ORGANIZATION AND FUNCTIONS CLASSIFICATION NO. 1100 APPROVAL DATE: SEPTEMBER 29. 1995 REGION 1 - BOSTON CT MA ME NH Rl VT CHAPTER 01 - REGIONAL OFFICE 1. PURPOSE: This Regional Order formally establishes a new organizational structure and functions for the EPA Region 1 Office, as described in Chapters 1 through 10, Regional Order Classification No. 1100, effective as of the approval date noted above. 2. AUTHORITY: The reorganized structure and functions are in accordance with the principles of Chapter 14 of the EPA Organization and Functions Manual, dated 1993. 3. BACKGROUND: The U.S. Environmental Protection Agency was created through an executive reorganization plan designed to consolidate a number of federal environmental activities into a single agency. EPA was formally established as an independent agency in the Executive Branch on December 2, 1970. The organizational structure and functions of the EPA Region I Office as they existed prior to the effective date of this Order were as described in Chapters 1 through 10, Regional Order Classification No. 1100, listed below in Paragraph 11, which are now superseded. On March 31, 1995, Region 1 submitted a Regional Reorganization Proposal which was approved by EPA Administrator Carol Browner on May 26, 1995. To begin implementation of the reorganization, on July 18, 1995, Regional Administrator John DeVillars signed a Regional Order which provided for the transition from the then-existing organizational structure and functions to the new organizational structure and functions established by the present Regional Order. 4. OFFICE OF THE REGIONAL ADMINISTRATOR: The organization and functions of this office are contained in Regional Order Classification No. 1100, Chapter 02. 5. OFFICE OF ECOSYSTEM PROTECTION: The organization and functions of this office are contained in Regional Order Classification No. 1100, Chapter 03. 6. OFFICE OF ENVIRONMENTAL STEWARDSHIP: The organization and functions of this office are contained in Regional Order Classification No. 1100, Chapter 04. ------- CLASSIFICATION NO. 1100 CHAPTER 01, SEPTEMBER 29, 1995 7. OFFICE OF SITE REMEDIATION AND RESTORATION: The organization and functions of this office are contained in Regional Order Classification No. 1100, Chapter 05. 8. OFFICE OF ENVIRONMENTAL MEASUREMENT AND EVALUATION: The organization and functions of this office are contained in Regional Order Classification No. 1100, Chapter 06. 9. OFFICE OF ADMINISTRATION AND RESOURCE MANAGEMENT: The organization and functions of this office are contained in Regional Order Classification No. 1100, Chapter 07. 11. SUPERSESSION: This Order supersedes: Regional Order Classification No. 1100, Chapter 01, Regional Order Classification No. 1100, Chapter 02, Regional Order Classification No. 1100, Chapter 03, Regional Order Classification No. 1100, Chapter 04, Regional Order Classification No. 1100, Chapter 05, Regional Order Classification No. 1100, Chapter 06, Regional Order Classification No. 1100, Chapter 07, Regional Order Classification No. 1100, Chapter 08, Regional Order Classification No. 1100, Chapter 09, Regional Order Classification No. 1100, Chapter 10, dated July 18, 1995 dated September 27, 1993 dated September 27, 1993 dated June 19, 1990 dated September 27, 1993 dated September 17, 1992 dated March 2, 1993 dated October 22, 1991 dated April 21, 1992 dated April 15, 1994 John P. DeVillars Regional Administrator DATE: ------- EPA-New England Region I Administration & Resource Management Ecosystem Protection Regional Administrator Environmental Stewardship Site Remediation & Restoration Environmental Measurement & Evaluation September 29, 1995 ------- ORGANIZATION AND FUNCTIONS CLASSIFICATION NO. 1100 APPROVAL DATE: SEPTEMBER 29. 1995 CHAPTER 02 - OFFICE OF THE REGIONAL ADMINISTRATOR 1. PURPOSE: This Regional Order formally establishes a new organizational structure and functions for the Office of the Regional Administrator, effective as of the approval date noted above. The official organizational chart is incorporated in this order. The Regional Administrator's Office represents national environmental concerns, policies and programs within Region 1. It advises the Administrator/Deputy Administrator on program issues within the region, provides a regional perspective on national policy issues, and makes decisions in delegated areas of responsibility. The RA's Office manages the region's resources to ensure effective use and development of personnel, high productivity, cost-efficient operations and support of the Agency's EEO and environmental justice goals. The Office manages intergovernmental activities by working closely with state, tribal and local governments to attain national, regional, state, tribal and local goals. It translates national policy into programs which meet regional needs, makes decisions and manages programs in partnership with state environmental agencies and tribal governments to meet annual Agency initiatives, ongoing program goals and the Administrator's goal of managing for environmental results. This office does not have a traditional deputy nor does it have an Office of External Programs as in its prior organization. Instead, the functions of the traditional deputy and external program activities are divided and expanded between a Senior Advisor for Management/Assistant Regional Administrator (ARA) and the Senior Advisor for Policy. 2. ORGANIZATIONAL UNITS a) The Senior Advisor for Management/Assistant Regional Administrator is a career SES position in the Office of the Regional Administrator and is a member of the Senior Leadership Council (SLC). The individual serves as the Acting Regional Administrator in the absence of the Regional Administrator. The regional Office Directors will report to the ARA as in a traditional organization that has a Deputy Regional Administrator. The Senior Advisor for Management (ARA) assists the Regional Administrator on issues of program planning, management initiatives, ------- CLASSIFICATION NO. 1100 CHAPTER 02, SEPTEMBER 29, 1995 organization, direction and coordination. Major responsibilities of this function include: overseeing strategic and operational planning and goal setting (within the region, with headquarters and with states) and implementing the Agency's strategic planning objectives and the region's management initiatives; receiving input from the Office of Administration and Resource Management and determining the allocation and utilization of resources to accomplish the mission of the region and the Agency; ensuring that appropriate and effective systems, procedures, control, communication and outreach are in place for accountable fiscal resource management; serving on committees and panels and representing the agency at regional conferences at the national, inter-agency, state and local levels; directing the actions involved in tracking and evaluating the work of the regional office; directing the regional workforce, assuring effective human resource management, equal employment, and affirmative action and assuring proper steps are taken to maintain positive employee morale and atmosphere where diversity is understood and appreciated; and, ensuring that systems are in place to support the region's "lead region" responsibilities. b) Office of Civil Rights and Urban Affairs. The Office of Civil Rights (OCR) and Urban Affairs under the supervision of a director, serves as the principal advisor to the Regional Administrator with respect to EPA's internal and external equal employment opportunity and civil rights program policies and the impact of the regional programs on minorities and women. All functions and responsibilities of the director of OCR are regionwide and apply to the provisions of leadership, services and advice in all of the programs and activities of the region to ensure equal opportunity and prohibit discrimination in employment in EPA in accordance with applicable Civil Rights Act, Executive Orders, and implementing directives. The OCR ensures the implementation of the region's special emphasis ------- CLASSIFICATION NO. 1100 CHAPTER 02, SEPTEMBER 29, 1995 programs, the purposes of which are to address the concerns, needs, and aspirations of blacks, hispanics, asians and women, and coordinates outreach and recruitment programs to enhance the employment and retention of blacks, hispanics, asians, Indians, handicapped and women. In accordance with Title VI of the Civil Rights Act of 1964 and other legislation, the OCR assures that recipients of EPA financial assistance do not discriminate on the basis of race, color, national origin, sex, age or physical handicap pursuant to the Act. It manages the regional Discrimination Complaints Program pursuant to established laws, statutes and guidelines, including the selection and training of EEO Counselors. It advises the Regional Administrator on the agency's policies, programs, and goals to designated constituency groups, particularly in low-income, urban and minority communities, and works with and communicates these policies, programs and goals. It oversees and coordinates the staff functions of the Small and Disadvantaged Business Utilization programs to assure implementation of existing mandates. In accordance with the Executive Order No. 12898, "Federal Actions to Address Environmental Justice in Minority Populations and Low Income Populations," the OCR is responsible for ensuring that Region 1 programs, policies and procedures are conducted in a manner that promotes the equitable protection of human health and the environment. To this end, the OCR's daily functions include acting as liaison between headquarters and the region; providing assistance to Region 1 staff on environmental justice; and administering the Environmental Justice Grant Programs, with the primary purpose of providing assistance to community groups and tribal governments for projects that address environmental justice. c) The Senior Advisor for Policy oversees the development and implementation of key policy and program initiatives of critical concern to the Regional Administrator and the Agency. In addition, this person has primary responsibility for developing, implementing, managing all aspects of Region 1 communications, government affairs, Superfund Community Relations and customer service activities. The Senior Advisor for Policy reviews and coordinates the other federal agency environmental assessment for significant projects under the National Environmental Policy Act (NEPA). The Senior Advisor for Policy and staff promote a good working relationship between the EPA regional office and key appointed state officials (including ------- CLASSIFICATION NO. 1100 CHAPTER 02, SEPTEMBER 29, 1995 environmental, agriculture and transportation commissioners) and act as an ombudsman-advocate within EPA for the problems and interests of international, state, tribal and local governments. The Senior Advisor for Policy will also serve on the Agency's Senior Leadership Council (SLC) and coordinate with ORD on the regional scientist liaison position. The following teams report to the Senior Advisor for Policy: The National Environmental Policy Act (NEPA) team: » reviews Environmental Impact Statements (EIS's) and other federal actions as required by NEPA and Section 309 of the Clean Air Act; > assists other state and federal agencies in scoping EIS's; » coordinates the technical review of Draft and Final EIS's by program offices, develops the region's position on other agencies EIS's and actions; > prepares comment letters; and, » assists headquarters in the review of national EIS's regulations and programs. The Public Affairs team: * provides public affairs assistance and guidance to the organization; * represents the Regional Administrator in relations with electronic and print media; > prepares press releases, fact sheets, regional publications, press briefing documents, policy statements and supporting materials; > maintains channels of communication between the Regional Administrator, the program offices and the public; > carries out environmental education programs, special events and awards programs; and ------- CLASSIFICATION NO. 1100 CHAPTER 02, SEPTEMBER 29, 1995 * coordinates the Speakers Bureau. ' The Government Relations team: + promotes a good working relationship between the EPA regional office and key elected officials; > acts as the Regional Administrator's principal advisor on congressional relations; > acts as an ombudsman-advocate within EPA for the problems and interests of state and local government; > provides timely and accurate responses to inquiries; » conducts an outreach program designed to inform key public officials of significant developments; * assists in developing intergovernmental strategies for critical EPA issues and programs; » advises the Regional Administrator and appropriate headquarters staff offices of significant intergovernmental issues; and, > participates in regional intergovernmental activities. The Superfund Community Relations team: * manages a community relations program in support of the national Superfund program; > provides direction and implementation assistance to ensure that Region I meets the public information and involvement requirements of the Superfund law and the NCP; > assigns and oversees contractor community relations work; and > acts as liaison between EPA and the Superfund site community. c) The Chief of Staff will be responsible for scheduling, issue tracking and staff coordination and management for the RA. The Chief of Staff will also be the team leader for key administrative and outreach functions, including ------- CLASSIFICATION NO. 1100 CHAPTER 02, SEPTEMBER 29. 1995 controlled correspondence and Freedom of Information Act (FOIA) request coordination. d) The Office of Regional Counsel (ORC). The purpose of the Office of Regional Counsel is to provide legal and policy advice and interpretation of environmental statutes. The Regional Counsel and general law staff will provide the Regional Administrator and the Region's program and support offices with full-service legal counselling on all non-enforcement matters. The Office of Regional Counsel will provide legal counsel in the areas of regulations, delegations, personnel, labor/management relations, conflicts, ethics, grants and contracts. The Regional Counsel will represent the Region in citizen suits and all defensive litigation, and will serve as a liaison between the Region and the Office of General Counsel in Headquarters. The Regional Counsel, as chief legal officer for the Regional Office, needs to be both responsive to the needs and priorities of the Regional Administrator and sufficiently independent to provide correct and timely legal advice which is appropriately coordinated with OGC and consistent with the General Counsel's interpretation of the law. To ensure these goals are met, the General Counsel and the Regional Administrator will each actively participate a) in selecting the Regional Counsel; b) in providing direction to, and in establishing performance expectations and priorities for, the Regional Counsel; and c) in evaluating the Regional Counsel's performance. As to the first item, the General Counsel will be the final selecting official for the Regional Counsel position, but both the General Counsel and the Regional Administrator will actively participate in the selection process and the Regional Administrator must concur in the final selection. As to the second and third items, the General Counsel will serve as the Supervisor and Reviewing Official for the Regional Counsel's Performance Agreement. However, on a day-to-day basis, the Regional Counsel shall receive direction from the Regional Administrator. Further, the General Counsel, at a minimum, shall consult the Regional Administrator about the terms of the performance agreement at the beginning of each performance year, and for evaluation purposes, at mid-year and prior to the end-of-year evaluation ------- CLASSIFICATION NO. 1100 CHAPTER 02, SEPTEMBER 29, 1995 3. