MANUAL
            SCIENTIFIC
                AND
               •f '
    TECHNICAL PUBLICATlOlffiS

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  ENVIRONMENTAL PROTECTION AGENCY


 CONTENTS OF CHAPTERS

 SCIENTIFIC AND TECHNICAL PUBLICATIONS
       MANUAL
    SCIENTIFIC AND
TECHNICAL PUBLICATIONS
 CHAPTER
 TITLES
          CHAPTER
          NUMBERS
 GENERAL 	  1
 FORMAT  	  2
 POLICY AND PROCEDURES  FOR  IDENTIFYING SCIENTIFIC AND
   TECHNICAL PUBLICATIONS INTENDED FOR EXTERNAL DISTRIBUTION .  3
 DISTRIBUTION AND STORAGE OF  SCIENTIFIC AND TECHNICAL ,«
   PUBLICATIONS	.4
TN  3  (5-14-74)
ORIGINATOR: PM-212
              CHAP 1

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  ENVIRONMENTAL PROTECTION AGENCY
 CHAPTER 1
                                                u TECHNICAL PUBLICATIONS
 GENERAL
   MANUAL
SCIENTIFIC AND
 1.   PURPOSE.   This Manual  establishes  the policy and procedures for  the
 development and assignment of  identification numbers, format, and dis-
 tribution and storage  of scientific and  technical publications pro-
 .duced by or for the Environmental  Protection Agency.

 2.   SCOPE OF  COVERAGE.  This Manual applies to reports furnished in
 the  following forms:

     a.   Manuscript.  Text  and  illustrations suitably assembled for
 review  and editing.

     b.   Reproducible Copy-  Text and illustration pages which have
 been corrected,  laid out,  and  made ready for reproduction.

     c.   Reproduced Copy.   Reports which have been duplicated or printed
 and  are ready for  distribution.

     d.   Microform.  Reports photographed in miniature on film(MF),
 also referred to as microfilm  or microfiche.

 3.   EXCLUDED  DOCUMENTS.  This Manual does not 'apply to:

     a.   Non-technical reports  and studies, letter reports, training
 manuals,  catalogs,  administrative or fiscal reports, journal article
 manuscripts,  and preprints or  reprints submitted as technical reports.

     b.   Minutes, proceedings, or technical reports of international
 committees  or organizations, published by EPA officials; they follow
 the  format  prescribed by the particular international committee or
 organization;

     c.   Reports prepared by the technical staffs of the Assistant
 Administrator for  Enforcement and General Counsel for compliance and
 enforcement Investigations; and

     d.   Reports prepared by EPA technical staff which are Intended to
 be the Administrator's pronouncements as prescribed by lav.
TN  3  (5-14-74)
ORIGINATOR: PM-513                  1                            PAR  1

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       MANUAL
                        '                                   CHAPTER 1
     SCIENTIFIC AND
 TECHNICAL PUBLICATIONS                                    w
 4.   REFERENCES.

     a.   The  following references are available  from the National
 Technical  Information Service, Springfield, Virginia  22151:

         (1)   Federal Microfiche Standards. PB 167 630, August 1965;
                                                       *
         (2)   Standard for Descriptive Cataloging of Government
 Scientific and Technical Reports. PB 173 314, October 1966j and

         (3)   Department of Defense/Engineers Joint Council.  Thesaurus
 of Engineering and Scientific Terms. 1967, AD 682 000.

     b.   Government Printing and Binding Regulations. Joint Committee
 on Printing,  Congress of the United States.  Available from EPA Head-
 quarters;  Printing, Management, and Distribution Section; Washington,
 D. C.  20460.

     c.   U.S.  Government Printing Office. Style Manual.  Available from
 the  Superintendent of Documents, U.S. Government Printing Office,
 Washington, D.C.  20402.

     d.   The  following EPA Orders are applicable:

         (1)   EPA Order 1340.1, Use of Administrative Control Designation
 "For Official Use Only";

         (2)  EPA Order 1360.1,  Security Classification and Declassifi-
cation of National Security Information and Material;

         (3)  EPA Order 2200.2,  Information Clearance Procedures;

         (4)  EPA Printing Manual;  and

         (5)  EPA Order 2200.1,  Periodicals.
CHAP 1                             2                              TO 3
EAR 4                                                         5_14_74

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                                                      MANUAL
CHAPTER 1
GENERAL
    SCIENTIFIC AND
TECHNICAL PUBLICATIONS
5.  CONFORMANCE.  Scientific  and  technical  publications  shall conform
to the requirements  of  this Manual,  the  applicable references cited
In paragraph 4 above, and  security regulations.

6.  LEGAL CONSIDERATIONS.  The  Government may  be subject to liability
for misuse of the literary or intellectual  property (patents, trade-
marks, "proprietary  information") of others.   Report  writers and
editors should observe  the following guidelines:

    a.  Copyrighted. Contributed, or Unpublished Material.

        (1)   Copyrighted material nay not be  Incorporated in a report
unless written permission  of  the  copyright  owner has  been obtained.
Prior use of copyrighted material in another  Government  publication
does not necessarily constitute permission  to use it  in  an EPA
publication. Where  permission  has been  obtained and  the material is
used in a report, it shall be Identified by a statement  substantially
as follows:

             Reprinted  from  (title of publication)
             by  (name of author) by  permission of
             (name of copyright owner).  Year of
             first publication  	.

        (2)   Courtesy requires  that  acknowledgment or credit be given
(by footnote, bibliographic reference, or a statement in the text)
for the use  of material contributed  or assistance rendered by someone
else though  no copyright notice is Involved.   Courtesy credit lines
for uncopyrighted materials contributed  or  loaned by  nongovernmental
parties shall be subordinate  in size of  type  to that  of  both text and
legends for  illustrations. When  all materials have come from a single
nongovernmental source, credit  lines shall  be given only in an undls-
played paragraph.  Credit  lines shall not be  given for:

             (a)  Materials purchased by a  department;

             (b)  Nongovernment designers,  typographers, or layout
artists; and                                  . •

             (c)  Government  art  directors, designers, typographers,
layout artists, ox photographers.

