EJBD
ARCHIVE
EPA
601-
D-
90-
003
                  United States       Office of Research   EPA - 600/X90/XXX
                  Environmental Protection  and Development    April 1990
                  Agency          Washington, DC 20460
                  1990 Demonstration Project

                  Quality Assurance Project Plan
                  for EMAP Near Coastal
Environmental Monitoring
and Assessment Program

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                                  Repository Material
                                 Permanent Collection

003
              ENVIRONMENTAL MONITORING AND ASSESSMENT PROGRAM
           NEAR COASTAL DEMONSTRATION PROJECT QUALITY ASSURANCE
                                PROJECT  PLAN

                                     by

                         R. Valente and C. Strobel
               Science Applications  International  Corporation
                             27 Tarzwell Drive
                      Narragansett,  Rhode  Island 02882

                                    and

                 J.E. Pollard, K.M.  Peres, and T.C. Chiang
                  Lockheed Engineering & Sciences Company
                      1050  E.  Flamingo Road,  Suite 209
                          Las Vegas, Nevada 89119

                                    and

  "-0                              J .  Rosen
                       Computer Sciences Corporation
                             27 Tarzwell Drive
                      Narragansett,  Rhode  Island 02882
                             Project Officer
                               D.T. Heggem
                       Exposure Assessment  Division
               Environmental Monitoring Systems Laboratory
                       Las Vegas, Nevada  89193-3478
               ENVIRONMENTAL MONITORING SYSTEMS LABORATORY
                   OFFICE OF RESEARCH AND DEVELOPMENT
                  U.S. ENVIRONMENTAL PROTECTION AGENCY
                         CINCINNATI, OHIO 45268
 k
  '
                US EPA
i,;               US EPA
 ^  Headquarters and Chemical Libraries
, ^  Heaaq^ West eidg Room 3340
              Mailcode 3404T
^ 3       1301 Constitution Ave NW
?  l         Washington DC 20004
^               202-566-0556

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                             ABSTRACT
     This document outlines the integrated quality assurance plan
for the Environmental Monitoring and Assessment Program's Near
Coastal Demonstration Project.  The quality assurance plan is
prepared following the guidelines and specifications provided in
1983 by the Quality Assurance Management Staff of the U.S.
Environmental Protection Agency Office of Research and Develop-
ment.

     Objectives for five data quality indicators (completeness,
representativeness, comparability, precision, and accuracy) are
established for the Near Coastal Demonstration Project.  The
primary purpose of the integrated quality assurance plan is to
maximize the probability that data collected over the duration of
the project will meet or exceed these objectives, and thus
provide scientifically sound interpretations of the data in
support of the project goals.  Various procedures are specified
in the quality assurance plan to: (1) ensure that collection and
measurement procedures are standardized among all participants;
(2) monitor performance of the measurement systems being used in
the Near Coastal Demonstration Project to maintain statistical
control and to provide rapid feedback so that corrective measures
can be taken before data quality is compromised; (3) allow for
the periodic assessment of the performance of these measurement
systems and their components; and, (4) to verify and validate
that reported data are sufficiently representative, unbiased, and
precise so as to be suitable for their intended use.  These
activities will provide users with information regarding the
degree of uncertainty associated with the various components of
the Near Coastal Demonstration Project data base.

     This quality assurance plan has been submitted in partial
fulfillment of Contract Number 68-03-3249 to Lockheed Engineering
& Sciences Company, Contract Number 68-C8-0066 to Science
Applications International Corporation,  and Contract Number 7176-
849 to Computer Sciences Corporation under the sponsorship of the
U.S. Environmental Protection Agency.
                                11

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                                                Table of Contents
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                        TABLE OF CONTENTS
Section
Page
Abstract	     ii
Figures	     vi
Tables	     vii
Acknowledgments 	     viii


1  INTRODUCTION	   1 of 5
   1.1  OVERVIEW	   1 of 5
   1.2  QUALITY ASSURANCE PROJECT PLAN SPECIFICATIONS   3 of 5

2  PROJECT ORGANIZATION 	   1 of 3
   2.1  MANAGEMENT STRUCTURE	   1 of 3

3  PROJECT DESCRIPTION  	   1 of 2
   3.1  PURPOSE	   1 Of 2

4  QUALITY ASSURANCE OBJECTIVES   	   Iofl2
   4.1  DATA QUALITY OBJECTIVES   	   1 of 12
   4.2  REPRESENTATIVENESS	   5 of 12
   4.3  COMPLETENESS	   6 Of 12
   4.4  COMPARABILITY	   7 of 12
   4.5  ACCURACY (BIAS), PRECISION,  AND TOTAL ERROR .   7 of 12

5  QUALITY ASSURANCE/QUALITY CONTROL PROTOCOLS
     CRITERIA, AND CORRECTIVE ACTION  	   1 of 50

   5.1  CHEMICAL ANALYSIS OF SEDIMENT AND TISSUE
          SAMPLES	   1 Of 50
        5.1.1  General QA/QC Requirements	   3 of 50
        5.1.2  Initial Calibration	   5 of 50
        5.1.3  Initial Documentation of Detetection
               Limits	   8 of 50
        5.1.4  Initial Blind Analysis of Reference
               Material	    10 of 50
        5.1.5  Blind Analysis of Reference Material:
               Laboratory Intercomparison Exercise     11 of 50
        5.1.6  Analysis of SRM's and Laboratory
               Control Materials	    11 of 50
        5.1.7  Calibration Check	    13 of 50
                               111

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        5.1.8  Laboratory Reagent Blank	    14 of 50
        5.1.9  Internal Standards	    15 of 50
        5.1.10 Injection Internal Standards ....    16 of 50
        5.1.11 Laboratory Fortified Sample Matrix .    17 of 50
        5.1.12 Laboratory Duplicates  	    18 of 50
        5.1.13 Field Duplicates and Field Splits  .    19 of 50

   5.2  OTHER SEDIMENT MEASUREMENTS	    20 of 50
        5.2.1  Total organic carbon and acid
               volatile sulfide	    20 of 50
        5.2.2  Clostridium perfrinqens spore
               concentrations	    21 of 50
        5.2.3  Sediment grain size	    22 of 50

   5.3  TOXICITY TESTING OF SEDIMENT AND WATER
        SAMPLES	25 of 50
         5.3.1  Sample Handling and Storage	26 of 50
         5.3.2  Quality of Test Organisms	27 of 50
         5.3.3  Facilities and Equipment	28 of 50
         5.3.4  Test Conditions	29 of 50
         5.3.5  Test Acceptability	31 of 50
         5.3.6  Precision	32 of 50
         5.3.7  Control Charts	33 of 50
         5.3.8  Record Keeping and Reporting  ....   34 of 50

   5.4   BENTHIC COMMUNITY ANALYSIS	35 of 50
         5.4.1  Species Composition and Abundance . .   36 of 50
         5.4.2  Biomass	38 of 50

   5.5   LARGE BIVALVE SAMPLING	38 of 50

   5.6   FISH SAMPLING	39 of 50
         5.6.1  Species Composition and Abundance . .   39 of 50
         5.6.2  Fish Length Measurements	40 of 50
         5.6.3  Fish Gross Pathology	40 of 50

   5.7   SEDIMENT-PROFILE PHOTOGRAPHY 	   41 of 50

   5.8   DISSOLVED OXYGEN MEASUREMENTS  	   43 of 50
                               IV

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                       Contents (Continued)

Section                                                   Page

   5.9   ANCILLARY MEASUREMENTS	45 of 50
         5.9.1  Salinity	45 of 50
         5.9.2  Temperature	46 of 50
         5.9.3  pH measurements	46 of 50
         5.9.4  Fluorometry	47 of 50
         5.9.5  Transmissometry	48 of 50
         5.9.6  Photosynthetically Active Radiation  .  49 of 50
         5.9.7  Apparent RPD Depth	49 of 50

6  FIELD OPERATIONS AND PREVENTIVE MAINTENANCE  ...   1 of 6
   6.1  TRAINING AND SAFETY	   1 of 6
   6.2  FIELD QUALITY CONTROL	   4 of 6
   6.3  FIELD AUDITS	   5 of 6
   6.4  PREVENTIVE MAINTENANCE  	   5 of 6

7  LABORATORY OPERATIONS   	   1 of 4
   7.1  LABORATORY PERSONNEL, TRAINING, AND SAFETY   .   1 of 4
   7.2  QUALITY CONTROL DOCUMENTATION  	   2 of 4
   7.3  SAMPLE PROCESSING AND PRESERVATION  	   3 of 4
   7.4  SAMPLE STORAGE AND HOLDING TIMES  	   3 of 4
   7.5  LABORATORY PERFORMANCE AUDITS  	   4 of 4

8  QUALITY ASSURANCE AND QUALITY CONTROL FOR MANAGEMENT
     OF DATA AND INFORMATION	   1 of 13
   8.1   SYSTEM DESCRIPTION	   1 of 13
         8.1.1  Field Navigation and Data Logging
                System	   2 of 13
   8.2  QUALITY ASSURANCE/QUALITY CONTROL 	   2 of 13
         8.2.1  Standardization	   3 of 13
         8.2.2  Prelabeling of Equipment and
                Sample Containers	   4 of 13
         8.2.3  Data Entry and Transfer	   4 of 13
         8.2.4  Automated Data Verification   ....   6 of 13
         8.2.5  Sample Tracking	   7 of 13
         8.2.6  Reporting	   8 of 13
         8.2.7  Redundancy (Backups)    	   9 of 13
         8.2.8  Human Review	    10 of 13
   8.3  DOCUMENTATION AND RELEASE OF DATA	    10 of 13

9  QUALITY ASSURANCE REPORTS TO MANAGEMENT  	   1 of 2

10 REFERENCES	   1 of 3

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                             Figures


Figure                                                    Page

2-1  Management structure for the 1990 Virginian
     Province Demonstration Project	   2 of 3

9-1  Example of a control chart	   2 of 2
                               VI

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                              Tables
Table                                                     Page

1-1  Sections in this Report and in Related Documents
       that Address the 15 Subjects Required in
       a Quality Assurance Project Plan	   5 of 5

2-1  List of Key Personnel, Affiliations, and
       Responsibilities within the EMAP Near Coastal
       Demonstration Project  	   3 of 3

4-1  Measurement Quality Objectives for EMAP Near
       Coastal Indicators and Associated Data ....   3 of 12

4-2  Quality Assurance Sample Types, Frequency of Use,
       and Types of Data Generated for the EMAP-Near
       Coastal Demonstration Project  	    10 of 12

5-1  Key Elements for Quality Control of Chemical
       Analyses During the EMAP-Near Coastal
       Demonstration Project	   6 of 50

5-2  Recommended Detection Limits for EMAP
       Near Coastal Chemical Analyses	   9 of 50

8-1  Data Distribution Levels for the Near Coastal
       Demonstration Project	13 of 13
                               VII

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                         ACKNOWLEDGMENTS
     We would like to thank the following individuals for their
timely peer reviews of this document:  D. Bender and L. Johnson,
TAI, Inc. Cincinnati, Ohio; R. Graves, U.S. Environmental Protec-
tion Agency, Environmental Monitoring Systems Laboratory, Cincin-
nati, Ohio; C.A. Manen, National Oceanic and Atmospheric Adminis-
tration, Rockville, Maryland; K. Summers, U.S. Environmental
Protection Agency, Environmental Research Laboratory, Gulf Breez-
e, Florida; R. Pruell and S. Schimmel, U.S. Environmental Protec-
tion Agency, Environmental Research Laboratory, Narragansett,
Rhode Island; F. Holland and S. Weisberg, Versar, Inc., Colum-
bia, Maryland.  The  assistance  provided by  R. Graves in the
development of measurement quality objectives for analytical
chemistry is especially appreciated.

     Word processing support provided by A. Tippett and compila-
tion of review comments by J. Aoyama, Lockheed Engineering &
Sciences Company, Las Vegas, Nevada is greatly appreciated.
                              Vlll

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                            SECTION 1

                          INTRODUCTION



1.1  OVERVIEW



     The U.S. Environmental Protection Agency (EPA), in cooperation

with  other federal  and state  organizations,  has  designed  the

Environmental Monitoring and Assessment Program (EMAP)  to monitor

indicators of the condition and health of the Nation's ecological

resources.   Specifically,   EMAP is  intended to  respond to  the

growing demand  for information characterizing the condition of our

environment  and  the  type  and   location   of   changes  in  our

environment.      Simultaneous   monitoring   of   pollutants   and

environmental indicators will allow for the identification of the

likely  causes  of  adverse  changes.    When  EMAP  has  been  fully

implemented,  the  program  will answer  the  following  critical

questions:

     o    What  is  the  current status,  extent  and  geographic

          distribution   of   our   ecological   resources   (e.g.,

          estuaries, lakes,  streams,  forests, grasslands, etc.)?



      o   What percentage  of  resources  appear  to  be  adversely

          affected   by   pollutants   or   other   anthropogenic

          environmental stresses?

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     o    Which resources are degrading, where, and at what rate?



     o    What are the most likely causes of adverse effects?



     o    Are adversely affected ecosystems improving as expected

          to control and mitigation programs?



To answer these types  of questions, the Near Coastal Demonstration

Project has set four major objectives:



     o    Provide a quantitative assessment of the regional extent

          of  near coastal  environmental problems  by  assessing

          pollution exposure and ecological  condition.



     o    Measure changes  in the regional extent of environmental

          problems for the Nation's near coastal ecosystems.



     o    Identify and evaluate associations among  the  ecological

          condition of the  Nation's  near coastal ecosystems  and

          pollutant exposure, as well  as other factors known  or

          suspected to affect ecological condition (e.g., climatic

          conditions,  land use  patterns).

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     o    Assess the effectiveness of pollution control actions and

          environmental policies  on regional scales  (i.e., large

          estuaries like Chesapeake Bay, major coastal regions like

          the mid-Atlantic and Gulf coasts, and nationally).



     The Near Coastal component of  EMAP will monitor the status and

trends in environmental quality of  the coastal waters of the United

States.  This program will complement and eventually merge with the

National Oceanic and  Atmospheric Administration's  (NOAA) existing

National Status and Trends Program for Marine Environmental Quality

to produce a single,  cooperative,  coastal and estuarine monitoring

program.



     The strategy  for implementation  of the Near Coastal project

is a regional,  phased approach starting in 1990 in the Virginian

Province.  This biogeographical province covers an area from Cape

Cod,  Massachusetts  to  Cape  Henry,  Virginia  (U.S.  EPA,  1989).