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated September 29, 1995, which supersedes previous existing office structures and replaces them with this and other offices. John P. DeVillars Regional Administrator DATE: ------- OFFICE OF THE REGI ivIAL ADMINISTRATOR OFFICE OF REGIONAL COUNSEL* (Hill) REGIONAL ADMINISTRATOR (DeVillars) SENIOR ADVISOR FOR MANAGEMENT/ ASSISTANT REGIONAL ADMINISTRATOR* (Meaney) REGIONAL SCIENTIST OFFICE OF CIVIL RIGHTS & URBAN AFFAIRS* (Younger) CHIEF OF STAFF (Grantham) SENIOR ADVISOR FOR POLICY* (Lubber) . Priority Policy Initiatives INTER- GOVERNMENTAL, PUBLIC AFFAIRS, CUSTOMER RELATIONS & MARKETING, INTERNATIONAL ACTIVITIES, ENVIRONMENTAL EDUCATION NEPAUNIT (Higgins) 'MANAGER September 29, 1995 ------- ------- 0) ------- ORGANIZATION AND FUNCTIONS CLASSIFICATION NO. 1100 APPROVAL DATE: SEPTEMBER 29, 1995 CHAPTER 03 - OFFICE OF ECOSYSTEM PROTECTION 1. PURPOSE: This Regional Order formally establishes a new organizational structure and functions for the Office of the Ecosystem Protection effective as of the approval date noted above. The official organizational chart is incorporated in this order. The Office of Ecosystem Protection is responsible for the protection of environmental resources and human health in an integrated and holistic manner. To accomplish this, the Office integrates programs such as air, pesticides, toxics, water and RCRA, in a way that reflects the connections among different environmental media. The establishment of the Office of Ecosystem Protection will not only improve regional efficiency but will result in decisions that are more protective of human health and ecological resources. It incorporates most of the present Water Management Division and smaller parts of the Air, Pesticides, & Toxics Management Division and the Waste Management Division. This Office, working with its partners, will be responsible for identifying those places in New England most in need of protection from future environmental degradation or those most in need of immediate attention to remediate past environmental degradation. While regional emphasis will be aimed at integrated solutions in specific places, complementary efforts will maintain protection of New England's environment as a whole. There will be no slippage of the environmental gains made so far. The Office will use better measures of environmental health to evaluate effectiveness of the region's efforts and will build strong relationships with a variety of agencies and organizations outside of EPA and with the public. 2. OFFICE OF THE DIRECTOR, OFFICE OF ECOSYSTEM PROTECTION The Director serves under the Regional Administrator. The Deputy Office Director, Associate Directors, and State Unit Chiefs report to the Director; as do the Air Permits; Air Quality Planning; Pesticides, Toxics and Radiation; Hazardous Waste Program; Municipal Assistance and Water Quality Unit Chiefs. The Director is responsible for management of the division including: multi-media state program units to assist states, tribes and communities to develop and carry out strategic, integrated programs; ------- ' CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 program units to provide technical expertise to the states, tribes and others, as identified by the Office's state units, and to implement federal programs as required by each program's mandate; a strategic planning unit, that will integrate input from the Regional Administrator's initiatives, all offices in the region, and the region's state partners and external stakeholders. This unit will also be responsible for managing the joint goal setting process with the states; and, associate directors who will serve as staff to the Director, function as policy experts to ensure consistent interpretation and application of federal requirements by state units, and act as the primary points of contact with external stakeholders, including headquarters. There are four (4) Associate Directors for the following: 'Air'Policy Waste Policy Water Quality Policy Groundwater and Water Supply Policy In addition the associate directors will: set goals and targets for what the region hopes to accomplish based on state grant commitments, facility specific action plans, and long term regional program plans; plan how the region will accomplish these goals; monitor staff utilization for conformance with program direction and priorities; align goals, investments, disinvestments, and priorities with regional priorities, national program guidelines, and customer input; serve as point of contact for the headquarters Assistant Administrator; periodically check on status of planned events and outputs; facilitate accomplishment of planned results by adjusting resource allocations, elevating issues, making policy decisions or via other means as appropriate; ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 design and modify systems to track projected and accomplished results; allocate and negotiate FTE's to organizational units; allocate and negotiate AC & C resources; establish priorities for support requests to other offices (e.g., attorney support, laboratory support); coordinate with other Region 1 Offices (e.g., Office of Environmental Stewardship, Office of Site Remediation and Restoration (OSRR) on program, resources and administrative issues; o coordinate with state and interstate organizations (e.g., NEWMOA, OTC); distribute national policy documentation and guidance, and interpreting regional policy accordingly; give policy related direction for facility-specific case decisions, particularly involving multiple statutes and/or offices; establish mechanisms such as management reviews to raise policy related or cross-cutting facility-specific issues; establish regional policy through facility-specific decisions, communication of facility-specific decisions, or written memos when appropriate; encourage the communication among staff regarding relevant national policy information received by managers or staff via conference calls and national meetings; serve as sponsor, leader, or coordinator for selected initiatives such as the watershed approach; listen and communicate with external groups (interstate organization, regulated community) for relevant program areas and initiatives; explain program and EPA activities to the public; and, support tribal programs and tribes. ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 3. ORGANIZATIONAL UNITS. Along with the four (4) associate directors mentioned above, there are 13 units within the Office. The units are explained below. (a) The six State Units will: establish statewide and place-specific environmental goals with states and other appropriate agencies; assist state to meet goals by working jointly to: * develop and implement integrated control strategies and programs such as wellhead protection, urban ecosystems, comprehensive groundwater and the watershed approach; » identify and deliver EPA expertise, either from this unit or from other units within the region, headquarters or the Office of Research and Development (ORD); set environmental priorities with appropriate state agencies, the Associate Directors and the Strategic Planning Unit; be responsible for planning, developing, evaluating and approving all state air, water and waste programs and regulations, except for enforcement, to meet the requirements of the federal statutes; oversee all state air, water and waste program activities, except for enforcement, which include conducting periodic reviews and preparing performance evaluation reports based upon the results of these reviews; negotiate grant output commitments with the state for all air, water and waste programs, except for enforcement, and conducts periodic evaluation of the success of the state program in achieving the commitments. Appropriate follow-up action is taken where necessary to insure that the state program is being implemented consistent with federal laws and regulations; issue air, water and waste permits in non-delegated states; support tribal programs and tribes; establish EPA place-specific teams drawing upon relevant units within the region; ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 The purpose of the place specific teams will be to support the states, local agencies and other organizations to establish goals and develop and implement integrated protection strategies. The responsibilities will include the following: assessing the status of the ambient environment; identifying pollutant sources or threats; obtaining input on issues from local interests; establishing place-specific environmental goals; developing remediation or protection strategies; and, assisting in implementing prevention and control strategies. Implementation will include the following: providing advice and support to local agencies to: * establish source water protection programs for water supplies; > manage state groundwater programs under delegation, including dissemination of regional policy, training, overview and technical assistance; + revise zoning to protect water resources as well as air quality; > control stormwater runoff; * protect wetlands and other critical habitat; » manage solid waste; » abate lead contamination; and * implement environmentally sound transportation plans. advising individuals on preventing and controlling pollution, such as: > farmers on managing pesticides and polluted runoff; > business and industry on polluted runoff; and, * developers on polluted runoff and protecting wetlands. ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 issuing or assisting in issuing permits evaluating progress revising goals/control strategies, as appropriate. b) The Strategic Planning Unit, through multi-media teams, will lead regionwide strategic planning and provide leadership and central support services for New England-wide, statewide and regional planning, coordination and outreach. The unit will support both program planning and place-based planning. It will include ecosystem and human health protection and integration with technical assistance, research and enforcement programs. It will provide leadership and coordinate regional activities serving Indian Tribes. It will instill a poUution prevention ethic throughout Ecosystem Protection activities. Planning responsibilities in the other Offices and associated budget formulation responsibilities in the Office of Administration and Resource Management (OARM) will be linked to the Strategic Planning Unit through a standing regional Planning Team. The team will have an informal reporting relationship with the Senior Advisor for Management. Major functions are listed as follows: manage strategic planning in the region; orchestrate state/tribal-EPA goal and priority setting and monitor and evaluate implementation; lead and coordinate regional activities to support tribes; manage program grants, integrating various media; lead and coordinate regional strategies such as multi-media initiatives like land use issues common to air, water, habitat and waste, notably land use and transportation; urban ecosystem strategies and the lead project); lead and coordinate regional geographic initiatives (e.g., applying regional strategies (above) to specific places and launching major multi-state initiatives); provide centralized information management support, analysis and ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 evaluation; coordinate information systems among various programs and opportunities for access by all public and private users: EPA, state, local, business, environmental groups, academia and the public; and integrate with analytic tools (e.g., environmental data and programmatic information and GIS); establish environmental goals and evaluate progress toward fulfilling these goals and participate in developing and applying evaluation tools, such as environmental indicators, comparative risk assessment and the State of the Environment report; coordinate outreach and education to states and localities, business, environmental groups and the public; and, instill pollution prevention ethic throughout all activities. (c) Pesticides, Toxics and Radiation Unit: The Unit is one of the points of contact with the Office of Prevention, Pesticides and Toxic Substances (OPPTS) at EPA-Headquarters, incorporating program activities for the control of pesticides and toxic substances (principally asbestos, lead (Pb) and bolychlorinated biphenyls (PCB's)) within the six New England States. The Unit is also responsible for the region's radiation program, including the radon action program, an indoor air pollution program of technical support and various outreach/technical assistance efforts related to pollution prevention. The Unit also provides risk assessment support for various regional programs. In the pesticides program, the Unit is responsible for assisting states in the planning and development of pesticide regulations and the evaluation and approval of plans to meet the Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) requirements for State Management Plans (SMPs) for the following six program elements: Certification and Training of Applicators, Worker Protection. Pesticides and Groundwater, Protection of Endangered Species, and Storage and Disposal of Pesticides. The major functions for all six elements include: SMP-related activities for general statewide applicable regulation revisions; pesticide policy development, communication and outreach; and SMP revision development and approval/concurrence. The Unit provides negotiation, oversight and technical assistance for FIFRA grants to accomplish the above activities. The Unit coordinates these ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 efforts among the relevant federal and state agencies and EPA programs, and provides technical assistance and outreach to affected constituencies. It provides negotiation, oversight and technical assistance for a number of state grants under the Toxic Substances Control Act (TSCA) for the development and adoption of state programs comparable to EPA's. It is responsible for managing state TSCA program development grants (for PCB's, asbestos, and lead), providing consultation and advisory services related to asbestos and lead and coordinating these efforts with the appropriate headquarters offices, state agencies, the regulated community, elected officials and the general public. It provides for the review, approval and oversight of asbestos and lead worker training and certification programs and assists the region's Lead and Urban Ecosystem Initiatives. The Unit also processes TSCA permits for the storage and disposal of PCB's and research and development permits for the destruction of PCB's, and provides technical support to other programs for the remediation of PCB's. The Unit is responsible for a program of specialized assistance and outreach related to a diverse set of regulatory and non-regulatory programs concerning radiation and indoor environments. It is responsible for implementing the regional radiation program including representation on the Regional Assistance Committee to coordinate radiological emergency planning, technical support for the radionuclide NESHAPS program under the Clean Air Act, and other technical support functions relating to evaluating and responding to environmental radiation. The Unit provides general and site specific risk assessment support for the Ecosystem Protection Office and for other regional programs involved with air related health risks and related toxicological consultation and advisory services. The Unit is responsible for outreach and assistance to states, local government, industry, and the public regarding the hazards of indoor air pollution and radon. As part of this effort, the Unit negotiates and oversees grants to states to develop radon outreach, testing and mitigation programs, and grants to states and nonprofit groups on indoor air pollution. 