vvEPA Untied States Revised Environmental Protection April 1991 Agency Small And Disadvantaged Business Utilization Doing Business With EPA ------- FOREWORD "Doing Business with EPA" is a publication designed to famliarize small, small disadvantaged, minority and women-owned firms with the Agency's acquisition program. This publication has been developed for the express purpose of aiding prospective small, small disadvantaged, minority and women-owned firms in their efforts to become contractually involved in the Agency's acquisition activities. In this directory, you will find information on the Agency's policies, procedures and practices. Additionally, it provides listings of the Headquarters, Regional and field installations user- office contacts under the various categories of products and services acquired by the Agency, We hope that this publication will be helpful to you in your itempts to do business with this Agency. John M. Ropes Di rector Office of Small and Disadvantaged Business Utilization Printed on Recycled Paper ------- TABLE OF CONTENTS Regulations Governing EPA Acquisitions 1 Competition for EPA Contracts 1 Procurement Automated Source System 1 Sealed Bidding 2 Negotiation Method 2 Small Business - Small Purchases 2 Competi ti on Advocate 3 Federal Supply Schedule 3 Subcontracting 3 Unsolicited Proposals 4 Architect-Engineer Contracting 4 Commerce Business Daily 5 Office of Small and Disadvantaged Business Utilization 5 Preferential Procurement Programs 6 Responsibilities of EPA Program Managers and Contracting Officers 7 Commodities and Services Acquired by EPA 8-9 Research Triangle Park, NC 10 Cincinnati, OH 10 Washington, DC 11-12 Regional Requirements 13 EPA Regional and Laboratory Procurement Telephone Directory 14-17 ii ------- REGULATIONS GOVERNING EPA ACQUISITIONS The Federal Acquisition Regulation (FAR) is issued within applicable laws under the joint authorities of the Administrator of the General Services Administration, the Secretary of Defense, and the Administrator for the National Aeronautics and Space Administration, under the broad policy guidelines of the Administrator for Federal Procurement Policy. EPA implements and supplements the FAR through the EPA Acquisition Regulations (EPAAR), Title 48, Chapter 15. The FAR is applicable to the Federal civilian agencies and the Department of Defense (DOD) and is codified in the Code of Federal Regulations, Title 48, Chapter 1; (Federal Acquisition Regulation (FAR) System). COMPETITION FOR EPA CONTRACTS Purchases are made either by sealed bidding or competitive proposals (negotiation). EPA seeks to obtain full and open competition for the acquisition of supplies and services necessary to meet requirements. Suppliers are notified of EPA's requirements that are expected to exceed $25,000, through announcements in the "Commerce Business Daily" published by the Department of Commerce. Sealed bidding is performed in accordance with the FAR, Part 14 as supplemented by EPAAR, Part 1514. The competitive proposal process (negotiation) is governed by FAR, Part 15 as supplemented by EPAAR, Part 1515. PROCUREMENT AUTOMATED SOURCE SYSTEM EPA utilizes the Procurement Automated Source System (PASS), established by the Small Business Administration (SBA) to aid small and disadvantaged business utilization. The PASS is ------- designed to increase government contract and subcontract opportunities for interested small and disadvantaged firms, including women-owned businesses. You may register with the PASS System by requesting a registration form from the U.S. Small Business Administration, 1441 L Street, N.W., Washington, D.C. 20416, or from the nearest SBA Regional Office. SEALED BIDDING The sealed bidding method of acquisition is used in those instances where time permits the solicitation, submission, and evaluation of sealed bids. The award will be made on the basis of price and price-related factors only; it is not necessary to conduct discussion with the bidders; and there is a reasonable expectation of receiving more than one sealed bid. NEGOTIATION METHOD The negotiation method of acquisition is used in those instances where it is impractical to obtain the supplies or services by sealed bidding. This situation often occurs when there is only one firm able to furnish a particular item; where definitive specifications are not available; or when there is an urgent need for the supplies or services. Small Purchases and other simplified purchases are performed in accordance with the FAR Part 13 as supplemented by EPAAR, Part 1513. SMALL BUSINESS - SMALL PURCHASES The acquisition of supplies