Additional provinces will  be added in future  years, eventually

resulting in full national implementation of the program.



1.2  QUALITY ASSURANCE PROJECT PLAN SPECIFICATIONS



     The  quality  assurance  policy  of  the EPA  requires  every

monitoring and measurement project to have a written and approved

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quality   assurance   plan  (Stanley  and  Verner,   1983).     This

requirement applies to all environmental monitoring and measurement

efforts  authorized  or supported by  the EPA through regulations,

grants, contracts, or other means.   The quality assurance plan for

the project specifies the policies, organization, objectives, and

functional activities for the project.  The plan also describes the

quality assurance and quality control activities and measures that

will be implemented to ensure that  the data will meet all criteria

for  data  quality  established  for  the  project.   All  projec

personnel  must  be   familiar with  the  policies  and  objectives

outlined  in   this   quality  assurance  plan  to  assure  proper

interactions  among  the  various  data  acquisition  and  management

components of the project.  EPA guidance (Stanley and Verner, 1983)

states that the 15 items shown in Table 1-1 should be addressed in

the QA project plan.  Some of these  items are extensively addressed

in other  documents  for  this project and therefore,  as  allowed by

the guidelines, are  only summarized or referenced in this document.



     This document contains proposed protocols and designs for the

integrated quality assurance program that will be implemented for

the project.   This plan  is intended to be a  "living" document and,

accordingly,  may be revised or appended as needs warrant.

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TABLE 1-1.  SECTIONS IN THIS REPORT AND IN RELATED DOCUMENTS THAT
ADDRESS THE  15 SUBJECTS REQUIRED  IN  A  QUALITY ASSURANCE PROJECT
PLAN3
Quality Assurance Subject
This Report
Title page
Table of contents
Project description
Project organization
and responsibility
QA objectives
Sampling procedures
Sample custody
Calibration procedures
Analytical procedures
Data reduction, validation,
and reporting
Internal QC checks
Performance and
system audits
Preventive maintenance
Corrective action
QA reports to management
Title page
Table of contents
Section 3
Section 2
Section 4
Section 6
Section 8
Section 5,6,7
Section 7
Section 8,9
Section 5

Section 5,6,7
Section 6
Section 5
Section 9
  Addressing these 15 QA subjects is specified  in  Stanley and
  Verner (1983).

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                            SECTION 2

                       PROJECT ORGANIZATION


2.1   MANAGEMENT STRUCTURE



      For  the Near  Coastal  Demonstration Project,  expertise  in

specific research and monitoring areas will be provided by several

EPA  laboratories  and  their  contracting  organizations.    The

Environmental  Research  Laboratory in  Narragansett,  Rhode Island

(ERL-NARR) has been designated as the  principal laboratory for the

demonstration  project,  and will therefore provide oversight and

implementation support  for all  activities for  the Demonstration

Project.    The Environmental  Monitoring  Systems  Laboratory  in

Cincinnati,  Ohio  (EMSL-CIN)   will  provide technical  support for

quality assurance activities and analysis  of chemical contaminants

in  sediment and  tissue samples.   The  Environmental  Monitoring

Systems Laboratory  in  Las Vegas,  Nevada  (EMSL-LV)  will  provide

quality  assurance  and  logistics  support.    The  Environmental

Research  Laboratory  in  Gulf Breeze,   Florida  (ERL-GB)  has  been

designated as the principal laboratory for the statistical design

of the Near Coastal  Demonstration Project.  Figure 2-1 illustrates

the management structure  for the 1990  Virginian  Province  Near

Coastal Demonstration Project.  All key personnel involved in the

Near Coastal Demonstration Project are listed in Table 2-1.

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           EMAP QA
            Officer
Associate Director
  Near Coastal
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                               Technical Director
                                  Estuaries
              QA
          Coordinator
          Synthesis and
         Integration Group
 Demonstration
Project Manager
            Processing
            Laboratories
Data Management
 Support Group
                    Operations Center
                      Support Staff
                                Field Activities
                                 Coordinator
Figure 2-1.   Management structure  for the  1990 Virginian Province
Demonstration Project  (taken from Holland,  et al., in preparation) .

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Table 2-1.  List of Key Personnel, Affiliations, and
            Responsibilities within the EMAP Near Coastal
            Demonstration Project
NAME
R. Pruell

B. Graves
B. Thomas

D. Heggem
J. Scott
C. Strobel
S. Weisberg

J. Rosen

J. Baker
J. Pollard
R. Slagle

K. Peres
T. Chiang
C. Manen
ORGANIZATION
U.S. EPA-NARR
U.S.
U.S.
EPA-CIN
EPA-CIN
U.S. EPA-LV
SAIC
SAIC
Versar

CSC

LESC
LESC
LESC

LESC
LESC
NOAA
               RESPONSIBILITY
R.
J.
J.
F.
K.
S.
R.
Linthurst
Messer-
Paul
Holland
Summers
Schimmel
Valente
U.S. EPA-DC
U.S. EPA-RTP
U.S. EPA-NARR
Versar
U.S. EPA-GB
U.S. EPA-NARR
SAIC
EMAP Director
Deputy Director
NC Associate Director
NC Acting Technical
Director
NC Design Lead
NC Demo Project Lead
Project QA Officer
Analytical Chemistry
Support
EMAP QA Coordinator
Contaminant Analysis
Support
QA Support
Toxicology/Sampling
Logistics Lead
Technical Support

Data Base Management
Lead
Logistics Support
QA Support
Data Base Management
Support
QA Support
QA Support
NOAA QA Liaison

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                            SECTION 3

                       PROJECT DESCRIPTION

3.1  PURPOSE



     The objectives of the  1990 Near Coastal Demonstration Project

are to:



     o    Obtain estimates  of the variability associated with Near

          Coastal  indicators  which will  allow establishment  of

          program level data quality  objectives (DQOs).



     o    Evaluate the utility,  sensitivity,  and applicability  of

          the EMAP Near Coastal  indicators on a regional  scale.



     o    Determine the effectiveness of the EMAP network design

          for quantifying the extent  and  magnitude of pollution

          problems.



     o     Demonstrate  the usefulness  of results for purposes of

          planning,    prioritization,    and    determining   the

          effectiveness of existing pollutant control actions.



     o     Develop methods for  indicators that can be transferred

          to other regions and other agencies.

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     o    Identify and  resolve  logistical  issues associated with

          implementing the network design.



     Information gained  from  the  1990 demonstration project will

also be used to refine the overall EMAP design.  The demonstration

project itself will serve as a model for the implementation of EMAP

projects for other ecosystem types and in other regions.



     The strategy  for accomplishing  the  above objectives will be

to field test the proposed Near  Coastal indicators and the network

design through the demonstration project  in the Virginian Province

estuaries.  Estuaries were selected as the target ecosystem because

their  natural   circulation   patterns   concentrate   and  retain

pollutants.   Estuaries are spawning  and  nursery  grounds for many

species of living resources,  and the estuarine watersheds receive

a great proportion of the pollutants discharged  in  the waterways

of the U.S.  The Virginian Province was chosen because:   (1)  known

pollution impacts  are particularly  severe;   (2)    unacceptable

levels of contaminants are known to occur in the water, sediments,

and biota;   and  (3)  the vitality of many living  resources  are

threatened (U.S.  EPA,  1989).

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                            SECTION 4

                   QUALITY ASSURANCE  OBJECTIVES



4.1  DATA QUALITY OBJECTIVES



     To address  the project objectives,  the conclusions  of  the

project must be  based  on  scientifically  sound interpretations of

the data base.  To  achieve this end, and as required by EPA for all

monitoring and measurement programs, objectives must be established

for data quality based on the proposed uses  of  the  data (Stanley

and Verner, 1985).  The primary  purpose  of the  quality assurance

program is to maximize the probability that the resulting data will

meet or exceed the  data quality objectives (DQOs) specified for the

project.   Data  quality objectives established  for the  EMAP Near

Coastal project,  however,  are based on control of the measurement

system because  error bounds  cannot, at present, be established for

end use of indicator response data.  As a consequence,  management

decisions balancing the cost of higher quality data against program

objectives are  not  presently possible.  As data are accumulated on

indicators  and  the   error  rates  associated  with   them  are

established,  end use DQOs can be  established and quality assurance

systems  implemented to assure  acceptable data  quality to meet

preestablished  program objectives.

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     The data quality objectives presented for accuracy, precision,

and  completeness  (Table  4-1}  can  be  more  accurately  termed

"measurement quality  objectives"   (MQOs).   These  objectives  are

based  on the  likely  magnitude of error  generated through  the

measurement process.  The MQOs  for the  Near Coastal project were

established by obtaining estimates  of the most likely data quality

that is  achievable based on  either the  instrument manufacturer's

specifications or historical data.   Scientists familiar with each

particular data type provided estimates of likely measurement error

for a  given measurement process.   These  MQOs  are then  used as

quality control criteria both in field and laboratory measurement

processes to set the bounds of acceptable measurement error.



     DQOs or MQOs are  usually established  for five aspects of data

quality:     representativeness,   completeness,   comparability,

accuracy, and precision (Stanley and  Verner, 1985) .  In addition,

recommended  detection  limits are  established.   These  terms  are

defined  below  with  general  guidelines for  establishing DQOs  for

each QA parameter.

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Table 4-1.  Measurement Quality Objectives for EMAP Near Coastal
            Indicators and Associated Data
Indicator/Data Type
   Maximum
   Allowable
Accuracy (Bias)
    Goal
 Maximum
Allowable
Precision
  Goal
Completeness
   Goal
Sediment contaminant
concentration
  Organics
  Inorganics

Sediment toxicity
     30%
     15%

      NA
Benthic species composition
and biomass
  Sample collection         NA
  Sorting                   10%
  Counting                  10%

  Taxonomic
   identification           10%
  Biomass                   NA

Sediment characteristics
  Grain size                NA
  Total organic carbon      10%
  Percent water              NA
  Acid volatile sulfides    10%

Dissolved oxygen
concentration             0.5 mg/L

Salinity                    1 ppt

Depth                       0.5 m
  30%
  15%

   NA
                      NA
                      NA
                      NA
                      NA
                     10%
                     10%
               (most abundant
                 size class)

                      10%
                      10%
                      10%
                      10%

                      10%

                      10%
    90%
    90%

    90%
                90%
                90%
                90%
                90%
                90%
                90%
                90%
                90%
                90%
                90%

                90%

                90%

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Table 4-1.  (Continued)
Maximum
Allowable
Accuracy (Bias)
Indicator/Data Type Goal
Fluorometry
Transmissometry
pH 0.2
Temperature 0
Contaminants in fish and
bivalve tissue
Organics
Inorganics
Gross pathology of fish
Fish community composition
Sample collection
Counting
Taxonomic
identification
Length determinations
Relative abundance of large
burrowing bivalves
Sample collection
Counting
Taxonomic
identification
Histopathology of fish
Apparent RPD depth
Water column toxicity
NA
NA
pH units
.5 °C


30%
15%
NA
NA
10%
10%
± 5 mm
NA
10%
10%
NA
± 5 mm
NA
NA
Maximum
Allowable
Precision Completeness
Goal Goal
10%
10%
NA
NA


30%
15%
10%
NA
NA
NA
NA
NA
NA
NA
NA
NA
40% fChampia)
50%(Arbacia)
90%
90%
90%
90%


90%
90%
90%
75%
90%
90%
90%
75%
90%
90%
NA
90%
90%

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 4.2  REPRESENTATIVENESS



     Representativeness  is defined as "the degree to which the

 data accurately and precisely represent a characteristic of a

 population parameter, variation of a property, a process

 characteristic, or an operational condition"  (Stanley and Verner,

 1985).  Representativeness applies to the location of sampling or

 monitoring sites, to the collection of samples or field

 measurements, to the analysis of those samples, and to the types

 of samples being used to evaluate various aspects of data

 quality.  The location of sampling sites and the design of the

 sampling program in the Near Coastal Demonstration Project

 provide the primary focus for defining representative population

 estimates from the Virginian Province near coastal estuarine

 environment.  The proposed sampling design combines the strengths

 of systematic and random sampling with an understanding of

 estuarine systems, to collect data that will provide unbiased

 estimates of the status of the Nation's estuarine resources.

 Field protocols are documented in the Near Coastal Field

 Operations Manual (Strobel et al.,  in prep.)  for future reference

 and protocol standardization, as are laboratory measurement

protocols in the Laboratory Methods Manual (Graves et al.,  in

prep.).  The types of QA documentation samples (i.e.,  performance

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evaluation material) used to assess the quality of chemical data

will be as representative as possible of the natural samples

collected during the project with respect to both composition and

concentration.
4.3  COMPLETENESS



     Completeness is defined as "a measure of the amount of data

collected from a measurement process compared to the amount that

was expected to be obtained under the conditions of measurement"

(Stanley and Verner, 1985).   An aspect of completeness that can

be expressed for all data types is the amount of valid data

(i.e., not associated with some criteria of potential

unacceptability) collected.   A criteria ranging from 75 to 90

percent valid data from a given measurement process is suggested

as being reasonable for the Near Coastal Demonstration Project.

As data are compiled for the various indicators, more realistic

criteria for completeness can be developed.  The suggested

criteria for each data type to be collected is presented in Table

4-1.

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4.4  COMPARABILITY

     Comparability is defined as "the confidence with which one
data set can be compared to another" (Stanley and Verner, 1985).
Comparability of reporting units and calculations, data base
management processes, and interpretative procedures must be
assured if the overall goals of EMAP are to be realized.  The
EMAP Near Coastal Demonstration Project will generate a high
level of documentation for the above topics to ensure that future
EMAP efforts can be made comparable.  For example, both field and
laboratory methods are described in full detail in manuals which
will be made available to all field personnel and analytical
laboratories.  Field crews will undergo intensive training in a
single three week session prior to the start of field work.
Finally, the sampling design for the Demonstration Project has
been made flexible enough to allow for analytical adjustments,
when necessary, to ensure data comparability.

4.5  ACCURACY (BIAS), PRECISION, AND TOTAL ERROR

     The term "accuracy", which is used synonymously with the
term bias in this plan,  is defined as the difference between a
measured value and the true or expected value,  and represents an

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estimate of systematic error or net bias  (Kirchner, 1983; Hunt

and Wilson, 1986; Taylor, 1987).  Precision is defined as the

degree of mutual agreement among individual measurements, and

represents an estimate of random error  (Kirchner, 1983; Hunt and

Wilson, 1986; Taylor, 1987).  Collectively, accuracy and

precision can provide an estimate of the total error or

uncertainty associated with an individual measured value.

