DATA COLLECTION
QUALITY ASSURANCE              j
       FOR THE
NATIONWIDE URBAN RUNOFF PROGRAM
              Water Planning Division
          U.S. Environmental Protection Agency
              Washington, D.C. 20460

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                               FOREWORD
Environmental  monitoring and data collection activities  are an  essential
part of the Nationwide Urban Runoff Program (NURP).   The need for com-
parability, transferability, and nationwide assessment mandates the in-
corporation of acceptable Q'uality Assurance (QA)  programs in all  NURP
designated prototype projects.  The purpose of this  report is to  provide
guidance to project personnel  who are responsible for developing  QA
programs for inclusion in their NURP projects and to assist them  in
their task.
                                       Dennis  N.  Athayde,  Manager
                                       Nationwide Urban  Runoff Program
                                       Nonpoint Sources  Branch
                                       Washington, D.C.  20460

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  DATA COLLECTION QUALITY ASSURANCE



               FOR THE



   NATIONWIDE URBAN RUNOFF PROGRAM
       WATER PLANNING DIVISION



U.S. ENVIRONMENTAL PROTECTION AGENCY



       WASHINGTON, D.C.   20460

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                                 PREFACE
The material  contained in this report primarily represents  an  edited  as-
semblage of excerpts from other USEPA publications  pulled together within
the context of the Nationwide Urban Runoff Program.   Consequently, any
credit belongs to the many unnamed USEPA personnel  who  served  on  the
various committees responsible for writing the original  source documents.
The undersigned accepts responsibility for selection  of what is included
and for any of his own experientially derived notions that  have crept in
as well as for the modest amount of new material  presented.
                                     Philip  E.  Shelley,  Ph.D.
                                     EG&G Washington  Analytical
                                     Services  Center, Inc.
                                     Rockville,  MD  20850

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                                  VII
                                CONTENTS

                                                                   Page
         FOREWORD	    ii
         PREFACE	   iii
  I.     INTRODUCTION 	     1
 II.     GENERAL	     2
III.     QUALITY ASSURANCE CONTROL COORDINATOR  	     4
            Qualifications  	     4
            General  Duties and Responsibilities 	     5
 IV.     LABORATORY QUALITY ASSURANCE PROGRAM 	     7
  V.     QUALITY ASSURANCE IN THE FIELD 	     9
            General  	     9
            Quality Assurance in Sample Collection  	     9
            Equipment Calibration 	    11
            Sample Preservation and Handling  	    13
            Parameters Requiring Special Precautions  	    24
  VI.    CHAIN OF CUSTODY PROCEDURES  	    26
            Introduction  	    26
            Survey Planning and Preparation 	    27
            Sampling Collection, Handling and Identification.  .  .    27
            Transfer of Custody and Shipment  	    30
            Laboratory Custody Procedures 	    31
            Evidentiary Considerations  	    34
 VII.    SAMPLING EQUIPMENT CLEANING  	    35
VIII     QUALITY ASSURANCE COSTS  	    40
            References  	    41

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                                 viii


                         LIST  OF  ILLUSTRATIONS


Figure                                                            Page

  1          Sample Identification Tag Example  	   29

  2          Chain of Custody Record  	   32



                           LIST  OF  TABLES


Table                                                             Page

  I          Quality Assurance  Procedures  for  Field  Analysis
              and Equipment	   14
  II        Recommendation for Sampling  and Preservation  of
              Samples According to Measurement   	   20

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                            QUALITY ASSURANCE
                                 for the
                     NATIONWIDE URBAN RUNOFF PROGRAM
I.  INTRODUCTION

Data collection and analysis will  form one of the most important informa-
tion sources for the Nationwide Urban Runoff Program (NURP).   Therefore,
it is essential that the monitoring programs that produce  these  data  be
soundly based and that they incorporate Quality Assurance  (QA) as  an  in-
tegral part of their structure.  This is as necessary for  problem  assess-
ment monitoring as it is for Best Management Practice (BMP)  effectiveness
monitoring.  A rather thorough discussion of 208 monitoring  requirements,
methods, and costs is contained in Appendix D of the Areawide  Assessment
Procedures Manual (AAPM), and the user is encouraged to become familiar
with that material before embarking on any data collection activity under
NURP.  The following material is intended to augment the AAPM  in the  area
of QA, and it should be incorporated in such NURP efforts.

The need for comparability, transferabi1ity, and nationwide  assessment
mandate the incorporation of QA by all NURP designated prototype projects,
However, local exigencies dictate that a procrustean bed  approach to
standardization of QA programs is  not at all desirable. Therefore, what
follows should be viewed as illustrative rather than prescriptive  and
should be used as a guide in developing sound, sensible QA programs that
will be workable at the local level for inclusion in NURP  prototype proj-
ects.  As these QA programs are developed, they should be  forwarded to
USEPA Regional and Headquarters Offices for review and comment prior  to
implementation.  In this way, the  necessary degree of standardization can

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be obtained without placing undue restrictions  on  any particular  proto-
type project.

II.  GENERAL

No monitoring program can be any better than its  quality  control  program
allows it to be.  In order to be effectively transformed  into  informa-
tion, we need more than simple values as  monitoring  data  products.   We
need to know something about the data quality,  i.e.,  about  the "goodness"
or truthfulness of the data.  Two terms that relate  to the  data-gathering
process are conventionally used to describe data  quality:   accuracy  and
precision.  Accuracy refers to the agreement between  the  measurement and
the true value of the measurand, with the discrepancy normally referred
to as error; precision refers to the reproducibility  (repeatability) of
a measurement when repeated on a homogenous time-stationary measurand,
regardless of the displacement of the observed  values from  the true  value,
and thus indicates the number of significant digits  in the  result.   We
are, therefore, interested in establishing the  best  estimate of a meas-
ured quantity and the degree of precision of this  estimate  from a series
of repeated measurements.  Calibration, whether it be of  a  piece  of  flow
measurement equipment, a chemical method for wastewater analysis, a
stormwater management model, or whatever, is simply  the process of de-
termining estimates of accuracy and precision.

Discrepancies between the results of repeated observations, or errors,
are inherent in any measurement process,  since  it  is  recognized that the
true value of an object of measurement can never  be  exactly established.
These errors are customarily classified into two  main groups:   systematic
and random (or accidental) errors.  Systematic  errors usually  enter  into
records with the same sign and frequently with  either the same magnitude
(e.g., a zero offset) or with an establishable  relationship between  the
magntitude of the measurement and the error. The  methods of symmetry and
substitution are frequently used to detect and  quantify systematic errors.

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In the method of symmetry, the test is repeated in a symmetrical  or re-
versed manner with respect to the particular condition that is  suspect.
In the method of substitution, the object of measurement is replaced by
one of known magnitude (a calibration standard), an instrument  with a
known calibration curve is substituted for the measuring instrument in
question, and so on.  Thus, systematic errors bear heavily on the accu-
racy of the measurement.

