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                           SEPTEMBER
                           1996

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      FOR MORE INFORMATION ON THE
        ONE-STOP REPORTING AND
         PUBLIC ACCESS PROJECT,
                CONTACT:
    Judy Heckman-Prouty, EPA Region I
         Telephone: (617) 565-3269
          Facsimile: (617) 565-1141
   E-mail: heckman.judy@epamail.epa.gov
       Meg Kelly, EPA Headquarters
         Telephone: (703) 603-7188
          Facsimile: (703) 603-9167
   E-mail: kelly.margaret@epamail.epa.gov
        Craig Weeks, EPA Region VI
         Telephone: (214) 665-7505
          Facsimile: (214)665-7446
    E-mail: weeks.craig@epamail.epa.gov
               PREPARED FOR:
     U.S. Environmental Protection Agency
  Office of Solid Waste and Emergency Response
         Technology Innovation Office
           Washington, D.C. 20460
        and the One-Stop Reporting and
          Public Access Project Team


        WORK ASSIGNMENT NUMBER: 051

      DATE PREPARED: September 11,1996

        CONTRACT NUMBER: 68-W5-0055

   EPA WORK ASSIGNMENT MANAGER: Meg Kelly
           TELEPHONE. (703) 603-7188

PREPARED BY: PRC Environmental Management, Inc

  PRC WORK ASSIGNMENT MANAGER: Patricia Reed
           TELEPHONE: (703) 287-8845

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                                                                   EXECUTIVE SUMMARY
              IN JULY 1994, THE UNITED STATES (U.S.) ENVIRONMENTAL PROTECTION
               Agency (EPA) announced the creation of the Common Sense
               Initiative (CSI). Six industry sectors were chosen to begin the
             initial phase of the initiative.  In the petroleum refining sector, the
                 One-Stop Reporting and Public Access Project Team has
               completed its project. This Executive Summary describes the
               project team objectives, membership, the approach taken, the
                  results obtained, and the recommendations developed.

             This Executive Summary was prepared by the project consultant,
             PRC Environmental Management, Inc. (PRC), and reflects PRC's
               observations. This document also is die product of successful
               consensus-building and cooperation among a wide variety of
             stakeholders representing government, environmental and envi-
             ronmental justice organizations, community, industry and labor,
             and other stakeholders. Project team members believe that much
                can be learned from the process they adopted, and that their
                  findings, conclusions, and recommendations can lead
                  to real "common sense" changes that result in cleaner,
                    cheaper, and smarter environmental protection.

                  Additional information on the One-Stop Reporting and
                    Public Access Project, including the final report,
                    can be obtained from the resources identified on
                        the inside front cover of this document.
PETROLEUM REFINING SECTOR                                        ONE-STOP REPORTING AND
                                                                 PUBLIC ACCESS PROJECT

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EXECUTIVE SUMMARY
                                  PROJECT
JliAiVI
      Lois Epstein
      Environmental Defense Fund

      Karen Granata
      Toledo Department of Public Utilities

      Dennis Parker
      Conoco

      Mark Perry
      Marathon Oil Company
      Texas City, Texas
      Wayne Roush
      Shell Oil Company

      Wilma Subra
      Louisiana Environmental
      Action Network

      Steve Thompson
      Oklahoma Department
      of Environmental Quality
      EPA SUPPORT STAFF
       PROJECT CONSULTANT
      Judy Heckman-Prouty
      Meg Kelly
      Craig Weeks
      United States Environmental
      Protection Agency
       Patricia Reed
       Carrie Capuco
       Michael Rolen
       PRC Environmental
       Management, Inc.
                      One-Stop Reporting and Public Access Project
                 Sources
            US Rettmvl CipiCBJi. Jiti. 19K
          National P*K4«m.
                 1*92 TTGER/Ltt* Ffl«S
PETROLEUM REFINING SECTOR
                     ONE-STOP REPORTING AND
                       PUBLIC ACCESS PROJECT
  Printed on Recycled Paper

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                                                                        EXECUTIVE SUMMARY
     COMMON  SENSE INITIAII^E
         ONE-STOP REPORTING;!