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       MANUAL
                                                          CHAPTER 1
      SCIENTIFIC AND
  TECHNICAL PUBLICATIONS
GENERAL
         (3)   Unpublished work may be protected under common law or
 equity  even  though  there is no copyright notice.  Problems relating
 to  the  protection given to unpublished work vill be referred to the
 Office  of  General Counsel.

     b.   Privately Owned Information.  To avoid restriction on availa-
 bility  of  reports,  every effort should be made to avoid the use of
 information  accepted by the Government for limited purposes.  Such
 information  will be used only if it is essential to the understanding
 of  a report  and only after approval by the Office qf General Counsel.
 Reports containing  such information will bear a statement restricting
 availability and handling, as required.

     c.   Trade Names and Manufacturers* Names.  The use of trade names
 or  manufacturers' names in a report will be specifically brought to
 the attention of the reviewing office before the report is approved.

     d.   Disclaimer  Statement.  Consonant with all the legal con-
 siderations  discussed above, the following caveat may appear on the
 page following the  title page:

              This report has been reviewed by (originator),
              EPA, and approved for publication.  Approval
              does not signify that the contents necessarily
              reflect the views and policies of the Environ-
              mental Protection Agency, nor does mention of
              trade  names or commercial products constitute
              endorsement or recommendation for use.

     e.   Notification of Draft Documents.  Under EPA's Freedom of Infor-
 mation  policy, draft documents are often distributed outside the Agency.
 To  help prevent misunderstandings, the following notice must appear on
 the top half of the first page of the general text of all draft
 scientific and technical publications:

                                 NOTICE

             This document is a preliminary draft.  It has
             not been formally released by EPA andtshould
             not at this stage be construed to represent
             Agency policy.  It is being circulated for
              comment on its technical accuracy and policy
              implications.

CHAP  1                              4                              ™ ]
PA*   6                                                          5-14-74

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                                                	MANUAL

 CHAPTER 1
 GENERAL
                                                     SCIENTIFIC AND
                                                 TECHNICAL PUBLICATIONS
 7.   UNITS OF MEASURE.

     a.   Unless  otherwise  specified  by  the  project  officer,  all mea-
 surements contained  in  scientific and  technical  reports  issued by
 EPA shall be expressed  in units of  the modernized  metric system (SI).
 Equivalent  units may be expressed parenthetically  if  desired.

     b.  The modernized metric system is described  in  a "Brief  History
 of  Measurement Systems," U.S. Department of Commerce, .National  Bureau
 of  Standards, Special Publication 304 A, revised October, 1972 (avail-
 able from Superintendent of Documents; Washington, D.C.   20402;  $0.30
 postpaid).

     c.  Conversion factors from various systems of measurement  to the
 International System of Units (SI) are contained in the  "Metric
 Practice Guide, ASTME 380-72 (available from the American Society for
 Testing and Materials; 1916 Race Street; Philadelphia, Pennsylvania
 19103; $1.50 postpaid).
Vi? ,/                                                         CHAP 1
5-14-74                            5                            ?AR  ?

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  EKYIRONMENTAL PROTECTION AGENCY


 CHAPTER  2 - FORMAT

 TABLE  OF CONTENTS
       MANUAL
    SCIENTIFIC AND
TECHNICAL PUBLICATIONS
 PARAGRAPH                                                   PARAGRAPH
  TITLES,                                                     NUMBERS

 Purpose  	   *
 Order  of Elements	2
 Cover  and Title Page	3
 Front  Matter	.'....   4
 Body of Report	5
 Reference Material  	   6
 Back Cover	 • •   ^
 Spine	8
 Illustrations 	  	   9
 Tables	10
 Equations	H
                Figure 2-1.  Sample Front  Cover
                Figure 2-2.  Technical  Report  Data Page
                Figure 2-3.  Sample Back Cover'
TN  3  (5-U-7A)                    J                             CHAP  2
ORIGINATOR:  FM-213                   1

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  EKVIRONMENTAL PROTECTION AGENCY
  ....•N-rr •>
        MANUAL
     SCIENTIFIC AND
TECHNICAL PUBLICATIONS
  ;.  PURPOSE.  Thie Chapter specifies  format requirements  for  scientific
  u:.J lech-ical publications prepared by or for the Environmental
  t-r.-tection Agency.

  ..  ORDER OF ELEMENTS.  When some  or  all of the following elements
  .jri appropriate for a report, they will be Included, and  the  standard
   .-.-.' vj]l be as follows:

     a.  Cover.

         (1)  Outside Front Cover

         (2)  Inside Front Cover

     t.  Front Matter.

         (1)  Title Page

         (2)  Disclaimer Page

         (3)  Preface

         (A)  table of Contents

         (5)  List of Figures

         (6)  List of Tables

         (7)  List of Abbreviations  and Symbols

     c.  Body of Report.

         (1)  Introduction

         (2)  Summary

         (3)  Conclusions
TN  3 (3-H-74)                                                    oily ,
Ot,c.NATO«  PM-213                   !                              pjj^ *

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       MANUAL
                                                          CHAPTER 2
     SCIENTIFIC AND
 TECHNICAL PUBLICATIONS
                                                          FORMAT
         (4)  Recommendations

         (5)  Main Text

    d.   Reference Material.

         (1)  Appendixes

         (2)  Glossary of terns

         (3)  References

         (4)  Bibliography

         (5)  Index

         (6)  Technical Report Data Page

    e.   Back Cover.

         Spine.

