PUBLICATIONS UPDATE Office of Inspector General/Office of Management Voiume 4. No. 3 (last issue was Vol 4. No.21 as of June 15. 1994 OCT 7 B9* This issue contains a list of all current issuances and subject indexes. This issue contains information about policy issuances, published or deleted, since the March issue, and the subject indexes for each series of chapters. As a reminder, March and September issues only contain a list of all current issuances and not subject indexes. One paper copy will go to each OIG employee. The listings of all current issuances and subject indexes are available, on request, from Stephanie Keys, (202) 260-4912. This publication and the subject indexes are posted on the OMJNFO electronic bulletin board in the AII-in-1 mail system and sent over the OIG Headquarters LAN (contact Andrea Alexander (202) 260-8971 or Tom Maloney on (202) 260-2234). The attachments consist of indexes for each of the three series of chapters (Management, Audit, and Investigations), and lists of the current OIG Manual Chapters, IG Bulletins, IG Staff Memorandums and Audit Guides. C. Johrt C. Jones Assistant Inspector General for Management Chapter Notes: ..one published or deleted since last Update. In revision process: (OPR = Office of Prime Responsibility) Number Description 01 OIG Issuance System 15 Training and Staff Development 19 Suspension and Debarment OM 21 Hotline Referrals OM 24 Review of Legislation and Regulations OM 34 Consolidated Index System OA 37 Coordination of Activities Related to EPA's Major OI/OA Contractors 116 Management of the Audit Services Contract Program OA 202 Administrative Operating Procedures Ol New chapters in development: 210 Undercover Operations Ol IG Bulletins: None published or deleted. AIG Staff Memorandums: None published or deleted. stribution: 1 copy for each OIG employee (excl LAN) + IGD-OGC Attachments OPR Contact OA Alan Bogus OM/RMD Mary Knight Phone 260-4943 260-4912 260-8960 260-8960 260-8960 260-3517 Ed Maddox Ed Maddox Ed Maddox Joyce Williams Bob Coia (215)597-9130 Lorraine Gentile 260-7542 C. McCollum (916)551-1076 260-1109 Allen Fallin (312)353-2507 Pftflif hut/On gif m nl nhio. HucycararnBcycUDlB Printed wfth Soy/Canola Ink on paper that contains a! least 50% recycled fiber ------- Attachment 1 SUBJECT INDEX OIG Manual Chapters 1-38 (Office of Management) Should you have any questions or comments about this index, please contact Andrea Alexander, Office of Management, on (202) 260-8971. Subject Chapter, Page(s) Administrative File System (4) Administratively Uncontrollable Overtime (AUO) (38) 10 Budget Preparation (36) Administrator, submission to (36) 4 Budget information, disclosure of (14) 10 Congress, hearings in (36) 6 Inspector General, submission to (36) 2 OMB, submission to (36) 5 Operating Plan, development (36) 6 Passback (36) 5, 6 Compensatory time (38) 7 Computer Utilization and Security (32) Acquisition of (32) 1 Maintenance (32) 7 Security (32) 5 Conduct, Standards of (14) Conduct, personal (14) 5 Financial interest statement (14) 2 Gifts (14) 6 Impairments, personal (14) 7 News media, contacts with (14) 10 Outside activity, approval (14) 12 Confidential Business Information (17) 4 Confidential Funds (26) Consolidated Index System (34) Contractors, Coordination of Activities Related to EPA's Major Contractors (37) Correspondence (9) Credentials (18) Credentials, use of (14) 5 Document control numbers (27) 7 