OVERVIEW OF THE
COMMON SENSE
INITIATIVE
IN JULY 1994, UNITED STATES (U. S.) ENVIRONMENTAL PROTECTION AGENCY (EPA)
Administrator Carol Browner announced the creation of the Common Sense
Initiative (CSI). CSI is EPA's highest-priority effort to implement the President's
regulatory reinvention mandate. CSI reflects EPA's commitment to setting strong
environmental standards, while encouraging common sense, innovation, and
flexibility in how standards are achieved.  The goal of CSI is cleaner and cheaper
environmental  protection,  which may  be  achieved  by modifying existing
environmental statutes, regulations, and policies or by developing entirely new
options. The approach is tailored to the specific concerns within an industry and
among stakeholders associated with that industry, in contrast to the "one-size-fits-
all" approach to environmental regulation that has been the norm in the past.

The objective in establishing CSI is to bring together representatives  of federal
agencies; state and local governments; environmental and environmental justice
organizations; community, industry, and labor; and other stakeholders to examine
the full range of environmental requirements affecting industry. The six industry
sectors that EPA has chosen to begin the initial phase of this initiative are listed
below:
                            1. Auto assembly
                            2. Computers and electronics
                            3. Iron and steel
                                          4. Metal finishing
                                          5. Petroleum refining
                                          6. Printing
                     For each industry sector, EPA formed a team of representatives from numerous
                     stakeholder groups. Teams are co-chaired by EPA Assistant Administrators and
                     Regional Administrators.

                     Elliott P. Laws, EPA Assistant Administrator for Solid Waste and Emergency
                     Response, and A. Stanley Meiburg, Deputy Regional Administrator for EPA Region
                     IV, are the current co-chairs of the Petroleum Refining Sector Subcommittee. The
                     subcommittee has  23 members,  all of whom are appointed by Administrator
                     Browner.

                     The Petroleum Refining Sector Subcommittee at present has formed two project
                     teams:

                         E  The Equipment Leaks Project Team addresses issues related to
                            loss of process fluids/vapors through equipment leaks.

                         E  The One-Stop Reporting and Public Access Project Team
                            addresses regulatory reporting requirements that govern air
                            emissions and the public's access to and understanding and use
                            of the information provided in those reports.

                     This document focuses on the findings of the One-Stop Reporting and Public
                     Access Project.
PETROLEUM REFINING SECTOR
                                               ONE-STOP REPORTING AND
                                                  PUBLIC ACCESS PROJECT

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 EXECUTIVE SUMMARY
                      THE PROJECT TEAM CONDUCTED A PILOT PROJECT TO FACILITATE ANALYSIS OP A
                      "real world" scenario. The pilot  facility was identified by soliciting volunteers
                      based on criteria developed by the project team. The Marathon Refinery in Texas
                      City, Texas was selected as the pilot facility for this project.
THE ONE-STOP
REPORTING AND
PUBLIC ACCESS
PROJECT
                      The Marathon Refinery is a medium-sized (capacity of 70,000 barrels per day
                      [BPD]) and middle-aged (1930s) petroleum refinery. It is located in an area whrre
                      the public had shown a willingness to participate in the project: the Texas City/
                      LaMarque, Texas area has an existing Community Advisory Panel (CAP) of local
                      residents that serves seven facilities in the Texas City area, including the Marathon
                      Refinery.

                      The goals of the pilot project are threefold:
                             Eliminate redundancy, duplication, and obsolescence in the
                             reports of air emissions.

                             Facilitate the access to and understanding and use of reported
                             data among the affected community.

                             Translate the results of the pilot project into issues to be
                             considered further and recommendations to the CSI Council.
                      The project focused on selected federal environmental (EPA) and Occupational
                      Safety  and Health Administration (OSHA) and state (Texas)  air emissions
                      reporting requirements (there were no applicable local requirements).

                      The project team was made up of representatives of many stakeholder groups,
                      including representatives of refining companies, staff members of state and local
                      environmental regulatory agencies, and members of local and national public
                      interest and community groups.