3.  COVER AND TITLE PAGE.

    a.  Outside Front Cover.  The information shown in the following
groupings is included on the cover, plus special markings (such as
security classification and distribution limitations) specified by
the originator.  The author's name will not appear on the front cover.
Related  items are grouped as shown in Figure 2-1, Sample Front Cover.
It is recommended that standard covers be designed for specific
organizations by a graphic arts group.

         (1)  EPA Report Number.  Each report shall be given a unique
alphanumeric designation in accordance with Chapter 3, Policy
and Procedures for Identifying Scientific and Technical Publications
Intended for External Distribution.

         (2)  Title.  The title, limited in length to ten (10) words,
should be prominently displayed and should indicate the subject of
the report.  If required, a subtitle, set in smaller type or otherwise

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                                                       MANUAL
 CHAPTER 2
 FORMAT
                                                    SCIENTIFIC AND
                                                TECHNICAL PUBLICATIONS
 subordinated to the main title,  shall allow for  required  expansion  or
 clarification of the subject of  the report.   For a  report of  more than
 one volume,  the specific volume  is  identified, e.g.,  Volume I,  Volume
 II or Part I, Part II.

         (3)   EPA Seal.   The  EPA  seal is  placed on all reports as shown
 on Figure 2-1.
                                                     ?
         (4)   Date.   Each report  shall show  the month  and  calendar
 year of publication.

         (5)   Type of Report  and  Period Covered.   The  type of  report,
 interim, final, etc., and, if  applicable, dates  covered shall be given.

         (6)   Performing J)rfianizationjs Name  and  Address.   The name, no
 more than two levels of an organizational hierarchy,  plus city, state,
 and zip code must be listed.

     b.   Inside  Front Cover.

         (1)   Distribution Statement.   Each  EPA originator shall assign
 a  distribution  statement, which  is  placed on the inside front cover and
 printed on all  copies.   The  same statement  must  appear in Block 18  of
 EPA Form 2220-1, Technical Report Data.  One or  more  of  the  following
 are used, as appropriate:

              (a)   Document is  available  to  the public through the
 National Technical  Information Service,  Springfield,  Virginia  22151.

              (b)  Document Is  available  in  limited  quantities through
 the U.S.  Environmental  Protection Agency, Forms  and Publications Center,
 Route 8,  Box 116, Raleigh, North Carolina   27607.

              (c)  Document is  available  to  the public for sale  through
 the Superintendent  of Documents,  U.S.  Government Printing Office,
 Washington,  D.C.   20402.

 4.   FRONT MATTER.

     a.  Title Page.  The title page will follow  the cover fornut and
 contain the  following Information,  as appropriate:
TN 3                                3                           CHAP  2
5-14-74                                                        PAR  3

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      MANUAL
                                                          CHAPTER 2
     SCIENTIFIC AND
 TECHNICAL PUBLICATIONS
FORMAT
         (1)  The report number, title and subtitle, volume, date, and
type  (see subpar. 3a above);

         (2)  Name(s) of the author(s) (in normal order) only if the
report was written by such individuals(s) to describe technical findings
resulting from research or demonstration personally conducted;

         (3)  The project officer, and the contract or grant number if
the effort described was performed under a contract or grant; and

         (4)  Originator's name, city, state* and zip code.  Consonant
with paragraphs 13 and 15, Section III of the Government Printing
and Binding Regulations, when a public or private organization (state,
city, commission, university, association, etc.) is an originator in
cooperation with the EPA, the title page will reflect this cooperation,
as in the following:

                            Prepared for
                        Department of Defense
                       Washington, D.C.  20360

                         in cooperation with
                      (EPA Division, Assistant
                       Administrator, address)

    b.  Disclaimer Page.  This page may contain the disclaimer state-
ment discussed in Chapter 1, paragraph 6d.

    c.  Preface.  Among possible uses, a preface may show the relation
of the reported work to associated efforts or to the laws under which
EPA operates, give credit for the use of copyrighted material, and
acknowledge significant assistance received.

    d.  Table of Contents.  The table should begin on a new right hand
page and show main headings and the report pages on which they appear.
It should not Include front matter items and is not suggested for a
report under ten pages.
                                                                  TK 3

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CHAPTER 2                                             MANOAl
FORMAT                                              SCIENTIFIC AND
                                                TECHNICAL PUBLICATIONS
    e.  List of Illustrations.  A list is furnished only if considered
essential.  For each illustration, the identification number, legend
(abbreviated il lengthy), and page number are given.

    f.  List of Tables.  A list is furnished only if considered
essential.  For each table, the identification number, caption (abbre-
viated if lengthy), and page number are given.

    g.  List of Abbreviations and Symbols.  Abbreviations and symbols
are to be defined where first introduced in the text.  When numerous,
they are also separately listed and defined.

5.  BODY OF REPORT.

    a.  General.  The contents and organization of the ooay 01 a
report shall be determined by the nature of the work.  The first
section and each succeeding section begin on a new right-hand page.
The first section usually provides background information and work
objectives.  The next section presents the summary, conclusions and
recommendations.  Succeeding sections describe work procedures,
apparatus involved, tests performed, results'achieved, and related
matters,, as appropriate.

    b.  Headings.  Headings shall stand out from the text with their
relative importance apparent.

    c.  Numbering System.  Numbers are given to headings and paragraphs
only when needed for clarity.