Random errors, on the other hand, are due to irregular causes,  too many
in number and too complex in nature to allow their origin to be deter-
mined.  One of their chief characteristics is that they are normally as
likely to be positive as negative and, therefore, are not likely  to have
a great effect on the mean of a set of measurements.  The chief aim of a
data quality assurance effort is to account for systematic errors and
thereby reduce errors to the random class, which can be treated by simple
probability theory in order to determine the most probable value  of the
object of observation and a measure of the confidence placed in this
determination.

The statistical  measures of location or central  tendency (e.g., the var-
ious averages, mean, median, mode, etc.) are related to accuracy.  The
statistical measures of dispersion or variability (e.g., variance and
standard deviation, coefficient of variation, and other measures  derived
from central moments of the probability density function) are related to
precision.

Even lacking enough data for statistical treatment,  there are some anno-
tations that the data gatherer can make to increase  the usefulness of the
data.  For example, inspection of equipment and records may indicate pe-
riods of instrument malfunction or failure (e.g., power interruptions).
These facts are  important and should form a part of  the total record.
There may be circumstances discovered during site visits that would have
an effect on preceding data that cannot be readily determined,  e.g.j a

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partially blocked sampler intake,  a rag caught in  the  notch  of a weir,.
etc.  These facts should also be noted and,  where  at all  feasible,  some
qualitative notation as to expected data quality (e.g.,  poor,  very  good,
etc.) should be made.

III.  QUALITY ASSURANCE CONTROL COORDINATOR

Assignment of responsibility is essential  in establishing a  viable  qual-
ity assurance (QA) program.  Therefore, a  QA control coordinator should
be designated and given responsibility for the entire  monitoring QA pro-
gram.  Although the level of effort expended by this person  will be a
direct function of the size of the overall  monitoring  program, where at
all possible it should be considered a full-time position.  In its  mini-
mal requirements for a water quality assurance program,  the  USEPA pro-
vides the following guidance for this position.

A.  Qualifications

     1.  The coordinator should have, as a minimum,  a  bachelor's
         degree in chemistry, biology, or microbiology,  with at least
         5 years of experience in his respective discipline.  In addi-
         tion, the coordinator must have actively  worked in  a water
         quality laboratory for at least 2 years.   Experience in sta-
         tistical quality control  techniques and/or academic courses
         in mathematics and statistics is  also highly  desirable.

     2.  The coordinator maintains close liaison with  the appropriate
         USEPA Regional Analytical Quality Control  Coordinator and  is
         responsible for the overall quality assurance program in his
         laboratory.  The coordinator should report to the appropriate
         level:  In no case should his function be subordinate to an
         individual responsible for direct conduct of  sampling or
         analyses.

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B.  General Duties and Responsibilities

The coordinator is responsible for developing and implementing  an  inter
and intralaboratory quality control  program.   Specific  duties  include,
but are not necessarily limited to:

     1.  Participating in the overall  quality control plan.  This
         includes all  elements of the  sampling and analytical  pro-
         grams.  The coordinator carries  out  this activity within
         USEPA quality control and methodology guidelines.   Other
         recommended and accepted procedures  can  be used  to  supple-
         ment these guidelines.

     2.  Administering the interlaboratory quality control program
         as a continuing in-house activity to ensure the  integrity
         and validity  of analytical  data.

     3.  Measuring the precision and/or  accuracy  of analytical  re-
         sults.  Provides online quality  control  of samples, i.e.,
         reference samples, duplicates,  control charts, and  spiked
         and audit samples.

     4.  Providing a permanent record  of  instrument and analyst
         performance as a basis for evaluating data.

     5.  Identifying training needs  and  technical  methodology  gaps.

     6.  Upgrading the overall quality of laboratory performance
         by recommending procedural  and  personnel  changes, as  re-
         quired,  to ensure the validity  and integrity of  the data.

     7.  Coordinating  the inter and  intralaboratory quality  control
         program  with  the Environmental Monitoring and Support

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         Laboratory, Cincinnati  (ESMl.-CIN),  and other governmental
         and commercial  laboratories.   This  involves  participating
         in round-robin  methodology studies  and providing  quality
         control check samples to requesting laboratories.

     8.  Evaluating and  discussing the results  of activities  out-
         lined in items  1  through 7 above with  the appropriate
         individuals involved.  When an analysis is out of control
         or a discrepancy  is noted, the coordinator should be noti-
         fied and appropriate corrective action should be  taken.

The coordinator should develop a training program to  ensure a minimal
level of proficiency.  He  must recognize variations in ability  and  pro-
vide training to ensure  that professional skills are  appropriate to  the
task.  Training programs should be administered in order to develop  that
level of competence which  is necessary to carry out assigned  functions.
Moreover, these programs should be carried out  in full cooperation with
USEPA regional analytical  quality control coordinators.

The coordinator should establish basic requirements (equipment, proper
facilities, etc.) for operating a water quality laboratory.  These  re-
quirements should not be included as part of the quality assurance  budget.
Laboratory facilities should provide an environment free from atmospheric
contaminant levels, which  can affect the desired analyses.  The labora-
tory should be cjean, air-conditioned  and/or heated,  and have a well-
lighted work area.  Safety features and other facilities consistent  with
operational requirements should be provided.

The coordinator will implement his planned quality assurance  program with
an initial onsite laboratory evaluation.  Subsequent  performance of  anal-
ysis on audit samples and  participation in split sample programs with the
USEPA regional office should also be required.

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IV.  LABORATORY QUALITY ASSURANCE PROGRAM

The Environmental Monitoring and Support Laboratory (EMSL) has prepared
a handbook for analytical quality control that provides sufficient in-
formation to allow inauguration or reinforcement of a program that will
emphasize early recognition, prevention, and correction of factors lead-
ing to breakdowns in the validity of data products from water and waste-
water laboratories.

A very important step that must be established before proceeding to the
tests and studies discussed in the following paragraphs is the establish-
ment of the precision and accuracy of methods used in the particular an-
alytical laboratory involved.  However, as one parameter is tested and
its testing methods are checked for precision and accuracy, the test
procedures that follow, can be started for that parameter.  After a 6- to
12-month period, all methods used in the laboratory should have been
tested for precision and accuracy, and the following tests and studies
begun.

According to the handbook cited above, actual samples, not standards,
should be used to determine the precision and accuracy of the methods.
The resulting data should be compared with published interlaboratory
precision/accuracy data to determine that the analyses are in control.
Once these data are documented, the procedural  steps that follow should
be practiced on a routine basis.  Check the handbook for specific details.

Quality control check samples (reference samples) are provided as a tech-
nical  service free of charge to the requestor,  and can be obtained through
the appropriate USEPA regional  analytical quality control  coordinator.
Do not use them on a daily basis; rather, use them as  an independent check
on the entire system approximately every 3 to 6 months.  The samples were
prepared as sterile concentrate and are in sealed vials.  Constituents
available include mineral series, mercury, LAS, chlorophyll, and others
to be announced.

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The following studies are for laboratory performance and methods  valida-
tion.  They should be included in the overall  quality assurance effort,
and the results documented to ensure that data are valid.

     1.  Methods Validation Studies.  The laboratory should partici-
         pate in round-robin studies conducted according to official
         programs to determine the interlaboratory precision and
         accuracy of mthods.