                      In addition to the members of the project team, several other groups of individuals
                      provided their advice and viewpoints during this project. Information was sought
                      from all those individuals, in addition to the project team, so that the observations
                      could be developed fully  into options acceptable to most, if not all, stakeholders.
                      Those parties include:

                           r Staff of the Marathon Refinery

                           C The Texas City/LaMarque CAP and its facilitator

                           n Regulatory personnel of the Texas Natural Resource Conservation
                             Commission (TNRCC)

                           D Staff of EPA Headquarters, EPA Region VI, and the EPA Office of
                             Air Quality Planning and Standards

                           IT Staff of the American Petroleum Institute (API)

                           D Members of the Texas City/LaMarque community
PETROLEUM REFINING SECTOR
                                                                      ONE-STOP REPORTING AND
                                                                        PUBLIC ACCESS PROJECT

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                                                                          EXECUTIVE SUMMARY
                     IN LATE NOVEMBER 1995, PRC (THE PROJECT CONSULTANT) BEGAN TO ASSIST THE
                     project team in implementing the One-Stop Reporting and Public Access Project. To
PROJECT            achieve the goals of the project, the project team identified and implemented the
APPROACH          following general approach:
                          E3 Solicit project team members who are representative of the
                            stakeholder community.

                          D Scope a narrow focus for the project and project approach.

                          D Enlist a pilot facility and communicate to that refinery the
                            incentives and parameters of the project and how EPA would
                            apply policies (such as enforcement) during the project period.

                          D Identify the members of the existing CAP and enhance, if
                            necessary, the membership to cover additional interested groups
                            to ensure that, to the extent possible, the representatives of the
                            community reflect the diversity of issues and needs in the
                            community.

                          D Meet with community representatives in the vicinity of the
                            Marathon Refinery to obtain their views on their information
                            needs and the degree to which they have access to and
                            understand and use the reported air emissions  information.

                          D Conduct research on federal and state regulations that establish
                            reporting parameters for air emissions that are applicable to
                            refineries in general and to the pilot refinery in particular.

                          D Work closely with the Marathon Refinery to verify applicable
                            reporting requirements and obtain information on the practices
                            of and burden of fulfilling the reporting requirements.

                          D Develop a database to help organize, analyze, and classify the
                            reporting requirements for air emissions.

                          D Prepare and present status briefings to the community and
                            members of the CSI Subcommittee and Council.

                          D Document the procedures and processes applied throughout the
                            project to facilitate transfer to future endeavors.

                          D Develop observations and formulate recommendations that
                            incorporate information from the project team, the Marathon
                            Refinery, regulatory agencies, and representatives of the
                            community.

                          Q Prepare briefings and a final report.
PETROLEUM REFINING SECTOR                                             ONE-STOP REPORTING AND
                                                                        PUBLIC ACCESS PROJECT

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EXECUTIVE SUMMARY
SOLICITING
PUBLIC INPUT
ALTHOUGH THE REGULATORY ANALYSIS COULD BE CONDUCTED ACADEMICALLY TO
identify the areas of redundancy and overlap in the regulations, the project team
determined that the only way to identify public information needs and the
accessibility of the information that is currently available is to ask the community.
The project team benefited from the availability of the CAP as a  means of
communicating with the community.

Consequently, with the assistance of the professional facilitator already associated
with it, the Texas City/LaMarque CAP was consulted about its information use
and needs with respect to air emissions reporting requirements.  The CAP is
composed of both members of the community who work or have worked at the
local refineries and chemical plants and those who work or have worked in other
local businesses. The members include health professionals, financiers, engineers,
teachers, ministers, and representatives of many other groups.  The CAP meets
monthly with several industry liaisons (facility management) to discuss issues of
interest to the local community that are directly affected by industry.