6.  REFERENCE MATERIAL.

    a.  Appendixes.  Each appendix starts on a new page, is designated
alphabetically, Appendix A, Appendix B, etc., and is given a-title.

    b.  Glossary of Terns.  Unusual technical terns oust be defined
where fiist introduced in the text.  When many such terns are used,
they must be listed alphabetically with definitions in a glossary.

    c.  References and Bibliography.  When first cited, a reference
oust be completely Identified at the bottom of the page to aid in
reading from microform.  When references are. numerous, they should
also be listed in the back of a report under "References."  Biblio-
                                                               CHAP 2
                                                               PAR  A

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       MANUAL
                                                          CHAPTER 2
     SCIENTIFIC AND
 TECHNICAL PUBLICATIONS
FORMAT
graphic entries not cited in the text but furnished as supplementary
information should be arranged under "Bibliography."  Entries are
presented in a uniform style which includes authors, titles, sources,
identifying numbers, and dates.

    d.  Index.  When considered essential, an index shall be prepared
which is as extensive as is required by the nature of the report and
its probable usage.

    e.  Technical Report Data.  The originator shall complete and
include as the last report page one EPA Form 2220-1, Technical Report
Data, Figure 2-2.

7.  BACK COVER.  The back cover contains appropriate mailing infor-
mation.  An "Equal Opportunity Statement" and "Penalty for Use"
warning are included on the back cover.  The frank and return address
must appear on the binding side of the report. -A sample back cover
is presented in Figure 2-3.

8.  SPINE.  An identifying brief title will be printed on the back-
bone or spine of all EPA publications having a thickness of approx-
imately 1/4" or more (1M" is approximately 96 pages).

9.  ILLUSTRATIONS.

    a.  Use.  Illustrations are used only when they:

        (1)  Relate entirely to the transaction of public business,
and are in the public interest;

        (2)  Relate directly to the subject natter and are necessary
to explain the text;

        (3)  Do not serve to aggrandize any individual;

        (4)  Axe in good taste and do not offend proper sensibilities;

        (5)  Are restricted to the minimum sice necessary to accom-
plish their purpose; and

        (6)  Illustrate employees actually engaged in an act or service
related to their official duties.
CHAP 2                             6                               TN 3
                                                                5-14-74

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                                                      MANUAL
CHAPTER 2
FORMAT
    SCIENTIFIC AND
TECHNICAL PUBLICATIONS
    b.  General.  The following general directions apply to the use
of illustrations:

        (1)  Treat Illustrations consistently throughout a report;

        (2)  Prepare illustrations to insure that details and labels
will be clearly legible after final reproduction;

        (3)  Crop or mask photographs to eliminate Insignificant
detail;

        (4)  Do not add border frames to outline illustrations or use
background tones in line drawings unless they contribute substantially
to clarity; and

        (5)  For reproducible copy, submit only clean, tone or line
art and only original photographs (or other types of tone art) rather
than screened  (halftone) reproductions.

    c.  Placement.  Illustrations should be located near the first text
reference made to them except in special situations, such as when a
report contains only a few text pages and many illustrations.  In such
cases, they are placed in numerical sequence in the back of the report.
It is preferable that, illustrations be placed so that they may be
viewed without turning the page sideways.  If an illustration has to
be located sideways on a page, it should be so arranged that the top
of the page is turned to the right for normal viewing.

    d.  Labels.  So far as practicable, labels are placed horizontally,
unboxed, and near the item identified.  Labels should be consistent in
size and typeface throughout a report, with lettering of at least 6
point or 1/12 inch high in the final reproduced size.  There should be
high contrast and readability.

    *•  Color*  Art work should not be prepared for color repro-
duction unless specifically authorized by Printing Management.
Screens, croMhatchlng, reverses, dots or similar techniques can-often
provide .the'desired effect.
TN  3                              7                           CHAP 2
5-14-74

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      M*NUAl                                          CHAPTER  2
     SCIENTIFIC AND
 TECHNICAL PUBLICATIONS
                                                          FORMAT
     f.   Fold-Ins*  Use  of  oversize  illustrations  requiring  folding
 should  be avoided wherever possible.  Often  a  large  illustration can
 be divided to appear  on facing pages.   Fold-ins or gate folds  should
 begin on a right hand page,  and the reverse  of the sheet should be
 run blank.

     g.   Numbering.  Illustrations referred to  in  the text are  given
 consecutive Arabic numerals, preceded by the word "Figure," for
 example, Figure 1, Figure  2, or, with the first digit identifying the
 report  section or chapter, Figure 1-2,  Figure  2-1, etc.  Illustrations
 within  appendixes are numbered in a manner consistent with  the
 appendix letter, such as Figure A-l,  Figure  B-2,  etc.

     h.   Legends.  Except for self-explanatory  sketches, each illustration
 should  have a descriptive  legend, usually placed  under it and after the
 figure  number.

10.  TABLES.

     a.   General.  For detailed information,  see  the  U.S. Government
 Printing Office Style Manual.  The  following general directions apply
 to the  use of tables:

         (1)  Make  tables as  simple  as possible so that the reader can
 grasp easily the meaning of  the data;

         (2)  Use letters and numbers  that will be at least 6 point or
 1/12 inch high in the final  reproduced  report;

         (3)  Prepare  printout sheets  from which  electronically
 tabulated data are  directly  reproduced so that letters and numbers are
 sharp and unbroken.

     b.   Placement.  Tables, should be  placed near the first text
 reference made to them, except in special situations, such as when a
 report contains only  a few text pages and many table's.  In such cases,
 they are placed in numerical sequence at the back of the report.  It
 is preferable that  tables be placed so that they may be viewed without
 turning the page sideways.  If a table  has to be located sideways on
 a page, it should be  so arranged that the top of the page is turned to
 the right for normal  viewing.
                                                                     TN 3
      fc                             a                            :«,i4-.7'i

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                                                       MANUAL
 CHAPTER 2
 FORMAT
                                                     SCIENTIFIC AND
                                                 TECHNICAL PUBLICATIONS
     c.  Numbering.  Tables referred to in the text are given con-
 secutive Arabic numberals, preceded by the word "Table," for example,
 Table 1, Table 2, or, with the first digit identifying the report
 section or chapter, Table 1-1, Table 1-2, Table 2-1, etc.   Tables
 within appendixes are identified in a manner consistent with the
 Appendix letter, such as Table A-l, Table B-2, etc.

     d.  Captions.  Except for short tables run in with the text, each
 table is given a descriptive caption, above it and after the table
 number.

     e.  Units.  Applicable units of measure or degrees are given in
 the column headings of tables.  These measures or degrees  are not-
 repeated in the columns.  When tables continue on two or more pages,
 this continuation is noted and the column headings and rules are
 repeated on each page.

