ORGANIZATION AND FUNCTIONS
CLASSIFICATION NO. 1100
APPROVAL DATE: SEPTEMBER 29. 1995
REGION 1 - BOSTON
CT MA ME NH Rl VT
CHAPTER 01 - REGIONAL OFFICE
1. PURPOSE: This Regional Order formally establishes a new organizational
structure and functions for the EPA Region 1 Office, as described in
Chapters 1 through 10, Regional Order Classification No. 1100, effective as
of the approval date noted above.
2. AUTHORITY: The reorganized structure and functions are in accordance
with the principles of Chapter 14 of the EPA Organization and Functions
Manual, dated 1993.
3. BACKGROUND: The U.S. Environmental Protection Agency was created
through an executive reorganization plan designed to consolidate a number
of federal environmental activities into a single agency. EPA was formally
established as an independent agency in the Executive Branch on
December 2, 1970. The organizational structure and functions of the EPA
Region I Office as they existed prior to the effective date of this Order were
as described in Chapters 1 through 10, Regional Order Classification No.
1100, listed below in Paragraph 11, which are now superseded. On
March 31, 1995, Region 1 submitted a Regional Reorganization Proposal
which was approved by EPA Administrator Carol Browner on May 26, 1995.
To begin implementation of the reorganization, on July 18, 1995, Regional
Administrator John DeVillars signed a Regional Order which provided for
the transition from the then-existing organizational structure and functions to
the new organizational structure and functions established by the present
Regional Order.
4. OFFICE OF THE REGIONAL ADMINISTRATOR: The organization and
functions of this office are contained in Regional Order Classification No.
1100, Chapter 02.
5. OFFICE OF ECOSYSTEM PROTECTION: The organization and functions of
this office are contained in Regional Order Classification No. 1100, Chapter
03.
6. OFFICE OF ENVIRONMENTAL STEWARDSHIP: The organization and
functions of this office are contained in Regional Order Classification No.
1100, Chapter 04.
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CLASSIFICATION NO. 1100
CHAPTER 01, SEPTEMBER 29, 1995
7. OFFICE OF SITE REMEDIATION AND RESTORATION: The organization and
functions of this office are contained in Regional Order Classification No.
1100, Chapter 05.
8. OFFICE OF ENVIRONMENTAL MEASUREMENT AND EVALUATION: The
organization and functions of this office are contained in Regional Order
Classification No. 1100, Chapter 06.
9. OFFICE OF ADMINISTRATION AND RESOURCE MANAGEMENT: The
organization and functions of this office are contained in Regional Order
Classification No. 1100, Chapter 07.
11. SUPERSESSION: This Order supersedes:
Regional Order Classification No. 1100, Chapter 01,
Regional Order Classification No. 1100, Chapter 02,
Regional Order Classification No. 1100, Chapter 03,
Regional Order Classification No. 1100, Chapter 04,
Regional Order Classification No. 1100, Chapter 05,
Regional Order Classification No. 1100, Chapter 06,
Regional Order Classification No. 1100, Chapter 07,
Regional Order Classification No. 1100, Chapter 08,
Regional Order Classification No. 1100, Chapter 09,
Regional Order Classification No. 1100, Chapter 10,
dated July 18, 1995
dated September 27, 1993
dated September 27, 1993
dated June 19, 1990
dated September 27, 1993
dated September 17, 1992
dated March 2, 1993
dated October 22, 1991
dated April 21, 1992
dated April 15, 1994
John P. DeVillars
Regional Administrator
DATE:
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EPA-New England
Region I
Administration &
Resource
Management
Ecosystem
Protection
Regional
Administrator
Environmental
Stewardship
Site Remediation
& Restoration
Environmental
Measurement
& Evaluation
September 29, 1995
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ORGANIZATION AND FUNCTIONS
CLASSIFICATION NO. 1100
APPROVAL DATE: SEPTEMBER 29. 1995
CHAPTER 02 - OFFICE OF THE REGIONAL ADMINISTRATOR
1. PURPOSE: This Regional Order formally establishes a new organizational
structure and functions for the Office of the Regional Administrator,
effective as of the approval date noted above. The official organizational
chart is incorporated in this order.
The Regional Administrator's Office represents national environmental
concerns, policies and programs within Region 1. It advises the
Administrator/Deputy Administrator on program issues within the region,
provides a regional perspective on national policy issues, and makes
decisions in delegated areas of responsibility.
The RA's Office manages the region's resources to ensure effective use and
development of personnel, high productivity, cost-efficient operations and
support of the Agency's EEO and environmental justice goals. The Office
manages intergovernmental activities by working closely with state, tribal
and local governments to attain national, regional, state, tribal and local
goals.
It translates national policy into programs which meet regional needs, makes
decisions and manages programs in partnership with state environmental
agencies and tribal governments to meet annual Agency initiatives, ongoing
program goals and the Administrator's goal of managing for environmental
results.
This office does not have a traditional deputy nor does it have an Office of
External Programs as in its prior organization. Instead, the functions of the
traditional deputy and external program activities are divided and expanded
between a Senior Advisor for Management/Assistant Regional Administrator
(ARA) and the Senior Advisor for Policy.
2. ORGANIZATIONAL UNITS
a) The Senior Advisor for Management/Assistant Regional Administrator is a
career SES position in the Office of the Regional Administrator and is a
member of the Senior Leadership Council (SLC). The individual serves as the
Acting Regional Administrator in the absence of the Regional Administrator.
The regional Office Directors will report to the ARA as in a traditional
organization that has a Deputy Regional Administrator.
The Senior Advisor for Management (ARA) assists the Regional
Administrator on issues of program planning, management initiatives,
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CLASSIFICATION NO. 1100
CHAPTER 02, SEPTEMBER 29, 1995
organization, direction and coordination.
Major responsibilities of this function include:
• overseeing strategic and operational planning and goal setting
(within the region, with headquarters and with states) and
implementing the Agency's strategic planning objectives and the
region's management initiatives;
• receiving input from the Office of Administration and Resource
Management and determining the allocation and utilization of
resources to accomplish the mission of the region and the Agency;
• ensuring that appropriate and effective systems, procedures,
control, communication and outreach are in place for accountable
fiscal resource management;
• serving on committees and panels and representing the agency at
regional conferences at the national, inter-agency, state and local
levels;
• directing the actions involved in tracking and evaluating the work of
the regional office;
• directing the regional workforce, assuring effective human resource
management, equal employment, and affirmative action and assuring
proper steps are taken to maintain positive employee morale and
atmosphere where diversity is understood and appreciated; and,
• ensuring that systems are in place to support the region's "lead
region" responsibilities.
b) Office of Civil Rights and Urban Affairs. The Office of Civil Rights (OCR)
and Urban Affairs under the supervision of a director, serves as the principal
advisor to the Regional Administrator with respect to EPA's internal and
external equal employment opportunity and civil rights program policies and
the impact of the regional programs on minorities and women.
All functions and responsibilities of the director of OCR are regionwide and
apply to the provisions of leadership, services and advice in all of the
programs and activities of the region to ensure equal opportunity and
prohibit discrimination in employment in EPA in accordance with applicable
Civil Rights Act, Executive Orders, and implementing directives.
The OCR ensures the implementation of the region's special emphasis
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CLASSIFICATION NO. 1100
CHAPTER 02, SEPTEMBER 29, 1995
programs, the purposes of which are to address the concerns, needs, and
aspirations of blacks, hispanics, asians and women, and coordinates
outreach and recruitment programs to enhance the employment and
retention of blacks, hispanics, asians, Indians, handicapped and women.
In accordance with Title VI of the Civil Rights Act of 1964 and other
legislation, the OCR assures that recipients of EPA financial assistance do
not discriminate on the basis of race, color, national origin, sex, age or
physical handicap pursuant to the Act.
It manages the regional Discrimination Complaints Program pursuant to
established laws, statutes and guidelines, including the selection and training
of EEO Counselors. It advises the Regional Administrator on the agency's
policies, programs, and goals to designated constituency groups, particularly
in low-income, urban and minority communities, and works with and
communicates these policies, programs and goals. It oversees and
coordinates the staff functions of the Small and Disadvantaged Business
Utilization programs to assure implementation of existing mandates.
In accordance with the Executive Order No. 12898, "Federal Actions to
Address Environmental Justice in Minority Populations and Low Income
Populations," the OCR is responsible for ensuring that Region 1 programs,
policies and procedures are conducted in a manner that promotes the
equitable protection of human health and the environment.
To this end, the OCR's daily functions include acting as liaison between
headquarters and the region; providing assistance to Region 1 staff on
environmental justice; and administering the Environmental Justice Grant
Programs, with the primary purpose of providing assistance to community
groups and tribal governments for projects that address environmental
justice.
c) The Senior Advisor for Policy oversees the development and
implementation of key policy and program initiatives of critical concern to
the Regional Administrator and the Agency. In addition, this person has
primary responsibility for developing, implementing, managing all aspects of
Region 1 communications, government affairs, Superfund Community
Relations and customer service activities.
The Senior Advisor for Policy reviews and coordinates the other federal
agency environmental assessment for significant projects under the National
Environmental Policy Act (NEPA).
The Senior Advisor for Policy and staff promote a good working relationship
between the EPA regional office and key appointed state officials (including
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CLASSIFICATION NO. 1100
CHAPTER 02, SEPTEMBER 29, 1995
environmental, agriculture and transportation commissioners) and act as an
ombudsman-advocate within EPA for the problems and interests of
international, state, tribal and local governments.
The Senior Advisor for Policy will also serve on the Agency's Senior
Leadership Council (SLC) and coordinate with ORD on the regional scientist
liaison position.
The following teams report to the Senior Advisor for Policy:
• The National Environmental Policy Act (NEPA) team:
»• reviews Environmental Impact Statements (EIS's) and other
federal actions as required by NEPA and Section 309 of the
Clean Air Act;
> assists other state and federal agencies in scoping EIS's;
»• coordinates the technical review of Draft and Final EIS's by
program offices, develops the region's position on other
agencies EIS's and actions;
> prepares comment letters; and,
»• assists headquarters in the review of national EIS's
regulations and programs.
• The Public Affairs team:
* provides public affairs assistance and guidance to the
organization;
* represents the Regional Administrator in relations with
electronic and print media;
> prepares press releases, fact sheets, regional publications,
press briefing documents, policy statements and supporting
materials;
>• maintains channels of communication between the Regional
Administrator, the program offices and the public;
>• carries out environmental education programs, special events
and awards programs; and
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CLASSIFICATION NO. 1100
CHAPTER 02, SEPTEMBER 29, 1995
* coordinates the Speakers Bureau.
'• The Government Relations team:
+ promotes a good working relationship between the EPA
regional office and key elected officials;
> acts as the Regional Administrator's principal advisor on
congressional relations;
> acts as an ombudsman-advocate within EPA for the problems
and interests of state and local government;
> provides timely and accurate responses to inquiries;
»• conducts an outreach program designed to inform key public
officials of significant developments;
* assists in developing intergovernmental strategies for critical
EPA issues and programs;
» advises the Regional Administrator and appropriate
headquarters staff offices of significant intergovernmental
issues; and,
>• participates in regional intergovernmental activities.
• The Superfund Community Relations team:
* manages a community relations program in support of the
national Superfund program;
> provides direction and implementation assistance to ensure
that Region I meets the public information and involvement
requirements of the Superfund law and the NCP;
> assigns and oversees contractor community relations work;
and
>• acts as liaison between EPA and the Superfund site
community.
c) The Chief of Staff will be responsible for scheduling, issue tracking and
staff coordination and management for the RA. The Chief of Staff will also
be the team leader for key administrative and outreach functions, including
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CLASSIFICATION NO. 1100
CHAPTER 02, SEPTEMBER 29. 1995
controlled correspondence and Freedom of Information Act (FOIA) request
coordination.
d) The Office of Regional Counsel (ORC). The purpose of the Office of
Regional Counsel is to provide legal and policy advice and interpretation of
environmental statutes. The Regional Counsel and general law staff will
provide the Regional Administrator and the Region's program and support
offices with full-service legal counselling on all non-enforcement matters.
The Office of Regional Counsel will provide legal counsel in the areas of
regulations, delegations, personnel, labor/management relations, conflicts,
ethics, grants and contracts. The Regional Counsel will represent the Region
in citizen suits and all defensive litigation, and will serve as a liaison between
the Region and the Office of General Counsel in Headquarters.
The Regional Counsel, as chief legal officer for the Regional Office, needs to
be both responsive to the needs and priorities of the Regional Administrator
and sufficiently independent to provide correct and timely legal advice which
is appropriately coordinated with OGC and consistent with the General
Counsel's interpretation of the law.
To ensure these goals are met, the General Counsel and the Regional
Administrator will each actively participate a) in selecting the Regional
Counsel; b) in providing direction to, and in establishing performance
expectations and priorities for, the Regional Counsel; and c) in evaluating the
Regional Counsel's performance.
As to the first item, the General Counsel will be the final selecting official for
the Regional Counsel position, but both the General Counsel and the
Regional Administrator will actively participate in the selection process and
the Regional Administrator must concur in the final selection.
As to the second and third items, the General Counsel will serve as the
Supervisor and Reviewing Official for the Regional Counsel's Performance
Agreement. However, on a day-to-day basis, the Regional Counsel shall
receive direction from the Regional Administrator. Further, the General
Counsel, at a minimum, shall consult the Regional Administrator about the
terms of the performance agreement at the beginning of each performance
year, and for evaluation purposes, at mid-year and prior to the end-of-year
evaluation
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CLASSIFICATION NO. 1100
CHAPTER 02, SEPTEMBER 29, 1995
3. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated
September 29, 1995, which supersedes previous existing office structures
and replaces them with this and other offices.
