United States
Environmental Protection
Agency
Administration And
Resources Management
(PM-208)
500-B-92-003
April 1992
FPA OARM Orientation Manual
For New Headquarters
Employees
Printed on Recycled Paper
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A Message From Our
Assistant Administrator
Fd like to welcome you as you begin your
new job here in the Office of Administration
and Resources Management (OARM). Our
motto is "Our Strength is in Our People," and
I hope that you begin to see that even as you
browse through the pages of this orientation
booklet. We believe in supporting our people,
who in turn help support the whole Agency.
As a new member of our support team, you
should feel free to ask lots of questions and
begin providing your own unique insight and
perspectives into our work.
I'm very proud of the job that OARM folks
have done over the years, and I certainly agree
with each of them that we have even more left
to do! The challenges are in front of us, and I
appreciate your personal decision to join us as
we meet those challenges. Thank You, and
Welcome!
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About This Manual
As you begin your new career with the Office of Administration and
Resources Management (we call it OARM), let us welcome you and tell
you about this booklet. It is designed to give you an overview of
0 ARM'S major Offices and the Divisions within them. This is not an
employee handbook — you received that at EPA Orientation. Instead,
we hope to give you a sense of the scope of OARM's function and a
sense of its mission.
We are, in effect, the support mechanism for the rest of EPA. Our
primary customers are our fellow EPA employees, whether we are
helping to hire them, to train them, to provide them with paychecks,
supplies and equipment, to help them in their performance reviews, or
to help them get the people and resources they need to get their jobs
done.
We are a large group (about 1SOO), with diverse backgrounds —
personnel, training, payroll, employee relations, finance, accounting,
procurement, contracting, facilities, security, communications, computer
systems, to name just a few. We have offices at:
EPA Headquarters, Washington D.C
Research Triangle Park (RTF), North Carolina
Cincinnati, Ohio
Las Vegas, Nevada
All OARM offices report to our Assistant Administrator (at EPA, he is
known as an "AA," and OARM is one of several "AAships"). All of
EPA's Assistant Administrators report directly to the head of the agency,
the Administrator of EPA.
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After you've been on the job awhile and have had a chance to read
through this manual, we want to give you the opportunity to meet the top
leadership of OARM whom you will read about. Once each quarter, we
will schedule new employees to an informal get-together with the Office
Directors, the Assistant Administrator, and other available high-level
managers. This will give you a chance not only to meet other new OARM
people, but also to meet some of the people you will read about in this
booklet.
This get-together isn't the only social event here at OARM. We all work
hard, but we also enjoy good times. We have a big Holiday party in
December, an "all hands meeting" during the year where the AA and the
top staff recognize OARM top performers, share information, and gener-
ally provide a good time for all, and even a big family picnic in early
summer with various volleyball and Softball teams.
Like any well run organization, OARM has many different players in
many different roles, but when we all work together we come out win-
ners! We hope you will enjoy being a team player here at OARM, as
much as we are delighted to have you join us. We are a great group,
which just got better now that you are here!
About This Manual
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OARM Mission Statement
We
) Serve (
IEPA\
he Office of Administration and Resources
Management (OARM) provides strong leadership,
excellent service and quality products to enable the
Environmental Protection Agency to meet its mandate
of improving and protecting human health and the
environment.
W.
e safeguard the resources entrusted to the Agency
and ensure that the Agency has high quality capital
equipment and facilities, and safe working conditions.
W.
e enhance the Agency's capabilities by attracting,
developing and retaining a quality work force, and by
providing effective management systems in finance,
information resources, contracting and communications.
W.
e serve our customer's needs by anticipating these
needs and go beyond our customers expectations to
meet their needs.
o,
'ur customer services are consistently of high
quality and are designed to move the Agency forward with
ease in addressing its wide range of responsibilities.
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Table of Contents
Tools for the New Employee
Office of the
Assistant Administrator
25
Office of Administration
29
Office of the Comptroller
33
Office of Human
Resources Management
35
Office of Information
Resources Management
39
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OARM (RTF)
Research Triangle Park,
North Carolina
41
OARM
Cincinnati, Ohio
45
OARM
Field Office
Las Vegas, Nevada,
49
Table of Contents
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Tools for New Employees
Acronyms
If you are new to EPA but have worked for any large
organization in your past, you know that acronyms are a
part of life. If you're new to large organizations, welcome
to the world of acronyms.