11.  EQUATIONS.

     a.  General.   The following general directions apply to the use of
 equations:

         (1)  Prepare mathematical matter with care;
                >
         (2)  Use machine or transfer-type composition when available;

         (3)  Identify symbols rffter first use to aid in reading from
 microform or in a separate list;

     b.  Numbering.   Equations which are part of a aeries or which are
 referred to in the text are given consecutive Arabic numerals, for
 example, 1, 2, or,  with the first digit indicating the report section
 or chapter, 1-1,  1-2, 2-1, etc.   Each equation number la enclosed in
 parentheses st the right margin on the last line of the equation.
 Equations within appendixes are numbered in a manner consistent with
 the appendix letter, such as A-l, B-2, etc.
                                                                CHAP 2
                                                                PAR 10

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 •ORMAT
                                                                          TECHNICAL PUBLICATIONS
 REPORT  NO.
 TITLE
 SUBTITLE
 (If  Applicable)
 SERIES
 (If  applicable)
 EPA SEAL
 PUBLISHING  DATE
 (Calendar Year)

 TYPE OF REPORT
 PERFORMING
 ORGANIZATION
EPA - 670/9-73-005
                          CHEMICAL TREATMENT

                                  OF

                              OIL SLICKS

               Use of Oil Herders to Control Dispersion

                               VOLUME II
                             FEBRUARY 1973
                            PROGRESS REPORT
                    ENVIRONMENTAL PROTECTION AGENCY
                NATIONAL ENVIRONMENTAL RESEARCH CENTER
                        CINCINNATI,  OHIO  45268
Tn 3
5-14-74
              Figure /-I. Sample Front Cover

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CHAPTER 2
FORMAT







SCIENTinC AND
TECHNICAL PUBLICATIONS

TECHNICAL NEPOKT DATA
tfltat rtfd ImiPutlteiu en UH frrtne ttfart ttmfttll*t}
\. REPORT MO.
4. TITLE AND EWSTITLE
i.


1 AUTMORISI
1 PERFORMING ORGANIZATION NAME AND AOORSSS


12. SPONSORING AGENCY NAME ANO ADOMSSS


IS. SUPPLEMENTARY MOTES
1. MSCIPISNTV ACCftMlON MO.
1. ftlPOMT OATI
1. MHPOMMINO OMOANIIATIOW COOS

10. PHOQRAM ELEMENT MO.
11. CONTRACT/QUANT MO.
13. TYPE Of REPORT ANO PERIOD COVERED
14. SPONSORING AOENCV CODE

IS. AKTHACT
IT.
> oucnirroiu
KEY MONO* ANO DOCUMENT ANALYSIS
•.IDINTIFIIM/0'1

IS. OISTMISUTIOM STATEMENT
,....CU.,TrcCA,
M. SECURITY CL*I
K»A r*rm atn-i IS»TI»
IN (NO! O TERMS C. COSATI FWd/GfOUp

U7JU k*r~v' *i. N6. &» Kail
*• fJ*m ai^V/ *•• rvmrm







TN 3 Figure 2-2. Technical Report Data Page CHAP 2
5-14-74 (Part 1 of 2)

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                      AMU
 TECHNICAL  PUBLICATIONS
                                                                                                                           CHAPTER 2
                                                                                                                                PO»M»T
                                                                                                                               CHAPTE


                                                                                                                               FORMAT
                                                             INSTRUCTIONS

              1.   nifOftT MUMIM
                  Inttrt OH EPA report number at it ippaan on the cover of the publication.

              *.   LIAVI M.ANK

              &   HIDMIMTl ACCISOOM NUMBIM
                  Ratarvad for uat by each report
«.   TITLI AMD tUITtn.1
    Tilk ihould indicate clearly «nd brettr IK« eubMct co«en|t of the report, and be diapliyed prominently. Set wbnik. if uied.ai mailer
    type oc otherwm •ibordiniu it to mam title when t report u prepaitd in more thin MM volume. repeat the primary nut. add >ohime
    number uid include wbuUe fot IM ^Kiflc oik


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             7.  AUTHOHI8)
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             11.  CONTKACT/OMANTNUMHII
                 UIMTI con vtci or emit number under which repon »«i prepared

             IX  VONIOMIMO AOf NCV MAMt ANO AOOMM
                 Include Zlf eode.

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             14.  VONtXMIMO AOtMCT COM
                 UtvcMink

             II.
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             W.  AMTNACT
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                 •tmTicani bib»oaraph|r or kterature turvey. mention it here.

             ».  MY NOMO* ANO DOCUMf KT ANALYSIS
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                 concrpt of the reitarcn and an iufTic»ntl» »«cifk and preoie to be u«*d u moea entnn for caiaioawf.

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  ENVIRONMENTAL PROTECTION AGENCY
  CHAPTER 3 - POLICY AND PROCEDURES FOR IDENTIFY-
              ING SCIENTIFIC AND  TECHNICAL PUBLH
              CATIONS INTENDED  FOR EXTERNAL
              DISTRIBUTION

  TABLE OF CONTENTS
       MANUAL
    SCIENTIFIC AND
TECHNICAL PUBLICATIONS
PARAGRAPH
TITLES





PARAGRAPH
NUMBERS


	 3

	 5
            Attachment 3-A - Agency Identification Codes
                            for EPA Publications
TN  3 (5-14-74)
OIICIMATOfc  PH-213
               CHAP 3

-------
 ENVIRONMENTAL PROTECTION AGENCY

 CHAPTER 3

 POLICY AND PROCEDURES FOR IDENTIFYING  SCIENTI-
 FIC AND TECHNICAL PUBLICATIONS  INTENDED  FOR
 EXTERNAL DISTRIBUTION
      MANUAL
    SCIENTIFIC AND
TECHNICAL PUBLICATIONS
 1.   PURPOSE.  This  Chapter establishes Agencyvd.de policy and procedures
 for the  development and assignment of identification numbers to Agency
 scientific  and  technical publications that are available to the general
 public or are Intended for external distribution.