8 ------- CLASSIFICATION NO. 1100 CHAPTER 03. SEPTEMBER 29, 1995 Finally, the Unit provides support to the tribal program and the tribes and to place-based or community-based activities as initiated by the State Units. (d) The Air Quality Planning Unit provides technical advice on the approval of state mobile and stationary source air pollution control regulations, and ozone and carbon monoxide abatement plans to meet Clean Air Act (CAA) requirements. This includes technical assistance to states for the preparation of state implementation plans and attainment, maintenance, and redesignation plans for both ozone and carbon monoxide. The unit is also responsible for providing technical assistance to the states and other state and federal agencies (such as the Federal Highway Administration and the Federal Transportation Administration) for the preparation of environmental documents. These functions include reviewing and performing mobile source air quality modeling and environmental data analysis; and scoping and reviewing environmental documents for conformity with modeling guidance, other regulatory criteria and SIPs. The major functions of the unit include providing technical assistance to states for the following ozone and carbon monoxide programs under Title I of the CAA of 1990: rate of progress demonstrations; ozone and carbon monoxide attainment demonstrations; and contingency plans; Reasonably Available Control Technology (RACT) for Volatile Organic Compounds (VOC) and Nitrogen Oxides (Nox); stage II vapor recovery; emission statements; and ozone and carbon monoxide emission inventories; inspection/maintenance and anti-tampering programs; transportation-air quality planning; tailpipe standards; federal, public and private fleet requirements; and reformulated, oxygenated and alternative fuel programs; Other responsibilities include: providing technical advice on emission trading (bubbles and generic rules), general state-wide applicable SIP revisions/additions; ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 providing technical advice on ozone and carbon monoxide policy development; responsibility for tracking sanctions and Federal Implementation Plans (FIPs); CAA communication and outreach; public awareness of mobile source programs related to tampering, warranties, fuels, vehicle imports and recalls; and, providing technical advice on planning, development, evaluation and rulemaking of state air pollution control regulations to meet 111 (d) of the CAA. (e) The Air Permit Programs Unit is responsible for providing technical advice on planning, development, evaluation, and approval of state air pollution control regulations for the permitting of new, modified and existing sources to meet the Clean Air Act requirements in accordance with 40 CFR Parts 51, 52, 70 and 71. It also provides technical input on programs relating to sulfur dioxide emissions, paniculate matter emissions, and S02, PM-10 and N02 increments; It gives specialized technical assistance to the states and other EPA regional programs for ambient air quality impact assessment and provides advice on the development and implementation of state air toxic programs under Title III of the Clean Air Act. The major responsibilities of the section include technical input and advice on the following: review and approval of new source review nonattainment and attainment such as prevention of significant deterioration regulations; oversight of state New Source Review (NSR) permitting including review of proposed "major" and "synthetic" minor source permits; oversight of state operating permit programs pursuant to Title V of the Clean Air Act; 10 ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 development and implementation of operating permit programs (including Title V, June, 1989 programs, enhanced monitoring, and acid rain); implementation of the enhanced monitoring program; implementation of Outer Continental Shelf regulations; delegation of new source performance standards, national emission standards for hazardous air pollutants and maximum achievable control technology standards; assessment functions including reviewing and performing air quality modeling and environmental data analysis or studies; providing expertise in matters related to acid rain (including CEMS), global warming, emission standards for wood stoves, and stratospheric ozone depletion; and, review and approval of State Implementation Plans (SIPs) for sulfur dioxide, visibility protection, and particulate matter (i.e., PM-10); and SO2, PM-10, N02 and lead (Pb) attainment status designations. implementation of the CAA Title III for hazardous air pollutant by providing guidance and oversight to states for development and implementation of federally approved state programs, approving state programs to implement MACT under section 112 of the Act, implementing the early reductions program. (f) The Hazardous Waste Unit provides technical input and advice on planning, developing, implementing, and coordinating the RCRA program and the 1984 Hazardous and Solid Waste Amendments (HSWA) in the New England states. Authorized aspects of the RCRA and HSWA program will be implemented by the state agency authorized to conduct that portion of the RCRA and HSWA program. This Unit is responsible for assisting the State Units in: issuing HSWA permits; gathering and disseminating data regarding New England hazardous waste; 11 ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 maintaining the national RCRA Information System (RCRIS) and the Biennial Report System (BRS) for the region; conducting RCRA public outreach and assistance; and, responding to Freedom of Information Act (FOIA) requests. The State Program Authorizations and Approvals group is responsible for assisting State Units and states to develop regulations, policies and procedures that are comparable to the federal program as defined by RCRA and HSWA. This includes RCRA Subtitle C program authorizations and RCRA Subtitle D program approvals. These responsibilities entail providing technical, administrative and procedural guidance to the state agency, regulated community and general public regarding the RCRA and HSWA federal program. The Data Management group is responsible for the collection and dissemination of status data for RCRA generators, transporters and facilities in the national RCRA Information System (RCRIS) and for hazardous waste date in the Biennial Report System (BRS). The Unit also is responsible for maintaining and improving data collection systems and for providing states with technical assistance in this area. The Closure and Post-Closure of Hazardous Waste Management Facilities group provides assistance to the State Units to assure that all closure and post-closure activities at facilities in New England are carried out in compliance with the appropriate regulations and consistent with national policies and guidance. Personnel in this group advise the State Units in the review of state authorized closure and post-closure actions, and where necessary, recommends direct federal action to insure that closure and post- closure actions are in compliance and consistent with applicable statutes, regulations and policies. The Permits group assists the State Units in managing, coordinating and implementing a program that insures that all permits for operating facilities and post-closure facilities issued pursuant to Section 3005 of RCRA are in compliance with the appropriate regulations and are consistent with national guidance and policies. The group assists the State Units in providing program and procedural 12 ------- CLASSIFICATION NO. 1100 , CHAPTER 03, SEPTEMBER 29, 1995 guidance to permit applicants, state programs, other Region 1 regional offices and the general public concerning the permit requirements pursuant to Section 3005 of RCRA and Section 3004{u) of HSWA. These permitting activities include: reviewing and assessing permit applications; preparing draft permits and fact sheets for public notice; conducting public hearings; responding to public comment; and, recommending a final permit decision to the Office Director and Regional Administrator. As the state(s) is (are) authorized to conduct all portions of the non- HSWA federal permit program, this group assists the State Units including: technical and procedural assistance; review and comment on proposed permit procedures and permit terms and conditions; taking direct federal action where necessary to insure that proposed state permits conform with approved state regulations and are enforceable and consistent with national guidance and policy. (g) The Municipal Assistance Unit will: manage, oversee and direct the Municipal Wastewater Treatment Facility Construction Grant Program authorized by Title II of the Clean Water Act (CWA) as amended; assist the states in the administrative completion, final inspection, final payment, audit and close out of construction grants; make grants as Congress appropriates them; assist the states in preparing the annual capitalization grant applications and awards authorized by Title VI of the CWA; manage, oversee and direct the federal pretreatment requirements authorized by Title III of the CWA; 13 ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 identify and notify industries and communities with significant industrial wastewater contribution to the municipal sewerage system of the federal pretreatment requirements; assist communities to establish and implement the federal pretreatment requirements; identify and notify wastewater dischargers when and how to apply for NPDES permits, screen applications for completeness and prepare and issue public notices of proposed NPDES permit issuances; direct these programs in the region within the broad guidelines and policy established by EPA headquarters and the Ecosystem Protection Director; provide geohydrological assistance to the groundwater coordinators in each state unit as well as health and radiological assistance to the state coordinators for water supply; provide water supply state management and small system/information services; serve as the regional focal point for all matters relating to the safety of drinking water, the quality of drinking water, reliability of water supply systems, implementation of the Safe Drinking Water ACT (SDWA), and groundwater coordination activities; and, participate in the headquarters/region accountability system negotiating and reporting process and the state/EPA negotiation process and coordinates with other EPA offices on issues that impact surface and groundwater and their relationship to potential and existing water supplies. (h) The Water Quality Unit is responsible for the management, oversight and direction of the Ocean Disposal Site Designation Program, the Ocean Dumping Permit Program (Section 103 of the MPRSA), the Marine Waiver Program (Section 301 (h) of the CWA), and provides technical support for carrying out NEPA procedures required by the Council on Environmental Quality (CEQ) regulations. It provides environmental review of and comment on environmental impact 14 ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 statements of Section 201 facilities, New Source and Ocean Dumping permits and prepares special and technical studies in support of various EPA program activities. The unit also: provides technical support to the regional EIS review program under EPA's Section 309 authority; provides technical assistance on implementation of all other environmental laws under NEPA such as Fish and Wildlife Coordination Act, Endangered Species Act, Historic Preservation Act, etc., related to EPA water programs; reviews FERC license applications for hydropower development; coordinates preparation of EIS's of Ocean Disposal Sites and designates these sites; performs environmental review prior to issuance of 103 permits under MPRSA and issues permits; reviews applications for waivers from secondary treatment requirements for dischargers into marine waters [301(h)(CWA)l and recommends granting, denying, or modifying the waiver requests; assists the state sections in reviewing and commenting on Section 102(MPRSA) permits; provides technical advice to the geographic sections regarding reviewing Army Corps of Engineers (COE) Section 404 permits; and, serves as policy advisor to the Office on applications of the EPA 401(b)(1) guidelines and other wetland issues. The Unit serves as a point of technical and program expertise in administering the region's water quality standards program and the regional non-point source program. It works with other federal, state and local agencies in carrying out these responsibilities, including coordinating with the U.S. Fish and Wildlife Service and the Natural Resources Conservation Service. Finally, it serves as a source of technical expertise in areas of fresh 15 ------- CLASSIFICATION NO. 1100 CHAPTER 03, SEPTEMBER 29, 1995 water and marine water modeling and point source toxicity limits. 4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated September 29, 1995, which supersedes previous existing office structures and replaces them with this and other offices. John P. DeVillars Regional Administrator DATE: 16 ------- OFFICE OF ECOSYSTEM PROTECTION 01 (Hackler) State Programs & Multimedia Issues ME (Silva) State Programs & Multimedia Issues MA (Downing) State Programs & Multimedia Issues- Mi (DeLoi) State Programs & Multimedia Issues Municipal Assistance (DePalma) Associate Director Water Quality Policy (Manfredonia) Associate Director Air Policy (Kenyon) Office Director (Fierra) Deputy Director (Studlien) Pesticides. Toxics and Radiation (Rosenstein) Air Permit Programs (Potamis) Associate Director Waste Policy (McSweeney) Air Quality Planning (Conroy) El (Mendoza) State Programs & Multimedia Issues VI (Hamjian) State Programs & Multimedia Issues Water Quality (Janson) Associate Director Groundwater and Water Supply Policy (Healey) - Hazardous Waste Program (Gosbee) Strategic Planning (Goetzl) Tribal Operations Regional Administrator L. All boxes except those of the Associate Pit mdicate_location of managers. ) Septe '9, 1995 ------- ------- ------- ORGANIZATION AND FUNCTIONS CLASSIFICATION NO. 1100 APPROVAL DATE: SEPTEMBER 29, 1995 CHAPTER 04 - OFFICE OF ENVIRONMENTAL STEWARDSHIP 1. PURPOSE: This Regional Order formally establishes a new organizational structure and functions for the Office of Environmental Stewardship effective as of the approval date noted above. The official organizational chart is incorporated in this order. The new office accomplishes three goals. First, it strengthens the region's enforcement activities, by consolidating into a new Enforcement Unit the functions of what were formerly the enforcement programs in the following divisions: Water Management Division; Air, Pesticides, and Toxics Management Division; Waste Management Division; Environmental Services Division and Office of Regional Counsel. Second, the Office strengthens the region's provision of technical assistance to the regulated community, by consolidating such activities into a new Pollution Prevention Unit. Finally, the Office formalizes the use of teams to carry out cross-program initiatives and to effectively deploy and balance the work of the Enforcement and Pollution Prevention Units. In summary, the new Office will promote environmental protection by encouraging and rewarding responsible environmental management by industry and other regulated entities. At the same time, it will enforce against those who do not act responsibly. It will carry out that enforcement both by pursuing violators of individual statutes and by targeting sectors and geographic areas through cross-program initiatives. The structure of the Office also incorporates flexibility, to ensure prompt response to changing priorities.. Although the Office is divided into five (5) units (Planning Team, Planning and Administration Unit, Assistance and Pollution Prevention Unit, Enforcement Unit and Teams Coordinator Unit), the basic structural blocks are teams which can change as necessary to advance the evolving mission of the Agency. ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 2. OFFICE OF THE DIRECTOR: Through a 60/40 reporting relationship with OECA and the Regional Administrator, the Office Director is responsible for the functions of this Office. The Director is responsible for providing the following for the Office: » leadership and communications; setting strategic direction; encouraging innovation and improvement; facilitating and coordinating the work of the various units in the Office; and, evaluating the success of the Office in contributing to the mission of the Agency. Key areas of responsibility of the Office of the Director include: balancing and integrating the enforcement and assistance functions of the Office; external relations; communication within EPA including headquarters; state relations; goal-setting and success measurement; and, budget development, resource allocation, and operational planning. The Office of the Director consists of the Director and a Deputy Director. The Planning Team Leader (non-supervisory), Planning and Administration Unit Manager, Assistance and Pollution Prevention Unit Manager, Enforcement Managers and Teams Coordinator report directly to the Stewardship Office Director. 