John P. DeVillars
Regional Administrator
DATE:
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OFFICE OF THE REGI ivIAL ADMINISTRATOR
OFFICE OF
REGIONAL
COUNSEL*
(Hill)
REGIONAL
ADMINISTRATOR
(DeVillars)
SENIOR
ADVISOR FOR
MANAGEMENT/
ASSISTANT
REGIONAL
ADMINISTRATOR*
(Meaney)
REGIONAL
SCIENTIST
OFFICE OF
CIVIL
RIGHTS &
URBAN
AFFAIRS*
(Younger)
CHIEF OF
STAFF
(Grantham)
SENIOR
ADVISOR FOR
POLICY*
(Lubber) .
Priority
Policy
Initiatives
INTER-
GOVERNMENTAL,
PUBLIC AFFAIRS,
CUSTOMER
RELATIONS &
MARKETING,
INTERNATIONAL
ACTIVITIES,
ENVIRONMENTAL
EDUCATION
NEPAUNIT
• (Higgins)
'MANAGER
September 29, 1995
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0)
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ORGANIZATION AND FUNCTIONS
CLASSIFICATION NO. 1100
APPROVAL DATE: SEPTEMBER 29, 1995
CHAPTER 03 - OFFICE OF ECOSYSTEM PROTECTION
1. PURPOSE: This Regional Order formally establishes a new organizational
structure and functions for the Office of the Ecosystem Protection effective
as of the approval date noted above. The official organizational chart is
incorporated in this order.
The Office of Ecosystem Protection is responsible for the protection of
environmental resources and human health in an integrated and holistic
manner. To accomplish this, the Office integrates programs such as air,
pesticides, toxics, water and RCRA, in a way that reflects the connections
among different environmental media.
The establishment of the Office of Ecosystem Protection will not only
improve regional efficiency but will result in decisions that are more
protective of human health and ecological resources.
It incorporates most of the present Water Management Division and smaller
parts of the Air, Pesticides, & Toxics Management Division and the Waste
Management Division. This Office, working with its partners, will be
responsible for identifying those places in New England most in need of
protection from future environmental degradation or those most in need of
immediate attention to remediate past environmental degradation. While
regional emphasis will be aimed at integrated solutions in specific places,
complementary efforts will maintain protection of New England's
environment as a whole. There will be no slippage of the environmental
gains made so far.
The Office will use better measures of environmental health to evaluate
effectiveness of the region's efforts and will build strong relationships with a
variety of agencies and organizations outside of EPA and with the public.
2. OFFICE OF THE DIRECTOR, OFFICE OF ECOSYSTEM PROTECTION
The Director serves under the Regional Administrator. The Deputy Office
Director, Associate Directors, and State Unit Chiefs report to the Director; as
do the Air Permits; Air Quality Planning; Pesticides, Toxics and Radiation;
Hazardous Waste Program; Municipal Assistance and Water Quality Unit
Chiefs. The Director is responsible for management of the division including:
• multi-media state program units to assist states, tribes and
communities to develop and carry out strategic, integrated programs;
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' CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
• program units to provide technical expertise to the states, tribes
and others, as identified by the Office's state units, and to implement
federal programs as required by each program's mandate;
• a strategic planning unit, that will integrate input from the Regional
Administrator's initiatives, all offices in the region, and the region's
state partners and external stakeholders. This unit will also be
responsible for managing the joint goal setting process with the
states; and,
• associate directors who will serve as staff to the Director, function
as policy experts to ensure consistent interpretation and application of
federal requirements by state units, and act as the primary points of
contact with external stakeholders, including headquarters. There are
four (4) Associate Directors for the following:
• 'Air'Policy
• Waste Policy
• Water Quality Policy
• Groundwater and Water Supply Policy
In addition the associate directors will:
• set goals and targets for what the region hopes to
accomplish based on state grant commitments, facility specific
action plans, and long term regional program plans;
• plan how the region will accomplish these goals;
• monitor staff utilization for conformance with program
direction and priorities;
• align goals, investments, disinvestments, and priorities with
regional priorities, national program guidelines, and customer
input;
• serve as point of contact for the headquarters Assistant
Administrator;
• periodically check on status of planned events and outputs;
• facilitate accomplishment of planned results by adjusting
resource allocations, elevating issues, making policy decisions
or via other means as appropriate;
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
• design and modify systems to track projected and
accomplished results;
• allocate and negotiate FTE's to organizational units;
• allocate and negotiate AC & C resources;
• establish priorities for support requests to other offices (e.g.,
attorney support, laboratory support);
• coordinate with other Region 1 Offices (e.g., Office of
Environmental Stewardship, Office of Site Remediation and
Restoration (OSRR) on program, resources and administrative
issues;
o coordinate with state and interstate organizations (e.g.,
NEWMOA, OTC);
• distribute national policy documentation and guidance, and
interpreting regional policy accordingly;
• give policy related direction for facility-specific case
decisions, particularly involving multiple statutes and/or offices;
• establish mechanisms such as management reviews to raise
policy related or cross-cutting facility-specific issues;
• establish regional policy through facility-specific decisions,
communication of facility-specific decisions, or written memos
when appropriate;
• encourage the communication among staff regarding relevant
national policy information received by managers or staff via
conference calls and national meetings;
• serve as sponsor, leader, or coordinator for selected
initiatives such as the watershed approach;
• listen and communicate with external groups (interstate
organization, regulated community) for relevant program areas
and initiatives;
• explain program and EPA activities to the public; and,
• support tribal programs and tribes.
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
3. ORGANIZATIONAL UNITS. Along with the four (4) associate directors
mentioned above, there are 13 units within the Office. The units are
explained below.
(a) The six State Units will:
• establish statewide and place-specific environmental goals with
states and other appropriate agencies;
• assist state to meet goals by working jointly to:
* develop and implement integrated control strategies and
programs such as wellhead protection, urban ecosystems,
comprehensive groundwater and the watershed approach;
»• identify and deliver EPA expertise, either from this unit or
from other units within the region, headquarters or the Office of
Research and Development (ORD);
• set environmental priorities with appropriate state agencies, the
Associate Directors and the Strategic Planning Unit;
• be responsible for planning, developing, evaluating and approving all
state air, water and waste programs and regulations, except for
enforcement, to meet the requirements of the federal statutes;
• oversee all state air, water and waste program activities, except for
enforcement, which include conducting periodic reviews and preparing
performance evaluation reports based upon the results of these
reviews;
• negotiate grant output commitments with the state for all air, water
and waste programs, except for enforcement, and conducts periodic
evaluation of the success of the state program in achieving the
commitments. Appropriate follow-up action is taken where necessary
to insure that the state program is being implemented consistent with
federal laws and regulations;
• issue air, water and waste permits in non-delegated states;
• support tribal programs and tribes;
• establish EPA place-specific teams drawing upon relevant units
within the region;
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
The purpose of the place specific teams will be to support the states, local
agencies and other organizations to establish goals and develop and
implement integrated protection strategies. The responsibilities will include
the following:
• assessing the status of the ambient environment;
• identifying pollutant sources or threats;
• obtaining input on issues from local interests;
• establishing place-specific environmental goals;
• developing remediation or protection strategies; and,
• assisting in implementing prevention and control strategies.
Implementation will include the following:
• providing advice and support to local agencies to:
*• establish source water protection programs for water
supplies;
>• manage state groundwater programs under delegation,
including dissemination of regional policy, training, overview
and technical assistance;
+ revise zoning to protect water resources as well as air
quality;
>• control stormwater runoff;
* protect wetlands and other critical habitat;
» manage solid waste;
» abate lead contamination; and
* implement environmentally sound transportation plans.
• advising individuals on preventing and controlling pollution, such as:
>• farmers on managing pesticides and polluted runoff;
> business and industry on polluted runoff; and,
* developers on polluted runoff and protecting wetlands.
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
• issuing or assisting in issuing permits
• evaluating progress
• revising goals/control strategies, as appropriate.
b) The Strategic Planning Unit, through multi-media teams, will lead
regionwide strategic planning and provide leadership and central support
services for New England-wide, statewide and regional planning,
coordination and outreach.
The unit will support both program planning and place-based planning. It
will include ecosystem and human health protection and integration with
technical assistance, research and enforcement programs.
It will provide leadership and coordinate regional activities serving Indian
Tribes. It will instill a poUution prevention ethic throughout Ecosystem
Protection activities.
Planning responsibilities in the other Offices and associated budget
formulation responsibilities in the Office of Administration and Resource
Management (OARM) will be linked to the Strategic Planning Unit through a
standing regional Planning Team. The team will have an informal reporting
relationship with the Senior Advisor for Management.
Major functions are listed as follows:
• manage strategic planning in the region;
• orchestrate state/tribal-EPA goal and priority setting and monitor
and evaluate implementation;
• lead and coordinate regional activities to support tribes;
• manage program grants, integrating various media;
• lead and coordinate regional strategies such as multi-media
initiatives like land use issues common to air, water, habitat and
waste, notably land use and transportation; urban ecosystem
strategies and the lead project);
• lead and coordinate regional geographic initiatives (e.g., applying
regional strategies (above) to specific places and launching major
multi-state initiatives);
• provide centralized information management support, analysis and
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
evaluation;
• coordinate information systems among various programs and
opportunities for access by all public and private users: EPA, state,
local, business, environmental groups, academia and the public; and
integrate with analytic tools (e.g., environmental data and
programmatic information and GIS);
• establish environmental goals and evaluate progress toward fulfilling
these goals and participate in developing and applying evaluation
tools, such as environmental indicators, comparative risk assessment
and the State of the Environment report;
• coordinate outreach and education to states and localities, business,
environmental groups and the public; and,
• instill pollution prevention ethic throughout all activities.
(c) Pesticides, Toxics and Radiation Unit: The Unit is one of the points of
contact with the Office of Prevention, Pesticides and Toxic Substances
(OPPTS) at EPA-Headquarters, incorporating program activities for the
control of pesticides and toxic substances (principally asbestos, lead (Pb)
and bolychlorinated biphenyls (PCB's)) within the six New England States.
The Unit is also responsible for the region's radiation program, including the
radon action program, an indoor air pollution program of technical support
and various outreach/technical assistance efforts related to pollution
prevention. The Unit also provides risk assessment support for various
regional programs.
In the pesticides program, the Unit is responsible for assisting states in the
planning and development of pesticide regulations and the evaluation and
approval of plans to meet the Federal Insecticide, Fungicide and Rodenticide
Act (FIFRA) requirements for State Management Plans (SMPs) for the
following six program elements: Certification and Training of Applicators,
Worker Protection. Pesticides and Groundwater, Protection of Endangered
Species, and Storage and Disposal of Pesticides.
The major functions for all six elements include: SMP-related activities for
general statewide applicable regulation revisions; pesticide policy
development, communication and outreach; and SMP revision development
and approval/concurrence.
The Unit provides negotiation, oversight and technical assistance for FIFRA
grants to accomplish the above activities. The Unit coordinates these
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
efforts among the relevant federal and state agencies and EPA programs,
and provides technical assistance and outreach to affected constituencies.
It provides negotiation, oversight and technical assistance for a number of
state grants under the Toxic Substances Control Act (TSCA) for the
development and adoption of state programs comparable to EPA's.
It is responsible for managing state TSCA program development grants (for
PCB's, asbestos, and lead), providing consultation and advisory services
related to asbestos and lead and coordinating these efforts with the
appropriate headquarters offices, state agencies, the regulated community,
elected officials and the general public.
It provides for the review, approval and oversight of asbestos and lead
worker training and certification programs and assists the region's Lead and
Urban Ecosystem Initiatives. The Unit also processes TSCA permits for the
storage and disposal of PCB's and research and development permits for the
destruction of PCB's, and provides technical support to other programs for
the remediation of PCB's.
The Unit is responsible for a program of specialized assistance and outreach
related to a diverse set of regulatory and non-regulatory programs
concerning radiation and indoor environments.
It is responsible for implementing the regional radiation program including
representation on the Regional Assistance Committee to coordinate
radiological emergency planning, technical support for the radionuclide
NESHAPS program under the Clean Air Act, and other technical support
functions relating to evaluating and responding to environmental radiation.
The Unit provides general and site specific risk assessment support for the
Ecosystem Protection Office and for other regional programs involved with
air related health risks and related toxicological consultation and advisory
services.
The Unit is responsible for outreach and assistance to states, local
government, industry, and the public regarding the hazards of indoor air
pollution and radon. As part of this effort, the Unit negotiates and oversees
grants to states to develop radon outreach, testing and mitigation programs,
and grants to states and nonprofit groups on indoor air pollution.
8
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CLASSIFICATION NO. 1100
CHAPTER 03. SEPTEMBER 29, 1995
Finally, the Unit provides support to the tribal program and the tribes and to
place-based or community-based activities as initiated by the State Units.
(d) The Air Quality Planning Unit provides technical advice on the approval of
state mobile and stationary source air pollution control regulations, and
ozone and carbon monoxide abatement plans to meet Clean Air Act (CAA)
requirements.
This includes technical assistance to states for the preparation of state
implementation plans and attainment, maintenance, and redesignation plans
for both ozone and carbon monoxide.
The unit is also responsible for providing technical assistance to the states
and other state and federal agencies (such as the Federal Highway
Administration and the Federal Transportation Administration) for the
preparation of environmental documents. These functions include reviewing
and performing mobile source air quality modeling and environmental data
analysis; and scoping and reviewing environmental documents for
conformity with modeling guidance, other regulatory criteria and SIPs.