 2.   POLICY.   It is the policy of the Agency to use a uniform numbering
 system for  scientific and technical publications in accordance with the
 recommendations of the Committee on  Scientific and Technical Informa-
 tion of  the Federal Council  for Science and Technology', and the pro-
 posed American  National Standard on Format of Scientific and Technical
 Reports.  Each  Agency technical publication available to the general
 public or Intended for external distribution shall carry a unique
 alphanumeric  designator in accordance with the numbering system es-
 tablished by  this  Chapter.

 3.   RESPONSIBILITIES.  Assistant Administrators, Deputy Assistant
 Administrators, Regional  Administrators, Heads of Staff Offices, and
 Directors of  National Environmental Research Centers are responsible
 within their  are'a  of jurisdiction for the following:

      a.  Assure that each scientific and technical publication is
 properly numbered  with a unique alphanumeric designator;

      b.  Maintain  a log of assigned numbers together with the title of
 the publications to which they are assigned; and
            s
      c.  Forward the number  log to the Library Systems Branch,
 Washington, D.C.  20460, at_the close of each calendar year.

 4.   NUMBERING PROCEDURES.  The EPA publication Identification number
 vlll be  a five-part alphanumeric designator which Identifies the
 Agency,  the responsible organization and series, tb,e publishing
 calendar year,  a sequence number, and an optional expander,for multi-
 ple volume  publications bearing the came title.  The publication number,
 will appear on  each publication cover in the upper left-hand corner.
 A sample number with a description of its elements follows:

                       EPA - 660/3 - 73 - 004 - b
      a.   EPA.   Identifies  all  Environmental  Protection Agency publica-
 tions .
TM  3 (5-14-74)
ORIGINATOR:  PM-213
                 CHAP 3
                  PAR 1

-------
      MANUAL
     SCIENTIFIC AND
 TECHNICAL PUBLICATIONS
                                     CHAPTER 3

POLIT AND PROCEDURES FOR IDENTIFYING SCIENTI-
FIC AND TECHNICAL PUBLICATIONS INTENDED FOR
EXTERNAL DISTRIBUTION
      b.   660/3.

          (1)   The  three  (3) digits before the slash are the first
 three (3)  numbers  of  the  responsible organization's identification
 code.  The number  following the slash may be used to identify a
 series.  When  a publication does not fall within a series, the digit
 following  the  slash must  be nine (9).

          (2)   In the  example, 660/3, the responsible organization (660)
 is  the National Environmental Research Center, Corvallis, Oregon, and
 the series (/3) is Ecological Research.

          (3)   The proper  code for the responsible activity shall be
 selected from  Attachment  3-A, Agency Identification Code for EPA
 Publications.  This Code  is derived from the first three (3) digits
 of  the Official EPA Organization Code.  A series number may be assigned
 at  the option  of the  responsible activity to accommodate an existing
 series, as shown in the example, or to identify a new publication
 series.

     c.  73.   Reflects the last two (2) numbers of the calendar year
 in  which the publication  (In Its present form) was first submitted
 for printing.

     d.  004.  A three-digit number (001 through 999) is assigned by
 the responsible organization to indicate the sequence of publications
 from that  office.  Each number begins at 001 on January 1 and Incre-
 mentally increase* by one (1) for each new publication.

     e.  b..  An optional expander to the publication number may be
 assigned to differentiate multiple volume publications bearing the
 sane title.

 5.   EXCLUSIONS.  Materials which do not require EPA identification
 numbers Include nontechnical publications, public affair* materials,
 administrative reports, memoranda, strictly.statiatical material, or
material required exclusively for the transaction of routine business
 by  the issuing office.

-------
                                                    SCIENTIFIC AND
     ATTACHMENT A                                   TECHNICAL PUBLICATIONS
                           AGENCY IDENTIFICATION CODES
                                       FOR
                                EPA PUBLICATIONS
     Code                                        Organization

     100                             Administrator

     130                             Office of Federal Activities

     140                             Office of Legislation

     150                             Office of Civil Rights  and  Urban
                                       Affairs

     160                             Office of International Activities

     170                             Office of Public Affairs

     200                             Assistant Administrator for Planning
                                       and Management

     220                                  Deputy Assistant Administrator for
                                            Administration

     230                                  Deputy Assistant Administrator for
                                            Planning and Evaluation

     240                                  Deputy Assistant Administrator for
                                            Resources Manageaent

     300                             Assistant Administrator for Enforcement
                                       and General Counsel

     320                                  Deputy General Counsel

     330                                  Deputy Assistant Administrator for
                                            Water Enforcement

     340                                  Deputy Assistant Administrator for
                                            General Enforcement
                                      3-A-l

IN 3                                                                CHAP  3
5-K-74

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SCIENTIFIC AND
TECHNICAL PUBLICATIONS                               Al TACHMF.NT A


Code                                  Organization

400                     Assistant Administrator for Air and Waste
                          Management

420                         Deputy Assisiani Administrator for
                              Radiation Programs

430                         Deputy Assistant Administrator for Solid
                              Waste Management Programs

440                         Deputy Assistant Administrator for Noise
                              Abatement and Control

450                         Deputy Assistant Administrator for Air
                              Quality Planning and Standards

460                         Deputy Assistant Administrator for Mobile
                              Source Air Pollution Control