     2.  Audit Sampling Programs.  The laboratory should partici-
         pate in the use of split, blind, performance check samples
         and other audit-type samples that are prepared either on
         an intra or interlaboratory basis.  The resulting compara-
         tive data should compare favorably with the established
         precision and accuracy data of the respective measurements.

In terms of day-to-day activities, the normal  working routine should
require:

     1.  That duplicate samples be run approximately 10 to 20 per-
         cent of the time to verify the reproducibility of the re-
         spective methods.  Data should compare favorably with
         initially established precision data.

     2.  That known amounts of standard material be added to samples
         on a 1-to-l concentration basis to verify the ability of
         the method to measure the particular constituent under con-
         sideration.  Again, approximately 10 to 20 percent of the
         time should be spent on this activity.  The resulting data
         should compare favorably with the initially established
         accuracy data.

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     3.  That some systematic, documented method for recording
         quality assurance data be in routine use.  The method
         should be prepared so that it is available for future
         reference and can be readily understood and interpreted
         by all concerned.

V.  QUALITY ASSURANCE IN THE FIELD

A.  General

Quality assurance in the field is probably one of the most slighted as-
pects of any monitoring QA program.  This is  especially important since
it is here that most errors and inconsistencies are found.  All  NURP QA
programs should adequately address QA in the  field.  It is especially
important that standardized routines be developed and reduced to writing
to impart clear understanding to all involved and avoid miscommunication.
Such trite phrases as "manual samples shall  be obtained using best ac-
ceptable procedures" should be avoided, and explicit descriptions used
instead.  The following discussion only serves to highlight some of the
aspects that must be considered.  For a discussion of field procedures
for flow measurement, sampling, etc., refer to the AAPM.

B.  Quality Assurance in Sample Collection

Control checks should be performed during the actual  sample collection.
These checks are used to determine the performance of the  sample collec-
tion system.  In general, the most common errors produced  in monitoring
are usually caused by improper sampling, poor preservation, or lack of
adequate mixing during compositing and testing.  The following checks
will help the QA Coordinator to determine when the sample  collection
system is out-of-control:

     1.  Duplicate Samples.  At selection stations on a random time
         frame, collect duplicate samples using the field  equipment

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                              10
    installed at the site.   If automatic  sampling  equipment  is
    not installed at the site, collect duplicate grab  samples.
    This will provide a proficiency check for  precision.

2.  Split Samples.   Aliquots  of the collected  sample may  be
    given to other  laboratories as  a check on  the  main labora-
    tory procedures.  Differences  between results  can  then be
    evaluated and the cause of the  difference  usually  identified.

3.  Spiked Samples.   Known  amounts  of a particular constituent
    should be added  to an actual  sample or blanks  of deionized
    water at concentrations where  the accuracy of  the  test
    method is satisfactory.  The amount added  should be coor-
    dinated with the laboratory.  This method  will  provide a
    proficiency check for accuracy  of the field sampling
    procedures.

4.  Sample Preservative Blanks.  Acid and other chemical  pre-
    servatives can  become contaminated after a period  of  use
    in the field. The sampler should add the  same quantity of
    preservative to  a sample  of distilled water as  normally
    would be added  to the wastewater sample.   This  preservative
    blank is sent to the laboratory for analysis and the  blank
    is subtracted from the  sample  value.   Liquid chemical pre-
    servatives should be changed every two weeks or sooner if
    contamination occurs.

5.  Precision, Accuracy, and  Control  Charts.   A minimum of
    seven sets each  of comparative  data for duplicates, spikes,
    split samples and blanks  should be collected to define ac-
    ceptable estimates of precision and accuracy criteria for
    data validation.  See EPA's "Handbook for  Analytical
    Quality Control  in Water  and Wastewater,"  or W. J.  Youden's

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                                   11

         "Statistical Techniques for Collaborative Tests,"  for dis-
         cussions of precision, accuracy, and quality control  charts
         and their calculations.

C.  Equipment Calibration

When equipment is used in a monitoring program,  it must be  well  main-
tained and calibrated if readings are to have validity and, therefore,
such efforts form an important part of a quality control  program.   Un-
fortunately, in view of the wide number of equipment types  and designs
that might be employed, the only real guidance that can be  offered is
to follow the manufacturer's directions and specifications.  The impor-
tant thing is that calibration be performed in a systematic fashion and
that the results of all calibrations and checks  be recorded permanently.
The use of equipment tags that indicate when the last calibration  was
performed and where details of the calibration can be found in the per-
manent record is usually warranted.  With the implication that manufac-
turer's specifications should always be followed, a few general
guidelines for field equipment are given below.

     1.  Automatic samplers should have all operating aspects
         checked out in the laboratory before being taken to the
         field.  Equipment used in long-term installations  should
         be checked out at least monthly and often weekly,  depend-
         ing upon design.  Superficial checkout  and maintenance
         should be performed whenever samples are collected.  For
         constant aliquot volume type composites, aliquot volume
         should be verified in the field after installation.  Sam-
         pling equipment should be recalibrated  immediately after
         use in the field.

     2.  Flow-measuring devices should be calibrated immediately
         before and after use in the field.  The frequency  of  de-
         veloping full range calibration curves  will  depend upon

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                                   12
         the type of device involved.   At least three  spot  checks
         (one in the lower quarter of  range,  one near  midrange,
         and one in the upper quarter  of range) are  usually re-
         quired to verify a calibration curve established earlier
         and for large, fixed flow measurement stations.

     3.  Direct-reading field instruments should be  calibrated im-
         mediately before and after use in the field.   In addition,
         spot checks'should be made at reasonable intervals through-
         out the sampling schedule.

     4.  Fixed continuous monitoring devices  should  be calibrated
         in the laboratory prior to installation. Wherever possi-
         ble, results  should be verified by approved manual  method-
         ology.  The calibration of sensors should be  checked' at
         least weekly, and preferably  on a daily basis.

A calibration plan should be developed and implemented for  all field  an-
alysis test equipment and calibration  standards to include:   calibration
and maintenance intervals; listing of  required calibration  standards;
environmental conditions requiring calibration; and  a  documentation
record system.

Written calibration procedures should  be provided for  all measuring and
test equipment.  A procedure should:

     1.  Specify where the procedure is applicable,  e.g., free re-
         sidual chlorine by amperometric titration at  power plant
         cooling water effluents.

     2.  Provide a brief description of the calibration  procedure.
         A copy of the manufacturer's  instructions is  usually
         adequate.

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                                   13
     3.  List calibration standards, reagents, and accessory equip-
         ment required.

     4.  Specify the documentation, including an example of the
         format used in the field quality assurance log book.

Field equipment should be labeled to indicate the calibration  date, when
calibration expires and when maintenance is due.

Table I summarizes quality assurance procedures for field analyses  gen-
erally conducted during sampling inspections.

D.  Sample Preservation and Handling

Having collected a representative sample in question, .there remains the
problem of sample preservation and analysis.  It is a  practical  impossi-
bility either to perform instant analyses of the sample on the spot or
to completely and unequivocally preserve it for subsequent examination.
Preservative techniques can only retard the chemical  and biological
changes that inevitably continue following extraction  of the sample from
its parent source.  In the former case, changes occur  that are a func-
tion of the physical conditions - metal cations may precipitate as  hy-
droxides or form complexes with other .constituents; cations or anions
may change valence states under certain reducing or oxidizing  conditions;
constituents may dissolve or volatize with time, and so on. In the lat-
ter case, biological changes taking place may change the valence state
of an element or radical; soluble constituents may be  converted to  or-
ganically bound materials in cell structures; cell lysis may result in
release of cellular material into solution, etc.

