oEPA
United States
Environmental Protection
Agency
Office of
Solid Waste and
Emergency Response
DIRECTIVE NUMBER: 9360.0-05
TITLE: Users 'Guide For Removal Cost Management Software
APPROVAL DATE: 06/01/85
EFFECTIVE DATE: 06/01/85
ORIGINATING OFFICE: OERR/ERD
SXFINAL
• * *
G DRAFT
STATUS:
REFERENCE (other documents):
Supplements
9360.0-02A Users Guide For Removal Cost Management
Software
OSWER OSWER OSWER
VE DIRECTIVE DIRECTIVE Dl
-------
03/19/87 United States Environmental Protection Agency ,. Directive Number
EPA Washington, D.C. 20460
OSWER Directive Initiation Request 9360.0-05
2. Originator information
Name of Contact Person MIlD Code Office Telephone Number
JOWETT OERR/ERD 382-2205
3. Title
USERS GUIDE FOR REMOVAL COST MANAGEMENT SOFTWARE
..
4. Summary 01 Directive (Include brief statement 01 purpose)
Describes system field computer applications to
perform cost estimating and tracking at CERCLA
removal projects. (June 1985) (Supplements
9360.0-2A) [Table of contents only. Manual <
available on request]
5. Keywords
SUPERFUND, CERCLA, REMOVAL PROGRAM, FIELD OPERATIONS, COST
MANAGEMENT, ETC.
68. Does this Directive Supercede Previous Dlrectlve(S)?D yes QI No What directive (number, title)
b. Does It Supplement Previous Dlrectlves(s)? IT] yes D No What directive (number, title)
9360.0-02A
7. Draft Level
0 A. Signed by AAJDAA DB. Signed by OffIce Director DC. For Review & Corm1ent D In Development
This Request Meets OSWEA Directives System Format
8. Signature of Leed 0fflc8 Dlr8ctlves eoordlnator Date .
9. Name and TItle of Approving Offtclal Date
HE DEMAN . . ! 06/01/85
OSWER OSWER OSWER
DIRECTIVE DIRECTIVE
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USER'S GUIDE FOR REMOVAL
COST MANAGEMENT SOFTWARE
Technical Assistance Team
TDD No. 138410-09
EPA Contract No. 68-01-6669
June 1985
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ACKNOWLEDGEMENTS
Thi s manual was prepared by the Roy F. Weston Headquarters Technical
Assistance Team (TAT) under Technical Direction Document No. 138410-09 of
EPA Contract No. 68-01-6669. The dedicated efforts of TAT members Alison
Oppenheim, Matt Zenkowich, and Dave Ouderkirk along with Carol Kennedy
are acknowledged.
The EPA Project Officers for the User's QJide and computer software
were Bob Cibulskis of the Emergency Response Team, Edison, New Jersey,
and Jim Jowett of the Emergency Response nivision.of the .Office of
Emergency and Remedial Response, Washington, D.C.- Special thanks is
extended to the Regional On-Scene Coordinators, U.S. Coast QJard
personnel and Regional TAT personnel for their cooperation in providing
review and comments on the User's QJide and computer software.
i
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PREFACE
The implementation of computer technology at CERCLA removal actions
has great potential. Word processing, data communications, database
management, and other computer tools are becoming available to assist
field personnel in the performance of on-scene cost management.
This manual describes"a system that is hoped to begin a long list of
field computer applications. The system includes all of the basic
computer tools (i .e., word processing, data communications, and database
management) and outlines the application of these tools to cost estimating
and cost tracking at CERCLA removal projects. Computer skills are not
required to successfully operate this computer system.
The overall benefits of using this automated cost ,management system
will be increased personnel efficiency, cost savings, and better use of
the resources available on a removal project. An immediate advantage of
this system will be its usefulness for on-scene cost management and other
on-scene responsibilities. It can assist on-scene personnel with the
preparation of cost management documents (e.g., 1900-55 and related
forms), and the calculation of cost projections. The availability of wora
processing and electronic mail will greatly reduce the time and effort
necessary to produce and disseminate site information (POLREPS, etc.).
Data communication programs will allow for direct access to ~ote
databases and information services.
Another advantage of the computerized cost management and
documentation system is that project data can be recorded on electronic
media and thereby accessed by other computer systems and programs for
database construction, automated data processing, and electronic data
transmission. These capabilities, in turn, will provide data processing
opportunities such as automated cost documentation, regional and national
statistics development, and cost estimation. All of these large-scale
manipulations can be performed by util'izing the data recorded during a
removal project..
The Environmental Response Team (ERT) of EPA will provide information
and support for the system on a nationwide basis. For information or
assistance concerning this computer system, contact:
Bob Cibu1 skis
USEPA/ERT
Woodbridge Avenue
Edison, NJ 08837
FTS - 340-6746
COMH -;i 201) 321-6746
E-Mail - EPA5457
ii
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TABLE OF CONTENTS
LIST OF EXHIBITS. . . . . . . . . . . . . .
. . . . ;v
.....
. . . .
1.
INTRODUCTION TO COMPUTER USAGE FOR REMOVAL COST
MANAGEMENT. . . . . . . . . . . . . . . . . . . . . .
. . . 1-1
2.
COMPUTER EQUIPMENT OPERATION. . . . . . . . .
. . . 2-1
......
2.1 Equipment Checklist and Description. . . . . . . . . . . . 2-1
2.2 System Assembly. . . . . . . . . . . . . . . . . . . . . . 2-7
2.3 System Start-up. . . . . . . . . . . . . . . . . . . . . . 2-8
2.4 Printing. . . . . . . . . . . . . . . . . . . . . . . . . . 2-10
2.5 Equipment and Disk Maintenance. . . . . . . . . . . . . . . 2-10
3.
COST MANAGEMENT SOFTWARE -- COST PROJECTION:
. . . . . . .
. . . 3-1
3.1 Overview of Cost Projection Programs. . . . . . . . . . . . 3-1
3.2 Prefunding Cost Projections. . . ... . . . . . . . . . . . 3-3
3.3 Ongoing Cost Projec~ions. . . . . . . . . . . . . . . . . .3-27
4.
COST MANAGEMENT SOFTWARE -- REPORTING FORMS.
. . . . 4-1
......
4.1 Contractor's Cost Report (EPA Form 1900-55) . . . . . . . . 4-2
4.2 Oaily Cost Summary and Incident Obligation Log. . . . . . . 4-35
4.3 Removal Action Reports. . . . . . . . . . . . . . . . . . . 4-46
5.
DATA COMMUNICATIONS -- CROSSTALK. . . . . . .. . . . . . . . . 5-1
5.1 Connecting the Modem to Computer and Telephone Line. . . . 5-1
5.2 Loading Crosstalk. . . . . . . . . . . . . . . . . . . . . 5-1
5.3 Accessing OHM/TAOS. . . . . . . . . . . . . . . . . . . . . 5-2
5.4 Accessing Hazard11ne. . . . . . . . . . . . . . . . . . . . 5-4
5.5 Accessing E-Mail. . . . . . . . . . . . . . . . . . . . . . 5-5
6.
COMMERCIAL SOFTWARE PACKAGES.
. . . 6-1
. . . .
. . . . . . . . . .
6.1 Operating System -- MS-DOS. . . . . . . . . . . . . . . . . 6-1
6~2 dBASE . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-7
6'.3' Wordstar. . . . . . . . . . . . . . . . . . . . . . . . . . 6-8
6.4 Crosstalk. . . . .. . . . . . . . . . . . . . . . . . . . . 6-9
APPENDICES:
. . ~
A: GLOSSARY. . . . . . . . . . . . . . . . . . . . . . . . . . A-1
B: USE OF A HARD DI~K COMPUTER SYSTEM. . . . . . . . . . . . . B-1
C: FEDERAL GOVERN~ENT AND TAT PERSONNEL RATES. . . . . . . . . C-1
0: TELENET NUMBERS. . . . . . . . . . . . . . . . . . . . . . 0-1
E: DISK VOLUME lABELING SYSTEM. . . . . . . . . . . . . . . . E-1
F: OPERATING HINTS AND TROUBLESHOOTING. . . . . . . . . . . . F-1
111
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LIST OF EXHIBITS
1-1 Removal Action Tasks and Computer
Instructions. . . . . . ..
. . . . . . . . . . . . . . . 1-3
2-1 Computer System Checklist. . .
. . . .
. . . . . . . . . . . . 2-2
2-2 Schematic of Computer Equipment System.
. . . . . . . . . . . . 2-4
2-3 Disk Labeling System. . . . . . .
. . . .
. . . . . . . . . . . 2 -12
3-1 Prefunding Cost Projection Report
. . . . . .
. . . . . ~ . . . 3-21
3~2 Ongoing Cost Projection Report
Summary Page - Sufficient Funds. . . . .
. . . . .
. . . . 3-29
-
Sunmary Page - Insufficient Funds. .
. . . . . . . . .
. . 3-30
4-1 Final 1900-55 Personnel Report. .
.....
. . . . . . . . .
. 4-26
Equipment Report. .
. . . . .
. . . . . . .
. . . 4-27
Equipment Mobilization Report
. . . .
. . . . .
. 4-28
Equipment Demobilization Report
Expendab 1 e t1ateria 15 Report.
. . . .' . . .
. . 4 - 29
. . 4-30
. . . . . . . .
Subcontractors Report. . . .
Comments and Adjustments Report. . .
. . . . .
. 4-31
. 4-32
. . . .
. . . . .
4-2 Oa11y Cost Sunmary. . .
. . . .
. . . . . . . . .
. . . . . . . 4-37
4-3 Incident Obligation Log (IOl)
. . !
. . . . . . . .
. . . . . . . . . 4-38
4-4 Model Report Form for, Work Report .
/
. . . . . . . . . . . . . . 4-49
4-5 Model Report Form' for POlREP. . . .
. . . . . . . . . . . . . . 4-50
iv
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CHAPTER 1
INTRODUCTION TO COMPUTER USAGE
FOR REMOVAL COST MANAGEMENT
Welcome to the on-scene removal cost management system. You have
been furnished with this User's Guide to help you accomplish with ~
computer many of the ted ious and time-consuming tasks associ ated with
producing cost management forms and reports at a CERCLA removal. This
guide is an automated version of the revised EPA Removal Cost Management
Manual, dated January 1985.
Computer software programs are now available to you that are
tailored to the field needs of a CERCLA removal. Different computer
programs can help you estimate cost ceilings, prepare 1900-55 forms,
calculate and print the Daily Cost Summary and Incident Obligation Log,
write and electronically send POLREPs and other removal memoranda, and
access remote computer data ba~es.
The customized software programs have been specially designed to be':
"user-friendly," and do not require any prior knowledge of computer'
operation. At the same time, the system is sophisticated enough for any
computer skill level.
In addition to specialized computer programs, you are provided with
powerful software packages for data manipulation, word processing, and
data communications. With these, you can use your field computer in
almost limitless ways .to make your on-scene decisions better informed and
more efficient. You can design your' own programs beyond the applications
described in this User's Guide. Also, as new software on groundwater and
air dispersion modeling, removal action case studies, and other
applications are developed, they will become available to you in the
field, where the most critical removal response decisions are made.
This User's Guide provides you with enough information to set up
your computer in the field and use the software system to prepare daily
removal cost management forms and reports. The chapter following this
introduction discusses:
Ca.puter Equipment Operation An overview of what equipment,
software disks, and manuals you need on-hand to use the system.
How to operate the pri nter, and equi pment and disk mai ntenance.
The next. three chapters describe how to operate the computer
programs tailored specially to the on-scene removal cost management
program. The cost manageme~t software programs were designed to be
operated with no knowledg. of the commercial software. These chapters
discuss: '
1-1
-------
Cost-Management Software -- Cost Projection How to operate the
'cost projection software to develop removal cost ceil ing estimates
for your removal requests. How to uprlate your ceiling estimate
on-scene to identify any need for a ceiling increase.
Cost-Management Software -- Reporting Forms How to run the
programs to calculate and print daily EPA Form 1900-55, the Daily
Cost SUMmary, the Incident Obligation Log, POLREPs, and Work
Reports. .
Data COlRUntcattons Software How to transmit data and text over
telephone lines. How to access large national data bases and E-Mail
through your computer.
The final chapter briefly rlescribes the commercial software packages
that have b~en used to develop the customized cos~ management system.
Exhibit 1-1 summarizes the tasks that you can perform with the
on-scene removal cost management programs and other software, and directs
you to the proper section in this User's ~ide .for computer
instructions.
This User's ~ide will be most useful to you if you can go through
it with the computer and software at hand to tryout the programs. The
programs that you will actually be using on-scene, however, are very
"user-friendly" and wi 11 prompt you for specific site information that
you will know. If you should make an error (by typing in the wrong
letter for example), the computer will ask you the question over again.
With a little practice, you will find that the on-scene computer will
hecome a~al1Jahle piece of response equipment.
NOTE: Throughout this User's Qlide, the pro~ts and questions that
the computer provides are written in CAPITAL LETTERS and your responses
on the ieyboardare in bold print. For example:
. computer prompt
COMMAND?
your response
LIST
, . I
1-2
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EXHIBIT 1-1
RelDyal Action Tasks and Computer Instructions
Removal Action Task
1.
Projecting costs for an Action Memo
2.
Projecting costs during a removal action
3.
Preparing EPA Form 1900-55
4.
Preparing Daily Cost Summary and Incident
Obligation Log
5.
Preparing Work Reports
6.
Preparing POLREPs
7.
Accessing Remote Data Bases
OHMI TAOS
Hazardl i ne
8.
Sending Documents via E-Mail
9.
Using Commercial Software
--.
MS-DOS
data base management (dBASE)
- word processing (Wordstar)
data communications (Crosstalk)
1-3
Instructions
Section 3.2
Section 3.3
Sect ion 4.1
S~ction 4.2
-
Section 4.3.1
See t ion 4. 3. 2
Section 5.3
Sect ion 5.4
Section 5.5
Section 6.1
Sec t i on 6. 2
Section 6.3
Section 6.4
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CMP~R2
COMPU~R EQUIPMENT OPERATION
This chapter is designed to provide you, the computer user, with
sufficient information on basic computer equipment and the operating
system of an IBM compatible computer. It will enable you to assemble,
start up, maintain, and understand the basic functions of your field
computer system. Once the computer is up and running, you can load the
Superfund-tailored software programs that will make your cost management
chores less tedious and time-consuming.
Computer equipment operation information is divided here into six.
areas of discussion:
1. Equi~t Checklist and Description provides you with short.
descriptions of each piece of computer hanjware and software that you
will need to operate the fiel~ computer cost management system.
2. System Assembly describes where and how to set up the
computer console and printer.
3. System Start-up takes you through the simple steps to get
the equipment turned on and off and the initial software working.
4. Printing provides general instructions on how to set up the
printer and ensure that the software programs print your forms and
reports with ease.
5. Equi~t and Disk Maintenance provides precautions, tips on
cleaning equipment, and a labeling system for your data files.
2.1 EQUI~ENT CHECKLIST AND DESCRIPTION
The following checklist describes each piece of computer equipment
(hardware and software) that you should have and its function. Each time
you set up a command post, use the checklist to ensure that you have the
necessary equipment (see Exhibit 2-1).
2-1
-------
Exhibit 2-1
Computer System Checklist
Hardware
Manuals
Computer Console
Di sk drives
Video screen
Keyboard
Power co rd
Operations Manual
Printer
Reference Manual
Printer cable
Printer power cord
Printer paper
Replacement ribbons or
ink cartridges
Modem
User's Manual
Phone cord
Telephone line adapters
If external Modem:
Power cord
Connecting cable
Optional Equipment:
Power line conditioner (surge suppressor, etc.)
Non-interruptive power supply
2-2
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Exhibit 2-1
COMputer SysteR Checklist
(C.ont 1 nued )
Software
Customi zed Software
Cost Management System
Cost Proj ect ion
1900-55
Daily Cost Summary and Incident
Obl igation log
Data Archive
Oata Communications Access
Data and Document Files
Disks for program and data back-up
Commercial Software
MS-DOS
(MS-DOS is a trademark of
Microsoft Corporation)
dBASE
(dBASE is a trademark of Aston-Tate)
Wordstar Professional
(Wordstar and Wordstar Professional
are trademarks of Micro Pro International
Corporation)
'-
Crosstalk XVI
(C~sstalk and Crosstalk XVI are
tr~rks of Microstuf. Inc.)
.. t~'
2-3
Manuals
This USer I s QJi de
MS-DOS User1s Guide
MS-DOS Pocket
Reference QJi de
dBASE Manual
dBASE Pocket QJide
Wordstar Manual
Crosstalk XVI Manual
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IIHardwareli refers to the machinery and wires that actually make up
the cOl'1puter system. Its counterpart, IIsoftwarell, refers to the programs
which are stored on a Magnetic storage device. In the case of this
system, the magnetic storage device is a disk, sometimes called a IIfloppy
disketteN. Exhibit 2-2 shows the major components of the field computer
system. Each input or output mechanism operates through the computing
mechanism in the console.
The Operation Manuals that are supplied by the manufacturers explain
the hardware, assel'1bly, start-up, operation, and maintenance in greater
detail than they are presented in this User's Guide. You are urged to.
familiarize yourself with each manual.
Exhibit 2-2
Schematic of Computer Equipment SysteM
Software Files
-
~ .~ .:.
Prlnte,
L~7/777m-\\\\\>
~
Computer Console
Modem.
2-4
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2.1.1 Hardware Checklist and Description
Computer Console The computer console is the largest part of
your equipment. It houses the central processing unit (CPU), 'the disk
drives and the video screen in a self-contained unit for protection and
portability. The keyboard, printer and modem may be incorporated in the
console or attached to the computer console by cables.
Floppy Diskettes or Disks These are the magnetic recording
medium that store the programs and data used by the computer. Section
2.5.2 presents instructions. on proper disk care and maintenance.
Disk Drives The disk drives are built into the console to hold
and spin the disks, like record albums. The disk heads move across the
disks to read data or program instructions from the disk and transmit it
to the computer. They also record new data onto the disk that you enter
from the keyboard or other input mechanism. The slot on t~e left is disk
drive A; the slot on the right is disk drive B. Users with a hard disk
system should refer to Appendix B for a description of hard disk
operation.
Video Screen The video screen tell s you how you and the computer
system are interacting. The software programned into the computer asks
you questions that appear on the screen to communicate what kind of input -
the computer needs from you. As you type comnands, data, or other input
on the keyboard, what you type appears on the screen. .
Keyboard The keyboard is attached to the console by a cable. It
looks and functions much like a typewriter keyboard, with special keys and
functions described further in Section 2.3.' .
Power Cord' The power cord plugs into the back of the console and
into a standard electrical outlet to power the system (llO-l20V AC).
Printer The printer is attached to the computer console by a
cable. It gives you the means to print, on paper, your files and reports.
For example, after you have entered POLREP or Work Report data, you can
use the printer to print out "hard copies" of these reports. The hard
copies can be used, with appropriate signatures, to meet paperwork
requi rements.
Printer Cable The printer cable is used to connect the printer
to the computer.
Printer Power Cord
electrical outlet.
Printer 'Paper The printer will print on any standard R-ll2" by
11" single-sheet paper, or qn fanfold, computer-type paper. Fanfold paper
is recommended for printi~ the cost management programs because they
The power cord connects the printer to an
2-5
-------
produce multiple-page printouts of forms. It is easier to let the printer
feed in the pages than to wait around to feed the printer while the
program is computing. For on-site needs, a supply of about 300 fanfold
pages per week should be sufficient.
Replace8ent Ribbons or Ink Cartridges You should have a spare
ribbon or ink cartridge package on hand to resupply your printer.
2.1.2 Software Checklist and Description
Your Cost Management System uses two types of software--commercial
software packages, and customized programs that are specifically designed
for removal action cost management. A description of each category is
given below. .
COIIIIIercial Software Packages
MS-DOS MS-DOS software is your operating system of basic
instructions to the computer. The framework that this system provides
allows the computer to use a 1,. the other software systems and data f11 es .
The MS-DOS operating system is described in Section 6.1 of this User's
Guide. You should also be sure that you have the MS-DOS User's Guide andL
MS-DOS Pocket Reference Guide on hand.
dBASE This software package. allows you to create your own data
base files and programs in the same language that was used to develop the
field cost management system programs. The dBASE package is described in
Section 6.2 of this User's Guide. For further applications, be sure that
you also have the dBASE User's Manual.
Wordstar This software package provides you with word
processing capabi'':''''. You should have the Wordstar Manual
program disk. The Wordstar program is described in Section
User's Guide.
and Wordstar
6.3 of this
Crosstalk This software package allows your computer to
communicate with other computers. You should also have the Crosstalk XVI
Manual to supplement the description of ways to use the program provided
in Chapter 5 and Section 6.4 of this User's Guide.
Cost Mana~t Software.
Cost Projection This program is custom-made for Superfund
removal actions to help calculate the cost ceiling for a proposed or
ongoing remoy~' action. The instructions for using this program are
provided in this User's Guide, Chapter 3.
1900-55 This custom-~ade program provides a streamlined syste~
to generate the cost management calculations and to print the 1900-55
forms. The instructioRs for using this program are provided in
Chapter 4.
2-6
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Daily Cost Summary and Incident Obligation Log These
custom-made programs calculate and print the Daily Cost Summary and the
Incident Obligation Log. The instructions for using these programs are
in Section 4.2.
Data Disk The data disk holds all of the data that you enter
for use by the programs mentioned above. The data disk should be backed
up (i .e., copied) daily to save your valuable data and time. You will be
provided with two data disks--one to use on a daily basis, and one to use
as a "back-up." See Sections 2.5.3 and 4.1.2.
Archive Disk The site archive disk is a mechanism to save all
the cost management data generated for the duration of the removal
action. The data disk and its back-up only save your previous day's
information. The databases stored on the archive disk contain all of the
data for the entire project.
Docu.ent Storage Disk This disk is blank except for the pre-set
POLREP and Daily Work Report formats. You will use this disk with the
commercial Wordstar program disk to retrieve initial report formats and
to store any documents you create. You can then send el ectronically the.
documents on this disk using the data communications access programs.
Data Communications Access Disk This disk contains specially
written programs which allow the computer to automatically access
OHM/TAOS, Hazardline and E-Mail. The instructions for using these
programs are presented in Chapter 5.
You should always have two complete copies of the cost management
software (16 disks). This will ensure. that if a disk is damaged or lost,
you will have a duplicate on hand to replace the damaged or lost disk.
Make a copy of the duplicate before you use it so that you will always
have two complete sets of disks. See Section 2.5.3 on Disk Back-Up.
2.2 SYSTEM ASSEMBLY
When you have taken inventory to assure that you have all the items
on the checkl ists, you are ready to begin assembl ing the computer system.
The first step 1S to set the console and printer on a flat and level
surface in the command post. Consider the proximity of power and phone
connections when setting up the computer.
Next assemble the console and the printer according to the
instructions in the equipment manuals.
Load the. printer with paper much the same as you would a typewriter.
Fanfold paper, which ;s recommended over single sheet paper, must be
loaded on the tractor feed ~ins.
,0
2-7
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2.3 SYSTEM START-UP
With this User's Guide and the accompanying console and -printer
manuals handy for the first couple of uses, proceed to start up the
system as explained in the following paragraphs. Note that the l~er's
Guide assumes the use of a dual disk drive computer system. Hard disk
system users should refer to Appendix B for a description of hard disk
operation.
Switch it On After assembling the console, turn on the system.
The system will self-test and activate the internal operating system to
prepare to read from an operating system (MS-DOS).
.Boot. the System Insert your MS-DOS disk into drive A after
the red disk drive light goes out and press the Retum key to "boot" or
initialize the system (See Section 6.1 for explanation of the MS-DOS
operating system). The screen will ask for a dat~ and time. Enter the
date according to the format displayed (e.g., ~onth/day/year), press the
Return key, and enter the time and press the retum key. The time entry
may be bypassed by just pressing the Return key. The screen will then
display the MS-DOS drive A prompt:
A: or A>
Select a Disk Remove the MS-DOS disk, and choose the proper
program and data disks according to the program (e.g., cost projection,
1900-55) you want to use. Recall that Exhibit 1-1 directs you to the
proper section in this User's Guide for the task that you wish to
perfor~. Please read the appropriate section before using the programs
for the first time. - -
open ~~:e~~s~h~r~~:k1ai~~~r~oi~et~~p~~~~i~~et~~~:1 d~~~hi~h~r~~~e~;
facing left, and slide it into the slot. Then, close the latch. Do the
same with the corresponding data disk in drive B. (Users with a hard
disk system see Appendix R.)
Special Feat~res 0' the Video Screen The computer, through
visual displays on the screen, uses techniques like prompts, cursors, and
programmed question~ to ask what you want and tell you how to proceed.
Your commands or replies to the computer are displayed on the screen as
you type from the keyboard. Two important features of the video screen
are the prompt and the cursor:
Prompt is a symbol that appears on the screen to signal
that the computer is waiting for input. It also indicates
which software system 1s 1n control. For example, MS-DOS uses
a colon ": II or a greater-than si gn ">" preceded by a di sk dri ve
identifier. Whe~ an A: is on the screen it means that the
MS-DOS is in control and is directed to drive A. Section 6.1
will discuss,the MS-DOS operating system further.
2-8
-------
Cursor is the blinking symbol that marks your position on
the screen; that is, the position at which the next key you
strike will be displayed. .
Special Keys and Functions Here is a list of commonly used
special keys and their functions:
Return or Enter key is used to tell the computer you are
finished making an entry. Hit the Retum key after you have
typed a cOlTl11and, a 1 i ne of text, o.r a response to a system
question. This key may be labeled Return, Enter, or..J on your
keyboard.
Caps Lock key locks only the letters i~to upper case; the
numbers and special characters are not affected. For example,
to type a "$" you must press the shift key and the tI$" key.
Backspace key allows you to back up the cursor to a
previous space on the current line or onto a previous line of
input to make changes.
. Shut-Oown When YOIJ have finished with a program, you will be
returned to the MS-DOS prompt of A:. All the cost management programs
will prompt you to enter Q to quit the program when the program is
finished. : To leave the Crosstalk program, you enter QUIT. When you
enter these commands the system returns you to the MS-DOS prompt, A:.
The red lights on the disk drives wi,ll go out, signalling that nothing is
being read
-------
2.4 PRINTING
Most of the print commands that you will need for on-scene cost
management and other removal program reports are provided in the software
packages available to you. You need to take a few steps, however, to set
up your system to pri nt out your reports or data tabl es. You will
usually use "fanfold paper", the continuous co~puter paper with holes in
the margins, to advance the paper through the pin wheel.
The printer must be connected to both the computer and an electrical
outlet. Connect the printer to an outlet with the printer power co~.
Connect the printer to the computer with the printer cable.
Power Switch/On-line Switch Turn on the power switch. A light
will come on indicating that the printer is receiving power. The printer
will then be in either an on-line or off-line mode with the co~puter. An
on-line switch toggles the printer on- and off-line and an on-line
indicator light comes on when the on-line mode is set. The printer must
be on-line to receive and print data from the computer; it must be
off-line when you want to use the line feed and form feed functions.
Each time the printer is turned on-line, a "top-of-form" marker is
set and the printer will measure page lengths from that point. This.
requires the user to adjust the paper with the perforation (top of the
form) just above the print head before bringing the printer on-line. To
avoid damage to the printer, the power must be off before you advance the
paper to "top-of-for~" manually.
. Line Feed (LF) and Form Feed (FF) Buttons With the printer set
to the off-line mode, one touch of this button advances the paper one
line. ,Hold the button down to advance many lines quickly or use the Form
Feed (FF) button. The Form Feed button advances the paper one page. For
printer trouble, consult the printer manual.
2.5 EQUIPMENT AND DISK MAINTENANCE
Field conditions you encounter in the CERCLA removal program require
attention to maintenance of all sensitive equipment that you use during
removal operations. The computer and components should be treated with
care. This section contains basic maintenance tips and precautions to
ensure that your computer equipment and disks continue to be useful tools
to you 1n the field.
You should also ensure the security of the equipment and disks. The
computer equ.ipment's portability and value can make theft a real concem.
Also, the disks ~ay contain enforcement-sensitive information in the form
of site costs, POLREPs or action memoranda, and should be secured.
2-10
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2.5.1 EquipMent Maintenance
While today's computer systems are becoming increasingly'rugged, you
should still treat your computer system with care. Keep.paper clips and
other small objects away from the printer. Also, keep your coffee and
soft drinks away from the computer system.
To clean the exterior, unplug the components and wipe them with a
damp cloth (mild dish detergent and water can be used to dampen the
cloth). Never use harsh cleaners on the components. Periodically,
vacuum the "paper dust" ouf of the printer.
2.5.2 Disk Maintenance
The disks are more susceptible to improper handling than any other
piece of equipment. This concern is important to recognize because the
disks contain all of the cost management programs ~nd all of your data.
The oblong opening in the disk sheath is the access port through
which the disk heads read and write data. Be particularly careful not
to touch the disk surface that.is exposed through the access port--you
may damage or destroy your data.
Cautions When Using D1~ks
I
Do not touch the exposed surface of the disk.
I
00 not allow the disks to be bent or scratched.
your data and programs may be destroyed.
Oisks should either be in the computer or in their protective
paper cover. 00 not leave disks lying around unprotected. The
data you save will be your own. .
Part or a 11 of
I,
I
Keep the disk away from heat, dust and moisture.
I
The disks are magnetic storage devices, do not place them near
magnetic fields (e.g., a two-way radio, your computer's video
screen).
Do not insert or remove a disk from a disk drive while the disk
heads are in contact .with the disk -- the red li~ht next to the
drive is on when the disk heads are in contact wlth the disk.
I
I
Always remove disks from the disk drives before turning the
co~~u!ter off.
2-11
-------
Labeling Disks
Always label and date your data disks. It helps to develop a
labeling system to distinguish program disks from data disks and
sub-types within those categories. All customized software program disks
come labeled and color-coded. If possible, write out your data disk
labels before you apply them to the plastic case. If you do write on the
label after it has been applied to the case, use a felt-tip pen and not a
ball-point or pencil.
Exhibit 2-3 describes the color-coded l.abeling system used for your
customized cost management computer disks. In addition, each disk has a
"disk volt.me" name which is magnetically encoded onto the disk. Appendix
E describes the disk volume labeling system.
Exhibit 2-3
Disk Labeling SysteM
Cost Proj ecti on Program Oi sk
81 ue Label.
1900-55 Program Oisk
-- Yell ow Label
Dai ly Cost Sumnary and Incident Obl igation Log
Program Disk
Data Disks for Cost Projection, 1900-55, and
Daily Cost Summary (one working disk and
one back-up disk)
-- Orange Label
-- Red Labels'
Archive Disk
-- Green Label
Document Storage Di sk
Data Communications Access Disk
-- 81 ack Label
-- Tan Label
2.5.3 Disk Back-Up
Disks should be copied frequently to prevent the total loss of your
data. If you are using the computer on a daily basis, you should make it
a part of your routine to "back Up" or copy important disks. This will
ensure that you always have a working copy of all programs and files. If
your working disk malfunctions (although rare, this does happen), you
will always.~a~e a back-up. -
Having a recent back-up of these files could save you a lot of time
and work in re-entering da~a or awaiting replacement disks should your
working disk mal function/ Keep extra disks on hand to use as back-ups.