In March 1996, members of the project team attended a meeting of the CAP to which
several other  individuals had been invited.  For this project, the project team
realized that it was advantageous to include persons in the community who were
not currently serving  as  members of the CAP.  That group was  called the
Community Advisory Panel Plus (CAP+). The other individuals invited included
local emergency response personnel, state enforcement officials, representatives of
labor, representatives  of  local  churches, and local environmental officials.
(However, representatives of labor and of local churches were not able to attend the
meeting.)  At that March 1996 meeting, the project team discussed the access of the
CAP+ to air emissions reports and its understanding and use of that information.
Because the project was new to the CAP+, follow-up telephone calls were placed to
all who attended. From that information, combined with the information gathered
during the meeting, a set of preliminary observations  about community access to
and understanding and use of air emissions reporting information was developed.

The preliminary observations then were presented to a larger group at a public
meeting hosted by the CAP+ in early June 1996.  The opportunity to participate in
this project through the June meeting was advertised in local newspapers - both
Spanish and English; posted in flyers throughout the community; posted in the pilot
facility's newspaper and on bulletin boards; distributed by direct mailings to
community environmental groups; and offered in person, as flyers were distributed
door-to-door. In addition to the 15 to 20 CAP+ members, another four members of
the public who are not members or regular observers of the CAP attended the June
meeting.  Their views were  considered by the project team  as findings  and
recommendations were developed.
     J_
PROJECT SCOPE
THE FOCUS OF THE PROJECT DELIBERATELY HAS BEEN KEPT NARROW. THE PROJECT TEAM
made a distinction between "reporting" and "recordkeeping" requirements related
to air emissions. Although some of the reporting requirements are met by drawing
on records that must be kept regularly, many more records must be kept at the
facility. Because the goals of reporting and recordkeeping differ, the participants
agreed that the pilot project would focus only on reporting requirements.
PETROLEUM REFINING SECTOR
                                                 ONE-STOP REPORTING AND
                                                   PUBLIC ACCESS PROJECT

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                                                                         EXECUTIVE SUMMARY
                     The project team decided to identify and analyze not only environmental (EPA and
                     state) regulations that require air emissions reports to regulatory agencies, but also
                     applicable air emissions regulations promulgated by OSHA. These regulatory
                     reporting requirements include reports made to employees, as well as those made
                     to the appropriate OSHA authorities. Further, the analysis included only those
                     regulations that were determined to be applicable to the Marathon Refinery on
                     December 31,1995.

                     The project team discussed the difference between required air emissions reports
                     and required notifications (such as notification of startup).  The group agreed that
                     the scope of the project would include notifications, in addition to periodic reports,
                     because the notifications contribute to the volume of paperwork submitted  to
                     regulatory agencies.

                     The  project team also agreed to categorize as  reporting  requirements tools
                     developed by state or local agencies, such as the Inspection Protocol Guidance (IPG)
                     report required by the TNRCC. Therefore, the three areas  under review were
                     statutes, regulations, and guidance.

                     The  project team agreed to the  following exclusions:  1) accidental release
                     reporting under sections 311 (the Material Safety Data Sheet [MSDS]) and 312
                     (Emergency and Hazardous Chemical Inventory Forms) of the Superfund
                     Amendments and Reauthorization Act (SARA), and notifications required
                     under  the Comprehensive  Environmental Response, Compensation,  and
                     Liability Act (CERCLA) section 103(c) because they were beyond the scope of
                     this effort; 2) the asbestos National Emissions Standards  for Hazardous Air
                     Pollutants (NESHAP) (40 CFR Part 61, Subpart M) because of its unique nature;
                     and 3) the requirements under development under CAA  section 112(r), risk
                     management reporting, because  the proposed regulation was  expected  to
                     change during the project.
        SUMMARY OP KEY FINDIN&
                                                           f£J
KEY FINDINGS
FOLLOWING is A SUMMARY OF THE KEY FINDINGS AND RECOMMENDATIONS DEVELOPED
by the One-Stop Reporting and Public Access Project Team. These findings and
recommendations are based on the Marathon Refinery pilot project that addressed
specific federal and state environmental air emissions reporting requirements and
on input from the Texas City /LaMarque community where the Marathon Refinery
is located. The findings are presented in conjunction with the project goals to which
they are related.

       ELIMINATE REDUNDANCY, DUPLICATION, AND OBSOLESCENCE IN THE
       REPORTS OF AIR EMISSIONS.