3. ORGANIZATIONAL UNITS: There are five organizational units. They are: a) The Planning Team will carry out strategic and operational planning for the Office, working with the Planning and Administration Unit. The Planning Team will consist of the Director and appropriate representatives of the various units of the Office. The leader of the Planning Team will be a team leader selected by the Director for an appropriate term. The team leader will be responsible for the team and for reporting and evaluating the work of the team and its members. The responsibilities of the Planning Team are: to represent the Office on the regional strategic planning team; ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER: 29, 1995 to work with the New England states to coordinate joint state/federal planning and priority setting; to translate regional strategic priorities into priorities for the Office and to recommend resource allocations; to establish annual operational goals and objectives for the Office; » to establish success measures for the Office, using reports from the Office's data systems to evaluate and report on performance; to contribute to the development and execution of the annual EPA New England State of the Environment Report: and, to evaluate the health of the organization and to make recommendations for improvements. Staff support for the functions to be carried out by the Planning Team is provided by the Planning and Administration Unit. b) The Planning and Administration Unit will provide administrative systems support to the Office, carry out planning functions and oversee communications with the rest of the region, headquarters, the states, and the public. It will have one manager, who will report to the Director of the Office. The four main functions of the unit are: outreach, which includes: > coordinating with the Public Affairs Unit of the Office of the Regional Administrator, to oversee and support the Office's media relations and communications with outside groups, including congressional relations; > consulting with the Pollution Prevention and Enforcement Units to identify media opportunities and maintaining communications with key external stakeholders; and, » supporting the development of the State of the New England Environment Report and other public information documents. headquarters/state relations and planning, which includes: > coordinating with the Ecosystem Protection Office on communication with state enforcement and assistance offices and other aspects of strategic planning; * communicating with headquarters, including overseeing development of MOAs and other national planning and ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 management documents; and, » managing the enforcement and assistance aspects of EPA grants; administering TSCA, pesticides, and other enforcement grants. administrative management, which includes: > overseeing and managing the Office's budget (FTE, AC&C, training, contracts, etc.); » tracking and assigning FOIA responses; * overseeing other administrative functions; » providing training and health and safety coordination; ,. > managing human resources; and, > providing financial analysis for the Office. data management, which includes: > managing computer data systems to help set priorities for the Office, track enforcement activities, measure results, perform outreach, and communicate internally. Examples of data management systems which will likely be administered here are PCS, AIRS, IDEA, TRI, Docket/CDETS, METS, FTTS, FRDS, and RAQETS; > coordinating with information management offices elsewhere in the region; and, * administering paper records-keeping. c) The Assistance and Pollution Prevention Unit will have two major purposes: to support and promote technical and regulatory assistance programs for a wide range of customers and to oversee development of an integrated assistance plan for the region; and, to serve as a regional resource center for developing innovative approaches to achieving environmental goals through education and communication, for promoting pollution prevention and environmental ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 technologies, and for forming collaborative partnerships with the regulated community, states, and other key partners. The Assistance and Pollution Prevention Unit will have two managers who will split supervisory responsibilities. These managers will report to the Director of the Stewardsh-ip Office and will be responsible for: overseeing the work of the Unit in accordance with Office strategy and regional priorities; coordinating with the appropriate counterparts throughout the region; coordinating with the Enforcement Unit and the Teams Coordinator in the Stewardship Office to ensure the most effective use of resources; communicating with headquarters and the regulated community; and, helping to select, supervising, and evaluating the team leaders and staff in the Unit. The Unit will be organized around five (5) separate but interrelated teams. The teams will include both recently created initiatives and more established programs whose role is closely aligned with the overall mission of the Unit. Staff will be assigned to one or more of these teams, and can shift among teams as the workload demands. The five teams are listed below. The New England Environmental Assistance Team (NEEAT) is responsible for developing and carrying out comprehensive sector- based assistance plans. The sectors are selected for both overall environmental significance and compatibility with national sector programs. The team has lead staff for each sector who plan and implement a variety of assistance activities. These activities can include: workshops on specific pollution prevention topics; demonstration projects for new technologies; promoting the use of self-audit packages; improving communication networks with vendors; identifying financial assistance opportunities; ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29. 1995 distributing technical and compliance information; and . sponsoring training. An Environmental Leadership Team is responsible for programs such as the Environmental Leadership Program (ELP), which involves developing cooperative partner- ships with specific model companies to encourage them to promote innovative and comprehensive environmental management systems so they can serve as regional and national leaders. The team will also coordinate other facility/company- based awards/recognition programs (such as 33/50). An Innovative Technologies Team is responsible for: » The Center For Environmental Industry and Technology (CEIT), designed to foster the development of environmental technology. The Center is working to improve the environmental industry's access to state and federal programs and to technology demonstration sites and will help bring down barriers to developing and marketing environmental technologies. * The Green Lights program and similar industry outreach programs. A Toxics Assessment Team will link two programs authorized by the Emergency Planning and Community Right to Know Act (EPCRA): » The Toxics Release Inventory Program {Non-enforcement only) requires annual reporting to EPA-Washington by certain manufacturing and federal facilities regarding toxic emissions and waste management practices. The regional program includes outreach on compliance and training on data use and interpretation. »> The Chemical Emergency Preparedness Program is an assistance and outreach program with a variety of responsibilities related to the emergency planning provisions of EPCRA. This includes work with local and state emergency planning commissions and with regulated facilities on notification about extremely hazardous substances, planning for prevention and response to emergencies, and reduced use of hazardous substances. Emergency Planning is responsible for the EPCRA emergency preparedness program and serves as the focal point for regional coordination among all levels of governmental activities related ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 to preparedness and contingency planning. A Pollution Prevention and Waste Reduction Team will promote pollution prevention within regional programs and implement a waste reduction and recycling assistance program for the public and private sector. This includes: Solid Waste Assistance Programs (for example Waste Wise and Waste Cap), which offers assistance for state and interstate groups as well as the private sector to encourage expanded markets for recycled products and to overcome barriers to expanded recycling. Pollution Prevention Coordination, which coordinates and promotes pollution prevention within the region and with external customers (states, interstates, and universities). CFC (Chloroflurocarbon) Outreach and Assistance Program, which provides outreach and assistance to industry and municipalities to encourage awareness of the phase out of CFCs and other ozone depleting substances and alternative technologies. Municipal Wastewater Assistance Program, which provides direct assistance to wastewater treatment plant operators to ensure the proper operation and maintenance of wastewater treatment plants. In addition, there are other assistance programs in the region which will be handled by the Assistance and Pollution Prevention Unit, such as a variety of technical assistance programs provided by the Drinking Water program. d) The Enforcement Unit will carry out all regulatory enforcement, plus enforcement legal support for Superfund. The Unit will consist of four groups: the Air, Pesticides and Toxics Compliance Unit; the Water Compliance Unit; the RCRA Compliance Unit; and, the Legal Enforcement Unit. It will have two managers reporting directly to the Office Director. Since the Unit consists of both technical and legal groups, the managers will consist of one technical and one legal expert. ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 The Enforcement Managers will be responsible for the technical and legal aspects of compliance and enforcement activity in the region, including CWA, SDWA, CAA, TSCA, RCRA, FIFRA, and EPCRA. The Enforcement Managers will: provide leadership, guidance and direction to first-line supervisors, team leaders and staff; recommend short- and long-term planning goals and objectives; allocate resources to achieve the selected goals; be accountable for achieving enforcement outputs and for other compliance and enforcement activities; o establish performance standards and success measures and evaluate first-line supervisors in the Unjti establish compliance and enforcement policies; communicate with headquarters and states on enforcement and compliance matters, such as MOAs; coordinate with the Enforcement Team Coordinator and assign cross-media compliance and enforcement work; manage the budget and human resources; and, coordinate with the Offices of Ecosystem Protection and Site Remediation and Restoration. The Air, Pesticides and Toxics Compliance Unit; Water Compliance Unit; and RCRA Compliance Unit will ensure that violators of these regulatory statutes are brought into compliance by enforcement at either the state or federal level. Each unit will have a leader who will report directly to the Enforcement Managers, who will coordinate with the corresponding Associate in the Ecosystems Office and the appropriate headquarters counterparts at OECA, and who will coordinate cross-program issues with the Teams Coordinator. Because the RCRA program is divided among three Offices in the region, the RCRA unit manager will coordinate closely with the Waste Associate Director in the Office of Ecosystem Protection and the Associate Director of 8 ------- CLASSIFICATION NO. 1100 CHAPTER 04. SEPTEMBER 29, 1995 the Office of Site Remediation and Restoration. The three units will be organized similarly, relying on teams to perform substantive enforcement work, with oversight and coordination by team leaders. Likely examples of such teams are Toxics and NPDES. The main functions of the three units will be to help plan compliance and enforcement strategy and to implement that strategy by: conducting field inspections and field compliance activities in accordance with targeted strategy; reviewing reports of inspections by federal or state personnel under cooperative agreement; e monitoring permit compliance; with legal staff, preparing, negotiating, and providing technical support for enforcement actions; reviewing compliance methods and supplemental environmental projects; reviewing permits; working with the Office of Ecosystem Protection in the areas of program authorization and permits review; assisting in planning, oversight, and authorization of state enforcement programs; providing technical enforcement of assistance to states; participating in cross-program enforcement activities and initiatives (teams); and, communicating with the regulated community and the public. Specific programs implemented by the Air, Pesticides, and Toxics Unit include: The Clean Air Act (CAA): » Stationary Source Enforcement: inspections and enforcement response at sources of emissions of volatile organic compounds ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 {VOCs), nitrogen oxides (NOx), sulfur dioxide (S02), gasoline vapors (stage II vapor recovery), chlorofluorocarbons (CFCs) and other hazardous air pollutants (NESHAP). Reviews continuous emissions monitoring (CEM) data to identify source exceedances of emission standards. * Mobile Source Enforcement: inspections and delegated enforcement response at sources of diesel fuel, reformulated gasoline, and automobile tampering. The Toxic Substances Control Act (TSCA): » PCB: inspections and enforcement response at sources of PCBs in electrical equipment. Reviews reports of state inspections conducted under cooperative agreements and undertakes appropriate enforcement response. » TSCA Core: inspections and implements enforcement at chemical manufacturers and importers. > TSCA Title II (AHERA): for-cause inspections at schools for compliance with asbestos in schools regulations; implements enforcement of violations detected by federal or state inspection. The Emergency Planning and Community Right-to-Know Act (EPCRA): » Section 313 inspections and enforcement at manufacturing facilities for compliance with chemical emissions reporting. » Non-313 inspections and enforcement at facilities with emergency planning and spill notification requirements. The Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA): * inspections at pesticide producing facilities for compliance with registration, labeling, production, and purity requirements; and appropriate enforcement response to violations detected by federal or state inspection. Specific programs implemented by the Water Compliance Unit include: » the Clean Water Act (CWA), which evaluates compliance of all dischargers with NPDES, performs inspections, initiates enforcement response, provides technical support for all violations and coordinates all activities with state counterparts. 10 ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 * the Safe Drinking Water Act (SDWA), which overviews state enforcement programs, evaluates compliance, performs inspections, initiates enforcement response and provides technical support for all violations of SDWA. * the wetlands program, which coordinates with the Army Corps of Engineers (COE), performs inspections, initiates enforcement response and provides technical support for all violations of Section 404 of the Clean Water Act. The Legal Enforcement Unit will provide legal support to the programmatic units and the cross-media teams in the Stewardship Office, will coordinate legal counseling with the Office of Regional Counsel, and will provide legal support to the Office of Site Remediation and Restoration. The Unit will have two managers with program legal expertise: one for the regulatory programs, and one for Superfund. The managers will report to the Enforcement Managers. Both legal units will be divided into teams led by team leaders or experts. Examples will be teams to support each of the region's cross-program initiatives, as well as the major regulatory and Superfund enforcement programs. Team designation will be flexible and is expected to change frequently. At the beginning of each year, in accordance with the strategic plan for the Office, the legal managers will assign staff attorneys to teams. Attorneys may be assigned to both Superfund and non-Superfund teams. Many attorneys will also receive counseling assignments to perform work for the Office of Regional Counsel. The Unit, Superfund or Regulatory, from which a staff attorney receives the most work will become that attorney's home unit for the year. This structure will ensure flexibility to respond to changing priorities, continuity in case coverage, accountability to programmatic counterparts in the Stewardship and Site Remediation and Restoration Offices, fostering of legal expertise, and workload diversity. The Superfund Legal Manager will coordinate with the Director of the Site Remediation and Restoration Office on targeting, resource allocation, and project management and will oversee the work of all attorneys assigned to Superfund cases. The Superfund Legal Manager will serve as the central point of contact with other regional Offices, Headquarters, the Department of Justice, and 11 ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 external stakeholders whose major concerns relate to enforcement. The main functions of the Superfund Unit will be to support the Site Remediation and Restoration Office by: providing legal assistance on securing access through consent, order, or litigation; assisting in conducting potentially responsible party (PRP) searches and noticing parties; developing enforcement strategy and negotiating all enforcement