2-12
-------
Toback up a disk, place the working disk in drive A and the hack-up
disk in drive B. At the A:, type:
COpy A:*.* B:
This will copy all the files from the disk in drive A to the disk in
drive R (see Section 6.1.3 for a more detailed explanation of the copy
command)~ Always date and label the back-up disks. You may also wish to
copy your data files periodically into files in the regional office using
your data communications capability.
An automatic back-up 'program has been included in the cost
management software to prompt you to make daily back-ups of your 1900-55
and Daily Cost Summary data files. This routine will ensure that one
day's worth of data will be saved to provide for quick recovery from the
loss of a data disk. All of your other disks must be backed up using the
copy A:*.* B: command. See Section 4.1.2 on the back-up routine for
1900-55 data and Section 4.2.2 for Daily Cost Summary data back-up.
2-13
-------
CHAPTER 3
COST MANAGEMENT SOFTWARE -- COST PROJECTION
This section provides instructions on how to run the removal cost
management software for projecting the costs of removal actions. The
software is designed to assist in both the pre funding cost estimate used
to support the Action Memorandum and the ongoing cost projection used to
anticipate ceiling increase requests. To account for differences "in
handling charges. and personnel and equipment rate calculations. four
different cost p roj ection software packages have been developed. one for
each of the four ERCS zones.
The cost projection software contains rates for Emergency Response
Cleanup Services (ERCS) contract personnel and eq~ipment.. The computer
will ask you to input ny specified categories the estimated ERCS
personnel time. equipment. and expendable materials. You will also be
asked to input other cleanup contractor-related costs such as
subcontractor costs and waste transportation and disposal costs. The
programs have a provision thafa110ws you to enter a contingency
allowance. which should be at least 15 percent. to cover unforeseen
contractor expenses that may arise during a removal. In addition. you
wi 11 be asked to input the estimated costs of EPA and TAT personnel. and
additional major costs associated with the removal action.
With this information. the computer will calculate the cost for each
category or item that you specified and will provide a listing of the
individual cost components as well as total cost for the removal action.
The program has been designed to subtotal the major costs of the removal
action and add 15 percent to this subtotal to cover other miscellaneous
costs associated with a removal action. such as support staff and
management costs.
3.1 OVERVIEW OF COST PROJECTION PROGRAMS
Two cost projection programs have been developed. They are designed
to produce both prefunding and ongoing cost projeftions from your
estimation of the personnel. equipment. and other resources required to
complete the removal action. The ~efUnding projection program is used
before a n!moval action is initiat and is designed to give an estimate
of a fund ceiling. The ongoing projection program is used to project the
"cost to completion" of a removal action. For ongoing cost projections.
the cost to complete the site work is estimated and added to the actual
cumulative cost to date of the removal action. This total estimated cost
is compared with the cost ceiling of the removal to indicate whether more
funds will be necessary to ~omp1ete the removal.
3-1
-------
Steps to Take Before Entering Data into the Computer
Before you sit down at the computer to generate a cost projection,
you need to have a clear idea i,n your own mind of the activities that you
will be undertaking in the removal response. The computer will prompt
you and will perform the calculations, but you need to do the basic
thinking yourself. Take the following steps so you will have ready the
information the computer needs. This procedure parallels the method
outlined in the Removal CQst Manaaement Manual, but has been adapted for
use with the computer software. '
Step 1: Develop the scope of work. The scope of work is based on
the response objectives of the removal action. The scope of work
includes determining which specific tasks are needed to meet the
response objectives. .
Step 2:
Develop a ti~e frame for the project.
Step 3: Determine the ERCS equipment, personnel and expendable
materials requirements for each task or phase of the removal
action.
Ste~ 4: Determine the total number of each ERCS personnel and -
equlpment category required on-site and the amount of time each will
be needed. Determine total amount of expendable materials. The
data input to the computer should ref1ett the total requirement for
each personnel, equipment, or expendable material category. It is
important to estimate this information as accurately as possible.
Step 5:
Determine ERCS subcontractor costs.
Step 6: Estimate the costs of waste transportation and disposal,
and the ERCS contingency percentage.
Step 7:
Step 8:
action.
Estimate direct EPA and TAT personnel costs.
Estimate other major costs associated with the removal
With this information, you can now input your data to the computer.
O,.rv1ew of Prefund1ng Co$t Projection Program
,
For the prefunding projection program you must enter your base
information on the major components and costs of a removal. This
information ,is! stored in fi1 es that are used by the computer to estimate
costs. The information can be edited or printed at any time.
3-2
-------
If you have more than one option for a removal response, you can
produce additional prefunding projections for the site. Afte~ developing
your initial prefunding files, simply edit the files and enter new
figures for those cost categories that change. Each time that you print
a projection, the computer will automatically calculate the estimated
cost of the projection. The computer will also add 15 percent to the
total cost to accQunt for miscellaneous costs.
Overview of Ongoing Cost Projection Program
The ongoing projection program functions in a similar manner, except
that this program is used after a removal action has already started. In
this case, you enter the resources that you estimate will be required to
complete the removal. The computer uses the cost projection software to
calculate the cost to completion, adds this total to the cumulative daily
total from the Incident Obligation Log, and compares the result with the
site's fund ceiling. If the fund ceiling is less'than the total cost to
completion, you will need to make a request for additional funding
shortly!
The following sections describe, in greater detail, how to use the
prefunding and ongoing cost projection programs.
REMINDER: In this User's r~ide, the prompts and questions that the
computer provides are in CAPITAL LETTERS and the reponses that you give
to the computer are in bold type.
3.2 PREFUNDING COST PROJECTIONS
This section explains each of the screens that you will encounter as
you use the prefundi-ng cost projection programs. See Exhibit 4-1 for an
example of what a completed prefunding cost projection report looks like.
To start, make sure the computer and printer are correctly hooked up, the
printer is loaded with paper, and the print head is aligned at the top of
the page. Then, place the MS-DOS disk in drive A, and turn the computer
on. (Hard disk users see Appendix R for start-up instructions.) When
the A: prompt appears and the disk drive lights have gone out, remove the
MS-DOS disk. Place.the cost projection disk (blue label) in drive A and
the data disk (red label) in drive B. Note that you will need the dBase
2.4 Co~d files on the disk in drive A in order to run the cost
projection programs. At the p.rompt, type:
A: COSTPROJ
Press the Return button to send the command to the computer and the first
screen in the cost projection program will appear.
3-3
-------
Screen 1. Th e fi rst sc reen in the p rog ram is a "Welcome
Banner." This screen asks you to turn on the Caps Lock key to make all
of your entries in capitals so the program runs correctly. The Caps Lock
key will only affect the writing of letters. Numbers and special
characters are toggled on and off by using the Shift keys, and are not
affected by the Caps Lock key. Press Return to continue.
:tc
:*
:«
:tt
:*
:*
:*
:*
:*
:*
*
*
:*
:«
:«
:*
.*
:*
* * * :« * * * * * :« * * * * * * * * * * * * * :« * * * :« *
WELCOME TO THE COST PROJECTIO~ PROGRAMS
:* :* * :* :* :* :tt * :* :* :* :$: :tt :$: :$: :$: :tt * * :$: :tt :$: :* * * * :$: :* :*
.* * :t: $: :« * * :* * .* :t: * :* :$: :$: * $: '$:
PLEASE I
- MAKE SURE YOUR DATA DISK IS IN DRIVE 81
- PRESS THE CAPS LOCK KEV SO ALL YOUR ENTRIES WILL BE
CAP IT AL LETTERS
- DON'T rORGET TO PRESS 'RETURN' ArTER EACH ENTRY
- PRESS 'RETURN' TO CONTINUE
. .
3-4
-------
Screen 2 The next screen asks which type of cost projection you
want to complete:
COST PROJECTION
..... ..... ....... ....... ..... .... ....... ........... ... .........................
THIS PROGRAM IS DESIGNED TO CALCULATE TWO
TYPES O~ COST PROJECTION
PLEASE SELECT THE TYPE O~ COST PROJECTION BY NUMBER.
1,
PRE~UNDING COST PROJECTION<
...,
"
ONGOING COST PROJECTION
: 1 :
Enter 1 for a prefunding projection, and press Return.
Screen 3 The third screen is the main menu for the cost
projection software. This screen lists all the different components of a
cost projection and allows you to choose which of the cost projection
files to update. The updating procedures for each component of the cost
projection are the same. When you choose a file to update, the program
will ask if you want to:
. Add entries to the file:
information.
the pr~gram will prompt you for
. Edit or view individual entries in the file: the program will
list the entries and allow you to change or delete each entry.
. Delete all the entries from the file:
all entries at once.
the program will delete
When you have finished updating the file, you will be returned to the
main menu. In tb1s way, the files can be altered as many times as you
want to reflect the resources that you anticipate will be required to
complete the removal.
3-5
-------
The main menu also includes an option to delete all the entries in
all the cost projection files (Option 1), to print the cost projection
(Option 13) or to quit without printing (Option 14). You will Blways be
returned to the main menu after completing any option and you can quit,
using Option 14, at any time.
PRErUNDINB PROJECTION
MAIN MENU
:. ABC DRUM
.... ...... ..... ..... ... ........... ....... ........ ....... .......... ....... ......
.1. DELETE ALL rILES I Y I
(PRESSING Y AT THIS POINT WILL DELETE ALL THE DATA
USED IN PREVIOUS COST PROJECTIONS, BUT WILL NOT
ERASE DATA USED I" CALCULATING THE 1900-~~ rORHS,
DAILY COST SUMMAR V , OR INCIDENT OBLIGATION LOG>
3-6
-------
If you answer Y to both questions, the computer will clear all the
data used in previous projections from the cost projection files. This
process may take a few seconds--a good opportunity to get a cup of
coffee! Entering N for either of these questions wi.ll return you to
the main menu, and leave the original data in the cost projection files
intact.
Option 2:
51 te Data
The site name and location must be entered before the projection can
be printed. This is done from Option 2 of the main menu.
P~ErUNDING PROJECTION
SITE DATA
ABC DRUM
........ .... .... .............................. .................................
INSTRUCTIONS.
It
TYPE IN CHANGES Ir REQUIRED, OR
11:
HIT "RETURN" TO KEEP THE INF"ORMATION SHOWN
.............................. ...... ........ ... .............. ...........~......
SITE NAME'
: ABC DRUt1
CITY AND STATE
: NEWARIC:,
NJ
RETURN TO MAIN MENU (R), QR
REENTER SITE DATA tEl
: R:
If you have just completed Option 1 of the main menu, the old site
name and location will have been erased, and you will need to enter new
site information. Make sure the information is correct and enter R
,to retum to the main menu.
Option 3:, ERCS Personnel
This' screen
personnel f1l e.
to this screen.
prompt. ' . !
lists the choices for updating the entries in the
After you complete each choice, the program will return
You can return to the main menu by entering R at the
3-7
-------
PIO:EF'UND I NG PROJEC T ION:
UPDATING
ERCS F'EI"'SONNEL
. I"""""""""" ......... ... I"""""" .... ....... II I'" .... I"""'"
INSTI":UCTIONS :
,It ENTER THE I":EQUIIO:ED NUMBER
Ii: ENTER "10:" TO IO:ETURN TO THE COST PROJECTION MENU.
.................. ...... I""""""""""'" I""""'" I"""'" I' ..,...
1.
ADD ENTRIES TO THE EIO:CS PERSONNEL F'ILE
EDIT AND VIEW ENTRIES IN THE ERCS PERSONNEL rILE
-,
-.
...
,,;,.
EF.ASE ALL CURRENT ERCS PERSONNEL ENTRIES
vaUF: CHOICE: 1:
If you select 1 from this screen, you will be presented with a list
of all the ERCS job categories. Enter the appn)priate 3-digit job code
for the category you wish to add in the space provided and hit Return.
In the highlighted fields that appear, enter the requested
information: number of personnel of that job code, number of days
on-site per employee, number of hours per day, and per diem and daily
expenses. As this is a cost projection, you are not required to enter
. the name of each employee, just the number of employees that you expect
to use in each labor category. Enter the number of days that you expect
these employees to be ~quired on site, and the number of hours per day
that you expect them to work. If the hours per day are greater than 8.0,
the computer will automatically calculate overtime costs. If applicable,
. enter the approximate per diem amount, including meals, hotel, and other
applicable daily expenses, for each employee category. Personnel in the
same job category with either different hours per day on-site or
different per diem rates must be added to the cost projection list
separately. For example, if two hazardous waste clean-up technicians
have different anticipated average hours per day, you should have
individual entries for each technician. Do not forget to hit Return
after each entry.
3-8
-------
P~ErUNDINB PROJECTION
ADDING
. E~CS PERSONNEL '.
[[[
[NST~UCTIONSI
:* ENTER THE 3 DIGIT JOB CODE AND ANSWER THE QUESTIONS WHICH rOLLOW
« WHEN YOU A~E DONE AND WANT TO CONTINUE, ENTER "C" rOR THE JOB CODE
.......... ............................. ..... ... .... ....... .....................
001 RESPONSE MGR
1'1'4 I ND. HYG. SArE. ENG. L2
(1)7 F'OREMAN HW L2
011' LABORER L 1
013 TRUCK DRIVER Ll
I) 16 WELDER L2
019 CARPENTER L2
c)22 F'IELD CLERK-TYPIST
<)(1'2 CHEMICAL ENG. L2
I)c)~ HYDROGEOLOGIST L2
I)c)S CLEAN-UP TECH HW L2
011 EQUIP. OPERATOR L2
1)14 LAB. TECHNICIAN L2
1)17 ELECTRICIAN L2
1)20 EXPLOSIVES SPEC.L3
c)C)3 ORGANIC CHEM. L2
1)06 rOREMAN HW L3
I)I)'~ CLEAN-UP TECH HW L 1
012 EQUIP. OPERATOR Ll
1)1~ LAB. TECHNICIAN Ll
01S MECHANIC L2
021 SECURITY GUARD Ll
::1:: ::::i:::: a:::: :::::::::: I::::: I:::: :1: :111: :1::::: I I: lilt I:::::: ::::::::::
,
JOB CODE
NUMBER Or EMPLOYEES IN THIS CODE
NUMBER Or DAYS PER EMPLOYEE
NUMBER QF' HOUI":S PER DAY F'ER EMPLOYEE
PER DIEM PER EMPLOYEE
: 1)11:
: 2.
: 2c):
: 11). 1)(1:
: 7~.1)01
The screen will keep repeating to allow you to enter all your ERCS
personnel. The program will automatically calculate the total cost for
each employee category. These calculations are based on the hourly and
per diem figures that you enter and on the pay scale from the ERCS
contract, already stored in a file on the program disk. When you have
finished, enter: .
, JOB CODE:
C
The program will continue to the next screen, which will allow you to
enter information on non-listed ERCS job categories if necessary. When
you have finished, indicate so at the screen prompt, and the program will
return to the ERCS personnel menu shown on page 3-8.
If you want to edit or alter entries that are already in the ERCS
personnel file, enter 2 from the ERCS personnel menu. This will
-------
PREF"UNDING PROJECTION : EDITING AND VIEWING ERCS PERSONNEL
............ ............. ....... ........ ........1....1.1.."'" """""'1""
Edit R.c Job Numb.r ., f Days on Hours p.r P,H Estl mat.d
Cod. .. N... Emp I "y..s Sit. Day Di.m C.:>gt
001 1 RESPONSE MANAGER 1 ~I) 10.00 75. Oe) 18720.1)0
«)06 2 F"OREI'1AN L3 1 30 1". .)0 75. I)e) 13680. 01)
Oe)8 3 CLEANUP TECH L2 HWR 1 30 10.00 75.00 10230."0
')O~ 4 CLEANUP TECH L1 HWR 3 20 10. .)0 75 . (1) 18 710 . I)')
011 5 EQUIP.OPERATOR L2 2 20 10.00 75.00 16360.~0
1)22 6 F"IELD CLERK-TVPIST 1 31) 8.00 75 . e)O 6810 .I)e)
021 7 SECURITY GUARD, L1 3 30 8.00 0.00 6840.00
017 8 ELECTRICIAN L2 1 3 8.00 1).00, 756. (1)
010 '3 LABORERS L 1 '.. 10 10.00 0.00 3900.00
.
..... ........................... ........ ................. ...... .... ...... ......
:« I NSTRUCT IONS - ENTER CODE I
:t: "E" - EDIT ABOVE RECORDSt: "V" - VIEW MORE RECORDS
t: "R" - RETURN TO PERSONNEL ,MENU
YOUR CHOICEI
1 EI
Follow the instructions at the bottom of the screen to edit the
individual entries (E), view more entries (Y), or return to the
ERCS personnel editing menu (R). The program only lists ten entries
on the screen at one time -- additional entries will be displayed on the
screen when you enter V. To edit or delete an individual entry,
enter E and you will be prompted for the Record Number of the entry
you want to edit.
P,"'EF"UND I NG PROJECTION . EDITING AND VIEWING E,":CS PE,":SONNEL
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . to . . . . . .. .
Edlt R....: J.:.b Numb.r ., f Days .:.n H.:>urs p.r P...,. Est 1 r...at...d
C"d. .. Nam. Emp I .:.y..s Sit. Day D1...I'" C':'2t
001 1 RESPONSE MANAGER 1 3e) 10.1)(1 75. (Ie) 18721). (It)
()c)6 -. F"OREMAN L3 1 ~c) 10 . Oe) 75.1)1) 13681). Oc)
..
1)1)8 ~ CLEANUP TECH L2 HWR 1 ~I) 1c).I)I) 75. 1)1) 11)2~1).O(l
,j
l)c)'3 4 CLEANUP TECH Ll HWR 3 2e) 10 . c)c) 75.0(1 187':;0. (II)
011 5 EQUIP.OPE"-ATOR LZ 2 ,0:1) 1 c). I)e) 75. ()c) 1 b361). (1)
1)22 6 F"I ELD CLERI<:-TVPIST 1 30 8.I)c) 75.(11) e. 8 11) . 01)
1)21 7 SECURITV GUAIO:D Ll 3 30 8.1)1) I).I}I) E.840. (II)
1)17 8 ELECTRICIAN L':: 1 3 8.(1) I). (II) , 756. 1)1)
010 '3 LAIORE..-S L1 ..., 11) 11).1)" I). (II) 3':1(11) . (II)
.
[[[
k INSTRUCTIONS - EDITING ENTRIES
, . ~
-------
.The individual entry Record Numbers are shown in the second column
of the list on the screen. When you have chosen an entry to edit, the
screen will prompt you for further instructions:
PREYUNDING PROJECTION I EDITING AND VIEWING ERCS PERSONNEL.
I ..... [[[
Edit R.c Job Numb.,. 0' DAY. on H.::.u,.. p.,. P.,. EstimAt.d
Cod. .. NAm. Employ... Sit. DAy Di.m Cost
.)"1 1 RESPONSE MANAGER 1 3" 1.). .)1) 7~ . 1)1) 187'2".01)
01)6 2 YOREMAN L.3 1 30 1".00 75.00 13680. .).)
008 3 CL.EANUP TECH L.2 HWR 1 31) 11) . 1)0 75..)0 10230. 01)
009 4 CL.EANUP TECH L.1 H~ 3 2.) 11).00 75.1)0 1872.). 0.)
.)11 5 EQUIP.OPERATOR L.2 2 21) 10.1)0 75 . .)1) 16360. 01)
:EE: 6 YIEL.D CL.ERK-TYPIST 1 30 8. .)" 7~. .)0 6811).00
1)21 7 SECURITY GUARD L.1 3 30 8.00 .). .)1) 6840.01)
017 8 EL.ECTRICIAN L.2 1 3 8..)0 I). .)0 7~6. C)I)
cHO, '3 L.ABORERS L.1 ." 10 10.00 .). c)c) :3'31)1) . 0 I)
...
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . e.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
* INSTRUCTIONS - EDITING ENTRIES - ~NTER CODE:
:* "EE" - EDIT
:* .. DD" - DEL.ETE
:* "RR. - RETURN TO MENU
.. "RETURN" - SKIP
.
If you want to change the entry, enter EE and the data fields
will light up. Type your changes over what is already written,
press Return to enter the data, and the program will save your
changes.
If you want to delete an entry from the field, enter DD when
prompted for the edit code, and, after confirmation, the entry
will be deleted from the file.
.
.
If you want to return to the personnel editing menu, enter RR
when prompted for the edit code.
If you want to skip an entry, leaving it unchanged, press the
Retu rn key.
When you have finished editing the entries in the ERCS personnel file,
an entry of R at the instruction prompt will retu~n you to the ERCS
personnel menu, shown on page 3-8. You can return to the cost projection
main menu by entering another R at the ERCS personnel menu.
.
Option 4:
ERCS EquiP8e"t
The ERCS equipment menu is set up in the same way as the ERCS
-------
Enter 1 from the ERCS equipment editing menu to add equipment to the
file. There are four pages of equipment screens that list ERCS
equi pment. You can IIfl i pll to any of these four pages by typi ng PI, P2,
P3, or P4 in the highlighted area and pressing the Return key.
PRErUNDING PROJECTION
ADDING
ERCS EQUIPI'1ENT
.............................................. ...... ...........................
ICod. EquiplII.nt
Cod.
Equip..."t
PA.GE
1 :
I.... [[[ ..1
00 1 BACKHOE CAT 22:5
003 r-END LOADER CRAWLR
005 ~-END LOADER,WHEEL
007 ~ORKLI~T 2 TON
009 6RPPLR DRI'1 HYDRL360
011 TRCK DI'1P HWYI0-2orX
013 TRCK DI'1P 10-20DTCHD
01:5 TRUCK F'WD
017 TRUCK STAKE BED 1 T
019 I'1AINTENANCE VEHICLE
021 PASSENGER SEDAN
023 TRAILER OF'F'ICE 8X30
025 TRLR TKR 6ALVIN:5000
(0.3:5/1'11)
(0.3:5/1'11)
(0.20/1'11)
(0.20/1'11)
(0.20/1'11)
(0.1:5/1'11)
002 BACKHOE CASE :580
004 r-END CRAWLR 4 1/2Y
006 F'-END LDR/W BACKHOE
008 CRANE 6 TON SLr-PRP
010 TRCK D~ HWY :5-10F'X
012 TRCK DHP :5-10 DTCHD
014 TRUCK PU
016 TRUCK STAKE BED 2 T
018 TRUCK TANKER :5000 6
020 PASSENGER VAN .
022 TRAILR DECONTI'1 4OF'T
024 TRAILR EQUIPI'1T-STOR
026 TRLR TKR GLASS-:5000
(0.2:5/1'11)
(0.2:5/1'11)
(0.1:5/1'11)
(0.2:5/1'11>
(0.80/1'11)
(0.1:5/1'11)
SELECT EQUIPMENT BY NUI'1BER (USE 3 DIGITS). 60 TO SCREEN PAGES 1 THRU 4
BY SELECTING PI THRU P4, RESPECTIVELY. TO CONTINUE, SELECT C. 10011
The screen will repeat to allow you to enter all of your ERCS equipment a
When you have finished entering all the equipment that you need from the
ERCS list, enter C for the equipment code.
The next screen wi 11 allow you to add any ERCS-provided equipment
not shown on the equipment list, if necessary. Enter the requested
information in the highlighted areas.
When you have finished entering your ERCS and non-ERCS equipment,
the computer will prompt you for information on the number of regular
working days, mobilization/demob days, decontamination days and standby
-------
P~E~UNDING PROJECTION
ADDING
EFO:CS EQUIPMENT
. ................. ..... ...... ....... ..... ...... ........ ......................
EQUIPMENT ITEM:
BACI,:HOE CA T 225
PLEASE ESTIMATE THE ~aLLOWING IN;ORMATION ~aR THIS EQUIPMENT [TEM:
~ NUMBER a~ REGULAR WORIc:'ING DAYS:
t NUMBER O~ MOBILIZATION/DEMOBILIZATION WORkING DAYS:
: 10:
1:
~ NUMBER O~ DECONTAMINATION WORKING DAYS:
1 :
t: NUMBER a~ STANDBY DAYS:
c):
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
(AI I t.mporary rat~s, d~/moblli=atian, d.cantaminatian, and standby, wil I b.
. appl l~d to th. rat.-ln-.ff~ct corr.spanding ~Q th. totAl numb.r of workdAys. J
After you have entered the days for each piece of equipment, the
program will return to the ERCS equipment menu. The procedures for
erliting or deleting individual entries in your ERCS equipment file are.
exactly the same as the procedures for editing the ERCS personnel file,
which are described on pages 3-9 through 3-11. The program will
automatically calculate the estimated cost for each item of equipment,
based on the data that you enter and the ERCS equipment rates schedule.
When you have finished working on your ERCS equipment file, enter R
to return to the main menu.
Option 5:
ERCS Expendable Materials
Option 5 from the main menu allows you to update entries in the ERCS
expendable materials (i.e., expendables) file. The ERCS expendables menu
is similar to the equipment and personnel menus. If you need to add
expendables to the file, enter 1 from .the ERCS expendables menu and
you will be prompted for the name, use, unit cost, units and quantity of
expendables.
3-13
-------
PRErUNDING PROJECTION
ADDING
: ERCS EXPENDABLES
......... .... ............ ....... .... .,.... ............. .... ....................
PLEASE ENTER THE F"OLLOWING INF'ORI'IATIONI
EXPENDABLE MATEPIAL USED
: V ISQUEEN
USE
: M,ESC.
APPPOXIMATE UNIT COST
4~. ()c) I
NAME OF' UN IT (...g 8AI":RELS, LBS)
: ROLLS
NUMBER OF' UNITS
~:
MORE EXPENDA8LES '? (Y/N)
: Y:
After you enter the information for one type of expendable materials, the
sc.reen will ask you whether you have more expendable materials. Entering
Y will repeat the questions for the next type of expendable
materials, 'while a response of N will send you back to the ERCS
expendabl es menu. .
Individual entries in the expendables file can he edited or deleted
by following the same step-by~step instructions as for the personnel and
equipment file editing.
Option 6:
ERCS Subcontractors
The format of the ERCS subcontractors menu, which is reached by
entering 6 from the main menu, is the same as that shown on page
3-8. If you need to add subcontractors, enter 1 from the
subcontractors menu, and the screen will prompt you for the name of the
subcontractor, the operation they will perform, and the charges. Enter
the information in the highlighted spaces provided.
. . !
3-14
-------
PRE~UNDING PROJECTION
ADDING
: ERCS SUBCONTRACTORS
..... ......... ........ ...................... 1"""""""""""""'1"""
PLEASE ENTER THE ~OLLOWING IN~OR"ATIONr
NA"E O~ THE SUBCONTRACTOR
:QUALITY WELLS:
:WELL DRILLING
OPERA TI ON
APPROXI"ATE JOB COST
322~.I)OI
MORE SUBCONTRACTORS? c.Y/N)
I VI
When the screen asks if you have more subcontractors, a response of Y
will repeat the sequence. A ~esponse of N will have the computer
return to the ERCS subcontractors menu. .
Again, the procedures for editing and deleting entries in the
subcontractors file. .are the same as those for the other cost projection
cOfT1)onents.
Option 7:
ERCS Waste Transport
If you need to add ERCS waste transport information to the cost
projection, enter the information in response to the prompts. The
program asks for: genera1 waste type (e.g., solvents, sludge), amount of
waste transported per load and units (e.g., 5,000 gallons, 80 drums),
mode of transport (e.g., tanker, flatbed truck), cost per loaded mile,
miles to disposal site, and number of loads to be transported. The
program will automatically calculate the total waste transport cost.
3-15
-------
P~E~UNDINB PROJECTION
ADDING
: ERCS TRANSPORT
................ .... ....... .... ........ ...... ..... ............. .... .......1 ....
PLEASE ENTER THE rOLLOWING IN~ORMATIONI
GENERAL WASTE TYPE
: BULKED LIQ. :
AMOUNT O~ WASTE PER LOAD, AND UNITS
MODE O~ TRANSPORT
ISOOO GAL
1 TRUCK
COST PER LOADED MILE
6.301
MILES TO DISPOSAL SITE
: SOl) 1
NUMBER O~ LOADS
51
MORE TRANSPORT REQUIRED ?(Y/NJ
: Va
Entries in the file can be edited or deleted using the same
procedure as previously described.
Option 8:
ERCS Waste Disposal
Again, if you need to add waste disposal costs, enter the"
information at the prompts.
PFO:E~UND I NG F"ROJECT I ON
ADDING
: ERCS D ISF'OSAL
""""'1"""" .... ......1 ....... .... """""1"""""""","""1""
PLEASE ENTER THE rOLLOWING INrORMATIONI
GENERAL WASTE TYPE
NAME O~ DISPOSAL SITE
a SLUDGE
:ACME WASTE:
CITY AND STATE
a COLUMBUS. 01-4
.! COST O~ DISPOSAL PER UNIT
lc)c).c)c)a
NAME Or UNIT (.9 DRUMS. Las)
NUMBER Or/ UN I TS
: DRUMS
':tt) :
MORE DISFOSAL SITES, :IV/NJ
: Va
3-16
-------
If you have more than one waste type to be disposed of, or if you
are using more than one disposal company, enter Y when asked:
MORE DISPOSAL SITES (Y/N)?
to repeat the data entry screen. Editing and deleting procedures are the
same as those described for the other cost projection files.
Option 9:
Contingency Allowance
To allow for unforeseen contractor expenses that may arise during a
removal (i.e., discovery of additional hazardous materials and delays
resulting from poor weather conditions or equipment failure), a
contingency allowance of at least 15 percent should be added to the ERCS
contractor cost estimate. The computer will prompt for your contingency
allowance, which must be determined on a site-by-~ite basis, depending on
the particular conditions at each site.
P~E~UNDING PPOJECTION
UPDATING
: E~CS CONTINGENCY
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . r. . . . .
YOUR CU~~ENT ERCS CONTINGENCY ALLOWANCE IS
1)%
ENTER THE NEW CONTINGENCY ALLOWANCE
: 151
The computer will automatically apply the contingency percentage to the
total ERCS cost before printing. The contingency amount is listed as a
line item on the summary page of the cost projection (see Exhibit 3-1).
Option 10:
EPA Personnel
Your EPA employee file sh~uld contain a list of each EPA employee
who will be working on site. To add EPA employees to the. file, enter
1 from the EPA employees updating menu, and you will be prompted for
more information. See Appendix C for a table of federal hourly rates by
GS level. The program will automatically calculate overtime pay for more
than 8 hours per day using the standard federal rate.
3-17
-------
PRErUNDING PROJECTION
ADDING
EPA PERSONNEL
[[[ ..
PLEASE ENTER THE rOLLOWING INrORMATIDN rOR EACH EPA EMPLOVEE.
TITLE
.OSC
REGULAR HOURLV RATE
.21.021
HOURS PER DAV
PER DIEM AND EXPENSES
.10.001
. 7~.001
NUMBER Or DAVS ON SITE
. 301
I'1ORE EPA PERSONNEL ?
(V/N)
I NI
Individual entries are edited and deleted by following the same
instructions as for the other cost projection files.
Option 11:
TAT Personnel
If there will be TAT members on-site, enter 1 from the TAT
personnel menu and enter data in the highlighted area after the prompts
for each TAT member on-site. The program will automatically calculate
the costs for each TAT member using an average TAT hourly rate of $65.00
per hour. This rate includes regular and overtime pay, per diem,
overhead and other expenses. .
PI=:ErUND I NG PROJEC T [ON
ADDING
: rAT F'EF:SONNEL
..... ..... .............. ............ ..... .... ....... ...... .......... ...... .....