Below is a list of acronyms and what they stand for. This
list is not comprehensive by any means. It is intended to
give you a taste of what you will be hearing as you begin
your work at EPA and especially OARM.
It takes time to learn these acronyms, but in no time at all
you will be using acronyms like a veteran.
Agency Wide Acronyms
AA: Assistant Administrator
DA: Deputy Administrator
RA: Regional Administrator
OAR: Office of Air and Radiation
OARM: Office of Administration and Resources
Management
OE: Office of Enforcement
OGC: Office of General Counsel
OIA: Office for International Activities
OIG: Office of Inspector General
OPPE: Office of Policy, Planning, and Evaluation
OPTS: Office of Pesticides and Toxic Substances
ORD: Office of Research and Development
OSWER: Office of Solid Waste and Emergency Response
OW: Office of Water
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Acronyms
OARM Specific Acronyms
ASD: Administrative Systems Division
BD: Budget Division
EPCD: Employee Participation and Communication
Division
ERSPD: Executive Resources and Special Programs
Division
FMD: Financial Management Division
FMSD: Facilities Management and Services Division
FOESD: Field Operations, Evaluation and Support
Division
GAD: Grants Administration Division
HOCSD: Headquarters Operations and Client Services
Division
HRDD: Human Resources Development Division
IMSD: Information Management and Services
Division
MOD: Management and Organization Division
OA: Office of Administration
OC: Office of the Comptroller
OHRM: Office of Human Resources Management
OERM: Office of Information & Resources
Management Division
PCMD: Procurement and Contracts Management
Division
POSS: Program Operations Support Staff
PRDD: Policy, Research and Development Division
10
Tools for New Employees
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Acronyms
PSD: Program Systems Division
RMD: Resources Management Division
SHEMD: Safety, Health and Environmental Management
Division
This is just a tip of the iceberg! There are many more
acronyms beyond the scope of this booklet.
More extensive lists of acronyms are found in:
EPA Telephone Directory
Offers a complete listing of EPA acronyms.
Available through your Office Support
System.
Information Resources Directory
Federal Government acronyms available
through your Office Support System.
Tools for New Employees
11
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Child Care
EARLY ENVIRONMENTS is a non-profit child
development center designed primarily for pre-school
children of EPA employees. It is located on the ground
floor of the West Tower.
EARLY ENVIRONMENTS is committed to providing
essential child care to children outside the home for a
major portion of the day. The center is designed to meet
the individual needs of youngsters and to develop and
strengthen their social, physical, emotional, and intellectual
growth.
The Center is open Monday - Friday 7:00 am to 6:00 p.m.
The center is closed on all Federal holidays.
The center is open to children ages 1 8 months to five years.
Early Environments 475-7290
Registration fees, tuition, and financial
assistance
12
Toob for New Employees
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Telephone Service
If a phone has not not been installed at your work station,
contact your office's Telephone Service Coordinator.
These are the contact persons between you and the
Washington Telecommunications Center, the contractor
that provides telephone communications for the agency.
You or your telephone service coordinator will then fill out
Communications a Telephone Service Request (TSR).
Telephone Assistance
260-HELP
EPA Telephone Directory
Offers a complete listing of EPA phone
numbers for offices and individuals.
Available through your Office Support
System.
Voice Mail
Your office may or may not have a Voice Mail system.
Voice Mail answers your phone while you're away from
your desk. Training for voice mail is about one hour.
Voice Mail Requests 260-HELP
Requests, Assistance, and Training
Tools for New Employees
13
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Communications
Personnel Computers (PC)
If your job at EPA requires you to have a computer you
have a new friend. Many people are still computer-
phobic, but EPA has plenty of PC support, including
training. Two standard applications at EPA are LOTUS
123, a spreadsheet program, and WordPerfect a word
processor.
