allocated for the accomplishment of program and
Regional goals in the development and execution of all projects and tasks
involving env~ronmentally related measurements, both in-house and extramural.
7.2 - Division Directors are responsible for:
a. Ensuring that QA guidelines are specified for estimating data quality
in terms of precision, accuracy, completeness, representativeness and
comparability, for all environmentally related measurements which
meet the operating guidance established by the program offices;
b. Establishing data quality acceptance criteria for all projects and
tasks initiated by the Region.;
c. Ensuring that all projects an.d tasks involving environmentally related
measurements are covered by an acceptable QAPjP, and that it is implemented;
d. Ensuring that an adequate degree of auditing is performed to determine
compliance with QA requiremen.ts;
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e~ Ensuring that deficiencies highlighted in audits are corrected expeditiously;
f. Identifying program-specific QA training needs and providing for the
required QA training; and,
7.3 - The Regional QA Officer (QAO) is responsible for:
a. Recommending policie.s and procedures for the management of QA/QC within
the Region;
b. Maintaining the Regional QAPP;
c. Acting as the official contact in the Region for all QA matters and
communications from QAMS, the EMSLs and other Regions;
d. Providing QA guidance and training to Regional and state personnel;
e. Tracking environmental monitoring projects conducted in Region II;
f. Assisting Region II personnel in the preparation and review of QAPjPs,
S~Ps and data quality assessments;
g. Conducting systems and performance audits, and data quality assessments;
h. Reviewing and approving QAPjPs for Regional monitoring projects;
i. Reviewing and approving all Regional SOPs to ensure adherence to QA/QC
policies;
j. Reviewing and approving all state agency QAPPs;
k. Overseeing compliance with Regional QA Program requirements;
.1. Submitting periodic reports to Regional management and QAMS;
m. Gonducting certification evaluations of state drinking water laboratories; and,
n. Reviewing data submitted through the Contract Laboratory Program and by
potentially responsible parties when requested.
The QAO has delegated certain responsibilities described above to personnel
within MMB. For those activities, the delegated personnel serve as the
QAO under the general guidance oJ: the Region II QAO.
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7.4 -
Branch Chiefs are responsible for:
a. Identifying all EPA or EPA contractor monitoring projects to MMBj and
b. Assessing employee's training needs in QA/QC and arranging for such
training with the QAO.
7.5 - Branch Chiefs involved with direct generation of data using EPA Region
II personnel. REM. FIT. TAT. ESAT or other contractors are responsible for:
a. Ensuring that all branch sampling. analytical and/or data handling
practices are documented. represent good science and are adequately
reviewed. Standard operating procedures (SOPs) shall be maintained by
each Branch. covering all the routine tasks that are performed. These
shall be formally approved by the Branch Chief with the concurrence of MMB.
If SOPs are not available. the Branch Chief shall assure that they are
written in a timely mannerj
b. Ensuring that ~dequate checks and quality controls are established and
rejecting all data not meeting these specified acceptance limitsj and,
c.,Ensuring that corrective actions are followed-up within the branch.
7.6 - Project Officers/Managers are responsible for:
a. Ensuring that QAPP requirements in 40 CFR Part 30 are metj
b. Ensuring that requirements of Procurement Information Notice 82-26.
dated 2-23-82. are incorporated into all Regional contractsj
c. Ensuring that QA requirements are incorporated into all Regional
cooperative or interagency agreements. Specific requirements should
be determined jointly by the project officer/manager and MMBj
d. Ensuring that all quality assurance "deliverables" such as QAPjPs. QAPPs,
SOPs, QC performance results and data quality reports are provided
to the Regionj
e. Conducting prelimary reviews of QAPjPs (for screening purposes). prior
to submission to MMBj
f. Receiving training in the development and review of QAPjPsj and.
g. Registration of QAPjPs in QTRAK.
7.7 - Grants Officers are responsible for ensuring.that state and local
g~ants involving environmental measurements are not awarded if the grantees
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do not have an approvab1e QAPP or QAPjP, as required in 40 CFR Part 30.
7.8 - Contract Officers are responsible for ensuring that contracts involving
environmental measurements are not awarded without a completed QA Form ~R-C,
signed by the project officer and QAO (see Procurement Information Notice
82-26, 2-23-82).
7.9 - Personnel involved with regulatory data requirements (including
extramural, non-supported measurements,. as by industry) are responsible for
incorporating QA requirements into various agreements such as permits, consent
decrees, etc. Specific requirements should be developed jointly with MMB.
7.10 - Monitoring Personnel (both laboratory and field) are responsible for:
a. Adhering to established methodology, SOPs and QC protocols;
b. Reporting to. supervisor and documenting any deviations from (a); and,
c. Being alert for possible data quality problems or potential data
quality improvements and reporting these to the supervisor.
7.11 - State QAOs' Responsibilities
All state agencies and other grantees receiving EPA funding for environmental
data gathering are required by 40 CFR Part 30 and 31 to establish quality
assurance programs. These agencies must have QA Officers who are responsible
for the following:
a. Preparing and maintaining QAPPS for the agency. The QAPP should be prepared
according to QAMS-004/80, "Guidelines and Specifications for Preparing
Quali ty Ass urance Program Plans, Final" or later revisions. They will be
revised and submitted to EPA for approval annually;
b. Being the official agency contact with EPA for all QA matters pertinent
to environmental monitoring;
c. Transmitting EPA's QA policies, guidance and procedures .to appropriate
agency staff, local agencies, industries and laboratories within the
. state;
d. Ensuring that all monitoring projects have QAPjPs written and approved
prior to the initiation of monitoring;
e. Auditing monitoring projects to ensure QAPjPs have been followed, and to
ensure valid data will be produced;
f. Overviewing all QA activities within the state aa~en,cy and providing
periodic reports to agency management and EPA; ftd
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g. On a semi-annual basis, the state agency must submit updates on monitoring
projects for input into QTRAK.
7.12 - State Organizational Responsibilities
The state agencies in Region II responsible for environmental data have
organized their QA programs in two different ways, some with a single depart-
ment-wide centralized QA unit, and others with multiple QA units organized by
"media" type (i.e. water, air, etc.). Neither has proven to be better method
of organization, with each having its strong and weak points. Annually, each
unit delivers a QAPP for EPA approval.
The affected state agencies in Region II are as follows:
New York State Department of Env'ironmental Conservation has chosen to
organize QA into a separate QA unit for each major program area. There
are five QA Offices covering water, solid and haEardous waste, fish and
life, pesticides and air, respectively.
wi! d-
New York State Department of Health has a single QA unit which covers all
EPA related activities, such as drinking water and laboratory certification
programs.
New Jersey State Department of Health also has a single QA unit which
covers all EPA related activities.
New Jersey Department of Environmental Protection has a single, centralized
QA unit supporting all program areas.
. .
Puerto Rico Environmental Quality Board has separate QA units for water,
solid and hazardous waste, and air.
Puerto Rico Department of Agriculture has a single QA unit covering its
pesticides activities, its only EPA related responsibility.
Puerto Rico Department of Health has a single QA unit covering all EPA
related activities.
Virgin Islands Department of Planning and Natural Resources has a centralized
QA unit covering environmental activities.
7.13 - CERCLA Program Responsibilities
7.13.1 - The ERRD QA Officer is responsible for:
a. Ensuring that all ERRD Project Managers are informed of and adhere to
the CERCLA QA requirements set forth in the Regional QAPP, the CERCLA
QA Manual, and various QA guidance documents developed by the Agency
and/or Region II;
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b. Reviewing QAPjPs for conformance with QA requirements set forth in
Section 4.0 of this QAPP;
c. Providing pertinent guidance, policy, and criteria to contractors, states,
responsible parties, project managers, and ERRD organizational units on
matters of quality assurance; and
d. Representing ERRD in matters affecting data quality, CERCLA program oper-
ations and Regional QA policy.
7.13.2 - The Deputy Project Officer is responsible for:
a. Participating in technical meetings in order to evaluate new analytical
methods;
b. Assisting in evaluating contractor personnel, equipment and operations
during the pre-award process, which involves discussion of any deficiencies
that may occur;
c. Conducting on-site evaluations of contract laboratories in Region II before
contracts are awarded, and as follow-up to ensure corrective action has been
. taken to address deficiencies (EMSL-LV and NEIC are also involved);
d. Reviewing quarterly blind PE sample data summaries and QA trend information;
e. Serving as a focal point for resolving problems with contractors assigned
to Region II; and
f. Serving as the regional contact for questions concerning the contract
laboratory program (CLP) and its services to both regional staff and com-
mercial and" public laboratories in the Region.
7.13.3 - The Regional Sample Control Center is responsible for:
a. Coordinating all activities associated with collecting and analyzing sam-
ples through the CLP;
b. Ensuring that contractors have an approved QAPjP prior to scheduling labora-
tory space;
c. Submitting special analytical services requests to the Sample Management
Office that include methodology, QC requirements, matirces, etc., according
to EPA protocols; and
d. Transmitting unreviewed data to MMB for QA review, and returning reviewed
data from MMB to the appropriate contractor.
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Regional QA Plan
Part I .
Revision No. 0
Date: 10/1/88
. Page: 29 of 33
Section 8.0 - Resources for the QA Program
As has been described elsewhere in this QAPP, QA is intended to be an integral
part of every other Program in Region II that is associated with environmental
measurements. As such, appropriate resources should be identified as part of
each of those programs. Since the program managers are' responsible for the
quality of the data collected by or for their program, they have, or should
have, a deep sense of responsibility for ensuring that adequate resources
are dedicated to that effort.
The process for identifying and quantifying QA resources needed for a given
program begins with the program E~nager. In general, the program managers'
recommendations are based upon the program resource allocation models prepared
by Headquarters and upon advice offered by the QAO. Those recommendations
are made to the Regional Adminisl:rator through the Office of the Assistant
Regional Administrator (ARA) for Policy and Management. If the QAO does not
agree with 'those recommendationsp suggestions for change are offered through
the Director of ESD. The Regional Administrator allocates resources based on
the ARA's recommendations and an)r Division Director appeals. In rare instances,
an appeal is made to Headquarters for additional resources. However, in most
cases, QA resource allocations are made from resources assigned to the Region
for the various programs.