Air emissions reports are required by statute and regulation for a number of
purposes, and stakeholders have different uses for the reported data. Purposes of
reporting air emissions data include:
PETROLEUM REFINING SECTOR
                                               ONE-STOP REPORTING AND
                                                  PUBLIC ACCESS PROJECT

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EXECUTIVE SUMMARY
                          Ei Demonstrate compliance with federal, state, and local statutory
                             mandates to ensure the protection of human health and the
                             environment

                          U Provide information to the public

                          S Provide information necessary to ensure proper and
                             adequate federal, state, and local emergency prevention,
                             preparedness, and response
                      Air emissions reports are used by 1) industry, 2) regulators, 3) environmental
                      organizations, and 4) citizens. Uses of air emissions reports include demonstrating
                      progress in emissions reduction and providing facility performance information.

                      The regulatory environment affecting air emissions reporting in the petroleum
                      refining industry is complex. To conduct the regulatory analysis portion of the
                      project, a database was designed using Microsoft Access software.  The
                      database was constructed by identifying 445 separate reporting  tasks  or
                      reporting requirements* that are outlined in federal environmental and OSHA
                      and in state of Texas air emissions regulations.  (There are no  local air
                      emissions reporting regulations for this refinery.)

                      It is important to note that while a "universal" list of 445 reporting requirements was
                      developed:

                          II Not all of those reporting requirements are applicable to any one
                             refinery, because requirements are contingent upon the type and
                             age of equipment used, and the types of processes undertaken at a
                             facility

                          H Statements regarding the number of reports prepared cannot be
                             made because the relationship between the number of reporting
                             requirements  and  the number  of  reports produced was not
                             examined

                      Once the "universal" database was developed, PRC worked closely  with the
                      Marathon Refinery to identify and verify the reporting tasks that were
                      applicable to the refinery and a subset of reporting tasks was identified as
                      applicable to the Marathon Refinery. All subsequent analyses were con-
                      ducted by using the database of reporting tasks that apply to the Marathon
                      Refinery.
* For example, a quarterly report, required under the New Source Performance Standards (NSPS), Subpart J, 40 Code
 of Federal Regulations (CFR) Part 60.1G7 (c) (1) through (6), mandates completion of such reporting tasks as. report
 any 7-day period when the average emissions rate of sulfur dioxide emission standards were not met and report
 any 30-day period when sulfur oxides data collection requirements were not met. Such reporting tasks are counted
 separately in the database and in the analysis because they are distinct actions.
                                               8
PETROLEUM REFINING SECTOR                                             ONE-STOP REPORTING AND
                                                                         PUBLIC ACCESS PROJECT

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                                                                            EXECUTIVE SUMMARY
              Analysis of this database resulted in the following general observations:
        Approximately 51 percent (227) of the
       air emissions reporting requirements
       contained in the "universal" database
       are applicable to the Marathon
       Refinery, which is a medium-sized,
       middle-aged facility.
Air Emissions Reporting Requirements
      That Apply to Pilot Facility
                                                                   Total = 445
       Approximately 86.3 percent (196) of the
       air emissions reporting requirements
       applicable to the Marathon Refinery are
       required under the Clean Air Act. The
       remaining legislative drivers are: state
       of Texas, 7.5 percent (17); SARA, 0.9
       percent (2); the Resource Conservation
       and Recovery Act (RCRA), 0.9 percent
       (2); and OSHA, 4.4 percent (10).
         Legislative Drivers for
              Pilot Facility
                            Texa«7.5%(17)

                             SARA 0.9% (2)
                             i RCRA 0.9% (2)
                             *  OSHA 4.4% (10)
       Approximately 45 percent (102) of the
       air emissions reporting requirements
       applicable to the Marathon Refinery are
       reported on a per-occurrence basis.
       Approximately 38 percent (86) of the
       requirements are reported on a regular
       basis (5.3 percent annually, 26 percent
       semiannually, and 6.6 percent
       quarterly), and approximately
       17 percent (39) are reported on a
       one-time basis.
          Report Frequency for
              Pilot Facility
   Regular
   Basis'
   38% (86)
                                                 •5.3% (13) Annually
                                                  26% (59) Scmbnnually
                                                  6.6%(15)0u«t1arty
  Each
Occurrence
 45% (102)
                   One Time
                    17% (39)

