vvEPA
Untied States Revised
Environmental Protection April 1991
Agency
Small And Disadvantaged Business Utilization
Doing Business
With EPA
-------
FOREWORD
"Doing Business with EPA" is a publication designed to famliarize
small, small disadvantaged, minority and women-owned firms with
the Agency's acquisition program.
This publication has been developed for the express purpose
of aiding prospective small, small disadvantaged, minority and
women-owned firms in their efforts to become contractually
involved in the Agency's acquisition activities. In this
directory, you will find information on the Agency's policies,
procedures and practices. Additionally, it provides listings
of the Headquarters, Regional and field installations user-
office contacts under the various categories of products and
services acquired by the Agency,
We hope that this publication will be helpful to you in your
itempts to do business with this Agency.
John M. Ropes
Di rector
Office of Small and Disadvantaged
Business Utilization
Printed on Recycled Paper
-------
TABLE OF CONTENTS
Regulations Governing EPA Acquisitions 1
Competition for EPA Contracts 1
Procurement Automated Source System 1
Sealed Bidding 2
Negotiation Method 2
Small Business - Small Purchases 2
Competi ti on Advocate 3
Federal Supply Schedule 3
Subcontracting 3
Unsolicited Proposals 4
Architect-Engineer Contracting 4
Commerce Business Daily 5
Office of Small and Disadvantaged Business Utilization 5
Preferential Procurement Programs 6
Responsibilities of EPA Program Managers and Contracting
Officers 7
Commodities and Services Acquired by EPA 8-9
Research Triangle Park, NC 10
Cincinnati, OH 10
Washington, DC 11-12
Regional Requirements 13
EPA Regional and Laboratory Procurement Telephone
Directory 14-17
ii
-------
REGULATIONS GOVERNING EPA ACQUISITIONS
The Federal Acquisition Regulation (FAR) is issued within
applicable laws under the joint authorities of the Administrator
of the General Services Administration, the Secretary of Defense,
and the Administrator for the National Aeronautics and Space
Administration, under the broad policy guidelines of the
Administrator for Federal Procurement Policy. EPA implements
and supplements the FAR through the EPA Acquisition Regulations
(EPAAR), Title 48, Chapter 15.
The FAR is applicable to the Federal civilian agencies and the
Department of Defense (DOD) and is codified in the Code of
Federal Regulations, Title 48, Chapter 1; (Federal Acquisition
Regulation (FAR) System).
COMPETITION FOR EPA CONTRACTS
Purchases are made either by sealed bidding or competitive
proposals (negotiation). EPA seeks to obtain full and open
competition for the acquisition of supplies and services
necessary to meet requirements. Suppliers are notified of
EPA's requirements that are expected to exceed $25,000, through
announcements in the "Commerce Business Daily" published by the
Department of Commerce.
Sealed bidding is performed in accordance with the FAR, Part 14
as supplemented by EPAAR, Part 1514. The competitive proposal
process (negotiation) is governed by FAR, Part 15 as supplemented
by EPAAR, Part 1515.
PROCUREMENT AUTOMATED SOURCE SYSTEM
EPA utilizes the Procurement Automated Source System (PASS),
established by the Small Business Administration (SBA) to aid
small and disadvantaged business utilization. The PASS is
-------
designed to increase government contract and subcontract
opportunities for interested small and disadvantaged firms,
including women-owned businesses. You may register with the
PASS System by requesting a registration form from the U.S.
Small Business Administration, 1441 L Street, N.W., Washington,
D.C. 20416, or from the nearest SBA Regional Office.
SEALED BIDDING
The sealed bidding method of acquisition is used in those
instances where time permits the solicitation, submission, and
evaluation of sealed bids. The award will be made on the basis
of price and price-related factors only; it is not necessary to
conduct discussion with the bidders; and there is a reasonable
expectation of receiving more than one sealed bid.
NEGOTIATION METHOD
The negotiation method of acquisition is used in those instances
where it is impractical to obtain the supplies or services by
sealed bidding. This situation often occurs when there is only
one firm able to furnish a particular item; where definitive
specifications are not available; or when there is an urgent
need for the supplies or services.
Small Purchases and other simplified purchases are performed in
accordance with the FAR Part 13 as supplemented by EPAAR, Part
1513.
SMALL BUSINESS - SMALL PURCHASES
The acquisition of supplies or services that have an anticipated
dollar value of $25,000 or less are generally reserved exclusively
for small business concerns. These purchases are identified as
small business set-asides. Notices of small business set-
asides that are expected to exceed $10,000 are posted for at
least 10 days in the EPA Contracting Office issuing the
solicitation.