Section 9.0 - Annual Planning
9.1 - Regional Planning
In EPA Region II, the. annual planning process for both internal and delegated-
state QA activities is an integral part of the planning process for the associated
data collection activities.
As described in the previous section of this QAPP, the QA resource needs for
internal activities are allocated through the normal resource allocation
process. Essentially, the same process is followed for other aspects of
internal QA planning except that most of the QA activities are suggested
by MMB. It is a goal of the program to increase the involvement of the
program offices through formal and informal training. In the long run, the
program offices should initiate Dwst if not all QA planning along with their
normal activities.
QA planning for data collection activities delegated to the states also
is integrated into the overall planning process as part of the workplan
approval and review cycle, as well as in the grant review process. The
single most important step in that process is the assurance that a state
has an approvable QAPP covering all funded environmental monitoring
activity before a grant is awarded. This 40 CFR Part 31 requirement is
included in all grant packages sent to the states. The different program
grants to each state are handled in slightly different ways by Region II.
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Regional QA Plan
Part I
Revision No. 0
Date: 10/1/88
Page: 30 of 33
Each process includes an explicit review of QA matters, including the QAPP
requirement, by a member of MMB. The grant package will not be sent for
the Regional Administrator's signature until any MMB objections have been
resolved. Through the process of lead and participating branches,'MMB is
also able to observe and recommend, as appropriate, the involvement of
program staff in the QA planning process. .
9.2 - States Planning
The planning and budgeting process for monitoring is similiar to that of
Region II. Resources are negotiated and allocated two years in advance
and the actual monitoring projects are selected and designed in a period
of three to six months prior to actual sampling.
Section 10.0 - QA Training
Managers are responsible for ensuring that all personnel involved with en-
vironmental data have the necessary QA training for their tasks and func-
tions. Personnel who collect and generate data include analysts, laboratory
technicians, field samplers, maintenance technicians, project managers,
supervisors, data users, statisticians, and Regional QA staff.
Individual training needs may be identified during performance evaluations.
Organizational training needs will be addressed annually in the Region II
QAPP Part III (Annual QA Report and Work Plan).
Guidance related to QA training is generally provided by QAMS and by MMB.
MMB is also available to assist Regional Program Managers in obtaining
appropriate QA training for their staffs. In addition, MMB provides some
training directly, and oversees all QA training within the Region.
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Region II QAPP
Part I
Revision No. 0
Date: 10/1/88
Page: 31 of 33
PART I
APPENDIX I - ACRONYMS LIST
ACRONYM
DEFINITION
CLP
CME
COE
CSI
CWA
DGPB
DMR
DOD
DPO
!)QA
DQO
DRA
EIB
EIS
EMSL
EPA
EPIC
ERCS
ERRD
ESD
FATES
FIFRA
FIT
FOP
FS
GAB
GC
GC/MS
GIS
Atomic Absorption
American Associat:i.on of Retired Persons
Air Compliance Bnnch
Automatic Data Processing
Asbestos Hazard ED~rgency Response Act
Assistant Regional Administrator
Asbestos School Hazard Abatement Act
American Society For Testing and Materials
Air and Waste MancLgement Division
Air and Water Secion
Clean Air Act
Compliance Biomon:.l.toring Inspection
.Compliance Data S)rstem
Comprehensive Env:.l.ronmental Respo~e, Compensation, and
Liability Act
Contract Laboratory Program
Compliance Monitoring Evaluation
Army Corps of Engineers
Compliance Sampling Inspection
Clean Water Act.
Drinking/Groundwal:er Protection Branch
Discharge Monitoring Report
Department of Defense
Ueputy Project Officer
Data Quality Audil:
Data Quality Objective
Deputy Regional Adminstrator
Environmental Impacts Branch
Environmental Impacts Statement
Environmental Mon:Ltoring and Support Laboratory
Environmental Proj~ection Agency
Environmental Photographic Interpretation Center
Emergency ResponS4! Clean-up Services
Emergency and Rew!dial Response Division
Environmental Services Div,ision
FIFRA And TSCA Enforcement System
Federal Insecticide, Fungicide and Rodenticide Act
Field Investigatic>n Team
Field Operations Plan
Feasibility Study
Grants Administration Branch
Gas Chromatograph
Gas Chromatograph/Mass Spectrophotometry
Geographic Information System
AA
AARP
ACB
ADP
AHERA
ARA
ASHAA
ASTM
AWMD
AWS
CAA
CBI
CDS
CERCLA
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kegion II QAPP
Part I
Revision No. 0
Date: 10/1/88
Page: 32 of 33
ACRONYM
DEFINITION
GLP
HQ
HSWA
HWCB
HWFB
HWPB
ICAP
IJC
ISB
MMB
MSA
MPRSA
MWPB
NAAS
NAMS
NEPA
NESHAP
NJDEP
NOV.
NPDES
NPL
NSPS
NYSDEC
OGe
OPM
ORA
ORC
OSC
OSCAR
PA
PAB
PCB
PCS
PE
PO
POP
PON
PPIB
PTlC
PR
PRP
PSB
PSD
PISB
PWSS
QA
QAMS
QAO
QAPjP
Good Laboratory Practices
Headquarters
Hazardous Substance Waste Amendments
Hazardous Waste Compliance Branch
Hazardous Waste Facilities Branch
Hazardous Waste Programs Branch
Inductively Coupled Argon Plasma
International Joint Commission
Information Systems Branch
Monitoring Management Branch
Management System Audit
Marine Protection, Research~ and Sanctuaries Act
Marine and Wetlands Protection Branch
National Air Audit System
National Air Monitoring Station
National Environmental Policy Act
National Emission Standards for Hazardous Air Pollutants
New Jersey Dept. of Environmental Protection
Notice of Violation
National Pollution Discharge Elimination Act
National Priority List
New Source Performance Standards
New York State Dept. of Environmental Conservation
Office of Groundwater Coordination
Office of Policy and Management
Office of Regional Adminstrator
Office of Regional Counsel
On-Site Coordinator
Official Sample Control And Repository
Preliminary Assessment
Permits Adminstration Branch
Poly Chlorinated Biphenol
Permits Compliance System
Performance Evaluation
Project Officer
Project Operations Plan
Publicly Owned Treatment Works
Policy and Program Integration Branch
.Pesticides and Toxic Import Compliance Section
Puerto Rico or Preliminary ReView
Potentially Responsible Party
Program Support Branch
Prevention of Significant Deterioration
Pesticides and Toxic Substances Branch
Public Water System Supervision
Quality Assurance'
Quality Assurance Management Staff
Quality Assurance Officer
Quality Assurance Project Plan
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Region II
Par t I
Revision No. 0
Date: 10/1/8ij
Page: 33 of 33
ACRONYM
DEFINITION
QAPP
QC
QTRAK
RA
RCRA
RD
REM
RFA
RF1
RI
RI/FS
ROD
RPM
RSCC
SARA
SAROAD
SCAP
SCB
SDWA
Sl
SIP
SLAMS
5MB
SOP
SPCC
SSA
STORET
SV
TAT
TOX
TSA
TSB
TSCA
TSD
UIC
USGS.
UST
VOC
VSI
WAP
WHP
WMD
WPCB
WSPB
Quality Assurance Program Plan
Quality Control
Quality Assurance Tracking System
Regional Adminstrator
Resource Conservation Recovery Act
Remedial Des ign
Remedial Contractor Program
RCRA Facility Assessment
RCRA Facility Investigation
Remedial Investigation
Remedial Investigation/Feasibility Study
Record of Decision
Regional Project ~fanager
Regional Sample Control Center
Superfund Amendments and Reauthorization Act
Storage And Retrieval Of Air Data (Air Database)
Superfund Comprehensive Accomplishment Plan
Site Compliance Branch
Safe Drinking WatE~r Act
Site Investigation
State Implementation Plan
State and Local Air Monitoring Station
Surveillance and Monitoring Branch
Standard Operating Procedure
Spill Prevention, Countermeasure and Control
Sole Source Aquifer
Storage and Retrieval (Monitoring Database)
Sampling Visi t
Technical Assistance Team
Total Organic Halogens
Technical System Audit
Technical Services Branch
Toxic Substances Control Act
Treatment, Storage and Disposal
Underground Injection Control
U.S. Geological Survey
Underground Storage Tank
Volatile Organic Compounds
Visual Site Inspection
Waste Analysis Plan
Wellhead Protection
Water Management Division
Water Permits and Compliance Branch
Water Standards and Planning Branch
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QUALITY ASSURANCE PROGRAM
PART II - LABORATORY FACILITY PLAN
FOR USEPA REGION II
FISCAL YEAR 1989
DOCUMENT CONTROL NUMBER
TSB-001/89
U. S. ENVIRONNENTAL PROTECTION AGENCY
REGION II
26 FEDERAL PLAZA
NEW YORK, NEW YORK 10278
OCTOBER 1988
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Region II QAPP
Part II
Revision No.2
Date: 10/1/88
(1) Name:
Elaine M. Vikara
Phone:
201-906-6805
Title: QA/QC Coordinator, Technical Support Branch
Signature: t ~ 1J(.1iia..u:L Date
"
:J./3 /8'1
f I
(2) Name:
Daniel Lillian
Phone:
201-321-6706
Ti tIe:
Chief, Technical Support Branch
.. ,--
Signature: J'
(
, .
i
Date
-
.-.:- -- ---
(3) Name:
Gerard F. McKenna
Phone:
201-321-6784
Title: Region II Quality Assurance Officer
Signature:~ r-: ~ tG-.
Date
3j3 oj R s.
I ,.
(4) Name:
Barbara M. Me~zger
Phone:
201-321 6754
Title: Director, Environmental Services.Division
. S1gnature:_~%l'W-~ Date~~-
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Region II QAPP
Part II
Revision No.2
Date: 10/1/88
Page 1 of 17
Part II - Section Index
Section
Number
Title
Page
1.0
Organization................................... .. ....
2
2.0
Region II Laboratory Quality Assurance Policy........
3
3.0
Administrative Sample Handling Procedures............
6
4.0
Standard Operating Procedures........................