PLEASE ENTER THE rOLLOWING [NrORMATION rOR EACH TAT EMPLOVEE:
HOURS PER DAY
: 11).!)C',
-------
The TAT personnel file can also be edited or deleted by following the
same procedures as for the other cost projection elements.
Option 12: Additional Costs
This is the "blanket" section to cover any other significant costs
that might occur on site. For example, state and local government
employees working on the site and being paid from the Fund through state
contracts or letter contracts should be entered in the "additional costs"
screen. Also enter here EPA costs not incurred daily, and TAT special
project costs. Enter the name of the item and its total estimated cost
by selecting 1 from the additional costs updating menu.
P~ErUNDING PROJECTION
ADDING
: ADDITIONAL COSTS
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . e.e . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
PLEASE ENTER THE rOLLOWING INrORMATION:
ITEM
: UTILITIES
ESTIMATED COST
4C'C'. 1)1):
MORE ADDITIONAL COSTS? (Y/N)
:Y:
Again, you can edit or delete entries by following the instructions
described previously.
Option 13: Printing the Projection
When you have finished editing all your cost projection files,
Option 13 0' the main menu will allow you to print the projection.
Exhibit 3-1 is an exa~ple of a prefunding cost projection printout.
There is no limit to the number of projections you can print (other than
your time and patience!), in fact, you may wish to use the prefunding
programs to co~t out other removal action alternatives. You may also
wish to edit your cost projection files and print another prefunding
projection if you suspect that factors such as weather or labor
availability or other varJables might significantly change the length of
time on-site affecting the removal costs and the ceiling that you should
request.
3-19
-------
The programs will calculate all totals and will add the correct ERCS
handling charge for the zone to the totals for the expenrlable materials,
subcontractors, waste transport and disposal. The programs will also add
15 percent to the final estimate to cover miscellaneous costs, such as
indirect support staff and EPA headquarters costs. Due to dRASE 2.4
rounding limitations, minor discrepancies (of 1 or 2 cents) may occur in
the cost calculations. .
The computer will pause before printing the cost projection report
to ask you to make sure that the printer is hooked up to the computer
correctly, and that it is loaded with paper (see Section 2.4 for printer
instructions). Enter the date and the type of paper you are using, and
make sure that printing will start at the top of the page.
FF:EF"UNDING F'ROJECTION
PRINTING
: AEIC Df"'UI'1
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ENTER DATE
:t)4/C)1l8~a
APE YOU USING SINGLE SHEET (S)
OR CONTINUOUS (C) SHEET PAPER
~,
: C:
PLEASE ENSURE THAT THE PRINTER IS HOOKED UP AND LOADED WITH PAPE~
MAKE SUIO:E THAT PRINTING WILL STAIO:T AT THE TOP OF" THE PAGE
PRESS "RETURN" TO CONTINUE AND PRINT
. .
After printing, the screen will read:
PRESS uRu TO RETURN TO THE MAIN.MENU
Follow the instructions to return to the main ~enu.
Option 14:
~tt
You can quit at any time by entering 14 from the main menu. The
computer will save all of your data on the data disk in drive B before
returning to the control of the operating system, MS-DOS. . When the
A:
. .. !
appears 0" the screen AND THE RED DISK DRIVE LIGHTS HAVE GONE OUT, remove
the disks and turn off the co~uter and printer.
Don't forget to make a-.hack-up of your' cost projection data files on
a daily basis as described in Section 2.5.3.
3-20
-------
EXHIBIT 3-1
Prefund1ng Cost Projection Report
04/1)1185
PREFUNDING COST PROJECTION FOR
ABC DRUM
NEWARI<: ,
NJ
===========D==========a=========~.====a=.=._...m..=a.=.=...====.~=
PAGE
SUMMARV Or COSTS
================
EJ;:CS
ERCS
ERCS
ERCS
ERCS
ERCS
PERSONNEL
EQUIPMENT
EXPENDABLE MAT£RIALS
SUeCONTRACTORS
WASTE TRANSPORT
WASTE DISPOSAL
':16016.00
4'3024.61
1~74.64
6129.00
24985.80
4:51'38.00
-----------------
SUBTOTAL OF ERCS COSTS
15 % ERCS CONTINGENCY ALLOWANCE
EPA PERSONNEL
TAT PERSONNEL
ADDITIONAL COSTS
222'328. 11
33439.22
8640. 61)
13000.00
3'300. 00
-----------------
SUBTOTAL OF ALL PROJECTED COSTS
15% OTHER COSTS
281907. '33
42286.19
-----------------
TOTAL PROJECTED COST Or CLEANUP
.
3241'34.12
====ma...====~-=a
3-21
-------
EXHIBIT 3-1
Prefunding Cost Projection Report
(Continued)
04/01/85
PREF"JNDING COST PROJECTION F"OR
ABC DRUM
NEWAI":I< ,
NJ
==================================================================
PAGE
..
ERCS COSTS - PERSONNEL
======================
JOB
CATEGORV
NUMBER OF'
EMPLOVEES
DAVS ON
SITE
HOUI":S PER
DAV
PER
DIEM
ESTIMATED
COST
----------------
-----------
--------
----------
--------
-------- ---
RESPONSE MANAGER 1 30 10 . (1) 75.00 18720.00
F'OREMAN L3 1 30 10.0C) 75.00 13680.00
CLEANUP TECH L2 HWR 1 30 1 (). 00 75. O() 10230.20
CLEANUP TECH L1 HWR "" 20 1 O. Oc) 7~.00 187:':0.00
oJ
EQUIP. OPERATOR L2 2 20 10 . Oc) 75. ()O 16360.(1)
F'IELD CLERK-TYPIST 1 30 8. Oc) 75.00 6810.00
SECURITY GUARD L1 3 3() 8.00 0.(1) 6840. (II)
ELECTRICIAN L2 3 8.00 0.00 756. (II)
LABORERS L1 '''':' 10 1 O. Oc) (). (1) 3'j(H) . (H)
..
------------
TOTAL ESTIMATED COST OF" ERCS PERSONNEL $ '360 16 . (II)
------------
------------
3-22
-------
EXHIBIT 3-1
Prefunding Cost Projection Report
(Continued)
04/c)1/85
PREFUNDING COST PROJECTION FOR
ABC DRUM
NEWARK,
NJ
===========m=======================._=====~====.==================
ERCS COSTS - EQUIPMENT
======================
EQUIPMENT
NAME
ESTIMATED DAYS
REG. MOB. DECON STBY.'
-----------------------
----------------------
BACKHOE CAT 225
F-END LOADER, WHEEL
F-END LDR/W BACKHOE
GRPPLR DRM HYDRL360
TRCK DMP HWY 5-10FX
TRCK DMP HWY 5-10FX
TRUCK PU
TRUCIi: T ANI
-------
04/c)1/85
EXHIBIT 3-1
Prefunding Cost Projection Report
(Continued)
PRErUNDING COST PROJECTION FOR
ABC DRUM
NEWARK, .
NJ
==================================================================
4
ERCS COSTS - EXPENDABLE MATERIALS
EXPENDABLE
NAME
=================================
USE
UNIT
COST
--------------
V I.SQUEEN
LIME
SORBENT PADS
CARBON
-----------
--------
MISC. ..
NEUTRALIZING.
CLEAN UP
TREATMENT
45.(1)
0.20
75.80
0.15
NUMBER Or
UNITS
---------------
5 ROLLS
2000 LBS
1 c) BALES
500 LBS
SUBTOTAL ESTIMATED COST Or ERCS EXPENDABLES
TOTAL, WITH 8% ERCS HANDLING CHARGE
ERCS COSTS - SUBCONTRACTORS
SUBCONTRACTOR
NAME
===========================
SUBCONTRACTOR
OPERATION
-------------------
QUALITY WELLS
MARK HUDSON
GREENSCAPE
----------------------
WEL~ DR I LLI NG
SURVEYING
LANDSCAPING
SUBTOTAL ESTIMATED COST Or ERCS SUBCONTRACTORS
TOTAL, WITH 8% ERCS HANDLING CHARGE
3-24
PAGE
ESTIMATED
COST
------------
225. Oc)
400.(1)
758.0c)
75. Oc)
---------~-
.
.
1458.1)0
1574.64
============
ESTIMATED
COST
------------
3225.(1)
450. ()c)
2000.00
------------
.
.
5675.0c)
612'3. c)1)
============
-------
EXHIBIT 3-1
Prefunding Cost Projection Report
(Continued)
c)4/01/8S
PRErUNDING COST PROJECTION rOR
ABC DRUM
============================================~S.Q.=================
PAGE
5
ERCS COSTS - WASTE TRANSPORT
============================
TYPE Or
WASTE
AMOUNT Or
WASTE
MODE. OF"
TRANSPORT
COST PER
MILE
MILES
-------------
-------------
---------------
-----~----
-------
BULKED LIQ. 5000 GALS TRUCK 6.31) SI)I)
.SLUDGE 30 DRUMS TRUCK E..so 1e)1)
CONT. SOIL 21)0 CU. YDS. TRUCK .6.51) 1e)l)
SOLIDS 6S DRUMS TRUCK 6.30 1e~0
CRSHD DRUMS 4 TONS TRUCK 6.30 31)
SUBTOTAL ESTIMATED COST Or WASTE TRANSPORT
TOTAL, WITH BY. ERCS HANDLING CHARGE
ERCS COSTS - WASTE DISPOSAL
===========================
NEWARI( ,
LOADS
5
:3
4
:3
5
NJ
ESTIMATED
COST
--------. -
15750. c)1)
1 '~5e) . 00
261)1). 01)
1890.00
945. (1)
------------
.
.
231~5 . ()e)
24'~8S. B()
=:1==========
TYPE OF" COST PER ESTIMATED
WASTE DISPOSAL SITE UNIT UNITS COST
--------- ---------------------------- ---------- ----------- ----------
SLUDGE ACME WASTE COLUMBUS, OH 1 e)1) . Oe) '~o DRUMS '31)00.1)1)
CONT. SOIL AO WASTE BURLINGTON, VT 2().oe) 800 CU. YDS. 16001). 00
SOLIDS. HMZ WASTE ALBANY, NY 30.(1) 1'35 DRUMS 58SI). c)1)
BULKED" LIQ ARC INCIN. WARREN, Ml 0.40 25000 GALS 1 ()e)e)e). ()e)
CRSH.DRUMS LANDF" ILL F"oRToN, NJ 50 . C)I) 2c) TONS 1(1).,.01)
SUBTOTAL ESTIMATED COST OF" oF"rSITE DISPOSAL
TOTAL, WITH 8Y. ERCS HANDLING CHARGE
3-25
------------
.
.
418SI). (1)
4S 1'~8. 00
=============
-------
04/01/85
EXHIBIT 3-1
Prefunding Cost Projection Report
(Continued). .
PRErUNDING COST PROJECTION rOP
A8C DRUM
NEWARk,
NJ
=======================================================~.=========
e.
EPA PERSONNEL
=============
GOVERNMENT
AGENCY
-----------
EPA
TAT PERSONNEL
=============
HOUI':L Y
MUL TI PLI ER
.--------------
65.00
04/01/SS
ADDITIONAL COSTS
=======.~aD..==a
ITEM
TITLE
HOURLY
RATE
PER
DIEM
DAYS ON
SITE
-------
. 3c)
DAYS ON
SITE
--------
2()
PAGE
ESTIMATED
COST
------------
8640.60
------------
.
8640.60
HOURS PER
DAY
-------
-------
---------
------
OSC
21. 02
75.(1)
------------
------------
ESTIMATED
COST
------------
1300c) . 00
------------
s
130()1). (1)
1 0 . 1)1)
TOTAL ESTIMATED COST Or EPA PERSONNEL
HOURS PER
DAY
-----------
10.00
TOTAL ESTIMATED COST Or TAT MEMBERS
PRErUNDING COST PROJECTION rOR
ABC DRUM
============
NEWARI<: ,
NJ
---------------------------
. !
UTILITIES
LAB ANALYSIS
==============~~~===================================a=============
TOTAL ESTIMATED ADDITIONAL COSTS
3-26
PAGE
7
ESTIMATED
COST
------------
400. (II)
35(1).01)
------------
s
3';700. 00
============
-------
3.3 ONGOIN6 COST PROJECTIONS
This section explains the ongoing projection program, which is used
to project the cost to completion of a removal proJect. The ongoing cost
projection program can only be used after a removal has begun and 1900-55
and Daily Cost Summary programs for that site have been run and stored on
the data disk.'
As with the prefunding cost projection option, you start by loading
the cost projection disk ('blue label) into'drive A and the data d'isk (red
label) into drive B. Hard disk users see Appendix B. At the prompt,
type:
A:
COSTPROJ
press the Return key to send the command to the computer, and the
"Welcome Banner" of the cost projection program will appear. Make sure
the Caps Lock key is on and press Return to continue.
The second screen asks which type of cost projection you want to
'perform. Enter 2 for an ong01ng projection and hit Return.
The ongoing program is based on the same editing principles as those
used for the prefunoing program. Each of your projection files (ERCS
personnel. ERCS equipment, etc.) should be altered to reflect the
resources that will be required to complete the removal action. To make
your editing job a little easier, the next screen will allow you to
select which files you want to edit. If you want to edit the files from
your most recent cost projection, enter P. However, if your most
recent 1900-55 and Daily Cost Summary files contain the most
representative lists of resources that will be required to complete the
removal, select S at this screen. The program will then
ONGOING PPOJECTION
F"ILE CHOICE
: ABC DRUM
.......... ...... ..... ................... ..... ........ ... .., ....................
IoIH I CH F" I LES WOULD YOU L II<:E TO USE F"OR TH I S PROJECTI ON I
YOUR LA TES T PIO'OJEC TI ON F" I LES ( F" OR
YOUR LA TEST SF" 1'1(1C)-~5 AND IOL F" I LES 1,5) "
151
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . '0' . . . . . . . . . . . . . . . . . .. . . . . .
THE COMPUTER IS NOW COPYING F"ILES THAT YOU CAN USE F"OR THE ONGOING
. . !
PPOJECTION. THIS PROCESS TAKES SOME TIME. SO PLEASE BE PATIENT,
AND IoIA~T'F"OR THE 'COPYING COMPLETE' MESSAGE.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
, .
3-27
-------
automatically copy your most recent 1900-55 ERCS personnel, equipment,
expendable materials, and subcontractors files and allow you to use these
as a basis for editing. In addition, your most recent Daily Cost Summary
files for federal employee, TAT member, and "additional" costs will be
copied. The waste transport and disposal files are the only two
components of the cost projection that have no equivalents in the 1900-55
and Daily Cost Summary process. The initial entries in these two files
will be the estimates from your most recent cost projection for the site.
The information in your 1900-55 and Daily Cost Summary files will remain
intact, and will not be affected by this copying process, or by
subsequent editing for the ongoing projection.
When the program has completed this copying process, the screen
wi 11 say:
*** COPYING COMPLETE *** <
PRESS "RETURN" TO CONTINUE WITH THE ONGOING PROJECTION
The next screen will be the now-familiar main menu screen shown on
page 3-6, except that the title says "ONGOING PROJECTION: MAIN MENU,"
not "PREFUNDING PROJECTION: MAIN MENU."
Make sure that you edit each file to reflect the resources that will
be required to complete the removal action.
The ongoing cost projection report may be printed by entering 13
at the editing menu. The program will .automatically calculate the "cost
to completion" for each different cost component. At the beginning of
the ongoing cost projection form will be a status report containing the
total estimated cost ,to completion of the removal (plus 15 percent to
cover miscellaneous 'costs), the cumulative daily cost from your most
recent Oaily Cost Summary, and the fund ceiling. The last line of the
status report will alert you if your projected costs to complete the
removal are greater than the removal ceiling for the project. See
Exhibit 3-2 for an Ongoing Cost Projection Report for the ABC Drum Site
example. '
3-28
-------
EXHIBIT 3-~
Ongoing Cost Projection Report
Summary Page - Sufficient Funds
05/31/8S
ONGOING COST PROJECTION rOR
ABC DRUM
NEWARK,
NJ
==================================================================
PAGE
SUMMARY Or COSTS
================
ESTIMATED COSTS TO COMPLETION:
ERCS PERSONNEL
ERCS EQUIPMENT
ERCS EXPENDABLE MATERIALS
ERCS SUBCONTRACTORS
ERCS WASTE TRANSPORT
ERCS WASTE DISPOSAL.
5400. 01)
11231 . 50
899.64
. 0.00
6'3~~. 20 .
6318.00
-----------------
SUBTOTAL Or ERCS COSTS
5 % ERCS CONTINGENCY ALLOWANCE
EF'A PEF.:SONNEL
TAT PERSONNEL
ADDITIONAL COSTS
31)81)4. 34
1S40.22
13'31.70
I). 1)1)
O. ()I)
-----------------
SUBTOTAL Or ALL PROJECTED COSTS
15% OTHER COSTS
33736.26
5060.44
-----------------
SUBTOTAL Or COST TO COMPLETION
COST Or REMOVAL TO DATE (rf:i:OM DAILY COST
SUMMARY)
TOTAL ESTIMATED COSTS rOR REMOVAL COMPLETION
(COST Or REMOVAL TO DATE + COST TO COMPLETION)
387'36. 70
31)1)48S. c)c)
-----------------
.
33'3281 . 70
=================
-----------------------------------------------------------------
PROJECT CEILING
.
365000.00
:tc :tc :tc :tc *
rUNDING IS SUrrICIENT TO COVER REMAINING COSTS --
TOTAL COSTS rOR REMOVAL COMPLETION REPRESENT
93 % Or THE PROJECT CEILING
3-29
-------
EXHIBIT 3-2
Ongoing Cost Projection Report
Summary Page - Insufficient Funds
I)S/31/85
ONGOING COST PROJECTION ~OR
ABC DI":UM
NEWARK,
NJ
==================================================================
PAGE
SUMMARY O~ COSTS
================
ESTIMATED COSTS TO COMPLETION:
EI":CS PERSONNEL
ERCS EGlUIPMENT
ERCS EXPENDABLE MATERIALS
ERCS SUBCONTRACTORS.
ERCS WASTE TRANSPORT
ERCS WASTE DISPOSAL
11251). (II)
1'~858. 7S
899.64
1).00
E,'3S5.21)
1E,1)38.01)
---------------~-
SUBTOTAL O~ ERCS COSTS
10 'l. ERCS CONTINGENCY ALLOWANCE
EPA PEF:SONNEL
TAT PEFi:SONNEL
ADDITIONAL COSTS
55(1) 1 . 5'3
55e)e). 16
13'31.71)
O. (II)
I) . (II)
-----------------
SUBTOTAL O~ ALL PROJECTED COSTS
15% OTHEFi: COSTS
E, 18'33.45
'~284 . 02
-----------------
SUBTOTAL O~ COST TO COMPLETION
COST O~ REMOVAL TO DATE (~ROM DAILY COST
71177.47
300485.00
-----------------
TOTAL ESTIMATED COSTS ~OR REMOVAL COMPLETION
(COST O~ REMOVAL TO DATE + COST TO COMPLETION)
.
371662.47
=================
-----------------------------------------------------------------
PROJECT CEILING
.
365000. Oc)
* * * * * * * * * * * * * * * * * * * * * * * * * *
:4C
~UNDING IS INSUf'nCIENT TO COVER REMAINING COSTS :~
* * * * * * * * * * * * * * * * * * * * *.* * * * *
3-30
-------
CHAPTER 4
COST MANAGEMENT SOFTWARE -- REPORTING FORMS
This section provides instructions on how to run the removal cost
management software for preparing cost and site activity for~s. The
software is designed to simplify preparation of the forms and shorten the
ti~e required to fill out the for~s. To account for differences in
handling charges and personnel and equipment rate calculations hetween
zones, four different cost ~anagement software packages have been
developed.
Each of the following forMS will be discussed in detail in this
chapter:
.
.
.
.
EPA Fo nn 1900-55 (1900-55)
Da 11 y Co st Summary (DCS) and
Work Report .
Pollution Report (POLREP)
Incident Obligation Log (IOL)
For cost forms -- the 1900-55, the Oai1y Cost Summary and the
Incident Obligation Log -- you will need to know and enter daily hours on
site for equipment and personnel, cost of expendable materials, and other
variable daily costs. The computer will perform the necessary
calculations and print the forms for you. The 1900-55 software contains
the negotiated rates for ERCS personnel and equipment and will
automatically "roll-over" equipMent rates and calculate personnel
overtime. The software also includes prompts for equipment mileage,
decontamination, mobilization and demobilization ca1culations. The Daily
Cost Summary software conveniently channels the total cost from the
1900-55 for~ into the Oai1y Cost Summary to be added along with EPA, TAT,
Coast Guard, and other charges for a daily accounting of the current site
cost. The Incident Obligation Log builds on the infor~ation in the Daily
Cost Summary to provide both daily costs and total costs to date for each
cost category. Examples of the screens that will appear when you operate
the cost forms software are presented throughout t~e discussion.
Fo:r site activity forms -- the POLREP and Work Report -- you will
use your Computer and a word processing software package. These forms
are mostly text. You will complete these forms on the computer screen in
much the same way as you fill them out now on paper. 8y using the
computer, however, you will be able to make corrections easily and update
the form from day to day if you wish. You will also be able to send
e1ectronica11ytthese forms using the EPA E-Mail SysteM, as explained in
Chapter 5.
4-1
-------
You may feel uncomfortable preparing the computerized forms the
first time, because it will be very different from the practice of
filling out each form by hand. In a very short time, however, you can
realize the shortcuts and timesaving advantages of computerizing these
forms, and using the computer will become second nature to you.
REMINDER: In this User's Guide, the prompts and questions that the
computer provides are in CAPITAL LETTERS and the responses that you give
to the computer are in bold type.
4.1 CONTRACTOR'S COST REPORT (EPA Form 1900-55)
The following discussion will guide you through preparation of the
1900-55 form. However, referring to this l~er's Guide is not essential
while you work on the computer. The menus in the computer system provide
ample explanation alone. To prepare the 1900-55 forms, the program leads
you through a series of menus. By providing information when prompted by
different menus, you will be building the 1900~55, even though y.ou will
not see the form until it is printed.
4.1.1 Preparing the 1900-55 Form
To begin the 1900-55 program, make sure the computer and printer are
correctly hooked up. Then place the MS-DOS disk in drive A, and turn the
computer on. (Hard disk users see Appendix R for start-up instructions.)
When the A: prompt appears and the disk drive lights have gone out,
remove the MS-DOS disk. Place the 1900-55 program disk (yellow label) in
drive A and the data disk (red label) in drive B. Of course, if the
computer has been "booted," and the A: prompt is already on the screen,
it will not be necessary to use the MS-DOS disk. Just place the 1900-55
program disk in drive A and the data disk in drive B. Note that you will
need the dBASE 2.4 command files on the disk in drive A in order to run
the 1900-55 programs.
At the MS-DOS prompt, type:
A: COSTFORM
Sc~ 1: Welcome Banner Press the Return key to send the
conmand to the computer and a "Welcome Banner" will appear.
4-2
-------
\
U: ;uc******:tc:tc**** * :te:te :tc:te* :** :*:*:*:*:* :***:****:*:**:****:* :*:tc:tc*:tc *:* :tc *:tc * :te:*:****:tc *.. :tc:tc :*:tc:tc:te:*:*:*:tc:*:*.*:*.*
WELCOME TO THE COST CONTROL PROGRAM
-******************************************************************************
PLEASE a
- MAKE SURE YOUR DATA DISK IS IN DRIVE B.
PRESS THE CAPS LOCK KEY SO YOUR ENTRIES WILL BE
CAPITAL LETTERS
DON'T rORGET TO PRESS 'RETURN' ArTER EACH ENTRY
PRESS 'RETURN' TO CONTINUE
a :
Turn the Caps Lock key on and press Return to continue with the program.
Screen 2: Main Menu The next screen that appears is the
1900-55 main menu. The main menu lists the different options that you
will perform to create the 1900-55.
MAIN MENU
: ABC DRUM
....... ...... ........ .... ........ ..... ..... .......... ....... ........ ...........
1. DELETE ALL rILES (NEW SITE)
2. UPDATE SITE AND CONTRACT DATA
3 . UPDATE ERCS PERSONNEL rILE
a1l
4. UPDATE ERCS EQUIPMENT F"ILES
~. UPDATE ERCS EXPENDABLE MATERIALS rILE
YOUR CHOICE
6. UPDATE ERCS SUBCONTRACTOR rILE
7. UPDATE COI'II'IENTS AND ADJUSTMENTS TO THE 1900-~~ TOTAL~
8. CALCULATE AND PRINT 1900-~~ COST rORM
. . !
9. QUIT
,
4-3
-------
The 1900-55 forms are prepared on a daily basis by updating files
for each of the four major ERCS components--personnel, equipment~
expendable materials and subcontractors. The procedures used to update
each file are the same. Select the number of the file to he updated, and
you will then be able to add entries to the file, edit entries in the
file, or delete entries from the file. After the completion of each
option you w;ll be returned to the main menu. You may update each file
as many times as you want. At the end of the uprlating process, each file
should contain a list of the ERCS resources that were used on site that
day. After you have selected the option to print (Option 8), the
computer will calculate the daily cost for each item in the files, and
print the 1900-55 form.
The 1900-55 main menu also includes options to erase the data from
all the files (Option 1), update site and contract data (Option 2), write
comments or adjustments to the 1900-55 (Option 7), and quit (Option 9).
. Each option in the 1900-55 main menu wi 11 be discussed in turn in the
following sections.
Option 1:
Delete All Files
This option is used to clear the files of all entries from a
previous removal site so that you can begin a new project (see screen on
next page). A response of Y to both questions will ensure that all
files are cleared. If you enter N for either question~ you will he
returned to the main menu.
1':;'01)-55 F"ORM
DELETI NG F" I LES
OLD 5 ITE
. . . . . . . . ~ . . . . . . . . . . . . . .' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
IS THIS A NEW SITE (Y/N)? :Y:
ARE YOU SURE C:Y/N) " (PRESSING Y AT THIS POINT WILL
ERASE THE F"ILES F"ROM THE PREVIOUS SITE)
: V:
. . !
,
/
4-4
-------
Option 2:. Site and Contract Data
Option 2 from the 1900-55 main menu prompts you for general site and
contract information, which must be entered before the 1900-55 forms can
be printed.
1 '~Oc)-~~ F"01O:I'I
ADDING OR EDITING
SITE DATA
""""'1"""""""""""""""""""""""""""""""""" .
1. PIO:OJECT TYPE
IO:EI'IOVAl..
2. SITE NAI'IE :ABC DRUM
3. CITY AND STATE : NEWARK, NJ
4. SITE. :lZ-34-~6:
------------------------------------------------------------------------------
~ . APPROPR I A T I ON . : '3'3'3'3'3'3'3'3'3'3'3'31
6. DELIVERV ORDER . :12~4-13-4111
S. OBJECT CLASS :ABeD 1
,
.7. DOCUMENT CONTROL' 13627'3
------------------------------------------------------------------------------
i. CONTRACTOR :WASTEBUSTERS
11). CONTRACT'
:69-02-12341
. 11. CONTRACT D. O. CEILING: . 1Z~OOc):
12. PROJECT CEILING I
36~OOc)1
------------------------------------------------------------------------------
13. PROJECT CEILING APPROVAL DATE :c)4/C)1/8~:
ENTER-~C:-TO-CONTINUE--OR--;E~-TO-RE:ENTER-OATA-;C;---------------------------
The site and contract information will be stored in a file on your
data disk. Some of the information, such as site name and project
ceiling amount, will automatically appear in the appropriate place on the
1900-55 when you print the form. Other information is collected for
recordkeeping purposes only. If you receive a project ceiling increase,
enter the new ceiling amount under item 12 on the previous screen. The
computer will automatically record the new ceiling amount in your
1900-55, Daily Cost Sunmary and Incident Obligation Log files.
Option 3:
ERCS Personnel
Option 3 from the 1900-55 main menu allows you to update your ERCS
personnel file. The ERCS personnel menu gives you the choice of adding
entries to the file, editing, or deleting entries. Zone 1 users also
have the option to enter the total number of su rcharge hours for.
personnel using levels A and 8 protective gear. The exa~ple screen shown
is from. theZ9r;1e 1 software.
4-5
-------
1900-~~ F'CR"
UPDATING
ERCS PERSONNEL
.. ...................................... ...................... .... ... ..... ....
INSTRUCTIONS I
:« ENTER THE REQUIRED NUMBER
* ENTER "R" TO RETURN TO THE 1900-~~ MAIN MENU
. ..... .... ......................... .... ... ....... ......... ....... ....... ......
1.
ADD ENTRIES TO THE PERSONNEL F'ILE
3.
EDIT AND VIEW ENTRIES IN THE PERSONNEL F'ILE
ERASE ALL CURRENT PERSONNEL ENTRIES
2.
4.
ENTER LEVELS A AND B SURCHARGE HOURS
YOUR CHOICE I 11
If this is the first day of a new removal 'action, you will need to
add personnel to the file. Subsequently, these entries may be updated at
any time by selecting options 1, 2 or 3 from the ERCS personnel menu.
To add personnel, enter 1 and the computer will prompt you to
enter whether the workday falls on a weekday (WO) or weekend
(WE). Zone 1 users must enter WO, SAT or S/H for the
workday. The screen below is from Zone 1 software.
1.900-~~ F'ORM
ADDINS
ERCS PERSONNEL
........................... [[[
ENTER DAY OF' THE WEEKI
* "WD"
- WEEKDAY
*
"SAT" -
SATURDAY
* "S/H"-
SUNDAY OR HOLIDAY
YOUR CHOICE
IWD 1
. . !
The next screen will list the standard ERCS job titles and
corresponding 3-digit ERCS job,codes. At the bottom of the screen, you
-------
diem. Overtime (more than eight hours per day) and weekend charges will
be calculated for you, based on the regular and overtime hourly pay rates
for each zone that are stored in the computer.l
1900-~:5 F"ORM
ADDING
ERCS PERSONNEL
, '
.................. ........................... .............. ....................
INSTRUCTIONS.
* ENTER THE 3 DIGIT JOB CODE AND ANSWER THE QUESTIONS WHICH F"DLLOW
* ENTER "OT" F"OR HOURS IF" EXTRA OVERTII1E HOURS ARE REQUIRED ON WEEKDAYS
* WHEN YOU ARE DONE AND WANT TO CONTINUE, ENTER "C" F"OR THE JOB CODE
....... ................ .... ......... ...... ......... ........... ......... ........
001 RESPONSE MGR
004 IND.HYG.SAF"E.ENG.L2
c)07 F"OREMAN HW L2
010 LABORER L1
013 TRUCK DRIVER Ll
016 WELDER L2
019 CARPENTER L2
022 F"IELD CLERK-TYPIST
.1 I I I I I I I I I I I I I I I I I I I I I . I I I I I I I I I I I 1,1 I I I I I I I I I I ,I . I I . . I I I I I I I 1 I I I I I 1 1 I I I I I I I 1 I I I I
ENTER JOB CODE I 0011
ENTER EMPLOYEE NAME IDAVE BROWN
ENTER HOURS F"OR TODAY 110.001
ENTER PER DIEM (IF" APPLICABLE) . 7:5.001
WEEKDAY(WD),OR SATURDAY(SAT),OR SUN/HOL(S/H) WD
002 CHEMICAL ENG. L2
00:5 HYDROGEOLOGIST L2
008 CLEAN-UP TECH HW L2
011 EQUIP.OPERATOR L2
014 LAB. TECHNICIAN L~
017 ELECTRICIAN L2
020 EXPLOSIVES SPEC.L3
003 ORGANIC CHEM. L2
006 F"OREMAN HW L3
009 CLEAN-UP TECH HW Ll
012 EQUIP.OPERATOR Ll
01:5 LAB. TECHNICIAN L1
018 MECHANIC L2
021 SECURITY GUARD Ll
Occasionally, one employee may w<>rk more than eight hours in two
different job categories. For example, if the same ERCS employee worked
as a clean-up technician for four hours and then as a laborer for another
six hours in thesaf11e day, this person should be entit1 ed to two hours of
overtime, to be paid at the overtime rate for a laborer. Normally, the
computer wi 11 only calcu1 ate overtime charges if the hours for each job
category are more than eight. To ensure that the correct overtime
charges are calculated, enter OT for the hours.