-------
COMPETITION ADVOCATE
The EPA fully supports Part 70f Public Law 98-369, Competition
in Contracting Act of 1984. As such, the Director of Procurement
and Contracting Management Division has appointed a Senior
Competition Advocate.
The Competition Advocate is responsible for dismantling barriers
which reduce the opportunity for promoting full and open
competition in the acquisition of products and services by the
Agency.
FEDERAL SUPPLY SCHEDULE
Before acquiring direct purchases from commercial sources, EPA
must determine whether or not the required supplies or services
are available from a Federal Supply Schedule established by the
General Services Administration. Firms interested in doing
business as a Federal Supply Services Contractor should
contact a GSA Business Services Center.
SUBCONTRACTING
Section 211 Subcontracting Provision of Public Law 95-507
requires that all Federal Agencies ensure that their prime
contractors establish specified percentage goals for awarding
subcontracts to qualified small and small disadvantaged firms
in contracts which exceed the statutory threshold of $500,000
(negotiated) (or $1,000,000 in the case of a contract for the
construction of any public facility).
Subcontracting goals are not required in contracts where small
businesses are the prime contractors.
-------
UNSOLICITED PROPOSALS
An important method of doing business with EPA is through the
submission of relevant new ideas and concepts in the form of
unsolicited proposals. Familiarity with EPA programs and
projects may reveal the existence of a mutuality of interest.
If such mutual interest exists, submitting an unsolicited proposal
may be appropriate. Unsolicited proposals should be forwarded to:
U.S. Environmental Protection Agency
Grants Administration Division (PM-216)
Washington, D.C. 20460
Unsolicited Proposals are processed in accordance with the FAR
15.5 and EPAAR part 1515.5.
ARCHITECT-ENGINEER CONTRACTING
EPA has established an Architect-Engineer Selection Board to
support its full range of facilities and construction management
activities. The Board reviews the qualifications of firms
interested in performing architectural or engineering work and
related services. The Architect-Engineer Board maintains a
list of qualified firms for various types of projects.
Standard Form 254 and Standard Form 255 should be forwarded to:
The EPA Facilities Management Branch
(PM-215)
Washington, D.C. 20460
Firms are encouraged to keep their architect-engineer qualification
information current, preferably on an annual basis. Architect-
Engineer requirements are processed in accordance with FAR Part
36 and EPAAR Part 1536.
-------
COMMERCE BUSINESS DAILY
The EPA synopsizes its contracting requirements in the Commerce
Business Daily (CBD). Every Monday through Friday, the Department
of Commerce publishes a list of proposed Government procurements,
subcontracting leads, contract awards, and foreign
business opportunities.
To subscribe, contact the Superintendent of Documents, U.S.
Government Printing Office, Washington, D.C. 20402, and from
field offices of the Department of Commerce. The CBD also is
available at most large Public and Federal Libraries.
OFFICE OF SMALL AND DISADVANTAGED BUSINESS UTILIZATION
The EPA maintains an Office of Small and Disadvantaged Business
Utilization (OSDBU) as mandated under Public Law 95-507 (October
24, 1978). The Director, OSDBU, provides guidance and advice
to Agency program and contracting officials on small and small
disadvantaged business acquisition activities.
It is EPA policy to encourage small business, small disadvantaged
business, women-owned business, and labor surplus area concerns
to participate in all areas of its direct acquisition activity.
If your firm qualifies, please forward a copy of your capability
statement to us for distribution to our program and contracting
officers. Your capability statement will be helpful in developing
vendor source lists for upcoming acquisitions which could result
in increased business opportunities for your firm. Please mail
your capability statement to:
Office of of Small and Disadvantaged Business Utilization
U.S. Environmental Protection Agency
401 M Street, S.W. (A-149C)
Washington, D.C. 20460
Telephone: 703-557-7305
-------
PREFERENTIAL PROCUREMENT PROGRAMS
Federal agencies are required by law to give preference to
certain kinds of businesses in the awarding of contracts.
Certain terms and their meaning must be understood relative to
socioeconomic business development activity:
0 Small Business. A business qualifies as being small if it,
including its affiliates, is independently owned and operated,
is not dominant in the area of business in which it is
bidding on Government contracts, and meets certain other
size-standard criteria established for each industry by the
Small Business Administration (SBA). Size standards are
published in the regulations of SBA (Title 13, CFR Part 121).