Computer Training
We have mentioned computer training, but where do you
get it? You may receive training on all the above
computer programs (and much more) from the
Washington Information Center or WIC. They have a
half- day course on D-Mail, Introduction to WordPerfect
and Lotus. The WIC is discussed in more depth under the
Tools section Training and Development.
Computer Training
260-3201
Electronic Mail, All in One (Dmail)
One of the features on many of the PC's is electronic mail,
better know as D-Mail. D-mail is fast way to send
informal communications.
14
Tools for New Employees
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Headquarters
Buildings
EPA is one of the fastest growing Agencies in the Federal
Service. Because of this fact, EPA continues to expand its
space
Right now most of EPA Headquarters employees are
located at Waterside Mall (WSM) in Southwest
Washington, DC. In addition, the Fairchild Building (also
in Southwest DC), and Crystal Station and Crystal Mall in
Northern Virginia also houses Headquarters employees.
In addition to OARM offices these facilities house training
and conference space. To help employees move between
all these locations, there is shuttle bus service between all
EPA Headquarters locations; this is covered more in-depth
under Transportation.
Headquarters buildings are:
Waterside Mall
401 M St. SW, Washington, DC, 20460
Fairchild
499 S. Capital St. SW, Washington,
DC, 20460
Crystal Mall #2
1921 Jefferson Davis Hwy.
Arlington, VA
Crystal Station
2805 Jefferson Davis Hwy.
Arlington, VA
Soon all this jumping from building to building will be a
memory when EPA moves into its new Headquarters
building in 1995!
Tools for New Employees
15
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As mentioned earlier EPA has shuttle bus service running
from Waterside Mall to Fairchild, Crystal Mall, and
Crystal Station.
EPA Shuttle
Service, Carl
Van Pools,
and Metro
Route
Waterside to Fairchild
Crystal Mall
Crystal Station
Frequency
every ten minutes
every fifteen minutes
every fifteen minutes
Shuttle Bus Stops
WSM, West Tower (Makemie and K Streets )
East Tower (Wesley and K Streets)
Fairchild Building, 499 South Capitol St., SW
Crystal Mall #2 1921 Clark, Arlington, VA
Crystal Station 2805 Jefferson Hwy., Arlington, Va.
EPA Shuttle Service 260-2931
Information on transportation for the
handicapped, and car and van pool
information.
Metro Stop
The Metro Waterfront Station (Green Line) is
located on M Street in front of the Safeway
16
Tools for New Employees
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'
/-o
e
c€^
EPA
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Identification
Badges
By the time you read this booklet you should have already
been issued an EPA Identification Badge, or (RUSCO).
You should always have your badge on your person.
This badge not only allows you to enter any entrance to
EPA, it also contains a magnetic strip that allows you to
enter the garage at Waterside Mall, corridors at Fairchild,
Crystal Station and Crystal Mall.
This badge is the property of the Federal Government and
as such will allow you easier access to other federal
agencies, so take it with you on travel both within the local
area and out of town.
Tools for New Employees
17
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Library
There are 28 EPA network libraries located in Headquarters
and all 10 Regional offices and 13 laboratories. The
libraries and other information services contain a combined
collection of more than 136,000 books, 5100 journals
subscriptions, 364,000 hard copy reports, 3,200,000
documents on microfilm and microfiche, 9,000 journal
article reprints and 25,000 maps.
The EPA Headquarters Library provides information
services covering a wide range of environmental and
related subjects of interest to EPA staff and the general
public. The Headquarters Library collection includes
13,000 books, 625 current subscriptions to journals,
abstracts and indexes, along with many other reference
materials.
Services offered by the Headquarters Library include
Acquisitons, Cataloging, Circulation, Interlibrary Loan,
Literature Searching, Reference, and Computer Assisted
Literature Search Services.
EPA Headquarters Library 260-5922
Access EPA
Library and Information Services
This publication provides background
information on the collections of each of the
28 libraries and the wide range of general
and specialized information services
provided to EPA staff and other users.
18
Tools for New Employees
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Mai/Service
Regular Mail
The mail room should be notified when a new employee
comes on board.
Mail is picked up 4 times a day from approximately 250
mail stops at Waterside Mall, Fairchild and Crystal Mall at
8:30 and 10:30 am, and 1:00 and 2:15 pm. Ask someone in
your office where your nearest mailstop is.