1 For users i~ !Zone 1 who enter an explosives technician
020), the program will ask whether or not the explosives
used explosives, and will ap,p1y the explosives surcharge
(job code
technic i an has
accordingly.
4-7
-------
l'j(H)-5~ F"ORM
ADDING
EF=:CS F'EF=:SONNEL
".... ..... ........ ....."""" ..... ......".. ....."".............".."""..."..."....
INS TRUC T IONS I,
t:
t:
«
ENTE~ THE: DIGIT JOB CODE, AND ANSWER THE QUESTIONS WHICH .OLLOW
ENTE~ "OT" F"OR HOURS IF" EXTPA OVERTIME HOURS ARE REQUIRED ON WEEkDAYS
WHEN YOU AF='E DONE AND WANT TO CONTINUE, ENTER "C" F"OR THE 108 CODE
........ ..." ........."..." ........ ........... ........ ...... ................".""
1)(11
1)1)4
1)1)1
I) 11)
013
1)16
019
1)22
J;:ESPONSE MGR
IND.HVG.SA~E.ENG.L2
F'OREI1AN HW L2
LABORER L.l
TRUCK DRIVER L.1
WEL.DER L.2
CARPENTE~ L.2
F'IEL.D CL.ERK-TVPIST
1)1)2 CHEMICAL. ENG. L.2
c).,S HVDROGEOL.OGIST L.2
1)1)8 - CL.EAN-UP TECH HW. L.2
I) 11 EQU I P . OPERATOR L.2
1)14 L.AB. TECHNICIAN L.2
e)17 EL.ECTRICIAN L.2
02.) EXPL.OSIVES SPEC. L.3
1)(13
1)1)6
1)1)9
1)12
I)lS
IH8
021
ORGANIC CHEM. L.2
F'OREMAN HW L3
CL.EAN-UP TECH HW Ll
EQUIP.OPEPATOR Ll
L.AB. TECHNICIAN L.l
MECHANIC L.2
SECURITY GUARD L.l
: : I : : I : I : : : : : : : : : : : : : : : : : : : : : : : I : :. I : : : : I I : : : : : I I : I I I I : I a I I I I I I I I I I : I : : : : : : : : : : :
ENTER JOB CODE :1)101
ENTER EMPL.OVEE NAME :GREG.COTTLE
ENTER HOURS ~OR TODAV lOT r
ENTER PER D I EM 1 IF' AF'PL I CABLE) I 1)1).1)1) I
WEEKDAV(WD),OR SATURDAV(SAT),OR SUN/HOL~S/H) WD
The next screen will prompt you for the number of regular and.
overtime hours for the employee in that category. Additional overtime
hours can only be added in this way on a weekday, as the computer will
automatically designate all weekend hours as overtime hours.
1 ':'1)1)-55 F'ORM
ADDING
EXTRA OVERTIME HOURS
".... .......".... ....... ... '" ... ...... .......... ....... ........". .............
1)1.)
LABOIO:EF.S L 1
GREG COTTLE
ENTEI": 1": EGULAfO: HOUIO:S F'OR THE F'EI":SON IN THIS JOB CATEGORV
ENTER OVERTIME HOURS F'OR THE PERSON IN THIS JOB CATEGORV
: 4. 00:
: ';:;.1)0:
4-8
-------
The "adding personnel" screen will keep repeating to allow you to
add all your entries to the file. When you have finished, enter:
JOB COOE:
C
The screen will then ask if you have any non-negotiated ERCS job
categories to add to the personnel list. A response of N will return
the program to the ERCS personnel menu shown on page 4-6. A response of
Y will direct the program to prompt for the necessary information.
l'~(u)-~5 F"O,":M
ADDING
E,":CS PEPSONNEL
........ ..... ...... ......... ..... ......... ........... ..... .......... ...........
DO YOU HAVE OTHER JOB CATEGORIES NOT ON THE ERCS PERSONNEL LIST? (YIN)
:YI
PLEASE ENTER DATAl
10B CODE ASSIGNED
JOB NAME
EMPLOYEE NAME
PEGULAR HOURLY RATE
QVERTIME HOURLY RATE
SUN/HOL HOURL Y ,":A TE
TOTAL DAILY HOURS
PER DIEM (IF" APPLICABLE)
WEEkDAY,WD),SATURDAY,SAT),SUN/HOL(S/H)
';'99
: GEOLOGIST
:HERB GODMAN
:45.1)1)1
: 65. I)C):
: 70. (U)I
: 1'). ')1) I
I). c) c) :
WD
Enter a descriptive job name and the employee name, hours, pay rates
and per diem. Non-negotiated job categories are automatically assigned a
job code of "999". Respond N when you have entered all of your
non-negotiated job categories, and the program will return to the ERCS
personnel menu shown-on page 4-6.
In order to view your personnel entries, or edit and delete
indiv1dual entries, enter 2 from the ERCS personnel menu. The
program w1ll prompt you to enter whether the workday falls on a weekday
or a weekend and will then list your entries on the screen and prompt you
for further instructions.
~ . !
4-9
-------
1'301)-55 F'ORM
EDITING AND VIEWING
: EFO:CS F'EF:SONNEL
.... ........,..... ....... .......
Edit R.~ Job Effi~;;~~~""""""'~~~~;~;"~~~;;i~~"~~;"'~~~
CQd. IN... N.m. Hours Hours Di*m
001 1 RESPONSE MANAGER DAVE BROWN 8. I)/) 2.1)1) 75.1)1) WD
1)1)6 :: F'OREMAN LJ JOHN HUBBARD 8 . ()O 2.1)1) 75. 1)1) WD
1)1)8 3 CLEANUP TECH L2 HWR JIM WINTER 8.00 :::. c)O 75.1)/) WD
01)8 4 CLEANUP TECH L2 HWR TIM RICHARDSON 8.I)C) 2. C)I) 75.01) WD
01)9 5 CLEANUP TECH L1 HWR GREG COTTLE 4.00 c).Oc) 75.1)0 WD
I) 1c) 6 LABORERS L1 GREG COTTLE 4.I)c) :::.c)O I) . 1)1) WD
1)21 7 SECURITY GUARD L1 'SAM BE EM 8.00 C).I)C) 1).1)0 WD
I)c)'3 8 CLEANUP TECH L1 HWR MARK JONES 8.c)c) 2.I)c) 75. 1)1) WD
1)13 '3 TRUCK DRIVER L1 NICK THOMPSON 8.1)1) 2 . c)1) 75.1)1) WD
1)17 11) ELECTRICIAN L2 DAN AIc:J<:ER 8.l)c) 2.I)c) 75. I)C) we
.................................................. ....... ... ........... ........
tc INSTRUCTIONS - ENTER CODEI
tc "E" - EDIT ABOVE RECORDS 't( "V" - VlEW MOIO:E RECORDS
tc "R" - RETURN TO F'EF:SONNEL MENU
YOUR CHOICE.
: E:
An entry of E will allow you to edit the entries shown, V
will place more entries on the screen (space penmits only ten entries to
be shown at one time), and R will return you to the ERCS personnel
menu.
If you enter E, you will be prompted for the record number of
the entry you want to edit. The record numbers (called Rec I on the
screen to save space) are in the second column on the screen. When you
have selected the entry you want to edit, you will be prompted for
further instructions: '
1900-55 F"ORM EDITING AND VIEWING I ERCS PERSONNEL
[[[
Edi t RK Job EMplOY.. R~ular Ov.rti.. P.r Day
Cod. . Na... Na.. Hour. Hour. Di..
001 1 RESPONSE tVlNAGER DAVE BROWN 8.00 2.00 75.00 WD
006 2 F"DREf'AN L3 . JOHN HUBBARD 8.00 2.00 75.00 WD
008 3 CI ENI.P TECH L2 HWR .II" WINTER 8.00 2.00 75.00 WD
008 .. CL..EN&P TECH L2 HWR TI" RICHARDSON 8.00 2.00 75.00 WD
009 S a.... TECH L 1 HWR GREG COTTLE 4.00 0.00 75.00 WD
010 6~L1 GREG.COTTLE 4.00 2.00 o. 00 WD
021 7 SECURITY BUARD L 1 SN1 8E~ 8.00 0.00 o. 00 WD
009 8 CL.EANP TECH L 1 HWR "ARK JONES 8.00 2.00 75.00 WD
013 9 TRUCK DRIVER L1 NICK THOI'tPSON 8.00 2.00 75.00 WD
017 10 ELECTRICIAN L2 DAN AJ(KER 8.00 2.00 75.00 WD
, . !
.............. ......... ................. ............ ...... .....................
-------
.
If you want to edit the entry, type EE, press Return and
the data entry fields will light up. Type your cha~ges over
what is already written and press Return to move on to the next
field.
.
If you want to delete the entry, type DO and press Return.
After confirmation, the program will flag the entry for
deletion when the editing routine has been completed.
If you want to skip down to the next entry, press Return.
.
.
If you want to return to the menu, enter RR and press
Retu rn .
l';)I)I)-~~ F"ORM
EDITING AND VIEWING
: EfO'CS PERSONNEL
[[[
Edit R..: J,~b Emp I 'j)'.. IO:.gu I.r O".rtlmot Potr D.y
C,jd. .. N.n1. N.IYI. H'jurs H'jurs Di...
1)1) 1 1 F:ESF'ONSE MANAGER DAVE BROWN 8.1)1) 2.(1) 7~. 1)1) WD
1)1)6 ... F"Ol"'EMAN L3 JOHN HUBBARD 8.I)e) 2. (H) 7~. Q!,) WD
1)(18 3 CLEANUP TECH L" HWR JIM WINTER 8.1)1) ~. (u) 7~.01) WD
...
(11)8 4 CLEANUP TECH L'''' HWR TIM RICHARDSON 8. c)e) 2. (t() 7~. I)e) WD
...
I)Oi 5 CLEANUP TECH Ll HWR GREG COTTLE 4.1)1) O.Oe) 7~. (u) WD
c) 11) 6 LABORERS L1 GREG COTTLE 4. c:u) :2. (1) (1.1)1) WD
:EEr 7 SECURITY GUAfO:D Ll SAM SEEM 8.01) (I. (Ie) 1).1)1) WD
(le)'~ 8 CLEANUP TECH Ll HWR MARK JONES 8.I)e) 2. (II)' 7'5. 1)1) WD
013 .~ TRUCK DRIVER Ll NICK THOMPSON 8.00 2.00 7~.(I(I WD
017 10 ELECTRICIAN L'''' DAN AIO
-------
...
1 '3(11)- '5~ F'OIO'M
EDITING AND VIEWING
: ERCS F'EF'SONNEL
. ...................... ..... .... ..... ...... .......... .... .................. ....
Edi t R..: J.~b
C'jd.. It N.n',.
Emp I .jy..
Nal'n.
f':.gu I .r
Ht;/urs
Ov.rtim. P.r
H.jur 1i 01 ,;om
o.y
c)21 11 SECUIO'ITV GUARD L 1
1)21 12 SECUR I TV GUAIO'D L 1
1)22 13 F'IELD CLEIO'K-TVPIST
119: 14 GEOLOGIST
CHARLES F'R I NCE
JEFf':V' WINSTON
HAL ANTHONY
HERB GODMAN
8.00
8.1'1'
8.1)1)
8 . 1)1'
c). Oc,
I). (II)
2. 1)1)
2.1)1),
O. I)c) WD
7'5.1)1) WD
7~. (lc) WD
c). ')1) WD
....... ..... ..... ..... ...... .... ..... .... ........ ........... ...................
:« INSTRUCTIONS - JOB NAME NOT ON NEGOTIATED PIO'IC~ LIST:
JOB NAME :GEOLOGIST
HOURLV RATES IN EF'F'ECT :
REGULAR : 4~. 1)1):
OT :6~.c)O:
SUN/HOL : 71).1)1):
00 VOU WISH TO CHANGE THESE RATES
? (V/N) lVI'
Zone 1 users will be able to adjust the application of the surcharge-
for explosives use by following the instructions to edit the entry for
the explosives technician. After the entry has been edited, the screen
wi 11 ask:
DID THE EXPLOSIVES TECHNICIAN USE EXPLOSIVES TODAY?
(Y/N)
A respo~se of Y will direct the compyter to apply the surcharge
automat i ca 11y .
When you have finished editing your personnel entries, a response of
R will return you to the ERCS personnel menu shown on page 4-6. If
you need to erase all the personnel entries at one time, enter 3 from
the ERCS personnel menu and. after confi rmation, the computer will c1 ear
your ERCS personnel file.
Zone 1 users will be prompted for the total number of surcharge
hours for personnel in levels A and B protective gear by entering 4
from the ERCS personnel menu. The computer will automatically calculate
the surcharge amount which will be printed on the 1900-55 personnel
form.
When you. are satisfied that the ERCS personnel file accurately
reflects the resources used on site that day, enter R to return to
the 1900-55 main menu.
4-12
-------
Option 4:
ERCS EquipllM!f1t
The procedures used for updating the ERCS equipment file are
essentially similar to those used for updating the ERCS personnel' file.
However, because the updating procedures for ERCS equipment must also
include provisions to calculate mileage, standby, mobilization,
demobilization and decontamination charges, the steps you must go through
to update the'file are more lengthy and involved. The equipment
charge calculations are also complicated by the fact that equipment
charges may be calculated on an hourly, daily, weekly or monthly basis.
Fortunately, the cost management software will automatically charge
an equipment item at the proper rate depending on the length of time the
item has been on the job. For instance, if a piece of equipment has been
in use for five days, and the total cost to date for the item equals the
weekly rate, the computer will bill that item at the weekly rate. The
computer will also charge the correct rates for equipment items on
,standby status or undergoing decontamination.
A detailed explanation of the algorithmn used to calculate equipment
charges is included in the cost management software documentation which
will .be distributed separately. ' .
The ERCS equipment menu is displayed after you enter 4 from the
1900-55 main menu.
l'3c)I)-55 F"OPM
UPDATING
EI':CS EQUIFMENT
....... ....... ..... ...... ...... ..... ................ .... ..... ...... ...........
INSrl':UCTIONS :
:t: ENTEP THE REQU I RED NUMBER
* ENTER "R" TO PETURN TO THE,1900_5S MAIN MENU
................... .... ... ...... ...... ... ........... ............. .............
1.
ADD ENTRIES TO THE EQUIPMENT ~ILE
VIEW AND EDIT ENTRIES IN THE EQUIPMENT ~ILE
2.
3.
VIEW AND EDIT THE EQUIPMENT DELETION/DECON LIST
:5.
VIEW AND EDIT THE EQUIPMENT MOBILIZATION LIST
VIEW AND EDIT THE EQUIPMENT DEMOBILIZATION LIST
4.
YOUR CHOICE :1:
: 6 !
1 ERCS Zone 4 does not have p~visions for mileage or equipment
decontamination charges.
4-13
-------
The choices listed in the ERCS equipment menu will be described in the
following sections.
Adding ERCS Equipment
Before adding equipment to the file, you will be asked to enter the
date that the equipment item was first used at the site. Enter the date
of the 1900-55 form you are preparing. The start date of an equipment
item is included for reference purposes only. The methodology used to
calculate the charge for an item does NOT use the start date, and
programs will NOT calculate equipMent charges retroactively if you enter
an earl ier date.
The next screen is one of four that list the negotiated ERCS
equipment items. You can flip to any of the equipment pages by typing
Pl, P2, P3 or P4 at the highlighted area on the screen. .
Equipment is added to the equipment list by entering" the 3-digit code
that corresponds to each equipment item. You can enter any equipment
code f rom any page of the equi pment 1 i st. For examp 1 e, code 001, a
Backhoe Cat 225, could be entered from the highlighted area on screen
pages PI, P2, P3, or P4. .
1900-55 F"ORI'1
ADDING
ERCS EQUIPI'1ENT
.. ... ..... ............. ..... ........ ......... ....... ....... ..... ...............
ICod. Equipm.nt
Cod.
Equipm.nt
PAGE 1:
I. ...... .... ........... ......... ....... ............. ..... ... ..................:
1~1 BACKHOE CAT 225
oc)3 F" -END LOADER CRAWLR
005 F"-END LOADER,WHEEL
007 F"ORKLIF"T 2 TON
009 GRPPLR DRI'1 HYDRL360
011 TRCK DI'1P HWY10-20F"X
013 TRCK DI'1P 10-20DTCHD
015 TRUCK F"WD
017 TRUCK STAKE BED 1 T
019 I'1AINTENANCE YEHICLE
021 PASSENGER SEDAN
023 TRAILER DrF"ICE 8X30
025 TRLR TKR GALYINSOOO
(0.35/1'11)
(0.35/1'11)
(0.20/1'11)
(0.20/1'11)
(0.20/1'11 )
(0.15/1'11)
002 BACKHOE CASE 580
004 F"-END CRAWLR 4 1/2Y
006F"-END LDR/W BACKHOE
008 CRANE 6 TON SLF"-PRP
010 TRCK DI'1P HWY 5-10F"X
012 TRCK DI'1P 5-10 DTCHD
014 TRUCK PU
016 TRUCK STAKE BED 2 T
018 TRUCK TANKER 5000 G
020 PASSENGER YAN
022 TRAILR DECONTI'1 40F"T
024 TRAILR EQUIPI'1T-STOR
026 TRLR TKR GLASS-5000
(1).25/1'11 )
(0.25/1'11)
(0.15/1'11)
(0.25/1'11)
<0.90/1'11)
(0.15/1'11>
SELECT EQUI~T BY CODE (USE 3 DIGITS). GO TO SCREEN PAGE9 1 THRU 4
BY SELECTJN8 PI THRU P4, RESPECTIVELY. TO CONTINUE, SELECT C. 10011
After typing iry .~e equipment code, you will be asked
that piece of equipment you want to add to the list.
the trouble of making separate entries for ten pieces
equi pment item.
how many items of
This will save you
of the same
4-14
-------
If you change your mind and decide you don't want to add a
particular item, enter zero to this question. The program will remind
you if the equipment is subject to a mobilization charge, and will place
the item on a separate mobilization list. The mobilization list is
edited by selecting Option 5 from the ERCS equipment menu.
The screen will repeat to allow you to add all your ERCS equipment
to the list. When you have finished, enter C for the equipment code,
and the program will ask: .
DO YOU HAVE OTHER EQUIPMENT NOT ON THEERCS PRICE LIST?
(Y/N)
Answering Y to this question will make the following screen appear:
1 .31)1)-~~ F'ORM
ADDING
ERCS EQUIPMENT
..... [[[ .......... ...
F'OR EQUIPMENT THAT IS USED ON THE PROJECT AND IS NOt IDENTIrIED ON
THE EQUIPMENT SCREENS, PLEASE ENTER THE F'OLLOWING INF'ORMATION I
:::::::::::::::::::::::::: 1:::::::::::: I:::::::: 11:: :'11 :1111:: 1111:::: 1111::::
ITEM :e08 CAT
EQU I PMENT CODE ASS I GNED . .. ',',',"
SELECT RATE:
11 HOURLY
2) DAILY
31 WEEKLY
4) MONTHLY
yaUR CHOICE :2:
ENTER DAILY RATE:
304'3. (u):
Enter the name of the equipment item, the rate of item and, if
applicable, a mileage surcharge. Please note that unlike equipment items
on the ERCS price list, non-negotiated equipment items are billed at a
single rate and do not automatically switch over to a discount rate based
on the length of time they have been used. However, the equipment.
editing routine allows the user to change the bil~ing rate for
non-negotiated equipment items over the course of a project.
Respond N when you have finished entering all non-negotiated
ERCS equ1 pment .
The next screen will ask if you want to enter hours and mileage, if
applicable, for the equipment items you have just added to the file.
Hours can be. added either at this point, or when editing your equipment
list (from choice 2 of the ERCS equipment menu). A response of Y to
this question will direct J"e program to list each of your equipment
-------
1900-55 F"ORM
ENTERING HOURS
: ERCS EQUIPMENT
...... ........... ........ ..... ......... .... .......... .......................... .
INSTRUCT IONSI
* ENTER REGULAR AND STANDBY HOURS F"OR THIS ITEM
* ENTER MILEAGE WHEN PROMPTED
...... ..................... ................................. ...................
001
BACKHOE CAT 225
REGULAR HOURS WORkED
HOURS ON STANDBY
IS STANDBY ON-SITE OR OF"F"-SITE (ON/OF"F")
4.001
2.001
ION I
At the end of the file, you will be returned to the ERCS equip~ent menu
shown on page 4-13. .
Editing ERCS Equip~nt
The procedures for editing the ERCS equipment entries are the same
as those for editing the ERCS personnel entries that are described on
pages 4-9 to 4-12. Your ERCS equipment file will be sorted so that the
entries are in ascending order by equipment code before they are written
on the screen.
1'::Jt)(J-S5 F" Ol":M EDITING ' EPCS EQUIPMENT
. [[[
C,::.d. 1":..: Equipm.nt Start I":.g. Stby. Stby. N.:). D.,..
It It.m D.t. Hr.. Hr ,.. Stat. M11.. F"lag
c)(11 1 BACI
-------
Follow the instructions to edit the entries (E), view more
entries (V), or return to the ERCS equipment menu (R). If you
choose to edit the entries, the program will ask you for the record
number of the entry you want to edit, and then prompt you for, further
instructions. Non-negotiated ERCS equipment rates can be edited in the
same way as non-negotiated ERCS personnel rates (i .e., follow the
instructions to edit the non-negotiated item and th~ program will place
the current rate on the screen for you to edit as necessary).
If you delete an equipment item the computer will prompt you to
enter whether the item is subject to on-site, off-site, or no
decontamination charge, and the number of hours taken to decontaminate
the equipment item. Equipment items that have been selected for deletion
will have a "0" appear in the deletion flag column.
1 '~I)C)-55 F"OR'"
EDITING
: ERCS EQUIP"'ENT
. . . . . . . . .'. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1..8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cad. R.c Equlpm.nt St.rt R.g. Stby. ~tby. No. 0.1..
.. It.rn D.t. Hrs. Hrs. St.t. Mil... F"lag
,(u) 1 BACKHOE CAT ~:~ (4/11) 4.c) 2.1) ON
f)(J2 .2 8ACI<:HOE CASE 580 04/1 c) 8.1) c). I)
023 :3 TRAILER OF"F"ICE 8X3c) 1)4/11) 8.') c). I)
U::« 4 GENERATOR 10 I<:W c)41 1') 8.c) O. c) D
081 5 PERSNL PROT EQPT-B 0411 c) 8.1) C). I)
')81 e. PERSNL F'ROT EQPT-B 1)4/10 4.c) 4.0 ON
1)8'2 7 PERSNL PROT EQPT-C ()41 1 c) 4.1) 4.c) ON
082 8 PERSNL PROT EQPT-C ()4/11) 4.0 4.0 ON
c)82 '1 REf;:SNL F'ROT EQPT-C 1)4/1 c) 4. C) 4. c) ON
082 10 RERSNL PROT EQPT-C (4/11) 4.1) 4.1) ON
GENE~:A TOR . ~ C)' ~:~. . . . . . . . . . . . : . ENTER' DECON' ~ouRS' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ENTER DECON STATUS: ON-SITE DECON -"ON"
OF"F"-SITE DECON - "O~~"
NO DECON - "NO"
YOUR CHOICE
:ON :
Equipment items that have been deleted from the ERCS equipment file
are placed on a decontamination list that can be edited by selecting
Option 3 from the ERCS equipment menu. The computer automatically
calculates the decontamination charge for each equipment item. The
decontamination charges! if any, are written as a line item on the ERCS
equipment 1900-55 form. .
Equipment that; s 1 eaving the removal acti on may al so be subj ect to
a demobilization charge. If you delete a piece of equipment that has a
negotiated demobilization rate, the program will note this fact, add the
item to the d~obilization list, and remind you to enter demobilization
information' trom choice 5 of the ERCS equipment menu. '
1 On the 1900-55 form, de.eo'n hours are denoted "OC" and standby hours
are IS8".
4-17
-------
Editing Deletion/Decontaminationl List
Choice 3 from the ERCS equi pment menu wi 11 1 i st 'all the
equipment items you have deleted from the ERCS equipment file today.
Follow the instructions to edit decontamination information, or restore
equipment items to the regular ERCS equipment file if you have deleted an
item by mi stake.
l':'c)I)-S~ rO~M
EDITING DELETION/DECON LIST
: EPCS EQUIPMENT
. . . . . . . .8 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
C.:od. F:..: Equi",,,...nt St.,.t R*9. D..::.~n D..::.:.n 0.1...
. a.m D.t. H,... H,... St.t. rlag
:EE: GENEF:A TOR 11) KW 1)~/11 I). I) S.I) ON D
................ ........... .... ......... .... ..... .... ......... ........... ......
I INSTRUCTIONS - EDITING
ENTRIES - ENTER CODEs
~ "EE" - EDIT
. "TT" -RESTORE
~ "J;:J;:" - J;:ETURN TO MENU
t; "RETUIO:N" - SldP
Deleted items will only appear on the current day's 1900-55 if
regular work or standby hours have been recorded for that item, or if
there is a decontamination charge associated with the item. Items marked
for deletion are erased fr~ the active equipment file only after a final
1900-55 form has heen printed for that day. You can still restore an
item if only a draft 1900-55 form has been printed. Also, deleting an
item from the equipment list does not erase it from the mobilization and
demobilization lists. These charges-can still be entered even if the
item is not on the active equipment list.
Editing Mobilization List
If equipment that you have added to the ERCS file is subject to a
mobilization-charge, the item is automatically added to a mobilization
list and you can enter mobilization information for that equipment.
Entering 4 from the ERCS equipment menu will list the items that are
subject to a mobilization charge, and prompt you to enter the
mobilization date. the nllnber of days and hours mobilization spanned, and
the miles, if applicable. You will also be asked if the mobilization
information you have added is Ifina1" or still "pending."
,
;"
1 As noterl earlier, ERCS Zone 4 does not have a separate decontamination
charge provision.
4-18
-------
Mobilization charges that you designate "final" will be printed out
on a separate page on the current day's 1900-55. After printing a final
1900-55, items with a final mobilization charge will automatically be
erased from the mobilization list.
191)1)-5:1
VIEW AND EDIT MOBILIZATION LIST
: ERCS EQUIPMENT
[[[
C.~d. R.c Equipm.nt M.:.b No. T.:.t.1 Mil..;. Entry
It It.m D.t. D.ys HI' .. St.tus
OOL BACKHOE CAT 2::1 0 0.0 0.0 PENDING
r)cn 2: BACKHOE CASE 581) c) 0.0 t). I) PENDING
023 3 TRAILER OF'F'ICE 8X30 I) O. I) 0.0 PENDING
........ ........... ............... .......... ......... ..........................
J INSTRUCTIONS - ENTER CODE.
.~ "E" - ED I T ABOVE RECORDS
* "ROO - RETURN TO EQUIPMENT MENU
* "V" - VIEW MORE RECORDS
:* "A" - ADD TRACTOR/TRAILER HO~S
YOUR CHOICE.
: E.
ERCS Zone 1 has negotiated rates for "over the road" tractors and
lowboy trailers used for mobilization and demobilization. Thus, for Zone
1 you can enter the required informatfon on the tractor/trailers used for
mobilization and the computer will automatically calculate the charge.
The other three zones do not have this provision and the mobilization
charge for tractor/trai 1 ers can be entered under subcontractor cost or
using the adjustment provision (Options 6 and 7 respectively, from the
main menu).
1 '3(1C)-5~
EDITING
MOBILIZATION LIST
EF'CS EQUIF'MENT
.
[[[
PLEASE ENTER THE F'OLLOWING INF'Ol":MATION I":EGAROING MOBIL I ZATION
F'OR THIS EQUIPMENT ITEM
I"""""""""""""""""""""""""""""'.................. .
-------
The current software does not add non-negotiated equipment items to
the mobilization or demobilization lists. If there are mobilization or
demobilization charges associated with these items, these charges can be
entered under subcontractor cost or by using the adjustment provision.
Editing Demobilization List
Choice 5 from the ERCS equipment menu will list the equipment
items that you have deleted from the regular ERCS equipment list, and
that are also subject to a demobilization charge. The demobilization
list is edited in exactly the same way as the mobilization list.
Equipment items with a final demobilization charge will be erased from
the demobilization file after the final 1900-55 has been printed for that
day.
When you are satisfied that the entries in the regular equipment
file and the deletion, mobilization and demobilization files contain the
, correct information, enter R to return to the 1900-55 main menu.
Option 5:
ERCS Expendable Materials
The ERCS expendables menu allows you to update the ERCS expendables
file by adding, editing or deleting entries from the file.
L'1()I)-S5 F'OPM
UPDATING
EPCS EXPENDABLES
[[[ .
INS TIO:UC TI ONS :
* ENTER THE REQUIRED NUMBER
.~ ENTER "R" TO RETURN TO THE 1'31)1)-55 MAIN MENU
.................... ... ... ... ... ..............................................
1 .
ADD ENTRIES TO THE EXPENDABLE MATERIALS rILE
.."
....
EDIT AND VIEW ENTRIES IN THE EXPENDABLE MATERIALS rILE
-------
The updating process is the same as that used for the ERCS personnel
file. To add expendables, enter 1 and you will be prompted for the
expendable, its use, the unit cost or cost per item, the type of unit,
and the quantity. If the expendable is on the ERCS price list; take the
name of the expendable and its cost from the contract. You will also be
asked if a handling charge should be included in the cost of the
expendable. The computer will calculate the total cost of the item,
including the handling charge, if applicable. The cost will be written
on the screen. The example below is from Zone 1.
At the bottom of the sc~een, you are asked if you
expendables to add to the list.. If you respond Y, the
repeat. If you respond N, you will return to the ERCS
menu.
have more
screen wi 11
equi pment
1900-~~ F'ORM
ADDING
ERCS EXPENDABLES
................................. ............................... ......... ......
PLEASE ENTER THE rOLLOWING I NF'ORI'1ATI ONI
EXPENDABLE MATERIAL USED
:SURVEV TAPE
USE
I MARKING
APPROXIMATE UNIT COST
:5.001
NAME Or UNIT (.Q LBS, BARRELS)
NUMBER Or UN ITS
I ROLL
11
* THERE IS AN ex ERCS HANDLING CHARGE ON SOI'1E
EXPENDABLES COSTS. DO YOU WANT THIS HANDLING
CHARGE INCLUDED rOR THIS ITEM .? (V/N)
I VI
COST (INCLUDING ex HANDLING)
:5.40
I'1ORE EXPENDABLES? (V IN)
I VI
If you need to edit your ERCS expendable file, enter 2 and the
entries in the file will be listed on the screen. The procedures for
editing or deleting individual entries are the same as those for editing
or deleting ERCS personnel entries which are described on pages 4-9 to
4-12.