The major functions of the unit include providing technical assistance to
states for the following ozone and carbon monoxide programs under Title I
of the CAA of 1990:
• rate of progress demonstrations; ozone and carbon monoxide
attainment demonstrations; and contingency plans;
• Reasonably Available Control Technology (RACT) for Volatile
Organic Compounds (VOC) and Nitrogen Oxides (Nox); stage II vapor
recovery; emission statements; and ozone and carbon monoxide
emission inventories;
• inspection/maintenance and anti-tampering programs;
• transportation-air quality planning;
• tailpipe standards;
• federal, public and private fleet requirements; and
• reformulated, oxygenated and alternative fuel programs;
Other responsibilities include:
• providing technical advice on emission trading (bubbles and generic
rules), general state-wide applicable SIP revisions/additions;
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
• providing technical advice on ozone and carbon monoxide policy
development;
• responsibility for tracking sanctions and Federal Implementation
Plans (FIPs);
• CAA communication and outreach;
• public awareness of mobile source programs related to tampering,
warranties, fuels, vehicle imports and recalls; and,
• providing technical advice on planning, development, evaluation and
rulemaking of state air pollution control regulations to meet 111 (d) of
the CAA.
(e) The Air Permit Programs Unit is responsible for providing technical advice
on planning, development, evaluation, and approval of state air pollution
control regulations for the permitting of new, modified and existing sources
to meet the Clean Air Act requirements in accordance with 40 CFR Parts 51,
52, 70 and 71.
It also provides technical input on programs relating to sulfur dioxide
emissions, paniculate matter emissions, and S02, PM-10 and N02
increments;
It gives specialized technical assistance to the states and other EPA regional
programs for ambient air quality impact assessment and provides advice on
the development and implementation of state air toxic programs under Title
III of the Clean Air Act.
The major responsibilities of the section include technical input and advice
on the following:
• review and approval of new source review nonattainment and
attainment such as prevention of significant deterioration regulations;
• oversight of state New Source Review (NSR) permitting including
review of proposed "major" and "synthetic" minor source permits;
• oversight of state operating permit programs pursuant to Title V of
the Clean Air Act;
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CHAPTER 03, SEPTEMBER 29, 1995
• development and implementation of operating permit programs
(including Title V, June, 1989 programs, enhanced monitoring, and
acid rain);
• implementation of the enhanced monitoring program;
• implementation of Outer Continental Shelf regulations;
• delegation of new source performance standards, national emission
standards for hazardous air pollutants and maximum achievable
control technology standards;
• assessment functions including reviewing and performing air quality
modeling and environmental data analysis or studies;
• providing expertise in matters related to acid rain (including CEMS),
global warming, emission standards for wood stoves, and
stratospheric ozone depletion; and,
• review and approval of State Implementation Plans (SIPs) for sulfur
dioxide, visibility protection, and particulate matter (i.e., PM-10); and
SO2, PM-10, N02 and lead (Pb) attainment status designations.
• implementation of the CAA Title III for hazardous air pollutant by
providing guidance and oversight to states for development and
implementation of federally approved state programs, approving state
programs to implement MACT under section 112 of the Act,
implementing the early reductions program.
(f) The Hazardous Waste Unit provides technical input and advice on
planning, developing, implementing, and coordinating the RCRA program and
the 1984 Hazardous and Solid Waste Amendments (HSWA) in the New
England states.
Authorized aspects of the RCRA and HSWA program will be implemented by
the state agency authorized to conduct that portion of the RCRA and HSWA
program. This Unit is responsible for assisting the State Units in:
• issuing HSWA permits;
• gathering and disseminating data regarding New England hazardous
waste;
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
• maintaining the national RCRA Information System (RCRIS) and the
Biennial Report System (BRS) for the region;
• conducting RCRA public outreach and assistance; and,
• responding to Freedom of Information Act (FOIA) requests.
• The State Program Authorizations and Approvals group is
responsible for assisting State Units and states to develop regulations,
policies and procedures that are comparable to the federal program as
defined by RCRA and HSWA. This includes RCRA Subtitle C program
authorizations and RCRA Subtitle D program approvals. These
responsibilities entail providing technical, administrative and
procedural guidance to the state agency, regulated community and
general public regarding the RCRA and HSWA federal program.
• The Data Management group is responsible for the collection and
dissemination of status data for RCRA generators, transporters and
facilities in the national RCRA Information System (RCRIS) and for
hazardous waste date in the Biennial Report System (BRS). The Unit
also is responsible for maintaining and improving data collection
systems and for providing states with technical assistance in this
area.
• The Closure and Post-Closure of Hazardous Waste Management
Facilities group provides assistance to the State Units to assure that
all closure and post-closure activities at facilities in New England are
carried out in compliance with the appropriate regulations and
consistent with national policies and guidance.
Personnel in this group advise the State Units in the review of state
authorized closure and post-closure actions, and where necessary,
recommends direct federal action to insure that closure and post-
closure actions are in compliance and consistent with applicable
statutes, regulations and policies.
• The Permits group assists the State Units in managing, coordinating
and implementing a program that insures that all permits for operating
facilities and post-closure facilities issued pursuant to Section 3005 of
RCRA are in compliance with the appropriate regulations and are
consistent with national guidance and policies.
The group assists the State Units in providing program and procedural
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CLASSIFICATION NO. 1100 ,
CHAPTER 03, SEPTEMBER 29, 1995
guidance to permit applicants, state programs, other Region 1 regional
offices and the general public concerning the permit requirements
pursuant to Section 3005 of RCRA and Section 3004{u) of HSWA.
These permitting activities include:
• reviewing and assessing permit applications;
• preparing draft permits and fact sheets for public notice;
• conducting public hearings;
• responding to public comment; and,
• recommending a final permit decision to the Office Director
and Regional Administrator.
As the state(s) is (are) authorized to conduct all portions of the non-
HSWA federal permit program, this group assists the State Units
including:
• technical and procedural assistance;
• review and comment on proposed permit procedures and
permit terms and conditions;
• taking direct federal action where necessary to insure that
proposed state permits conform with approved state regulations
and are enforceable and consistent with national guidance and
policy.
(g) The Municipal Assistance Unit will:
• manage, oversee and direct the Municipal Wastewater Treatment
Facility Construction Grant Program authorized by Title II of the Clean
Water Act (CWA) as amended;
• assist the states in the administrative completion, final inspection,
final payment, audit and close out of construction grants;
• make grants as Congress appropriates them;
• assist the states in preparing the annual capitalization grant
applications and awards authorized by Title VI of the CWA;
• manage, oversee and direct the federal pretreatment requirements
authorized by Title III of the CWA;
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
• identify and notify industries and communities with significant
industrial wastewater contribution to the municipal sewerage system
of the federal pretreatment requirements;
• assist communities to establish and implement the federal
pretreatment requirements;
• identify and notify wastewater dischargers when and how to apply
for NPDES permits, screen applications for completeness and prepare
and issue public notices of proposed NPDES permit issuances;
• direct these programs in the region within the broad guidelines and
policy established by EPA headquarters and the Ecosystem Protection
Director;
• provide geohydrological assistance to the groundwater coordinators
in each state unit as well as health and radiological assistance to the
state coordinators for water supply;
• provide water supply state management and small
system/information services;
• serve as the regional focal point for all matters relating to the safety
of drinking water, the quality of drinking water, reliability of water
supply systems, implementation of the Safe Drinking Water ACT
(SDWA), and groundwater coordination activities; and,
• participate in the headquarters/region accountability system
negotiating and reporting process and the state/EPA negotiation
process and coordinates with other EPA offices on issues that impact
surface and groundwater and their relationship to potential and
existing water supplies.
(h) The Water Quality Unit is responsible for the management, oversight and
direction of the Ocean Disposal Site Designation Program, the Ocean
Dumping Permit Program (Section 103 of the MPRSA), the Marine Waiver
Program (Section 301 (h) of the CWA), and provides technical support for
carrying out NEPA procedures required by the Council on Environmental
Quality (CEQ) regulations.
It provides environmental review of and comment on environmental impact
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
statements of Section 201 facilities, New Source and Ocean Dumping
permits and prepares special and technical studies in support of various EPA
program activities.
The unit also:
• provides technical support to the regional EIS review program under
EPA's Section 309 authority;
• provides technical assistance on implementation of all other
environmental laws under NEPA such as Fish and Wildlife
Coordination Act, Endangered Species Act, Historic Preservation Act,
etc., related to EPA water programs;
• reviews FERC license applications for hydropower development;
• coordinates preparation of EIS's of Ocean Disposal Sites and
designates these sites;
• performs environmental review prior to issuance of 103 permits
under MPRSA and issues permits;
• reviews applications for waivers from secondary treatment
requirements for dischargers into marine waters [301(h)(CWA)l and
recommends granting, denying, or modifying the waiver requests;
• assists the state sections in reviewing and commenting on Section
102(MPRSA) permits;
• provides technical advice to the geographic sections regarding
reviewing Army Corps of Engineers (COE) Section 404 permits; and,
• serves as policy advisor to the Office on applications of the EPA
401(b)(1) guidelines and other wetland issues.
The Unit serves as a point of technical and program expertise in
administering the region's water quality standards program and the regional
non-point source program. It works with other federal, state and local
agencies in carrying out these responsibilities, including coordinating with
the U.S. Fish and Wildlife Service and the Natural Resources Conservation
Service. Finally, it serves as a source of technical expertise in areas of fresh
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CLASSIFICATION NO. 1100
CHAPTER 03, SEPTEMBER 29, 1995
water and marine water modeling and point source toxicity limits.
4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated
September 29, 1995, which supersedes previous existing office structures
and replaces them with this and other offices.
John P. DeVillars
Regional Administrator
DATE:
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OFFICE OF ECOSYSTEM PROTECTION
01
(Hackler)
State Programs
&
Multimedia
Issues
ME
(Silva)
State Programs
&
Multimedia
Issues
MA
(Downing)
State Programs
&
Multimedia
Issues-
Mi
(DeLoi)
State Programs
&
Multimedia
Issues
Municipal Assistance
(DePalma)
Associate Director
Water Quality Policy
(Manfredonia)
Associate Director
Air Policy
(Kenyon)
Office Director
(Fierra)
Deputy Director
(Studlien)
Pesticides. Toxics and
Radiation (Rosenstein)
Air Permit Programs
(Potamis)
Associate Director
Waste Policy
(McSweeney)
Air Quality Planning
(Conroy)
El
(Mendoza)
State Programs
&
Multimedia
Issues
VI
(Hamjian)
State Programs
&
Multimedia
Issues
Water Quality
(Janson)
Associate Director
Groundwater and Water Supply
Policy (Healey)
- Hazardous Waste Program
(Gosbee)
Strategic Planning
(Goetzl)
Tribal Operations
Regional
Administrator
L.
All boxes except those of the Associate Pit mdicate_location of managers. )
Septe '9, 1995
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ORGANIZATION AND FUNCTIONS
CLASSIFICATION NO. 1100
APPROVAL DATE: SEPTEMBER 29, 1995
CHAPTER 04 - OFFICE OF ENVIRONMENTAL STEWARDSHIP
1. PURPOSE: This Regional Order formally establishes a new organizational
structure and functions for the Office of Environmental Stewardship
effective as of the approval date noted above. The official organizational
chart is incorporated in this order. The new office accomplishes three goals.
First, it strengthens the region's enforcement activities, by consolidating into
a new Enforcement Unit the functions of what were formerly the
enforcement programs in the following divisions: Water Management
Division; Air, Pesticides, and Toxics Management Division; Waste
Management Division; Environmental Services Division and Office of
Regional Counsel.
Second, the Office strengthens the region's provision of technical assistance
to the regulated community, by consolidating such activities into a new
Pollution Prevention Unit.
Finally, the Office formalizes the use of teams to carry out cross-program
initiatives and to effectively deploy and balance the work of the Enforcement
and Pollution Prevention Units.
In summary, the new Office will promote environmental protection by
encouraging and rewarding responsible environmental management by
industry and other regulated entities. At the same time, it will enforce
against those who do not act responsibly. It will carry out that enforcement
both by pursuing violators of individual statutes and by targeting sectors and
geographic areas through cross-program initiatives.
The structure of the Office also incorporates flexibility, to ensure prompt
response to changing priorities.. Although the Office is divided into five (5)
units (Planning Team, Planning and Administration Unit, Assistance and
Pollution Prevention Unit, Enforcement Unit and Teams Coordinator Unit),
the basic structural blocks are teams which can change as necessary to
advance the evolving mission of the Agency.
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29, 1995
2. OFFICE OF THE DIRECTOR:
Through a 60/40 reporting relationship with OECA and the Regional
Administrator, the Office Director is responsible for the functions of this
Office. The Director is responsible for providing the following for the Office:
»
• leadership and communications;
• setting strategic direction;
• encouraging innovation and improvement;
• facilitating and coordinating the work of the various units in the
Office; and,
• evaluating the success of the Office in contributing to the mission
of the Agency.
Key areas of responsibility of the Office of the Director include:
• balancing and integrating the enforcement and assistance functions
of the Office;
• external relations;
• communication within EPA including headquarters;
• state relations;
• goal-setting and success measurement; and,
• budget development, resource allocation, and operational planning.
The Office of the Director consists of the Director and a Deputy Director.
The Planning Team Leader (non-supervisory), Planning and Administration
Unit Manager, Assistance and Pollution Prevention Unit Manager,
Enforcement Managers and Teams Coordinator report directly to the
Stewardship Office Director.