Write your office's mail code on the upper left hand corner
of your envelope, near the return address. If you need to
find someone's mail code look in the EPA Telephone
directory.
EPA mail service is for official government business only!
Any mail that is apparently personal will be opened and
returned.
Pouch Mail
Custom Designed Express Mail (CDEM) or Pouch mail is
guaranteed next-day express service to all 10 Regional
Offices, RTF, Cincinnati and Corvallis. All mail must be
in regular envelopes, and fully addressed. All mail going
to the above locations will be sent CDEM (Pouch), unless
a package is too large to fit in the Pouch bag.
(g^ Mail Room
260-2132
Tools for New Employees
19
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Supplies
Now that you have arrived you will need supplies. You
should contact your office's administrative officer or
equivalent to procure the supplies you need from the EPA
supply store located at MG100F East Tower.
Each office is given a card that resembles a credit card. As
supplies are needed a member of your administrative staff
purchases supplies via this card. If you need to go to the
supply store yourself be sure you get the card from the
authorized staff person. Each office has their own way of
procuring supplies. Check with your supervisor for this
procedure.
Supply Store
260-2135
20
Tools for New Employees
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Training and
Development
The EPA Institute
The EPA Institute began as EPA people teaching other
EPA people and now encompasses the gamut of training
opportunities, such as OPM-sponsored courses, and vendor
training. It has grown from 16 courses at Headquarters in
its first year (1986) to a national network of almost 500
courses. The EPA Institute prides itself on tailoring
courses to the special needs of EPA employees. The
Institute also provides a career development opportunity
for those who share their expertise as instructors.
The Institute offers courses in all the areas listed below and
the number of specialized curricula is expanding.
Science/Technology
Contracts/Finance
Management
Secretarial
Computers/ADP
Legal/Regulatory/
Enforcement
EPA Institute
260-6678
For other Federal Sector training you should contact your
office for more information.
Washington Information Center (WIC)
The WIC supplies computer support for the Agency. One
of the many support functions provided by the WIC is its
PC training function. Training is provided free of charge to
Headquarters offices participating in the WIC's
Operational Service Agreement (OSA).
The WIC offers a full complement of PC courses covering
the topics that are most requested by the Headquarters and
Regional user communities. A course syllabus describing
each of the classes is available in the reception area of the
WIC.
me
260-3201
Tools for New Employees
21
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Trove/
If your job responsibilities require you to travel more than
twice a year you will need to apply for an EPA Diners
Club Card. You will want to do this soon after your
service at EPA begins; Customer Assistance can give you
an application. It takes a few weeks to get a card, and
having a Diners Club Card does streamline record keeping!
Customer Assistance
260-5116
Federal Handbook on Travel
Wealth of information on airline, hotels, per
diem, etc. Your office should have a copy.
In addition your office's support staff will help you learn
the ropes of government travel.
Travel Authorization
Before you take a trip you will need to fill out out a Travel
Authorization form (TA) in advance. Fill out as much as
you can; your administrative assistant will fill out certain
portions of the form, and the TA will need your
supervisor's signature. If you need a travel advance, you
will need to turn in the yellow copy of your T A to
Customer Assistance at least ten (10) days before your
trip. If you need an emergency cash advance, pick up a
form from Customer Assistance to explain your
circumstances.
Remember when making travel arrangements for official
government business, you must use government contracted
carriers. It is easiest to go through Omega Travel, the
official EPA travel agent.
Omega Travel
9-863-1155
22
Tools for New Employees
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Travel
Travel Voucher
When you return from your trip you will need to fill out
your travel voucher. It is very important that you fill this
form out properly to be reimbursed quickly.
On this form you will find space for claiming all your
travel expenses from airline tickets to mileage. Make sure
you keep your receipts. You will need them to be
reimbursed.
Once you fill out your travel voucher, your supervisor will
sign it and it will be sent to Customer Assistance. Put
your phone number on the voucher just in case there are
some questions that you need to answer concerning your
travel expenditures.
You should receive your reimbursement check in two to
three weeks.
