Office of Information Resources Management
Information Management and Services Division
EPA Records Management Tools
Publications such as mandatory regulations, policy and standards form the
basis of a records management program. The titles listed on this page provide
information that is critical to the efficient management of Agency records.
Please check (•) the titles you would like to receive in the space provided,
then print your name and address in the box on the last page of this flyer.
Essential Tools
The following is a list of basic EPA records management tools that every records
manager should have in his or her office.
Information Resources Management Policy Manual (2100).
Chapter 10: Records Management. U.S. Environmental Protection
Agency, Office of Information Resources Management,
November 1987.
Records Management Manual (2160), U.S. Environmental Protection
Agency, Office of Information Resources Management, 1984.
Updates were produced in 1986 and 1988.
Records Disposition Schedules. U.S. Environmental Protection Agency,
Office of Information Resources Management.
NOTE: Please specify your program office.
Ust of Records Disposition Schedules, U.S. Environmental Protection
Agency. Office of Information Resources Management, 1991.
Guidance for Developing Information Processing Systems, U.S.
Environmental Protection Agency, Office of Information Resources
Management, April 1991.
Safeguarding and Disposition of Official Records. EPA Notice 88-1.
U.S. Environmental Protection Agency, September 12.1988.
Send requests to:
Notional Records Management Program, PM-21 ID
U.S. Environmental Protection Agency
401 M Street. SW . Washington, DC 20460 Revised July 1993
EPA220-F-92-009
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Printed on paper thai contains
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Records Management Series. Index to Agency Records Control Schedules,
Office of Information Resources Management. EPA/IMSD/91-007, July1991.
Records Management Series. Using the Federal Records Center:
A Guide for Headquarters Staff, Office of Information Resources
Management, EPA/IMSD/91 -004, Revised March 1993.
Useful Tools
The following titles poduced by the Office of Information Resources Management are
recommended as additional sources of information for records management staff.
____ ACCESS EPA Records Management Programs. EPA/IMSD/91-104, 1991.
A directory of EPA records management contacts.
____ All-In-i Records Management Resource Directory.
EPA 220-F-92-007, August 1992.
Barcoding Basics. Technical Leaflet #1. April 1992.
_____ A Basic Approach to Improving Your Files. June 1992.
DraftAgency File Codes. EPA 220-F-93-001. February 1993.
____ Draft Model Regional Records Management Operating Procedures
ManuaL Office of Information Resources Management,
EPA/IMSD/91 -020. November 1991.
____ Files Survey Record. EPA 220-F-92-018, December 1992.
____ INFOACCESS: Records and Ubrary Network Communications.
(monthly bulletin)
____ 1991 INFOACCESS Index. March 1992.
_____ 1992 INFOACCESS Index. EPA 220-8-93-002, January 1993.
_____ Is Microfilm the Answer? June 1992.
Make Your Next Move... A Clean Getaway.
(brochure) EPA/IMSDf91-01 1, October 1991.
Managing Woiking Files. EPA 220-F-92-016 1 October 1992.
____ National Records Management Program.
(brochure) EPA/IMSD/91-009, August 1991.
Nallonal Records Management Program -2 -
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A Practical Guide to Developing Records Disposition Schedules.
EPA 220-F-92-008. August 1992.
A Practical Guide to Personal Papers. EPA 220-F-92-019,
December 1992.
Records Management Collection. EPA 220-F-93-004,
April 1993.
Records Management Contacts. (Updated monthly)
Records Management Fundamentals. EPA 220-F-92-012,
August1992.
Records Management Resource Directory - see All-In-i Records
Management Resource Directory. EPA 220-F-92-007, June 1992.
Regional Records Management Manual - see Draft Mode! Regional
Records Management Operating Procedures Manual,
EPA/IMSD/91 -020, November 1991.
Spring Cleaning - In the Fall. EPA 220-F-92-015, October 1992.
Steps to Improving Your Files, (Series of flyers), 1993.
______ 6 Months to Better Files. EPA 220-F-93-007. May 1993.
Step 1: Understanding the Scope of the Problem.
EPA 220-F-93-008, May 1993.
Step 2: ConductIng a Records inventory.
EPA 220-F-93-009. May 1993.
Step 3: DevelopIng the Filing System: The File Structure
and File Plan. EPA 220-F-93-010 , May 1993.
Step 4: DevelopIng Recordkeeplng Requirements.
EPA 220-F-93-012. July 1993.
10 Frequently Asked Questions AbOUt Records.
EPA 220-F-92-010, August 1992.
10 QuIck Ways to Improve Records Management.
EPA-220-F-92-01 1 August 1992.
10 Steps to Improving Your File Room. EPA-220-F-92-01 7, December 1992.
-3- Ju’y1993
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Too Much Paper? Make the Federal Records Center Work For You.
(brochure) EPA 220-F-92-003, February 1992.
What Is a Record? (decision tree poster)
EPA 220-E-92-O01, February 1992.
What Makes Papers Personal? EPA 220-F-92-0 13, August 1092.
I National Archives and Records Administration ‘1
(NARA) Publications J
NARA can provide a vanely of records management publications to records
managers including handbooks on topics such as flies maintenance and files stations.
instructional guides on electronic and other non-textual records. Information on records
rules and regulations. pamphlets and posters on various topics. and training information.
The following is a list of selected titles available from NARA:
• Disposition of Federal Records: A Records Management Handbook. 1992.
• A Federal Records Management Glossary. 1993.
• Federal Records Monagment Laws and Regulations. 1991.
• The Management of Micrographic Records in Federal Agencies. 1993.
• Managing Audiovisual Records (instructional Guide Series). 1990.
• Managing Electronic Records (instructional Guide SerIes). 1990.
• Managing Cartographic and Architectural Records
(Instructional Guide Series). 1989.
• Personal Papers of Executive Branch Officials: A Management Guide
(Management Guide Series). 1992.
For more information about their products. contact the NARA office nearest you. or
NARA’s Records Administration information Center (RAIC) in Washington. DC at (202)
241-6025. You can request a NARA Publications Request Form from the RAIC or the
Nationai Records Management Program (NRMP) at (202) 260-5272. You may Fax the
form to the RAIC at (202) 241-7452.•
Nallonal Peca’ds Management Program -4- July 1993
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