6
5.0
QA/QC Improvement
Plan. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8
6.0
Technical System!1 and Performance Evaluation Audits... 9
7.0
Assignments of Responsibilities.......................11
8.0
Facilities, Equipment and Services....................l2
9.0
Quality Assurance and Technical Training..............l3
Appendix I Region II Laboratory Standard Operating Procedures
Attachment I Data Validation and Reporting
Attachment II Management Chain of Responsibilities
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Region II QAPP
Part II
Revision No.2
Date: 10/1/88
Page 2 of 17
Introduction:
This Quality Assurance Facility Plan (QAFP) addresses the policies,
procedures and organization of the Region II Laboratory, in Edison, NJ.
The purpose of this document is to formalize "the"Quality Assurance (QA)
polices and the Quality Control (QC) practices that have evolved in the
past and which are currently operational within the Edison Laboratory.
The objective of the laboratory is to produce high quality analytical
data which are accurate, reliable and well documented.
Section 1.0 Organization"
1.1 The Technical Support Branch was established by EPA to operate the
Region II laboratory. The branch consists of three sections:
a. Organic Chemistry Section
b. Microbiology and Sanitary Chemistry Section
c. Inorganic Chemistry Section
1.2 The laboratory is equipped to perform a wide range of organic and
inorganic chemical analyses as well as microbiological evaluations in
support of the following programs:
Program
Decision Unit
Water Quality Monitoring
Ocean Disposal
Water Quality Enforcement
Drinking Water Management - Public Water Supply Supervision
Hazardous Waste Enforcement
Toxics Enforcement
Hazardous Substances Technical Enforcement
Hazardous Spill & Site Response"
B224
B253
BJ04
C215
D307
L306
Y306
Y905
Work is done for other programs as well, including Air Quality Monitoring
and NESHAPS enforcement (asbestos).
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Region II QAPP
Part II
Revision No.2
Date: 10/1/88
Page 3 of 17
Section 2.0
Region II Laboratory Quality Assurance Policy
2.1 The data quality policy of the laboratory facilitates the reporting of
data which are appropriate and of maximum utility in fulfilling the stated
objectives of the data recipient or end user. Routine samples accepted for
analysis normally are requested through one of the programs indicated in
Section 1.2. Each program either through the Analysis Request form or the
program specific laboratory method used for analysis, indicates to the
analyst such items as the target ana1ytes and the program related minimum
detection limits. Non-routine requests for analysis or samples are indicated
on the Analysis Request form and/or the Field Data Sheet which are both avail-
able to the analys,t. The Technical Support Branch (TSB) management and/or
the appropriate analysts are available to all project related individuals for
discussion of requests for sample analysis and analytical results. The TSB
staff may also request additional information or guidance during the sample
analysis from the program initiating the request for analysis or the data
recipient.
2.2 The Edison Laboratory's Quality Control practices and protocols are set
forth in the Near Term QA/QC Improvement Plan of February 17, 1987 (QA/QC
Plan). The QA/QC Plan contains the QC requirements and associated acceptance
crit~ria currently in effect in the laboratory. These QC requirements and
associated acceptance criteria normally exceed those requirements and acceptance
criteria contained in the site-specific Quality Assurance Project Plan (QAPjP)
or its functional equivalent and are designed to ensure the laboratory data
generated is uniform and of the highest quality. The level of laboratory QC
is based upon the regional expertise with the nature and type of samples
received and the associated difficulties and/or shortcoming of the analytical
methods employed. Should the QAPjP require additional or different type
QC samples, the laboratory makes every effort to comply or to substitute
equivalent QC practices, (e.g., the number of environmental sample replicate
analyses performed is flexible and can be easily adjusted as per the QAPjP).
2.2.1 Complete, updated copies of the QA/QC Plan are maintained in the Edison
facility library as a reference document, in the office of the Chief, Technical
Support Branch (TSB) , and in the office of the TSB QA/QC Coordinator. All
documents are readily accessible to all personnel and the practices and
protocols specified shall be adhered to rigorously.
2.3 Currently under development: is a QA/QC Laboratory Plan (Draft II) which
shall, with the QA/QC Plan of FE~bruary 17, 1987, delineate all aspects of
the laboratory's QA program and QC practices respectively. The laboratory'
shall implement sections of the draft QA/QC Laboratory Plan as appropriate.
2.4 In-house Standard Operating Procedures (SOPs) shall be developed and be
based upon the appropriate standard methods either published as such or
mandated by Federal legislation. The published analytical method plus a
streamlined SOP (see Section 4.2) shall serve to document our laboratory
procedures. For certain analytical procedures within each section, the
primary references, i.e., Stand.ud Methods for the Examination of Water and
Wastewater, Federal Register, ~~st Methods for Evaluating Solid Waste
Physical/Chemical Methods, etc., are being used in lieu of the draft or
approved SOP where the SOP does not exist or it does not conform to a
program-specific method.
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Region II QAPP
Part II
Revision No.2
Date: 10/1/88
Page 4 of 17
2.4.1 In accordance with Part I, Section 5.1 of the Region II QAPP, the
SOPs shall be clearly written and be of the detail of a "cookbook" or an
analytical method description as found in an American Society of Testing
of Material (ASTM) method book.
2.4.2 Complete. up to date sets of the Edison laboratory SOPs, including both
draft and completed, are maintained in the Edison facility library as a
reference document and in the office of the Chief, TSB. Both sets of SOPs
are readily available to all personnel and the SOPs shall be adhered to
rigorously. The appropriate published methods, as indicated in Section 2.4,
shall also be maintained in the library and in the office of the Chief, TSB.
All specified analytical procedures shall be adhered to rigorously.
2.5 Demonstration and documentation that the measuring process is in control,
shall be a prerequisite for repo,rting any data. Statistical control is main-
tained by tracking accuracy and precision data generated during the analysis.
Other types of control include maintaining all instrumentation in proper work-
ing order (e.g., analytical balances, pH meters, all ancillary instrumentation),
meeting specific tuning criteria on certain instrumentation, ensuring the
reagent water used in the labora,tory is of the highest quality, using data
validation procedures which are ,appropriate and technically correct, etc.
2.6 It is the responsibility of each individual in the Edison laboratory to
maintain complete records of his/her work. The minimum requirement is that
~ll work shall be described in sufficient detail to make it understandable
to one versed in the art, yet no,t directly connected with the work. Examples
of typical documentation during an analysis and the subsequent data work up
and quality assurance procedures followed are
a. Logbooks - instrument maintenance
- analytical run sequence
- standards preparations
b. Tuning and calibration data as appropriate
c. Analytical data - entry into a laboratory notebook if no other
hardcopy exists, i.e., manual readings
- all instrument or data system printouts, stripcharts, etc.
d. Laboratory reporting forms - environmental sample data
- QC data
- tuning and calibration
e. QA/QC Checklists - summary of all QC data for the analyst and
the data valida tor to sign.
f. Control charts
2.7 All information covering sample receipt, chain of custody, integrity,
identification, etc. is contained in SOP G-7, "Sample Control Data Manage-
ment in the Laboratory -- Official Sample Control and Respository (OSCAR).
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Region II QAPP
Part II
Revision No.2
Date: 10/1/88
Page 5 of 17
2.8 The highest quality analytical reagents shall be used in all work. Care
should be taken to minimize their contamination or degradation. Reagents that
have reached their expiration date shall be discarded in compliance with RCRA
regulations and ESD's SOP G-6 for "Disposal of Samples and Hazardous Wastes."
2.9 It is the responsibility of each analyst to see that the concentration of
all chemical standards used are verified by reliable methods.
2.10 To ensure the highest quality water is used in blanks, QC samples, and
reagent preparations the laboratory analyzes water samples taken at 13 points
throughout the laboratory. Parameters measured every month are conductivity,
pH and total residual chlorine. Metals are measured every six months. The
Water Suitability Test is performed annually on reagent water used in the
Microbiology Laboratory. The Heterotrophic Plate Counts are also monitored
monthly by the microbiology staff.
2.10.1 To further track the quality of the water, the laboratory has
instituted a program through which all data obtained from method blanks
using laboratory water shall be entered into the Laboratory Data Management
Systems (LDMS). The methods bla.nks are also associated with the particular
laboratory still producing the water used. A data base on laboratory water
quality is presently being developed in the laboratory.
2.11 All laboratory equipment a.nd analytical instruments shall be maintained
in a proper s.tate of repair and in a working condition sufficient to meet
all method specified tuning or calibration criteria.
2.12 Calibration procedures sha.ll be carried out with sufficient frequency
to minimize uncertainties in the analytical results. Calibration practices
and methods for periodically verifying an initial calibration or calibration
curve are i~dicated in the QA/QC Plan for all areas of measurement where
appropriate. The frequency of initial calibration or verification, acceptance
criteria and corrective actions are indicated for most instrumentat~on procedures
and are being developed currently if they are not presently available.
2.13 The procedures for data handling and calculations for each analytical
method shall be contained in the individual SOPs.
2.14 Data shall be verified by one or more of the following methods: (~)
measurement by an independent te:chnique (e.g., dissimilar column analysis
in Pesticide, PCB analysis); (2) spiking/recovery technique; (3) replicate
measurements; (4) analytical quality control samples (AQCs) and (5) verifica-
tion by two analysts analyzing the same samples.
2.15 All data will be reviewed prior to external release to ensure all quality
control requirements have been met. The analytical results shall be checked
or reviewed by at least one othe:r analyst in the section and the appropriate
section chief. The preparer of each analytical report, the data reviewer and
the section chief sign the report verifying that the quality control require-
ments have been fulfilled. See Attachment I. and Section 5.1 item g. Data
Validation.
2.16
Data shall be released through the office of the Chief, TSB.
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Region II QAPP
Part I
Revision No.2
Date: 10/1/88
Page 6 of 17
Section 3.0
Administrative Sample Handling Procedures
Samples are handled in the laboratory by the following procedures:
3.1 Laboratory personnel do not collect samples analyzed in the lab.
sampling procedures are not addressed in this QA plan.
Therefore,
3.2 Requests for analysis are primarily made by the Chief, Surveillance and
Monitoring Branch (SMB) who coordinates sample requests for the Env4ronmental
Services Division (ESD). Requests for the analysis of Toxic Substances
Control Act (TSCA) samples are made by the Chief, Pesticides and Toxic
Substances Branch (PTSB). Additional requests for analysis of environmental
samples in support of the Superfund program (CERCLA) are received from the
Response and Prevention Branch (RPB) of the Emergency and Remedial Response
Division. Requests for analysis of drinking water samples are made by the
Chief, Drinking/Groundwater Protection Branch.