Tools for New Employees
23
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We//ness
Centerand
HeaWiUnit
Wellness Center
EPA is proud (and rightly so ) to have one of the finest
fitness centers in Federal Service.
Early 1991 we opened a state of the art Wellness Center.
The center has the latest CYBEX weight machines, free
weights, stationary bikes, computer stair climber, and
rowing machine. Locker rooms for men and women are
equipped with a sauna; towel service is also provided. The
Wellness Center also has fitness instructors to help you
develop your own personalized workout routine.
Aerobics classes are also offered at least three times a day.
You can choose from high or low impact aerobics or a
combination of the two.
Wellness Center hours are Monday - Friday 6:30 a.m. to
6:30 p.m.
Wellness Center
260-1118
Health Unit
The Health Unit services are in conjunction with the
Wellness Center.
Employees with a GS grade of 14 or higher or 40 years of
age or older are eligible for physicals.
The Health Unit also provides allergy shots for employees.
You can enter the Wellness Center on the first floor of the
Southeast Mall (directly across from the parking
attendent).
Health Unit
260-4347
24
Tools for New Employees
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Office of the
Assistant Administrator
Administration and Resources Management
Christian R. Holmes (Acting)
The Assistant Administrator for the Office of Administration and Resources
Management is a presidential appointee and is directly responsible for ensuring
administrative support for the programs of the agency through four key national
functions:
Administration
Covering the areas of procurement, including Superfund
contracts and cooperative agreements, grants to states,
universities and other institutions, facilities management,
and health and safety policies for the entire agency.
Human Resources Management
Encompassing recruitment, personnel, and training;
Information Resources Management
Includes Agency-wide automated data processing and
procurement, data management and computer network
design; and,
Comptroller
Including all the financial and budget policy and
operations;
The Assistant Administrator has a Deputy Administrator and a Program Operations
Support Staff (POSS) that work with the Assistant Administrator (AA) overseeing
the above.
25
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Christian R. Holmes,
Assistant Administrator (Acting)
Chris assumed the position of Assistant Administrator of 0 ARM
in Fall of 1991. Before coming to OARM, he served as Deputy
Assistant Administrator for Federal Facilities Enforcement with
EPA's Office of Enforcement. Chris also served EPA as the
Principal Deputy Assistant Administrator with the Office of Solid
Waste and Emergency Response. Prior to EPA, Chris served as
Vice President of The Cooper Companies and as Director for the
US Trade and Development Program.
He has received the Environmental Protection Agency Gold Medal
and has received two Presidential Meritorious Service Awards.
Chris received a Master of Arts Degree from Wesleyan University
in Connecticut.
26
Office of the Assistant Administrator
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Edward J. Hanley,
Deputy Assistant Administrator
Ed assumed his current position in October 1989. He served as
EPA's first Director of Information Resources Management in
1984, and Deputy Assistant Administrator for Administration after
joining the agency in 1979. Ed began his career in Federal
government in 1965 as a Presidential Management Intern with the
U.S. Post Office and later as a Special Assistant to Postmaster
General Lawrence OUrian.
Program Operations Support Staff
Fredrick C. Carman, Director
The Program Operations Support Staff has three primary
functions for the Assistant Administrator. POSS controls
OARM's resources, internal controls, and also has a
Human Resources team. They support OARM in much the
same way that offices in OARM support the rest of the
Agency.
Office of the Assistant Administrator
27
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Office of Administration
John Chamber/in, Director
The Office of Administration (OA) develops and runs EPA - wide programs in
organization and management systems and services. It also manages the Agency's
facilities, its property, and its space, as well as security and safety. OA develops
policy, procedures, and operations for procuring goods and services for EPA through
contracts, grants, and interagency agreements.
The Office of Administration has an immediate office, five divisions and a project
office:
Safety, Health, and Environmental Management
Division
Management and Organization Division
Procurement and Contracts Management Division
Facilities Management and Services Division
Grants Administration Division
New Headquarters Project
29
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Safety, Health and Environmental Management
Division (SHEMD)
The Safety, Health and Environmental Management Division
(SHEMD) establishes the occupational health and safety
policies and procedures for EPA employees. This Division
provides technical and environmental management programs,
and is also responsible for Headquarters compliance with
occupational safety and environmental health programs.