Measurement quality objectives for the various indicators are

expressed separately as maximum allowable accuracy (i.e., bias)

and precision goals (Table 4-1).  Accuracy and precision goals

may not be definable for all parameters due to the nature of the

measurement type.  For example, accuracy measurements are not

possible for toxicity testing, sample collection activities, and

fish pathology identifications because "true" or expected values

do not exist for these measurement parameters (see Table 4-1).



     In order to evaluate the MQOs for accuracy and precision,

various QA/QC samples will be collected and analyzed for most

data collection activities.   Table 4-2 presents the types of

samples to be used for quality assurance/quality control for each

of the various data acquisition activities except sediment and

fish tissue contaminant analyses.   The frequency of QA/QC

measurements and the types of QA data resulting from these

samples or processes are also presented in Table 4-2.   Because

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several different types of QA/QC samples are required for the

complex analyses of chemical contaminants in sediment and tissue

samples, they are presented and discussed separately in Section

5.1 along with presentation of warning and control limits for the

various QC sample types.

-------
Table 4-2.  Quality Assurance Sample Types,  Frequency  of  Use,  and Types of Data
            Generated for the EMAP-Near Coastal Demonstration Project (see Table
            5-1 for Chemical Contaminant Analysis QA Sample Types).
Variable
QA Sample Type
or Measurement
Procedure
Frequency
of Use
Data Generated
for Measurement
Quality Definition
Sediment tox-
icity tests

Benthic Species
Composition and
Biomass:

  Sorting
  Sample counting
  and ID

  Biomass

Sed. grain size
Organic carbon
and acid vola-
Reference toxicant
tests
Each experiment
Resort of complete
sample including
debris

Recount and ID of
sorted animals

Duplicate weights

Splits of a sample
Sample splits
and analysis of
10% of each
tech's work
10% of each
tech's work

10% of samples

10% of each
tech's work

10% of samples
Variance of replicated
tests over time
No. animals resorted



No. of count and ID
errors

Duplicate results

Duplicate results


Duplicate results
tile sulfide standards
C. perfringens Sample splits
spores

10% of samples Duplicate results
(continued)
•d
Di
ifl
(D 5d
D (D in
h-> Ot < (D
o O rt H- 0
§(D CO rt
I--H-
*• o o
H\ 3 D
                                                                                     O O -t»

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Table 4-2.   (Continued)
Variable
QA Sample Type or         Frequency
Measurement  Procedure     of  Use
                    Data Generated
                    for Measurement
                    Quality Definition
Dissolved
Oxygen Cone.
Salinity


Temperature


Depth



Fluorometry
Trans-
missometry


PH
Side-by-side collec-
tion and measure-
ment by Winkler
titration
Thermometer check
Check bottom depth
against depth finder
on boat

Duplicate chlorophyll
samples from surface
grab

Duplicate suspended
solids samples from
surface grab

QC check with buffer
solution standard
Once/day (CTD);
Before and
after retrieval
(Hydrolab)
Refractometer reading    Once each day
Once each day
One at each
sampling
location

10% of stations
10% of stations
Once each day
Difference between
probe value  and
Winkler value
Difference between
probe and refractometer

Difference between
probe and thermometer

Replicated difference
from actual
Difference between
duplicates
Difference between
duplicates
Difference from
standard
                                                             (continued)
•O
01

(D    9d
   O ID tfl
K*  0) < (D
•-• O rt H O
   5fl> W 11
     H- I—
   ^ O O
     3 3
                                                                                 M
                                                                                     O O 4^

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Table 4-2
            Continued
Variable
               QA Sample Type or         Frequency
               Measurement Procedure     of Use
                    Data Generated
                    for Measurement
                    Quality  Definition
Fish
community
composition

Fish gross
pathology

Fish
histopathology

Abundance
of large
bivalves

Apparent RPD
depth
               Duplicate counts
               Field audits
                    NA

               Random recount and
               identification
10% of trawls
Regular intervals
or as needed
   NA

10% of
collection
               Duplicate measurements    10%  of samples
Replicated difference
between  determinations
Number of mis-
identifications
     NA
Duplicate results
                    Duplicate results
Hater column
toxlcity
tests
               Reference toxicant
               tests
Each experiment
Variance of replicated
tests over time
                                                                                   •o
                                                                                   0)
                                                                                       D (0 W
                                                                                       0)  hj *• O O
                                                                                     ^t ^^. T T
                                                                                   H*  VO
                                                                                   N> »-• O O *»

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                            SECTION 5

QUALITY   ASSURANCE/QUALITY   CONTROL  PROTOCOLS,   CRITERIA,   AND

CORRECTIVE ACTION



     Complete  and detailed  protocols  for  field  and  laboratory

measurements can be found in Strobel, et al. (in preparation) and

Graves, et al.  (in preparation), respectively.  Critical features

of  the  QA/QC  procedures  to  be   followed  during  the  EMAP-NC

Demonstration Project are presented in the following sections.



5.1  CHEMICAL ANALYSIS OF SEDIMENT AND TISSUE SAMPLES



     For  analysis of  the  parts-per-billion  levels of organic and

inorganic contaminants in estuarine sediments and tissue (fish and

bivalve),   no  procedure  has  been officially  approved  by  the

regulatory agencies.  The recommended analytical  methods  for the

purposes of this project are those prescribed by NOAA (MacLeod et

al., 1985; Krahn et  al.,  1988),  as  well  as those used in the Puget

Sound  Estuary  Program   (TetraTech,   1986a  and  1986b).    These

procedures have been recommended both for the National Status and

Trends Program  and for  the  Puget  Sound  Estuary Program conducted

by multiple agencies, including EPA and NOAA.   These programs do

not specifically require that particular analytical methods always

be followed, but rather that  participating laboratories demonstrate

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proficiency  through   routine   analysis  of  standard  reference

materials or similar  types  of  accuracy-based materials.   Through

an  interagency  agreement, the  primary and reference laboratories

for the  EMAP-Near  Coastal demonstration project will participate

in on-going performance evaluation exercises conducted by the NOAA

National Status  and Trends  Program,  both  to demonstrate initial

capability (i.e., prior to the analysis of actual samples) and on

a continuous basis throughout the project.  The EMAP-Near Coastal

laboratories will  be  required  to  initiate  corrective  actions if

their  performance  falls below  certain  pre-determined  minimal

standards,  described in later sections.



     As  discussed  earlier,  the data  quality  objectives  for this

project were developed with the  understanding that  the data will

not be  used for litigation purposes.    Therefore,  some of  the

requirements set by the EPA Contract Laboratory Program for legal

and contracting purposes  need not be applied to EMAP.  In addition,

it is the philosophy of this project that as long as proper QA/QC

requirements are implemented and comparable analytical performance

on standard materials  is  demonstrated, multiple procedures for the

analysis  of   different   compound  classes   used   by   different

laboratories should yield  comparable  results.   Based  on  this

assumption, the QA/QC requirements for the analysis of contaminants

in  sediments  and   tissue  will  provide  special  emphasis  on  a

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performance-based   program,   involving   continuous   laboratory

evaluation  through the  use  of  accuracy-based  materials   (e.g.,

certified  standard reference materials  and  laboratory  control

materials),  laboratory  fortified  sample  matrices,  laboratory

reagent  blanks,  calibration standards, and  laboratory and field

replicates.   The conceptual  basis  for the use  of these quality

control  samples  is presented below.



5.1.1  General QA/QC Requirements



     The  guidance  provided  in the  following sections  is  based

largely  on  the  protocol  developed for  the  Puget  Sound  Estuary

Program  (TetraTech,  1986a  and 1986b); it  is applicable  to  low

parts-per-billion  analyses  of both  sediment and  tissue  samples

unless otherwise noted.  QA/QC requirements are the foundation of

this protocol because  they provide  information necessary to assess

the comparability of data generated by different laboratories and

different analytical procedures.  It should be noted that the QA/QC

requirements  specified  in   this   plan  represent  the  minimum

requirements  for  any  given  analytical   method.     Additional

requirements which are method-specific should always be followed,

as long as the minimum requirements presented in this document have

been met.

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     Data  for  all  QA/QC variables  must  be  submitted by  the

laboratory  as part  of  the data  package.   Program  managers  and

project  coordinators must verify  that requested QA/QC  data  are

included  in the data package  as supporting  information for  the

summary data.  A detailed QA/QC review of the entire data package

(especially   original   quantification  reports   and   standard

calibration  data)  will  be conducted by QA  personnel  at  the ERL-

NARR.   The  QA/QC  data  will  be used  initially to  document  the

accuracy  and precision  of individual  measurement  processes,  and

ultimately  to  assess comparability  among  different laboratories.



     The analysis results for the various QA/QC samples should be

used  directly by  the  analytical  laboratory  to determine  when

warning  and  control  limits have  been  exceeded and  corrective

actions must be taken.   Warning  limits  are numerical criteria that

serve as flags to data  reviewers  and data  users.   When a warnina

limit  is  exceeded,  the laboratory  is not  obligated  to  halt

analyses, but the reported data  may be qualified during subsequent

QA/QC review.   Control  limits are numerical  data  criteria  that,

when exceeded, require specific corrective action by the laboratory

before the analyses may proceed.   Warning  and control limits  and

recommended frequency of analysis  for each QA/QC element or sample

type required  in the EMAP-Near  Coastal demonstration project  are

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summarized in Table  5-1.   Descriptions of the  use,  frequency of

analysis, type of information obtained, and corrective actions for

each of these QA/QC  sample types  or  elements  are provided in the

following sections.



5.1.2   Initial Calibration



Equipment must be calibrated before any samples are analyzed, after

each major equipment  disruption, and whenever on-going calibration

checks do  not meet recommended control limit criteria  (Table 5-

1) .   Summary  data documenting initial  calibration  and any events

requiring recalibration and  the corresponding recalibration data

must be included with the analytical results.   All standards used

for initial calibration must be obtained from a single source and

should  be  traceable  to  a  recognized   organization   for  the

preparation  of  QA/QC materials   (e.g.,  National  Institute  of

Standards and Technology,  Environmental Protection Agency, etc.).

Calibration curves must be established for each element and batch

analysis from a calibration blank and a minimum of three analytical

standards  of increasing  concentration,  covering the  range  of

expected sample  concentrations.    The  calibration curve  must be

established  prior to  the analysis  of samples.    Data  will  be

quantified only within the demonstrated working calibration range.

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Table 5-1.  Key Elements for Quality Control of Chemical Analyses
            During the EMAP-Near Coastal Demonstration Project.
     Element or
     Sample Type
Recommended    Recommended    Recommended
Warning Limit  Control Limit   Frequency
1.) Initial Demonstration
    of Capability (Prior to
    Analysis of Samples):

    - Instrument Calibration   NA

    - Documentation of
      Detection Limits         NA

    - Blind Analysis of
      Reference Material       NA
                   NA
                   NA
                   NA
           Initial

           Per analyte
           for each
           matrix

           Initial
2.) On-going Demonstration
    of Capability:

    - Blind Analysis of
      Reference Material
      (Interlaboratory
      Calibration Exercise)
      NA
NA
Three times
per year
      Analysis of Laboratory
      Control Material:

      organic analyses      80%-120%a

      inorganic analyses    90%-110%
                 70%-130%

                 85%-115%
           One per
           batch or
           one every
           15 samples
      Analysis of Standard   same as      same as
      Reference Material     above        above
                              Four times
                              per year
                    Continued on following page
    Percent of true value

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Table 5-1,  continued
Element or Recommended Recommended Recommended
Sample Type Warning Limit Control Limit Frequency
3.)




4.)


5.)



6.)

7.)


Calibration Check
using Calibration
Standard


Laboratory Reagent
Blank

Laboratory Fortified
Sample Matrix


Laboratory Duplicate

Field Duplicates
(Field Splits)

NA 15% of initial
calibration on
average for all
analytes, 25% on
average/ana lyte
NA less than
detection
limit
50%b not specified



NA ±30% (RPD)C

NA NA


Beginning
and end
of batch


One per
batch

One per
batch or
one every
10 samples
One per
batch
10% of
total no.
of samples
8.)  Internal Standards
    (Surrogate Analytes)
Lab develops its  own
Each sample
9.)  Injection Internal
     Standards
Lab develops its  own
Each sample
  D  Percent recovery

  c  RPD = Relative percent difference
                                                         -
                                                         -J
                                            .~"-rv,..
                                          " " T'~»" --^ ^ , .

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Table 5-2.  Recommended Detection Limits for EMAP Near Coastal
            Chemical Analyses
  Analyte
Tissue
Sediments
Inorganics (concentrations in ppm, dry weight)
     Al
     Si
     Cr
     Mn
     Fe
     Ni
     Cu
     Zn
     As
     Se
     Ag
     Cd
     Sn
     Sb
     Hg
     Pb
  10.0
   _a

   0.1
   _a

  50.0
   0.5
   5.0
  50.0
   2.0
   1.0
   0.01
   0.2
   0.05
   _a

   0.01
   0.1
   1500
  10000
    5.0
    1.0
  500.0
    1.0
    5.0
    2.0
    1.5
    0.1
    0.01
    0.05
    0.1
    0.2
    o.bi
    1.0
Orqanics (concentrations in ppb, dry weight)

    PAH's                    -a
PCS congeners                1.0
ODD, DDE, and DDT species    1.0
                            5.0
                            0.1
                            0.1
  Not  measured in tissue.

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5.1.4   Initial Blind Analysis of Reference Material



     A  representative  sample  matrix  which  is  homogenous  and

contains known concentrations  of the analytes of interest typically

is used as a reference material to evaluate the performance of each

analytical laboratory prior to  the  analysis of  samples.   In some

instances, the material  analyzed will  be a standard reference

material  (SRM) which has been certified by a recognized authority

(e.g.,  NIST,   EPA,  or  the  National Research  Council of  Canada

(NRCC)).  However, other materials may be distributed by the NOAA

National  Status and  Trends  program  for the initial demonstration

of laboratory capability,  provided the material is a representative

matrix  which  is uncompromised, readily available and contains the

analytes  of   interest  at the concentrations of  interest.   The

initial analysis  of  whatever  reference material  is provided must

be blind  (i.e., the laboratory must  not know the concentrations of

the  analytes  of  interest).    The  control  limit  for this analysis

generally will be ±15% of  the  actual  value  of each  analyte or

measurement parameter.   If  any  of  the values  resulting from the

initial analysis are outside the control limit, the  laboratory will

be required to repeat the analysis until  the control  limit  is met,

prior to  the  analysis of  real samples.