0 Socially and Economically Disadvantaged Individuals. A
contractor of the Federal Government shall presume that socially
and economically disadvantaged individuals are (1) Black
Americans, (2) Hispanic Americans, (3) Native Americans
(including American Indians, Eskimos, Aleutes, and Native
Hawaiins), (4) any person who has been determined by the SBA
within the provisions of 13 CFR 124-1-1(3)(i), (5) the 8(a)
program, and (6) members of such minority groups as are
designated as such by the SBA pursuant to the procedure set
forth at 13 CFR 123.1-3(3)(iii).
0 Small Business Owned and Controlled by Socially and Economically
Disadvantaged Individuals. A small business concern owned
and controlled by socially and economically disadvantaged
individuals; a small business concern which is 51 percent
owned by one or more socially and economically disadvantaged
individuals, or in case of any publicly owned business, at
least 51 percent of the stock of which is owned by one or more
socially and economically disadvantaged individuals; and
whose management and daily business operations are controlled
by one or more of such individuals.
-------
o
o
Women-Owned Business. A business that is at least 51 percent
owned by a woman or women who also control and operate it.
"Control" in this context means exercising the power to make
policy decisions. "Operate" in this context means being
actively involved in day-to-day management.
Labor Surplus Area. A civil jurisdiction determined by the
Bureau of Labor Statistics (Department of Labor) to have an
average unemployment rate of 120 percent of the national
average or 10 percent or higher, except that no area will
qualify if the average age unemployment rate is less than
6 percent.
0 Labor Surplus Area Concern. A concern that together with
its first-tier subcontractors will perform work substantially
(at least 50 percent of the costs for manufacturing production
or services) in labor surplus areas.
0 Labor Surplus Areas are those geographical areas identified by
the Department of Labor as areas of concentrated unemployment
or underemployment.
RESPONSIBLITIES OF EPA PROGRAM MANAGERS AND CONTRACTING OFFICERS
Each program's Assistant or Associate Administrator is responsible
for developing its Preferential Procurement Goals on a fiscal year
basis. The goals are developed in consultation with the supporting
Chiefs of Contracting Offices and local Small and Disadvantaged
Business Specialists (SDBS) and the OSDBU. The goal ing process
is performed in accordance with FAR Part 19.2 as supplemented
by EPAAR Part 1519.2.
Request for further information regarding EPA's small and small
disadvantaged programs should be addressed to the following:
Director
Office of Small and Disadvantaged
Business Utilization (A-149C)
U.S. Environmental Protection Agency
401 M Street, S.W.
Washington, D.C. 20460
Telephone: (703) 557-7777
-------
8
COMMODITIES AND SERVICES ACQUIRED BY EPA
The types of commodities and services generally acquired by EPA
are:
0 Research and Development
Pollution Abatement and Control R&D
Air Pollution R&D
Water Pollution R&D
Other Pollution R&D
Other Environment R&D
Biomedical R&D
Other Medical R&D
Other Research and Development
0 Services
Technical Representative Services
Laboratory Testing Services
Other Architect Engineer Services
'ADP Facility Management Services
ADP Systems Development and Programming Services
Other ADP Services
ADP System Analyses
Maintenance of ADP Equipment
Install Computer and Related Equipment
Financial/Auditing Services
Consulting Services
Other Management Services
Air Quality Analyses
Chemical and Biological Studies/Analyses
Environmental Assessments
Environmental Baseline Studies
Environmental Impact Studies
Water Quality Studies
Other Special Studies and Analyses
Quality Assurance Studies and Analyses
-------
Quality Assurance Services
Soil Studies
Cost Benefit Studies
Economic Studies/Analyses
Regulatory Studies
Feasibility Studies
Hazardous Waste and Removal Design Studies
Hazardous Removal Services
Electrical Services
Custodial - Janitorial Services
Guard Services
Other Housekeeping
Arts/Graphics Services
Operation of a Warehouse
Printing - Binding Services
Reproduction Services
Technical Writing Services
Other Photo, Printing, Publishing Services
Lease or Rental of Equipment
Vehicle Inspection and Maintenance Program
Lodging or Conference Center
Scientific and Management Education
Vocational/Technical Training
Other Training
Maintenance, Repair, Rebuilding of Miscellaneous Equipment
Transportation Services
Construction (New)
Additions, Alterations to Real Property
Supplies and Equipment
Gases (All)
Gas Cylinders
Chemicals, Chemical Products
ADP Mainframe
ADP Software
ADP Terminals
Lab Animals
Fuel Oil
Special Industry Equipment
-------
10
WHAT EPA BUYS-NATIONAL REQUIREMENTS
Research Triangle Park, NC
The Contracts Management Division at Research Triangle Park,
North Carolina, acquires a variety of equipment, supplies, and
services. Typical acquisition studies on radiation's health
effects on man, animals, and vegetables; identification of air
pollutions and the setting of standards to control source
pollutants; assessments of energy resources and their associated
pollution problems; the development of techniques to control
present pollutants; and assessment of future energy resources
and their associated pollutants.