Distribution codes (1) 14 Equipment. ADP (30) 2 File System, Administrative (4) Correspondence, classifying (4) 7 Freedom of Information Act (17) Relationship with Privacy Act (17) 3 Audit reports (17) 4,5 Investigative records (17) 6 Confidential Business Information (17) 4 Funds, Confidential (26) as of June 15,1994 ------- Subject Chapter. Paaefsl Funds Control Allowance Holder Document Control Register Funds Certifying Officer Senior Budget Officer Hotline Imprest fund Index System, Consolidated Issuance System Legislation, review of Management Assessment Reviews Microcomputer Utilization and Security Acquisition of Maintenance Security Overtime pay Personnel Administration Awards Co-op Program EEO Program Employee relations Exit interviews New Employee Orientation Performance records, employee Performance Appraisals Performance Measurement System Recruitment procedures Stay-in-School Program Upward Mobility Program Procurement Practices and Procedures Books and subscriptions Conference facilities Furniture, modular Imprest fund Justification Procurement, unauthorized Rental and maintenance agreements Signature authority Program Evaluations Quality Assurance Program Quality control reviews Records Disposition Records, retirement of Records, retrieving retired Referrals Between Audit and Investigations Regional Administrators, Meeting with Regulations, EPA, review of Review of Legislation and Regulations Agency directives, review of Semiannual Report Subpoenas During Audits and Investigations Suspension and Debarment Training and Staff Development (27) (27)2 (27)7 (27)3 (27)3 (21) (30)6 (34) (1) (24) (11)2 (32) (32)1 (32)7 (32)5 (38)1 (12) (12) 21 (12)9 (12) 19 (12) 20 (12) 26 (12) 13 (12) 17 (12) 16 (12) 15 (12)1 (12) 13 (12) 10 (30) (30)3 (30) 3 (30) 3 (30)6 (30)5 (30)7 (30)3 (30)1 (11)5 (11) (11)4 (31) (31)2 (31)6 (22) (23) (24) (24) (24)4 (25) (10) (19) (15) as of June 15,1994 ------- Attachment 2 SUBJECT INDEX OIG Manual Chapter 100 Series (Office of Audit) Should you have any questions or comments about this index, please contact Alan Bogus, Chief, Policy and Planning Unit, on (202) 260-4943. Subject Chapter, Page(s) Affidavit Annual Audit Plan audit suggestion final audit plan planning calendar quarterly revisions substitutions Assignment Program Assistance (Requests for) legal technical Audit Guides/Programs distribution format Audit Report action required content distribution, final distribution, draft executive summary format chapter format letter format memo to management issuance report cover review of draft, final signature of reports of review transmittal letter Audit Suggestions rating -form Audit Tracking/Control Auditee Comments C-2 Report Certification Memo Compliance memo to management Confidential Business Information (CBI) Construction Grant criteria, final audit (108) 37 (102) (107) 9 (102) 7-11.13,17,19.20.28 (102) 13,20 (102) 20 (102) 1.5,16.18 (102) 16.17 (107) (121) (120) (107) (107) (107) (108) (121) (109) (109) (112) (111) (110) (110) (110) (110) (102) (111) (110) (111) (111) (110) (110) (102) (102) (119) (109) (109) (111) (107) (114) (122) (108) (102) 4,7 3.6.15,17 1.17.18 (109) (110) (111) (112) (114) 1.8.12-14.18.22-29 3 (122) 7.17.19.20 (123) 5.6 23 (110)4.5,7.21,28,38,98 9.30 (110) (122) 7 7 (110) 3a 4.9-12.16.94.97 (122) 7 1,39.97 19.20,98 19,20 14,15 3-6,8.22,23,97.98 14 3a (150) 3a.4,6.37.38.94,96.97 (114) 13,14 5-11.13.17.19,20,28 10,23,25 