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5.1.5   Blind Analysis of Reference Material: Laboratory

        Intercomparison Exercise



     The  NOAA National  Status  and  Trends  Program conducts  an

intercoroparison excercise three times a year to evaluate both the

individual  and  collective   performance   of  its  participating

analytical laboratories.  Each  laboratory  in the EMAP-NC program

will participate in these intercomparison exercises as a continuing

check on performance and intercomparability.  Each intercomparison

exercise  involves  the  blind  analysis  of  a  reference  material,

similar to what has  been described  for the initial demonstration

of  laboratory capability.    Laboratories  which  fail to  achieve

acceptable performance in any intercomparison exercise must provide

an explanation and  may be required to undertake corrective actions,

as appropriate.



5.1.6   Analysis of SRM's and Laboratory Control Materials



     Standard reference materials generally are considered one of

the most useful QC samples for  assessing the accuracy  of a given

analysis (i.e., the closeness  of a measurement to its true value).

The SRM concentrations  of the target  analytes should be known to

the analyst.  If the values are outside the control limits (Table

5-1), the SRM should be reanalyzed to  confirm the results.  If the

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values are still outside the control limits in the repeat analysis,

the  laboratory  is  required to  determine the  source(s)   of  the

problem  and  repeat the  analysis until  control limits are met,

before continuing with sample analyses.



     A laboratory control material is like an SRM in that it is a

matrix which is similar to the  sample matrices being analyzed, and

the concentrations  of  certain  analytes  of interest in the matrix

are  known with reasonable  accuracy  (i.e.,  as  a  result of  a

statistically-valid number of replicate analyses by one or several

laboratories).   In  practice, this  material is  not certified,  but

is kept  in-house by a single laboratory  for use  as  an "internal

SRM."



     A laboratory control  material  should be analyzed along with

each batch of samples.   An SRM  should be analyzed at the frequency

specified in Table 5-1, to provide a further check on both accuracy

and precision.   In situations where certified SRM's cannot be run

at   the   stated  frequency  because   they're  unavailable   or

prohibitively expensive,  a laboratory control material may be used

exclusively.   Analysis results  for laboratory  control materials

should be reported  along  with  the  results for  each sample batch,

and also plotted on control  charts maintained  in  the laboratory.

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Quaterly SRM results must also be  reported.   Warning and control

limits and corrective actions for laboratory control materials and

SRM's are provided in Table 5-1.
5.1.7   Calibration Check



     The  initial  instrument calibration  is checked  through the

analysis  of a  calibration standard.   The  calibration standard

solution used for the calibration check should be obtained from a

different source than the intitial calibration standards, so that

it can provide an independent check both on the calibration and the

accuracy of the standard  solutions.   Analysis  of the calibration

standard should occur at the beginning of  a sample set, once every

10  samples  or every two hours  during a run, and after the last

analytical sample.



     If the control limit for analysis of  the calibration standard

(Table 5-1)  is not met, the initial  calibration will have to be

repeated.  If possible,  the samples analyzed before the calibration

check that failed the control limit criteria should be reanalyzed

following  the re-calibration.   The  laboratory should  begin by

reanalyzing  the  last  sample   analyzed  before the  calibration

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standard which failed.   If  the  relative percent difference (RPD)

between the results of  this reanalysis  and the original analysis

exceeds 30 percent, the instrument is assumed to have been out of

control during the original analysis.  If possible, reanalysis of

samples should progress in reverse order until  it is determined

that  there  is less than 30  RPD  between initial  and reanalysis

results.  If it is not possible or feasible to perform reanalysis

of  samples,  all earlier  data  (i.e.,  since the  last successful

calibration control check)  should be flagged.



5.1.8  Laboratory Reagent Blank



     Laboratory reagent blanks (commonly called method blanks) are

used to assess laboratory contamination during all stages of sample

preparation and analysis.  For both organic and  inorganic-analyses,

one reagent blank should be run  in every sample batch  or for every

12-hour shift,  whichever is  more frequent.   Control limits for

blanks will be based on the  recommended  detection  limits presented

in  Table  5-2.   As  indicated earlier,  these limits are  based on

empirical results  and  will be  refined  as the  method  detection

limits are developed.

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5.1.9  Internal Standards



     Internal standards (commonly referred to as surrogate spikes

or  surrogate  analytes)  are  compounds  chosen  to  simulate  the

analytes of interest.  The internal standard represents a reference

against which the signal from  the  analytes of interest is compared

directly for  the purpose of quantification.   Internal  standards

must be  added to each sample, including QA/QC  samples,  prior to

extraction, purging, or digestion.  The reported concentration of

each analyte should be adjusted to correct for the recovery of the

internal standard,  as is  done  in the  NOAA  National Status  and

Trends Program.   The  internal  standard recovery data  therefore

should be  carefully monitored; each  laboratory must report  the

absolute amounts and the percent recovery of the internal standards

along with the target analyte data for each sample.   If  possible,

isotopically-labeled  analogs  of  the  analytes  should be  used as

internal standards.



     Recommended control limits for  internal  standard recoveries

are not specified for  the EMAP-NC  demonstration project.   Instead,

each laboratory must set its own warning and control limits based

on the experience and best professional judgement of the analyst.

It is  the  responsibility  of the analyst to demonstrate  that  the

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analytical process is  always  "in  control"  (i.e.,  highly variable

recoveries are not acceptable).



5.1.10  Injection Internal Standards



     For GC  analysis,  injection internal standards are  added to

each   sample  just   prior  to   injection   to   enable   optimal

quantification,  particularly  of  complex  extracts  subject  to

retention  time shifts  relative  to  the  analysis of  standards.

Injection internal standards are essential if the actual recovery

of  the internal  standards added  prior  to  extraction  is  to  be

calculated.  The injection  internal standards can be used to detect

and correct  for problems in the GC injection port or  other parts

of  the instrument.   The  compounds used  as  injection  internal

standards must  be  different  from those already used  as  internal

standards.   The analyst must  monitor injection internal  standard

retention  times  and  recoveries  to  determine   if   instrument

maintenance  or  repair,  or  changes in  analytical  procedures,  are

indicated.    Corrective action  must  be  initiated  based  on  the

experience of the analyst and not because warning or control limits

were exceeded.  Instrument problems that may  have affected the data

or resulted  in the reanalysis of the sample must be documented in

the analyst's logbook and  on  the  raw data  report.   Justification

for reanalysis must be submitted with the data package.

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5.1.11  Laboratory Fortified Sample Matrix



     A laboratory fortified sample matrix (commonly called a matrix

spike) will be used to evaluate the effect of the sample matrix on

the recovery of the compound(s)  of interest.  This type of sample

should be  analyzed with  every  sample batch,  or once  every ten

samples,  as appropriate.   The compounds used  to  fortify  samples

should include a  wide range of representative analyte types.  These

compounds should  be added at 1  to  5 times the  concentration of

compounds in the sample.



     The recovery data for each fortified compound,  which must be

reported  along  with   the  rest  of  the data  for  each  sample,

ultimately should provide a statistical basis for determining the

prevalence  of matrix  effects  in the  sediment samples analyzed

during the demonstration project.  If the percent recovery for any

analyte is less than the recommended warning limit of 50 percent,

the  chromatograms and  raw  data  quantitation  reports  should be

reviewed.  If  an  explanation  for  a  low percent recovery value is

not  discovered,  the instrument response may be checked  using a

calibration standard.    Low matrix spike recoveries may be a result

of matrix interferences and  further instrument response checks may

not be warranted, especially if the other laboratory QC samples

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indicate  that  the  analysis  for  that  batch of  samples was  in

control.  An explanation for low percent recovery values for matrix

spike results should be discussed  in  a cover letter accompanying

the data  package.   Corrective actions  taken  and  verification of

acceptable instrument response must be included.



5.1.12  Laboratory Duplicates



     One  sample per  batch should be split  in the laboratory and

analyzed  in  duplicate to provide  an estimate  of  analytical

precision.   Duplicate analyses  also  are  useful  in  assessing

potential sample heterogeneity and matrix effects.  If results fall

outside the  control  limit  (Table  5-1),  a  replicate  analysis  is

required to confirm the problem before the data are reported.  If

results continue to exceed the control  limit, subsequent corrective

action is at the discretion of the program manager or QA officer,

because matrix  effects or  laboratory  error may  be  contributing

factors.  A discussion  of  the  results of duplicate sample analysis

should include probable sources of  laboratory  error,  evidence of

matrix effects, and  an assessment  of  natural sample variability.

Data outside the control limit may be flagged pending QA review of

the probable laboratory or field sources of variation.

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5.1.13  Field Duplicates and Field Splits
     For  the  EMAP-NC  demonstration  project,  sediment will  be

collected at  each station using a  grab sampler.   Each time the

sampler  is  retrieved,  the  top 2 cm  of sediment  in it will  be

scraped off and placed in a large mixing container and homogenized,

until a sufficient amount of material  has  been obtained.   At 10%

of the stations,  the homogenized material  will be  placed in four

separate sample containers for subsequent chemical analysis.  Two

of the sample  containers will  be submitted blind (i.e., unknown)

to the primary analytical laboratory.  These two samples  are called

field duplicates.   The other  two  containers,  also  called field

duplicates,  will be  sent  to  a second,  reference  laboratory.

Together, the two pairs of duplicates are called  field splits. The

analysis of  the  field duplicates will provide  an  assessment  of

single laboratory precision.  The analysis of the field duplicates

and field  splits will  provide  an assessment of both  inter- and

intra-laboratory  precision,  as  well  as  an  assessment  of  the

efficacy of the field homogenization technique.  If the recommended

control limit  for analysis  of these  samples is not met,  the  QA

officer must  initiate  action to determine  if the source  of the

error is field or laboratory based, so that appropriate corrective

actions can be taken.

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5.2  OTHER SEDIMENT MEASUREMENTS
5.2.1  Total organic carbon and acid volatile sulfide



     Quality control for  the  measurement  of total organic carbon

and acid volatile  sulfide in  sediment samples is accomplished by

strict adherence to protocol,  as well  as through analysis of QA/QC

samples.  If levels of precision or accuracy do not fall within MQO

windows (see Table  4-1) , the measurements should be stopped and the

system  corrected  before  continuing   the  analyses.    For  both

parameters, precision will be determined by duplicate analysis of

a single,  homogenized  sample.   Minimally,  one set  of  duplicate

analyses should  be performed  each day or for every  ten samples,

whichever  is  applicable.   The  relative percent  difference  (RPD)

between the two duplicate measurements should be less than 10.



     For the measurements  of  total  organic  carbon, accuracy will

be determined by analysis of  a  NIST-traceable standard  reference

material;  at least one  standard should  be  analyzed  every  10

samples.   The RPD  between the  laboratory value  and  the standard

value should be less than 10.   In addition,  a method blank should

be analyzed with each batch of samples.  If the induction furnace

does  not  appear  to be  operating  properly,  the  manufacturer's

instructions for troubleshooting and  repair  should  be  followed.

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Total organic carbon should be reported as a percentage of the dry

weight of the unacidified sediment sample to the nearest  0.1  unit.

Results  should  be reported for  all  determinations,  including QA

duplicates,  standards,  and method blanks.   Any factors that may

have influenced sample quality should also be reported.



     A  standard  reference  material  does  not  exist   for the

measurement  of  acid voltatile sulfide in  marine sediments.   For

each batch of samples,  accuracy of the method should be determined

by analyzing a sodium sulfide crystal of known weight.   The crystal

should be carried through the entire analytical process, with the

results agreeing within ± 10% of those expected based on the amount

of sulfide in the crystal.  If this accuracy goal is not met, the

samples in that batch  should  be  re-analyzed, if possible, or the

data  flagged.   Results  of the  analysis  of the  sodium sulfide

"standard" must be  included along with  the data package, and any

failure to meet the  recommended accuracy  goal should be explained.



5.2.2  Clostridium perfringens spore concentrations



     Sediment levels of spores of Clostridium perfrinaens will be

measured as  an  indication of  sewage loading (Bisson  and Cabelli

1980) at stations occupied during the Demonstration Project.  Every

tenth sample will be homogenized  and split in the laboratory for

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duplicate analysis; the results should agree within 10%.  Failure

to achieve this level of precision will result in a review of the

possible causes of variability and appropriate corrective actions.

Ten  percent of  the  samples  also  will  be  selected  for  colony

verification.  At least five colonies from  each  plate should be

verified.   As a  final  QC check, the acceptability of  the test

medium used for each batch of samples will be determined by first

preparing a  fresh batch of  non-inhibitory control medium.   Two

equal volumes  of  a  solution containing   C. perfringens  spores

should  be passed through  individual membrane  filters and  the

filters placed on both the  test medium and  the control medium.  If

the test medium recovers at  least 90% of  what  the control  medium

recovers  (in terms of colony  formation),  the test medium will be

considered acceptable.



5.2.3  Sediment grain size



     Quality control  of sediment grain  size is  accomplished  by

strict adherence to protocol and documentation  of quality control

checks.   Several  procedures are critical to the collection of high

quality particle  size  data.   Most  important  to  the dry  sieve

analysis  is  that  the screens are  clean  before conducting  the

analysis,  and that all of  the sample  is retrieved  from them.   To

clean a screen,  it should be inverted  and tapped on a table,  while

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making sure that the rim hits the table evenly.  Further cleaning
of brass screens may be performed by gentle scrubbing with a stiff
bristle nylon brush.  Stainless steel screens may be cleaned with
a nylon or brass brush.

     The most critical  aspect  of the  pipet  analysis is knowledge
of the temperature  of the silt-clay suspension.   An  increase of
only 1 °C will increase the settling velocity of a particle 50 /im
in diameter by 2.3 percent.  It is generally recommended that the
pipet analysis be  conducted  at a constant temperature  of  20 °C.
However,  Plumb  (1981)  provides  a  table to correct  for settling
velocities at other temperatures;  this table  is  included  in the
EMAP-NC  Laboratory Methods  Manual  (Graves  et  al.,  in  prep.).
Thorough mixing  of  the silt-clay suspension at the beginning of the
analysis is also critical.   A  perforated,  Plexiglas disc plunger
is very effective for this purpose.  If the mass of sediment used
for pipet  analysis  exceeds 25  g, a subsample  should  be taken as
described by Plumb  (1981).  Silt-clay samples in excess of 25 g may
give  erroneous   results  because of  electrostatic  interactions
between the particles.   Silt-clay  samples less than  5  g  yield a
large experimental error in weighing relative to the total sample
weight.