500                     Assistant Administrator for Water and
                          Hazardous Materials

520                         Deputy Assistant Administrator for Water
                              Program  Operations

530                         Deputy Assistant Administrator for Water
                              Planning and Standards

540                         Deputy Assistant Administrator for
                              Pesticide Programs

560                         Office of Toxic Substances

600                     Assistant Administrator for Research and
                          Development

650                         HERC/RTP

660                         NERC/Corvallis

670                         HERC/Clnclnnatl

680                         MERC/Las Vegas
                            3-A-2

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                                               SCIENTIFIC AND
ATTACHMENT A                                   TECHNICAL PUBLICATIONS
Code                                         Organization

901                                  Region I, Boston

902                                  Region II, New York

903                                  Region III, Philadelphia

904                                  Region IV, Atlanta

905                                  Region V, Chicago

906                                  Region VI. Dallas

907                                  Region VII, Kansas City

908                                  Region VIII, Denver

909                                  Region IX, San Francisco

910                                  Region X, Seattle
                                3-A-3

-------
 ENVIRONMENTAL PROTECTION AGENCY

 CHAPTER 4 - DISTRIBUTION AND STORAGE OF SCIEN-
             TIFIC AND TECHNICAL PUBLICATIONS

 TABLE OF CONTENTS
       MANUAL
    SCIENTIFIC AND
TECHNICAL PUBLICATIONS
 PARAGRAPH
  TITLES
 Purpose  ....
 Scope   	
 Policy   ....
 Definitions  . .
 Responsibilities
             PARAGRAPH
              NUMBERS

                 1
                 2
                 3
                 4
                 5
TN  3  (5-14-74)
ORIGINATOR; PM-213
                                                                CHAP 4

-------
  EKVIRONMENTAL PROTECTION AGENCY


  CHAPTER 4

  DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
  TECHNICAL PUBLICATIONS
                                     MANUAL
                                  SCIENTIFIC AND
                              TECHNICAL PUBLICATIONS
 1.  PURPOSE.  This Chapter establishes policy, responsibilities,  and
 procedures for distribution and storage of Agency scientific and  tech-
 nical publications that are intended for external distribution.

 2.  SCOPE.  The provisions of this Chapter apply Agencywide.

 3.  POLICY.  The Environmental Protection Agency will provide for
 maximum disseaination of scientific and technical information to  the
 public user through a formal procedure which assures publication
 availability in all EPA Libraries and the availability of both micro-
 fiche and printed material at the National Technical information
 Service (NTIS) as well as distribution deemed necessary for trans-
 action of the public business.
 4.  DEFINITIONS.
 tions apply:
For purposes of this Chapter,  the  following defini-
     a.  Scientific and Technical Publications.   Scientific and tech-
 nical publications are documents (in hard copy  or microform)  origi-
 nated by technical or scientific authorship and directed to pro-
 fessional users for application in the field of environmental
 protection.

     b.  Official Use and Free Distribution.  Copies for official use
 are those to be distributed, free of charge, to offices and officers
 of the Government and others as necessary in the transaction  of the
 public business as required by law.  Such copies are in addition to
 the limit of 2,000 copies or ten percent of the total (whichever is
 less) for free distribution, for exchanges, courtesy copies,  and
 similar purposes.
     c«  Forma and Publications Center (FPC).
 Chapter, "the: initials^|1FPC" mean:
                            For purposes of this
              U.S. Environmental Protection Agency
              Forms and Publications Distribution Center
              Route 8, Box 116
              Raleigh, North Carolina  27607

     d.  Originating Office.  The office or activity that initiates the
 publication through in-hoase authorship, grant or contract, and is .
TH  3   (5-14-74)
ORIGINATOR:  PM-213
                                              CHAP-6
                                               PAR 1

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      MANUAL
     SCIENTIFIC AND
 TECHNICAL PUBLICATIONS
                                 CHAPTER 4

DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
TECHNICAL PUBLICATIONS
 responsible for determining  printing  requirements and the extent of
 distribution,  or the organization  that  provides publication services
 for such an office or activity.

     e.   Printing Control  Officer  (PCO).  That person or office respon-
 sible for processing the  printing  requisitions of Headquarters com-
 ponents, or regional or field activities.

 5.   RESPONSIBILITIES.

     a.   The Originating Office.  The  originating office will:

         (1) Prepare the  printing  requisition and distribution infor-
 mation and submit it to the  PCO.   The  request will indicate that
 the  publication  should be distributed to EPA Libraries, the National
 Technical  Information Services, and the FPC.

         (2)  Notify  the FPC as soon as possible when a publication is
 planned  for distribution  ur storage and designate the person respon-
 sible for  liaison with FPC.  This notification should Include two
 completed  Accession  Notice Cards (NTIS Form 79) for forwarding to
 NTIS.  NTIS  Form  79  may be obtained from the FPC.

         (3)  Establish mailing keys and/or determine the suitability
 of one or  a  combxuation of existing keys for mass mailings; supply the
 FPC with additions of onetime addresses or classes of addresses to be
 used in subsequent distribution; and determine additions, deletions,
 or changes  to multiple use addresses or classes of addresses.

         (4)  Request the  FPC in writing to establish a "stop distribu-
 tion" date or to advise that a publication is obsolete.

         (5)  Approve and  forward to the FPC one-time mailings requested
 by individuals or other offices.

         (6)  Return  a request when It is determined that the requestor
 is not entitled to a free copy and that the publication should be
 procured in bound hard copy from the Superintendent of Documents or
 facsimile reproduction from NTIS.  Appropriate order Information should
be Included with the returned request.