3. ORGANIZATIONAL UNITS: There are five organizational units. They are:
a) The Planning Team will carry out strategic and operational planning for
the Office, working with the Planning and Administration Unit.
The Planning Team will consist of the Director and appropriate
representatives of the various units of the Office. The leader of the Planning
Team will be a team leader selected by the Director for an appropriate term.
The team leader will be responsible for the team and for reporting and
evaluating the work of the team and its members.
The responsibilities of the Planning Team are:
• to represent the Office on the regional strategic planning team;
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER: 29, 1995
• to work with the New England states to coordinate joint
state/federal planning and priority setting;
• to translate regional strategic priorities into priorities for the Office
and to recommend resource allocations;
• to establish annual operational goals and objectives for the Office;
» to establish success measures for the Office, using reports from the
Office's data systems to evaluate and report on performance;
• to contribute to the development and execution of the annual EPA
New England State of the Environment Report: and,
• to evaluate the health of the organization and to make
recommendations for improvements.
Staff support for the functions to be carried out by the Planning Team is
provided by the Planning and Administration Unit.
b) The Planning and Administration Unit will provide administrative systems
support to the Office, carry out planning functions and oversee
communications with the rest of the region, headquarters, the states, and
the public. It will have one manager, who will report to the Director of the
Office.
The four main functions of the unit are:
• outreach, which includes:
>• coordinating with the Public Affairs Unit of the Office of the
Regional Administrator, to oversee and support the Office's
media relations and communications with outside groups,
including congressional relations;
>• consulting with the Pollution Prevention and Enforcement
Units to identify media opportunities and maintaining
communications with key external stakeholders; and,
»• supporting the development of the State of the New England
Environment Report and other public information documents.
• headquarters/state relations and planning, which includes:
>• coordinating with the Ecosystem Protection Office on
communication with state enforcement and assistance offices
and other aspects of strategic planning;
* communicating with headquarters, including overseeing
development of MOAs and other national planning and
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29, 1995
management documents; and,
» managing the enforcement and assistance aspects of EPA
grants; administering TSCA, pesticides, and other enforcement
grants.
• administrative management, which includes:
>• overseeing and managing the Office's budget (FTE, AC&C,
training, contracts, etc.);
»• tracking and assigning FOIA responses;
* overseeing other administrative functions;
»• providing training and health and safety coordination;
,.•
> managing human resources; and,
>• providing financial analysis for the Office.
• data management, which includes:
> managing computer data systems to help set priorities for the
Office, track enforcement activities, measure results, perform
outreach, and communicate internally. Examples of data
management systems which will likely be administered here are
PCS, AIRS, IDEA, TRI, Docket/CDETS, METS, FTTS, FRDS, and
RAQETS;
>• coordinating with information management offices elsewhere
in the region; and,
* administering paper records-keeping.
c) The Assistance and Pollution Prevention Unit will have two major
purposes:
• to support and promote technical and regulatory assistance
programs for a wide range of customers and to oversee development
of an integrated assistance plan for the region; and,
• to serve as a regional resource center for developing innovative
approaches to achieving environmental goals through education and
communication, for promoting pollution prevention and environmental
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29, 1995
technologies, and for forming collaborative partnerships with the
regulated community, states, and other key partners.
The Assistance and Pollution Prevention Unit will have two managers who
will split supervisory responsibilities. These managers will report to the
Director of the Stewardsh-ip Office and will be responsible for:
• overseeing the work of the Unit in accordance with Office strategy
and regional priorities;
• coordinating with the appropriate counterparts throughout the
region;
• coordinating with the Enforcement Unit and the Teams Coordinator
in the Stewardship Office to ensure the most effective use of
resources;
• communicating with headquarters and the regulated community;
and,
• helping to select, supervising, and evaluating the team leaders and
staff in the Unit.
The Unit will be organized around five (5) separate but interrelated teams.
The teams will include both recently created initiatives and more established
programs whose role is closely aligned with the overall mission of the Unit.
Staff will be assigned to one or more of these teams, and can shift among
teams as the workload demands.
The five teams are listed below.
• The New England Environmental Assistance Team (NEEAT) is
responsible for developing and carrying out comprehensive sector-
based assistance plans. The sectors are selected for both overall
environmental significance and compatibility with national sector
programs. The team has lead staff for each sector who plan and
implement a variety of assistance activities.
These activities can include:
workshops on specific pollution prevention topics;
demonstration projects for new technologies;
promoting the use of self-audit packages;
improving communication networks with vendors;
identifying financial assistance opportunities;
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29. 1995
• distributing technical and compliance information; and .
• sponsoring training.
• An Environmental Leadership Team is responsible for programs such
as the Environmental Leadership Program (ELP), which involves
developing cooperative partner- ships with specific model companies
to encourage them to promote innovative and comprehensive
environmental management systems so they can serve as regional and
national leaders. The team will also coordinate other facility/company-
based awards/recognition programs (such as 33/50).
• An Innovative Technologies Team is responsible for:
» The Center For Environmental Industry and Technology
(CEIT), designed to foster the development of environmental
technology. The Center is working to improve the
environmental industry's access to state and federal programs
and to technology demonstration sites and will help bring down
barriers to developing and marketing environmental
technologies.
* The Green Lights program and similar industry outreach
programs.
• A Toxics Assessment Team will link two programs authorized by
the Emergency Planning and Community Right to Know Act (EPCRA):
»• The Toxics Release Inventory Program {Non-enforcement
only) requires annual reporting to EPA-Washington by certain
manufacturing and federal facilities regarding toxic emissions
and waste management practices. The regional program
includes outreach on compliance and training on data use and
interpretation.
»> The Chemical Emergency Preparedness Program is an
assistance and outreach program with a variety of
responsibilities related to the emergency planning provisions of
EPCRA. This includes work with local and state emergency
planning commissions and with regulated facilities on
notification about extremely hazardous substances, planning for
prevention and response to emergencies, and reduced use of
hazardous substances.
Emergency Planning is responsible for the EPCRA emergency
preparedness program and serves as the focal point for regional
coordination among all levels of governmental activities related
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29, 1995
to preparedness and contingency planning.
• A Pollution Prevention and Waste Reduction Team will promote
pollution prevention within regional programs and implement a waste
reduction and recycling assistance program for the public and private
sector. This includes:
• Solid Waste Assistance Programs (for example Waste Wise
and Waste Cap), which offers assistance for state and
interstate groups as well as the private sector to encourage
expanded markets for recycled products and to overcome
barriers to expanded recycling.
• Pollution Prevention Coordination, which coordinates and
promotes pollution prevention within the region and with
external customers (states, interstates, and universities).
• CFC (Chloroflurocarbon) Outreach and Assistance Program,
which provides outreach and assistance to industry and
municipalities to encourage awareness of the phase out of
CFCs and other ozone depleting substances and alternative
technologies.
• Municipal Wastewater Assistance Program, which provides
direct assistance to wastewater treatment plant operators to
ensure the proper operation and maintenance of wastewater
treatment plants.
In addition, there are other assistance programs in the region which will be
handled by the Assistance and Pollution Prevention Unit, such as a variety of
technical assistance programs provided by the Drinking Water program.
d) The Enforcement Unit will carry out all regulatory enforcement, plus
enforcement legal support for Superfund. The Unit will consist of four
groups:
• the Air, Pesticides and Toxics Compliance Unit;
• the Water Compliance Unit;
• the RCRA Compliance Unit; and,
• the Legal Enforcement Unit.
It will have two managers reporting directly to the Office Director. Since the
Unit consists of both technical and legal groups, the managers will consist of
one technical and one legal expert.
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29, 1995
The Enforcement Managers will be responsible for the technical and legal
aspects of compliance and enforcement activity in the region, including
CWA, SDWA, CAA, TSCA, RCRA, FIFRA, and EPCRA. The Enforcement
Managers will:
• provide leadership, guidance and direction to first-line supervisors,
team leaders and staff;
• recommend short- and long-term planning goals and objectives;
• allocate resources to achieve the selected goals;
• be accountable for achieving enforcement outputs and for other
compliance and enforcement activities;
o establish performance standards and success measures and
evaluate first-line supervisors in the Unjti
• establish compliance and enforcement policies;
• communicate with headquarters and states on enforcement and
compliance matters, such as MOAs;
• coordinate with the Enforcement Team Coordinator and assign
cross-media compliance and enforcement work;
• manage the budget and human resources; and,
• coordinate with the Offices of Ecosystem Protection and Site
Remediation and Restoration.
The Air, Pesticides and Toxics Compliance Unit; Water Compliance Unit; and
RCRA Compliance Unit will ensure that violators of these regulatory statutes
are brought into compliance by enforcement at either the state or federal
level.
Each unit will have a leader who will report directly to the Enforcement
Managers, who will coordinate with the corresponding Associate in the
Ecosystems Office and the appropriate headquarters counterparts at OECA,
and who will coordinate cross-program issues with the Teams Coordinator.
Because the RCRA program is divided among three Offices in the region, the
RCRA unit manager will coordinate closely with the Waste Associate
Director in the Office of Ecosystem Protection and the Associate Director of
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CLASSIFICATION NO. 1100
CHAPTER 04. SEPTEMBER 29, 1995
the Office of Site Remediation and Restoration.
The three units will be organized similarly, relying on teams to perform
substantive enforcement work, with oversight and coordination by team
leaders. Likely examples of such teams are Toxics and NPDES.
The main functions of the three units will be to help plan compliance and
enforcement strategy and to implement that strategy by:
• conducting field inspections and field compliance activities in
accordance with targeted strategy;
• reviewing reports of inspections by federal or state personnel under
cooperative agreement;
e monitoring permit compliance;
• with legal staff, preparing, negotiating, and providing technical
support for enforcement actions;
• reviewing compliance methods and supplemental environmental
projects;
• reviewing permits;
• working with the Office of Ecosystem Protection in the areas of
program authorization and permits review;
• assisting in planning, oversight, and authorization of state
enforcement programs;
• providing technical enforcement of assistance to states;
• participating in cross-program enforcement activities and initiatives
(teams); and,
• communicating with the regulated community and the public.
Specific programs implemented by the Air, Pesticides, and Toxics Unit
include:
• The Clean Air Act (CAA):
»• Stationary Source Enforcement: inspections and enforcement
response at sources of emissions of volatile organic compounds
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29, 1995
{VOCs), nitrogen oxides (NOx), sulfur dioxide (S02), gasoline vapors
(stage II vapor recovery), chlorofluorocarbons (CFCs) and other
hazardous air pollutants (NESHAP). Reviews continuous emissions
monitoring (CEM) data to identify source exceedances of emission
standards.
*• Mobile Source Enforcement: inspections and delegated enforcement
response at sources of diesel fuel, reformulated gasoline, and
automobile tampering.
• The Toxic Substances Control Act (TSCA):
»• PCB: inspections and enforcement response at sources of PCBs in
electrical equipment. Reviews reports of state inspections conducted
under cooperative agreements and undertakes appropriate
enforcement response.
» TSCA Core: inspections and implements enforcement at chemical
manufacturers and importers.
>• TSCA Title II (AHERA): for-cause inspections at schools for
compliance with asbestos in schools regulations; implements
enforcement of violations detected by federal or state inspection.
• The Emergency Planning and Community Right-to-Know Act (EPCRA):
»• Section 313 inspections and enforcement at manufacturing facilities
for compliance with chemical emissions reporting.
»• Non-313 inspections and enforcement at facilities with emergency
planning and spill notification requirements.
• The Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA):
* inspections at pesticide producing facilities for compliance with
registration, labeling, production, and purity requirements; and
appropriate enforcement response to violations detected by federal or
state inspection.
Specific programs implemented by the Water Compliance Unit include:
» the Clean Water Act (CWA), which evaluates compliance of all
dischargers with NPDES, performs inspections, initiates enforcement
response, provides technical support for all violations and coordinates
all activities with state counterparts.
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29, 1995
* the Safe Drinking Water Act (SDWA), which overviews state
enforcement programs, evaluates compliance, performs inspections,
initiates enforcement response and provides technical support for all
violations of SDWA.
* the wetlands program, which coordinates with the Army Corps of
Engineers (COE), performs inspections, initiates enforcement response
and provides technical support for all violations of Section 404 of the
Clean Water Act.
The Legal Enforcement Unit will provide legal support to the programmatic
units and the cross-media teams in the Stewardship Office, will coordinate
legal counseling with the Office of Regional Counsel, and will provide legal
support to the Office of Site Remediation and Restoration.
The Unit will have two managers with program legal expertise: one for the
regulatory programs, and one for Superfund. The managers will report to
the Enforcement Managers.
Both legal units will be divided into teams led by team leaders or experts.
Examples will be teams to support each of the region's cross-program
initiatives, as well as the major regulatory and Superfund enforcement
programs. Team designation will be flexible and is expected to change
frequently.
At the beginning of each year, in accordance with the strategic plan for the
Office, the legal managers will assign staff attorneys to teams. Attorneys
may be assigned to both Superfund and non-Superfund teams. Many
attorneys will also receive counseling assignments to perform work for the
Office of Regional Counsel. The Unit, Superfund or Regulatory, from which
a staff attorney receives the most work will become that attorney's home
unit for the year.
This structure will ensure flexibility to respond to changing priorities,
continuity in case coverage, accountability to programmatic counterparts in
the Stewardship and Site Remediation and Restoration Offices, fostering of
legal expertise, and workload diversity.
The Superfund Legal Manager will coordinate with the Director of the Site
Remediation and Restoration Office on targeting, resource allocation, and
project management and will oversee the work of all attorneys assigned to
Superfund cases.