or services that have an anticipated dollar value of $25,000 or less are generally reserved exclusively for small business concerns. These purchases are identified as small business set-asides. Notices of small business set- asides that are expected to exceed $10,000 are posted for at least 10 days in the EPA Contracting Office issuing the solicitation. ------- COMPETITION ADVOCATE The EPA fully supports Part 70f Public Law 98-369, Competition in Contracting Act of 1984. As such, the Director of Procurement and Contracting Management Division has appointed a Senior Competition Advocate. The Competition Advocate is responsible for dismantling barriers which reduce the opportunity for promoting full and open competition in the acquisition of products and services by the Agency. FEDERAL SUPPLY SCHEDULE Before acquiring direct purchases from commercial sources, EPA must determine whether or not the required supplies or services are available from a Federal Supply Schedule established by the General Services Administration. Firms interested in doing business as a Federal Supply Services Contractor should contact a GSA Business Services Center. SUBCONTRACTING Section 211 Subcontracting Provision of Public Law 95-507 requires that all Federal Agencies ensure that their prime contractors establish specified percentage goals for awarding subcontracts to qualified small and small disadvantaged firms in contracts which exceed the statutory threshold of $500,000 (negotiated) (or $1,000,000 in the case of a contract for the construction of any public facility). Subcontracting goals are not required in contracts where small businesses are the prime contractors. ------- UNSOLICITED PROPOSALS An important method of doing business with EPA is through the submission of relevant new ideas and concepts in the form of unsolicited proposals. Familiarity with EPA programs and projects may reveal the existence of a mutuality of interest. If such mutual interest exists, submitting an unsolicited proposal may be appropriate. Unsolicited proposals should be forwarded to: U.S. Environmental Protection Agency Grants Administration Division (PM-216) Washington, D.C. 20460 Unsolicited Proposals are processed in accordance with the FAR 15.5 and EPAAR part 1515.5. ARCHITECT-ENGINEER CONTRACTING EPA has established an Architect-Engineer Selection Board to support its full range of facilities and construction management activities. The Board reviews the qualifications of firms interested in performing architectural or engineering work and related services. The Architect-Engineer Board maintains a list of qualified firms for various types of projects. Standard Form 254 and Standard Form 255 should be forwarded to: The EPA Facilities Management Branch (PM-215) Washington, D.C. 20460 Firms are encouraged to keep their architect-engineer qualification information current, preferably on an annual basis. Architect- Engineer requirements are processed in accordance with FAR Part 36 and EPAAR Part 1536. ------- COMMERCE BUSINESS DAILY The EPA synopsizes its contracting requirements in the Commerce Business Daily (CBD). Every Monday through Friday, the Department of Commerce publishes a list of proposed Government procurements, subcontracting leads, contract awards, and foreign business opportunities. To subscribe, contact the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402, and from field offices of the Department of Commerce. The CBD also is available at most large Public and Federal Libraries. OFFICE OF SMALL AND DISADVANTAGED BUSINESS UTILIZATION The EPA maintains an Office of Small and Disadvantaged Business Utilization (OSDBU) as mandated under Public Law 95-507 (October 24, 1978). The Director, OSDBU, provides guidance and advice to Agency program and contracting officials on small and small disadvantaged business acquisition activities. It is EPA policy to encourage small business, small disadvantaged business, women-owned business, and labor surplus area concerns to participate in all areas of its direct acquisition activity. If your firm qualifies, please forward a copy of your capability statement to us for distribution to our program and contracting officers. Your capability statement will be helpful in developing vendor source lists for upcoming acquisitions which could result in increased business opportunities for your firm. Please mail your capability statement to: Office of of Small and Disadvantaged Business Utilization U.S. Environmental Protection Agency 401 M Street, S.W. (A-149C) Washington, D.C. 20460 Telephone: 703-557-7305 ------- PREFERENTIAL PROCUREMENT PROGRAMS Federal agencies are required by law to give preference to certain kinds of businesses in the awarding of contracts. Certain terms and their meaning must be understood relative to socioeconomic business development activity: 0 Small Business. A business qualifies as being small if it, including its affiliates, is independently owned and operated, is not dominant in the area of business in which it is bidding on Government contracts, and meets certain other size-standard criteria established for each industry by the Small Business Administration (SBA). Size standards are published in the regulations of SBA (Title 13, CFR Part 121). 