OERFt
Office of Emergency and Remedial Response
U.S. Envirinmfeniaf1^
WasihirpSn,
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TABLE OF CONTENTS
Page
Number
LIST OF EXHIBITS vii
KEY TO ACRONYMS xii
I. INTRODUCTION I-1
A. OERR's Mission I -1
B. Purpose of the Manual I -1
C General Advice for
Conducting Administrative
Actions 1-2
II. GENERAL PROCEDURES II-1
OVERVIEW II-1
A. OERR Staff and Responsibilities/
Authorization Policy 11 -1
B. Work Periods II-2
C Flex-time II-2
D. Compressed Work-week II-3
E Overtime 11 -4
F. Holidays II -4
G Timekeeptng/Timesheets 11 - 5
H. Pay Checks 11 -7
III. PERSONNEL-RELATED PROCEDURES Ill-1
OVERVIEW III-l
A. Personnel Actions III-l
B. Personnel Files IIL-2
C Confidential Interest Statements Ill-3
D. Benefits Ill-4
E Leave Policies III-5
F. Performance Management
Reviews and Appraisals III-8
G Affirmative Actions Ill-10
. 11
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TABLE OF CONTENTS (Continued)
Page
Number
H. Disciplinary Actions/
Terminations III-ll
I. Senior Executive Service 111-13
J. Awards Ill-15
IV. TRAINING IV-1
OVERVIEW IV-1
A. Internal OSWER Training IV-2
B. Internal Training IV-3
C External Training IV-4
V. COMMUNICATIONS V-1
OVERVIEW V-1
A. Controlled Correspondence V -1
B. Congressional Correspondence V-2
C Freedom of Information
Requests V - 3
D. Uncontrolled/Tracking
Correspondence V-3
£ Correspondence File
Management V -4
F. Production V -5
G Mail V-6
R Telephones V-7
I. Telecommunications V-ll
J. Publications V-12
K. Hotlines V-13
L. Meetings with Senior
Administrators V-14
M. Public Affairs V-14
N. Confidentiality V-15
111
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TABLE OF. G O tt-T-E NTS (Continued)
Page
Number
VI. OFFICE INFORMATION MANAGMENT VI-1
OVERVIEW VI-1
A. Information and Tracking
Systems .-.: VI-1
B. OERR Site-specific Files '. . . . '. VI-4
C Superfund Docket VI - 6
VII, .OFFICE AUTOMATION VII-1
OVERVIEW VII-1
A. OERR Computer Facilities , VII-1
B. Available Software VII-2
C WIC and NCC Support ! VII-2
VIII POLICIES, GUIDANCE AND REGULATIONS VIII-1
OVERVIEW . . -. . ...,, VIII-1
A-. Description VIII-1
B". Procedure VIII-2
C Reference VIII-3
IX. TRAVEL IX-1
OVERVIEW. IX-1
A. Local Travel IX-1
B. Long-distance Travel IX-1
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TABLE O:F CONTENT S^(ConUnued)
Page
Number-
X IN-HOUSE FACILITIES/SERVICES X-l
OVERVIEW X-l
A. Duplication - _ X-I
B. Labor Services A....... X-3
XI. PROCUREMENT XI-1
OVERVIEW XI-l
A. Supplies XI-1
B. Equipment and
Administrative Services ...-.--... . . .-... . ?CI-2
C Superfund Program
Contracts XI-3
D. Superfund Interagency
Agreements "XI-5
XII. FINANCIAL MANAGEMENT -...-.- 'XII-1
OVERVIEW ,. XII-1
A. Superfund-specific
Accounting ^ XII-1
B. Procedure ....:...... XII-1
C Reference *..**.._
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TABLE OF CONTENTS (Continued)
Page
Number
XIII. SECURITY XIII-1
OVERVIEW XIII-1
A. Common Issues XIII-1
B. Physical Security XIII-1
C Document Security XIII-2
D. Reference XIII-2
VIX. MISCELLANEOUS VIX-1
OVERVIEW VIX-1
A. EPA and DOT
Shuttle Buses VIX-1
B. Recycling VIX-2
C Smoking Policy VIX-3
APPENDIX A-l
VI
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LIST OF EXHIBITS
Following Page
Number
I -1 Office of Solid Waste and Emergency
Response : .,, . ^, ,y, < I -1
1-2 Office of Emergency and Remedial
Response .,..,. I -1
I - 3 Office of Program Management -_t ,s. . . . I -1
1-4 Hazardous Site Evaluation Division ----- .. I--1
1-5 Hazardous Site Control Division ._, , .,. .1-1
1-6 Emergency Response Division , ...<-.r. ..... I -1
I - 7 "Who to Contact" in OERR ,,., « I - 3
II-I Time Periods During the EPA Workday 11-2
11 - 2 OERR Flex-time Approval Form II - 3
11-3 Compressed Work Schedule (CWS)
Implementation 11 - 3
II-4 Request for and Authorization of
Overtime Work
(EPA Form 2560-7) 11 -4
11 - 5 T&A Batch Control Form 11 - 5
II-6 Payroll Distribution Timesheet
(EPA Form 2560-28) II-6
II-7 Authorization For Mailing Pay Checks
(EPA Form 2560-4) It-7
vn
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LIST OF EXHIBITS (Continued)
Following Page
Number
II-8 Request by Employee for Payment of
Salaries or Wages by Credit to Account
at a Financial Organization
(Standard Form 1198) 11-7
III-l Request for Personnel Action (under revision)
(Standard Form 52) III-l
III-2 Application for Federal Employment
(Standard Form 171) III-2
III-3 Financial Disclosure Report
(Standard Form 278) : III-3
III-4 Confidential Statement of Employment
and Financial Interests
(EPA Form 3120-1) III-3
III-5 Application for Leave
(Standard Form 71) 111-6
III-6 Performance Agreement, Appraisal, and
Certification
(EPA Form 3115-24) III-9
III-7 Procedures for Filing an Affirmative Action
Complaint 111 -11
III -8 Recommendation for Monetary Award
(EPA Form 3130-1) 111-16
III-9 Employee Suggestion Form
(EPA Form 3130-2) Ill-16
III-10 Suggestion Record and Evaluation
(EPA Form 3130-3) 111-16
Vlll
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LIST OF EXHIBITS (Continued)
Following Page
Number
IV-1 Request, Authorization, Agreement
and Certification of Training
(Standard Form 182) IV-2
IV-2 Request for Documentation IV-5
V -1 Controlled Correspondence Chart V - 2
V-2 Guidelines for Congressional Correspondence .... V-2
V-3 Controlled Correspondence V-4
V-4 EPA Miscellaneous Obligation Document
(EPA Form 2550-10) V-6
V-5 Request for Shipping Service
(EPA Form 1700-4) V-7
V-6 U.S. Government Shipment
(EPA Form 5180-8) V-7
V - 7 Sending/Receiving Telecommunications V -12
V-8 Facsimile Request and Cover Sheet
(EPA Form 5040-5) V-12
V-9 Telegraphic Message
(Standard Form 14) V-12
VI -1 OERR Information and Tracking System VI -1
VII-1 EPA Software VlI-2
VI1I-1 Creating Regulations:
Red Border Review \ III-3
tx
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LIST OF EXHIBITS (Continued)
Following Page
Number
IX-1 Claim for Reimbursement for
Expenditures on Official Business
(Standard Form 1164) IX-1
IX-2 Travel Preparation and Reimbursement
of Expenses IX-2
IX-3 Travel Authorization
(EPA Form 2610-1) IX-3
IX-4 Travel Voucher
(Standard Form 1012) IX-5
X-l EPA Copy Centers and Copy
Equipment Operators X-l
X-2 Publication Review Record and
Printing Request
(EPA Form 2340-1) X-2
X-3 Printing Procedures X-2
X-4 U.S. EPA Copy Center Request X-3
X-5 Labor Services Request
(EPA HQ Form 5100-2) X-3
X-6 Relocation Work Sheet
(EPA Form 5100-4) X-5
X-7 Packing Instructions X-5
X-8 Conference Rooms X-6
XI-1 EPA Self-Service Store Shopping
List/Sales Slip
(EPA HQ Form 5130-2) XI-1
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LIST OF EXHIBITS (Continued)
Following Page
Number
XI-2 Publications/Forms Request
(EPA Form 2360-1) XI-l
XI-3 Procurement Request/Order
(EPA Form 1900-8) XI-2
XI-4 Processing Procurement Requests XI-3
XI-5 Superfund Contracts Financial
Management Roles and Responsibilities XI-3
XIV-1 EPA Shuttle Bus Schedules XIV-1
APPENDIX A - OERR Administrative Officer,
Administrative Technician, and
Administrative Contacts
APPENDIX B - Conus and Foreign Per Diem Rates
XI
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KEY TO ACRONYMS
AA
AC
ADP
AL
AO
ARCS
ATP
AX
CBI
CEPP
CERCLA
CLP
CPU
CSRS
DA
DAA
DD
DHL
DOD
DOT
E-mail
ECAP
ECI
EEO
EEOC
EPA
ERD
ERCS
ERNS
ERT
ESAT
FAMS
FAN
FCC
FERS
FIT
FMO
FOIA
FSSD
FTS
GPO
GS
GSB/FSS
Assistant Administrator
Administrative Contact
Automated Data Processing
Administrator's Legislation
Administrative Officer or
Administrative Order
Alternative Remedial Contract Strategy
Annual Training Plan
Administrator's Correspondence Control
Confidential Business Information
Chemical Emergency Preparedness and Prevention Program
Comprehensive Environmental Response, Compensation, and
Liability Act of 1980
Contract Laboratory Program
Central Processing Unit
Civil Service Retirement System
Designated Agency
Deputy Assistant Administrator
Division Director
Independent express courier service
Deputy Office Director
Department of Transportation
Electronic mail
Employee Counseling Assistance Program
Enforcement Confidential Information
Equal Employment Opportunity
Equal Employment Opportunity Commission
Environmental Protection Agency
Emergency Response Division
Emergency Response Cleanup Services
Emergency Release Notification System
Environmental Response Team
Environmental Services Assistance Team
Financial and Administrative Management Section
Fixed Account Number
Funds Control Center (OPM/OERR)
Federal Employment Retirement System
Field Investigation Team
Financial Management Officer
Freedom of Information Act
Facilities Support Services Division
Federal Telecommunications System
Government Printing Office
Government Service
General Services Branch/Facilities and Support Services
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KEY TO ACRONYMS (continued)
HSCD
HSED
IAG
10
IOD
M&O
MES
MSPB
NCC
NPL
NSI
OARM
OCR
CD
OECM
OERR
OGC
OHRD
OHRM
OIRM
OPM
OPPE
OSC
OSC/RPM:
OSWER
OSWERs
PA
PC
PCSC
PMS
PO
POD
PODs/ODs
POLREPS
PR
RCRA
REM
RI/FS
RIN
RIN/FOIA
RMB
ROD
RTP
Hazardous Site Control Division
Hazardous Site Evaluation Division
Interagency Agreement
Immediate Office
Immediate Office Director
Management and Organization
Management and Evaluation Staff
Merit System Protection Board
National Computer Center
National Priorities List
National Security Information
Office of Administration and Resources Management
Office of Civil Rights
Office Director
Office of Enforcement and Compliance Monitoring
Office of Emergency and Remedial Response
Office of the General Counsel
Office of Humar Resources Development
Office of Human Resources Management
Office of Information Resources Management
Office of Program Management
Office of Policy. Planning, and Evaluation
On-Scene Coordinator
On-Scene Coordinator/Remedial Project Manager
Office of Solid Waste and Emergency Response
Correspondence generated and responded to within OSWER
Personnel Actions
Personal Computer
Personal Computer Site Coordinator
Performance Management System
Purchase Order
Priority Office Director
Correspondence generated and responded to within OERR
Pollution Reports
Procurement Request
Resource Conservation and Recovery Act of 1976
Remedial Planning
Remedial Investigation/Feasibility Study
Request for Information
Freedom of Information Act Request
Regulation Management Branch
Record of Decision
Research Triangle Park
xlii
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KEY TO ACRONYMS (continued)
SCAP = Supcrfund Comprehensive Accomplishments Plan
SOB = Statistical Data Base
SES = Senior Executive Service
SPMS = Strategic Planning and Management System
SWERs = Correspondence for OSWER Director
TA = Travel Authorization
TAT = Technical Assistance Team
TES = Technical Enforcement Support
TIP - Sample Tracking and Invoice Payment System
TTY = Tele-type
TV = Travel Voucher
WIC = Washington Information Center
xlv
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I. INTRODUCTION
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I. INTRODUCTION
A. OERR'S MISSION
The mission of the Office of Emergency and Remedial
Response (OERR) is to administer the Comprehensive
Environmental Response. Compensation and Liability
Act (CERCLA). OERR. which was established in 1981
following the passage of CERCLA in 1980. is respon-
sible for managing the remediation of hazardous sub-
stances, spills and uncontrolled hazardous waste
sites.
OERR. under supervision of the Director, is respon-
sible for maintaining the support activities of its three
divisions and program management office: Hazardous
Site Evaluation Division. Hazardous Site Control Divi-
sion. Emergency Response Division, and the Office of
Program Management. See Exhibits 1-1 through 1-6
for an outline of the organizational structure of the
Office of Solid Waste and Emergency Response
(OSWER) and OERR.
B.
PURPOSE OF THE MANUAL
This Administrative Procedures Manual has been
developed for OERR to document standard OERR and
other EPA general administrative policies and operat-
ing procedures. It has been prepared in accordance
with EPA Order 100.24, which requires that all EPA
offices establish, develop, and maintain an internal
administrative control system.
The manual summarizes the most current OERR-
specific and Agency-wide administrative policies and
procedures and presents methods for efficiently con-
ducting administrative actions. Although the manual
is designed to serve the specific needs of OERR divi-
sion managers and administrative personnel, it also
serves as a useful reference tool for all OERR staff.
The OERR Administrative Procedures Manual, how-
ever, does not redefine existing Agency-wide policies
and procedures. Rather, it is intended to complement
overall EPA requirements.
October4. 1988
Page I-1
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Exhibit II
Office of Solid Waste and Emergency Response
PERSONAL
STAFF
ASSISTANT ADMINISTRATOR
DEPUTY
ASSISTANT ADMINISTRATOR
OFFICE OF PROGRAM
MANAGEMENT AND TECHNOLOGY
PREPAREDNESS
STAFF
OFFICE
OF
SOLID WASTE
OFFICE
OF
WASTE PROGRAMS
ENFORCEMENT
OFFICE
OF
EMERGENCY AND
REMEDIAL RESPONSE
OFFICE
OF
UNDERGROUND
STORAGE TANKS
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Exhibit 1-2
Office of Emergency and Remedial Response
10/4/HI
OFFICE OF THE DIRECTOR
Director - Henry L. Longest II
Deputy - Waller Kovallck
ACTING EXECUTIVE
OFFICER
Cherrl Hiwklni
OFFICE OF PROGRAM
MANAGEMENT
Acting Deputy Director .
Clem Railalicr
fOLICY * ANALYSIS STAFF
Director -
Arthur Weltiman
MANAGEMENT ft
EVALUATION STAFF
Director - Jeffrey Byron
CONTRACT OPERATIONS
REVIEW AND
ASSESSMENT STAFF
Acting Director John Coimlock
RESOURCES MANAGEMENT
STAFF
Director - Thorn** Sbeckclli
HAZARDOUS SITE
EVALUATION DIVISION
Director - Stephen Llnglc
Dcputj - Lawrence Reed
SITE ASSESSMENT BRANCH
Chief Penelope llanscn
ANALYTICAL OPERATIONS
BRANCH
Chief - Join Barnci
HAZARD RANKING AND
LISTING BRANCH
Chief - Vic.nt
W/S/S/S//////////////////////////:/
"S INTICr.HATION likANCIl
hlcf - l>»vtd lUnnell
HAZARDOUS SITE
CONTROL DIVISION
Director Ruiicl Wyer
Deputy Paul Nideau
YSSSSSSS/7SSSSSSSSSSSSSS/S/S/S/SM
SITE POLICY AND
GUIDANCE BRANCH
Chief . J. William Hanson
REMEDIAL PLANNING AND
RESPONSE BRANCH
Acting Chief James Vickcry
DESIGN AND CONSTRUCTION
MANAGEMENT BRANCH
Acting Chief - Ilirold Snydcr
STATE AND l.i"'AL
CDORlllNATKtN VCII
Chief - Murmy lun
REMEDIAL
PLANNING &
ANALYSIS STAFF
Acting Chief -
Waller Johnton
EMERGENCY RESPONSE
DIVISION
Director - Timothy Field*
Deputy - Hani Crump-Weliner
RESPONSE OPERATIONS
BRANCH
Chief Bruce Engelberl
'SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS.
RESPONSE STANDARDS AND
(RIIERIA BRANCH
Chief - John Rlley
ENVIRONMENTAL RESPONSE
BRANCH
Chief - Jokeph l.«forn«ri
-------
Exhibit 1-3
Office of Program Management
OFFICE OF PROGRAM
MANAGEMENT
ACTING DEPUTY DIRECTOR -
Clem Raslaller
Keglunal conlmcl »»ae»inenl
and assUlunce
QA/QC
Procurement strategies and I'KII
CONTRACT OPERATIONS
REVIEW AND
ASSESSMENT STAFF
ACTIM; DIRKCTOH -
John Comsluck
itt
POLICY AND ANALYSIS
STAFF
DIRECTOR - Arthur Welssman
r/SS/SS//SSSSSSSSSS//SSS/SSSSSSSSSSSSS
ARARt training
Slate ARARi
RCRA policy oversight
ARAR compliance policy
NCP
Eiecullvc Order
Delegations
Risk/health Issues/ATSDR
Guidance study
Annual Report to Congress on
Supcrfund
Cross-culling policy Issues
Docket, Directive! management
Strategic planning
COMPLIANCE WITH
OTHER LAWS SECTION
Chief - Marilyn Stone
IEGULATORY & SPECIAL
PROJECTS SECTION
Chief - Philip Jalbert
MANAGEMENT AND
EVALUATION STAFF
DIRECTOR Jeffrey Byron
Management ADP tyslcmi
Accountability tracking
Program evaluation
Tcckalcal ADP systems
ADP admlnlslralloa
MANAGEMENT SYSTEMS
SECTION
CHIEF - Vacant
SYSTEMS COORDINATION
SECTION
CHIEF - Michael Cullcn
Y/S/S//S/7W/S/SS/S/SS////S/////.
RESOURCES MANAGEMENT
STAFF
DIRECTOR - Thomas Sheckells
AdmlnUlrallve services
Financial policy A procedures
Financial accounting and
tracking
Budget formulation
Kckource allocation
Program forecasting
Contract management
FINANCIAL AND
ADMINISTRATIVE
MANAGEMENT SECTION
CHIEF - Deborah Dietrich
BUDGET AND
FORECASTING SECTION
CHIEF Terry Ouverton
-------
Exhibit 1-4
Hazardous Site Evaluation Division
10/4/8*
HAZARDOUS SITE
EVALUATION DIVISION
DIVISION DIRKCTOR - Stephen I.inglt
DKI'UTY DIVISION DIRKCTOK -
Lawrence Reed
HAZARD RANKING
A LISTING BRANCH
CHIEF - Vaunt
Implcmeal rolled MRS
Evaluate revised MRS for
Icchnlcal cbangei under SARA
Develop and refine NPL
ellglblllljr pollclet
Develop and nnallsc NPL Updalci
Provide QA on NPL propoiali
Improve quality of Regional
NPL lubmliiloni
Phaic-ln ac» NPL lupporl contract
Respond to Inqulrlci/cballengei
am lining of NPL illei
NPL POLICY/IIRS
REVISIONS SECTION
CHIEF Suiannc Well*
NPL OPERATIONS
SECTION
CHIEF Sandra Crystal
SITE ASSESSMENT
BRANCH
CHIEf -
Penelope Haaicn
Manage FIT contract lo meet
Region's needs and ensure proper
contract oversight
Train Refloat/Stales an revised
IIRS field data rcejulremcnls and
respond lo slle-speclfic problems
Provide revised SI/LSI guidance
Recommend/Implement policies
on CERCLA Unlvene Including:
- EPI (wllh OWPE)
Federal I'scllll. («llb OWPE)
- Indians
Sublllle D
Provide Regions/Slates villh tools
lo aislsl In Superfund priority
selling
SITE EVALUATION AND
GUIDANCE SECTION
CHIEF Jamci Jowcll
SITE OPERATIONS AND
CONTRACTS SECTION
CHIEF - Scoll Fredericks
ANALYTICAL
OPERATIONS
BRANCH
CHIEF Joan Barnes
Develop organic and laurganlc
technical protocols and at*
CLP services
Meaage over ! CLP
laboratories
Eaiure conililency of
analytical methods
Manage IS AT
Manage Sample Management
Office
Streamline analysli and dala
review
Establish national Q'A melhodi
and procedure!
Mslnlaln analytical dma hue
for illes
INORGANICS CLP SECTION
ACTING CHIEF
William Laogley
ORCANICS CLP
SECTION
CllltF Joan Flih
KECIONAI. Ol'KHATIONS
SECTION
rillKF Mlihmrl drier
TOXIC
INTEGRATION
BRANCH
CHIEK David Bcnncll
Provide Regions with Immediate
np«rl beallh/cnvlroaaicnlal
iclence rcipoaici lu RI/F&
lisues
Update Superfund rlik dull
bates md caivrc conililcncy/
ullllljr of other d»l» bates
Provide TA In Regions on the
rolled public health and
ecological evaluation manunls
Coordinate wllh AT&UR and lead
EPA/ATSDR dlipule rciolullon
proccn/rollow-up on Regional
problems
Evaluate rciullt of Section III
Ihrce-clljf lead pilot program
for loll clean-up/blood-lead-
letel correlation
TOXICS INTEGRATION
PROGRAM
CHIEF - Bruce Meant
REGIONAL SIIPPOKT
PROGRAM
CHIEF Sandra Ue
*r*rrrrr'*"Trrrrrrrrr
-------
Exhibit J-
Hazardous Site C^..iTol Division
HAZARDOUS SITE CONTROL
DIVISION
Director Ruiul Wycr
Deputy Director - Paul Nadcau
REMEDIAL PLANNING
AND ANALYSIS STAFF
Acting Chief -
Waller Johnion
. Manage Sl'AI'/SPMS large! idling and evaluation
. Manage nalluaal remedial and Dlvlilon budgcli
. Provide CEMfLIS Interface and prepare tcnlar
tnanagcmcal reparli and analy***
. Prepare workload model and meaiurei
Improvement!
. Provide admlnlilrallvc support for Ulvlilon
SITE POLICY AND GUIDANCE
BRANCH
Chief J. William Hi
Develop and flnallic NCP remedial
proceii and election of remedy
aclloni
Floallte RI/FS and ROD guidance
Develop performance-baaed guidance
for recurring problem!
Provide ground water, aoll nnd
rcildual* technical eypporl
Conduct lelecllon of remedy
worhehope
Collect data, develop rule and
provide technical aaililnnce
for loll and debrU land ban
Conduct Regional review* and
provide Inlerprogram coordination
Support Reaulhorlsallon
PROGRAM DEVELOPMENT
SECTION
Acting Chief -
REMEDIAL ANALYSIS
SECTION
Chief Bcliy Shaw
REMEDIAL PLANNING AND
RESPONSE BRANCH
Acting Chief Jamea Vlckery
rrrrrrrrrrrrrrrrrfrrfrrfrrfj
Provide elle-ipeclflc technical
and Irealahlllly iludy
lupporl durlag RI/FS
Prepare ROD Update!, aaalyiei,
tread* naa*«*m*ali
Conduct technical forum* nad
RI/FS and ROD workihopi
Provide RI/FS management lupporl.
Including SCAP, SPMS. SARA target*:
Stale coordination; ORD tracking and
coil/icbedule Improvement!
Support community relelloni and
TAG programi
Support rciponi* clalmi and mlied
funding Inlllallvei
REMEDIAL PLANNING
SECTION
Chief Vacant
REMEDIAL RESPONSE
SECTION
Chief Rnndy Kallrelder
DESIGN AND CONSTRUCTION
MANAGEMENT BRANCH
Chief Harold Snyder
Manage REM J, 4, S & a
Contract*
71
\
\
Manage MOU* with Corp* and
HUREC
Provide ARCS Implementation
aupporl, Including Regional
training and advice on coil
control and performance
evaluation*
Manege Regional Admlnlilrallve
Support Contract
Provide Regional Coordinator
RD/RA lupporl, Including
technical aulilaoce, change
order*, clalmi, performance
evaluation!. Information
Irnnifer
Manage RD/RA program, Including
SCAP. SPMS, SARA largcU
;
budget priorities GAO/lfi audit
reiponie*
Develop and Implement RU/RA
guidance and training
REMEDIAL CONSTRUCTION (7,
MANAGEMENT SECTION
\
Chief Nancy Wllll. H
REMEDIAL ACTION
CONTKAC1S SECTION
Chief - John Smith
Direct and fupporl Male pro-
gram development, Including
SMOA, CORE; capability
aiieeimenli; reciprocal
concurrence; Informallon
Iranifcr
Evaluate Stale technical and
admlnlflrallv* performance
Develop/maintain Stale
participation guidance
Menage conillluency grand,
e.g., ASTSWMO
Conduct ipcclal Inlllallvci,
e.g., Indian tribe and
municipality Involvement
Support Heaulhorliallon
Stale role
STATE INVOLVEMENT
SECTION
Chief Jan Wine
STATE REQUIREMENT
SECTION
Chief - Bill KOM
-------
Exhibit 1-6
Emergency Response Division
EMERGENCY RESPONSE
DIVISION
Director - Timothy Fields
Deputy Director - Hans Cruiup-Weisncr
Special Assistant Donald Kraft
RESPONSE OPERATIONS
BRANCH
CHIEF Bruce Engelbcrt
Manage TAT Zone* I and II
conlracli
Manage ERCS Zones I-IV
conlracla
\
ERNS
SKKA Summary
KKT Liaison
RESPONSE STANDARDS
AND CRITERIA BRANCH
CHIEF John Rlley
EASTERN SECTION
(REGIONS I IV)
CHIEF - Mark Mjoniss
WESTERN SECTION
(REGIONS V . X)
CHIEF - Linda Carciynskl
Slat* Lead Removal Guidance
Consistency Waiver
Drinking Water Action Levels
Land Disposal Restrictions
Engineering Evaluation/Cost Analysis
(EE/CA)
Operation and Maintenance
Coast Guard MOU
Removal Procedures Guidance
Local Government Reimbursement
Regulation
CERCLA Haiardous Substance Designations
Hcporlable Quantity Adjustments
Radlonuclldcs
Potential Carcinogens
Oil Discharge
Hotline
Continuous Releases
Federally-Permitted Releases
RESPONSE POLICY,
GUIDANCE &
SUPPORT SECTION
illKF - Prl>tlna
RESPONSE
REGULATION SECTION
CHIEF - Barbara ll»>Ugc
ENVIRONMENTAL
RESPONSE BRANCH
CHIEF Joseph
Engineering Evaluation
Incineration and
Alternative Technology
Site-Related Information
Management
t'EHP Invcillgallon
Facility Intpccllon
Substance Detection
Investigation
Alternative Technology
Soil (ias Monitoring
. UST Investigation
Rlkk Assessment
Gcobydrologlc
Investigations
OPERATIONAL
SUPPORT SECTION
CIIIKK . John Gilbert
10/4/88
Training
Health and Safely
Emergency
Planning
Kadlallun
* Air Monitoring
* Occupational
Health & Safely
* Air Sampling
Chemical
* Transport Studies
Toxicology
Water. Sulli and
Sull Vapor Sludlci
ANALYTIC SUrTOKT
SECTION
CIIIKK Kodnei Turpln
ENVIKONMKNTAI. IMPACT
SKCIION
CHUT - Koyil N.Jtju
l'f-~, "'',-.'
-------
This manual summarizes relevant OERR and other key
Agency policy and procedures and refers OERR staff to
appropriate existing guidance for greater detail on a
specific topic. Copies of most of the guidance docu-
ments referenced in this manual are available from the
OERR Administrative Officer. Further clarification of
Agency policy exists in the OERR Employee Orienta-
tion Guide. The orientation manual also contains an
OERR telephone list, maps of Waterside Mall, a key
locations list, an OERR functional statement, and a
description of the Superfund program.
The Administrative Procedures Manual has been or-
ganized into fourteen chapters with individual topics
cross-referenced throughout the manual, as much as
possible.
C. GENERAL ADVICE FOR CONDUCTING ADMINISTRATIVE ACTIONS
To ensure timely response or action on requests for
administrative action, it is essential to plan and sub-
mit appropriate papers well in advance of the expected
action. When pursuing and seeking approval on an
administrative action, staff should consider and be
knowledgeable of the following:
Required documentation and number of copies
Internal steps and external requirements for
review and approval
Total length of time it takes to process paper-
work (estimate and plan for this)
Names of contact people and appropriate timing
for inquiries and interviewing
Sequence of events (see flow charts throughout
the manual).
Staff should review the policy and procedures ahead of
time and contact designated individuals or offices with
questions. Exhibit 1-7 provides a reference list of these
designated individuals who can provide further assis-
tance in completing specific administrative tasks.
October 4. 1988
Page 1-2
-------
Exhibit 1-7
"Who to Contact" in OERR
TYPE OF ASSISTANCE
OFFICE/
DIVISION
CONTACTS
Administrative: furniture,
telephones, maintenance,
etc.
Funds: document control
numbers, account numbers.
etc.
Payroll: timecards, timesheets,
checks, etc.
Personnel
Property Passes
Tax Information
Training: procedures, policy,
forms, course availability, etc.
Travel: includes Diner's Club
Card
Telephone Repairs
IO, OPM
ERD
HSED
HSCD
OERR
OERR
OERR
OERR
OERR
OERR
OERR
OERR
B.J. Alston (FTS 382-2236),
Sharon Blandford (FTS 382-4054)
Jannie Williams (FTS 475-8720)
Jackie Eaton (FTS 475-8600)
Amy Brooks (FTS 382-4632)
Secretaries, Doretha Vaughan
(FTS 475-8101)
Sandra Davis (FTS 475-8100)
Timekeeper
Sharon Blandford (FTS 382-4054)
B.J. Alston (FTS 382-2236)
Sharon Blandford (FTS 382-4054)
Customer Assistance (FTS 382-5116)
B.J. Alston (FTS 382-2236)
Secretaries
Telephone Repair (FTS 382-2267)
Note: If the assistance you seek is not listed, please see the secretary
for your office.
-------
II. GENERAL
PROCEDURES
-------
OVERVIEW
H. GENERAL PROCEDURES
The purpose of this chapter is to provide OERR per-
sonnel with a concise description of policy and proce-
dures and references for general administrative ac-
tions. Specifically, this chapter includes information
on staff responsibilities, authorization procedures.
work periods, flex-time, overtime, holidays, timekeep-
ing/times heets, and paychecks.
A.
OERR STAFF AND RESPONSIBILITIES/AUTHORIZATION POLICY
1. Description
Procedure
Reference
The Agency Administrator has been delegated the
responsibility by the President to authorize (approve/
disapprove) all program/policy and administrative
actions undertaken within the Agency. The Adminis-
trator has delegated responsibilities for specific actions
to certain Agency officials. Each staff member is re-
quired to complete a position description which clari-
fies his/her particular role and responsibilities. The
Delegations Manual also defines current delegations of
authority.
Staff responsibilities are designated by the employee's
supervisor and documented in the employee position
description. Further details on general administrative
actions and authorization procedures are provided in
Chapter 3. Section F. Performance Management Re-
views and Appraisals.
Refer to Appendix A of this manual for details of OERR
administrative staff. See the Administrative Contact
for a copy of the Delegations Manual.
October 4. 1988
Page II-1
-------
B. WORK PERIODS
1. Description
Procedure
3. Reference
Daily work periods for full-time employees consist of
8 hours plus a 30-minute lunch period. These em-
ployees have a regularly scheduled 40-hour weekly
tour of duty. Part-time employees have a regularly
scheduled 16- to 32-hour weekly tour of duty, which
varies depending on individual appointment.
All employees are to report to work according to their
designated schedule, which may vary depending on
employee status (full- or part-time) and flex-time
schedule.
Employees should discuss the details of work periods
with their supervisors.
C. FLEX-TIME
1. Description
The use of the flex-time system permits employees to
arrive and leave work at their preferred hours provided
their needs are consistent and compatible with the
needs of their division and supervisor. The time em-
ployees choose to arrive dictates the hours they may
leave, always working an 8-hour day. There are core
hours from 9:30 a.m. to 3:30 p.m. during which all
employees must be working. The government guaran-
tees a full range of services to the public during the
customer band from 8:00 a.m. to 4:30 p.m. That por-
tion of the day during which employees may select
times of arrival and departure is between 7:00-9:30
a.m. and between 3:30 - 6:00 p.m. Exhibit II-1 pres-
ents a detailed chart of these time categories. For em-
ployees arriving or departing at hours other than the
customer band, prior supervisor approval is needed.
October 4. 1988
Page II-2
-------
Exhibit II-1
Time Periods During the
EPA Workday
a.m.
Flex-time
(2 1/2 Hours)
7:00 a.m.
9:30 a.m.
Core Period
p.m.
Flex-time
(2 1/2 Hours)
3:30 p.m. 6:00 p.m.
f'jt^V V'tA tt/*ft* yff,s>i"»V' -wifc' '"»'»» »'
Customer .Band
8:00 a.m.
4:30 p.m.
-------
2. Procedure
3. Reference
The Flex-time Approval Form (Exhibit II-2) should be
submitted to first and second line supervisors for
approval in advance. Once a flex-time schedule is estab-
lished, it must be adhered to in a uniform manner, i.e..
the same starting and departure time daily.
For further information, staff should see their designated
Timekeeper. Administrative Liaison or the Administrative
Officer (Appendix A). For further details on policy and
procedures, refer to the EPA Flex-time Handbook.
D.
COMPRESSED WORK-WEEK
1. Description
The compressed 80-hour work schedule is eight 9-hour
days, one 8-hour day. and one Friday or Monday off per
pay period. All permanent and temporary full time
OSWER non-professionals (no positive education require-
ment for job series), managers and supervisors may
participate.
Procedure
Reference
Employees must work between 7:00 a.m. and 6:00 p.m.
Attendance during the core period. 9:30 a.m. until 3:30
p.m.. is required.
Participants interested in establishing a compressed work
schedule should obtain information and a request form
(Exhibit II-3) from their secretary. The completed form
must be submitted to the supervisor for approval.
Further information is available from the timekeepers.
October 4. 1988
Page II-3
-------
Exhibit II-2
OFFICE OF EMERGENCY AND REMEDIAL RESPONSE
Flex-time Approval Form
Name.
Position.
Regular Starting Time.
Regular Ending Time.
Regular Lunch
DisacDroved
Approved
Supervisor
Date
Supervisor
Date
Comments:
-------
Exhibit H-3
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON. O.C. 20460
l «oo'
JUL I
SCL'3
MEMORANDA
SUBJECT: Compressed Work Schedule (CWS) Implementation
FROM:
TO:
Robert J. Knox, Chair
Human Resources Council
J. Winston Porter
Assistant Administrator
AC
Attached for your signature is OSWER's Compressed Work
Schedule (CWS) Plan. Our target date for implementation is
August 1. As you know, at this time, eligibility to
participate in the CWS program is limited to managers/supervisors
and AFGE bargaining unit employees.
Outlined below is our CWS implementation schedule:
Action:
Train Administrative Officers (AOs)/
timekeepers
Submit plan for Assistant Administrator's
signature
Optional follow-up training for
AOs/timekeepers
Conduct CWS briefing for managers/
supervisors
Announce/distribute compressed program plan
Employees complete and submit schedules
to managers/supervisors fcr approval
Managers/supervisors approve and
forward schedules to timekeepers
Implementation
Evaluation period
Timeframe:
June 30
July 1
July 7
July 13
July 14
July 18
July 25
August 1
September 1988
January 1989
-------
-2-
Exhibit n-3 (continued)
Thank you for supporting the Council in making OSWER's
compressed program a reality, we are hopeful that in the
near future all OSWER employees will have the opportunity to
go on the Program.
Attachment
-------
Regular
Hours
Code 4
Peirarks
Over time
Exhibit H-3 (continued)
C;*ER Compressed Work Schedule (CVS) Definitions
Feguiar hours total ixjsc be 80. Under the "R33" (regular
hours coi'-T.n. record "9" for eight days and "8" for one
day, the total adding up to "80" hours. Nothing snouid
be in the "REC" column on the employee's day off (exairpies
of compressed week schedule tijnecards are attached).
In the "CD" (code column) next to the "REE" column, place
a "4" .if you have a number in the "RIG" column. (Code 4
rnear.s 80-hour biweekly tour of duty tut the basic workday
exceeds eight hours per day.)
On the initial timecard for a compressed biweekly work
period, in "REMAFKS" space, the EPA Payroll Office .has
suggested the following pnrase "Initiation of Compressed
Work Schedule."
It is the policy of E?A to cc^enoate PLSA exa
employees in grades GS-13 and below with paid overt
Cverti.-ne work is recorded in the "O.T." column as
previously dene. However, do not put anything in the
"CD* colum next to the "O.T." column.
If the employee works on his/her scheduled day off. these
hours are recorded in the "O.T." column, not in the
"REC" hours column.
Compensatory
Tune Worked
(Cotnpti.Te)
with an equivalent
Leave
Change in
Schedule
Special
Situation
Comptune worked is recorded in the "C.T. Work" column as
previously done.
If the employee works on his/her scheduled day off. these
hours are recorded in the "C.T. Work" column, not in
the "RS3" hours column.
When an employee uses annual or sick leave for the entire
day on a scheduled 9-hour day. the leave is recorded as
9 hours of annual or sick leave, not 8 hours of leave.
If an employee uses annual or sick leave for the entire
day on the scheduled 8-hour day, then the leave is recorded
as 8 hours of annual or sick leave.'
If an employee uses a fraction of a day then the hours
used are recorded as previously done.
An employee cannot change to a ccnpressed work schedule in
the middle of a pay period. This change mst take place
at the beginning of a pay period, with the approval of the
supervisor.
If you run into a question you cannot answer or a
problem you're unable to resolve, contact Maureen No La:
Payroll Office, 332-2673 for assistance.
-------
Exhibit H-3 (continued)
?av Period A pay period ( pp) is 50-nours in duration. It begins the
firstSunday anc ends tne second Saturday of crre 50-hour week.
The following are the pay periods for the CWS timerrame beginning August
1, 1953 and ending January 25, 1959.
?p ss-23
begins July 21 (Aug 1 - CWS starts)
encs August 13
?P 55-2-^
begins August ^
encs August 27
?? 55-25
begins August 25
enas September 10
?? 55-25
begins September 11
encs Septer.ser 2-»
?? 39-1
begins Sept 25
enas October, 3
?P 89-2
begins October 9
encs October 22
PP-59-3
Begins October 23
Ends Novemoer 5
r? =9
begins Noverrber 6
encs November 19
?? 59-5
begins November 20
ends December 3
?? 39-6
Begins December 4
December 17
?? 39-7
begins December 18
ends December 31
PP 39-3
begins January 1
ends January 14
PP 89-9
begins January 15
ends January 23 (pilot CVS ends)
-------
'-cr.;rs = £5C «or.< fc.-.ecula
In example 1:
You will noce that nothing is in the "3EG" column cor the second Fridav
of the pay penoa. This is the cay "off". Also, the first Friday is tr.e
s-hour iay for the pay period.
0 L
SO
Initiation of
compressed wc
scnecule.
In erar:sle 2:
5 = ;cnd Mcr.day of the pav perioa is tr.e day "off" and therefore no:.-..
in the "REG" column for tne second Monday. Also, cne first Mcncay i.
5-hour cay for the pay period.
o _
i. :*
50
Initiation of
compressed worst
schedule.
>«.« lUfcl *»'%«
-------
lr. example 3: Exhibit II-3 (continued)
The first Monday of che pay period is a Holiday and is also che 3-hour dav
for che pay period.
-» -«.
. "^
5 Ml
<; .. -j.
9 **. C:
a <* z: i
9 - -
_
9 i :?'
Q ^ 30
G ^ "
5 -k
Q ^
0
1
-
.
1
..-
._.
.
1
1
1 1
' 1
... - ^
,
-
.<».»«
....
iniciacion oc
compressed work
schecule
.-. .... . :»,..
« * ^- i
- ' .-
i
In exarnale -^:
The second Monday of che pay seriod LS che day "off". 3uc che employee
worked : hours, therefore'the" "5" hours is puc in che "Q.T." (overci.r.e )
coLu.r.n.
_3 5.
ya
Iniciacior. of
compressed r-ork
schedule
-------
Exhibit n-3 (continued)
Sample of completed form
CJ«PRESSES WCRK SCHEDULING RECUES1
Employee nane_
Organization
eginning AU^MSC i. igag an(j anding October 77. 1933
:. I wish to participate in the compressed -workweek plan and
the following recuest for my pay period schedule. I reouest tr.e
following pay period schedule. (Indicate starting and leaving
ti.-ne en work days and "off" for day off.)
1 Mcrday I Tuesday I Wednesday I Thursday I Friday
week
Week
I
2
of
of
=P
?P
I i
1 1
F
! '
'7:00 : 30
7:00--: 3i
7 :00-4 : 31
D 7:00-4
) 7:00-4
i
i
:30 f
:30 '
7:00-4:
7:00-4:
30
30
7:00-3: 3
II. I do net want to participate in the program.
Bnployee Signature ~ate
Approved Disapproved
Division Director Or Octree Director Signature
-------
Exhibit n-3 (continued)
C3HPBESSSS. WCRK SCH5EULIMG SSCUES7
Employee nane_
Organ izaticn_
Beginning
I wish to participate :n the compressed workweek plan and
the following recuest for my pay period schedule. I reouest tr.e
following pay period schedule. (Indicate, starting and leaving
time on work days and "off" for day off.)
! .Mcrdav ' Tuesdav 1 Wednesday ' Thursday ! rridav
Week 1 cf PP
Week 2 of PP
: * I
! 1 ! !
! 1 f I
! I '1
! ! 1
II. I do net want to participate in the program.
Bnployee Signature >-ate
Approved ^Disapproved
Division Director Or Occice Director signature
-------
Exhibit n-3 (continued)
CSW£? 5-4/9 CC.M??ESS£3 WO?? SCHEDULE ?L4N
?'J??CSE. This order provides tne plan for * voluntary 5-4/9
compressed wor< schedule program in osws?. Eligible
employees wisning co participate in the program TIUSC obtain
prior supervisory acprovai. This plan goes'into effect
August i", 1983 for a trial period of 6 Tiontns. Eliqible
employees ^isnir.a to participate in tne plan who are unable
co beam on that "date (foe example, because new car pool
arrangements are not completed) .nay obtain approval at a
later"date.
3ASIC ??OVrs:CN5 OF TH£ PLAN. The details of tne plan are
provided o»iow. Questions should be directed to your
Administrative Officer.
a_. Coverace. The compressed vocxweek plan applies to
permanent and teiiporary full-cime employees wno are not
eligible for administratively uncontrollaole overtime.
It does not apply to part-time and student employees.
q_._ workweek, "rfitn supervisory approval, a full-time
employee preselects a pay period work schedule
comprised of a 5-day work week and a 4-day work week
for a tocal of 80 hours. The schedule includes eiant
9-hour days and one 3-hour day and one day off per pay
oeriod.
-------
Exhibit n-3 (continued)
- 2 -
The following example illustrates how a regular Compressed
Week sight work:
1
CVS
DAY
OFF
*
9
9
9
9
9
9
1
9
i
i
i
i
t
S'JN y.CN
TUE5 WED THUSS FRI
SAT
The following example illustrates how a Compressed Wor'
-------
Exhibit n-3 (continued)
- 3 -
:. Core time. All full-time employees must be present fcr
duty on all regularly scheduled*work days during core
hours unless on approved leave, excused absence, or lunch
period. Core hours are 3:30 a.m. to 3:00 p.m., Monday
tnrcugn Friday.
The following example illustrates how Csre Time might work:
9 hours * 1/2 hour lunch
i I I
i FLEXIBLE BAND I GRE TIME I FLEXIBLE BAND
6:30 am 3:30 am 3:00 pm 6:00
9 hours * 1/2 hour lunch
d. Arrival and Departure Time. Offices will oe open five
days a ween, Monday through Friday. Employees on this
plan may schedule their work day, with supervisory
approval, according to their own preference, as early as
6:30 a.m. and may work until 6 p.m.
e. Lunch Time. Length is 30 minutes, with the lunch period
not counted in the number of work hours.
f. Days Off. Employees may choose their day off, subject
to management approval, Monday or Friday during the
biweekly pay period. This day must be scheduled in
advance. Managers have the authority to limit days
off for the entire office to certain specified weeks
in a pay period, either the first or the second.
Under extenuating circumstances and with Management
approval, a day-off, such as a Wednesday, can be selected.
g. Leave Days. Employees will be charged leave in accordance
with work hours scheduled (e.g., 9-hour workday, 9 hours'
leave; 8-hour workday, 8 hours' leave). Hours worked
and/or charged to leave, holidays, etc., must total 30
during the bi-weekly pay period.
-------
Exhibit n-3 (continued)
- 4 -
h. Holidays. When a holiday falls on one of the employee's
regularly scheduled workdays, the employee will be credited
with 8 hours holiday leave. (See second example on Page
2). This day off will be the employee's 3-hour day for the
pay period* and the employee will work eight 9-hour days.
When an employee has three consecutive nonworkdays
off (e.g., Friday, as compressed day off, Saturday and
Sunday), and a holiday falls on one of these nonworkdays,
the following rules shall apply in designating the workday
as the "in lieu of" holiday. When the holiday falls on the
employee's first or second nonworkday, the preceding workday
shall'be designated as the "in lieu of" holiday, and when
the holiday falls on the third nonworkday, the next workday
shall be designated as the "in lieu of" holiday.
i. Overtime. Overtime work under the compressed workweek
may still be ordered and approved. Overtime for
employees participating in the compressed work schedule
is defined as that work or duty time in excess of 9 hours
in a 9-hour day or 3 hours in an 8-hour day or more than
oO hours in a pay period, that is specifically ordered
and approved by management. Individuals subject to
unplanned overtime, (e.g., emergency spill), cannot
participate in the compressed workweek for specitied pa
periods).
i. Travel or Training. When an employee in a compressed
workweek schedule is required to travel, participate
in a training course, or serve at a location where the
hours of work are different than the employee's schedule,
the supervisor and/or manager will make individual
adjustments in the work hours on a case-by-case basis to
ensure that there are 80 hours of work included in each pay
period for employees.
3. ADMINISTRATION OF THE PLAN.
a. Procedures for Work Scheduling.
(1) Employees will submit a work schedule request
(attached) to their immediate supervisor
quarterly. This schedule will stay in effect
Cor a "minimum of 90-days unless changes are
approved by the employee's supervisor.
-------
x i LI - continue
- 5 -
(2) Tne immediate sucer/isor will apcrove or -i i
tne employee's request. Accroval cr ii^-acpr
will oe cased on considerations of -or* reeds,
employee cer f oria.nce, and emoloyee's cerscral needs.
The supervisor -.ill iiscuss any proole-'s on :-e
recuest witn tre e-.cloyee and «or< for a 5enecu le
satisfactory to ootn. Employees wr.o desire to
participate in :ne program snouid -ave t.~e oceort-nit/
to co so :nless t.nere :s a legitimate wor<-rela:ed
reason to preclude participation.
(3) Supervisors will provide eacn emplo/ee wit", a copy
of tne 3coro*ed wor< sc.nedjle recuest.
(4) Wf:ere .necessary, tne supervisor may c.nance an
employee's sc.necjle to 'standard1 S-.no'jr ra/s
a.nd/or a 40-nc-r wee< j-ring critical -or'<
ass igr.T^er.to rer-iri.no t"is ad^ustme": or to
correct wor< prscle^o resulting from tne
compressed sc.ned-le.
b. Nonpar t ic i pat i r.c i.mc lovees . Nonpar t ici pa: i.ng employees
-ill ToTk a st and a rd 3 - r. o j r work scnedule witn flexiole
starting and leaving time consistent wit.-, t.ne existing
flexitime program.
c. Ti~e ar.d Attendance. -S-pervisors are rescc.-.s: cle for
ensuring adecuate office coverage for t-eir ^rouo during
tne workwee<, furrsisning approved wor< sc.nedule recuescs
to tne timekeeper, and ensuring t.nat ace-rate records are
maintained concerning tne time and attendance of employees.
Employees are responsible for achering to tneir comoressea
wor< schedule as approved in advance in writing ay c.neir
supervisor.
CONDITION. The success of utilizing a compressed work
schedule requires mutual cooperation on the part of all
supervisor and employees. Under emergency conditions in
which the organizational efficiency of an office .night be
impaired, AA-OSWER may decide t.nat the affected office by
excluded.
EXPERIMENTAL PERIOD. This compressed workweek policy will
oe implemented for an experimental period ending January 23,
1989. A final evaluation of the success of tms program will
oe made during December 1983 to determine if it snouid be
extended beyond this expiration date.
Approved
Disapproved
Winston Porter
ssistant Administrator
-------
OVERTIME
1. Description
2. Procedure
3. Reference
Employees who work in excess of 8 hours per day
must get advance approval prior to working overtime.
Any work officially ordered or approved, in excess of an
8-hour day. constitutes overtime.
Employees required to work overtime must complete a
Request for and Authorization of Overtime Work. EPA
Form 2560-7, and have it approved by their supervisor
prior to working overtime. An example of a situation
where an employee should get prior approval for over-
time is a secretary needed to type a report requiring
him/her to work beyond the normal 8-hour day.
For further information, staff should see their desig-
nated Division Administrative Liaison (Appendix A) or
their supervisor. Staff should also review EPA Form
2560-7 (Exhibit II-4).