3.3 ~eekly schedules which update the status of each project are prepared
by each analytical section as a result of the analyst's input during the
weekly team meetings. The schedule includes the following type information
(1) project name and number; (2) date received and date results due to be
reponed out of the laboratory; (3) number, type and matrix of samples;
(4) program submitting the samples and (5) the status of analysis - sample
preparation, analysis, data wOTkup, QC review, etc. Each analyst receives
a copy of the weekly schedule for their specific section. The branch chief
(T58) and the TS8 section chiefs use' the weekly sched"le to assess the
sample load in the laboratory and determine the availability of resources
for accepting additional samples for analysis as well as assigning priorities
for in-house samples.
3.4
Changes in priority can only' be made by the branch chief or his designee.
3.5 All samples should be completed within established holding times and
within 30 days of their receipt; when this is not possible, priority 1s
given to NPDES and RCRA Enforcement Samples, to special requests made by
the ESD director and to WS Performance Evaluation samples.
3.6 Sample tracking through the laboratory is in accordance with SOP G-7,
(For title see Section 2.7).
3.7 After completion of analysis, samples and hazardous wastes are discarded
according to SOP G-6, "Disposal of Samples and Hazardous Wastes".
Section 4.0
Standard Operating Procedures (SOPs)
4.1 SOPs shall be prepared for all routine analytical procedures employed
in the Edison laboratory in accordance with Section 2.4, Part II. All
personnel shall adhere rigorously to SOP procedures;
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Region II QAPP
Part II
Revision No.2
Date: 10/1/88
Page 7 of 17
4.2 The streamlined "cookbook" SOPs shall be based upon standard published
analytical methods such as those found in SW846 or approved by ASTM. Minor
modifications of e~isting methods shall be carefully documented in the
laboratory's SOP and records. The SOPs shall include but no/t be limited to
the following: .
a.
Scope and Application
- reference all procedures to the published analytical method
- indicate target cinalytes
Summary of Method
SpeciaJ instructions based upon Sample Col) ection, Handling and Pres~rvation
Quality Control Requirements
Sample Preparation/ Analytical Procedure
Data Handling and Calculations
b.
c.
d.
e.
f.
4.3 Appendix I provides a current Jist of draft and approved laboratory SOPs.
At present 13 SOPs have been completed and approved by the Regional Quality
Assurance Officer. The remainder, 54 SOPs, are in draft status A program is
being set up to review and revise all SOPs for the TSB and formalize an approval
mechanism within the ESD. For certain analytical procedures the pc:inc1paJ
documentation shall be the published analytical method (see Section 2.4) in
lieu of an in-house SOP where the SOP does not exist or does not conform to
a program-specific published method.
4.4 Pee.r review of all procedut'es is a minimum requirement to ensure
understandability and &~nce continuity of a mea~urement process, as well as
to receive the beneff ~s of technical criticism.
4.5 The appropriate Section Chief, the Branch QA/QC Coordinator and the
Branch Chief shall review alJ SOPs.
4.& SOPs have shown the signatures of the preparer, the approving supervisor(s)
anu the 8ranch QA/QC Coordinator. As indicated in Section 4.3, a formal
approvaJ mechanism is being developed for ;he TSB SOPs within the ESD.
4.7 The SOPs are updated as needed. Revisions and modifications shall
. be carried out with the Supervisor's concurrence and shall be properly
documented. SOP files in the facility library and the office of the
Chief. TSB. shaH be updated as appropriate by the Branch QA/QC Coordinator.
Revisions and modifications shall be distributed through the office of the
Chief, TSB to the staff as needed.
4.8 Auditing the status of the the SOPs shall be done semi-annuaJly by
the Branch QA/QC Coordinator. Ana QA/QC Coordinators shall review and
revise SOPs in their area of analysis - Gas Chromatograph (GC); Gas
Chromatograph/Mass Spectrometry (GC/MS); Inorganic Chemistry. Sanitary
Chemistry or Microbiology - on a continuing basis.
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Section 5.0
Region II QAPP
Part 11
Revision No.2
Date: 10/1/88
Page 8 of 17
Near Term QA/QC Improvement Plan - February 17, 1987.
(QA/QC Plan)
5.1 The QA/QC Plan consists of four sections - GC, GC/MS, Inorganic and
Sanitary Chemistry. Each section includes as applicable .but shall not be
limited to the following:
a.
QA Samples to provide accuracy, precision, contamination and
interference data
- type and frequency of analysis
- acceptance criteria
- impact on associated environmental sample data qualification
with remark codes basd on acceptance criteria
- corrective actions
Instrument performance - tuning and calibration
- frequency for renewing initial multipoint calibration
- monitoring continuing (daily) calibration checks
- acceptance criteria
- impact on associated environmental sample data qualification with
remark codes based on acceptance criteria
- corrective actions
b.
c.
Instrument and method detection limits, limits of quantitation
d.
Preparation of QC reagents and standards
e.
Holding time requirements
f.
Recordkeeping and documentation including control charts
g.
Data Validation
- documentation - QA/QC checklists and laboratory Analytical
Report Forms
- appropriate section chief review and verification
- branch chief review and release of analytical data
5.2 The four sections (GC, GC/MS, Inorganic and Sanitary) of the QA/QC Plan
shall be updated as needed due to their present dynamic state of develop-
ment. The entire QA/QC Plan shall be formally reviewed and revised as
appropriate, at a minimum of once a year by the Area and Branch QA/QC
Coordinators. The QA/QC committee shall oversee the revisions and modifica-
tions to the QA/QC Plan. The revised QA/QC Plan shall be reviewed by the
TSB staff. This peer review of each section shall be conducted to ensure
compliance with published regulation~, EPA protocols and good laboratory
practices.
5.3 Copies of the current
library and the offices of
All TSB staff members were
its issuance.
QA/QC Plan are maintained in the Edison facility
the Chief, TSB and QA/QC Coordinator, TSB.
provided individual copies of QA/QC Plan upon
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Audit
Section 6.0
Technical Systems and Performance Evaluation Audits
Region II QAPP
Part II
Revision No.2
Date: 10/1/88
Page 9 of 17
6.1 The laboratory presently participates in the following performance
evaluation (PE) audits. An internal evaluation of our level of participa-
tion in these studies, i.e., frequency and type (by program and analyte)
is currently being done. The eight PE studies conducted annually require
a substantial portion of laboratory analytical staff (total lab analytical staff
is 14.3 FTEs). Because of this significant requirement of staff for PE studies,
the Laboratory Management and the Branch QA/QC Coordinator are attempting
to develop a program of PE participation which is linked to the laboratory's
results on previous PEs and which eliminates any redundancy in these
studies. Determining the freq~ency of participation would have a performance
based component.
Sponsor
Type and
Number of
Samples
Frequency
WS Studies
EMSL-
Cincinnati
Every six
months
HIp Organic
Set-4
Samples
(Hi/Lo)
T/V Organic
Set - 4
Samples
( Hi/Lo)
Inorganic
Set - 10
Samples
( Hi/Lo)
Microbiology
(WSM)
( Hi/Lo)
Analytes
Chlorinated Hydro-
carbon Pesticides (p) &
Herbicides (H)
Trihalomethanes (T) and
Volatile Organics (V)
Trace Metals
( As, Ba , Cd, Cr, Pb,
Hg, Se, Ag, Cu)
nitrate/nitrite, fluod"
residual free chlorine,
turbidity, Sodium/
corrosivity, calcium
hardness (as Caw3),
alkalinity, pH, TDS
Total coliforms (MF) anll
Total coliforms (MPN)
EMSL-
Cincinnati
WP Studies
Every six
months
Trace metals
2 samples
(Hi/Lo)
Minerals
2 samples
(Hi/Lo)
Nutrients
Demand
4 samples
Al, As, Be.
Cu , Fe, Hg,
Mo, Sr, Ti,
Zn, Sb, Tl
pH, Ca, TDS, specific
conductance, Mg, Na, Cl
S04, Fluoride total
alkalinity (as Caoo3),
total hardness (as Caw
K, chloride, sulfate
Ammonia - Ni t rogen, as ~.
Orthophosphate, as P,
Total phosphorous, as P
Nitrate - Nitrogen as N
Kjeldahl - Ni trogen as .
COD, TOC and 5 day BOD
Cd, Co, Cr,
Mn, Ni, Pb,
Ag, Se V,
-------
Region II QAPP
Part II
Revision No.2
Date: 10/1/88
Page 10 of 17
Audit
Sponsor
Frequency
Type and
Number of
Samples
Analytes
Pesticides
/PCBs
2 samples each
( Hi/Lo)
PCBs, aldrin,
dieldrin, DDD, DDE,
DDT, heptachlor
heptachlor epoxide &
chlordane
Sanitary
Total cyanide, TSS
o & G, to tal
phenolics,
total residual
chlorine
( Hi/Lo)
Volatile
Halocarbons
(Hi/Lo)
11 of these
Volatile
Aromatics
( Hi/Lo)
6 of these
RCRA/
CERCLA
Studies
EMSL-
Cincinnati/
EMSL-Las Vegas
Every three
months
Variable
Variable
6.2 The laboratory participates in the Water Supply (WS) studies to maintain
certification status required to analyze potable water samples, as dictated
by the Safe Drinking Water Act (/+0. CFR Part 141.28). The reason for main-
the certification status is in the event one of the state primacy laboratories
within the Region is not capable of analyzing potable water samples. the
regional laboratory would be able to assume the responsibility immediately.
6.3 These results of performance evaluation studies are usually received
by the laboratory approximately :z months after submission. Incorrect results
are evaluated, sources of error determined, and corrective actions applied
to laboratory operations.
6.4 Internal audits are perform4E!d periodically at the discret ion of the
TSB Branch and/or Section Chiefs. Two internal audits per analytical
section per year are planned. These audits are to be performed by the
Branch QA/QC COordinator and the appropriate Area QA/QC COordinators.