Preservation methods are relatively limited and are generally  intended
to retard biological action, retard hydrolysis of chemical  compounds and
complexes, and reduce volatility of constituents.   They are generally

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               TABLE  I.  QUALITY ASSURANCE PROCEDURES FOR FIELD ANALYSIS AND EQUIPMENT
      Parameter
                     General
                                                            Quarterly
1.   Dissolved  Oxygen
    (a)
Membrane
Electrode
    (b)
Winkler-Azide
method
    PH -  Electrode
    Method
Enter the make,
model, serial  and/or
ID number for each
meter in a log book.

Report data to
nearest 0.1 mg/1.
Record data to
nearest 0.1 mg/1
               Enter the make,
               model, serial  and/or
               ID number for  each
               meter in  a log book.
  (i)   Calibrate meter  us-
       ing  manufacturer's
       instructions or
       Winkler-Azide method.

 (ii)   Check  membrane for
       air  bubbles and  holes.
       Change membrane  and
       KC1  if necessary.

(iii)   Check  leads, switch
       contracts, etc.  for
       corrosion and shorts
       if meter pointer re-
       mains  offscale.

       Duplicate analysis
       should be run as  a
       precision check.
       Duplicate values
       should agree within
       ±0.2 mg/1.

  (i)   Calibrate the system
       against standard buffer
       solutions of known pH
       value, e.g. ,4,7, and
       9  at the start of a
       sampling run.
Check instrument cali-
bration and linerarity
using a series of at
least three dissolved
oxygen standards.
                                                      Take  all  meters  to  the
                                                      laboratory  for mainte-
                                                      nance,  calibration, and
                                                      quality control  checks.

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          TABLE I.   QUALITY  ASSURANCE  PROCEDURES  FOR  FIELD ANALYSIS  AND  EQUIPMENT  (Cont'd)
      Parameter
General
Quarterly
2.   PH (Cont'd)
                 (ii)  Periodically check the
                       buffers during the
                       sample run and record
                       the data in the log
                       sheet or book.

                (iii)  Be on the alert for er-
                       ratic meter response
                       arising from weak batter-
                       ies, cracked electrode,
                       fouling, etc.

                 (iv)  Check response and lin-
                       earity following highly
                       acidic or alkaline sam-
                       ples.  Allow additional
                       time for equilibration.

                  (v)  Check against the clos-
                       est reference solution
                       each time a violation is
                       found.

                 (vi)  Rinse electrodes thor-
                       oughly between samples
                       and after calibration.

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          TABLE  I.   QUALITY ASSURANCE PROCEDURES FOR FIELD ANALYSIS AND EQUIPMENT (Cont'd)
      Parameter
      General
                                    Quarterly
3.   Conductivity
    Residual  Chlorine
    Amperometric
    Titration
Enter the make,
model, serial  and/or
ID number for each
meter in a log book.
Enter the make,
model, ID and/or
serial number of
each titration ap-
paratus in a log
book.  Report re-
sults to nearest
0.01 mg/1.
(i)  Standardize with KC1
     standards having similar
     specific conductance
     values to those antici-
     pated in the samples.
     Calculate the cell  con-
     stant using two differ-
     ent standards.

     Cell  Constant = Stand-
     ard Value/Actual Value

     Specific Conductance  =
     Reading x Cell  Constant
                                              (ii)  Rinse cell  after sample
                                                    to prevent  carryover.
(i)   Refer to instrument
     manufacturer's  in-
     structions  for  proper
     operation and calibra-
     tion procedures.
Take all meters to lab
for maintenance, cal-
ibration and quality
control checks.
Check temperature
compensation.

Check date of last
platinizing and re-
platinizing if
necessary.

Analyze NBS or EPA
reference standard and
record actual vs ob-
served readings in the
log.

Biweekly:  Return in-
strument to lab for
maintenance and addi-
tion of fresh, stand-
ardized reagents.

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          TABLE  I.   QUALITY ASSURANCE PROCEDURES FOR FIELD ANALYSIS AND EQUIPMENT (Cont'd)
      Parameter
      General
                                   Quarterly
5.   Temperature
    (a)   Manual
Enter the make,
model, serial
number and/or ID
number and temper-
ature range for
each thermometer.

All standardization
shall be against a
NBS or NBS calibrated
thermometer.  Readings
shall agree within
±1°C.  If enforcement
action is anticipated
calibrate the ther-
mometer before and
after analysis.  All
data shall be read to
the nearest 1°C.  Re-
port data between 10° -
99°C to two significant
figures .
(i)   Check  for  air  spaces
     or bubbles  in  the  col
     umn, cracks, etc.
     Compare  with a known
     source if  available.
Biweekly:  Check at two
temperatures against a
NBS or equivalent
thermometer.  Enter
data in a log book.
                                                                             Temperature readings
                                                                             shall agree within
                                                                             ±1°C or the thermometer
                                                                             shall be replaced or
                                                                             recalibrated.

                                                                             Initially and Biannually;

                                                                             Accuracy shall be de-
                                                                             termined throughout the
                                                                             expected working range
                                                                             0° to 50°C.  A minimum
                                                                             of three temperatures
                                                                             within the range should
                                                                             be used to verify ac-
                                                                             curacy.  Preferable
                                                                             ranges are:  5° - 10°,
                                                                             15° - 25°, 35° - 45°C.

-------
      TABLE I.   QUALITY ASSURANCE PROCEDURES FOR FIELD ANALYSIS AND EQUIPMENT (Cont'd)
  Parameter
      General
                                     Quarterly
(b)  Thermistors;
     Thermographs,
     etc.
Flow Measurement
Automatic
Samplers
Enter the make,  model ,
serial  and/or ID num-
ber of the instrument
in a log book.   All
standardization  shall
be against a NBS or
NBS calibrated  ther-
mometer.  Readings
should agree within
±1°C.  If enforcement
action is anticipated
refer to the procedure
listed in 5(a)  above.

Enter the make,  model,
serial  and/or ID num-
ber of each flow mea-
surement instrument
in a log book.
Enter the make,  model,
serial  and/or ID num-
ber of each sampler in
a log book.
Check thermistor or sens-
ing device for response
and operation according
to the manufacturer's
instructions.  Record ac-
tual vs standard temper-
ature in log book.
Install the device in
accordance with the
manufacturer's instruc-
tions and with the pro-
cedures given in
Section VI of this manual.

Inspect equipment for proper
functioning, inspect intake
and sample transport tubing
and clean as required.
Initially and
Biannually:

Accuracy shall be de-
termined throughout the
expected working range
0° to 50°C.  A minimum
of three temperatures
within the range should
be used to verify ac-
curacy.  Preferable
             5° - 10°,
                 45°C
                                                                         ranges are:
                                                                         1 K°
                                                                             - 25°, 35° -
Annually:

Affix record of cali-
bration NBS, manufac-
turer or other, to the
instrument log.