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     The  analytical  balance,   drying  oven,   sieve  shaker,  and
temperature bath used in the analysis should be calibrated at least
monthly.  Quality  assurance  for the sediment analysis procedures
will be accomplished primarily by reanalyzing a randomly selected
subset of samples from each batch.  A batch of samples is defined
as a  set of samples  of  a single textural  classification (e.g.,
silt/clay, sand, gravel)  processed by a single technician using a
single procedure.  Approximately 10% of each batch  completed by the
same technician will be reanalyzed.   If  the difference between the
original value and the second value is greater than 10% (in terms
of the percent of the most abundant  sediment size class), then the
second  value  will  be flagged  and  added  to  the  database.    In
addition, all  the other  samples in the  same batch must  be  re-
analyzed, and the laboratory protocol and/or technician's practices
should be reviewed  and corrected to bring  the measurement error
under control.   If the percent of the most abundant sediment size
class in the original sample  and the re-analyzed sample differs by
less than  10,  the  original  value  will not  be  changed and  the
sediment analysis process will be considered in control.

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5.3  TOXICITY TESTING OF SEDIMENT AND WATER SAMPLES



     Standard water column toxicity tests will  be conducted  in the

Demonstration Project to evaluate their utility for regional scale

assessments of environmental conditions.  Three short-term methods

will be used to  estimate  the chronic toxicity of water collected

at  various   stations:   the  sea   urchin  fArbacia  punctulatal

fertilization  test,  the  red  algal   (Champia  parvulal  sexual

reproduction   test,   and   the   bivalve  (Mulinia   lateralis)

fertilization and larval growth  test.   The toxicity of sediments

collected in the field  will  be determined as  an integral part of

the benthic indicator suite, using 10-day acute  toxicity tests with

either  the freshwater  amphipod  Hvalella azteca  or the  marine

amphipod Ampelisca  abdita.   Complete descriptions  of the methods

employed for  the water  column  and  sediment   toxicity tests  are

provided in  the Laboratory Methods  Manual (Graves  et  al.,  in

preparation).



     Quality assurance/quality control  procedures for water column

and sediment  toxicity  tests  involve:    (I)  sample  handling  and

storage; (2)  the source and  condition  of  the  test  organisms;  (3)

condition of facilities  and equipment; (4) test conditions;  (5)

instrument  calibration;  (6)  replication;  (7)   use  of  reference

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toxicants;  (8)  record keeping;  and (9) data  evaluation.  These

procedures are described  in the  following sections.



5.3.1  Sample Handling and Storage



     Techniques  for  sample  collection,  handling,  and storage are

described  in  the  field  methods  manual  (Strobel,   et   al.,  in

preparation).  Both water  and sediment samples for toxicity testing

should be chilled to 4°C when collected, shipped on  ice, and stored

in the dark in a  refrigerator  at 4°C until used.   Water column

toxicity tests should begin within 48 hours of sample collection.

Sediment for toxicity testing should be stored for no longer than

two weeks  before the initiation  of  the test, and should not be

frozen or  allowed to dry.   Sample containers should be  made of

chemically inert  materials to  prevent  contamination,  which might

result in artificial changes in  toxicity  (see Strobel et al., in

preparation).



     To avoid contamination during collection,  all sampling devices

and any other instruments  in contact with water or sediments should

be cleaned with  water  and a solvent rinse between stations  (see

Strobel et  al.,   in  preparation).   Contact  of the samples  with

metals,  including  stainless  steel,   and   plastics   (including

polypropylene and  low density polyethylene)  should be avoided as

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contaminant interactions may occur.   Only sediments  not in contact

with  the  sides  of  the  sampling  device  should be  subsampled,

composited, and subsequently homogenized using teflon instruments

and containers. The adequacy of the  field homogenization technique

for sediments  will be  documented  in a special study prior to the

start of field work.



5.3.2  Quality of Test Organisms



     All organisms used  in the tests  should  be  disease-free and

should be  positively  identified  to  species.   If  organisms  are

collected from the field prior  to testing, they should be obtained

from an area known to  be  free  of  toxicants  and should be held in

clean, uncontaminated water and facilities.   Organisms held prior

to testing should be checked daily,  and individuals which appear

unhealthy or dead should be discarded.  If greater than 5 percent

of the organisms in holding containers are dead or appear unhealthy

during the 48  hours preceding  a test,  the entire  group should be

discarded and not used in the test.



     Whenever test organisms are obtained from an outside source

(e.g.,  field  collected   or  obtained  from  an  outside  culture

facility),  their  sensitivity must  be evaluated with  a  reference

toxicant in an appropriate short-term toxicity test performed

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concurrently with the water column or sediment toxicity tests.  For

the sediment tests using amphipods, a 96-hour toxicity  test without

sediment  will  be  used  to  test  sensitivity by  generating LC-50

values.   If the  laboratory maintains breeding  cultures  of test

organisms,  the  sensitivity of the  offspring should be determined

in a  toxicity  test performed with a  reference  toxicant  at least

once  a month.    If  preferred,  this  test  also  may be performed

concurrently with the water column or sediment toxicity tests.
5.3.3  Facilities and Equipment



     Laboratory and bioassay temperature control equipment must be

adequate to maintain  recommended  test temperatures.   Recommended

materials must be used in the fabrication of the test equipment in

contact with the water  or sediment  being tested,  as specified in

the  laboratory  methods manual  (Graves  et al.,  in preparation).

The acceptability of  new  holding  or testing  facilities should be

demonstrated by conducting  "non-toxicant"  tests  in  which  test

chambers contain control  sediment and clean  seawater or dilution

water,  as  appropriate  for  a given  method.    Such tests may  be

performed concurrent with, and serve as controls for, the reference

toxicant tests used to assess single laboratory precision.   These

tests will demonstrate whether facilities, water, control sediment,

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and  handling techniques  are  adequate  to  result  in  acceptable

control level survival.



5.3.4  Test Conditions



     Parameters such as water temperature, salinity (conductivity),

dissolved oxygen,  alkalinity,  water  hardness,  and pH  should be

checked  as   required  for  each test  and  maintained  within  the

specified limits (Graves et al.,  in prep.).  Instruments used for

routine measurements must be calibrated and standardized according

to instrument manufacturer's procedures (see EPA  methods 150.1,

360.1, 170.1, and  120.1,  U.S.  EPA,  1979a).   All routine chemical

and physical analyses must  include  established  quality assurance

practices  as  outlined  in  Agency  methods  manuals  (U.S.  EPA,

1979a,b).  The wet  chemical method used to measure alkalinity must

be standardized  according to  the procedure  in the specific  EPA

method (see EPA Method 130.2, U.S.  EPA 1979a).



     Overlying water or dilution water for the tests described here

must meet the requirements for uniform quality specified for each

method (Graves et  al., in preparation).  The minimum  requirement

for  acceptable  dilution  or overlying  water is  that  it  allows

acceptable control  survival  without signs  of organism disease or

apparent stress  (i.e.,  unusual  behavior or changes in appearance).

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The dilution water used in the water column toxicity tests and the

  •erlying water used in the sediment toxicity tests  with Ampelisca

may be natural seawater, hypersaline brine (100 o/oo) prepared from

natural  seawater,  or  artificial  seawater prepared  from sea salts

if  recommended in the method.   If natural  seawater  is  used,  it

should be obtained from an uncontaminated area known to support  a

healthy,  reproducing  population  of  the  test  organism  or   a

comparably  sensitive  species.   Hypersaline  brine  prepared from

uncontaminated,  natural  seawater also may  be used to  raise the

salinity of  fresh or intermediate salinity  water samples  to the

appropriate levels for water column toxicity testing.   Distilled

or deionized  water from  a properly operated  unit may  be  used to

lower test water salinity.  Whatever dilution water ultimately is

used should be appropriate to the objectives of the study and the

logistical constraints.



     Fresh overlying water used in the sediment tests with Hvalella

may be reconstituted water prepared  by adding  specified amounts of

reagent  grade  chemicals  to  high quality distilled or  deionized

water, or  natural water  obtained  from  an  uncontaminated  well,

spring,  or surface source.  Sea salt or hypersaline brine prepared

from uncontaminated,  natural seawater may  be used to raise  the

salinity of this water,  as appropriate to the study design.

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5.3.5  Test Acceptability
     Survival of organisms  in control treatments should be assessed

during each test as an indication of both the validity of the test

and  the overall  health of  the  test  organism population.   The

results  of the  sea  urchin test  using Arbacia punctulata  are

acceptable  if control  egg  fertilization  equals  or exceeds  70

percent.  However,  greater than 90 percent fertilization may result

in masking of toxic  responses.   The macroalga  test using Champia

parvula  is  acceptable if survival  is  100  percent,  and  the mean

number of cystocarps  per plant in  the  controls equals or exceeds

10.  The bivalve larvae  test using Mulinia lateral is  is acceptable

if greater than  60  percent of the embryos in the control treatments

result in live larvae with completely developed shells at the end

of the test.   The araphipod  tests  with Ampelisca abdita or Hyalella

azteca are acceptable if mean control survival is greater than or

equal to  90 percent,  and if survival  in individual  control test

chambers exceeds 80 percent.



     Additional  guidelines  for  acceptability  of the individual

water and sediment toxicity tests are presented in the Laboratory

Methods Manual (Graves et al., in preparation).  An individual test

may be  conditionally  acceptable  if  temperature,  dissolved oxygen

(DO), and other specified conditions fall outside specifications,

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depending on the degree of the departure and the objectives of the

tests.  Any deviations from test specifications must be noted and

reported  to  the QA  Officer when  reporting  the  data  so  that a

determination can be made of test acceptability.



5.3.6  Precision



     The ability of the laboratory personnel to obtain consistent,

precise  results will  be demonstrated  with  reference  toxicants

before attempts are made to measure the toxicity of actual samples.

The single laboratory  precision  of each type of test used in the

laboratory should be  determined by performing at least five or more

preliminary  tests  with a reference  toxicant.   For  the amphipod

tests, short-term (i.e.,  96-hour) reference toxicant tests without

sediments will be used for this purpose.



     The  trimmed Spearman-Karber method  of regression analysis

(Hamilton  et  al.,  1977) or the  monotonic  regression analysis

developed by DeGraeve et  al.  (1988) can be  used  to determine an LC-

50  or  IC-50 value  for each  96-hour  reference toxicant  test.

Precision  then  can  be  described  by  the LC-50  or IC-50  mean,

standard  deviation,   and  percent  relative  standard  deviation

(coefficient of variation,  or CV) of the five  (or more) replicate

reference toxicant tests.   Based on  data  reported by Morrison et

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al.  (1989), a CV of 40 percent or less for the Champia test and  a

CV of  50  percent  or  less for the Arbacia test will be considered

acceptable for demonstrating single laboratory precision prior to

testing of  actual samples.   If  the laboratory  fails  to achieve

these  precision levels in the five preliminary reference toxicant

tests, the test procedure  should be  examined for defects and the

appropriate corrective actions  should  be taken.   The  tests will

then  be  repeated until  acceptable precision  is  demonstrated.

Throughout  the   testing  period,  precision  will  be  assessed

continually through the use of control charts.



     Single laboratory precision for the Mulinia lateralis larvae

test and  the amphipod tests  using Ampelisca  and Hvalella has not

been previously  determined,  but will  be  assessed prior  to  and

during the conduct  of  the Near  Coastal  Demonstration  Project  to

establish acceptable precision levels in the future.



5.3.7  Control Charts



     A  control  chart  should  be  prepared  for  each  reference

toxicant-organism  combination,   and  successive  toxicity  values

should be plotted and  examined  to determine if the results  are

within prescribed  limits (see example in  Figure 9-1).   In this

technique, a running plot  is maintained for  the toxicity values

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 (Xi) from successive  tests  with  a given reference toxicant.  The

types of control charts illustrated (U.S. EPA, 1979b) are used to

evaluate the cumulative trend of  results from a series of samples.

For regression  analysis results   (such  as LC-50s  or IC-50s),  the

mean (X) and upper and lower control limits  (±2S) are recalculated

with  each  successive  point  until  the  statistics  stabilize.

Outliers, which are values which  fall outside the upper and lower

control limits,  and trends of increasing or decreasing sensitivity,

are readily identified.  At the  P=0.05 probability level,  one in

twenty  tests  would be  expected   to fall  outside of  the control

limits by chance alone.



     If the toxicity  value  from   a given test with the reference

toxicant  does  not fall  in  the  expected   range  for  the  test

organisms,  the   sensitivity of   the  organisms  and the  overall

credibility of  the test  are suspect.   In  this case,  the test

procedure should be examined for defects and,  if possible, the test

should be repeated with a different batch of test organisms.



5.3.8  Record Keeping and Reporting



     Proper record keeping  is mandatory.  Bound notebooks should

be used to maintain detailed records of  the test organisms such as

species,  source,   age,   date of   receipt,  and  other  pertinent

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 information relating to their history and health, and  information

 on  the  calibration of  equipment and instruments, test conditions

 employed, and test results.  Annotations should be made on a  real

 time  basis  to prevent loss  of  information.    Data  for all QA/QC

 variables, such  as reference toxicant  test  results and copies of

 control charts,  should be  submitted by the  laboratory along  with

 test  results.
5.4  BENTHIC COMMUNITY ANALYSIS



     Sediment  samples  for  benthic  community  analysis will  be

collected  at  each station using  a Young-modified Van  Veen grab

sampler.   In order to be  considered acceptable,  each grab sample

must meet  certain pre-established  quality control  criteria,  as

specified  in  the  Field Operations  Manual  (Strobel  et al.,  in

preparation).   The collected sediment will be sieved in the field

through a  0.5 mm  screen and the material  collected on the screen

preserved and returned to the laboratory for processing.  Details

of  field  and  laboratory  processing procedures  can  be  found  in

Strobel et  al. (in preparation) and Graves  et al.  (in preparation),

respectively.

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5.4.1  Species Composition and Abundance



          Quality control for processing grab samples involves both

sorting and counting check systems  for  quality  control.   A check

on the efficiency of the sorting  process  is required  to document

the accuracy of the organism  extraction process.   In  addition to

sorting QC, it is necessary to  perform  checks  on the  accuracy of

sample counting.  This  can be done  in conjunction with taxonomic

identification and  uses  the  same  criteria presented below  for

taxonomic identification quality control.



     Sorting QC  can  be  separated  into  two  levels of intensity.