15-18.34 (110) 28.36,98 (111) 7 13 (150) 10 4.5 (108) 1.10 (109) 10.19.20,29 (110) 27,28,31.32.35-37, 2,4-6.28,29 (122) (123) 3,6 (150) 2,3.5.16 19,20 11,20 (110)23.95 (112) 10 29 as of June 15,1994 4 ------- Subject Chapter, Page(s) Contract Audit distribution, report Contract Program management, audit services Distribution, Report Draft Audit Reports Evidence analytical documentary physical testimonial Evidence Standards relevance sufficiency Exit Conferences Financial Audit Financial Related Audits Findings draft elements of main minor presentation of repeat Flash Reports FMFIA FOIA Followup Audits Fraud Illegal Acts Internal Controls Late Report Justification Legal Assistance M-1, S-1. L-1 M-2 Report Management Accountability System (MAS) Methodology Multidivisional Assignments planning conducting reporting Oath Administration PATS Performance Audit Position Papers Privacy Act Recommendations (107) (123) (112) (116) (116) (112) (110) (108) (108) (108) (108) (108) (108) (108) (108) (108) (107) (108) (108) (114) (109) (109) (109) (109) (109) (109) (111) (103) (108) (108) (107) (107) (102) (109) (1 10) (114) (124) (121) (124) (124) (124) (107) (150) (117) (117) (117) (117) (108) (119) (107) (109) (150) (108) (107) 2 (109)9,19 (110)1,23,24,27-30,33.37,38 (116) 3,10 (150) 2,4,5,24,29 4,20-23,26-32, 3a (111)6 (109) 1,2,5-7.9,23 (110)4,11.13,15.21.28 3 2.4.5 2.5.7.26,30,40 (109) 8,26,27 2-5 3,4,39 (109) 17 3.39 17 (111)8,9 (150) 12 1 (108) 1 1 (110) 1,2,22.23 (122) 1.3,9,10,16,21 1,3,5.8,18,23,31,32,35,40 (109) (110) 11,16-18.21,22,33-36 8.12-14.18.22-27 (121)3 (123)13 (150)4.8.13.17.18,20,21 11.13 2,6-9,19.27.31,34 (110)16.22,33.34,36 (114)12 (123)5 32 22,30-32 1.6 (110) 16,18,22 22,34 15.16 13 (109) 12,22.34 (110) 14,17.97 (122) 10.12,14,21 20 (110)8 (116)23 17,18 (109) 22,31.32 4,9 (109)12,16 (110)1,17,36.37 (114)17,18 (122) (150)1 4 (110) 1.17,37 (114) 7,17,18 (121) 1,2 (122) (150) 7 3,11 (103) (107) 2-5.8,9 (108) 4,27,28 3.10,12,19, 22.29,30,34 2.3.14,17,25,27.28,31-33,35.36.97-99 5.28,29 (122) 11-14 (123) 6 (150) 2,3,5,15 1.3,6.17 (108) 4,13 (110) 31,32,34 (122) 9,19.22 12-14.26.27 3 4 5 36 1,3 (109) 6.9.11.20 (110) 1-7,12.16,19.22.23,39,95,97,98 10-12.15.16.(110) 28,.36.38 12 20 (112) 13 (116)23 13 (109) (110) 10-13,16,17,20-22,28.29,36 (114) 7,12,16 as of June 15,1994 ------- Subject Chapter, Page(s) Referencing types of Referrals non-federal auditors Relying on Assist Audits Relying on Others' Work Reports of Review Review of Operations Scope Significant Report summaries Single Audit Special Review Supervisory Functions Supervisory Reviews Survey Phase survey memorandum survey results Technical Assistance Top 10 Report Transmrttal draft reports Working Papers automated destruction of discontinue work planning preparing reviewing security sensitive information standards summarizing (121) 2.3 (122) 14 (150) 12,13,15-18.20,21,26,31 (108) 10.11,15.33 (111) 9-13 (150) 10 (111) 10.11 (123) (108) 8 (108) 7,8 (110) 33 (110) 3a (122) 7 (150) (105) (107) 1-3.6,9,10,17 (108) 8,12.13,14 (109) 3.23 (110) 2-5,10,12-15.18.20,31-34,97-99 (122) 4,7-9,18.19, 27 (150) 1.2.4,6.7,12-15, 26. 