Check intake velocity
vs head (minimum of
three samples), and
clock time setting vs
actual time interval.
                                                                                                    00

-------
                                   19
limited to pH control, chemical  addition,  refrigeration,  and  freezing.
EMSL in its Methods for Chemical  Analysis  of Water  and Waste  has  com-
piled a list of recommendations  for preservation  of samples according
to the measurement analysis to be performed.  In  order to provide an
overview for some common parameters, this  list has  been  reproduced here
as Table II.  For other parameters  and program design, reference  should
be made to the Parameter Handbook of the AAPM.

Proper sample handling is also essential to  successful results  from any
monitoring program.  Great pains  taken in  all  other areas may be  for
nought if samples are accidentally exchanged or otherwise misidentified.
The same sample identification system obviously would not be  suitable
for all types of monitoring programs all across the country,  but  every
program must have one, and it should be thoroughly  understood by  all in-
volved.  A few general guidelines are given  below.

     1.  Each sample container must have a designation,  normally  a
         number, that uniquely distinguishes it from all  other
         samples in the program.

     2.  When frequent sampling over a long  time  period  is  involved,
         consideration should be  given to  incorporating  a temporal
         indication as a part of  the sample  identification  number;
         e.g., the number of the  week in a year,  the last two dig-
         its of the year, etc.  The temptation to code too  much in-
         formation about the sample into its identification number
         must be resisted, however, or else  the risk of  mixups  due
         to unauthorized abbreviations becomes too  great.

     3.  Consideration should be  given to  the use of preprinted,
         stickyback labels in many instances.   Be certain,  however,
         that they are waterproof.

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                           20
TABLE II.  RECOMMENDATION FOR SAMPLING AND PRESERVATION
         OF SAMPLES ACCORDING TO MEASUREMENT1
Measurement
Aci di ty
Alkalinity
Arsenic
BOD
Bromide
COD
Chloride
Chlorine Req
Color
Cyanides
Dissolved Oxygen
Probe
Winkler
Fluoride
Hardness
Iodide
MBAS
Metals
Dissolved
Suspended
Total
Vol
Req
(ml)
100
100
100
1000
100
50
50
50
50
500

300
300
300
100
100
250

200

100
Container
P,G2
P,G
P,G
P,G
P,G
P,G
P,G
P,G
P,6
P,G

G only
G only
P,G
P,G
P,G
P.G

P,G


Preservative
Cool, 4°C
Cool, 4°C
HN03 to pH<2
Cool, 4°C
Cool, 4°C
H2S04 to pH<2
None Req
Det on Site
Cool, 4°C
Cool, 4°C
NaOH to pH 12

Det on site
Fix on site
Cool, 4°C
Cool, 4°C
HN03 to pH<2
Cool, 4°C
Cool, 4°C

Filter on site
HN03 to pH<2
Filter on site
HNOQ to pH<2
Holding
Time6
24 Hr
24 Hr
6 Mo
6 Hr3
24 Hr
7 Days
7 Days
No Holding
24 Hr
24 Hr-

No Holding
4-8 Hr
7 Days
7 Days
24 Hr
24 Hr

6 Mo
6 Mo
5 Mo

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                           21
TABLE II.  RECOMMENDATION FOR SAMPLING AND PRESERVATION
     OF SAMPLES ACCORDING TO MEASUREMENT1  (Cont'd)
Measurement
Mercury
Dissolved

Total

Nitrogen
Ammonia
Kjeldahl
Nitrate
Nitrite
NTA
Oil and Greese

Organic Carbon
PH
Phenol ics
Vol
Req
(ml)

100

100


400
500
100
50
50
1000

25
25
500
Container Preservative

P,G Filter
HN03 to pH<2

P,G HN03 to pH<2


P,G Cool, 4°C
H2S04 to pH<2
P,G Cool, 4°C
H2S04 to pH<2
P,G Cool, 4°C
H2S04 to pH<2
P,G Cool, 4°C
P,G Cool, 4°C
G only Cool , 4°C
H2S04 or
HC1 to pH<2
P,G , Cool, 4°C
H2S04 to pH<2
P,G Cool, 4°C
Det on site
G only Cool 4°C
Holding
Time6

38 Days
(Glass)
13 Days
(Hard
Plastic)
38 Days
(Glass)
13 Days
(Hard
Plastic)

24 Hrk
7 Days
24 Hr4
24 Hr4
24 Hr
24 Hr

24 Hr
6 Hr3
24 Hr
                                  H3P04 to pH<4
                                  l.Og CuS04/l

-------
                           22
TABLE II.  RECOMMENDATION FOR SAMPLING AND PRESERVATION
     OF SAMPLES ACCORDING TO MEASUREMENT1  (Cont'd)
Measurement
Phosphorus
Ortho-
phosphate,
Dissolved
Hydrolyzable

Total
Total ,
Dissolved
Residue
Filterable
Non- Filterable
Total
Volatile
Settleable Matter
Selenium
Silica
Specific
Conductance
Sulfate
Sulfide

Sulfite
Temperature
Vol
Req
(ml)


50
50

50
50

100
100
100
100
1000
50
50
100
50
500

50
1000
Container


P,G
P,G

P,G
P,G

P,G
P,G
P,G
P,G
P,G
P,G
P only
P,G
P,G
P,G

P,G
P,G
Preservative


Filter on site
Cool, 4°C
Cool,4°C
HpSO. to pH<2
Cool , 4°C
Filter on site
Cool, 4°C

Cool, 4°C
Cool, 4°C
Cool, 4°C
Cool, 4°C
None Req
HN03 to pH<2
Cool, 4°C
Cool, 4°C
Cool, 4°C
2 ml zinc
acetate
Det on site
Det on site
Holding
Time6


24 Hr4
24 Hr4

7 Days
24 Hr1*

7 Days
7 Days
7 Days
7 Days
24 Hr
6 Mo
7 Days
24 Hr5
7 Days
24 Hr

No Holding
No Holding

-------
                                 23
      TABLE II.  RECOMMENDATION FOR SAMPLING AND PRESERVATION
           OF SAMPLES ACCORDING TO MEASUREMENT1  (Cont'd)
Measurement
Threshold Odor
Turbidity
Vol
Req
(ml)
200
100
Container
G only
P,G
Preservative
Cool,
Cool ,
4°C
4°C
Holding
Time6
24 Hr
7 Days
1  More specific instructions for preservation  and  sampling  are
   found with each procedure as  detailed in  this  manual.   A  general
   discussion on sampling water  and industrial  wastewater  may  be
   found in ASTM, Part 23, p. 72-91 (1973).

2  Plastic or Glass

3  If samples cannot be returned to the  laboratory  in  less than
   6 hours and holding time exceeds this limit,  the final  reported
   data should indicate the actual  holding time.

"*  Mercuric chloride may be used as an alternate  preservative  at a
   concentration of 40 mg/1, especially  if a  longer holding  time is
   required.  However, the use of mercuric chloride is  discouraged
   whenever possible.

5  If the sample is stabilized by cooling, it should be warmed to
   25°C for reading, or temperature correction  made and results
   reported at 25°C.