0 Socially and Economically Disadvantaged Individuals. A contractor of the Federal Government shall presume that socially and economically disadvantaged individuals are (1) Black Americans, (2) Hispanic Americans, (3) Native Americans (including American Indians, Eskimos, Aleutes, and Native Hawaiins), (4) any person who has been determined by the SBA within the provisions of 13 CFR 124-1-1(3)(i), (5) the 8(a) program, and (6) members of such minority groups as are designated as such by the SBA pursuant to the procedure set forth at 13 CFR 123.1-3(3)(iii). 0 Small Business Owned and Controlled by Socially and Economically Disadvantaged Individuals. A small business concern owned and controlled by socially and economically disadvantaged individuals; a small business concern which is 51 percent owned by one or more socially and economically disadvantaged individuals, or in case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more socially and economically disadvantaged individuals; and whose management and daily business operations are controlled by one or more of such individuals. ------- o o Women-Owned Business. A business that is at least 51 percent owned by a woman or women who also control and operate it. "Control" in this context means exercising the power to make policy decisions. "Operate" in this context means being actively involved in day-to-day management. Labor Surplus Area. A civil jurisdiction determined by the Bureau of Labor Statistics (Department of Labor) to have an average unemployment rate of 120 percent of the national average or 10 percent or higher, except that no area will qualify if the average age unemployment rate is less than 6 percent. 0 Labor Surplus Area Concern. A concern that together with its first-tier subcontractors will perform work substantially (at least 50 percent of the costs for manufacturing production or services) in labor surplus areas. 0 Labor Surplus Areas are those geographical areas identified by the Department of Labor as areas of concentrated unemployment or underemployment. RESPONSIBLITIES OF EPA PROGRAM MANAGERS AND CONTRACTING OFFICERS Each program's Assistant or Associate Administrator is responsible for developing its Preferential Procurement Goals on a fiscal year basis. The goals are developed in consultation with the supporting Chiefs of Contracting Offices and local Small and Disadvantaged Business Specialists (SDBS) and the OSDBU. The goal ing process is performed in accordance with FAR Part 19.2 as supplemented by EPAAR Part 1519.2. Request for further information regarding EPA's small and small disadvantaged programs should be addressed to the following: Director Office of Small and Disadvantaged Business Utilization (A-149C) U.S. Environmental Protection Agency 401 M Street, S.W. Washington, D.C. 20460 Telephone: (703) 557-7777 ------- 8 COMMODITIES AND SERVICES ACQUIRED BY EPA The types of commodities and services generally acquired by EPA are: 0 Research and Development Pollution Abatement and Control R&D Air Pollution R&D Water Pollution R&D Other Pollution R&D Other Environment R&D Biomedical R&D Other Medical R&D Other Research and Development 0 Services Technical Representative Services Laboratory Testing Services Other Architect Engineer Services 'ADP Facility Management Services ADP Systems Development and Programming Services Other ADP Services ADP System Analyses Maintenance of ADP Equipment Install Computer and Related Equipment Financial/Auditing Services Consulting Services Other Management Services Air Quality Analyses Chemical and Biological Studies/Analyses Environmental Assessments Environmental Baseline Studies Environmental Impact Studies Water Quality Studies Other Special Studies and Analyses Quality Assurance Studies and Analyses ------- Quality Assurance Services Soil Studies Cost Benefit Studies Economic Studies/Analyses Regulatory Studies Feasibility Studies Hazardous Waste and Removal Design Studies Hazardous Removal Services