27,34 (111) 17.18 (114) (123) 3.9 (108) 7,36,37 (150) (115) 2-5 (111) 3-5 (115) 3.4,5 (104) (104) 16-20 (104) 21,23 (107) 17 (120) (124) (109) 15 (110) 3a (150) 13 (107) 1,2,7,10-14.17 (108) (10C) 6.13.31 (122) 12-14,16,20 (123) 6 (150) 5,8-12 (108) 23.30.36.40 (108) 22 (108) 14 (108) 10,26,29,30 (109) 4,28 (114) 6,8 (108) 10 (108) 15 (108) 1,19-22,23,26,30,34 (122) 11.20.28 (108) 10,39 (108) 8 (108) 14 as of June 15,1994 ------- Attachment 3 SUBJECT INDEX OIG Manual Chapter 200 Series (Office of Investigations) Should you have any questions or comments about this index, please contact Carol Ott. Southern Investigations Division, on (404) 347-2398. Subject Chapter, Page(s) Administrative Actions Use of Results in Investigations Administrative Forms Administratively Uncontrollable Overtime (AUO) Adverse Actions Employee Use of Results in Investigations Advice of Rights Custodial Employee Non-Employee After Declination Non-Custodial Employee Non-Employee After Declination Ammunition Appeal Arraignment Arrest Authority of OIG Best Evidence Rule - See Evidence Better Business Bureau Banking Records Burden of Proof - See Evidence Bureau of Professional and Vocational Standards Case - Requirements Numbering System Management Case Opening Closing Preliminary Inquiry Precis Status Reports No Action Complaint Chain of Custody Change of Venue Child abuse Civil Actions Confidential Sources Definition Assignment, Use of Numbers Handling Protection of Identity (203) (203) 2 (202) 26-28 (202) 28 (203) (203) 3 (203) 2 (205) 2-4 (205) 3 (205) 3 (205)2 22 (205) 5 (205) 4 (205) 4 (205) 5 (201) 1 (211) 9 (208) 23 (208) 7-8 (201) 1 (211) 7 (207) 24 (207) 11-12 (207) 10 (202) (202) 24-25 (202) 10 (202) 10-13 (202) 23 (202) 4-9 (202) 18 Staff Memo 92-OI-02 (202) 3 (204)2 (208) 18 (213) 1. 3 (203) 3 (201)6-12 (206)23-24 (201)6 (201) 10-11 (201) 6-7 (201) 11 as of June 15,1994 ------- Subject Chapter, Page(s) Confidentiality Sources Employee Informant FOIA Protection of Identity Common Law Competency Complaints Handling & Evaluating Complaints and Complainants Confidential Sources Employee Computer Related Evidence Contempt of Court Consensual Monitoring Electronic Communication Request for Approval Approval Extensions Emergency Interception Interception Log Records Limitations Oral Communication Request for Approval Approval Extensions Emergency Interception Interception Log Records Other Considerations Reports Title III of the Omnibus Crime Control...Act Use of Information Use of Interception Devices Wire Communication Request for Approval Approval Extensions Emergency Interception Interception Log Records Corpus Delicti Corroborating Evidence - See Credentials Credit Report Agencies Crime Definition Felony Misdemeanor Petty Offense Crime Control Act of 1990 (201)8-11 13-15 (201) 8 (201) 8 (203) 12-13 (201) (201) 11 (203) 1 (203) 18 (202) (202) 1-3, 23 (206) 23-24 (206) 23 (204)7 (208) 7 (209) (209) 9-10 (209) 9-10 (209) 10 (209) 10 (209) 11 (209) 11 (209) 12 (209) 7 (209) 7 (209) 8 (209) 8 (209) 9 (209) 9 (209) 11-13 (209) 13-14 (209) 1 (209) 11-12 (209) 12-13 (209) 4 (209) 4 (209) 5 (209) 6 (209)6 (209) 6 (203) 16 Evidence (201) (211) 11 (207) 19 (203) 1 (203) 1 (203) 1 (203) 1 (203) 1 (213) 1 as of June 15,1994 8 ------- Subject Chapter, Page(s) Cross-Examination (203) 4-5 Custodian (Evidence) (204) Appointed (204) 3 Procedures (204) 4 Currency and Foreign Transactions Reporting Act (207) 12 Deadly Force (211) Firing at Fleeing Person (211) 8 Warning Shots (211) 8 Department of Licensing (207) 10 Deputation as Special U.S. Marshal (211) Arrest Authority (211)7 AIGI Approval (211) 5 Deputation by U.S. Marshal Service (211) 1 Expiration (211) 5 Firearms Qualification (211) 6 Firearms Security (211)20 DOJ Requirements (211) 3 Law Enforcement Training (211) 5 Restricted Authority (211) 2 Discovery & Inspection (208) 10-14 Disposition of Audio/Video Tapes (204) 9-10 Due Process (208) 13 Evidence Admissability of (203) 2. 