                Total =227
       Many of these reports are submitted to demonstrate compliance.  However, if a facility is in
       compliance, such reporting may be viewed as unnecessary.  Alternatives should be explored to
       identify other options for demonstrating compliance and goodwill. Other findings regarding the
       process of regulatory reporting include the following, which have not been prioritized:
PETROLEUM REFINING SECTOR
                     ONE-STOP REPORTING AND
                        PUBLIC ACCESS PROJECT

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 EXECUTIVE SUMMARY
                       |  In the opinion of the Marathon Refinery environmental coordinator, three main
                      JL environmental air emissions reports are the most time-consuming to prepare: the
                         annual TRI, the annual report prepared in response to the TNRCC Inspection
                         Preparation Guidance (IPG), and the annual state emissions inventory. Two of
                         these three most time-consuming reports appear to be used by regulators, and
                         the TRI is used by the public (but to a limited extent by the Texas City public).
                         The project team noted the inverse relationship between the relative percentage
                         of requirements imposed on the pilot facility under SARA Title HI (0.9 percent)
                         and under the Clean Air Act (86.3 percent) and their respective use by the
                         public.

                       jThe EPA project consultant and refinery were unable to  easily conduct  a
                      i« comparative  analysis  of the  cost  (regulatory  burden) of  completing
                         environmental air  emissions reporting requirements,  using EPA estimates
                         developed when the regulations were established and estimates  of actual
                         experience provided by Marathon Refinery staff. Therefore, this pilot project
                         demonstrates that it would be extremely difficult to compare with any degree of
                         accuracy the actual regulatory burden with EPA estimates.

                      3j There is  vast inconsistency regarding  timing  and  frequency  of reports,
                      J which leads to confusion on the part of the pilot facility and additional time and
                        resources expended to comply with the varying frequency of report requirements.

                        The age of equipment currently contributes to the regulatory requirements that
                       > apply. (For example, over time, separate regulations were developed to address
                        tanks having different construction dates, which is confusingfor facilities that have
                        numerous tanks of various ages.) It is not apparent why this age issue needs to
                        continue to be addressed through separate regulations.
                            analysis of air emissions reporting  regulations led to the conclusion
                        that the  air emissions  regulatory reporting requirements  exhibit less
                        redundancy and more complexity than originally anticipated.  However, it
                        should be pointed out that a thorough analysis and review of the Marathon
                        Refinery's files was not conducted to identify all cases of redundancy.
                            FACILITATE THE ACCESS TO AND UNDERSTANDING AND USE OF
                            REPORTED DATA AMONG THE AFFECTED COMMUNITY.

                     Presented below are comments gathered from the CAP+ meeting and the
                     community meeting held in Texas City, Texas. During the two community
                     meetings, some members of the community expressed the following views,
                     which have not been prioritized:

                     1 The Texas City/LaMarque CAP, with its neutral facilitator, may be able to
                      1, help the public understand and have access to air emissions data reported by
                        the refinery. For example, the annual TRI data summary report is prepared
                        by local industries and presented to the CAP.

                     ^ Some members of the community have a desire to receive air emissions
                     ^information in terms of how such emissions affect their health.
                                             10
PETROLEUM REFINING SECTOR                                            ONE-STOP REPORTING AND
                                                                        PUBLIC ACCESS PROJECT

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                                                                           EXECUTIVE SUMMARY
                        The current regulatory reporting system does not provide a comprehensive
                        view of air reporting at the facility.  There appears to be a great deal of
                        information on air emissions from specific units, but the system does not
                        require comprehensive and consistent reporting on the entire facility.

                        The air emissions information currently reported  may not be in a form
                        understood by and readily available to the public.

                        Some members of the community are generally more interested in episodic
                        events that impact the community. However, the public may not be aware of all
                        episodic events that have occurred.