Electrical Services Custodial - Janitorial Services Guard Services Other Housekeeping Arts/Graphics Services Operation of a Warehouse Printing - Binding Services Reproduction Services Technical Writing Services Other Photo, Printing, Publishing Services Lease or Rental of Equipment Vehicle Inspection and Maintenance Program Lodging or Conference Center Scientific and Management Education Vocational/Technical Training Other Training Maintenance, Repair, Rebuilding of Miscellaneous Equipment Transportation Services Construction (New) Additions, Alterations to Real Property Supplies and Equipment Gases (All) Gas Cylinders Chemicals, Chemical Products ADP Mainframe ADP Software ADP Terminals Lab Animals Fuel Oil Special Industry Equipment ------- 10 WHAT EPA BUYS-NATIONAL REQUIREMENTS Research Triangle Park, NC The Contracts Management Division at Research Triangle Park, North Carolina, acquires a variety of equipment, supplies, and services. Typical acquisition studies on radiation's health effects on man, animals, and vegetables; identification of air pollutions and the setting of standards to control source pollutants; assessments of energy resources and their associated pollution problems; the development of techniques to control present pollutants; and assessment of future energy resources and their associated pollutants. Requests for further information concerning Research Triangle Park acquisitions should be addressed to the following: Director, Contracts Management Division (MD-33) U.S. Environmental Protection Agency Research Triangle Park, NC 27711 Telephone: (919) 541-3046 (Small and Disadvantaged Business Specialist) Contracts Management Division Research Triangle Park, NC 27711 Telephone: (919) 541-2249 Cincinnati, Ohio The Contracts Management Division at Cincinnati, Ohio, acquires a variety of equipment, supplies, and services for epidemiological studies; toxicological research; air/water quality standards development; studies of terrestrial and aquatic ecosystems as impacted by pollutants; meteorological research; advance waste treatment; water renovation; storm and eutrophication; advance waste treatment; water renovation, storm and combined sewer ------- 11 overflows and water supply technology; treatment and control of industrial water pollution; mining and agricultural water pollution control and control of oil and hazardous material spills; coordination of an agencywide standardization and quality control program for measurement of pollutants and environmental quality; and A & E and Construction Services. Requests for further information concerning Cincinnati acquisitions should be addressed to the following: Director, Contracts Management Division U.S. Environmental Protection Agency 26 West St. Clair Street Cincinnati, OH 45268 Telephone: (513) 684-7731 (Small and Disadvantaged Business Specialist) Contracts Management Division U.S. Environmental Protection Agency 26 West St. Clair Street Cincinnati, OH 45268 Telephone: (513) 684-7723 Washington, D.C. The Headquarters Contracting Office at Washington, D.C. acquires a variety of equipment, supplies, and services on epidemiological studies; toxicological research; studies of terrestrial and aquatic ecosystems as impacted by pollutants; control of industrial water for detection; identification and qualification of pollutants; mining and agricultural water pollution control; control of oil and hazardous waste spills and interdisciplinary research, and ADP and telecommunications acquisitions. ------- 12 Requests for further information concerning Headquarters acquisitions should be addressed to: Chief, Emergency Response Branch (Superfund) 401 M Street, S.W. (PM-214F) Washington, D.C. 20460 Telephone: (202) 382-3172 Chief, Procurement Operations Branch (Management Support Services and ADP Equipment & Services) 401 M Street, S.W. (PM-214F) Washington, D.C. 20460 Telephone: (202) 382-3233 Chief, Resources Conservation Recovery Branch (RCRA) 401 M Street, S.W. (PM-214F) Washington, D.C. 20460 Telephone: (202) 382-3168 Chief, Remedial Action Branch (Superfund) 401 M Street, S.W. (PM-214F) Washington, D.C. 20460 Telephone: (202) 382-3184 Chief, Contracts and Management Support Branch (Small Purchases) 401 M Street, S.W. (PM-214F) Washington, D.C. 20460 Telephone: (202) 382-2355 Senior Program Officer Office of Small and Disadvantaged Business Utilization 401 M Street, S.W. (A-149C) Washington, D.C. 20460 Telephone: (703) 557-7305 ------- 13 Regional Requirements The Regional Offices and certain laboratories located throughout the country are authorized to make small purchases of supplies, equipment, and