5 Authentication of documents (203) 5 Best Evidence Rule (203) 17 Burden of Proof (203) 17 Business Entities (203) 18 Charts & Maps (203) 18 Circumstantial (203) 4 Collection of (203) 4 Corroborating (203) 17 Demonstrative (203) 18 Direct (203) 4 Documentary (203) 5 Federal Rules of Evidence (203) 1 Hearsay Rule Definition (203) 6 Exceptions (203) 6-8 Inventory (204) 8 Investigative Report to Identify (203) 4 Methods of Collection (203) 4 Opinion & Expert Testimony (203) 17 Parole (203) 5 Photographs (203) 18 Presumptions (203) 19 Real (203) 6 Transfer of (203) 9 Evidence Custody Form (204) 3 Expert Testimony (203) 17-18 as of June 15,1994 ------- Subject Chapter, Page(s) FBI (201) As it relates to OIG Investigations (201) 1 Memorandum of Understanding (201)1 Referrals (201) 1. 3 Federal Rules of Evidence - See Evidence Firearms Care & Maintenance Certification Handcuffs Holsters Intervention in Shooting Scene Personal Firearms Prohibited Activity Report of Shooting Theft or Loss Training Transportation of Firearms Violation of Policy Wearing Firearms Folders Agent Divisional ~ Merging Official FOIA - See Confidentiality Forms Grand Jury Secrecy Disclosure Planning Hearsay Rule - See Evidence Interoffice Lead Interviews Recording of Complete & Accurate Notes Employee Duty to Cooperate Legal Representation Union Representation Format Investigation (Joint) Investigative Leads Crossing Boundaries-See Interoffice Leads Investigative Plan (202) 16-17 Indictment (208) 5-7 Jencks Act (208) 14 Jurisdiction (208) 18 Jury Mail Cover (201) 14-16 Definition (201) 14 Request (201) 14 Restrictions (201) 15-16 Memorandum Report (206) 29-30 (211) (211) 14 (211) 7 (211) 11 (211) 10 (211) 23-24 (211) 8 (211) 19 (211) 21-22 (211) 14 (211) 9 (211) 15-18 (211) 25 (211) 12 (202) (202) 14 (202) 14 (202) 23 (202) 14,24 (202) (201) (202) 14 (204) 1 (208) 2, 5 (201) 5 (208) 4 (201) 6 (201) 12 (202) 13 (201) 13-14 (201) 13 (205) 1 (205) 5-7 (205) 7 (205) 6 (205) 5 (206) 16-18 (202) 16-17 (205) 1-7 (206) 16-18, 20 (208) 21-22 as of June 15,1994 10 ------- Subject Chapter, Page(s) Medical Standards and Physical Requirements (212) 1-20 Background and Policy (212) 1-4 Physical Requirements (212) 5-6 Medical Standards (212) 6-7 OPM Guidance (212) 7 Orientation for Examining Physician (212) 7-9 Data Provided by OIG (212) 7 Medical Forms (212) 9-10 Examination Physician's Conclusions (212) 10-11 Reports on Medical Findings (212) 11 Correctable Impairment and Temporary Disability (212) 11-14 Waiver of Medical Standards/ Physical Requirements (212) 14-16 Reasonable Accommodations (212) 17 Policy (212) 17 Requests (212) 17 Employability Determination (212) 17 Background (212) 17 Policy (212) 17 Considerations (212) 17 Cost of Examination and Testing (212) 19 Responsibility of OIG (212) 19 Responsibility of Applicant/ Employee (212) 19 Frequency of Medical Examinations (212) 20 Applicants (212) 20 Employees (212) 20 Notification and Scheduling (212) 20 Monies (204) 10 News Media Inquiries (201) 4 National Crime Information Center (NCIC) (207) 9 National Law Enforcement Telecommunication Systems (207) 6 Newspapers (207) 23 No Bill (208) Notice (203) Judicial (203) 15 Obstruction of Justice (201) Handling Investigations (201) 3 Office of Criminal Investigation (201) Memorandum of Understanding (201) 1 OIG-Allegation of Crime by (201) 2-3 Perjury - Handling Allegations of (201) 3) Plea (208) 8-9) Police (207) 10 Precis — See Case Requirements Privacy Act - Allegations of Violation (201) 3 Presumption-See Evidence Primary Contact Person (POP) (213) 3, 5-7 11 as of June 15,1994 ------- Subject Chapter, Page(s) Privilege Accountant and Client (203) 11 Attorney and Client (203) 9 Claim and Waiver (203) 15 Clergyman and penitent (203) 13 Husband and Wife (203) 11-13 Informant and Government is waiverable by Government (203) 15 Informant and Government (203) 12-15 Physician and Patient (203) 13 Psychotherapist and Patient (203) 13 Prosecutive opinion (201) 5. 27-29 (202) 21 (206) 11 Confirmation (201) 5 Documentation (201) 5 Samples (201) 27-29 Referrals for Administrative Action (202) 21 Followup Action (202) 21-22 Regional Planning Commission (207) 10 Reports of Investigation (203) (206) Approval (206) 24 Closing (206) 24 Dissemination (206) 25 Distribution (206) 26 External (206) 27 Format & General Content (206) 2 Identify evidence and How obtained (203) 4 Guidance on Penalty Action (206) 28 Information to be Included (206) 14 Presentation of Results (206) 1 Sections Required (206) 5-12 Special Material (206) 5, 21-23 Statements (206) 8. 14, 18. 20 Transmittal (206) 25-28 To other Agencies By memorandum (206) 27 Outside OIG (206) 27-28 To U.S. Attorney (206) 26-27 Witnesses & Evidence (206) 12 Res Gestae (203) 7 Safe Deposit Box (207) 16 Search Warrants - Execution of (201) 2 Securities & Exchange Commission (207) 8 Signature Cards (207) 13 Sources of Information (207) Special Agent (201) Responsibilities (201) 3 Conduct (201) 3 as of June 15,1994 12 ------- Subject Chapter, Page(s) Statements Format Signed Not given to subject or attorney Copies Basic Requirements Examples Memorandum in Lieu of Preservation Refusal to Sign What to Include Witnesses and Subjects Statute of Limitations Storage facility Lock Security Suboffice Administration Subpoenas - Use & Authority Summons Title III of the Omnibus .Crime Control Act Treasury Department Treasury Enforcement Communication System Trial 24 Responsibilities of Agent Role of U.S. Attorney True Bill Undercover Operation (205) 7-20 (205) 14 (205) 7-14 (205) 12 (205) 12 (205) 8 (205) 15-20 (205) 20 (205) 12 (205) 12 (205) 9 (205) 10. 12 (208) 24-26 (204) (204) 3 (204)3 (202) 28 (201) (208) 16-17 (208) 7 (209) 1 (207) 5 (207)6 (201) 12 (201) 12 (208) 3 (201) 4 (201) 12 (208) 20- (208) (208) Use of Interception Devices - See Consensual Monitoring Venue (208) 17-20 Verdict (208) 22 Victim and Witness Assistance (213) Victim/Witness Log (213) 9 Victim Witness Coordinator (VWC) (213) 2 Victims of Child Abuse Act of 1990 (213) 1 Victims' Rights and Restitution Act of 1990 (213) 1 Warrant (208) 7 Witness- See Cross-Examine; Competency Witness Assistance (213) 13 as of June 15,1994 ------- Attachment Current OIG Manual Chapters (Bold indicates publication since last issue of Update). To Na 01 04 09 10 11 12 14 15 17 18 19 21 22 23 24 25 26 27 30 31 32 34 36 37 38 obtain Date 10/87 09/92 09/86 09/85 04/92 08/88 07/86 12/87 10/84 08/85 12'91 06/86 05/86 05/86 07/86 03/86 04/89 06/90 05/90 07/90 06/91 01/90 05/89 09/91 04/93 a copy of any of these manual chapters, call Stephanie Keys. Title Communications: OIG Issuance System Records Management: Administrative File System Correspondence Using Subpoenas During Audits and Investigations OIG Quality Assurance Reviews Personnel Administration Standards of Conduct (Change 1, 12/91) Training and Staff Development (Ch 1. 