The Superfund Legal Manager will serve as the central point of contact with
other regional Offices, Headquarters, the Department of Justice, and
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29, 1995
external stakeholders whose major concerns relate to enforcement.
The main functions of the Superfund Unit will be to support the Site
Remediation and Restoration Office by:
• providing legal assistance on securing access through consent,
order, or litigation;
• assisting in conducting potentially responsible party (PRP) searches
and noticing parties;
• developing enforcement strategy and negotiating all enforcement
documents, including orders and consent decrees for removals and
remedial action;
© preparing and supporting CERCLA litigation; and
• monitoring and responding to noncompliance.
The Regulatory Legal Manager will oversee the work of all attorneys
assigned to enforcement matters arising under the Clean Air Act, the Clean
Water Act, RCRA, TSCA, EPCRA, the Safe Drinking Water Act, and FIFRA.
This manager will serve as the central point of contact with other regional
offices, headquarters, the Department of Justice and external stakeholders
whose concerns relate to regulatory enforcement.
The main functions of the Regulatory Unit will be:
• providing the necessary legal support to all of the region's
regulatory enforcement programs;
• working in conjunction with the technical enforcement units;
• developing appropriate enforcement strategies;
• drafting administrative and judicial enforcement documents;
• conducting negotiations in enforcement actions;
• litigating enforcement actions;
• monitoring and responding to noncompliance with settlements and
court orders;
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CHAPTER 04, SEPTEMBER 29, 1995
• assisting in the overview of state enforcement programs; and,
• meeting with the regulated community.
e) The Teams Coordinator, working with the team leaders and a small staff,
will facilitate the efficient operation of all cross-program enforcement teams
in the Office. The Coordinator will also be a key participant in the strategic
and operational planning of the Office and will report directly to the Office
Director.
Most of the enforcement and assistance work performed by the Office will
be carried out by empowered teams. Many of these will cut across more
than one program. These teams will be established mostly on an annual
basis, but some will exist for shorter or longer periods.
Teams will have designated leaders who will be senior, experienced
employees. Teams will vary in size and, within certain guidelines, will
establish their own operating procedures.
Examples of such cross-cutting teams are:
• annual targeted priority areas
• Federal Facilities Enforcement Team
• functional teams such as:
* multi-media inspections
> civil litigation
* administrative enforcement
*• evidence and information-gathering
The Team Coordinator's main functions will be:
• coordinating within the region all enforcement initiatives that have
cross-media impacts, including coordination with the Assistance and
Pollution Prevention Managers and the Enforcement Managers.
• assisting in selecting, supervising, and evaluating team leaders;
• developing the Office's operational policy on teams;
• developing and administering communications systems;
• identifying and planning for new teams required to meet changing
priorities;
13
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CLASSIFICATION NO. 1100
CHAPTER 04, SEPTEMBER 29, 1995
• advising programmatic units on the efficient operation of teams
• developing and utilizing systems to track team outputs and
performance;
• reporting on teams' performance and making adjustments;
• identifying and solving problems; and,
• administering the team evaluation and reward process.
4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated
September 29, 1995, which supersedes previous existing office structures
and replaces them with this and other offices.
John P. DeVillars
Regional Administrator
DATE:
14
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OFFICE OF ENVIRONMENTAL STEWARDSHIP
ASSISTANCE &
POLLUTION
PREVENTION
Manager*
(Webster)
Deputy Manager*
(O'Avanzo)
NEEAT
ELP
IT
TOXIC ASSESS
P2 and WASTE RED.
OFFICE DIRECTOR*
(Laing)
DEPUTY DIRECTOR*
(Levy)
PLANNING AND
ADMINISTRATION*
(Chin )
: PLANNING \
TEAM :
ENFORCEMENT
Co-Managers **
(Leighton & Silverman)
TEAMS
COORDINATOR*
( Brown)
(Examples)
CLEAN
FED. FAC.
STEP UP
C H N I
AIR?
(Roscoe)
"TSCA
EPCRA
FIFRA
WATER'
(Chow)
WETLANDS
DRINK. H20
C A L
RCRA*
(Parent)
CRIMINAL
LEG AL
REGULATORY* SFD*
(Owens) (Blumstein)
Manager*
September 29, 1995
-------
-------
srrt.
-------
ORGANIZATION AND FUNCTIONS
CLASSIFICATION NO. 1100
APPROVAL DATE: SEPTEMBER 29, 1995
CHAPTER 05 - OFFICE OF SITE REMEDIATION AND RESTORATION
1. PURPOSE: This Regional Order formally establishes a new organizational
structure and functions for the Office of Site Remediation and Restoration
effective as of the approval date noted above. The official organizational
chart is incorporated in this order.
The principal goal of reorganizing this Office is to integrate the Superfund
removal and remedial programs so that all the available Superfund regulatory
tools are administered within a single Office in the region.
A secondary goal is to realign sections and teams within the Office in order
to better balance workload and staffing, thereby increasing efficiency and
ensuring timely responses to hazardous waste problems.
2. OFFICE OF THE DIRECTOR: The Director's office recommends to the
Regional Administrator goals, objectives, and priorities for the regional
hazardous waste management program, under the authority of the:
• Resource Conservation and Recovery Act (RCRA) as amended by
the Hazardous and Solid Waste Amendments (HSWAMfor the
Underground Storage Tank and corrective action only);
• Oil Pollution Act (OPA); and,
• Comprehensive Environmental Response, Compensation and
Liability Act (CERCLA, a.k.a. Superfund) as amended by the
Superfund Amendments and Reauthorization Act (SARA).
The Deputy Office Director, Associate Directors, Facilities Team Leader,
Brownfields Team Leader, Emergency Planning and Response Unit Manager,
Remediation and Restoration I Unit Manager, Remediation and Restoration II
Manager and Technical and Support Unit Manager report to the Office
Director. This Office oversees four organizational groups and includes a
Facilities Team which will manage and coordinate the various activities with
respect to equipment and building space. The four groups are listed below.
• Emergency Planning and Response will have responsibility for
Superfund emergency response and OPA activities.
• Remediation and Restoration 1 will have responsibility for
UST/LUST program activities throughout the region, and for the
Superfund remedial program in Massachusetts, New Hampshire and
Rhode Island.
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
• Remediation and Restoration 2 will have responsibility for the RCRA
Corrective Action program, as well as the Superfund remedial program
in Maine, Vermont, and Connecticut, the Federal Facilities Superfund
program and the Raymark Team.
• Technical and Support will have responsibility for all the Superfund
support programs, including contracts, technical, cost recovery and
enforcement support, as well as the Superfund site assessment
program.
Interagency support is provided by representatives assigned by other federal
agencies to the Office to advise the Office Director and that individual's staff
on Superfund matters of mutual interest like the National Oceanic and
Atmospheric Administration (NOAA), the Agency for Toxic Substances and
Disease Registry (ATSDR) and U.S. Army Corps of Engineers (USAGE).
This Office plans program directives and manages and tracks both intramural
and extramural resources within the Office as a whole. It manages all Office
human resource activities, including training, and monitors compliance with
equal employment and affirmative action requirements. It also manages the
Office health and safety program and plans and executes facility and work
environment needs.
3. ORGANIZATIONAL UNITS:
a) Emergency Planning and Response (EPR) is responsible for:
• providing 24-hour response capability for oil and hazardous material
releases, emergency planning, preparedness and prevention programs;
• conducting Superfund removal activities at hazardous waste sites
through appropriate administrative enforcement actions or federal
funding and subsequent cost recovery of federal funds expended at
non-National Priority List (NPL) sites; and,
• coordination of federal inland response activities between all other
federal, state and municipal agencies. Response planning is located in
the Office of Environmental Stewardship within the Toxic Assessment
Team, the Chemical Emergency Preparedness Program.
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
The EPR also manages the Regional Spill Emergency Team and Emergency
Response Cleanup Services contracts. It is comprised of three units:
• Emergency Response;
• Site Evaluation and Response I; and,
• Site Evaluation and Response II.
• Site Evaluation and Response I provides assessment and
investigation of hazardous substance releases at hazardous waste
sites and violations of the imminent hazard provisions of the
Comprehensive Environmental Response, Compensation and Liability
Act, as amended, and provides technical oversight and management
of enforcement and post-federally funded removal cost recovery
litigation at non-NPL sites.
Enforcement responsibilities include investigation of hazardous waste
sites, public health or environmental threat assessment investigations
and negotiations, direction and oversight of administrative orders
under appropriate authority of CERCLA for responsible party cleanup
or mitigation.
This unit also provides for federally-funded response to hazardous
waste sites and undertakes cleanup or mitigation actions where a
release or potential release exists. It also maintains coordination with
states and other federal agencies to ensure that mandated
responsibilities for an efficient and effective response are obtained.
The manager of this unit serves as the program lead for all removal
site assessments and fund-lead activities and represents the region on
these issues.
• Site Evaluation and Response II has similar functions to those of
unit I, with the exception of the manager's responsibilities. The
manager has the additional responsibility of managing the Quality
Assurance program for all Superfund removal and enforcement
activities. He/she also serves as the program lead for all enforcement
and cost recovery activities and represents the region on these issues.
Additional responsibilities include providing 24-hour capability to
receive reports of environmental emergencies and provide a focal
point for coordination and initiation of emergency response action.
This unit is staffed by a designated group of On-Scene Coordinators
(OSCs), among other personnel, to direct all federal activities relating
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
to spills or other emergency response activities.
It provides:
• response to oil spills;
• undertakes programs and implements applicable regulations
to prevent spills from occurring;
• prepares, maintains and updates contingency plans to provide
for coordinated and effective response;
• refers to the Office of Environmental Stewardship for
appropriate enforcement action violations under the Oil Pollution
Act; and,
e initiates enforcement actions under the Superfund
Amendments and Reauthorization Act and implementing
regulations.
Under Superfund authority, this unit provides similar capability for response
to and mitigation of hazardous material releases and other types of
environmental emergencies with analogous enforcement authority and
responsibility.
b) Remediation and Restoration I is responsible for the Underground Storage
Tank (UST) program, as well as the Superfund remedial program in
Massachusetts, New Hampshire and Rhode Island. The manager is the lead
for the Superfund remedial program in OSRR for purposes of coordination
with EPA headquarters, policy development and guidance review. See
Appendix A. It consists of two units and one team as listed below.
• The New Hampshire/Rhode Island unit oversees the Superfund
remedial program in the states of New Hampshire and Rhode Island.
(Appendix B).
• The Massachusetts unit oversees the Superfund remedial program
in the state of Massachusetts. (Appendix B).
• The UST/LUST Team is responsible for the underground storage
tank program. (Appendix C).
c) Remediation and Restoration II oversees the RCRA Corrective Action
program for all six New England states, as well as the Superfund remedial
program for the states of Maine, Vermont, and Connecticut, the Federal
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
Facilities Superfund program and the Raymark Team. (Appendix A). There
are three units and one team in R & R2 as explained below.
• The RCRA Corrective Action unit's primary purpose is to achieve
full facility cleanup or stabilization at targeted RCRA facilities. To
achieve that goal, the unit will undertake the following activities:
* set regional short term and long term goals for the RCRA
Corrective Action Program;
» utilize RCRA authorities and technical assistance to
implement hazardous waste cleanup at targeted RCRA facilities;
> set joint Corrective Action goals with the six New England
states and set out specific annual expectations in the annual
state grants;
> provide technical assistance to the states to lead Corrective
Action projects;
> evaluate state accomplishments with Corrective Action
projects undertaken in accordance with RCRA grants;
> support state authorization efforts with determination of
capability to administer and enforce the RCRA Corrective Action
program in lieu of EPA;
* conduct external outreach efforts such as conference
presentations or seminars for the regulated community,
environmental professionals and environmental organizations;
>• coordinate plans and actions internally among related
programs such as the Superfund removal and remedial
programs, groundwater management, regional strategic teams,
etc; and,
>• serve as the regional voice for national policy, guidance and
regulatory development.
• The Maine/Vermont/Connecticut unit oversees the Superfund
remedial program in the states of Maine, Vermont and Connecticut.
(Appendix B).
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29. 1995
• The Federal Facilities unit manages all Superfund activities at all
federal facilities in the region. This includes coordination with the pre-
remedial program, regional groundwater office and state agencies
regarding activities prior to NPL listing.
Once a site is listed on the NPL, the unit is responsible for effecting an
interagency agreement with the applicable federal agencies for site
investigation and remediation. Oversight of such lAGs involves work
similar to that performed at other Superfund sites and is similar to the
other work described in Appendix B.
In addition, it is responsible for coordinating with RCRA staff in the
Office of Ecosystem Protection and the Office of Environmental
Stewardship to ensure that all RCRA requirements are met including
inspections, closure, post-closure and other corrective action
requirements.
• The Raymark Team is responsible for overseeing the cleanup of the
Raymark Facility in Stratford, CT. The Team manages the emergency
response and remedial actions at the Raymark NPL site and numerous,
associated residential, commercial and municipal properties in
Stratford, CT. (Appendix B).
d) The Technical and Support unit provides support to the Office's
Superfund and RCRA programs. There are three sections as listed below.
• The Search and Cost Recovery unit combines PRP searches with
Superfund and RCRA site assessment functions.
Principal functions of the section include:
• planning for and conducting responsible party search
activities which must be undertaken at all Superfund sites prior
to taking enforcement action;
• planning for and assembling all documentation necessary to
support enforcement aimed at negotiating response actions by,
and recovering government expenditures from, responsible
parties;
• managing information, including information about and from
potentially responsible parties (PRPs); and
• providing administrative support to Superfund case
management teams.