services not in excess of $25,000; purchases from the GSA schedules; and construction up to maximum of $2,000. Small purchases and other simplified purchases are conducted in accordance with the FAR Part 1-3 as supplemented by EPAAR Part 1513. Other Regional Office contracts are awarded by the Headquarters Contracting Office, the Cincinnati Contracts Management Division, and Research Triangle Park Contract Operation. Construction in excess of $2,000 is acquired by Cincinnati Contract Management Division. ------- 14 EPA REGIONAL AND LABORATORY PROCUREMENT TELEPHONE DIRECTORY Environmental Protection Agency Contracts Management Division 26 West St. Clair Street Cincinnati, OH 45268 Environmental Protection Agency Contracts Management Division Research Triangle Park, NC 27711 Environmental Protection Agency Procurement and Contracts Management Division Fairchild Building (PM-214F) 499 South Capitol Street, S.W. Washington, D.C. 20460 Environmenmtal Protection Agency Administrative Services Division John F. Kennedy Federal Building Boston, MA 02203 Region I Environmental Protection Agency Facilities and Administrative Management Branch 26 Federal Plaza New York, NY 10278 Region II Environmental Protection Agency Contracts and Procurement Office 841 Chestnut Street Philadelphia, PA 19107 Region III Ms. Anne-Marie Turnbough Phone: 513-569-7737 Ms. Vira Burnett PJione: 919-541-2213 Ms. Carolyn Williams Phone: 202-382-2363 Ms. Janet Bartlett Phone: 617-565-3726 Mr. Joe Mastandrea Phone: 212-264-1793 Ms. Barbara Latsios Phone: 215-597-6156 ------- 15 Environmental Protection Agency Management Branch 345 Courtland Street, N.E. Atlanta, GA 30365 Region IV Environmental Protection Agency Management Services Branch 230 South Dearborn Street Chicago, IL 60604 Region V Environmental Protection Agency Administrative Services Branch 1445 Ross Avenue Dallas, TX 75202 Region VI Environmental Protection Agency Administrative and Information Management Branch 726 Minnesota Avenue Kansas City, KS 66101 Region VII /• Environmental Protection Agency Administrative Services Branch One Denver Place - 999 18th Street Denver, CO 80202-2413 Region VIII Environmental protection Agency Support Services Section 75 Hawthorne Street San Francisco, CA 94105 Region IX Ms. Carole Wallace Phone: 404-347-3325 Ms. Brigitte Manzke Phone: 312-353-6581 Mr. Ernest Godwin Phone: 214-655-6510 Ms. Marilyn Mi 11 on Phone: 913-236-2828 Mr. Benton Jordan Phone: 303-293-1635 Ms. Emi Masunaga Phone: 4-15-744-8933 ------- 16 Environmental Protection Agency Support Services Branch 1200 Sixth Avenue Seattle, WA 98101 Region X Environmental Protection Agency Robert S. Kerr Environmental Research Laboratory P.O. Box 1198 Ada, OK 74820 Environmental Protection Agency 839 Bestgate Road Annapolis, MD 21403 Ms. Brenda Mirasol Phone: 206-442-1385 Ms. Barbara Marion Phone: 918-743-2217 Ms. Ruth Donovan Phone: 301-266-9180 Environmental Protection Agency Ms. Marion McQueen Motor Vehicles Emissions Laboratory Phone: 906-374-8217 2565 Plymouth Road Ann Arbor, MI 48105 Environmental Protection Agency Environmental Research Laboratory College Station Road Athens, GA 30613 Environmental Environmental 200 - SW 35th Corvallis, OR Protection Agency Reserach Laboratory Street 97333 Ms. Pam Gunter Phone: 404-250-3517 Ms. Betty Livingstone Phone: 503-420-4654 Environmental Protection Agency Ms. Ella Mae "Tilly" Pike National Enforcement Investigations Phone: 719-776-5111 Center Denver Federal Center - Bldg 53 P.O. Box 25227 Denver, CO 80225 ------- 17 Environmental Protection Agency Environmental Research Laboratory 6201 Congdon Boulevard Duluth, MN 55804 Environmental Protection Agency Environmental Research Laboratory Sabine Island Gulf Breeze, FL 32561 Environmental Protection Agency Environmental Monitoring Systems Laboratory 944 East Harman - P.O. Box 93478 Las Vegas, NV 89193-3478 Environmental Protection Agency Eastern Environmental Radiation Facilities 1890 Federal Drive Montgomery, AL 36193 Environmental Protection Agency Environmental Research Laboratory South Ferry Road Narragansett, RI 02882 Environmental Protection Agency Environmental Research Laboratory Hatfield Mariane Science Center Marien Science Drive Newport, OR 97365 Environmental Protection Agency 303 Methodist Building llth and Chapline Streets Wheeling, WV 26003 Ms. Millie Medlin Phone: 218-780-5544 Ms. Connie Shoemaker Phone: 407-686-9011 Ms. Frances King Phone: 702-545-2574 Mr. Robert Lincoln Phone: 205-534-7615 Ms. Sandy Barrington Phone: 401-838-6000 Ms. Eleanor McDonald Phone: 503-867-4035 Ms. Elsie Tavlores Phone: 304-233-1271 ------- |