03/91) Freedom of Information Act OIG Credentials Suspension and Debarment Hotline Referrals Referrals Between Audit and Investigations Meeting with the Regional Administrators Review of Legislation and Regulations Semiannual Report Management of Confidential Funds Funds Control Procurement Practices and Procedures Disposition of Records Microcomputer Utilization and Security Consolidated Index System OIG Budget Preparation OM/RMD. (202) OPR OM/RMD OM/RMD OM/RMD OM/RMD OM/PMD OM/RMD OM/RMD OM/RMD OM/RMD OM/RMD OM/PMD OM/PMD OA/OI OA/OI OM/PMD OM/RMD OM/OI OM/RMD OM/RMD OM/RMD OA/TAS OM/RMD OM/RMD Coordination of Activities Related to EPA's Major Contractors OA/OI Overtime Pay. Compensatory Time, and Administratively OM 260-4912. Dist H H H H B A H H H H H H E H A H H A A A H A A B H Uncontrollable Overtime as of June 15,1994 14 ------- Na 102 103 104 105 107 CM 108 109 110 111 112 114 115 116 117 119 120 121 122 123 124 150 Date 09/92 09/91 05/87 09/85 08/92 06/93 06/93 03/91 06/91 11/91 06/93 03/92 10/89 01/90 01/91 12/91 06/93 11/84 07/85 06/93 10/91 04/89 09/90 09/92 02/91 08/92 09/92 Title Audit Planning Review of Internal Controls The Survey Phase of Audits Reviews of Operations Audit Guides and Assignment Programs (pages 4, 5. 6. 7, 10 and 17) Audit Evidence and Working Papers Nature and Presentation of Audit Findings and Recommendations Audit Report Content and Format Change 1 Review and Issuance of Audit Reports Distribution of Audit Reports and Reports of Review Management of Audit Efforts Pursuant to the Single Audit Act and OMB Circular A- 128 Change 1 Change 2 Change 3 Supervision Management of the Audit Services Contract Program Change 1 (page 13) Multidivisional Assignments Prime Audit Tracking System Requests for Technical Assistance Requests for Legal Assistance in Audit Matters Compliance with Laws and Regulations Referrals of Non-Federal Auditors Management Accountability System Reports of Review OPR OA OA OA OA OA OA OA OA OA OA OA OA OA OA OA OA OA OA OA OA OA Dist B B B B B B B B B B B B B B B H B B B B B 15 as of June 15,1994 ------- No. Date 201 07/87 202 09/89 203 07/87 204 07/87 205 07/87 206 11/89 207 07/87 208 07/87 209 11/92 211 01/89 212 05/93 213 08/93 Title OPR General Investigative Procedures Ol Office of Investigations Administrative Operating Procedures Ol Law and Evidence Physical and Documentary Evidence Interviews, Warnings, and Statements Reports of Investigations Sources of Information Federal Court Procedures Consensual Monitoring Deputation as Special Deputy United States Marshal and Firearms Policy Medical Standards Victim and Witness Assistance Ol Ol Ol Ol Ol Ol Ol Ol Ol Ol Dlst D D D D D D D D D D D D as of June 15,1994 16 ------- Attachment Current IG Bulletins (Bold indicates publication since last issue of Update). All Bulletins not listed are expired. To obtain a copy of any of the IG Bulletins listed Keys. OM/RMD, (202) 260-4912. No. Date 84-19 09/84 85-03 03/85 85-07 03/85 85-09 06/85 85-10 06/85 85-11 07/85 87-03 09/87 88-05 08/88 88-07 08/88 89-01 03/89 90-02 04/90 93-01 02/93 93-02 05/93 93-03 05/93 93-04 06/93 Title Management Implications Report Charging Superfund Hours Use of Travel Authorizations by OIG Employees Procedures