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29. 1995
It is responsible for ensuring that PRPs are identified at each site on
the National Priorities List (NPL) and notified of their liability in
accordance with the statute, regulations, guidance, policies,
procedures and plans developed by Region 1.
The unit guides program managers in developing regional program
commitments for responsible party searches and conducts a variety of
PRP search and notification activities, including technical document
review and analysis, title searches, interviews, field investigations,
financial assessments, and correspondence preparation.
In addition, the unit manages Superfund technical enforcement
support contractors assigned to conduct PRP search activities,
including developing scopes of work, preparing budgets, and tracking
expenditures; and assists in preparing civil and judicial enforcement
actions under CERCLA and RCRA in consultation and conjunction with
Regional Project Managers (RPMs) and OES attorneys. .
It implements the Superfund pre-remedial program by identifying and
investigating potential hazardous waste sites, proposing sites for
inclusion on the NPL, and by management of the Field Investigation
Team (FIT) contract.
The unit provides a focal point in the RCRA program to evaluate the
potential corrective action universe in the states to insure that
resources are devoted to the highest environmental priorities and
develops and implements regional policy and guidance in concert with
RCRA/Superfund managers regarding appropriate response
mechanisms (such as move toward NPL listing, defer for RCRA
corrective action, defer to state response authority, etc.).
It develops screening models or techniques to manage and prioritize a
large universe of facilities using available tools such as Geographic
Information Systems (CIS) and provides guidance and information to
the states, regulated community and the public regarding the RCRA
pre-remedial program. The unit ensures that state RCRA/Superfund
grants are leveraged to maximize evaluation of the RCRA corrective
action universe.
Staff assist the unit manager in the development and issuance of
Office policies and procedures concerning PRP searches, site
classification, information requests, notice letters, and enforcement
operating procedures. It maintains the Superfund enforcement library
containing regional and national enforcement policy and guidance.
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
It manages OSRR's Superfund program planning activities which
include:
• development of the program's budget and operating plan and
the Superfund Comprehensive Accomplishments Plan (SCAP);
• development and maintenance of the Region I CERCLIS
system for tracking financial information, program planning and
reporting accomplishments (currently Strategic Targeting
Activities for Results System i.e., STARS); and,
• management of resources for site response which requires
participation in the remedial workload model development.
The unit develops, implements, and maintains a centralized Superfund
filing system and ensures that a standard file exists on each NPL site.
It controls access to the filing system and assists Superfund staff in
assembling site files and establishing an administrative record.
• The Contracts Management unit provides:
• contract support for OSRR;
• provides administrative and technical program support in
accordance with national guidance and EPA Headquarters and
regional policy, to OSRR;
• interacts frequently with headquarters in the award and
management of a number of contracts including Remedial
Planning (REM), Technical Enforcement Support (TES),
Alternative Remedial Contracts (ARCs), Contract Support
Program (CSP), RCRA Support (ATK), Emergency Response
Contracting System (ERCS) and Environmental Services
Assistance Team (ESAT) in support of the Superfund and RCRA
programs;
• works closely with the regional budget and finance units in
the commitment and obligation of funds and in the management
of the ARCs contracts;
• works closely with the Office of Environmental Measurement
and Evaluation (operating the Contract Laboratory Program),
and with various federal agencies (ACE, FWS, USGS, DOI, etc.)
in administering interagency agreements (lAGs) in support of
the Superfund program;
8
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CLASSIFICATION NO. 1100
CHAPTER 05. SEPTEMBER 29. 1995
• develops and maintains data bases and other Superfund
enforcement information management systems, including PRP
correspondence tracking systems, Region I list of PRPs and a
cost recovery tracking system; and,
• uses information from these systems to plan enforcement
activities, track regional progress towards meeting enforcement
commitments, respond to FOIAs regarding PRPs and to make
decisions regarding the quality of the agency's enforcement
case.
• The Technical Support and Site Assessment unit provides
administrative and technical program support to the Superfund and
RCRA Sections within OSRR, in accordance with national guidance
and EPA headquarters and regional policy.
It provides technical assistance to the Superfund staff in the areas of
hydrology, geohydrology and related sampling methodology as well as
in the areas of risk assessment and toxicology.
It guides program managers in developing regional program
commitments (currently STARS and SCAP) for cost recovery actions;
designs a regional process for developing cost recovery actions and
assembles cost documents and financial information needed to
support cost recovery actions and litigation teams.
It ensures that the Agency is prepared to seek reimbursement from
PRPs for all federal expenditures at NPL sites by initiating cost
recovery enforcement actions according to the statute, regulations,
guidance, policies, procedures and plans developed by EPA.
It provides enforcement and administrative assistance, in support of
cost recovery activities, in accordance with national guidance and
EPA-Headquarters and regional policy.
The unit will interact frequently with headquarters, with other regional
program offices, including the Office of Environmental Stewardship,
the Office of Environmental Measurement and Evaluation, and the
Office of Administration and Resource Management, with other
federal agencies, including the Department of Justice, with state and
local government officials, with contractors, and with representatives
of private industry.
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
It is responsible for administration of multi-site Cooperative
Agreements with the states in the region for activities in the pre-
remedial program and of core grants for state program development
activities. It also responds to Superfund related requests for
information pursuant to the Freedom of Information Act.
4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated
September 29, 1995, which supersedes previous existing office structures
and replaces them with this and other offices.
JoflnP. Devi
Regional Administrator
DATE:
10
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
APPENDIX A
SUPERFUND UNITS
• Implement the Comprehensive Environmental Response, Compensation and
Liability Act (CERCLA) in designated statels).
• Plan, manage, develop and implement a comprehensive program for long-term
site remediation and restoration actions and private party cleanup resulting from
enforcement actions in accordance with national guidance and regional program
offices and the states.
• Manage CERCLA contractor resources assigned to the branch to achieve the
maximum cleanup and beneficial reuse of sites with limited resources.
• Initiate enforcement actions and cost recovery actions under CERCLA in
consultation with the Office of Environmental Stewardship.
• Interface the CERCLA program with state and local governments, other federal
agencies and the impacted public.
• Develop the response capability of the state and informs the public about
hazardous sites, in coordination with the Office of Customer Relations and
Marketing.
11
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
APPENDIX B
OSRR SUPERFUND REMEDIAL UNITS
Under the Comprehensive Environmental Response, Compensation, and Liability
Act of 1980 (CERCLA), the Office's Superfund units are responsible for planning,
managing, developing, implementing, and tracking a comprehensive program for
initial remedial and long-term site remediation and restoration actions and
conducting enforcement and cost recovery actions in accordance with national
guidance and headquarters policy, and in coordination with other regional program
offices, other agencies, the states, and the general public.
Unit activities include developing cost-effective site remediation and restoration
action plans and managing remedial response and enforcement activities for fund
lead sites, potentially responsible party (PRP) sites and enforcement lead sites.
Unit personnel function as Regional Project Managers (RPMs) responsible for
directing the technical, enforcement and project management activities conducted
at Superfund sites.
RPM activities may include assisting appropriate support staff to identify potentially
responsible parties, develop and draft enforcement actions (information
requests/notice letters, orders, decrees), manage the technical and fiscal aspects of
the site response, develop comprehensive sampling/analysis plans and cleanup
schedules, review and approval of work plans, remedial investigations and
feasibility studies, remedial designs and remedial actions and the preparation of
Records of Decision and enforcement decision documents.
The Superfund units, upon request from Technical and Support, shall assist in
implementing the pre-remedial program by conducting technical reviews, and
providing input on selected activities such as preliminary assessments (PA's), Site
Inspection follow-ups (SIF's), and Hazard Ranking Scores (MRS). In addition, the
sections assist in evaluating and responding to public concerns at controversial or
highly visible sites.
Unit personnel evaluate sites where past or present waste disposal practices,
including improper handling/disposal of polychlorinated biphenyls, are suspected to
have created an imminent hazard to public health, welfare or the environment
(under RCRA, TSCA, and CERCLA).
Data generated as a result of these compliance monitoring activities is evaluated
and the appropriate enforcement strategy developed. Administrative and judicial
enforcement actions are initiated by the unit in consultation with the Office of
Environmental Stewardship (OES) for non-time critical removal and remedial
activities conducted under CERCLA. In those cases where Superfund monies are
used and a responsible party does exist, technical enforcement support is provided
12
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
to the OES in any subsequent cost recovery action.
Personnel coordinate with other regional program offices, most notably the Office
of Environmental Stewardship, the Office of Environmental Measurement and
Evaluation and the Office of Ecosystem Protection to ensure proper case
development, site management and effective communication and coordination
amongst these Offices, as well as the states, elected officials, and concerned
citizens.
Staff also coordinate activities with other federal agencies, especially the Agency
for Toxic Substances and Disease Control Registry (ATSDR), the National Oceanic
and Atmospheric Administration (NOAA) and the Army Corps of Engineers in
accordance with Interagency Agreements and guidance from HQ.
Staff will coordinate site-specific activities with the states, especially in developing
Cooperative Agreements or contracts between the states and EPA for site cleanup,
either as a state lead or federal lead. They are responsible for the overall
coordination of EPA's Superfund efforts in designated states and the development
of state/EPA Memorandum of Agreements (SMOA) to guide state/EPA interaction.
13
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
APPENDIX C
UST/LUST TEAM
• Implements the legislative requirements established under the RCRA Hazardous
and Solid Waste Amendments of 1984 (KSWA), Subtitle I, mandating that EPA
regulate underground storage tanks (USTs) that contain petroleum, petroleum
products, and chemical products (all regulated substances defined under CERCLA).
• Implements the LUST Trust Fund established under the Superfund Amendments
and Reauthorization Act of 1986 to provide federal funds to clean up petroleum
leaks from underground storage tanks.
The UST/LUST Team defines the extent of the existing problem in the Region,
formulates strategies, provided input to development of Agency regulations and
national policies/guidelines, and implements activities that correct and prevent
widespread contamination to the nation's grouhdwater or otherwise protect public
health and the environment.
It serves as the point of contact on UST within the region for other federal
agencies, states, local government, the regulated community and the general
public.
(1) The Regulatory Development/Leak Prevention Program: The Team provides
input to national workgroups responsible for developing UST regulations for
technical standards, financial responsibility, and state program approval. It serves
as the region's point of contact for public response, and disseminates information
as regulations are promulgated.
(2) The State Program Approval Oversight Unit: The Team has responsibility for
review of state regulations, statutory authorities and program development so as
to ensure that states are operating quality UST programs within a regulatory
framework which is no less stringent than federal requirements.
The Team has the lead in approving state UST program applications, and assists
states in developing funding mechanisms for UST programs where needed.
Staff negotiate and oversees state UST grants. This involves the development of
grant agreements and the negotiation of output commitments. Staff conduct
periodic program reviews and prepare performance evaluations based on results of
these reviews. Appropriate follow-up action is taken where necessary to ensure
that the state programs are being implements consistent with HSWA. Technical
assistance and training are made available to the states to support their UST
program efforts.
14
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CLASSIFICATION NO. 1100
CHAPTER 05, SEPTEMBER 29, 1995
Team members conduct joint EPA-state inspections of UST facilities as part of their
oversight responsibilities and initiate direct federal enforcement actions where
appropriate, or refer violations to the state for action.
(3) LUST Trust Fund responsibilities include implementing the LUST Trust Fund
in all six states and providing funds for corrective action and enforcement. Team
members negotiate and develop s'iate/EPA cooperative agreements which establish
criteria for utilization of funds and evaluation procedures.
The Team assists states in developing cleanup priorities and conducts oversight of
state corrective action, including site stabilization, cleanup, resident relocation,
alternative water supplies, exposure assessments, etc. It is responsible for
federally-run program in states which do not have corrective action capability.
It carries out enforcement action or coordinates federal emergency cleanups with
the Environmental Measurement and Evaluation Office as necessary, and pursues
cost recovery for federal responses.
15
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OFFICE OF SITE REMEurATION & RESTORATION
BROWNFIELDS.
(Podgurski)
(Jennings)
FACILITIES
TEAM
(Hinten)
OFFICE DIRECTOR
(Murphy)
DEPUTY DIRECTOR
(Ciavattieri)
EMERGENCY
PLANNING &
RESPONSE
(Berger)
SITE EVAL &
RESPONSE 1
(Novick)
SITE EVAL &
RESPONSE 2
(Mclntyre)
EMERGENCY
RESPONSE
(Valdes)
Teams do nof
have formal
managers
REMEDIATION &
RESTORATION 1
(Brill)
NH/RI
(Boynton)
MA
(Coughlin)
UST/LUST
TEAM
(Torrey)
ASSOCIATE DIRECTOR
MANAGEMENT
(Huebner)
s-~ s
ASSOCIATE DIRECTOR
POLICY
(Walsh-Rogalski)
REMEDIATION &
RESTORATION 2
(Fitzsimmons)
RCRA
CORRECTIVE
ACTION
(Hoagland)
ME / VT/ CT
(O'Donnell)
FEDERAL
FACILITIES
(Sanderson)
RAYMARK
TEAM
(Jasinski)
TECHNICALS
SUPPORT
(Cavagnero)
SEARCH &
COST
RECOVERY
(Marshall)
CONTRACTS
MANAGEMENT
(Leshen)
TECH
SUPPORT &
SITE
ASSESSMENT
(Gagne)
September 29,1995
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ORGANIZATION AND FUNCTIONS
CLASSIFICATION NO. 1100
APPROVAL DATE: SEPTEMBER 29, 1995
CHAPTER 06 - OFFICE OF ENVIRONMENTAL MEASUREMENT AND EVALUATION
1. PURPOSE: This Regional Order formally establishes a new organizational
structure and functions for the Office of Environmental Measurement and
Evaluation effective as of the approval date noted above. The official
organizational chart is incorporated in this order.