                        Some members of the community are interested in obtaining release information
                       I that currently is reported to regulatory agencies but is not part of the Toxics
                        Release Inventory (TRI).
                             TRANSLATE THE RESULTS OF THE PILOT PROJECT INTO ISSUES TO
                             BE CONSIDERED FURTHER AND RECOMMENDATIONS TO THE
                             CSI COUNCIL.

                      The project team developed the following recommendations, which have not been
                      prioritized:

                      '! Test the Microsoft Access "universal" database of air emissions reporting
                      I requirements with interested parties. Issues to be resolved in implementing the
                        pilot project include:

                              ffl  Maintaining current regulatory data

                              H  Offering electronic access on the Internet

                              H  Developing an appropriate designation for the tool,
                                 such as guidance

2                        Develop and test at a pilot facility a new air emissions reporting system that is
                        sector-based.  Such a new system would be based  upon a semiannual status
                        report that would record accomplishments over the past six months and project
                        planned activities for the  coming  six months.   Issues  to be resolved in
                        implementing the pilot include:

                              H  Formats (the report could be broken down in different ways,
                                 such as by tanks or fugitive emissions, or could be in checklist
                                 or "fill-in" format similar to that of tax forms)

                              Hi  Types of report requirements  (such as separate reports for
                                 routine or periodic reports and episodic reports, as designated)

                              H  Schedule (to ease the regulatory agency's burden of review, a
                                 revolving schedule could be developed for industries so that
                                 different six-month intervals are assigned to different refineries)
                                              11
PETROLEUM REFINING SECTOR                                             ONE-STOP REPORTING AND
                                                                         PUBLIC ACCESS PROJECT

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EXECUTIVE SUMMARY
                              H Public accessibility (solicit public input on the format and content
                                 of the report and identify ways to make the information accessible,
                                 such as on the Internet)

                       j Develop  a pilot project  that addresses  multi-media regulatory reporting
                        J requirements for a petroleum refinery.
               During this project, the project team identified several logical follow-on efforts, which
               have not been prioritized:

                       @ Create consolidated reporting requirements for refineries to ease the burden on
                         industry while providing the same level of environmental protection and
                         needed information to regulators and the general public.

                       H Address the inability to compare the EPA estimates with the actual reporting
                         burden.

                       1 Evaluate whether there could be better indicators (or one indicator per facility)
                         of health effects for the public.

                       B Improve the way new regulatory requirements are established: do not write
                         regulations in a vacuum, and consider the results of the pilot project to avoid
                         creating an even more complex regulatory structure.

                       H Provide the CSI Council a list of lessons learned on this pilot project to facilitate
                         information transfer  to other groups and efforts. (Lessons learned include
                         involving multiple stakeholders,  using  a real facility in an evaluation, and
                         keeping the approach and scope simple).

                       H Consider selecting one electronic format that does not change from year to year.
                         Facilities invest in changing formats and systems, and men the requirements are
                         altered by regulatory agencies.

                       II Evaluate whether there are other ways to make regulatory agencies comfortable
                         with the compliance status of facilities. Assess programs and approaches such
                         as the Environmental Leadership Pilot (ELP) Program and self-audits.
PETROLEUM REFINING SECTOR
                                               12
ONE-STOP REPORTING AND
   PUBLIC ACCESS PROJECT

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   Hold Kick-off
   Meeting with
   Marathon
   Refinery Staff
Begin Data
Collection and
Analysis
                                                      to
1
      Continue Data
      Collection and
      Analysis
                                                                                  J
    Meet with
    Community
    Advisory Panel
  Present Preliminary
  Findings
       Refine Preliminary
       Report
    Refine Findings
    and Draft Report,
    Obtain Input
    from Expanded
    Audience
    Present
    Findings to Petroleum
    Refining Sector
    Subcommittee
    *Y    Revise Draft Report,
    \ V    Prepare Draft
    if; s   Executive
     ^\   Summary
    Finalize Report and
    Executive Summary,
    Present Findings to
    CSI Council
      Implement
      Recommendations
                                                               D
             Implement
             Recommendations
* The project team met all deadlines, and plans to implement
  recommendations in late 1996 and in 1997.

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