Requests for further information concerning Research Triangle
Park acquisitions should be addressed to the following:
Director, Contracts Management Division
(MD-33)
U.S. Environmental Protection Agency
Research Triangle Park, NC 27711
Telephone: (919) 541-3046
(Small and Disadvantaged Business Specialist)
Contracts Management Division
Research Triangle Park, NC 27711
Telephone: (919) 541-2249
Cincinnati, Ohio
The Contracts Management Division at Cincinnati, Ohio, acquires
a variety of equipment, supplies, and services for epidemiological
studies; toxicological research; air/water quality standards
development; studies of terrestrial and aquatic ecosystems as
impacted by pollutants; meteorological research; advance waste
treatment; water renovation; storm and eutrophication; advance
waste treatment; water renovation, storm and combined sewer
-------
11
overflows and water supply technology; treatment and control of
industrial water pollution; mining and agricultural water
pollution control and control of oil and hazardous material
spills; coordination of an agencywide standardization and
quality control program for measurement of pollutants and
environmental quality; and A & E and Construction Services.
Requests for further information concerning Cincinnati acquisitions
should be addressed to the following:
Director, Contracts Management Division
U.S. Environmental Protection Agency
26 West St. Clair Street
Cincinnati, OH 45268
Telephone: (513) 684-7731
(Small and Disadvantaged Business Specialist)
Contracts Management Division
U.S. Environmental Protection Agency
26 West St. Clair Street
Cincinnati, OH 45268
Telephone: (513) 684-7723
Washington, D.C.
The Headquarters Contracting Office at Washington, D.C. acquires
a variety of equipment, supplies, and services on epidemiological
studies; toxicological research; studies of terrestrial and
aquatic ecosystems as impacted by pollutants; control of industrial
water for detection; identification and qualification of pollutants;
mining and agricultural water pollution control; control of oil
and hazardous waste spills and interdisciplinary research, and
ADP and telecommunications acquisitions.
-------
12
Requests for further information concerning Headquarters
acquisitions should be addressed to:
Chief, Emergency Response Branch (Superfund)
401 M Street, S.W. (PM-214F)
Washington, D.C. 20460
Telephone: (202) 382-3172
Chief, Procurement Operations Branch
(Management Support Services and ADP Equipment & Services)
401 M Street, S.W. (PM-214F)
Washington, D.C. 20460
Telephone: (202) 382-3233
Chief, Resources Conservation Recovery Branch
(RCRA)
401 M Street, S.W. (PM-214F)
Washington, D.C. 20460
Telephone: (202) 382-3168
Chief, Remedial Action Branch (Superfund)
401 M Street, S.W. (PM-214F)
Washington, D.C. 20460
Telephone: (202) 382-3184
Chief, Contracts and Management Support Branch
(Small Purchases)
401 M Street, S.W. (PM-214F)
Washington, D.C. 20460
Telephone: (202) 382-2355
Senior Program Officer
Office of Small and Disadvantaged Business Utilization
401 M Street, S.W. (A-149C)
Washington, D.C. 20460
Telephone: (703) 557-7305
-------
13
Regional Requirements
The Regional Offices and certain laboratories located throughout
the country are authorized to make small purchases of supplies,
equipment, and services not in excess of $25,000; purchases
from the GSA schedules; and construction up to maximum of
$2,000. Small purchases and other simplified purchases are
conducted in accordance with the FAR Part 1-3 as supplemented by
EPAAR Part 1513. Other Regional Office contracts are awarded
by the Headquarters Contracting Office, the Cincinnati Contracts
Management Division, and Research Triangle Park Contract
Operation. Construction in excess of $2,000 is acquired by
Cincinnati Contract Management Division.