External audits may be performed by the regional quality assurance branch,
MMB, pursuant to the Regional Quality Assurance Program Plan. External
and audits are also performed every three years by EPA-Cincinnati, pursuant
to policy on drinking water laboratory certification. The most recent
EPA-Cincinnati audit was performed in June 1988.
-------
Region II QAPP
Part II
Revision No.2
Date: 10/1/88
. Page 11 of 17
Section 7.0
Assignment of QA/QC Responsibilities
Each member of the staff has reslponsibi1ity for the implementation of the
quality assurance program, dependent upon his technical and/or supervisory
and administrative responsibilities. QC and/or QA/QC Performance Standards
are in place for all analysts, QA/QC Coordinators and Section Chiefs. The
general responsibilities are summarized below:
7.1 TSB Staff: Each member of the staff is responsible for the technical
quality of his work. All work shall be done with the highest level of
integrity and professional competence. Each member of the staff must be
alert to problems or sources of error that could compromise the quality
of technical work. All SOPs and QA/QC documents shall be adhered to
rigorously. All analytical results shall be substantiated by complete
documentation of all aspects of the analytical procedure.
7.2 Management Chain: Management has the responsibility for supervising
and administering the quality assurance program and is responsible for
the overall administration of the program with responsibilities detailed
down through the supervisory chain. See Attachment II.
7.3 Branch QA/QC Coordinator: In the Edison Laborat9ry, one analyst
shall be appointed to serve in this capacity. Specifically he/she shall
be responsible for auditing the sections to ensure compliance with and
implementation of all QA/QC policies and practices, developing and
recommending new branch QA/QC procedures and preparing, reviewing and/or
revising all branch QA/QC documents. The Branch QA/QC Coordinator shall
be the chairperson of the Labor,atory QA/QC Committee.
7.4 Area QA/QC Coordinators: Four analysts, one for each section -
GC, GC/MS, Inorganic, and Sanitary Chemistry/Microbiology - shall be
appointed to service in this capacity. Specifically he/she shall be
responsible for audi~ing his/her respective section to ensure compliance
with and implementation of all area QA/QC policies and practices, develop-
ing and recommending new QA/QC procedures within the section and preparing,
reviewing and/or revising area QA/QC documents. The area QA/QC Coordinators
shall represent their respective area on the Laboratory QA/QC Committee.
7.5 Laboratory QA/QC Committee: The laboratory QA/QC Committee shall
consist of four Area QA/QC Coordinators, and the Branch QA/QC Coordinator.
Monthly meetings shall be held and include consideration of, but not be
limited to, the following:
-------
Region II QAPP
Part II
Revision No.2
Date: lQ/l/88
Page 12 of 17
a.
b.
c. .
d.
Branch QA/QC policies and practices - established and proposed
Area QA/QC policies aud practices - established and proposed
External, branch and/clr area QA/QC audits
Performance Evalution Study Participation
Preparation, revision and review of in-house QA/QC documentation
Review and analysis of external QA/QC documents
Discussion of QA/QC pt'oblems in the laboratory
e.
f.
g.
Section 8.0
Facilities, Equipulent and Services
8.1 Since most of our instruments have solid state electronics as long
as temperatures and humidity do not reach extremes we have no difficulty
in operations.
8.2 Maintenance for general utilities and housekeeping are performed
by Private Contractor. Each major piece of equipment (hoods, refrigerators,
etc.) is assigned to a "caretaker." If problems occur he/she contacts
the contractor. The "caretaker" shall be utimately responsible for house-
keeping.
8.3 Every six IIIOnths an inspection of laboratory facililities shall be .
undertaken. This shall be a combination safety and housekeeping inspection.
Normally the Branch Safety Coordinator and a Section Chief conduct the
evaluation.
. .
8.4 Selected, critial instruments and pieces of equipment shall be covered
by s~rvice contracts to ensure continuous high quality operation. Service
manuals are located in close proximity to the appropriate instruments.
A schedule of routine maintenance procedures shall be prepared and docwnented
in instrument logbooks.
8.5 Each instrument in the laboratory is maintained by a "caretaker" who
oversees the use, repair and general condition of that unit. This includes
any ADP equipment in the laboratory. Routine maintenance and supervision
of maintenance done by equipment: repair personnel are done by the "caretaker."
8.6 No equipment is operated until it is first ascertained that it is
in a safe and reliable state and then only by personnel who have been
thoroughly trained and have been duly qualified as operators.
~.7 Records of maintenance of equipment shall be suitably recorded.
Routine maintenance may be indicated by labels on equipment. A file
should be compiled that will contain additional information on operational
procedures and/or servicing as may be generated as a result of laboratory
experience with the equipment.
-------
Region II QAPP
Part II
Revision No.2
Date: 10/1/88
Page 13 of 17
Section 9.0
Quality Assurance and Technical Training
9.1 New employees shall be indoc:trinated in the specific quality assurance
practices they must follow and advanced training will be given to the present
staff. An integrated laboratory quality assurance manual is being developed
as a basis for quality assurance training as well as documentation of the
Region II laboratory QA/QC policies and practices.
9.2 The competence and expertisEi of the technical staff are the first
requirements for quality measurements. Despite the increased sophistica-
tion of modern instrumentation. t.echnical judgment. experience. skill and
even the professional attitude of the staff are very important for
reducing and main~aining measurement variability at acceptable levels.
9.2.1 In addition to routine cheulical analysis. the laboratory staff is
engaged in an aggressive program of investigating and improving our
analytical methods and their associated quality control practices.
9.3 All laboratory personnel shall be trained by on-the-job programs
and supplemented by formal. technical training (usually offered by
equipment and instrument manufacturers).
-------
8-5
8-6
8-7
8-8
8-9
8-11
8-12
8-14
8-15
. 8-16
8-17
8-18
8-19
8-20
8-21
8-23
APPENDIX I
EPA - REGION II
Edison Laboratory - Technical Support Br3nch
Microbiology Standard Operating Procedures
Total Colifor~ - Membrane Filter (MF)
Total Coliform - Most: P.robable Number (MPN)
Fecal Coliform - Membrane Filter (MF)
Fecal Coliform - Most. Probable Number (MPN)
Microbiology Quality Control Practices
Summary of Operation of Virus Concentration
Fecal Streptococci - Membrane Filter (MF)
Salmonella Isolation
Ames Test
Region I I QAPP
Part II
Revision No.2
Date: 10/1/88
Page' 14 of 17
I~spection Procedure!s. for Drinking Water Laboratory Certification -
Bacteriology
Asbestos Analysis b~r Polarized Light Microscopy (PLM)t Dispersion
Staining (OS)
Routine Maintenance of Laboratory Autoclave
Operation of Orthomat for Photomicrography
Start-up Procedure for Electron Microscope
Virus Adsorption - Elution (Viradel) Cartridge Filter Procedure
8acteriological Examination of Sediment by Most Probably Number (MPN)
-------
C-l
C-2
C-3
C-4
C-5
C-6
C-7
C-8
C-9
C-ll
C-12
C-13
C-14
C-15
C-16
C-17
C-18
C-19
C-20
C-21
C-22
C-23
Region II QAPP
Part II
Revision No.2
Date: lO/}/88
Page 15 of 17
APPENDIX I - cont'd
EPA - REGION II
Edison Laboratory - Technical Support Branch
Chemistry Standard Operating Procedures
Base/Neutrals and Acids by Capillary GC/MS/DS in Soils and Sediments
Volatile Organics in Water and Wastewater by Purge and Trap GC/Ms/DS
Base/Neutrals and Acids by Capillary GC/MS/DS
Volatile Organics in SoiJ s and Sediments by Purge and Trap GC/MS/DS
Determination of Trace !ietals in Sludges t 011s t Sediments and
Aqueous Samples Using Furnace Techniques
Determination of Hexavalent Chromium by Flame Atomic Absorption
Determination of Trace Metals by Flame Atomic Absorption Using
Soft Digestion
Determination of Trace Metals by ICP using Soft and Hard Digestion
Method for Mercury in Water and Sediments (Manual Cold Vapor Technique)
Extraction Procedure (EP) Toxicity Test Method
Hard Digestion Procedure for EP Aqueous Extracts (for Flame Atomic
Absorption Spectrocopy)
Analysis of Sediment Samples for PCBs by GC/ECD
Determination of PCBs in Transformer Fluid and Waste Oils
Determination of PCBs and Pesticides in Municipal and Industrial Waters
Method for Chlorophenoxy Acid Herbicides in Drinking Water
Determination of Fluoride by Ion Selective Electrode
Determination of Alkalinity
Determination of Sulfate
Determination of Hardne:ss
Determination of 5-day Biochemical OXygen Demand
Determination of Chlor:l.de
Determination of Ignitability
-------
C-24
C-25
C-26
C-28
C-29
C-30
C-31B
C-32
C-33
C-34
C-35
C-36
C-37
C-38
C-39
C-40
C-44
C-47
Regi.on I I QAPP
Part II
Revh 10n No.2
Date: 1071/88
Page 16 of 17
APPEN[U!...l - con t 'd
EFA - REGION II
Edison Laboratory --Technical Support Branch
Chemistry Stand.ud Operating Procedures
Determination of pH/Cort'osivity
Determination of Total Suspended Solids
Determination of OU and Grease
Determination of Cy.anidE~s
Determination of Total Phenolics
Determination of Chemicd Oxygen Demand ( COD)
Oetermination of Total Organic Carbon (Beckman TOC Analyzer)
Determination of Petroleum Hydrocarbons
Determination of Total ~~lids
Determination of Volatile Solids
Determination of Settleable Solids
Determination of Specif1Lc Conductance
Determination of Total I>issolved Solids (TDSs)
Methods for Total Organic Halogen (TOX) Analyses
Nutrient Analyses Using the Auto Analyzer
Total Kjelhdahl Nitrogell (TKN) Using the Automatic Titration Unit
Determination of Arsenic: and Seleni\JII in EP Toxicity Samples
Determination of Color
( C-48 )
Chemistry SOPs In Preparation (~rentative SOP numbers in parentheses)
( C-49 )
( C-50)
( C-51)'
( C- 52)
Base/Neutrals and Acids by Capillary GC/KS/DS in Soils and
Sediments - for RCRA and CERCLA Samples - Method 3540
Volatile Organic Compounds in Drinking Water - EPA Method 524.1
or 524.2
Trihalomethanes in Drinking Water by Selected Ion Monitoring -
EPA Method 501.3
Dissolved Oxygen - Wink.Jer Method'
Determination of Sulfid.~s (Titrimetric, Iodine) Method 376.1
-------
G-2
G-3
G-4
G-6
G-7
Region II QAPP
Part II
Revision No.2.