Inexperienced sorters require an intensive QC check system, while

experienced personnel require a less frequent QC schedule.  It is

recommended that  experienced sorters  or  taxonomists  check each

sample  for  missed  organisms  until   proficiency  in  organism

extraction is demonstrated by inexperienced personnel.



     Two types of QC sorting criteria are recommended to maintain

control and comparability of  the  sorting  process.   One criterion

for completion of sorting that has been used successfully in fresh

water systems is to sort a sample until the sorter feels that the

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sample  is  finished,  then continue to sort  until  no organisms or

fragments  can be  found in  a one-minute  continuous  examination

(Pollard  and  Melancon,  1984;  Peck  et  al.f  1988).    The  time

criterion for completion of a sort will depend on the composition

of the  sample  and  will  need  to  be established for marine benthic

samples, but must be  initially based on the  sorter's  judgement that

the  sample  sort is  complete.   The criterion  that is used  for

initial sorting  of a sample  should also be  used  for  the quality

control sort.  The second  criterion for  sorting acceptability is

the extraction efficiency  of  a  given  sorter.  Acceptable quality

for sorting extraction  should be  that  no more than  10 percent of

the original  organism count  is  removed upon a QC check  sort.   A

minimum of 10 percent of samples processed by a given sorter should

be subjected to a QC  sort  at  regular  intervals  during  sample

processing.  If a sorter fails QC sorts, then all samples processed

from the last successful QC check are resorted and any additional

animals found are added  to  each  sample.  If QC sorting passes,  but

some animals are  found, these animals are  not added to the original

sample sort.



     As organisms are identified and corrected, a voucher specimen

collection will be  compiled.   This specimen collection can be used

for training new  taxonomists and as a quality crosscheck by sending

specimens  to  a  separate  laboratory  for   identification.    All

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specimens will be taxonomically confirmed by an outside source and

any  discrepancies  resolved.    Identification  and  enumeration

accuracy should be  checked  internally  by a second taxonomist for

at least 10 percent  of the samples processed by a given technician.

There should be no more than 10 percent total  error  (i.e., for all

species) -in identification or enumeration in any sample.  The same

procedures for sample reprocessing that are used for sorting apply

to identification and counting.



5.4.2  Biomass



     Biomass determination  procedures  involve drying the sample,

and,  as  a  consequence, cannot  be  controlled  and corrected  in a

similar  manner  to  the  sorting,  identification,  and enumeration

processes.   Duplicate weight measurements by a separate technician

will  be taken before and after drying of the samples to control and

document the  precision  of this measurement process.   If  the two

technician's results differ by more than  10 percent, the source of

error must be identified and corrected before  analysis proceeds.



5.5  LARGE BIVALVE SAMPLING



     Large bivalves collected with a rocking  chair dredge will be

identified to species and measured in the field.   Samples will be

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placed in bags and  iced prior to transport and storage  (see Strobel

et al., in preparation,  for details  of  field  procedures).  Quality

of  identification  and   measurement will  be  documented  during

training and during the  final  field audit,  by having a different

person re-count, re-measure and confirm the  identification of the

organisms collected.  The acceptance  criteria  for  abundance and

composition is  to  be  accurate within  10 percent  of the original

determination.



5.6  FISH SAMPLING



5.6.1  Species Composition and Abundance



     Fish species composition and abundance will be determined in

the field following protocols presented in the field  methods manual

(Strobel et al., in preparation).  Documentation of  the guality of

these data will be accomplished by performing field crew training

and  QA   audits   using   personnel  qualified   to   verify   the

identification and enumeration of the field crew.   The accuracy

goal for the fish abundance data is that the original results and

the results of the field QA audit should agree within 10 percent.

In addition, all species  should be correctly  identified.  If these

goals are not met,  corrective  actions will include re-training the

field crew and flagging the previous data from that  crew for those

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species which had been misidentified.  The fish sent to the EPA's

Gulf Breeze laboratory for histopathological examination also will

be checked for taxonomic determination  accuracy.   The QA officer

must be informed immediately of any species misidentifications so

that the appropriate  field  crew  can  be  contacted  and the problem

corrected.



5.6,2  Fish Length Measurements



     A random subset of the fish  measured  in the field will be set

aside  for  duplicate  measurements  by a  second technician.   The

acceptable  error in  this  procedure is  ± 5  mm.    If  this  re-

measurement  procedure  cannot  be   followed  due  to  logistical

constraints, then quality  assurance  documentation  of fish length

will be accomplished during field auditing.



5.6.3  Fish Gross Pathology



     The  field  procedures to  be used for determination of fish

pathology  are detailed in Strobel,  et al.,  in preparation.   The

guality of gross scanning for fish  pathology  will be documented

during field training  and QA audits.  In addition, the quality of

fixation techniques  and laboratory techniques  will be documented

during the QA audits.

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 5.7   SEDIMENT-PROFILE  PHOTOGRAPHY



     The  field procedures  for sediment-profile  photography are

 described  in  the  field  methods  manual  (Strobel  et  al.,   in

 preparation).   The  techniques for measuring various physical and

 biological   parameters   (e.g.,   sediment  grain   size,   camera

 penetration  depth,   redox potential  discontinuity  (RPD)  depth,

 infaunal successional  stage)  in the sediment-profile photographs

 are described  in the laboratory methods manual  (Graves  et al.,  in

 preparation).  The main features of the quality assurance/quality

 control protocol for sediment-profile photography are described  in

 the following  sections.



     The  camera will  be  operated  in  the field  by a skilled,

 experienced technician who will accompany the various field crews

 on a rotating basis.  At the beginning of each  field  operation, the

 time on the data logger mounted on the sediment-profile camera will

 be synchronized with the clock on the navigation system computer.

 Each photograph can  then be identified by  the  time recorded on the

 film,  and matched with the time recorded on the computer  along with

vessel position.  Redundant sample logs will be kept by the field

crew and by computer printout.  Test photographs will be taken on

deck at the beginning and end of each roll of film to verify that

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all internal electronic systems  are  working  to the proper design

specifications.   Spare  cameras  and charged  batteries will  be

carried in the  field  at all  tines to insure  uninterrupted sample

acquisition.



     After deployment of  the camera  at each  sampling  site,  the

camera technician will check the frame  counter (digital display)

to make sure that the requisite number of replicate photographs has

been taken.  In addition,  the prism penetration depth indicator on

the camera frame will be checked to see  that the optical prism has

actually penetrated the bottom to a sufficient depth to acquire a

profile image.   If photographs  have been missed  (frame  counter

indicator) or  the penetration depth  is  insufficient (penetration

indicator), additional replicates will be  taken.  All film will be

developed at the end of every survey  day to verify successful data

acquisition; strict  controls will be maintained  for development

temperatures, times, and chemicals to insure consistent density on

the film emulsion to  minimize interpretive error  by the computer

image analysis system. After it  is developed,  the technician will

visually inspect the film under magnification.  Any  images that are

of insufficient quality for computer  image analysis will be noted,

and, if possible, the appropriate sampling site will be revisited

at a future date.

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     Computer analysis of the sediment-profile photographs must be

performed  only  by experienced technicians  who have demonstrated

proficiency  in  the  technique.   During  computer  analysis,  all

measurements from each photograph are stored on disk and a summary

display is made on the computer screen so the operator can visually

verify if the values stored in memory for each variable are within

the expected  range.   If anamolous values  are detected,  software

options allow  remeasurement and recalculation before  storage on

disk.  All computer  data  disks are  backed-up by redundant copies

at the end of each analytical day.  All data stored on disks also

are printed out  on  data sheets to provide  a  hard  copy backup;  a

separate  data  sheet  is  generated  for  each  sediment-profile

photograph which  has been analyzed.   As a  final  quality control

check,  all data  sheets  are  edited and verified by a senior-level

scientist  before  being  approved   for  final  data   synthesis,

statistical analyses, and interpretation.



5.8   DISSOLVED OXYGEN MEASUREMENTS



     Dissolved oxygen will be measured using polarigraphic probes

attached to either a Hydrolab DataSonde III unit or a  SeaBird CTD

instrument.  Both probes are rated by their manufacturers as being

accurate to 0.2 ppm  (Strobel  et  al.,  in preparation).   The probe

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attached  to the  CTD  will  be  used for  daily  dissolved  oxygen

measurements, while the one attached to the Hydrolab unit will be

used   for  long-term   measurements  (i.e.,   10-day   continuous

deployments).  The  probes will  be calibrated prior to deployment

using the  saturated air calibration procedure recommended by the

manufacturers.  In  addition,  a  supersaturated solution of sodium

sulfite will be used to provide a zero calibration check for either

probe.  All calibration values will be recorded prior to deployment

of the probes.



     The  calibration  of the  probe attached  to  the CTD will  be

checked once each  day by taking a  simultaneous  water  sample and

measuring dissolved oxygen concentration by Winkler titration.  If

the Winkler results and those obtained from  the probe  differ by

greater than 0.5 ppm,  the probe must be checked for malfunctions,

recalibrated,   then  rechecked for  calibration before  it can  be

redeployed.  All  previous  data  (i.e.,  since  the last  successful

calibration  check)  will  be   flagged.     Simultaneous  Winkler

titrations also will be used to  check the calibration of the probe

on  the  Hydrolab  unit  both  prior  to  deployment  and  following

retrieval; the dissolved oxygen probe on the  CTD will  serve  as a

backup "instrument check" on the Hydrolab probe.   If  the Winkler

results and  those  obtained  from  the  Hydrolab  probe  differ  by

greater than 0.5  ppm  prior to  deployment,  the unit will not  be

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deployed but will be replaced by a backup.  If these results differ

by greater than 0.5 ppm when the probe is retrieved after the long-

term  deployment,  the data will  be flagged as  being  outside the

quality control  criteria  and will  be reviewed for validity prior

to data release.
5.9  ANCILLARY MEASUREMENTS
5.9.1  Salinity
     Salinity will  be measured  using  the SeaBird  CTD profiling

recording  probe which  is  rated by  the  manufacturer as  being

accurate to 1 percent (Strobel,  et al.( in preparation).  Salinity

meters are calibrated by  the  manufacturer;  this calibration will

be checked once  each day  using a refractometer.   It is expected

that  the  probe on  the  CTD  will   be more  accurate  than  the

refractometer; therefore,  the  refractometer measurement will act

only as a gross check on the operation of the  probe.  However, if

the refractometer reading differs from the probe value by greater

than  1  part  per thousand,  the  CTD instrument  will be  checked

thoroughly and a determination made of the need for recalibration.

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5.9.2  Temperature



     Temperature will be measured using the SeaBird  CTD profiling

recording  probe which  is  rated  by the  manufacturer  as  being

accurate  to  0.2  °C  (Strobel  et  al.,  in  preparation).    The

temperature  sensor  on  the  probe  will   be   calibrated  by  the

manufacturer using a National Bureau of Standards  [NBS]  certified

thermometer, and the calibration value recorded prior to probe use.

Probes will be  tested  for  calibration stability each day  using  a

thermometer.  Drift from the original calibration  will  be  used as

a  criteria  for data  guality acceptance  and  as a data flagging

criteria.    If  calibration  results differ   from  the original

calibration by  greater  than 0.5 °C, the  data will be  flagged as

being  outside  the  quality  control  criteria and will  then be

reviewed for validity prior to data release.



5.9.3  pH Measurements



     Measurements of pH will be taken with the SeaBird CTD.   The

instrument will be  calibrated  to  pH 7 and pH 10 as described in

Strobel et al.  (in preparation) .  Following calibration,  a QC check

will be performed using an intermediate range buffer solution  (pH
                               f '" "  " ' « '

                                   	  .
                               f  . i	•«v>......  ,
                                 f,,. .    ' .1. . '  —i "'Vr
                                     ~ r ""» ""^ r- -> „ - ^  ' ''

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8 is suggested).   The QC check should be within 0.2  pH units of the

true value  for the  buffer solution.   If the  QC  check is outside

control  limits,  the  instrument calibration  should be  checked.

Quality control checks should be performed and recorded prior to

and following deployment of the CTD.



5.9.4  Fluorometrv



      In  situ fluorescence  will  be  measured using  a  Sea  Tech

fluorometer attached to the Seabird CTD.  The optical filters used

in this fluorometer have been selected for optimum measurement of

chlorophyll  a  fluorescence.    Prior  to  each  deployment,  the

instrument  will   be  checked  to insure  that  it  is  functioning

properly,  following  the  manufacturer's  instructions.   At  each

station, a  surface water  sample will  be  collected simultaneously

with deployment of the  instrument.  A pre-determined volume of the

water sample will be filtered on-board and the filter frozen for

subsequent  determination  of chlorophyll  a concentration.   Over

time,  this  will provide  a means of calibrating  each  fluorometer

(i.e.,   converting  its  fluorescence  readings  into  chlorophyll  a

concentrations).   At every  tenth station,  a  second volume of the

water sample, identical to the first,  will be filtered to provide

duplicate chlorophyll a measurements.  These duplicate measurements

should  not  differ by  more than  10%.    Failure  to achieve  this

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precision goal will result in a  thorough  review of the field and

laboratory procedures, to determine the cause  of the discrepancy

and eliminate it.



5.9.5  Transmissometry



     A Sea Tech  10 cm  pathlength transmissometer will  be used to

provide  in  situ  measurements  of  beam  transmission  and  the

concentration of suspended matter  at  each station occupied.   The

manufacturer's  procedures  for  internal   calibration  in air  and

instrument check-out must  be followed prior to each deployment;

these  procedures are  decribed  in the  Field   Operations  Manual

(Strobel et al., in preparation).



     In  general,  optical  devices such  as transmissometers  are

useful for determining suspended particle concentrations in near

coastal waters as long as the nature of the suspended matter does

not  change  much  from  region   to   region.     In  the  EMAP-NC

Demonstration  Project,  each transmissometer  will  be  calibrated

based on field measurements of suspended particle concentrations.

Suspended particle concentrations will be determined  in surface

water  samples  taken  simultaneously  with  the  transmissometer

reading.   A known  volume  of  the surface water sample will be

filtering on board  and frozen for later laboratory measurements of

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suspended solids  (i.e.,  particle)  concentration.   At every tenth

station, a  second volume of  the water sample,  identical  to the

first,  will be  filtered to  provide duplicate  suspended  solids

measurements.  These  duplicate  measurements  should not differ by

more than 10%.  Failure to achieve  this precision goal will result

in a  thorough review of the  field  and  laboratory  procedures,  to

determine the cause of the discrepancy and eliminate it.