Enter 3 from the ERCS expendables menu to delete a11 the entries
in the file.
4-21
-------
Option 6:
ERCS Subcontractors
The procedures for updating the ERCS subcontractors file are the
same as those for updati ng the expendables fil e. To add subcontractors,
enter 1 from the ERCS subcontractors menu. Enter the information
that is required at the prompts. If you have received a final bill from
a subcontractor, respond F to the "final charge or awaiting bill"
question. However, if you are only entering an estimate of a
subcontractor charge, respond A.
1'~c)c)-5~ FOF:M
ADDING
: ERCS SUBCONTRACTO~S
. .... ............................. .... ....... ....... ....... ...... ..... ... ......
PLEASE ENTER THE FOLLOWING INFORMATION:
OPERATION
: DRILLCO ,
, : WELL DR I LL I NG
NAME OF SUBCONTRACTOR
FINAL COST ~F) OR AWAITING 8ILL (A) ?
:F:
COST
8~(J. (u):
.~ THERE IS AN e% ERCS HANDLING CHARGE ON SOME
SUBCONTFi:ACTOFi: COSTS. DO VOU WANT THIS HANDLING
CHARGE INCLUDED FOF' TH I S I TEM~' c, V / N)
: V:
COST I INCLUDING 8% HANDLING)
':'18. (II)
.....
MORE SUBCONTRACTORS ~ ~Y/N)
: V:
The computer will automatically calculate the handling charge if you
indicate that you want the handling charge to be included in the total
cost of the item. The final cost will be printed on the screen. A
response of Y to the question "more subcontractors?" will repeat the
screen. N will direct the program to return to the ERCS
subcontractors menu. The procedures for editing and deleting entries in
your ERCS subcontractors file are exactly the same as those for the ERCS
expendables file.
Option 7:
~l~lnts and Adjustments
This option is intended to be a "catch-all" section where you can
include any comments concerning this or previous 1900-55s. This section
can also be used to!document and adjust fQr any previous errors in the
1900-55 totals which may have been caused by omissions, or under- or
over-estimates. For example, if a subcontractor-estimated charge was
recorded as $4,000 on a previous 1900-55, and the final charge received
today was actually $3,750, the difference o~ $250 would need to be
subtracted from the 1900-55 totals.
4-22
-------
The procedures for updating the comments and adjustments file are
the same as those for updating the ERCS expendables file.
1':;'0(1-55 F'O~1'1
UPDATING
: COI'1I'1ENTS AND ADJUSTMENTS
.... .... ......... ..... ..... .......... ....... ...................................
INSTRUCTIONS:
:It
ENTER T~E REQUIRED NUMBER
It
ENTER" R II TO RETURN TO THE 191)0-55 I'1A I N I'1ENU
[[[
1 .
ADD ENTRIES TO THE 1900-55 COMl'1ENTS AND ADJUSTMENTS F'ILE
-,
-.
...
oJ.
EDIT AND VIEW COI'1I'1ENTS AND ADJUSTMENTS
ERASE ALL CURRENT COMI'1ENTS AND ADJUSTI'1ENTS
YOUR CHOICE
: 11
Select 1 from the comments and adjustments menu to add entries to
the file. If you are adding a commentt leave the "+" or "_II field and
the amount field blank.
l'30Q-55 F'ORI'1
ADDING
: COI'1I'1ENTS AND ADJUSTI'1ENTS
..... ............. ..... ...... ..... ... .... ....... ....... ...... .......... ......
THIS SECTION SHOULD ONLY BE USED IF' YOU HAVE TO MAKE AN ADJUSTMENT
TO PREVIOUS F'INAL 1900-55 TOTALS. OR IF' YOU WANT TO INSERT A COMMENT.
THE ENTRIES TO THIS SECTION WILL BE PRINTED ON A SEPARATE ADJUSTI'1ENT~ PAGE.
THE ADJUSTI'1ENTS TOTAL WILL BE INCORPORATED INTO THE 1900-55 TOTALS
F'OR TODAY.
ENTER THE F'OLLOW I NG I NF'ORI'1A TI ON I
COI9tENT
IADJUSTI'1ENT TO ACE SUBCONTRACTORS BILL F'ROI'1 04/10/85 I
AMOUNT OF' ADJUSTMENT
251). 1)0 I
TO BE ADDED TO (+1 OR
-------
The file can be edited or deleted by using the editing procedures
previously described. You should note that, unlike the other ERCS files,
all the entries in the comments and adjustments file are automatically
deleted by the computer after you have printed a final 1900-55.
Option 8: c.lculate and Print 1900-55 Cost Form
To print a final or draft version of the 1900-55, select 8 from
the main menu. The following screen will appear to prompt you for
printing instructions. .
. . . . . . . . . . . . . . . . . . . . . .- . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
l'~OI)-5~ FOPM
PRINTING
: ABC DRUM
ENTER DATE
: 1)4/12/9~:
ARE YOU USING SINGL.E SHEET (S)
OP CONTINUOUS (C) SHEET PAPER
.? : C:
IS TH I S A DRAFT VERS I ON OF' THE 1'300-~:5 (D)
OR THE F' I NAL. (F') '? : F': .
HOW MANY COPIES OF' THE 1~OO-~:5 F'ORMS DO YOU WANT?
(ENTER EITHER 1,2,3, OR 4) :1:
MAKE SURE THE PPINTER IS CONNECTED AND L.OADED WITH PAPER,
PRESS "RETURN" TO CONTINUE AND PRINT: :
....
You are asked to supply the correct date for the 1900~55 form.
ENTER THE DATE ON WHICH THE WORK WAS PERFORMED. The same date will be
needed when you subsequently prepare the Daily Cost Su~ary form. The
Daily Cost Summary program will search for the 1900-55 cost infonmation
.listed under this date. The total cost from the 1900-55 will appear as a
1 i ne i tern on the Dai ly Cost Summary.
You must 1150 indicate whether you want to prepare a draft or final
1900-55. ALWAYS PREPARE A DRAFT 1900-55 FIRST. The OSC can review this
draft and make Iny needed changes. YOU CAN PRINT AS MANY DRAFT FORMS AS
YOU LIKE, BUT YOU CAN PRINT ONLY ONE FINAL VERSION. It is necessary to
have strict procedures to distinguish between draft and final copies of
your 1900-55, because only final data are stored into an archival file.
Once you indicate. t~at your data are final, the data are archived as a
record of the activities that occurred on-site for that particular day
, '
4-24
-------
and cannot be changed. Entering D for DRAFT will print a draft copy
of the report. Your 1900-55 wi 11 be printed without the OSC signature
block and with a "DRAFT" heading at the top of each page. Wheh printing
has been completed, you will be returned to the 1900-55 main menu for
editing.
Entering F for FINAL will print a final copy of the report. The
OSC signature block will appear on the last page, and the draft headings
will be removed. When a final 1900-55 is printed, you will be asked to
save the data in an archival.. file. The procedure for storing your final
data is described in Section 4.1.2.
The program will remind you to make sure that the printer is ready.
The on-line light should be lit, the paper supply adequate, and the print
head of the printer positioned at the top of the page. Remember, the
printer will stop if it runs out of paper. (If the paper runs out, the
program and the printer will stop while you reload
-------
EXHIBIT 4-1
Final 1900-55:
Personnel Report
-----------------------------------------------------------------------------
: us ENVIRONMENTAL PROTECTION AGENCY
: SITE NAME: ABC DRUM
: HAZARDOUS SUBSTANCE RESPONSE ~UND CONTRACTOR COST REPORT PAGE :
, '
, '
-----------------------------------------------------------------------------
: CONTRACTOR:
:WASTEBUSTERS
:CONTRACT ..
: 6B-c)2-1234
. I I .
,----------------------------------______1______---------______1______--------'
: CONTRACTOR PERSONNEL REPORT :DELIVERY ORDER. : DATE
: EF'A STANDARD F'ORM 1900-~5 : 1234-13-411 :04/12/B~
I I' I
1______-------------------------------------'------------______1______--______1
: 1. : 2. : 3. : 4. :~.: 6. :
: : HOURLY: TOTAL :TRAVEL: TOTAL
EMPLOYEES WORK :LABOR RATES: HOURS :. PER :PERSONNL:
ASSIGNED CLASSI~ICATION :-----------:-----------: DIEM COST
: REG: OT : REG: OT :
I I I , I I . ' I
I ' . I . . t . ,
:DAvE-BRQWN-----:oo17REsPoNsE-MANAGER:~2:~0:64:50:-8:06:-2:00:-75:00-:-624:00-:
: JOHN HUBBARD: c)c)6: ~OREMAN L3 : 36. c)O: 46. 50: B. 00: 2. .)0: 75.00 : 4~6.(1) :
:JIM WINTER :OOB:CLEANUP :2~.00:33.00: B.OO: 2.00: 75.00 : 341.00 :
TECH L2 HWR
:TIM RICHARDSON :OOB:CLEANUP
TECH L2 HWR
: c)(19: CLEANUP
TECH L1 HWR
:010:LABORERS L1
: .)21: SECURITY
GUARD L1
: Oc)9: CLEANUP
TECH L1 HWR
: c)13: TRUCK DRIVER L1
1017:ELECTRICIAN L2
1021:SECURITY
GUARD L1
:JERRY WINSTON :021:SECURITY
GUARD L1
: 022: rI ELD
CLERK-TYPIST
: 999: GEOLOGIST
:GREG COTTLE
:GREG COTTLE
:SAM BE EM
:MARK JONES
:NICK THOMPSON
:DAN AKKER
:CHARLES PRINCE
-4
:HAL ANTHONY
:HERB GODMAN
T.:.tal
I.~,! A and B surch.r;. :
: 25.00: 33. C)I):
B.c)O:
2.00:
75.00
: 34 1 . 1)1) :
:
: 22. ')0 : 30. 50 :
4.00: 0.00: 7~.OO :
1 63 . 00. :
:1B.00:2~.50: 4.00:
: 9.50:12.50: B.OO:
2.00:
0.00:
0.00 :
c). .)1) :
123.00 :
76.00 :-
:22.C)0:30.~0:
B . (JO :
2.1)1) :
75. c).) :
31 2. 1)0 :
:20.0012B.~0: B.OO: 2.001 7~.90 : 292.00 :
:31.50:42.00: B.OOI 2.00: 7~.00 : 411.00 :
: 9. ~O: 12.50: B. 00: O. c)O: 0.0c): 76.00:
: 9.~0:12.~0: B.OO: 0.00: 7~.00 :
.
,
15 1 . 01) :
:19.00:27.~c): B.OO:
2.00:
7~. c)1) :
2B2.0') :
: 45. c)O : 65. 00: B. 00 :
2.00:
c).OO : 490.00 :
. .
.
,
I
,
,
- :
3 hours .t S5.50/hour is
16.50 :
. .
I I
f ' . , . ' :
:=;~============~====================:==~=;~=====:=====:=====:=======:========:
: TOTAL PERSONNE~ COST TO DATE: : TOTAL PERSONNEL COST ~OR TODAY:
S 11~67.S0 S 4154.50
I 1 :
1______---------------------------______1______-------------------------------
4-26
-------
EXHIBIT 4-1
Final 1900-55:
Equipment Report
-----------------------------------------------------------------------------
HAZARDOUS SUBSTANCE RESPONSE rUND CONTRACTOR COST REPORT
PAGE
-
, ,
' ,
-----------------------------------------------------------------------------
: US ENVIRONMENTAL PROTECTION AGENCY I CONTRACTOR: :CONTRACT .
: SITE NAME: ABC DRUM :WASTEBUSTERS :68-02-1234
I I I I
' I, I
---------------------------------------- --------------------- --------------
CONTRACTOR EQUIPMENT REPORT
EPA STANDARD rORM 1900-5~ ,",
:DELIVERY ORDER.
: 1234-13-411
:DATE
:04/1:218~
I . I I
1______-------------------------------------,------------------'--------______1
'3.
10.
EQUIPMENT
ITEM
11. 12. :13.:14.: 15.
:TOTAL HOURS: COSTS
:START:_____-----_: WORK. :TOT: :_-----------------_:
:DATE : REG :STBY :STATUS:DAY:RTE: TODAY'S: TOTAL TO :
COST DATE
I I . I I '" , I
I I I , I I I I I .
:ool~BAcKHoE-cAT-225-----:o4/10:-4~oo:-o~OO:REG---:--3~HR-:--28o~oo:---10GO~50:
DECON CHARGE : 3. 00 : : DC-ON: '34. 50: '34. 50 :
:009:GRPPLR DRM HYDRL360 :04/12: 5.00: O.OO:REG 1:HR: 112.50: 112.50:
:014:TRUCK F'U :04/11: 8.00: O.OO:REG 2:DL: 62.00: 124.00:
MILEAGE CHARGE 10.0 MILES 1.50: 3.00:
:021:PASSENGER SEDAN :04/11: 4.00: 3.00:SB-ON' : ,2:HR: 37.45: '33.'3~:
MILEAGE CHARGE 30.0 MILES 4.50: '3.00:
:023:TI":AILEI': OrFICE 8X30 :04/10: 8.00: O.OC):REG 3:DL: 77.00: 231.00:
:024:TRAILR EQUIPMT-STOR :C)4/11: 8.00: O.OO:REG 2:DL: 41.1)0: 82.0c):
:04'3:GENEI':ATOl': 10 I
-------
EXHIBIT 4-1
Final 1900-55:
Equip.ent Mobilization Report
'.
I----------------------------------~------------------------------------------
I
, '
. '
-----------------------------------------------------------------------------
HAZARDOUS SUBSTANCE RESPONSE rUND CONTRACTOR COST REPORT
PAGE
:3
: US ENVIRONMENTAL PROTECTION AGENCY
: SITE NAME: ABC DRUM
: CONTRACTOR:
:WASTEBUSTERS
:CONTRACT .
:68-02-1234
I .' I
I .' I
----EQUIPMENT-MOBILIZATIoN-LIsr--------- --:DELIVERv-oRDER-i--:DATE----------
: EPA STANDARD rORM liOO-55 :1234-13-411 :04/12/85 :
t . I I
I I"
-----------------9M7------------------7---10M7---7-11M7-7---12M7--7---13M7---
. I ,I I ,
,--------------------------------______1______----'---___1_________1__________1
EQUIPMENT
ITEM
MOB
DATE
: DAYS:
TOTAL
HOURS
COST
GRPPLR DRM HYDRL360
TRAILR EQUIPMT-STOR
'OTR' TRACTOR
MILEAGE CHARGE
103.0 MILES
: 04/12/85 :
: 04/11185 :
: 04/11/85 :
:
1
1 <
1
4.0
4'.0
4.1)
31 . 5()
41 . 00
: 160. (1)
92.71)
. I
I
I
: .
.
.
. .
: n,. followinc; totals, 16M. and 17M. b.' ow, hay. bot.n r.,/is.d to;) in.: I ude
: mobilization char;.. list.d on this pa;..
~:::::::::::::::~~::::::::::::::::::::;::::::::::~::::::~::::::::::::::::::::~
: 14M. : 15M. '
: TOTAL MOBILIZATION COST TO DATE: : TOTAL MOBILIZATION COST rOR TODAY:
: . 837. 30 . 325. 2c) I
1______--------------------------------:--------------------------------------.
; 16M. : 17M. :
: TOTAL EQUIPMEN~ COST TO DATE: : TOTAL EQUIPMENT COST rOR TODAY:
. 5787.18 . 1',66.8',
I 0 I
,--------------------------------------'--------------------------------------'
4-28
-------
EXHIBIT 4-1
Final 1900-55:
Equipment Demobilization Report
---------------------------------------------------------------------------.--
: us ENVIRONMENTAL PROTECTION AGENCY
: SITE NAME: ABC DRUM
I ,
'-----------------------------------------------------------------------------'
HAZARDOUS SUBSTANCE RESPONSE FUND CONTRACTOR COST REPORT
PAGE
4
I I..
t_---------------------------------______I______---------------'--------------'
: CONTRACTOR:
:WASTEBUSTERS
:CONTRACT ..
:6B-02-1234
, I. I
'----------------------------~--------______I______------------'--------------'
'3D. 11)D. 11D. 12D. 13D.
EQUIPMENT DEMOBILIZATION LIST
EPA STANDARD FORM 1'300-5:5
:DELIVERY ORDER ..
:1234-13-411
: DATE
:04/12/B5
EQUIPMENT DEMOB TOTAL
ITEM DATE: DAYS: HOURS: COST
I I I I . I
I , I t I I I
----SACKHOE-CAT-22S-------------------:-04/12/8S-:------ ----4:0--:--98:00---:
I'
I
I
, .
:
...:
,
. I
: The followinV totAls, 16D. And 170. below, have b..n revised to inr.lude
: demobilizAtion charges listed on this pag..
I I '. , I
1__--___-------------------------------'----______1____--'---______1______----,
:--------------------------------------:--------------------------------------:
: 14D.
: TOTAL DEMOBILI~~~IONCOST TO DATE:
. 119.70
15D.
: TOTAL DEMOBILIZATION COST FOR TODAY:
. 98.00
'16D.
: TOTA~ EQUIPMENT COST TO DATE:
. SBBS.1B
:--------------------------------------:--------------------------------------:
17D.
:TOTAL EQUIPMENT COST FOR TODAY:
. 2064.B9
, , ,
I______----~--------------------------_t_-------------------------------______1
4-29
-------
EXHIBIT 4-1
Final 1900-55:
Expendable Materials Report
:-----------------------------------------------------------------------------
: HAZARDOUS SUBSTANCE RESPONSE FUND CONTRACTOR COST REPORT PAGE 5 :
, I
, .
-----------------------------------------------------------------------------
: US ENVIRONMENTAL PROTECTION AGENCY
: SITE NAME: ABC DRUM
: CONTRACTOR:
:WASTEBUSTERS
:CONTRACT ..
:68-02-1234
, " f
1______----------------------------------'---------------------'--------------'
CONTRACTOR EXPENDABLE MATERIALS :DELIVERY ORDER. : DATE :
: EPA STANDARD FORM 1900-~~ :1234-13-411 :04/12/8~ :
I I' I
1______-------------------------------------'------------------'--------------'
: 18. 1'~. :;:0. :21. 22.: 23. :
MATERIAL
USE
UN ITS
: QUANT ITY :
UNIT
COST
COST
I I I , . . I
r______---~--______I______--------'----______I______--__1__________1______----'
:SURVEY TAPE : MARKING : ROLL 1 5. C)I) , 5.(1):
,
:* 0.40:
: V ISQUEEN :MISC. : ROLLS 2 4~.00 : '~I). (1) :
::« 7.20:
:LEATHER GLOVES. :SAFETV :PAIR 11) 2.00 ' 20. (1) :
I
::« LbO:
:BANK GRAVEL :STAGING AREA :CU.YARDS 46 5.50 ' 253.1)0:
,
::t;: 20.24:
: SAND :STAGING AREA :CU.YARDS 15 7.00 ' 105.00:
,
:* 8.40:,
:GRADE STAKES 4' :MARKING : BUNDLE 1 25.(1) I 25.1)0:
,
:* 2.00:
,.
,
:
. .
,
.! :
: :t
8% handling charg.
. t t I :
:-[[[
I - II ....-..... :
I .-'4 oJ
; TOTAL EXPENDABLES COST TO DATE: : TOTAL EXPENDABLES COST FOR TODAY:
: . '~5'=-. 24 . ~37. 84
, I :
-------
EXHIBIT 4-1
Final
1900-55:
Subcontractors Report
---------------------------------------------------------------------------.--
HAZARDOUS SUBSTANCE RESPONSE fUND CONTRACTOR COST REPORT
PAGE '6
, ,
' ,
-----------------------------------------------------------------------------
US ENVIRONMENTAL PROTECTION AGENCY : CONTRACTOR: :CoNTRACT I
5 ITE NAME: ABC DF':UM : WASTEBUSTERS : 68-02-1234
I I"
I I f I
----SU8CONTRACTOR-REPORT---------------- --TDELIVERY-ORDER-.--:DATE----------
EPA STANDARD FORM 1';'(1)-55 : 1234-13~411 : 04/12/85
. f I I
t I I I
------------------------------------------- ------------------ --------------
26.
27.
28.
2';'.
SUBCoNTF.:ACTQF:
OPERATION
STATUS
COST
:ABC SURVEY
I I " I
'---------------------'----------------------'--------------'-----------------'
:ORILLCO :WELL DRILLING fINAL BILL 850.1)0
, ::t: 68. c)c)
: AWAITING BILL: 5C)0.~)
: .t: 41). C)C)
: SUF:VEY I NG
"""'""
.
"
i:
8% handllng charg~
I I I I I
'---------------------'----------------------'--------------"-----------------'
:-----------------------------------------------------------------------------:
3f).
TOTAL SUBCONTRACTOR COST TO DATE:
$ 4548.60
31.
TOTAL SUBCON~PACTO~
$ 1458.1)1)
COST FQF: TODAY:
:_------------------------------------_:_------------------------------------_:
il-31
-------
EXHIBIT 4-1
Final 1900-55:
Comments and Adjustments Report
-----------------------------------------------------------------------------
,
,
: HAZARDOUS SUBSTANCE RESPONSE rUND CONTRACTOR COST REPORT PAGE 7
, .
. '
:-US-ENVIRONMENTAL-PROTECTION-AGENCY-----:CONTRACTOR;----------:CONTRACT-;----
: SITE NAME: ABC DRUM :WASTEBUSTERS :69-02-1234
I " I
I I' t
----COMMENTS-ANC-ACJUSTMENTS------------ --:CELIVERY-ORCER-.--:CATE----------
EPA STANDARD rORM 1~00-55 :1234-13-411 104/12/9~
I ',, I
I . I' I
:--------------------------34:-------------- -----------:----35.---:----36:---:
ADD OR
AMOUNT: SUBTRACT:
:rROM TOTAL:
COMMENT
,- " I
, . ' I
:ADJUSTMENT-TO-ACE-SUBCONTRACTORS-BILL-OATEC-4/10/B5---- ----250:00:----------
-t
.....
I . I I
'-------------------------------------------------------,----------'----------'
:-----------------------------------------------------------------------------:
: 37.
: TOTAL AD3USTMENTS TO DATE:
. -2~O.OO
: 39.
: TOTAL ADJUSTMENTS COST rOR TODAY:
S -250.00
. ' .
1______--------------------------______1______--------------------------______1
. .
. .
: 39. : 40.
: TOTAL ERCS COSTS TO DATE: : TOTAL ERCS COSTS-rOR TODAY:
, S 227.1p. ~2 ,S 796~. 23 :
;::::::::::::::::::::::::::::::::::::::~:::::::::::::::::::::::::::::::::::::::
. .
. .
I ' . . I
,------------------------------'-------'------------------------------'-------'
: SIGNATURE Or 09C : DATE: SIGNATURE Or CONTRACTOR'S: DATE
: REPRESENTATIVE : AUTHORIZED REPRESENTATIVE
, ' , I ,
,------------------------------'-______I__~___------------------______1______-'
4-32
-------
~tion 9:
Quit
You can quit at any time by entering 9 from the 1900-55 main "
menu. The computer will save your data on the data disk in drive B, and
will automatically exit the 1900-55 programs. When the MS-DOS "A:"
appears on the screen, and the disk drive lights have gone out, remove
the disks from the drives. Don't forget to turn off the computer and the
printer.
4.1.2 Back-ups and Archiye Files
The data you have painstakingly entered will be saved in two ways
after you print the FINAL 1900-55 and Daily Cost Summary for the day.
First, the screen will prompt you to make a back-up of the current day's
data, then the screen will prompt you to archive the data to the Archival
Fil e. .
The following screen will appear:
1 ';,c)c) -55 FO,.:M
BACI<: -up AND ARCH I VE
: ABC DRUM
[[[ .
TO SAVE THE DATA FROM THE FINAL FORMS YOU HAVE JUST PRINTED
AND SAVE TODAY'S DATA TO THE ARCHIVAL FILES. DO THE FOLLOWINGz
- TYF'E SAVEDATA AND PRESS "RETURN"
- YOU WILL BE INSTRUCTED TO REPLACE THIS DISK WITH THE
BACkUP DISk. t~DO NOT REMOVE THE DATA DISK.*
- WAIT UNTIL THE RED DISK DRIVE LIGHTS GO aUT TO DO SO
- WITH THE BACKUP DISK IN PLACE. STRIKE ANY KEY
- WHEN THE COPYING IS COMPLETE YOU WILL BE INSTRUCTED TO
REPLACE THE BACkUP DISK WITH THE ARCHIVE DISK
- AFTER THE RED LIGHTS GO OU~ CHANGE DISKS. TYPE ARCHIVE
AND F'IO'ESS "F:ETURN"
Follow the instructions on the screen to complete the hack-up and
archival routines.
Your 1900-55.~ Daily Cost Summary, from the current day onlf' will
be copied onto the back-up disk. This back-up procedure saves on y one
-------
back-up you make today can be used. You will of course have to re-enter
any new data that you lost, but the back-up will save you from having to
enter al. of the equipment and personnel over again. If you d~ have to
rely on a- back-up di sk, be sure to make a reserve copy of the back-up
before you use it (see Section 2.5.3 on general disk back-up procedures).
Remember to label all disks.
After the back-up routine is complete, the screen will prompt you to
copy the data into the Archival File. The Archival File is intended to
save a complete record of ~~e site data for future reports and analyses.
You will not be able to begin entering data for a new day, after a
final 1900-55 has heen printed, until you have completed the
back-up and archive routi nee
When the computer has finished archiving your data, a new screen
will appear to inform you that the computer is ready to perform another
procedure.
4.1.3 Checklist for Preparing 1900-55 FOrMS
The more familar you become with the computer software, the less
time it will take you to prepare the 1900-55 forms each day. The
procedure for developing the 1900-55 form is based on the daily updating ~
of files so that the information in those files accurately reflect the
ERCS resources used at the removal site that day.
As a review, let's go through a quick checklist of the steps you
should go through to produce the 1900-55 forms each day:
1. Turn the computer and printer on, and "boot-up" the system with
the MS-DOS disk.
2. At the A:, place the 1900-55 program disk in drive A and the
data disk in drive B.
3.
4.
Type COSTFORM to start the program.
Enter any ceiling increase by selecting 2 from the main
menu.
5. update the ERCS personnel file by selecting 3 from the main
menu. Add and delete entries so that the personnel list accurately
reflects the personnel on site. Check the personnel list by entering
2 from the ERCS personnel menu. Hake sure all hours and per diems
are correct. Zone 1 users be sure to check the hours for personnel in
level A and 8 'protective gear.
4-34
-------
6. Update the ERCS equipment list (using Option 4 from the main
menu) in the same way. Don't forget that mobilization and demobili~ation
charges that have been finalized will automatically be deleted from the
files after printing a final 1900-55.
7. Select Options 5 and 6 to update the ERCS expendables
and subcontractors files.
8. Use Option 7 from the main menu to add any comments and
adjustments to the 1900-55 totals. The contents of this file are.
automatically deleted by the computer after a final 1900-55 is printed.
9. Print a draft 1900-55. REMEMBER THAT YOU SHOULD PRINT A
CORRECT DRAFT 1900-55 BEFORE YOU PRINT A FINAL VERSION. Select Option
8 to print a draft form. Then, if you need to make corrections in
any fi 1 e, sel ect the app ropriate acth ity from the main menu. After you
edit and look over your changes, PRINT ANOTHER DRAFT. You can print as
many drafts as you like, but you can only print the final version once!
la. Print the final 1900-55. After you have a correct draft copy,
print a final version. The contractor's representative must sign the
final form before the OSC signs it. . At this time you will be instructed
to back-up the data and save the final data in an archive file.
11. Leaving the 1900-55. You can end a session at any time by
selecting 9 from the 1900-55 main menu. You can continue to work 0"
your files until you print a FINAL copy of the report. So, if you need
to take a break, or want to finish the form the next morning, exit to
MS-DOS by entering 8. Wait for the A: prompt and for the disk drive
red lights to go out before you remove your disks. When you want to
re-enter the system, type COSTFORM at the A': prompt as before. When
the 1900-55 main menu appears, continue where you left off. REMEMBER TO
USE THE DATE ON WHICH THE WORK WAS PERFORMED.
4.2 DAILY COST SUMMARY AND INCIDENT OBLIGATION LOG
The Daily Cost Summary contains a listing of the cost components of
a removal action. Each day's cost obligations such as ERCS costs, EPA
costs and TAT costs appear as line items on the Daily Cost Summary. The
form also records the project ceiling and provides a running total of the
balance of funds ~aining after each cost obligation is subtracted from
the ceiling.
4-35
-------
A Daily Cost Sum~ary should he prepared for each day of a removal
action. A Daily Cost Sumnary can only be prepared after a final 1900-55,
for the same date has been printed as the total cost from. the 1900-55 '
must appear as a line item on the Daily Cost Sumnary. A sample Daily
Cost Summary is shown in Exhibit 4-2.
The Incident Obligation log (IOl) is used to chart cumulative costs.
It provides daily tracking of all costs that are counted towanjs the
project ceiling. The computer automatically prepares the 10L from data
in the final Daily Cost Sumnary forms, which are stored on your data rlisk
in drive R. The correct preparation of the IOl is therefore dependent on
your completion of a final Daily Cost Sumnary for each day of the removal
removal. The Daily Cost Su~~ary forms must also be completed in
consecutive onjer (i'.e., the DCS for April 10 cannot be completed before
the one for April 7). Exhibit 4-3 shows a sample IOL for the ABC Drum
Site. This daily accounting of all costs, in addition to the ERCS
negotiated costs, should be comprehensive and; therefore, shou1rl improve
the tracking of expenses against the ceiling. .
4-36
-------
EXHIBIT 4-2
Daily Cost SUllllllry
,-----------------------------------------------------------------------------:
,
DAILY COST SUMMARY
: DATE: 04/12/85
<
:-------------------------------------------------------------------~-~-------:
: SITE NAME: PROJECT CEILING BALANCE
: ABC DRUM : 365000 : 343447. 13
:-----------------------------------------------------------------------------:
: DESCRIPTION Or OBLIGATION AMO~NT NEW:-
BALANCE :::
:-----------------------------------------------------------------------------:
:
: 1900-55 ERCS COST rOR
: EPA PERSONNEL COST
: COAST GUARD COST
: TAT PERSONNEL COST
: ADDITIONAL ITEMS:
LAB ANALYSIS
04/12/85
7'36~.23
473.17
400.00
521).1)0
335481 . '30
33~00B.73
334608.73
334088.73
51)1)0 . 1)1)
32'31)88.73
: SUBTOTAL MAJOR COST
: 157. OTHER COSTS
: TOTAL COST TO DATE
14358. 4c)
2153.76
16512.16
326'334. '37
: PERCENT rUNDS REMAINING
';'1) 7.
I I I .