Date: 10/1/88
Page 17 of 17
APPENDIX I - cont'd
EPA - REGION II
Edison Laboratory - Technical Support Branch
General Standard Operating Procedures
Safety Standard Operating Procedures in the Microbiology Laboratory
Procedures for Producing High Quality and Reagent Grade Water
Laboratory Glassware Cleaning, Handling, and Quality Control
Disposal of Samples and Hazardous Wastes
Sample Control and Data Management 1n the Laboratory - Official
Sample Control and Repository (OSCAR)
-------
Sign QA/QC Chpt"k1ist -- - ----~selectt'd-
-., sampl es
I
I
I
I
I
I
I
I
I
I
I
I
IE---- - -- ---------11/
ATTACH~ES:r I
DATA VALIDATION A.~D REPORI'ING
Data Workup
Completp
Completed data pa("kage - peer rev~ew
Enter Data Into LDMS
LDMS Comphtt'd Anal yst RepnTt
Chet"k Data Transt"ript1ons
QA/QC RPview (optional)
QA/QC Review (optional)
Sign Cnmp]eted Data Pat"kage
Release Data
Q
QC RE'v~ew
'S!gn QA/QC
Checklist
* These four positions shouJd not be fiJJed by the same person because this
removes important independent checks of the data.
-------
ATTACHMENT I I
MANAGEMENT CHAIN OF RESPONSIBILITIES
RESPONSIBILITY
METHOD OF IMPLEMENTATION
Documentation of QA/QC
Program
Part II QAPP. Laboratory
Facility Plan
QA/QC Laboratory Plan (draft)
(Section 2.3)
Near Term QA/QC Improvement
Plan (QA/QC Plan)
(Section 2.2)
Standard Operation Procedures
(Sections 2.4 and 4.2)
Documentation of QA/QC
Protocols
QA/QC Plan -
- QC practices
- Acceptance criteria
- Data validation
- Corrective actions
- Control charts
PRINCIPAL IHPLEMENTOR(s)/OVERSEER(s)
Branch QA/QC Coordinator prepares document
Branch Chief and Section Chiefs review and
submit document to HHB (QAHS)
Branch QA/QC Coordinator prepares document
for Branch and Section Chief review
Branch and Area QA/QC Coordinator prepare
document for Branch Chief. Section Chiefs.
HHB and staff review
QA/QC committee oversees .preparation/revisions
Branch Chief responsible to see SOPs are
available or being prepared for approval
and concurrence
Branch QA/QC Coordinator maintains/updates
official copies. assists area QA/QC
Coordinators and individual staff members
in preparation and revision of SOPs
Section Chiefs enforce implementation
Area QA/QC Coordinators monitor compliance
within their sections
Branch QA/QC Coordinator monitors overall
compliance
QA/QC committee provides a forum for"
discussion and revisions to all QA/QC
practices
-------
-2-
RESPONSIBILITY
METHOD OF IMPLEMENTATION
Assessment of Laboratory
Performance
Participation in WSJ WPJ RCRA
and Superfund-CLP Performance
Evaluation Studies
Internal Audits
External Audits
Assessment of Laboratory
Data Quality
Compliance with QA/QC
Plan Protocols'
Compliance with Region II,
Part II QAPPJ Laboratory
Facility Plan - all items
not addressed in QA/QC Plan
- good laboratory practices
- laboratory documentation
- instrument maintenance
- reagent water quality
- QA training
PRINCIPLE IMPLEHENTOR(s)/OVERSEER(s)
Branch Chief and Section Chiefs determine
the extent of participation in the studies
Branch Chief and Branch QA/QC Coordinator
assess overall laboratory performance and
ensure follow up corrective actions a're
implemented.
Section Chiefs and Area QA/QC Coordinators
assess individual section performance and
. determine corrective actions
Branch Chief. Section Chiefs and/or Branch
QA/QC Coordinator may initiate and partici-
pate in audits
EMSL and/or MMB may initiate ana participate
in audits (EMSL-Cinn performs an audit every
3 years in support of SDWA)
Branch Chief determines final data accept-
abiJity and releases data from the laboratory
Section Chiefs enforce implementation and with
staff input (see Data VaJidation procedure -
Attachment I) determines data validity.
Branch Chief and Section Chiefs ensure a]l
practices are followed.
-------
QUALITY ASSURANCE PROGRAM
PARt III
FOR USEPA REGION II
ANNUAL REPORt AND WORKPlAN
FISCAL YEAR 1989
DOCUMENt CONtROL NUMBER
MMB-003/89
U.S ENVIRONMENTAL PROTECtION AGENCY
REGION I I
26 FEDERAL PLAZA
NEW YORK, NEW YORK 10278
OCtOBER 1988
-------
Concurrences
(1)
Name:
Gerard F. McKenna
Phone: 201-321-6645
Title: Regional Quality Assurance Officer
Signature ~-,. 0 ~ ~.. ~
(2)
Name:
Barbara Metzger
Title:
Director, Environmental Services Division
Signature
~~ ~~,
(3)
Name:
Pedro A. Gelabert
Ti tle:
Director, Caribbean Field Office
Signature -:o,~ ~
(4)
Name:
Conrad Simon
Title: Dire~'~'~;-?1r and,.Il'1aste Management
Signature ~. 'V --.rw--
/'
(5)
Name:
Richard L. Caspe
Title: Direct~~~a~Ma(I~ement Division
Signature- 17 -----.... .
(6)
Name:
Stephen Luftig
Phone: 212-264-8672
Ti tle: Direc~':) Emergenc
Signature I~~L'L-
Date
Region II
Part III
Revision No. 0
Date: 10/1/88
Page: 1 of 8
i.f-7-;?y
Phone: 201-321-6754
Date
~ / '0 ( SCI
{
Phone: 809-725-7825
Date~
Phone: 212-264-2301
Division
Date
0/~/g-i
, I
Phone 212-264-2513
Date
-I Po /~ l
"" J
Di VisiO,,/ f' !
Date ~ ~f
-------
Concurrences cont'd.
(7) Name:
Douglas Blazey
Ti tl e :
f Regional
Signature
(8) Name:
Herbert Barrack
Title:
Administrator,
& ,~nt
Signature
Approval for Regional Implementation
Name:
William Muszynski
Title: Acting Regional Administra,tor
Signature t/~;J9~4~'
Region II
Part II I
Revision No. 0
Date: 10/1/88
Page: 2 of 8
Phone: 212-264-1017
Counsel Date~~
Phone;' 212-264-2520
Date~
Phone: 212-264-2525
Date ~~
Approval for Agency
Name:
Stanley Blacker
Title: Director, Quality Assurance Management Staff
Signature ~
Phone: 202-382-5763
Date 5//6 Ii+-
-------
Section
Number
1.0
.. 2.0
3.0
4.0
Region II
Part III
Revision No. 0
Date: 10/1/88
Page: 3 of 8
III - SECTION INDEX
Title
Page
Annual Examination and General Status...............
4
Data Quality Objecti'ves.............................
7
Audit Program.......................................
8
Implementation
Schedule............................
8
-------
Region II
Par"t II I
Revision No. 0
Date: 10/1/88
Page: 4 of 8
Introduction
This Regional .Quality Assurance Program Plan (QAPP) has three major parts.
Parts I and II are intended to document the Region's relatively permanent
policies, procedures and management systems that are in place to implement
the Quality Assurance (QA) program, and manage QA for the Regional Laboratory,
respectively. Part III is a combination of the Annual QA Status Report and
QA Work Plan.
Part I and II are not normally revised annually, but rather only when QA
policies, procedures or management are significantly changed. Part III is
revised annually to include a current evaluation of the Region's QA program
as well as the detailed schedule of QA activities to be performed that year.
Section 1.0 - Annual Examination of Parts I and II and General Status of the
QA Program
1.1 - General Status
The Region has an active and effective QA program. The need for QA is
becoming increasingly recognized and accepted by managers and staff. The
program continues to be administered forcefully by the Environmental
Services Division (ESD) Director and staff.
The need for increased awareness of QA in regional Programs is being
addressed by education. QA trai:tling for regional project managers
(RPMs) and contractors in the Superfund program is held frequently. QA
training for those involved in the RCRA program was held twice in FY87.
A regular training program for personnel in the water programs is being
carried out in FY89. In addition, during New Employees Orientation,
all new employees are being " introduced to the concept of QA and its
~elevance to their jobs.
1.2 - Continuous Adequacy of Parts 1 and II.
Parts I and II are substantially the same as last year. A few changes have
been made in response to QAMS' review. ~~anges in the organization of the
Environmental Services Division ,and the Emergency and Remedial Response
Division have been incorporated into the QAPP as well.
In FY89, the Region is continuing to implement fully Parts I and II of the
QAPP. The most significant focus areas for FY89 will be as follows:
a. Establishment of an In depth Formal QA Training Program in the Region
Across All Major Program Elements.
-------
U.S EPA Headquarters Libra
Mail code 3404T ty
1200 Pen.nsylvania Avenue NW
Washington, DC 20460
. 202-566-0556
Region II
Part III
Revision No. 0
Date: 10/1/88
Page: 5 of 8
QA training is available on a regular basis to regional staff in the
Superfund program. In FY88, MMB expanded this initiative for RCRA.
Similar training courses for the various water programs (PWSS, UIC, ocean
dumping, etc.) are scheduled for FY89. In addition, less formal training for
air program staff was initiated in FY88 and will be continued as needed.
b. Completion of QA Needs AssesslDent and Establishment of Responsibility and
Use of Resources to Carry Out the .QA Needs in the RCRA Program.
In FY87, ESD and AWMD started an assessment of the QA Needs for carrying
out effectively the RCRA program. This assessment is an ongoing activity,
establishing a specific QA strategy for RCRA Monitoring Activities, including
permitting, enforcement and corr.active action programs.