Management and Organization Division
The Management and Organization Division (MOD) is the
organization within OARM that develops and promotes, on an
Agency-wide basis, principles, standards, policies, and
procedures governing overall organization and management
systems. MOD also provides organization analysis, design,
and review, and controls the overall organizational approval
process.
Procurement and Contracts Management Division
The Procurement and Contracts Management Division
(PCMD) conducts Headquarters programs for placing and
administering contracts. PCMD develops EPA-wide
procurement policies and regulations to implement the Federal
Procurement Regulations. Activities include contract
advertising, identification of sources, negotiation, monitoring,
and termination settlement. PCMD also provides cost and
price analysis service to Headquarters and field contracting
operations.
30
Office of Administration
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Facilities Management and Services Division
The Facilities Management and Services Division (FMSD)
handles a wide range of activities related to the management of
EPA facilities and the administration of support services.
These activities include administering EPA property,
maintaining security, developing facility policies, and
maintaining transportation, mail, and utilities services.
Grants Administration Division
The Grants Administration Division (GAD) develops and
ensures implementation of grants. They administer all
Headquarters grants programs, and coordinate applications
with the Procurement and Contracts Management Division
(PCMD) for those applications that have elements common to
both grants and contracts. GAD also provides continious
monitoring, analysis, evaluation, and reporting on grant
program activities.
New Headquarters Project
The New Headquarters Project (NHP) is planning the new EPA
Headquarters facility in Washington, D.C. The project office is
responsible for defining the standards and building
requirements, identifying the long term needs of the building
site and structure, developing a building plan, and insuring that
construction proceeds in accordance with the identified
requirements.
Office of Administration
31
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Office of the Comptroller
David P. Ryan, Comptroller
The Office of the Comptroller (OC) handles EPA's budget, and its fiscal resources.
This includes analyzing programs and formulating budgets to support them; executing
these budgets; and funding allotments and allocations. OC also develops and
maintains accounting systems, fiscal controls, and systems for payroll and
disbursements.
The Office of the Comptroller has an immediate office and three divisions:
Budget Division
Financial Management Division
Resource Management Division
33
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Budget Division
The Budget Division is responsible for all budget activities
within the Agency. The two primary functions of the Division
are budget formulation and budget execution. The budget
formulation function includes all activities associated with the
preparation of the Agency's budget request to Congress. The
budget execution function includes all activities associated
with funds management, which includes providing budget
guidance, liaison with Office of Management and Budget
(OMB), reviewing legislation, disseminating policy, and
developing operating year guidance.
Financial Management Division
The Financial Management Division is responsible for the
Agency's financial management program. The Division
develops fiscal policies and procedures; develops and
implements financial information systems; directs the overall
Agency financial reporting operations; develops Agency-wide
accounting and fiscal services; and develops financial
compliance and quality assurance policies and procedures.
The Division also administers the Agency's financial
information systems including accounting and payroll.
Resource Management Division
The Resource Management Division is responsible for
evaluating and improving the management of fiscal resources.
The Division manages the Agency's productivity, public-
private partnerships and management controls programs. It
also provides valuable staff assistance to the Senior
Management Council and the Environmental Financial
Advisory Board. In addition, the Division directs the audit
resolution process within the Agency.
34
Office of the Comptroller
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Office of Human Resources
Management Kenneth Dowsey, Director
The Office of Human Resources Management (OHRM) is responsible for the policies,
procedures, program development and implementation of the human resources
functional areas including personnel services, development programs, employee/labor
relations, training, special employment programs, recruitment, workforce planning
and measurement, performance and pay/incentive management, organizational
development and the evaluation of Agency-wide human resources practices.
The Office of Human Resources Management has six divisions:
Headquarters Operations and Client Services
Employee Participation and Communications
Division
Field Operations, Evaluations and Support
Services Division
Human Resources Development Division
Executive Resources and Special Program Division
Policy, Research and Development Division
35
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Headquarters Operations and Client Services
The Headquarters Operations and Client Services Division
(HOCSD) is responsible for many of the services usually
associated with the processing of SF 52 actions including
hiring, promotion, and classification actions. HOCSD is
responsible for exercising the examining authorities delegated
by the Office of Personnel Management. The Division also
offers guidance related to staff development and innovative
approaches to human resources management.