1______------------------------------______1______-----______1______----______1
4-37
-------
EXHIBIT 4-3
Incident Obligation Log
-----------------------------------------------------------------------------
INCIDENT OBLIGATION LOG
:_----------------------------~----------------------------------------------~:
Sit. Nam. :ABC DRUM
PrOj.ct C.iling :
04/10/83 . 363000
: :
~-D~t;I--:--ERCS----:--EPA---:-USCG---:--TAT---:-Add'l-----T~t~I---:-B~la~~;--
.: TTD : C,jsts :. Costs: Costs: Costs + 15% . :
, I I . I I . . - f
'-_--____I__________I________I________I______--'------~_t_---______I__________I
:04/11)/85: 6748.'32: 473.17: 350.00: 1300.00: 41)0.1)0: 11)662. '~):
:TTD 6748. '32: 473.17: 330.1)0: 1301) . 01) : 401) . 1)1) : 10662. '31): 35433""~0:
: ')4/11/83: 7'3'36.37: 473.17: 330. ')1): 650. ')1): ').01): 11)88'3. '37:
:TTD 14745.2'3: '346.34: 701).00: 1'330.00: 400.00: 21532.87: 343447.13:
:04/12/83: 7963.23: 473.17: 400.00: 520.00: 501)0 . 01): 16512.16:
:TTD 22710.52: 141'3.51: 1100. ')1): 2470. (1): 5400.00: 38065. 1)3: 326'334. '37 :
I I I I I I I I I
1______--'----______1______--'--------'--------'--------,----------'----______1
4-38
-------
4.2.1 Preparing the Oa11y Cost SUMmary and Incident
Obltgat1on Log (IOL)
.'
To enter data for the Daily Cost Summary, place the Daily Cost
Summary disk in drive A and the data disk in drive B. Note that you will
need dBASE 2.4 command files on the Daily Cost Summary disk to run the
programs. Hard disk system users should refer to Appendix B for start-up
instructions. At the MS-DOS prompt, type:
A: COSTSlJIf
Press Return from the Welcome Banner and the Oaily Cost Summary main menu
will be written on the screen.
DAILY COST SUMMA~V
MAIN MENU
: ABC D~~M
.. ............................... .... ........ ..... ... .... ....... .... ... .....
1. UPDATE EPA PERSONNEL ~ILE
.., UPDATE COAST GUARD ~ILE
...
3. UPDATE TAT PERSONNEL ~ILE
4. UPDATE ADDITIONAL COSTS ~ILE
5. PRINT DAILY COST SU""ARY
6. VIEW O~ PRINT THE CUMULATIVE COSTS ~OR THIS SITE
(INCIDENT OBLIGATION LOG)
7. QUIT
VOU~ CHOICE
: 11
The procedures for completing a Daily Cost Summary form are similar
to those for completing a 1900-55 for~. The Daily Cost Summary programs
depend on you to keep the.files up-to-date. The updating process
includes addtng, editing and deleting entries from the files, and, as
with the 1900~5 software, you can update the contents of each file by
entering the appropriate number f~ the main menu. The paragraphs that
follow include a general discussion of each of the options in the Daily
Cost Summary main menu, and al so present exampl es of screens you will
encounter when you choose a particular activity.
. . !
Option 1: EPA Personnel
To update the EPA personnel file, select 1 from the Oaily Cost
Summary menu. The next screen will be the EPA personnel menu.
4-39
-------
DAILV COST SUMMARV :
UPDATING
EPA PERSONNEL
...,
... .............. .................. ... ............. ................ ........ ...
INSTIO'UCTIONS :
~ ENTE~ THE ~EQUI~ED NUMBE~
~ ENTER ..~" TO RETURN TO THE DAILV COST SUMMARV MENU
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ',' . . . . . . . . . . .
1 .
ADD ENT~IES TO THE EPA PERSONNE~ rILE
...
.;..
EDIT OR VIEW ENTRIES IN THE EPA PERSONNE~ rILE
ERASE AL~ CURRENT EPA PERSDNNE~ ENTRIES
3.
YOUR CHOICE
: 1 :
Enter 1 to add personnel to the list and the screen will prompt you
for further information. Enter the individual's title, the employee
name, the regular hourly rate, the number of hours on site for the day,
the standard day length and any daily expenses such as per diem or
travel.
-
-
DAILY COST SUMMARY:
ADDING
: EPA F.EPSONNEL
......................... ............ ... ... ....... .... ......... ................
PLEASE ENTER THE rOLLOWING INrORMATI0N:
TITLE
:J~. ose
..
EMPLOVEE NAME
: LAR~V CU~TIS
REGULAR HOURLV RATE
: 11).4~;
STANDARD DAV (8,~, O~ 10 HOURS); 8;
NUMBER or HOURS ON SITE
: 10. (II);
. .. !
PER DIEM AND EXPENSES
: 7~. t)I):
MO~E EPA PERSONNEL ..
(Y/N)
: Y:
4-40
-------
The regular hourly rate is based on the employee's General Services
(GS) level and step. A chart showing the hourly rates for federal
government emptoyees is in Appendix C. The overtime pay will be
calculated automatically for work in excess of eight hours (or nine or
ten hours. if the employee is working on a "flex-time" schedule). using
the standa~ fedp.ral overtime rate of one-and-a-half times the basic
hourly rate (not exceeding $22.43 per hour).
Enter each EPA employee who spent time on the site that day. When
you have finished. enter N at the last prompt and. you will return to
the EPA personnel menu." '
The procedures for editing and deleting file entries are the same as
those previously described for the 1900-55 files.
Option 2: US Coast Guard
The program requires you to enter the US Coast Guard costs as a lump
sum. Select 2 from the Oaily Cost Summary main menu and the
following screen will appear.
DAILY COST SUMMARY:
DAILY TOTAL
USCG COSTS
[[[ ....
YOUR CURRENT USCG TOTAL ~OR TODAY IS
3~0.00
ENTER THE NEW USCG TOTAL ~OR TODAY
I 400.001
.~::
-------
~tion 3:
TAT Personnel
To update the TAT personnel file, select 3 from the Da~ly Cost
Summary main menu. You can update the TAT file in the same way as the
EPA personnel file. To add TAT personnel to the file, enter 1 from
the TAT personnel menu and the screen will prompt you for information
which you should enter for each TAT member.
DAILY COST SUMMARY:
ADDING
TAT PERSONNEL
................. ............ ......... ....... ................... ...............
PLEASE ENTER THE ~OLLOWING IN~ORMATION:
EMPLOYEE NAME
:GIL.LIAN JONES
HOURS ON SITE
: B. (II):
MORE TAT PERSONNEL ~
C:Y/N)
: N:
TAT pay will be calculated using a multiplier of $65.00 per hour
that incorporates an average hourly wage, overhead rate, per diem and
expenses for the TAT contract. Entries in the TAT file can be edited or
deleted in the same way as the EPA personnel file.
~tton 4: Additional Costs
The additional costs fi1 e should be used as the "catch-all" fil e to
include all other major costs such as Fund-financed state costs, non-ERCS
subcontractor costs, analytical costs and TAT special projects. The
updating process is the same as for the EPA personnel file. To add
entries to the additional costs file, select 1 from the additional
costs menu and the following screen will prompt you for the necessary
information. .
4-42
-------
DAILY COST SU""ARY :
ADDING
: ADDITIONAL COSTS
............ [[[
PLEASE ENTER THE rOLLOWING INrORMATIONa
ITEM
aLAB ANALYSIS
ESTIMATED COST
51)1)1) . ')1) :
MOPE ADDITIONAL caSTS ." C:Y/N)
: N:
Entries in the additional costs file can be edited and deleted in
the same way as the EPA personnel file.
Option 5:
Print Daily Cost SU8Mary
When you are satisfied that all the Daily Cost Su~ary files contain
information that accurately reflects the resources used on site this
date, you are ready to print the Oaily Cost Summary.
The first screen in the printing procedure asks you to confi~ the
project ceiling for the site.
DAILY COST SUMMARY:
PROJECT CEILING
: ABC DRUM
............................................ ............................. ......
THE PROJECT CEILING raR THIS SITE IS NOW
365(01). 1)1)
-------
If you want to record a new project ceiling, respond A and you
will be prompted to enter the new ceiling amount. The computer ~.ill
automatically record this new accolmt in your Daily Cost Summary files
and your 1900-55 files. If, as iS,more usual, you have previously
entered a new project ceiling amount from Option 2 of the 1900-55 main
menu, the new amount will appear at the top of the screen shown on page
4-42, and it will not be necessary to record the new ceiling amount
again.
Next you will be asked to' supply the correct date for the Daily Cost
Summary form. ENTER THE DATE OF WORK THAT CORRESPONDS TO THE 1900-55 FOR
THAT DATE. The program automatically searches your 1900-55 files to get
the cost data for the date. The total cost from the 1900-55 will appear
as a line item on the Daily Cost Summary. If no 1900-55 has been
completed for the date that you entered, an error message will appear on
the screen, and you will be returned to the Daily Cost Summary main
menu.
DA I L Y COST SUMMARY I
PRINTING
I ABC DRlI"
. [[[ e.. . . . . . . . . . . . . .
-
ENTER DATE I
104/12/8SI
IS THIS A DRAFT VERSION OF THE DAILY COST SUMMARY (D)
OR THE FINAL (F) ? IF.
HOW MANY COPIES OF THE DAILY COST SUMMARY DO YOU WANT?
(ENTER EITHER 1,2,3, OR 4)
.11
MAKE SURE THE PRINTER IS CONNECTED AND LOADED WITH PAPER,
PRESS "RETURN" TO PRINT I I
You ~11 be asked if you want to prepare a draft or a final Daily
Cost Summa~. ALWAYS PREPARE A DRAFT DAILY COST SUMMARY FIRST. Entering
. D for DRAFT will print a draft copy of the report and return you to
the Daily Cost Summary main menu for editing. A FINAL DAILY COST SUMMARY
CAN ONLY BE PRINT£n ONCE. After you indicate that your Daily Cost
Summary data are final, the data cannot be changed and must be archived
as a record of on-site activities for that date. If you print a final
, Daily Cost Summary, the computer will also automatically print out an
-------
Cost Summary you have just printed. The printer will print the number of
forms you request. After the final Daily Cost SUlTmary and updated ~Ol
have been printed, you will be instructed to save the data in an archival
file. The procedure for storing you~ final data is described in Section
4.1.2.
The program will remind you to make sure that the printer is ready
(the on-line button should be lit) and has an adequate supply of paper.
Press Return to commence printing of the form.
o'
A final Daily Cost Summary print-out is shown in Exhibit 4-2. The
"Project Ceiling" box will incorporate any ceiling increase you have
entered. The "Ba1 ance" box ref1 ects the fund ba1 ance carried over frexn
the previous date. Each cost is shown as a line item. The final column
shows the new bal ance remaining after the subtraction of each major cost.
The final line shows the percent of funds remaining at the end ~f the
day. Due to dBASE 2.4 rounding limitations, minor discrepancies (of 1 or
2 cents) may occur in the cost calculations.
A final IOloprint-out is shown in Exhibit 5-3. This form lists ~he
daily costs and cumulative costs (total to date or TOO) of each cost
component for each day on which you have prepared a final Daily Cost
Summary. The form also lists the initial project ceiling, and any future
increased project ceilings, along with the date on which the ceiling is
recorded in the system. If you have printed a draft Oaily Cost Summary,
the updated IOl will not print and you will be returned to the Daily Cost
Summary main menu to continue editing.
Option 6:
View or Print Incident Obligation Log (IOL)
As previously explained, the IOl builds on the information in the
Daily Cost Summary files to track the cumulative costs of a removal. You
can either view the IOL on the screen or print the IOl at any time by
selecting Option 6 from the Daily Cost Summary main menu. Remember
that the IOl only includes cost information for dates on which a final
Daily Cost Summary has been printed. The screen will prompt you for the
information necessary to view the IOL on the screen, or to print the IOl.
4-45
-------
IOL
P~INTING OR VIEWING ON SCREEN
: ABC. DF:UM
88..""'.""""""""""""""""""""""88""""""'"""""
n THE IOL ONLY CONTAINS DA TA THAT HAVE BEEN fO:ECORDED ON A
FINAL DAILY COST SUMMARY
WOULD YOU LIKE A PRINTOUT cP) OF' THE COSTS
OR TO VIEW THE COSTS ON..THE SCREEN (S)"'
: F':
HOW MAN V COP I ES OF' THE IOL DO YOU WANT .?
cENTER EITHER 1,~,3,OR 4)
: 11
MAkE SURE THE P~INTER IS ON AND HAS PAPER,
PRESS "RETURN" TO CONTINUE AND PRINT
: 1
Exhibit 4-3 shows a sample IOl.
NOTE: The most recent IOl that has been prepared is stored on the data.
disk under the name IOl.TXT. The file can be electronically transmitted
to other locations using the programs described in Chapter 5.
Option 7:
()Jit
You can quit at any time by selecting 7 from the Daily Cost
Summary main menu. The computer will save your data and will exit from
the Dai ly Cost Summary software. The MS-DOS prompt "A: II wi 11 appear on
the screen and you can .remove your disks WHEN THE DISK DRIVE RED LIGHTS
HAVE GONE OUT. Don't forget to turn off the computer and the printer.
4.2.2 Bact-ups and Archive Files
The back-up and archive routines for the final Daily Cost SUlmlary
are the same as those ~or the 1900-55 form that are described in Section
4.1.2.
4.3 REMOIRL ACTION REPORTS
4.3.1
Instructions for .Preparing a Wort Report
. . !
loading Wordstar After the operating system MS-DOS has been
loaded into the computer, load the Wordstar program disk into drive A and
the Wordstar storage disk into drive B. Type:
A:
ws
4-46
-------
The computer will load Wordstar.
Changtn~ tfte Logged Disk Drive After Wordstar has been loaded;
the opening menu will appear on the screen. Type Land Wordstar will
ask you for the new logged disk drive as shown below:
THE LOGGED DISK DRIVE IS NOW A:
NEW LOGGED DISK DRIVE (letter, colon, RETURN)? B:
This will make drive B: (which contains the fbrmat programs) the
logged disk drive.
Copyi ng the Work Report Form The Work Report is stored under
the name WRPPt1DOY.TXT. The "WRP" tells you it is a Work Report form; the
"MM" stands for month of the year; the "00" stands for the day of the
month and "Y" stands for the year. You will want to copy this format to
a document name which includes the current date of the Work Report. For
example, the Work Report for April 24, 1985 would be named "WRP04245.TXT.
You can do this by typing 0 and the following sequence of computer
prompts (and your responses) will occur:
NAME OF FILE TO COpy FROM? WRPMMDDY.TXT
NAME OF FILE TO COpy TO? WRP04245.TXT
This will copy the model Work Report format to a file document with the
present date. The model report for a Work Report is presented in
Ex h i bit 4 -4.
Writing the Report In order to write the Work Report, you must
first enter into the "edit mode." You do this by typing 0 and
entering the name of the document you wish to edit, as shown below.
NAME OF FILE TO EDIT? WRP04245.TXT
You will now be in the edit mode with the main edit menu at the top of
the screen, and the model report appearing below that. The menu
describes the functions of the various control keys whic~ enable you to
edit the document. The document can "OW be used and you can fill in the
appropriate infonnation. You can move the cursor around the screen using
the cursor c~:ro1 keys (arrow keys).
At the top 01 the model report appears a I.POl". This is called a
dot command and is used by Wordstar when the document is printed (refer
to the Wordstar user's manual for more information on dot commands). 00
not delete this command while editing your document, as doing so will
1ea~ to improper formatting of your printed document.
4-47
-------
As you become familiar with Wordstar, the model reports can be
modified to fit the particular needs of the situation. For instance, you
could add more space for one of the sections in an indi vidual- report.
Until you feel comfortable using Wordstar, however, it is recommended
that you do not try to alter the model report formats. If you need more
room in a block on your Work Report, you can enter the information on the
continuation sheet, the second page of your document. You can reach the
continuation sheet by scrolling the document down using the page down (Pg
Dn) key or the down arrow key ( ~). .
Storing Your Report After all of the information has been
entered you will want to store your newly created report and exit from
the edit mode. Type K to bring up the "block menu.1I Then type 0
to save your document and return to the Wordstar opening menu.
Printing Your Report When you are back in the opening menu you
can print your document by pressing P and following the instructions
which appear. .
4.3.2 P~aring a POLREP
A POLREP is prepared in the same fashion as a Work Report. The
model POLREP is called POLff4DDY.TXT. Copy this format to a file which
uses the date of the POLREP (e.g., POL04245.TXT) to be written. Type
D and use this name as the file to be edited as shown below:
NAME OF FILE TO EDIT? POl04245. TXT
The model report for a POLREP is presented in Exhibit 4-5. Like the Work
Report, the POLREP has a continuation sheet for additional information
that does not fit in the blocks designed in the model POLREP.
4.3.3 Back-up Copies of the Model Reports
There are back-up copies of the ~odel Work Report and POLREP formats
stored on your Wordstar data disk. The names of the backup formats are
WRPMMDDY.BAK and POLMMDDY.BAK. If for some reason you alter or erase the
model Work Report or POLREP formats, you can use these back-up copies. Be
sure to make a new copy of the model format with the .TXT extension so
you wi}~.continue to have two copies of the model format.
4-48
-------
EXHIBIT 4-4
Mode 1
Report Form for Work Report
-----------------------------------------------------------------------------
WORt( REPORT
1 :
-----------------------------------------------------------------------------
I I '
I I '
1 WORK SITE 1 WORK PERIOD
1 1
1 I r~ I ,} TO I I
I______--~--------------------______I______----------------------------------_:
1 CONTRACTOR 1 OSC :
I 1
1 CONTRACTOR REP 1
1______-----------------------______1______----------------------------------_:
1 ' I :
1 WORK ~D I AUTHOR I ZED WORK COI'PLETED :
1
1
.~
l
1
I,
1 1
1 1
1 1
1 1 1
1______-----------------------------'-----------------------------------______1
1 I 1
1 EQUIPMENT PLANNED I AUTHORIZED 1 EQUIPMENT USED
1
I
1
1
1 I
1 1
, 1
1 1
1 1
1 1
I 1
, 1
1__--___----------------------______1______-----------------------------______1
1
1 ~IIIENT.
1
1
1
1
1
1
I
. . !
1__--_--_---------------------------------------------------------------______1
I 1
1 CONTRACTOR SI~TURE I 08C SlaMTLJE I
1 I 1
I_____------------------------______I______~----------------------------______1
1 1 I
l_geI~--____---------------------___I_Q6Ii______------------------------______1
4-49
-------
EXHIBIT 4-5
Model Report Form for POLREP
eQl.Bie
O~Ii
em.8R MIll
~ QE 8i~!I. ~Ilmt
~ etJQ ~!UQtf
U!\MIl"-f
~IIO!fl !~itt
EUIU8~ e~
gm m MIl
ana It!IEg@~nJlt
. . i
4-50
-------
CHAPTER 5
DATA COMMUNICATIONS -- CROSSTALK
A major feature of your cost management software system is its data
communications ability. The commercial software used for data
communications is called Crosstalk. A brief overview and description of
Crosstalk is presented in Section 6.4.
If you,r modem has an autodh1 feature, you can take advantage of
special programs that have been written using Crosstalk's programming
capability. These user friendly programs will allow you to access remote
data bases such as OHM/TAOS and Hazard1ine and to send documents to the
Regional and Headquarters offices through the EPA Electronic Mail Service
(E-Mail). The Crosstalk programs will have the computer dial the phone
number of the host system and log on, giving your account numbe~ and
password at the appropriate times. After the computer is logged on to
the host system (i.e., OHM/TAOS, Hazard1ine or E-Mail), you must use the
correct commands for the host computer to retrieve or send information.
The following sections provide instrcuctions on using, the customized
Crosstalk access programs. If you do not have an autodia1 modem, you
wi 11 need to input the necessary Crossta1 k and logon commands manually
from the keyboard.
5.1 CONNECTING THE MODEM TO COMPUTER AND TELEPHONE LINE
Before the computer can be used for data communications, it must be
connected to a telephone line via a modem. One line of the modem is
connected to the serial port of the computer and the other line to the
telephone connection jack. As modems vary somewhat in their design and
operation, refer to the instructions which came with your modem for
specific connection procedures. When the modem is connected properly,
you are ready to use Crosstalk.
5.2 LOADING CROSSTALK
Load the MS-DOS disklinto drive A. Then remove it and load the data
communication-access disk (tan label) into drive A and type:
A: ITALIC
. . !
1 The data communications access disk must have the files XTALK.EXE,
XTALK.HLP and XTHELP.DIR on it before using.
5-1
-------
After a few seconds, the screen will clear, and the CnJsstalk sign-on
message will appear. The sign-on message will remain on the screen for
about five seconds.
The access menu will appear after the sign-on message. At this
menu, you can choose to use the specialized CnJsstalk programs to access
OHM/TAOS, Hazardline, or E-Mail, or to exit the specialized program and
go into the standard CnJsstalk features.
CROSSTALK
Acceaa to OHM/TADS. Ha.ardL1De aDd I-Mall
****************************************************************************
Plea.. iDpat the .,.te. ,ou wl.h to acce.. aDd aD.per the qU..tiOD. that
follow. The co.puter will theD call the co.pater sy.te. aDd i.sue the
necesaar, loglD co..aDd.. WheD the pro.pt lor the other co.pater s,.te.
appearl 00 the screeD ,oa caD bl91D ,our le..ioft.
Before cODtlDalDg plea.e .ake lare that the .ode. I. hooke. ap correctl,.
- ,
Do ,oa wish to acce..:
A) OHM/TADS
B) Ha..rdLin.
C) I-Iall
D) Bait to CrossTalk atatu. screeD
-
INTII .A. B .C 01 D .-
5.3 ACCESSING Otlt/TADS.
First, we will go through the steps to access OHM/TADS. Type A
at the Access menu and press the Return key. The screen will appear:
5-2
-------
OHM/TAOS ACCISS PROGRAM
****************************************************************************
This progra. ac~"e.' the OHM/TADS databa.e. The CO.puter will call the
syst.. and issue the neces.ar, login co..ands. OHM/TADS can be accessed
directl, or 'Ia. Telenet.
Please lnput when asked yoar :
I) CIS Account nu.ber.
2) pas.word.
3) Local Te1enet phone nu.ber
(If not using direct ac~ss phone nu.ber)
What' ls your ,CIS Account nu.ber ?-
Type your Region's 7-digit account number for OHM/TAOS and press the
Retu rn key. Then the screen will ask:
WHAT IS YOUR PASSWCRD?
Type your 6-character password and press Return. The screen will ask you
to verify that the account number and password are entered correctly.
Answer Y or N without pressing the Return key. When you are
satisfied that your account number and password are correct, press
Return. The screen will prompt:
DO YOU WISH TO A) DIAL DIRECT OR 8) ACCESS VIA l"ELENET?
Pressing A will have the computer dial Alexandria, Virginia, directly
for OHM/TAOS. Pressi ng, B wi 11 resu1 tin the prompt:
ENTER THE l"ELENET PHONE NUMBER:
See Append1x"O: for a list of Te1enet numbers to use to reduce your long
distance telecommunications costs. You can enter the phone number with
or without dashes.
After you have entered the Te1enet number and pressed Return, the
program will. proceed to log you on to OHM/TAOS. The process will be
visible on your upper screen. When the terminal screen prompts you with:
OPTION?
5-3
-------
you are in the OHM/TAOS system and ready to go. See OHM/TAOS manuals in
your Region for commands within the OHM/TAOS system. To exit O~~/TADS,
enter:
,
OPTION? LOGOFF
and when you are out of the OHM/TAOS, press the Home key to return to the
status screen.
5.4 ACCESSING HAZARDLINE
The Hazardline protocol is similar to the OHM/TAOS prompts. At the
program choice screen, press B to access Hazardline on your computer.
The following screen will appear:
HAZARDLINE ACCESS PROGRAM
****************************************************************************
. Th1s progra. accesses the HazardL1ne databa.e.' The co.puter w111 call
HazardL1ne aDd 1ssue the necesaar, 10g1D co..and..
Plea.e 1nput wheD aaked four:
1) Account nU8ber
2) Pa..word
3) Local Telenet phone nU8ber
What 18 ,our Account nu.ber 1-
Enter your 5-digit account number. (Presently, EPA Regions do not have
access to Hazardline, but the TAT offices do have accounts with the
Hazard11ne system. Use your TAT office's account number and password
until Ep~,ga1ns access to the system.) The program will then prompt you
for the 4'-character password and the Telenet number nearest you.
When you have entered the information, the computer will dial the
number to access Hazardline and log on. The Hazardline prompt, after you
have logged on,' 1s:
ENTER NAME, KEYWORD, SYMPTOM, STLA, NAMELIST, HELP OR QUIT
5-4
-------
The system is fairly self-explanatory, but you can contact your TAT
office for the Hazard1ine manual. Entering QUIT will allow you to
log off Hazardline. Then you can press Home to return to the.Crossta1k
status screen.
5.5 ACCESSING E-MAIL
The EPA Electronic Mail Service (E-Mail) is a computer-based message
syste", that allows users to check an "electronic mailbox" for
conrnunications. Using Cros'sta1k you will be able to send doclJnents such
as POLREPs and 1900-55 forms to the Regional and Headquarters offices.
For more information on E-Mail features and capabilities~ check with your
Regional E-Mail Coordinator and refer to the E-Mail user's manual.
Sending I Message To send a "'essage or rlocument, press C at
the program choice screen. The following screen will appear:
I-IAIL ACCISS PIOGRAI
, ****************************************************************************
Thi. progra. accesse. the BPa Ilectronic lail Seryice
-------
The E-Mail computer will prompt:
TO:
Enter the E-Mail account n~ber of the recipient office for your message
or document (e.g., EPA5400 for the OERR electronic mailbox). The
computer will then prompt:
SUBJECT:
Enter 'a one-line subject heading (e.g., "Tesf Site, POlREP 121). The
computer will then pro~pt:
TEXT:
At this point, you have two options. If you have a short message,
you can type it in from your keyboard. When you have finished the
~essage, press the Return key to start a new line and enter:
.SEND
. -
E-Mail will send your message to the electronic mailbox you indicated in',
your "To" 1 ine. It can be retrieved by that office at their leisure.
If you wish to send a document stored on a disk, say, a POlREP
prepared through your Wo~star package, the procedure is a little more
involved. First, you need to switch into the Crosstalk program by
pressing the ESCape key. Crosstalk will respond with a command line
highlighted at the bottom of the screen (see the Section 6.4 discussion
on the cOlT1l1and 1 ine and special key settings). Then, be sure you have
the data disk with the document you want to send in disk drive B; type in
the send cOlT1l1and, the B disk drive specification, and the file name of
the doclJ11ent you wi.sh to send. For example:
COMMAND? SE B:POlI0214.TXT
would send your POlREP of October 21, 1984. (See the Wordstar file
naming system recommended in Section 4.3.) You need to type only the
first two letters of the Crosstalk SEnd command. When you press Return
after typing in the C:OI1I11and' and file name, Crosstalk will display the
contents 0' the document. After the document has been completely
displayeO~ type the E-Hail command on the bottom line:
. SEND
and press Ret~r~. E-Mail will send the document to the electronic
mailbox you specified in the "To" 1 ine.
After you send a message or document, E-Mail will prompt you to send
another message by prompting:
5-6
-------
TO:
Repeat the process if you have another message to send. If you wish to
log off the E~Mai1 computer, enter the following sequence:
TO:
[Retu rn]
SEND, READ OR SCAN:
[Return]
)
OFF
[Retu rn]
NOTE: 1900-55 and IOl forms can be sent through E-Mail in a similar
fashion. The 1900-55 data disk (red label) contains a copy of the latest
final 1900-55 and IOl that have been prepared. These files are named
"FORM1955. TXT" and II IOL. TXT", respecti vely.
Reading a Message You can also use the E-Hail capability
on-si te to scan the mail in your account number's el ectronic mail box 'and
to read particular messages. You must first scan the contents of the
mailbox to find out the list number of the message you wish to read. At
the E-Mail prompt, enter:
-.5
. .
SEND, READ OR SCAN:
SCAN
.,-
The screen will display the sender, subject, and date sent for all the
mail in the electronic mailbox. Each piece of Mail win be numbered.
If you wish to read a piece of mail on your terminal screen, enter
at the prompt:
READ OR SCAN: READ 2
The second listed message. will be displayed on your screen. When the
message is longer than one screen, the bottom line will say:
- H(RE -
To read the next page,. press the Return key.
previous page on the screen in E-Mail.
To print. an E-mail message, first Make sure the printer is hooked up
and turned onrti8fore entering the E-Mail READ command. Use the ESCape
key to enter~one Crosstalk command and enter F6 to print. When the
E-Mail progr.. prompts:
You cannot scroll back to a
READ OR SCAN:
[Return]
. . !
. SEND, READ OR SCAN: READ 2 HARDCOPY NOMORE
This E-Mail command allows the entire text of the second listed E-Mail
message to feed into the buffer Memory of the printer and you will avoid
5-7
-------
having the
- MeRE -
messages appear every 23rd line on your printout.
After you have read or printed the message, E-Mail will prompt you
to delete or to save the message in your mailbox:
DISPOSITION:
Enter DELETE to erase the message from the account's mailbox, or
press the Return key to keep the messages for others to scan and read.
You can continue to read your messages, or you can log off by:
READ OR SCAN:
QUIT
>
OFF
NOTE: Occasionally, when there is a high level of noise on the
telephone lines, the special Crosstalk programs which automatically
access the remote computer system fail to work properly. If this
happens, you can exit the program by first pressing the ESCape key and --
then typing "QUIT." This will return you to MS-DOS and you can start
over. If the automated access procedure fails to work after several
attempts you may want to try accessing the remote computer manually by
inputting the commands f~ the keyboard.
5-8
-------
CHAPTER 6
COMMERC tAL SOFTWARE PACKAGES
This chapter explains the different commercially available software
packages that are included in the field cost management system. (You
also have software specifically designed for the needs of on-scene
removal cost management, discussed in Chapters 3, 4 and 5.) The
commercial software packages suggested for your system are:
.
.
.
.
MS-D OS ;
dBASE ;
Wordstar; and
Crosstal k
The sections that follow introduce the various software packages and
discuss how you can use these software packages in the cost management
system. Instructions on using Crosstalk to access other computer systems
and on' operating in the other data bases are also provided in this
section. For more detailed explanations of the many features available
to you through these four software packages, refer to the manufacturer's
software manual for each package.
6.1 OPERATING SYSTEM -- MS-DOS
When the computer is first switched on, it can do very little
because it does not have any programs loaded into its m~ory. Only some
basic instructions are "hard-wired" into its memory to prepare the.
computer for receiving further instructions. Until the software
in st ruct ions .a re loaded into its memory, .the computer cannot do much.
The first set of instructions that you load into the computer is the
~erat~~g sy~tem. The operating system is the basic set of instructions
t at a ow t e computer to perform very fundamental operations. A brief
explanation of operating systems is presented in Section 6.1.1.
Once you have the operating system in the computer's active memory,
you can use the software programs to create or manipulate files. A file
is a collection of information stored on a computer rlisk and treated as a
unit. For example, a file can hold a business letter, an accounting
spread sheet. a data base, or an enti re computer program. Section 6.1.2
introduces files, file types and file names. You need to know something
about files to understand how to use the operating system.,
The operatin~ ,system you will use is MS-DOS, or Microsoft Disk
.Qperating lYstem~ 'MS-DOS is made by Microsoft Corporation: and-it canes
with a manual that fully describes how to use it.
6-1
-------
6.1.1 How the Operating System Works
An operating system allows the computer to perform the following
three functions:
Manage input and output (I/O) from devices attached to the
computer. Input is information that the computer receives from the
keyboard, from a disk, or from another computer through a telephone
hoo.k-up (a modem). Output is infonmation that the system sends to
an output device such ~s a printer. In this capacity, the operating
system acts like a traffic cop directing\ the flow of information
inside the computer. The operating system allows the computer to
respond to information and then to perform various tasks with that
infonmation. The operating system also allows information in the
computer to appear on the console screen, or to be sent to a printer
or some other output device. .