5.9.6  Photosyntheticallv Active Radiation



     Photosynthetically  active  radiation will  be  measured  by  a

sensor mounted on the  SeaBird CTD.   This  sensor is calibrated by

the  manufacturer;  no  QA/QC  procedures  are  specified for  this

measurement  other than  those  outlined  in  Strobel  et al.  (in

preparation).



5.9.7  Apparent RPD Depth



     The depth of the apparent RPD  (redox potential discontinuity)

will  be  determined  through visual  observation of  clear  plastic

cores  inserted  into  undisturbed sediment grab samples at  each

station.   In fine-grained sediments,  the  apparent RPD depth  is

measured from the sediment surface  to the point  at depth where the

color changes from light to dark.  As a QC check, a random subset

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of samples will  be  re-measured by a second field  crew member or

field auditor.   The  result of this re-measurement should be within

± 5 mm of the first  measurement.  Failure to achieve this level of

precision will  result in re-training of crew members.

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                            SECTION 6

           FIELD OPERATIONS AND PREVENTIVE MAINTENANCE



6.1  TRAINING AND SAFETY



     A  critical  aspect of quality control is  to ensure that the

individuals  involved  in  each activity  are  properly  trained to

conduct the activity.  Field sampling personnel are being asked to

conduct a wide variety of activities  using comparable protocols.

Each field  team  will  consist  of  a Team Leader and  two 4-member

crews.   Each crew will have a Crew Chief  (one of which is the Team

Leader) , who  will be  the captain  of  the boat and  will  be  the

ultimate  on-site  decision  maker  regarding   safety,   technical

direction,  and communication with the Operations Center.



     Qualifications for the Team  Leaders  and  Crew Chiefs an M.S.

degree  in   Biological/Ecological   Sciences  and three   years  of

experience with field data collection activities, or a B.S. degree

amd  five  years  experience.    The remaining  three crew members

generally will be required to have a B.S. degree and,  preferably,

at least one  year's  experience.   All field team members will be

required to take part in an intensive one month training period.

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     Classroom  training will  be  conducted by  the University  of

Rhode  Island's  Marine Advisory Service and Fisheries  Department.

The  instructors and  staff  of this  department  have wide-ranging

experience  in training scientific personnel  in routine  sampling

operations  (e.g.,  collection  techniques,  small  boat handling).

Their expertise will be supplemented  by recognized experts in such

specialized  areas  as  fish  pathology  (Dr.  Linda  Despres-Patanjo

NMFS,  Woods  Hole,  Massachusetts  and  Mr.  John  Ziskowski, NMFS,

Milford, Connecticut); fish  identification (Dr. Don Flescher, NMFS,

woods Hole); benthic sampling (Ms. Anna Shaughnessy, Versar, Inc.,

Columbia,  Maryland);   first  aid,   including  cardio  pulmonary

resuscitation    (CPR)    (American   Red   Cross);   and   field

computer/navigation  system  use  (Mr.  Jeffrey  Parker,  Science

Applications  International Corporation, Newport, Rhode Island).



     All EMAP equipment (e.g., boats,  sampling  gear,  computers)

will be used  during the training  sessions, and  by the end of the

course, all crews members must demonstrate proficiency in:



     o    Towing and launching the boat.



     o    Making predeployment checks on all  sampling equipment.

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     o    Locating stations using the appropriate navigation system

          (LORAN and/or GPS).



     o    Entering and  retrieving  data from the  onboard lap-top

          computers.



     o    Using all the sampling gear.



     o    Administering first aid,  including CPR.



     o    General safety practices.



In addition, all field crew members must be able to swim and will

be required to demonstrate that ability.



     Some   sampling   activities   (e.g.,   fish  taxonomy,   gross

pathology, net repair,  etc.) require  specialized knowledge.  While

all  crew members  will be exposed  to these  topics during  the

training sessions, it is beyond the scope of the training program

to develop proficiency  for all  crew  members  in  these areas.  For

each  of  the  specialized  activities,  selected  crew  members,

generally those with prior experience in  a particular area, will

be provided intensive training.  At the conclusion of the training

program, at least  one  member  of each crew will  have demonstrated

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proficiency in  fish  taxonomy,  molLusk taxonomy,  gross pathology,

net repair, gear deployment, and navigation.



     All  phases of  field  operations are  detailed in  the field

methods  manual  (Strobel,  et  al.,  in  preparation)  that  will  be

distributed to  all trainees prior to the training period.   The

manual will include a checklist of all equipment, instructions on

the use  of all  equipment,  and sample  collection procedures that

the field crews will be required  to conduct.   In  addition,  the

manual will include flow charts and a schedule of activities to be

conducted at each sampling location.   It will also contain a list

of potential hazards associated with each sampling site.
6.2  FIELD QUALITY CONTROL



     Quality control of field measurements will be accomplished by

use of a variety of QC sample types.  Specific field QC protocols

can be found in Strobel et al.  (in preparation).  A description of

the general protocols,  control  limits,  and  sample types used for

this purpose can be found in sections 4 and 5 of this document.

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6.3  FIELD AUDITS



     Initial  review  of  the  field team  observations  wij..  be

performed  by  training personnel  during  the training  program.

Following  training,  an initial  site  assistance audit  should be

performed  by  a combination  of  QA and training  personnel.   This

audit should be considered a "shake down" assistance procedure to

help field  teams  provide  a  consistent approach  to collection of

samples and generation of  data.   At  least once during the program,

a  formal  site audit will  be  performed  by the QAO  and  the

Demonstration Project manager to determine compliance with the QA

plan  and  field  operations  document.    Checklists  and  audit

procedures will be  developed for this audit  that  are  similar to

those presented  in U.S.  EPA  (1985).   Corrective  action  and/or

retraining of crew personnel will be initiated if  discrepancies are

noted.
6.4  PREVENTIVE MAINTENANCE



     The importance of  proper maintenance of all  gear  cannot be

understated.  Failure of any piece of major equipment, especially

when back-up equipment will be used by a fourth team, could result

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in a significant loss of  data.  Maintenance of equipment should be
performed as described in Strobel et al  (in preparation).  It will
be the responsibility of  the Team  Leader  to  maintain a record of
equipment usage, and  assure that proper maintenance is performed
at the prescribed time intervals.

     The  following  equipment  will be  regularly checked  and/or
serviced as specified in  Strobel,  et  al.  (in preparation):   Boat
trailers,  boats,  outboard  engines,   electronics,  hydraulics,
rigging,  vehicles, grid computers,  Seabird CTD's and DataSonde III
Hydrolabs.

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                            SECTION 7

                       LABORATORY OPERATIONS



7.1  LABORATORY PERSONNEL, TRAINING, AND SAFETY



     Laboratory operations and preventive maintenance necessary for

proper operation of  laboratory  equipment are discussed in detail

in Graves  et  al.  (in preparation).  This  section addresses only

general laboratory operation considerations, while the laboratory

QA/QC considerations are presented in sections 4 and 5.



     The toxicity  or carcinogenicity of  individual  compounds or

reagents used in this project has not  been precisely determined.

Therefore,  each chemical  should be  treated as a potential health

hazard  and  good  laboratory  practices  should  be  implemented

accordingly.    Laboratory personnel  should  be  well  versed  in

standard  laboratory  safety  practices  and  standard  operating

procedures (SOPs)  strictly followed as presented  in Graves, et al.

(in preparation).    It  is the  responsibility of  the  laboratory

manager and supervisor to ensure that safety training is mandatory

for all laboratory personnel.   The  laboratory is responsible for

maintaining  a  current   safety  manual   in  compliance  with  the

Occupational Safety  and  Health  Administration (OSHA)  regulations

regarding the safe handling of the chemicals specified for this

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project  and  individual  chemical   safety  data  sheets.    These

procedures and documents should be made available to and followed

by all personnel involved in this project.



7.2  QUALITY CONTROL DOCUMENTATION



     The following documents and information must be current, and

must be available to all laboratory  personnel and to the principal

investigators:



     o    Laboratory methods  manual   -   A document  containing

          detailed  instructions  about laboratory  and  instrument

          operations (Graves et al., in preparation).



     o    Quality assurance plan   -  Clearly  defined  laboratory

          protocols, including personnel responsibilities and the

          use of QA/QC protocols (this document).



     o    Instrument performance study information  -  Information

          on  baseline  noise,  calibration  standard   response,

          precision as a function of concentration, and detection

          limits.

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     o    Training  and  field operations and   manual (Strobel et

          al.,   in   preparation)    including  quality   control

          performance  criteria  (e.g.,  calibration  routines and

          acceptance criteria).



7.3  SAMPLE PROCESSING AND PRESERVATION



     Sample processing and preservation protocols are presented in

Strobel et al.  (in  preparation)  for field  collected data, and in

Graves  et al.  (in  preparation)  for laboratory processed  data.

Strict adherence to the  protocols  provided in these documents is

critical to maintain data integrity.



7.4  SAMPLE STORAGE AND HOLDING TIMES



     Water samples for toxicity testing should be shipped on ice,

but not frozen.   Transit and  subsequent holding time  should not

exceed 48  hours.  Sieved  biota from sediments  must be preserved on

the boat according to procedures presented in Strobel  et al. (in

preparation).     For  the  analyses  of  organic  contaminants  in

sediments, it  is recommended that the sediment  samples be extracted

within  10  days and  extracts  analyzed  within 40 days  following

extraction (Contract Laboratory Program [CLP],  Statement of Work

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[SOW] 288).   For inorganic sediment contaminants (except mercury),

it is recommended that samples be digested within 180 days and the

extracts analyzed within 1 day  (for Sb, Pb, Hg,  Se, and Ag) , within

2 days (for  As and Cd),  and within 1 week (for Cr, Cn, Ni, and Zn).

For mercury,  the  holding time  is 26  days  (CLP  SOW  288).   For the

analyses of  contaminants in fish muscle tissue,  the whole fish will

be shipped  frozen on  dry ice  and should be  held frozen until the

time of analysis.



7.5  LABORATORY PERFORMANCE AUDITS



     Initially,  a QA  assistance  and  performance  audit will  be

performed by  QA  personnel to  determine if each laboratory effort

is in compliance  with  the procedures outlined  in the QA plan and

to assist the laboratory where needed.  Additionally, once during

the study,   a  formal  laboratory audit following protocols similar

to  those presented  in U.S.   EPA   (1985)  checklists  that  are

appropriate  for  each  laboratory operation will be  developed and

approved by  the QA Officer prior to the audits.

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                            SECTION 8

              QUALITY ASSURANCE AND QUALITY CONTROL
              FOR MANAGEMENT  OF  DATA AND  INFORMATION
8.1  SYSTEM DESCRIPTION



     The  prototype of  the Near  Coastal Information  Management

System  (NCIMS)  will be  developed  at the Environmental  Research

Laboratory in Narragansett  (ERL-N).   The design  for  this system

will be reviewed by the EMAP Information Management committee and

by  the technical  director  of  the  Near  Coastal  Demonstration

Project.  Ultimately,  the NCIMS will:



     o    document sampling activities  and standard methods,

     o    support program logistics, sample tracking and shipments,

     o    process and organize both the  data collected in the field

          and the results generated at  analytical laboratories,

     o    perform range checks on selected numerical data,

     o    facilitate the dissemination  of information,  and

     o    provide  interaction with  the EMAP Central  Information

          System.

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8.1.1  Field Navigation and Data Logging System



     The primary means of data  logging  in the field will be manual

recording  of  information on  data  sheets.    However,  portable

microcomputers modified  to withstand the rigors of use  on small

boats  represent  an  important back-up  component  of  the  data

management system for  the Near Coastal project.   The  software on

these machines will provide  navigation and  real time  positioning

of the boat,  and control  some sampling activities, sample logging,

and data storage through an interactive menu.   The software to be

used  is  a modification  of the Integrated Navigation  and Survey

System  (INSS)  developed by Science Applications  International

Corporation.



     The INSS is a simple, automated, menu-driven software package

with complete logging  facility; it  has been used successfully on

numerous environmental field programs during the past decade.



8.2  QUALITY ASSURANCE/QUALITY CONTROL



     Two  general  types of problems  which  should be  resolved in

developing QA/QC protocols for  information and data management are:

(1) correction or removal of erroneous individual  values and (2)

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inconsistencies that damage  the  integrity of the data base.  The

following features of the NCIMS will provide a foundation  for the

management and quality assurance of all data collected and reported

during the life of the project.



8.2.1  Standardization



     A systematic  numbering  system will  be  developed for unique

identification of  individual  samples,  sampling events, stations,

shipments, equipment, and diskettes.  The sample numbering system

will  contain  codes  which  will  allow  the computer system  to

distinguish among  several  different sample types  (e.g.,   actual

samples,  quality control samples, sample replicates, etc.).  This

system will  be  flexible  enough  to  allow changes  during  the

Demonstration Project,  while maintaining a structure which allows

easy comprehension of the sample type.



     Clearly stated standard  operating procedures will  be given to

the field  crews  with respect  to the  use of the  field  computer

systems and the entry of data in the field.  Contingency plans will

also be stated explicitly in the event that the  field  systems fail.

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8.2.2  Prelabelinq of Equipment and Sample Containers



     Whenever possible,  sample containers, equipment,  and diskettes

will  be  prelabeled  to  eliminate  confusion  in  the  field.   The

prelabeling will reduce the number of incorrect or poorly-affixed

labels.    Containers with  all  the  required  prelabeled  sample

containers, sample sheets, and  data diskettes will be prepared for

the field crews prior to each sampling event (an event is defined

as a single visit by a crew to  a sampling site).  These containers

will be called "event boxes".  Each event box will have the event

number affixed to it using  both  handwritten  and bar code labels.
8.2.3  Data Entry. Transcription, and Transfer



     To minimize the errors associated with entry and transcription

of  data  from  one  medium  to  another,   data  will  be  captured

electronically.  When manual  entry  is  required, the data should be

entered twice by  different data  entry operators  and then checked

for non-matches to identify and correct errors.  In many instances,

the use of bar code  labels should eliminate the need  for manual

entry of routine information.

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     Each group  transmitting  data to the information center will

be given a separate account on the Near Coastal VAX 3300.  Standard

formats  for  data transfer will  be established by the Information

Management Team.  A specific format will be developed for each file

type within each discipline.  If data are sent to  the Near  Coastal

Information Center in formats other than those specified, the  files

will be deleted and the sending  laboratory or agency will be  asked

to resubmit the  data  in the established  format.