for Reporting Auto Accidents Handling Inquiries from Members of the News Media Photos for Semiannual Report Controlling Sensitive Information Outside of Controlled Areas (expired for OA only per Chap 108, 03/91) Updated Policy on Contract Voucher Processing OIG 5-4/9 Compressed Work Schedule Plan Investigator Training Requirements OIG's On the Spot Award Career Ladder Promotions - OIG Criminal Investigators Continuing Professional Education (CPE) Credits for Training and Other Professional Activities Assuring Affirmative Action in OIG Hiring *OIG Employee Participation in the Citicorp Diners Club Automated below call Stephanie OPR Ol OM/RMD OM/RMD OM/RMD OM/RMD OM/RMD OM/RMD OM/RMD OM/RMD Ol OM/RMD Ol OM OM OM Djst D H H H H H H B H A B D H E H Teller Machine Travel Advance Program 'Latest Bulletin issued 17 as of June 15,1994 ------- Attachment Current Staff Memorandums. Staff memos not listed are expired. Copies of staff memorandums are maintained by the issuing office. To obtain a copy of a staff memorandum contact the person indicated. OA Alan Bogus ((202) 260-4943) Ol Marjorie Sizemore ((202) 260-1109) Number Date Title Office of Audit (see Note below) Dist 84-OA-01 11/83 Time Extension for Contracts Under Construction Grants B 84-OA-10 06/84 Revised Policy Regarding Service Charges B 84-OA-14 08/84 Allowability of In-Kind Contributions in the Const. Grants Programs B 85-OA-03 04/85 Treatment of Unaudited Negotiated Rates In Superfund Contract Audit Reports B 87-OA-03 04/87 Guidelines on Starting Initial Pricing Evaluations B 89-OA-05 08/89 Using FMFIA in the Audit Process B 91-OA-02 06/91 Audits of the State Revolving Fund B 93-OA-01** 09/93 Guidelines for Determining and Transferring Contract Audit Cognizance B Note: The following staff memoranda are no longer current due to changes in policy, such as the issuance of the PATS Handbook: 86-OA-07, 86-OA-10, 87-OA-05, 89-OA-01, 89-OA-07. and 90-OA-04. These memos may be used as a reference, although they do not reflect current conditions. Office of Investigations 90-OI-01 01/90 Oath Administration Authority SO-OI-02 06/90 Requests for Legal Assistance in Investigative Matters 90-OI-03 11/90 Superfund Time Charges 91-OI-01 02/91 Use of Case Management Forms: Investigative Control Sheet Appraisal of Case Performance 91-OI-02 09/91 Evaluating Complaints and/or Requests for Investigation 92-01-01 03/92 Notification to OGC of a Conflict of Interest Referral for Prosecution 92-OI-02** 09/92 Implementation of the 60 Day Status Report ** Latest staff memo published A D A A A A A as of June 15,1994 18 ------- Attachment Current Audit Guides Number Date 2/76 2/76 11/82 Title Audit Audit Audit Annual Hazar EAG-1 EAG-2 EAG-3 EAG-4 IAG-1 IAG-2 IAG-3 8/90 3/92 5/90 8/85 6/86 2/85 5/85 10/85 Annuj Guide Contn Credit CERC ERCS Reviei Impre: Contrs Audit Guide for EPA Contracts Audit Guide for EPA Grants (other than Construction Grants) Audit Guide for Construction Grant Program (Draft) Hazardous Substance Trust Fund Audit Guide Annual Audit of State Revolving Fund (Draft) Guide for the Review of Financial Statement Audit Services Performed by IPAs Contracts for Emergency Response Cleanup Services Credit Period and Preaward Costs under the CERCLA Program CERCLA Cooperative Agreements ERCS Initial Pricing Evaluations Review of Property Management Imprest Funds Contracts for Maintenance Activities of EPA Buildings 19 as of June 15,1994 ------- |