ESD will continue to have the lead on this initiative, with input from AWMD.
The assessment is an on-going activity.
c. Continue the Internal Review I)f the Regional QA Program
In FY87, an internal review'was conducted on the regional QA program
in an attempt to a~sess its current status. Several areas were not
touched upon. It was recommended that this process become a formal QA
.function concentrating on specific areas of the overall program every
yea.r. . .
The two ESD areas not included in the FY87 internal review were the
Survellience and Monitoring Branch (SMB) and the Technical Support Branch
(TSB). During FY88 MMB began its QA review of TSB by working on a joint
Task Force with that Branch to assess the conformance of analytical
methodologies used for the water enforcement program with the required
methods.
During FY89 MMB plans to initiate on-site reviews, of TSB and 5MB activities,
observing their laboratory and field activities, and assessing the
effectiveness of their QA and QC programs for producing data useful for
the Region's program managers.
In addition, MMB will continue the process begun in FY87 by extending the
formal review process to at least one other program area during FY89.
d.
Continue to Pursue Earlier Incorporation of QA into the Planning of
Monitoring Projects.
In FY88 an attempt was made to involve QA early in a project planning phase
by including QA staff at scoping meetings of projects, allowing the
opportunity to discuss QA requirE!ments early in the decision process.
In FY89, ~m will encourage the continuation of this practice for all
projects, especially those related to Superfund and ocean/estuary
monitoring.
-------
Region II QAPP
Part III
Revision No. 0
Date: 10/1/88
Page: 6 of 8
Historically, many Regional program officers have not included QA interests
during early stages of monitoring project development, resulting in crises
and delays just before monitoring was scheduled to begin. During FY88 this
situation was improved by the establishment of Regional Order R-5340.1
requiring early registration of projects with MHB. In addition, MMB has
been working with the various Regional program offices to ensure that
MMB representatives would be included in early discussions. ERRD is still
inconsistent in inviting ESD to participate in scoping meetings for all
Superfund projects. Discussions are held regarding most air monitoring
projects. However, many water monitoring projects are still developed
without early and continuing representation of QA interests.
MMB will a180 encourage similar up-fron meetings in the other programs.
This must become an on-going process that should be the responsibility of
all Regional staff in all of the Divisions. These meetings should become
the nest step in the planning phase of a project after the registration of
the project into QIRAK.
e. Completion of QA Manual for Superfund Program.
In FY87, MMB began preparing a QA manual that provides guidance and policies
on quality control, sample collection and analytical techniques specifically
for the Superfund program. In FY88, the manual was completed.
Also in FY88, MMB began the expansion of this manual to include guidance
and policies for RCRA. Many of the sampling and analytical procedures are
the same, making it feasible to have one manual that crosses several
program elements.
During FY89 the manual will be updated, including the inclusion of air
monitoring at hazardous waste sites.
In FY89, MMB will assist PISB, 5MB and RPB in developing generic QAPjPs for
these monitoring activities. Since the activities are consistent from site
to site, generic plans are acceptable.
PIBS, 5MB and RPB will take the lead with MMB assisting.
be in place by June 1, 1988.
The QAP j Ps will
f.
Review Regional Standard Operating Procedures.
In FY88, MMB began to review the status of the regional SOPs,
presently working with the Branches to revise and update SOPs
necessary.
and is
when
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Region 11 QAPP
Part 111
Revision No. 0
Date: 10/1/88
Page: 7 of 8
g. Improving Regional Understandlng of QA Roles and Responsibilities.
In FY8~, MMB will extrapolate thE~ specific QA roles and responsibilities
delineated in Part 1 of the QAPP It and develop a "quick reference" for all
Regional managers and staff.
h. Continued Effort to Better Balance and Prioritize QA Efforts in the
Superfund Program.
In FY87, many initiatives were established to better balance and prioritize
QA efforts in the Superfund progI~am. These included the development of the
QA manual, the QA training courses, and the initiation of up-front meetings.
This balancing and prioritizing of QA efforts will continue in FY8'.
SCB and MMB are jointly developing an operating strategy to increase QA
involvement in enforcement lead Superfund sites. QA requirements are
being identified, and a plan will be developed to address these concerns.
SCB and MMB will continue this iDdtiative together.
going process.
This will become an on-
Section 2.0 - Data Quality Objectives
In Fya8, the Region made progress in three areas related to DQOs. First,
the Region has completed the DQO pilot study on the South Branch of the
Raritan River Use Attainability Study. For this project, the Region
utilized the formal DQO process a,nd computer software developed by QAMS.
Second, the Region is including DQO instruction in its training courses for
CERCLA and RCRA personnel. This training follows the DQO guidance provided
by the Office of Emergency and Remedial Response.
Third, the Region has begun to build the concept of DQOs into the planning
process for monitoring projects across the board. This is accomplished
through the QA Project Plan development and review process.
In FY89, the Region will continue efforts in all three of these areas.
As QAMS improves the useability and availability of the interactive
software, the Region will evaluate and utilize it for several additional
environmental studies. We will also continue to include DQOs in the CERCLA
and RCRA training manual and course presentations. Finally, MMB will
continue t~ encourage and monitor the effectiveness of the inclusion
of DQOs in the QA Project Plan process.
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Region II QAPP
Part III
Revision No. 0
Date: 10/1/88
Page: 8 of 8
Section 3.0 - Audit Program
3.1 - Overview
Every year, a number of MSAs and TSAs were conducted on programs and
projects that produce environmental data for Region II. The results of
these audits form the basis for EPA's oversight of the various programs
during the coming year. As such, the audit results, along with the
results of the informal regional QA review, constitute an essential element
of the status of the Region's QA program.
3.2 - Audit Schedule
The overall audit program for FY89 is anticipated to.remain the same as in
FY~8. The Region will continue its oyersight responsibility by conducting
MSAs,'TSAs, Data Quality Audits, and PE Audits throughout the year. Data
validation will continue for data generated by the Superfund CLP program
and, as resources allow, for the other programs.
Section 4.0 - Implementation Schedule
Table I shows the list of reviews,. audits, training, and other QA activities
planned and carried out by HMB during FY88. This is, essentially, a
quantitative measure of the QA officers' accomplishments for the year.
Table II includes the list of QA activities projected for FY89.
the QA plan for the year.
It summarizes
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Table I
E~VIRONMENTAL SERVICES DIVISION
REGION II MANAGEMENT ACCOUNTABILITY SYSTEM
. Fiscal Year 1988
, Updated: 10/12/88
Progra. Area:
Air
Proj/Act Proj/Act Proj/Act Proj/Act
Pro2ram Accomplishments Type Ist.Otr 2nd QTR 3rd OTR 4th on
Ambient Monitoring
No. SLAMS/Toxics Audits j~ 6/1 17/21 37/41 60/93
I No. SLAMS/Toxies Site Insp.
j~ 5/8 10/9 13/11 16/20
No. State QA Systems Aud i ts A % % 2/2 2/2
Air Enforcement
No. Stack Test Protocol A 19/12 40/17 59/46 75/50
Revi ews
No. Stack Tests Observed A 10/5 22/14 32/28 40/40
No. St ack Test Repo rt A 14/13 30/15 44/38 55/42
Revi ews
No. CEM Protocol Revi ews I A 2/1 4/1 4/1 4/5
No. CEM Aud i ts or PSTs
- Opacity ~~ 1/1 2/1 2/2 2/5
- Gaseous' A . I/O 4/2 5/10 . 5/10
No. C~t Excess Emi ssion
Reviews (EERs)
- ~ SPS - D and Da A 4/1 9/2 14/8 19/17
- NSPS - Ot hee I A 4/2 8/3 112/13 16/16
No. Aud its on St ate St ack A. J/3 0/3 % 3/3
Test Programs
No. Aud its on St ate CEM A. % % 1/0 3/3
Program
Ocean Disposal
No. LI Sound QA Project A % 0/5 4/6 10/6
P1dn Revi.ews
Ocean Disposal QA Project A I/O I 3/2 4/2 5/4
Plan Rev! ews
No. Technical System Audits A % 0/1 2/2 5/3
for Army COE
I I
-
Type: C-Commitment A-Activity lndicator
-------
EIWIRO~tExrAL SERVICES DLVISIO~
REGION II MANAGEMENT ACCOUNTABILITY SYSTEM
Fiscal Year 1988
Updated: 10/12/88
Program Area: Water
Pro ram Accom 1ishments
Water Enforcement
No. DMR-QA Studies Managed A 1/1 1/1 1/1 1/1
No. PE Studies Managed (WP>! A 1/1 1/1 2/2- 2/2
No. QA Project Plan Reviews\ A 0/1 1/1 1/6 1/9
No. NPDES Alt.Methods Review A % % % 2/0
No. DMR-QA Phone Inquiries A. 15/65 30/175 40/178 140/181
LJ
j
Type: C-Commitment
A-Activity
I
j
-------
ENVIRONME~rAL SERVICES DIVISIO~
REGION II MANAGEMENT ACCOUNTABILITY SYSTEM
Updated: 10/12/88
Fiscal Year 1988
Program Area: Drinking Water
Program AccomplIshments
Proj/Act
TYDe lst.Qtr
Drinking Water
No. PE Studies Managed (WS) A
No. PWSS QA Project Plan
I Revi ews
No. Technical System Audits A
,I
I
I
I
1) i't:.
C-ComDU [men t
.L
A-ActIVIty
A
0/1
Oil
2/0
I
Proj/Act
2 nd Qn
1/1
0/2
3/1
.