F. HOLIDAYS
1. Description
EPA observes all traditional national holidays. The
observed holidays include:
New Year's Day
Martin Luther King's Birthday
Presidents' Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans' Day
Thanksgiving Day
Christmas Day.
October 4. 1988
Page II-4
-------
Exhibit n-4
oEPA
unuea aiaies environmental rrotection Agency
Washington. DC 2O»6O
Request for and Authorization
of Overtime Work
/Sw revert* tor instructions and Privacy Act Sraremenrj
1 For Pey Period Ending
3 Document Control Number
2 Account Numoer
4 Estimated Cost
5 Check One
I I Oriainal Re
n «=
Authority for approving payment tor overtime, or the allowance ol compensatory lime m lieu of payment for overtime, is reserved only
to those officials stated m Agency delegations
Overtime must be authorized prior to us performance except in cases of emergency, and overtime actually worked under this authori-
zation musi be recorded on the employee s Time and Attendance (T&A) Card. EPA Form 2565- 1 -2 or -3
6 Justification or Reason
7 Employee s Name
1 1 Requested by
1 2 Approved by
8 Social Security Number
9
Grade
or
Rate
10 Authorized Overtime
Estimated r -__
Numoer j V^P. Dates
Of Hours ! TlfT1e
Title
Title
1
I
I
1
1
Date
Date
-------
2. Procedure
3. Reference
All non-essential EPA personnel need not report to
work on these holidays; employees are on "no work.
pay status." EPA offices are closed on all national
holidays; any employee working, may receive holiday
premium pay for authorized work performed on a
holiday or a day observed as a holiday.
Employees may contact their timekeepers or call
Customer Assistance.
G.
TIMEKEEPING/TIMESHEETS
1. Description
2. Procedure
2£
^^^
u
-
rw
T
-
FS
I/S
M
T\
V
.j 40
The payroll distribution timesheet completed by each
employee is used to charge employees' time to the
correct account number. In the Superfund program,
this record serves as the mechanism by which an
employee's time can be charged to a specific site for
cost recovery purposes.
Each employee is assigned a Fixed Account Number
(FAN), which is the accounting classification used for
normal work. In the case of OERR Headquarters'
employees, this is usually a non-site-specific Super-
fund account number. However, there may be in-
stances where Superfund site-specific work is per-
formed; in this case, the employee uses the site-spe-
cific charge number.
Every 2 weeks, the OERR Timekeepers usually one
or more within each Division collect timesheets from
employees and complete a timecard for each employee.
Then each timekeeper completes a T&A Batch Control
Form (Exhibit II-5) and submits it along with the
timesheets and timecards to the Division secretary.
October 4. 1988
Page II-5
-------
Exhibit II-5
DESIGNATED AGENT NUMBER
T&A Batch Control Form
Please complete the total number of hours for your Designated Agent in each
of the below categories:
Total Number of Hours
C3i.
Tyoe
Mrs.
Reg
N/D
O.T.
Hol.
Sun .
Haz.
C.T.
Nocked
Sick
Ann .
C.T.
Used
NPS
Other
Total number of cards
I certify to the best of my knowledge all signatures and balances on the
attached time and attendance cards are accurate.
Signature:
Date:
Pay Period:
Number of cards to follow:
Reason for delay:
-------
The Division secretary consolidates all T&A Batch
Control Forms received from the bookkeepers in the
Division. One form for the entire Division, along with
timesheets and timecards in social security number
order, is submitted to the Designated Agent (DA) who
is located in the Office of Program Management (OPM).
The DA compiles all T&A Batch Control Forms from all
the divisions and sends one form along with the
timesheets and timecards to Payroll. These are due in
Payroll at noon, on the Friday following payday, as re-
quested by the Payroll Office.
Employees are paid for a 40-hour work week unless
otherwise specified in their employment contract or
unless an employee has worked overtime.
General guidelines pertaining to the use of timesheets:
Superfund employees must complete daily
timesheets paying particular attention to ac-
counting for Superfund site-specific activity.
Site-specific activity must be charged to a site-
specific account number which then must be
verified. See Chapter XII for further Information
on Superfund-speciflc accounting procedures.
All employees who are not certified as 100 per-
cent dedicated to Superfund (those who do
RCRA or oil spills work), but who perform Super-
fund work during a given pay period, must fill
out daily timesheets accounting for all hours in
that pay period. This accounting must segregate
Superfund hours from non-Superfund (RCRA/oil
spills work). The Superfund time must be
charged to a site-specific account number.
where appropriate.
Exhibit II-6 is a copy of a Payroll Distribution
Timesheet which is used to charge an employee's time
to the correct account.
October 4. 1988
Page II-6
-------
Exhibit II-6
1 til
A EPA
I mployea Hunt
';
Account Numbai
1 S digit Accauni Numtwi
FiM«d Accauni Number
L
Opl«n«l Ailmli
Dvtciiplion of
Pioiicl Cuta
Nan Fucd Account Numtwi If AN) Subtotal* horn
Continuation Shnli
Nan FAN Total
Grand Tout AH Paid Houra
S
United States (nvnonnienial Pioiuciiun Ayencv
Washington DC 7O460
Pavroll Distribution Timesheet
aotifll Svcufiiy Ntimbri
M
rimafcaapa't s Tatophona Numbei
Timataapw Signaiiiia
1
w
In
f
S
' iicd Account Nunibei '«> Cei
liidNn
S
--
M
1
--
W
...
-
-
In
k
t
- -
.
--
Pi, Pri
mm
S
--
-
-
"9
Hit
-
O««flinia
Ihliilt
- -
nut OMm
lu
Summjii
tiaiarduut
Dull
- - -
....
|I*SHJII«IIIM| Ayi 111 Ni
Culiinuih
Niylil
Diltoirn
IKl
- -
/ certify thai the hours posted are accurate tor the work performed
Suparvisoi t Signatuia
E mploya* t Signal
ma
'SuiMl«y Hull
M...III
Coda
2 - Holiday
4 Sunday
I'V
1 I
1
EPA Form 260O 28 (1O B«|
-------
3. Reference
Timekeepers can provide further guidance on the use
of the timesheets.
H. PAY CHECKS
Description
Procedures
Employees are paid biweekly on the second Tuesday
after the end of the pay period. Designated Agents
distribute payroll statements on payday to the main
timekeeper, who may hold an employee's statement in
case of absence. Employees may have their paychecks
mailed directly to their residence or deposited directly
into a financial institution. No payroll checks are
distributed at the office.
To ensure proper handling of paychecks and time-
cards, complete Authorization for Mailing Pay Checks.
EPA Form 2560-4 (Exhibit II-7). and. if applicable, a
Request by Employee for Payment of Salaries or Wages
by Credit to Account at a Financial Organization.
Standard Form 1198 (SF-1198. Exhibit II-8). These
forms must be completed by the designated financial
organization and received by Customer Assistance
before the Agency can forward a check for credit to an
employee's account The request usually effects the
first pay period after receipt by Customer Assistance.
Standard Form 1198 is also required in order to have
allotments (savings, loan payments, etc.) drawn from a
paycheck.
3. Reference
Standard Form 1198 is available from Customer Assis-
tance {Room M3407). For further guidance, employees
may contact their timekeeper, Administrative Officer or
Designated Agent.
October 4. 1988
Page 11-7
-------
Exhibit n-7
AUTHORIZATION FOR MAILING PAY CHECKS
fPleaae reed reverse before completing this loan)
,,-ME OF EMPLOYEE
ORGANIZATION^!/** mailing *rm6o/J
SOCIAL SECURITY NO.
DESIGNATED AGENT NO.
TO: EPA Payroll Office: you are hereby authorized to do the following
[~~! CANCEL MY PREVIOUS AUTHORIZATION
r^ MAIL CHECKS TO ONE OP THE BELOW ENTRIES
! DESIGNATED AGENT f/nclwde no. iHown In upper right comer;
' ' MY RESIDENCE'S** *cMr*«* b*low)
1 ; SEND TIME CARDS TO DESIGNATED AGENT NUMBER SHOWN ABOVE (Nochange in check mailing instructions.)
MAILING ADDRESS OF EMPLOYEE rinciud* ZIP co<*»>
SIGNATURE OF EMPLOYEE
DATE
b. fk Form 286O-4 (Rev. 7-8ll PREVIOUS EDITION MAY BE USED UNTIL SUPPLY IS EXHAUSTED.
IMBTMUCTIOMa
EMPLOYEE'S OFFICE
Adviie employees entering on duty by appointment, transfer or realignment of check mailing options, and uiitt in the preparation
of this or other formi required to esubiuh hia/ner choice.
EMPLOYEE
Complete and agn this form to provide for
duty nation.
nuuting of pay checks to your readence or the Deagnated Agent at your official
NOTE: Send original agaed form to the payroU office.
NOTICE TO EMPLOYEE: Your choice for direct mailing wiB be automated effective for the pay period in which Urn form a
received in the payroll office and wifl continue until changed by you. unless a check is issued without a supporting tune and
attendance card, upon separation when it is sent to the Central Payroll Office for clearance.
PRIVACY ACT
GENERAL: Thta information is provided pursuant, to Public Law 93-579(Privacy Act at 1974) December 31. 1974for
individuals Authorizing the mail ma of any checks.
AUTHORITY: Public Law 93-579 31 U.S.C. Section 492. 31 CFR Part 209-210.
PURPOSE AND USE: Thia information will be used to mail individual pay check* to the authorised designeefban* or
home) of the employee.
EFFECTS OF NONDISCLOSURE: Provision of this) information in voluntary, however, failure to supply all of the in.
formation will result in the pay check not being mailed. The payroll ayatem is baaed on the individual's SSN.
INFORMATION REGARDING DISCLOSURE OF YOUR SSM: Disclosure by you of your Social Security Number wUl
only be uaed for the above purpose and is mandatory to attain the) service you request.
PA
(Mae. 7-*t| (t
-------
Exhibit H-8
INSTRUCTIONS
'I ComtM on* >omi «
ICI E'UUIH 4 10 CUI U1
1*1 Emgnwi * to c
i* la eonww W B « «
1196
l»e» 3-42)
of in*
3-9000
REQUEST BY EMPLOYEE FOR ALLOTMENT OF PAY FOR CREDIT
TO SAVINGS ACCOUNT WITH A FINANCIAL ORGANIZATION
(M Name o< Employee - 4i iiaint on poyrolti
12) Social Security Number
(31 Horn* Addr*u
(4) Agency t/*eludt aim Surra*. Ocum*. SraiK/l or otiltr diuytatio* of replaying ofan
T08E
COMPLETED
BY
EMPLOYEE
(A)
> crn 0w n« <
tattoo
K» MUne* la M
*« unana ov i
» cim to «» tcwMQi aeeoixn AcbonMrfo*
(51 Acton Reojue«ea on AUotment ("X" out and fill m amount!
L-J increase from S .
DC ».
C«neel<
toS
toS.
(6) Allotment To Be Sent To liamt of/immrial orfanaanom
(7) Sgratwe of employee
(8) Employ m Stvmga Account NO At
Fnwicul Onjvunon
(9) One SuOnMMd 10 Agency
(10) «. «*i
o» tn»
I tnl in. t
TO BE
COMPLETED
8Y
FINANCIAL
ORGANIZATION
(B)
IX rmuMCMtt. OMOMMATCN «H.k CXCK WHKXVf A (X TV« FOLLOWING PHQVISIONS IS APPLCMU
nrn» ia»n» « «om MB nn« M>«ne> BOM ««»<»
'HMUPe» ^0**«^* flf PMV * Goi*mw«W M00MM
m Ow MUia dBVttand iwmr inm m T» \m
i nil
(ii) Emptoyer tdennhcation No
(12)
(alSi
(blCrty
(13) Autnomed Sgnun
(O SUM
(14) no*
(d) 2p Code
(IS) Date
ATTENTION
EMPLOYEE
AND
FINANCIAL
ORGANIZATON
i » «M«y or man « « pnr » «
i *on io» Han* « wo * M nmiMa or « «
ITII r« iinianuia n»i ri IUJMI mi' ..,---- r..
p*w*or «er sTATCtesir s UK
PMWOUS COITION USA8U
-------
III. PERSONNEL-RELATED
PROCEDURES
-------
HI. PERSONNEL-RELATED PROCEDURES
OVERVIEW
The purpose of this chapter is to provide OERR per-
sonnel with a concise summary of policy and proce-
dures and references for personnel-related actions.
These actions include general personnel actions, per-
sonnel files, confidential interest statements, benefits.
leave, performance management reviews and apprais-
als, affirmative actions, disciplinary actions and termi-
nations, the Senior Executive Service (SES), and
awards.
A. PERSONNEL ACTIONS
1. Description
EPA Order 3100.2A requires initiating offices to file a
Request for Personnel Action. Standard Form 52
(SF-52. see Exhibit III-l). to request various types of
personnel actions'. The SF-52 is generally used and
processed for personnel actions to:
Establish a position or amend position descrip^
tions
Promote staff
Reassign/transfer staff (by receiving office)
Separate/transfer staff
Detail staff
Assign staff to temporary status
Extend staff status
Recruit staff.
This form may also be used to change staff names and
addresses.
October 4. 1988
Page III-l
-------
Exhibit III-l (under revision)
.JiS.U: Sr - REQUEST FOR PERSONNEL ACTION
Pert 1 Requesting Office Also complete Pan 11 items i and 20-34 as necessary
* ea *gmev UN
C Bram ««" <»««yr.d
v 0mw Acion fl«au«««d
3 "nooi«u E*araiw OM
O "npoiiu »» OM
9 fa xmvw imatnwan CM i«um> m r.^yionj wwnewi
E nmmna o* i&9>un«* '<»
i tu*cn <> fr u i
i 'tea on Mottmn «<*
Part IIFor Preparation of SF SO
1 SSM
2-t "
J-.OP.
4_.0» C
t<0» Omar
12 C«
i I-OS
MiCS J-«f'H
G-rr;
N04C
O
7T TOE I
J SCS
l-IlMPMB «-SCS
CONTlNwfO ON flCVCRM SM
Prvnew Eonon uueia
NSN.7S«041-iO»«ai«
-------
Exhibit II1-1 (continued.undcr revision)
P«n IIContinued
S OM
a vc« ma
a im
o an 0ayoromrr
i «u* yau and Ol any unampieymem eernperniion Denemi to «n«n rou
rMOTC .
n* m»i«eir r»m dr.
OO t IMS A - 496-520
-------
Procedure
Reference
Employees may obtain an SF-52 from the Administra-
tive Officer or the Administrative Liaison (see Appendix
A). Forms should be completed by the employee re-
questing an administrative action and returned to his/
her Administrative Liaison. For directions on complet-
ing an SF-52. refer to Exhibit IH-1. To ensure timely
response action on requests, plan ahead and submit
paperwork in advance of expected action. Depending
on the nature of the request/action, processing may
take from two weeks for a reassignment to a few
months for recruiting a new position.
For more information, contact the Administrative Liai-
son or Administrative Officer.
B. PERSONNEL FILES
1.
Description
Procedure
EPA 10
The EPA Office of Personnel maintains an official per-
sonnel file on every temporary, permanent, part-time.
and full-time employee. The file contains official infor-
mation on every employee, including the most current
Standard Form 171. Application for Federal Employ-
ment (SF-171. Exhibit III-2). appointment letter (if ap-
plicable), employment agreement, performance review
and appraisal, benefit profile, training documentation, a
record of disciplinary actions, and any other official
materials. Employees may update their personal quali-
fications statement in SF-171 with Standard Form 172.
Amendment to Personal Qualifications Statement.
These documents are available from EPA's Processing
and Records Unit (Room M3013).
Employees are entitled to review their personnel files.
To access one's personal folder, an employee must
present his/her EPA identification badge to the assis-
October4. 1988
Page III-2
-------
Exhibit III-2
Standard Form 171
Application for Federal Employment
Former/i Personal
Qualifications Statement)
ici the I ollowiny Inst rur I ions Carefully Before You Complete This Application
DO NOT SUBMIT A RESUME INSTEAD OF THIS APPLICA-
TION _
TVPE OR PRINT CLEARLY IN DARMNK If you need more space
for an ansuer continue n item 47 on page 4 or use a sheet of paper the
same size as this page On each sheet write vour name Social Security
Number and the announcement number or job title Attach all sheets
o this application at the top of page 3
I' vou do lot answer all questions fully and correctly you may delay
our review of tour application and lose job opportunities
Unless "-e ask for additional material .n me announcement or qualified-
:>on .nforrrsation do not attach any materials such as official position
vscr.pt,on^ performance evaluations 'fitters of recommendation cer
'icates of Taming publications etc Any matenals you attach u.hich
«.«? die not ask for mat. be removed from your application and will not
be returned to vou
We suggest that you keep a copy of this application for your use If
vou plan to make copies of your application we suggest you leave items
1. 2. 48 and 49 blank Complete these blank .terns each time vou
apply YOU MUST SIGN AND DATE. IN INK. EACH COPY YOU
SUBMIT.
If you are applying for a specific Federal civil service examina-
tion (whether or not a written test is required)
Read the announcement and other material provided Make sure
that your work experience and or education meet the qualifications
described
Make sure that you are allowed to apply at this time Civil service
examinations mav be closed to receipt of new applications for specific
types of jobs grade levels and' or geographic locations Follow any
directions on How to Apply"
If a written test is required follow the instructions on your admission
card (for example Bring a completed SF171 to the test')
If a wrmen test is not required mail this application to the address
in the announcement
Include all forms required by the announcement
If you are applying for a specific vacancy In a Federal agency:
Study the vacancy announcement to make sure that you meet the
qualifications for the job and are allowed to apply Some jobs are
limited to people who work for the Federal Government have worked
for the Federal Government in the past or have an application on
file with the Office of Personnel Management
Mail this application to the address in the vacancy announcement
Include all forms that are required by the announcement
If you change your address notify all offices that have your applica-
tion Always include your Social Security Number
Work Experience (Item 24)
Carefully complete each experience block you need to describe your
work experience .Unless you qualify based on education alone your
rating will depend on your description of previous Job*. Do
not leave out any lobs you held during the last ten yean.
Privacy Act Statement
The Office of Personnel Management is authorized to rate applicants for
Federal jobs under sections 1302 3301 and 3304 of title 5 of the U S Code
Section 1104 of title S allows the Office of Personnel Management to author-
ize other Federal agencies to rate applicants for Federal jobs We need the
information you put on this form and associated application forms to see how
well your education and work skills qualify you for a Federal iob We also need
information on matters such as citizenship and military service to see whether
you are affected by laws we must follow in deciding who may be employed
by the Federal Government
We must have your Social Security Number (SSN) (o keep your records
straight because other people may have the same name and binhdate The
SSN has been used to keep records since 1943 when Executive Order 9397
asked agencies to do so The Office of Personnel Management may also use
Under Description of Work, write a clear and brief but complete
description of your major duties and responsibilities for eacn job In-
clude any supervisory dunes special assignments and your accomp-
lishments in the job We may verify your description with your former
employers
If you had a major change of duties or responsibilities while vou Corked
for the same employer describe each major change as a separate job
Write in each experience block vour name at that time if it * c "er
em from the name you currentlv use Show '.our former narre -n
parentheses on the first line under Description of Work
Veteran Preference (Item 22)
DO NOT LEAVE 22 blank If vou do not claim veteran preference
place an X in box number 1 NO PREFERENCE
You cannot receive veteran preference if vou are retired or olan -o
retire at or above the rank of major or lieutenant comr'ancv unless
you have a service-connected disability isee 10-POINT PREFER
ENCE below)
Some Vietnam Era and disabled veterans quaiifv for spec a1 r. r r-j p-o
grams More information is available from any Fecerai Job ir'orr-at on
Center
5-POINT PREFERENCE If you claim 5-pomt preference vou r.asi
have
Received an honorable or general discharge la clemency discharge
does not meet the requirements of the Veteran Preference Ac'l and
Served on active duty anytime between December 7 1941 and
July 1. 1955. or
Served more than 180 consecutive days of active duty any part of
which was after January 31. 1955. and before October 15 1976 ido
not count active duty for training under the 6-month Resen e or
National Guard programs). or
Served in a military action for which you received or were cnfled to
receive a Campaign Badge or Expeditionary M'ocial Write the
names of your Campaign Badges and Expeditionary Medals in 47
If you claim 5-pomt preference place an "X" in box numoer 2 5-
POINT PREFERENCE"
10-POINT PREFERENCE. If you claim 10-pomt preference vou
must meet the requirements for one of the groups below. >s de
scnbed in the Standard Form 15 Application for 10-Pomt Veteran Pret
erence (SF 15) The SF 15 is available by mail from any Fecerai Joo
Information Center
Non-Compensably Disabled or Purple Heart Recipient
-Compensably Disabled (less than 30%)
-Compensably Disabled (30% or more)
Spouse Widow(er) or Mother of a deceased or disabled veteran
If you claim 10-pomt preference place an X' in the box that applies
to you (3 or 4 or 5 or 6) ATTACH A COMPLETED SF 15 TO
THIS APPLICATION. TOGETHER WITH THE PROOF REQUESTED
IN THE SF 15
your SSN to make requests for information about you from employers schools
banks, and others who know you but only as allowed by law or Presicential
directive The information we collect by using your SSN will be used for em
ployment purposes and also for studies and statistics that will not identify vou
Information we have about you may also be given to Federal State a"d
local agencies for checking on law violations or for other lawful purpose* A e
may send your name and address to State and local Government agenc-es
Congressional and other public offices and public international organizations
if they request names of people to consider for employment We may aiso
notify your school placement office if you are selected for a Federal job
Giving us your SSN or any of the other information is voluntary However
we cannot process your application which 's the first step ouarc je-vny a
job if you do not give us the information we request
DETACH THIS PAGE NOTE ADDITIONAL WORK EXPERIENCE BLOCKS ON BACK
-------
Exhibit ni-2 (continued)
Application for Federal EmploymentSF 171
Read the instructions before you complete this application Typo or print clearly in dark ink.
Form Approved
OMB No 1206-0012
GENERAL INFORMATION
f What kind ol iot> are you aopiymg 'or? Give nne ma announcement numoer nl myi
2 if lie announcement lists several iot> titles *nicn icos are you applying tor7
3 Social Security Number
mmmmm
5 Name iLsst first Mittaiei
14 Birth gate iMontn Day Yean
I T-
Street address or RFQ numoer include aoanmem -lamoei it inyt
City
State
ZIP Code
5 Other
names ever u;ed
Q Home Phone
*» Coa*
Se» (lor statistical usei
' Male ' Female
9 Worn Phone
«ru Con I Numo*'
J Q Were you ever employed as a civilian by me Federal Government? it "NO" go 10 11
It "YES" mark each type ot ioO you field with an "X"
'_! Temporary !_: Career Conditional ' Career
What is your highest grade classification series and too title''
_' Exceoted
Dates at highest grade FROM
TO
Do you nave any applications tor Federal employment on tile with me U S Office of
Personnel Management' if "NO" mark nere Z] and go to 12 if "YES" *"te Below
and continue in 47 the information tor each application la) (he name ol the office that
has your application (b) the title ol the rab (c) (he date ot your No'ice ot Results and
(d) your rating
00 NOT WWTC M THIS AMA
FOR USE OF EXAMINING OFFICE ONLY
Material
d Submitted
Z! Returned
Entered register
Notations
Form -eviewed
Form approved
Option
Grade
Earned
Rating
f-efe'eice
i »«n
0°1i30«ti
0' More
'OP'S itu
'im J0««
. ... Coif (k,
OW
iug
Bating
initials and Date
. tan
FOR USE OF APPOINTING OFFICER ONL Y
Preference has been vended tnrougn aroot mat >he seoan"on
was under honorable conditions and other proof *s 'nui'M
l_iS9siii Ii ic-innuo* Otom i C;-<:riu:t. >.: .
Signature and Title
Agency
Date
AVAILABILITY
12 when can you start
*orX>ieulenant
commander7
21 List tne dates branch and serial number for all active duty service
FROM TO BRANCH OF SERVICE SE'HU NUMBS"
22 flKt m "*" in me Ml1 next to V0"' Veteran Preference cam Marx omy one oo»
See tne instructions lor eligibility information
Q] NO PREFERENCE
|Y] S-POINT PREFERENCE-You must snow proof when you are hired
10-POINT PREFERENCE-H you clUm 10-polnt preference, you must complete
Standard Form 15. whlrt Is mihble it any Federtl Job Inlormition Center
AHACH THE COMPUTED SF 15 TO THIS APPLICATION. TOGETHER WITH THE
PROOF REQUESTED IN THE SF IS.
Y| Non-compensatty disabled or Purple Heart recipient
4* CompensaWy disabled (less wan 30%)
"5 Spouse, widow(er) 01 mother
T Comoensibry disaOted (30* or more)
One* a PC
Fom> v a*,
NSN 754O00435-7ISO
-------
Exhibit ffl-2 (continued)
WORK EXPERIENCE
nee wnfe NONE
23 May we ask your aresent employer about your character auaiiHwns
and *ork record'4 NO wHI not affect out vvnw ol you''*1*11*
WWW answer NO and we neen to contact/our present emoioyet oeiare
*e can offer you a 100 *t *i» contact /ou lust
YES I HO I
- . R'EAO WORK EXPERIENCE ON THE INSTRUCTION P«GE BEFORE YOU BEGIN
Descnoe your current 01 most 'ecent ioO m BIOCK A and *ork aacKwards describing
eacn IOD /ou new during (he past 10 yean
. vou -nav sum UD m 3~e aoc< *cr» iiai /ou UIP mpre thin 10 yean ago But n 47 Oo net ist uneToioyment mat was Tioie than 10 years ago
to 25 on page 3
INCLUDE VOLUNTEER WORK (non-OHO *ortl-lt tne wort 'Or j ian ;i i; AC-- it Irke
the tab you ire applying tar. complete ill cans oi me eioeneice vac* us; 35 /«. -.:
'or a oaymg 106 /ou may receive creoit for worn exoe'ience m'ri -»'igious :c. .
«eitare service ana oiner organizations
INCLUDE MILITARY SERViCE-You should comoieie ill aarts of me e»pe'ieice o-cc- tfst
as /ou .vouia (or a non-military |0b including ail supervisory e»genence Oesc-'Se eacn
maior cnange ot duties or responsibilities m a separate experience DIOCK
IF /OU NEED MORE EXPERIENCE BLOCKS OR MORE SPACE TO DESCRIBE A .08-
For mare blocks use me SF171-A or sneeis ol paper me same sue as mis sage >se w. 'o
include ill information we ask lor in A or 8 below) On itch sneet snow /our name Soc.ai
Security Number and me announcement number or ioD title
for mere space continue m 47 01 on a sheet ol paper as described above
IF YOU NEED TO UPDATE 1*00 MORE RECENT JOBS) use me SF 172 o- a sneet d aaoe'
as aesc'ibeo above
QName ina aooresi 31 »">oioyer s organization "iclude ZIP Cooe il knowni Dales employed give momti ano yean
Cf3m To
Eiaci ;meo> /our 100
Kino ol Business or organization 'iranulaciurmg account
ing social service etc i
Salary or earnings
Starting S
Ending S
»3ji .nmeciaie niaervisor
'lame *'«
" EifieMi enplcvnem -c . jr < w. . , >s
,"e da^e oi ,our 'aii yr i-.on
per
per
Code Teieonone Mumoer
5*-ies grace oi ranii ana
Average "umoer ol hours oer wee1)
Place ot emolovment
City
State
Numaer ana ioo 'Hies o' an, ?rroio;ees ,ou
su9ervise(dl
Voui reason toi «annnq 'o 'w
Oesc' ctior1 oi Mar* DescnSe
-------
Exhibit HI-2 (continued)
-ATTACH ANY ADDITIONAL FORMS AND SHEETS HERE-
Did you graduate from nign scnooP II you nave a G£0 nign scnool equivalency or will
graduate witnin the next nine months answer YES"
YEST
NO 1
~\ it NO" ;ive 'ne iignest grade /ou comoieied _
NAME AND LOCATION -c.ty safe aratlPcode- OF COLLEGE OR UNIVERSITY ff you exeect
to graduate Miirun nine montns give "ie month ara yeir you etoect to receive your degree
ii
2'
26 Write me name and location icily ana statei , jmercs^rjei
are applying lor i'0' namsie "Ke
it * ->"<; related to the kind ol |ODi you
ocavoiai i,ea ::rc?s or Dus.nessP
YES
NO .
30
CrilEc
GPAOUATE SUBJECTS ': ''C = =«: '3 "wt.:";
~i rr ~tr *ip ' r~ **P ' -
1
1
2 '
3i
i .' YES
! ' NO
; i re --
go c 32
\
--.r-C" -eauesrec :eo* ".'e .rb's^5p--ac i ~-= . :-
N-" -NO 'i^
=-iM%C
.C«''.E'ED
SUBJECTS'
NAME AND LOCA'ION OF SCnOOL
City state ana /'Peace /--o*ni
SPECIAL SKILLS, ACCOMPLISHMENTS AND AWARDS
32 t-ist your soeciai Qualifications sknls or accoTO'isnmeits *nat -nay neio you get a iob Some examoles are skills win macnmes most imoortant audlications ido not ;uor-j; :;yesi
ioeaiurg inn Mnrng e*oeience ttemoersnig ,n irotesaonai or scientific societies catena or inventions etc
33 How many tioitts oer
minute can you
>=£ i »«£ 3.c"s: C1.'
Agtnet* oaf Inl your
iki/li titton hiring you
34 L si |oB-related 'icenses or certiticaies mat you nave sucn as 'egisre'ea nurse lawyer radio ooerator driver s mot s etc
L.CENSE OR CERTIFICATE
stun eafof* Hiring you i\
35 B° /ou soea>l °r 'ead a 'anguage oir*er :nan Eigiisn /include sign languigep YES
Appllctrtu lor too* tfitl nquin t Itnyumg* otnmr lltmn Englltn mty of
givtn in intfrvitw com»ucf«O toltly in Html Itngmgo. NO
DATE OF LATEST LICENSE
OP CETIFICATE
STATE OR OTHER LICENSING AGE SO
II YES" 'isl eacn language ana aiace an X" m eacn column mat aooues ;o ,cu
ii "NO" go 10 38
LANGu'AGE(S)
[ CA'j SREPARE AND
1 GIVE LECTURES
CAN 5P5AK AND UNDERSTAND
A : 3i»ieu':,
CAN rRANSLATE ARTICLES
'"M Enginn '-am Ei;mn
CAN BEAD ARTI
'OS OWN ^S
T
35 LISI any nonors awards or 'eiiowships you have received For each give the year it was received
FULL NAME OF REFERENCE
11
21
31
PRESENT BUSINESS OR HOME ADDRESS
Humoer street city state andZIPcodei
TELEPHONE NUMBERlS)
/Include area codei
BUSINESS OR OCCUPATION
P.g.3
-------
Exhibit ffl-2 (continued)
BACKGROUND INFORMATION
"ace an T- n -ne rooe' ::'ufn 'or «acn :uesnon sew
38 Are V°u a atizen ot ine "nrtM 5lales'' l! N0 "'"« Te -I.
Important note about questions 39 through 44 .'<»* ::"S'ce' :a'e irs i-c :-.-=-rr.s r ?acn ;/ei| /ou ist --icst :jses ,au "an s-'i':e :r-s.ce'ec :'^-'a I
cos However ( /ou 'an :o -eii 'He "uin it an >o 'Si an eievant eve-its '.iis 'auure -nay :e jrounes 'or not ninng /ou (or tiring ,ou after you Begin *ork :r - &
yosecuon p8 USC X" J
39 Our-e -ne asi 10 years »e-e ,cu lired (ram my jab :' a-/ »jscr :>o ,ou quil itter Demg laid that you would be fired or :ic you 'envt :y mutual agreement Because ot
specific' jroo'ems* II YES .;e «7 ; *' ;e -o' eicn .OB u re -ate at .ne e-rsicver si -re aocro'imate Hate /OL err fe ion inn cl We reasonisi *ny /ou 'err
When answering questions 40 through 44 you may omit D traffic fines at S'OO 00 or ess 2) snv ,ioiation of aw committed ae'ore your '3;n airrrtday if finally decided .n
u.enne -.our :f seer i ..- "« '. : r, "-ic;c- .et JSde *".ce' re :Me'3i':u>p Ccr-sct'ons ict :r 51.>ar 5 ate 5* -Ji r, :orvc"C" *nose-eccrc *as
j«3ungeo
c«cera' :'
40 -an -ou ever :een :o,".,c'es :' :' 'o^e »: :: a;e-3. : any felony'
~ytscnmertt ut 'MO tears .*' eSS
4< uave ,ou ever seen :c". c'ec : j' G-'e'-eo :c.«;e'ai 'or i*, lirearms :r eiplosives
42 -u-rg 'ne as: 10 years -a.e .ou 'c"e''»o .:'.aterai ;een :onvic-ec seen .rronsoned :e»n or ;-coa'iCT ir seen on aaroie' Do not rci.ce vi&ano-s so'-ec .- 40 y 41
aaove f
43 Afe /ou now under charges ': any violation ol an'
44 Have you ever aeen convicted 3y a eourt-martial' it no nihtary sen/ice answer MO
I If YOU ANSWERED YES" TO 40. 41. 42. 43. or 44. GIVE DETAILS IN 47 =or eacn nation *r:e TB 'J 3m 21 charge 31 aiace -I cou.T jna Si x-'on -a-e" \
A* Oo any of your-eianves *ori<'or ,ne Umteo States Government o':ne united States Ar-ned trees' ine'uae ttner itother nusoano *;/e son aaurjnter water s-s:e' set
iunt iint cousin -.eanew iiece aine'-in-an Corner ma* son-.n.j* jaugntenn aw aromer m !» usiermiaw steolatner sieomootei stepson steoaaufnte' ,-!s:rr~e'
steosisier nail arotner ana tail sister
If "YES" use 47 to *nte 'or each ot tnese -eatives -neir a> tame 31 raationsruo ci aeoanment agency or irancn ot tne trmed Forces
45 Oo /ou receive or nave /ou ever aooneo lor -enrement Day aension or otfter say sased on -innary Federal civilian or Oistnct ol Columoia Government service'
ADDITIONAL SPACE FOR ANSWERS
47 Write the numoer to whicn eacn answer applies It you need mow span, use sneets of oaper the same see as this page On each sheet write your name Social Security Nurr.oer jrd
the' announcement number or iob Me Aitacn ail additional sheets at me top of page 3
SIGNATURE. CERTIFICATION. AND RELEASE OF INFORMATION
YOU MUST SIGN THIS APPLICATION. Read the following carefully before you sign
A false statement on any part of your application may be grounds for not hiring you. or for firing you after you begin work. Also, you may be punished
by fine or imprisonment (U S Code. Title 18. Section 1001)
I undentand that any information I give may be investigated as allowed oy law or Presidential order
I consent to .the release of information about my ability and fitness for Federal employment by employers, schools, law enforcement agencies
and other intJivitiuals ana organizations, to investigators, personnel staffing specialists, and other authorized employees of the Fecerai Gover-^e
I certify that, to the best of my knowledge and belief ail of my statements are true, correct, complete, and made in good faith
43 SIGNATURE (Sign each application m Hark ink)
49 DATE SIGNED (Month, aay year)
P.Q.4
out. o««imnniii miiiwt omo IMI-IOI iie/ui
-------
Exhibit ni-2 (continued)
Standard Form 1 71 -A Continuation Sheet for SF 171
Attach all SF 171-A's to your application ai the top of page 3
I Name rLail first MnutHi
1 JOD Title or Announcement Numoer You Are Applying For
3. Social Security Numoer
4. Daw Completed
1 ADDITIONAL WORK EXPERIENCE BLOCKS IF NEEDED
1 1 Name and adorns at employer s organization include ZIP Code it Htowm
Exact title at your iob
Kind at business or organization tmanutxtunny account
ing social service ere;
Taut immediate supervisor
Name
From To
Salary or earnings
Starting S per
Ending S per
Area Code Telephone Number
1 1
it Federal employment icmlian or military* list series grade or rank and
the date ol your last promotion
Place ol employment
City
Slate
NumDer and iob lilies ol any emgloyees you
supervised
Your reason tor leaving
Description of woik Describe you' specific duties responsioiiities and accomplishments m this toD it you oescnet more man one type ot work ilor example carcemry ana sa
or personnel ana huOgeli \nnte ine aoorotanut percentage ol lime you spent doing each
D
Name and address ot employer s organization imcluat ZIP Code it known;
Dates employed trjive month and yean
From To
Salary or earnings
Starting S per
Ending S per
Average number ot Hours per week
Place ot employment
City
State
Eiact title of your |0b
Youi immediate supervisor
Name
Area Code Telephone Number
Numoer and iob tines ol any employees you
supervised
I I
Kmd ot business or organization {mtnultcturmg. account-
ing social itnioa. etci
it Federal employment icmlan or miiiiaryi list series grade or rank and
the date ol your last promotion
Your reason lor leaving
Description at work Describe your specific dunes responsiDilities and accomplishments in this #0 II you descnot more titan oni type ol wor* Hot example carpentry and oamting
or personnel and oudgel) mntt the approximate percentage ol time you spent doing each
THE FEDERAL GOVEflNMENT « AN EQUAL OP«3BTUNIT>r EMPLOYER
PREVIOUS EDITION USABLE NSN 7540-00-935-7157
U 3QPO
FPMCMPM>»9
-------
3. Reference
tant in the Processing and Records Unit (Room
M3012). which is open between 9:00 a.m. and 2:00
p.m.
For more information regarding personnel files, con-
tact the Office of Personnel at FTS 382-3285.
C. CONFIDENTIAL INTEREST STATEMENTS
1. Description
2. Procedure
Confidential Interest Statements are applicable only to
certain EPA personnel. SES. Schedule C employees.
Presidential appointees and designated employees
ranking GS-13 through GS-15. are required to submit
an Executive Personal Disclosure Report. Standard
Form 278 (SF-278. Exhibit III-3). to report their finan-
cial status.
Designated employees, usually including GS-13 to
GS-15 employees, who participate in policymaking or
other matters that affect the financial interest of those
outside the Government, must submit a Confidential
Statement of Employee and Financial Interests. EPA
Form 3120-1 (Exhibit III-4). to the Deputy Ethics Offi-
cer every year. In addition, employees below GS-13
may be directed to file an annual statement if they are
contract officials, project officers, inspectors, auditors.
or OSC representatives.
Appropriate financial reporting is determined by em-
ployment status. For SES. Schedule C employees and
Presidential appointees, an SF-278 (Exhibit III-3) must
be submitted within 30 days after assuming a new
position, or by May 15 of that year, and again within
30 days after leaving a job. It must be submitted to
the designated EPA Ethics Official or the Deputy Gen-
eral Counsel. For other designated employees. EPA
Form 3120-1 (Exhibit III-4) is due within 30 days after
assuming a new position, or by July 31 of that year. If
an employee's financial holdings have changed since
October 4. 1988
Page III-3
-------
Exhibit III-3
Financial Disclosure Raport
innj SHIM IQutt Aff taping Sail
Reporling Individual'» Nam*
Poiition toi Which Filing
Location of PraMnt Offica
rouuonltl M.IJ (Mill) Ihi Flihtd
COMIMIMIII CXiiing mi PnK«tn|| I]
UunllM III Hot Snot m
. . ttmtH Enuwii NufliuiM
_\m Cwukdtlj ____
. .
1 I
Tiuiun«l>uA
' "!
Into ol Potili
Addwu IHumtu. SIMM. City. Suu and llf Code)
Till! ol Puiinunlil «nd D.icl.) H«ld
it (fncludi Ant Cajfl
Piaiidinlul Nominut
Sublet to
S«UM Contiimciion
N«n« al Cungifiiionil CmnnuKtr CuiikiiJiiHinNuiitiii«liun
llu Yuu Inlinil luClctll 1 Uu«lil.»l lli.cn>!.>.) Irulll
"]No
Cirtilictuon
I CEflirFY~lharin>Vlrnii I hui
di«ile on lhi» loini
UKH I 10 III! 1*11 Ol ITIf kllUnlttl|p
OlhM fUmw
illdt.iMdbV4ijar.CY>
Agiinty E ihic* Ollicial'i Opiiiiun
IlMlllll JlllMI ItilllrfHlLlttll llll>
iriHiil iliKhiMk IHJ iOrttiiuienli
^ v..»,n.j (Jll.i i^lt UliJOittoiul u>^ct it HltairJ uw l/»
I. .to .i/ 1/1.1 i/lral*
I i»iiririn.>Miil
>.... /Mv O.r
(tt, Ymf,l
Reporting Periods
Incumbanu Comptoie &.h»nJul«s A B C andPirtlolD \t\u
lapuiimg p»n(x] !» iriu piuLadiruj calunddi yaai axcapl lot Pail
II ol &<.r>t>aui<> C and PJH I of SthmJuU) O whow you muki alio
incluila any pObdion^ httUlGJ agruumanK or aiidfujumanli iDodu
lioin Ihu Duyinniny ul Itie lihng y««i unti Ihu dald you Wa
Tarmmilion f Uat* Compl«l« Scnadules A B. C and Pan I
ol [> Th« ivpaibng (jenod Myuii al lha and o< lha puuod cov
aiud by )uui |jfuwioii» lihmj diH) otKJi dl Iho ddlu of larmmdhon
Namlneai. New Enuanla and Candldataa lor Praildanl and
V*cd Praildenl Cuniiiuia SclitKlulub A. C diulD (
do nut die Pan II ul bcdeUuto 0 )
Ion iBt piuuiding Cdlontlai yuai
tliu cuiiunl Cdlulllldl yajj up ItJ inn JJlo ul liliny Vdluu
d»*ul» m Bl OCK B dl ol any ddlu you cnuuso Ifidl is *illuri
31 lldtk Ul Hid tlJlt) Ul l
Scrwdula C Part I (I ul>iliti«i| The fefunnmj fiunuJ u thu
plei eduiij C jloiultii yiidi dn>) Hid Cufltml Cdleiuldi |raai up 10
driy Oilo yun i tuOini indl (i will nn 3 1 ildyi ul Ilio ildle Cil tiling
SclteduleC PdrtMtAgmuiiiBntidiul Aiirfiicjuiniinli) Sliu*
any dijiui. nu-iiis ui difdiiyaiiibiiii db al Hie djia ol hlmg
Schedule D I lie ii-pniliiuj |>cnoil ib Hid preCeUnig INTO
(.dkiiulji yudi> diul Ihu Ckiiranl Cdlomldi yoai u|j lo Ilia JdlS
ul Muiy
-------
Exhibit III 3 (conlinued)
bft *! P«I»IVIM M»1»«an .III
Hepwling Individual i N«inr
Assets and Income
P«yi S^tMluU
NumtMi A
All Fdeii: In BLOCK A lepoil la) the
identity ol each ettel held) lui the piuiluc
lion of income at the cloM ol the leuoiiing
ueiiod which had a Ian maikei valui »
ceedmu $1000 and (b) any oihei auet
01 tource ol income which geneiaud out I
1100 in income duiing trie lepuitmg period
Tint iiieludci but » not limited to em
ployert. tlockt. bund* 1a> thelleii. bank
KCOunlt. leal properly, mutual lundt
peniiom. IRA attclt. attelt ol cciiam
num. commodmet tuluiet peitonal buti
nettet and peimerilup intciem Cidudc
your peitonal rrtidencc unlett you lent n
out See miliuciioiii lor rulei on IwiiK
iccounit and comiileh holdmyt
BLOCK A
Atiets ft Income Sources
Identify eaU» MWI and incumg tuuio
ul yuuit youi ipouw(S) and yuui
depciulenl child IOCI
NONEQ
b
OL
1
-
3 "
4
b
b
H
1
III
(4W 1 * Y * Common
C*> [ Dun Jbnn &~ Smith HomnlQ.n USA
-
All Fileii In BlOCK B lepuil
Iho ««lue of «.!> atial litlcil in
BlOCK A which had a Im mu
kei nalue c»diiiv SIOOO at the
dote ol Ifn lepui ling pel iod
BLOCK B
Valuation ol Aueti
l«IB*UIV «t V*I-U 1 M 1
« .
ii
I!
§§
.e>
s§
MM
H
||
*
li
if
ss
§1
§s
«
i!
s
I
f
i
1 : i
All Filers. In BLOCK C lapail Ihn lypa and arnuunl ol incomu aii.audmg SIOO or niora inumbenu end T.imm.iion
loceivedliom Irw as&oli and oinai iOuicuk olincomu likludm BLOCK A Youinuulm film only In bLOCK I) Im
port the Klual amount ol any incoma not ol a lypa siwoliCdiiy nulea tMiuw You neao Jlly Mll p,UM(,,y nock, i,uiidi
not raponihaacludl amount olyouikpouka'saarruidincaniit unly llm J.CKJICB in BLOCK cunmiuoum lutuioi end uihn
A You may noi cnuCk ' quablwd Must unloss you hava a Mind lioM xilncri has tioun I«.UIIIMI Jitied in BLOCK A
specifically approved by IhuOlliCB ol Guvurnmanl ElliiCi II you youi ipuuio 01 ddpun did you
dant child aia inalMHiuloaiy Ola liu»l which nuonu ul you cmalod dntl has no know! uuiinne lell ui tiKinjo in>
adga ol lint a»s«ls talei lo Iho m»liucliun» lo MU il il qujliliui. a» an u»Lupiud liu!>l " mm dm my iho npuiiuig penuil
II nona (01 loia Hun |tOl| iktliuikud uihlui Culotjuiyul Aiihimil <>lliit.ijiiiu noulhai lui l»i. HKI «*<.«->lk fluOO'
efiliuts nueO be nuda in UL OCK C lui HMI Hum
BLOCK
C
T
Intoiiie
l,|_ ul ll^u.1.. l«l
!
5
;
I
\
JJ
o
_
I/
-
h
J'
t III t 4
S-i-i*.. --
'^"» ': "*
»
So
?£*
oi
t*
-
"
1
.
(
1
i ' '
1 ' 1
A
5^
M
s!
*.
.M.I.
oS
00
^S
«
.
. 1
L
V !*
||
"
I
1
if
M
* I....I
.
lll.l, .1
IJIIUI
!*""'"J
_
wiuoo
1
ttltf
llnly > L.lll|*t«l»
V fail il fa>il 1 Itti
llnakai !
lui lull
114 Nl-
-
1
1
I
1
'
1
1
1
1
-------
Exhibit II1-3 (continued)
1 Reputing Indimdud I N«iu
Parti
Transactions
Incumbents and Termination Filer* only: Report any pur actions thai resulted in a loss Do not report a transaction
chase, sale or exchange by you. your spouse or dependent involving property used solely as your personal residence
child during the reporting period ol any real property, slocks. or a transaction between you. your spouse or your depen
bonds, commodities Mures, and other securities when the dent child r -i
amount ol the transaction exceeded St. 000 Include nans- NONE LJ
s
01
oc
1
*
I
4
6
S.wn
IdMUtoMlM al Aawu
X VZ Common
...
T
1
i
i
!*
1
NumbM
&CftlMtult>
B
UCIHUllXI
(Ha Off til
1 1
m
A
§1
ii
meun
is
*
alii
1!
H
Mil
Ml
i§
!i
i
Part II
Gilts, Ralmbureamants and Trayal Expensaa
Incumbents and Termination Filers only
Report the source, a bnel fldacnption ana me value 01 til
in kind gifts ol transportation, lodging, load or entertainment
received Irom one source totaling |2M or mote uniuas
received as personal hospitality al the donor's personal or
lamily residence. (2) other gifts leceived Irom one source
loiahni) StOO or more in value and 43) cash IIMIHIUII^ nis
Ol >.'-'! i iinii.il lixiliiinii &UUILI. t » imJi. ijill . .uld
reimburstamunis received by your spouse mat »«ie given to
tally indupttrvjunt ul than ruutioiisriip to you Exclude trans
portdiion lodging load and reiinbuisemums Irom the U S
Government For (l)n«l «,
Vilu.
two
»I2S
Nil I Atu M Rack CutlKUHt NV NY
Hill VIIIIIb tnillOM USAOlt
-------
Exhibit III-3 (continued)
Hr»'Uiling Individual*)
p.*.
Mumtxi
Schululi
O
Parti
Positions Hald Outside U.S. Government
All Film: Report uty pouiioru held during the ipplicible
icpornng period Poiinoni include but we not limned lo
lluiit ol *n olhcer. director. Iruitee. general periner. pro
pride*. (iprMiniiiira. mitfoytt 01 conuiliaiil ol iny cur
porilion, (irm. pMln«rihip. or oirut fautirwn iniupnu
or any nonprofit oigtmitlion ol iJucatiiMul inililuliiMi
ltllUIII Mtllh ICllyllHIl HM.I4I ll«lt
nlitivl u« IhoM hulcly ul «n huuur^iy iulul«
NOrMf
< -- 1
Lj
OitMHUtion (N«nu »< *4*t»l
INH'I Aim ol Rack CaUcldii NV My
t .wiwrn J-^ jon
6 >
>/!>
/I
ll<»
Compensation In Excess 01 $5000
Paid by One Source
Nominee* aiul New Enlranlt only. Report sources ol such
compensation raceivod by you o» youi buanioii dlliii.ii.un i.ii uinei l«i»m s> i mi f mu or
any nonprotu orgdnnaiiun orniii you dimciiy proviJud ititi
servicos ganoi*lmg d lu« 01 payment ol more Irian fb 000
You nadil nut rufxirl IIIB 0 S Governmani __ ii
as d SOUILO
NONE
Coiuo
OOB Jon» 1 Snuin Honwluon USA _
M«iio"unMail7lti"«>r~O JOM» Tsmiih) HomaluMi USA
Ml OncfiplMin of Dunn
1«W«I Mi.lLM
I aflal Miblh«« HI fcOflnMIMIII Milh u«ll.w«ity LUfllll*
Mil VII)llt> I 111111*1 IISAUlE
-------
Exhibit III-4
oEPA
Confidential Statement of Employment
and Financial Interests
if or use Ay regular and special federal emoloveesl
NOTE Read
ravers* Before
completing form
H»m«{Lut first Mittala initial]
Taiepnon* Numoer
Date of Appointment to
Present Position
Position Tide and Organisation
For Special Government Employee* Only
Period of Appointment
(from Tol
Estimated No of Days Service To
Be Performed
PART I ^ Employment
List the names of all corporations, companies, firms or other
business enter puses, partnerships, nonprofit organizations.
educational, governmental, or other institutions. (a| with
which you are associated as an employee, officer, owner.
director, trustee, partner, advisor or consultant with or without
compensation, ibl m which you have any continuing financial
interest through a pension or retirement plan, shared income.
or other arrangement as a result of current or prior employ-
ment or business or professional association, (c) m which you
and Financial Intereett
have any financial interest through ownership of stock, stock
options, bonds, securities, or other arrangements, including
trusts, or (d) which provide financial support-either to you or to
any organnation with which you are connected for research
projects, technical analysis, or other personal services to oe
performed by you wholly or in part OMIT INTERESTS
LISTED IN THE SECOND PARAGRAPH OF THE INSTRUC-
TIONS. IF NONE. WRITE NONE, if mere is not enougn room
on the form, attach a separate schedule
Name and Kind of Organization
lUtt fitrt I aesigrtilion* **fi«ff
00/iCJO/eV
AddreM
Position m Organisation
fUstPtnlltl
designations il tpc/icao/e;
Nature of Financial interest
eq Stocks Prior income
l(Js» Pan I ibl. lei »nd /Ol
tltsignations i
PART II - Creditors
List the names of your creditors other than mortgagees of
real property property which you occupy solely as a per-
sonal residence or those to whom you are indebted for
ordinary household or living expenses sucn as household
furnishings, automobiles, educational, vacation or similar
expenses IF NONE. WRITE NONE.