Manage files in which the information is stored. Files are
stored on disks, and the operating system provides a way to read
(get infonmation) or write (send information) to and from a disk.
With the operating system, fHes can be copied or erased, artd
information about files, such as their name, type, and size, can be
provided.
Load and execute other programs into the computer's memory. '
These programs include the more sophisticated (high-level)
applications progra~s such as the software packages dBASE, Wordstar,
etc..
-
-
A good analogy to illustrate the relationship of the operating
system to other software packages is to envision the floor plan of a
house. The house has a hallway and several locked rooms off the hallway.
The operating system corresponds to the hallway and each software
application to a locked room. In order to reach the rooms, it is
necessary to go through the hallway and unlock the door. Each time that
you wish to enter another room (i .e., go from one software package to
another, say from dRASE to Wordstar), you must first leave the room that
you are in and go into the hallway. .
Similarly, to access a high-level program it is necessary to go by
the way of the operating system. The IIdoorll to the program is I'unlocked"
by loadtnt'the program disk and telling the operating system (using the
keyboa~) .b1ch program you wish to use. Then the operating system will
load that program into the memory from the disk. At that point, you are
in the environment of that software package and the program can be used.
After finishing,with a program, you can leave it, go back to the
operating system, and ask the operating system to load another program
into memory.
6-2
-------
6.1.2 Files and File Specifications
Information stored on the disks is organized as files. There-are
basically two classes of files: program files and data files. Program
files contain a series of instructions that tell the computer what to do.
Data files contain information that has been organized into a specified
form that the computer program can use. The information can be either
numeric or textual.
Every file has a unique spe~ification. A file specification has the
following form: '\
A:FILENAME.TYP
Where:
is the disk drive specifier, either A or B (C for
hard disks);
is the filels name, up to eight characters;
is the file type, up to three characters. This
designation is optional.
The disk drive specifier refers to the disk drive that contains the
file or is to receive the file. Its specification is optional. If it is
not specified, the default drive is assumed (see Section 6.1.3 for an
explanation of the default drive in MS-DOS).
A:
FILENAME
TYP
The file name is a one to eight character name that you assign to
the file. The, characters can be either upper or lower case. The file
name should provide a description of what the file contains. For
example, a program file which graphs data might be called OATAPLOT, or a
form letter to tell residents the lab results of a, second round of well
samples might, be called RESUL TS2.
Certain characters such as 11,11, 11+11 and 11=11 cannot be used in the
file name. Refer to your MS-DOS userls manual for a complete list of
legal and illegal file name characters.
\
The file type is a three character specification that follows the
'f1le name. File type is cOl11lton1y used to indicate the IIclassll or' '
Ufami1yll of the file. For example in dBASE, all PRoGram files are
automatically given the file type II.PRGII. If a file type is specified,
it must be sellrated with a 11.11 from the file name. Some software
packages, lfmrdBASE, will specify the file type for you, and others will
let you deve1apyour own file type specification system. See the
manufacturer.s manuals or individual software packages for further
explanations of the file type.
6-3
-------
The following are examples of valid MS-DOS file specifications:
A:HYPROGRH.PRG
B:TEST.DBF
PRACTICE .1
MEMO.TXT
LETTER
The different software packages used in the cost management system
create files of various types. Refer to the app~priate manufacturer's
software manual for more information on file types created by a
particular applications program.
6.1.3 MS-DOS Loading and Commands
MS-DOS Loading
To load MS-DOS, put the MS-DOS system disk into disk driveA. When
the system has been loaded, the computer will ask for the present date
and time. Enter this information, and the computer will respond with:
A:
The A: is the "prompt" used by the operating system. It means "I'm ready-
. for instructions." The A refers to disk drive A. Disk drive A is the
"default" drive selected when you first load the operating system onto
the computer. Default drive means that information will be taken from
the disk in this drive automatically when you ask the computer to perform
an operation involving a disk drive (e.g., retrieving files). To access
a, disk drive besides the default drive, you must specify the disk drive
in the file specification. For example, when you enter IMAfILE, the
computer reads it as A:IMAFILE and looks for the file, IMAFILE, in disk
drive A. It will not look for IMAFILE in disk drive B unless you enter
B:IMAFILE.
To change the default drive, type B: right after the A: prompt.
The computer will respond so that the sequence on the screen will look
1 ike:
A: B:
B:
-
.fJ',.
Now dr1v.B is the default disk drive. You may want to try this when
practicing with MS-DOS.
REMEMBER: to run the Cost Management Software, the default drive must
be set to dr1~e A and the program disk must be loaded in drive A.
6-4
-------
After the prompt appears the computer can either be loaded with one
of the progra. applications software systems, such as dBASE, or the
computer can be given one of the operating system commands described
below. .
MS-DOS COI'I8IInds
MS-DOS commands are given to the computer while in the operating
system. They can bethought of as conmands to perform "housekeepingll
operations. The most commonly used commands are OIRectory, FORMAT, COpy
and ERASE.. A brief description"of these conmands is given below. More
information on these and other MS-DOS commands can be found in the MS-DOS
manua 1.
DIRectory command is used to list all the files stored on a
disk. The computer will list all the files on that disk, give their size
in bytes (a unit of 16 binary storage units) and show how much free
storage space is available on the disk. To list the contents of the
default drive, type:
DIR
To list the contents of another drive, type:
DIR B:
where B is the alternate disk drive.
If the directory scrolls past you too quickly for you to read what
you want, enter:
DIR/P
and the computer will pause after each screen.
An entry of:
DIR/W
will list all the files width-wise across the screen. -
. -
FORMAT~1-"fore a new di sk can be used by the computer to store
files, it must be formatted to make it compatible with the MS-DOS. This
step is accompltshed using the FORMAT command. The syntax for this
comnand is:
FORMAT B~!
where B is the drive which contains the disk to be for~atted.
6-5
-------
NOTE: Fonnatting a disk which already contains dati files will erase
those ftles. Therefore, for our applications, fOn81tting should only be
perfonRld on new dtsks.
COpy command is used to make a duplicate copy of a file. A file
can be copied on the same disk or copied to another disk. You use this
command to back-u our disks dai1 to insure a ainst 10sin im ortant
files (see Sections 2.5.3 and 4.1.2. The syntax for the COpy command
is:
COpy fl1especl ff1espec2
Where:
fi1espec1 is the file specification or full name of the
file to be copied (e.g., A:FILENAHE.TYP).
fi1espec2 is the file specification or full name of the new
file created (e.g., R:FILENAHE.TYP).<
Examp 1 es :
Copy f11 e named MYPROG1. BAS to another fHe on the same disk:
COpy MYPROGl.BAS MYPROG2.BAS
Copy file named COSTCALC.1 to another file on a different disk:
COpy A:COSTCALC.l B:COSTCALC.2
Copy file named COSTALC.l to another file (with different name) on a
different disk.
COpy A:COSTCALC.l B:DOLLAR.SUM
Copy file named TEST.OAT to another disk with same name:
COpy A:TEST.DAT B:
The symbol * can be used as a IIwil d cardll indicator with the COpy
command. When used, * copies all files on the disk.
Ex..1es:
Co", all files on drive A to drive R:
COpy A:*.* B:
Copy all ' data base type files (.OBF) on drive A to drive B.
COpy A:*.DBF B:
6-6
-------
Be aware that copying a file to another file of the same name will
replace the file copied to with the file copied from. The file from
remai ns unchanged. . .
ERASE cOfmland is used to erase 'a fil e from a di sk. Once
deleted, a file is permanently gone from the disk. The syntax for the
ERASE command is:
ERASE filespec
Examples:
Erase file named ADDSUH from default drive:
ERASE ADDS'"
Erase file named SPECTRA.DAT from drive B:
ERASE B:SPECTRA.DAT
The wild card symbol (*) can also be used with the ERASE command.
Thus the command:
ERASE B:*.*
would erase all files on the disk in disk drive B. THE WILD CARD SYMBOL
SHOULD BE US~WITH EXTREME CAUTION WHEN ERASING FILES FROM A DISK.
6.2 dBASE
dBASE is a database manag~ent system. A database management system
is a group of programs that connect the user with one or more collections
of information. The collection of information, or pool, is called a
database. In addition to being able to create and manage database files,
dBASE has an advanced programming language. This programming capability
allows the creation of sophisticated programs for inputting data, storing
data, performing calculations with the data, and outputting the data in
convenient tabular form.
Host or~the programs that comprise the on-scene removal cost
management s,ste8, described in Chapters 3 and 4, are written in dBASE.
These progr~allow the various cost management functions, such as cost
projection, completion of the 1900-55 form, and preparation of the Daily
Cost Summary, to be performed using the computer. THE PROGRAMS ARE
DESIGNED SO THAT YOU DO NOT NEED TO KNOW dBASE TO USE THE SYSTEM. The
! . .
computer will display a menu listing the options available and ask you to
choose which task you want to perform. The computer will then prompt you
to enter the necessary information for that particular application. When
'you are finished with a particular program or application, you are
returned to a menu where another option can then be selected.
6-7
-------
You can also use dBASE to create your own database files and
programs. To use dBASE, load a disk which contains the dBASE program
into disk drive A (after you have set up the computer with t~ MS-DOS
operating system, see Section 6.1). When the computer responds with:
type in:
A:
A:
DBASE
dBASE wi 11 then he loaded tnto the computer's memory. The computer wi 11
respond with the dBASE banner, and then prompt you for commands with a
.. ..
. .
If you are interested in learning more about dBASE, refer to the
dBASE Manual and go thn)ugh the dBASE tutorial program. To use the
tutorial, which accompanies the dBASE software, place the dBASE tutorial
"start-up" disk in drive A. Place a second disk ~ontaining the dBASE
lesson number that you wish to review in drive B. Type:
A: DBASE LESSONS
This command will load the tutorial program and get you started.
6.3 WORDSTAR
Wordstar is a menu-driven word-processi ng system with a wide range
of functions and commands. You will use its series of menus, appearing
on the top of the video screen, to create and edit documents and files
which appear on the bottom half of the'screen. The Wordstar menu
displays commands and control characters to edit your document and for
accessing other menus. In addition to simple word processing, your
Wordstar disk has special options that you can access to obtain preset
formats for POlREPS and Work Reports.
You will need two disks to use Wordstar--the Wordstar program disk
and a file storage disk that will hold all the files you create. To use
Wordstar, follow ~hese steps: .
1.
2.
3.
4.
5.
Load the MS&DOS operating system in drive A (see
Remove the MS-DOS disk from drive A.
Place the Wordstar program disk in drive A.
Place the Wordstar data storage disk in drive B.
At the MS-DOS prompt, respond:
Section 6.1).
A: , .W~
With the command WS, Wordstar will be loaded into the computer's
.'memory, and Wordstar's opening menu will be displayed. Below the opening
menu, Wordstar displays the directory (the names of all the files on the
diskette of the logged disk drive). The opening menu looks like this:
6-8
-------
not editing
< < < a P ! N
---Preli.inar, Co..ands---
L Change logged d1sk drive
, File d1rectory now ON
H Set help level
---Co..aDds to open a f1le---
D Open - docu.ent f1le
N Open a non-docu.ent f11e
director, of d1sk A:
WS.COM WSMSGS.OYR
I ~ G M! N U »)
: --'11e Co..ands--: -S,ste. Co..ands-
: : R Run - progr..
: P PRINT a f11e : X EXIT to .ysee.
I I
I .
: E RENAMI. f11e : -WordStar Options-
: a COPY. f11e : M Run MailMerge
: Y DELETE _,f11e : S Run SpellStar
WSOVLY1.0YR
The opening menu displays the various options available. To select
an option, press the corresponding key. learning a few basic commands
and control characters will allow y~u to use Wordstar adequately.
Contr01 characters (denoted with a preceding II All) are entered by
pressing the CONTROL KEY as you press a specific character (e.g., AC).
Once you become familar with Wordstar you may want to explore its
capabilities to maximize the benefits of worrt processing.
Refer to your Words tar user's guide for detailed explanations on the
various options and menus. The special formats developed to assist you
in preparing standard removal response documents are discussed in Section
4.3 of this User's Guide.
6.4 CROSSTALK
Crosstalk is a data communications program. It allows your computer
to communicate with other computers. Crosstalk allows the computer to
access large data base systems such as OHM/JADS and Hazardline. Also,
Crosstalk will allow you to send electronically reports such as POLREPs
and action memoranda to Regional and Headquarters offices. Chapter 5 of
this User's Guide provides. instructions on using these features, which
are custom-designed so that an extensive knowledge of Crosstalk is not
needed to u~.these programs. This section presents some basic features
of Crosstalk you may use to operate the package for functions beyond
those three removal-tailored communications activities. Refer to the
Crosstalk XVI Manual for more detail on the basic featurp.s and other
applications of the program.
, . I '
Loading Crosstalk To use Crosstalk, first load MS-DOS into the
cqmputer. Then load the Crosstalk disk into drive A and type:
6-9
-------
A:
XTALK
After a few seconds, the screen will clear, and the Crosstalk sign-on
message will appear. The sign-on message will remain on the screen for
about five seconds.
Exiting Standard Removal Progra~ The first screen to appear
after the sign-on message is called the Access Menu. The Access Menu
gives you the choice to use specialized Crosstalk programs to access
OHM/TAOS, Hazardline, or t:'Mail, or to exit the specialized program and
go into the standard Crosstalk features.
CROSSTALK
Access to OHM/TAOS. HazardLIQe and !-Mall
****************************************************************************
Ple..e input the s,.te. you .Ish to acceS8 and .n..er the questions that
follo.. The c08puter .111 then call the co.puter syste. and i..ue the
necessary login co..ands. When the pro.pt for the other co.puter s,st..
appears on the screen you can b.gln your ...sion.
Before continuing plea.e .ake sure that the .ode. I. hooked up correctl,--
Do you .ish to accesa:
A) OHM/TADS
B) HazardLlne
C) !-Mall
D) Isit to CrossTalk status screen
!NTER A. B .C OR 0 '-
Press D and the Return key to enter the regular Crosstalk package.
Status Screen When you exit the specialized program, the screen
will clear and the "status screen" wi 11 appear. The status screen serves
two major purposes. First, it is a display of all Crosstalk's major
option$ and each option's current setting. (See the Crosstalk XVI Manual
for a discussion of options and setting.) Second, it is a menu of
commands. The first two letters of each command are Righlighted. When
entering c~ands to Crosstalk, you only need to enter the first two
letters of t'h~!command. You may enter the entire command name if you
wish, but it is not necessary.
6-10
-------
CROSSTALK - XVI Statu. Screen
Off line
Nhe
NU."er
CROSSTALK defaults CHaye. S.art.ode.>
t.Oaded
CAptur.
A:STD.XTIC
Off
, Co..unlcatlona para..t.ra
SP..d 300 PArity Non. DUple. Full
DAta 8 STop 1 EMulat. Non.
POrt 1 MOd. Call
I Filter ..ttln91
D!bu9 Off t.rauto Off
TAb.. Off BLanke. Off
tNf 11 ter On . OUtf 11 tr. On
~ Sind control l.ttln91 --,
CWait None
t.Wa I t None
,
ATten lie
SW 1 ten Ho.e
Key .ettln91 ,
CO..and ITX CAC>
BReak Ind
Aval1a.,1. co..and fll.1
1 > NEWUSIR
Z> POPCOM
3> 91T12008
4> SITUP
5) S10
C~nd Line The bottom line of the status screen is
highlighted, and it is called t~e command line. You enter what you want
the program to perform on this line. The command line also appears on
the screen when the computer is connected to another computer system.
When you are connected to another computer ypu will not see the status
screen, but a display called the terminal screen.
Temlin8' Screen The terminal screen' is the screen that
Crosstalk uses to display the data from another computer system. You may
switch back and forth between the terminal screen (the other computer)
and the status screen (your computer) by pressing the Home key.
Entertng CoMMands Any command may be entered when the
"COMMAND?" prompt appears on the screen by entering the fi rst two 1 etters
of the command name and pr~ss1ng the Return key. For example, to SEND
information in 8 file to another computer to which you are connected, you
begin by typ..,,:
.j.~:
CCIIUD? SE
If the command requires additional 1nfo~at1on, Crosstalk will ask you by
printing a question in the Command Line.
. . ! .
. Disp18Y Wtndow Not all of the status screen is used to display
status information. The bottom ten lines are used as a display "window."
This window is used to display specially-requested data that are not
6-11
-------
normally on the status screen. For instance, if you enter the command
HELP while the status screen is on, the screen will show the. .
fall owing:
CROSSTALK - X\ll Shtus $cr...,
Off lln. .
NA..
NUmb.r
CROSSTALK d.f.ults (H.y.s S..rt80d..)
LO.d~
'::Aptur.
A. STD. XTK
Off
I Communic.tions p.r.m.t.rs
SP..d 300 PArity Non. DUpl.. ~ul1
OAt. a STop 1 EMul.t. Non.
PO,. t 1 11Od. C.ll
J ~ilt.r ..ttin9s
DEbu; Off L~.uto Off
TAb.. Off BL.nk.. Off
INfilt.,. On OUtfiltr On
K.y s.ttin;s I
COam~d ETX ("'C)
BR..k End
r---- SEnd ~ontrol ..ttings -r
CW.U Non.
LW.i t Non.
I
An." Ese
SWitch Ho..
List of Cros.t.lk cOlMft~d.
HAm. NUmb.,. 130 ACo:.pt AN.wb.ck A Tt .., BR..k
SWi tch CW. it LW.it DEbu; DPr.li. CRi". .000ffi x
EMul.'. nit.,. ~K.ys. I N Ii 1 t.,. L~.uto LO.d P1Od.
POrt PWord QUit RQ.st SAv. SCr.." SEnd
SN.pshot TIm.,. TUrn.rnd XOo. BKsiz. BY. O~...
CAptur. CDir COIIIIII.nd C:St.tus PArity OAt. DIr -
-
00 OUpl.. ER... HElp LIst NO OUt Ii 1 t r
I'1or. to c~. .. 1',.... ENTER. -
When there is more information to be displayed than will fit in a
single window, the prograJ11 will "scroll" the data in the window. The
command line reads:
MORE TO COHE...PRESS ENTER:
When you press the Return (Enter) key, Crosstalk will display the rest of
the information.
The window is used by many commands, including the OIR, HELP and
LIST co"",ands.
Spectl1 Key Settings Crosstalk assigns a special meaning to
severa1 01 the keys on the keyboard. These special keys are used in a
number 01 ways. For example, the Home key switches you between the
status and terminal screens. Another special key is the ESCape key. It
allows you to overlay the Crosstalk command line on the terminal screen
and enter one. ~rosstalk command (e.g., SEnd or PRinter). After you enter
the command, the computer automatically switches back to the terminal
screen display and the other computer1s program, while it executes the
Crosstalk command. Refer to the Crosstalk XVI Hanual for a list of the
special keys and what they do.
6-12
-------
HELP Command The HELP command provides assistance on all of
Crosstalk's commands. Entering:
COft1AND? HELP
with no option displays a list of all Crosstalk's commands.
help with a specific command, say, SEnd, type:
If you need
COMMANO? HELP SE
If Crosstalk asks you for something that you do not understand while you
are in a command mode, you can get help for that command and question by
typing a question mark:
ENTER SYSTEM NAME OR COMMENTS
?
The help for that command will be displayed.
PRINTER Command The PRINTER command tells Crosstalk to turn on
or off the output to the printer. By typing:
COMMAND? PRINTER ON
you will cause Crosstalk to duplicate any terminal screen onto the
printer. The command:
COMMAND? PR /
will toggle the printer back and forth from ON to OFF. The print command
is also programmed on function key 16 (F6), to switch the printer on and
off with a single keystroke.
When you are logged on to another computer via Crosstalk, you ~ay
wish to print out the screens of information you receive from the other
computer system. To do this, first make sure that the printer is
attached to the console, turned on, and loaded with sufficient paper.
From the ter~inal screen displaying the information you wish to print,
press the ESCape key. The highlighted command line will appear at the
bottom of your screen. Enter:
CMtAND? F6
The screen wtll begin printing, and any subsequent screens displayed will
also print, until you press the ESCape key again and enter F6 at the
command line to turn off the printer.
Crosstalk Dati Communications CoMmands If you wish to access
OHM/TADS, Hazardline, or another data base through your field computer
using standard Crosstalk commands, see Chapters 4 and 5 of the Crosstalk
XVI Manual. For OHM/TADS and Hazardline, be sure that the SPeed setting
in the status screen is set at "300" and t~e PArity setting is "None."
6-13
-------
Capturing Data A very useful feature of the Crosstalk
data cOl1lll.lnications package is called "Data Capture." This feature
allows you to capture data from the data base computer and stor.e it on
your computer. This decreases the on-line time needed on the data base
and provides for future reference. There are two ways to capture data
and each has its own advantages and disadvantages. The two methods are
called "Capture to disk" and "Capture to memory.1I Both are described in
Chapter 9 of the Crosstalk XVI Manual.
6-14
-------
APPENDIX A
GLOSSARY
-------
GLOSSARY
ABORT - The process of terminating a program in an orderly fashion and
returning control to an operator or operating system.
ACOUSTIC COUPLER - A device used for connecting a telephone handset to
data ,communication equipment.
ADDRESS - Memory location that is usually designated by a number.
ASCII - N-1ERICAN STANDARD CODE FOR INFORMATION INTERCHANGE - defines
machine language code for storage of characters.
BACK-UP COpy - A duplicate copy usually saved on'a separate disk in case
of loss of the original.
BAUD - A measure of transmission speed in bits per second.
BINARY - Commonly used in computers. The representation of data numbers
in terms of powers of two, using the two digits 0 and 1. The values 0 ~
and 1 can easily be represented in physical form in a variety of ways,
such as the presence or absence of current, positive or negative voltage,
or a white or black dot on the display screen.
BOOT or BOOTSTRAP LOADER - Copies a program into RAM and begins the
execution of the program. Commonly used to start up the computer.
BUFFER - Used as an intermediary IIho1ding areall for transferring
information among devices operating at different speeds. There is a
buffer between the computer and the printer.
BUG - An error in a program that causes it to work impnJper1y.
CPU - CENTRAL PROCESSING UNIT - The part of the computer that actually
carries out the program instructions.
CROSSTALK - A data communications software package which allows the
tran~1ssion of data over telephone lines.
CRT - CATHODE RAY TUBE - A TV-like screen for displaying computer
generated output.
CURSOR - A,s.h~ded, blinking or underline character which indicates where
you are on the screen.
A-l
-------
DAISY-WHEEL PRINTER - An impact printer that prints by striking a wheel
containing raised characters against an inked ribbon.
DATA BASE - A collection of information organized in a form that can be
processed by a computer system.
DATA FILE - A collection of information related to the same subject.
dBASE - A data management programable software package.
DEBUGGING - The process of finding and changi'n'g or"patching" the program
where a problem has been found.
DEFAULT PARAMETERS - Values supplied by the computer system when no
explicit values are provided by a program or a user.
DISK - A plastic disk coated with magnetic material'used for storing
data. Two comnon sizes of disks are 3-112" and 5-1/4" diamater. All
disks are protected by an outer housing of plastic or cardboard.
OISK nRIVE - A device for reading and writing information from and to a -
rotating magnetic disk.
DOS - OISK OPERATING SYSTEM - A computer program which provides the
ability to read and write data onto a disk.
DOT MATRIX PRINTER - A printer that forms characters as an array of dots
instead of solid lines.
EOIT - To change or modify a program or .file. Conwnon editing operations
are Delete, Insert, Change, Find, Move, and Copy.
ELECTRONIC SPREADSHEET - A program which simplifies tabular calculations
by the use of a grid of cells. Each cell may contain a name, number or
formula. Allows for quick calculations and recalculations. Multiplan
and Lotus 1. 2, 3 are electronic spreadsheet software packages.
ERROR MESSAGE - A message that is displayed or printed to notify the
operator that there is a problem in the program.
.
FATAL ERROR - An error that causes the appl ications program to stop and
the operating system to take control of the computer system.
FLOWCHART - A symbolic representation of a program sequence.
FORMAT - To prepare a blank disk to receive information by dividing its
surface into tracts or sectors., Also. format refers to the way in which
input and output are arranged. ,
A-2
-------
HARD DISK - A rigid disk that stores large amounts of information.
type of disk is usually permanently installed as part of a system.
HARDWARE - The components of a computer system that are mechanical or
electronic.
This
HAZARDLINE - A commercial data hase, run by Occupational Health Services,
Inc., containing a physical, chemical, toxicological and co~ercial data
base on hazardous che~icals.
INITIALIZE - To load MS-DOS programs into the computer's memory.
I/O - INPUT/OUTPUT - The transfer of information to and from a computer.
LOAD - The transferring of information from a peripheral device to the
~inm~ory. .
LOOP - A group of instructions that may he executed more 'than once.
MEMORY - A storage area for binary data and programs.
internal and external.
Memory can be
MENU - A list of options from which a user can choose. Makes using a
program easier if the options are presented as opposed to r~embered.
~10DEM - MODULATOR-DEMODULATOR - Converts el ectronic si gnal s into sound
for transmission over telephone lines.
MS-DOS - MICROSOFT DISK OPERATING SYSTEM - A disk operating system
developed by Microsoft Corporation.
OHM/TAOS - OIL AND HAZARDOUS MATERIALS/TECHNICAL ASSISTANCE DATA SYSTEM -
An EPA data base containing physical, chemical, toxicological and
cOmMercial data on hazardous chemicals.
OPERATING SYSTEM - A program for controlling the execution of other
programs.
OUTPUT - The information that is transferred to an external rlevice.
PACKAGE. - A progra~ or set of programs for a specific appl ication which
is prepared at one time to be used repeatedly at other ti~es and/or by
other people.
PERIPHERAL - An external input/output device which connects to the
computer, such as a disk drive, printer, modem, etc.
PROGRAM' - A sequence of instructions which govern the operations of a
computer. Al so referred to .as SOFTWARE.
A-3
-------
PROMPT - Symbol IJsed by a particular software package or program to let
the user know it is awaiting instructions.
RAM - RANDOtt ACCESS MEMffiV - Memory in which the contents of individual
locations can be referred to in random orner. Also referred to as
Read/Write Memory.
RECORD - A unit of information that is either written or stored. A
nlJl'llber of rel ated records makes up a fil e.
REVERSE.VIDEO - The ability to reverse standard display on CRT terminals
to highlight characters, words or lines. ,
SCROLL - Move the contents of the CRT screen up or down by one or more
1 ines. Some word processing packages allow scroll ing right or left.
SOFTWARE - See PROGRAM.
TRACTOR FEED - An attachment to a pri nter that allows the use of fan-fol d
continuous sheet paper.
lJTr'UTlES - The software used for routine tasks. Utilities are designed
to facilitate or aid the operation and use of the computer. Also
referred to as Housekeeping.
WffiD PROCESSOR - An application program for creating, editing, ann
printing text.
WORDSTAR - A word processing software package.
WRITE ENABLE NOTCH - The cutout in the upper right hand corner of the
diskette cover that allows you to write information onto the disk. If
the notchi s covered, no information can be added or del eted from that
disk (referred to as "write protecting" a disk).
WRITE PROTECT - The act of preventing information from being written onto
or deleted from a storage disk.
A-4
-------
APPENDIX B
USE OF A HARD DISK COMPUTER SYSTEM
-------
USE OF HARD DISK COMPUTER SYSTEM
Throughout thi s User I s Gui de, the procedures deg;ribed for operati ng
the on-scene cost management software assume you are usi ng a dual d1 sk drive
canputer system. The use of a hard d1 sk canputer system wi th a si ngle
floppy d1 sk dri ve requi res some changes in procedure which are desc ribed
below. (Note that the operati ng system refers to the hard ctI sk as C: and
the floppy d1 sk as A: or B:"d ' .
The computers you have received fran ERT will have all of the
commerci al and customized. software programs necessary to operate the cost
management system already loaded on the hard disk, and ready for you to use.
In addi ti on, you have been provi ded wi th a set of dt sks consisti ng of the
eight disks listed on page 2-12 of this User's Guide. You will need the
data, data back-up, and archi ve dt sks from this set to run the cost
management system on a dai ly basi s. The remai ni ng d1 sks may be requi red to
reload the customi zed software as deg;ribed in a foll owl ng section.
. .
Daily Use of the Hard Disk Computer Syste.
When you turn the canputer on, the following mel'll will autoR8t1cal1y n
displayed on the screen. The regular EPA menu has been revised to include
the canputerized cost management system. The menu requires you to use
function keys (usually found on the left side of the keyboard) to select
your choice.
.09-05-1985
PROGRAM SELECTION MENU
08:40:44 .
. F 1 dBASE I I I
F2 LOTUS 1-2-3
F3 WORDSTAR
F4 CROSSTALK
F5 FIELD MICROCOMPUTER SYSTEM
F6 BACKUP/RESTORE ALL FILES
F7 TUTORIALS
F8 BASIC INTERPRETER
F9 MOVE/COPY FILE
F10 DISK OPERATING SYSTEM
. . !
SPECIFY SELECTION BY FUNCTION KEY
B-1
-------
To use the computerized cost management system, select FS from the
above menu.. Each time you enter:' the cost management system you will need to
load the data from the floppy disk for the particular site of interest on to
the hard dfsk. If you want to use the computer to work on several sites at
once, you will need a data, data back-up, and archive disk FOR EACH SITE.
r~ake sure you put the correct di sk in the dr; ve. The computer will ask you
to insert the proper data disk into drive A. There will then be a short
pause Wiile the computer copies data from the floppy disk to a temporary
worki ng area on the hard di sk. Copyi ng data from the floppy d1 sk to the
hard disk increases significantly the speed anct efficiency of the cost
management software. Also, this procedure allows you to use the computer
for many different sites without filling up the hard disk.
When the data files have been copied, the following me,... will be
displayed on the screen:
REMOVAL COST MANAGEMENT SELECTION MENU:
\
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ,. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1. COST PROJECTIONS
2. 1900-55 FORM
YOUR CHOICE
3. DAILY COST SUMMARY AND IOL
4. WORDPROCESSING
: 1:
5. DATA COMMUNICATIONS
6. MAIN PROGRAM MENU
The selections shown on the screen compri se the computer cost
manage.-nt system. Choose Wiich option of the cost management system you
need to cGllptete, and enter the requi red numer. Each component of the
system is cl8c..1bed in the following chapters and sections of the User's
Guide:
Chapter: ~
Secti on 4.1
Section 4.2
Section 4.2
Chapter 5
Cost Projections
1900-55 Fonn
Daily Cost Summary and Incident Obligation
Log
Word processing of Removal Action Reports
Data Camlunications
B-2
--
-------
You wi 11 a1 ways be returned tothi s menu after you have fi ni shed each
section of the cost management system.
To lea.. the cost management system, enter 6. If you have cOmpleted a
fi nal 1900-55 and/or a fi nal Daily ,Cost Summary, the computer will prompt
you to place the archive di sk for the si te into drive A so that the
cumulative data record for the site can be maintained. The archive
procedure also prompts you to check that there is sufficient space on the
archi ve di sk to save the data generated from the most recent fi nal fonn. If
there is i nsuffici ent space you will be prompted to prepare a new di sk and
place this in the drive to rec~ive the data. After the archive disk has
been updated you will be prompted to place the site data disk in drive A.
The updated data will then be transferred from the hard disk to your flqJpy
di sk. You will then be asked to insert the data backup di sk for the si te.
into drive A so that it can be updated as well.