documents, including orders and consent decrees for removals and remedial action; © preparing and supporting CERCLA litigation; and monitoring and responding to noncompliance. The Regulatory Legal Manager will oversee the work of all attorneys assigned to enforcement matters arising under the Clean Air Act, the Clean Water Act, RCRA, TSCA, EPCRA, the Safe Drinking Water Act, and FIFRA. This manager will serve as the central point of contact with other regional offices, headquarters, the Department of Justice and external stakeholders whose concerns relate to regulatory enforcement. The main functions of the Regulatory Unit will be: providing the necessary legal support to all of the region's regulatory enforcement programs; working in conjunction with the technical enforcement units; developing appropriate enforcement strategies; drafting administrative and judicial enforcement documents; conducting negotiations in enforcement actions; litigating enforcement actions; monitoring and responding to noncompliance with settlements and court orders; 12 ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 assisting in the overview of state enforcement programs; and, meeting with the regulated community. e) The Teams Coordinator, working with the team leaders and a small staff, will facilitate the efficient operation of all cross-program enforcement teams in the Office. The Coordinator will also be a key participant in the strategic and operational planning of the Office and will report directly to the Office Director. Most of the enforcement and assistance work performed by the Office will be carried out by empowered teams. Many of these will cut across more than one program. These teams will be established mostly on an annual basis, but some will exist for shorter or longer periods. Teams will have designated leaders who will be senior, experienced employees. Teams will vary in size and, within certain guidelines, will establish their own operating procedures. Examples of such cross-cutting teams are: annual targeted priority areas Federal Facilities Enforcement Team functional teams such as: * multi-media inspections > civil litigation * administrative enforcement * evidence and information-gathering The Team Coordinator's main functions will be: coordinating within the region all enforcement initiatives that have cross-media impacts, including coordination with the Assistance and Pollution Prevention Managers and the Enforcement Managers. assisting in selecting, supervising, and evaluating team leaders; developing the Office's operational policy on teams; developing and administering communications systems; identifying and planning for new teams required to meet changing priorities; 13 ------- CLASSIFICATION NO. 1100 CHAPTER 04, SEPTEMBER 29, 1995 advising programmatic units on the efficient operation of teams developing and utilizing systems to track team outputs and performance; reporting on teams' performance and making adjustments; identifying and solving problems; and, administering the team evaluation and reward process. 4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated September 29, 1995, which supersedes previous existing office structures and replaces them with this and other offices. John P. DeVillars Regional Administrator DATE: 14 ------- OFFICE OF ENVIRONMENTAL STEWARDSHIP ASSISTANCE & POLLUTION PREVENTION Manager* (Webster) Deputy Manager* (O'Avanzo) NEEAT ELP IT TOXIC ASSESS P2 and WASTE RED. OFFICE DIRECTOR* (Laing) DEPUTY DIRECTOR* (Levy) PLANNING AND ADMINISTRATION* (Chin ) : PLANNING \ TEAM : ENFORCEMENT Co-Managers ** (Leighton & Silverman) TEAMS COORDINATOR* ( Brown) (Examples) CLEAN FED. FAC. STEP UP C H N I AIR? (Roscoe) "TSCA EPCRA FIFRA WATER' (Chow) WETLANDS DRINK. H20 C A L RCRA* (Parent) CRIMINAL LEG AL REGULATORY* SFD* (Owens) (Blumstein) Manager* September 29, 1995 ------- ------- srrt. ------- ORGANIZATION AND FUNCTIONS CLASSIFICATION NO. 1100 APPROVAL DATE: SEPTEMBER 29, 1995 CHAPTER 05 - OFFICE OF SITE REMEDIATION AND RESTORATION 1. PURPOSE: This Regional Order formally establishes a new organizational structure and functions for the Office of Site Remediation and Restoration effective as of the approval date noted above. The official organizational chart is incorporated in this order. The principal goal of reorganizing this Office is to integrate the Superfund removal and remedial programs so that all the available Superfund regulatory tools are administered within a single Office in the region. A secondary goal is to realign sections and teams within the Office in order to better balance workload and staffing, thereby increasing efficiency and ensuring timely responses to hazardous waste problems. 2. OFFICE OF THE DIRECTOR: The Director's office recommends to the Regional Administrator goals, objectives, and priorities for the regional hazardous waste management program, under the authority of the: Resource Conservation and Recovery Act (RCRA) as amended by the Hazardous and Solid Waste Amendments (HSWAMfor the Underground Storage Tank and corrective action only); Oil Pollution Act (OPA); and, Comprehensive Environmental Response, Compensation and Liability Act (CERCLA, a.k.a. Superfund) as amended by the Superfund Amendments and Reauthorization Act (SARA). The Deputy Office Director, Associate Directors, Facilities Team Leader, Brownfields Team Leader, Emergency Planning and Response Unit Manager, Remediation and Restoration I Unit Manager, Remediation and Restoration II Manager and Technical and Support Unit Manager report to the Office Director. This Office oversees four organizational groups and includes a Facilities Team which will manage and coordinate the various activities with respect to equipment and building space. The four groups are listed below. Emergency Planning and Response will have responsibility for Superfund emergency response and OPA activities. Remediation and Restoration 1 will have responsibility for UST/LUST program activities throughout the region, and for the Superfund remedial program in Massachusetts, New Hampshire and Rhode Island. ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 Remediation and Restoration 2 will have responsibility for the RCRA Corrective Action program, as well as the Superfund remedial program in Maine, Vermont, and Connecticut, the Federal Facilities Superfund program and the Raymark Team. Technical and Support will have responsibility for all the Superfund support programs, including contracts, technical, cost recovery and enforcement support, as well as the Superfund site assessment program. Interagency support is provided by representatives assigned by other federal agencies to the Office to advise the Office Director and that individual's staff on Superfund matters of mutual interest like the National Oceanic and Atmospheric Administration (NOAA), the Agency for Toxic Substances and Disease Registry (ATSDR) and U.S. Army Corps of Engineers (USAGE). This Office plans program directives and manages and tracks both intramural and extramural resources within the Office as a whole. It manages all Office human resource activities, including training, and monitors compliance with equal employment and affirmative action requirements. It also manages the Office health and safety program and plans and executes facility and work environment needs. 3. ORGANIZATIONAL UNITS: a) Emergency Planning and Response (EPR) is responsible for: providing 24-hour response capability for oil and hazardous material releases, emergency planning, preparedness and prevention programs; conducting Superfund removal activities at hazardous waste sites through appropriate administrative enforcement actions or federal funding and subsequent cost recovery of federal funds expended at non-National Priority List (NPL) sites; and, coordination of federal inland response activities between all other federal, state and municipal agencies. Response planning is located in the Office of Environmental Stewardship within the Toxic Assessment Team, the Chemical Emergency Preparedness Program. ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 The EPR also manages the Regional Spill Emergency Team and Emergency Response Cleanup Services contracts. It is comprised of three units: Emergency Response; Site Evaluation and Response I; and, Site Evaluation and Response II. Site Evaluation and Response I provides assessment and investigation of hazardous substance releases at hazardous waste sites and violations of the imminent hazard provisions of the Comprehensive Environmental Response, Compensation and Liability Act, as amended, and provides technical oversight and management of enforcement and post-federally funded removal cost recovery litigation at non-NPL sites. Enforcement responsibilities include investigation of hazardous waste sites, public health or environmental threat assessment investigations and negotiations, direction and oversight of administrative orders under appropriate authority of CERCLA for responsible party cleanup or mitigation. This unit also provides for federally-funded response to hazardous waste sites and undertakes cleanup or mitigation actions where a release or potential release exists. It also maintains coordination with states and other federal agencies to ensure that mandated responsibilities for an efficient and effective response are obtained. The manager of this unit serves as the program lead for all removal site assessments and fund-lead activities and represents the region on these issues. Site Evaluation and Response II has similar functions to those of unit I, with the exception of the manager's responsibilities. The manager has the additional responsibility of managing the Quality Assurance program for all Superfund removal and enforcement activities. He/she also serves as the program lead for all enforcement and cost recovery activities and represents the region on these issues. Additional responsibilities include providing 24-hour capability to receive reports of environmental emergencies and provide a focal point for coordination and initiation of emergency response action. This unit is staffed by a designated group of On-Scene Coordinators (OSCs), among other personnel, to direct all federal activities relating ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 to spills or other emergency response activities. It provides: response to oil spills; undertakes programs and implements applicable regulations to prevent spills from occurring; prepares, maintains and updates contingency plans to provide for coordinated and effective response; refers to the Office of Environmental Stewardship for appropriate enforcement action violations under the Oil Pollution Act; and, e initiates enforcement actions under the Superfund Amendments and Reauthorization Act and implementing regulations. Under Superfund authority, this unit provides similar capability for response to and mitigation of hazardous material releases and other types of environmental emergencies with analogous enforcement authority and responsibility. b) Remediation and Restoration I is responsible for the Underground Storage Tank (UST) program, as well as the Superfund remedial program in Massachusetts, New Hampshire and Rhode Island. The manager is the lead for the Superfund remedial program in OSRR for purposes of coordination with EPA headquarters, policy development and guidance review. See Appendix A. It consists of two units and one team as listed below. The New Hampshire/Rhode Island unit oversees the Superfund remedial program in the states of New Hampshire and Rhode Island. (Appendix B). The Massachusetts unit oversees the Superfund remedial program in the state of Massachusetts. (Appendix B). The UST/LUST Team is responsible for the underground storage tank program. (Appendix C). c) Remediation and Restoration II oversees the RCRA Corrective Action program for all six New England states, as well as the Superfund remedial program for the states of Maine, Vermont, and Connecticut, the Federal ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 Facilities Superfund program and the Raymark Team. (Appendix A). There are three units and one team in R & R2 as explained below. The RCRA Corrective Action unit's primary purpose is to achieve full facility cleanup or stabilization at targeted RCRA facilities. To achieve that goal, the unit will undertake the following activities: * set regional short term and long term goals for the RCRA Corrective Action Program; » utilize RCRA authorities and technical assistance to implement hazardous waste cleanup at targeted RCRA facilities; > set joint Corrective Action goals with the six New England states and set out specific annual expectations in the annual state grants; > provide technical assistance to the states to lead Corrective Action projects; > evaluate state accomplishments with Corrective Action projects undertaken in accordance with RCRA grants; > support state authorization efforts with determination of capability to administer and enforce the RCRA Corrective Action program in lieu of EPA; * conduct external outreach efforts such as conference presentations or seminars for the regulated community, environmental professionals and environmental organizations; > coordinate plans and actions internally among related programs such as the Superfund removal and remedial programs, groundwater management, regional strategic teams, etc; and, > serve as the regional voice for national policy, guidance and regulatory development. The Maine/Vermont/Connecticut unit oversees the Superfund remedial program in the states of Maine, Vermont and Connecticut. (Appendix B). ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29. 1995 The Federal Facilities unit manages all Superfund activities at all federal facilities in the region. This includes coordination with the pre- remedial program, regional groundwater office and state agencies regarding activities prior to NPL listing. Once a site is listed on the NPL, the unit is responsible for effecting an interagency agreement with the applicable federal agencies for site investigation and remediation. Oversight of such lAGs involves work similar to that performed at other Superfund sites and is similar to the other work described in Appendix B. In addition, it is responsible for coordinating with RCRA staff in the Office of Ecosystem Protection and the Office of Environmental Stewardship to ensure that all RCRA requirements are met including inspections, closure, post-closure and other corrective action requirements. The Raymark Team is responsible for overseeing the cleanup of the Raymark Facility in Stratford, CT. The Team manages the emergency response and remedial actions at the Raymark NPL site and numerous, associated residential, commercial and municipal properties in Stratford, CT. (Appendix B). d) The Technical and Support unit provides support to the Office's Superfund and RCRA programs. There are three sections as listed below. The Search and Cost Recovery unit combines PRP searches with Superfund and RCRA site assessment functions. Principal functions of the section include: planning for and conducting responsible party search activities which must be undertaken at all Superfund sites prior to taking enforcement action; planning for and assembling all documentation necessary to support enforcement aimed at negotiating response actions by, and recovering government expenditures from, responsible parties; managing information, including information about and from potentially responsible parties (PRPs); and providing administrative support to Superfund case management teams. ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29. 