Name and Address of Creditor
Character ot indeotedness e g Personal Loan Note Mortgage
PART III intefem in Real Property
List your interests m real property or rights m lands, other than property which you occupy solely as a personal residence
Nature of interest. g. Ownership. Mortgage. Lien.
Investment Trust
Type o» Property, e g. Residence.
Hotel. Apartment. Undeveloped Land
Address
(II rural, give county and Slaiei
PART IV Employee Certification and Agency Review
I CERTIFY thai the statements I have made on this form and all EPA regulations at 40 CFH Pan 3 and that to the best of my
attached schedules are true, complete and correct to the best knowledge and belief there are no conflicts between my EPA
of my knowledge and belief I also CERTIFY that I have read duties and my financial or employment interests.
Employee Signature
Date
The information contained m this statement discloses no conflict of interest under applicable laws and regulations
Reviewing Official Signature
Date
Reviewing Official's Comments
EPA form 3120-1 (Rev. 5-84| Previous edition is obsolete.
-------
Exhibit ni-4 (continued)
PRIVACY ACT NOTICE
GENERAL: Public Law 93-579 (Privacy Act of 1974, Dec. 31. I974) requires that the
following information be furnished to individuals filing Confidential Statements of
Employment and Financial Interests.
AUTHORITY: Title^O. Code of Federal Regulations. Chapter I. Part 3. Employee Respon-
sibilities and Conduct
PURPOSES AND USES: This information is used to determine whether there is a
conflict between your financial or employment interests and the performance of your
Government duties. Where actual, potential, or apparent conflict exists, remedial action
may be necessary; for example, recusal from participation in certain matters, waiver
under 18 U.S.C. §208(b). divestiture, reassignment, or creation of a blind trust.
EFFECTS OF NONDISCLOSURE: Failure to furnish any or all of the information may be
grounds for nonemployment or dismissal or other disciplinary action. In addition, false
statements may constitute a violation of 18 U.S.C. §1001.
INSTRUCTIONS
This information is required under Sections 206 and 402 of Executive Order 11222.
Office of Personnel Management regulations at 5 C.F.R. Part 735. Subpart O. and EPA
regulations at 40 C.F.R. §3.302(b). This information is confidential and may not be
disclosed except as provided in Appendix A to 40 C.F.R. Part 3. Subpart C.
EPA regulations at 4O C.F.R. §3.302(b) list positions whose incumbents are required to file
and establish criteria under which the Designated Agency Ethics Official or Deputy Ethics
Officials may require other employees to file. Such a requirement to file must be in writing
and is subject to the EPA grievance system.
The following information need not be reported:
0 positions held in any religious, social, fraternal, or political entity and positions solely
of an honorary nature;
0 information relating to life insurance, variable annuity, or guaranteed investment
contracts issued by insurance companies;
0 deposits in banks, savings and loan associations, credit unions, and similar financial
institutions;
0 bonds or other securities issued by the U.S. Government or its agencies;
0 interests in an approved "blind trust" or "excepted trust" {see 5 CFR 734.402 and
734.403 for definitions).
Interests and employment of spouses and minor children must be reported, together with
interests and employment of other blood relatives living in the employee's household. In
addition, interests in underground or surface mining operations of in-laws residing in an
employee's household must be reported if such interests fit the definition of "indirect"
financial interests in 30 C.F.R. §706.3. However, interests of a spouse living separate and
apart from the employee with the intention of terminating the marriage need not be
reported.
Reports are due: (1} within 30 days after assuming a position for which filing is required; (2)
by July 31 of each year; and (3) where the employee's interests have changed since the
last report, a supplementalreport listing the changes is due by November 30 and March 31
of each year.
EPA tam 312O-1 |Rw. 8-«4)
-------
3.. Reference
his/her last Confidential Interest Statement, the em-
ployee must submit an updated statement in March or
November of that year.
For further information refer to Guidance on Ethics
and Conflicts of Interest (February 19. 1984) and EPA
Ethics Advisory (Classification No. 85-16. November
15. 1985).
D. BENEFITS
1.
Description
Procedure
EPA provides a complete benefits package to all per-
manent employees. In many cases the benefits pack-
age provides a variety of benefit options. EPA benefits
include:
Individual or Group insurance coverage
Medical insurance
Dental insurance
Retirement
Federal Employment Retirement System
(FERS)
Civil Service Retirement System (CSRS)
Workmen Compensation
Personal Counseling
Training
Financial Planning.
The package also includes a thrift savings plan.
All EPA employees automatically receive benefits once
their forms have been processed. Benefits usually go
into effect the pay period following the submission of
October 4. 1988
Page III-4
-------
3. Reference
the form. EPA's employee orientation package pro-
vides details on all benefits and options. Employees
should review the orientation package thoroughly
during their orientation before completing and submit-
ting appropriate forms. Forms should be submitted
according to instructions provided at orientation.
EPA holds an open season providing employees with
an annual opportunity to enroll in. or change their
health insurance coverage. This open season is held
the last quarter of each year: employees are notified of
the specific dates, which occur in November or early
December.
For more information regarding employee benefits.
contact the Benefits Office. OHRM. at FTS 382-3276.
Appropriate brochures, pamphlets, or publications of
specific benefits may be obtained in the Benefits Office
(Room M3906).
E. LEAVE POLICIES
EPA has established standard guidance and proce-
dures for leave policies. The following section identi-
fies all of the leave categories and summarizes policy
and procedures on the commonly used leave.
1. Description
The following list identifies categories of leave:
Annual leave
Sick leave
Excused absence
Absence without pay
Absence for parenting reasons
Military leave
Court leave
Home leave.
The U.S. Government also allows funeral leave.
October 4. 1988
Page III-5
-------
2. Procedure
When possible, the employee applying for leave should
complete in advance a Request for Leave. Standard
Form 71 (SF-71. Exhibit III-5). There are limitations
and additional circumstances that pertain to leave
policy. General procedures for Annual Leave. Sick
Leave and Advanced Sick Leave are outlined: however.
for details on other categories of leave refer to EPA
Leave Manual (Classification No. 31658. January 15.
1987).
Annual Leave
Annual leave may be taken when an employee accrues
the appropriate numbers of hours needed for the de-
sired period of leave. [The maximum hours of annual
leave that may be taken in advance are hours normally
accrued during the balance of the calendar year. Up
to a maximum of 240 hours of accumulated annual
leave may be carried over into the next year.J If an
employee has over 240 hours of annual leave, the
balance must be used by the close of the leave year or
the balance will be forfeited. Leave in excess of 240
hours is called "use or lose." If leave is scheduled near
the end of the leave year and the scheduled leave is
cancelled by the employee's supervisor because of
work demands and the leave cannot be rescheduled
during that leave year, those leave hours may be car-
ried over into the new leave year. The employee must
apply for restoration of leave to avoid forfeiture. An-
nual leave is accrued according to the following sched-
ule during each 80-hour pay period:
Years working Annual Leave
in Federal Government Hours
1-3 4
3-15 6
15+ 8
Sick Leave
v/*
Sick leave may be taken by an employee for: (1) ill-
ness, injury, and confinement: (2) medical or dental
October 4. 1988
Page III-6
-------
Exhibit III-5
APPUCATTOM FOt LEAVE
IMSnUCnONfc Pleooo complete Itcnu 1-i after reeding tho PnvveT Act
<»wu or typrLatt. Fmt. M 1 1
1.0.
S. IhorobvroojMMtrf/ «nor» (Aon on* one u eA«e*«t apiowt u« /ton S.
nJZmork*/'
*anoot !»». lAmutai liauf rtqtttitfd may not «xmd lA« omoiMt
OMOiiopf* /or uor during t/u liao* .war y
Si*
udf of farm.1
Othor. (Sptttfrt
4-0
TO.
Hour
AJW.
ft*.
Day
PM.
Total
7
OFFICIAL ACTION ON ArTUCATIOM
LJ
Inuf. iiuliai* acfiaH (a f»ttf»fduif.i
clunfff '
NSM 7140-OO-7J»-i067
PtMMo^teeAtAi
5r* 7/.
PtIVACY ACT STATEMENT
Section 631 1 of Tine 5 to th« U.S. Code authorize* collection of this information. The primary use of this information
is by management and your payroll office to approve and record your use of leave. Additional disclosures of the
information may be: To the Department of Labor when proceaaing a claim for compensation regarding a job
connected injury or illness; to a State unemployment compensation office regarding a claim; to Federal Life
Insurance or Health Benefits carriers regarding a claim; to a Federal. State, or local law enforcement agency when
your agency becomes aware of a violation or possible violation of civil or criminal law: to s Federal agency when
conducting an investigation on you for employment or security reasons; to the Office of Personnel Management or
your donor or pracciiioiMr complvt* ih* Certification wnion
disciplinary action, including dumt«»«l
a»ta> P*U)flcMion of information >n (hi* portion of 'K* form m*v b* grounm for
TT
B
aOM-nio-J^ Intwy.
rttanmiuy ond Co.
i lo can far o ** o» my lar»ih, with a
. 'Cic» name ami rrlatimutiip of faint I* mrmbrr and namr nf
1 I will bo vndonjoinq modlcal. 4ontal. or opHcal Hno.rioii or
a
4. I WM
ttmmttaitcn aftxpaum i
10me »t tiattur and
a
CERTIFICATION OF PHYSICIAN Ot PtACTITlONgR
Cora 'Itdieatr .VftmrA. Oat Ytan
mod* r»oortin« to work iiudviMbl*
S^n-,^«^. r^,
oye* s condition during this period
General Accounting Office when the information is required for evaluation of leave administration: and to the
General Services Administration in connection with its responsibilities for records management.
Where the employee identification number is your Social Security Number, collection of this information is
authorized by Executive Order 9397. Furnishing the information on this form, including your Social Security
Number, is voluntary, but failure to do so may result in disapproval of this request.
If your agency uses the information furnished on this form for purposes other than these indicated above, it may
provide you with an additional statement reflecting those purposes.
*U.S.O.PO_ IOV- U1-U7/MU4
-------
-------
3. Reference
employee whose disability retirement has been ap-
proved by the Office of Personnel Management; this
employee may request and use all sick leave to his/her
credit prior to separation.
Advanced Sick Leave
For an employee whose serious disability or ailment
warrants sick leave, a supervisor may grant advanced
sick leave without regard to any annual leave.
For more information on leave policy, refer to the EPA
Leave Manual (Classification No. 31658. January 15,
1987). which may be obtained from the Administrative
Liaison or Administrative Officer. The EPA Leave Man-
ual is based on Executive Order 9397. which provides
further details on leave policy.
F. PERFORMANCE MANAGEMENT REVIEWS AND APPRAISALS
1. Description
The Civil Service Reform Act requires that all Federal
agencies establish an employee performance appraisal
system. EPA's current system enables supervisors to
give employees written feedback about their accom-
plishments, specific job tasks, and critical job
elements. Performance standards serve as the basis
for appraisals under this system.
EPA has developed the Performance Management
System (PMS) to meet the new Federal requirements
and to improve Agency management. All EPA employ-
ees are appraised under the PMS, including those in
the Merit Pay System (GS-13 through GS-15 supervi-
sors and management officials) and those in the Senior
Executive Service (SES).
All employees are required to develop their own Per-
formance Agreements in conjunction with their super-
visors. When an employee's responsibilities change,
the supervisor or the employee should recommend
October 4. 1988
Page III-8
-------
changes in the Performance Agreement during the
performance period. All changes to the Performance
Agreement should be made in ink and initialed by both
parties. Changes become effective when approved by
the second level supervisor. If major disagreements
arise during the development of the agreement, the de-
cisions of the supervisor prevail.
2. Procedure
Performance Agreements
As of October 1981. each EPA employee is required to
develop Performance Agreements for his/her current
position. An employee changing jobs within the
Agency will need to either develop a new Performance
Agreement for his/her new position or modify appro-
priately the outdated Performance Agreement. For
new hires, a training session and instruction manual
are provided to assist in their development of Perform-
ance Agreements.
An employee entering a new position may review the
incumbent's Performance Agreement if possible, prior
to developing his/her own Performance Agreement for
the position. For further explanation of how to write a
Performance Agreement refer to Exhibit III-6 (EPA
Form 3115-24).
Performance Progress Reviews and the Annual
Performance Appraisal
A very important part of the Performance Management
System is the annual Performance Evaluation that oc-
curs in October. The process begins in September.
when employees are asked to provide a self assess-
ment of their accomplishments during the year in
relation to their performance agreement. The supervi-
sor and higher level management consider the self
assessment and other performance-related information
and arrive at an annual performance rating for each
employee. Supervisors communicate the rating during
the appraisal interview in October. The annual rating
supports many important personnel decisions, e.g..
awards, career promotions, and merit or within grade
increases.
October 4. 1988
Page III-9
-------
Exhibr ItI-6
Performance Agreement, Appraisal, and Certification
Instructions: Use SecMons A. B. C and D of this form for all performance agreements beginning
October 1. 1987. You need not retype all easting performance standards in the new format. Section E.
Instead, you can continue to use the existing format for standards that will remain the same. Use the
new format. Section E. when new standards are developed or significant changes are made in existing
standards.
This form is available in automated format. Contact your Servicing Personnel Office for more informa-
tion.
Do Not Remove This Cover Sheet Until the Entire Form Is Placed in the Employee
Performance File in the Servicing Personnel Office.
Security Provisions: Personal information entered on this form, such as performance high-
lights, ranngs on individual performance standards, and the overall performance appraisal, is
protected by the Privacy Act. Protected records maintained in office files, on floppy disks, or
in any other manner, must be secured in accordance with the safeguards specified for perfor-
mance records (See 49 FR 36930).
EPA Form 3115-24 (Rev. 8-87) Previous editions are obsolete.
-------
Exhibit III-6 (continued)
&EPA
uo environmental rroiection Agency
Washington DC 20460
Performance Agreement
Appraisal and Certification
(Uasl first Ml)
Tile. Pay Plan. Senes. Grace Step
Organization (AA Otc Oiv. 3r)
Performance Penod
IFrom
I To
Privacy Act Statement
Authority The information on this form u collected under the Authority ol the Civil Service Reform Act ol 1978 5 U S C Sec 1101 et seq
and Executive Order 12107 Collection ol your Social Security Number is authorized By Executive Order 9397
Eftccis ol Not Providing the Information fleauested- Your disclosure ol the information is voluntary but your failure to do so means thai
management will provide the information without input from you
Purposes and Routine Uses This information is used to define the critical job elements, performance standards and measures directly
related lo your job it will be used lo document /our midyear review and final performance appraisal The information may also be used in
connection with selection for and publicizing ol cam and honor awards oiner personnel actions pased on oerlormance sucn as
reduction-m-force actions training decisions the hinng or retention ol an individual or issuance ol other benefits relevant judicial or
administrative proceedings or law enforcement purposes personnel research or survey purposes, and negotiated grievance procedures
Disclosures may also be made to (he MSP9 EECC and other Federal agencies for purposes authorized by iaw 10 a Congressional otlice
at your request, and to officials ol labor organizations «nen relevant and necessary to their duties ol exclusive representation of Federal
employees This is a summary of the routine uses lor these records For a lull description ol the routine uses see 49 Ffl 36953 1)934)
Confidentiality Certifications critical job elements, performance standards performance measures and similar position specific information
may be made available under the Freedom of Information Act Performance hinniignts ratings on standards the rating of record personnel
decisions and other personal information are protected by the Privacy Act This information Mill be available only to /our immediate and
higher level supervisors and lo other Agency officials in me exercise ol their official duties lor a routine use as set lonh in this statement or
as otherwise authorized by the Pnvacy Act
Security Provisions
Personal information entered on this (arm such as performance hignlignts. ratings on individual performance standards and the overall
performance appraisal, is protected by the Privacy Act Protected records maintained m office files on tloppy disks or m any other manner
must be secured in accoreance wiih the safeguards specified for performance records (See 49 FR 36930)
S act! an A.
Performance Agreement and Midyear Review Certifications
Sinn and date the appropriate block below to certify completion ol me events
I Discussion and/or
approval ol the
performance agreement
Employee
I
Signature
Data
Supervisor
Signature
Date
Approving Official
Signature
Date
II Midyear performance
review and career
development
discussion
Sgnature
Sgnature
Date
Date
Section
Qvarall Partormanea Appraisal and Cartifieation
I. Supervisor | have aporatsed this employee's performance and prepared a recommended rating.
Name and Title (type or pnnt)
Signature
Date
it. Reviewing Official
-------
Exhibit III-6 (continued)
Section C
Appraisal Worksheet
Employee s Name
Title. Pay Plan. Grace
Organization
Performance Penog
From
i To
Instructions to Supervisors
1. Calculate a value for each standard by multiplying its weight by the recommended rating.*
2. Add the values for each performance standard to get a total value.
3. Use (he table below to convert the total value to a recommended rating of record.
4. Sign the Appraisal form m Section 8. Overall Performance Appraisal and Certification. Send the
recommendation on for higher level review and approval.
5. After review and approval by higher level management, conduct the appraisal discussion with the employee.
If the rating on any standard is "1" (Unsatisfactory), use the columns on the right hand side of the Worksheet
to calculate the overall rating for the CJE to which the standard belongs. To do this, add the values of the
standards m the CJE. and divide by the sum of the weights of the standards for that CJE. if the resulting CJE
rating is below 2.0. overall performance must be "Unsatisfactory" regardless of the total value for all performance
standards. Following approval of an Unsatisfactory rating, supervisors should put a Performance Improvement
Plan in place within 15 working days from the date the rating is communicated to the employee.
Instructions to Reviewing and Approving Officials
1. Review the recommended rating and the performance agreement on which it is based.
2. If you do not agree with the rating for a standard, adjust the rating and value on the individual performance
standard and on the Appraisal Worksheet and recalculate the total value of all of the standards. Change the
adjective rating on the Worksheet if necessary.
3. Sign m the aopropriate block m Section 8. Overall Performance Appraisal and Certification.
4. Approving officials assign the rating of record by checking the appropriate adjective rating m Section B IV
5. Approving officials are also the final authority on other personnel decisions related to the rating. (For PMRS
employees, rating and other personnel decisions (except for performance awards) may be delegated to Office
Directors. Performance award decisions remain with the AA. PA, IG, or GC and are certified by them through the
PMRS AOP Support System.)
CJE No
Standard No
Rating
Value
Required Only When Rating on a Standard n 't
CJg Values / CJE Weights » CJE Rating
Total Value
Conversion o( Total Value to Recommended Rating ol Record
Range ef Total Values
100-199
200-299
300 399
400-449
450 -SCO
Recommended Rating of Record f X' one)
Unsatisfactory
Minimally Satisfactory
Fully Successful
Exceeds Expectations
Outstanding
Compensation Decisions
Other Personnel Decisions
EPA Form 3115-24 {Rev. 8-87) Previous editions are obsolete.
-------
Exhibit III-6 (cominued)
Section O
Performance Agreement Summary
Emoio/ea* Name
rule Pay Plan Grade
Organization
Pertortnancg P»nod
From
!
Summary of Critical Job Elements. Performance Objectives, and Weights
List 4-7 critical |Ob elements and the performance objectives/standards related to each element. There should
be no more than 10 performance objectives or standards m the entire performance agreement. Weight each
objective according to its relative importance. The sum of the weights must be 100.
Example:
Weights
20
10
CJE 1. Develop policies and programs to implement the Performance Management System.
OBJ 1. Revise performance management plans
OBJ 2. Issue guidance on Performance Standards Review Boards
Weiqms
Cnncal JOB E'ements and Performance Obiectivea/Slandards
EPA Form 3115-24 (R«v. 8-87) Previous editions are obsolete.
Continue on Plain Bond if Necessary.
-------
Exhibit III-6 (continued)
Section E
Performance Standard
Fill m the performance objective for the standard and the weight assigned to the standard. Add
assumptions if external factors should be considered in the final appraisal. Performance measures may
include quality, quantity, timeliness, and manner of performance.
Employee s Name
Cnucal Joo
Element No
Standard No
Weight
Haling
1 Value
I
Rating System for Quality. Quantity. Timeliness, and Manner of Performance (use whole numbers only):
Outstanding = S: Exceeds Expectations = 4; Fully Successful = 3: Minimally Satisfactory = 2: Unsatisfactory = i
Objective
Assumptions
Performance Measures
Outstanding
Fully Successful
Unsatisfactory
Performance Highlights
EPA Form 3115-24 (Rev. 8-87)
-------
3. Reference
Informal performance progress reviews occur at least
once throughout the year. These are not formal ap-
praisals. The required mid-year review in April and
any other optional reviews give supervisors and em-
ployees the opportunity to discuss work progress so
far. make necessary adjustments to the performance
agreement, confirm priorities and expectations and
discuss employee career development.
For further information regarding Performance Agree-
ments and Evaluations, contact your Personnel Serv-
ices Representative (team leader) in OHRM.
Employees can obtain a blank Performance Agreement
from the Administrative Liaison or the Administrative
Officer (Appendix A).
G. AFFIRMATIVE ACTIONS
1. Description
It is EPA's policy to provide equal opportunity for em-
ployment and advancement to all employees and ap-
plicants regardless of race, color, religion, sex, age.
national origin, or physical or mental handicap. This
policy, which is administered by the Office of Civil
Rights (OCR), pertains to Agency-wide practices, in-
cluding recruiting, hiring, training, promotion, trans-
fer, reassignment, benefits, and separation.
Further. EPA shall take affirmative action to remedy
the effects of past discrimination, and develop its Af-
firmative Action Program to identify and address in-
adequate representation of women, minorities, and
handicapped individuals in EPA's work force in accor-
dance with directives from the Equal Employment
Opportunity Commission (EEOC).
All EPA managers, supervisors. Equal Employment
Opportunity (EEO) officials, and other personnel share
responsibility for the successful implementation of the
Affirmative Action Program and program objectives.
October 4. 1988
Page III-10
-------
2. Procedure
3. Reference
OCR provides a counseling service available to all EPA
employees. A list of EEO counselors is posted on
bulletin boards throughout the Agency. Contacting a
counselor within 30 days of a specific incident is the
initial procedure employees should pursue if they
believe they are being affected by a discriminatory act.
OCR has developed a directory that outlines the EEO
complaint process. Exhibit III-7 presents the appro-
priate procedures to be followed when filing an af-
firmative action complaint.
For further information regarding the policy and pro-
gram objectives, contact the Office of Civil Rights at
FTS 382-4518. Employees may obtain a copy of the
memorandum on the Agency's Affirmative Action Pol-
icy and Program Objectives for FY 1988-1992 (October
14. 1987). A copy of the Office of Civil Rights Directory
(October 1986) also may be obtained from the Office of
Civil Rights.
H. DISCIPLINARY ACTIONS/TERMINATIONS
1. Description
Disciplinary actions, defined as actions taken against
an employee as a result of a wrongdoing or adverse
action, are intended to minimize and curtail discipli-
nary problems. Adverse actions can include insubor-
dination, stealing, continual unexcused absence, or an
altercation. The standard procedure for the implemen-
tation of disciplinary measures to be taken against an
employee for adverse actions are as follows. Initial
disciplinary measures taken, or measures taken for
lesser adverse actions, include: (1) a reprimand.
(2) warning letters, or (3) oral admonishments. If these
disciplinary measures have been implemented, and a
problem persists, the following four actions may be
taken: (1) a downgrade to a lower employment status.
(2) temporary suspension (temporary dismissal with-
October4. 1988
Page III-11
-------
Exhibit 111-7
Procedures for Filing an Affirmative Action Complaint
UNlHOSIAIf S INVlAOMUf NTA1 PNOIf CIlOH AGf MCV
Watlwta.ian.OC JO4M
Ntt II
QyTLIME or CPA »ISt_jlH|M*TIOH niMPLAIMTS PBHCC5S
GUIDANCE MtHOHAMDUH MO.I
BUUmCTi OUerlmlnatlon Coaplalnt* Proc***
PmONi Natttanl*! Scurry. Director
Ofdc* ol CU4I Right*
Attached I* an out I In* of ePA*« Olacrialnatloe Complaint a
Proc***. Tli*** procedural slap* !>*» b**n Implemented by the
Otflc* ol Civil Sight* tu comply with Title VII ol Ih* Civil
lllQht* Act (!
-------
Exhibit III-7 (continued)
-2-
- I-
II. If the complainant requeeta a hearing within It day*, OCR
transmits the complaint III* to the appropriate CEOC nilIce
and requests Complaint* Kiamlner.
14. OCR transmit* th* complaint III* to the Of I Ice of General
Counsel or Regional Couneal. as appropriate eolely lor the
urn* nf the Agency RepreaentatIve at the hearing. Agency
representative returns the file to DCS. at the conclusion ol
tho hearing.
If. CCOC Complaint* Clamlner conducts the hearing. Issues a
recommended decision, hearing transcripts and complaint file
to OCR.
1C. Upon receipt ol all ol these documents. OCR Immediately forwards
the package to the Judicial Olllcer lor a final agency decision
on the Merita.
IV. Judicial Olllcer eiay accept, re)ect or modify the recommended
decision and must Issue a final agency decision with appeal
rights within 10 days II CCOC recoMende a finding of dlacrlml-
natlon.
II. Judicial Officer tranaeilta the final agency decision, fror
recommended decision and an olllclal copy ol the hearing iran-
acrlpt to complainant and returns the complaint file to OtR.
It. II tho complainant requests a final agency decision wlthnut a
hearing. OCR tranaeille the complaint file to the Judicial
Olllcer lor a final aq.ncy decision on the merits.
20. Judicial Officer tranamlta final agency decision with appeal
rights to complainant and returns the complaint file to OCR.
21. II the complainant dues not notify the Agency ol his -Isl.e*
within IS daya. the Director, OCR adopt a the proposed ill posi-
tion as the llnal agency decision with appeal rl<]hla anil noti-
fies the complainant.
22. II the complainant accepta the proposed disposition, nlirclor.
OCR adopts the proposed disposition aa the Agency's ileclelnn
and Insuea a compliance order to Implement any lemedlm.
21. Complainant has JO day« to appeal any final agency decision
{rejection, cancellation, decision on the merllal with rr.nr.
J».
js.
21
HI
II.
II.
it -,,, i i» MI-'.
II.. !:!»|.Uii>l ll»-- "« M"l'««
tiaiismlta Hie cumplalnl Ilia lo
ol LtUL- illlii.e ol »e» lew and A|.ue«ls l» llnal.
tLOC transmit, appeal* declalon to complainant, th.
' i ra|>reeei>tatlva and OCR.
|| itiiC auscaliia ins llnal a.j-ncy decision and no nucrecllve
action la «ei|ulred. OCR cloeea the lite.
|| il.a appeals decision ..<|ulr.s correct l». or i.m.dial action.
l"n ..pleeenia Ih. cor.ect ..... H-» «» »-« J??'1!1"." .
.,r.l.t as approprlata. keeping complaint active until corrective
ad Inn ui remedy ' ellecienl.
LIIM: r.-«l«aloiieiB at their aiscretlon may leopen or reconsider
.!,, P/J!To" tt." decision. OCR III., all Agency repeat, to
reopen ntlli CCuf.
iu.,,|-l,,.«. ..I -in. ...jr.. 10 III. a civil act Ion ">"»«"
day. "I «» «:«'0" «» »1'»nB» °r 'tOCt °! ' » * ut -T.mlna-
l..im.l c.«i>l*l..l ha. be.i. lil.d. It.c.ptlon. A.>. OUcrimlna-
Ilon co.,aHlnt. may «.« dl.-ctly « co-rt provided Agency
le giv.n 10 d«ye nonce ol Intent to auul.
1M.H laaoae compliance older, whenever action la f.
...tillm.i.i .u...«-ni. llnal agency daclalon. appeals decisions
ur civil actions snd holds complaint Ilia, open until th. Agency
ha. compiled.
"" »:.:: :u:t'b:l.o.i:^:dl>rou:;;:'oV!;i:",rrif:;iilR?gnt.
:;:rui-rcoip,i:nt.:rro:;ain^;:nr^"?^;.:nn:o-1^
r».o<- Agency olllc... and cf-pl.l«»nt a on a timely baa e.
it is .Jp"cl.lly important lor OCR to know wh.n a complaint
1,1. I...!! let tied o, -hen ths lln.l Ag.ncy Uecl.lon h.a been
I. >Maid.d to complainant. .Inc. thlt d.teimln*. p.oceaalng
i,m. lo. eacl. complaint and mu.t b. i.|...rt«J to ttUC on a
conlnu .-... ,
u..tll th. ,,ro..a. la Compl.l.d I.. |.«..l. cancel led or
fin.l -o.ncy decision on the merllk appealed) o. until all
the lerma ol eeltlee,.nt have been elt.cted.
Co.|.l.l..t. ..I discrimination ag*i..»t th. f.lllc. ol Cl«'!
Rl.jht. a.. l«.-.rd.d to the Of lie. of O.nu.al Coun..l lo. proc.s.lng.
-------
2. Procedure
out pay). (3) removal from job. or (4) release on a fur-
lough (a non-working, non-paying status).
Since the first 12 months of employment with the
Agency are a probationary period, the procedure for
implementing disciplinary measures can differ from
those implemented after the first year. An adverse
action by a first-year employee may result in immedi-
ate termination. It is not required that the standard
disciplinary measures described above be implemented
prior to terminating a first-year employee.
Regarding the implementation of disciplinary meas-
ures, it is recommended that a supervisor contact, at
the outset of a problem, the Employee Relations Officer
in the Employee Relations Office, at FTS 382-3143.
For a regular civil service employee (employed with the
Federal Government for more than 12 months), a
supervisor must follow standard procedures for imple-
menting disciplinary measures. Once all standard
disciplinary measures have been implemented, the
final disciplinary action is termination of employment.
Throughout the process of implementing disciplinary
measures, the Employee Relations Officer is involved.
The Employee Relations Officer is in direct contact
with the employee, keeping the employee informed of
his/her status. An EPA Order is issued to the em-
ployee, which is the official documentation stating the
action to be implemented and the rationale supporting
the action.
In the case of a first-year employee (who is officially on
probation) responsible for a serious adverse action.
termination can result without prior warning or ad-
vanced notice. A letter is submitted by the supervisor
to the Employee Relations Office (Room M2009) stating
the problem and explaining the reasons for termina-
tion.
All employees presented with an EPA Order on Adverse
Action or an EPA Order on Removal or Termination are
entitled to file a grievance or an appeal with the Fed-
October 4. 1988
Page III-12
-------
3. Reference
eral Merit System Protection Board (MSPB). which
hears grievances and appeals from all Federal workers.
A grievance or an appeal may be filed with the Merit
System Protection Board at FTS 653-7124.
All EPA employees are entitled to the counseling serv-
ices provided by the Employee Counseling Assistance
Program (ECAP). ECAP provides strictly confidential
counseling regarding work-related problems and per-
sonal problems.
EPA Order on Conduct and Discipline (Classification
No. 3120.1. September 20. 1985) has replaced the EPA
Conduct and Discipline Manual (October 18. 1976):
however, both documents may be useful references
regarding conduct and discipline policy and procedures.
For more information regarding:
Adverse action/disciplinary measures, contact
the Employee Relations Office at FTS 382-3143.
Grievances/appeals, contact the Federal Merit
System Protection Board at FTS 653-7124.
For additional information on the Employee Counseling
Assistance Program, contact the office at FTS 382-4420.
I. SENIOR EXECUTIVE SERVICE
1. Description
The Senior Executive Service (SES) comprises higher-
level government officials involved in management and
policy development, including officials who occupy
posts as Division Directors and above, excluding presi-
dential appointees. Senior executive staff persons are
not rated on the government scale: however, they can
achieve tenure. The Office of Human Resource Manage-
ment (OHRM) is responsible for coordinating all activi-
ties pertaining to the Agency SES. This includes hiring.
training, and processing reassignments and all person-
October 4. 1988
Page III-13
-------
2.
Procedure
nel actions/requests. The Deputy Assistant Adminis-
trator of the Office of Administration and Resources
Management (OARM) has been delegated responsibility
for the SES. including approving/disapproving all SES
personnel actions.
SES Candidate Program
To be considered for the SES candidate program, per-
sons nominate themselves by completing an applica-
tion which undergoes an initial screening. All appli-
cants must be approved by the Deputy Assistant Ad-
ministrator of OARM. Once selected for the SES Can-
didate Program, executives undergo mandatory train-
ing, which qualifies them for specific positions within
the Agency. As positions become available, qualified
SES candidates may apply and be considered. Al-
though EPA hires between 70 and 80 percent of its
senior executives from the pool of eligible SES candi-
dates, it is not necessary that top level posts be filled
by SES candidates. For further details regarding the
application process, employees should contact the SES
and Executive Resources Unit. OHRM. at
FTS 382-3328.
General Administrative Procedures
SES administrative procedures are similar to those
followed by other civil service employees, however, all
personnel actions /requests are processed through
OHRM. SES Operations Unit. For general personnel
actions/requests including recruitment, salary action.
detail, reassignment, resignation and retirement. SES
persons must prepare the SF-52 (Exhibit III-l). De-
pending on the specific type of action, there may be
additional requirements.
If position duties change, a position description must
be submitted. For further details on appropriate forms
and procedures, contact the SES Operations Unit.
OHRM. at FTS 382-3328.
October 4. 1988
Page III-14
-------
3.
Reference
The SES Coordinator can be reached at FTS 475-8830
(Room S3910) and this office may be contacted for fur-
ther information on the SES program.
For additional information regarding administrative
procedures for SES. contact the Chief of SES Opera-
tions Unit. OHRM. at FTS 382-3328. A bimonthly
newsletter. Executive Update, is published for SES
staff. The publication provides senior executives with
general information, including SES vacancies, person-
nel changes, and executive training and development
opportunities.
J.
AWARDS
1.
Description
The purpose of Agency-wide awards is threefold: (1)
encourage all employees to make their best efforts in
their daily work: (2) urge employees to bring forward
ideas to improve the efficiency and economy of Agency
operations: and (3) give employees appropriate recogni-
tion for noteworthy achievements in the public interest
and related to their official employment. The EPA
Awards Program is designed to motivate employees to
achieve significant increases in productivity by reward-
ing those whose performances are substantially above
normal job requirements and standards, as docu-
mented through the Agency's Performance Manage-
ment System.
There are a variety of awards offered through the
Agency Awards Program. In general, they are open to
all permanent EPA employees.
The categories of awards include the following:
Honor Awards
Cash Performance Awards
Quality Within-Grade Increases Awards
October 4. 1988
Page III-15
-------
2.
Procedure
Reference
Career Service Recognition
Employee Suggestions System, which is an or-
ganized method for soliciting constructive ideas
that will benefit the Agency and award the origi-
nator.
In addition to these intra-EPA awards, all EPA employ-
ees may be candidates for non-EPA awards, including
other Federal Government awards and external awards
sponsored by private organizations. Management offi-
cials are urged to become familiar with these awards
because they represent additional means of rewarding
employees for achievements deserving wider recognition
than can be provided by the Agency Awards Program.
All nominations for the EPA Awards Program should be
submitted using EPA Forms 3130-1. 3130-2. or 3130-3
(Exhibits III-8. III-9. Ill-10). depending upon the type of
award for which an employee is being recommended.
An employee may be nominated for an award by the im-
mediate supervisor, by an associate, or. in exceptional
cases, by someone from outside the Agency. Endorse-
ments are submitted through management channels to
the EPA Awards Program Officer, and. depending upon
the type of award, must have the endorsement of the
Assistant Administrator. Associate Administrator, the
Regional Administrator or the Inspector General, and
the Administrator. Nominations for all awards may be
submitted at any time, however, many awards are
based on the performance evaluations and are pre-
sented at an appropriate ceremony. Other awards won
during the year are usually presented to the employee
by the supervisor.
For more information, refer to the EPA Awards Manual.
which explains current procedures, including the pay-
for-performance concepts of the EPA Performance Man-
agement System. This EPA Awards Manual, which ma?
be obtained from the Awards Office (Room S3010) or
October 4. 1988
Page III-16
-------
Exhibit III-8
RECOMMENDATION FOR MONETARY AWARD
Submit original and two (2} copies
to the operating personnel office
* Refer to the EPA Awards Manual for individual Award Criteria *
TYPE OF AWARD
D MERIT PAY CASH AWARD. A performance-based cash award granted for significant
accomplishments related to the individual's Performance Agreement.
D SPECIAL ACT OR SERVICE AWARD. Given to an individual or group for significant
one-time achievements related to official employment The amount of award is based on
the value of tangible and/or intangible benefits accruing from the special act or service
C SUSTAINED SUPERIOR PERFORMANCE CASH A WARD. Given m recognition of
continued high quality performance of the duties of the employee's position which
substantially exceeds performance standards Amount of award is determined according
to a percentage of base pay
G QUALITY W/TH/N-GRADE INCREASE. An additional withm-grade increase granted
for sustained high quality performance which is expected to continue m the future.
INFORMATION ON RECIPIENT
NAME I for group MWtfj artfcft x«0w«« list of num*t ootilion* «ntf
SSffsl
POSITION TITLE SERIES GRADE STEP
ORGANIZATION AND LOCATION
SOCIAL SECURITY NUMBER
TIMEKEEPER NO
PERIOD OF SERVICE ON WHICH AWARD IS BASED
FROM
TO
PERSON TO RECEIVE CHECK
MONETARY AWARDS GRANTED IN
LAST 52 WEfcKS
ACCOUNT NO TO BE CHARGED
AMOUNT OF CASH AWARD RCCOMMENOEO
MERIT PAY
SPECIAL ACT OH SERVICE
TANGIBLE
INTANGIBLE
TOTAL
t
SUSTAINED SUPERIOR
PERFORMANCE
*
RECOMMENDING. REVIEWING. AND APPROVING OFFICIALS
OFFICIAL
RECOMMEND-
ING OFFICIAL
OBLIGATING
FUNDS
PERSONNEL
REVIEW
APPROVING
OFFICIAL
SIGNATURE
D APPROVED D DISAPPROVED
TITLE
DATE
EM Fam 31 3O-1 I MM. 1 1 -831 PtMioua adman i> aaaaim
-------
Exhibit III-9
* i»<*t* ft* O»i«in«i
T "-,.-.- -3*1 % "iO««. «.* '«,.,j
f~m JUOJ I*... 11.771
>uB.EC* 0' SoGOUTlON
CP« f~- 1110.1 IH».. 11.77)
TO
Pf v "r n«
-.1- .
»nc i.-^r
if.Cr «Jd-*"t
-------
Exhibit III-9 (continued)
PRIVACY ACT STATEMENT
. r :* I - ' ' "* :nl-.*( iin ,u,
"v :-.. -.. ' . :
» tiO THIS l»»r OPTION BC'OX »oe»»»l»C TOUR lUCCtiTlO"
»UHg»»tton i
rf. it lUfnt if .
\oji.srooF.s
I. Tho«»
1. Thufcr *h:
f»KP ORATION
>l'BMISSION
-i<₯ submit
it it trr'rfin-. :
nrtn. pap«*r clips rrude a lot of dollars with his *non-skid" paper
ci:p* Simple idea, big reward. The man who first thought ot put-
ting smbti era&ures on the ends ot wooden pencils made a tidy Sum.
too. Both ideas contributed to efficiency. Cot am ideas in :his
depittmrnt' The-.- don't have to be "blockbusters" :& 'I'm > o:g
aw.rd.
-------
Exhibit III-10
SUGGESTION RECORD AND EVALUATION
NAME o* EMPLOYEE
SUGGESTION TITLE o« SUBJEC
OSlTlO* TlTuC
OFFICE AOONESS
f (VQM ' *w«f«« C«»o«fin«io»*
MOClSSINa DATA
INITIAL
A«ANQ
OA»e
»o....o.o
ETU-NCO
SUCOEST.ON SO
3*T~e QCCElvEO
ROOM NO
C L C D **O N C ~ * T E
ACTION ANO BATE
AMOUNT
C1T fA»IN61
ADDITIONAL
A«AHO
3ATC
OATC ACT uETTCR
MQUMT CST SAVINGS
EPA PwinllllM (4.74)
»*»CA romtt 71-2 WHICH is oasaie-e.
-------
Exhibit III-10 (continued)
SUGGESTION RECORD AND EVALUATION
or
SUGGESTION TITLE on SUBJECT
OATE RECEIVED
WlVlON TITLE
ORGANIZATION -Office. OI»Hlo». *IC.J
AOOP.ESS
ANO TI'LE of SUPERVISOR
BUILDING I -ELEP«ONE [DATE
TO
This luueslion is forwarded (or vour evaluation. Return Jtur
evaluation on 'his form and I he «uu««tion working die *o *-.e
Awards Coordinator within working days.
SUCCESTION INVESTIGATION H6PORT
i 30« SUGGESTION ngmr -.SOI. «OQPTIOM' II *v»* »" »»««o" " '«»
2. iS SUCSCSTIQH IN
Cjmpfx* iifmm **la~>
if »« oive O«TB iN»T»(.ueo
,f 'SO* IMOICATK BCUOO ACTION
i cOMMi'xCxr 'a *OO*T
a»«O
*S
»«OJ«C- 3" JOB 0
ilSuCO
c=i ttr.v'.Y.v.vv,:1?
fu«< co 13.OO par
ITCH
I. OH
OOk. "§
«
UNITS
C01T « JMIT
TOTAL MATERIAL COST
SUCGBSTCN'S
MCTMOO
SAVINGS
TOTAL LABOR AMD MATERIAL SAVINGS PER VEAH S
INTANGIBLE BBNB»'TS fC>«c« e«mir ** try* c
i. O*«cna« m ircn 4. ! j«n»iirioiia al fnc«n«ittl» 8«n«/m on
VALUE OP BBNBFIT
« MCKP TIQi»
APPLICATIO
OTNBN
oTM«P. r5a.
4. AOOITIONAL INPOP.MATION AMOCOMHBNTS f«/a«
anwiTM o< pecwr aa n«c*aMn>J
S. IS SUGGCiriON A PANT OP TUB SUGCBSTtrVS
NOMMAL ON ASSIGNBO OUTIBS*
SIGNATUNe Of EV»(.UATO«rAdop«m«OHIcialJ
«. IS PATBNT INVBSTIGATIOM P.BCOMIiBNOBO'
*B1
IONTITLI
7 INOICATB WNBRB IMPP.OVEMBMT CAN BB USBO
__ KKaiONAL.I NBPC ANO p,OTM«H OOVT
C^ Meat i i oprtec* I
EPA
P.BPLACBS P«»CA POM* TV! VNICN ISOBSOLBTB.
-------
from the Administrative Officer, supplements the stan-
dards and implements the requirements contained in
Chapter 451 of the Federal Personnel Manual.
October 4. 1988
Page III-17
-------
IV. TRAINING
-------
IV. TRAINING
OVERVIEW
This chapter outlines staff development and training
opportunities for OERR employees. These opportuni-
ties are available through a variety of sources. First.
OSWER provides OSWER-specific training in both
technical and programmatic areas, such as the
CERCLA Orientation Course and On-Scene Coordina-
tor/Remedial Project Manager (OSC/RPM) Basic Train-
ing. The Training and Employee Development Pro-
gram, within the Office of Administration and Re-
sources Management (OARM). also offers professional
training for all Agency employees. The Office of Hu-
man Resources Development, also within OARM. pro-
vides staff development opportunities through the EPA
Institute, as well as training opportunities for the
Senior Executive Service. A third option available to
EPA employees is external training and seminars.
This chapter provides information on policy and proce-
dures for OERR personnel pursuing staff development
opportunities.
All permanent EPA personnel may participate in a
wide range of training courses, seminars, and confer-
ences to improve their Job performance and to qualify
themselves for advancement.
OSWER has developed policy and guidance on techni-
cal and programmatic training for Headquarters and
Regional employees in hazardous and solid waste
programs. OSWER's policy has five steps:
Determine training needs
Review, develop, and coordinate required
training
Document instructional materials
Deliver training
Monitor and evaluate training delivery.
October 4. 1988
Page IV-1
-------
To ensure the timeliness of these activities. OSWER also
requires that the OSWER Training Coordinator conduct
an Annual Training Needs Assessment in conjunction
with the individual program offices and Regions. Any
office proposing new training development efforts must
complete a Training Planning Document. An Annual
Training Plan (ATP) shall be submitted by OERR (Super-
fund Program Office) to the OSWER Training Coordina-
tor for review. The purposes of the report are to facili-
tate communication and coordination among OSWER
organizations.
A.
INTERNAL OSWER TRAINING
1. Description
Procedure
The OSWER Program Office oversees a programmatic
and technical training program designed specifically for
OSWER Headquarters and Regional personnel. In this
effort. OSWER prepares and distributes an annual
Training Course Catalogue that outlines available
courses and provides registration information. The
Office also distributes a quarterly 'Training Calendar" ot
planned OSWER training courses to Headquarters and
Regional Training Coordinators. Included with the
calendar is a data entry form for scheduling future
courses.
Applications for all OSWER training courses can be
processed, at least initially, through the contact person
for the particular course. Registration for a course may
be achieved by telephoning the contact person, whose
name is listed after the course description, and register-
ing over the telephone, or may be achieved by sending
the contact person a course registration form and a
Request. Authorization. Agreement and Certification of
Training. Standard Form 182 (SF-182. Exhibit IV-1).
To obtain a course catalogue and calendar, contact the
OSWER Training Coordinator's Office at FTS 382-4515.
All OERR staff seeking training should discuss their
October 4. 1988
Page IV-2
-------
Exhibit IV-1
REQUEST. AUTHORIZATION. AGREEMENT
AND CERTIFICATION OF TRAINING
». AOIIICT coo* Him.)
jna ua«Hnn« anci I
[01
i vfa ua tm.i
S. Rioum uaiui IMOT ill am
02
Section A TRAINEE INFORMATION
aoowamtiuiwuif f-rti
Emu run
luiran-
. lui
OJ
1:11
Z. SOOM SKWIIT Hum*
4. Nomt aMiwi ifemieor iirwr ait Sun Of toon
*> COM .