You will then automatically exi t from the cost management system and
return to the main EPA system menu. '
Reloading Software onto the Hard Disk
,Mishaps can occur, and if for any reason the programs and data"are
erased from the hard disk, it will be necessary for you to reload the hard
di sk wi th the commerci al and customi zed software necessary to run the
sys tem.
Follow the instructions below in order to properly reconfigure the hard
di sk.
1.
Load the commerical software packages Wordstar, dBase III and
Crosstalk XVI, and the EPA menu onto the hard disk. Instructions
for these loadi ng procedures are in the "Compaq Plus Transportable
Computer User I s Gui de" Wiich accompani es your computer.
An automatic copying program has been written to copy the
customized cost management software to the hard dI sk. To use the
automatic copyi ng program: .
2.
a. Turn the computer on. The C:
(hard d1 sk dri ve) wi 11 appear.
b. Place the Cost Projection program disk (blue label) in the
f1 oppy d1 sk drive, type:
C: A:
and press Return. This prepares the computer to receive
instructions from the floppy disk drive (Le., drive A).
. . !
c. Type:
A: INSTALL
B-3
-------
d.
The computer will copy all the cost projection programs from the
floppy disk onto the hard disk. When copying is complete, you
will be prompted to replace the Cost Projection program ,di sk wi th
the 1900-55 program disk (yellow label). The computer wnl then
copy all the programs fr~ this disk to the hard disk. The
computer will conti nue to prompt you to place your rellBi ni ng
program disks into the disk drive, and will copy the programs from
each f1 oppy di sk onto the ha rd df sk.
When you have completed the steps described'above, you should be ready
to use the reconfigured hard di sk as desc ribed in the previ ous section.
8-4
-------
APPENDIX C
FEDERAL GOVERNMENT AND T AT PERSONNEL RATES
-------
FEDERAL GOVERNMENT AND TAT PERSONNEL RATES
1.
FEDERAL GOVERNMENT PERSONNEL RATES
a. Basic Hourly Rates
The basic hourly rates below have been calculated based on annual
gross salaries as of January 1985. Future hourly rates can be calculated
using the formula:
$ Hourly Rate = Annual Gross Salary
2,087
Step: 1 2 3 4 5 6 7 8 9 10
GS-3 5.49 5.67 5.86 6.04 6.22 6.41 6.59 6.77 6.95 7.14
GS-5 6.90 7.13 7.36 7.59 7.82 8.05 8.28 8.51 8.74 8.97
GS-7 8.54 8.83 9.11 9.39 9.68 9.96 10.25 10.53 10.82 11.10
GS-9 10.45 10.80 11.14 11.49 11.84 12.19 12.54 12.89 13.23 13.59
GS-11 12.64 13.06 13.48 13.90 14.33 14.75 15.17 15.59 16.01 16.43
-
GS-12 15.15 15.66 16.16 16.67 17.17 17.68 18.18 18.69 19.19 19.70
GS-13 18.02 18.62 19.22 19.82 20.42 21.02 21.62 22.22 22.82 23.42
GS-14 21.29 22.00 22.71 23.42 24.13 24.84 25.55 26.26 26.97 27.68
G5-15 25.04 25.88 26.71 27.55 28.38 29.22 30.05 30.88 31.72 32.55
The above basic hourly rates are not fully loaded. They do not
include fringe benefits (Federal health insurance, pension contributions,
etc.) or overhead (indirect support and management costs). At a future
date hourly rates will be loaded to include these factors. For now, the
15 percent cost factor (Step 7) will cover these other costs.
b. Overti.e Hourly Rates
Overtime hours (e.g., hours in excess of a "standard day") are
priced at one-and-a-half times the basic hourly rate. However, the
overtime hourly rate shall not exceed $22.43. This ceiling is adjusted
as the Federal rate structure changes.
2.
TAT PERS~~NEl RATES
The on-site average rate for TAT personnel is $65/hour as of October
1984. This is a fully loaded figure that includes per diem, travel,
fringe benefits and overhead. This rate is used in calculating TAT rates
(straight and overtime) on removal siteS.
C-1
-------
APPENDIX D
TELENET NUMBERS
-------
TELENET NUMBERS
LAST UPDATE.
03/1 :5/B5
~
* NEW TELENET CENTRAL' OFT ICE
. NEW 1200 BAUD ACCESS AVAILABLE
. NEW TELENET CENTRAL or~ICE ADDED CURRENT MONTH
. NEW 1200 BAUD ACCESS AVAILABLE ADDED CURRENT MONTH
1. NEW LEAD NUt18ER/NUt11ER CHANGED
GTE/TELENET PROVIDES LOCAL NETWORK ACCESS IN TtESE U.S.
C I TI ES O~ :50,000 POPULATION OR 11ORE. I N-wA TS ACCESS 1 S AYA I LABLE
IN OTHER LOCATIONS. 1200 BPS ACCESS Nl,JIqIERS REQUIRE THE USE OF'
BELL 212- OR YADIC 340:5- COMPATIBLE PtODEt1S, AS NOTED. . .
(8) . BELL 212, (V) . YADIC 3405, (I/V) - EITHER BELL 212 OR VADIC 3.0
< > INDICATES THE ACTUAL LOCATION or TELENET ~ACILITIES. IN
SQt1E CASES, LOCAL. ACCESS I1AV REtillJIRE EXTENDED METRO TELEPHONE'SERVICE-
OR INVOLYE P1ESSAGE UNIT CHARGES.
TELENET CUSTI:I'IER SERVICE.
CONTINENTAL USA -- 800/336-0437
IN VIRGINIA -- 800/336-0437
OUTSIDE CONTINENTAL USA -- 703/"'2-2400
TELEI1AIL CUSTOtER SERVICE.
CONTINENTAL USA --
IN VIRGINIA --
800/368-3407
703/689-60:56
AL 20S BESSEMER
AL 20:5 BIR"I~
AL. 205 ~LOREN:E
AL 20:5 HUNTSVILLE
AL. 20S I'1OBILE
AL 2~ I1ONTGOt1ERY
AL. 20S SH£FTIELO
AI( 907 ANCHORAGE
NC. 907 JUNEAU
M SOl LITTLE RQCI(
AI 602 MESA
AI- ao2 PHOEN I X
AI- 102 SCOTTSDALE
AZ 602 Tu.P£
AZ 602 TUCSON
CA 213 ALHMIRA
CA 714 ANAHEI"
CA 9O:5,~ERS~IELD
. CA 415 MJRLIN&NE
CA 213 CAHOeA PARK
CA 714 CDL TON
CA 213 CC»tPTON
CA .15 CONCORD
300 BPS
328-2310 <8IRt1I~)
328-2310
767-7960
:539-2281
.32-1680
269-00'90
767-7960
7.7-0107
:507-0909
~8 'Of.l
327-8146
591-0726 < SIIN CARLOS>
306-2984 < P1ARI NA DEL REV >
824-9000
516-1007
827-3960
0-1
1200 BPS
(8/Y) 328-231C
(I/Y) 328-231C
(8/Y) 767-7960
(I/Y) :539-2281
(8/Y) 432-1680
(8/Y) 269-0090
(8/Y) 767-7960
(8/Y) 276-0271
(8/V) :586-97OC
(8/Y) 372-46IE
(8/Y) ~-o2.4
(8/Y) 254-0244
(8/Y) 254-0244
(8/Y) 254-0244
(8/Y) 747-0107
(8/Y) 507-0909
(8/Y) :558-7078
(8/Y) 327-8146
(8/Y) :591-072£
(I/Y) 306-2984
(8/Y) 824-90OC
(81Y) :516-1007
(8/Y) 827-396C
-------
CA 213 COYINA
CA 408 CUPERT I NO
CA 619 ES CONDIDO
CA 213 EL f10NTE
CA 714 rULLERTON
CA 209 rRESNO
CA 714 GARDEN aRbvE
CA 818 GLENDALE
CA 415 HAVWARD
CA 213 HOLLYWOOD
CA 213 HOLLVWOOD
CA 114 HUNT I NeTON BEACH
CA 213 INGLEWOOD
CA 213 INGLEWOOD
CA 213 LOS ANGELES
CA 213 LOS AN6ELES
I:A 415 LOS ALTOS
CA 213 L0N6 BEACH
CA 213 KARINA DEL REV
CA 209 f1ODESTO
CA 4c)8 /'tONTEREV
CA 415 ~UNTAIN YIEW
I:A 714 NEWPORT BEACH
CA 213 NORWALK
I:A 415 OAKLAND
CA 805 OXNARD
CA 415 PALO ALTO
CA 213 PASADENA
CA 415 REDWOOD CITV
CA 114 IUYERSIDE
CA 916 SACRAMENTO
CA 408 SAL INAS
CA 714 SAN BERNADINO
CA 41S SAN CARLOS
CA 619 SAN DIEGO
CA 415 SAN rRANCISCO
CA 408 SAN JOSE
CA 41S SAN MATEO
CA 213 SAN PEDRO
CA 41S SAN RAFAEL
CA 714 SANTA ANA
CA 805 SANTABARBARA
CA 408 SANTA CLARA
CA 408 SANTA CRUZ
CA 213 SANTA MONICA
CA 707 SMTA ROSA
CA 209. STOCICTON
CA .oe BU8tt'VALE
CA 213 ~E
CA 818 WOODLAND HILLS
CA 415 WOODSIDE
CA 80S VENTURA
CO 303 ~
CO 303 .8CXLDER
CO 303 COLCltADO SPR INGS
CO 303 DENVER
CO 303 LAKEWOOD
CT 203 DANBURV
330- 163c)
294-9119 (SAN JOSE>
741-7756
~7-og09 (GLENDALE>
5SE1-6061
233-0961
898-9820
.~7-o909
881-1382
689-9040
937-3SE10
SS8-6061 (SANTA ANA>
689-9040
689-9040
937-3580
856-9995 < PALO ALTO)
548-6141
306-2'984
576-2852
315-2615
~"';9995 (PALO ALTO>
5SB-6061 ( SANTA ANA >
404-2237
836-4911
656-6160 < YENTiJ:tA)
85-9995
~1-o909
591-0726 < SAN CARLOS >
824-9000 < CaL TON>
448-6262
443-4CMO
824-9000
591-0726
231-1922
362-6200
294-9119
591-0726
548-6141
492-0752
5SB-6Oftl
682-5361
294-9119
425-8455
306-2984
578-9325
473-2056
294-9119
887-3160
8S6-999S < PALO ALTO)
6S-6760
337-6000 < DENVER >
337-6000 < DEMlER >
635-5361
337-6000
337-6000 < DENVER)
194-9075
0-2
(B/I/)
(911/ >
(8/1/>
(9/1/>
(8/1/>
(9/1/>
(S/I/)
(911/ )
<8/1/)
(9/1/)
(S/I/>
(9/Y>
(S/I/)
( 9/Y>
<9/1/)
(8/1/>
<9/1/)
<8/1/)
(9/1/)
<8/1/)
(9/Y)
(SlY>
(9/Y)
(B/Y>
(9/Y)
(S/I/>
(9/Y)
(8/1/)
(9/Y)
(S/I/)
(S/Y)
(SlY)
(9/Y)
(B/I/)
(SlY)
(S/I/)
(8/1/>
331)-1631)
294-9119
741-775
~7-0909
558-71)78
233-0961
898-9820
501-0909
881-1382
624-2251
931-3580
558-7078
624-2251
931-3S80
624-2251
937-3S80
856-9995
548-6141
306-2984
576-2852
375-2675
856-9995
~58-71)78
404-2237
836-4911
656-6760
8S6-9995
501-0909
591-0726
824-9000
448-6262
443-4940
824-9000
591-0126
233-0233
950-5171
294-9119
591-0726
548-6141
492-0152
5se-7018
682-5361
294-9119
425-8455
306-2984
578-9325
473-2056
294-9119
548-6141
887-3160
856-9995
6S6-6760
331-6060
337 -6060
635-5361
337-6060
331-6060
794-9075
-------
CT 203 BRIDGEPORT 335-5055
CT 203 GREENWICH 348-0787
CT 203 HART~ORD 247-9479
CT 203 rULF'ORD &24-59~
CT 203 NEW HA\lEN 624-5954
CT 203 ST~PRD 348-0787
CT 203 WATERBURY 753-4512
CT 203 WEST HART~ORD 247-9479
DC 202 WASHINGTON 429-7896
DE 302 WILl'tINGTON 454-1110
~L 305 BOCA RATON 368-8300
F'L 813 CLEARWATER 323-4026
~L 904 DAYTONA 8EACH 252-9914
F'L 305 F'T. LAUDERDALE 764-4505
~L 813 F'T. ~YERS 331-0308
F'L 904 GAINS\lILLE 377-3005
F'L 91)4 JACKSQN\lILLE 353-1818
F'L 813 LAKELAND &88-4366
F'L 305 MIAMI 372-0230
F'L 904 OCALA 351-3790
F'L 305 ORLANDO 422-4088
F'L 904 PENSACOLA 438-4562
F'L 305 POMPANO BEACH ~41-5445
F'L 813 ST PETERSBURG 323-402&
F'L 813 S~ASOTA 346-0216
F'L 904 TALLAHASSEE 681-1902
F'L 813 TAMPA 224-9920
F'L 305 W PAL'" BEACH 833-6691
GA 404 ATHENS 549-4524
GA 404 ATLANTA 577-8911
GA 404 AUGUSTA 790-4119
GA 404 COLUI'18US 571-0556
13,1\ ~12 MACON 741-1011
GA 912 SA\lANNAH 23&-2&05
HI 808 HONOLULU 524-8110
1,11 319 CEDAR RAPIDS 364-0911
IA 402 COUNCIL 8LU~~S 341-7733
IA 319 DAVENPORT 324-2445
1,11 515 DES MOINES 288-441)3
IA 319 IOWA CITY 351-1421
ID 208 BOISE 343-0611
ID 208 LEWISTDN 743-0099
IL 312 ARLINGTON HEIGHTS 93&-OSOO
IL 312 AURORA 859-8483'
IL 309 BLOO'UNGTON
IL 217 CHNPAIGN
IL 312 CHICAGO
IL 312 CICERO
11;... Zt7 DECATUR
IL :f14 EAST ST LOUIS
IL 815 JOLIET
IL 312 OM PARK
IL 309 PEORIA
IL 815 RQCI(F"DRD
IL 312 SkQI
938-0500
938-0500 < CH I CAGO >
422-0835
421-4990 (ST LOUIS, MD>
722-0703
938-0500
637-8570 '
9&:5-0400
~3B-QSOO
-------
IN 812 EVANSVILLE
IN 219 FT. WAYNE
IN 219 GARY
IN 317 INDIANAPOLIS
IN 317 KOKOPIQ
IN 317 LAFAYETTE
IN 219 /'1ISHAWKA
IN 219 OSCEOLA
IN 219 SOUTH 8END
IN 812 TERRE HAUTE
KS 816 KANSAS CITY
KS 913 TOPEKA
KS 316 WICHITA
KY :502 BOWl. I NG GREEN
KY 502 rRANKrORT
KY 606 LEXINGTON
KY 502 LOUISVILLE
LA 504 8A TON ROUGE
LA 318 LltrAYETTE
LA 318 LAKE CHARLES
LA 318 /'1ONROE
LA so. NEW ORLEANS
LA 318 SHREVEPORT
1£ 207 AUGUSTA
ME 207 PORTLAND
"'D 301 ANNAPOL. I S
/'1D 30 1 8AL T I/'1ORE
/'1D 202 BETHESDA
"'D 301 DUNDALK
"'D 202 ROCKVILLE
/'1D 202 SILVER SPRING
"'D 301 TOWSON
/'1A 617 ARLINGTON
PIA 617 BOSTON
/'1A 617 8ROOKLINE
I'tA 617 CA"'BR I DGE
/'1A 413 CHICOPEE
M 413 HOLYOKE
/'1A 617 LEXINGTON
"'A 617 LOWELL
/'1A 617 /'1EDF'ORD
I'tA 617 NEW 8EDF'ORD
/'1A 617 NEWTON
I'tA 617 QUINCY
"" 617 SOMERVILLE
M 413 SPRINGF'IELD
...... 617 WM.THM
M 617 WDGD8 HOLE
"'A 617 IGICEBTER
I'll 313... MMJR
/'11 616 &.\TTI.£ CREEl<
"'I 313 DETROIT
/'11 313 n.INT
"I 616 &RAND RAPIDS
/'1 I 616 KALAMA-ZOO .
I'll 517 JACKSON
/'11 517 LANSING
I'll 517 SAGINAW
424-7693
426-2268
882-8800
635-9630
455-2460
742-1165
233-7104
233-7104
233-7104
234-8429
221-9900 (KANSAS CITY, /'10>
233-9880
262-5669
782-7941
875-4654
233-0312
589-5580
343-0753
234-1095
436-0518
387-6330
524-4090t
221-5833
622-3123
761-4000
224-8550
962-5010
429-7896
429-7896
429-7896
962-50 1 0 < 8IIIL. T I /'1ORE >
292-0600
292-0600
292-0600
292-0600
781-3811
863-1550
937-5214
292-0600 (8OSTON>
999-2915
292-0&00
292-0600 < BOSTON >
292-0600 (BOSTON)
781-3811
292-0&00 662
(8/1,1) 292-0662
(9/"1) 292-0662
(9/"1) 781-3811
(9/1,1) 781-3811
(B/V) 863-1550
(8/"1) 937-5214
(8/"1) 292-0662
(9/"1) 999-2915
(8/1,1) '292-0662
(8/"1) 292-0662
(8/"1) 292-0662
(9/"1) 781-3811
(8/"1) 292-0662
(8/1,1) 540-7500
(8/"1) 755-4740
(9N) 996-5995
(8/"1) 968-0929
(8/"1) 964-2988
(8/"1) 235-8517
(B/V) 774-0966
(8N) 345-30S8
(8/"1) 782-8111
(8/"1) 484-0062
(9/"1) 790-5166
D-4
-------
.< -t"" '"
MI 313 SOUTH~IELD 827-4710 (8/\1) 827-4711)
"I 313 WARREN 575-9152 (8/\1) 575-9152
I'1N 218 DULUTH 722-1719 (8/\1) 722-1719
... 612 "'INPEAPOLIS 341-2459 (8/\1) 341-2459
MN 612 ST. PAUL 341-2459 (8/\1) 341-2459
,..0 314 FLORISSANT 421-4990 <8/\1) 421-49%
1'10 314 JErFERSON CITY 634-5178 (8N) 634-5178
"'0 816 KANSAS CITY 221-9900 (8/V) 221-9<300
1'10 816 ST. JOSEPH 279-4797 (8/\1) 279-47'37
Me 314 ST. LOUIS 421-4990 <8/V) 421-49'30
.1'10 417 SPRING~IELD 864-4814 (8/\1) 864-4814
,..5 60 1 JACKSON 969-0036 <8/V) '369-0036
MT 406 BILLINGS 245-7649 (8/\1) 245-7649
I1T 406 HELENA 4..3-0000 (8/V) 443-001)0
MT 406 MISSOULA 721-5900 <8/1,1) 721-5900
NE 402 LINCOLN 475-4964 <9/1,1) 475-4~64
NE 402 OMAHA 341-7733 (8/\1) 341-7733
NH 603 CONCORD 224-1024 <8/1,1) 224-1024
NH 603 MANCHESTER 668-1420 <8/V) 668-1420
NH 603 NASHUA 889-8618 <8/1,1) 889-8618
NH 603 PORTSMOUTH 431-2302 (8/1,1) 431-2302
W 702 LAS VEGAS 737-6861 <9/1,1) 737-6861
NV 702 RENO 827-6900 <8/1,1) 827-6900
NJ 609 ATLANTIC CITY '348-0:561 <9/1,1) 348-051
NJ 201 BAYONNE 623-6818 <8/1,1) 623-0469
NJ 201 JERSEY CITY 623-6818 < NEWARK > (BN) 623-0469
NM 505 AL8UQUERQUE 243-4479 (8/1,1) 243-4479
NY, 518 AL8ANY 465-8<444 <8/1,1) 465-8444
NY 607 8INGHAMTON 772-6642 (8N) 772-6642
NY 716 8U~rALO 8<47-1440 <8/V) 8<47-1440
NY 516 DEER PARK 667-5566 (8/V) 667-5566
NY 516 HEMPSTEAD 292-0320 (8/1,1) 292-3800
NY 212 NEW YORK 741-8100 (8/1,1) 741-811)0
NY 212 NEW YORK 741-4~ (8/1,1) 741-49:K
NY 212 NEW YORK 620-6666
NY 914 ~PSIE 473-2240 <8/1,1) 473-224(
NY 716 ROCHESTER 454-3430 (8/1,1) 454-lc)2(.
NY 518 SCHENECTADY 465-8444 (ALBANY> (8/V) 4~-8<444
NY 315 SYRACUSE 472-5583 (8/1,1) 472-5583
N'f 518 TROY 465-9444 (8/1,1) 465-8444
NY-.315 UTICA/ROME 797-0920 (8/1,1) 797-0921)
NY,91" WHITE PLAINS 328-9199 (8N) 328-91'39
He '704 ASHEVILLE '252-9134 (8/1,1) 252-9134
He 704 CHMLOTTE 332-3131 <8/1,1) 332-3131
He 919 DAVIDSON 549-8139 < ReSEARCH TR I. PARK) <8/1,1) 549-8139
He 919 DURHM 549-8139 (8/1,1) 549-8 13~
NC 919 ~AYETTE\lILLE 323-4501 (8/1,1) 323-4501
NC 919' GREENSBORO 273-2851 <8/V) 273-2851
He 919 HIGH POINT 8'3'9-2253 (8/V) 889-225:
He 919.RALEIGH 5049-8139
-------
NC 919 RESEARCH TRI.PARK 549-9139
NC 919 WINSTON-SALEM 125-2126
ND 701 MANDAN 663-2256
OH 216 AKRON 678-5115
OH 216 CANTON 452-0903
OH 513 CINCINNATI ~19-03CJO
OH 216 CLEVELAND 575-1~
OH 614 COLlI1BUS 463-9340
OH 513 DAYTON 461-5~4
OH 216 EL.VRIA '323-5O~9
OH 216 EUCLID 575-1658
OH 513 SPRINGFIELD 324-1520
OH 419 TOLEDO 255-7881
OH 216 YOUNGSTOWN 143-1296
OK 405 BETHANY 232-4546 < OkLAHOf1A C I TV >
OK 40~ ~N 232-4546 < OKLAHOI1A CITY>
OK 405 OKLAHOKA CITY 232-4546
OK 40e STILLWATER 624-1112
OK 919 TULSA 594-3241
DR 503 CORYALL I S 154-9273
OR 503 EUGENE 693.1460
DR 503 P1EDf'ORD 119-6343
OR 503 PORTLAND 295-3028
DR 503 SALE" 318-1112
PA 215 AlLENTOWN 435-3330
PA 814 ERIE 899-2241
PA 117 HARR I SBURG 236-6882
PA 814 JOHNSTOWN 535-1576
PA 215 KING or PRUSSIA 331-4300
PA 717 LANCASTER 393-21~
PA 412 PENN HILLS 288-~
PA 21~ PHILADELPHIA 514-0620
PA 412 PITTSBURGH 288-9950
PA 21~ READING 312-1116
PA 711 SCRANTON 961-5321
PA 21~ UPPER DARBY' 574-0620
SC 803 CHARLESTON 722-4303
SC 903 COLUMBIA 254-0695
9C 803 6R£ENYILL£ 233-3486
SC 803 SPARTANBURG S8S-1637
SD 60S PIERRE. 224-0481
SD 605 SIOUX F'ALLS 336-e:593
TN 615 _ISTCI. 968-1130
TN 615 ~TTANDOGA 1~-1161
TN 615 KNGIVILLE 523-S500
TN 901 MUPHIB 521-0215
TN 615 NASHVILLE 2+4-3102
TX 915 ABILENE 616-9151
TX 806 NWtI ~O 312-6934
TX 512 AUSTtN 928-1130
1X. ~ BRYAN 179-0219
TX 512 CORPUS CHRISTI 884-9030
TX 214 DALLAS 748-0127
0-6
523-5~
-------
TX 91~ EL PASO
TX 817 F'ORT WORTH
TX 409 GALVESTON
TX 713 HOUSTON
T X ~ 12 LACK LAND
TIC 214 LON6VIEW
TX 906 LU8BOtK
TX 91~ "IOLAND
TX 409 NEDER1..AND
TIC 91~ ODESSA
TX 91:5 SAN ANGELO
TIC ~12 SAN ANTONIO
TX 91:5 TERt1 I HAL
TX 214 TV1..ER
TX 817 WACO
UT 80 1 OGDEN
UT 801 SALT LAKE CITY
YA 202 ALEXANDRIA
VA 202 ANANDALE
YA 804 CHARLOTTESY I LLE
VA 804 CHESAPEAKE
YA 202 F'AIRf"AX
VA 202 FALLS CHURCH
VA 703 HERNDON
VA B04 NEWPORT NEWS
VA 904 NORf"OLK
VA 804 PORTS~TH
VA B04 R I CHI'1OND
VA 703 ROANOKE
YA 202 SPRINGFIELD
VA :202 VIENNA
VA B04 VIRGINIA BEACH
VT 80:2 BURLINGTON
YT 802 ~NTPELIER
WIt :206 AU8URN
WA 206 BELLE VUE
WA 206 BELLINGHN1
WA 206 LONGV I EW
WA 206 OLVP1PIA
WA 206 SEATTLE
WIt :509 SPOI
236-3196
747-4121
:561-9811
722-3720
:561-9811 < TERt1 INAL. >
944-7621 .
~-B004
:561-9811
:592-3927
7:52-9743
627-1630
3:59-0149
429-7896 < WASH I NSTON ,
4'29-7896
788-9902
344-2036
429-7896
733-2720
:577-S13S
7:54-0460
447-9012
4:5:5-4071
&27-1791
663-6227
832-1211
432-281:5
257-:5010
271-3914
722-7636
:5:52-7217
34S-64 71
:523-2802
292-0104
26S-:5167
638-4421
424-9494
D.C.>
D.C.> '
(WA8HIN6TON, D.C.>
0-7
D~C.>
D.C.)
(8/V) 532-79c)7
(8/V) 332-4307
(8/V) 762-4382
(8/V) :227-1018
(8/V) 22~-BOQ4
(8/V) 236-3196
(8/V) 747-4121
(9/V) :561-9811
(8/V) 722-372Q
(8/V) :561-9811
(8/V) 944-7621
(8/V) 2~-8004
(8/V) :561-9811
(8/V) :592-3927
(8/V) ~2-9743
(8/Y) 627-1630
(8/V) 3:59-014i
(8/Y> 429-7BOO
(8/V) 429-7800
(8/"> 971-1:50:5
(8/V) 62:5-1186
(9/Y) 429-7800
(8/V).429-7800
(8/Y) 435-18OD
(8/V) :596-6600
(8/V), 6~1186
(8/V) 62S-11~
(8/V) 7B8-990~
(8/V) 344-2036
(8/Y> 429-78OC
(8/V) 429-78OC
(8/V) 625-1186
(8/V) 864-o8oe
(8/V) 229-496E
(8/V) 939-998~
(8/Y) 62:5-961~
(8/V) 733-272(
(8/V) :577-~83:!
(8/V) 7:54-046(
(8/V) 62~-961~
(8/V) 4~:5-4c)71
<8/V) 627-1791
(8/V) 663-6227
(8/V) 832-1211
(9/V) 432-281:
<9/V) 2:57-:5C)H
(8/V) 271-3914
(8/V) 722-7636
(8/V) :5:52-7217
(8/V) 34:5-6471
(8/V) :523-2802
(8/V) 292-0104
(8/V) 26:5-~167
(8/Y) 638-4421
-------
APPENDIX E
DISK VOLUME LABELING SYSTEM
-------
DISK VOlUME LABELING SYSTEM
This appendix explains the nomenclature system used to identify the
disk volumes. The disk volume name is magnetically encoded on the disk
and appears on the screen when the DIRectory command is issued from
MS-DOS. The volume name is 11 characters long. An example disk volume
name is shown below to illustrate the name-format:
Zone 1--;I, r-c;-1900-~5 Form .
Z 1 R 0 3 1 9 5 5 1 0
-----------
. ~ ~verS1on 1.0
Region 3
The four character software descriptors are as follows:
1955 -
CPRJ -
IOLD -
DA TA -
. ARCH -
DCAC -
DMST -
1900-55 Form disk
Cost Projection disk
Daily Cost Summary and-Incident
Cost Data disk
Archive disk
Data Communication Access disk
Document Storage disk
Obligation Log disk
E-1
-------
APPENDIX F
OPERATING HINTS AND TROUBLESHOOTING
-------
OPERATING HINTS AND TROUBLESHOOTING
The following is a list of problems that may occur as you are using the
computer system. The likely solutions to these problems are. also presented.
These problems can occur with both hard dtsk and floppy dtsk canputers.
PROBLEM:
SOLUTION:
PROBLEM:
SOLUTIOII:
PROBLEM:
SOLUTION:
PROBLEM:
SOLUTI 011:
PROBLEM:
SOLUTIOII:
Di sc drive lights are not on...
.~ .
Check all power cords and swi tches.
The data information has been sent to the prfnter but
nothi ng is pri ntf ng.
Check that the computer and pri nter cords are securely 1 n
place and connected to the correct ports. Check to make sare
the printer is turned on, is on-line, and has sufficient .~
paper.
Paper runs out before forms have ffnished printing.
Prf nter pauses.
Load the printer with more paper, make sure printer is
on-line, and set the top of page.
~~. .
The screen keeps dfsplaying an error message, even though
you know you are mak1 ng the correct entry.
Check to see that you are entering capital letters. If
your entrf es are not 1 n capf tal s, press the Caps Lock key
once. Also, make sure you are not confusing the number 0
(zero) with the letter 0. a canmn mistake as both occur
close together on the keyboard.
.'=~~':
dBASE prompt (.) appea rs on the sc reen wi th a b 1i Nt 1 ng
cursor.
. . !
Type IIQU IT II toex1 t from dBASE. You will return to the
. mai n menu. Restart the cost management system.
F-l
-------
PROBLEM:
SOLUTION:
PROBLEM:
SOLUTION:
Bli nki ng cursor appears on the sc reen wi th no reverse vi deo
fi el d to all ow you to enter data.
This could mean one of two things: (1) the computer is
either calculating or preparing to print, in \1iIich case,
wait; (2) you have used the Backspace key to reverse into an
area of the screen Wiere the computer has already accepted
data (this occurs primarily in the editing programs). The
remedy in this case is to keep pressing the Return k~ until
a reverse video area with a blinking cursor inside it appears
on the screen. .
The words "NUMERIC OVERFLOW" appear on the screen.
The multiplication of two large l:tui1Ders has resulted in a
nUd)er that is too large to be recorded in the files, and:-
asterisks will be stored in the files instead. Try the
procedure agai n wi th smaller nui1Ders. Every effort has been
made to ensure that the data fi el ds are large enough to hol"lt
nUd)ers that would be generated on a normal site. However,
if you fi nd that the numeric overflow error Occurs even under
nonnal condf ti ons, please leave a message to thi s effect in
the E-Mail box (ERT) listed on page ii of this User's Guide.
If these solutions fail to rectify the problem, or if you have additional
problems or recommendations, please leave a message to that effect in the
E-Mail box (ERT) that' has been set up specifically to receive messages
concerning the computerized cost management system.
F-2
------- |