Employee Participation and Communications
Division
The Employee Participation and Communication Division
(EPCD) is responsible for conducting employee surveys,
working with and fostering employee committees,
coordinating with the Unions, and communicating important
human resources information to employees. Work place issues
such as AIDS, drug testing, and employee health are also
handled by this Division. In addition, this organization
initiates productivity improvement efforts.
Field Operations, Evaluations and Support
Services Division
The Field Operations, Evaluation and Support Service
Division (FOESSD) is responsible for working with Agency
organizations to assure that all of EPA's human resources
programs meet minimum standards and that sufficient
resources are allocated to support them. In addition, the
Division provides a full spectrum of program and
administrative services to OHRM such as budget, information
systems development and management, procurement activities,
and other required support.
36
Office of Human Resources Management
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Human Resources Development Division
The Human Resources Development Division (HRDD) is
responsible for carrying out all of the Agency's training
activities. HRDD provides Agency sponsored training through
the EPA Institute and facilitates access to outside training
opportunities. In addition, the Division is active in transferring
technology to states and local governments by working with
Headquarters program offices and the Regional Institutes. The
Division develops and implements policy for special employee
development programs (i.e., intern programs, upward mobility,
etc.)
Executive Resources and Special Program Division
The Executive Resources and Special Programs Division
(ERSPD) is responsible for designing and providing
management development programs (such as the SES
Candidate Development Program). ERSPD provides personnel
services for SES, special resources, and special appointment
employees. The Division also supports the activities of senior
advisory boards such as the Executive Resources Board.
Policy, Research and Development Division
The Policy, Research and Development Division (PRDD) is
responsible for interpreting and implementing the Federal work
force rules and regulations. PRDD assures that EPA human
resources policies conform with Government regulations and
manages critical personnel programs dealing with performance
management, pay, work force planning, position management,
and recruitment. It also offers organizational development
assistance to client offices. Innovative program development
and demonstrations are conducted through this Division. The
Division also seeks to simplify and streamline processes
through automation initiatives.
Office of Human Resources Management
37
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Office of Information
Resources Management
Alvin Pesachowitz, Director
The Office of Infonnation Resources Management (OIRM) manages information
resources. The Office establishes policy, goals and objectives and develops annual
and long-range plans and budgets for information resources. OIRM assists and
oversees the performance of these activities when carried out by other Agency
organizational units. The Office administers or oversees Agency programs for the
library system and services, internal records management, and the automated
collection, processing, storage, retrieval, and transmission of data by or for the
Agency. OIRM also provides national program policy and technical guidance for
acquiring all information technology systems and services.
The Office of Information Resources Management has an immediate office and three
divisions:
Administrative Systems Division
Information Management and Services Division
Program Systems Division
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Administrative Systems Division
The Administrative Systems Division (ASD) is responsible for
developing, enhancing, operating, and maintaining national
administrative systems which service all organizational
elements of the Agency. ASD is also responsible for
developing, operating, and maintaining integrated office
systems for the Agency and for providing data administration
services for EPA's administrative community.
Information Management and Services Division
The Information Management and Services Division (IMSD)
serves as EPA's Data Administrator and is responsible for
formulating and implementing the Agency's IRM program to
oversee, evaluate, and enhance the collection, reporting,
storage, manipulation, analysis, and use of information. Efforts
are directed at improving the availability, accessibility,
accuracy, timeliness, quality, and usefulness of information
required to support EPA's analysis and decision making. IMSD
provides library services including the operation of the Public
Information Center and the Public Inquiries Reference Unit.
IMSD also serves as the United States' focal point for the
United Nations' Environmental Program's International
Referral System.
Program Systems Division
The Program Systems Division (PSD) has general oversight
responsibility for the development, enhancement, operation,
and maintenance of the Agency's environmental, facility, and
chemical automated data processing (ADP) systems in support
of EPA programs. PSD serves as the principal point of contact
in matters relating to information production for the Office of
Enforcement, Office of Water, Office of Air and Radiation,
Office of Pesticides and Toxic Substances, and the Office of
Solid Waste and Emergency Response. PSD also operates
EPA's Systems Development Center (SDC).