6  It has been shown that samples properly preserved may be  held
   for extended periods beyond the recommended  holding  time.

-------
                                   24
     4.  The use of color-coded labels has  been successful  where sample
         splitting or different preservation techniques  are employed.
         In the latter case,  for example,  a green label  could indicate
         that nitric acid had been added and that,  therefore, an analyst
         could obtain aliquots from this sample for metal  analyses,  etc.

     5.  The type of sample,  date, and any  preservatives added should
         be written on the sample label  in  the field.  Additional  in-
         formation should be  noted in the field notebook and on supple-
         mental forms where used.

     6.  The foregoing should be observed in addition  to any chain-
         of-custody procedures that are involved.

E.   Parameters Requiring Special Precautions

     1.  Organics.  Preservatives, holding  times, sampling procedures,
         and sample aliquots  or volume for  specific organic analysis
         should be determined prior to each survey after consultation
         with appropriate lab personnel.  The survey leader should
         provide, if possible, the following information:   raw prod-
         ucts; chemical  processes; and types of wastewater treatment.
         This will assist the laboratory in making their recommenda-
         tions regarding sampling and handling procedures.   Normally,
         a one to four liter  grab sample,  collected in a glass jar
         with a teflon or cleaned aluminum  foil lined  screw cap, will
         provide a sufficient sample volume.  Normally,  if biological
         activity cannot be stopped by addition of a preservative,
         samples should be iced until analysis and received in the
         laboratory within 24 hours.

     2.  Acidity - Alkalinity.  Compositing of grab samples for acidity,
         alkalinity, and suspended solids analysis should not be done
         if a waste discharge varies outside the pH range specified

-------
                              25
    in NPDES permits.  Mixing acid grab samples with neutral or
    basic grab samples changes the acidity-alkalinity relation-
    ship and results in a composite sample which may not be rep-
    resentative of the discharge during the compositing period.
    The acid-base reaction may also dissolve a portion of the
    inorganic solids.  Thus, a discharge which varies outside
    the pH range specified in the NPDES permit should be ana-
    lyzed for acidity, alkalinity and suspended solids on an
    individual "grab" sample basis.

3.  Miscellaneous Parameters.  Based on present knowledge,  the
    following parameters should not be collected using automatic
    samples but should be preserved at the time of sample col-
    lection whether the sample is a grab sample or a composite
    of grab samples.

    (a)  Dissolved Parameters
    Samples should be membrane filtered at the time of collec-
    tion, if at all  possible, and composited if necessary under
    acidified conditions.  In any case, preservation should not
    be performed until  after filtration.

    (b)  Mercury, Total
    Samples for mercury analysis must be acidified at the time
    of collection.  The addition of potassium dichromate will
    help stabilize dissolved mercury, see El-Awady, et.  al.

    (c)  Phenolics and Cyanides
    Simple phenolic compounds and free cyanide may signifi-
    cantly degrade if not preserved at the time of sample col-
    lection.   If the sample contains residual  chlorine,  it  is
    also necessary to dechlorinate the sample prior to

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                                   26
         preservation.  Standard Methods recommends the use of
         ferrous sulfate as a dechlorination agent for phenolics
         and ascorbic acid for cyanide.

         (d)  Sulfide and Sulfite
         Table II lists cooling to 4 degrees Centigrade as the pre-
         servative for sulfide, while there is no acceptable preser-
         vative listed for sulfite and the sample must be analyzed
         at the time of collection.

VI.  CHAIN OF CUSTODY PROCEDURES

Although strict Chain of Custody procedures will in all likelyhood not
be warranted for most NURP designated prototype projects, the procedures
developed by the USEPA of Enforcement should be thoroughly reviewed and
used as a framework for developing sample handling procedures for each
project.  Recommended Chain of Custody procedures as presented in the
USEPA NPDES Compliance Sampling Inspection Manual are presented below.

A.  Introduction

As in any other activity that may be used to support litigation, regula-
tory agencies must be able to provide the chain of possession and cus-
tody of any samples which are offered for evidence or which form the
basis of analytical test results introduced into evidence in any water
pollution case.  It is imperative that written procedures be available
and followed whenever evidence samples are collected, transferred,
stored, analyzed, or destroyed.  The primary objective of these proce-
dures is to create an accurate written record which can be used to
trace the possession and handling of the sample from the moment of its
collection through analysis and its introduction as evidence.

-------
                                   27

A sample is in someone's "custody" if:

     1.  It is in one's actual physical possession; or

     2.  It is in one's view, after being in one's physical
         possession, or

     3.  It is in one's physical possession and then locked up so
         that no one can tamper with it; or

     4.  It is kept in a secured, area restricted to authorized
         personnel only.

B.  Survey Planning and Preparation

The evidence gathering portion of a survey should be characterized by
the conditions stipulated in the permit or the minimum number of samples
required to give a fair representation of the wastewater quality.  The
number of samples and sampling locations, determined prior to the sur-
vey, must satisfy the requirements for NPDES monitoring or for estab-
lishing a civil or criminal violation.

A copy of the study plan should be distributed to all survey partici-
pants in advance of the survey date.  A pre-survey briefing is helpful
to reappraise survey participants of the objectives, sampling locations
and chain of custody procedures that will be used.

C.  Sampling Collection, Handling and  Identification

     1.  It is important that a minimum number of persons be involved
         in sample collection and handling.  Guidelines established
         in this manual for sample collection, preservation and hand-
         ling should be used.  Field records should be completed at
         the time the sample is collected and should be signed or

-------
                              28
    initialed, including the date and time, by the sample col-
    lector(s).  Field records should contain the following
    information:

    (a)  unique sample or log number;
    (b)  date and time;
    (c)  source of sample (including name, location and sample
         type);
    (d)  preservative used;
    (e)  analyses required;
    (f)  name of collector(s);
    (g)  pertinent field data (pH, DO, Cl  residual, etc.);
    (h)  serial numbers on seals and transportation cases.

2.  Each sample is identified by affixing  a pressure sensitive
    gummed label  or standardized tag on the container(s).   This
    label  should  contain the sample identification number, date
    and time of sample collection, source  of sample, preserva-
    tion used and the collector(s)' initial(s).   Analysis re-
    quired should be identified.  Where a  label  is not available,
    the same information should be affixed to the sample con-
    tainer with an indelible, water proof, marking pen.  Examples
    of sample identification tags are illustrated in Figure I.

3.  The sample container should then be placed in a transporta-
    tion case along with the chain of custody record form, per-
    tinent field  records and analysis request form as needed.
    All records should be filled out legibly in  pen.

    The use of the locked and sealed chests will  eliminate the
    need for close control  of individual sample  containers.
    However, there will undoubtedly be occasions  when the use

-------
                    29
EPA,
Z Station No. Date Time Sequence No.
f
2 Station Location
n,a».
Csmp,

BOD M,»»U Remarb /Preservative:
Solidi _,, . u . Gil «n«J Gr*«*«
COD D 0
Nutrient* 	 Bflct,


Samplers
GENERAL CHEMISTRY
1
2 Official Sample No. <
O ui
0 g 1

rf «J 	 1
.
^ /)u
6 a
UI 3
* 0

Da
-------
                                   30
         of a chest is inconvenient.  On those occasions, the sampler
         should place a seal around the cap of the individual sample
         container which would indicate tampering if removed.