1995 It is responsible for ensuring that PRPs are identified at each site on the National Priorities List (NPL) and notified of their liability in accordance with the statute, regulations, guidance, policies, procedures and plans developed by Region 1. The unit guides program managers in developing regional program commitments for responsible party searches and conducts a variety of PRP search and notification activities, including technical document review and analysis, title searches, interviews, field investigations, financial assessments, and correspondence preparation. In addition, the unit manages Superfund technical enforcement support contractors assigned to conduct PRP search activities, including developing scopes of work, preparing budgets, and tracking expenditures; and assists in preparing civil and judicial enforcement actions under CERCLA and RCRA in consultation and conjunction with Regional Project Managers (RPMs) and OES attorneys. . It implements the Superfund pre-remedial program by identifying and investigating potential hazardous waste sites, proposing sites for inclusion on the NPL, and by management of the Field Investigation Team (FIT) contract. The unit provides a focal point in the RCRA program to evaluate the potential corrective action universe in the states to insure that resources are devoted to the highest environmental priorities and develops and implements regional policy and guidance in concert with RCRA/Superfund managers regarding appropriate response mechanisms (such as move toward NPL listing, defer for RCRA corrective action, defer to state response authority, etc.). It develops screening models or techniques to manage and prioritize a large universe of facilities using available tools such as Geographic Information Systems (CIS) and provides guidance and information to the states, regulated community and the public regarding the RCRA pre-remedial program. The unit ensures that state RCRA/Superfund grants are leveraged to maximize evaluation of the RCRA corrective action universe. Staff assist the unit manager in the development and issuance of Office policies and procedures concerning PRP searches, site classification, information requests, notice letters, and enforcement operating procedures. It maintains the Superfund enforcement library containing regional and national enforcement policy and guidance. ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 It manages OSRR's Superfund program planning activities which include: development of the program's budget and operating plan and the Superfund Comprehensive Accomplishments Plan (SCAP); development and maintenance of the Region I CERCLIS system for tracking financial information, program planning and reporting accomplishments (currently Strategic Targeting Activities for Results System i.e., STARS); and, management of resources for site response which requires participation in the remedial workload model development. The unit develops, implements, and maintains a centralized Superfund filing system and ensures that a standard file exists on each NPL site. It controls access to the filing system and assists Superfund staff in assembling site files and establishing an administrative record. The Contracts Management unit provides: contract support for OSRR; provides administrative and technical program support in accordance with national guidance and EPA Headquarters and regional policy, to OSRR; interacts frequently with headquarters in the award and management of a number of contracts including Remedial Planning (REM), Technical Enforcement Support (TES), Alternative Remedial Contracts (ARCs), Contract Support Program (CSP), RCRA Support (ATK), Emergency Response Contracting System (ERCS) and Environmental Services Assistance Team (ESAT) in support of the Superfund and RCRA programs; works closely with the regional budget and finance units in the commitment and obligation of funds and in the management of the ARCs contracts; works closely with the Office of Environmental Measurement and Evaluation (operating the Contract Laboratory Program), and with various federal agencies (ACE, FWS, USGS, DOI, etc.) in administering interagency agreements (lAGs) in support of the Superfund program; 8 ------- CLASSIFICATION NO. 1100 CHAPTER 05. SEPTEMBER 29. 1995 develops and maintains data bases and other Superfund enforcement information management systems, including PRP correspondence tracking systems, Region I list of PRPs and a cost recovery tracking system; and, uses information from these systems to plan enforcement activities, track regional progress towards meeting enforcement commitments, respond to FOIAs regarding PRPs and to make decisions regarding the quality of the agency's enforcement case. The Technical Support and Site Assessment unit provides administrative and technical program support to the Superfund and RCRA Sections within OSRR, in accordance with national guidance and EPA headquarters and regional policy. It provides technical assistance to the Superfund staff in the areas of hydrology, geohydrology and related sampling methodology as well as in the areas of risk assessment and toxicology. It guides program managers in developing regional program commitments (currently STARS and SCAP) for cost recovery actions; designs a regional process for developing cost recovery actions and assembles cost documents and financial information needed to support cost recovery actions and litigation teams. It ensures that the Agency is prepared to seek reimbursement from PRPs for all federal expenditures at NPL sites by initiating cost recovery enforcement actions according to the statute, regulations, guidance, policies, procedures and plans developed by EPA. It provides enforcement and administrative assistance, in support of cost recovery activities, in accordance with national guidance and EPA-Headquarters and regional policy. The unit will interact frequently with headquarters, with other regional program offices, including the Office of Environmental Stewardship, the Office of Environmental Measurement and Evaluation, and the Office of Administration and Resource Management, with other federal agencies, including the Department of Justice, with state and local government officials, with contractors, and with representatives of private industry. ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 It is responsible for administration of multi-site Cooperative Agreements with the states in the region for activities in the pre- remedial program and of core grants for state program development activities. It also responds to Superfund related requests for information pursuant to the Freedom of Information Act. 4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated September 29, 1995, which supersedes previous existing office structures and replaces them with this and other offices. JoflnP. Devi Regional Administrator DATE: 10 ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 APPENDIX A SUPERFUND UNITS Implement the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA) in designated statels). Plan, manage, develop and implement a comprehensive program for long-term site remediation and restoration actions and private party cleanup resulting from enforcement actions in accordance with national guidance and regional program offices and the states. Manage CERCLA contractor resources assigned to the branch to achieve the maximum cleanup and beneficial reuse of sites with limited resources. Initiate enforcement actions and cost recovery actions under CERCLA in consultation with the Office of Environmental Stewardship. Interface the CERCLA program with state and local governments, other federal agencies and the impacted public. Develop the response capability of the state and informs the public about hazardous sites, in coordination with the Office of Customer Relations and Marketing. 11 ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 APPENDIX B OSRR SUPERFUND REMEDIAL UNITS Under the Comprehensive Environmental Response, Compensation, and Liability Act of 1980 (CERCLA), the Office's Superfund units are responsible for planning, managing, developing, implementing, and tracking a comprehensive program for initial remedial and long-term site remediation and restoration actions and conducting enforcement and cost recovery actions in accordance with national guidance and headquarters policy, and in coordination with other regional program offices, other agencies, the states, and the general public. Unit activities include developing cost-effective site remediation and restoration action plans and managing remedial response and enforcement activities for fund lead sites, potentially responsible party (PRP) sites and enforcement lead sites. Unit personnel function as Regional Project Managers (RPMs) responsible for directing the technical, enforcement and project management activities conducted at Superfund sites. RPM activities may include assisting appropriate support staff to identify potentially responsible parties, develop and draft enforcement actions (information requests/notice letters, orders, decrees), manage the technical and fiscal aspects of the site response, develop comprehensive sampling/analysis plans and cleanup schedules, review and approval of work plans, remedial investigations and feasibility studies, remedial designs and remedial actions and the preparation of Records of Decision and enforcement decision documents. The Superfund units, upon request from Technical and Support, shall assist in implementing the pre-remedial program by conducting technical reviews, and providing input on selected activities such as preliminary assessments (PA's), Site Inspection follow-ups (SIF's), and Hazard Ranking Scores (MRS). In addition, the sections assist in evaluating and responding to public concerns at controversial or highly visible sites. Unit personnel evaluate sites where past or present waste disposal practices, including improper handling/disposal of polychlorinated biphenyls, are suspected to have created an imminent hazard to public health, welfare or the environment (under RCRA, TSCA, and CERCLA). Data generated as a result of these compliance monitoring activities is evaluated and the appropriate enforcement strategy developed. Administrative and judicial enforcement actions are initiated by the unit in consultation with the Office of Environmental Stewardship (OES) for non-time critical removal and remedial activities conducted under CERCLA. In those cases where Superfund monies are used and a responsible party does exist, technical enforcement support is provided 12 ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 to the OES in any subsequent cost recovery action. Personnel coordinate with other regional program offices, most notably the Office of Environmental Stewardship, the Office of Environmental Measurement and Evaluation and the Office of Ecosystem Protection to ensure proper case development, site management and effective communication and coordination amongst these Offices, as well as the states, elected officials, and concerned citizens. Staff also coordinate activities with other federal agencies, especially the Agency for Toxic Substances and Disease Control Registry (ATSDR), the National Oceanic and Atmospheric Administration (NOAA) and the Army Corps of Engineers in accordance with Interagency Agreements and guidance from HQ. Staff will coordinate site-specific activities with the states, especially in developing Cooperative Agreements or contracts between the states and EPA for site cleanup, either as a state lead or federal lead. They are responsible for the overall coordination of EPA's Superfund efforts in designated states and the development of state/EPA Memorandum of Agreements (SMOA) to guide state/EPA interaction. 13 ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 APPENDIX C UST/LUST TEAM Implements the legislative requirements established under the RCRA Hazardous and Solid Waste Amendments of 1984 (KSWA), Subtitle I, mandating that EPA regulate underground storage tanks (USTs) that contain petroleum, petroleum products, and chemical products (all regulated substances defined under CERCLA). Implements the LUST Trust Fund established under the Superfund Amendments and Reauthorization Act of 1986 to provide federal funds to clean up petroleum leaks from underground storage tanks. The UST/LUST Team defines the extent of the existing problem in the Region, formulates strategies, provided input to development of Agency regulations and national policies/guidelines, and implements activities that correct and prevent widespread contamination to the nation's grouhdwater or otherwise protect public health and the environment. It serves as the point of contact on UST within the region for other federal agencies, states, local government, the regulated community and the general public. (1) The Regulatory Development/Leak Prevention Program: The Team provides input to national workgroups responsible for developing UST regulations for technical standards, financial responsibility, and state program approval. It serves as the region's point of contact for public response, and disseminates information as regulations are promulgated. (2) The State Program Approval Oversight Unit: The Team has responsibility for review of state regulations, statutory authorities and program development so as to ensure that states are operating quality UST programs within a regulatory framework which is no less stringent than federal requirements. The Team has the lead in approving state UST program applications, and assists states in developing funding mechanisms for UST programs where needed. Staff negotiate and oversees state UST grants. This involves the development of grant agreements and the negotiation of output commitments. Staff conduct periodic program reviews and prepare performance evaluations based on results of these reviews. Appropriate follow-up action is taken where necessary to ensure that the state programs are being implements consistent with HSWA. Technical assistance and training are made available to the states to support their UST program efforts. 14 ------- CLASSIFICATION NO. 1100 CHAPTER 05, SEPTEMBER 29, 1995 Team members conduct joint EPA-state inspections of UST facilities as part of their oversight responsibilities and initiate direct federal enforcement actions where appropriate, or refer violations to the state for action. (3) LUST Trust Fund responsibilities include implementing the LUST Trust Fund in all six states and providing funds for corrective action and enforcement. Team members negotiate and develop s'iate/EPA cooperative agreements which establish criteria for utilization of funds and evaluation procedures. The Team assists states in developing cleanup priorities and conducts oversight of state corrective action, including site stabilization, cleanup, resident relocation, alternative water supplies, exposure assessments, etc. It is responsible for federally-run program in states which do not have corrective action capability. It carries out enforcement action or coordinates federal emergency cleanups with the Environmental Measurement and Evaluation Office as necessary, and pursues cost recovery for federal responses. 15 ------- OFFICE OF SITE REMEurATION & RESTORATION BROWNFIELDS. (Podgurski) (Jennings) FACILITIES TEAM (Hinten) OFFICE DIRECTOR (Murphy) DEPUTY DIRECTOR (Ciavattieri) EMERGENCY PLANNING & RESPONSE (Berger) SITE EVAL & RESPONSE 1 (Novick) SITE EVAL & RESPONSE 2 (Mclntyre) EMERGENCY RESPONSE (Valdes) Teams do nof have formal managers REMEDIATION & RESTORATION 1 (Brill) NH/RI (Boynton) MA (Coughlin) UST/LUST TEAM (Torrey) ASSOCIATE DIRECTOR MANAGEMENT (Huebner) s-~ s ASSOCIATE DIRECTOR POLICY (Walsh-Rogalski) REMEDIATION & RESTORATION 2 (Fitzsimmons) RCRA CORRECTIVE ACTION (Hoagland) ME / VT/ CT (O'Donnell) FEDERAL FACILITIES (Sanderson) RAYMARK TEAM (Jasinski) TECHNICALS SUPPORT (Cavagnero) SEARCH & COST RECOVERY (Marshall) CONTRACTS MANAGEMENT (Leshen) TECH SUPPORT & SITE ASSESSMENT (Gagne) September 29,1995 ------- ------- ORGANIZATION AND FUNCTIONS CLASSIFICATION NO. 1100 APPROVAL DATE: SEPTEMBER 29, 1995 CHAPTER 06 - OFFICE OF ENVIRONMENTAL MEASUREMENT AND EVALUATION 1. PURPOSE: This Regional Order formally establishes a new organizational structure and functions for the Office of Environmental Measurement and Evaluation effective as of the approval date noted above. The official organizational chart is incorporated in this order. The goal of the Office of Environmental Measurement & Evaluation (EME) is to be: a national leader in identifying emerging environmental problems, developing innovative solutions by integrating information across all media for environmental results and measuring the state of the environment; a place of recognized expertise that provides leadership and quality services to meet customer needs; a place where the focus is on reducing risks to human health and the environment by working in partnership with regional, state and tribal programs; and, a place where good science can thrive. The Office will provide monitoring, analytical support, and data assessments to its internal and external customers. In addition, it will manage the quality assurance, water quality monitoring and ambient air monitoring programs. 