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Office of Information Resources Management
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Office of Administration
and Resources Management
RTP, North Carolina
Willis E. Greenstreet, Director
The Office of Administration and Resources Management in Research Triangle Park,
NC provides the day to day support for the research and air programs located in RTP.
Beyond these functions the organization has the lead role in a number of Agencywide
responsibilities including: data processing and telecommunications, payment of all
contractor invoices by the RTP Financial Management office, and contractual services
to Regional and other offices.
The Office of Administration and Resources Management in RTP has five divisions:
National Contract Payment Division
Facilities Management and Services Division
National Data Processing Division
Contracts Managment Division
Human Resources Management Division
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National Contracts Payment Division
The National Contracts Payment Division provides leadership,
fiscal guidance, technical assistance and invoice processing
services for all EPA contracts. The division also provides a full
range of financial management services for EPA employees
and offices at RTF.
Facilities Management and Services Division
The facilities Management and Services Division is
responsible for operating twelve buildings and providing
general support services for the thirteen hundred EPA
employees located in RTP, NC.
National Data Processing Division
The National Data Processing Division manages the Agency's
information processing resources and, in cooperation with the
Office of Information Resources Management, works to ensure
adequate future capability through planning, technology
assessment, and procurement activities. The division also
provides central computing, timesharing, data and voice
telecommunications, distributed processing, customer support
and training to the Agency.
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OARM RTP, North Carolina
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Contracts Management Division
The Contracts Management Division is responsible for
providing procurement support to the components of EPA that
reside at RTF. The division also supports nationwide offices
such as the Superfund Contract Lab program and the Office of
Research and Development, as well as all ten regional offices
for non-Superfund activities.
Human Resources Management Division
The Human Resources Managment Division provides
comprehensive personnel and human resources services to all
of EPA's activities at RTP. These activities include:
recruitment and staffing; position management and
classification; and labor and employee relations.
OARM RTP. North Carolina
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Office of Administration
and Resources Management
Cincinnati, Ohio *
William M. Henderson, Director
The Office of Administration and Resources Management in Cincinnati, Ohio
provides administrative support services to the Cincinnati Research Center and
provides certain functional services to other EPA research laboratories.
The Office of Administration and Resources Management in Cincinnati has four
divisions:
Information Resources Management Division
Facilities Management and Services Division
Contracts Management Division
Human Resources Management Division
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Information Resources Management Division
The Information Resources Management Division plans,
coordinates, and carries out an aggressive program for the
exploration of scientific and technical applications of
computers with an emphasis upon minicomputers and
microcomputers.
Facilities Management and Services Division
The primary function of the Facilities Management and
Services Division is to support EPA's programs in Cincinnati
and various other Office of Research and Development field
locations in the areas of facility operations, construction, repair
and improvements, space management, communication,
personal property and supply management, shipping and
receiving, and transporation.
Contracts Management Division
The Contracts Management Division provides contract
management support for the EPA Office of Research and
Development laboratories in Cincinnati, Ohio; Las Vegas,
Nevada; Corvallis, Oregon; Edison, New Jersey; and other
field stations around the country.
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OARM Cincinnati. Ohio
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Human Resources Management Division
The Human Resources Management Division plans, organizes,
directs, controls, and coordinates a personnel management
program for the Center and its tenant activities which comprise
approximately 900 employees.
OARM Cincinnati. Ohio
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Office of Administration
and Resources Management
Las Vegas, Nevada
The Office of Administration and Resources Management has a unique field office
located in Las Vegas, Nevada. The office provides the full range of human resources
services to a client population that is dispersed geographically (950 clients located in
ten states). The Office of Research and Development is its largest client, with seven
laboratories and four field stations.
Las Vegas also has a Financial Management Center which serves as the national
program manager for several specific functions as Grant Financial Management,
Automated Clearing House, Treasury File Management System, Asbestos Grant/Loan
Program and the Informant Fund.
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