The goal of the Office of Environmental Measurement & Evaluation (EME) is
to be:
• a national leader in identifying emerging environmental problems,
developing innovative solutions by integrating information across all
media for environmental results and measuring the state of the
environment;
• a place of recognized expertise that provides leadership and quality
services to meet customer needs;
• a place where the focus is on reducing risks to human
health and the environment by working in partnership with regional,
state and tribal programs; and,
• a place where good science can thrive.
The Office will provide monitoring, analytical support, and data assessments
to its internal and external customers. In addition, it will manage the quality
assurance, water quality monitoring and ambient air monitoring programs.
2. OFFICE OF THE DIRECTOR: The Office of the Director is responsible for
managing the collection, analysis and validation of environmental quality
data in supporting tribal, regional and national monitoring requirements. It is
also responsible for source monitoring in the air, water, toxics and hazardous
materials programs. The Deputy Office Director, Quality Assurance Manager,
Ecosystem Assessment Manager, Investigations and Analysis Manager, and
Facilities Team Leader report to the Office Director, who reports to the
Regional Administrator.
The Office has primary responsibilities for designing and interpreting
environmental indicators, ambient monitoring data, quality assurance of
environmental data and data analysis and reporting. It serves as the lead for
coordinating with the Office of Research and Development (ORD) and with
the National Enforcement Investigations Center (NEIC) on technical issues.
It oversees the health, safety and environmental compliance programs in
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CLASSIFICATION NO. 1100
CHAPTER 06, SEPTEMBER 29, 1995
cooperation with the regional health and safety Officer. It also directs the
three organizational units of Quality Assurance, Ecosystem Assessment and
Investigations and Analysis.
a) The Facilities Team serves as a focal point for all matters relating to the
administrative support of the New England Regional Laboratory in Lexington,
Massachusetts.
The Team is responsible, with general technical guidance from the regional
Office of Administration and Resource Management, for on-site
administrative and technical support of its operation. With guidance from
the Director, the group has direct responsibility for planning, managing and
tracking division budgets and human resources, including FTE's, training,
travel, and procurement funding.
Support includes:
• managing the lease, contracts and facilities;
• purchasing laboratory supplies and materials, and overseeing
equipment repair and operational services;
• overseeing the health, safety and environmental compliance
programs;
• coordinating communications and computer hardware/software;
• allocating and designing space;
• constructing, modifying and repairing space,
equipment and services;
• operating and maintaining the motor pool;
• overseeing custodial services and general maintenance;
• overseeing mail metering/accounting and reporting;
• building security, systems and personnel access;
• managing property;
• providing conference room services; and,
« overseeing the reception area.
3. ORGANIZATIONAL UNITS
a) The Quality Assurance Unit is responsible for the following activities:
• establishing policies and guidelines and developing training
programs for tribal, regional, state and local quality assurance
programs based upon headquarters' guidance;
• developing and administering the regional quality assurance program
plan;
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CLASSIFICATION NO. 1100
CHAPTER 06, SEPTEMBER 29, 1995
• approving quality assurance plans and overviewing implementation
of these plans;
• ensuring that the quality of data collected, reported or used by the
region is properly documented and that the data is sufficiently
accurate and precise to meet the data quality objectives of regional
program needs;
• providing expert witness testimony in matters concerning the
quality of data;
• developing and implementing procedures or programs to ensure the
reliability of laboratory and field data through performance evaluation
samples, laboratory and field audits and data validation activities;
» managing the delivery of analytical services contracts;
• providing technical services such as data reviews, validations and
audits to regional programs;
• certifying state drinking water laboratories;
• coordinating participation in all regional proficiency sampling
programs -- evaluating laboratory operations (including adherence to
protocols, implementation of quality assurance program requirements
and achievement of data quality requirements).
• providing technical assistance and guidance in the development of
data quality objectives (DQOs);
• providing technical assistance, expert advice in data usability
issues;
• providing Technical Assistance Audits (TAAs) and Management
System Reviews (MSRs) to ensure that the regional Quality Assurance
Program Plan and regional quality assurance plans are effectively
implemented;
• serving as a clearinghouse for new technology and information
relative to analytical methods;
• working with states, tribes, grantees, contractors and federal
facilities in the areas of environmental methods and quality assurance;
• serving on various national committees, including the Environmental
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CLASSIFICATION NO. 1100
CHAPTER 06, SEPTEMBER 29, 1995
Monitoring Management Council (EMMC), the Interagency Steering
Committee for Quality Assurance for Environmental Measurements
(QAEM), and the National Environmental Laboratory Accreditation
Council (NELAC).
The technical project officers (TPO) for the Contract Laboratory Program
(CLP), the regional project officer (RPO) for the Environmental Services
Assistance Team (ESAT) and the project officer(s) for the Regional
Environmental Analytical Procurement Contract (REAP) are located in the
Quality Assurance Office.
b) The Ecosystem Assessment Unit is the lead for coordinating with ORD, is
regional coordinator for the Environmental Monitoring and Assessment
Program (EMAP) and is responsible for environmental monitoring and data
assessment activities which include:
• providing assistance in the design and planning of monitoring
networks and programs and data collection activities to insure data
supports tribal, state, regional and/or national monitoring needs and
program goals;
• conducting performance and system audits of ambient air
monitoring programs and equipment to insure data quality and
comparability;
• measuring, managing and interpreting all data collected during
ambient, routine and special study monitoring activities;
• managing environmental data management systems like STORET,
WBS, AIRS to insure the data meets Agency requirements;
• assisting the siting and review of state-oriented trend monitoring
networks to ensure compliance with the basic monitoring program;
• using data from ORD's Environmental Monitoring and Assessment
Program (EMAP), regional, tribal, state and local monitoring programs
to develop environmental profiles, 305b and other environmental
reports, and to assess the long-term environmental quality trends;
• assisting tribal and state agencies and, when necessary, conducting
special air and water quality surveys for purposes of determining:
> waste load allocations;
»• attainment/non-attainment areas;
> supporting SIPs;
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CLASSIFICATION NO.11100
CHAPTER 06, SEPTEMBER 29, 1995
* appropriateness of permit re-issuance;
» impact and results of regulatory programs on aquatic
organisms; and,
> the causes and effects of particular problems pointed out by
the trend monitoring.
• providing technical advice and support in the implementation of
monitoring programs and the field application of new monitoring
techniques to tribal, state, regional and international partners;
• providing air and water quality information to the general public and
issuing annual reports on air and water quality;
• collecting locational data and overseeing the training and quality
assurance of this data for regional needs;
o providing technical support, high-quality environmental data and
expert advice in the area of aquatic, avian, terrestrial biology and
microbiology, which includes assistance to the states, EPA programs,
environmental organizations, citizens and emergency environmental
response programs;
• providing biomonitoring studies for NPDES permits, compliance and
enforcement activities, toxicity screening, place-based initiatives and
RCRA and Superfund site investigations;
• performing aquatic, whole sediment, leachate or sediment pore
water toxicity tests and bioaccumulation tests of samples from
hazardous and potentially hazardous waste sites;
• collecting biological tissue (fish, shellfish, benthic invertebrates) for
chemical analysis to assess potential for bioaccumulation or other
ecological effects;
• providing ecological assessment of chemical data to screen sites
for potential environmental risk;
• conducting field investigations to assess biological effects of
chemical and oil spills;
• providing assistance in wetlands assessment, delineation and
restoration;
• providing technical assistance and training to state lab and EPA
program personnel in biological and natural resource assessment and
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CLASSIFICATION NO. 1100
CHAPTER 06, SEPTEMBER 29, 1995
monitoring programs, such as the development of biocriteria;
• providing expert witness testimony in biological matters in
enforcement or decision-making processes; and,
• serving on various national and regional committees such as the
national biological advisory committee (BAG), technical advisory
committees overseeing power plant discharges (316 a & b), biological
indicators team, national BTAG, SEAT, EMMC, and others.
Finally, the unit has an Environmental Indicators Team which is responsible
for the following activities:
• working with partners, tribal, state, federal, local and volunteer
groups to identify roles and responsibilities for implementation of
coordinated indicators programs;
• working with state monitoring personnel to develop indicator
monitoring and assessment capabilities such as biological indicators
and indices;
• developing monitoring capabilities for the indicators used by other
regional offices and transferring this capability to the states, tribes,
and others;
• working with the states, tribes, and the regional Office of
Administration and Resource Management to manage information and
help ensure readily accessible, quality-assured data bases;
• aggregating data and writing reports outlining the state of the New
England environment and identifying new or emerging problems;
• utilizing environmental data to assist regulatory programs to
measure effectiveness of control strategies or regulatory programs;
and,
• serving as a primary contact with OPPE on matters of
environmental indicators and as a clearinghouse for new technology
and information on indicators.
c) The Investigations and Analysis Unit is comprised of a Field Analytic
Services Team, a Fixed Laboratory Services Team and a Field Investigations
Team (FIT). It houses the regional science advisor who serves as a liaison
between the region and EPA's Council of Science Advisors on cross-cutting
science issues such as peer review.
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CLASSIFICATION NO. 1100
CHAPTER 06, SEPTEMBER 29, 1995
The unit is responsible for:
• providing continuous and noncontinuous test observation and
evaluation expertise to evaluate the compliance status of sources
subject to the Clean Air Act (CAA), State Implementation Plans, SIPs;
National Emissions Standards for Hazardous Air Pollutants, NESHAPs;
New Source Performance Standards, NSPS; Resource Conservation
and Recovery Act, RCRA; and continuous emissions monitoring
testing requirements;
• assisting state agencies and, when necessary, conducting special
air monitoring studies in and around sources suspected of emitting
hazardous volatile organic compounds into the ambient air. Special
studies may also include remedial response for long-term monitoring
of hazardous waste sites;
• conducting inspection, sampling and analysis as necessary pursuant
to the applicable provisions of RCRA, SARA and TSCA. Sampling
includes using latest EPA sampling protocols, chain of custody
procedures and sample transport protocols;
• conducting criminal investigations pursuant to any of the
environmental statutes EPA oversees;
• providing expertise in complex chemical analysis of environmental
samples. This expertise includes input into planning, problem
identification and assessment, technical advice, evaluation and
consultation to EPA regional program staff, national program element,
state and local environmental agencies, private industry, and
independent contract laboratories in their joint efforts to protect public
health and the environment;
• serving as the lead for interaction with NEIC on technical matters;
• analyzing asbestos for air programs and federal and state asbestos
control programs; review and comment concerning pollutants, and
remedial response for long-term studies of hazardous waste sites;
• managing and interpreting all data collected during routine and
special study source monitoring activities;
•providing assistance in design and planning of sample collection and
analytical protocols to achieve credible compliance data;
• applying and adapting complex analytical procedures to new
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CLASSIFICATION NO. 1100
CHAPTER 06, SEPTEMBER 29, 1995
problems and changing objectives;
• providing reliable and credible data and its evaluation to support
enforcement actions (such as expert witness testimony, consultation
for legal case preparation at the local, state, and federal level);
• screening for problem assessment and follow up confirmatory
analysis work for protection of groundwater/drinking water supplies
from threatened environmental contamination;
• providing technical assistance and laboratory evaluation to support
federally-mandated state programs and other local and state needs in
the environmental protection area;
* providing timely technical advise and assistance to the public sector
in order to prevent undue escalation of perceived environmental and
public health problems;
• visiting sources to evaluate the quality assurance, sampling,
analysis, and data handling techniques of wastewater treatment
operations subject to NPDES permits; and,
• when necessary, collecting samples, including preserving, and
transporting samples from the wastewater dischargers or wastewater
treatment facilities in accordance with the latest EPA protocols and
chain-of-custody procedures and analyzing these samples to
determine compliance with NPDES or pretreatment requirements.
4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated
September 29, 1995, which supersedes previous existing office structures
and replaces them with this and other offices.
John P. DeVillars
Regional Administrator
DATE:
8
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OFFICE OF ENVIRONMENTAL MEASUREMENT
EVALUATION
Quality
Assurance
(Barmakian)*
Management of Regional QA
Program
Management of Analytical
Contracted Services
Audits
Technical Services
Office Director
(Conley)*
Deputy Director
(Porteous)*
Ecosystem
Assessment
(Wood)*
Environmental Indicators
Ambient Air & Water Measurement &
Assessment (Including GPS)
Environmental Assessment
Biological Analysis
Facilities
Team
(Beane)
Investigations
and Analysis
(Sotojongo)*
Fixed Laboratory Analysis
Field Analytical Support
Analytical Methods Support
Field Investigations MM
Compliance/Enforcement
Criminal
Emission Testing & CEM
"Manager
September 29,1995
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ORGANIZATION AND FUNCTIONS
CLASSIFICATION NO. 1100
APPROVAL DATE: SEPTEMBER 29, 1995
CHAPTER 07 - OFFICE OF ADMINISTRATION AND RESOURCE MANAGEMENT
1. PURPOSE: This Regional Order formally establishes a new organizational
structure and functions for the Office of the Administration and Resource
Management effective as of the approval date noted above. The official
organizational chart is incorporated in this order.
2. OFFICE OF THE DIRECTOR: The Director's Office is responsible for the
leadership, support, communications and direction necessary to ensure
efficient operations and a productive work environment in the Division, and
provides management advice, services, and support to the Regional
Administrator and to all components of the regional office.