1 Unin*
I Otgjnunon «UIMI« MOTMI
Off CM I
*rai caai
Unman
ill
It
11 rvgo of
14 Eduunan in«
Section 8 TRAINING COURSE DATA
Ife IIM IM m«Mf MOrau « vow* m*o » eiflr Sim 4Pn«M
, laum - ua«Mi to* if tun* inn ton.
u
Sun
It
07
Oumo. «vnr
t. roTAi.
iSft namcnom
Coot
« I &MCO
Ot 1 Soicui mrarni
10
11
MUCT ua MT
C ESTIMATED COSTS AND BILLNG INFORMATION « »
0 APPROVALS
21 indnci coin IM aooraontMn/taM
AIMCOOK T« wo
mam ATM COM/r« NO /Ejiwmmi
*«*
ftvaM [13
uam I
J
ATM COM/ f« No / Ej
Swtton E- APPROVAL/ CONCURRENCE
, A«Bifliu»n uificiM Hum »M torn Aria COM/ r« NO / Unman
f n»f nm tlnMr '
a
F-CERT1FJCATION OF TRAINING COMPLETION
tfvma* \ SIM UttuM b* MM to oMeo
to iM 29.
i in rtom 23 to
Copy 1AQENCT (TRAININO/PCRSONNEL FOLOER)
.rMO-01-OIMV.noi MMMMMKMM
US
Sunava tarn IU ("
>ie» ».G
-------
Exhibit IV-1 (continued)
GENERAL INSTRUCTIONS''"care "$ -eaueM -n accordance «nlh instructions included on lorm and mcicaiea 3e'0w
.?J""C «"le Seocns A 8 C OZ6 -27 jr-rj GJ2 (reverse of COPY I) and submit to aporopriate Agency Training OWice «i|*nn me
«cecitiea eaa time 'or ororess.n^ Ccov ;0 is 'or /our Mes
SPECIFIC INSTRUCTIONS
Section A TRAINEE INFORMATION
iMm 1 - *ie» '"ling « me trainees >uii name enter the «« 'me 'ettprs
.t e >asf name n me tnaaed ooi
Item 2 - >jse 9 -Jiiciis or me Social Security Numoer
item 3 - i
s jnuarv
onth o> s>nn -r t i me 'ramees airtn ,;jte
ouid jppear at >}< Oil
r -ear *n
.9-13 t
Item* 4 8 Se» eiuianatorv/ 'oiioo agency
IMm 9 i"t< -un-eer ;i «ear» jno manint o' continuous c.«man Con
item 10 "a se '"'e-J « Ov
n»m Ha V1' '"curator*
; or ?i.tm o cefai arranfemenn iBrammg. iaom|. 'nteroreten 'acmlv acentiOl
v 'tc . Jncnoe ;>« '.OK ai jiraniierrvni} n j teoafaie Mermai«n -i» "er S'gnaiure on ine ancrioltv* \nrtt
n/jicjtn a(reena e'eaM nttruction«
Section B-TMININC COUKC DATA
Itamt IS- 17 -Seii eiounaiory iHem 16 laaait«naltoac«nnecei
sar» altacn tcoarale tneet )
IMm II Enter tne nmg> document
IMm 24Fill in 8 digit station symbol o« me r
"*<
office wnicn »HI reoort me Myment on SF 224. Statement ol Trantac
tion« if a nominating agency doe* not reoort on SF 224 and viMruue a
cneck type V 1080" m ttin otock
Item 29 Enter name jnd m^m
nance Otfce tor oiiimg ourixnn
C and 0 TERMINATION AND EVALUATION DATE-COOT 9
on -cov ' >if r*ir-r-% *, -r-c "":
informafon «nil Be
instruclionsl
SecMM 0 A*MIOV«U
iMmi 2ffx 27 'o oe comoieied ov dcoi'cjnt s mm^idte i
ona line- uiaerwwttl oe'ore 5uOmi«.on .) T,rm -o nrr^.n n
Office a* inacatea To be comoietea 3v "ne vjm
autlKVKed to aooraw or ii«aoorove
MOTE. Aoorawng olliciais may auinorue Taming n n j
lacilrhn onry alter detenmmng mat joeauaie irainmK s -t r
F-CERTWKATKJN OF TRAINING COMPLETION
SO To be completed Oy nominating Aqenc/ ''eii^^p^ }'*;
eCM*\OTcrs AGREEMENT TO CONTINUE :N SERVK
(NONVGOVCRNMCNT TRAINING) Cooy 1-Revene tide
The aoolKant must read and understand me statements -z
ttleagfi.um.iil If there are any Questions concernirgtnis se'-on
contact Ine nominatng Agency Training Office
i 31 To be completed by nominating Training Ofice
]2 To be signed and dated by employee nominate*3'"' inn *"*<
Tra
i G-ftNAMCE-Coo* 7 ontf
i3L 31 To be tilted m by tne nominating Agency Finance 0«ice
i ol Nominating Agency
Mailing, address ot employee
To be Idled in by nammatmg Agency Training Office Name and aaorns
to be stamped on copy S
COOES FOR ITEM 20 (S*w 1-part form lor cod* derfirotiorn.)
A. PURfOSI
1 Mission or orogram change
2 New lecnnoUgy
3 NOW worti eHS'fn^^cflt
4 improve oresent uerlormance
3 Meet future staffing needs
Develop unavariabie skills
7 Trade or cran apprenticeship
I Orientation
9 Adult basic education
I Executive and Management
2 Supervisory
3 Legal Medical. Sccnbnc.
or Engineering
4 AdnwiisaraMn and anafysn
3 Specialty and Techncal
Clerical
7 Trade or craft
Orientation
9
C. SOURCE
1 GovernmentAgency
2 Governmentinteragency
3 Npn governmentDesigned for agency
4 Non-governmentOft sneif
3 State or local government
0. SPCCIAL INTEREST
0 No special program
1 Executive development
2 Supervision
(other codes may be aeveiooeo
follow agency instructions)
-------
3. Reference
training plan with an immediate supervisor. Once a
training need has been established, contact the OERR
Training Coordinator in Cincinnati, at (515) 569-7537
(DD) or FTS 684-7537. To sign up for a specific course.
telephone the contact person listed in the Training
Calendar. Employees may be able to register over the
telephone or may be asked to complete the registration
form. Employees should obtain an SF-182 and submit
the completed application to their supervisors for ap-
proval. After appropriate signatures have been ob-
tained, the form must be routed to the Funds Control
Center (FCC). Office of Program Management. OERR.
The FCC will add accounting data and will return the
form to the originating office for disposition.
Note: When there is a shortage of space in a class, the
applicant may be approved and may have his/her
name put on a waiting list to be notified when space is
available.
The guidance on OSWER training has been consoli-
dated into one basic reference entitled. Training Policies
and Procedures (OSWER Directive No. 9018.00-2.
September 30. 1987). This Directive clearly delineates
training responsibilities within OSWER. and sets forth
procedures for conducting training activities.
For more information on the OSWER Training Program.
contact the OSWER Training Coordinator's Office.
B.
INTERNAL TRAINING
1. Description
The EPA Institute offers a wide range of courses taught
by EPA staff or EPA contractors that are offered at no
fee to all EPA employees. The EPA Institute is admini-
stered through the Office of Human Resources Manage-
ment (OHRM). which also administers specific training
opportunities for support staff and all permanent EPA
employees. The Institute is currently expanding its
curriculum and is developing a course schedule.
October 4. 1988
Page IV-3
-------
2. Procedure
3. Reference
Courses that are currently available are listed on an-
nouncements which are routed through the EPA mail
system and posted on bulletin boards throughout the
Agency. Details on specific courses are provided in the
announcement as well as direction on how to register
and who to contact. Also refer to the EPA Institute's
Training Catalogue (July 1988).
An SF-182 may be obtained from the Administrative
Officer and should be completed by the employee:
because no fee is charged, there is no need to send the
form to the FCC for funds certification. The employee
must, however, secure his supervisor's signature for
request approval. For direction on completing an
SF-182. refer to Exhibit IV-1.
For further information regarding courses offered
through the EPA Institute, contact the Registrar for
the EPA Institute at FTS 382-2594.
OHRM provides courses designed specifically for Sen-
ior Executive Staff: however, this does not preclude
senior staff from enrolling in other courses. For more
information or to receive a copy of the bimonthly Ex-
ecutive Update publication, contact OHRM staff at FTS
382-3328.
C. EXTERNAL TRAINING
1. Description
Externally sponsored conferences, seminars and train-
ing courses are another option for OERR staff training
and development. Once an employee has identified a
relevant seminar, conference, or course of interest.
attendance should be discussed with his/her
supervisor.
October 4. 1988
Page IV-4
-------
2. Procedure
3. Reference
Once the need for external training has been estab-
lished and approval is granted, the employee should
pre-register for the conference/seminar/course and
begin the registration process. The requesting em-
ployee should complete an SF-182 well in advance of
the conference/seminar/course registration date, at
least two weeks. The first step is to obtain signatures
from the employee's immediate supervisor, who must
also provide written description of job-relatedness/
justification. After the supervisor has approved the
request for training, the employee must obtain the
Branch Chiefs (first level) signature and finally, the
Division Director's (second level) signature. The form
is then sent to the Employee Development Assistant
(Room 3241) in the Office of Human Resources Man-
agement. EPA Institute Branch. Once approval is
granted, the requesting employee is given a Purchase
Order (PO) number. At the time of registration, the
employee must present the "vendor copy" of the PO as
verification of payment." The vendor then follows
through with billing. To continue attending classes,
the employee must obtain a grade of C or better.
For direction on completing an SF-182. refer to Exhibit
IV-1. While not all courses, such as free courses or
seminars, require an SF-182. a completed form in an
employee's official personnel folder ensures that all
coursework becomes a part of the employee's official
personnel file.
Exhibit IV-2 provides a checklist of required documen-
tation for an SF-182.
Contact the Employee Development Assistant in the
EPA Institute Branch. OHRM (Room 3241) at
FTS 382-2997.
October 4. 1988
Page IV-5
-------
Exhibit IV-2
. ". Request for Documentation
f £ A * ^» ^* *^ « ^M ^B I
'.5SK;
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON. O C 20460
MORANDUM
SUBJECT: Request for Documentation.
FROM: Deboca Dorsey
Training Support Staff
Huma-. Resources Development Division (PM-224)
TO:
The attached training obligation is being returned to you for
the following reason(s):
Job-Relatedness Justification (All jus-
tifications should state how the training
relates to and tne benefits which will
be derived^by the trainee and the Governme
These justifications should be written
signed by your supervisor.
Incomplete accou-.t number
NO Document Control Number (DCN)
Funds Certifying Officer required.
Cost comparison not provided. (Training
procurements in excess of S1,OUU must be
accompanied by a comparision with three
other potential vendors and the reason
the vendor you chose was selected.)
________ Attendee list not attached. A complete
list must be include social security
numbers and grade and series. Forms
will not be accepted without this list).
Waiver is required when the trainee aoes
not have one year of government service.
This is only in case of non-government
training.) A waiver is a letter to the
Training Office office written by the
trainee's supervisor requesting us to
waive his or her one year of yovernmen
service.
Course description not provided.
-------
Exhibit IV-2 (continued)
-2-
Travel costs omitted. (This is required
training is take", outside of the Vvasni-.y to
metropolitan area.)
Kati t ication (a memo stati-.y wny the trai-.i~.cj
form was received by our octice after
the trai-.i-.g Has bee", completed.)
Years of Govec-.me-.t Service
Type of appoi-.tme-.t
Pay plan, series a.-.d grade
I-.correct Signatures. Trai-.i".g forms
are to be sig-.ed o~. the Bra-.ch Chief
and Division Director levels.
Training submitted on a 5-?art form.
Other
SF-182's will no't be considered for processing if any or all
of these factors are missing. Your cooperation is appreciated.
Please call me on 382-2997 if you have any questions.
-------
OVERVIEW
V. COMMUNICATIONS
Communications administration includes correspon-
dence, document production, mail, telephone, telecom-
munications, and publications procedures. To facili-
tate management, the OERR Immediate Office (IO)
divides correspondence into two groups: controlled
and uncontrolled.
A. CONTROLLED CORRESPONDENCE
Description
Procedure
Controlled correspondence consists of communication
memoranda that have specific due dates, such as
Administrator's Correspondence (AX). Administrator's
Legislation (AL) (including correspondence from Con-
gress, which the IO calls "Congressionals"). Priority
Office Directors (PODs). Office Directors (ODs). Solid
Waste and Emergency Responses (SWERs). or Free-
dom of Information Act requests (RINs/FOIAs). RIN
stands for "Request for Information."
Controlled correspondence requires concurrences by
the Personnel Classification Specialist, the Executive
Officer, the Deputy Office Director (DOD). and the
Office Director (OD) before routing to the Assistant Ad-
ministrator (AA) for signature. AX and AL correspon-
dence generally have a due date of approximately 10
days. The deadline for Divisions to submit responses
is one day prior to due date.
OERR distributes AXs in brown folders. ALs in yellow
folders and returns responses in the same folders.
PODs generally have a 1-2 week due date, and the OD
or DOD signs them. The DOD or OD signs ODs and
they have due dates of 4-6 weeks.
OERR distributes SWERs in orange folders. The AA,
DAA or an OD signs SWERs and they follow the same
October 4. 1988
PageV-l
-------
V. COMMUNICATIONS
-------
OVERVIEW
V. COMMUNICATIONS
Communications administration includes correspon-
dence, document production, mail, telephone, telecom-
munications, and publications procedures. To facili-
tate management, the OERR Immediate Office (IO)
divides correspondence into two groups: controlled
and uncontrolled.
A. CONTROLLED CORRESPONDENCE
Description
Procedure
Controlled correspondence consists of communication
memoranda that have specific due dates, such as
Administrator's Correspondence (AX). Administrator's
Legislation (AL) (including correspondence from Con-
gress, which the IO calls "Congressionals"). Priority
Office Directors (PODs), Office Directors (ODs). Solid
Waste and Emergency Responses (SWERs). or Free-
dom of Information Act requests (RINs/FOIAs). RIN
stands for "Request for Information."
Controlled correspondence requires concurrences by
the Personnel Classification Specialist, the Executive
Officer, the Deputy Office Director (DOD). and the
Office Director (OD) before routing to the Assistant Ad-
ministrator (AA) for signature. AX and AL correspon-
dence generally have a due date of approximately 10
days. The deadline for Divisions to submit responses
is one day prior to due date.
OERR distributes AXs in brown folders. ALs in yellow
folders and returns responses in the same folders.
PODs generally have a 1-2 week due date, and the OD
or DOD signs them. The DOD or OD signs ODs and
they have due dates of 4-6 weeks.
OERR distributes SWERs in orange folders. The AA,
DAA or an OD signs SWERs and they follow the same
October 4. 1988
Page V-1
-------
3. Reference
tracking procedure as AXs/ALs. See Exhibit V-l for a.
detailed chart on controlled correspondence.
RINs/FOIAs are due 10 days after receipt. The Action
Office submits requested material, which staff mem-
bers generally hand carry to the FOIA office within the
AA's office, where a form letter by the AA accompanies
the.requested material. OERR logs out RINs/FOIAs as
completed once they submit the material requested to
the FOIA office.
For more detailed information and procedures on
Controlled Correspondence, refer to Exhibit V-1 and
the OERR Quick Reference Guide for Correspondence
Procedures. February 1988. To obtain this manual.
contact your Branch secretary.
B. CONGRESSIONAL CORRESPONDENCE
Description
Procedure
Reference
OERR refers to correspondence specifically from
United States Senators or Members of Congress as
"Congressionals."
Only the Administrator, the AA, or the Deputy Assis-
tant Administrator (DAA). unless otherwise directed.
signs responses to Congressionals. Like other ALs.
OERR always distributes Congressionals in yellow
folders and staff members return responses in the
same folders. Congressionals are due approximately
10 days after receipt, and OERR requires Divisions to
submit responses 1 day prior to due date. See Exhibit
V-2 for detailed guidelines on Congressional Corre-
spondence.
For more detailed information on Congressional corre-
spondence, refer to the OERR Quick Reference Guide
October 4. 1988
Page V-2
-------
Exhibit V-1
Controlled Correspondence Chart
SIGNATOR
TYPE OF
CORRESPONDENCE
AL CONTROLLED'
CORRESPONDENCE
ADM/DEPADM
OFFICE OF
CONGRESSIONAL
LIAISON
AA
AX CONTROLLED'
CORRESPONDENCE
ADM/DEP ADM
AA
OD
ACTION/BRIEFING'
MEMOS TO
ADM/DEP ADM
COPIES SENT TO:
AX
3 w/enclosures
(1 w/incoming)
N/A
N/A
3 w/enctosures
1 w/enclosures
1 w/enclosures
3 w/enclosures
AL
2 w/enclosures
2 w/enclosures
2 w/enclosures
N/A
N/A
N/A
N/A
AA
1 w/enclosures
& incoming
1 w/enclosures
& incoming
1 w/enctosures
& incoming
1 w/enclosures
& incoming
1 w/enclosures
& incoming
1 w/enclosures
& incoming
1 w/enclosures
OD
1 w/enclosures
& incoming
1 w/enclosures
& incoming
1 w/enclosures
& incoming
1 w/enclosures
& incoming
1 w/enclosures
& incoming
1 w/enclosures
& incoming
1 w/enclosures
DD
retain 1 copy
retain 1 copy
retain 1 copy
retain 1 copy
retain 1 copy
retain 1 copy
retain 1 copy
'Copies to others should include enclosures, incoming letters and envelopes as necessary
NOTE: Include pre-addressed envelopes and route slips as necessary
-------
Exhibit V-2
* ££. "^ Guidelines for Congressional Correspondence
I ^ST,77 ? UNITED STATES ENVIRONMENTAL PROTECTION AGENO
\ * «-.^ y
f*'.L ^f^ WASHINGTON. C.C 2M60
S"J2JZr7: Guidelines fcr Ccr.gressier.al Ccrrespcndence
TO: To All Ccrresrcnder.ee Csntrsl ?ci.-.ts - including rericn
Addressee
Cr.velcpe &
tter Address
Sal-A-isr. er.s
Senator
Senator
(avey frcs
Waskingtoa)
Chairsas of Senate
Co=ittee
of Senate
Keaiber of Senate
Ccisittee
Senate Ccitaittee
Staff Official
The President of
Senate
Bsscratle ( f -oil neas)
United States Senate
V&shi^gtea. D.C. 2C510
Honorable (full nt=e)
United States Senator
(local address)
Honorable (full nere )
Chairman, Cc^iittee on
(na=e)
United State: Senate
Washington, D.C. 2C510
ca (na=e)
Cc=ittee on (parent
cc=ittee)
United States Senate
Vashington. D.C. 20=10
Honorable (full sass )
Cosaittee en (nace)
United States Senate
Washington, D.C. 20510
Mr. (full ne=e)
(Title)
Costittee on (nase)
United States Senate
Washington, D.C. 2C51C
Honorable (full na=e)
President of the Senate
Washington, D.C. 20510
Dear Ser.i-.cr (s-irn*
Sincere!:' yc'-rs,
Dear" Senator (sums
Sincerely yours,
Dear >!r. Chairran:
or Dear tlada= Chai
Sincerely yours,
Dear Mr. C-.airran:
or Dear Xadas Chairsan:
Sincerely yours,
3ear Senator (surnase!1
Sincerely yours,
(check centre! slip fre= AL
for instructions)
Dear Mr. (sumase ):
Sincerely yours,
Dear Mr. President:
Sincerely yours,
-------
Exhibit V-2 (continued)
C^ "* 3 C A *» fi *
* W«4C wC» AwC
Sec ate J'.ajsrity
Leader
Staff person ir.
Office of Senator
Congressman
Congressman
(avay froa
Washington)
Chairaan of House
Coaaittee
Chairaan of House
Subccasittee
Keener of House*
Ccrrittee
Kouse Coaaittee
Staff Official
Hc.icrable (full r.eae )
President prc tespcre
'Jr.ited States Senate
Washington, E.G. 2351 C
Honorable (full aa=e )
"ajcrity Leader
United States Senate
Washington, D.C. 2C510
Naae, Title
Office of asnsratle
(f-oll =a=e)
United States Seriate
Washington, D.C. 2C510
Ss nor able (f-ill na=e)
House of Representatives
Washington. D.C. 20515
Honorable (full case)
Kesber, United States
House of Representatives
(local address)
Honorable (full naae)
Chairsan, Cc=ittee on
(naae)
House of Representatives
Vmshington, D.C. 20515
Honorable. (full na=e)
(naee)
Ccmnittee on (parent
ccaaittee)
House of Representatives
Washington, D.C. 20515
Honorable (full naae)
Cczsittee on (naze)
House of Representatives
Washington, D.C. 20515
Mr. (full naae)
(Title)
Cc=ittee on (naae)
House of Representatives
Washington, D.C. 20515
I-sar Ser.stcr ( s'ir
Sincerely yours.
-sar Senatrr (sur
Sincerely ycurs,
Dear
Dear Mr. (surr.ase;
Sincerely ycurs,
Dear Mr. (surnaae)
Sincerely ycurs,
Dear Mr. Chairaan:
or Dear Macaa Chairaa:
Sincerely ycurs,
Dear Mr. C^ai
cr T-ear Madis Ch
Sincerely ycurs,
Dear Mr. (surnaae)
Sincerely yours,
Dear Mr. (surnaae)
"CXecfe control slip froa AL for instructions.
-------
Exhibit V-2 (continued)
5
Speaker ef the Scuse H-r.csrahle (full na=e} :«ar !'--. Epss-'.er
Speaker of the House Sincerely yours,
sf Representatives
Veshiastcs, r.C. 2251;
Staff perse:: ir. Hare. Title I*s.r
Office of Ccngressrai Office of Eoacrabie Sine-rely yours,
{fun na=e)
House of Representatives
Wasaiagtca, B.C. 20515
1. All letters should have the address at the top of the letter.
2. Refer to dite of incszisg letter in outgoing ccrrespcr.der.ee.
3. Refer to constituent's naae and subject matter in ycur reply.
1*. Alter cozplete date, put a coosa after the year.
5. Do not use the phrase "ITA is pleased" in any letter.
6. All letters should close vith Sincerely yours.
7. Alvays use Administrator letterhead stationery vhen reply is to be
signed by the Administrator -- Douglas M. Costle. Office of the
Adainistratcr letterhead to be used for the Deputy Ad=inls^rat3r
Barbara Blus.
8. After signature, space dc-.-a **
-------
Exhibit V-2 (continued)
IfZ set use a cc=_zi to separate a sonth and a year.
Capitalize :-^=-sr vi-.en speaiiir.s cf a :-'a=ser cf Ccr.gress , sut net
Underline Te^r-.. =e = :s*.er. Cc.-.rr-ssirraJ. ?e==rd. zavspar-srs ar.i
:i=es.
Ds net capital::s '.r.e vcrd '"bill".
Capi-.ali:e -.r.e vrri "Act".
Use lower case *'s" is t.-.e vsri'"secticr." vne= i= tne zidtils cf ser.tezcs.
Alvays incites scpy cf reply is f=lier fsr Cffice cf Legislation..
The ccastituer.t's letxer is alvays retursei tc the Ccnsressrs::' s cffice
viti, the reply, therefore zersx ccr.stituar.t1 s sa.il ir.d attach tc yellcv
official file.
Be sure refers envelope is right size to accc=scate letter asc er.:lcsv^-es
Use yellev Csr.cressisnal Hail ?clder fer all Ccr.aressicnal ccrrespsnde=cs.
HOW TO TYPS HOUSE S-TiATS
Bins H.R. 1*16 S. 116
Resolutions B. Res. 5 S. Res. SO
Concurrent Resolutions E. Con. Res. 10 S. Con. Hes. IT
Joint Resolutions E.J. Res. 10 S.J. Res. 1*5
Docusests H. Doc, 35 S. Dec. 62
Reports H. P-ept. 211* S. r.ept. 1*10
Public Lavs P.L. ?2
Be sure that each fclier or reply has prso?r enveicoe. all er.:lcsurgs . etc.
vben prcgras sends to AL for dispatch or routing tc AX fcr signature.
Vhen letters are signed in the progras areas, please st&sp the official yellcv
file ce?y and all copies (vith a na=e sta=c cr /s/) bafsre sendir.3 to AL fsr
dispatch.
Har.i Deliver all Ccr.sresslonal nail to control pcirts and to the Office cf
Legisl&tica - never in a trove envelope.
-------
for Correspondence Procedures. (February 1988). To
obtain this manual, contact your Branch secretary.
C.
FREEDOM OF INFORMATION REQUESTS
1.
Description
2.
Procedure
3.
Reference
OERR calls Freedom of Information Requests RINs or
FOIAs. These are written public requests for records
held or believed to be held by EPA.
The Freedom of Information Act (FOIA) Office (W227)
sends requests directly to OERR. FOIAs are due ap-
proximately 10 days after receipt. The Action Office
submits requested material, which staff members
generally hand-deliver to the FOIA office, where a form
letter by the AA accompanies the requested material.
OERR logs out the RIN/FOIA as completed once the
requested material is submitted.
For more information on uncontrolled/tracking corre-
spondence, refer to OERR Quick Reference for Corre-
spondence Procedures. February 1988. To obtain this
manual, contact your Branch secretary.
UNCONTROLLED/TRACKING CORRESPONDENCE
1.
Description
Uncontrolled or tracking correspondence consists of
correspondence that needs signatures or concurrence.
such as memoranda, letters. Procurement Requests
(PRs). Travel Authorizations (TAs). Travel Vouchers
(TVs). Personnel Actions (PAs). etc.. that have no spe-
cific due date.
October 4. 1988
Page V-3
-------
2.
Procedure
Reference
Procurement Requests (PRs) require different levels of
signature, depending on the amount of the PR (Exhibit
XI-3. XI-4).
OERR staff members should forward TAs and TVs to
the DD's level for signature. In some instances, signa-
tory authority has been delegated to the Branch level.
Please check with your Administrative Contact for your
particular organization. In the case of international
travel, employees forward documentation to the IOD.
regardless of the grade level, and prepare it for the
CD's signature. Before PAs go to the IOD for signa-
ture. OERR employees should route them through
OERR's Administrative Officer.
For more information on uncontrolled/tracking corre-
spondence, refer to OERR Quick Reference for Corre-
spondence Procedures. February 1988. To obtain this
manual, contact your Branch secretary.
E.
CORRESPONDENCE FILE MANAGEMENT
Description
Procedure
To keep track of correspondence in OERR. the IO
maintains a file management system.
A personal computer tracks every correspondence item
by number and division. File sheets are on the com-
puter, serving as daily reminders of what is due to
which office. Only the Personnel Classification Spe-
cialist can access the correspondence file. Exhibit V-3.
a flow chart on correspondence file management, fol-
lows this chapter.
October 4. 1988
Page v-4
-------
Exhibit V-3
Controlled Correspondence
AL and AX Correspondence
Congressional and Administrator's office reviews and forwards
Assistant Administrator's office (OSWER)
reviews and forwards to OERR
OERR Director's office reviews and assigns to Division
If AX, if OC signs, sends copies to AX & AA
Division Director's office reviews and assigns to Branch
Branch Chief reviews and assigns to staff member
Staff prepares and returns typed response to Branch Chief
±
Branch Chief reviews, initials and forwards to
Division Director if approved
Division Director reviews, initials and forwards
to OERR Director if approved
OERR Director reviews, initials and forwards
to AA in OSWER if approved
AA in OSWER reviews, initials and forwards
to AX or AL if approved
Congressional and Administrator's office
reviews, signs and sends correspondence
-------
3. Reference
For more information on correspondence file manage-
ment, contact your Branch secretary.
F. PRODUCTION
Description
Procedure
Document production involves several steps. OERR
uses personal computers (PCs) for word processing in
WordPerfect'to meet its typing needs. The format that
OERR uses for document production is uniform, ac-
cording to Agency guidance, and supervisors pass
along production assignments.
Directions for use of the PC system follow.
Production Management
Employees store typed and printed material on disk-
ettes. Diskettes are available from the EPA Supply
Store or the Division secretary. Each diskette has an
index to record abbreviated titles of the stored docu-
ments. When adding or revising a document, the op-
erator prints an updated copy of the index to store
inside the diskette cover along with the diskette.
Repairs
In case of a personal computer breakdown, consult the
Personal Computer Site Coordinator (PCSC) to deter-
mine if repairs are required. (The PCSC is the individ-
ual in each office of EPA responsible for coordination
of the personal computer network.) If repairs are
necessary, the coordinator calls the telephone number
on the sticker on the side of the machine and reports
the machine's identification number, along with the
problem. An appropriate repairperson will come to
repair the machine within 6-14 hours. Once the ma-
chine resumes operation, the repairperson gives the
repair slip to the AO.
October 4. 1988
Page V-5
-------
3. Reference
Refer to the EPA Manual on Document Format, which
is available from your Branch secretary.
G. MAIL
1. Description
2. Procedure
n
J U
EPA provides pickup and delivery services for both
internal and external mail systems. The EPA mail-
room is located in MG-100 and the office telephone
number Is FTS 382-2132. When urgent information
needs to be sent quickly, employees may use messen-
ger services.
U. S. Postal Service
Mail all correspondence in EPA printed envelopes, and
use these envelopes only for official government busi-
ness. The EPA mailroom stamps mail with a postage
meter, and no stamped or personal mail is accepted.
Mail that is addressed properly is put in boxes (Room
MG-100E), marked for internal or external mail on the
table in the mailroom. near the entrance. Mailroom
personnel pick up and deliver four times daily in
OERR: 8:30 and 10:30 a.m. and 1:00 and 2:30 p.m.
Offices planning a large program mailing must notify
mailroom personnel in advance. The Mail Department
is reimbursed through a Miscellaneous Obligations
Document (Exhibit V-4). This form must be submitted
when a division sends more than six packages per day
via express mail.
Intra-Agency
Employees may send internal mail in an interoffice
envelope, or a plain manila one, as long as the receiv-
ing individual's name and mail stop are clearly written
on the top. In addition to the boxes in the mailroom,
OERR Divisions may use other boxes on the table in
Room S385, on top of the credenza in the secretarial
October 4. 1988
Page V-6
-------
OBLIGATION(S) FOR THE MONTH OF
Exhibit V-4
ENVIRONMENTAL PROTECTION AGENCY
MISCELLANEOUS OBLIGATION DOCUMENT
19-
PURPOSE..
AN ORIGINAL OBLIGATION
, AN INCREASE TO A PREVIOUS OBLIGATION
. A DECREASE TO A PREVIOUS OBLIGATION
1
g
o
K
0
OB
2
2
2
2
2
23
Ul
SERVICING
ANCE OFFI
z
<2i
4-9
EFFECTIVE
DATE
MO
DA
YR
10-12
z
ANSACTIO
CODE
^
050
050
050
050
050
13
iu
o
o
K
14
MODIFIER
TS-20
DOCUMENT
CONTROL
NUMBER
21-30
OBLIGATION
NUMBER
31-40
ACCOUNT
NUMBER
41-44
OBJECT
CLASS
CODE
4556
AMOUNT
DOLLARS
CENTS
57
z
a
a
NOTE. SHADED AREA TO BE COMPLETED BY FMO
RESPONSIBILITY CENTER:
PREPARED BY-
TOTAL.
APPROVED BY.
(SIGNATURE)
(SIGNATURE!
DATE .
PHONE.
DATE
PHONE
EPA Fan*
10 (R«v. 7-601 PHCVIOUS COITION MAY u*«o uN-rik UPTUY is «XM*U»T«O
-------
3.
Reference
bay area. Mail for other EPA offices belongs in the
"mailroom" box. Mailroom personnel pick up and
deliver mail in division offices four times daily at the
times previously noted. Mailroom staff also hand-
deliver and pick up mail for the AA in OSWER eight
times daily.
Messenger
To deliver information more rapidly or in an emer-
gency, employees may use the independent express
courier service. DHL. Each employee's Administrative
Contact can provide assistance in using this service.
The employee requesting the messenger service may
wish to call the recipient to verify delivery.
Heavy Objects
To mail heavy objects, contact Property Management
at FTS 382-2155. Sender must include a shipping re-
quest form and the EPA shipping label. These may be
obtained from a secretary.
See your Administrative Contact for additional infor-
mation. For examples of mailing forms, see Exhibits
V-5 and V-6. For information on special mailroom
services, refer to Chapter X. Section F. of this docu-
ment.
H. TELEPHONES
1.
Description
The EPA telephone system combines the Federal Tele-
communications System (FTS) and an Electronic
Switching System featuring Centrex Custom Calling
System. This combination of systems allows for ease
in calling within the office and long distance.
EPA maintains two different telephone listings of EPA
employees. The EPA telephone directory lists employ-
ees* phone numbers in alphabetical order. EPA up-
October 4. 1988
Page V-7
-------
Exhibit V-5
REQUEST FOR SHIPPING SERVICE
REQUESTING OFFICE Prepare in triplicate Retain one ..opy lot
reference and lubmit the anginal and one copy to the Shipping
Officer.
SHIPPING OFFICER *fter earner hai Completed pick-up of the
intpment. attach onginaj to a >.opy ol the Government Bill oi
Lading to back up authorization for ihipment and reium the other
completed copy of this form to the requeuing office
NOTE The firit ^opy held by the requesting otfice may be des-
troyed upon receipt of the completed topy from ihe Shipping
OffiLBT.
>. SHIPMENT
2. R 4 O CONTRACT NO.
J.
C OBI T (_! ZED
"O r c API r »Ui
«. REGIONAL OFFICE CENTER. FIELO STATION.
EMPLOYEE 'Cumignow
1. ADDRESS i'Oui/diri« Varna.
or CuunirvJ
'r, Sfraar. City. Zip Code. Stale.
6. TELEPHONE NUMBER AND EXTENSION
LOCATION OF PBOP6RTy TO 3E SHIPPED 'OuildMj. Room
r. Street. C. Zip Cod*. S(«t« >-r Country
8. PBOGPAM COORDINATOR FOR "PICK UP*
9. TELEPHONE ANQ EXTENSION
to. SHIPMENT TO BE UAQE 9Y _
"SOW T 8H.L _CONVE»SION _COMU
of LAOiNG TO <:au OF \.
COl-l-EC
r t* OU « '
OU ANTI TV tlTQCK »a
-------
Exhibit V-6
U.S. GOVERNMENT SHIPMENT
FROM: {Shipper's Address)
ENVIRONMENTAL PROTECTION AGENCY
TO CONSIGNEE
PAY NO CHARGES on this shipment. It is made
M fiovrr B/l N«
and the original B/L has been (check one)
MAILED TO YOU
' 1 TURNED OVER TO THE INITIAL CARRIER
DELIVER TO:
STREET
CITY STATE ZIP CODE
VA1UI WflCMl OAK
NO a* «KI» uurvto VIA
MMANVCOMMfNtt
E PA form 3180 8 (S76) M«VIOUS iniKX MAT M uuo
-------
dates this directory periodically and distributes copies
to all employees. The second and most current source
of telephone numbers is available from the EPA Loca-
tor at FTS 382-2090. In addition, OPM produces a
one-page alphabetical listing of OERR employees.
which is available from each employee's Administrative
Contact (Exhibit 1-7).
EPA will pay only for telephone toll calls that employ-
ees charge as a result of public business transacted in
the government interest. EPA policy conforms to 31
U.S.C. 680a. which requires appropriate certification
for all long distance telephone toll payments. Make
non-official calls from public telephones, except in
emergencies. Local non-governmental calls produce
message unit charges that the telephone company bills
to the Agency.
Public telephones are located in the following areas in
Waterside Mall: 3100 Corridor of the Mall. 3700 Corri-
dor of the Mall. EPA Library (M2904). and on the Mall
street level next to the Safeway.
FTS
The FTS provides special long distance phone lines for
government use. Employees may reach each Federal
agency in the United States through the FTS. Agency
identification codes will be provided to users of FTS to
eliminate unnecessary delays when placing official
long distance calls to and from non-Government tele-
phones over FTS and for Agency identification during
periods of FTS network sampling.
The Office of Information Resources Management
(OIRM) of the General Services Administration (GSA)
manages and operates the system. Use of FTS by
Agency employees will be sampled by the GSA each
quarter. The results of the sampling are used to deter-
mine the Agency's cost for network usage. The FTS
base charge does not include transmissions of data or
facsimile over FTS or service to Alaska, Hawaii, Puerto
Rico and Canada. Official calls to these areas are to
be placed via FTS. The procedures for placing these
October 4. 1988
Page V-8
-------
2. Procedure
calls and conference calls are contained in the FTS
Telephone Users Guide, which is available from the
Administrative Contact.
Centrex System
The Centrex system has a variety of features that
facilitate interoffice phone calls, such as call transfer.
consultation hold, conference call, and call forwarding.
The system eliminates the need for a receptionist be-
cause it rings at the employee's desk. Employees need
only use the last five digits of the phone number when
dialing within the system.
Branch Chiefs shall establish appropriate administra-
tive control measures to guard against the abuse of
local and long distance telephone calls.
While traveling, make official calls from FTS whenever
possible using the FTS code of the caller's official duty
station. Commercial long distance calls and collect
calls should be made only if the official business to be
transacted is urgent and if FTS is not available, or if a
less expensive means of communication would not
suffice. The following standards shall apply in evalu-
ating the need to make commercial long distance calls:
Monetary loss to the Government may
result if a slower or less expensive means
is used
Travel would be obviated
Immediate official action is required by an
emergency (e.g.. illness, injury, property
damage, or similarly urgent matters).
Official incoming collect calls shall be accepted only
under unusual circumstances. Calls should be pre-
paid by the calling party except when the employee is
in travel status.
October 4. 1988
Page V-9
-------
EPA issues long distance calling cards if justified. Em-
ployees may call Communications at FTS 382-2098 for
information about long distance calling cards. Em-
ployees may address questions regarding travel policy
to the National Operations Desk at FTS 382-2077.
Employees may make international calls on unre-
stricted lines only. Personnel with responsibilities
requiring frequent international calls may request an
unrestricted line from the OERR AO. The AO submits
appropriate justification to the EPA Telecommunica-
tions staff. Unrestricted lines are available in the
Communication Center. G-100B. FTS 382-2078.
3. Procedure for Service/Changes
1. Repair
.. _ Pnone
R
^
>
X
\
S.
OUT
OF
ORCEP
Direct telephone repair requests to EPA Telephone
Repair at FTS 382-2267. EPA holds each office re-
sponsible for additional expenses it incurs from calling
the commercial repair operator.
2. Telephone Equipment Requests
The Administrative Contacts complete and forward
EPA Form 5020-1 to the OERR Administrative Officer
who initiates service.
3. Telephone Equipment Relocation
Do not relocate telephones. The AO contacts an au-
thorized technician: the Administrative Contact will
provide assistance if this is necessary.
4. Telephone Equipment Removals
All telephone equipment is EPA property and removal
of equipment from the premises will result in prosecu-
tion.
5. EPA Locator Changes/Additions
Administrative Contacts complete and forward Express
Locator Change Forms to the OERR Administrative
October 4. 1988
Page V-10
-------
Officer who sends them to the Communications
Branch (PM21 IT). G-100A. FTS 382-2626.
4. Additional Information/Reference
The AT&T International Information Service telephone
number is 9 (800) 874-4000.
For directions on the specific uses of the telephone
system, consult the following manuals, which are
found in G-100A. at FTS 475-6778:
EPA Headquarters Telephone Directory
FTS Users' Guide
EPA Manual 4820-1
Centrex Manual
For training in the telephone system and FTS facilities.
call FTS 475-6778.
I. TELECOMMUNICATIONS
1. Description
Telegraph and Magnafax forms of communication
allow personnel to send and receive information rap-
idly between EPA Headquarters. Regional Offices and
laboratories, or any other government office with simi-
lar capabilities.
The Telecommunications Office is available to all per-
sonnel and located at 3235M. and is open from Mon-
day to Friday. 8:00 a.m.-5:30 p.m. at FTS 382-2078.
2. Procedure
Magnafax
The Magnafax duplicates and transmits exact replicas
of the original document to up to 10 locations simulta-
neously.
Telegraph
The telegraph delivers succinct messages but not exact
October 4. 1988
Page V-11
-------
3. Reference
replicas. The Telecommunications Office transmits
information to the Western Union Office in the recipi-
ent's area. Enclose the Telegraph Message Form
(available in the Supply Room. FTS 382-2135. G-100F)
to the Telecommunications Office.
To Send: Bring the document to be transmitted to the
Telecommunications Office and complete a Facsimile
Transmission Request form (available in the Supply
Room), including name and telephone number of the
recipient and sender and Magnafax telephone for loca-
tion. See Exhibit V-7 for a flow chart on telecommuni-
cations, and Exhibits V-8 and V-9 for facsimile and
telegraph forms.
To Receive: The recipient should inform sender to
include recipient's name, telephone number, and EPA
Magnafax number: FTS 755-2844. The Telecommuni-
cations Office notifies the recipient on arrival.
For further information, see your Administrative Con-
tact.
J. PUBLICATIONS
Description
Procedure
OERR is developing a document that will discuss infor-
mation on a variety of topics relating to publication of
EPA material. It includes an inventory of Super-fund
public information documents, step-by-step proce-
dures on how to get documents approved and pub-
lished in EPA. and a guide on how EPA distributes
publications to the public.
This document will be in draft form by the final publi-
cation date of this manual and can be obtained from
the Administrative Contact.
October 4. 1988
Page V-12
-------
Exhibit V-7
Sending/Receiving Telecommunications
SENDING TELECOMMUNICATIONS
Employee determines document to be
transmitted, to whom and what method
_L
Sender includes own name and number and
recipient's name and number (including
Magnafax phone number if infrequently used)
Branch Secretary types Telegraph Form
(including sender's name and number and
recipient's name and number
Sender takes document and appropriate
information to Telecommunication Office and
completes request form
Sender takes completed form to
Telecommunications Office - 3235 Mall
51 RECEIVING TELECOMMUNICATIONS
Recipient informs sender of EPA
Magnafax FTS 755-2844
Sender transmits document (including
recipient's name and number)
Telecommunications will call recipient when
document is at Headquarters
Recipient picks up document at
Telecommunication Office 3235 Mall
-------
Exhibit V-8
£EPA
US ENVIRONMENTAL PROTECTION AGENCY
TELECOMMUNICATIONS CENTER
WASHINGTON DC 20460
.FACSIMILE REQUEST AND COVER SHEET
PLfASE PRINT IN BLACK INK ONLY
TO
OFFICE/PHONE
REGION/LAB
FROM
PHONE
MAIL CODE
OFFICE
DATE
NUMBER OF PAGES TO INCLUDE THIS COVER SHEET
Please number all pages
INFORMATION FOR SENDING FACSIMILE
MESSAGES TO EPA HEADQUARTERS
EQUIPMENT
FACSIMILE NUMBER
NUMBER
VERIFICATION
NUMBER
RAPICOM
PANAFAX
PANAFAX
MANUAL
(202) 382-7883 (auto)
(202) 382-7884 (auto)
(202) 382-7886 (auto)
(202) 382-2078
(202) 382-2078
(202) 382-2078
(202) 382-2078
The EPA Communications Center has the capability for sending and receiving facsimile messages to
CC1TT Group I. II. and III Equipment.
EPA Form 5040-S (Rev. 12-83) Replaces EPA Form 504Q-SA and the previous edition of EPA Form 5O4O-5. whicn are obsolete
-------
Exhibit V-9
TELEGRAPHIC MESSAGE
NAME Of AGENCY
PMCIDCMCt
SKunrr
ON
INFO,
ACCOUNTING OASSIFICAnON
OATl FtfFAttO
j HIE
FOR INFORMATION OU
mONf NUMBU
I rift or MESSAGE
THIS SPtC£ FOR USE OF COHWl/.V/CrfTVOV f.V/T
MESSAGE TO BE TRANSMITTED iL'i* demU* tp*ti»g »* *U ^p,ul Ultml
TO:
9tot NO. na or res.
SECUBTV OASSIHCATION
STAMOAM NMM 14
fvisio n-ao
OSA FMR (41 CM) 101-UJ06
-------
3.
Reference
For further information on publications, contact your
Branch secretary.
K. HOTLINES
1.
Description
Procedure
Reference
EPA has established several hotlines for questions on
Superfund from the general public as well as the regu-
lated community. On these toll-free 800 numbers.
the callers may get information on any item relevant to
RCRA/CERCLA. including legislation and requests for
printed material on Superfund. Geo/Resource Con-
sultants. Inc.. operates the hotline under a contract to
OSWER. In addition. Geo/Resource Consultants also
operates hotlines for Title III - the Chemical Emer-
gency Preparedness and Prevention (CEPP) Program.
and the Safe Drinking Water Act.
For questions related to RCRA. CERCLA/SARA or gen-
eral hazardous waste, refer callers to FTS 382-3000 lo-
cally In Washington. D.C.. or (800) 424-9346 toll-free.
The Public Information Center for the EPA has a local
number: FTS 382-2080: it has no toll-free number.
The Small Business Ombudsman for EPA can be
reached at FTS 557-1938 locally and (800) 368-5888
toll free.
The CEPP Hotline number is FTS 479-2449 locally in
Washington. D.C. and (800) 535-2020 toll-free.
Refer to the EPA Headquarters Telephone Directory.
which can be obtained from any OERR secretary.
October 4. 1988
Page V-13
-------
L.
MEETINGS WITH SENIOR ADMINISTRATORS
1. Description
Procedure
Reference
Staff members may schedule meetings through the
IOD to discuss issues that they deem important
enough to merit the AA's. DAA's. or CD's attention.
Initiate meeting requests for the AA or DAA by com-
pleting Meeting Request forms for the AA or DAA.
which may be obtained from the IOD in Room SE393.
The form must be complete, and a brief description or
justification on a separate sheet of paper must accom-
pany it. The DD must approve and initial the form.
Submit all meeting request forms to the supervisor.
After approval, the IOD submits an individual's form to
the AA's office.
After the AA schedules the meeting, the IOD notifies
the person who requested the meeting if any changes
occur. The division is responsible for notifying all
attendees.
For additional information, refer to the OERR Quick
Reference Guide for Correspondence Procedures.
February 1988. Obtain this manual from your Branch
secretary.
M. PUBLIC AFFAIRS
Description
Procedure
Public Affairs involves relations and contact with the
public, the press, and Congressional members or their
staffs.
Refer questions from the general public to the various
October 4. 1988
Page V-14
-------
3. Reference
Hotline numbers, discussed in Section K above, unless
directed otherwise by a supervisor. Refer questions
from the press to the Press Office at FTS 382-4355,
unless a supervisor directs otherwise.
jj- OERR staff members talk with Congressional mem-
bers or their staffs in the course of their work, the
OERR staff member should complete a Congressional
Inquiry/Request form, send it to the Special Assistant
to the Assistant Administrator. OSWER, submit a copy
to the IOD. and retain a copy for their record.
If Congressional members or their staff contact OERR
staff members, refer them to the Congressional Liaison
Coordinator. No formal memorandum is necessary to
refer calls. The "Hill" should first talk with the Con-
gressional Liaison Coordinator, who will then contact
someone in the Program office if a question is very
specific.
For additional information on public affairs, refer to
OERR Quick Reference Guide for Correspondence
Procedures. February 1988. Obtain this manual from
your Branch secretary. For specific information on
Congressional referrals, call the Congressional Liaison
Coordinator at FTS 382-5200.
N. CONFIDENTIALITY
1. Description
Confidentiality involves dealing with sensitive material.
either Confidential Business Information (CBI) or En-
forcement Confidential Information (ECI). CBI is mate-
rial that a firm believes is sensitive to its business, and
that disclosure of such information would prove detri-
mental to his or her business. For example, detailed
information about the constituents in a chemical pro-
duction facility's waste stream qualifies as CBI in order
that a competitor may not infer which production
process is being used. The firm submitting the mate-
rial must identify Confidential Business Information.
October 4. 1988
Page V-15
-------
Procedure
Reference
ECI is material that deals with companies over which
the Government plans to file suit. Information linking
a company's activities to a hazardous waste problem at
a specific site is an example of ECI. EPA is responsible
for identifying material as ECI.
Follow the EPA general policies on FOIA. Keep docu-
ments that are CBI/ECI in secure areas and do not
share such information with individuals outside of the
Agency.
Refer to the General Enforcement Policy Compendium.
Document # GM-43 "Enforcement Document Release
Guidelines." and Document # 46. "Policy on Publiciz-
ing Enforcement Cases." The Compendium is a collec-
tion of guidance issued by the Office of Enforcement
and Compliance Monitoring (OECM). For additional
information on EPA guidance on confidentiality, con-
tact OECM. Legal Enforcement Policy Branch, at FTS
382-8777.
October 4. 1988
Page V-16
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OVERVIEW
VI. OFFICE INFORMATION MANAGEMENT
The purpose of this chapter is to provide information
on the various activities associated with information
management within OERR. The first section describes
the automated information and tracking systems de-
veloped and maintained by the divisions within OERR.
The second section provides information on reposito-
ries for site-specific documentation and the final sec-
tion briefly describes the Superfund Docket.
A. INFORMATION AND TRACKING SYSTEMS
This section of the manual provides brief descriptions
of OERR's information management activities. These
descriptions are organized by the divisions within
OERR that manage the various activities. Exhibit VI-1
identifies the various systems supported by the divi-
sions within OERR.
1. Description
Hazardous Site Control Division (HSCD)
Cost of Remedial Actions Model
An expert system that tracks remedial site cost char-
acteristics and is used to support estimation of re-
source requirements for remedial actions.
Record of Decision (ROD) System
A data base containing an inventory of decisions re-
garding response activities at remedial sites. This
system facilitates the analysis of future decisions and
improves the uniformity of decisions for similar sites.
This system also allows Headquarters and Regional
access to legal and technical information contained in
RODs.
October 4. 1988
Page VI-1
-------
VI. OFFICE INFORMATION
MANAGEMENT
-------
OVERVIEW
VI. OFFICE INFORMATION MANAGEMENT
The purpose of this chapter is to provide information
on the various activities associated with information
management within OERR. The first section describes
the automated information and tracking systems de-
veloped and maintained by the divisions within OERR.
The second section provides information on reposito-
ries for site-specific documentation and the final sec-
tion briefly describes the Superfund Docket.
INFORMATION AND TRACKING SYSTEMS
This section of the manual provides brief descriptions
of OERR's information management activities. These
descriptions are organized by the divisions within
OERR that manage the various activities. Exhibit VI-1
identifies the various systems supported by the divi-
sions within OERR.
1. Description
Hazardous Site Control Division (HSCD)
Cost of Remedial Actions Model
An expert system that tracks remedial site cost char-
acteristics and is used to support estimation of re-
source requirements for remedial actions.
Record of Decision (ROD) System
A data base containing an inventory of decisions re-
garding response activities at remedial sites. This
system facilitates the analysis of future decisions and
improves the uniformity of decisions for similar sites.
This system also allows Headquarters and Regional
access to legal and technical information contained in
RODs.
October 4. 1988
Page VI-1
-------
Exhibit VI-1
OERR Information and Tracking Systems
PURPOSE
ERD
HSCD
HSED
OPM
Program
Planning and
Evaluation
Systems
CERCLIS
CERCLIS
SPMS
SCAP
Incident-
Specific
Data Bases
CORA
ERNS
ROD
NPL
Technical
Information
Data Bases
Oil&
Hazardous
Waste
SDB
Document
Tracking
Systems
OSWER
Directives
-------
Emergency Response Division (ERD1
Emergency Release Notification System
(ERNSI
A nationwide, centralized data base used to capture
the release notifications reported to the National Re-
sponse Center, the EPA Regions, and the U.S. Coast
Guard districts. The data base is designed to provide
both data regarding specific releases and aggregate
data on the number and types of releases throughout
the nation and in specific states and localities. The
Case History File of ERNS is used to analyze trends in
the release of hazardous substances.
Environmental Response Team (ERT1
Technical Assistance System
An inventory of models, including ground-water and
air dispersion models, which are used when planning
various cleanup/stabilization responses. On-Scene
Coordinators (OSCs) use these models to reduce the
time spent researching air. water, and soil technical
information related to site cleanup.
Oil and Hazardous Materials Technical
Assistance Data System
A data base containing technical information concern-
ing hazardous chemicals and their properties. The
system provides information pertinent to spill response
efforts of Federal, State and local governments. This
system is used by OSCs and other responders to re-
duce the time required to research this information.