     4.  When samples are composited over a time period, unsealed
         samples can be transferred from one crew to the next crew.
         A list of samples will be made by the transferring crew
         and signed for by a member of the receiving crew.   They will
         either transfer the samples to another crew or deliver them
         to laboratory personnel  who will then acknowledge receipt
         in a similar manner.

     5.  Color slides or photographs taken of the sample outfall loca-
         tion and of any visible  pollution are recommended to facili-
         tate identification and  later recollection by the inspector.
         A photograph log should  be made at the time the photo is
         taken so that this information can be written later on the
         back of the photo or the margin of the slide.  This should
         include the signature of the photographer, time, date, site
         location and brief description of the subject of the photo.
         Photographs and written  records, which may be used as evi-
         dence, should be handled in such a way that chain of custody
         can be established.

D.  Transfer of Custody and Shipment

     1.  When transferring the possession of the samples, the trans-
         feree must sign and record the date and time on the chain of
         custody record.   Custody transfer, if made to a sample
         custodian in the field,  should account for each individual
         sample, although samples may be transferred as a group.
         Every person who takes custody must fill  in the appropriate
         section of the Chain of  Custody Record.  To prevent undue

-------
                                   31
         proliferation of custody records, the number of custodians
         in the chain of possession should be as few as possible.

     2.  The field custodian or field inspector, if a custodian has
         not been assigned, is responsible for properly packaging
         and dispatching samples to the appropriate laboratory for
         analysis.

         This responsibility includes filling out, dating and signing,
         the appropriate portion of the Chain of Custody Record.   A
         Chain of Custody Record format containing the necessary pro-
         cedural elements is illustrated in Figure 2.

     3.  All packages sent to the laboratory should be accompanied by
         the Chain of Custody Record and other pertinent forms.  A
         copy of these forms should be retained by the origination
         office (either carbon or photo copy).

     4.  Mailed packages can be registered with return receipt re-
         quested.  If packages are sent by common carrier, receipts
         should be retained as part of the permanent chain of custody
         documentation.

     5.  Samples to be shipped must be so packed as not to break  and
         the package so sealed or locked that any evidence or tamper-
         ing may be readily detected.

E.  Laboratory Custody Procedures

     1.  A specific person shall be designated custodian and an al-
         ternate designated to act as custodian in the custodian's
         absence.  All incoming samples shall be received by the
         custodian, who shall indicate receipt by signing the

-------
                   32
     CHAIN  OF  CUSTODY RECORD
SURVEY
STATION
NUMBER












STATION LOCATION












DATE












Relinquished by: (Signomn)
Relinquished by: /s,g/wiu/-»i
Relinquished by: (s;9noiu.-«;
Relinquished by: (Signatun)
Dispatched by: isignotun)
Method of Shipment:
Date;
TIME












SAMPLERS: is**,**)
SAMPIE TYPE
Water
Comp.












Crab.












Air












SEO.
NO.












NO. OF
CONTAINERS












ANALYSIS
REQUIRED












Received by: (s.flnoru«j
Received by: (i;ono
-------
                              33
    accompanying custody forms and who shall retain the signed
    forms as permanent records.

2.  The sample custodian shall maintain a permanent log book to
    record, for each sample, the person delivering the sample,
    the person receiving the sample, date and time received,
    source of sample, sample identification or log number, how
    transmitted to the laboratory and condition received
    (sealed, unsealed broken container, or other pertinent
    remarks).  A standardized format should be established for
    log book entries.

3.  A clean, dry, isolated room, building, and/or refrigerated
    space that can be securely locked from the outside shall be
    designated as a "sample storage security area".

4.  The custodian shall  ensure that heat-sensitive, light-
    sensitive samples, radioactive, or other sample materials
    having unusual physical characteristics, or requiring
    special handling, are properly stored and maintained prior
    to analysis.

5.  Distribution of samples to the section chiefs who are re-
    sponsible for the laboratory performing the analyses shall
    be made only by the custodian.

6.  The laboratory area shall be maintained as a secured area,
    restricted to authorized personnel only.

7.  Laboratory personnel are responsible for the care and cus-
    tody of the sample once it is received by them and shall be
    prepared to testify that the sample was in their possession
    and view or secured in the laboratory at all times from the

-------
                                   34
         moment it was received from the custodian until  the time
         that the analyses are completed.

     8.  Once the sample analyses are completed, the unused portion
         of the sample, together with all identifying labels, must
         be returned to the custodian.  The returned tagged samples
         should be retained in the custody room until permission to
         destroy the sample is received by the custodian.

     9.  Samples shall be destroyed only upon the order of the
         Laboratory Director, in consultation with previously des-
         ignated Enforcement Officials, or when it is certain that
         the information is no longer required or the samples have
         deteriorated.  The same procedure is true for tags and
         laboratory records.

F.  Evidentiary Considerations

Reducing chain of custody procedures as well  as the various promulgated
laboratory analytical procedures to writing will facilitate the admis-
sion of evidence under rule 803(6) of the Federal Rules of Evidence
(PL. 93-575).  Under this statute, written records of regularly con-
ducted business activities may be introduced into evidence as an ex-
ception to the "Hearsay Rules" without the testimony of the person(s)
who made the record.  Although preferable, it is not always possible to
have the individuals who collected, kept, and analyzed samples testify
in court.  In addition, if the opposing party does not intend to con-
test the integrity of the sample or testing evidence, admission under
the Rule 803(6) can save a great deal of trial time.  For these reasons,
it is important that the procedures followed in the collection and ana-
lysis of evidentiary samples be standardized and described in an in-
struction manual which, if need be, can be offered as evidence of the
"regularly conducted business activity" followed by the lab or office
in generating any given record.

-------
                                   35
In criminal cases however, records and reports of matters observed by
police officers and other law enforcement personnel are not included
under the business record exceptions to the "Hearsay Rule" previously
cited (see Rule 803(8), P.L. 93-595).  It is arguable that those por-
tions of the compliance inspection report dealing with matters other
than sampling and analysis results come within this exception.  For this
reason, in criminal actions records and reports of matter observed by
field investigators may not be admissible and the evidence may still
have to be presented in the form of oral testimony by the person(s) who
made the record or reports, even though the materials come within the
definition of business records.  In a criminal proceeding, the opposing
counsel may be able to obtain copies of reports prepared by witnesses,
even if the witness does not refer to the records while testifying, and
if obtained, the records may be used for cross-examination purposes.

Admission of records is not automatic under either of these sections.
The business records section authorized admission "unless the source of
information or the method or circumstances of preparation indicate lack
of trustworthiness,"  and the caveat under the public records exception
reads "unless the sources of information or other circumstances indicate
lack of trustworthiness."

Thus, whether or not the inspector anticipates that his or her compliance
inspection report will be introduced as evidence, he or she should make
certain that the report is as accurate and objective as possible.