, * f
The Human Resources Manager; Grants Management Manager; Contracts,
Procurement & Facilities Manager; Information Resources Manager;
Computing Technology Manager; Finances and Cost Recovery Manager;
Budget & Planning Coordination Manager; and Associate Directors all report
to the Office Director, who reports to the Regional Administrator
The Director serves as the Senior Resource Official (SRO) for the region,
ensuring that appropriate and effective systems, procedures, control,
communication and outreach are in place for accountable fiscal resource
management, performing review and approval functions for resource
management documents in accordance with federal and Agency
requirements, and advising the Agency CFO on resources management
issues.
The Office also provides management of the region's Safety, Health and
Environmental Management program which includes a Center of Excellence
with responsibility for providing nationwide expertise in the area of chemical
risk assessment.
The Office provides:
o human resources development and personnel management;
o financial management;
o budget formulation, coordination and execution;
o state assistance management;
o management and coordination of information services including data
processing, hardware and software service and support, user
assistance, security, telecommunications and library services;
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29, 1995
• facilities and space management;
• contracts and procurement;
• safety, health and environmental management; and,
• a variety of other support services.
It encourages effective communication within the regional office, with the
states, and within EPA nationally, to aid in the provision of timely, necessary
and effective management systems and services.
3. ORGANIZATIONAL UNITS: The office is divided into three service groups:
Program Support Services, Resource Management and Information Services.
a) Program Support Services: The Program Support Services group:
• provides the principal advice and service to the region on human
resources management;
• supports the region, state and other federal agencies in the
operation of more effective environmental programs through
management of the award process for grants, cooperative agreements
and interagency agreements; and,
• provides placement and administration of contracts, procurement
and overall facilities management and support for the region.
The Program Support Services group is managed jointly by three
positions with shared responsibility for the group's functions and
individual areas of lead responsibility.
The Human Resources manager has primary responsibility for
reporting to headquarters on human resources matters, the Grants
manager has primary responsibility for reporting on assistance
matters, and the Contracts, Procurement and Facilities manager has
primary responsibility for acquisition and facility functions.
The Human Resources Unit provides the full array of human
resources services to the regional office managers and staff.
It provides human resources perspectives, renders advice, and
provides technical assistance as might be necessary to the
regional office on the development and implementation of the
budget, particularly as it relates to human resources matters.
It interacts with EPA Washington to develop, implement, and
communicate agency-wide human resources policies and
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29, 1995
programs to the managers and staff of the regional office.
It represents the Agency and regional office at government-
wide human resources forums, such as the Federal Personnel
Council, and presents Agency views and perspectives on
proposed national government-wide regulations and programs.
It ensures compliance with appropriate law and regulation in the
human resources arena and fosters quality principles in all its
activities through effective communication, receiving guidance
and feedback from the Leadership Team, and evaluating its
goals and accomplishments to further enhance HR
effectiveness.
This Unit develops, implements, and communicates a
comprehensive human resources program for the regional office
to meet the region's strategic goals, in partnership with the
local union and appropriate regional committees and work
groups.
It provides the full array of programs and services in the human
resources field for the regional office from both technical and
advisory standpoints, including:
• workforce planning,
• recruitment and staffing,
• special employment programs,
• organizational development,
• position management and classification,
• performance management and improvement,
• human resources development,
• incentive systems,
• employee and labor relations,
• employee benefits, and
• personnel action processing and recordkeeping.
The Unit implements appropriate learning and development
approaches and systems to meet strategic priorities, especially
as they relate to the effective utilization of employees and the
accomplishment of the region's mission.
This includes developing teams, counseling staff and managers,
addressing issues that impact effective team and/or group
performance, and developing approaches that result in overall
performance improvement, either at the individual level or for
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29, 1995
teams and work units.
The Unit provides effective mechanisms to evaluate the quality,
effectiveness and success of regional human resources
programs, including assessment tools to provide guidance in
establishing local human resources priorities.
The Grants Management Unit manages the award process for
all grants and cooperative agreements and ensures compliance
with EPA administrative regulations, guidelines, and procedures,
and Office of Management and Budget (OMB) standards for
administrative and financial management, and assess the ability
of recipients to manage EPA grants and cooperative
agreements.
Its reviews may include property management practices,
procurement procedures and recipient financial management
systems.
The Unit also:
• manages the award process for interagency
agreements and ensures compliance with relevant
legislative, regulatory and administrative requirements
and procedures;
• controls funds obligated for all grants, cooperative
agreements and interagency agreements;
• prepares reports for both internal and external use on
the amount of funds that have been awarded and spent
to carry out environmental programs;
• develops training sessions and trains EPA and recipient
agency personnel on the financial and administrative
requirements of managing all grants and cooperative
agreements;
• interprets national grants and cooperative agreement
policy and procedures for every grant program to ensure
correct implementation of policy;
• manages regional participation in the national grants
information and control system (GICS), the regional
automated grants document control system (RAGDS) and
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29, 1995
the interagency agreement management system (IAMS);
• reviews and comments on draft regulations, guidelines
and policies that affect EPA management of grants and
cooperative agreements; and,
• participates in the audit resolution and appeal/dispute
processes for all grant programs.
The Contracts, Facilities and Procurement Unit provides the
principal advice to the region on contracting, procurement and
facility management services.
The Unit provides input to the Resource Management group for
the development and support of the region's budget. The unit
is comprised of three teams.
The Regional Contracting Team is primarily responsible
for administration of contracts which support the Office
of Site Remediation and Restoration's pre-remedial,
remedial and removal programs. The team is also
responsible for placement of Superfund contracts
consistent with the Agency's Superfund Long Term
Contracting Strategy.
Subject to the availability of resources, the team may
assume responsibility for administration of non-Superfund
contracts.
In conjunction with the headquarters Office of
Acquisition Management, contracting functions are
carried out in accordance with the Federal Acquisition
Regulation (FAR), the EPA Acquisition Regulation
(EPAAR), the Acquisition Handbook, the Contracts
Management Manual, and associated policies and
procedures.
The contracting officers who are part of this team are
responsible for the full range of contract functions, from
pre-award to closeout. The team also provides advisory
services for acquisition planning and contract
management within the region.
A Generalist Team provides a full range of management
services for these areas to all organizational and
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29, 1995
programmatic units in the region.
Services cover Facilities Management, Contracts and
Procurement Management and Property Management.
Small contracts and procurement functions are carried
out in accordance with the Federal Acquisition Regulation
(FAR), the PA Acquisition Regulation (EPAAR), the
Acquisition Handbook, the Contracts Management
Manual, and associated policies and procedures.
A Facility Support Team provides a full range of both
administrative and technical services in support of the
region.
Areas of responsibility include: space management and
design, security and credentials, internal move
coordination, systems furniture design, printing and
reproduction, audio visual support, mail and courier
management. .
b) Resource Management: The Resource Management group is
responsible for the implementation of the financial management of the
Agency in the regional office. The group consists of two units: a
Budget and Planning Coordination Unit and a Finance and Cost
Recovery Unit.
The Resource Management group is managed jointly by two positions
with shared responsibility for Budget and Finance and individual areas
of lead responsibility.
The Regional Comptroller has overall responsibility for reporting to
Headquarters on financial management and Chief Financial Officer
functions and primary responsibility for regional budget management.
The Financial Management Officer is primarily responsible for
performing the regional accounting activities.
The Budget and Planning Coordination Unit: The Budget and
Planning Coordination Unit is responsible for preparing the
annual operating plan by appropriation, program activity, and
cost category; determining the needed operating plan changes
during the fiscal year, and preparing and submitting these
changes in conjunction with the Budget Division in
Headquarters to IFMS.
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29. 1995
It maintains funds control of all intramural funds. The Unit
manages the regional resource allocation process and analyzes
and interprets regional spending and FTE utilization patterns and
determines the impact of these trends and projects out PC&B
end-of-year needs to maximize all regional resource utilization.
The Unit acts in the role of liaison between headquarters and
the region for all budgetary functions and prepares budget
utilization reports and other reports for distribution to EPA-
headquarters and regional management.
It works with the Regional Administrator's Office and the
Strategic Planning unit in the Office of Ecosystem Protection in
the development of budget estimates for outyear agency
planning exercises.
The regional Audit Coordinator is located within the unit and is
responsible for coordinating regional interaction with auditors
and regional responses to audit findings, and the process to
resolve disputes and appeals arising from the audit of grants
and cooperative agreements.
The regional Comptroller is located within this unit and is
responsible for the overall financial management of the regional
office.
The Finance and Cost Recovery Unit is responsible for
performing the accounting activities of the region, operating the
Agency's Integrated Financial Management Systems (IFMS) and
continuously reviewing and testing the system to maintaining
its integrity and accuracy.
The major functions include:
• implementation and monitoring of the Agency's cash
management policies to ensure accurate reporting of cash
receipts and disbursements to regulatory agencies;
• establishment, monitoring and analysis of EPA's
Automated Clearing House disbursement system for
grants and interagency agreements;
• performing on-site reviews of grantees' cash
management practices, including the reconciliation of
grants funds balances;
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29, 1995
• auditing, classification, certification and payment of
claims against the Agency;
• testing internal control integrity to assure the validity
of certification of the region's financial position at the
end of the fiscal year;
• implementation of the region's travel policies and
payments, including monitoring of regional employees'
utilization of government-issued credit cards; and,
• implementation and overall management of the region's
accounts receivable program.
The Unit is also is responsible for maintaining the Superfund
accounting records and creating and maintaining Superfund
site-specific files.
It scans, stores and retrieves financial records using image
processing technology and has responsibility for testing and
piloting image processing enhancements.
It Unit prepares Cost Summaries and Cost Documentation
packages covering all costs to support cost recovery actions.
Other functions include:
• processing time sheets and labor distributions;
• funds control for Superfund extramural funds;
• administration of Superfund accounts receivable
systems and activities;
• assignment of site identifiers and account numbers;
• reconciliation of IFMS and CERCLIS data;
• reporting and analytical support to RPM's and OSC's;
• compliance reviews of state accounting and financial
management systems.
The regional Financial Management Officer is located within this
Unit and is delegated the responsibility for managing the
8
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29, 1995
activities in the accounting and financial operations of the
region.
c) Information Services: The Information Services group provides
advice, service delivery and coordination in the region for ADP,
information management and communications.
The scope of these services includes:
• regional data center management,
• coordination of all regional ADP hardware and software
acquisitions,
e management of the regional information center and regional
library and records services,
• coordination of all regional ADP operations and support
contractor tasks,
• management of regional client services including application
programming and system administration, GIS support,
• office automation support,
• systems and management information analysis, and,
•the management of the information security program.
It develops long-range IRM strategic plans and prepares the regional
ADP service and communications budgets. The Unit is the official
approval point for ADP, data communications and other
communications systems, personal computing requirements, library
and records service, and related contract tasks.
It provides regular outreach to other EPA programs and to the states
to help determine needs and improve service delivery.
The Information Services group is managed jointly by two positions
with shared responsibility for the group's functions and individual
areas of lead responsibility in computing technology and information
resources.
The Computing Technology Unit directs the regional data center
activities and other regional computing facilities, including
directing the contracted data center operations staff.
It coordinates all major regional system and data center
hardware and software acquisitions, conversion projects and
installations.
Through the regional Information Center, it provides support to
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29, 1995
all staff on major ADP tools and information technology
including personal computing software and computer graphics,
and training on new ADP tools, and services.
It coordinates regional ADP security activities including user
registration and privileging for the regional and national
computer centers.
The Unit administers overall system software support for
regional computing facilities and plans, analyzes, and provides
client services for both voice and data communications
(LAN/WAN) within the regional office.
It manages regional office automation technology support
including email, document imaging and fax systems.
The Information Resources Unit plans, establishes and provides
application and end-user data processing services to the
regional program offices
It conducts system analysis, programming, administration and
support for national and regional computer applications and
initiates and directs contract efforts for ADP analysis,
programming and data support services needed within the
region.
In addition, it performs ongoing analyses and evaluations of
ADP resource use to ensure effective deployment, and
negotiates agreements with state agencies for their use of EPA
computer facilities.
The Unit reviews all program ADP-related procurements, ADP
support proposals and initiative plans as well as state
assistance proposals, representing the region on all application
system matters.
It directs the library and records support efforts in the region
including providing related contract services to the region and
consulting on EPA policy for paper and electronic records.
It delivers Geographic Information Systems (GIS) services to the
region through the regional GIS Center including coordinating
spatial data processing related technologies such as
Geographic Information Systems, and GIS uses of related
information sources such as Global Positioning Systems, and
10
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CLASSIFICATION NO. 1100
CHAPTER 07, SEPTEMBER 29, 1995
digital versions of natural resource and environmental data
resources.
The Unit coordinates regional/state Information Resources
Management (IRM) program promoting sharing environmental
data and IRM technology solutions.
•i
It provides overall IRM contract oversight and coordination to
the region.
4. SUPERSESSION: Refer to Classification No. 1100, Chapter 01, dated
September 29, 1995, which supersedes previous existing office structures
and replaces them with this and other offices.
A/V—
John P. DeVillars
Regional Administrator
DATE:
11
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OFF CE OF
ADMINISTRATION & RESOURCE
MANAGEMENT
HUMAN
RESOURCES
(Seneca)
GRANTS
MANAGEMENT
(Connell)
, CONTRACTS,
f PROCUREMENT
& FACILITIES
(Kelley)
a
"4
I
I
OFFICE
DIRECTOR
(Perkins)
\
INFORMATION
RESOURCES
(MacDougall)
COMPUTING
TECHNOLOGY
(Woo)
Associate Directors
FINANCE &
COST
RECOVERY
(Chenoweth)
(Rmghoff)
BUDGET
PLANNING
COORDINATION
(Comptroller)
MANAGER
September 29,1995
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