2. OFFICE OF THE DIRECTOR: The Office of the Director is responsible for managing the collection, analysis and validation of environmental quality data in supporting tribal, regional and national monitoring requirements. It is also responsible for source monitoring in the air, water, toxics and hazardous materials programs. The Deputy Office Director, Quality Assurance Manager, Ecosystem Assessment Manager, Investigations and Analysis Manager, and Facilities Team Leader report to the Office Director, who reports to the Regional Administrator. The Office has primary responsibilities for designing and interpreting environmental indicators, ambient monitoring data, quality assurance of environmental data and data analysis and reporting. It serves as the lead for coordinating with the Office of Research and Development (ORD) and with the National Enforcement Investigations Center (NEIC) on technical issues. It oversees the health, safety and environmental compliance programs in ------- CLASSIFICATION NO. 1100 CHAPTER 06, SEPTEMBER 29, 1995 cooperation with the regional health and safety Officer. It also directs the three organizational units of Quality Assurance, Ecosystem Assessment and Investigations and Analysis. a) The Facilities Team serves as a focal point for all matters relating to the administrative support of the New England Regional Laboratory in Lexington, Massachusetts. The Team is responsible, with general technical guidance from the regional Office of Administration and Resource Management, for on-site administrative and technical support of its operation. With guidance from the Director, the group has direct responsibility for planning, managing and tracking division budgets and human resources, including FTE's, training, travel, and procurement funding. Support includes: managing the lease, contracts and facilities; purchasing laboratory supplies and materials, and overseeing equipment repair and operational services; overseeing the health, safety and environmental compliance programs; coordinating communications and computer hardware/software; allocating and designing space; constructing, modifying and repairing space, equipment and services; operating and maintaining the motor pool; overseeing custodial services and general maintenance; overseeing mail metering/accounting and reporting; building security, systems and personnel access; managing property; providing conference room services; and, « overseeing the reception area. 3. ORGANIZATIONAL UNITS a) The Quality Assurance Unit is responsible for the following activities: establishing policies and guidelines and developing training programs for tribal, regional, state and local quality assurance programs based upon headquarters' guidance; developing and administering the regional quality assurance program plan; ------- CLASSIFICATION NO. 1100 CHAPTER 06, SEPTEMBER 29, 1995 approving quality assurance plans and overviewing implementation of these plans; ensuring that the quality of data collected, reported or used by the region is properly documented and that the data is sufficiently accurate and precise to meet the data quality objectives of regional program needs; providing expert witness testimony in matters concerning the quality of data; developing and implementing procedures or programs to ensure the reliability of laboratory and field data through performance evaluation samples, laboratory and field audits and data validation activities; » managing the delivery of analytical services contracts; providing technical services such as data reviews, validations and audits to regional programs; certifying state drinking water laboratories; coordinating participation in all regional proficiency sampling programs -- evaluating laboratory operations (including adherence to protocols, implementation of quality assurance program requirements and achievement of data quality requirements). providing technical assistance and guidance in the development of data quality objectives (DQOs); providing technical assistance, expert advice in data usability issues; providing Technical Assistance Audits (TAAs) and Management System Reviews (MSRs) to ensure that the regional Quality Assurance Program Plan and regional quality assurance plans are effectively implemented; serving as a clearinghouse for new technology and information relative to analytical methods; working with states, tribes, grantees, contractors and federal facilities in the areas of environmental methods and quality assurance; serving on various national committees, including the Environmental ------- CLASSIFICATION NO. 1100 CHAPTER 06, SEPTEMBER 29, 1995 Monitoring Management Council (EMMC), the Interagency Steering Committee for Quality Assurance for Environmental Measurements (QAEM), and the National Environmental Laboratory Accreditation Council (NELAC). The technical project officers (TPO) for the Contract Laboratory Program (CLP), the regional project officer (RPO) for the Environmental Services Assistance Team (ESAT) and the project officer(s) for the Regional Environmental Analytical Procurement Contract (REAP) are located in the Quality Assurance Office. b) The Ecosystem Assessment Unit is the lead for coordinating with ORD, is regional coordinator for the Environmental Monitoring and Assessment Program (EMAP) and is responsible for environmental monitoring and data assessment activities which include: providing assistance in the design and planning of monitoring networks and programs and data collection activities to insure data supports tribal, state, regional and/or national monitoring needs and program goals; conducting performance and system audits of ambient air monitoring programs and equipment to insure data quality and comparability; measuring, managing and interpreting all data collected during ambient, routine and special study monitoring activities; managing environmental data management systems like STORET, WBS, AIRS to insure the data meets Agency requirements; assisting the siting and review of state-oriented trend monitoring networks to ensure compliance with the basic monitoring program; using data from ORD's Environmental Monitoring and Assessment Program (EMAP), regional, tribal, state and local monitoring programs to develop environmental profiles, 305b and other environmental reports, and to assess the long-term environmental quality trends; assisting tribal and state agencies and, when necessary, conducting special air and water quality surveys for purposes of determining: > waste load allocations; » attainment/non-attainment areas; > supporting SIPs; ------- CLASSIFICATION NO.11100 CHAPTER 06, SEPTEMBER 29, 1995 * appropriateness of permit re-issuance; » impact and results of regulatory programs on aquatic organisms; and, > the causes and effects of particular problems pointed out by the trend monitoring. providing technical advice and support in the implementation of monitoring programs and the field application of new monitoring techniques to tribal, state, regional and international partners; providing air and water quality information to the general public and issuing annual reports on air and water quality; collecting locational data and overseeing the training and quality assurance of this data for regional needs; o providing technical support, high-quality environmental data and expert advice in the area of aquatic, avian, terrestrial biology and microbiology, which includes assistance to the states, EPA programs, environmental organizations, citizens and emergency environmental response programs; providing biomonitoring studies for NPDES permits, compliance and enforcement activities, toxicity screening, place-based initiatives and RCRA and Superfund site investigations; performing aquatic, whole sediment, leachate or sediment pore water toxicity tests and bioaccumulation tests of samples from hazardous and potentially hazardous waste sites; collecting biological tissue (fish, shellfish, benthic invertebrates) for chemical analysis to assess potential for bioaccumulation or other ecological effects; providing ecological assessment of chemical data to screen sites for potential environmental risk; conducting field investigations to assess biological effects of chemical and oil spills; providing assistance in wetlands assessment, delineation and restoration; providing technical assistance and training to state lab and EPA program personnel in biological and natural resource assessment and ------- CLASSIFICATION NO. 1100 CHAPTER 06, SEPTEMBER 29, 1995 monitoring programs, such as the development of biocriteria; providing expert witness testimony in biological matters in enforcement or decision-making processes; and, serving on various national and regional committees such as the national biological advisory committee (BAG), technical advisory committees overseeing power plant discharges (316 a & b), biological indicators team, national BTAG, SEAT, EMMC, and others. Finally, the unit has an Environmental Indicators Team which is responsible for the following activities: working with partners, tribal, state, federal, local and volunteer groups to identify roles and responsibilities for implementation of coordinated indicators programs; working with state monitoring personnel to develop indicator monitoring and assessment capabilities such as biological indicators and indices; developing monitoring capabilities for the indicators used by other regional offices and transferring this capability to the states, tribes, and others; working with the states, tribes, and the regional Office of Administration and Resource Management to manage information and help ensure readily accessible, quality-assured data bases; aggregating data and writing reports outlining the state of the New England environment and identifying new or emerging problems; utilizing environmental data to assist regulatory programs to measure effectiveness of control strategies or regulatory programs; and, serving as a primary contact with OPPE on matters of environmental indicators and as a clearinghouse for new technology and information on indicators. c) The Investigations and Analysis Unit is comprised of a Field Analytic Services Team, a Fixed Laboratory Services Team and a Field Investigations Team (FIT). It houses the regional science advisor who serves as a liaison between the region and EPA's Council of Science Advisors on cross-cutting science issues such as peer review. ------- CLASSIFICATION NO. 1100 CHAPTER 06, SEPTEMBER 29, 1995 The unit is responsible for: providing continuous and noncontinuous test observation and evaluation expertise to evaluate the compliance status of sources subject to the Clean Air Act (CAA), State Implementation Plans, SIPs; National Emissions Standards for Hazardous Air Pollutants, NESHAPs; New Source Performance Standards, NSPS; Resource Conservation and Recovery Act, RCRA; and continuous emissions monitoring testing requirements; assisting state agencies and, when necessary, conducting special air monitoring studies in and around sources suspected of emitting hazardous volatile organic compounds into the ambient air. Special studies may also include remedial response for long-term monitoring of hazardous waste sites; conducting inspection, sampling and analysis as necessary pursuant to the applicable provisions of RCRA, SARA and TSCA. Sampling includes using latest EPA sampling protocols, chain of custody procedures and sample transport protocols; conducting criminal investigations pursuant to any of the environmental statutes EPA oversees; providing expertise in complex chemical analysis of environmental samples. This expertise includes input into planning, problem identification and assessment, technical advice, evaluation and consultation to EPA regional program staff, national program element, state and local environmental agencies, private industry, and independent contract laboratories in their joint efforts to protect public health and the environment; serving as the lead for interaction with NEIC on technical matters; analyzing asbestos for air programs and federal and state asbestos control programs; review and comment concerning pollutants, and remedial response for long-term studies of hazardous waste sites; managing and interpreting all data collected during routine and special study source monitoring activities; providing assistance in design and planning of sample collection and analytical protocols to achieve credible compliance data; applying and adapting complex analytical procedures to new ------- CLASSIFICATION NO. 1100 CHAPTER 06, SEPTEMBER 29, 1995 problems and changing objectives; providing reliable and credible data and its evaluation to support enforcement actions (such as expert witness testimony, consultation for legal case preparation at the local, state, and federal level); screening for problem assessment and follow up confirmatory analysis work for protection of groundwater/drinking water supplies from threatened environmental contamination; providing technical assistance and laboratory evaluation to support federally-mandated state programs and other local and state needs in the environmental protection area; * providing timely technical advise and assistance to the public sector in order to prevent undue escalation of perceived environmental and public health problems; visiting sources to evaluate the quality assurance, sampling, analysis, and data handling techniques of wastewater treatment operations subject to NPDES permits; and, when necessary, collecting samples, including preserving, and transporting samples from the wastewater dischargers or wastewater treatment facilities in accordance with the latest EPA protocols and chain-of-custody procedures and analyzing these samples to determine compliance with NPDES or pretreatment requirements. 4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated September 29, 1995, which supersedes previous existing office structures and replaces them with this and other offices. John P. DeVillars Regional Administrator DATE: 8 ------- OFFICE OF ENVIRONMENTAL MEASUREMENT EVALUATION Quality Assurance (Barmakian)* Management of Regional QA Program Management of Analytical Contracted Services Audits Technical Services Office Director (Conley)* Deputy Director (Porteous)* Ecosystem Assessment (Wood)* Environmental Indicators Ambient Air & Water Measurement & Assessment (Including GPS) Environmental Assessment Biological Analysis Facilities Team (Beane) Investigations and Analysis (Sotojongo)* Fixed Laboratory Analysis Field Analytical Support Analytical Methods Support Field Investigations MM Compliance/Enforcement Criminal Emission Testing & CEM "Manager September 29,1995 ------- ------- ORGANIZATION AND FUNCTIONS CLASSIFICATION NO. 1100 APPROVAL DATE: SEPTEMBER 29, 1995 CHAPTER 07 - OFFICE OF ADMINISTRATION AND RESOURCE MANAGEMENT 1. PURPOSE: This Regional Order formally establishes a new organizational structure and functions for the Office of the Administration and Resource Management effective as of the approval date noted above. The official organizational chart is incorporated in this order. 2. OFFICE OF THE DIRECTOR: The Director's Office is responsible for the leadership, support, communications and direction necessary to ensure efficient operations and a productive work environment in the Division, and provides management advice, services, and support to the Regional Administrator and to all components of the regional office. , * f The Human Resources Manager; Grants Management Manager; Contracts, Procurement & Facilities Manager; Information Resources Manager; Computing Technology Manager; Finances and Cost Recovery Manager; Budget & Planning Coordination Manager; and Associate Directors all report to the Office Director, who reports to the Regional Administrator The Director serves as the Senior Resource Official (SRO) for the region, ensuring that appropriate and effective systems, procedures, control, communication and outreach are in place for accountable fiscal resource management, performing review and approval functions for resource management documents in accordance with federal and Agency requirements, and advising the Agency CFO on resources management issues. The Office also provides management of the region's Safety, Health and Environmental Management program which includes a Center of Excellence with responsibility for providing nationwide expertise in the area of chemical risk assessment. The Office provides: o human resources development and personnel management; o financial management; o budget formulation, coordination and execution; o state assistance management; o management and coordination of information services including data processing, hardware and software service and support, user assistance, security, telecommunications and library services; ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29, 1995 facilities and space management; contracts and procurement; safety, health and environmental management; and, a variety of other support services. It encourages effective communication within the regional office, with the states, and within EPA nationally, to aid in the provision of timely, necessary and effective management systems and services. 