Proj/Act
3 rd QTR
1/1
0/2
3/4
Ptoj/Act
4th QTR
2/2
212
3/6
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ENVIRONME~TAL SERVIC'ES DIVISION
REGION I I MANAGEMENT ACCOUNTABILITY SYSTEM
Fiscal Year 1988
Updated: 10/12/88
Program Area: Hazardous Waste - RCRA
Proj IAct Proj/Act Proj/Act Proj/Act
Program AccomDlishments TYDe Ist.Qtr 2 Dei QTR 3 rd QTR 4th QTR
No. WAPs & Trial Burn A 0/8 0/9 1/25 2/4
Incinerator Applications
Reviewed
No. Trial Burn Tests A 3/4 7/6 8/16 9/4
Observed
No. Trial Burn Repo rts A 0/1 2/1 5/11 11/6
Revi ewed
No. Draft Incinerator A % % 1/0 5/3
Permits Reviewed
No. WDs in Support of A 7/7 7/7 16/0 16/7
Plasma Arc Incinerator
No. WDs in Support of A 7/7 17 /27 17 /40 17 /40
Occidental Incinerator
No. QA Project Plans A 3/5 5/10 6/13 6/16
Revi ewed - S Is
No. SIs Reviewed to Assure A % 4/0 11/5 12/5
QA/(l:, was Fo1.Lwed
No. QA Project Plans A 4/1 5/2 8/8 10/11
Rev! ewed - RFls
No. RCRA Sample Data A 50/112 100/112 150/170 225/170
Qual! ty Rev! ews
No. WDs for Program Suppo rt A 8/19 18/33 28/45 50/80
and Guidance
I I I I
Type:
C-Commi tment A-Act ivi ty B"-Headquarters Tracked
-------
E~VIRONMENTAL SERVICES DIVISION
REGION II MANAG~tENT ACCOUNTABILITY SYSTEM
Fi scal Year 1988
Updated: 10/12/88
Program Area: Superfund
Proj /Act Proj/Act Proj/Act Proj/Act
Program AccomDlishments TYDe Ist.Otr 2 ndo OTR 3 rd QTR 4th on
No. Hazardous Waste Site A 2500/3452 5000/7809 8000/11,102 10,000/15,85
Sample Data Quality Rev.
No. CERCLA Lab Audi ts A 3/4 5/10 5/14 10/18
No. WDs for Workgroup Meets A 30/24 40/35 50/45 60/60
and Conference I
i
No. QA Trainin~ Sessions A 3/2 6/4 8/7 10/9
No. Field Audits Performed I A 2/2 5/6 5/6 10/15
I
No. Hgt. Systems Audits A % % 1/0 1/0
Performed on Contractors
No. QA Project Plan Reviews \ A' 10/44 l 20/62 40/93 50/125
I 18/33
No. WDs in QA Project Plan I A 5/7 12/11 25/36
Review Meetings I
No. CERCLA Guidance Manuals A 1/0 1/1 1/1 1/1
Prepa red j
No. Techical Assistance A % % 0/176 0/214
Inq ui ries
I
o
Type: C-Commi tment
A-Activities
-------
Updated: 10/12/88
Program Accomplishments
I, No. Region II ~ Plan
Updates
No. State QA Program Plan
Reviews
~o. State QA Midyear and
Endyear Revi ews
No. Technical Assistance
Inq ui ries
~o. State Management Systems
Aud its (HSAs) I
No. WDS on Document (Guid-
ance/Regulation) Review
ENVIRO~IE~IAL SERVICES DIVISION
REGION 11 ~tANAGEMENT ACCOUNTABILITY SYSTElt
Fiscal Year 1988
Program Area:Qua1ity Assurance
Proj/Act Proj/Act Proj/Act Proj/Act
rype 1st.Otr 2 nd OTR 3 rd OTR 4 t h OTR
A % 1/0 1/1 1/1
A 0/1 0/3 0/5 15/15
A % 0/5 19/19 38/38
,A 0/30 0/90 0/15 0/23
A % I 0/4 0/8 15/12
I
A % 0/15 0/67 0/200*
*Es tima tee
I
I I
I I I
~
"I
Type:
C-Commi tment
L-J
A-Act iviey
-------
Updated: 10/12/88
E~VIRONMENrAL SERVICES DIVISION
REGION II MANAGEMENT ACCOUNTABILITY SYSTEM
Fi seal Year 1988
Prl)~r.am Area: Monitoring Management.
r Proj/Act Proj/Act Proj/Act Proj/Act
ProRramAccomplishments Type lst.Qtr 2nd QTR 3 rd QTR 4th QTR
No. State Water Workp1an A % 1/1 3/3 5/5
. Revi ews
No. St at~ Wa ter Midyear & A 3/3 5/5 8/8 10/10
Endyear Program ~views
t~~. QTr' :"ew Entries A 20/30 40/55 60/80 80/93
No. QTRAK St ate Summa ry A % 14/14 14/14 28/28
Re po rts
No. QTRAK Region 11 .Summa.ry A 10/10 10/10 20 f2 0 20/20
Re po rts
No. Quarterly State Water A 2/3 4/4 6/10 8/12
Monitoring Meetings
. .
i
I ..
".
Type: C-Commi tment
A-Act ivity
-------
Tabl e II
MONITORING ~EMEN"I' BlU\NCB - FISCAL YEAR 1989
Updated:
1/19/89
Program
Accomplishments
-------------------------------------------------------------------.
Type
Proj/ACt Proj/ACt Proj/ACt
1st.Qt 2nd.Ot 3rd.Ot
---------------------------.-------------------------------------.
Proj/ACt
4th.Ot
~mhient Monitoring
t SLAMS/Toxic AUdits
. SLAMS/Toxics Site
Inspections
# State QA Sys Audits A
Air Enforcement
# Stack Test Protocol
Reviews
. Stack Tests Seen
. Stack Test Report
Reviews
# CEM Protocol
Reviews
t CEM Audits or PTSs
- Opacity
- Gaseous
# CEM Excess Emission
Reviews (ERRs)
- NSPS - D and Da
- NSPS - Other
# Audits on State
Stack Test Programs
. Audits on State
CEM Program
Water Qualitv Monitorinq
# Meetings on Niagara
River/Lake Ontario
(IJC, GLNPO & NRMP)
Attended
A
A
A
A
A
A
A
A
A
A
A
A
A
4/0
15/0
32/
5/0
0/0
9/0
1/0
12/
4/
15/5
6/2
31/
11/
38/
17/
12/1
23/
29/
2/0
6/
8/
1/1
1/0
2/
4/
2/
7/
6/4
5/3
12/
10/
18/
15/
0/0
0/
0/
0/0
0/
1/
1/1
1/
1/
52/
15/
4/
45/
23/
34/
9/
3/
9/
24/
20/
3/
3/
1/
-------
2.
Program
Accomplishments
-------------------------------------------------~------------------
Type
Proj/Act Proj/ACt Proj/ACt Proj/ACt
lst.Qt 2nd.Qt 3rd.Qt 4th.Qt
--------------------------------------------------------------------
Ocean DisDOsaJ,
I LI Sound QA Pro-
ject Plan Reviews
OCean Disposal QA
Proj.Plan Reviews
# TSA for Army COE
Water Enforceme~t
'I DMR-QA Studies Mgd
# PE Studies Mgd (WP) A
# QAPP Reviews
# NPDES Alt Methods
# DMR-QA Phone Calls
Drinkina Water
# PE Studies Mgd (WS) A
# PWSS QAPP Reviews
# TSAs
RCBA
# WAPS & Trial Burn
Incinerator Appli-
catioQS Reviewed
# Trial Burn Tests
'Observed
# Trial Burn Reports
Reviewed
# Draft Incinerator
Permits Reviewed
# CLP Samples Valid.
'A
A
A
A
A
A
A
A
A
0/0
'A
1/0
0/0
A
1/0
1/0
A
0/2
0/0
A
A
15/37
0/0
1/2
0/1
1/0
1/1
0/0
1/
10/8
0/
2/
0/
1/
1/
2/
0/
30/
1/
2/
1/
3/
2/
3/
2/
20/
4/
10/
2/
2/
3/
5/
1/
2/
1/
2/
2/
0/
4/
2/
40/
140/
1/
4/
2/
4/
3/
7/
3/
3/
4/
7/
6/
6/
6/
40/
10/
100/
-------
3.
-----------------~-------------------------------------------------
proqram Proj/ACt Proj/ACt proj/ACt Proj/ACt
AccompliShments Type 1st.Qt 2nd. Qt 3rd.Qt 4th.Qt
---------------------------.---------------------------------------_.
RCRA Cont'd
. Validation Checks
Non-CLp Pkgs A 0/1 2/ 3/ 8/
t WID Doing MSAs A 0/2 0/ 5/ 25/
;
. WID for Tech.
Asst/Proj.Support A 10/15 20/ 30/ 45/
t of OAPjP Reviews A 5/11 10/ 15/ 20/
CERCLA
t of Data Pkgs OA'd A 100/124 220/ 320/ 440/
t of Samples Valid. A 1000/1396 2000/ 3500/ '5000/
t Data Reviewers
Trained A 4/4 12/ 20/ 24/
t RPM/Site Mgrs
OA Trained A 50/72 100/ 150/ 200/
t OAPjPs Reviewed A 14/46 23/ 33/ 45/
t OAPjP Meetings
Attended A 8/10 12/ 16/ 20/
t SAS Requests
Reviewed A 16/88 32/ 48/ 64/ '
t State MSAs A 1/1 1/ 2/ 3/
t Lab Audits A 4/5 6/ 10/ 12/
,t Field Audits A 6/3 8/ 14/ 18/
-------
4.
----------------------------.---------------------------------------
Program Proj/Act Proj/Act proj/Act Proj/Act
Accomplishments Type Ist.Ot 2nd. Ot 3rd.Ot 4th.Qt
-------------------------------------------------------------------
Dualitv Assurance
# Region II QA Plan
Updates A % 1/ 1/ 1/
# State QA Program
Plan Reviews A 0/1 2/ 4/ 13/
# State QA Midyear
& Endyear Reviews A 0/1 15/ 15/ 30/
# Technical Assis-
tance Inquiries A 0/35 0/ 0/ 0/
# State MSAs A % 6/ 20/ 20/
# WDS on Document
(Guidance/Regu1a-
tion) Review A 0/5 0/ 0/ 0/
Monitorina Manaaement
# State Water Work-
plan Reviews A % 1/ 3/ 5/
. State Water Mid-
& End-year Program
Reviews A 3/3 5/ 8/ 10/
# QTRAK New Entries A . 20/20 40/ 60/ 80/
# QTRAK State
Summary Reports A % 14/ 14/ 28/
# QTRAK Region II 20/
Summary Reports A 10/10 10/ 20/
# Qtr1y State Wtr 8/
Monitor.Meetings A 2/2 4/ 6/
# State 304(1) List
Reviews A 6/2 8/ 8/ 8/
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