     The   communications   protocols  used   to   transfer  data

electronically will have mechanisms by whicu the completeness and

accuracy of the  transfer  can  be checked.  In addition,  the  group

sending the information should specify the number of bytes and file

names of the transferred files.   These data characteristics should

be verified  upon receipt  of  the data.    If  the file   cannot  be

verified, a  new  file transfer  should   be  requested.    Whenever

feasible, a hard copy of all data should  be provided with transfer

files.



     The data files tranmitted from the field will be fixed format

text files.   These files  will  be "parsed"  by the system.   The

parsing process involves transferring records of similar type into

files  containing only  those types  of  records.    For  example,

observation  on  fish  species  and size  will  be  copied from the

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original log file transmitted from the field to a  "fish" data file.

After the records have been parsed  from the field log files, the

individual data files will be checked automatically for erroneous

values, as  described in the following  section.    Records  in the

field  log  file which are not  entered into the  data  base (e.g.,

comments in text form) will be archived for documentation or future

extraction.



8.2.4  Automated Data Verification



     Erroneous  numeric  data will  be identified  using  automatic

range checks and filtering  algorithms.   When  data  fall outside of

an  acceptable  range, they  will  be  flagged  in a  report  for the

quality assurance officer  (QAO),  or his  designee.   This type of

report will  be generated routinely and  should  detail  the files

processed and  the  status of the  QA checks.   The  report will be

generated both on disk and in hardcopy for permanent filing.  The

QAO will review the  report and release data which have passed the

QA check for addition to the data base.  All identified errors must

be corrected before flagged files can be added to a data base.  If

the QAO finds  that  the  data check ranges are not reasonable, the

values can  be changed by written request.   The written request

should include a justification for changing the established ranges.

If the QAO finds the need for additional codes, they can be entered

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by the senior data  librarian.   After such changes  are  made,  the

files may be passed through the QA procedure again.   In the event

that the QA check identifies incorrect data,  the QAO will archive

the erroneous file  and request that the originator corrects the

error and retransmits the data.



     Data base entries  which  are  in the form of  codes  should be

compared  to  lists  of  valid  values  (e.g.,   look  up  tables)

established by experts  for specific data types.  These lists of

valid codes will be stored in a central data base for easy access

by  data  base users.    When  a code  cannot  be  verified  in  the

appropriate look up  table, the observation should be  flagged in the

QAO report for  appropriate corrective action (e.g., update of the

look up table or removal of the erroneous code).



8.2.5  Sample Tracking



     Samples collected in the field will be shipped to analytical

laboratories.   All shipping  information required  to adequately

track the samples (sample numbers, number of containers, shipment

numbers,  dates,   etc.)  will   be   transmitted  by  phone  to  the

information  center  at the  end  of each sample  day,  using modems

built into the portable field computers.  Once the field  crew have

transmitted the data, it will be the responsibility of the data

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management  team  to  confirm  that  the  samples  arrive  at  their

destination.  To  facilitate this, the receiving laboratories will

be required, upon receipt of the samples, to record and similarly

transmit  all  tracking  information   (e.g.,  sample identification

numbers,  shipment numbers  and the status of the  samples)  to the

information center, using  either  microcomputers  or the VAX.   The

information  management team  will  generate  special  programs  to

create fixed format records containing this information.
8.2.6  Reporting



     Following analysis of the samples, the summary data packages

transmitted  from  the laboratories  will include  sample tracking

information,  results,  quality  assurance  and  quality  control

information, and accompanying text.  If the  laboratory has assigned

internal identification numbers to the  samples, the results should

include the original sample number and  the  internal number used by

the laboratory.  The  analytical  laboratories  will  e responsible

for permanent  archiving of all  raw data used in  generating the

results.

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8.2.7  Redundancy (Backups)
     All files in the NCIMS will  be backed up regularly.  At least

one copy of the entire system will be maintained off-site to enable

the information management  team to reconstruct the data base in the

event that one system is destroyed or  incapacitated.  In the field,

information stored on the hard drive will be sent to the on- board

printer to provide a real  time hardcopy  backup.   The information

on the hard drive also will be copied  to diskettes  at the end of

each day of sampling.  At  the Near Coastal  Information Center in

Narragansett,   incremental   backups  to  removable  disk  will  be

performed on  all  files which  have changed on a  daily basis.   In

addition, backups of all EMAP directories and intermediate files

will be  performed on a weekly basis  to  provide a backup  in the

event of  a complete  loss of  the Near  Coastal  Information Center

facility.



     All original data files will be saved on-line for  at least two

years, after which the files will  be permanently archived on floppy

diskette.  All original files, especially those containing the raw

field data, will  be protected  so  that they can only be read (i.e.,

write and delete privileges will  be removed from these files).

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8.2.8  Human Review
     All discrepancies  which  are identified by the computer will

be documented in hard copy.  These discrepancy logs will be saved

as part of the EMAP archive.  All identified discrepancies should

be brought to the  attention of  the  QAO or his designee, who will

determine the appropriate corrective action to be taken.  Data will

not be transferred to  the data  base until all discrepancies have

been resolved by  the  QAO.  Once data  have  been  entered into the

data base,  changes will not be made without  the written  consent of

the QAO,  who  will be responsible for justifying and documenting the

change.  A record of  all additions will be entered into  a data set

index and kept in hard copy.



8.3  DOCUMENTATION AND RELEASE OF DATA



     Comprehensive documentation of information relevant to users

of the NCIMS  will  be maintained  and updated  as necessary.  Most of

this documentation will be accessible on-line, in data bases which

decribe and  interact  with  the  system.   The documentation  will

include a  data  base  dictionary,  access  control,  and  data  base

directories  (including  directory structures),  code tables,  and

continuously-updated  information on field sampling events,  sample

tracking,  and data availability.

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     A  limited number  of personnel will  be authorized  to make

changes  to the  Near Coastal  data base.    All  changes  will  be

carefully documented and  controlled by the senior data librarian.

Data bases which  are  accessible to outside authorized users will

be available in "read only" form.  Access to data by unauthorized

users will be limited through the use of  standard DEC VAX security

procedures.    Information   on   access   rights   to  all  EMAP-NC

directories,  files,  and data  bases  will  be  provided  to  all

potential users.



     The release of data  from the NCIMS will occur on a graduated

schedule.  Different classes of users will be given access to the

data only after it reaches a  specified level of quality assurance.

Each group will use the  data  on  a  restricted basis, under explicit

agreements with the Near Coastal Task Group.



The following four groups are defined for access to data:



     I.    The  Near     Coastal   central  group,   including  the

          information management team,  the field coordinator,  the

          logistics   coordinator,   the   Demonstration   Project

          coordinator,  the QA officer and the field crew'chiefs.

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     II.  Near Coastal  primary users - ERLN,  VERSAR,  SAIC,  Gulf

          Breeze personnel, NOAA Near Coastal EMAP personnel, and

          EMAP quality assurance personnel.



     III. EMAP data  users - All  other  task groups within   EPA,

          NOAA, and  other federal agencies.



     IV.  General Public - university  personnel,  other EPA offices

          (includes regional offices),  and other federal,  state,

          and local governments.



     The Table 8-1 summarizes the policy of the Near Coastal Task

Group with respect to the distribution of data.  The Roman numerals

in the table refer to the groups listed above.



     Requests for premature release  of  data will be submitted to

the Information Management Team.   The senior data analyst and the

QAO  will determine  if  the  data  can  be  released.   The  final

authority on the release of all data is the technical director of

EMAP Near  Coastal.   The  long term  goal   for  the Near  Coastal

Information Management Team will  be to develop  a  user  interface

through which all  data will be accessed.  This will improve control

of security  and  monitoring of  access to  the  data,  and it  help

ensure that the proper data files are being accessed.

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Table 8-1.
Data Distribution Levels for the Near Coastal
Demonstration Project
                         QA/LEVEL

Synthesis
level

NO
QA/QC

Machine
QA/QC

Human
QA/QC
Techincal
Data
Analysis
RAW A
FIRST
FINAL

SUMMARY
SUMMARY

B
C
I*
I*
I*
I,
I,
I,
II*
II*
II, III
I,
If
If
II
II
II
,111*
,111*
,111*
I-IV
I-IV
I-IV
* Explicit restrictions on the uses and dissemination of the data
  must be made and agreed to by all participants in these groups.

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                            SECTION 9


             QUALITY ASSURANCE REPORTS TO MANAGEMENT




     The  first annual  report for  the  Near  Coastal  project  is

scheduled  in  June of  1991  after completion of  the  Near Coastal

Demonstration Project in the Virginian Province.  This report will,

in part, provide an assessment of QA activities and an evaluation

of  the design  and research  indicators initially  used  for  the

project.  After full implementation of the Near Coastal component

of EMAP, progress will be reported on an annual basis.



     Control   charts   will   be  used   extensively   to  document

measurement process  control.   An example  of a  control  chart  is

shown  in Figure 9-1.   Control charts must be  used with  QC check

standards  for controlling  instrument  drift,   matrix  spike,  or

surrogate  recoveries  to measure  extraction efficiency or matrix

interference,  certified  performance evaluation samples and blank

samples  to control   overall  laboratory  performance,  and  with

reference  toxicant  data  to  assess  laboratory  precision  and

variability in bioassay  test  species  sensitivity.  These control

charts should  be maintained  at the laboratory and included as part

of the data packages.

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     A quality assurance  report (or section of the project report)

will be  prepared following the project's  completion,  which will

summarize  the measurement  error  estimates for  the various data

types  using  the  QA/QC  sample   data  (see  Section  4  and  5).

Precision,    accuracy,     comparability,     completeness,     and

representativeness  of the data will be addressed  in this document

and method detection limits reported.
  a
  HI
  z
  m
  o
  
  HI
                                                   x t- 3S
                                                •-  x * 2S
                                                  CERTIFIED MEAN (»)
                                                   x - 2S
                                                   x - 3S
                      ~1	1	1—

                       TIME SCALE
                                               x t 2S = WARNING LIMIT
                                                     (95% CONFIDENCE)
                                               x ± 3S = ACTION LIMIT
           Figure 9-1.   Example of a control  chart.

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                            SECTION 10

                            REFERENCES

Bisson, J. W. and V. J. Cabelli.   1980.  Clostridium perfrinaens
     as a water pollution indicator.  J. Water Poll. Control Fed.
     52: 241-248.

Degraeve, G.M. ,  N. G. Reichenbach, J. D. Cooney, P. I. Feder, and
     D. I. Mount.  1988.  New developments in estimating
     endpoints for chronic toxicity tests.  Abstract, Am. Soc.
     Test. Mater. 12th Symp. Aquat. Toxicol. Hazard
     Assess.,Sparks, Nev.

Federal Register.  1984.  Rules and Regulations.  Vol. 49, No.
     209, Friday, October 26, 1984.  pp. 198-199.

Graves, R. L., J. Lazorchak, R. Valente, D. McMullen, and K.
     Winks.  In Prep.   Laboratory Methods Manual for the EMAP-
     NC Demonstration Project.

Hamilton, M. A., R. C. Russo, and R. V. Thurston.  1977.  Trimmed
     Spearman-Karber method for estimating median lethal
     concentrations in toxicity bioassays.  Environ. Sci.
     Technol. 11:714-719; Correction 12:417 (1978).

Holland, A. F.,  S. Weisberg, K. J. Scott, S. Schimmel, R.
     Valente, J. Rosen and K. Summers.  In prep.  Environmental
     Monitoring and Assessment Program - Near Coastal Program
     Plan for 1990.  Environmental Research Laboratory, Office of
     Research and Development, U. S. Environmental Protection
     Agency, Narragansett, RI.

Hunt, D. T. E.,  and A. L. Wilson.  1986.  The Chemical Analysis
     of Water: General Principles and Techniques.  2nd ed.  Royal
     Society of Chemistry, London, England  683 pp.

Kirchner, C. J.   1983.  Quality control in water analysis.
     Environ. Sci. and Technol.  17(4):174A-181A.

Krahn,  M. M., C. A. Wigren, R. W. Pearce, L. K. Moore, R. G.
     Bogar, W. D. MacLeod, S. L. Chan, and D. W. Brown.  1988.
     Standard Analytical Procedures of the NOAA National
     Analytical Facility, 1988, New HPLC Cleanup and Revised
     Extraction Procedures for Organic Contaminants.  NOAA
     Technical Memo. NMFS F/NWC-153.  U.S. Dept. of Commerce,
     NOAA National Marine Fisheries Service, Seattle, Washington.

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MacLeod, W. D.,  D. W. Brown,A. J. Friedman, D. G. Burrows, 0.
     Maynes, R.  W. Pearce, C. A. Wigren, and R. G. Bogar.  1985.
     Standard Analytical Procedures of the NOAA National
     Analytical Facility, 1985-1986, Extractable Toxic Organic
     Compounds,  Second Edition.  NOAA Technical Memorandum NMFS
     F/NWC-92.  U.S. Department of Commerce, National Oceanic and
     Atmospheric Administration, National Marine Fisheries
     Service, Seattle, Washington.

Morrison, G., E. Torello, R. Comeleo, R. Walsh, A. Kuhn, R.
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     Pennsylvania.

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                                                       Section  10
                                                       Revision 0
                                                         Date  4/90
                                                          DRAFT 1
                                                       Page  3  of 3
Strobel, C., S. C. Schinunel, and R. Valente.  In prep.  EMAP-NC
     Training and Field Operations Manual.

Taylor, J. K.  1987.  Quality Assurance of Chemical Measurements.
     Lewis Publishers, Inc., Chelsea, Michigan.  328 pp.

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     Final Report TC-3090-04.  Bellevue, Washington.

TetraTech, Inc.  1986b.  Recommended Protocols for Measuring
     Organic Compounds in Puget Sound Sediment and Tissue
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U.S. Environmental Protection Agency.  I979a.  Methods for
     chemical analysis of water and wastes. U. S. Environmental
     Protection Agency, Environmental Monitoring and Support
     Laboratory, Cincinnati, Ohio, EPA-600/4-79/020, revised
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U.S. Environmental Protection Agency.  1979b.  Handbook for
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     laboratories. U. S. Environmental Protection Agency,
     Environmental Monitoring and Support Laboratory, Cincinnati,
     Ohio, EPA/600/4-79/019.

U.S. Environmental Protection Agency.  1985.  Standard Operating
     Procedures for Conducting Surplus and Sample Bank Audits.
     U.S. Environmental Protection Agency, Environmental
     Monitoring Systems Laboratory, Las Vegas, Nevada.
     EPA/600/4-85/003.  71 pp.

U.S. Environmental Protection Agency.  1989.  Environmental
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     D.C. (Draft Report).

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