Hazardous Site Evaluation Division (HSED)
National Priorities List (NPL1 Technical
Data Base
A repository of publicly available information on NPL
final and proposed sites. The NPL Technical Data
Base contains information such as hazard ranking
October 4. 1988
Page VI-2
-------
score sheets and document records for NPL sites. This
system is used to access site-specific information on
NPL sites.
Statistical Data Base (SDB1
Contains a random sample of the laboratory results
produced by the Contract Laboratory Program. This
system supports the statistical analysis of occurrence
and concentration of priority pollutants and hazardous
substances at Superfund sites.
Sample Tracking and Invoice Payment
(TTP1 System
A tracking system for samples ordered for analysis by
the Contract Laboratory Program laboratories. Track-
ing includes initial order, sample shipment, receipt by
laboratories and submission of the results to EPA.
The system is used to record sampling information and
to record and support payment recommendations on
individual invoiqes.
Office of Program Management (OPM1
Strategic Planning and Management Sys-
tem (SPMS1
An Agency-wide tool that is used to evaluate the pro-
gess of Agency programs throughout the fiscal year
against quarterly and annual targets established be-
fore the start of each new fiscal year.
Comprehensive Environmental Response.
Compensation, and Liability Information
System fCERCLISl
Supports EPA Headquarters and Regions for the man-
agement and oversight of the Superfund program.
CERCLIS serves three purposes: to maintain an auto-
mated inventory of abandoned, inactive or uncon-
trolled hazardous waste sites, to act as the vehicle for
the Regions to report to Headquarters on the status of
major stages of cleanup at sites, and to provide sup-
port for SCAP.
October 4. 1988
Page VI-3
-------
Superfund Comprehensive Accomplish-
ments Plan (SCAP1
2. References
A current year tracking system and multi-year plan-
ning model that projects site-specific remedial funding
needs and targets for remedial programs. SCAP also
measures accomplishments against targets. The SCAP
is used by OERR to manage and evaluate Superfund
performance. CERCLIS is the Automated Data Proc-
essing (ADP) system used for SCAP.
OSWER Directives Tracking System
A data base containing pertinent information for draft
and final OSWER Directives. Maintained by the AA.
OSWER and supported by OPM. this system is used to
track OSWER Directives by Directive number, effective
date, status (draft or final), approval date, originating
office, source (if not EPA), subject, and approval signa-
tory.
Additional information on these systems and informa-
tion management activities may be found in the
OSWER Information Management Guide, prepared by
the Information Management Staff. OSWER and up-
dated annually. Copies of this guidance may be ob-
tained by calling the Office of Program Management
and Technology at FTS 382-7951. An employee can
also contact the Management and Evaluation Staff/
Office of Program Management (MES/OPM).
B.
OERR SITE-SPECIFIC FILES
1. Description
Headquarters maintains limited current and historic
documentation for responses conducted under Super-
fund. Because of the vast amount of information
collected, analyzed, reviewed, and approved for each
EPA-funded response, the majority of site-specific
technical and cost documentation is maintained in the
Regional offices.
October 4. 1988
Page VI-4
-------
2. Procedure
3. Reference
To obtain site-specific files, staff should contact ERD
for removal files or the Remedial Planning and Re-
sponse Branch. HSCD. for remedial files.
Regional Coordinators in ERD retain all current site-
specific files for the removal program. Removal site
files generally contain the following documents:
Action Memoranda approving EPA-funded re-
sponse
Amended Action Memoranda, if applicable
Pollution Reports (POLREPS) documenting site
activities
OSC Final Reports
Correspondence between Headquarters and the
Regions.
The files may also contain correspondence between
the Region and States, local governments or private
parties.
To access current and historic removal site files, you
must contact the appropriate Regional Coordinator by
calling FTS 382-2188.
The Remedial Planning and Response Branch of the
HSCD maintains in a central repository copies of every
ROD. Additional copies of the RODs. as well_as copies
of Remedial Investigation/Feasibility Study (RI/FS)
reports for some sites, are maintained in the Super-
fund Docket. The site-specific ROD contains a sum-
mary of all reports and studies conducted for the site.
data collected during the RI/FS. and provides a ration-
ale for the selected site remedy. Actual site documen-
tation is maintained in the Regions. For the most
part, information contained in the ROD is public infor-
October 4. 1988
Page VI-5
-------
mation. However. RODs may contain confidential
documents, which will be marked as such. Under no
circumstances should documents labeled "Enforce-
ment Sensitive" be released to the public.
C. SUPERFUND DOCKET
1. Description
The Superfund Docket is an information center that
provides public access to rulemaking and decision-
making documents. Documentation supporting rule-
makings includes public comments on the proposed
rule, reference materials, technical background docu-
ments, and any additional relevant materials. Deci-
sion documents include RODs and OSWER Directives.
Currently, the Superfund Docket contains some RI/FS
reports in support of RODs: however, copies of RI/FS
reports are not available in the Superfund Docket for
all RODs.
Procedure
Reference
The Superfund Docket, located in LG10O. is open to all
EPA employees and the public on weekdays, excluding
Federal holidays, from 9:00 a.m. to 4:30 p.m. Dupli-
cating machines are available in the docket area for
copying documents. EPA employees may check out
selected documents, based on demand, for periods no
longer than 2 hours.
For additional information on the Superfund Docket.
call FTS 382-3046.
October 4. 1988
Page Vl-6
-------
VII. OFFICE AUTOMATION
-------
VH. OFFICE AUTOMATION
OVERVIEW
This chapter provides an overview of the computer
equipment, software and support facilities available to
OERR employees. The first two sections describe the
hardware and software available within OERR. The
remaining sections discuss support services available
through the Washington Information Center (WIG)
located in Waterside Mall. Procedures for procuring
and using automated equipment are beyond the scope
of this manual. References, however, are provided.
A. QERR COMPUTER FACILITIES
1. Description
EPA has a wide range of computer facilities, hardware.
software, and communications capabilities. The Na-
tional Computing Center (NCC). Regional offices, and
laboratories control these facilities, which are located
throughout the United States.
The WIC provides Headquarters users with remote
access to most required facilities and services. The
Central Processing Units (CPUs) at Headquarters in-
clude an IBM 4381 mainframe, 22 PRIME minicom-
puters, two POP 11/70 minicomputers, and many IBM
PC compatible microcomputers. The IBM 4381 com-
municates with the IBM 3090 at the NCC in Research
Triangle Park. North Carolina, and is used primarily
for batch submission and output retrieval services for
local users. The PRIME minicomputers are used to
support local office information processing needs, ad-
ministrative systems, office automation functions, and
to serve as a communication link between the micro-
computers and mainframes. EPA staff can use the
IBM PCs for stand-alone processing or for connecting
to the mainframe or PRIME as a remote terminal.
October 4. 1988
Page VIM
-------
2. Reference
Additional information on the specific computer facili-
ties and procedures for accessing the various software
may be found in the OSWER Information Management
Guide, which is available from the Administrative
Officer.
B. AVAILABLE SOFTWARE
EPA uses a variety of software to meet its diverse proc-
essing needs. The two tables in Exhibit VII-1 present
the software available for use on OERR's PRIME mini-
computers and IBM and compatible microcomputers.
C. WIG AND NCC SUPPORT
The WIC and the NCC in North Carolina provide hard-
ware, software, system development consulting, and
user training. The WIC also publishes several bulle-
tins to keep users informed of Agency hardware and
software procurement changes, user group meetings,
new hardware and software usage procedures, and
other related information.
Consulting and Technical Assistance
1. Description
The WIC supports users in four primary areas:
The Technical Center offers technical support for
using microcomputers, word processing, and
mainframe graphics
The PRIME Support Team offers assistance for
using the Agency's standard minicomputer sys-
tems
The Operations Group provides mainframe sup-
port
October 4. 1988
Page VII-2
-------
Exhibit VII-1
EPA Software
For PRIME Minicomputers
COMMUNICATIONS
Kermn (PC » PRIME)
PRlMELINK(PCtoPRlME)
LAN 300 (Ethernet)
PRlMENET (PRIME to PRIME)
PRIME/SNA (PRIME 10 IBM)
Ringnel (PRIME LAN)
DATA BASE MANAGEMENT SYSTEMS:
INFO
INFORMATION
DEBUGGING AND OPTIMIZING SYSTEMS:
Source Level Deougger
ELECTRONIC MAIL:
ELINK
OIALCOM (EPA E MAIL)
FILE MANAGEMENT SYSTEMS:
INFO
INFORMATION
MIOAS*
GRAPHICS SOFTWARE:
VERSAGRAPH
TELL-A-GRAPH
20/20
GEOGRAPHIC INFORMATION SYSTEMS
ARC/INFO
MATHEMATICAL AND STATISTICAL PACKAGES:
- Slansoeal Analysis System (SAS)
Mmtab
PROGRAMMING LANGUAGES.
BASC
. COBOL
FORTRAN 77
Pascal
SIMULATION AND MODELING SYSTEMS.
MODEL
TEXT EDTTOR&'WORO PROCESSORS.
1NFOTEXT
WOROMarc
TEXT
EMACS
EO
SPREADSHEETS:
20/20
For IBM and Compatible Microcomputers
CAREER DEVELOPMENT:
EPA Discover
COMMUNICATIONS:
CroMtaJliXVI
IRMA Link FT/3278
Kermit
PR1MELINK
Aiync ASCII (LEXITRON)
DATA BASE MANAGEMENT SYSTEMS
dBase III Plus
PC INFO
DECISION MANAGEMENT:
Lghiyear
DESK MANAGERS:
PC-Desk
Sidekick Version 1 5
TODVMW
Speed Reader II
FOURTH GENERATION DOCUMENTS
PC FOCUS
GRAPHICS SOFTWARE
AuDcard
Cuecard
Energraphic* Version 1.3
Freelance Plus Version 2.0
GEM Desk
GEM Draw
GEM Write
Graphics Partner
Grapnmmnr
MoroMfiChart
GRAPHICS SOFTWARE (Con1!)
PC Paintbrush Version 2 5
PC-Plot III Version 3 531
PC Storyboard
The Graft* Partner 1 6
The Plotter Partner
INTEGRATED PACKAGES
> Framework Version t 1
OPERATING SYSTEMS:
IBM DOS Version 3.1
PROGRAMMING LANGUAGES:
IBM Advances BASIC
LMS COBOL PLEX
MPC BASICA Version 2.0
TurMPascal301a
PROJECT MANAGERS:
Microsoft Project
Sup
PUBLICATION:
Technotes
SPREADSHEETS
LOTUS 1-2-3 Version 2 01
SuperCalcS
TEXT EOnORSAVORO PROCESSORS:
WYLBUR/PC
Display Write 3
Mulomate Advantage
WordPerfect Version 4.2
Wordstar 3.31
Wordstar 2000 Plus
-------
2. Reference
The Telecommunications Group oversees data
communications and assists users with data
transfer between PCs. minicomputers, and
mainframes.
These assistance groups analyze users' needs, oversee
application development processes, evaluate programs.
and provide general assistance on a walk-in or tele-
phone basis. Also supported are equipment and soft-
ware installation, system upgrades, problem diagno-
ses, data recovery, and preventive maintenance guid-
ance.
The NCC offers expert Agency and contractor person-
nel experienced in planning, adapting and testing
operating systems, managing critical and sensitive
data, and in working closely with Federal. State, and
business organizations. The following support services
are provided:
Telecommunications support, including user
assistance and terminal procurement
Technical support, including IBM. Sperry. and
DEC software support, utilization accounting
capacity planning, and performance analysis
Operations support, including security, input/
output control, tape and disk libraries, data
management, micrographics, and keypunch and
courier services.
Other available services include production control
and systems status recording.
There are many different support hotlines and infor-
mation contacts, corresponding to the wide range of
technical assistance available. The WIC receptionist at
488-5900 or FTS 933-5900 can provide general infor-
mation and assistance for directing further questions.
October 4. 1988
Page Vll-3
-------
Training and Publications
1. Description
2. Reference
The WIC at EPA Headquarters and the NCC in North
Carolina offer full-day courses and half-day seminars
on many different hardware and software products.
Two bulletins, EPA's "The Connection" and "WIC
Schedule of Seminar Programs." provide information
about training courses and seminars, including sched-
ules of upcoming courses and seminars, course and
seminar descriptions, places and lecturers. The NCC
also issues a new monthly publication, called "Quick
Bits." which contains tips on microcomputer usage.
Course and seminar topics currently offered include
communications, data base management systems.
disk operating systems. EPA E-Mail and Bulletin
Board systems, graphics, word processing, spread-
sheets, and project planners. Courses and seminars
also are available for specific hardware training (e.g..
Apple Macintosh. PRIME microcomputer, IBM PC and
compatibles, and IBM mainframe).
The WIC's facilities include training rooms, a public
terminal area, an audiovisual room with video training
cassettes, a document reference library, and confer-
ence rooms.
For additional information about the training at the
WIC, refer to the current distributions of the above
named bulletins, or contact Training Information at
488-5974 or FTS 933-5974. or Training Registration at
FTS 629-7862. Additional requests for information
about NCC training may be addressed to:
EPA National Computer Center
NCC Training Office MD 34B
Research Triangle Park, NC 27711
October 4. 1988
Page VII-4
-------
WIG User Grouos
1. Description
Reference
The WIG sponsors many user groups, most meeting
monthly. User groups are groups of individuals that
share an interest in using specific types of hardware or
software. These groups meet on a regular basis to
share information on the latest developments in their
fields of interest and new or improved techniques for
processing information. The following is a list of the
major user groups:
ADABAS
dBase
Expert Systems Interest Group
FOCUS
Graphics
Lotus 1-2-3
Novice
PC (General)
PC Site Coordinators
PRIME.
PRIME INFO is also a major user group.
For information on Joining or establishing user groups.
contact the WIC at 488-5900 or FTS 933-5900.
D. COMPUTER TELECOMMUNICATIONS
1. Description
Telecommunications allow computer systems to com-
municate and share data over great distances. For
example, telecommunications makes it possible for a
microcomputer user in San Francisco to store and
retrieve data on a PRIME minicomputer in Washing-
ton. DC. OSWER computer systems are connected to
the rest of EPA through a series of telecommunication
links. Ringnet connects OSWER's PRIME minicom-
October 4. 1988
Page VII-5
-------
2. Reference
puters to other PRIMES at Headquarters. OSWER's
interactive TTY and microcomputer users access the
IBM 4381 mainframe at the W1C and the IBM 3090
mainframe at NCC using dedicated and dial-up lines.
For additional information on EPA's telecommunica-
tions capabilities, refer to the QSWER Information
Management Guide for Fiscal Year 1988 or call the
WIC at 488-5900 or FTS 933-5900.
E.
ELECTRONIC MAIL
1. Description
- a
Reference
The Office of Information Resources Management
(OIRM) manages a contract with DIALCOM for EPA's
electronic mail (E-Mail) services. E-Mail is a very
effective tool for informal communications, distribution
of draft documents for comment, and official corre-
spondence. The facility provides for nationwide com-
munication to and from EPA Headquarters. Regional
offices, field sites, and States. Access to E-Mail is
through connection to Tymnet or Telenet, or by direct
dial to DIALCOM if local. PRIME users have direct
access via the PRIME network.
Currently. OSWER has approximately 120 personal or
organizational accounts, called "mailboxes." Organiza-
tional mailboxes are often shared by several users.
EPA's E-Mail codes are listed in the Agency's telephone
directory.
For more information about the Agency's E-Mail sys-
tem, contact E-Mail User support at FTS 382-5639.
October 4. 1988
Page Vll-6
-------
F.
BULLETIN BOARD SYSTEM
1. Description
The EPA Bulletin Board System is a message center for
information exchange and has the means of allowing
users to upload and download Public Domain pro-
grams. This system is not a public system: it is re-
stricted to EPA employees. EPA contractors, and EPA
grantees. All communications are performed using
Crosstalk software, the EPA standard for PC
communications.
Reference
Refer to the Guide to the U.S. EPA Bulletin Board
System with Public Domain Software Listings or call
FTS 484-7215 or FTS 382-4357 for additional informa-
tion on using the Bulletin Board.
EPA LIBRARY
Description
The EPA library at WIC provides many data bases for
retrieving full-text articles or special statistical, direc-
tory, or financial information from sources throughout
the country and the world. These data bases also can
compile bibliographies with abstracts of relevant books
and retrieve government documents, conference pro-
ceedings, reports, and newspaper and journal articles.
Hard copies of documents in the collection also are
available.
Reference
Contact the EPA Headquarters Library reference staff
at FTS 382-5922 for further information.
October 4, 1988
Page VII-7
-------
VIII. POLICIES, GUIDANCE
AND REGULATIONS
-------
VHI. POLICIES, GUIDANCE AND REGULATIONS
OVERVIEW
Policy, guidance and regulations guide environmental
protection activities at the Agency. The differences
between these guiding directives often vary only in
impact or breadth. Formal procedures exist within
EPA for developing policy, guidance and regulations.
These procedures include Red and Green, also known
as Striped, border reviews.
A.
DESCRIPTION
Policies
Policies, also known as strategies, are guiding prin-
ciples at EPA that dictate the guidelines and goals that
the Agency has set out to protect the environment.
They are not laws, but policies can be broad com-
mands that require regulations to interpret them. In
addition, policies can clarify regulations further and
specify operating procedures for programs to use.
Regulations
EPA creates regulations to interpret Federal statutes
more specifically and help implement them. Congress
often initiates this process. For example. Congress
may require the development of an environmental
standard to a certain level and by a certain date. After
a series of reviews and public comments. EPA will
write regulations that establish the actual procedures
to ensure that this goal is met. Regulations are legal
requirements with which affected persons must com-
ply.
Guidance
EPA guidance documents provide the most specific
Information for implementing a regulation. An
OSWER Directive is a guidance document that man-
dates action for Regional and Headquarters personnel.
October 4. 1988
Page VIII-1
-------
This may include written communications that provide
program or management policy, procedural guidelines.
program guidance, delegations and redelegations of
authority, and Office-specific expansions of Agency-
wide administrative directives. Guidance is not legally
binding, although it defines the Agency's recom-
mended procedures.
There are four types of non-regulatory Superfund
documents, which are referred to as "guidance." Guid-
ance Documents explain what can be done to fulfill the
requirements of a regulation or policy. Procedural
Documents describe specifically how to conduct an
analysis or activity at a sufficient level of detail to
complete an action without need for additional
guidelines. Technical Documents provide scientific or
engineering information relevant to program activities.
Manuals enable users to carry out program activities
or to understand requirements without need for other
supporting documents.
B. PROCEDURE
Red Border Review
EPA uses the Red Border Review procedure when
developing regulations. Red Border is the formal
review mechanism by which senior management re-
views and approves regulatory packages before they
are presented to the Administrator or other approving
official. The AA for the lead office approves the pack-
age for Red Border review by signing an Action Memo-
randum or transmittal memorandum. Often the re-
view includes only the AA for the Office of Policy. Plan-
ning, and Evaluation (OPPE) and the Office of the Gen-
eral Counsel (OGC). but other AAs or RAs may partici-
pate if their offices were active during the development
process.
The lead office submits the original regulatory package
and eight copies to the Regulation Management
Branch (RMB). if Red Border only involves OPPE and
OGC. Four copies are for OMB review. If Red Border
involves other offices, additional copies should be
submitted to them.
October 4. 1988
Page VIII-2
-------
C. REFERENCE
The review period generally lasts three weeks for non-
major rules. Red Border Review is completed after the
lead office has considered and responded to all the
comments. The package is then prepared for AX
(Administrator's Correspondence Control) and the
Administrator's signature. EPA follows a standardized
process for creating regulations, as illustrated by the
flowchart in Exhibit VIII-1.
Green, or Striped Border Review
EPA uses the Green, or Striped Border Review process
to develop or change the status of policy or guidance
directives. Reorganizations and delegations of author-
ity are examples of this. To begin the process, the staff
submits a draft to the Management and Organization
(M&O) Division (PM-213) with a transmittal supervisor
form (AO). M&O reviews the draft for accuracy and
distributes copies to affected branches of EPA.
Headquarters' offices have two weeks to comment and
return a Green-bordered form; Regions have three
weeks to respond. Responses include concur, concur
with comment, or non-concur to the proposed direc-
tives change or new directives. If differences of opinion
exist as to the exact nature of directives alteration.
M&O acts as mediator until the differences are re-
solved.
On universal consent, the M&O Division Director
sends a decision memorandum detailing any conflict of
opinions and the final resolution to the AA with a
request for signature.
OSWER Directive 9200.4-1. Guidelines for Producing
Superfund Documents. (February 9. 1987). which may
be obtained from an OERR secretary. OSWER Direc-
tive 9013.15-3. OSWER Directives System Manual.
(July 15. 1986). which may be obtained from an OERR
secretary.
October 4. 1988
Page VIII-3
-------
Exhibit VIII-1
Creating Regulations:
Red Border Review
AA for lead office
approves package
by signing Action
Memo/Transmittal
memo
Lead office submits 4
copies to OMB, 8 to
RMB if OPPE and
OGC in Review
K
Other offices receive
copies if involved
3 week review period;
OMB review for major rules
longer; Red Border
Completed after lead office
has considered and
responded to all
comments
J
Lead office prepares package
for AX and the Administrator's
signature. Package contains
signed Action Memo, response
to Red Border Comments and
explanation of post-Red Border
changes. Lead office delivers
package (original + 4 copies) to
RMB for transmission to AX
-------
IX. TRAVEL
-------
EX. TRAVEL
OVERVIEW
The purpose of this chapter is to provide an overview
of EPA's policy and procedures for conducting EPA-
related travel, incurring travel expenses and seeking
reimbursement. Additional information on charging
official business travel to the Superfund appropriation
and site-specific accounts is provided in Chapter XII of
this manual.
A. LOCAL TRAVEL
1. Description
2. Procedure
Any travel that is to locations within 50 miles and
requires less than 10 hours from the permanent duty
station is considered local travel. Local travel gener-
ally does not require a travel authorization, nor does it
entitle the employee to lodgings plus per diem. Modes
of transportation that may be used for local travel
include shuttle service, public transportation, pri-
vately-owned automobile, government-furnished auto-
mobiles, and taxis. Additional information on shuttle
buses, including a shuttle bus schedule, may be found
in Chapter XTV. Miscellaneous.
EPA employees will be reimbursed for approved local
travel. To be reimbursed. EPA staff must prepare
Standard Form 1164. Claim for Reimbursement for
Expenditures for Official Business (see Exhibit IX-1).
B. LONG-DISTANCE TRAVEL
1. Description
Long-distance travel, or temporary duty travel, is de-
fined as business-related travel 50 miles or more from
the employee's assigned duty station for a minimum of
October 4. 1988
Page IX-1
-------
txhibr.
CLAIM FOR REIMBURSEMENT
FOR EXPENDITURES
ON OFFICIAL BUSINESS
APTU£NT C<* ESTABLISHMENT 9UHEAU DIVISION O" CF*-CE
fieaa tne Pmncy Act Statement on -ne oac* ot :rnt >orm
1 NAMt 11.111
4.
£
vn -^omfwi 3 SOCIAL SECuRirv NO
i : MAIL NG *OO*>SS K'WIXM ..""i^oow a OFFiCE "ELE***ONe SuMQEa
I
: .OUCrigO -.^MBE-a
1 SCHEDULE NUM8EO
S. PAID BY
6. EXPENDITURES fit 'are claimed / *iO f
e/ e"CM » -O ' *i
if aottoonal spues is roovrea continue on if* Dec*.
1
1
ACS
7. AMOUNT CLAIMED (Totml of coo. (0. Ig) and «).)* \ TOTALS
as necessary in ttw mtormt of tM Goxammant (Note: it la
anttnauoe* the approvwiy otto* mot fmm oemn motion
tne need ot tne depetment or agency to fa ceraty (31 u.
Sign Oojn* Qnty
APPMOVIMIk
ometM. m
SMMHCM r
9. Tha dam * cartrftod corract and prapw (or paymant
Siffff OnyHteJ Ontp
AWTMOMink
CUnWYMQ Bi
OFMGUI f
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AMOUNT CLAIMED
i
M.GI .;«sLl ' sis ' '.;s%v.r
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MMI. araeareftad 10. 1 cafofy mat OM claim is U\M and eorraet to tn« MSI of my xnowieage ana
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1&CHaaoSTOV WkvMeNToesmeo Sign Ongm* Only
O CHCCK a CASH
OAFE
CLAIMANT K
JM«M tlCM*
a"IE It. CASH PAVMfNT MCI I*T
. »AVEE tSjmtnt a DATE DECEIVED
C AMOUNT
f
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arocoiNo
ACCOUNTING CLASSIFICA TtON
1164.210
STANDARD FORM II** (Re* II-T)
nBed by G\A. FTMR ICFR «i) 101-7
-------
Exhibit 1X-1 (continued)
6. EXPENDITURESContmuee
5^1
1*1
£ A Local travel
X B Tolepfxxn or tawgrapn or
p COffwr Cig«i»a (itfmtnd)
IBI
KI roo*
la TO
ra«rMcneaMi*>ntf mronMtont MMM>M^
MILEAGE
yd BIOM **£-O- >3>7. Ho»«i«i» 22. 1B43. tor uw «
M iiniw«»i (OOMT a«n SSNt
STANDARD FORM I la*
I I-
-------
2.
Procedure
1234567890
10 hours. This section describes procedures for mak-
ing travel arrangements, allowable travel expenses,
use of tax exemption forms, and reimbursement of
travel expenses.
Travel Arrangements
Because travel must be authorized in advance, trips
should be planned at least one week to ten days prior
to departure, thus providing time to obtain approvals.
reservations, and travel advances. The secretary in
your office can provide assistance in making these
arrangements. Exhibit LX-2 depicts the various steps
involved in making travel arrangements and seeking
reimbursement for travel expenses.
Travel Authorization
A travel authorization (TA) is required for each tempo-
rary duty assignment. A travel authorization should
be issued in writing using EPA Form 2610-1 (see Ex-
hibit IX-3) prior to travel and should identify all travel
directions and entitlements. The itinerary, purpose of
travel, special authorizations (e.g.. car rental), and
required Justifications should be shown on the au-
thorization. The travel authorization must be ap-
proved by the Division Director or designated author-
ity.
Method of Payment
EPA prefers that frequent travelers use their Diners'
Club Credit card as the method of payment for travel
expenses. Travel advances may be obtained for out-of-
pocket expenses and infrequent travelers.
EPA's Diners' Club Credit Card Program Employees
who travel on official EPA business two times per year
or more are automatically eligible to receive a Diners'
Club credit card to pay for major expenses connected
with official government travel, such as air or rail tick-
ets, lodging, meals, and automobile rentals. An appli-
cation must be prepared and submitted to Headquar-
ters Accounting Operations to obtain a card. These
October 4. 1988
Page IX-2
-------
Exhibit IX-2
Travel Preparacion and Reimbursement of Expenses
Receive
Travel
Assignment
Prepare Travel
Authorization
(EPA form 2610-1)
and request for
Travel Advance.
as appronate. at
least 10 days
in advance
Call Omega
Travel
FTS 382-4530
to make hotel.
transportation
and car rental
reservations
Pick up tickets
from Omega
Travel as
close lo the
departure
date as possible
Receive
Travel Advance
from (he
Finance
Office
Depart
Obtain lax
exempt forms
from the hotel
Return
from
Travel
Organize
receipts for
all travel
exenses for
$25 or more
Prepare
Travel voucher
(SF 1012)
Submit
Travel voucher
to Finance
Office
Receive
reimbursement
check from the
Finance
Office
For further information on EPA's policies and procedures for official business travel. EPA employees
should contact Customer Asistance at FTS 382-5116.
For additional information on reservations and ticketing, employees should contact Omega Travel.
-------
cap]
1234567390
cards may not be used for personal expenses. Each
month employees will be billed directly and will be
expected to send their payment in full within 25 days.
Disputed charges or other billing problems may be
reported to Diners' Club Corporate Research Services
by calling 1-800-525-9135. Additional procedures on
using the Diners' Club credit card for official govern-
ment travel may be found in EPA's Travel Manual and
EPA's Diners' Club Credit Card Program Manual.
Travel Advances If an employee has a Diners' Club
credit card, he/she may receive an advance of funds
for an amount not to exceed $15/travel day plus inci-
dentals. If the employee is an infrequent traveler and
has not been issued a Diners' Club credit card. 80
percent of estimated expenditures may be advanced.
Travelers should request a travel advance by complet-
ing the bottom portion of the travel authorization form
(EPA Form 2610-1. Exhibit IX-3). Travel advances are
approved simultaneously with the approval of the
travel authorization. Travel advances generally require
10 days for processing.
Short-Term Travel Advances Short notice travel (i.e..
initial notice is less than 10 days) may require cash
from an imprest fund. Ordinarily, advances from an
imprest fund do not exceed $250 and the minimum
advance Issued is $25.
Additional guidance on travel advances may be found
in EPA's Travel Manual, available through the Distri-
bution Room at FTS 382-2118.
Reservations and Ticketing
All travel reservations and tickets are to be obtained
through Omega Travel. EPA's official travel agent.
Arrangements for hotel, transportation (air travel and
railways), and car rental should be made by calling
Omega Travel at FTS 382-4530. For frequent travel-
ers. Omega will have an employee record on file and
reservations will automatically be charged to the
employee's Diners' Club card. New or visiting employ-
ees must present the pink copy of their travel authori-
zations when making official business travel reserva-
tions.
October4, 1988
Page IX-3
-------
Exhibit IX-3
US CNVIROHMBNTAb PROTECTION ASCNCY
TRAVEL AUTHORIZATION
rtad liutrutttont on rtu*n»l
T 237412
A _ AMEND
C.CANCEL
«. TRAVEL. AUTHORIZATION TYPE
| DOMESTIC
s. TYPE OP TRAVBU SY NOM-BPA TRAVELER
j POKBISN
INTERGOVERNMENTAL PCRSOMMBL. ACT IIPAI 7 APPLICABLE RE6ULATIONS. w SGTR-S L.JTR3
O. ITINERARY. PURPOSE. AMO OTNBR DETAILS
ircn
'NOT TO CXCBBO
CLASS I
a. ACTUAL. SUBSISTENCE MOT TO EXCEED
». ACTUAL. 1U»«I»T«MC« OS* MROA
AI am
IOTMBR ACbOWAMCHI
COMMON CARRIKM - TWAIM. BUS. SNIP
1. PIHST CL.A» COMMON CARMICR
!!
t. INTRACITT TRANSMUTATION iTfMi. Umoutlltf. tn». POVl ANO OTHBR INCIOBMTAL. CO«T1
1C) HIT
vATBkV'OWNKO VBMICUB
|OI 1114
INTBRCITV Q TCMPORARV DUTY
. aOVCdNMBNT-OWNKO (O«A| RCNTAI.
|P«RMANBNT CNA*aB-OP-«TATION AkkOWANCBSI
I. TRANSPORTATION OP PAMIkT
MI. RBSIOBNCB MUNTINO
II. TBMPONART QUARTCNS
It. RCAC BSTATB IXPBNSM
II. MISCBLLJkMBOUS MOVINO BXPBNSB*
II. SMIPMCNT OP MOUSBMOCO aOOOS
Kt. STORAQB CP MOUSKMObO OOOO*
IJ ADVANCE OP PUNOS APPLICATION IPtol*. OuUCo/uUne odvoncM mull oe
- - - - ISM AiU amount at «» ouaKMdtiu advance* miuf am repaid
10 dayi a/ coniplanon o/ rnp. IVhan travel u eanc«Ud or
uidated advanca an (uoieet to automatic payraU
A. TVP«
Q ORDINARY
Q CONTINUINO
I. MBTMOO OP
PAVMBNT
Q CASH
Q CHBCK
C. MAIL CHECK TOl U OPPICE U HOME
OPPICI PMONB
PLBTBD SV SBRVICINS PINANC* OPPICB
B.
P. CASH RBCBIVBO
a. OATS; CASH RBCBIVBO
TTO BB COMPLETED »
^^ ^ »!« «i%i^B»«i n *^««i^
IBNATURB
aval, if to
AMB ANO TITUB
Autnanty it grantsd to travsl and incur men Hpaniaa aa may bs ntomarv 'or tnn autn
in si i imlaiii with EPA policy and aoplicabw) regulation*. I certiN that tnit
tiaNATUMB
NAMK AMD
EPA Form JIIO-I (Rs*. 1O41II
MltlO
TRAVELER
-------
Tickets will not be delivered: rather, employees must
pick them up from Omega Travel. At this time, em-
ployees must provide Omega with a copy of the TA in
order to receive tickets. Omega is located near the I
Street entrance of the Waterside Mall and is open from
8:00 a.m. to 5:30 p.m. Monday through Friday.
Travel Expenses
While on official Government business, employees will
operate on per diem travel allowances, which vary
according to geographic location and are authorized
accordingly. Appendix B contains the maximum per
diem rates, listed by State and city/county, prescribed
in the Federal Travel Directory (August 1988). Em-
ployees will be reimbursed only for allowable expenses
that are not in excess of the specified daily maximums.
Allowable expenses that are included in the per diem
allowance include: all charges for meals: all fees and
tips to waiters, porters, baggagemen, bellboys, hotel
maids, and dining room stewards: telegrams and tele-
phone calls reserving hotel accomodations; laundry;
cleaning and pressing of clothing: and transportation
between places of lodging or business and places
where meals are taken. For allowable travel costs in
addition to those covered by lodgings-plus per diem.
see EPA's Travel Manual. (Resources Management
Directive. 2550B).
Use of Tax Forms
Certain municipalities or states in the United States
allow tax exemptions for Federal travelers. Travelers
should take maximum advantage of these exemptions
because they could affect the traveler's per diem allow-
ance in a specific area. For example, a standard hotel
rate for a tax-exempt municipality may be above the
per diem allowance unless the tax exemption is taken.
EPA's Customer Service Office provides tax exemption
forms for Baltimore. Maryland and New York. When
traveling to other cities, travelers may obtain tax ex-
emption forms from the hotel. The EPA tax exemption
number. 52-085-2695. should be used when obtaining
a tax exemption. Special procedures are required to
October 4. 1988
Page IX-4
-------
3. Reference
file for tax exemption status. The Customer Service
office will provide assistance in filing for tax exemption
status.
Reimbursement of Travel Expenses
Within 10 days of the end date of the trip, a Travel
Voucher (SF-1012. Exhibit IX-4) or cancellation travel
authorization must be submitted to the Finance Office.
Receipts must be attached for all expenses of S25 or
more. The travel voucher and attached receipts
should provide a detailed breakdown of costs for each
day of travel. Instructions for preparing travel vouch-
ers in compliance with Federal travel regulations may
be found in EPA's Revised Travel Regulations.
The following publications, available through the Dis-
tribution Room at FTS 382-2118. provide additional
guidance for performing business-related travel:
EPA Travel Manual
EPA Revised Travel Regulations
EPA's Diners' Club Credit Card Program
EPA's Guide for Employees Performing Tempo-
rary Duty Travel
Federal Travel Directory
Omega Government Travel & Hotel Directory
In addition to the above references, the following of-
fices provide assistance in preparing for business-
related travel and seeking reimbursement:
Customer Service (FTS 382-5116) General policies
and procedures for travel and accounting for travel ex-
penses
Omega Travel (FTS 382-4530) Reservations and
ticketing.
October 4. 1988
Page IX-5
-------
Exhibit IX-4
TRAVEL VOUCHER
St*ttfT*nt on
1 DEPARTMENT ON ESTABLISHMENT.
BUREAU DIVISION OH OFFICE
3. VOUCHER NO.
TYPE OF TRAVEL
TEMPORARY DUTY
PERMANENT CHANGE (4. SCHEDULE Mtt
OP STATION
I, «. MAME ILmt. 'mi. ""«& imntll
O SOCIAL SECURITY NO.
. PERIOD OF TRAVEL
. F«OM
B TO
e. MAILlMO AOOKESS (IneluGf ft? CoOtl
a. OP*ICC TELEPHONE NO
7 TRAVEL AUTHORIZATION
MUMSEAISt b OATEIS)
PMCSINT OUTV STATION
MESIQENCE /Ctv »* Sum
10. CHECK NO.
E, TRAVEL AOVANC1
CASH PAYMENT RECEIPT
OATI MICtivf O
11. PAID BY
D AMOUNT HCCEIVEO
f
C PATt I 1 SIGNATURE
IX. OOVIRMMMT
TRANVORTATION
REOUESTS. Oil
TRAMPORTATIOM
TJCKETS.IF PUR-
CHAHOMTMl
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to m« UMIM Sinn «* 'igl»t I m«*
purefi>M« un
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AOENT-S
VALUATION
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f MOM
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COM of i«ov«« incurrad <*u""9 tha pwiod OOMTM bv
AMOUNT^
CLAIMED^
I lartnnm oletem 129 US.C. 2SI4I jntf «iM|r >nv
A7VEL AOvANCE
NET TO TRAVELER ^
It. ACCOUNTIMQ CLASSIFICATION
STANDARD FORM 1012 lAEV. 10-771
PrMCrilMd by QSA, FPMR (41 CFR) 101-7
-------
lixhibit i. (continued)
SCHEDULE
OF
EXPENSES
AND
AMOUNTS
CLAIMED
OATf
iff
THU
/Hour
Jrttf
tmJtfml
lot
INSTRUCTIONS TO TRAVEL! R (UnliUtd Htau 4
Col M II it* ooudwi inchidn Cam pTof WJ
p« dun HlMMmt «a> 0Mn 1 ""v ''
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nd ««l»IK>n«h dM
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ITfMIIfDBUKICIfMCE IkMNSfS
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1
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LUNCH
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1
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III
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1
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TOTAL
M
MlSCIL
LAN! OLrS
cuasis
rv,ci
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1
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1
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LODGING
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II mOdltlontl mpoco li iwQulna. tonilnuo en mnolhH Sf tOH-A BACK totting MM Ironl Mi/tt
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llio. intofmoiion on ihia lofifi n tuihoviJOd bv 6 U S C
mud bv !> '«MI«I TIOM ntoulii.oni irrMR 101 II.
it. 1»JI. E O 11012 ol MUich 3? IMJ. i O »3»» of
Mid le USC <0llltil «nd eiOB Th*piun«v PUIPOM
TOTAL
MJO.*ISl(NCf
CHPCMSC
w
1
1
UllCACf
RATE
«
NO OF
MILES
fl/
SUBTOTALS *
TOTALS *
ciimintl. or oulatO'V invO»lio*tiont or p«o*»Cu1»ont 01 Mti«n pwitwcni lo
««Quif«m«nl by Ihit aoBncy in connoclion Milri ill* htttnf at Itrmd ol of
«mplOVM !*> iMwan<« ol MCwfilv Cl***«nca o* i««*ttio*l*On» ol lh« poi
Account Numboi IS
oi «! ond/o> iMoonon panm in«i«i*
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SC Olllbl end 6IO9I and i O »1»1 Noi<*n>b« JJ
p«ya< nd>O* *«nplOV*« >d«niilicalion numb«* di« Mil and mpfovMt who *» nMtl foi lt»« nfoim«|ion in ir>« tour SS** «" lhaii o»K«ftl dwli«« Th« inlovnialion m«v b« ditclD»«>t Hi i now«««ttt lailu** lo p»ow*d« !*> intoimaiion lalh*' lh«n SSNI fon
liauttion Of
« PAGfS
TMAVIL AUTHOMUATIOM NO
u.lbow
. lo»ICM IRAVfLEM-S LAST NAME
the) lh»n
AMOUNT CLAIMED
MILEAGE
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I
tuasiiTfNci
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\
- 4
OTHER
M
1
Inlti mrtnd tout al conunni HI. Iml *»o
Inl. bttom nut i/i iron IJ on (A* Item ol
tf>rt fonn
TOTAL
AMOUNT
CLAIMED*-
FORM 1012 BACK |10-7H
-------
OVERVIEW
X. IN-HOUSE FACILITIES/SERVICES
This chapter clarifies the policy and procedures for
conducting administrative tasks, including printing
and photocopying. The following material also pro-
vides information on labor services, the Trouble Desk.
office moves, conference rooms and special mailing
services.
DUPLICATION
Description
EPA employees who need to produce or reproduce
large quantities of documents have photocopying and
printing facilities available for their use. The Office of
Printing Management, located at G-100. serves the
duplication and publication needs of the Agency.
Printing
Currently there is a moratorium on printing, permit-
ting only publication of those documents that are
essential to accomplish the mission of the Agency. To
have a document printed, the employee's supervisor.
DD. and OD must approve the publication of the docu-
ment. Some of the features available from the EPA
Printing Office include: saddle stitch binding for docu-
ments for up to 96 pages; two-piece covers (stapled):
half-tone pictures; two-color covers; choice of paper in
stock. The costs for these services vary and should be
considered in selecting a printing option.
Photocopying
In addition to the two copiers located in G-200. there
are a number of others throughout the Agency. A
location list of those, including the ones for which staff
operators are provided, is found in Exhibit X-l.
October 4. 1988
PageX-l
-------
X. IN-HOUSE
FACILITIES/SERVICES
-------
OVERVIEW
X. IN-HOUSE FACILITIES/SERVICES
This chapter clarifies the policy and procedures for
conducting administrative tasks, including printing
and photocopying. The following material also pro-
vides information on labor services, the Trouble Desk.
office moves, conference rooms and special mailing
services.
A. DUPLICATION
1.
Description
EPA employees who need to produce or reproduce
large quantities of documents have photocopying and
printing facilities available for their use. The Office of
Printing Management, located at G-100. serves the
duplication and publication needs of the Agency.
Printing
Currently there is a moratorium on printing, permit-
ting only publication of those documents that are
essential to accomplish the mission of the Agency. To
have a document printed, the employee's supervisor.
DD. and OD must approve the publication of the docu-
ment. Some of the features available from the EPA
Printing Office include: saddle stitch binding for docu-
ments for up to 96 pages; two-piece covers (stapled);
half-tone pictures; two-color covers; choice of paper in
stock. The costs for these services vary and should be
considered in selecting a printing option.
Photocopying
In addition to the two copiers located in G-200, there
are a number of others throughout the Agency. A
location list of those, including the ones for which staff
operators are provided, is found in Exhibit X-l.
October 4. 1988
PageX-l
-------
Exhibit X-1
EPA Copy Centers
WEST TOWER
MALL
NEMALL
EAST TOWER
ROOM 1102
1 MACHINE
XEROX 1090
ROOM 11 30 A
1 MACHINE
XEMM 1079
ROOM 1038
1 MACHINE
KODAK IMPS
ROOM 938
1 MACHINE
XEROX ton
ROOM 838
1 MACHINE
XEROX 1075
ROOM 3601
1 MACHINE
KODAK HOPS
ROOM 3501
1 MACHINE
KODAK IMPS
ROOM 2605
1 MACHINE
ROOM 2701
2 MACHINES
XEROX 1090 XEROX 1073
ROOM 320""
3 MACHINES
OCE 1723/OCE 1023
XEROX 1030
ROOM 206"
3 MACHINES
OCE ITJAXEROX I07U
XEROX I071A
ROOM 107 "
3 MACHINES
-------
Exhibit X-l (continued)
Photocopy and Mail Management Section
Copy Equipment Operators
NAME
Jerome Mackey
Linwood Bryant
Susan Mason
Joe Eastman
Larry Tucker
Pan Bryant
Patrick Home
Susan Hahn
Carol Rivers
TITLE
Photocopy Operations
Assistant
Lead Copier Equipment
Operator
Lead Copier Equipment
Operator
Copier Equipment Operator
Lead Copier Equipment
Operator
Copier Equipment Operator
Copier Equipment Operator
Copier Equipment Operator
Copier Equipment Operator
LOCATION
S-310. Distributes
work to operators.
West Tower and Mall areas.
Handles minor machine
malfunctions, machine usage
records, instructs copy
center users.
East Tower and ME Mall areas.
Handles minor machine
malfunctions, machine usage
records, adjusts work flow,
instructs copy center users.
Crystal Mall #2 copy center,
room #806.
Fairchild Building copy
center, room #209.
S-310
S-310
ET-740
HT-432
August 1988
-------
2.
Procedure
Printing
Once a document has been approved for publication
by the DD and OD. the employee responsible for coor-
dination of the publication must discuss the document
and complete EPA Form 2340-1 with one of the Print-
ing Specialists in the Office of Printing Management.
A sample form for requesting printing is presented in
Exhibit X-2.
The Printing Office will print orders of over 5.000 pro-
duction units. (Generally, orders of fewer than 5.000
units should be duplicated on the photocopying ma-
chines.) A production unit is the image on one side of
a sheet of paper, the total of which are calculated by
the number of copies times the total number of im-
ages.
If there is a need to typeset the document, or the order
is over 60.000 production units, the Printing Specialist
will initiate a printing procurement process for the
document to be produced by either the Government
Printing Office (GPO) or an outside contractor.
Depending on the size and complexity of the job. the
turnaround time for the printing office is approxi-
mately 3 days for each 25.000 production units. The
printing office will deliver the completed documents to
the appropriate office, unless an external distribution
list has been provided, in which case, the printing
office can mail the copies to those on that list. Exhibit
X-3 presents a flow chart of the activities required for
publication.
Photocopying
Copy centers are located throughout the Agency which
are operated on a full-time basis by assigned opera-
tors. When others are waiting, there is a 10-minute
limit on these machines. Employees using those cen-
ters who cannot wait for their copies should complete
a color-coded copy center request and leave it with the
operator. Self-service copy centers on the first. sec-
October 4. 1988
Page X-2
-------
Exhibit X-2
t CONTACT iproorom ntmm. mutl eoO». nmmo. d> pnonf numOari
2 OFFICE CONTROL NO
203002
3 DATE
4 FORM. PUBLICATION. OR ISSUANCE NO . AND TITLE OR DESCRIPTION
QUANTITY tt/mnaffoi
6 IS OVERTIME AUTHORIZED TO
MEET DESIRED DELIVERY DATE?
NO
7 DESIRED DELIVERY DATE
COMPOSITION AND PROOF
8 NUMBER OF PAGES SUBMITTED
MANUSCRIPT
9 TYPE
10 FACE
11 SIZE
12 ACTUAL IMAGE SIZE
13 PROOF
*. n*.
13« GALLEY | 13b PAGE
NO San MOW OM NO SMS HOM Own
13e SEND PROOF TO
PRESSWORK AND BINDERY
14 NUMBER OF PIECES SUBMITTED
CAMERA COPY
d ILLUSTRATIONS
IS
b. NEGATIVES
II > HALFTONE
e. OVERLAYS
(21 UNECUT
13) OTHER
18 RUN tChfet anol
D^
Do-.* QM
ON.,..
17 FanmMiai
Register
n
18. TEXT PAPER (Cffdf. Color.
19 COLOR INK
20 Mvgira
Too
21 COVER STOCK
ds«. a
22. COLOR INK
« fSeuatia
23. PERFORATE/SCORE PwalM 10 Top/Left .
OTHER-
.in from Too/Lad
24 PUNCH
B
26.
Sneit
3-Atagl
26. AOORESSINO AND MAILING
CarnwSOMM
D Bu» Mailing D
Addrnsing Only
b Qiomily rCooiM<
27 UM »«o«T«t«
if n»»d»d for additienrt tom«< by OMB ClicuHr A-3. or ortur mm imummt to ba raoonad 10 OMB
M. APPHOVED BY
. FOR THE OFFICE OF EXTERNAL AFFAIRS (Signmnrmt
b. DATE
EPA Form 234O-1 (4-84» PUBUCATION REVIEW RECORD AND PRINTING REQUEST
RaplacM EPA Forma T-60.234O-A. and tho provwua admon of 234O-1. whicn aroodaoloiaj.
COPY 1 -PRINTING
-------
Exhibit X-3
Printing Procedures
Staff identifies need to print
5.000-60.000 production
units
Staff discusses informally with
supervisor and Printing Office
If graphics required, staff and
AO obtain signed purchase
requisition
Staff schedules work with
graphics
Staff produces camera ready
copies of documents
Staff obtains supervisors.
Division and Office Director's
approval
Staff obtains print shop
estimates of turn-around time
Staff gives Printing Office
camera ready copy
Staff completes EPA Form
2340-1 (if funds are
necessary, consult AO)
Printing Office delivers when
completed
Printing Office distributes with
outside mailing list, if needed
-------
3.
Reference
ond. and third floors of the NE Mall only have special
boxes for these requests. Delivery and pickup occur
three times daily from these boxes. Request forms.
Exhibit X-4. are available in every copy center.
Consult the Administrative Services Manual, available
from the OERR AO. Also contact your Branch secre-
tary.
B.
LABOR SERVICES
1.
Description
2.
Procedure
Reference
Labor Services provided by EPA include the following:
Moving furniture within the office
Moving furniture and equipment to and from the
Surplus Supply Depot
Providing supplies for the photocopier
Providing office signs and desk name plates.
The services are provided through Facilities Support
Services Division (FSSD).
Employees who need Labor Services should obtain a
copy of a Labor Services Request Form (Form 5100-2)
from the Administrative Contact. The employee
should complete the form and submit it to the AO for
approval. The AO then hand delivers the request to
the General Services Branch located in Room B030.
NE Mall. A sample form is presented in Exhibit X-5.
Consult the Facilities Management Manual. Volume
4840, available from the OERR AO.
October 4. 1988
Page X-3
-------
Exhibit X-4
United Slates Environmental Protection Agency
COPY CENTER REQUEST
DATE:
PHONE NUMBER:
umber of Original
Pages Furnished:
NAME:
DIVISION:
MAIL CODE:
SPECIFICATIONS
Number of Copies Pages * Copies » Total Pages/Impressions Requested
NOTE: Copy jots MCweYno- iSOO fort/ impressions (piafs * eopml must 09 tiktn to tin Printing Plant G-IOOO
SPECIAL INSTRUCTIONS:
PAPER SIZE: 8-1<2" x 11" (standard!
8-1.2" « 14" (legal)
PRINT: 1-Sided Copies STAPLE: Yes
2-Sided Copies No
WORK NEEDED BY: / /
Priority/Rush requests can be scheduled by calling 382-2040
Copy Center:
Copier Equipment Operator
USGPO I987-0-7I9-010/70SC4
-------
C. TROUBLE DESK
1.