-------
14
EPA REGIONAL AND LABORATORY PROCUREMENT TELEPHONE DIRECTORY
Environmental Protection Agency
Contracts Management Division
26 West St. Clair Street
Cincinnati, OH 45268
Environmental Protection Agency
Contracts Management Division
Research Triangle Park, NC 27711
Environmental Protection Agency
Procurement and Contracts
Management Division
Fairchild Building (PM-214F)
499 South Capitol Street, S.W.
Washington, D.C. 20460
Environmenmtal Protection Agency
Administrative Services Division
John F. Kennedy Federal Building
Boston, MA 02203
Region I
Environmental Protection Agency
Facilities and Administrative
Management Branch
26 Federal Plaza
New York, NY 10278
Region II
Environmental Protection Agency
Contracts and Procurement Office
841 Chestnut Street
Philadelphia, PA 19107
Region III
Ms. Anne-Marie Turnbough
Phone: 513-569-7737
Ms. Vira Burnett
PJione: 919-541-2213
Ms. Carolyn Williams
Phone: 202-382-2363
Ms. Janet Bartlett
Phone: 617-565-3726
Mr. Joe Mastandrea
Phone: 212-264-1793
Ms. Barbara Latsios
Phone: 215-597-6156
-------
15
Environmental Protection Agency
Management Branch
345 Courtland Street, N.E.
Atlanta, GA 30365
Region IV
Environmental Protection Agency
Management Services Branch
230 South Dearborn Street
Chicago, IL 60604
Region V
Environmental Protection Agency
Administrative Services Branch
1445 Ross Avenue
Dallas, TX 75202
Region VI
Environmental Protection Agency
Administrative and Information
Management Branch
726 Minnesota Avenue
Kansas City, KS 66101
Region VII
/•
Environmental Protection Agency
Administrative Services Branch
One Denver Place - 999 18th Street
Denver, CO 80202-2413
Region VIII
Environmental protection Agency
Support Services Section
75 Hawthorne Street
San Francisco, CA 94105
Region IX
Ms. Carole Wallace
Phone: 404-347-3325
Ms. Brigitte Manzke
Phone: 312-353-6581
Mr. Ernest Godwin
Phone: 214-655-6510
Ms. Marilyn Mi 11 on
Phone: 913-236-2828
Mr. Benton Jordan
Phone: 303-293-1635
Ms. Emi Masunaga
Phone: 4-15-744-8933
-------
16
Environmental Protection Agency
Support Services Branch
1200 Sixth Avenue
Seattle, WA 98101
Region X
Environmental Protection Agency
Robert S. Kerr Environmental
Research Laboratory
P.O. Box 1198
Ada, OK 74820
Environmental Protection Agency
839 Bestgate Road
Annapolis, MD 21403
Ms. Brenda Mirasol
Phone: 206-442-1385
Ms. Barbara Marion
Phone: 918-743-2217
Ms. Ruth Donovan
Phone: 301-266-9180
Environmental Protection Agency Ms. Marion McQueen
Motor Vehicles Emissions Laboratory Phone: 906-374-8217
2565 Plymouth Road
Ann Arbor, MI 48105
Environmental Protection Agency
Environmental Research Laboratory
College Station Road
Athens, GA 30613
Environmental
Environmental
200 - SW 35th
Corvallis, OR
Protection Agency
Reserach Laboratory
Street
97333
Ms. Pam Gunter
Phone: 404-250-3517
Ms. Betty Livingstone
Phone: 503-420-4654
Environmental Protection Agency Ms. Ella Mae "Tilly" Pike
National Enforcement Investigations Phone: 719-776-5111
Center
Denver Federal Center - Bldg 53
P.O. Box 25227
Denver, CO 80225
-------
17
Environmental Protection Agency
Environmental Research Laboratory
6201 Congdon Boulevard
Duluth, MN 55804
Environmental Protection Agency
Environmental Research Laboratory
Sabine Island
Gulf Breeze, FL 32561
Environmental Protection Agency
Environmental Monitoring Systems
Laboratory
944 East Harman - P.O. Box 93478
Las Vegas, NV 89193-3478
Environmental Protection Agency
Eastern Environmental Radiation
Facilities
1890 Federal Drive
Montgomery, AL 36193
Environmental Protection Agency
Environmental Research Laboratory
South Ferry Road
Narragansett, RI 02882
Environmental Protection Agency
Environmental Research Laboratory
Hatfield Mariane Science Center
Marien Science Drive
Newport, OR 97365
Environmental Protection Agency
303 Methodist Building
llth and Chapline Streets
Wheeling, WV 26003
Ms. Millie Medlin
Phone: 218-780-5544
Ms. Connie Shoemaker
Phone: 407-686-9011
Ms. Frances King
Phone: 702-545-2574
Mr. Robert Lincoln
Phone: 205-534-7615
Ms. Sandy Barrington
Phone: 401-838-6000
Ms. Eleanor McDonald
Phone: 503-867-4035
Ms. Elsie Tavlores
Phone: 304-233-1271
------- |