        (7)  Upon notification by the FPC of depleted stock, refer the
requestor to the Superintendent of Documents or NTIS.
CHAP
PAR 4
                                      IN J
                                   5-14-74

-------
 CHAPTER 4

 DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
 TECHNICAL PUBLICATIONS
                                                       MANUAL
    SCIENTIFIC AND
TECHNICAL PUBLICATIONS
         (8)  Refer microform requests directly to NTIS.

         (9)  For reports being printed by nongovernment  sources under
 a grant or contract, the originating office,  upon receipt of the
 limited number of copies required under the grant or contract,  should
 take the necessary steps outlined above to enter the publication into
 the distribution system.  As a minimum, two copies of such publications
 will be supplied to the EPA Headquarters Library and NTIS.

        (10)  For reports which will be printed internally and for
 which there will be no mass distribution but  which the originating
 office feels should be in EPA Libraries and available for selective
 limited distribution, the printing request to the EPA Printing  Plant
 should indicate the EPA Library distribution  and the number of  copies
 to be sent to the FPC.
     b.  Printing and Publications Control Officer (PCO).
 and Publications Control Officer will:
          The Printing
         (1)  Notify the FPC when a publication is planned for printing
 and subsequent distribution or storage.

         (2)  Process the printing requisitions and submit them to the
 Government Printing Office (GPO).  If the originating office has
 indicated distribution to EPA Libraries  and NTIS, the PCO will increase
 the order by 65 copies to cover such distribution.  GPO will determine
 the necessary number of copies for Federal Depository Library distri-
 bution.  The requisition to GPO should indicate that GPO will make
 initial distribution to only three points:

              (a)  The PCO (25 proof copies);

              (b;  The EPA Forms and Publications Center (FPC); and

              (c)  The Originator (25 printed copies).

 Subsequent distribution to EPA Libraries and NTIS will be made by the
 FPC.

         (3)  For printing requests that  indicate free distribution
 exceeding-2,000 copies or ten percent of the total, the PCO will
 notify the Director, Management and Organization Division, Washington,
 D.C.  20460, in writing, Indicating the nane,. address, and telephone
 number of the originator and the title of the publication.
TN  3
5-14-74
                CHAP 4
                 PAH 5

-------
       MANUAL
     SCIENTIFIC AND
 TECHNICAL PUBLICATIONS
                                 CHAPTER 4

DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
TECHNICAL PUBLICATIONS
     c.  Director, Management and Organization Division.   The Director,
 Management and Organization Division will rev Low printing requests
 that indicate free distribution exceeding 2,000 ropies or ten percent
 of the total to establish compliance with Office of Management and
 Budget Circular No. A-25, "User Charges."

     d.  The Forms and Publications Center (FPC).  The FPC will be
 responsible for implementing the distribution and storage of all  EPA
 technical and scientific publications.   This  responsibility includes
 the following:

         (1)  Maintenance of Records.  Upon receipt of a  completed-
 printing requisition, the FPC will establish  an inventory record  card
 for each publication.  The record card will contain the  name of the
 publication,  FPC number, originating office,  total copies ordered,
 storage location,  and current inventory  status.

         (2)  Stock Establishment.

              (a)   Upon receipt  of materials,  the FPC will establish  a
 bin for small quantity storage  and  a large st6rage area  for boxes and
 pallets,  notify  the originating office of  receipt of publications,
 implement distribution plan,  and  begin the inventory record.

              (b)   Upon completion of  any mailings,  inventory record
 cards  will  be posted with the number  of pieces mailed, date,  and
 balance.

              (c)   An inventory  will be provided  monthly  to  the
 originating office.

         (3)   Maintenance of Mailing Keys.

              (a)   The FPC will  maintain and update mailing  keys as
 directed  by the originating office.  Use of keys will be  recorded by
 the FPC and periodic examination will be made by  the originating
 office  to determine  the  frequency of use and the practicality of
 adding  other  keys  to cover additional classes of recipients.

              (b)  Upon request, the FPC will supply a list  of mailing
keys by title to interested offices.  Request*-for names  snd addresses
within  a key  title will be referred to the originating office.
CHAP 4
PAR 5
                                     TN  3
                                  5-14-74

-------
 CHAPTER 4

 DISTRIBUTION AND STORAGE OF SCIENTIFIC AND
 TECHNICAL PUBLICATIONS
                                                       MANUAL
    SCIENTIFIC AND
TECHNICAL PUBLICATIONS
               (c)  The FPC will provide consultation regarding mailing
 list sources and other distribution and storage functions.

               (d)  When combinations of existing keys are used for mass
 nailing, the FPC will monitor the  mailing to  avoid  duplicate  ad-
 dressees.

          (4)  Distribution.

               (a)  The FPC will distribute in accordance with requests
 from the originating office.

               (b)  The FPC will distribute additional copies  to the
 originating  office  at  their request.

               (c)  The FPC will distribute the  required number of
 copies of each report  to EPA  Libraries.

               (d)  The FPC will distribute 25 copies  (together with
 NTIS  Form 79 submitted by  the originating  office, author, contractor,
 or grantee)  to the  NTIS.

               (e)   The FPC will coordinate mass  distribution mailing
 problems  with th^ Customer Service Representative, U.S. Postal Service,
 Raleigh,  North Carolina.

               (f)   The FPC will advise the originating office of any
 problems  preventing prompt distribution of material or preventing the
 completion of distribution by the established target date.

               (g)   The FPC will  advise the originating office of
 publications  which  have had limited distribution within one year's
 time.

          (5)   Disposal of  Obsolete or Other Publications.

               (a)  Upon receipt of notice  from the originating office
 that a publication  la  discontinued or superseded, EPC will remove stock
 from active supply, and box and store the  surplus.

               (b)  The originating office will be inforaed of existing
inventory when publication is removed from stock.

               (c)  Unless  otherwise instructed, PPC will accumulate
obsolete or discontinued publications until such quantity »*y be

TM 3                                                            CEAP  4
 5-14-74                          5                              ?AR  5

-------