Description
2.
Procedure
Reference
EPA provides a trouble desk as a means by which em-
ployees can immediately notify FSSD of building-
related problems. The Trouble Desk responds to calls
from any employee for most maintenance problems.
including air temperature.
Employees who wish to report a lack of toilet paper or
soap in the restrooms. failure of light bulbs or electric-
ity, and other such problems should call the Trouble
Desk at FTS 382-2100. which is operated by FSSD
and is located in 3304M. The hours of operation are
from 7:30 a.m. to 6:00 p.m.. Monday through Friday.
If an employee feels the temperature in the office is too
warm or cool, he/she should identify the problem to
the OERR AO. The AO has a copy of the allowable .
temperature standards and a thermometer by which to
determine if the temperature exceeds the standards. If
exceeded, the AO notifies the Trouble Desk which
issues a ticket to the landlord. Town Center, who in
turn is expected to respond.
Consult the Administrative Services Manual, available
from the OERR AO.
MOVES
1. Description
In EPA-controlled facilities, the General Services
Branch (GSB) has the authority and responsibility to
provide services to move furniture.
October 4. 1988
Page X-4
-------
2.
Procedure
3.
Reference
The OERR AO submits completed copies of EPA HQ
Form 5100-2. Labor Services Request (Exhibit X-5).
and EPA Form 5100-4. Relocation Work Sheet (Exhibit
X-6).
The AO should submit a moving request to the GSB at
least 72 hours before relocation of personnel and at
least 24 hours before all other moving services.
On receipt of the request. GSB notifies the requesting
AO of the date and time of the move and of the GSB
representative who will supervise the move. As neces-
sary. GSB will arrange guard and elevator services for
the move. Packing instructions are presented in Ex-
hibit X-7.
Consult the Facilities Management Manual. Volume
4840. available from the OERR AO.
E.
MEETING ROOMS
1. Description
The Washington Information Center (WIG) has several
conference rooms available for use by EPA employees.
EPA supports employees who are planning and holding
meetings and conferences by providing a number of
services including the following:
Reserving conference rooms
Providing audio-visual equipment
Producing overhead and other graphics.
These services are provided through the FSSD.
OSWER and the other AA offices also have conference
rooms available for employees, but senior administra-
tors have priority.
October 4. 1988
Page X-5
-------
Exhibit X-5
LABOR SERVICES REQUEST
INOTf. Your AOmminnovu OMmr mutt vgn Ola rfaumt *«* inaicmd Offorr it can & practnmt I
or H«OU»TB»
OFFICE
OATK
SCRVICE REQUESTED
MttaeA rvloeaflan u>orkM>o
APPROVAL SIGNATURES
PMOOMAM AOMINISTKATIVB OFFICBW
MAMACKMCNT
FUND CERTIFICATION FOR MOVES
APPWOPftlATION
ACCOUNT MUMBBH
OOL1.AR AMOUNT
2526
/ certify that funds are available.
1ICNATURK Or COMMITMCNT CUCRK
ACTION TAKEN
ACTION
OAT«
TIMB
ACTION
LABORERS OISPATCHKO
ARRIVED ON JOB
LABORERS RETURNED
JOS COMPLETED
s SICMATUKV
CUSTOMKW9 3IONATUMK
EPA Hq Fom S10O-2 (R«« 12 JO) PftCViOUS COITION MAT « UMO
COPY DISTRIBUTION:
Originator, suomit three eooi« 10 Proo-
erty Offiea: retain latt coov lor your
-------
Exhibit X-6
RELOCATION WORK SHEET
Trita term b cccpubto only when uiMhcd lo EPA Form SI DO 2
OFFICE
FROM
IDC/HOOU
TO
LOO/ROOM
PROGRAM
rCR»ON
* '
1 O 1 A !_:»
DIVISION OR »«ANCM
CONTACT
COOROIMATOH
AUTCHNATC
au*MYIYV ANOTVrtOrruHWITUMl TO ! Ht LOCATED
O»H«
CHAIN*
TA«L(*
OOH
CAICk
FILE
CA*ini.T»
CONICHVA- 1
»!-«»
STCC
C AaiNl Tft
TVH \
WNITTNi
TELtPHONE
HOMt
01 HC1
ADDCHt
/CAL
CHt.O4.MZAS
BOHtk
OTMLH
-
-------
Exhibit X-7
FACILITIES MANAGEMENT
Buildings and Grounds
Volume 4840-4, Change 00: 7/16/84
Miscellaneous Facilities Services
8.
9.
10.
11.
12.
13.
Packing Instructions
All objects to be moved shall be individually marked (using 2" masking
tape) in a conspicuous location with the room number of the new location
and the employee's name.
Multiple file, record, and transfer cases shall be numbered consecu-
tively in the order in which they are to be placed. Also, each section
of sectional furniture shall be marked with a unit number plus a con-
secutive section number starting with the bottom section.
All small articles shall be packed in boxes provided by the moving
supervisor. All liquids and breakable articles shall be removed from
furniture, and liquids shall be tightly sealed before moving.
All supply cabinets, heavily-loaded or poorly-constructed file cases,
and bookcases with doors shall be emptied.
The sliding backs in file, record, and transfer cases shall be drawn
tightly to the papers contained in those cases.
Typewriters, computing machines, and similar equipment shall be discon-
nected and left on top of desks, tables, etc. Do not place this equip-
ment in boxes.
Mirrors, pictures, and desk lamps shall be left unpacked. Mirrors and
pictures suspended from picture molding may be left in place; if fas-
.tened otherwise, they shall be removed from the walls.
Maps, charts, and bulletin boards with marker pins shall be fitted with
temporary covers. Alternatively, the pins shall be removed.
Personal property is moved at the owner's risk.
Following the move, retain the packing cartons for return to the moving
supervisor for reuse. Boxes are to be broken down and neatly stacked in
corridors after use.
All excess furniture shall be marked "EXCESS" to prevent the movers
from transporting these items to the new location.
All items considered trash shall be labeled "TRASH" and placed in the
corridor at the close of business.
At least one person from each section shall be present during the move
to assist in the placement of furniture at the new location.
GSB
EPA/FSS
14
FM 4-05
-------
2. Procedure
dan
To reserve the two conference rooms in the W1C. call
the receptionist at 488-5900 or FTS 933-5900. The
large conference room holds 30 people, the small one
holds 15 comfortably. 20 maximum. EPA employees
may use these rooms only if WIC or previously sched-
uled classes are not using them.
The Audio-Visual Support Branch manages conference
room facilities within EPA and arranges for such facili-
ties outside EPA. A conference room must be sched-
uled by telephone (FTS 382-2046). as soon as the need
is known and no later than 48 to 72 hours prior to the
meeting. The employee reserving the space should
give the time and date of the meeting, as well as the
number of attendees.
EPA has several conference rooms with varying capaci-
ties (Exhibit X-8). The Conference Scheduling Office
(382-2046) manages these rooms and the auditorium.
which holds 140 people. This office may request an
office memorandum explaining the program, depend-
ing on its length and nature.
The Public Information Center has one conference
room with a capacity for 20 people. Call FTS
382-2080 to reserve this room.
The Education Training Center has three conference
rooms, which are first reserved for training projects.
The Break Room holds 15 comfortably, 20 maximum;
Room A and Room B each hold 40 people. For more
information, call the Education Training Center at FTS
382-2997.
The conference rooms within EPA are equipped to
support Vu-graphs, 16mm sound movie projectors.
35mm slides, and recording equipment. To borrow
any related equipment, the employee must telephone
Conference Room Support personnel (FTS 382-2046)
as soon as possible before services are needed, and no
later than 48 hours before the meeting. The day the
equipment is needed, the employee is required to pick
October 4. 1988
Page X-6
-------
Exhibit X-8
Conference Rooms
Manager
WIC
EPA
Conference
Scheduling
Office
Public
Information
Center
Education
Training
Center
Room
64
17
North 1
North 3 40
North 5
North 9
North 13
South 2 30
South 6
South 8
South 10
South 12
Auditorium
Conference Room
Break Room
Room A
Room B
Capacity
15-20
30
40
conference /1 00 theater
25
25
25
conference/ 100 theater
16
16
16
16
140
20
15-20
40
40
Contact
488-5900
382-2046
382-2080
382-2997
-------
3.
Reference
up the equipment from the Audio-Visual Support
Branch in M2435.
The Audio-Visual Support Branch (FTS 382-2070) pro-
vides consultation on audio-visual techniques, includ-
ing choice of visual aids, methods to improve presenta-
tion, advice on delivery style, format, and layout of the
conference room.
Consult Exhibit X-8 and the Facilities Management
Manual. Volume 4840. available from the OERR AO.
F.
MAILROOM-SPECIAL SERVICES
Description
Procedure
Reference
EPA employees have four different types of special mail
deliveries available in the Mailroom: UPS. UPS Next-
Day Air. Postal Express Service, and the independent
courier. DHL.
To use these services, employees must request them in
person in the Mailroom. G-100. A Miscellaneous Obli-
gation Document (EPA Form 2550-10. Exhibit V-4)
must be prepared and forwarded to OPM for funds
certification if a DHL shipment will cost over $100
(usually contains several packages).
Consult the Administrative Services Manual, available
from the OERR AO. Also contact your Branch secre-
tary or call the Mailroom at FTS 382-2132.
October 4. 1988
Page X-7
-------
XI. PROCUREMENT
-------
XI.
PROCUREMENT
OVERVIEW
This chapter provides detailed information on office
and Superfund management. Topics discussed in-
clude supplies, equipment, administrative services.
Superfund program contracts, and Superfund Inter-
agency Agreements.
A.
SUPPLIES
Description
Procedure
Reference
Supplies include office and desk accessories, paper
products, light bulbs, batteries, filing needs, writing
tools, and other incidentals.
One administrative person in each office (generally the
Branch secretary) is responsible for obtaining supplies.
This person maintains a list of items needed by per-
sonnel in the office. This person completes EPA HQ
Form 5130-2 (Exhibit XI-1) and takes it to the Supply
Store, on the Garage level of Waterside Mall. Room
MG100-F. where those supplies may be purchased
with an EPA supply card.
Offices may secure paper supplies with the appropriate
Division's letterhead by submitting EPA Form 2360-1
(Exhibit XI-2). available from the Branch secretary.
Employees may also use this form to process internal
print shop orders and to obtain large quantities of
computer paper.
For further information, please contact the Branch
secretary.
October 4. 1988
Page XI-1
-------
Exhibit XI-1
EPA SELF-SERVICE STORE SHOPPING LIST''SALES SLIP
TIVE 1 QUANTITY
ITEMS I
£U
a
a
a
a
n
a
a
a
a
a
a
a
a
a
a
a
UNIT PRICE
NAME Of APPROVING OFFICIAL pf*HI
^11 CLERIC'S INITIALS
SHOPPING. PtATE IMM«IMT
DESCRIPTION
t To bm tlllf* in »r pvcM«««r)
1 CIMTIPY THAT THE PUNCMASI OP THE MATERIALS
LI3TBOON THIS SALES SLIP IS NECESSARY POM THE
OPPIClAi. BUSINESS OP THE U.S. QOVERHMENT.
REQUEST APPROVED BV WdMlwv nvutndt
OO NOT WRITE IN THIS SPACE - RESERVED FOR SELF-SERVICE USE
A FALSIFICATION OF THIS FORM MAV 8E GROUNDS FOR
DISMISSAL. FROM THE FEDERAL. SERVICE AND MAY BE
ALSO PUNISHABLE av FINE OR IMPRISONMENT, iia
U.SLO. 1001).
NAME OP PURCHASER (PIMM primj
PURCHASER'S TELEPHONE NO.
1 MBNKBV ACKMOVLBOOC NKCKI^T Of TMK MATENIALS COVCMCO 8r
EPA HO Pom 5130-2 IRw. 4401
PREVIOUS EDITION IS OBSOLETE
-------
Exhibit XI-2
Publications/ Forms Request Nole: Forward °"«inal and lhird C°PV to Ihe
^ distribution point Originator keep second copy
Requested
By
Requesting Office Telephone No
Signature
REQUEST NO
Date
Bldg and Room No
Special Shipping Instructions
10 NO
Warehouse UM
Title
Unit
Quantity
i
l
l
For Distribution Point Use Only
Date Mailed
No. of Packages Total Weight
Mailed By
EPA Form 236O-1 (Rev. 10-85) Previous editions may be used until supplies are exhausted
United States
Environmental Protection Agency
Return After 5 Days
Official Business
Penalty for Private Use. S3OO
-------
B. EQUIPMENT AND ADMINISTRATIVE SERVICES
1. Description
Equipment includes all objects not covered in Section A,
including furniture, typewriters, computers, copiers.
printers, etc. Administrative services are considered to
be all necessary functions that cannot be carried out by
EPA personnel. Services requested by OERR generally
include couriers, special guards, and consultants.
2. Procedure
Purchases Under $25.000
Those procurements totaling under $25.000 are consid-
ered small purchases and must be obtained through a
specialized non-negotiated procurement action. OERR
personnel wishing to initiate a small purchase procure-
ment must complete a Procurement Request Form
1900-8 (Exhibit XI-3) and submit it to the Division Ad-
ministrative Contact who will route it through an Ad-
ministrative Technician after proper authorization. A
Rationale Checklist must accompany procurement
requests committing $10.000 or more.
Purchases Over $25.000
Procurement of equipment and services totalling over
$25.000 must originate with the Project Officer for a
specific project. These procurements must be requisi-
tioned through a competitive bid process. The Project
Officer is responsible for completing the Procurement
Request Form 1900-8 and obtaining the appropriate
approvals. In addition to a Rationale Checklist, a Pro-
curement Request Certification and/or a memorandum
explaining the details of the project and the allocation of
funds must accompany procurement requests commit-
ting $250.000 or more.
EPA staff who determine the need for equipment or
services should draft a detailed memorandum to the
proper Project Officer describing the exact equipment or
service requested and the reason for the request.
October 4. 1988
Page XI-2
-------
Exhibit XI-;i
Instructions for Completing EPA Form 190O-8
Procurement Request/Order
General:
This form is a 9-part interleaved set and is designed to be completed with an elite typewriter (12 pitch) The originating
office should complete all areas that apply. Shaded areas are reserved for Procurement use only After completing the
form, in accordance with the instructions below, retain the copy marked for "Originator" and send the others through
required channels.
Item:
1 thru 6 Enter the originator's name, mail code, telephone number, date of requisition, signature of originator
and the latest date that the items can be delivered.
7 Self explanatory Attach a justification for other than full and open competition or for sole source small
purchases.
8 thru 11 Enter the name, address, mail code, and telephone number If the person is the same as the originator.
leave blank.
12 Self explanatory. Failure to include the appropriation number, the number of the Servicing Finance
Office designated by the Financial Management Division for the accounting office which will record the
commitment and obligation, document type, document control number, account number, object class, or
dollar amount may result in the return of the request to the originator for completion of these items
Special care should be taken to insure that all data placed m these blocks are accurate and appear legibl /
on all copies as these data will serve to record the commitment of funds as well as to eventually obligate
the funds on the contract document. Note: Item 12(d) should be used to denote document type (OT) code.
i e.. C - EPA prime contract. P = EPA purchase or delivery order
13 If more than 1 source is suggested, attach a list of the contractor's/vendor's name, address, and point of
contact (if known) for each source.
14 Self explanatory.
15 For Small Purchases Only: Check one box. If "Yes" is checked.the funds certifying official must commit
sufficient funds in the Document Control Register to cover the total potential amount of the obligation
16 Self explanatory.
17 thru 25 For procurement office use only.
26(a) Self explanatory.
26(b) The degree of detail required will vary with the complexity of the proposed procurement. Each request
shall contain sufficient information on its face to process the request. If the proposed procurement is for
nonpersonal work or services, provide a title which specifically describes the work or services to be
procured and limit the title to sixty (60) positions, including the spaces between each word of the title for
computer input, and attach the documentation required m Chapter 2 of the Contracts Management
Manual. In other instances, describe the articles) requested m detail using manufacturer's model
numbers and descriptions, if possible, and provide specification, quantity increment, delivery require-
ment, and special packaging or transportation requirements. (Use EPA Form 1900-8A. Continuation
Sheet, if additional space is required.)
26(c) and Self explanatory.
26(d)
26(e) Enter the estimated price of the item
26(f) and For Procurement use only Leave Blank.
26(g)
26(h) Used for inspection and acceptance only.
27 and 28 To be completed by the contracting officer.
Note: The contracting officer will complete the blocks marked "Invoice Address" and "Ship To" on copy 2 when
this form is used as a purchase order.
Remove this page before completing the Procurement Request.
6PA Forni 1900-8 (ft«v. 9-88) Prwnous admona are obsolete.
-------
Exhibit XI-3 (continued i
are tor use oi procurement office oni
environmental r
SEPA
Washington. DC 20460
Procurement
Request/Order
Name ot ungmato'
3 Mail Code
5 Date Hem
6 Signature ot Originator
7 AecomrnenoM Procurement Meinod
LJ Coflioefitiv* LJ Omer tnjn Mi *n* ooe« comc#M>o" I \ Sol* source small
8 Deliver laiProiKtM»ntf»ti
9 Adorns
10 Mm Code
Teieprione Numoer
12 Aporoptwiion
Financial
Data
; B Servicing Finance Ofl.ee N
NOTE.' Hem 12{HI Document Type Comraci = i.
i
j Purchase Order = "P"
... FMO UM .
Id "3 Oigitu
01 Oocumeni ,
i T! Control Numo«» :
Id) Hi 16 digati '.
Account dumbe
\riiioaiynsi
Obiect
Class
(gi It aignsi
Amount tni
Delia's
Cert'
13 SUV.O.MIM Sourc* «V«m«. 4cn«v«> is IBIS
'aciiof O">ce is
8ioc> llimov l
JYes
Q*
16. Approvals
a Brancn/OHics
lOaie
Prooeny Management Otficer/Oesignee
i Date
b Division/Off ice
Date
i e. Other iSpecityi
Oaie
c Funai listed >n SIOCK 1 2 ana Bloc* 15 til tnyl are i Date
availaOle ana reserved iSignature at Cartitymy Official}
I Otner
Date
-------
Exhibit XI-3 (continued)
PROCUREMENT RFQUEST/ORDEH
CONTINUATION
ITEM
WUMBER
III
SUPPLIES OR SERVICES
ibl
QUANTITY
ORDERED
lei
UNIT
ESTIMATED
UNIT PRICE
UNIT
PRICE
III
AMOUNT
8'
ACCEPTED
EPA Forni 19OO-8A (R«v.
4-84) RaplacM prcvwin admora. ind
EPA Form 1900-8T(8L which arc obtelM*.
COPY 1- PROCUREMENT FILE7CQNTRACTING OFFICER
-------
3.
Reference
For further information, consult the Contracts Man-
agement Manual, available from the EPA Headquarters
Distribution Office. The February 3. 1988 EPA memo-
randum provides further details on filing procurement
requests (Exhibit XI-4).
C. SOPERFUND PROGRAM CONTRACTS
1.
Description
The Superfund program uses procurement contracts
to obtain a variety of services from private contractors.
Established contracting networks provide site-specific
and general program support to EPA Headquarters
and the Regional offices. Much of the site work and
program support services for Superfund actions is
performed under these extramural contract networks.
These networks include the following:
Emergency Response Cleanup Services (ERCS)
Field Investigation Team (FIT)
Technical Assistance Team (TAT)
Contract Laboratory Program (CLP)
Environmental Services Assistance Team (ESAT)
Remedial Planning (REM)
Technical Enforcement Support (TES)
Alternative Remedial Contract Strategy (ARCS)
Exhibit XI-5 outlines the key roles and responsibilities
for managing Superfund contracts.
Under the Superfund program, contractor costs are
tracked site-specifically, to the extent possible, to
assist in the cost recovery process. Because of the
programmatic requirements and special accounting
needs of Superfund. some contracts management
procedures differ from those typically used by EPA.
The financial management procedures differ under
each of the various Superfund contracts: therefore, a
discussion of specific contracts management proce-
dures is beyond the scope of this manual.
October 4. 1988
Page XI-3
-------
Exhibit XI-4
Processing Procurement Requests
UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
WASHINGTON. D.C. 20460
FE3 3 1988
SUBJECT: Processing Procurement Requests
FROM: Tola
Director, RMS
TO: Division Directorsf OERR
In my memorandum of October 28, 1987 on Delegation of
Authority you were informed that the Office Director, OERR was
authorized to sign PRs that commit up to $1,000,000 and the
Deputy Assistant Administrator, OSWER was authorized to sign.PRs
that commit up to $9,999,999. However, in some instances, PRs
are being routed improperly to the OD and/or the DAA. Routing
PRs to obtain unnecessary approvals can delay processing as much
as not obtaining all required approvals.
To assist you in determining proper routing for PRs we have
developed the attached matrix (Attachment A) that indicates
routing and approvals required for the commitment of specified
dollar amounts.
Also attached (Attachment B) are detailed instructions on
the preparation and processing of PRs. Use of these instructions
to ensure that PRs are prepared correctly and applicable support
documentation is included should circumvent unnecessary delays in
processing PRs.
We appreciate your assistance in ensuring that this
information is made available to your appropriate staff. If you
need additional information, please call Sandy Davis or
Ruth Rexroth.
cc: OERR Secretaries
-------
Exhibit IX-4 (continued)
CFFIC2 CF EJOGEHCY AMD a
APPROVALS/SISNATURES RECUIM9 .-CR PROCJRS5MT 3£CUES7S
AITACSMEM7
SCUTS 70-
:a:3I!»A-CH/ PROJECT OFFICES
JSA.NCH CHIIF
::v:s:c»
:F ADP
::3£C7CR. MSS
:iS£C7=R. CSWER. IMS
?c: - sr/irw
:S?UTY CFFICZ orazcrcR
CFF:CS
3E?Urf ASSISTANT AOMlSISTiaATCR
ASSISTANT ADMISISTHAtCR
?CC - ACC3USTISO DATA
I? EOUIPMETt (1HCLUDIHG AD?)
PROPERTY MANAGEMENT
UP TO
310.300
X
X
X
X
X
X
S10.0QO TO I 3100.000 TO I 31.000.001 T3 | SVO.000.000
399.999 I 51.300.000 | 39.999.399 | AND OVER
X I X | X | X
X 1 X I X I X
X | X | X ! t
1 1 1
X 1 X 1 X | <
1 1 1
X 1 X | X | .<
xl | I
1 X | X | X
......_....._..! ....... ..-.__..! ..._--- -___-_-- 1 ...............
1 | X I
1 1 IX
X 1 X | X | X
X I X 1 X | X
NOTE. PRa eeoBitins 3230.000 or aor« ouafi b> «eeeapuii«d by Procar«o«nt Ccrtifieacian and/or m«no
that provide* detailed infonuicioa on th« project.
After igniag aeeeuBtlBg d«c«. eh* FCC will return all PSa to the originator Cor auoaission to PCM)
All deobllgetlona mat be approved thzougb the Office Director and forwarded to the FCC.
-------
Exhibit XI-4 (continued)
ATTACHMENT B
PREPARING PROCUREMENT REQUESTS
I. PREPARATION
The Procurement Request (EPA Form 1900-8) (PR), is a nine-part
interleave set and must be typed, preferably with an elite
typewriter (12 pitch). The originating office should complete
all areas that apply. Shaded areas are reserved for Procurement
Contracts and Management Division (PCMD) use only. After
completing the form, in accordance with the instructions below,
retain the copy marked for "Originator" and send the others
through required"channels for approval.
PRs committing 510,000 or more must be accompanied by a Rationale
Checklist (Exhibit A) and those for $250,000 or more must be
accompanied by a Procurement Request Certification (Exhibit B)
and/or a memo describing the project activity in detail and
justifying the need for funds.
If the PR is for incremental funding of an existing contract, a
copy of the original signed Procurement Request Certification can
be used.
ITEM
1 thru 5 Enter the originator's name, mail code, telephone
number, date of requisition, and signature of
originator
6 Enter the latest date the items can be delivered
or the deadline for awarding the contract.
7 Self explanatory. If the recommended method of
procurement is not competitive, attach a justifi-
cation memo explaining the rationale for the
specified method. (Additional information on
small purchases is available in the PCMD Small
Purchases and Acquisition Guide, page five.)
8 thru 11 Enter the name, address, mail code and telephone
number of project officer/contact. If the same as
the originator/ leave blank.
12 Enter the number of the Servicing Finance Office
(SFO) designated by the Financial Management
Division
Small Purchases « 99 (Headquarters)
Contracts = 22 (Research Triangle Park)
-------
Exhibit XI-4 (continued)
13 If more than one source is suggested, attach a
list of the contractor's/vendor's name, address,
and point of contact (if known) for each source.
If the PR dollar amount is less than $1,000, the
Small Purchases Division will award the purchase
order without competition or justification for
sole source acquisition.
14 Check (x) appropriate box (original = first
request; increase = addition to original request;
decrease = deduction from original request/
deobligation)
15 For small purchases only check (x) appropriate
box. If yes is checked, certifying official
must ensure that sufficient funds are available
to cover the potential for obligation of funds
in excess of the original commitment.
16 Enter names and titles of individuals that must
sign the PR. Dates must accompany all signatures.
(Reference Matrix for required approvals.)
17 thru 25 For PCMD use. Leave Blank
26 (a)-(d) Enter a description of goods/services being
funded including the time period, if applicable,
the funding will cover. Each PR should contain
sufficient information on its face to process the
request.
If the proposed PR is for nonpersonal work or
services, provide a title (no more than 60
characters) which specifically describes the
work or services to be procured. Attach the
documentation required in Chapter 2 of the
Contracts Management Manual. Whenever possible
use manufacturer's model numbers and descriptions,
and provide specifications, quantity increment,
delivery requirement and special packaging or
transportaton requirements.
26 (e) If small purchase, enter the estimated price of
the item.
26 (f)-(h) If funds are for a contract, enter the amount
committed in item 26 (g). Otherwise, leave
all blank.
-------
Exhibit XI-4 (continued)
27 thru 28 Leave blank. To be completed by the Contracting
Officer.
APPROVAL AND FUNDS CERTIFICATION
The PR must be signed by the appropriate Branch Chief and
Division Director and forwarded to the FCC for review. After
its review, the FCC will certify funds and assign accounting data
or if required, route for additional approvals/signatures. If
additional signatures are required, the FCC will not certify and
assign accounting data until they are acquired.
The FCC will return all PRs to the Originator/Project Officer
for forwarding to PCMD.
PCMD PROCESSING
PCMD will process the PR according to Agency procedures and
initiate the obligating document.
Project Officers should anticipate a minimum of five working
for processing PRs up to 51,000,000 and a minimum of ten working
days for PRs over $1,000,000.
-------
Exhibit XI-4 (continued) EXHIBIT A
CONTRACTS nANACenENT MANUAL
1900 CHG 2
5/9/36
PROCUREMENT REQUEST RATIONALE CHECKLIST
(to be submitted with EPA Forms 19OO-9 and 19OO-9A)
The title of this procurement is
2. This procurement request package contains the following
documents: (Check all Applicable boies and attach documents as
appropriate. >
See Attachment
Check Description
"7 EPA Forms 1900-9
/ Procurement Abstract*
/ Statement or Scope af Work*
/ Concise Technical Proposal Instructions*
/ Competitive Technical Evaluation Criteria*
__ / Justification for Other Than Full and Open
Competition (JOFOC)
__ / DfcF to provide full and open competition
after exclusion of sour;es (see FAfl 6 7)
___ / Justification for management Consulting
Services*
__ / Justification of Need (Government-Furnished
Property CGFP) /Equipment)*
. "7 Quality Assurance (QA) Review Form
_ / Recommended Sources List
""7 Reports Description
__ / Government-Furnished Property Description
» The PROJECT OFFICERS' HANDBOOK provides guidance for preparing
these documents. Also* see Item 11.
Item 3: This procurement / requires __/ does not require management
.ansulting services. (If management consulting services are required, attach
a justification as prescribed in EPA Acquisition Regulation 1337.203. >
4. This procurement / involves / does not involve legal
analysis. I / have / have not discussed this procurement with the
Office of Legal and Enforcement Counsel (QLEC) which / concurs / does not
concur with proceeding with this procurement.
FIGURE 2-1
-------
Exhibit XI-4 (continued)
CONTRACTS MANAGEMENT MANUAL 6/9/96^ 2
PROCUREMENT REOUEST RATIONALE CHECKLIST
Item 3- I / anticipate or have knowledge of / do not anticipate or have an'
knowledge of organizational conflict of interest* Issues related to this
procurement. who are or will be
participating in EPA'* processing or managing of this procurement, together
with a list of their non-Government employers. Check here if none /
EPA Special Employees Non-Government Employer
Item 7- This procurement / is / is not based on an Unso1icitated
aroposa 1.
Item 9- To the best of my knowledge the work results of this proposed
3-ocurement / are / are not available from any other source < If the
-ssults are available from another source, describe in an attachment ) The
'roject Officer / has / has not reviewed the Office of Pesticides and
ro«ic Substance extramural activity report. The PO / has / las not
consulted the EPA y»ado.uar ters Library for relevant -eports by previous
"ontrac tors.
T*em 9- The proposed Project Officer is ____^^ . ..
Je/she / has _./ has not been certified as an EPA Project Officer
Tram 10- I "7 recommend ~~7 do not recommend prospective sources for
this procurement. (If sources are recommended, list in an attachment. )
teem II. This procurement anticipates _/ a new contract award / an
additional work modification to eiisting contract no. _ It
also anticipates that it will be processed as a / competitive procurement
/ other than full and open competition. Attach the Project Officer's Certification that the data provided in
the justification is accurate and complete.
Item 12: This proposed procurement is appropriate for _/ total small
business set-aside / total small business/labor surplus area (SB/LSA)
set-aside; or / partial SB/LSA set-aside; / partial SS set-aside. / 3(a)
set-asidei / LSA set-aside; or / none o« the above (check only one).
iConsult the Office of Small and Disadvantaged Business Utilization for advice. )
Item I3a: The estimated period of performance is months after
the effective date of the contract / inclusive / exclusive of submission
of any final report which may be required.
IGOTE 2-1
-------
Exhibit XI-4 (continued)
CONTRACTS MANAGEMENT MANUAL -900 CHG
6/9/96
PROCUREMENT REQUEST RATIONALE CHECKLIST
am I3b The schedule of deliverable items (excluding reports) is as
Check here if no deliverable Item* are required /
Del ivery
Item No. Description Quantity Date
Ir-sn 1* This procurement anticipates that trie following options will be
needed Check here if no options are anticipated /
Description of Option Term of Option
(Description may be indicated in a separate attachment)
:-.sm 13. The fallowing reports are required (describe in an
attachment) Check here if no reports are required /. For each separate
isart required, describe the following-
(a> Type of report < g. . draft, final, interim, special, etc >
(b> Descriptive title (e.g.. monthly progress report)
(e> Minimum content requirements
% 4 ) Numfier of copies required
Distribution (with complete addresses of all recipients)
(f) Delivery schedule
(g) Number of days the Government will have to review, comment, approve
(disapprove) and return
-------
Exhibit XI-4 (continued)
CONTRACTS MANAGEMENT MANUAL. 1300 CHG 2
5/9/86
PROCUREMENT REQUEST RATIONALE CHECKLIST
item 18. Budget. (An attachment may be used. )
(a) The total estimated budget for the basic effort and all option* is
*
(b) The estimated funding far the current fiscal year Is ».
(c) The estimated total cast of Other Direct Costs is *.
(If passible, inaicace estimate of significant sub items such as
travel, computer time* consultants* equipment and material. )
(d) for level of effort actions and other actions where hours, rather
than an end product, are to be purchased, indicate for the basic and
all option periods tne number of hours required, by category, uiitrt
definitions for each category.
Tt«m 19- This procurement / is / is not subject to tne requirements
of OMB Circular A76. (Zf A76 applies, required documentation must be
provided with the PR. >
Item 20: This procurement / requires / does not require priority
processing (a brief priority justification mag be attached)
(To be completed by procurement office:)
/ Approved / Disapproved
Date Chief. Contracting Office
Item 21: This procurement "~7 will ~~7 will not involve tne testing of
* ..Tian subjects in accordance with EPA Order 1000. 17.
Item 22: This procurement / does / does not include acquisition of
membership in an association. (If membership in an association is included.
attach a certification indicating that the primary purpose of membership is
to obtain direct benefits for EPA necessary to the accomplishment of its
functions or activities.)
Item 23: This procurement *"7 is / is not for leasing of motor vehicles.
Item 29: This procurement "7* will T" will not involve statistical surveys.
ata collection using questionnaires* or statistical analysis of survey data.
FIGURE .2-1
-------
Exhibit XI-4 (continued)
CONTRACTS MANAGEMENT MANUAL L90Q CHG 2
6/9/36
f(. affirmative, procurement of-fice will include instruction in soiicitat
to OBtatn th» 6PA Survey Management Mandftoak)
FIGURE 2-1
-------
Exhibit XI-4 (continued) EXHIBIT B
Office of Solid Waste and Emergency Response
Procurement Request Certification
Section I
Project Title - Performance of Remedial Response Activities at Uncontrolled
Hazardous Waste Disposal Sites Zones I and II (Commonly
called REM/FIT)
Contract No. - Zone 1 68 - 01 - 6699
Zone 2 63 - 01 - 6692
Section II
I have reviewed the subject Procurement Request and the accompanying
documentation and find that:
A. The proposed scooe of work is central to the EPA mission in the following
ways:
The passage of the Comorehensive Environmental Response, Compensation and
Liability Act (CERCLA) in Oecemoer 1980, expanded EPA's authority to respond to
long-tern, low-level releases of hazardous substances as well as emergency
releases of hazardous substances into all environmental media. EPA has
established response action programs to implement the CERCLA authorities.
Response actions are now underway at a number of sites.
The purpose of the REM/FIT contracts is to provide technical support to
the Agency for performing investigative and remedial planning activities at
hazardous waste disposal sites. The contracts were awarded on September 30,
1982. The attached Purchase Requests provide incremental funding to cover
program management and FIT related activities for the remainder of FY-83.
B. The product will be used by this program office in the following ways:
The attached Purchase Requests will allow the contractors to continue to
perform preliminary assessments and site inspections and to provide overall
management and direction of their respective contract teams. The results of
the inspections will be used to rank sites as candidates for remedial action
or to support enforcement case development activities.
-------
Exhibit XI-4 (continued)
C. The contract product will be deliverpd in time to accomplish its purpose:
The contractors will prepare assessment and site inspection reports
throughout the remainder of the fiscal year. This will be adequate to meet
requirements for updating the National "riority List and to support enforcement,
The products will tie timed to support the achievement of work targets in the
OSWE3 strategic plan.
D. The information to be developed or the resources to be provided to the
contracts are not available in EPA or from other sources:
The 3EM/FIT contracts were awarded on a competitive basis. Their primary
purpose is to provide resources to perform investigative and remedial planning
activities for wmch program staff in Headquarters and the Regions are not
available. Their are no options availaole for providing this support.
E. The funds proposed to be used are available, committed and appropriate:
The appropriations number is: 63/20X8145
P
The program element is: T£AY9A
N
i f
Acting Assistant Administrator
Office of Emergency and Remedial Response
date
-------
Exhibit XI-5
Superfund Contracts Financial Management
Roles and Responsibilities
FUNCTIONS
COMMITMENT OF FUNDS ]
PREPARES PROCUREMENT REQUESTS
NON-SITE PORTION
SITE PORTION
CERTIFIES AVAILABILITY OF FUNDS.
ASSIGNS ACCOUNT NUMBER. ENTERS
COMMITMENT INTO OCR
ENTERS APPROVED COMMITMENT
INTO FMS
TYPE OF SUPERFUND CONTRACT
SITE-
SPECIFIC
REMOVAL
HOPO
ORDERING OFFICER
REG FMO
REG FMO
SITE-
SPECIFIC
REMEDIAL
HO (REGION)
HQ PO(RPM)*
RPO(RPM)'
REG FMO < FMO)
REG FMO (FMO)
GENERAL
SITE
SUPPORT
GENERAL
PROGRAM
SUPPORT
HOPO
N/A
HO PROG
OFC
HO PROG
OFC
HOPO
N/A
HO PROG
OFC
HQ PROG
OFC
OBLIGATION OF FUNDS
OBLIGATES CONTRACTS AND
MODIFICATIONS
OBLIGATES REMOVAL DELIVERY ORDERS
<5250.000
>$250.00O
ENTERS OBLIGATIONS INTO FMS
P&CMD
ORDERING OFRCER
P&CMO
SFCVRTP
P&CMD (CO)"
N/A
N/A
SFO/RTP
P&CMD
N/A
N/A
SFO/RTP
P&CMD
N/A
N/A
SFO/RTP
INVOICE PROCESSING
REVIEWS/CERTIFIES INVOICE
- NON-SITE PORTION
SITE PORTION
ASSIGNS ACCOUNTING DATA
SITE-SPECIFIC ATTACHMENT
PROCESSES INVOICES FOR PAYMENT
AND ENTERS PAYMENT INTO FMS
HQPO
OSC/DPO
N/A
SFO/RTP
HQPO(RPO)
HQPO(RPO)
N/A
SFO/RTP
HOPO
DPO/RPO
(REV.ONLY)
HQ PROG OFC
SFO/RTP
HQPO
N/A
N/A
SFO/RTP
\ FINANCIAL MONITORING
REVIEWS MONTHLY FINANCIAL
REPORTS
REVIEWS/APPROVES ANNUAL
CONTRACTOR SITE-SPECIFIC REPORTS
HQPO
HOPO/SAB
HQ PO/RPM/RPO
(RPO/RPM)
HOPO/SAB
(RPO/RPM)
HOPO
HQ PO/SA8
HOPO
N/A
OSC - On-Scene Coordinator
RPM - Remedial Project Manager
DPO - Deputy Project Officer (Removal)
RPO - Regional Project Officer (Remedial)
REG FMO - Regional Financial Mcmt Office
P&CMD - Procurement & Contracts Mgrnt Dmsnn. HQ
SAB - Superfund Acnunnng Branch. HQ
HO PROG OFC. - HQ Superfund Program Office
SFO-RTP - Headquarters Servicing Finance Office - RTF. N C.
ORDERING OFFICER - OSC or designated regional staff
REG PROG OFC. - Regional Program Office
CO-Contracting Officer
Basic contracts are prepared in HO; work assignments are prepared in Regions
* Contracts are obligated in HQ; modifications are obligated in Regions
-------
2.
Reference
The following manuals provide additional guidance on
Superfund contracts management:
Financial Management of the Superfund
Program (Resources Management Directive
2550D. October 1987)
Emergency Response Cleanup Services Con-
tracts (ERGS) Users' Manual (1987}
FIT Users' Manual (19861
Technical Assistance Team (TAT1 Users' Manual
(September 1987}
REM/F1T Users' Manual (October 1982}
EPA Contracts Management Manual (19841
Annual Allocation Requirements for Site-Specific
Superfund Contractors (February 1986)
Site-Specific Invoicing Requirements for Super-
fund Contractors Whose Funds are Not Obli-
'gated Site-Specifically (February 1986)
Prolect Officers' and Allowance Holders' Proce-
dures for Review of Contractors' Annual Alloca-
tion Reports (December 1986)
Project Officer and Allowance Holder Procedures
for Review of Superfund Site-Specific Invoices
(December 1986)
Superfund Site-Specific Invoice Processing Pro-
cedures for TRP/FMO (November 1985)
Removal Cost Management Manual (19871
The Financial and Administrative Management Sec-
tion. OPM. maintains a data base on Superfund pro-
gram contracts. Please contact this office for further
information at FTS 382-2441.
October 4. 1988
Page XI-4
-------
D.
SUPERFUND INTERAGENCY AGREEMENTS
1.
Description
Reference
An Interagency Agreement (LAG) is a written agreement
between Federal agencies under which goods or serv-
ices are provided. EPA LAGs may be divided into two
major categories: policy agreements or Memoranda of
Understanding and agreement for goods or services.
Under policy agreements and Memoranda of Under-
standing. EPA and another Federal agency or State
agree to provide goods and services for a mutual inter-
est without any monetary reimbursement or exchange
of funds. Agreements for goods and services establish
an arrangement between EPA and another Federal
agency under which one agency provides goods or
services to another agency in exchange for funds or
obligation authority.
The specific procedures for establishing LAGs. deter-
mining cost sharing provisions, and arranging for the
transfer of funds -or obligation authority are complex.
Therefore, employees interested in obtaining additional
information on the administrative procedures for man-
aging LAGs should contact the Financial and Adminis-
trative Management Section. OPM. at FTS 382-2441 or
the Grants Information and Analysis Branch at FTS
475-8270.
OERR is currently developing guidance on LAGs. Em-
ployees should reference the Interagencv Agreement
Policy and Procedures Compendium (Draft. January
1988) for additional information on LAG funding.
October 4. 1988
Page XI-5
-------
. FINANCIAL MANAGEMENT
OVERVIEW
The requirement to attempt to recover Superfund costs
from responsible parties makes Superfund accounting
and financial management procedures especially com-
plex. Employees must be particularly careful when
conducting any transaction with Superfund dollars
and should contact the Financial and Administrative
Management Section. OPM. whenever they need assis-
tance. Superfund transactions involve timesheets.
travel, and administrative accounting procedures.
which are discussed in this chapter.
SUPERFUND-SPECIFIC ACCOUNTING
$
B.
PROCEDURE
All in-house operational expenses (e.g.. salaries and
benefits, travel, and rental and purchase of supplies)
fall under the umbrella of intramural costs. Superfund
Intramural costs are to be charged to the Superfund
appropriation through the Agency's account number
structure. This section describes the procedures for
charging these costs.
Timesheets
All EPA employees are assigned a fixed account num-
ber (FAN) to which their payroll expenses are charged.
Employees expected to work more than 50 percent of
their time on Superfund will be assigned a Superfund
FAN. Procedures for completing timesheets are pro-
vided in Chapter II of this manual.
Whenever an employee performs activities not covered
by his or her FAN. a supplementary Payroll Distribu-
tion Timesheet (Standard Form 2560-28. Exhibit II-6)
must be completed to cover that time period. For
example, an employee who does not perform Super-
fund work will not have a Superfund FAN. If during a
given pay period this person works on a Superfund
activity, he/she must complete a timesheet for the pay
October 4. 1988
Page XII-1
-------
XII. FINANCIAL
MANAGEMENT
-------
OVERVIEW
XH. FINANCIAL MANAGEMENT
The requirement to attempt to recover Superfund costs
from responsible parties makes Superfund accounting
and financial management procedures especially com-
plex. Employees must be particularly careful when
conducting any transaction with Superfund dollars
and should contact the Financial and Administrative
Management Section, OPM, whenever they need assis-
tance. Superfund transactions involve timesheets,
travel, and administrative accounting procedures,
which are discussed in this chapter.
A. SUPERFUND-SPECIFIC ACCOUNTING
$
B.
PROCEDURE
All in-house operational expenses (e.g., salaries and
benefits, travel, and rental and purchase of supplies)
fall under the umbrella of intramural costs. Superfund
intramural costs are to be charged to the Superfund
appropriation through the Agency's account number
structure. This section describes the procedures for
charging these costs.
Timesheets
All EPA employees are assigned a fixed account num-
ber (FAN) to which their payroll expenses are charged.
Employees expected to work more than 50 percent of
their time on Superfund will be assigned a Superfund
FAN. Procedures for completing timesheets are pro-
vided in Chapter II of this manual.
Whenever an employee performs activities not covered
by his or her FAN, a supplementary Payroll Distribu-
tion Timesheet (Standard Form 2560-28, ExhiL*. u-6)
must be completed to cover that time period. For
example, an employee who does not perform Super-
fund work will not have a Superfund FAN. If during a
given pay period this person works on a Superfund
activity, he/she must complete a timesheet for the pay
October 4. 1988
Page XII-1
-------
period to charge the Superfund appropriation properly.
for that time.
Site-Specific Time Charging
All employees who perform site-specific Superfund
work must use a site-specific account number, con-
taining the appropriate site and activity code, on their
timesheet to show hours chargeable to that site.
Travel Costs
When EPA travel is for Superfund purposes only, it
must be charged to the appropriate Superfund ac-
count number. If travel benefits both Superfund and
non-Superfund programs, and the portion of the travel
that benefits each program is distinguishable, the
salaries and expenses and Superfund appropriations
should each be charged for the actual costs incurred.
Some portion of travel costs, such as transportation
costs between Superfund and non-Superfund activi-
ties, or between Superfund sites on an extended trip.
may not be easily distinguishable. These costs should
be distributed on a reasonable basis; for example.
according to how much time the person traveling
spends on each activity. The travel documents should
include an explanation of the basis on which the costs
were divided. In cases where travel benefits both
Superfund and non-Superfund, and it is impossible to
divide segments of the travel between the programs
benefitted. the cost should be fully charged to the
program that realizes the predominant benefit.
Site-Specific Travel
With respect to site visits, travel should be charged to
site-specific accounts. For site-specific visits to a
location for which a unique site identifier has not been
assigned, the site travel is charged to an account end-
ing with the "ZZ" code. The identification of site-re-
lated travel costs with a site-specific account code
(including "ZZ~ account codes) is very important, be-
cause of the provision in the Appropriation Act that
gives EPA the flexibility to manage site-related travel
October 4. 1988
Page XII-2
-------
costs within the total Superfund administrative ex-
pense ceiling. Non-site-specific travel will continue to
be constrained by the travel ceiling.
Equipment- and Supply Costs
Where a purchase will benefit only the Superfund
program, it should be charged to the Superfund ac-
count number. Except for items charged to one of the
Agency's support accounts, items procured under
Superfund accounts will be charged as follows:
Purchases of less than $25.000 per item
Where a purchase will benefit Superfund as well as
other programs, the requesting office must estimate
the expected Superfund and non-Superfund use of
that item, include a justification for that estimate on
the procurement request, and charge the Superfund
and non-Superfund appropriations accordingly. How-
ever, where such data are unavailable, they may
choose instead to charge the entire cost of the item to
the program that will predominantly benefit. For ei-
ther method, requesting offices must state on the
procurement request the basis that they used to as-
sign the costs whenever more than one appropriation
will benefit from the purchased item.
Purchases of S25.000 or more per item
Where data are available to support an equitable dis-
tribution of costs between appropriations, requesting
offices must assign costs according to each program's
use of the items, as in the above procedure for pur-
chases of less than $25.000.
Rentals
Distribution of rental costs will follow the same proce-
dures described above, except that under $10.000 per
item per year replaces the under $25,000 maximum
costs allowable for charges made on a "predominant
use" basis.
October 4. 1988
Page XII-3
-------
C. REFERENCE
General guidance on the use of timesheets for distrib-
uting hours both to the Superfund appropriation ac-
counts and to other account numbers is found in
Resources Management Directive 2550A. Part I. This
guidance also includes general compensation and
overtime charging policies. For additional information
on charging to Superfund-specific accounts, contact
the Financial and Administrative Management Section.
OPM. at FTS 382-2441. Also, refer to the Financial
Management of the Siiperfund Program manual (Re-
sources Management Directive System 2550D) or con-
tact the Superfund Accounting Branch. Financial
Management Division, at FTS 382-2180.
October 4. 1988
Page XII-4
-------
OVERVIEW
Xm. SECURITY
Safeguarding EPA personnel, property-, and informa-
tion involves Agency-wide policies and procedures.
Security requirements that affect All Personnel are dis-
cussed below in Part A. Less common security issues
are referred to under Parts B and C.
A. COMMON ISSUES
EPA Identification Cards
Identification Cards must be obtained in LG-100 at the
beginning of employment. These cards must be visible
to all guards at every entrance. If lost, contact Secu-
rity immediately at FTS 382-2010.
Property Removal
Do not remove EPA property from the premises. Such
an offense may result in prosecution. Be sure to ob-
tain personal property passes from the OERR Adminis-
trative Officer for personal items of ownership that
might be used at work. e.g.. portable PCs.
Theft Reporting
Report thefts of either Government- or personally-
owned property to General Services Branch/Facilities
and Support Services (GSB/FSS) at FTS 382-2110 or
to the local Security Representative. Thefts of Govern-
ment property shall be reported immediately by tele-
phone to the appropriate Property Accountable Officer.
After reporting to Security, the employee must send
the report number and report of incident to the OERR
Administrative Officer.
October 4. 1988
Page XIII-1
-------
XIII. SECURITY
-------
. SECURITY
OVERVIEW
Safeguarding EPA personnel, property, and informa-
tion involves Agency-wide policies and procedures.
Security requirements that affect All Personnel are dis-
cussed below in Part A. Less common security issues
are referred to under Parts B and C.
COMMON ISSUES
EPA Identification Cards
Identification Cards must be obtained in LG-100 at the
beginning of employment. These cards must be visible
to all guards at every entrance. If lost, contact Secu-
rity immediately at FTS 382-2010.
Property Removal
Do not remove EPA property from the premises. Such
an offense may result in prosecution. Be sure to ob-
tain personal property passes from the OERR Adminis-
trative Officer for personal items of ownership that
might be used at work, e.g., portable PCs.
Theft Reporting
Report thefts of either Government- or personally-
owned property to General Services Branch/Facilities
and Support Services (GSB/FSS) at FTS 382-2110 or
to the local Security Representative. Thefts of Govern-
ment property shall be reported immediately by tele-
phone to the appropriate Property Accountable Officer.
After reporting to Security, the employee must send
the report number and report of incident to the OERR
Administrative Officer.
October 4. 1988
Page XIII-1
-------
B. PHYSICAL SECURITY
Physical security includes safeguarding EPA personnel
and protecting material items. Topics include: access
controls, physical barriers, guards, security "cabinets.
contingency plans, and inspection procedures.
C. DOCUMENT SECURITY
To ensure that National Security Information (NSI) is
protected, a system for Classification. Downgrading
and Declassification was developed. This system con-
tains policies and procedures to safeguard informa-
tion. These policies are applicable to:
Those who are granted access to NSI
Those who have administrative or supervisory
responsibilities regarding NSI.