VII.  SAMPLING EQUIPMENT CLEANING

The proper cleaning of all equipment used in the sampling of water and
wastewater is essential to ensuring valid results from laboratory ana-
lyses.  Cleaning protocols should be developed for all sampling equip-
ment early in the design of the monitoring program.  Here, also, the
laboratory analyst should be consulted, both to ensure that the

-------
                                   36

procedures and techniques are adequate as well as to avoid including
practices that are not warranted in view of the analyses to be
performed.

As an example, Lair has set down the standard operating procedures for
the cleaning of sample bottles and field equipment used by USEPA
Region IV Surveillance and Analysis field personnel  engaged in NPDES
compliance monitoring.  They are reproduced below for a typical auto-
matic sampler (manufactured by ISCO) and related sampling equipment.

2-1/2 Gallon Pyrex Glass Composite Bottles

     1.  Rinse twice with spectro grade acetone.

     2.  Rinse throughly with hot tap water using a  bottle brush to
         remove particulate matter and surface film.

     3.  Rinse thoroughly three times with tap water.

     4.  Acid wash with at least 20-percent hydrochloric acid.

     5.  Rinse thoroughly three times with tap water.

     6.  Rinse thoroughly three times with distilled water.

     7.  Rinse thoroughly with petroleum ether and dry by pulling
         room air through bottle.

     8.  Dry in drying oven overnight.

     9.  Cap with aluminum foil.

-------
                                   37

ISCO Glass Sampler Bottles

     1.  One spectro grade  acetone rinse.
     2.  Dishwasher cycle (wash  and tap  water  rinse,  no  detergent).
     3.  Acid rinse with at least 20-percent hydrochloric acid.
     4.  Dishwasher cycle,  tap and distilled water  rinse cycle,
         no detergent.
     5.  Replace in covered ISCO bases.

Sample Tubing (1/4. 3/8, or 1/8  pexcon or  tygon)

     1.  Do not reuse sample tubing.  No cleaning required.  New
         sample tubing  is to be  used for each  new sampling setup.

     2.  Use Teflon tubing  where samples for organics are to be
         collected.

ISCO Pump Tubing

     1.  Rinse by pumping hot tap water  through  tubing for at least
         2 minutes.

     2.  Acid wash tubing by pumping at  least  a  20-percent solution
         of hydrochloric acid through tubing for at least 2 minutes,

     3.  Rinse by pumping hot tap water  through  tubing for at least
         2 minutes.

     4.  Rinse by pumping distilled water  through tubing for at
         least 2 minutes.

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                                   38

Teflon Sample Tubing

     1.  Teflon sample tubing should be  cleaned  in  the  same manner
         as the 2-1/2-gallon  Pyrex sample  containers.

ISCO Rotary Funnel  and Distributor

     1.  Clean with hexane to remove any grease  deposits.

     2.  Rinse thoroughly with hot water and a bottle brush to
         remove particulate matter and surface films.

     3.  Use a squeeze bottle of 20-percent hydrochloric  acid and
         rinse thoroughly, rinse funnel  as  well  as  funnel  and
         distributor depressions.

     4.  Rinse thoroughly with tap water.

     5.  Rinse thoroughly with distilled water.

     6.  Replace in sampler.

ISCO Sample Headers

     1.  Rinse entire  header  with  hexane or petroleum ether.

     2.  Disassemble header and rinse thoroughly with hot  tap water,
         using a bottle brush to remove  particulate matter and
         surface films.

     3.  Rinse the  plastic portion of the  header with at  least  a
         20-percent solution  of hydrocholoric acid. Do not use
         acid on the metal parts.

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                                   39

     4.   Rinse thoroughly  with  tap  water.

     5.   Reassemble header.

     6.   Rinse all  header  parts thoroughly with  distilled water.

One-Gallon Plastic  Sample  Containers

     1.   Use only new bottles when  sampling wastewater sources.

One-Quart Wide-Mouth Bottles  for Organics, Pesticides, Oil, and Grease
Samples

     1.   Use only new bottles with  Teflon liners.
     2.   Rinse twice with  petroleum ether and  allow  to dry.

One-Pint Narrow-Mouth Bottles  for Phenol Samples

     1.   Use new bottles only.

One-Pint Narrow-Mouth Mercury Sample Bottles

     1.   Use only new bottles.
     2.   Rinse with at least  20-percent  nitric acid.
     3.   Rinse at least three times with distilled water.

One-Liter Plastic Storemore Cyanide Sample Bottles

     1.   Use only new bottles.

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                                   40
VIII.  QUALITY ASSURANCE COSTS

It is impossible to provide absolute cost estimates in  dollars  for a
quality assurance program.  Cost/manpower ratios  can be used,  however,
to help in estimating or determining if resource  allocations  are in
balance to ensure that the necessary emphasis  is  being  placed  on quality
control.

In terms  of management budgets, a cost ratio of approximately  10 percent
monies/manpower to total monitoring budget indicates that there is a
sufficient response to develop a minimal  water quality  assurance pro-
gram.  This is an average figure since resources  will  vary according  to
the stage of the program and to the program work  schedule.  In  addition,
it should be recognized that individual elements  of the overall quality
assurance effort will vary with time and with  phases of the program,
i.e., management, field sampling laboratory analysis,  data handling,
etc.  For programs where there is considerable emphasis on litigation
data, quality control cost ratios of one-third or more  might  be appro-
priate.  Average ratios for a rather complete  quality  assurance program
will usually fall in the 15- to 20-percent range.

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                                   41
                              REFERENCES
Model State Water Monitoring Program,  U.S.  Environmental Protection
Agency, Office of Water and Hazardous  Materials, Monitoring and Data
Support Division, Washington, D.C.   EPA-440/9-74-002,  (1975).

Handbook For Analytical Quality Control  In  Water And Wastewater
Laboratories, U.S. Environmental  Protection Agency, Technology
Transfer, Washington,  D.C.   (1972).

Quality Assurance Handbook  For Air  Pollution  Measurement Systems.
Volume I. Principles.  U.S.  Environmental  Protection Agency, Office of
Research and Development,  Environmental  Monitoring & Support Lab,
Research Triangle Park, N.C., EPA-600/9-76-005,  (1976).

Youden, W. J., "Statistical Techniques  For  Collaborative Tests",
Association of Official Analytical  Chemists,  Washington, D.C.  (1973).

El-Awady, A. A., R. B. Miller and M. J.  Carter, "Automated Method for
the Determination of Total  and Inorganic Mercury in Water and Wastewater
Samples", Anal. Chem.. Volume 48, No.  1,  110-116, Jan.  1976

Standard Methods For The Examination Of Water And Wastewater^, 14th Ed.,
APHA, Washington, D.C.(1976).

Methods For Chemical Analysis Of Water And  Waste, 1974, U.S.
Environmental Protection Agency,  Office of  Technology  Transfer,
Washington, D.C.  (1974).

Areawide Assessment Procedures Manual,  U.S. Environmental Protection
Agency, Municipal Environmental Research  Laboratory, Cincinnati, OH.
EPA-600/9-76-014 (1976).

NPDES Compliance Sampling Inspection Manual,  U.S. Environmental
Protection Agency, Office of Enforcement, Water Enforcement Compliance
Branch, Washington, D.C.  (1977).

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