3. ORGANIZATIONAL UNITS: The office is divided into three service groups: Program Support Services, Resource Management and Information Services. a) Program Support Services: The Program Support Services group: provides the principal advice and service to the region on human resources management; supports the region, state and other federal agencies in the operation of more effective environmental programs through management of the award process for grants, cooperative agreements and interagency agreements; and, provides placement and administration of contracts, procurement and overall facilities management and support for the region. The Program Support Services group is managed jointly by three positions with shared responsibility for the group's functions and individual areas of lead responsibility. The Human Resources manager has primary responsibility for reporting to headquarters on human resources matters, the Grants manager has primary responsibility for reporting on assistance matters, and the Contracts, Procurement and Facilities manager has primary responsibility for acquisition and facility functions. The Human Resources Unit provides the full array of human resources services to the regional office managers and staff. It provides human resources perspectives, renders advice, and provides technical assistance as might be necessary to the regional office on the development and implementation of the budget, particularly as it relates to human resources matters. It interacts with EPA Washington to develop, implement, and communicate agency-wide human resources policies and ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29, 1995 programs to the managers and staff of the regional office. It represents the Agency and regional office at government- wide human resources forums, such as the Federal Personnel Council, and presents Agency views and perspectives on proposed national government-wide regulations and programs. It ensures compliance with appropriate law and regulation in the human resources arena and fosters quality principles in all its activities through effective communication, receiving guidance and feedback from the Leadership Team, and evaluating its goals and accomplishments to further enhance HR effectiveness. This Unit develops, implements, and communicates a comprehensive human resources program for the regional office to meet the region's strategic goals, in partnership with the local union and appropriate regional committees and work groups. It provides the full array of programs and services in the human resources field for the regional office from both technical and advisory standpoints, including: workforce planning, recruitment and staffing, special employment programs, organizational development, position management and classification, performance management and improvement, human resources development, incentive systems, employee and labor relations, employee benefits, and personnel action processing and recordkeeping. The Unit implements appropriate learning and development approaches and systems to meet strategic priorities, especially as they relate to the effective utilization of employees and the accomplishment of the region's mission. This includes developing teams, counseling staff and managers, addressing issues that impact effective team and/or group performance, and developing approaches that result in overall performance improvement, either at the individual level or for ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29, 1995 teams and work units. The Unit provides effective mechanisms to evaluate the quality, effectiveness and success of regional human resources programs, including assessment tools to provide guidance in establishing local human resources priorities. The Grants Management Unit manages the award process for all grants and cooperative agreements and ensures compliance with EPA administrative regulations, guidelines, and procedures, and Office of Management and Budget (OMB) standards for administrative and financial management, and assess the ability of recipients to manage EPA grants and cooperative agreements. Its reviews may include property management practices, procurement procedures and recipient financial management systems. The Unit also: manages the award process for interagency agreements and ensures compliance with relevant legislative, regulatory and administrative requirements and procedures; controls funds obligated for all grants, cooperative agreements and interagency agreements; prepares reports for both internal and external use on the amount of funds that have been awarded and spent to carry out environmental programs; develops training sessions and trains EPA and recipient agency personnel on the financial and administrative requirements of managing all grants and cooperative agreements; interprets national grants and cooperative agreement policy and procedures for every grant program to ensure correct implementation of policy; manages regional participation in the national grants information and control system (GICS), the regional automated grants document control system (RAGDS) and ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29, 1995 the interagency agreement management system (IAMS); reviews and comments on draft regulations, guidelines and policies that affect EPA management of grants and cooperative agreements; and, participates in the audit resolution and appeal/dispute processes for all grant programs. The Contracts, Facilities and Procurement Unit provides the principal advice to the region on contracting, procurement and facility management services. The Unit provides input to the Resource Management group for the development and support of the region's budget. The unit is comprised of three teams. The Regional Contracting Team is primarily responsible for administration of contracts which support the Office of Site Remediation and Restoration's pre-remedial, remedial and removal programs. The team is also responsible for placement of Superfund contracts consistent with the Agency's Superfund Long Term Contracting Strategy. Subject to the availability of resources, the team may assume responsibility for administration of non-Superfund contracts. In conjunction with the headquarters Office of Acquisition Management, contracting functions are carried out in accordance with the Federal Acquisition Regulation (FAR), the EPA Acquisition Regulation (EPAAR), the Acquisition Handbook, the Contracts Management Manual, and associated policies and procedures. The contracting officers who are part of this team are responsible for the full range of contract functions, from pre-award to closeout. The team also provides advisory services for acquisition planning and contract management within the region. A Generalist Team provides a full range of management services for these areas to all organizational and ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29, 1995 programmatic units in the region. Services cover Facilities Management, Contracts and Procurement Management and Property Management. Small contracts and procurement functions are carried out in accordance with the Federal Acquisition Regulation (FAR), the PA Acquisition Regulation (EPAAR), the Acquisition Handbook, the Contracts Management Manual, and associated policies and procedures. A Facility Support Team provides a full range of both administrative and technical services in support of the region. Areas of responsibility include: space management and design, security and credentials, internal move coordination, systems furniture design, printing and reproduction, audio visual support, mail and courier management. . b) Resource Management: The Resource Management group is responsible for the implementation of the financial management of the Agency in the regional office. The group consists of two units: a Budget and Planning Coordination Unit and a Finance and Cost Recovery Unit. The Resource Management group is managed jointly by two positions with shared responsibility for Budget and Finance and individual areas of lead responsibility. The Regional Comptroller has overall responsibility for reporting to Headquarters on financial management and Chief Financial Officer functions and primary responsibility for regional budget management. The Financial Management Officer is primarily responsible for performing the regional accounting activities. The Budget and Planning Coordination Unit: The Budget and Planning Coordination Unit is responsible for preparing the annual operating plan by appropriation, program activity, and cost category; determining the needed operating plan changes during the fiscal year, and preparing and submitting these changes in conjunction with the Budget Division in Headquarters to IFMS. ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29. 1995 It maintains funds control of all intramural funds. The Unit manages the regional resource allocation process and analyzes and interprets regional spending and FTE utilization patterns and determines the impact of these trends and projects out PC&B end-of-year needs to maximize all regional resource utilization. The Unit acts in the role of liaison between headquarters and the region for all budgetary functions and prepares budget utilization reports and other reports for distribution to EPA- headquarters and regional management. It works with the Regional Administrator's Office and the Strategic Planning unit in the Office of Ecosystem Protection in the development of budget estimates for outyear agency planning exercises. The regional Audit Coordinator is located within the unit and is responsible for coordinating regional interaction with auditors and regional responses to audit findings, and the process to resolve disputes and appeals arising from the audit of grants and cooperative agreements. The regional Comptroller is located within this unit and is responsible for the overall financial management of the regional office. The Finance and Cost Recovery Unit is responsible for performing the accounting activities of the region, operating the Agency's Integrated Financial Management Systems (IFMS) and continuously reviewing and testing the system to maintaining its integrity and accuracy. The major functions include: implementation and monitoring of the Agency's cash management policies to ensure accurate reporting of cash receipts and disbursements to regulatory agencies; establishment, monitoring and analysis of EPA's Automated Clearing House disbursement system for grants and interagency agreements; performing on-site reviews of grantees' cash management practices, including the reconciliation of grants funds balances; ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29, 1995 auditing, classification, certification and payment of claims against the Agency; testing internal control integrity to assure the validity of certification of the region's financial position at the end of the fiscal year; implementation of the region's travel policies and payments, including monitoring of regional employees' utilization of government-issued credit cards; and, implementation and overall management of the region's accounts receivable program. The Unit is also is responsible for maintaining the Superfund accounting records and creating and maintaining Superfund site-specific files. It scans, stores and retrieves financial records using image processing technology and has responsibility for testing and piloting image processing enhancements. It Unit prepares Cost Summaries and Cost Documentation packages covering all costs to support cost recovery actions. Other functions include: processing time sheets and labor distributions; funds control for Superfund extramural funds; administration of Superfund accounts receivable systems and activities; assignment of site identifiers and account numbers; reconciliation of IFMS and CERCLIS data; reporting and analytical support to RPM's and OSC's; compliance reviews of state accounting and financial management systems. The regional Financial Management Officer is located within this Unit and is delegated the responsibility for managing the 8 ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29, 1995 activities in the accounting and financial operations of the region. c) Information Services: The Information Services group provides advice, service delivery and coordination in the region for ADP, information management and communications. The scope of these services includes: regional data center management, coordination of all regional ADP hardware and software acquisitions, e management of the regional information center and regional library and records services, coordination of all regional ADP operations and support contractor tasks, management of regional client services including application programming and system administration, GIS support, office automation support, systems and management information analysis, and, the management of the information security program. It develops long-range IRM strategic plans and prepares the regional ADP service and communications budgets. The Unit is the official approval point for ADP, data communications and other communications systems, personal computing requirements, library and records service, and related contract tasks. It provides regular outreach to other EPA programs and to the states to help determine needs and improve service delivery. The Information Services group is managed jointly by two positions with shared responsibility for the group's functions and individual areas of lead responsibility in computing technology and information resources. The Computing Technology Unit directs the regional data center activities and other regional computing facilities, including directing the contracted data center operations staff. It coordinates all major regional system and data center hardware and software acquisitions, conversion projects and installations. Through the regional Information Center, it provides support to ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29, 1995 all staff on major ADP tools and information technology including personal computing software and computer graphics, and training on new ADP tools, and services. It coordinates regional ADP security activities including user registration and privileging for the regional and national computer centers. The Unit administers overall system software support for regional computing facilities and plans, analyzes, and provides client services for both voice and data communications (LAN/WAN) within the regional office. It manages regional office automation technology support including email, document imaging and fax systems. The Information Resources Unit plans, establishes and provides application and end-user data processing services to the regional program offices It conducts system analysis, programming, administration and support for national and regional computer applications and initiates and directs contract efforts for ADP analysis, programming and data support services needed within the region. In addition, it performs ongoing analyses and evaluations of ADP resource use to ensure effective deployment, and negotiates agreements with state agencies for their use of EPA computer facilities. The Unit reviews all program ADP-related procurements, ADP support proposals and initiative plans as well as state assistance proposals, representing the region on all application system matters. It directs the library and records support efforts in the region including providing related contract services to the region and consulting on EPA policy for paper and electronic records. It delivers Geographic Information Systems (GIS) services to the region through the regional GIS Center including coordinating spatial data processing related technologies such as Geographic Information Systems, and GIS uses of related information sources such as Global Positioning Systems, and 10 ------- CLASSIFICATION NO. 1100 CHAPTER 07, SEPTEMBER 29, 1995 digital versions of natural resource and environmental data resources. The Unit coordinates regional/state Information Resources Management (IRM) program promoting sharing environmental data and IRM technology solutions. i It provides overall IRM contract oversight and coordination to the region. 4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated September 29, 1995, which supersedes previous existing office structures and replaces them with this and other offices. A/V John P. DeVillars Regional Administrator DATE: 11 ------- OFF CE OF ADMINISTRATION & RESOURCE MANAGEMENT HUMAN RESOURCES (Seneca) GRANTS MANAGEMENT (Connell) , CONTRACTS, f PROCUREMENT & FACILITIES (Kelley) a "4 I I OFFICE DIRECTOR (Perkins) \ INFORMATION RESOURCES (MacDougall) COMPUTING TECHNOLOGY (Woo) Associate Directors FINANCE & COST RECOVERY (Chenoweth) (Rmghoff) BUDGET PLANNING COORDINATION (Comptroller) MANAGER September 29,1995 ------- |