The policies also pertain to those who believe NSI pro-
cedures have not" been followed.
D. REFERENCE
Consult the 4800 Series Manual. Security & Facilities
Support Manual. Parts I & II. This manual is available
from EPA Distribution in the Office of Administration
and Resources Management.
October 4. 1988
Page XIII-2
-------
XIV. MISCELLANEOUS
OVERVIEW
This chapter provides details on a variety of topics.
including schedules for EPA and DOT shuttle buses,
parking information, recycling procedures, and smok-
ing policies.
A. EPA AND DOT SHUTTLE BUSES
Description
Procedure
EPA employees are eligible to use two shuttle bus
systems that provide transportation between EPA
buildings (Headquarters. Fairchild. and Crystal Mall
#2) and between EPA and the L'Enfant Plaza Metro
station. Employees may also receive special transpor-
tation services for officially sanctioned Agency events.
EPA Shuttle Bus
Exhibit XTV-1 provides schedules for EPA shuttle
buses. Terminal stands are found at the following
locations:
Waterside Mall - Mackemie & K Sts.. SW
Fairchild - 499 S. Capitol St., SW
CM2 - 1921 Jefferson Davis Hwy
East Tower - Wesley & K Sts.. SW (by D.C. Pub-
lic Library)
A map indicating the relative locations of the terminal
stands is located on the last page of the EPA Head-
quarters Telephone Directory.
DOT Shuttle Bus
EPA employees may ride the DOT Shuttle bus between
EPA and L'Enfant Plaza. The bus runs every 15 min-
utes Monday through Friday according to the following
schedule:
October 4. 1988
Page XIV-1
-------
XIV. MISCELLANEOUS
-------
XIV. MISCELLANEOUS
OVERVIEW
This chapter provides details on a variety of topics,
including schedules for EPA and DOT shuttle buses,
parking information, recycling procedures, and smok-
ing policies.
A. EPA AND DOT SHUTTLE BUSES
Description
Procedure
EPA employees are eligible to use two shuttle bus
systems that provide transportation between EPA
buildings (Headquarters, Fairchild, and Crystal Mall
#2) and between EPA and the L'Enfant Plaza Metro
station. Employees may also receive special transpor-
tation services for officially sanctioned Agency events.
EPA Shuttle Bus
Exhibit XIV-1 provides schedules for EPA shuttle
buses. Terminal stands are found at the following
locations:
Waterside Mall - Mackemie & K Sts., SW
Fairchild - 499 S. Capitol St., SW
CM2 - 1921 Jefferson Davis Hwy
East Tower - Wesley & K Sts., SW (by D.C. Pub-
lic Library)
A map indicating the relative locations of the terminal
stands is located on the last page of the EPA Head-
quarters Telephone Directory.
DOT Shuttle Bus
EPA employees may ride the DOT Shuttle bus between
EPA and L'Enfant Plaza. The bus runs every 15 min-
utes Monday through Friday according to the following
schedule:
October 4. 1988
Page XIV-1
-------
Exhibit XIV-1
EPA Shuttle Bus Schedules
. 1 UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
^ WASHINGTON. O.C. 20460
JAN 2 8 1988
OFFICE OF
AOMINISTRATION
AND RESOURCES
MANAGEMENT
MEMORANDUM .
SUBJECT: Awagd of. iNew Shut£i^~3us'lContract
FROM: WiLliam T"inis
Facilities Management and Services Division
TO: All Headquarters Employees
I am pleased to announce the award of a new shuttle bus
contract to O&R Management Corporation effective February 1,
1988. The contract replaces a fifteen passenger van with a new
twenty-one passenger shuttle bus to transport employees between
the Fairchild building and the East Tower (by the D. C. Public
Library). The addition of this new vehicle brings the total
number of twenty-one passenger vehicles servicing the Headquarters
shuttle routes to three, and increases our capacity to transport
the growing EPA population.
Attached are updated route schedules for the Headquarters
service routes. If you have any questions regarding transporta-
tion, I encourage you to contact Brian Smith, Chief, Transportation
Section on 382-2104.
Attachments
-------
Exhibit XIV-1 (continued)
ROUTS A.
EPA SHUTTLE
Leave
Irvstal Mall (3)
7:00
3:00
9:00
10:00
11:00
12:00
1:00
2:00
3:00
4:00
5:00
6:00
(1).
(2).
a.m.
a.m.
a.m.
a.m.
a.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
Haadrnuarfa
Fairchild
Arrive/
Leave-vSMftzr)
6:20
7:20
3:20
9:20
10:20
11:20
12:20
1:20
2:20
3:20
4:20
5:20
6:20
rs >EM
Hnilrf-in
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
( WT )
a
3US SCHEDULE
Arrive/ Arrive/ Arrive
(1) Leave Fairchild(2) Leave-WSM(WT) (1) Cr/stal Mall (3)
6:
7:
8:
9:
30
30
30
30
10:30
11:
12:
1:
2:
3:
4:
5:
30
30
30
30
30
30
30
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
p.m.
p.m.
p.m.-
p.m.
p.m.
p.m.
6:40
7:40
3:40
9:40
10:40
11:40
12:40
1:40
2:40
3:40
4:40
5:40
a.
ra.
a.m.
a.
a.
a.
a.
m.
.71.
m.
m.
p.m.
P-
P-
P-
P-
P-
SHUTTLE SERVICE EMDS FOR THE DAY
Makemie and K Streets
499 South Capitol Str
m.
m.
m.
m.
m.
, s.w.
eet, S.W.
6:55
7:55
8:55
9:55
10:55
11:55
12:55
1:55
2:55
3:55
4:55
5:55
a.m.
a.m.
a. in.
a.m.
a.. 7i.
a.m.
p.m.
P .HI.
P--
p.;.
p.m.
3. .71.
(3). Crystal Mall 42 1321 Jeffarscn Davis Buy., Arlington, Va
-------
Exhibit XIV-1 (continued)
ROUTE 3.
E2A SKLTTIZ BUS SCHETUIZ
Leave Arrive/ Arrive/ Arrive/
Crvstal Mall CD Leave WSMCWT) (2) Leave Fairchild (3) Leave WSM
6:30
7:30
3:30
9:30
10:30
11:30
12:30
1:30
:30
3:20
4:30
5:30
(1).
C2) .
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
Crystal Mall «
HM*«n»r*«~* :
6:
7:
3:
9:
10:
11:
12:
1:
2:
3:
4:
5:
» 2
50
50
50
50
50
50
50
50
50
50
50
50
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
p.m.
p.m.
p.au
p.m.
p.m.
p.m.
7:00
3:00
9:00
10:_00
11:00
12:00
1:00
2:00
3:00
4:00
5:00
a.m.
a.m.
a.m.
a.m.
a.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
SHUTTIZ SE3VICZ. E2IDS FOR
7:
3:
10
10
9:10
10:
11:
12:
1:
2:
3:
4:
5:
THE
1521 Jefferscn Davis Hwy.,
WT
1
Malf ami o
and X Streets,
s.w.
10
10
10
10
10
10
10
10
DAY,
Arrive
(WT) (2) CrvstalMall(l)
a
a
a
a
a
P
P
P
?
P
p
m.
.m.
.m.
.m.
.m.
.m.
.m.
.m.
.m.
.m.
.m.
7:25 a.m.
3:25 a.m.
9:25 a.m.
10:25 a.m.
11:25 a.m.
12:25 p.m.
1:25 p.m.
2:25 p.m.
2:25 p. ai.
4:25 p.m.
S. )= _ _
^ «W yt »*»
Arlingtcn, Va
(3). Fairchild Building
499 South Capitol Street, S.W.
-------
Exhibit XIV-1 (continued)
R 0 U TEC.
Leave
FairchiLi (11
6:45
7:20
7:50
8:20
8:50
9:20
9:50
10:20
10:50
11:20
11:50
12:20
12:50
1:20
1:50
2:20
2:50
3:20
3:50
4:20
4:50
5:20
(1).
(2).
dk «nx*
a.m.
a
a
a
a
a
a
a
a
a
P
P
P
P
P
P
P
P
P
P
P
.m.
.m.
31.
.m.
.m.
.nu
.nu
.m.
.nu
. m.
.m.
.nu
.m.
nu
.nu
.nu
.nu
.m.
«nu
.m.
Fairchild Bui
EPA SHUTTLE BUS SCHEDULE
Arrive Leave
WS-i East-T(2) WSM East-T (2)
7:00
7:30
3:00
8:30
9:00
9:30
10:00
10:30
11:00
11:30
12:00
12:30
1:00
1:30
2:00
2:30
3:00
3:30
4:00
4:30
5:00
5:30
Iding
( E-T)
a. a.
a. a.
a. a.
a.m.
a.m.
a.m.
a.m.
a.m.
&&
a.m.
p.m.
p. a.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
P ^B_
***
Pa !!!
"
p.m.
p.m.
7
7
:
:
3:
3
9
9
10
10
11
11
12
12
1
1
2
2
3
3
4
4
5
SHUTTLE
*
:
'
»
:
:
:
:
'
:
:
10
40
10
\Q
10
40
10
40
10
40
10
40
10
40
10
40
10
40
10
40
10
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
SERVICE ENDS FOR
499 South Capitol Street,
Weslev and K. Street, S.W.
Arrive
Fairchild ( 1)
7
7
3
3
9
9
10
10
11
11
:15
:50
:15
:50
-.15
:50
:15
:50
:15
:50
12:15
12:30
1
1
2
2
3
3
4
4
5
THE
S.W.
slS
:50
:15
:50
: 15
:50
:20
:50
:20
OK.
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
a.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
p.m.
(By 0*.C. Public Library)
-------
Exhibit XIV-l (continued)
ROUTE
EPA METBO SHUTTLE SCHEDULE
LEAVE ARRIVE/LEAVE
WSM (WT) (1) DOT (2)
4:00 p..-a. 4:10 p.m.
4:15 p.a. 4:25 p.m.
4:30 p.m. 4:40 p.m.
4:45 p.m. 5:10 p.m.
5:00 p.m. 5:25 p.m.
5:15 p.m. 5:40 p.m.
5:30 p.m. 5:55 p.m.
6:00 p.m. 6:05 p.m.
ARRIVE 6:15 p.m. END OF SHUTTLE SE3VIC2
(1) Makesaie and K Streets, S.W.
(2) 7th and D Streets, S.W.
-------
3.
Reference
Leave EPA HQ
Arrive DOT HQ
Leave DOT HQ
Arrive EPA HQ
6:5O a.m. - 5:5O p.m.
6:52 a.m. - 5:52 p.m.
6:51 a.m. - 6:06 p.m.
6:53 a.m. - 6:08 p.m.
Exact locations of the terminal stands may be found in
the EPA Headquarters Telephone Directory.
For further information regarding either shuttle bus
system, special transportation needs, and/or parking.
call the Transportation Desk at FTS 475-8300 or the
Chief of the Transportation Section at FTS 382-2104.
Also consult your Branch secretary or the Facilities
Management Manual. Volumes 4830 and 4840. avail-
able from the OERR AO.
B.
RECYCLING
Description
Procedure
Employees are encouraged to discard waste paper into
the cardboard recycling boxes provided for each EPA
office. Paper must be white and must contain no
paper clips or gummed surfaces. Documents contain-
ing sensitive information should not be placed in the
recycle boxes, but should be taken to be shredded in
the Copy Center on the 4th Floor. West Tower.
Please note that this recycling program has been ex-
tended to the Fairchild Building. Pickups are sched-
uled every Wednesday.
Full boxes will be picked up on a regular basis. If your
office is not currently on the pickup schedule, please
notify the Project Manager for Moving at FTS
382-2140. An employee who has a large amount of
October 4. 1988
Page XTV-2
-------
paper to be-recycled may arrange for a special pickup.
3. Reference
tr'TjS13 For further information, call the Shipping and Receiv-
IL^ ing Department at FTS 382-2140.
C. SMOKING POLICY
1. Description
As of July 1987. smoking is not permitted in EPA office
'. space, except in the following specially designated
I areas:
,-^ Waterside Mall
Restrooms on floors 2. 5. 8. and 11 in the East
and West Towers
Restrooms on floor 2 of the Mall
Restrooms in the NE Mall basement
Fairchild
Restrooms on the 7th floor
Crystal Mall #2
Restrooms on floors 7 and 11
To help minimize the effects of this policy on smokers.
free smoking cessation programs are available.
2. Procedure
Employees wishing to take advantage of the smoking
cessation program should contact the Registrar for the
EPA Institute at FTS 382-2594.
October 4. 1988
Page MV-3
-------
3. Reference
For further information, call the EPA Branch of the
Human Resources Development Division. OHRM at
FTS 382-2594.
October 4. 1988
Page XTV-4
-------
APPENDIX
-------
APPENDIX A
OERR Administrative Officer. Administrative Technician.
and Administrative Contacts
ADMINISTRATIVE
OFFICER
Sharon Blandford
ADMINISTRATIVE
TECHNICIAN
Barbara Alston
OERR
Immediate Office
Brenda Williams
ADMINISTRATIVE
CONTACTS
ERD
Don Kraft
HSED.
Amy Brooks
HSCD
Ruth Hawkins
A-l
-------
APP1-NDIX B
CONUS PER DIEM RATES
The maximum 'ales listed Dfliow are prescribed under paragraon 1 r 2 al me
Federal Travel Regulations (FTH) for reimDursement of suosistence expenses
incurred during official travel witfiin CONUS (m» conterminous United Slates). The
amount snown in me Maximum Lodging Amount column is the maximum mat will
be reimoufsed for lodging expenses including applicable taxes. The M&lE rate
snown is a fixed amount allowed tor meals and incidental expanses related to
suosistenca. The per diem payment calculated in accordance witn Pan t -7 ol tne
FTH (or lodging expenses plus tne M&IE rate may not exceed me maximum per
diem rate snown.
Maximum Maximum
Lodging M4IE Per Oiem
Per Qiem Locality Amount Rate Rue '
CONUS. standard rate .-. S 35 $ 25 $ 60
iAoones to all locations witmn CONUS not socciticaily listed Oeiow
at eneomoassed By the Boundary definition of i listed oomt.
However, tne standard CONUS fate aooiies :o ail locations mtnm
CONUS. including inose deimeo oetcw. under certain soeeified
travel circumstances and lor certain relocation suosistence
allowances. Set oarts \-l 2-2. 2 4 and 25 of me FTR i
County ard/ix omer
Key Ciiy ' defined location''
ALABAMA
Anmston Cainoun 40 25 65
Birmmgnam Jefferson 50 25 75
Oofnan Houston 38 25 63
Gadsden Etowan 38 25 S3
Gulf Shores Baldwin 42 25 67
HuntSvilM Madison 48 25 73
MOB.I. 38 25 63
Montgomery 42 25 67
61 25 86
40 25 65
44 25 69
54 25 79
45 25 70
50 25-75
48 25 73
42 25 67
48 25 73
Oavts-Monthan Af B
fuma Yuma 43 29 68
ARKANSAS
F«ytneviil« Washmgto- 39 25 64
a Simm Sebastian 43 25 68
Hetena Phiihw 45 25 70
HwSonngs GananB 45 25 70
Lifflt Rott Puiaslu 48 25 73
CALIFORNIA
Chieo Butte 48 25 71
OeatnVallty inyo 85 33 118
EICwwo.... Impenal 45 25 70
Eureka HumooWl 39 25 84
Fresno Fresno 50 25 75
Los Angeles Los Angeles ">. Orange & .. 77 33 110
Ventura cour.-*.
Edwards AFE;
Naval Wear* n, Center & Ord-
nance Test ;- on. China LaM
Monterey Monterey 68 25 91
PtlmSprmgs Riverside 72 33 105
Reddmg Shasta 50 25 75
Sacramento Sacramento 54 33 87
SanOwoo SanOiego 67 33 100
San Francisco San Franciso, -lamefla. 62 33 95
Contra Costa S Mann
SanJoM Santa Clara 57 33 90
San Luis Otwoo San Luis Oti -:o 53 25 78
San Mateo San Mateo 68 33 99
Santa Barbara Sana Barta-i 71 33 104
Santa Cruz Santa Crui 68 33 99
South Lake Tahoe Dorado 52 33 85
Stockton SanJoaquin 45 25 70
TahoeCity Placer 46 25 71
Valley) Sfllano *5 25 70
Vmorville/Barjtow San Bemarc;-o 47 25 72
visaiia Tulare SB 25 83
275
Sheffield
ARIZONA
Bullhead City
Kayema '.
Page/ Flagstaff
Phoenix/ Scortsdaw
Sierra Vista
Tucson
CoiOert
Monave
Aoacnt
Navaro
Mancooa
Yavaoa
Cochise
Pima County:
B-l
-------
APPENDIX B (continued)
CONUS PER DIEM RATES
MtonJ-;
Lodging M&IE P*Q£
Amount Fta» q^
J 47 t 25
66 33
72
sa
43
S3
45
37
43
50
43
37
39'
69
50
67
50
56
49
42
44
8T
33
33
25
33
25
25
25
23
33
23
25
'25
25
33
23
-33
-23
23
25
33
2S
25
23
'ilso: me ones ol Aloandna. Firtu 4 Fails CFturcn. VA:
the eourmas ol Arlington, Fairfai 4 Loudoun in VA:
the counties of Montgomery 4 Pnnca Georges a M0|
(also sea Maryland 4 Virginia)
FLORIDA
Altamontl Springs Semmote :
Brademon/Bradamon Beacn.. Manatea
Cocoa Beach Brevard .'.'.....
Dayiona Beach/ Voiusia :...:
New Smyma/Ormond Baach
Ft. Lauderdaia Browari .'..'...
Ft Myers Lea ;...".:.::.
Ft. Pierce : 'St. Lucw :..'. .-...'..
Ft. Wanon Baacn Okaloosi '
Gainesville Aiachui
Jac«sonviiia Duval County;
(also sea SL Marys. GA) Naval Station Mayport
Kissimmee Oscaola :
Lakeland Polk
Miarm Oada 4 Monroa .-
M 33
60
'89
SO
41
55
56
'45
50
46
46
23
25
25
25
23
25
25
25
23
25
Orlando .................................. Orangt.. ___
Panama Ciry ...... .. .................. Bty: .......................... _
Pensacan : ............................. £seamoo..._ ........ _
Punta Gorda .......................... Chartott ...... ,.... ....... _
Sarasoti ................................ Swoa ............. ..... _
St. Auausma ........................ SI. Johns ......... _
Stuart .................................... Mann .................... _______
TaiianassM ......... . ................. Leon
Tampa/Si Pewmurg .......... Hifluorougn & Pineda*-
Vero Beacrt ............................ Indian ftwr -------- .....
West Palm Beach ..... : ............ PalmBeacn .............. ____
Albany .................................... Dougherty ................................
Amen* .................................. Oarfc* ............... .....................
Atlanta ................................. Fulton, Clayton. Cat* & ..........
OeKalb
Augusta .................................. flictonend ........ ........... --------
Brunswick .............................. Glynn ................. _ ................ ___
Coiumaus ............... ............. Muscogta ................................
Macon .................................... BiM County; Rooms AfB ........
St. Mary's .............................. Tha Naval Submannt Basa .....
(also sea Jacksonville. H) Kings Bay
:. CfiaBiam .............. _ ............. ___
46 23
39 23
53 33
90 23
54 23
50 23
44 23
55 23
37 23
46 23
60 23
43 25
52 23
38 23
60 23
39
43
40
39
46
41
23
23
33
23
25
23
23
25
County and/0) otner
Key City' defined location ''
CALJFORNM (CMftf)
West Sacramento Yolo
Yosff- ;e Manorial Park Manoosa
COLORADO
>spen , Pitlun
Boulder Souioer
Colorado Sonngs FJPiso
Denver Denver. Adams. Araoanoei.
Jefferson
Ourango La Ptoa
Glenwood Soring* Garteid
Grand Junction Mesa..:
Gunmson Gunmsoo ,
KevsionefSilverttiome Summit :
Pigosa Sennas Arcnuieta
Pueoio Puenio
Sleamooat Sonngs Roufl
Tnnidad Las Animas
Vul Eaglt
CONNECTICUT
Bndgeoon/Danoury FairdeW :....-
Hartford Hartford 4 Middlesex
New Haven New Haven :
Htm LondOYvGfOton New London
Putnam/Oanieison Windham :
Saiisoury LitCfitietd
DELAWARE
Dover ., Kent ., .-....:..
Lewes Sussex :-.'::.-.-.
Wilmington NewCascf*
DISTRICT OP COLUMBIA
'OS
91
88
98
7i
70
62
68
83
68
82
73
64
no
94
83
92
73
81
82
67
69
86
117
83
113
75
66
80
81
70
75
71
71
71
64
86
as
79
73
99
80
62
73
S3
68
77
63
BS
71
94
102
68
65
64
71
M
CONUS PER DIEM RATES
Mt City '
County anfl/or otter
detineo location ''
Maximum vlai
Lodging M&IE per Oiem
Amount Rate Fiaie'
Boise Ada
Coeur d'Alene Kootenai
Ketcnum/Sun valley Blame
Lewston N« Perce
Pocateilo Bannock
Stanley Custer
ILUNOI3
anon-. Madison
Chamoajgnf'Uroana CnamDMjn
Chicago OuPage. COOK 4 Lak«
Danville Vermilion
OIKXI Lee .
East St. Lows SI. Ciair
MacomD MeOonougft
Manoon Coies
P«ona Peoria
floctford Winneflago
Hock island/Molina Row island
Sormgtieid Saivjarnon .
INDIANA
Anderson Madison
Btoominqton Monio*
Burlington Beacn/Vaioaiaiso.. Porter
Ctiari«s
-------
APPENDIX B (continued)
CONUS PER DIEM RATES
CONUS PER DIEM RATES
County jnd/or omer
defined location"
SL Tammany Pansn $ 40 $ 25 $ 55
Key City'
LOUISIANA
SlideM
MAINE
Auburn Androscoggm 58
Augusta Kenneoee 43
Bartgor : Penooscol 4fl
Bar Haroor Hancock 60
Barn Sigadanoc 62
Kittery Portsmouth Naval Shipyard ... 56
[also see Portsmouth. NMI
Portland Cumberland 82
Presoue Ula Aroostoo* 38
Rockport Knox 82
Santord Yor* 38
Sown Pans . Oxford 38
WiscaiMt Lincoln 4J
MARYLAND
(for Montgomery & Pnnce Georges counties, see Oistnct of Columbia!
Maximum
Lodging MJIE
County and/or other
defined location''
Maximum Maximum
locqim) MJIE Per Oiem
Amount Rate Rat*
Annaooin
Baltimore
Columbia
Cumoertand
Easton
_. AnneArundel ............................ 70
Baltimore & Hartford ................ 50
Howard .................................... 87
Aiiegany .................................. *3
Taibot ....................................... «8
Frederic* Frederick 52
Hagerstown Wasltmgton 48
Lexington Pwk/St inigoes/.. SL Marys 47
Leonardtown
Lusby Cirvert 55
Ocean City Worcester 82
Salisbury Wieomico 47
Waldorf Charles 54
MASSACHUSETTS
Andover Essex 81
Boston Middlesex Norfolk & Suffolk .. 75
GreenfieM fanUm 51
Hyannis Bamstabi* 58
Martha's Vineyard/Nantucket Dukes A NamucM 93
New Bedford Bnstol 48
Northamptbn Hampsftrt 50
Prnsfield Berksnire 48
Plymouttl Prymoutn 88
SprmgfieM Hampden : 55
Worcester Worcester 55
MICHIGAN
Adnan ;... Lenawee 37
Ann Arbor Wasmenaw 81
Baffle Creek Cainoun 40
Bay City Bay '. 42
BoyneCity Chartwou.... 82
Cadillac Wexlord 48
Detroit . Wayne; S3
Flint Genes** 38
Gayiord Otsego 53
Grand Rapids ...- Kent 48
Houghton Lake Roscommon ~ 52
ironwood GogebK 37
Jackson . Jackson 47
Kaiamano Kaiamawo........ : 59
Lansing/ East Lansing ............ Ingnam
Mackmac Island .................... Mactonac
Midland .............. '. ................... Midland
Mount Pleasant ...................... Isabella
Muskegon ................. .. ........... ^mfrfltiO
Pontuc .................................. Oakland
Port Huron ............................ SL Claif
Saginaw ............... . ................ Saginaw
St Josepn/Bemon Harbor/ .. Semen .......... _
Niies
Three Rivers .......................... SL Joseofl....
Traverse City .......................... Grand Travenc
Warren ................................ Macomb
MNNESOTA
Bramerd ............................... Crow Whig
Ouiutn .................................... St Louie .........
48
54
49
43
37
48
42
44
43
37
53
43
42
42
25
25
25
25
25
25
25
25
25
25
25
25
25
33
33
25
25
25
25
25
25
33
25
25
33
33
25
25
33
25
25
25
25
25
25
25
25
25
25
25
25
33
25
25
25
25
25
29
25
29
25
25
25
25
25
25
25
25
29
25
25
29
29
29
81
88
73
85
87
81
87
83
87
83
81
87
95
83
120
88
71
77
71
72
80
115
72
79
114
t08
78
81
128
71
75
73
111
80
80
82
88
85
87
87
71
98
83
78
73
77
82
72
80
71
79
74
88
82
73
87
89
88
82
78
88
85
87
87
Key City1
MINNESOTA
-------
APPENDIX B (continued)
CONUS PER DIEM RATES
Vajirnum Majimuin
».ey Cry '
NEW MEXICO (toeffl
Tucumcan
NEW YORK
Albany
Sauvia
Bmgnarnoton
Buffalo
Cttskill
Coming
Elmirj
Glens Fails
imaca
Jamestown
Kingston
Lake P'aod
Mormceno
New fork Cry
Niagara Ftiis
Qweoo
Pougnkeeosie
Hocnester
Saratoga Springs
Schenectsdy
Syracuse
Troy
Lmca
Watertown
watkins Glen
West Pomt
Whrti Plains
NORTH CAROLINA
AsMviiie
Boone
Chapel Hdl
Charlotte
Duck
Ourfum
ElMbemCfly
Fayeneviile
Greenville
Hion Pomt/Graensfim....
Kinston
Morenead City
Raieign
Wilrmngton
Winston-SaJem
NORTH DAKOTA -
Bismarck
fargo
Grand Forts
Mmot
OHKJ
Akron ........
Betievuo
Bndgeoort/Maftjns Ferry/
Beiiaire
Chitathe
CincinnaD/Evendaie
Cleveland
Columbus ' . .
Dayton
Defiance ' ...
East livenwoi :......
Elyna - :...
Geneva .....:...;
HamiHwi/Fzirfieid
tronton -
Lancaster ...: :.; :.
Luna :...
Port Ointon
Portsmouth
Sandusfcy
Couity and/or otnei
defined locatxm ' >
Cui»
, Albany...-
Gffwsw
Ene
Greene.:.
Sleuoen
Chemung
... . narren
Tompuns
.. .. Chauiauaua ..,
... , Ulster t.. .
... Essen
Sullivan :
... 9ron>. Brooklyn. '
Vannartan. Que*ns 4
Slaten island aorouqns
Nassau & Suffolk counties
Niagara
T>oga . ''
Dutchess..-
Monroe
Saratoga
Scnensnacy,
Onondaqs ;....:
Rensseuer .,...-
Onetda
Jefferson
SchuyWr -
Orange .-
Westcfwjtgi
>-' i
Buncomta ,
WaBus*
Orange
Mecklenburg
dare -
Ourtujm
Pasouoanis ,...
Cumoartand
Pm -.:...
Gultort :
Lerwr
Carteret
Watt
New Hanover :
Forsyoi :...:
: -. -'. ...
.:.... Burtagfl ::....'. .-.-.:..:.:.:;.:
Cass ' '..... ^'
Grand ^orks
Wart
.- Summit ...:..M :.-....:...
....... rturofl .-.....,'.!.- :
Beimont
Ross
; Hamilton & Warren .-.
; Cuyafwga
Fraiklifl..... :....
Montgomery County.
Wnojm-Psterson AF3 :
Defiance
CoiurnRHina ,,.
Loom t
AsmaDuta . . , .-,.
Bufler ..
Lawrence
FairfieM ;
Allen
Ottawa
Scioio
Ene
longing M&iE Per
Ciem
Amount Rale Rue
S 44 S
59
55
53
50
38 .
56
49 .-
43
57
,. 39
56
72
,. 54
. .103
r
t: ~
55
39.
68
. 63.
4S
H
57
55
.. 54 ..
47
72
'43"
... 84
:.. 45 '
.. 38
... St.,
...'-. 56 .,'
... "57' :
38-
. ..-SI
..." 39
... 57
... 52 .
44
... S3.
56
45
48
44
... 50
... 45
48
... 52
.:. 55
... 38'
. 42
... 50
... 57 .
.:.. W
.... 59
.... - -40 .
.... .-i *S
.... -.49
.... 50
45 -
37
.... 40
.... 42
.... 54
42
33
25 S
25
25
25
25
25 .
25
25
25
25
25
25
25
13
33.,
25.
25
25
215
33
25
25
25
25
25
25
25
33
25
25
25
25
23
25
25
25
25
25
25
2S
25
23
25
25
25
23
25
23
23
25
25
25.
33
25
23
25
25
.25
25
25
25
25
25
25
:s
<5
69
84
80
78
75
S3
81
74
68
a?
64
HI
97
87
136
00
64
91
88
78
19
82
ao
79
72
97
68
117
70
63
78
81
32
at
76
44
a?
77
69
78
81
/O
73
69
/S
70
71
77
80
63
67
75
90
79
84
Si
71
74
75
70
82
(ii
67
79
67
ao
CONUS PER DIEM RATES
Key Dry '
OHIO (cant-41
SormgrieW
Tinney/ Fremont
Toieao
Waoanonea
OKLAHOMA
Mi
Bartlesvuie/Tulsa
Musnogee
Norman
Oklahoma C.ty ...
Sliiiwater
OREGON
Seaverton
Sena
Clackamas
Coos Bay
Uncoin City
Portland
Siiem
SMSXU .
PENNSYLVANIA
Allentown
Afloona
Bkjomsourj
Chester
Ou Boa
Elsion
Erie
Gcrrysauro,
Hamsourg
jonnsiown
KmgotPnasu/
Fl. Wasnmqton
liisosetPhiiadeipftu. PA)
Lancaster
Mansfield
MecnarucsOurg
Mercer
PMafleWM
Pirtsourgn/Monroev'
Hwding
Scranton
Snropingpon
Somerset
Stati Collage
Lfnionwwn
"alley Forge
Warmmster
Wilkes-Barre
rortc
RHOOC ISLAND
East&eenwicn
Newport
Proviflence
Ouonsel Point
SOUTH CAROUNA
Charleston
Coiumoia
Greenville
-Kiiton Head
'MyrneBeacn ....
Rock Hill
Scartanburg
SOUTH DAKOTA ' <
Rapid City
Sioiu Falls
TENNESSEE
Qwianooga -
Dartsville
County ana /or other
defined location ' >
Clvk , . ,.
Sindusky
Lucas
Augiaue
Ponioioc .
Osaoe. Tulsa A Wasnmgton
Muskogee
C'eveund
Qklanoma
Payne
'iVismnqton
Oescnuies .
Clacumas
Coos .. .
Lincoln
Muiinoman
Minon
ClltSOO
Lenujfi
Siaire
Columoia
Delaware
Ceartieid
Monnnamoton
Ene
Adams
Ujuonm
Cimrjfta
Montgomery County.
uceol Btta Cynwyd
Lancaster
fioga
Cumnenand
Mercer
Phiiadeionia Counry:
city of 8ala Cynwyd in
Montgomery County
Allegheny
Berks
LacKawannj
Beaver
Somerset
Centre
Fayerte
Cheater
BUCKS County: Naval Air
Development Center
Luzeme
York
Kent County; Naval
Construction Battalion Center.
Oavisville
Newport
Proviaence
Washington
Charleston & Berkeley
Ricfiland
Greenville
Beautort
Horry County;
Myrtle Beacti AFB
Yor«
SpananDurg
Pennmgton
Minnenana
rjr..::on
Mr"""
Muimurr
Lodging
Amount
$ 43
. 42
. 50
44
. 39
43
36
44
47
43
46
37
46
45
45
SO
37
66
48
42
40
46
. 5)
62
41
49
60
53
63
63
49
36
54
74
. 59
. 47
. 51
44
58
44
. 73
. 80
. 53
53
. 50
. 54
. 80
71
44
. 49
. 48
. 42
. 34
. 70
. 45
. 42
. 49
. 43
4C
37
i
MSIE
Rite
S 25
75
25
25
25
25
25
25
25
25
25
25
25
25
2S
25
25
25
25
25
25
25
25
25
25
25
25
25
25
25
25
25
25
33
25
25
25
25
25
25
25
33
25
25
25
25
33
25
25
25
25
25
33
25
25
25
25
25
>.*>
!5
Mo .Tum
Per O't
Pj;a-
S 63
67
75
69
64
63
61
59
72
63
71
62
n
70
70
75
52
91
73
57
55
71
75
87
66
74
85
73
88
61
79
107
84
72
76
69
33
69
93
113
73
78
75
79
113
96
69
74
73
67
117
95
70
57
~.i
68
/ss
200
B-4
-------
APPENDIX B .(continued)
CONUS PER DIEM RATES
Maximum Maximum
County and/or otner Lodging
Key City '
TENNESSEE
Columbia : ....
Eiizaoetnton
Gaflinourg :
Greenville
JonnsonCity
Kingsport/Bnstol
Knoxviile
Memphis :
Nashville
Snetbyville
TEXAS
Amanlto
Auson
Bastrop
Bay Cty
Beaumont
Brownsville
Brownwood
College Station/Bryan
Carpus Ctmsn
Dallas/Ft. Worth
Demon
El Paso
Ft. Davis
Garveston
Granbury
Houston
Kmgsville
Laiitas
Laredo
Longvww
Lubbock
Lufkin
McAllen
Midland/Odessa
Piainview .-.
Piano
San Angew
San Antonio
Temoie
Victona
Waco
Wichita Falls
UTAH
Bullfrog
Ogden
San Lake City
Vernal
VERMONT
Burlington
Montpetier
Rutland
White River Junction
VIRGINIA
defined location ' » Amount
,. Maury S
.. Carter
.. Sewer
.. Greene
.. Washington
.. Sullivan
Knoi County, city of Oak Ridge
.. Sneioy
.. Oawdson
.. Bedford
.: Potter
.. Travis
.. Bastrop
.. Matagorda
.. Jefferson
.. Cameron
.. Brown
.. Brazos
.. Hueces
.. Dallas 4 Tarrant
.. Demon
.. El Paso
.. Jeff QMS .;
.. Gaiveston
.. Hood
.. Hams County: L.B. Johnson
Space Center 4 Ellington AF 8
.. Kleburg
.. Brewster
.. WebO
.. Gregg
.. Lubboek
.. Angelina
.. Hidalgo
.. Ectpr 4 Midland
.. Nacogdocnes
.. Hale
.. Coiim ..:
.. Tom Green
.. Beiiar
.. Bell
.. Victona
.. McCennen
GarheM ;'
Weoer .
.. San Lake County:
Ougwiy Proving Ground 4
Tool* Army Depot
Unitan
.. Chrrtenden
... Wasftmgton
,.. Rutland .-.
,.. Windsor
48
38
61
37
52
44
49
50
52
52
48
55
37
41
3;
40
41
43
53
74
48
49
38
51
55
SO
37
58
47
41
48
37
48
48
41
44
71
36
50
40
36
43
41
69
43
80
39
43
38
50
56
M4IE. Per Oiem
Rate
S 25
25
25
25
25
25
25
25.
25
25
25
25
25
25
25
25
25
25
25
33
25
25
25
25
25
33
25
25
25
25
25
25
25
29
25
29
25
25
25
25
25
25
29
29
29
29
29
29
29
29
29
Rate*
» 73
S3
as
62
77
69
74
75
77
77
71
80
62
66
62
65
66
68
78
107
71
74
61
78
80
93
62
81
72
66
71
62
73
73
68
69
98
61
75
65
61
68
68
94
68
89
84
68
81
75
81
(for me ernes ol Alexandria. Fairfax 4 Falls Church, and
me counties ol Arlington, Fairfax 4 Loudoun. set District ol CokimfMl
Biacksourg
Bristol* -
Chartortesville'
Covtngton'
Lyncnburg'
Manassas/Manassas Park*
Nortoik'/Chesapeake*/
Hampton/Newport News/
Portsmouth/Virginia Beach
Petersburg'
Richmond*
floanoke*
Staunton*
'.Vailoos island
... Montgomery
, ....it.
. .. ... . »..»««».«...«..
.. Pnnee William County....
... Yon County. Naval Weapons ..
Statxm.. Yorktown
... Ft. Let
... Chesterfield 4 Hennco counties:
Defense Supply Center
Roanoke County
. .
... Accomack
59
49
51
r<7
37
SO
55
j
42
54
47
37
51
29
29
29
29
29
29
29
. 29
29
29
29
29
80
70
78
82
82
75
80
67
79
72
62
78
at
CONUS PER DIEM RATES
: Key City'
VIRGINIA (CMM)
WairwtOfV ;
Williamsburg*
'" Denotes independent cities
WASHINGTON
Ketso/Longview
Mount Vemon
Ricniand :..- :
Seaffle.....::;.
Spokane-::.
Tacoma..:..:
Tumwater/Olympia
Vancouver-.
WEST VIRGINIA
Seekiey :...::
Charleston -:..;...;.
Harpers F.eny .- '.....'
Huntingtbn-
P.arkersrj6rg
Wheeling^.
WISCONSIN
Brookfield?
Catte :..;
Green Bay-
Kewaune*
LaCrosse.;:
Lake Geneva
Madison.:.
Milwaukee'
Minocqua/Rnmelander
Oshkosn.
Shefioygan -..-...
Sturgeon Bay
Wausau
Wautoma.
Wisconsii Dells
WYOMING
Casper......
Cheyermr
Cody ...!!.,
Evanston.
.Gillette
Jackson : : _
County and/or other
defined location ' >
Fauquter
Cowhtj
Skagrt
Benton
King
Spokane.
Pierce
Thurston
Clark :...-.,
Raleigh : :
Kanawna ..:...-.-..
Jefferson-...:.....-
Cadetl ..: ,
Monongalia ..-:
Wood ..:.....-.,...-
. \:
Waukesha. ....-:
8aytield:..:.;::..v
Brown ::...;.}.:.::
Kewaunee ..;.'.
LaCrosse.....:!
Warworth:.:.:..
Dane '....'.-..::
Milwaukee :
Oneida
Manitdwoc .'.....-.
Wtnnebago .'
Sheboygan ..:
Door-'-1""-'1'- '
Marathon....-.; ;::
Wausnara .'.:.:
Coiurhbia:.:.:.'..:._...:
- .-.--. . .
Natrona .'. .....
Laram» ' " -
Park .':..:::-.-.
Uinta ....'..I1.;-.: .-...-..
Campbell.'::.'..'.:
Tefon:....:..':.'.'................
Hot Springs
Maximum
Lodging
Amount
$ 38
36
60
48
38
36
58
47
39
48
47
;
41
48
46
.' 41
44
.37
41
50
38
44
58
48
75
54
55
:...:.. 45
55
53
39
44
:. 48
48
43
37
.::..r.::.:'... 43
42
' 37
42
.:; 57
41
I
M4IE
Rate
S 25
25
33
75
75
33
25
25
25
25
75
75
75
25
25
25
25
25
25
25
75
75
25
25
25
25
25
25
25
25
25
25
25
25
25
25
25
25
25
25
VtrfAunum
?;r Oiem
rlate '
S 63
61
93
71
S3
61
91
72
64
71
72
66
73
71
66
69
62
66
."5
S3
as
73
too
7'-.
60
7R
GA
eo
71
(*."
52
63
07
62
67
82
1 Unless otnerwise specified, trie per diem locality is defined as "all locations withn. or entirely
surrounded by. the corporate limits of me key city, including independent entities located wrtmn
tnose boundaries'. . ...
' Per diem HxaliM with county definitions snail include 'all locations witrtin. or entirely
surrounded by. tn» corporate limits ol me key aty as well as tne boundaries of me listed counties.
incMing independent emroes looted wrtnm me ooundanes of UN key city and me listed
1 Military installations or Govement-related factlitn (wnetner or not specifically named) mat
are located oamalry witftm me city or county boundary snail include 'all locations mat are
oeognprnaUy part of me military installation or Government-related t aaiity.evenuiougnpanis)
otsucn acUMMt may be located outside me defined per diem locality'.
«Federal agencies may submit a request to GSA for review of me subsistence cost in a particular
oty or area wftera me standard CONUS ran applies when travel to mat location is reoetinve
oronacomnung basis and travelers' experiences inflate mat me orescnoedrateisinadeQuate.
Other per diem kxaMes listed in the appendix writ ba surveyed on an annual basis by GSA
to determine wnetner rates are adequate. Requests for subsistence rate adjustments snail fie
suomrted by the agency headquarters office to me General Services Administration. Federal
Supply Service. Ann: Regulations and Policy Division (FFY), Washington. DC 20406. Agencies
should designate an individual responsible for reviewing, coordinating and submitting to GSA
the requests from bureaus, subaoenoes. etc. Requests for rate adjustments stall include a
city designation, a description of me surrounding location involved (county or omer defined
ana) and a recommended ratt supported by a statement explaining me arcumstances mat
. jfl(WitM
number ol tnpstome loeatwn. me average duration of socn Dips and me oranary gr
ol tnveJ to the) locjoort
B-5
-------
APPENDIX "B (continued)
NON-FOREIGN PER DIEM RATES
CIVILIAN PERSONNEL PER QIEM BULLETIN NUMBER U2 "*"
THE fOLLOWIHG INFORMATION IS USTEO FOB PLANNING PURPOSES ONLY'--'
Executive On* 12561. dated July 1. 1986. delegate* to the Secretary at Defense W
authority of the President m S U.S. Code 5702 (a) (o set maximum ps dam raw* and actual .
expense reimbursement ceilings (or Federal owlian panaraW traveling an orhew! business ,
m Alaska, Hawaii, tne ConvnonweaftM o< Puerto fteo and me Northern Maw* jwnds. ara
possessions at the United States. When aparoonau and m KUXC*K»win (eguatwns ^
issued By competent authority, lesser rates artf ceilings miy bs rrcxn&M. .. .
NON-FOREIGN PER DIEM RATES
Locality
ALASKA " '.I.'.
Ada* ' :' :' : "" 8 '"25
Anaktuvuk Pass ......L:.-...,;..!..:.....::.-:'.:..:.:...!:-..?.::.::.:...'.- -140'-
Anchorage '...:, ,,...'..', .^..'.._..^..".(....;..>:i.:. -123
Atoasuk , ,,...:........,..,.,...'...:......;:::...V.4'. '215
Barrow :....: ?-... ;.^;,..^.^, -. 143
Betnei : '-.:.': .-.: «27
Benin .,.-.:. .;..,..._...., ......,....-, 1iq ,
Cold Say "...'......'...._.. :.2z...^>,...~..~-.-...a.:.120-
cowfaot ..;.^.-:~..Z.l::-.±;^;::^:.:"..:^if7-i22
College C~'M;.:.^:...^..:.i::»;s;..A^.:. ,-114
Cordo« :.z::..::.....-xt;..*...^.,;L.xK.:~ .«. .130.
Oeadhorse .{._±:-..'...::rJ.i:....cr.-.:.v...:::f.^.:?i..'. i.-, jM3
OiHmgnam '::..:'....:. :2L.-...:.:..r.:...^..-..^..: .-.-114-
Outen-Harboi/UnaJaska :....'....;'..../' .-127
EieBanAfB ..,.., 'i«
Elmendort --..* '23
Fartanki .f v : - H<
Ft Hicnardsan _ .r.: :~ _ 125
Fl. Wamwngffl ,.- 114
Juneau «...-..«J ^...M.M»..K - 114
Katmai National Part --. ' *
Ktnai
119
111
134
116
143
Kmg Salmon' ~ -~- -
Kodiak... :::-:
Kotzebue* :.-.-
Kuoinjk Oiffield _ . :/: - '27
Murpny Dome» - - '' <
HOtat Idt ;;....::.:_..:/:..i...;...._^ -143
!.;._ .*_; :....< ,. 129
_ 143
rBtVSfiUfQ »
PortHooi ........
Port Ur ..........
Pnjdho»Say....
SL Paul island..
Sand Pont
Swart..
Shun^itt-
Tanma
Ton
UnakatMM....
VaJdw.,
Wamvngnt....
WalkarU**..
Wrangttl.
Yaiwat...
AMERICAN SAMOA ..
QUANL MAAIANA J3d
HAWAII
island of Hawaii
Hilo
179
113
115
103
127
30
143
111
111
118
100
129
109
100
105
147
' 188.
138
111
110
91
81
122
70
Maximum
ftr Zu
Losuiry .
HAWAII (confd)
' island or Kauai ..... . ............................ Mconoar 20 tftrouqn Marcn JI
, . *ort I mrouqn Decemtter 19
island of Oaftu .'.
All otner islands ............... .
JOHMSTON ATOU. ' .......
MIDWAY iSLAKDS ' -....-. ....... =
KOftYMSfiN MAMIAMA ISUtMOS
Roa ...................... -. ..... .;.'.
. Satan
' Tbar .................. :. ...... £...::.:
AII ufflw islands ........ :...'.... .-...;
PUERTO RICO ' " ' "
8»y«non ................. .......:....: ............. 0«eemB«r tfilltfoiflli May IS.
... .' May 16 through Deetmoer 15
...:..:.,..". .................... 0«cemo«f 16 tftrouqfi May 15
May 16 Inrougl) OacitnBcr IS.
-Fitardo (indudmc luouilloj ............... OecemDef 16 mrougl) May IS.
May iStnrougnOectmoef IS.
Pt. 8oen*wi i including GSA ............. Owwnoer 1 6 Iftrotgn May 15.
Ssfvic* Onw. Guaynaaoi May I6ihtaugn Oectfflber IS.
-flca»v»rt Roafls ............................... Oeewnoef lemrocgn May 15.
May 16 ttirough 05.
Sabana Socaoads ......... :.: .................. OaeamMr 16 tnrougn May IS
May 16 tnrougn OeeeniBw 15
San Juan (including San Juan ........... Otcembar 16 tnrouon May IS
Coast Guard Units) May tBttirougn Oeeemoei IS
Otnw IOOWMS
VtROIN OLANOS (US) .................... OecamMr 1 Inrougn Apnl 30
May I ttuough Novwnber 30
WAKC ISLAND »
ALL OTHBB LOCATIONS
10?
1 Coflvnooal laoMMs'ara not available. Th« oaf di«m ratt coven charges lor meals m avail-
atte laolities oto in^citona aliowanca lor inodemal eipenses and wil M increased DY
the amount paid lor dovenvnem quaiten Oy IM traveler. For Adak. Alaska: on any day
wnen Govemnent quarttrcara not used and guaners are oDtauied it a consouction ca/no.
a daly tnvti per diem allowance ol J69 n orescnoed to cover me costs at lodging, meats
and mcdenai ugenses. " .
'Cornmeraal taolities are not available. Only Government-owned and contractor loented
quarters and mess an avaiawe a uiu looiiry. Trus per diem rate is me amount necessary
to defray tM cosi ot lodpng, meats and incidental expenses.
'On any day when US Gov eminent or contractor quarters and US Government or ccntrsctor
messmg laoioes an used, a per diem rat* ol S13 is prescribed to cover meals ana inci-
dental expenses at Shemya Af 8 and the following Air Force Stations: Cape Usbume. Caoa
Newennam. Cape Romano). Clear. Cold Bay. Ft Yukon. GaMna. Indian Mountain. King
Salmon. Kottebue. Murphy Dome. Soanevomv TiQIina and Tin City. This rat will oe
increased by the amount paid tor US Government or contractor quarters and by S4 f or eacn
meal procured d a commercial racWy. The rates of per aiem prescnoed herein aooiy from
0001 on tnet day attar amval mrough 2400 on me day prior to the day of departure.
4 On any day vneet US Government 01 contractor Quarters and US Government or contractor
messing faolisss ara used, a per own ratt or S34 is prescnoeo to cover meau ina my-
dGntal expenses it Arndntka Island. Alaska. This rate will be increased by Vie amount ? aid
oal taoMy. The ritts ol per diem prescribed herein apply Irom 0001 on the day after arrwal
ffirocga 2400 an Ba day prior to tne day of departure.
B-6
-------
APPENDIX,B, Xcontinued)
_ FOREIGN PER DIEM RATES _
MAXIMUM TRAVEL PER DIEM ALLOWANCES FOR FOREIGN AREAS
SECTION 925. A SUPPLEMENT TO THE STANDARDIZED REGULATIONS
^Government Civilians. Foreign-A/ewl y -.
THE FOLLOWING INFORMATION IS LISTED FOR PLANNING PURPOSES ONLY
This Per Oiern Supplement To' tne Standardized Regulations (Government Civilian. Foreign
Areas) lists alt foreign areas alphabetically. Wheff a country or-isiand is listed, it u mtenaed
to include all termory withm the boundaries at mat counirf onsland including any off-snore
islands in the same general vcuuty. It will not include territories or possessions located else-
wnere even thougn considefed an integral patrol trwparem country or island, in sucn cases.
no cost data pertinent to sucn territories and obssessions were" Jsefl Th determmmg-me estab-
lished rates. When a political subdivision smaller man a country * named sucn as: states.
provinces, departments, cities, towns, villiages. etc.: it will include me corporate limits of
sucn political subdivision or.ine iimru ot terntorywifltm me normal boundary mereol il it is
not incorporated. ... k.,. ;
ESTABLISHMENT Of TRJWEl PER DIEM RATES The Department ot Slate estaUlisties me
locality Per diem rates for foreign area, including me Trust Territory ot me Pacific islands.
The Per Oiem. Travel and Transportation Allowance Committee oi tne Department ot Defense
estaotisnes me locality oer diem rates for Atasna. Hawaii. Puerto Rico. Nortnem Vanana
islands and territories and possessions ol tne tinned Slates. The Administrator ol General
Services esuotisnes me locality per diem rates In CONUS line conterminous United States).
These CONUS rites are published m me Federal Travel Regulations.
These maximum rates ol oer diem allowance* are established tor travel in foreign areas. THE
MAXIMUM RATES ARE NOT AUTHORIZED WHEN FREE GR LOW COST. LODGING AND
MEALS ARE PROVIDED. These rates apply to ail cmlun employees and memoers ot tne Uni-
formed Services. For regulations pertaining to these rates, seetne .Federal Travel Regulations .
(FPMH 101-7. Part 1-7 le) as established by me General Services Administration. .and imple-
menting regulations established oy me appropriate Government agency. Foreign Service
Agencies -See 6 FAM 154: Defense Agenoes- See Chapter 4 ot me JFTR. Vol. i.iormern-
bers ot me Uniformed Services and JTH. Vol. 2. for civilians.
Maximum
Per Diem
Locality .. _Rate_
AFGHANISTAN '
. Kabul .................................. ...................... - [[[ $72
.Other-localities ........................................ ,....-.. ...................................... ::::::...::.::..: ..... 44
ALBANIA . : ................... ; .......... I..'...'....'.'.....'... :..::..:"::.::.'..:::::.'::.... ...... 79-
ALGERIA ..........................................
Algiers [[[ * ........ :.:...::::::..::::.:::.::.::..:.:::..-....::...:. --1«1-
: gfii .,.?.; ................................................. :.:. ......... :::.:.::...:..: ..... .-:..:.:.-:.... ........... .-.-. -MI
. Other localities ............. .. .................... ....:.; ........... :.:::.: ..... : ................ : ...... .:.:..:...:.: ..... 102
ANDORRA ................... :.: ..................... ...:: ........... : ....... :::: ..... :.:...:..:::: ........ :....::.=::: ....... 81...
AHQOU ........................ ° ........................ ;; ........ ~.~^~~..~ ..... ^.*.,.,.> ........ iao -
'AknquA « OARBUOA : ................................
AnSjui:.. ....................... :. .................. OeeemOef 1-mrougn Apnl 30 .......... _.- ..... 207
, . ., . May 1 tnrougn November 30 ..... ..... ,,v, ..... )54
Anagu»" ........... ,'....'....': ........................ -.:...'. ...... ....-« ................................. :.,:..-, ..... 27
Other lotahtw ..... ........ ;. ................... Oeeemeer.lttirougn Apnl 30. ................... 70
-- May I tnrougn. November 30 ..... '. ............. 56
AMQCKT1NA .
BaniocM ........... :. .............. - '"54
8oenojA»es. .............. ..... '02
Cordoba ....................... ..... 49
Mendoa ........... .' ......... ...... 54
- Other localities .......... ,' ...... *3
ASCZNSIOH ISLAND''... <- - 27
'AUSTRALIA
gnsoane .............. '. ........ ..... , '23
Canberra ................... ....... , . .1.16
.Melbourne.. ......... .'...: ......... --- 122
.
Tasmani..... ..... .... ...... :.... _ 108
Woomera' ..... ,.... ..... . ........... . ............ .".-... ....... ».... ............................... . ...... ............ 41
Other localities..... ..... .'.". ...................... ;'.;:.: ........ --------- ......... .,.,.,...,.......... 108
AUSTTdA ..................... '. ..................................... ____________ >...... .......................... 1 53
AZORES
Poma Oetgada ................. _ ................ LNovernberi mro^ii'"Marc]i"3l .:......'.::..'...' 85
cJUpnl 1 thrpugn Octbbei 31 .:.::.....'........... 78
Other localities .................................. - November i mrciugli March 31 ................ 50
; Apnl f through October 31' ...:.....:...:..: ..... 62
BAHAMAS, TH8 .-.; "" ~ .......
Andras Island ................ ________________ .-. ________ !_!_.."_.'._......'.'. ..... . ......... .'. ......... ... 105
Andres Island (AUTEC) " _______ ^.» ___ .'."__.".._.;:..'.'....:.:..;.... ____ ............ .-_.. 1 1
-------
APPLNDIX B (continued)
FOREIGN PER DIEM RATES
..... - .......... Maximum
Pw Own
Locanfy , Bate^
BAHAMAS, THE (canTO) . - :
8irrorti isiano [[[ :...'.'.' ..... _:'$142
Eleutnera Island ................................. December iSmrougn Aort 30 ...... 1'.! ...... : 175
May 1 mrougn December 14 .......... :V ...... 12S
Exumj island ..................................... December 15 ifirouoji AonTM..:": ..... '.'. ...... 144
May ) mrouari December '14 ......: ........ ... .. 133
Grand Bahama island ........................ December iStnrougn Aoni30:.i: ..... ':..'.... 17S
May 1 mrouqn December 14 ........... ,..': 143
FOREIGN PER DIEM RATES
Nassau ........................................... December iStnrougn Aonl 30
..... ...
'
190
May 1 mrougrt December 14 ...:. 150
Other localities - '.'.:... 105
BAHRAIN ':..:.:':::... 104
BALEARIC ISLANDS October I through Aonl 30 ^^'IJl 120
May i tnrougn September 30 ..""...'..' 130
BANGLADESH ' J/;
Chirtaopng V :.'.. 113
Dhaiia : :.'...:. 113
Ohaia' ..'.'.'"..... 69
Other localities ..,,.., '.;.'.. 25
BARBADOS December 15 through Aonl. 1.5 '.,..*,, 167
April 16 through December T4 . i.',,. 128
BELGIUM
Anrwero
Brussels....
Leuven
SMAPE/Chieww
Other localities,:,.'.
BELIZE ..... .'
BENIN .............. :.
BERMUDA
BHUTAN
BOLIVIA
Cocnaoamoa .
UPU
tS'jr-.*.! fiJtl;
iVi.Vi'tl Xy'v"
Knew/"
Tnmaad.... ....
Other localities
BOTSWANA
BRAZIL
Beiem
Brasilia
Camomas
Camoo Grande
Curmu
Floninooolis
Foiaeiguacu
Goiann
.
ronti rorj
Porto Veiho '....:CT,: -.,. '...'.~."......:'v....
flecite. PemamDuea .'...'. :....,:..v.,l.....:...;...'.......'.,._...
Rcbeirao Prsto ;..,_.....::..U.,...^ .'.'.....'....j.,.»-.
Rio da Janeiro :.......'..... ...................l,.,....
Salvador da Bania..... .. .............'.. _v
Sao Luis .......". .-,---------'.
Sao Psulo ....:......,...,..:..... ..I..//...........'.,.
Viracopos Airport _ -_..,:.^...'^....^^
Other localities .',,..V... «..«-_.,'..<..
BRITISH WEST INDIES " '^^ -, ',." i",,^,V ''
Anguiiii : Deeemtw I ttKouqA Aonl"30........~r.,...
May t tftrougn'Movemaor 30 :::..±.
Cayman Islands Oeeember Ijhrqugh Aprri 30..
Montserrai ....................... ..;...... ..... ... Deeembsi ,i mrbiiflB Aprrt 304
..... May 1 trircVgii ^tovemew 30J
Virgin islands (Bnosft) .................. ..... OeeamBir.! ttwougft Ajjrt 30
Vtey',1 tftwign Nsyemto 30, ..
111
147
98
147
116
94
68
164
133
162
«0
67
69
54
78
66
62
ae
46
75
78
109
80
108
104
100
33
66
115
74
91
74
106
SB
73
74
111
74
94
108
109
58
297
204
190
148
135
101
92
79
B«mSH WEST INDIES (COflfd)
. Otfier localities December 1 through Aonl 30
May 1 throuqn November 30
BRUNEI OARUSSALAM
BULGARIA
, BURKINA FASO
'-,. 8000 Onuiasso .
" Ouagadougou
: ' Other localities
.BURMA (T|
.a flangoon
Other localities
. BURUNDI
. Burundi'
CAMBOOIA
CAMEROON
OOUM.
.Yaounde
Oiner localities .. .
CANADA
. Baie Comeau. Queoee -
7 Banff. AJberu October 1 through March 31
April I mrougn Segtemoer JO ..
Brandon. Manitoba t
: Calgary. Alberta
Dartmouth. Novi Scooa
. Edmonton. Alberta
Gander. Newfoundland
Halifax. Nova Scotia
Jaipet. Alberta,
- Kilcnener. Oniano
London. Ontario
Montreal. Queoec
f., New Brunswic* Province
Niagara Pails. Ontario
c Northwest Territories
Ottawa. Ontario
t Port Carrier. Quebec
Prmce Albert. Saskatchewan
Prince Edward island
Quebec. Quebec _ October 16 through Arjni 30
i .'...!/,.,' ; May t through October 15
= Queen Charlotte island. Brfosn Columbia
, Regna. Sisutdwwan . :
Hicnmono. Brmsft. Coiumixa! :
St. Jorm j. Newfoundland:..:?:..:.
, Sisutoon. Saskatchevan
Thunder Bay. Ontario
, Toronto. Ontario
:i Trou-rVneres. Queoee
, Vancouvn. flntrsn Columoa.::
Victona. Bnttsn Columbia :: ,
Waterloo. Ontario
Whitenorsi. ruwn Temtory....:..:
, Winds*. Ontano
Wmnioog, Mznrtooa.. :...:;.:;
Otner localities : .....;; ;
CANARY ISLANDS;....:::::....:...::;:..-
CAPEVEHM
Praii..: ;;. :....;
Sal island _ '..:.....'.:'.......
Otherlocalities .....'.'......'.'.'.'....:
CENTRAL AFRICAN «WB^"!.Z.Z."!".\\"!.".1"\\'I\'.'."."Z!!."!!!."!
CHAD
oiAab8A«cwpeu
-------
APPENDIX B (continued)
FOREIGN PER DIEMJIMfeS..
FOREIGN PER DIEM RATES
Locality
CHINA (eonTd)
Harow
Lhasa.
Shanghai,
Shenyang,
Shemnen
fianim
X.an
Otner localities
COCOS (KEEUNO) ISLANDS.
COLOMBIA '«
Maximum
Per Diem
39
66
65
64
157-
: 40
3 j A :<.«;
Aotdian
91
75
36
46
82
51
Bouaxe '...'..'.....
Otner localities
CUBA
Guantanamo Bay ....';
Guantanamo Bay ' .;.
Havana '.
Otner localities .:
CYPRUS .,
Nicosia :'':l' 93
Other localities ~.':~' ' 72
CZECHOSLOVAKIA "V:.'^ ,114
CZECHOSLOVAKIA' , : .........'" 56
DENMARK (also see Faroe islands and Greenland) .::...:.-. ' .': ; ".' 165
DJIBOUTI ;;;
OjioouO (City( : .' '"-.';.- '83
DIIOOUO (City)' -..'. .v....:....':.^ t 95
Other localities ...".' 51
DOMINICA .'.^::....: :...T'". 87
DOMINICAN REPUBLIC
Laflomana Oecemoer 15 through Aon! 15 ' J- 172
Apnn 6 through Oecemeer 14 , 96
Puerto Plata ::i : 'C....±:.: :: 1T.'-V 51
Santo Oommgo OeeemBet IS through April is....-..:.-...*:.'.'"" 65
Aprtf 16 through Oecemoer;l4.. .:: '' 70
Otner ocalities .' !:.L.:'..:*'...:.i .'.:..:'.:. '"', 38
EASTER ISLAND ::'*" ::..!:...7.:r.:/.?';:. 121
ECUADOR ""I,.'"- ".'.?'.-
Cuenca : ^'L^^.. 46
Guayaawl ::::.:.;.....:.*:...:::.:.. :.....'.:.; 90
Mama :: ..!'.....::..:..v.:.....:'....:..'..i:::-" 44
Quito : M. ::::v....::...'.',.:..:..; ; 72
Other localities ...........:.....:...:......:... J.. ' 35
Alexandna - :::.:.: : £..L...^£/;* 64
A$win .jr..i...* ....'. 87
Cairo..!"!""!"!"!""!!!!!!!!"!!!!!""!""!"." :...:.....::..-:...: .'.'.:±..^:^ . 98
C^jfo ' ,.'i......i..........i...'«.i .".«'.*. '" 82
" ... i- -;v ' ^ &': ,m
nanafi .'. *3
w )'*« ^
EiF^:::::::::i::::::::::::::::i:::::":::ziii;ii 62
El Minyi T...,r;. ., .;.»-.,'..;wv,7. 82
.,,.7lt.*...".....«..-..«!.»«..«..'"..».«/ * ^3
Luior ..........;.^.....:.._:.....r...'...::r.;.*i:^86
MFO SIMS ..~'.- " .'.'"*1' 3
Nuweioa ~II'""~I"I^. :..::.:.::;....::::_:..:.:. ^3^:t 46
St. Catherine :.:.:-.:...._.._.v.^:..i:i;:: 64
Sharm el SheiWi ;..:::..;:::::....::::.::::.:;..::±::r...":;;;, 60
SKU AMI Rahman . ,.^."';.'v 40
Other localities [[['; 32
EL SALVADOR ' %;;; .
San Salvador ;.,.M...;.:m-^»««»..«...-.....»«.. 7 77
Otter 'ocaiities .:.i.i...ii'.n «...i..i i'. .'..rr.!.^.x* 39
EQUATORIAL GUINEA ....:s..»v.~rZi!!l..10*
-Locairry
.ESTONIA
ETHIOPIA
Addis AbaDa.,
Other loeaimes.
FALKLAND ISLANDS
FAROE ISLANDS
PWI , ,.
Nadi , ' . .
Suva
Other localities:
FINLAND
FRANCE
Bordeaux.
Cannes
Lyon
Marseille
Pans (City of).
Struoourq"...
Toulouse 7
Other localities :
FRENCH GUIANA Novemoer 1 tnrouqn Marcn 31 '
Agnl t tnrouqn Octoner 31
FRENCH POLYNESIA :.
FRENCH WEST INDIES ; Oecemoer 15 inrouqn AefrVSV
(also see SI. Manm/Sint Maarteni April 16 inrouqn 0«emo*r"u
QABON : :....;
nDer-l tnrouqn April 30..
May 1 tnrouqn October 31
GERMANY; FEDERAL REPUBLIC OF
Aacnen. North Rhine-Westpnaiia.
AugsOurq. Bavana.
Bad Hormel: North Rhine-Westphalia.
Bad Kremtnacn Rhineiand Palatinate
Bayreutn. Bavana
Benin. West....
Soeaiingen. Baden-Wuememoerg!
Bonames. Hesse.
Bonn. Nonn Rhine^Westonalia.
Bom. North Rhine Westphalia'
Borm. Norm Rhine-Westphalia
Bremen; Bremen
Bremerntven, Bremen
Cologne. Norm Rhme-Wesrenana
Oarmsodt Kesse.
Ouessewort. Momi Rhirw-westpnaia.
Eehtetduigen. BadeivWuememaerg
Ertangen. Savana.
Eftensee. Hesse.
Eschbom. Hessr
Essen. Norm Rhine-Westpnaba.
'csslingen, Baden-WueitleiiitMiy.
FeMbera Baflen-WuememBerg.
Fiensburg. Scnieswiq-Hoistetn.
Frankfurt am Mam Hesse *
Freioura. Baden-Wuerrtemoerg.
FutrtA. Bavana.
GarTnacn4>artenijrchen.
Hamounj*' Nvnoun]
Hanau, Hesie...
Hannover. Lower Saxony:
iWbronfl. SadeA-Wyenternberg
Henongenaurach.'BjMnii. '^
'HoBCnst. Hesse
.
Kjrpen. Nor» Rhme-Westpftaiia,
'
^ Rhme-Wenpnalia...
), oioeivwueiniiTioenj
125
135
134
109
128
198
198
156
110
109
198
147
142
191
153
172
143
158
151
93
84
36
rso
116
142
145
97
33
134
98
174
102
170
116
144
94
142
105
'18
a?
38
37
144
188
:50
122
39
144
142
102
114
102
87
145
-------
APPENDIX B (continued)
FOREIGN PER DIEM RATES
FOREIGN PER DIEM RATES
K'-JR-
Locaiity
GERMANY. FEDERAL REPUBLIC OF (cofiTd)
Landstuffl. Rnmeiand-Piiaiinne..
LudwigsOurg, Baaw-Wunmemoerg.
Mamz. Rnineiand-Paiatmaw
Mannhnm. Baden-Wuememoerg
Moenchen-Gladoacn. Norm Rhme-Wesmnalia.
Muenster Nortn Rhine-Westpnaiia
Municn, Bavaria
Neilmgen. Baden-Wuentemberg
Neu Ulm. Bavana..
Niederoacnem. Nortn Rhine-Westpnaiia. *
Nuernoerg, Bavaria
Oberammergau. Bavaria,
Oftenoacn, Hesse .
Rrteinoerg. Norm Rhine Westpnali} s
Rhoendorf, North Rhine Westphalia >
floedeineim. Hesse ,
Saaroruecken. Saarland
Scnwapach. Bavaria.
Scnwetzmgen. Buen-Wuemimoerg
Sindeitingen. Baden-Wuernemoerg *
Smdpit. Nortn Rhine-Westpnaiia '* -
Stungart. Baflen-Wuememoerg _ T
Syit island "* **
Tucoingen, Baden-WuernemtMfg. ^
Uim. Baflen-Wuememoerg.
Viernheim. Hesse... ^
Wackernneim. Rhineiand-Palaonate.
Waiidort. Baden-Wuemem&erg., c
Wies&aden. Hesse
Worms. Rhineland-Palaanata.
Wuerzourg, Bavana
Xanten
Zmdort. Bavana .... '
Other localities "
GHANA
Accra *
Accra* " *
Other localities
GIBRALTAR ',.'
GREECE > '
Attica Oepartment (including Amensi. n
SouaaBay. Crete... s » > - a \
Other localities *" iua
GREENLAND
Nuuk(lormenyGod»aaB(. t ^""^ -'
Otner localities JM.r
GRCNAOA Oecemeer 1 tnrougn AorHiSO.JDe.
May 1 tnrougn Novemoer 30
GUATEMALA
Guatemala City '.
Otner localities ; .....
GUINEA .-...: v
GUIMEA-BISSAU
Bissau v :
Otner localities
GUYANA ., : .^.i......
HAITI . . .. e«ii..Ko"«"
Cao-Haitien (.,g......^,..i,.
Petionwile Deeemlw 1.5 mroug(s.-.Apni(li5,t..,...t..l.i..
April 16 tftrougn Occsmow, 14 n_.....T,r.....
Port-ju-Pnncs December.1.5 tnrpugn Aprt IS...^...
A^l 16 mrougn Oecarnoa U.................
Tttier locaimes , ;
HONDURAS
Cjiuteca..../.'...,
LaCwoa IL.
San Lorenzo
San Pedro Sula
Tegucigalpa
Other i
MONO KONQ..
90
49
140
79
20
73
73
92
86
92
86
43
92
55
63
64
86
92
84
84
4S
162
Locality
HUNGARY
Budapest
Otner localities..
ICELAND
INDIA (T|
Bomoay
Calcutta
Cocnm
Goa
Hvderaoad
Madras
Octooer I tnrouqn April 30 ..
May I inrouqn Septemoer 30.
Olher localities..:^ .-<,_:;.'.
INDONESIA
Ban
Saiikpapan
Bandung
Jakarta
Medan .. ..'..',:,* -.-... .
Pilemoang.,. -.....*,. -!.
Semarang ..". -!..f.yx.:.
Solo »....v).r.-.S!,
Surabaya.....'. .u-..::. ior
Uiung Pandang .--;i.. ;s.
Per Oiem
S116
36
128
136
126
91
96
66
98
20
36
!C8
50
51
55
57
79
71
35
Otner localities..
IRAN
IRAQ
Baghdad
Basra
Oiner localities..
IRELAND
OuPim
Other localities.
ISRAEL
Haifa
TelAvw
Otner localities..
ITALY
Ban
Bergamo
Boiogna
Bolzano
i i 0
no
no
132
; 101
Brescia '19
CagWi. Sardinia 1A3
Cipfi island 127
Como , 125
Cosenza...
Cremona..
Femra
Florencs...
Fort
Gaca..
..Genoa
..Grossen
.UMaddai«na,.Sardiht|.
La Speaa ,
LKM ,,,...
Legnom
. Mamova ,...,
..Milan .
Modana
Naples ,
Padow
. PVma (:;:;
Piaeenza
Ravenna
Romo
106
96
101
156
92
33
160
92
r>«
U2
!06
:03
112
171
141
U2
114
129
92
38
103
92
'39
127
10
59
B-10
-------
A PPENDIX., B,
FOREIGN PER DIEM BATES
FOREIGN PER DIEM RATES
Locality
ITALY (eonfd)
Soiy island
Siena:
Sorrento
Maximum
Per Oiem
Rate
Stresa
Taranto .' 11?
Tirrenia
Tremo
Tfeviso
Trieste
Turin
Udm»
varese
Venice Novemoer i mtougn Marcn 31
Aonl 1 tnrougn Octooer 31 ::. :.y..\.:>?.<.'. 187
Verona :,i?.;:n.Z".*' 102
Vicenia ---- 8*
Otner localities , ..'.,....';..;,:.3i.-;i-. 78
JAMAICA ;.,:-.:.
Kingston ;:..-.ii, 125
Momego 8ay Oeeemoer 15 througn Apnl 30 SIM!' 172
May 1 tnrougn Oecemoer u ..:;....-.:»«. 132
Negnl Oecemoer 15 tnrougn Apnl 30 ..:/-;.u.'..'..'.: ISO
May i mrouqn Oecemoer 14
Ocno flios Oecemoer 15 tnrougn Apnl 30.
May 1 tnrougn Oecemoer 14.:,.
PortAMonio Oecemeer 15 tnrougn Apnl 30 ;
May 1 tnrougn December I*,;.
Otner localities
JAPAN
Akita
.::'..<,!"
..'. I-,:
Aomon
Asanikawa
tsugi. Kanagaw
yase dry. Kanagawa..
eppu. Oita
Chuose
Fuku
Fukuoka
Fukuyama. Hiroshima .
Gilu
Htrosnima
Kagosnima
Kanuawa. ishikawa
Kitakyusnu. Fukuoka..,
Koee. Hyogo
Koem
Kumamoto ;..^...iiii_.
Kure. Hirosmma s'"r--.--
Kusmmoio. Wakayama
Kyoto - -
Maisue. Snimarw .:. .-...
Matsuyama. Ehim«
Miyauki
MonokaJwaii
Nagasaki ---.
Nagoya. Aicffl i.
Mara --
Narita international Airport ....
Niigaa
Obmiro ...
Oiso... : ----
Qj{J ;.-^...-...;.
Okayama :....-.;
Okinawa island -
Osaka
Osnirna island -
Otsu
54gj i
Sapporo. Hokkaido _~ »
Sendai. Miyagi -.
Takamatsu, Kagaw
'. "na. Gifu -
'amano. Jkayama ...
^ateyama. Cllioa -.*
i
»*»..»
t .^
112
172
132
172
132
45
170
178
154'
171
171
170
164
197
202
192
194
193
155
208
202
237
168
163
168
149
200
170
104
149
177
187
223
192
171
157
154
171
170
179
209
237
212
204
181
211
210
192
191
170
178
1'rl&aiity
ti(JAPAN«sonfd)
Takushima
., .Tokyo > : :.'?.:
»- Tokyo'
:,.., Tonori
^ Toyama
:- . Tsu-
;' Wakayama : ':
l< , Yokonama. Kanagawa
a. , Diner-localities :
.:' JERUSALEM-, :..
,-.. JORDAN
M KENYA
r; Kisumu
j, ; Lion Hill CamotNakuru National Park)
jx. Maimdi
fi.' Momoasa
^i
Nairooi :
r. ; Nanuru :
,-j Nanyuki .
B;I- Otner localities
or KIRIBATI
* -. Chnstmas island.
x Otner localities '..
C -KOREA
' [_ unififjwpfl
0<7 1 Kwanggu. ,
:>:.; Okoo. Koie-do
K- Pusan
i- Seoul ,-.,.., ,
.>< Ulsan
; ' Other localities
v KUWAIT
LAOS
. LATVIA .,,......,.,..,
:" ' LEBANON.'*. ,.:..,.....
'.* LESOTHO ,
*: ' U8CRIA ' .
Monrovia
«f Monrovia' :
'f ROOMS international Airport
*' Other localities
LIBYA
-' LIECHTENSTEIN
'"" ' LITHUANIA
-' ' LUXEMBOURO!n"' "cv':'' S"T
MACAU ,,,,....C,:...«!.7?s.»(..*vi.p!l'OU(,'.«-.v>rf"-'~*il-'"-1-"S-~"i *
«..v, :..,...: :^3
,..;,. ..,,-.;., ; 42
:P^.^...u«i- 119
J.si,n,flif:...^^ 113
er.:--»,:-«-:0 '33
UK:: A:fr*.v.-»«,r> ' 65
..W.V. 85
. :..,.j ,'.:.T;:A..;- 98
,.....,:,;..,._,.....-. 112
j.v. >--
.:....,^:r-, 65
i»j..W!..:u...;.i..:..:r 79
55
,. . -i 54
W....V4**- 51
;--:A.. 28
IV '.:'.-'. j-,'
7S a.,:;:..;..,.:.. 125
vv 98
"V 120
,..., ,s;;::-..-..-.<...:...-..C. 98
.'.:Af::.,-.C*':;>; 101
ni;- 4 " 88
.. November 1 through Marcn 3k ..;....... 96
Aonl 1 tnrougn Oaooet 31 .t....C..<.r.. 79
..._,. ,,,.,. ....>i.;:..r.:!.-.?..::<.::.. 145
....:......;.........;... .!....,.i.:...V...' 94
.....v; ......-.......^. 94
:::;:::..;....;..::;..;;; : Mil.*...' . 39
B-ll
-------
:! Bf,; rjcomtii^ed)
FOREIGN peg DIEM HATES
PER DIEM RATES
Locality
MALTA : NovemOer 1 through March 31
Apnl 1 through OadbeT3l ...".
MARSHALL ISLANDS J;.'f
Kwaiaiem island .-. i-*r~
Maura island... : "^
Other localities:. w
MAURITANIA e. U »,->..
Nouakchott ^-'^
Other localities.... ..-.. .. -...: ,v:...'..?
MAURITIUS . v ..^.:;r*^1...
MEXICO ' . w :';"«-
Acaouico .- Oecemoer 16 through Apffl u--f: -
Aorii 15 mrougnOecentb9rl5J:J^;^
Cancun OecemBer 18 through Aoni l«* .^":...
Aont iS'througrrOeeemoer 15...^.;.^
Cherumai ::.'.^:.'.* ..-'"..".';...
Chinuanua: .v-*'Z..-
Ciuoad Juarez .;^:.":-"\^."-.";:-v-'"""ivVr-''-"^'1ri'^'''»*iiivv
Coiumei ...7. :. Oeeemoer 16 mrougn Aonl
Aonl 15: mrougn Oecemoer 15
Cuernavaea
Ensenada °
Guadaiaiara
Guanaiuaio
Hermosillo
LaPaz *
Leon
OecemBer 16 througn Aonl U'
April 15 mrougn Oecemoer 15.
tw«»
Manianiilo
Matamoros
Muatian.
Menda.
Mexicali
Mexico Oty (OF).
Monterrey.
Moreiia
Nuevo Laredo
Oauca
Puerto Vailarn,
SanFeiioeiBCN).
San Migueide Alienee
TamoKO.
December 18 mrougn Aoni u
April 15 mrougn Oecem&eM}'
Veracruz.
Viiiahermosa.
Otherlocannes.
MICRONESIA. FEDERATED STATES Of
Kosrae island.
Pohnoei island.
Truk island.
Yip island.
Other localities.
MONACO : : :...: ..
April 2 tftrougfl Octobtr 19
MONGOLIA :..:.......:....: .....:::... :........£:.
MOROCCO
Agadtr :..:: ...i-....v.:...: :. ::....-:~.v.^._..:..:..
Casablanca :.::- .~ ...:.:...:.......:::...:.
Fes :..:..:...:::^.v: :: :...:::
Marranecn ::...:.:...:: ::..:...:;..
Rabat
Tangier....::.:. ::.::.:.:..::.:...::...:.
Other localities.... .:;
MOZAMBIQUE.. ,
NAMIBIA. -.
If*
NAURU :
NEPAL
Kathmandu :....... ........
Pokhan........:::...:..:..:.....::::...
Other localities......:............:.,
NETHERLANDS, THE
Aimeio. Ovenissei
Amsterdam. Noord Holland.
~'~y;;^~f
.(..'Wtfr'Cr..'-
"'"."?i"L?oi"""
"""Sr.l'V"'
..........TCK.....
rarrr-g-ar-
PerOiem
^ate
$117
125
38
60
20
: 108
60
130..
74
60
138-
120
65-.
68
58
60
93
79
56
63
79
49
72
S3
SO
104
89
63
83
62
52
74
70
S«
59
41
137
113
63
57
74
41
52
38
58
89
108
74
20
159
92
64
85
79
72
74
82
39
101
55
101
87
58
28
87
130
-Sl-
at -
Locality
NETHERONOS. THE (ceof d)
Arnrwn. Geldenand [[[
Berijen oo Zoom. Hood Sraurit [[[
8oe»eio. Ovenissel : [[[
Oeiden. Ovenissei [[[
Doom. Utrecnt [[[
Oordrectit. Zuid Holland. ......... , [[[
Eindhoven. Noord Brabant [[[
Enscnede. Ovenissel ....... : [[[
Haartem. Noord Holland .......... . [[[
Hague. The., iuia Holland [[[
Heenen. umfiurq. ..;...; [[[
Henqeio. Ovenissei: ............... . [[[
Leiden. ZUK) Holland [[[
Usse. Noord Holland [[[
Maastncnt. Umfluig ............ '. ..... . .......................... : ............................
Margraten. LimBurg [[[
Nowowi*. Zuid Holland [[[
Ooimarsum. Ovenissel [[[
Paoendrecm. Zuid Holland [[[
Roosenoaai. Nooro Braoam ........ ................. : ..........................................
Rotterdam. Zuid Holland....: [[[
Sassenneim. Noord Holland [[[
Soesteroerg. Utrecnt.; [[[ , ......................
Utrecnt. Utrecnt .......... : [[[
Valkenourg. Limourg ........... '. ......... , [[[
Zeist. Utrecnt [[[
OWer localities [[[ ........................
NETHERLANO ANDIXES (also see St. Martin/ Smt Maarten)
Aruoa ......... :...:.:: ...... ... ..... . ............ ..:.. Oecemoer 15 tnrouqn Aonl 30..
May 1 mrougn Oecemoer M ...
Bonaire ............ ::: ........................ .: ..... Oecemoer 15 mrougn Aonl 30..
May 1 ifirougn Oecemoef 14 ..
Curacao ............................................. Oecemner 15 tnrouqn Aonl 30..
May 1 mrougn Oecemoer M ..
Ottier locaJitxs ..: ............................... Oewmoe* 15 mrougn April 30..
................. May 1 througl) Oecemoer 14
NEW CALEDONIA ,,,
NEW ZEALAND '' v ' fl"
Auckland
Wellington.
Other localities.
NICARAGUA
Managua ....... :. ...... : ................... ':. ........... .' ..............................................
Managua1 ....... :...: ....... :.. .............. [[[
Other localities .......................... ....:.;. ..... -. ..............................................
NK3ER ..................
Ayotwiv...'..'..'.'.'.'....
Maradi
Niamey :...:::;..;..
Zinder. ..::::::....:
Other localities
NIGERIA
PAKISTAN (Tl1 ..
FaaaJaDafl....::.:. ..
Goddu ................
Islamabad ' .:
Karacfs
Lahore .
Peslwnr..
'.laximum
=»r Q.etr,
»*
92
130
103
101
99
119
94
n2
130
94
130
130
107
94
94
100
130
99
106
130
36
101
101
94
iOI
30
QuatB..
167
87
79
117
163
158
121
140
95
45
54
92
71
112
57
48
30
61
35
65
56
34
165
144
-------
APPENDIX- B letffitmued)
FOREIGN PER DIEM-flTATES.
DIEMiRATES-
Maximum
t-t..r ,- Pw Diem
locality , ,- » ..-jf"^?
PAKISTAN (TIMcom-Ol " r^W -wn...
Queta" :.... .v.^,,:...^..^.^... I
Ravaipmdi v.".,"y"...iu».M..v~
Other localities ..jr^..^...,..:.^^.,.;...
PANAMA "' .,! . -'t ~.v -
Boouete r...:...v .....,,.:J_.,1,«...
Canal Area (pre-lreaty) .....,...,,".;'.. ..^.,.,^,-i...
Colon '"..:.;y^v....rwr..,,..3...
Contadora .^.(.'..J..,....^,-.,,,..
David ,.;.,.'-v, i- r~r»-
Panama Gty :..:'....:....^:...v'( ,..;«.
voican . ...;~,*:- 'l"-v.v,
Otner localities ,.....,.».... ,.T"v.-
PAPUA NEW GUINEA "*...';;.:,. ..'._.. .".:...
PARAGUAY ., . «..
Asuncion »-,;,? '..Tv,,....
Encarnacion ,..".,.,...-. ..v.|Vi^"v.. ......
San Bernardino .'. .",;.<'.."._.. .,VV. ;,.-
Otner localities f;..,,;.:.."..._.:,;..^.J;i...
PERU" .: .;;, .".;".. ' -.".;. :.;;;.
CtliCO i.-j. ,....:..._.. .j,;.. ,,,...
Lima ."-...£, -.-r'fyi-T^Mr>.~?-.*.."
PlSCO " ' '.'- «- ^-....,1...
Puno :.'....;r.:..'.;.,;.'...'..'..,^v-!:"-
Other localities , ._,..-.ur,...."....
PHILIPPINES ' " ",.,'..'.'. ":-,."
BaguwOty '. '.'....«'..r.T.:.'.'..wV-"-
C«bu vX.,...^,.; t...,....,.,.......Lf,. ,. ,....-
OavaoCity ,....,, ,
Manila ..;,:.: ::..: : - '
Suftcflay" :..; : ,..,.,..*...
Otner localities :, : ..:
PLANOITI ,.." --.
PoBian i ?«,-, v: «*
Warsaw ...:... ...::.. :: ".:.:.............;:....
Otner localities BIJV^ -j-'-'-a^
PORTUGAL (also see tne Azores and Madeira Island) a* *. ," - " 'W-
AigarveProv .'...:..^..'rr,.,.'..»
Alverea '. '....'. rT-r.-.,->
Cascais . '.'. '....'.'.'.^-V-,.:--''-
C_.-_,i . *" ' " ' "
LlSOOn -. y^t-T '(-
Oenas si-ifT.**1-
Oporto ....^r....,c.r.,(1.......
Otner localities .'. ...........'...1 #rsiw
QATAR rjrs; '
REUNION .......:..........v...v..................4,4t...
ROMANIA .oiviv
Bucnarest .;......;:.:...:.:.:...: ^.^t1
Otner localities ..:......;... .'.....v.v......'.'.'.'.'.'....,v,.^1.r....
RWANDA ^,- - ,--
Otner localities .'.'.'.'....'.'.'.'.'.' .....'....'.'.'......'....wJ...j....
ST. CHRISTOPHER A NEVIS Oecemoer 1 tnrtugn Aort 30........',T-.,...
May 1 tnrougn November 30 .,^v......
ST. HELENA ...:....:.;.:..; :. ».s,1_.v.^...
ST. LUC)A Oecerhoef 1 'tttrougn April JT.'..: »..:...
May 1 tftrbugn Nov«mbe» 30.-..^^^,
ST. MART1N/SINT MAARTEN Oecembtt IS Wrdugn Aoril 30.....^^.^.
May 1 fflraugn OtcamMr 14 ...........
ST. VINCENT 4 Oeoflib* r mrouQ« Aoni 30::::^....^...
THE GRENADINES May 1 mrou^'Novem6er^P__.,v-...
SAN MARINO ~ ~«*"«iTTe*"»-*
SAO TOME * pRiNcipE ;;....:.:;.;.I^Tlr^_
SAUDI ARABIA ' ;,»,-
Ohannn - .^.:....'...: ^..-..jj,,;.-
Other localities »&-;..*-
SENEGAL ' "' VacjjV
'WIXK wr
;» -...« 1
Zigumcnor
tat*
55
109
34
78
108
108
34
78
108
128
41
128
65
44
48
33
82
84
84
56
44
80
SO
78
34
SO
42
69
82
124
62
121
121
121
121
121
121
104
104
145
118
128
81
134
121
82
149
128
51
180
138
208
139
143
123
81
120
144
130
150
83
77
79
97
i. ,,*:! ' '
-
)- ,
fc- "
«
V'
(V.
i-
Kf
T"
^
*''"
n-
i-
r-
r-
"fl~
i-0'
*.
rf
...
^ ,
*»
ra
'pT.
J6'
i.^
^
"*'
6?
,: ' ,
f i .
«.'
4"
"-
-."-
^
.
a-,
ro'
TV.
...t.
j "
»
>,)-
Locality
SENEGAL (eonf_d) r, ,..:.. ,.. .
Other localities #,
SEYCHELLES
SIERRA LEONE :.:. : :
SINGAPORE: : '..:. : :..:
SOLOMAN ISLANDS......
SOMALIA
Hargeisa'1
Mogadisnu ?.
Mogadishu'
Other localiDes,, ,«.,.. .^...^^n^,^-:.
SOUTH AFRIfiA,, »- f, .... : ,,,...
Cape To«n... *..(.. ,.,«.- ....,,.
Durban . "J^i.'-^, .."f ...
Jonannesburg .'
Pretoria
Other localities
SPAIN (also see Balearic Islands A Canary islands)
Barman
Bilbao ^^* r mr
Burgos
Cordoba.
El Fern*.
Fuengtrott.
Graft
Granada
Hmtva.
LaCoruni inBe ^ , ^^.^
Madrid ^ " **
Malaga.
Maroeiia.
Ovwdo
Pamplona..
Rota
San SeOasaan.
' Santandtr.
Santiago da Composteia.
'SWII« , n, ryy >^"^?»^
Torremoliflos,,,, . .» j t^i
Valencia1'
Vrtona.
Zaragoa.
Other localities.
SRI LANKA
Colombo
Other localities
SUDAN (tl ,CJ <^~ ,3-,^
Khartoum.
Other localities
SURINAME
SWAZILAND
SWEDEN
" Stockholm a. ^Jl"!,' ' ""*"
Other localities
SWrrZERLANO
Bern
Geneva...
2upch ' " " '
Omerrdeaiibesv::;:..:..............;; ..........:;... :...........
SYRIA
Aleppo
Damascus
lattataa
r^irn^:.:::.:::::.::;;;.;...;.:.:.;..:;..;;...;:..v:..^ :
TAIWAN'm
Kaonsung
Taicnung
Tiinei
'OWef'i« if, > 178
5^,i,..3,;,,^... 215
..::: «^.5....w..«... 94
-....,_ ...j;
---,..«...'... 38
-< fi-^tf 59
^.Vjir..!,. 51
: 1F.«...' 20
'V'- 116
81
.,,,.......-.... 73
t.vV..c,..-::... 76
u" jij,t 76
,,,.,. £.,,...,.
134
117
f&t* T9 94
i-« 97
C ft tfr V t4^
c- «:>
c £i 113
S;
i. 1 -t 1
». !»'
| J|U I'M
,lt> ,i 101
^ i ft 1CS
ii-M. o« '03
99
j«t K n 1 35
141
,(..», 112
V*. 37
^PC?*'
e-*f " - 52
3CU * » ^r 192
6 < -i- 46
108
67
91 T»
176
_x * *3*** 126
""X'^O*"'
r~,,,*.. 149
:.:.:..v::..;..v:.,ni.4:t'- 'so
" ^g
- S3
-...-..r..y 166
" J-'ja ' 87
"Ji^lI!Mfr ' 73
.iqi.)^.^ 47
144
. 117
' "* ", 1QO
5~j > .j..jr.>.'j^.- . ^IM
84
-------
APPENDIX B (continued)
FOREIGN PER
FOREIGN PER DIEM RATES
-...
Linw :.:..':.':.'._:. i.,,w..».'.[,v,frt5.-....t:.;i.-..»f.icv.,»rii.-..:,*iBs;oi'.:.:*i;«..'
'"
TONGA
TRINIOA04
Tooago
April 16 ihrougn Deeemoer 15 ...._,
iiauJsjan^-Yvim.^'.......^.'.^"^...^^*^
TUNISIA " ' ' ' ' (/Ti;":p7 ifif'r-Ti" ,s»Ti-.. .r^MixSt v&'f'i
^i.-,:&^:&t.±^'^.>>&rx.£\s?^.lM}.X'.~3\!!!&&..&3y$£
168
130
124
118
9T
67
67
67
49
67
58
87
38
a . ^ -,
z^sE^aass^
Bum...
Oenoli..
99
aa
aa
53
75
60
48
istanou
TURKS VCAICOS ISLANDS
Omeriocaii6«4,!...
TUVALU
UGANDA ''-
Kirnbaia:. :......
Kampala' ;.
Outer localities. .
U.S.S.R."
UNITED ARAB EMIRATES
ADu'OnaOl
Omer localities
UNITED KINGDOM
Aberdeen. Grampian. Scotland.
Sinoury. Oxtordjnim. England,
SamwHivfumess. Cumbria. England..
38
198
184
158
52
ISO
94
ISO
86
133
137
123
146
129
136
~108
BE,
fftj:
f.
K.
K
ts
ft?
a
O't:
X!
EC-
IT::
a?
W"
£?"
3?r Diem
Locality 3jti
UNITED KINGDOM (canfd)
Basingstone. Harnpsnire. England $ 155
'Ian. Avon. England ue
Beaulieu, Nortnamonxttftiire: England 138
Birmmr/narn. West Midlands. England 115
Birney. Oumam: England '.'...'..'. ,.'....'. 108
Blackpool. Lincasriiw. England '.:'.....'.'..'.'...!.....' 109
Bcney'Hill. Sun-ey: England '..'....'. '".'. 107
Soumtmoutn. Dorsei. England..: : 102
Braciuwi: B«r«nire. England 157
Braolord. West Yonome. England 100
Bngnton. East Sussei: England '
Bnstoi. Avon. England :
Buipnan: Essei. England..,.
Burniey. Lancashire. England :
Bury St. Edmunds. Surtoik. England
bmondge. Cimofioqesmre. engiand ....
Canttraury. Kent. England ..::.!'...'...'..
Canvey island. Essei' England
Cnersnam. Sensnire. England
Cn«Hn2ii^. K0nt. cflQiind
CAestertieM. Oeroysnire. England.....
Cnoney. Lincasnire. England
Cirencestar. Gloucesteranire. England...
Coventry. West Midlands. England.
Cravtey. West Sussex. England
'OufflBarton. Scotland
OunstaW*. Btdtordsnir*. England
East Hdfs«v. Surrw; England
Edrnoufgn, Scoflanfl'...:....; .......... .....
Fa»1ord. CloueiBtwfSnini.' England..:
Famodrtugn. Hlmoirtni. England...
-Fwnnam, Surrty. England .............
Finenmgn*d. 6s>ti; England...'. ..... .
Fuhwod. LawasBiM. 'EngttnS'.'.'.'
GaMnemm'i A»n«t. England''.'.. ..... '
'
GnmsDy. Hwnmrsidf. England
Maiitn. West yonanir*. England..
114
M7
'06
117
106
122
US
106
136
118
"2
99
109
1 18
174
98
106
10/
120
J
107
107
9E
109
174
145
108
104
102
H9
H«ni«y. Bwnsiwe. England...:..'.'........ ........ .
High Wycomo*. 3tielungnanislw». England [[[ 1*2
Moray. Suirjy". England ............ :'. ............ .'..'. [[[ '74
tnwnws. sonant":....-;::. ..... '...'::.'.......'.'.......'. [[[ 145
temo*. (3aU«M»Mi»»; fnglSnd ..V...V. [[[ 109
KUNnon«n». Hmatrsat.
taeeo»;'HumB*sid«:
'
'teiessw. L«e«ttwnir*: England ...
Uuton. BddtordsAm, England
108
KM
122
105
'13
201
*uimesoi*y:-v»iitsnini.Enai»«'..
140
156
tie
115
MiWenrBUI.-Surtollt-EhQlir«....:.:.:::::. 108
N««uiy.'8ertsnire, England::...::: t07
Newmarket Sutfo», England 118
NorfflBniwand::"::::.:.::'.::: ::...:...: 147
NotttDQMAlt KGtQAQh*V1l3ltit*)t EriQlind 108
Oxmo.-Surr»v,'Erijiana::.:::.:.::::::..:.: ,. .- 107
OoiML England..
]04
b
8
-------
APPENDIX B (continued1)
FOREIGN PER DIEM RATES
...jjjj,-^;-.
Locality
UNITEO KINGDOM (conTd)
Portsmoutn. Hampsnire. England ..*.»....,..
Preston. Lancashire. England ['....'.r:.,.:.';.;::,';:'-.:
PurneeL Essex. England
Reading. Berkshire. England
Rochester. Kern. England : -...::^<;..K:::±^::
Saffron Waldon. Essen. England ^...:.:'...*?..:.:.:!.L:;.
Saimesoury. Lancashire. England , %.:'.'.'..:.
Sheffield. Dertysnire. England ;.: -. &.": L:f:
Shetland islands r.:"*!:...j.;*
Sonmng. Berkshire. England ....':'?^!....!G
Southampton. Hampshire. England f./.lv:.:.^.*^./^.;:;:....''5.^.',^:..
Steeple Aston. Oxfordshire. England ?.^...";Vj.^..?::".?:L:.^?...^r*.;.
Stevenage. Hertfordshire. England :!;:.:::oH'...*J?*::.-i..:.Ti:..J.1:'.'v1..\..:....
Swindon. Wiltsnire. England : (J£i:...v.v.'..'..i...'.^.:..'..'..
TeiOury. Gloucestershire. England !'.±:4u.:.r.:...::..l..:;..J5..
Thamesftaven. Essei. England !:.:'£-'..'....:.?'.''...'.....T.:...'.:.'.,'!..
Warimgnam. Surrey. England fL'..-.._ ;.:.:'...:: :.V'J..:.-.
weiiingoorougn, Northamptonshire. En^ahd'...!..:'...'.:...:.....':..":f::.l....:.';;::ljv.:-....
Westemam. Kent. England - .».. jc-«,;^-
West Thurrock. Essei, England
Weymoutn. Dorset
Wokingnam. Berkshire. England.....
Woodbndge. Suffolk. England
York. Nortfi York. England
Otner ocaimes
URUGUAY
MontevidBO ,.
Puma del Este OecemoerliS mfi
Apni 181
Other localities
kNUATU.
ENEZUELA
Caracas..
Maiimufn.
-Per, Diem.
Rate
. $130
: 109
. 108
. 115
. 118
. 115
. 109
. 112
. 107
. 138
. 138
. 11*
. 108.
132
124
106
107
104
107
108
98
138
111'
115
94
Omer localities
VIETNAM
TIC I i^^tw
WALUS4FUTUNA
WESTERN SAHARA
WESTERN SAMOA
YEMEN
,-
Ouorovnik .......................................... October IS
Sarajevo ............................................ .. ........ :::::.,
Split ..
Z agree
YEMEN ARAB REPUBLJC
YUGOSLAVIA
Belgrade
Bled
Cavtat
ZAIRE
Bukavu
lubumbasni
Other localities
ZAMBIA
Katwe
Kitwe
'.ivmgstont
}tner localities.
Locality,
ZIMBABWE
OTHER FOREIGN LOCALITIE
(TI-Tr)i».;SymBol denotes eicess or.nearrejcess currency coumiies. -^
travelers m these countries to mmimue, tne use, of U S dollars tor
expenses; e.g.. purchase of foreign.currency only fromtu -S. Govemm
ties and^me elimmaoon.of any .direa^use of .dollars; See FIR"' "
e flecre-
1 BJteto oe reduced to an level (-Jrtwurfurttier reduction fo» lodging) if t
aoon.Assooation or Commissary optrated.kMgmg 'taaJmes are used.
, . " ",.' " : : :-.- .p...
'Triis.p«f diem rate is Qased on, tt».km»m,cnarges lor.therOnly loflging artirrneai taciimes
avaiiaoie at .me location named, gius an amount.to cover inodemai; ejoefljej;, "
'Rates lor empfyees sfaymg m me New S*ino C«nter wnile.on TOY in ^ir
TTie term "Pans lEmnronsi' i$ comonsed of the departments of Essonne,Ha
Sein«:Si-Oenis..Vai-de-Mame,.Vai-iiy«?SKinagawi!
Shinmtai. Sogmarm. Surma. Tarto and Tosmma. niei.Hv"-
.'. ' ...... . . . ............ i-7»r.nij;
' Ran to M rrtuced to mis lev* when employees are staving in Govetnme»..5»h«d or Gov
ermiw^eased OAWT-a any post in Paiustah. ...... '.. . . «?::-
The per diem rate for employees. using Employee Association guest rooms>s!S U
Employee Association apartments :is $97. . ..".'.'.".':, «}:*.-*;
"Tht 'raw (Of ,.ltw. first day in any hotel, m me U.S.S.R. may be increased by tfle^mount o!
l.mana**y-.rP°m 'eseryapon fee.' if lewed. Also", when .mere is r>*owetf;fe'e for oro-
CBJiing requests lor travetand hotel reservations in me u.S.S.fi. trie peri's)* as^iio*ing live -
couritfMMi may Be granted tfte Oariger'Pay Allowance under Chapter 650 ol me-Staridaroi:ed
.... , ..
. Soiton. Oldam; Roctidaie. Saiforo
'
...... ....
' ''Rate for im«ov«e* sttywig nttw USAlO Staff House while 'on TOY "in Quittt'sakistan.
'
ti" AJ3IMS B*,.
Wi.'Xf If-1'
B-15
------- |